Agenda, closed session, second session — Hillsborough City Council, January 12, 2026 (part 1 of 2)

TOWN OF HILLSBOROUGH
San Mateo County
Sophie Cole, Mayor Town Hall
Leslie Marden Ragsdale, Vice Mayor 1600 Floribunda Avenue Laurie Davies Adams, Councilmember Hillsborough, CA 94010 Marie Chuang, Councilmember www.hillsborough.net
Christine Krolik, Councilmember 650-375-7400

A G E N D A
MONDAY, JANUARY 12, 2026
4:30 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Council Chambers
Meetings of the City Council are held in-person in Council Chambers. As a courtesy and technology permitting, the meeting will also be held virtually via Zoom Video Conference. However, the Town cannot guarantee that the public’s access to the Zoom virtual platform will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue.

In the event a Councilmember is participating remotely under the alternative teleconferencing provisions in the Brown Act (Government Code Section 54953.8), the Town will stop the meeting if there is any technology disruption consistent with the Brown Act’s requirements.

To attend the meeting in person:1600 Floribunda Avenue, Hillsborough, CA 94010 To provide Public Comment in person: Members of the public wishing to speak on the agenda item are requested to complete a yellow speaker card and submit it to the City Clerk. Speakers may speak for up to three minutes.

To participate in the meeting via Zoom Video Conference:
• Log in to the meeting at https://us06web.zoom.us/j/85362913093?pwd=Zzl4aJkD4LyObV6CE3oegI7jJ4Ogk2.1 • Dial-in via phone:
+1 669 444 9171 US
Meeting ID: 853 6291 3093
Passcode: 491598
To provide Public Comment via Zoom Video Conference: Live verbal public comments may be made by requesting to speak using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad prior to the close of the public comment period for the item. In response, the Town will unmute the speaker and allow them to speak for up to three minutes.

CLOSED SESSION (4:30 p.m.)

CALL TO ORDER

ROLL CALL

ANNOUNCEMENT OF CONFLICT OF INTEREST ON CLOSED SESSION ITEM(S) This portion of the agenda is for Councilmembers to disclose any conflict of interest related to the item(s) on the Closed Session agenda. Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

Agenda – Hillsborough City Council
Monday, January 12, 2026

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PUBLIC ANNOUNCEMENT OF CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Town of Hillsborough v. All Persons Interested in the Matter of the Proceedings for Resolution No. 22-83 Adopting Maximum Rates for Water Service Charges San Mateo Superior Court Case No. 23CIV01028
B. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION Pursuant to Government Code Section 54956.9(d)(4)
One Potential Case – Consideration of Appeal in Existing Litigation Noted Above C. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Unrepresented employee: City Manager
Agency Designated Negotiator: Mayor Sophie Cole

PUBLIC COMMENT ON CLOSED SESSION ITEM(S)
Members of the public may provide public comments on the item(s) on the Closed Session agenda. Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public participating via the Zoom platform may use the “raise hand” feature or, if calling in by phone, press *9 on the telephone keypad. Speakers are limited to one comment per Closed Session item.

ADJOURN CLOSED SESSION
REGULAR CITY COUNCIL MEETING (6:00 p.m.)
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. REPORT FROM CLOSED SESSION
V. PRESENTATION
• Presentation of 2026 HIP Housing Calendar and Recognition of Hillsborough Student Calendar Contest Winner
VI. TOWN UPDATE
VII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.

Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public may provide comments via the Zoom platform by using the “raise hand” feature or, if calling in by phone, by pressing *9 on the telephone keypad. In response, the Town will unmute the speaker and allow them to speak on any topic for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced to no less than 2 minutes, at the discretion of the Mayor. Members of the public are limited to Agenda – Hillsborough City Council
Monday, January 12, 2026

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one comment at this time. State law prohibits the Council from discussing or acting on non-agenda items, and generally limits the ability of the Council to respond to any public comments made regarding non-agenda items.

VIII. ANNOUNCEMENT OF CONFLICT OF INTEREST
This portion of the agenda is for Councilmembers to disclose any conflict of interest related to any item on the agenda. Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

IX. CONSENT CALENDAR
The Consent Calendar includes routine items which generally do not require discussion. A Councilmember may remove an item for discussion, and any member of the public may request a Councilmember to remove an item for discussion. The items are approved in one motion.

1. Approve City Council Meeting Minutes of November 17, 2025, December 8, 2025 and December 18, 2025

2. Monthly Claims: December 1 through December 31, 2025

3. Quarterly Treasurer's Report for the Quarter Ending December 31, 2025

4. Resolution Authorizing Compensation and Benefits Adjustments for Unrepresented Employees

5. Resolution Adopting the 2026 Salary Schedule for the Town of Hillsborough

6. Resolution Adopting the Town of Hillsborough 2026 Legislative Platform

7. Resolution Appointing a Member to a Regular Seat on the Architecture and Design Review Board for a Partial Term through December 31, 2027

8. Resolution Approving and Authorizing the City Manager to Execute Agreements with Two Vendors in Partnership for Ballot Measure Consulting Services: TeamCivX for a Total not-to-exceed Amount of $90,500.00 and Godbe Research for a Total not-toexceed Amount of $32,400.00, for a Total not-to-exceed Project Cost of $122,900.00

9. Resolution Approving and Authorizing the City Manager to Execute a Memorandum of Understanding (MOU) with the County of San Mateo for the Implementation of a Senate Bill (SB) 1383 Compliant Procurement Program

10. Resolution Approving and Authorizing the City Manager to Execute an Amendment to the Agreement for Professional Engineering Services with Schaaf & Wheeler for the 2024 Sanitary Sewer Lift Station Upgrade – Corporation Yard Project in the Amount of $44,790.00, for a Total not-to-exceed Agreement Amount of $215,580.00, Under CEQA Guidelines Section 15301
X. OLD BUSINESS

11. Telecommunications Update – Discuss and Provide Direction on Scope of Projects, Based on Community Feedback
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Monday, January 12, 2026

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XI. CITY COUNCIL ITEMS
This section of the agenda provides the City Council an opportunity to report their participation in activities related to any intergovernmental committee assignments.

XII. ADJOURNMENT
SPECIAL ACCOMMODATIONS:

If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in the City Council meeting, or if you need an agenda in an alternate form, please contact the City Clerk’s Office at 375-7412 at least 24 hours before the scheduled City Council meeting.

ADDRESSING THE CITY COUNCIL:

Members of the public may provide written comments to the City Council regarding any item on the agenda up to two hours before the meeting to [email protected] or by mail/in person at 1600 Floribunda Avenue, Hillsborough, CA 94010. Any writings or documents provided to a majority of the City Council regarding any item on this agenda prior to the deadline, except as exempt from public disclosure under applicable law, will be available for public inspection on the Town website, and in the City Clerk’s Office at 1600 Floribunda Avenue, Hillsborough, CA 94010, during regular business hours. All oral comments made at public meetings, including a speaker’s name, are recorded and included as part of the public record in the meeting minutes. Meeting minutes are publicly accessible via the Town website and via various internet search engines. Written comments, including a commenter’s name, are a public record and subject to disclosure on the Town website and/or upon request under the California Public Records Act (with personal contact information including personal email addresses and personal phone numbers redacted).

AUDIO / VISUAL ADVISORY:

Those persons who wish to use PowerPoint or other mediums when presenting to the City Council will be required to submit media items to the City Clerk by 12:00 p.m. on the day of the meeting. Media items can be emailed to [email protected].

AUDIO OR VIDEO RECORDINGS:

Please be advised that under the Brown Act, any person has the right to record the City Council meeting, including the audience in attendance, using an audio or video recording device subject to certain exceptions. Please be aware that by attending a City Council meeting, you may be audio or video recorded.

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
1 CONSENT CALENDAR

CITY COUNCIL MEETING
JANUARY 12, 2026

AGENDA STAFF REPORT
ITEM SUBJECT: Approve City Council Meeting Minutes of November 17, 2025, December 8, 2025 and December 18, 2025
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TOWN OF HILLSBOROUGH
San Mateo County
Sophie Cole, Mayor 1600 Floribunda Avenue
Leslie Marden Ragsdale, Vice Mayor Hillsborough, CA 94010 Laurie Davies Adams, Councilmember www.hillsborough.net Marie Chuang, Councilmember Phone 650-375-7400
Christine Krolik, Councilmember

UNAPPROVED MINUTES
MONDAY, NOVEMBER 17, 2025
SPECIAL CITY COUNCIL MEETING: STUDY SESSION
6:30 PM
Council Chambers
Meetings of the City Council are held in-person at Town Hall. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.

This meeting included teleconference participation by Councilmember Krolik from 217 NE 75th Avenue, Portland, OR 97213. The agenda was posted at Councilmember Krolik’s teleconference location.

I. CALL TO ORDER
Mayor Cole called the meeting to order at 6:31 p.m.

II. ROLL CALL

Present: Adams, Chuang, Krolik (by teleconference), Ragsdale, Cole III. STUDY SESSION
A. Discussion of Town Regulations Related to Home-Based Businesses and Large Events and Direction to Staff on Next Steps
Assistant City Attorney Mark Hudak introduced the item, provided the staff report regarding regulations related to home-based businesses and responded to City Council questions. City Clerk Lisa Natusch provided information regarding public outreach about the meeting. City Manager Doug Davis and Assistant Finance Director Rich Santiago provided additional information.

Mayor Cole opened public comment on the topic of regulations related to home-based businesses.

Dennis Moore expressed confusion regarding how the potential regulations discussed would benefit the Town due to potential costs of implementation and recommended problems to instead be handled by noise and parking regulations.

Mayor Cole closed public comment.

Councilmembers provided comments. Mayor Cole displayed written materials during her comments.

Following discussion, without objection, Assistant City Attorney Hudak summarized the City Council feedback as some general willingness to consider expanding the concept of homebased businesses, to address the issue of advertising, and to ensure the Town has an enforceable and clear ordinance; to work to find ways in which residents can have a business at their home that doesn’t really impact their neighbors and get them to obtain permits and pay required taxes.

Assistant City Attorney Hudak provided the staff report regarding regulations related to large events and responded to City Council questions. City Clerk Lisa Natusch provided information regarding public outreach about the meeting.

Mayor Cole opened public comment on the topic of regulations related to large events. -2-
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Monday, November 17, 2025

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Gillian Amunrud expressed concerns regarding event applications being posted on the Town website and suggested allowing hosts to notify neighbors themselves and having staff regulate multiple events proposed on the same day in the same neighborhood.

Mayor Cole closed public comment.

Councilmembers provided comments regarding the considerations listed in the staff report including the limit of four events per calendar year, the appeal of the granting or denial of a permit to the city manager, the public posting of the permit applications, and methods of enforcement. Mayor Cole displayed written materials during her comments.

Following discussion, Assistant City Attorney Hudak stated that the Ad Hoc Subcommittee of the City Council to Review Regulations of Commercial Activity in the Town will reconvene for further discussion and return to the City Council for further discussion.

IV. ADJOURNMENT
Mayor Cole adjourned the meeting at 8:12 p.m.
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UNAPPROVED MINUTES
MONDAY, DECEMBER 8, 2025
4:30 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meetings of the City Council are held in-person at Town Hall. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.

CLOSED SESSION

CALL TO ORDER
Mayor Cole called the meeting to order at 4:32 p.m.

ROLL CALL

Present: Adams, Chuang, Krolik, Ragsdale, Cole

ANNOUNCEMENT OF CONFLICT OF INTEREST ON CLOSED SESSION ITEM(S) There were no announcements of conflict of interest.

CLOSED SESSION ITEMS
Mayor Cole announced the Closed Session items.

A. CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Negotiator: City Manager Doug Davis
Unrepresented employees: Accountant, Administrative Services Manager, Assistant City Manager, Assistant Director of Building and Planning, Assistant Director of Finance, Assistant Engineer, Assistant Planner, Associate Engineer, Associate Planner, Budget Analyst, Building Official, Chief Building Official, Chief of Police, City Clerk, Communications Manager, Deputy City Clerk, Deputy Director of Public Works, Director of Building and Planning, Director of Finance, Director of Public Works-City Engineer, GIS Coordinator, GIS Technician, Human Resources Manager, Management Analyst, Management Assistant, Planning Manager, Police Captain, Police Lieutenant, Public Works Superintendent, Senior Accountant, Senior Civil Engineer, Senior Management Analyst, Senior Planner, Support Services Manager B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Title: City Manager
C. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Unrepresented employee: City Manager
Agency Designated Negotiator: Mayor Sophie Cole

PUBLIC COMMENT ON CLOSED SESSION ITEM(S)
There were no speakers.

ADJOURN CLOSED SESSION
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Monday, December 8, 2025

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The Closed Sesson adjourned at 5:50 p.m.

REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Cole called the meeting to order at 6:01 p.m.

II. ROLL CALL

Present: Adams, Chuang, Krolik, Ragsdale, Cole
III. PLEDGE OF ALLEGIANCE
Mayor Cole led the Pledge of Allegiance.

IV. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz stated the City Council met in Closed Session to consider three items and there was no reportable action.

V. MAYOR'S STATE OF THE TOWN
Mayor Cole provided the State of the Town.

VI. SELECTION OF MAYOR
Mayor Cole opened nominations for the position of Mayor.

Vice Mayor Ragsdale nominated Sophie Cole as Mayor. Councilmember Chuang seconded the nomination.

There were no further nominations.

By unanimous roll call vote, Sophie Cole was selected as Mayor.

VII. SELECTION OF VICE MAYOR
Mayor Cole opened nominations for the position of Vice Mayor.

Councilmember Krolik nominated Leslie Marden Ragsdale as Vice Mayor. Councilmember Adams seconded the nomination.

There were no further nominations.

By unanimous roll call vote, Leslie Marden Ragsdale was selected as Vice Mayor.

VIII. PRESENTATIONS
• Legislative Update by Assemblymember Diane Papan
Assemblymember Diane Papan presented a legislative update and responded to City Council questions.

Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment.
• Police Department Drone First Responder Update
Chief of Police Meme Colla introduced the item. Police Lieutenant Robert Kalkbrenner provided an update regarding the drone program and responded to City Council questions.
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Monday, December 8, 2025

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Mayor Cole opened public comment.

A member of the public inquired about the number of drones used in the town.

Lieutenant Kalkbrenner responded that the Town has five drones that each do different things.

Mayor Cole closed public comment.

IX. TOWN UPDATE
City Manager Doug Davis stated that there was no Town Update following the Mayor’s State of the Town presentation.

X. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
There were no speakers.

XI. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

XII. CONSENT CALENDAR
City Manager Davis requested that Item 4 be removed from the agenda.

Councilmember Adams requested to remove Item 3 and Item 10.

Administrative Services Manager William Li responded to a question from Vice Mayor Ragsdale regarding Item 7.

On motion by Councilmember Krolik, seconded by Councilmember Chuang and unanimous on roll call vote, Consent Calendar Items 1, 2, 5, 6, 7, 8 and 9 were approved.

1. Approve City Council Meeting Minutes of November 10, 2025 The City Council meeting minutes of November 10, 2025 were approved as submitted.

2. Monthly Claims: November 1 through November 30, 2025 The monthly claims for November 2025 were approved as submitted.

3. Acceptance of the Annual Comprehensive Financial Report (ACFR) Together with the Independent Auditors’ Report on Internal Control of Financial Reporting for the Year Ended June 30, 2025
Finance Director Jan Cooke responded to City Council questions.

On motion by Councilmember Krolik, seconded by Councilmember Adams and unanimous on roll call vote, the Annual Comprehensive Financial Report together with the Independent Auditors’ Report on Internal Control over Financial Reporting for the fiscal year ended June 30, 2025 was accepted and filed.

4. Resolution Implementing Previously Approved Increases to Water Service Charges and Volume Charges Effective January 2026
This item was removed from the agenda at the request of staff and no action was taken.

5. Appoint a Town of Hillsborough Representative to the San Mateo County Mosquito & Vector Control District Board of Trustees
Dr. D. Scott Smith was appointed as the Town's representative to the San Mateo County Mosquito & Vector Control District Board of Trustees for a four-year term, January 1, 2026 through December 31, 2029.
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Monday, December 8, 2025

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6. Resolution Establishing the Local Appointments List for Calendar Year 2026 The resolution establishing the Local Appointments List for Calendar Year 2026 was adopted.

7. Resolution Adopting the Classification Specification for the Position of Code Compliance Coordinator I/II and the Position of Public Works Assistant Superintendent The resolution adopting the Classification Specification for the Position of Code Compliance Coordinator I/II and the Position of Public Works Assistant Superintendent was adopted.

8. Resolution Adopting Policy 516, Grants Management Policy, to Establish Grant Management Guidelines
The resolution adopting Policy 516, Grants Management Policy, to establish grant management guidelines was adopted.

9. Resolution Approving and Authorizing the City Manager to Execute a Purchase Agreement with IT Management Corporation for Town Network and Server Infrastructure Equipment Replacement in the Amount of $166,405.04 with a 10% Contingency in the Amount of $16,641.00 for a Total not-to-Exceed Amount of $183,046.04 The resolution approving and authorizing the City Manager execute a Purchase Agreement with IT Management Corporation for Town network and server infrastructure equipment replacement in the amount of $166,405.04 with a 10% contingency in the amount of $16,641.00 for a total not-to-exceed amount of $183,046.04 was adopted.

10. Approve and Authorize the Mayor to Sign Letters of Support for AB 1243 and SB 684:

Polluters Pay Superfund Climate Act of 2025
Councilmember Adams provided comments. Assistant City Manager Mandy Brown responded to City Council questions. City Attorney Diaz provided additional information.

Mayor Cole opened public comment.

Arlene Rosenberg provided comments in support of authorizing the Mayor to sign the letters.

Mayor Cole closed public comment.

On motion by Councilmember Cole, seconded by Vice Mayor Ragsdale, the City Council approved and authorized the Mayor to sign letters of support for AB 1243 and SB 684:

Polluters Pay Superfund Climate Act of 2025 by the following roll call vote:

Yes (4) - Councilmember Chuang, Councilmember Krolik, Vice Mayor Ragsdale, Mayor Cole
No (1) - Councilmember Adams
XIII. PUBLIC HEARING

11. Adoption of an Ordinance Adopting 2025 Title 24 of the California Code of Regulations ("California Buildings Standards Code") by Reference, and Modifying Title 15 of the Hillsborough Municipal Code ("Buildings and Construction") by Amending, Repealing, and Replacing Various Chapters, Under CEQA Guidelines 15061(B)(3) and 15378 Building & Planning Department Management Assistant Nicole De Lancie provided the staff report.

