TOWN OF HILLSBOROUGH
San Mateo County
Sophie Cole, Mayor 1600 Floribunda Avenue
Leslie Marden Ragsdale, Vice Mayor O GILLSROO Hillsborough, CA 94010 Laurie Davies Adams, Councilmember www.hillsborough.net Marie Chuang, Councilmember Phone 650-375-7400
Christine Krolik, Councilmember
MINUTES
MONDAY, AUGUST 11, 2025
4:00 PM STUDY SESSION
5:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meetings of the City Council are held in-person at Town Hall. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.
STUDY SESSION
CALL TO ORDER
Mayor Cole called the meeting to order at 4:01 p.m.
ROLL CALL
Present: Adams, Chuang, Krolik, Ragsdale, Cole
A. STUDY SESSION: SOLID WASTE RATE STUDY
Finance Director Jan Cooke introduced the item. Rick Simonson, Senior Vice President, HF&H, provided the report.
Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment.
Following discussion, by consensus, the City Council expressed support for the Financial Advisory Committee recommendation to move forward with the changes to residential service recommended by HF&H, the "no phase out" for commercial service, and direction to the City Manager that staff meet with each of the six commercial accounts to discuss the reasons for the changes and see if they want to lower their level of service to reduce their cost.
ADJOURN STUDY SESSION
Mayor Cole adjourned the Study Session at 5:03 p.m.
CLOSED SESSION
CALL TO ORDER
Mayor Cole called the meeting to order at 5:03 p.m.
ROLL CALL
Present: Adams, Chuang, Krolik, Ragsdale, Cole
PUBLIC COMMENT ON CLOSED SESSION ITEMS)
There were no speakers.
ANNOUNCEMENT OF CONFLICT OF INTEREST ON CLOSED SESSION ITEMS) There were no announcements of conflict of interest.
Minutes - Hillsborough City Council
Magday, August 11, 2025
CLOSED SESSION ITEM
A. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION Pursuant to Government Code Section 54956.9(d)(4)
Town as Plaintiff - One Potential Case
ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:55 p.m.
REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Cole called the meeting to order at 6:01 p.m.
I. ROLL CALL
Present: Adams, Chuang, Krolik, Ragsdale, Cole
Ill. PLEDGE OF ALLEGIANCE
Mayor Cole led the Pledge of Allegiance.
IV. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz reported that the City Council met in Closed Session and voted unanimously (5-0) to initiate litigation, and the particulars would be shared at the time that any litigation is filed.
V. PROCLAMATION
• National Emergency Management Awareness Month
Councilmember Chuang read a proclamation and presented it to Deputy Fire Chief Jonathan Cox and Community Resiliency Specialist/CERT Program Manager Dena Gunning. Community Resiliency Specialist/CERT Program Manager Gunning provided comments and presented a brief video regarding emergency managers.
VI. PRESENTATION
• Introduction of Burlingame-Hillsborough Youth Poet Laureate and Updates from the Burlingame Library and San Mateo Library
Burlingame City Librarian Bradley McCulley provided comments regarding the Youth Poet Laureate Program and introduced Burlingame-Hillsborough Youth Poet Laureate Ollie Ballard. Youth Poet Laureate Ballard provided brief comments and read their poem, "Conversations at the Dinner Table." City Librarian McCulley provided an update from the Burlingame Library and responded to City Council questions.
San Mateo City Librarian Rukshana Singh provided an update from the San Mateo Library and responded to City Council questions.
VIl. TOWN UPDATE
City Manager Doug Davis provided an update on events and activities in the town.
VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
There were no speakers.
IX. ANNOUNCEMENT OF CONFLICT OF INTEREST
Minutes - Hillsborough City Council
Monday, August 11, 2025
There were no announcements of conflict of interest.
X. CONSENT CALENDAR
Councilmember Krolik provided comments on Item 6.
Vice Mayor Ragsdale provided comments on Item 8.
There were no requests from the City Council or a member of the public to remove an item from the Consent Calendar.