Mayor Cole opened the Public Hearing at 7:52 p.m. There were no speakers. Mayor Cole closed the Public Hearing at 7:52 p.m.

On motion by Councilmember Chuang, seconded by Councilmember Krolik, and unanimous on roll call vote, the Ordinance Adopting 2025 Title 24 of the California Code -7-
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Monday, December 8, 2025

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of Regulations ("California Buildings Standards Code") by Reference, and Modifying Title 15 of the Hillsborough Municipal Code ("Buildings and Construction") by Amending, Repealing, and Replacing Various Chapters, Under CEQA Guidelines 15061(B)(3) and 15378 was adopted.

XIV. OLD BUSINESS

12. 40 Baywood Avenue Property Donation Proposal Discussion City Manager Doug Davis introduced the item. Assistant City Attorney Mark Hudak provided the staff report. City Attorney Christopher Diaz provided additional information.

Mayor Cole opened public comment.

Kathleen McCrea, family friend of the Lilienthals, provided comments regarding Mrs.

Lilienthal’s vision for 40 Baywood.

Diane Marcus, San Mateo neighbor, provided comments regarding Mrs. Lilienthal’s vision for the use of 40 Baywood for community gatherings and for programming for liberal arts activities and personal financial planning, especially for women, and spoke in support of the ability of Friends of 40 Baywood to fundraise for those purposes.

Mayor Cole closed public comment.

Anne Lassahn provided comments regarding renovations she made to the home, the “assignee” clause in Section 5 of the agreement, the addition of the clause specifying a day for day increase to the 10-year term for every day the property cannot be opened, the potential to raise funds for the property, and responded to additional City Council questions.

Following discussion, Mayor Cole moved to amend the agreement as presented to add clearer legal understanding stipulating that the property taxes are resolved before the Town accepts the donation and that the “assignee” is mutually agreed upon.

Assistant City Attorney Hudak provided clarification regarding the way the property tax language is currently written in the draft proposed agreement.

Following discussion, Councilmember Krolik seconded the motion.

Ms. Lassahn stated that she agrees the assignee should be mutually agreed upon and responded to additional City Council questions.

Mayor Cole amended her motion to add “unforeseen environmental catastrophes beyond our control” should be added to the contract.

Ms. Lassahn responded that that is very reasonable.

Vice Mayor Ragsdale requested clarification to confirm that an unforeseen environmental disaster would not add days to the term.

Mayor Cole confirmed that the motion was to add “mutually agreeable” to the assignee clause language and to add “environmental disasters” or whatever legal language would give the Town some cushion around that.

Following further discussion, Assistant City Attorney Hudak summarized the motion as made by Mayor Cole and seconded by Councilmember Krolik to amend the proposed agreement: 1) the “assignee” mentioned in the agreement will be a mutually agreeable nonprofit corporation, and 2) once the grounds and the house are opened, if for some reason beyond our control or a natural disaster we are unable to make the scheduled number of openings, we are not in default and there is no extension as a result of it.

Assistant City Attorney Hudak further clarified that the day for day applies only to the initial opening date; thereafter, if the Town is unable to keep it open because of a natural disaster, something out of our control, then there is not an extension during those -8-
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Monday, December 8, 2025

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periods.

Councilmember Chuang acknowledged Ms. Lassahn nodding affirmatively in the audience.

The motion carried by the following roll call vote:

Yes (3) - Councilmember Krolik, Vice Mayor Ragsdale, Mayor Cole No (2) - Councilmember Adams, Councilmember Chuang
XV. CITY COUNCIL ITEMS
Mayor Cole reported her attendance at a meeting of the Peninsula Clean Energy Board of Directors in her role as the Alternate member and at the California Association of Youth Commissions Fall Conference in which she was invited to attend as a featured speaker regarding Mentorship and Interprofessional Collaboration. Mayor Cole directed members of the community to the Town website for home hardening tips from Firewise.

Vice Mayor Ragsdale provided a presentation regarding her activities in November and December and reported her attendance at the California Association of Youth Commissions Fall Conference, reported the availability of the home electrification concierge service through Peninsula Clean Energy, provided Hillsborough Recreation program statistics, and reported her attendance at a Loneliness to Light event hosted by County Board of Supervisors Board President David Canepa at the Peninsula Humane Society.

Councilmember Krolik expressed appreciation to the Hillsborough Beautification Foundation for the Veterans Day and Light Up the Town events, reported her attendance at the swearing in of new San Mateo County Sheriff Ken Binder and a meeting of the SFO Airport/Community Roundtable, and reported a recent The New York Times Magazine article regarding e-bikes in which the neurosurgeon who saved a woman’s life is from Hillsborough.

Councilmember Adams provided a presentation regarding her activities in November including the Leadership Council San Mateo County CORPS program. Councilmember Adams announced the birth of her grandson in November and congratulated her son and daughter-inlaw on his arrival.

XVI. ADJOURNMENT
Mayor Cole adjourned the meeting at 9:56 p.m.
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UNAPPROVED MINUTES
THURSDAY, DECEMBER 18, 2025
SPECIAL CITY COUNCIL MEETING: CLOSED SESSION
4:00 PM
Council Chambers
This special meeting was held in-person at Town Hall. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.

CALL TO ORDER
Mayor Cole called the meeting to order at 4:03 p.m.

ROLL CALL

Present: Adams, Chuang, Krolik (absent at roll call; arrived in Closed Session at 4:08 p.m.), Ragsdale, Cole

ANNOUNCEMENT OF CONFLICT OF INTEREST ON CLOSED SESSION ITEM(S) There were no announcements of Conflict of Interest.

PUBLIC ANNOUNCEMENT OF CLOSED SESSION ITEMS
Mayor Cole announced the Closed Session items.

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Title: City Manager
B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
One or More Potential Cases

PUBLIC COMMENT ON CLOSED SESSION ITEM(S)
There were no speakers.

ADJOURN TO CLOSED SESSION
The City Council adjourned to Closed Session at 4:04 p.m.

RECONVENE OPEN MEETING
Vice Mayor Ragsdale reconvened the open meeting at 5:34 p.m.

ROLL CALL

Present: Adams, Chuang, Ragsdale

Absent: Krolik, Cole

REPORT FROM CLOSED SESSION
City Attorney Diaz reported that all five Councilmembers were present in Closed Session to discuss the two items, and there was no reportable action under the Brown Act. -10-
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Thursday, December 18, 2025

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ADJOURNMENT
Vice Mayor Ragsdale adjourned the meeting at 5:35 p.m.
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
2 CONSENT CALENDAR

CITY COUNCIL MEETING
JANUARY 12, 2026

AGENDA STAFF REPORT
ITEM SUBJECT: Monthly Claims: December 1 through December 31, 2025 SUMMARY: The monthly claims for the month of December 2025 in the amount of $4,822,424.39 are submitted for approval.

FISCAL IMPACT: Claims have been expended per the approved budget.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.

ATTACHMENTS: Monthly Claims Listing
PREPARED BY: Rich Santiago, Assistant Finance Director
RECOMMENDATION: Approve the monthly claims for December 2025 as submitted. -12-
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Docusign Envelope ID: DED7D33A-72C9-493A-8E23-0FC85BCC7CF7

TOWN OF HILLSBOROUGH

REPORT OF GOODS & SERVICES PURCHASED
DURING THE MONTH OF DECEMBER 2025
PREPARED BY:

Alan Singh
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Docusign Envelope ID: DED7D33A-72C9-493A-8E23-0FC85BCC7CF7

TOWN OF HILLSBOROUGH

SUMMARY OF PURCHASES
DURING THE MONTH OF DECEMBER 2025

GOODS & SERVICES PURCHASED

NET SALARIES & TAXES PAID

HEAL TH BENEFIT PREMIUMS

CCFD FUNDING

SAN FRANCISCO WATER PAYMENTS

TOTAL COST OF GOODS & SERVICES TO BE APPROVED
G DocuSigned by:
~ U>f>k'-'
2F5005FOF71 54C2
1/6/2026

FINANCE DIRECTOR DATE
~ Doous;gned by,
~:.:.::, 1/6/2026

CITY MANAGER DATE
$2,445,716.24
1,106,567.54
191,142.86
773,946.00
305,051.75
$4,822,424.39
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Docusign Envelope ID: DED7O33A-72C9-493A-8E23-0FC85BCC7CF7 Goods & Services Purchased:

Operations Capital
Net Salaries & Taxes Paid
Health Benefit Premiums
CCFD Funding
San Francisco Water Payments
Total
NOTES:

COMPARATIVE SUMMARY
For the Month of December 2025
Dec-25
1,725,958.05
719,758.19
1,106,567.54
191 ,142.86
773,946.00
305,051 .75
$4,822,424.39
Dec-24
1,484,524.42
594,288.73
1,068,177.45
191,036.01
743,775.00
300,707.75
$4,382,509.36
Dec-23
1,386,792.80
2,550,305.29
986,830.61
179,904.62
703,368.00
333,861.00
$6,141,062.32
Operations - FY 25/26 spending is consistent with FY 24/25 spending except timing of reoccurring expenditures to the City of Burlingame and San Mateo for library service in December 2025.

Capital - Capital project spending in December 2025 is primarily for Shady Lane Project & Kenilworth Sewer Project, Chateau Sewer Project, and the Highline Connection Project.

CCFD - FY 25/26 contribution is based on budget/contract. -16-
Docusign Envelope ID: DED7D33A-72C9-493A-8E23-0FC85BCC7CF7 CK#
18651
18652
18653
18654
18655
18656
18657
18658
18659
18660
18661
18662
18663
18664
18665
18666
18667
18668
18669
18670
18671
18672
18673
18674
18675
18676
18677
18678
18679
18680
18681
18682
18683
18684
18685
18686
18687
18688
18689
18690
18691
18692
18693
18694
18695
18696
18697
18698
18699
18700
18701
18702
18703
18704
18705
18706
18707
18708
18709
18710
18711
18712
18713
18714
18715
18716
18717
18718

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING DECEMBER 2025

VENDOR DESCRIPTION
4LEAF, INC. OCT '25 BUILDING PERMIT TECH SERVICES BP

A-A LOCK & ALARM I NC REPAIR - SAL TO LOCKS VARIOUS LOCATIONS PW ACCESS UNIFORMS, INC. UNIFORMS - POLOS/JACKETS PW
AIXTEK OCT '25 MANAGEMENT SERVICE IT
ALEXANDER & ASSOCIATES, INC. LAND SURVEY MARLBOROUGH/RALSTON PW AMAZON WEB SERVICES, INC OCT '25 - BACKUP STORAGE IT

APB GENERAL ENGINEER CHATEAU SANITARY SEWER REHAB PRJ PW AT&T 9/20/25-10/19/25
AT&T 9/20/25-10/19/25
AT&T 9/19/25-10/18/25
AT&T 9/19/25-10/18/25
AT&T 9/10/25-10/9/25
AT&T 10/10/25-11 /09/25
AT&T 11/7/2025
AT&T 11/7/2025

AT&T TOWER DUMP PD
AUTO PRIDE CAR WASH, INC OCT'25 CAR WASHES PD

BARTLEY PUMP PM, LLC REPAIR - PUMP BLADDER PW
BAY PRO MAINT - DEC '24-JUL '25 EUCALYPTUS PATH PW

BAYSIDE BUILDING MATERIALS INC MATERIALS - CEMENT/ROCKS PW BELLECCI & ASSOCIATES, INC tJTILITY UNDERGROUNDING STUDY CM BEST BEST & KRIEGER LLP FEE - OCT '25 LEGAL SERVICE

BETTER SOURCE LIQUIDATORS FURNITURE - CABINET ADMIN OFFICE PW

BOSCO OIL COMPANY GAS/DIESEL PW/PD
BURNETT LANDSCAPE DEVELOPMENT INC MAINT - NOV '25 TOWN LANDSCAPE VARIOUS SITES PW

STATE OF CALIFORNIA ENERGY RESOURCES LOAN PAYMENT PW
CITY OF BURLINGAME OCT '25 LIBRARY SERVICES CM
CITY OF SAN MATEO NOV '25 LIBRARY SERVICES CM
COUNTY OF SAN MATEO INFORMATION SERVICES DEPT OCT'25 MICRO CHANNEL LINES PD

COAST TO COAST TRUCKING SCHOOL, LLC TRAIN - DRIVING SCHOOL STAFF PW COMCAST SEP '25/OCT '25 CALNET NONCGEN LINE IT

CORRPRO COMPANY INSPECT - WATER TANKS MULTIPLE SITES PW

CYRACOM INTERNATIONAL, INC OPI INTERPRETATION SERVICES (SPANISH) PD

DANIEL RICHARD CHARLES REPAIR - WIRING CLARK CONCOR/FAWN PW DU-ALL SAFETY, LLC OCT 25' RESPIRATORY/HEARING TESTS PW

FASTENAL COMPANY SUPPLIES - PERSONNEL PROTECTIVE EQUIP PW

FERGUSON US HOLDINGS, INC PARTS - VARIOUS ITEMS PW
FLOWATER EQUIP - OCT '25 WATER STATION CM/PW

FORTE PRESS PRINT - DESK PLATES/FORMS PD
FRANK AND GROSSMAN LANDSCAPE CONTRACTORS, INC NOV '25 JANITORIAL SERVICES PW GLENN BERKHEIMER NOV '25 JANITORIAL SERVICES PW
GOOD CITY COMPANY CONSULT - OCT '25 PLANNER SERVICES BP

GRAY'S PAINT & WALLPAPER OF THE PENINSULA, INC SUPPLIES - PAINTNARIOUS ITEMS PW HOME DEPOT CREDIT SERVICES JUL '25 VARIOUS PARTS & SUPPLIES PW KRONOS SAASHR, INC. OCT'25 PAYROLL PROCESSING FN
MAGNET FORENSICS USA, INC SOFTWARE - 2026 AXIOM BUNDLE PD

MOORE, IACOFANO GOL TSMAN, INC CONSULT - EIR ASSESSMENT BP MUNICIPAL RESOURCE GROUP LLC OCT '25 HR SERVICES CM

NAPA AUTO PARTS - BURLINGAME SUPPLIES- COOLANT PW

OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, A EMPLOYEE PHYSICAL STAFF PW

ODYSSEY POWER CORPORATION MAINT - GENERATOR MULTIPLE SITES PW 695 LLC REFUND - BUILD DEPOSIT BP
695 LLC REFUND - BUILD DEPOSIT BP

GERALD A RISK REFUND - BUILD DEPOSIT BP

COLMA POLICE DEPARTMENT TRAIN-INNER PERSPECT LEADERSHIP CLASS STAFF PD

FANGFANG OUYANG REFUND - FEES CL
PG & E 9/30/25-10/29/25 MULTIPLE ACCOUNTS
A&A REDWOOD GENERAL TIRE CO. MAINT - TIRES TRUCK #251 PW ROMAN MARBLE SHOP INC INSTALL - SLABS STATION 32 BATHROOM REMODEL PW ROMEL 400 LLC RENT - DEC'25 RADIO BASE STATION RECEIVER PD SAN MATEO COUNTY FORENSIC LAB OCT'25 CRIME LAB SERVICES PD

SAN MATEO LUMBER CO, INC SUPPLIES- VARIOUS ITEMS CORP YARD PW SAN MATEO RESOURCE CONSERVATION DISTRICT RCD COMPOST PROGRAM 7/25-9/25 CM

STAPLES ADVANTAGE OFFICE SUPPLIES - ALL DEPARTMENTS
T-MOBILE USA INC. 10/20/25 PD

TETRA TECH INC MAINT - SCADA SUPPORT SERVICES PW
TYLER TECHNOLOGIES, INC. SOFTWARE- TYLER ERP 12/1/25 - 11/30/26 FN U.S. POSTMASTER 1ST CLASS PRESORT/ STANDARD MAIL PERMIT 25/26 AMOUNT
13,855.00
5,363.22
5,480.37
58,744.78
9,710.00
17,975.34
262,543.90
1,124.86
2,171 .15
1,110.39
810.91
1,759.71
1,759.71
541 .03
541 .03
240.00

67.96 13,380.47
10,620.00
655.56
2,366.40
37,864.74
207.81
4,556.81
7,111.43
32,820.68
78,145.00
25,570.42

82.25 10,000.00
9,889.64
9,240.00

41.40 852.00
3,159.00

33.90 14.98
583.41
690.16
9,146.00
1,700.00
7,526.25
192.13
8,789.48
2,197.80
13,440.00
13,521 .25
2,405.00
170.71
141 .00
2,624.00
4,000.00
17,552.50
3,521 .00
600.00
825.00
71 ,508.01
2,071.36
17,915.09
343. 20
4,508.00
442.29
1,245.61
1,277.21
163.60
6,136.96
69,007.28
740.00
-17-
Docusign Envelope ID: DED7D33A-72C9-493A-8E23-0FC85BCC7CF7 18719
18720
18721
18722
18723
18724
18725
18726
18727
18728
18729
18730
18731
18732
18733
18734
18735
18736
18737
18738
18739
18740
18741
18742
18743
18744
18745
18746
18747
18748
18749
18750
18751
18752
18753
18754
18755
18756
18757
18758
18759
18760
18761
18762
18763
18764
18765
18766
18767
18768
18769
18770
18771
18772
18773
18774
18775
18776
18777
18778
18779
18780
18781
18782
18783
18784
18785
18786
18787
18788
18789

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING DECEMBER 2025

UGSI CHEMICAL FEED, INC PARTS - MIXER MOTOR/CONNECTORS PW

URBAN FUTURES INC FUNDING PLAN EVAL & ANALYSIS FN
VERIZON WIRELESS 10/7/25 -11/6/2025 MULTIPLE ACCOUNTS PD/PW WITMER-TYSON IMPORTS, INC. OCT'25 K-9 TRAINING PD

WRA, INC SANDRNHAYNE DRAIN REPLACE PRJ PW
ACCESS UNIFORMS, INC. UNIFORMS- RAINCOATS/JACKETS PW
ACCO ENGINEERED SYSTEMS, INC. REPAIR - A/C UNIT MULTIPLE SITES PW AFLAC OCT '25/NOV '25 INSURANCE PREMIUM HR

AGUILAR & SONS REPAIR - INSTALL ASHPALT FLORI BUNDA PW
AIXTEK NOV '25 MANAGEMENT SERVICE/MICROSOFT UC IT
ALEXANDER & ASSOCIATES, INC. LAND SURVEY SHADY LANE PW
ALL GUARD ALARM SYSTEMS, INC FEE- RADIO MONITORING 11/1/25-1/31/26 TH PW AMAZON WEB SERVICES, INC NOV '25 - BACKUP STORAGE IT

ARCHITECTURAL RESOURCES GROUP HISTORICAL DESIGN REVIEW BP AT&T 10/20/25-11 /19/25
AT&T 10/20/25-11 /19/25
AT&T 10/19/25-11 /18/25

BARKER BLUE DIGITAL IMAGING, INC IMAGING SVC - UPLOAD PARROTT DR SEWER PRJ PW

BAY AREA AIR QUALITY MGMT DIS PERMIT RENEWAL FEE - LA HONDA PW

RICHARD SMITH MAINT - OPEN SPACE VEGETATION MANAGEMENT PW BAY AREA WATER SUPPLY & CONSERVATION AGENCY WATER LOSS CONTROL PROGRAM OCT '25 PW BAY PRO DEC '25 LANDSCAPE MAINT VARIOUS SITES HBF

BELLECCI & ASSOCIATES, INC UTILITY UNDERGROUNDING STUDY CM BEST BEST & KRIEGER LLP FEE - NOV '25 LEGAL SERVICES
BKF ENGINEERS A2 PHASE 2 DESIGN PRJ PW
BURNETT LANDSCAPE DEVELOPMENT INC MAINT - DEC '25 HBF LANDSCAPE VARIOUS SITES CALIFORNIA PUBLIC POLICY GROUP, INC LEGAL RETAINER NOV '25 CM CASEY CONSTRUCTION, INC. SHADY LANE STORM DRAIN PRJ PW
CENTRAL COUNTY FIRE DEPARTMENT DEC'25 FISCAL CONTRIBUTION CHARGELINK LLC MAINT - OCT '25/NOV '25 EV STATIONS PW
CINTAS CORPORATION NO 3 UNIFORM CLEANING SERVICE PW
CINTAS CORPORATION NO 3 SUPPLIES - FIRST AID KIT ANNEX/PW CITY OF BURLINGAME NOV '25 LIBRARY SERVICES CM
CITY OF SAN MATEO OCT '25/DEC '25 LIBRARY SERVICES CM
COLMA FIREMEN'S SOCIAL CLUB COUNCIL OF CITY MTG 12/19/25 CO CSG CONSULTANTS, INC. OCT'25 CODE ENFORCEMENT/INSPECTOR SERVICES BP CYNTHIA RICHARDSON CONSULT - NOV '25 PLANNER SERVICES BP DAILY JOURNAL CORPORATION LEGAL NOTICE 11/24/25 HEARING BUILD CODE ADOPT CL DEBORAH YACOBELLIS CONSULT - CRW/TRACK IT NOV '25 BP

EK HEALTH ERGONOMIC EVALUATION STAFF FN/CM

FASTENAL COMPANY SUPPLIES - PERSONNEL PROTECTIVE EQUIP PW FLOWATER EQUIP - NOV '25 WATER STATION PW/CM

FREYER & LAURETA, INC HIGH LINE WATER PRJ DESIGN PW
GLENN BERKHEIMER DEC '25 LABOR RELATIONS HR

GO NATIVE, INC MAINT - VEGETATION MANAGE VARIOUS SIGHTS PW GOOD CITY COMPANY CONSULT - NOV '25 PLANNER SERVICES BP GREATLAND CORP 2025 W2 FORMS AND ENVELOPES FN

HACH COMPANY WATER QUALITY SUPPLIES PW
HARMONLE PARK DEVELOPMENT GROUP, LLC NOV '25 TOBIN CLARK DEVELOPMENT PRJ CM HF&H CONSULTANTS, LLC NOV'25 SEWER/WATER/SW RATE STUDY FN INFOSEND, INC. AUG/SEP '25 UTILITY BILLING FN
INTERWEST CONSUL TING GROUP NOV '25 BUILDING INSPECTOR SERVICES BP

KARIN SIDWELL HISTORICAL DESIGN REVIEW BP
KRONOS SAASHR, INC. t<JOV'25 PAYROLL PROCESSING FN
MARK D HUDAK LEGAL SERVICES NOV 2025 - CM

MURRAYS TRUCK & AUTO REPAIR INC MAINT - MULTIPLE VEHICLES PW

NAPA AUTO PARTS- BURLINGAME PARTS - FUEL TRANSFER TANK PW NINYO & MOORE GEOTECHNICAL & ENVIRONMENTAL SCIENCE 773 EL CERRITO VOID INVESTIGATION PW

OCCUPATIONAL HEAL TH CENTERS OF CALIFORNIA, A EMPLOYEE PHYSICAL STAFF PW

ODYSSEY POWER CORPORATION MAI NT - GENERA TOR MULTIPLE SITES PW

BRUCE YAO & LIJIE YU REFUND - GRADE DEPOSIT BP

KIMBERLEE SWIG TR REFUND - PERMIT FEE VOID BP

TYLER DAVIS REFUND - GRADE DEPOSIT BP

TYLER DAVIS & KIMBERLY DAVIS REFUND - BUILD DEPOSIT BP

AUSTIN PELETTA REIMB - FINGERPRINT SERVICE FEE CM
CHRISTINE KROLIK REIMB -TRAVEL EXP LEAGUE OF CA CONF 10/8-10/25 CO

CHRISTOMAR MORENO REIMB - FINGERPRINT SERVICE FEE HR

KENTCHIAO REIMB - FOOD EXP HNN NEIGHBORFEST CM
CHAMBER SAN MATEO COUNTY FEE - REG 2026 PROGRESS SEMINAR CHUANG CO

FANGFANG OUYANG REBATE - ELECTRIC LEAF BLOWER PW
ALEX E. DONG REFUND - WATER ACCOUNT BALANCE FN
9,439.07
63,500.00
3,614.05
1,674.00
6,213.86
1,427.68
4,617.60
5,210.68
19,870.00
39,448.00
12,200.00
300.00
17,828.20
6,412.50
155.40
735.35
277.93

25.00 856.00
118,179.45
2,905.00
4,387.00
6,475.40
3,000.00
11 ,145.50
12,957.12
4,000.00
326,505.50
773,946.00
2,600.00
1,067.79
1,011.28
78,145.00
51 ,140.84
240.00
13,680.00
9,222.50
1,807.06
1,462.50
349.30
605.60
421.10
41 ,820.42
1,700.00
38,478.21
4,537.50
167.46
2,575.09
9,225.00
6,995.00
2,701 .14
2,000.00
3,000.00
2,202.42
$7,245.00
1,102.90
180.78
6,355.00
981 .00
1,584.00
15,000.00
2,743.88
30,000.00
5,000.00

75.22 714.88

45.00 90.76
1,150.00
100.00
389.47
-18-
Docusign Envelope ID: DED7D33A-72C9-493A-8E23-0FC85BCC7CF7 18790
18791
18792
18793
18794
18795
18796
18797
18798
18799
18800
18801
18802
18803
18804
18805
18806
18807
18808
18809
18810
18811
18812
18813
18814
18815
18816
18817

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING DECEMBER 2025

ARTEM GOLDMAN REFUND- WATER ACCOUNT BALANCE FN

CONSUELA CRAWFORD REFUND- WATER ACCOUNT BALANCE FN

E WTORELLO REFUND - WATER ACCOUNT BALANCE FN

HADDEN OU REFUND - WATER ACCOUNT BALANCE FN

JASON BERRY REFUND- WATER ACCOUNT BALANCE FN

MANSOUR MASOUDNIA REFUND- WATER ACCOUNT BALANCE FN

MATTHEW ENSTROM REFUND- WATER ACCOUNT BALANCE FN

STEVE VERNON REFUND- WATER ACCOUNT BALANCE FN

XIAOSHENG HAN REFUND - WATER ACCOUNT BALANCE FN

SAN FRANCISCO BAY WATER BOARD FEE-WATER BOARD/TARTAN TRAIL BRIDGE PW

SAN MATEO LUMBER CO, INC SUPPLIES - VARIOUS ITEMS PW

STAPLES ADVANTAGE OFFICE SUPPLIES - ALL DEPARTMENTS
STATE WATER RESOURCES CONTROL BOARD - DWOCP FEE-WATER OPERATOR CERT D1 STAFF PW STATE WATER RESOURCES CONTROL BOARD - DWOCP FEE- WATER OPERATOR EXAM D2 STAFF PW STATE WATER RESOURCES CONTROL BOARD- DWOCP FEE- WATER OPERATOR EXAM D2 STAFF PW STATE WATER RESOURCES CONTROL BOARD- DWOCP FEE- WATER OPERATOR EXAM D2 STAFF PW STATE WATER RESOURCES CONTROL BOARD 25-26 WATER SYSTEM FEES PW

TETRA TECH INC MAINT- SCADA SUPPORT SERVICES PW

THE PERMANENTE MEDICAL GROUP, INC EMPLOYEE PHYSICAL STAFF PD

THIRKETTLE CORPORATION PARTS-WATER METERS PW
TIMBERLINE TREE SERVICE, INC. MAINT-TREE REMOVAL REDDINGTON PW ULINE, INC. SUPPLIES - EXIT SIGNS/BOLLARDS PD

UNITED LABORATORIES SUPPLIES - SEWER LIFT-ZYME PW

UNLIMITED TOOL & EQUIPMENT REP REPAIR - CONCRETE SAW PW VERIZON CONNECT NWF INC OCT '25 - GPS MONTHLY SERVICES PW

ARAMARK UNIFORM & CAREER UNIFORMS- REFLECTIVE JACKETS PW WILSEY HAM SEWER CIP 1D DESIGN PRJ PARROTT PW

WRA, INC MACADAMIA ACCESS ROAD BIOLOGICAL REVIEW PW

TOTAL GOODS & SERVICES FOR THE MONTH PAID BY CHECK

CALPERS RETIREMENT CONTRIBUTIONS

VISA PAYMENTS

RETIREE HEAL TH REIMBURSEMENTS

OTHER ELECTRONIC PAYMENTS

TOTAL GOODS & SERVICES FOR THE MONTH
249.30
389.47
704.54
203.04
237.67
492.41
165.09

54.68 69.20
4,212.00
2,861 .09
1,791.43

70.00 65.00

45.00 65.00
44,105.86
10,358.03
739.00
3,541.39
3,200.00
2,403.67
3,839.22
180.11
1,549.77
1,599.58
512.94
25,095.88
$2,811,415.91
233,188.54
46,735.78
96,516.34
31 ,805.67
$ 3,219,662.24

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
3 CONSENT CALENDAR

CITY COUNCIL MEETING
JANUARY 12, 2026

AGENDA STAFF REPORT
ITEM SUBJECT: Quarterly Treasurer's Report for the Quarter Ending December 31, 2025 SUMMARY: Government Code Section 53646(b) requires that the Quarterly Investment Report be rendered to the City Council during public session within 45 days of the quarter's end.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENT(S): Quarterly Treasurer's Report
PREPARED BY: Rich Santiago, Assistant Finance Director
RECOMMENDATION: Approve the Treasurer's Report for the quarter ending December 31, 2025. -19-
-20-
Docusign Envelope ID: 5EFD10D4-D622-4F86-AF7C-40C74A3AA21 F Town of Hillsborough
Report on Cash and Investments Held As of Quarter Ended December 31, 2025
Purchase Maturity Days to Amortized/Fair/ Coupon
Date Maturity Market Value Rate Yield
LAIF On demand 57,887,994 57,887,994 57,999,693
Sec 115 Benefit Trust Company 6,009,793 6,009,793 6,009,793 Cash on Hand 8,300 8,300 8,300
Checking Account On demand 29,717,479 29,717,479 29,717,479 US Bank Custodial Account 48,253 48,253 48,253
Sub-total 93,671,818 93,671,818 93,783,518
INVES1MENTS: Cost Market Value
United States Treasury TN 9/1/2023 3/31/2028 821 175,313 200,000 190,352 United States Treasury TN 9/1/2023 5/31/2028 882 174,688 200,000 189,626 United States Treasury TN 3/18/2022 12/31/2026 365 192,500 200,000 195,570 United States Treasury TN 3/18/2022 1/31/2027 396 194,625 200,000 195,726 United States Treasury TN 12/8/2022 8/15/2026 227 184,438 200,000 197,474 United States Treasury TN 12/8/2022 5/15/2026 135 185,938 200,000 198,594 United states Treasury TN 3/17/2025 2/15/2029 1142 189,375 200,000 194,468 United States Treasury TN 9/1/2023 5/31/2027 516 188,000 200,000 197,610 United States Treasury TN 3/31/2025 2/15/2028 776 192,828 200,000 196,984 United States Treasury TN 9/1/2023 8/31/2027 608 191,250 200,000 198,852 United States Treasury TN 12/20/2023 11/15/2028 1050 438,094 450,000 444,974 United states Treasury TN 4117/2025 3/31/2028 821 199,703 200,000 200,532 United States Treasury TN 4/17/2025 3/31/2030 1551 197,766 200,000 199,626 United States Treasury TN 4/17/2025 4/15/2028 836 200,313 200,000 201,040 United States Treasury TN 7/24/2025 7/15/2028 927 251,230 250,000 252,110 United States Treasury TN 12/8/2025 9/30/2029 1369 455,168 450,000 453,884 United States Treasury TN 9/1/2023 11/30/2027 699 196,813 200,000 201,422 United States Treasury TN 9/1/2023 2/29/2028 790 397,914 200,000 404,172 United States Treasury TN 4/17/2025 3/31/2029 1186 202,406 200,000 203,312 United States Treasury TN 10/23/2023 7131/2028 943 194,625 200,000 202,984 United States Treasury TN 3/3/2025 2/28/2029 1155 201,156 200,000 204,046 United States Treasury TN 12/8/2025 11/30/2028 1065 205,078 200,000 204,540 United States Treasury TN 12/8/2025 10/31/2030 1765 210,953 200,000 210,094 Sub-Total 5,220,172 5,150,000 5,337,991
GRAND TOTALS 98,891,990 98,821,818 99,121,509
LEGENDS: TYPE OF INVESTMENTS VALUATION SOURCE
LAIF Local Agency Investment Fund (State of CA) LAIF Quarterly Performance Report SMCP San Mateo County Pool SMCPreport
MMF Money Market Fund Custodian Bank/Trust statement
BA Bankers' Acceptance Broker/Dealer market information CP Commercial Paper Other Sources: Newspaper, other
Time Certificate of Deposit Amortized Cost
NCO Negotiable Certificate of Deposit
TB Treasury Bill
TN Treasury Note
All funds are invested in accordance with the Town of Hillsborough's Investment Policy as approved by the City Council. Sufficient funds are available to meet the Town's expendttures for a six-month period. This report is prepared pursuant to Government Code Section 53646. LAIF Market Value is left at Cost Value because reports are not available.

Prepared by: Rich Santiago, Assistant Finance Director
r-=DocUSigned by: 1/5/2026
1/5/2026
Approved by: Jan Cooke, Finance Director
2E5005FOF7154C2. .. Date

4.0960%

9.9100%

0.0100% 0.0000%

1.3100% 1.3200% 12800% 1.5300% 1.5200% 1.6400%

2.7000% 2.6600% 2.7900%

3.1400%

3.1600% 3.6100% 3.6300% 3.7300% 3.8400% 3.8400% 3.8500%

3.9600%

4.0600% 4.0600% 4.1700%
42800%

4.6400%

3.1400%
2 3
4 5 6
Valuation
3 3
4 3
3 3 3 3
3 3 3
3 3
3 3
3 3
3 3 3 3 3 3 3
3 3
-21-
Docusign Envelope ID: 5EFD10D4-D622-4F86-AF7C-40C74A3AA21F RECAP:

LAIF Local Agency Investment Fund
TCD Time Certificate of Deposit
NCD Negotiable Certificate of Deposit
TB Treasury Bills
TN Treasury Notes
CP Commercial Paper
BA Bankers Acceptances
CA Checking/Sweep Account
cus Custodian Account
COH Cash on Hand
Section 115 Trust
Sub-total
Trustee - Bond Funds
Bond Funds - Investments
Total
Maturity of 2 years and under
Section 115 Trust
CA Checking/Sweep Account
cus Custodian Account
COH Cash on Hand
Sub-total
Maturity from 2-5 years
Sub-total - Town Funds
Bond Funds
Trustee - Bond Funds
Total Portfolio

TOTAL INVESTMENTS

CASH/CHECKING/MMA

TRUSTEE BOND FUNDS
*Estimate

TOWN OF HILLSBOROUGH

INVESTMENT RECAP
For Quarter Ending December 31, 2025
Purchase Price %to Total
$ 57,887,994 58.5%
$ 0.0%
$ 0.0%
$ 0.0%
$ 5,220,172 5.3%
$ 0.0%
$ 0.0%
$ 29,717,479 30.1%
$ 48,253 0.0%
$ 8,300 0.0%
$ 6,009,793 6.1%
$ 98,891,990 100%
$ 98,891,990
$ 59,221,556 59.9%
$ 6,009,793 6.1%
$ 29,717,479 30.1%
$ 48,253
$ 8,300 0.0%
$ 95,005,381 96.0%
$ 3,886,609 3.9%
$ 98,891,990 100%
$ 98,891,990
$ 69,117,959
$ 29,774,031
$
$ 98,891,990
$
Investment Income
TOH Restriction 2nd Quarter" Year To Date
None 592,773 1,318,210
None
None
None
None 24,002 76,397
None
None
None 2,571 4,189
None
None 48,477 87,383
667,823 1,486,178

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
4 CONSENT CALENDAR

CITY COUNCIL MEETING
JANUARY 12, 2026

AGENDA STAFF REPORT
ITEM SUBJECT: Resolution Authorizing Compensation and Benefits Adjustments for Unrepresented Employees
SUMMARY: This resolution memorializes changes in compensation for the Unrepresented employees. A 4.0% cost of living increase for the Unrepresented employees with the exception of the City Manager position is recommended. The resolution also includes the revised Summary of Benefits document, removing the Assistant Planner and GIS Technician positions and updating uniform allowance information for certain non-sworn Police staff.