On motion by Councilmember Krolik, seconded by Councilmember Chuang and unanimous on roll call vote, the Consent Calendar was approved.
1. APPROVE CITY COUNCIL MEETING MINUTES OF JULY 14, 2025 The City Council meeting minutes of July 14, 2025 were approved.
2. MONTHLY CLAIMS: JULY 1 THROUGH JULY 31, 2025
The monthly claims for July 2025 were approved as submitted
3. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH URBAN FUTURES, INC. FOR FINANCIAL CONSULTING SERVICES IN AN AMOUNT NOT TO EXCEED $100,000.00
The resolution approving and authorizing the City Manager to execute an agreement with Urban Futures, Inc. for financial consulting services in an amount not to exceed $100,000.00 was adopted.
4. RECEIVE LEGISLATIVE UPDATE
The July 2025 Legislative Update was received.
FORM AN AD HOC SUBCOMMITTEE OF THE CITY COUNCIL TO REVIEW
REGULATIONS OF COMMERCIAL ACTIVITY IN THE TOWN AND APPOINT TWO
COUNCILMEMBERS TO THE SUBCOMMITTEE
By motion, an Ad Hoc Subcommittee of the City Council to Review Regulations of Commercial Activity in the Town was formed and Councilmember Adams and Vice Mayor Ragsdale were appointed to the ad hoc subcommittee.
6. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONTRACT WITH LVI ENGINEERING FOR THE MACADAMIA ACCESS ROAD REPAIR PROJECT - PHASE 1 (EAST) IN THE AMOUNT OF $982,425.00, WITH A 10% CONTINGENCY IN THE AMOUNT OF $98,242.50, FOR TOTAL COST OF $1,080,667.50, AND APPROVAL OF A BUDGET AMENDMENT, REALLOCATING THE APPROVED FY 2025-26 BUDGET SPENDING FROM THE CAPITAL FUND TO THE SEWER FUND, UNDER CEQA GUIDELINE 15301
The resolution awarding to and authorizing the City Manager to execute the contract with LVI Engineering, Inc. for the Macadamia Access Road Repair Project - Phase 1 (East) in the amount of $982,425.00, with a 10% contingency of $98,242.50 if needed, for a total construction budget of $1,080,667.50, and approve a budget amendment, reallocating the approved FY 2025-26 Budget spending from the Capital Fund to the Sewer Fund was adopted.
7. RESOLUTION APPROVING THE SUMMARY VACATION OF AN UNUSED SEGMENT OF AN EXISTING FIVE-FOOT-WIDE PUBLIC UTILITY EASEMENT AT 259 BRIDGE ROAD, UNDER CEQA GUIDELINE 15301
Minutes - Hillsborough City Council
Monday, August 11, 2025
The resolution approving the summary vacation of an unused segment of an existing five-foot-wide public utility easement at 259 Bridge Road, under CEQA Guideline 15301 was adopted.
8. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
AN AMENDMENT TO THE AMENDED AND RESTATED WATER SUPPLY
AGREEMENT BETWEEN THE CITY AND COUNTY OF SAN FRANCISCO AND
WHOLESALE CUSTOMERS IN ALAMEDA COUNTY, SAN MATEO COUNTY, AND SANTA CLARA COUNTY AND UPDATED TIER 2 DROUGHT RESPONSE
IMPLEMENTATION PLAN AND RESOLUTION APPROVING AND ADOPTING THE TIER 2 DROUGHT RESPONSE IMPLEMENTATION PLAN PURSUANT TO SECTION
3.11.C OF THE AMENDED AND RESTATED WATER SUPPLY AGREEMENT, UNDER CEQA GUIDELINE 15301
The resolution approving and authorizing the City Manager to execute an amendment to the Amended and Restated Water Supply Agreement between the City and County of San Francisco and Wholesale Customers in Alameda County, San Mateo County, and unty (WSA) and pursuant to SA Guidlice of the Amere dadated Restated Water Supply Agreement, under CEQA Guideline 15301 were adopted.