FISCAL IMPACT: There is no fiscal impact with this item as the anticipated cost of living adjustment was included in the adopted budget.

ATTACHMENT(S): Resolution and Exhibit A Summary of Benefits PREPARED BY: William Li, Administrative Services Manager RECOMMENDATION: Adopt the resolution authorizing compensation and benefits adjustments for Unrepresented employees.
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RESOLUTION NO. 26-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

AUTHORIZING COMPENSATION AND BENEFITS ADJUSTMENTS FOR

UNREPRESENTED EMPLOYEES
WHEREAS, the Town of Hillsborough (“Town”) has determined that competitiveness in compensation for employee positions is an important factor in employee retention; and
WHEREAS, the Town has determined that benefit modifications (“Exhibit A”) and a

4.0% cost of living adjustment for Unrepresented employees are appropriate.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby authorizes hereby authorizes the benefit modifications and 4.0% cost of living adjustment for unrepresented employees as detailed in the attached Exhibit A effective the first full pay period in January 2026.

Mayor of the Town of Hillsborough

Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 12th day of January 2026, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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Town of Hillsborough
Summary of Benefits
Unrepresented Employees
Table of Contents

1. Organization

2. Salary

3. Term

4. Retirement

5. Health Benefits
Medical
Dental
Vision

6. Employee Wellness
Employee Assistance Plan (EAP)
Wellness Program

7. Income Protection
Life and Accidental Death and
Dismemberment (AD&D)
Long-Term Disability (LTD)
AFLAC (additional life insurance
coverage)

8. Savings Plans and Other Tax Deferment
Programs
Deferred Compensation Plans
401(a) Plan
Flexible Benefit Plan (Section 125 –
Cafeteria Plan)
Retirement Health Savings Account

9. Paid Time Off and Other Leaves
Vacation Leave
Sick Leave
Administrative Leave
Holidays
Death/Bereavement or Critical Illness
Leave
Family and Medical Leave (FML)
Jury Duty
Unused Sick Leave Upon Retirement
Sick Leave Incentive Plan

10. Miscellaneous
Rental Assistance Program
Clothing or Uniform Allowance
Tuition/Educational Expense
Reimbursement
Special Pays
Educational Incentive
Car Allowance
Computer and Internet Connection
Allowance
Cell Phone Reimbursement
This brochure has been developed to assist employees with understanding the Town and its organization and the benefits it offers to its employees. If the information in this document differs from that in one of the Town’s Labor Agreements, the language in the MOU shall prevail.

If you or your spouse/domestic partner should have any questions concerning your benefits, contact Human Resources at (650) 375-7502 or [email protected].

EXHIBIT A
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A Brief Introduction

1. Organization
There are 4 groups of unrepresented employees:

Types Positions
Professional Assistant Engineer GIS Coordinator
Management Assistant
MidManagers Accountant
Administrative Services Manager
Associate Engineer Management Analyst I/II
Associate Planner Police Lieutenant
Budget Analyst Senior Accountant
Building Official Senior Civil Engineer
City Clerk Senior Management Analyst
Communications Manager
Deputy City Clerk Senior Planner
Support Services Manager
Deputy
Department
Heads
Assistant Director of Finance Planning Manager
Chief Building Official Police Captain
City Engineer Public Works Superintendent
Deputy Director Public Works Assistant Director Building & Planning
Executive City Manager Director of Building & Planning
Assistant City Manager Director of Finance
Chief of Police Director of Public Works
All Unrepresented employees are considered At-Will employees.

Benefits
The Town of Hillsborough is pleased to offer a wide range of benefit programs to its employees. The benefit package offered by the Town is both comprehensive and competitive. This summary provides an overview of the available benefits.

Eligible employees hold full-time and part-time budget-allocated positions.

2. Salary
Salary ranges for positions in this group will be increased as follows:

First full pay period in January 2026 4.00%
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3. Term
This summary is effective beginning January 12, 2026.

4. Retirement
The Town provides eligible employees with retirement benefits through the California Public Employees Retirement System (CalPERS), which is the largest retirement system in California and one of the largest in the nation.

Employees hired prior to 6/30/12:
 3% @ 60 for miscellaneous (Unrepresented, Public Works-Clerical, Public Works Supervisor groups & non-sworn Police)
 3% @ 50 for sworn public safety - Police Department
 Single highest year formula for all labor groups
Miscellaneous employees hired after 7/1/12 who are Classic PERS members:
 2% @ 60 for miscellaneous (Unrepresented, Public Works-Clerical, Public Works Supervisor groups & non-sworn Police)
 3-year final average for compensation
Employees hired after 1/1/2013 who are New PERS members:
 2% @ 62 for miscellaneous (Unrepresented, Public Works-Clerical, Public Works Supervisor groups & non-sworn Police)
 2.7% @ 57 for sworn public safety – Police Department  3-year final average for compensation
Who Pays for the Benefit?
Retirement benefits are paid for by both the employee and the Town. The Town contributes an amount each month on behalf of the employee. The Town’s contribution is computed as a percentage of the employee’s annual salary and is actuarially determined by CalPERS. The Town’s contribution rates vary from year to year.

Classic employees contribute the following, on a pre-tax basis:

Miscellaneous – 9% for those hired prior to July 1, 2012 Miscellaneous – 7% for those hired after July 2, 2012
Public Safety – 10%
Employees hired after 1/1/2013 who are considered New PERS members will pay 50% of the total normal cost, as defined by PERS.

The amount deducted from your paycheck, called the “member’s contribution”, together with any interest earned is your asset which will be part of your estate if you die before you retire. The amount of your contributions and the interest earned is shown on your CalPERS Annual Member Statement normally distributed by CalPERS in October of each year. This statement does not show the portion paid by the Town on your behalf.

What is the Retirement Benefit?
The CalPERS retirement system is a “defined benefit” pension plan which provides benefits based on members’ years of service, age, final compensation and benefit formula. This means you will receive a retirement paycheck regardless of the amount you actually contributed to the retirement system. In contrast, a “defined contribution” plan such as a 457 deferred compensation plan only provides benefits to the extent of your cash contributions.
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Eligibility to Retire
Any PERS member hired prior to 1/1/13 who attains age 50 and has 5 years of service credit can receive a retirement income. Employees hired after 1/1/13 with 5 years of service credit can receive retirement income at the following ages:
 Miscellaneous 52
 Safety 50
Estimating your Benefit
There are three factors that determine your retirement benefit: years of service with the CalPERS retirement system, your age at time of retirement and your retirement formula.

A summary of the retirement benefits together with the applicable formulas is presented in the following CalPERS publications. You can roughly estimate your benefit by reviewing:

Local Miscellaneous Retirement Benefits
Local Safety Retirement Benefits
or by using the retirement calculator on the PERS website.

Application for Retirement
Employees should apply for retirement at least 90 days prior to retirement date. A Guide to Completing your CalPERS Service Retirement Election provides information and the various application forms.

Contractual PERS Benefit Options:

Sick Leave Credit
At retirement, any unused sick leave you have will be converted to additional service credit (the additional service will not change your date of separation from employment). You will receive credit for each day of unused sick leave certified by your employer. It takes 2000 hours of sick leave to receive one year of service credit. This additional service credit will give you a higher retirement benefit.

To receive sick leave credit, your retirement date must be within 120 days of the date of separation from the Town.

Service Credit for Military Service
Employees who have served in the armed forces can purchase additional service credit. You must contact PERS to request this benefit. An estimator for cost is available on the PERS website.

Service Credit for Previous Service
Employees who previously worked for a PERS agency may be able to purchase additional service credit.

Please contact PERS for details.

Social Security
Miscellaneous employees (Unrepresented, Public Works-Clerical, Public Works Supervisors, and non-sworn Police) participate in Social Security. Contributions are deducted from your paycheck. Sworn Public Safety do not contribute to Social Security.

More information about CalPERS programs is available at www.calpers.ca.gov. -27-

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5. Health Benefits
Medical Insurance
The Town contracts with CalPERS (under the Public Employees’ Medical and Hospital Care Act – PEMHCA) for medical insurance coverage.

Depending on where you live or work, your health plan options include three types of health plans:

Preferred Provider Organizations (PPOs)
 PERS Gold
 PERS Platinum
 PORAC
Health Maintenance Organizations (HMOs)
 Anthem HMO Select and Anthem HMO Traditional
 Blue Shield Access + HMO and Blue Shield Trio
 Health Net SmartCare
 Kaiser
 United Healthcare
 Western Health Advantage
The Town’s contribution toward the employee’s medical coverage shall be determined by the coverage level the employee selects. Premiums that exceed the monthly maximum amounts, and in some cases annual increases require an employee contribution (see MOU for specifics). The Town’s contribution shall be as follows:

Employee only Shall not exceed the Blue Shield Access + employee only rate Employee + 1 Shall not exceed the Blue Shield Access + employee + 1 rate Employee + 2 Shall not exceed the Blue Shield Access + employee + 2 rate Rates as of January 2026
Plan Name Employee only Employee +1 Employee +2 Employee contribution
Anthem Select HMO $1,336.29 $2,672.58 $3,474.35
Anthem Traditional HMO $1,612.08 $3,224.16 $4,191.41
Blue Shield Access + $1,301.95 $2,603.90 $3,385.07
Blue Shield Trio $1,166.58 $2,333.16 $3,033.11
Kaiser $1,168.86 $2,337.72 $3,039.04
PERS Gold $1,120.58 $2,241.16 $2,913.51
PERS Platinum $1,670.14 $3,340.28 $4,342.36
PORAC $1,063.00 $2,418.00 $3,027.00
UnitedHealthCare Alliance $1,290.06 $2,580.12 $3,354.16 United HealthCare Harmony $1,133.09 $2,266.18 $2,946.03 Western Health Adv. $969.58 $1,939.16 $2,520.91
For more information, refer to the following CalPERS publications:

Health Program Handbook – Rules & Regulations of the CalPERS Health Program Health Plan Decision Guide – Health Plan Choices and Premium Rates for Current Calendar Year.

Eligibility
Employees can enroll themselves and their immediate family members, dependents, and registered domestic partners. PERS Health does not allow the enrollment of unregistered domestic partners. No one can be refused enrollment because of pre-existing conditions.

Employees can elect cash in lieu of health coverage with proof of other health insurance coverage. -28-

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For these employees enrolling in cash in lieu after February 1, 2026, reimbursement will be a contribution to the employee's deferred compensation account in the amount of $300 per month. Employees who were in the cash in lieu program prior to February 1, 2026 that left the program and want to re-enroll after February 1, 2026 will be eligible for a contribution to the employee's deferred compensation account in the amount of $300 per month..

Beginning January 1, 2026, for employees that were enrolled in the cash in lieu program reimbursements will be:

Employee $384.13/month
Employee + 1 $768.25/month
Employee + 2 or more $998.73/month
Coverage
Coverage becomes effective on the first day of the month following appointment.

To enroll, elect cash in lieu of coverage or to add or delete dependents, please complete the PERS HBD 12 form and submit to Human Resources.

If you want to change plans, you must do so during the next open enrollment period – normally held annually each Fall. Open enrollment changes take effect the following January 1.

For other details, please refer to CalPERS at www.calpers.ca.gov.

Dental Insurance
The Town offers dental reimbursement as follows:

Unrepresented –
Self-funded dental and orthodontia plans with maximum benefits of $2,500 per person per year.

Plan Year is January 1 – December 31. For details, review the Summary Plan Description - Unrepresented.

Eligibility
Eligibility starts on the first day of the month following the conclusion of a 30-day waiting period.

Vision Insurance
The Town offers vision reimbursement as follows:

Unrepresented
Self-funded vision plan with maximum benefits of $350 per person per year. Plan Year is January 1 – December 31. For details, review Summary Plan Description - Unrepresented.

Eligibility
Eligibility starts on the first day of the month following conclusion of a 30-day waiting period.

6. Employee Wellness
Employee Assistance Plan (EAP)
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The EAP is a benefit designed to provide help with personal and professional stress that affects everyone at one time or another. It is a simple way of obtaining professional help to reduce the impact of problems on your life and your job.

The free and confidential services include professional assessment, referral and counseling.

EAP services are available to all employees, their spouses, domestic partners or dependent children.

All services are strictly confidential and voluntary and no information regarding your use of the program will be disclosed to the Town without your authorization.

EAP services are provided by Concern. To use the service 24 hours a day, 7 days a week, call (800) 344- 4222.

Some of the services include:

Counseling for anxiety and stress, drug and alcohol dependency, job burnout, marital and teenager problems
Legal advice
Financial planning/counseling
Departmental Management advice
Referrals for childcare and eldercare
For details, pick up a pamphlet at Town Hall.

Wellness Program
Eligible employees can receive reimbursement for approved wellness programs and activities.

Executive $1000/year
All other Unrepresented $600/year
Unrepresented:
 Gym fees
 Nutritional Counseling
 Smoking Cessation Program
 Chiropractic services
 Acupuncture services
 Weight Loss Program
 Parks and Recreation sponsored fitness programs from other municipalities that are preapproved by Human Resources
 Equipment (home gym equipment: Bowflex, Peloton, etc.; equipment for various classes: yoga mat, boxing gloves, etc.). No clothing is eligible for reimbursement.

Complete the Wellness Reimbursement Form.

7. Income Protection
Life and Accidental Death and Dismemberment Insurance (AD&D) A Life Insurance and AD&D group policy is provided to eligible employees in the various labor groups as follows:

Unrepresented –
 City Manager 2 times earnings, capped at $450,000
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 Other Executive 150% of annual salary
 Deputy Department Heads 100% of annual salary
 Mid-Managers/Professionals $100,000
The policy is administered by the Standard.

Coverage
Coverage starts on the first day of the month following hire date.

To designate or update beneficiaries, contact the Human Resources Department (x7502).

Long Term Disability Insurance (LTD)
The Town pays premiums for Long Term Disability insurance for the following groups that provides 66 2/3% of salary up to a maximum of $6,000 per month and begins 180 calendar days after the first day of disability.

The Standard administrators this benefit.

Voluntary Supplemental Insurance
Employees can obtain supplemental insurance at the employee’s expense through Aflac. Payments of premiums can be made through salary deductions. Pick up an Aflac Supplemental Insurance brochure from Town Hall for more information and call Joshua Baltor at (415) 968-5838 x101 to sign up with Aflac.

8. Savings Plans and other tax deferment programs
Optional Deferred Compensation Plans
The Town offers a voluntary employee-paid tax-qualified retirement investment plan under IRS Section 457 (deferred compensation plan). This plan allows you to save toward your retirement on a pre-tax basis, effectively lowering your current taxable income.

In the Mission Square plan, there are two deferment options:
 Before tax deferrals
 After tax (Roth) deferrals
Mission Square also has a self-brokerage account, where the employee can direct the purchase and sales of individual stocks and equities.

Additionally, Valic and Mission Square allow the following catch-up provisions:

Normal Catch-Up Provision allows participants to make up for eligible contributions not deferred in prior years, permitting contributions up to double the normal maximum in effect for the year in the three years prior to retirement.

Age 50 Catch-Up Provision allows participants reaching age 50 or older during the year to contribute an additional amount annually.

Super Catch-Up Contribution – as per a change via SECURE 2.0, a higher catch-up contribution limit applies for employees aged 60, 61, 62, and 63.

The chart below explains the qualified contributions to the plan:

Year Maximum Annual
Contribution
Age-50 Catchup Age 60-63
Catchup Total
2023 $22,500 $7,500 N/A $30,000
2024 $23,000 $7,500 N/A $30,500
2025 $23,500 $7,500 $11,250 $31,000
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2026 $24,500 $8,000 $11,250 $32,500
The Town has two 457 plan administrators and appointments to meet with the representatives can be arranged directly by employees:

Mission Square –at (866) 620-6064
Additional information is available at their website at www.missionsq.org.

VALIC – at (800) 892-5558 X 89165.

Additional information is available at their website at www.valic.com Participation is optional. Employees can enroll and adjust contribution amounts at any time. Employees can make contributions to only one 457 plan at a time. You can choose the manner in which your savings are invested. Investment vehicles can be changed at any time. 401(a) Plan
Town contributes to a 401(a) plan for certain Unrepresented employees as follows:

City Manager 4% of salary
Executive 2% of salary
Deputy Department Heads $600 per year
The compensation limit that can be taken into account for 2023 is $330,000.

Optional Flexible Benefit Plan (Section 125 – Cafeteria Plan) This optional program allows employees to use pre-tax income for the following:

Dependent Care expenses up to $5,000 per year
Unreimbursed Medical Expenses up to $3,300 per year (2025) Medical Premiums
The Town’s Section 125 Plan Administrator is Navia. To enroll, contact Human Resources.

Retirement Health Savings Account
The Town provides a monthly contribution to a Retirement Health Savings account to those employees hired after Jan 1,2002. The contribution vests over 5 years of service. Upon retirement and reaching age 55, the retired employee can draw upon this account to be reimbursed for eligible medical expenses until all funds are exhausted. The contributions are:

Years of service Town contribution
0 – 60 months 2.0% of base salary
61 – 240 months 3.0% of base salary
241 months + 4.0% of base salary

9. Paid Time Off and other leaves
Vacation Leave
Years of
Service
Bi-Wkly
Accrual
Days per
Year
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> 4 3.08 10
4-9 4.62 15
10 4.92 16
11 5.23 17
12 5.54 18
13 5.85 19
14-15 6.15 20
16 6.46 21
17 6.77 22
18 7.08 23
19 7.38 24
20 7.69 25
Maximum accrual:

City Manager 480 hours
Other Executive 480 hours
Dep Dept Head/Mid-Manager 400 hours
Professional 320 hours
Maximum accrual is two years’ leave or the above maximum, whichever is greater.

Sick Leave
Unrepresented 112 hours or 4.31 hours bi-weekly per year There is no maximum accrual limit for sick leave.

Administrative Leave
Unrepresented employees are eligible for Administrative Leave, as follows:

Max balance
Executive 10 days per year 80 hours
Deputy Dept Heads/ Mid-Managers 5 days per year 40 hours Planning Manager 7.5 days per year 60 hours
At the City Manager’s discretion, up to one additional week of administrative leave can be given to an employee. At the time of separation, employees are not paid for unused administrative leave hours.

Holidays
Date Holiday
January 1 New Year’s
3 rd Mon in Jan MLK Day
3 rd Mon in Feb President’s Day
Last Mon in May Memorial Day
July 4 Independence Day
1st Mon in Sept Labor Day
November 11 Veteran’s Day
4 th Thurs in Nov Thanksgiving Day
4 th Friday in Nov Day after Thanksgiving
December 24 Christmas Eve
December 25 Christmas Day
Employee’s Choice 2 Floating Holidays
Day of Reflection 1 Floating Holiday
Death/Bereavement or Critical Illness Leave
The Town provides with up to five shifts of paid leave for the death or critical illness in the employee’s immediate family or household. This leave is not charged to the employee’s sick, vacation or holiday accruals.
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Family Medical Leaves
Town employees are eligible for family and medical leaves as provided in Federal and State laws.

Employees are entitled to twelve (12) weeks of Family Medical Leave (FMLA) and/or California Family Rights (CFRA) leave in a twelve (12) month period providing the employee meets the eligibility requirement of the leave(s).

During the leave, the Town shall continue to provide health benefits. The employees may use sick, vacation and/or holiday accruals while on family leaves to receive pay. The Town is required to reinstate the employee to the same or equivalent position upon the return to work of the employee within the maximum allowable time frame.

Medical reasons could include:

Birth or placement of a child,
To care for a spouse, child, or parent with a serious medical condition or To take medical leave while unable to work due to the employee’s own serious health condition.

See full Family and Medical Leave policy for details.

Pregnancy Leave
California law allows up to a maximum of four (4) months of leave if you become disabled during your pregnancy. This leave will run concurrently when applicable with any other eligible leaves. See full Pregnancy Disability Leave policy for details.

Jury Duty
Employees called to serve on a jury receive their regular salary while serving. Before reporting for jury duty, employees should advise their supervisor.

Unused Sick Leave Upon Retirement
Sick leave is converted to service credit with PERS upon retirement from the Town. To receive sick leave credit, your retirement date must be within 120 days of the date of separation from the Town.

Additionally:

Unrepresented employees hired prior to 3/1/02
After 10 years of continuous service, employees who retire into PERS can choose:
 To be compensated at their regular hourly rate of pay for 25% of their unused sick leave up to 240 hours. The remainder of unused sick leave will be converted into PERS service credit, or  To convert all accrued sick leave to PERS service credit.

Unrepresented employees hired on or after 3/1/02
After 10 years of continuous service, employees who retire into PERS can choose:
 To convert their accrued sick leave, not to exceed a maximum of 240 hours, to their 457 Deferred Compensation account at their regular hourly rate of pay. All remaining time would be converted to PERS service credit, or
 To convert their accrued sick leave, not to exceed a maximum of 240 hours, to cash compensation at their regular hourly rate of pay. All remaining time would be converted to PERS service credit, or  To convert all accrued sick leave to PERS service credit. -34-

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10. Miscellaneous
Rental Assistance Program
Employees are eligible to apply for the Rental Assistance Program: any Town employee who moves into San Mateo County to a rental property (home, apartment or condominium) can apply for a loan of up to $10,000 for the costs associated with the rental amount. This could be used for rent and/or security deposit. The loan is forgiven over three years; if an employee separates from Town employment for any reason prior to the loan being forgiven, the employee will owe the remaining balance of the loan plus interest.

For more information, please contact Human Resources.

Uniform Allowance
The Town provides the following uniform allowances:

Police Chief: $1000 per year, paid bi-weekly
Police Captain: $1000 per year, paid bi-weekly
Police Lieutenant: $1000 per year, paid bi-weekly
Non-Sworn Staff: $625 per year, paid bi-weekly
Tuition/Educational Expense Reimbursement
Employees can be reimbursed up to $15,000 for participating in educational programs leading to a college degree. The City Manager must pre-approve any program. The reimbursement is provided in the form of a loan that is forgiven at a rate of $2,000 per calendar year. Eligible expenses include registration, tuition fees and books.

Reimbursements are made on the following basis:

Grade % Reimbursed
A 100%
B 80%
C 50%
Special Pay must be pre-approved by Department Head
10% special pay for Information Technology duties and function. 5% to Assistant Engineer with registration as a Professional Engineer in the state of California Car Allowance
Due to the nature of the positions and in lieu of a pool vehicle, certain management positions are provided car allowances. The City Manager has the authority to make cost of living adjustments. Current position listing and allowances as of January 1, 2023 are as follows:

Position Bi-weekly
Allow
City Manager $158.61
Asst City Manager $158.61
Director of Finance $158.61
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Asst Director of Finance $158.61
Director of Public Works $192.47
Deputy Director Public
Works
$158.61
City Engineer $158.61
Chief Building Official $158.61
Director of Planning &
Building
$158.61
Asst Director of
Building/Planning
$158.61
Computer and Internet Connection Allowance
The Town has determined that providing equipment to Executive employees for access to communication, files, programs and projects located on office workstations is advantageous to the Town. The Town provides these employees with a remote connection to Town servers, enabling access to communication networks and office files.

Employees are eligible to receive up to $1,500 initially and bi-annually thereafter, and a monthly internet allowance up to $50. Details of the program are outlined in Policy No. 112. Above reimbursements can be made by completing a Personnel Action Form (PAF).

Cell Phone Reimbursements
Town provides mobile phone allowances to certain positions, in lieu of carrying a Town-provided phone.

Current allowances are as follows:

Group A Group B
City Manager
Assistant City Manager
Department Heads Communications Manager
Administrative Services Manager
Deputy Director Public Works Assistant Director of Finance PW Superintendent Assistant Director of Building & Planning Assistant PW Superintendent Budget Analyst
City Engineer Accountant
PW Supervisors Senior Accountant
PW Inspector City Clerk
Chief Building Official Deputy City Clerk
Senior Management Analyst
Management Analyst
Management Assistant
Building Official
Building Inspectors
Planning Manager
Senior Planner
Associate Planner
Assistant Planner
Senior Civil Engineer
Associate Civil Engineer
Assistant Engineer
Support Services Manager
Employees may be reimbursed up to $100 every two years for new phone equipment. Complete a Personnel Action Form (PAF) to award or change the cell phone allowance. Details of the policy are outlined in Policy No. 114.
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
5 CONSENT CALENDAR

CITY COUNCIL MEETING
JANUARY 12, 2026

AGENDA STAFF REPORT
ITEM SUBJECT: Resolution Adopting the 2026 Salary Schedule for the Town of Hillsborough
SUMMARY: This resolution memorializes changes to the salary schedule due to contractual obligations and cost of living increases approved by the City Council. California Public Employees Retirement System requires the pay schedule be adopted at a public meeting of the governing body.

FISCAL IMPACT: There is no fiscal impact associated with the adoption of this resolution.

ATTACHMENT(S): Resolution and Exhibit A Salary Schedule PREPARED BY: William Li, Administrative Services Manager RECOMMENDATION: Adopt the resolution adopting the 2026 Salary Schedule for the Town of Hillsborough.
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RESOLUTION NO. 26-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH ADOPTING THE 2026 SALARY SCHEDULE FOR THE TOWN OF HILLSBOROUGH WHEREAS, the Town of Hillsborough (“Town”) has established compensation rates for all positions in the Town; and
WHEREAS, California Public Employees Retirement System requires a pay schedule be adopted by the governing body of the agency at a public meeting; and WHEREAS, the Town desires to meet the requirements of the Public Employees Retirement System; and
WHEREAS, the salary schedule (attached hereto as “Exhibit A”) includes contractually obligated changes as well as changes approved by the City Council.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby adopts the Salary Schedule with changes for the positions noted effective the first pay period of January 2026.

Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 12th day of January 2026, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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Town of Hillsborough - Full-Time Salary Schedule
City Manager: Effective 05/12/2025
Unrepresented: 4.0% COLA effective 01/10/2026
Public Works & Clerical (PW&C): 4.0% COLA effective 01/12/2026 Public Works Supervisors: 4.0% COLA effective 01/12/2026 Police Officers Association (POA): 2.5% COLA effective 01/12/2026 Unrepresented: 4.0% COLA effective 01/10/2026
Resolution 26- and Resolution 26- (City Manager)
Unrepresented Job Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Accountant Non-Exempt 4,388.21 4,607.46 4,837.94 5,079.67 5,333.76 9,507.23 9,982.82 10,482.02 11,005.95 11,556.86 114,090.17 119,794.96 125,785.32 132,073.64 138,677.88 Administrative Services Manager Exempt 6,002.48 6,302.44 6,617.51 6,948.76 7,295.12 13,005.19 13,654.75 14,337.75 15,055.29 15,807.35 156,056.85 163,860.18 172,053.02 180,654.81 189,688.20 Assistant City Manager Exempt 8,450.37 8,873.12 9,317.22 9,782.69 10,272.89 18,309.52 19,224.71 20,187.13 21,195.64 22,257.00 219,709.73 230,701.06 242,247.80 254,349.96 267,081.74 Assistant Director of Building & Planning Exempt 7,078.71 7,432.87 7,805.02 8,195.15 8,604.41 15,336.82 16,104.73 16,910.87 17,756.35 18,643.44 184,046.36 193,254.52 202,930.40 213,074.00 223,714.55 Assistant Director of Finance Exempt 6,072.44 6,376.01 6,695.31 7,030.36 7,382.27 13,156.77 13,814.50 14,507.08 15,232.26 15,994.55 157,883.48 165,776.19 174,078.16 182,789.37 191,939.07 Assistant Engineer I Non-Exempt 4,023.93 4,225.19 4,436.56 4,658.05 4,890.78 8,719.09 9,154.20 9,612.92 10,093.00 10,596.70 104,622.29 109,854.86 115,350.53 121,109.29 127,160.37 Assistant Engineer II Non-Exempt 4,436.56 4,658.05 4,890.78 5,135.88 5,392.23 9,612.92 10,093.00 10,596.70 11,127.38 11,683.74 115,350.53 121,109.29 127,160.37 133,533.00 140,197.96 Associate Engineer Exempt 5,244.94 5,506.91 5,782.37 6,071.32 6,374.88 11,364.61 11,931.26 12,528.28 13,154.52 13,812.25 136,368.53 143,179.65 150,341.55 157,854.25 165,746.96 Associate Planner Exempt 4,744.62 4,981.85 5,231.45 5,493.42 5,767.75 10,279.64 10,794.58 11,335.37 11,902.03 12,496.79 123,360.17 129,528.18 136,017.74 142,828.86 149,961.53 Budget Analyst Exempt 4,826.70 5,068.43 5,321.40 5,587.86 5,866.69 10,458.41 10,981.21 11,529.88 12,106.66 12,711.54 125,494.13 131,779.06 138,356.32 145,284.37 152,533.97 Building Official Exempt 5,999.36 6,299.55 6,614.36 6,944.91 7,292.33 12,998.24 13,649.22 14,331.68 15,047.87 15,800.04 155,983.38 163,788.40 171,973.43 180,567.72 189,600.49 Chief Building Official Exempt 6,599.75 6,929.17 7,275.46 7,639.74 8,022.01 14,299.08 15,013.02 15,764.06 16,553.33 17,379.71 171,593.41 180,158.47 189,162.01 198,633.26 208,560.99 Chief of Police Exempt 9,079.99 9,534.22 10,010.93 10,511.25 11,036.31 19,673.32 20,657.09 21,690.34 22,774.19 23,912.00 236,079.80 247,889.63 260,284.11 273,292.47 286,943.94 City Clerk Exempt 5,427.08 5,698.04 5,982.50 6,281.56 6,595.25 11,759.24 12,346.14 12,962.26 13,609.87 14,290.08 141,104.16 148,149.13 155,544.90 163,320.68 171,476.48 City Manager Exempt
Communications Manager Exempt 5,541.76 5,818.35 6,109.54 6,415.36 6,735.79 12,007.72 12,606.98 13,237.72 13,899.94 14,594.77 144,085.85 151,276.99 158,848.14 166,799.32 175,130.52 Deputy City Clerk Exempt 4,231.93 4,443.30 4,665.92 4,899.78 5,143.75 9,168.26 9,626.84 10,108.07 10,613.04 11,143.91 110,027.79 115,526.37 121,305.50 127,365.16 133,733.42 Deputy Director of Public Works Exempt 6,558.15 6,886.45 7,230.49 7,592.52 7,972.54 14,209.13 14,920.82 15,666.25 16,451.02 17,274.02 170,511.82 179,047.64 187,992.72 197,405.51 207,286.01 Director of Building and Planning Exempt 8,418.89 8,839.39 9,281.25 9,745.59 10,232.42 18,240.94 19,151.63 20,109.55 21,115.82 22,170.43 218,891.22 229,824.09 241,312.37 253,385.30 266,042.87 Director of Finance Exempt 8,418.89 8,839.39 9,281.25 9,745.59 10,232.42 18,240.94 19,151.63 20,109.55 21,115.82 22,170.43 218,891.22 229,824.09 241,312.37 253,385.30 266,042.87 Director of Public Works - City Engineer Exempt 8,996.79 9,446.52 9,918.73 10,414.56 10,935.12 19,493.43 20,467.08 21,490.21 22,565.06 23,692.75 233,916.61 245,609.52 257,887.07 270,778.50 284,313.04 GIS Coordinator Non-Exempt 4,566.98 4,795.22 5,034.70 5,286.54 5,550.76 9,894.00 10,388.70 10,908.13 11,453.43 12,026.83 118,732.48 124,668.88 130,902.10 137,447.88 144,319.71 HR Manager Exempt 5,767.75 6,055.58 6,358.02 6,676.20 7,010.12 12,496.79 13,120.79 13,776.27 14,465.48 15,188.41 149,961.53 157,445.00 165,308.48 173,581.21 182,263.19 Management Analyst I Exempt 4,231.93 4,443.30 4,665.92 4,899.78 5,143.75 9,168.81 9,627.54 10,109.87 10,615.81 11,146.49 110,030.26 115,525.92 121,313.91 127,394.22 133,751.12 Management Analyst II Exempt 4,655.80 4,888.53 5,132.51 5,388.86 5,658.69 10,087.57 10,592.54 11,120.17 11,675.86 12,260.68 121,050.82 127,101.90 133,445.30 140,110.26 147,126.00 Management Assistant Non-Exempt 3,846.29 4,038.55 4,240.93 4,453.42 4,676.04 8,333.45 8,750.57 9,189.05 9,648.90 10,131.23 100,003.59 105,002.31 110,264.11 115,789.01 121,577.00 Planning Manager Exempt 6,419.86 6,741.41 7,078.71 7,432.87 7,805.02 13,910.06 14,606.02 15,336.82 16,104.73 16,910.87 166,916.25 175,276.68 184,046.36 193,254.52 202,930.40 Police Captain Exempt 7,968.04 8,366.05 8,784.30 9,223.90 9,684.88 17,263.90 18,126.25 19,032.46 19,984.75 20,984.27 207,169.08 217,517.31 228,391.71 239,821.53 251,806.76 Police Lieutenant Exempt 6,780.76 7,120.31 7,476.71 7,851.11 8,243.50 14,691.46 15,427.89 16,199.17 17,010.93 17,860.92 176,299.81 185,127.95 194,394.58 204,128.93 214,330.99 Public Works Superintendent Exempt 6,657.09 6,989.89 7,339.55 7,706.08 8,091.72 14,423.88 15,144.56 15,902.35 16,696.12 17,532.61 173,084.26 181,737.01 190,828.25 200,357.96 210,384.63 Senior Accountant Exempt 4,826.70 5,068.43 5,321.40 5,587.86 5,866.69 10,458.41 10,981.21 11,529.88 12,106.66 12,711.54 125,494.13 131,779.06 138,356.32 145,284.37 152,533.97 Senior Civil Engineer Exempt 6,030.84 6,332.16 6,649.22 6,982.01 7,330.55 13,066.82 13,720.05 14,407.01 15,127.70 15,883.24 156,801.89 164,636.13 172,879.63 181,532.38 190,594.39 Senior Management Analyst Exempt 5,354.00 5,621.59 5,902.67 6,197.24 6,507.55 11,600.71 12,179.74 12,789.12 13,427.73 14,100.07 139,204.06 146,161.34 153,469.41 161,128.26 169,195.24 Senior Planner Exempt 5,456.32 5,729.52 6,016.23 6,317.54 6,633.48 11,822.20 12,413.60 13,035.34 13,688.57 14,371.03 141,864.20 148,967.64 156,421.87 164,256.11 172,455.77 Support Services Manager Exempt 5,354.00 5,621.59 5,902.67 6,197.24 6,507.55 11,600.71 12,179.74 12,789.12 13,427.73 14,100.07 139,204.06 146,161.34 153,469.41 161,128.26 169,195.24 Public Works & Clerical (PW&C): 4.0% COLA effective 01/12/2026 Resolution 26-
PW&C Job Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Accounting Technician Non-Exempt 3,471.45 3,644.97 3,827.44 4,018.87 4,219.25 7,521.67 7,897.81 8,292.98 8,707.18 9,141.53 90,257.78 94,769.22 99,513.50 104,490.63 109,700.61 Administrative Assistant Non-Exempt 3,098.67 3,253.16 3,415.48 3,586.76 3,765.87 6,713.42 7,048.14 7,400.77 7,771.31 8,159.76 80,565.48 84,582.11 88,802.48 93,255.70 97,912.67 Building and Planning Technician I Non-Exempt 3,098.67 3,253.16 3,415.48 3,586.76 3,766.99 6,713.42 7,048.14 7,400.77 7,771.31 8,160.88 80,565.48 84,582.11 88,802.48 93,255.70 97,928.34 Building and Planning Technician II Non-Exempt 3,408.76 3,578.92 3,758.04 3,946.11 4,143.13 7,386.21 7,754.52 8,142.97 8,550.45 8,976.97 88,627.85 93,051.96 97,708.93 102,598.74 107,721.40 Building Inspector I Non-Exempt 3,951.70 4,139.77 4,346.87 4,564.05 4,792.42 8,561.65 8,969.13 9,418.04 9,889.33 10,384.13 102,744.27 107,634.08 113,018.70 118,665.26 124,602.89 Building Inspector II Non-Exempt 4,346.87 4,564.05 4,792.42 5,031.98 5,283.86 9,418.04 9,889.33 10,384.13 10,902.45 11,448.74 113,018.70 118,665.26 124,602.89 130,831.58 137,380.44 Code Compliance Coordinator I Non-Exempt 3,748.99 3,936.33 4,132.59 4,338.88 4,556.33 8,122.44 8,528.34 8,954.31 9,401.46 9,872.04 97,473.71 102,344.49 107,447.22 112,810.89 118,464.48 Code Compliance Coordinator II Non-Exempt 4,132.59 4,338.88 4,556.33 4,783.81 5,023.56 8,954.31 9,401.46 9,872.04 10,364.92 10,884.56 107,447.22 112,810.89 118,464.48 124,379.00 130,612.45 Lead Facilities Worker Non-Exempt 3,836.40 4,027.83 4,229.33 4,440.91 4,662.56 8,312.01 8,727.33 9,163.92 9,621.78 10,102.03 99,746.35 104,723.48 109,962.56 115,463.60 121,226.59 Lead Maintenance Worker Non-Exempt 3,653.93 3,836.40 4,027.83 4,229.33 4,440.91 7,916.84 8,312.01 8,727.33 9,163.92 9,621.78 95,002.07 99,746.35 104,723.48 109,962.56 115,463.60 Maintenance Worker I Non-Exempt 2,815.45 2,949.78 3,097.55 3,252.04 3,414.36 6,099.95 6,391.01 6,711.18 7,045.90 7,397.41 73,201.65 76,694.38 80,536.37 84,553.00 88,773.38 Maintenance Worker II Non-Exempt 3,097.55 3,252.04 3,414.36 3,584.52 3,763.63 6,711.18 7,045.90 7,397.41 7,766.83 8,154.16 80,536.37 84,553.00 88,773.38 93,197.49 97,854.46 Office Assistant Non-Exempt 2,837.84 2,980.01 3,128.90 3,285.62 3,450.18 6,149.21 6,457.06 6,779.46 7,118.66 7,475.77 73,783.77 77,480.24 81,351.34 85,426.18 89,704.77 Public Works Inspector I Non-Exempt 3,653.93 3,836.40 4,027.83 4,229.33 4,440.91 7,916.84 8,312.01 8,727.33 9,163.92 9,621.78 95,002.07 99,746.35 104,723.48 109,962.56 115,463.60 Public Works Inspector II Non-Exempt 4,018.87 4,220.37 4,430.83 4,652.49 4,885.33 8,707.18 9,143.77 9,600.51 10,080.76 10,584.52 104,490.63 109,729.71 115,201.65 120,964.64 127,009.74 Public Works Inspector III Non-Exempt 4,430.83 4,651.57 4,884.63 5,128.49 5,385.29 9,598.78 10,077.86 10,582.83 11,111.54 11,667.23 115,189.72 120,940.79 127,000.46 133,340.66 140,017.51 Senior Accounting Technician Non-Exempt 3,817.37 4,008.80 4,209.18 4,419.64 4,641.29 8,270.59 8,685.91 9,120.26 9,575.88 10,056.13 99,251.55 104,228.68 109,438.65 114,910.59 120,670.22 Senior Building and Planning Technician Non-Exempt 3,919.24 4,115.14 4,321.13 4,537.18 4,764.43 8,492.24 8,916.52 9,362.06 9,831.12 10,323.68 101,900.19 106,993.75 112,349.26 117,966.72 123,879.72 Senior Building Inspector/Plan Checker Non-Exempt 4,903.25 5,148.41 5,405.88 5,675.67 5,958.90 10,623.70 11,155.44 11,712.94 12,297.30 12,910.76 127,484.39 133,858.61 140,552.99 147,567.55 154,931.37 Biweekly Monthly Annual
Biweekly Monthly Annual
13,357.77 28,941.83 347,302.00
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EXHIBIT A
Public Works Supervisors: 4.0% COLA effective 01/12/2026 Resolution 26-
PW Supervisors Job Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Public Works Assistant Superintendent Exempt 5,294.28 5,559.39 5,836.96 6,129.26 6,436.29 11,471.12 12,045.52 12,647.12 13,280.44 13,945.48 137,651.16 144,544.03 151,760.92 159,360.75 167,343.51 Public Works Supervisor Exempt 4,800.31 5,040.49 5,292.01 5,557.12 5,834.69 10,400.48 10,921.64 11,466.59 12,040.99 12,641.46 124,808.04 131,052.86 137,592.25 144,485.11 151,702.01 Police Officers Association (POA): 2.5% COLA effective 01/12/2026 Resolution 26-
POA Job Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Communications Officer I Non-Exempt 3,630.07 3,802.62 3,992.75 4,192.77 4,402.69 7,865.71 8,239.38 8,651.51 9,084.53 9,539.52 94,381.94 98,868.15 103,811.56 109,012.14 114,469.89 Communications Officer II Non-Exempt 3,992.75 4,192.77 4,402.69 4,622.49 4,853.29 8,651.51 9,084.53 9,539.52 10,015.40 10,515.46 103,811.56 109,012.14 114,469.89 120,184.81 126,185.48 Community Service Officer Non-Exempt 2,956.37 3,103.64 3,258.60 3,421.26 3,592.71 6,405.11 6,724.92 7,060.13 7,412.91 7,784.38 76,865.70 80,694.70 84,723.72 88,952.76 93,410.40 Lead Communications Officer Non-Exempt 3,571.72 3,750.09 3,937.21 4,134.18 4,341.00 7,738.73 8,125.01 8,530.98 8,957.75 9,405.31 92,864.74 97,502.29 102,367.44 107,488.66 112,865.94 Police Corporal Non-Exempt 5,022.54 5,273.11 5,536.88 5,813.83 6,105.08 10,882.53 11,425.45 11,996.94 12,597.01 13,227.85 130,585.97 137,100.98 143,958.88 151,159.69 158,731.96 Police Officer Non-Exempt 4,754.38 4,991.76 5,241.24 5,502.81 5,777.57 10,301.15 10,815.49 11,356.21 11,923.31 12,517.88 123,613.76 129,785.88 136,272.31 143,073.07 150,216.72 Police Officer Trainee Non-Exempt
Police Sergeant Non-Exempt 5,794.05 6,084.19 6,388.62 6,708.44 7,043.64 12,554.14 13,182.79 13,842.20 14,534.59 15,261.04 150,645.34 158,189.04 166,104.21 174,419.42 183,134.67 Property Officer Non-Exempt 3,252.01 3,414.67 3,585.01 3,764.16 3,952.09 7,045.84 7,398.63 7,767.90 8,155.85 8,562.49 84,552.27 88,781.31 93,210.38 97,868.04 102,751.00 Records Clerk II Non-Exempt 3,544.35 3,721.29 3,907.03 4,102.65 4,308.17 7,679.98 8,062.44 8,465.78 8,888.90 9,334.01 92,153.12 96,753.63 101,582.74 106,669.02 112,012.47 Records Supervisor Non-Exempt 3,899.34 4,093.86 4,298.28 4,513.69 4,738.99 8,448.19 8,870.22 9,313.12 9,780.21 10,268.18 101,382.72 106,440.42 111,755.30 117,355.92 123,213.72 Minimum Wage Increase: $16.90 effective 01/01/2026
Part-Time Classifications Title FLSA Status Employment
Status Rate Type Min Max
Laborer - Temporary Non-Exempt Part-Time Hourly 30.00 40.00 Intern I - Temporary Non-Exempt Part-Time Hourly 20.00 30.00 Intern II - Temporary Non-Exempt Part-Time Hourly 25.00 35.00 Intern III - Temporary Non-Exempt Part-Time Hourly 30.00 40.00 Clerical - Temporary Non-Exempt Part-Time Hourly 16.90 35.00 Technician - Temporary Non-Exempt Part-Time Hourly 30.00 40.00 Communications Officer - Temporary Non-Exempt Part-Time Hourly Building Attendant Non-Exempt Part-Time Hourly 16.90 20.00