XI. PUBLIC HEARING
9. RESOLUTION APPROVING A REVOCABLE ENCROACHMENT PERMIT APPLICATION FOR 632 FAIRWAY CIRCLE UNDER CEQA GUIDELINE 15303 Director of Public Works Paul Willis provided the staff report.
Mayor Cole opened the Public Hearing at 6:59 p.m. There were no speakers. Mayor Cole closed the Public Hearing at 7:00 p.m.
On motion by Councilmember Chuang, seconded by Councilmember Adams and unanimous on voice vote, the resolution approving the Revocable Encroachment Permit Application for 632 Fairway Circle under CEQA Guideline 15303 was adopted.
XII. NEW BUSINESS
10. INTRODUCTION OF AN ORDINANCE AMENDING SECTION 2.12.070 OF THE
HILLSBOROUGH MUNICIPAL CODE REGARDING AN INCREASE TO THE SQUARE
FOOTAGE OF ADDITIONS AND ACCESSORY STRUCTURES SUBJECT TO DESIGN
REVIEW AND CONSIDERATION BY THE ARCHITECTURE AND DESIGN REVIEW Senior Planner Linda Roberson provided the staff report. City Attorney Diaz provided additional information.
Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment.
Following discussion, City Attorney Diaz summarized City Council direction to staff to return with more information on the appeals process and the Architecture and Design Review Board process for consideration of introduction of the ordinance at the next City Council meeting.
11. OVERVIEW OF UPDATES TO THE TOWN OF HILLSBOROUGH SEWER SYSTEM
MANAGEMENT PLAN
Director of Public Works Paul Willis introduced the item. Senior Analyst Ed Cooney provided the staff report.
Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment.
Minutes - Hillsborough City Council
Monday, August 11, 2025
XIII. CITY COUNCIL ITEMS
Councilmember Adams provided a presentation and reported her attendance at a meeting of the Hillsborough Neighborhood Network and a meeting of the Financial Advisory Committee.
Councilmember Adams reported her attendance at a meeting with Director of Public Works Paul Willis and RethinkWaste Executive Director Joe La Mariana and stated that residential curbside pickup of motor oil and oil filters is currently available, and that cooking oil may be recycled at the Shoreway Recycling Center in its original container or may be frozen and placed in yard waste containers. Councilmember Adams reported her work on underground utilities, telecommunications, an ordinance update regarding commercial activity in the town, and reported two site visits to Tobin Clark and that five proposals were submitted for a consultant. Councilmember Adams expressed appreciation to the Public Works Department for the installation of a new sign in her neighborhood.
Councilmember Krolik reported her attendance at a meeting with representatives of the Carpenters Union, the Relay for Life Cancer Walk, a meeting of the Financial Advisory Committee, a meeting of the Architecture and Design Review Board, and a meeting of the SFO/Airport Community Roundtable in which the annual workplan was approved.
Councilmember Chuang congratulated Geoff Chenier on his promotion to Police Captain, reported her attendance at a meeting of the SamTrans Board of Directors in which the Board opted in to SB 63, a walkthrough of North School with the Hillsborough Neighborhood Network team in preparation for Neighborfest, and reported her attendance at San Mateo County Disaster Preparedness Day.
Vice Mayor Ragsdale provided a presentation and reported her attendance at the first Hillsborough Youth Commission meeting of the year, the Teen CERT Bootcamp graduation ceremony, a Samaritan House backpack drive, the Council of Cities meeting hosted by the Town of Atherton, a League of California Cities webinar "Crunch Time at the Capitol: Key Bills for Cities After Summer Recess," the Senior Scam Stopper Seminar hosted by Assemblymember Diane Papan, Peninsula Clean Energy Ad Hoc Committees and meeting of the BAWSCA Board of Directors.
Mayor Cole reported her attendance at the Council of Cities meeting hosted by the Town of Atherton and a meeting of the C/CAG Board of Directors in which SB 63 was discussed.
XIV. ADJOURNMENT
Mayor Cole adjourned the meeting at 8:04 p.m.
Submitted by:
You Ma
Natusch, City Clerk