55.00 Biweekly Monthly Annual
4,379.94 9,490.51 113,878.51
Biweekly Monthly Annual
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I I I I I I I I

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
6 CONSENT CALENDAR

CITY COUNCIL MEETING
JANUARY 12, 2026

AGENDA STAFF REPORT
ITEM SUBJECT: Resolution Adopting the Town of Hillsborough 2026 Legislative Platform SUMMARY: The Town has adopted a legislative platform annually since 2022. By adopting a legislative platform, the Town enhances its capacity to monitor, analyze and respond to complex and swift moving legislation. Near the end of the legislative session each year, hundreds of bills are amended and move quickly through the process. Many of these bills have detrimental effects on public agencies. A legislative platform and policy allow advocates to quickly educate lawmakers in Sacramento on how legislation will impact the Town of Hillsborough. Councilmembers were invited to meet with representatives of California Public Policy Group individually to discuss legislative issues that may impact the Town.

The City Council was invited to review and provide comments to amend the existing legislative platform. The proposed revisions are included in a redline (Attachment 2) and in a clean copy (Attachment 1).

A legislative platform is made up of policy statements, adopted by the City Council, that provides the framework for a local agency to respond to legislative issues of importance in a timely manner.

The intent of the Hillsborough Legislative Platform is to convey to state legislators, policymakers, and the public where the Town stands on important policy issues. This platform provides the direction needed for the Town to engage on state initiatives that affect the Town’s key priorities, programs, and/or operations.

The Town’s legislative consultant, California Public Policy Group (CPPG), previously known as Renne Public Policy Group (RPPG), provides full lobbying services, including:
• Tracking state legislation and provide priority state legislative tracking documents regularly to the Town.
• Drafting legislative language and talking points or other advocacy materials on legislation, as necessary.
• Preparing position letters reflective of the Town’s adopted legislative position to members of the state legislature, executive branch, and other officials in State government as needed. • Testifying at the direction of and on behalf of the Town at hearings before legislative committees.
• Preparing written testimony for Town officials who wish to testify before legislative committees. -41-
Agenda Staff Report – Hillsborough City Council
January 12, 2026

Page 2 ends

• Regularly communicating with Town staff to assess legislative options, analyze legislation and discuss policy objectives including review and input into the Town’s legislative policy platform.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENT(S):

1. Resolution and Exhibit A Draft 2026 Legislative Platform – Clean

2. Draft 2026 Legislative Platform – Redline

3. CPPG 2025 End of Year Report for the Town
PREPARED BY: Mandy Brown, Assistant City Manager
RECOMMENDATION: Adopt the resolution adopting the Town of Hillsborough 2026 Legislative Platform.
-42-
RESOLUTION NO. 26-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH ADOPTING THE TOWN OF HILLSBOROUGH 2026 LEGISLATIVE PLATFORM WHEREAS, the Town of Hillsborough (“Town”) desires to convey to state legislators, policymakers and the public where the Town stands on important policy issues; and
WHEREAS, a legislative platform provides direction for the Town to engage state initiatives that affect the Town’s key priorities, programs and/or and WHEREAS, a legislative platform and policy allow advocates to quickly educate lawmakers in Sacramento on how legislation will impact the Town; and WHEREAS, by adopting a legislative platform (attached hereto as Exhibit A), the Town will enhance its capacity to monitor, analyze and respond to complex and swift moving legislation.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby adopts the Town of Hillsborough 2026 Legislative Platform, attached hereto as Exhibit A.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
ATTACHMENT 1
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TOWN OF HILLSBOROUGH
2026 LEGISLATIVE PLATFORM

PURPOSE
The Legislative Platform confirms the City Council’s position on current issues with the potential to directly or indirectly impact the Town. The legislative platform is a guiding document that the Town will continue to work with constituents, consultants, and elected representatives to promote and preserve the Town’s interest at the State level.

Each year, the City Council will consider modifying its platform by taking into consideration emerging and ongoing legislative trends, issues emerging locally that may require state policy reforms, Council’s annual strategic priorities, or other factors deemed appropriate by the Town to ensure its policy statements reflect the direction of the Council.

Below are the Guiding Principles and Policy Statements that will allow staff to address legislative and regulatory issues in a timely manner, without precluding the consideration of additional legislative and budget issues that may arise during the legislative session.

GUIDING PRINCIPLES
I. STRATEGIC PRIORITIES
Support measures that enhance the ability for Council to achieve its strategic priorities. Oppose legislation that seeks to undermine the ability for Council to enact its long-term mission and vision for the Town of Hillsborough.

II. PRESERVE LOCAL CONTROL
Preserve and protect the Town’s powers, duties, and prerogatives to enact local legislation and policy direction concerning local affairs, local land use and oppose legislation that preempts local authority. Local agencies should preserve authority and accountability for revenues raised and services provided.

III. PROMOTE FISCAL STABILITY
Support measures that promote fiscal stability, predictability, financial independence, and preserve the Town’s revenue base and maximum local control over local government budgeting. Oppose measures that shift local funds to the County, State or Federal Governments and/or make local agencies more dependent on the County, State or Federal Governments for financial stability, such as unfunded mandates or mandated costs with no guarantee of local reimbursement or offsetting benefits.

EXHIBIT A
-44-
Adopted ______, Resolution No. 25- 2

LEGISLATIVE PLATFORM STATEMENTS
Administration, Finance, Human Resources and Risk Management a) Support maximum flexibility for local government in contracting and contract negotiations.
b) Support legislation that promotes efforts to advance workplace accessibility, diversity, equity and inclusion.
c) Support legislation that facilitates the ability of local government to share resources to increase efficiencies and decrease costs, including local efforts to address regional management of fire services.
d) Monitor and evaluate Proposition 13 and Town and county tax apportionment proposals.
e) Monitor and evaluate all proposals that include an unfunded mandate to local governments.
f) Support long term statutory solutions to adequately reimburse cities from the Vehicle License Fee (VLF) Swap of 2004 as well as short term, temporary adjustments.
g) Oppose measures that reduce local control over employee relations issues or mandate new or enhanced local government employer obligations. h) Oppose measures that impose compulsory and binding arbitration with respect to employees.
i) Support efforts to maintain fiscal solvency with respect to unfunded pension and retiree healthcare liability. Support efforts that decrease local costs. j) Support effort that would lower the bond voting threshold to fund housing and infrastructure projects.
k) Oppose efforts that seek to modify current constitutional protections for what constitutes a tax versus a charge as well as the manner in which local agencies and the public can place tax initiatives on the ballot. l) Monitor and evaluate proposals on artificial intelligence pertaining to ethical considerations, privacy, and emerging technologies.
m) Support measures that protect the Town’s ability to impose taxes, fees, and assessments under Proposition 218, including the ability of local agencies to impose fees and charges to mitigate housing impacts and to maintain local control of utility rate setting and oppose efforts to reduce local control over local taxing authorities.
n) Support legislative and regulatory efforts to address the cancelation of fire insurance and continually increasing rates for those living in the Wildland Urban Interface. Support efforts to ensure a fair market cost to fire insurance for the Town’s residents.

Governmental Transparency and Public Access
a) Support legislation that balances increased public trust, confidence and access to public meetings while realizing the fiscal and operational constraints of local -45-
Adopted ______, Resolution No. 25- 3
government.
b) Support legislation that would increase civic participation and engagement including the allowance of legislative subcommittees, advisory committees, and commissions to participate virtually without physical location posting requirements under the Ralph M. Brown Act.
c) Support legislation that would permit a minority amount of virtual council member participate without physical location posting, so long as a physical in-person quorum is present.
d) Support state funding efforts to assist with enhanced public access for members of the community.
e) Oppose legislation that would incentivize increased litigation by removing safe harbor provisions permitted in the California Voting Rights Act (CVRA). f) Oppose legislation that drives up the cost of municipal elections through unnecessary new requirements.
g) Monitor and evaluate proposals that create new mandates under the California Public Records Act without state reimbursement provisions. h) Monitor and evaluate proposals that require a one-size-fits-all to local retention polices.
i) Support modifications to Fair Political Practices Commission (FPPC) Form 700 filing requirements that take into account the differences between a full-service municipality and a primarily residential community.
j) Support modifications for Form 700 reporting requirements that have higher minimum investment level requiring disclosure
Environment
a) Support legislation that provides funding opportunities focused on coordinating sustainable planning practices in the areas of environment, transportation, and housing.
b) Support legislation that would improve air quality and reduce the negative impact of noise and toxic substances.
c) Support and advocate for polices that promote responsible use, collection and reduction in use of pesticides, herbicides and insecticides. d) Monitor state polices that further the federal government’s evaluation and actions of flight paths as it relates to noise and health impacts to the community. e) Support legislation that requires or facilitates polluters to pay for the consequences of environmental damage.

Solid Waste and Recycling
a) Support measures that maintain and enhance local authority and economic flexibility to regulate solid waste and recyclables.
b) Support legislation that facilitates development of local and regional recycling and composting facilities and collaborative solution to SB 1383 implementation. -46-
Adopted ______, Resolution No. 25- 4
Water Quality and Water Supply
a) Support and monitor legislation that would increase the availability of, and funding for, water conservation, water reuse technologies, water recycling, local water storage and other water supply technologies.
b) Support the enhancement of a reliable and sustainable water supply for California. c) Support measures to increase water supply and improve water quality in the region, including drought relief legislation.
d) Support funding opportunities that are provided to local jurisdictions through past and future bond opportunities.
e) Support legislation or regulatory efforts that reflects the realities of persistent drought conditions and impacts associated with reduced water supply including meeting state mandated regional housing needs assessment (RHNA) targets and other housing mandates.
f) Oppose new fees on water that would not benefit ratepayers. g) Support legislation that promotes water conservation while preserving the authority of local agencies and takes into account past conservation successes as well as needs to maintain healthy landscapes.

California Environmental Quality Act (CEQA)
a) Support all efforts to create efficiencies within CEQA and support local discretion and planning efforts to limit delays.
b) Support legislation that prevents CEQA lawsuits from being filed for any reason other than a bonafide environmental impact.
c) Support legislation that streamlines federal and state environmental review processes and limits court reviews of environmental documentation.

Land Use Planning and Housing
a) Support efforts to strengthen the legal and fiscal capability of local agencies to prepare, adopt and implement plans for orderly growth, development, beautification, and conservation of local planning areas. b) Support legislation that recognizes the need to provide the preservation of existing affordable housing and the development and enhancement of safe and affordable housing and accessible housing within the Town. Provide housing for all economic segments of the population, while still preserving local control and the unique character of the community.
c) Support and advocate for legislation that permits regional collaborations to achieving housing production.
d) Support funding for local jurisdictions when statewide bond efforts are proposed. e) Oppose measures that would withhold funding dedicated to transportation funding unless proposed housing goals are being met.
f) Oppose measures which would undermine Town adopted and established general plan, zoning and housing policies and plans.
g) Oppose measures which undermine the planning vision of local government and -47-
Adopted ______, Resolution No. 25- 5
contradict the expectations of our community.
h) Support measures which support meeting the State’s planning goals while maintaining local control, ensuring communities evolve in a manner that reflects the will of the residents and protects the public’s health, safety, and welfare. i) Strongly oppose legislation that encourages increasing the housing density in High Fire Hazard Severity Zones.
j) Support legislation to require early and clear communication of State housing mandates.

Energy
a) Support legislation that promotes the development and long-term sustainability of locally run Community Choice Aggregators (CCA).
b) Support legislation that promotes ratepayer equity between CCA’s and other public and private electrical utilities.
c) Oppose legislative attempts that shift wildfire costs associated with investor-owned utility-caused events to the Town and its residents.
d) Support legislation that would promote workforce development training to further electrification from sustainable sources of energy.

Open Space, Parks and Recreation
a) Support legislation and funding opportunities (e.g., federal and state park grant funds, conservancy grant funds, project mitigation funds, etc.) that help cities build better, stronger communities by providing funding to improve air, water, parks, open space, natural resources, historic preservation, the arts and cultural resources.
b) Promote local agency control over policies that recognize the benefits of open space, parks and recreation facilities.
c) Oppose efforts that erode funding for vital regional and community services that negatively impact Californian's access to parks, open space, bike lanes, after school programming, youth services, senior services, food programs, facilities that promote physical activity, protect natural resources, and strengthen safety and security.

Public Safety/Police
a) Support legislation that strengthens community-oriented public safety policies. b) Support legislation that would increase accountability and transparency of law enforcement agencies and personnel.
c) Support legislation that strengthens local law enforcement and encourages regional collaboration for deployment of resources and specialized taskforce operations.
d) Support legislation that strengthens penalties for repeat property crime offenders. e) Monitor legislation on implementation of best practices regarding law enforcement procedures.
f) Support measures that protect children and youth from exposure to tobacco and -48-
Adopted ______, Resolution No. 25- 6
tobacco related products such as e-cigarettes.

Fire Services
a) Support legislation that provides funding and resources for promoting defensible space within a Wildlife Urban Interface (WUI) area.
b) Support legislation that encourages regional collaboration and deployment of resources to maximize firefighting efforts.
c) Support local control of emergency medical services and ambulance services, including pre-hospital care and transport.

Transportation
a) Support legislation that would increase funding for local transportation projects including road resurfacing projects, green infrastructure projects, adding bicycle lanes, sidewalks and trails throughout the Town where appropriate, programs that enhance pedestrian safety.
b) Support increased State and Federal funding of transportation improvements with regional or sub-regional benefits for all modes of transportation. c) Support protection of dedicated transportation-related tax revenues and enhance the ability of local agencies to finance local transportation programs and facilities. d) Support joint planning efforts and projects with border cities on traffic congestion relief projects.
e) Support legislation that limits the ability for users to alter E-bikes, enhances requirements for E-bike rider safety training and licensing, and prohibits manufacturers and sellers from encouraging or aiding E-bike speed ability/alterations, and adds age limits for certain classes of E-bikes.

Public Works and Utilities
a) Support funding for broadband middle and last mile expenditures. b) Oppose measures that undermine local decision making in installation of broadband services.
-49-

TOWN OF HILLSBOROUGH
20265 LEGISLATIVE PLATFORM

ATTACHMENT 2
-50-
Adopted ______, Resolution No. 25- 2

Governmental Transparency and Public Access
a) Support legislation that balances increased public trust, confidence and access to public meetings while realizing the fiscal and operational constraints of local -51-
Adopted ______, Resolution No. 25- 3
government.
b) Support legislation that would increase civic participation and engagement including the allowance of legislative subcommittees, advisory committees, and commissions to participate virtually without physical location posting requirements under the Ralph M. Brown Act.
c) Support legislation that would permit a minority amount of virtual council member participate without physical location posting, so long as a physical in-person quorum is present.
d) Support state funding efforts to assist with enhanced public access for members of the community.
e) Oppose legislation that would incentivize increased litigation by removing safe harbor provisions permitted in the California Voting Rights Act (CVRA). f) Oppose legislation that drives up the cost of municipal elections through unnecessary new requirements.
g) Monitor and evaluate proposals that create new mandates under the California Public Records Act without state reimbursement provisions. h) Monitor and evaluate proposals that require a one-size-fits-all to local retention polices.
i) Support modifications to Fair Political Practices Commission (FPPC) Form 700 filing requirements that take into account the differences between a full-service municipality and a primarily residential community.
j) Support modifications for Form 700 reporting requirements that have higher minimum investment level requiring disclosure
Environment
a) Support legislation that provides funding opportunities focused on coordinating sustainable planning practices in the areas of environment, transportation, and housing.
b) Support legislation that would improve air quality and reduce the negative impact of noise and toxic substances.
c) Support and advocate for polices that promote responsible use, collection and reduction in use of pesticides, herbicides and insecticides. d) Monitor state polices that further the federal government’s evaluation and actions of flight paths as it relates to noise and health impacts to the community. d)e) Support legislation that requires or facilitates polluters to pay for the consequences of environmental damage.

Solid Waste and Recycling
a) Support measures that maintain and enhance local authority and economic flexibility to regulate solid waste and recyclables.
b) Support legislation that facilitates development of local and regional recycling and composting facilities and collaborative solution to SB 1383 implementation. -52-
Adopted ______, Resolution No. 25- 4
Water Quality and Water Supply
a) Support and monitor legislation that would increase the availability of, and funding for, water conservation, water reuse technologies, water recycling, local water storage and other water supply technologies.
b) Support the enhancement of a reliable and sustainable water supply for California. c) Support measures to increase water supply and improve water quality in the region, including drought relief legislation.
d) Support funding opportunities that are provided to local jurisdictions through past and future bond opportunities.
e) Support legislation or regulatory efforts that reflects the realities of persistent drought conditions and impacts associated with reduced water supply including meeting state mandated regional housing needs assessment (RHNA) targets and other housing mandates.
f) Oppose new fees on water that would not benefit ratepayers. g) Support legislation that promotes water conservation while preserving the authority of local agencies and takes into account past conservation successes as well as needs to maintain healthy landscapes.

Land Use Planning and Housing
a) Support efforts to strengthen the legal and fiscal capability of local agencies to prepare, adopt and implement plans for orderly growth, development, beautification, and conservation of local planning areas. b) Support legislation that recognizes the need to provide the preservation of existing affordable housing and the development and enhancement of safe and affordable housing and accessible housing within the Town. Provide housing for all economic segments of the population, while still preserving local control and the unique character of the community.
c) Support and advocate for legislation that permits regional collaborations to achieving housing production.
d) Support funding for local jurisdictions when statewide bond efforts are proposed. e) Oppose measures that would withhold funding dedicated to transportation funding unless proposed housing goals are being met.
f) Oppose measures which would undermine Town adopted and established general plan, zoning and housing policies and plans.
g) Oppose measures which undermine the planning vision of local government and -53-
Adopted ______, Resolution No. 25- 5
contradict the expectations of our community.
h) Support measures which support meeting the State’s planning goals while maintaining local control, ensuring communities evolve in a manner that reflects the will of the residents and protects the public’s health, safety, and welfare. i) Strongly oppose legislation that encourages increasing the housing density in High Fire Hazard Severity Zones.
i)j) Support legislation to require early and clear communication of State housing mandates.

Public Safety/Police
a) Support legislation that strengthens community-oriented public safety policies. b) Support legislation that would increase accountability and transparency of law enforcement agencies and personnel.
c) Support legislation that strengthens local law enforcement and encourages regional collaboration for deployment of resources and specialized taskforce operations.
d) Support legislation that strengthens penalties for repeat property crime offenders. e) Monitor legislation on implementation of best practices regarding law enforcement procedures.
f) Support measures that protect children and youth from exposure to tobacco and -54-
Adopted ______, Resolution No. 25- 6
tobacco related products such as e-cigarettes.

Transportation
a) Support legislation that would increase funding for local transportation projects including road resurfacing projects, green infrastructure projects, adding bicycle lanes, sidewalks and trails throughout the Town where appropriate, programs that enhance pedestrian safety.
b) Support increased State and Federal funding of transportation improvements with regional or sub-regional benefits for all modes of transportation. c) Support protection of dedicated transportation-related tax revenues and enhance the ability of local agencies to finance local transportation programs and facilities. d) Support joint planning efforts and projects with border cities on traffic congestion relief projects.
e) Support legislation that limits the ability for users to alter E-bikes, and enhances requirements for E-bike rider safety training and licensing, and prohibits manufacturers and sellers from encouraging or aiding E-bike speed ability/alterations, and adds age limits for certain classes of E-bikes..

Public Works and Utilities
a) Support funding for broadband middle and last mile expenditures. b) Oppose measures that undermine local decision making in installation of broadband services.
-55-
2025 END OF YEAR REPORT

TOWN OF HILLSBOROUGH
Prepared by:

Dane Hutchings, Founder + CEO
(916) 974-9270
[email protected]
ATTACHMENT 3
-56-
• cPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 2

TABLE OF CONTENTS
TRANSMITTAL LETTER.............................................................................................. 3 CPPG/TOWN OF HILLSBOROUGH 2025 LEGISLATIVE HIGHLIGHTS ............................. 5 YEAR IN REVIEW ..................................................................................................... 6 KEY PERFORMANCE INDICATORS ............................................................................ 8 HIGHLIGHTS: LEGISLATIVE ADVOCACY SUCCESS.......................................... 8 SUMMARY OF ADVOCACY DELIVERABLES.................................................... 11 LOOKING AHEAD .................................................................................................. 12 LOCAL GOVERNMENT REVENUE.................................................................. 12 HOUSING AND LAND USE ........................................................................... 13 CALIFORNIA ENVIRONMENTAL QUALITY ACT CLEAN UP ............................... 13 ELECTION YEAR POLITICS........................................................................... 14 GRANT FUNDING ....................................................................................... 15 -57-
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 3

TRANSMITTAL LETTER
November 20, 2025
To: Doug Davis
City Manager
Town of Hillsborough
From: Dane Hutchings
Founder + CEO
California Public Policy Group
Dear Mr. Davis:

On behalf of the California Public Policy Group (CPPG), I want to thank you, your team, and the Town of Hillsborough City Council for engaging our firm for state legislative advocacy services. This End of Year Report provides an overview of our work with the Town during the 2025 legislative year and outlines next steps as we prepare for 2026.

Over the past year, CPPG worked closely with your staff to strengthen the Town’s presence in Sacramento and advance its policy objectives. Through consistent engagement with the Administration, state agencies, and legislative leadership, we continued to elevate the Town’s profile and ensure that your local priorities were clearly understood in state-level policy discussions.

This year, CPPG again demonstrated its long history of leading successful vehicle license fees (VLF) advocacy on behalf of local governments. When the Governor’s January Budget proposed zero dollars for VLF backfill payments—despite California’s long-standing commitment to reimbursing affected jurisdictions—CPPG immediately mobilized. Working closely with client cities, counties, and partners across the state, we assembled the broadest and strongest VLF coalition to date, including local governments, statewide labor organizations, rank-and-file police, sheriff deputies and firefighter associations.

Although the final budget agreement—driven by the Administration—ultimately funded only twothirds of the amount owed, CPPG’s work moved the State from a complete denial of its obligation to a substantial allocation. Importantly, we also created a durable, diverse coalition that will continue to influence negotiations going forward. CPPG will remain fully engaged with legislative leaders, local agencies, and labor partners to press for a long-term, comprehensive solution that fully restores and stabilizes VLF funding.

Our team actively monitored and engaged with more than 900 pieces of legislation, with the Town taking positions on 19 measures and achieving positive outcomes on 8 of them. CPPG’s advocacy included direct meetings with legislators, drafting and coordinating position letters, developing policy analyses, and collaborating with stakeholder coalitions to mitigate adverse impacts and advance favorable outcomes. These efforts resulted in more than 240 meaningful touchpoints with your staff or on your behalf.
-58-
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 4 As always, our work reflects a shared commitment to ensuring that state policies remain workable, fiscally responsible, and reflective of the needs of local agencies like the Town of Hillsborough. We are grateful for your continued partnership and for the opportunity to represent your interests at the State Capitol. We look forward to building on the progress made in 2025 and continuing to deliver results in the year ahead.

Sincerely,
Dane Hutchings
Founder + CEO
California Public Policy Group, Inc.

Claire Sullivan
Associate Lobbyist
California Public Policy Group, Inc.

CC: Mandy Brown, Assistant City Manager, Town of Hillsborough -59-
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 5 CPPG/TOWN OF HILLSBOROUGH 2025

LEGISLATIVE HIGHLIGHTS

IN MONEY PROTECTED FOR THE TOWN
CPPG was able to secure $1,556,159 in previously
promised vehicle license fees (VLF) in the fiscal year 2025- 26 budget that was owed to the Town.

PIECES OF LEGISLATION TRACKED ON BEHALF

OF THE TOWN
Legislation tracked and assessed for impacts on the Town to its legal, operational, or fiscal authority and decision making.

SUCCESS RATE ON LEGISLATIVE
ENGAGEMENT—MAKING THE TOWN’S VOICE
HEARD
CPPG achieved the desired outcome or secured critical
amendments to dramatically reduce adverse impacts to
the Town. (8 desired outcomes out of 19 total positions.) *Ongoing budget issues led to a higher number of vetoes.

COMBINED DELIVERABLES AND

TOUCHPOINTS
Legislative updates, position letters, policy and political analyses, and meetings with the Town and/or with the
Administration or the Legislature on behalf of the Town. *From November 1, 2024 to October 31, 2025.
900+
8/19
270+
$1.5M+
-60-
•
•
• .
•
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 6

YEAR IN REVIEW
The Legislature Returns: The California State Legislature held its Organizational Session in early December 2024, officially launching the 2025-26 legislative session, and reconvened in early January to begin regular business. The session welcomed 35 newly elected state legislators—25 Assemblymembers and 10 Senators—who joined a Legislature led by Assembly Speaker Robert Rivas (D-Hollister) and Senate President pro Tempore Mike McGuire (D-Geyserville). In the Assembly, Josh Lowenthal (D-Long Beach) was appointed the new Speaker Pro Tempore, with Cecilia Aguiar-Curry (D-Winters) remaining as Majority Leader. The 2024 election brought a minor shift in the Legislature’s composition, with Republicans gaining two seats in the Assembly and one seat in the Senate. In early May, a reorganization plan was introduced to dissolve the Business, Consumer Services, and Housing Agency and create two new entities: the Business and Consumer Services Agency and the California Housing and Homelessness Agency. The plan will take effect on July 1, 2026.

The Governor’s Budget: In early January, Governor Gavin Newsom revealed his proposed budget for fiscal year 2025-26 during a press conference. The proposal projected total state spending at $322.27 billion, with a minor surplus of $363 million. The May revision to the January proposal indicated a slight reduction in total spending to $321.9 billion, with a deficit now projected at $12 billion. The deficit was based on the increasing costs of state programs and declining economic conditions from a “growth recession” caused by federal policies in conjunction with the wildfires which devastated Southern California, resulting in over 18,000 homes being destroyed. In mid-June, the Legislature met its constitutional deadline to advance a balanced state budget for fiscal year 2025-26, passing SB 101 (Wiener) [Chapter 4, Statutes of 2025]. The final budget totaled $324.7 billion in spending—about 10% higher than in 2024-25—and closed a $12.3 billion deficit.

In late June, provisions of several bills having to do with building standards and the California Environmental Quality Act (CEQA) were added into AB 130 (Committee on Budget) [Chapter 22, Statutes of 2025], the housing budget trailer bill. The final version of AB 130 represented one of the most consequential housing and land use measures of 2025. The bill established a moratorium on new or amended state and local residential building standards—including energy, green building, and design requirements—from October 1, 2025, through June 1, 2031. Changes to CEQA in the bill included new categorical exemptions for certain infill and mixed-income projects, streamlined litigation timelines, and restrictions on the scope of CEQA challenges that can be brought against projects consistent with certified housing elements.

These CEQA changes were among the most far-reaching in years and signaled a broader legislative effort to reduce procedural barriers to housing construction. Perhaps most notably, AB 130 marked the first time in recent memory that major policy reforms were included in a budget bill instead of being pursued through standalone legislation. This approach enabled the provisions to advance rapidly through the legislative process, bypass most policy and fiscal debate, and take effect immediately rather than at the start of 2026.

More Housing Laws Aimed at Targeting Local Agencies: In 2025, the Legislature once again placed much of the responsibility for solving California’s housing crisis on local governments. As in prior years, a central theme of the legislative agenda was curbing or preempting local control over land -61-
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 7 use and housing decisions. Lawmakers advanced a series of measures designed to streamline approvals, override local zoning, and impose new state-level mandates on production targets and permitting timelines.

These actions reflect a persistent narrative that local governments continue to act as barriers to housing growth—a view that continues to shape state policy. Yet this approach often overlooks the substantial progress many cities and counties have already made. Across the state, local governments have implemented innovative programs to incentivize affordable housing, expedite approvals for infill and accessory dwelling units, and adopt more flexible zoning standards to support density and mixed-use development.

Notably, there has been a subtle but important shift in tone among some lawmakers, signaling a growing recognition that local agencies are not solely responsible for California’s housing shortfall.

For example, the Senate Housing Committee declined to advance Senator Scott Wiener’s (D-San Francisco) proposal to dramatically expand the controversial SB 9 (Atkins, 2022), citing the need to respect local community planning processes and acknowledging that eliminating all development fees would undermine the ability of local governments to fund essential public services.

Similarly, SB 499 (Stern) [Chapter 543, Statutes of 2025] was passed and signed by Governor Newsom, marking a rare acknowledgement of the balance between housing production and community infrastructure. The measure reaffirms the importance of parks and open space as critical public safety assets and restores the ability of public utilities to assess connection and capacity charges at the time of development—recognizing that such tools are vital for maintaining sustainable growth.

While these developments suggest a modest rebalancing of the state-local relationship, the Legislature’s broader framework still largely frames California’s housing crisis as a failure of local governance. This ongoing tension between state mandates and local innovation risks complicating, rather than accelerating, the state’s long-term housing production goals.

Leadership Change Announced: In mid-June, Senator McGuire announced that Senator Monique Limón (D-Santa Barbara) would succeed him as Senate President pro Tempore. Senator McGuire, who had served as pro Tem since early 2024, is running for one of the newly drawn congressional districts created by Proposition 50. Senator Limón, a former Assemblymember, was formally elected Senate leader on September 13 and officially took office on November 17. She will lead the Senate through the remainder of the 2025-26 session and will term out in 2028.

Late Session Gut-and-Amends: In mid-August, Governor Newsom and legislative leaders introduced a legislative package that called for a special election to seek voter approval of Proposition 50. Voters approved the measure, which temporarily replaces California’s existing congressional redistricting process until the next certification in 2031. In early September, with only days left in the legislative session, the Legislature introduced several bills to address affordability, including gasoline and energy costs, and greenhouse gas emissions targets. The legislation included two measures that extended the state’s Cap-and-Invest Program, which is funded by the Greenhouse Gas Reduction Fund and overseen by the California Air Resources Board. The legislation also allocated $1 billion annually from the Program to High-Speed Rail and an additional $1 billion in 2026-27 for other appropriations.
-62-
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 8

KEY PERFORMANCE INDICATORS
Our legislative advocacy for your Town involves the CPPG team engaging with individual lawmakers—both within and beyond the Town’s legislative district—as well as committee staff, the Governor’s Administration, and regulatory officials to advance the Town’s policy objectives. This collaborative approach is designed not only to move the Town’s priorities forward but also to mitigate potential legal, operational, and fiscal challenges arising from state legislation.

Effective advocacy depends on raising awareness and sharing key information about priority issues.

Empowering your TownCouncil, staff, and advocacy team is essential to advancing your state policy priorities. Our efforts range from collaborating with lawmakers and legislative staff to refine bill language and offer technical amendments, to building strong coalitions that align with the Town’s goals. These efforts include educating legislators, mobilizing supporters, engaging the media, and forging strategic partnerships—all while maintaining a clear and focused approach.

Over time, a sustained legislative advocacy effort helps your Town to develop strong alliances and enduring relationships with your allies. Working with legislators to familiarize them with your concerns often results in lawmakers—even those outside your legislative district—becoming champions for your specific issues. Establishing personal connections with legislators enhances your Town’s credibility, allowing for significant influence in the legislative process. While sustained advocacy does not guarantee success on every front, a lack of engagement will lead to state policies that undermine local decision making and introduce new legal, operational, or fiscal hurdles.

The following highlights summarize our key accomplishments for your Town in 2025, demonstrating how our efforts advanced your interests or reduced potential impacts on your agency.

Highlights: Legislative Advocacy Success
✓ SB 423 (Gonzalez) Housing: real property transfer taxes: affordability covenants (Town of Hillsborough: Oppose)
[Please note: an official position was not adopted due to time constraints.] In the final days of the 2025 legislative session, SB 423 was “gut and amended” to include language that would have prohibited cities from imposing a real estate transfer tax on certain newly constructed residential and commercial properties. The proposal would have barred transfer taxes for 15 years following the issuance of a certificate of occupancy for multifamily and commercial developments and for five years on single-family homes rebuilt after a disaster. Another version of the proposal extended these restrictions to document transfer taxes, posing significant fiscal impacts for local governments statewide.

CPPG mobilized immediately, working directly with city clients to quantify potential revenue losses and prepare city-specific impact analyses. Our team also coordinated with each city’s legislative delegation, the League of California Cities, and external partners such as the California Professional Firefighters, amplifying statewide opposition and elevating the issue politically. -63-
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 9 Our coordinated advocacy resulted in SB 423 being narrowed to apply only to the Town of Los Angeles before ultimately stalling at the end of session. ✓ AB 1337 (Ward) Information Practices Act of 1977 (Town of Hillsborough: Oppose) AB 1337 sought to expand the Information Practices Act of 1977 to include all local agencies—cities, counties, schools, and special districts—removing their long-standing exemption from the Act. The proposal would have imposed sweeping new data collection and disclosure mandates on local governments, conflicting with existing privacy laws and creating significant operational, fiscal, and legal challenges for city staff.

Acting on behalf of the Town of Hillsborough, CPPG provided a detailed legislative analysis outlining the bill’s fiscal and administrative impacts, convened a multi-association coalition to strengthen local government opposition, and worked directly with the Senate Judiciary Committee to convey city-specific concerns about implementation feasibility and unfunded mandates.

As a result of this collective effort, AB 1337 did not advance from the Senate Judiciary Committee, halting its progress in 2025 and marking a significant success for local governments by preserving existing local data governance practices. ✓ AB 470 (McKinnor) Telephone corporations: carriers of last resort (Town of Hillsborough:

Neutral)
AB 470 would require the California Public Utilities Commission (CPUC) to establish a process allowing a telephone corporation designated as a carrier of last resort (COLR) to request relief from its obligations in specific census blocks—those where the U.S. Census Bureau reports no population and the corporation provides no basic exchange service to any customer address, as well as in census blocks that are considered well-served. This bill was sponsored by AT&T and was a response to its denied application to the CPUC to terminate its COLR duty. This bill attempts to establish a framework by which AT&T can circumvent the CPUC process.

In response to these concerns, CPPG provided a detailed analysis to the Town of Hillsborough, submitted letters of opposition to the Town’s legislative delegation and the relevant committee chairs, and testified on behalf of the Town in committee through the legislative process.

Amendments were eventually taken that would have reduced the impacts for the Town, bringing the Town to a “neutral” position.

On August 29, AB 470 was held in the Senate Appropriations Committee, halting its progress in 2025.
✓ SB 677 (Wiener) Housing development: streamlined approvals (Town of Hillsborough:

Oppose)
SB 677 sought to make sweeping changes to SB 9 (Atkins, 2021) and SB 35 (Wiener, 2017), expanding state authority over local land use and weakening long-standing local discretion. The bill would have ministerially authorized up to four housing units on a single-family parcel—and as many as six or more units on certain subdivided or multifamily parcels—without local review or affordability requirements, representing a substantial power shift from local agencies to private developers. It -64-
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 10 also would have eliminated impact fees for SB 9 units under 1,750 square feet, shifting infrastructure and service costs from developers to cities.

CPPG worked directly with the Town of Hillsborough to evaluate fiscal and operational impacts, preparing detailed analyses of lost revenue and the challenges cities would face in providing essential services under these provisions. Our team also worked proactively with the Senate Housing Committee chair and staff to emphasize the bill’s far-reaching implications and its erosion of local planning authority.

Following sustained advocacy by CPPG and local government stakeholders, SB 677 failed to advance out of the Senate Housing Committee, halting the proposal for 2025 and preserving local discretion over housing and infrastructure planning.

On April 23, SB 677 failed to garner enough support and failed in the Senate Housing Committee, halting its progress in 2025.
❖ SB 707 (Durazo) Open meetings: meeting and teleconference requirements (Town of Hillsborough: Oppose)
Upon introduction, SB 707 proposed sweeping changes to California’s Brown Act, dramatically broadening the definition of “legislative bodies” and imposing a series of costly new mandates on local agencies. As introduced, the bill would have required all legislative bodies to:
• Provide opportunities for remote public participation; • Translate meeting agendas into multiple languages using human translators; • Offer live interpretation services during meetings;
• Provide physical public access to computers during meetings; • Require all employment matters discussed in closed session to be publicly disclosed; • Obtain a four-fifths vote for any closed-session action or to conduct a special meeting.

Recognizing the significant fiscal and operational impacts, CPPG immediately engaged alongside a broad coalition of local government stakeholders to oppose the measure. As chair of the Senate Local Government Committee, Senator Durazo later merged four separate—largely favorable— Brown Act-related proposals into SB 707, creating a challenging dynamic in which local agencies supported certain provisions while strongly opposing others.

Throughout the spring, CPPG played a central role in negotiations, working closely with committee staff, the author’s office, key legislators, and other stakeholders to secure substantial amendments that removed or narrowed nearly all of the bill’s most burdensome provisions. These changes significantly reduced the measure’s fiscal and operational impacts while introducing new flexibility for legislative bodies subject to the Brown Act. However, the combining of measures effectively split the local government coalition, with three statewide local government organizations shifting their position to support the bill and another moving to neutral.

Despite these improvements, several problematic provisions remained. In the final month of the legislative session—with a fractured local government coalition, CPPG directly led the opposition coalition, meeting with virtually every member of the Assembly to urge rejection of the bill. As the session drew to a close, CPPG successfully led efforts to have SB 707 placed on the Inactive File on -65-
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 11 September 11, effectively stalling it for the year. However, due to commitments Senator Durazo had made to the authors of the consolidated measures, the bill was pulled from the Inactive File in the final hours of session and passed both houses on September 13.

While disappointing that the bill ultimately advanced, CPPG’s advocacy directly resulted in major amendments that dramatically mitigated local agency impacts and preserved greater flexibility within open meeting requirements.

On October 3, Governor Newsom signed a significantly amended version of SB 707 into law (Chapter 327, Statutes of 2025).

Summary of Advocacy Deliverables
At CPPG, our commitment extends far beyond traditional state legislative advocacy—it’s a yearround partnership dedicated to serving the Town of Hillsborough in every capacity possible. We tackle local challenges that intersect with state interests, collaborate with Town staff on innovative policies, and deliver educational resources that enhance the Council’s and staff’s understanding of critical issues.

In advocating for your Town, consistent communication with your staff and Council is a top priority for our team. Keeping you well-informed supports our ability to effectively and successfully represent your interests. To this end, we provide memos tailored to your Town that include specific analyses of legislation and regulatory matters, and updates on the legislative process, as needed. In 2025, CPPG sent your team 29 memos with analyses or updates that illustrated Town-specific impacts and/or potential funding sources for the Town. These memos kept you informed about specific legislation and policies of potential interest to your Town, especially those that may impact your Town’s operations, authority, or decision making.

We kept you updated on important developments in the Capitol through regularly scheduled Zoom meetings. These check-in meetings served as essential touchpoints, framing the continuous and often daily dialogue we maintained with Town staff through calls, texts, and emails. Additionally, we held presentations for your staff and Council whenever necessary, providing insights on legislative developments and highlighting the Town’s active participation in the legislative process. This consistent exchange of information ensured that everyone stayed aligned and informed as we navigated the complexities of governance together.

Each month, CPPG supplied your Town with a legislative summary that highlighted key developments in the Legislature and updates on legislation, along with announcements from the Administration, all of which were tailored to your Town’s specific interests. Additionally, our Monthly Activity Reports meticulously documented every touchpoint CPPG had with and on behalf of the Town.

Updates on Legislative and Regulatory Processes, and Detailed Legislative Analyses: CPPG provided the Town with several detailed analyses of pieces of legislation. These analyses were critical in helping the Town assess pending legislation’s potential implications for operations, local discretion, and/or authority. CPPG also provided timely informational reports during critical stages -66-
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 12 of the budget and policy processes and followed up to answer any questions and close the loop.

These updates provided your Town with the necessary situational awareness of statewide trends and of regulatory, fiscal, and legislative developments. Examples of these reports include but are not limited to:
• Analysis of AB 1337 (Ward)
• Analyses of SB 79 (Wiener) [Chapter 512, Statutes of 2025] • Analysis of SB 677 (Wiener)
• Analysis of SB 681 (Wahab)
• Advanced Clean Fleets regulations
• Organizational Session
• Homeless funding accountability
• Howard Jarvis initiative
• National Pollution Discharge Elimination Systems (NPDES) • Budget updates: January proposal, May revision, and June final • Housing package budget trailer bills
• Appropriations Suspense Files
• End of session

LOOKING AHEAD
Local Government Revenue
California continues to face a structural deficit, compounded by growing uncertainty around federal health care policy. The Legislative Analyst’s Office (LAO)—the Legislature’s nonpartisan research and advisory division—recently warned that new federal actions reducing Medi-Cal reimbursements and provider tax revenues could cost the state’s General Fund billions of dollars annually. These losses—combined with lower federal participation and higher county administrative burdens—will likely intensify pressure on state finances and heighten the risk of future cost shifts to local governments.

In lean fiscal years, both the Administration and the Legislature have historically viewed local revenue sources as soft targets for backfilling state shortfalls. As the state contends with federal retrenchment in Medi-Cal and other programs, legislation in 2026 is likely to push additional costs, enforcement duties, and programmatic responsibilities onto local agencies.

In one of its earlier forms, SB 423 (Gonzalez) proposed a cap on local document transfer fees—a measure with significant implications for municipal revenue stability. While the bill was ultimately narrowed to apply solely to Los Angeles and stalled in committee, it reflected a broader trend of proposals seeking to limit local fiscal authority. Similar statewide measures affecting multiple jurisdictions are expected to reemerge in 2026.

Additionally, development impact fees, Quimby fees, and other local cost-recovery mechanisms may once again be targeted as part of broader efforts to “reduce barriers” to housing and economic development. Restricting or eliminating these local funding tools would undermine the ability of -67-
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 13 local governments to maintain infrastructure, parks, affordable housing programs, and essential public services.

As the fiscal and policy landscape continues to evolve, local governments must remain vigilant in safeguarding existing revenue streams and defending against legislation that creates new unfunded mandates. Ensuring that local governments retain the authority and resources necessary to meet community needs will be a central advocacy priority heading into the 2026 legislative session.

Housing and Land Use
Continuing a trend of recent years, the 2025 legislative session saw the introduction of hundreds of housing-related measures, exceeding the volume introduced in prior years. In an unprecedented move, about 300 pages of statutory changes were enacted through the 2025-26 state budget. The pace of housing legislation is expected to remain intense in 2026. Anticipated trends include proposals to increase densities and building heights around transit corridors, expand zoning reforms to promote infill development, and impose new or expanded planning and reporting requirements.

Lawmakers are also likely to pursue further changes to accessory dwelling unit and duplex laws, as well as adjustments to the Davis-Stirling Act aimed at limiting common-interest development restrictions.

Recent state housing measures have increasingly shifted costs and responsibilities onto local governments while limiting their discretion in land use planning. These policies often overlook the broader factors contributing to California’s housing crisis, including construction labor shortages, financing constraints, rising materials costs, and speculative ownership of existing housing stock.

Despite these challenges, cities and counties continue to demonstrate leadership by approving and entitling housing projects at significant levels. Local governments remain committed partners in addressing the state’s housing needs; however, mandates imposed without corresponding resources or flexibility risk undermining sustainable, long-term progress.

California Environmental Quality Act Clean Up
Significant reforms to the California Environmental Quality Act (CEQA) were enacted in 2025 through the state budget process—marking the most substantial changes to the law in decades. Despite the scale of that reform package, several issues remain unresolved. Some legislators who reluctantly supported the 2025 reforms have signaled their intent to pursue further “clean-up” legislation, focusing on concerns such as more prescriptive requirements for tribal consultation and clarification of the definition of “advanced manufacturing.” Additional CEQA-related bills may therefore emerge in 2026 to address these outstanding matters. Although many of these proposals are framed as technical adjustments, they carry the potential to introduce new mandates or increase litigation risks for local governments. Because cities and counties serve as the primary implementers of CEQA, it will be critical that any reforms remain both workable and adequately resourced—in order to maintain environmental protections while supporting responsible and sustainable development.

Advanced Manufacturing: The 2025 CEQA reforms exempt nine project types from environmental review, including “advanced manufacturing,” defined broadly to encompass big tech, -68-
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 14 semiconductors, aerospace, and electronics industries. Stakeholders have raised concerns— especially labor and environmental groups—that the definition is overly expansive and could erode environmental or community protections unless narrowly tailored and clearly defined.

Tribal Consultations: Under current law, local governments must offer consultation within 14 days and allow a 60-day period for consultation to conclude. Local officials continue to seek clearer guidance on those timelines; tribal and indigenous organizations, conversely, are advocating for more time and meaningful engagement to ensure consultation is substantive.

Endangered Species Act: With the passage of SB 131 and AB 130 (both chaptered June 30, 2025), the definition of “natural and protected lands” was narrowed, prompting stakeholders to demand clarification that this change does not weaken conservation protections for critical species habitat.

Ballot Measure & Legislative Implications: In addition to statutory reforms, a proposed statewide ballot initiative titled the “Building an Affordable California Act”—filed by the California Chamber of Commerce and expected to appear on the November 3, 2026 ballot if qualified—seeks to further redefine the CEQA review process. The measure would establish strict deadlines for lead agencies (e.g., 365 days for EIRs, 180 days for Negative Declarations) and impose accelerated judicial-review timelines under a “substantial evidence” standard rather than “prejudicial abuse of discretion.” Because the ballot initiative could drastically shift how CEQA is implemented statewide, it may in turn influence the Legislature’s approach to any follow-up statutory changes. In practical terms, local governments should anticipate that reforms in 2026 may come not only through bills but also through the interplay of voter-driven mandates and legislative reactions. This means advocates should maintain a dual focus: (1) refining the technical statutory language governing CEQA implementation, and (2) monitoring how ballot measure outcomes could prompt additional legislative or budgetary changes.

Election Year Politics
Political Climate: With the upcoming national midterm elections, California’s political environment is expected to become increasingly charged and unpredictable. Voters will choose a new Governor on November 3, 2026, marking the end of Governor Newsom’s tenure as he positions himself for a likely presidential run. In the lead-up, the Administration is expected to double down on policies that contrast sharply with those of the Trump Administration—particularly around climate action, healthcare access, and housing production.

Election years often amplify high-profile policy debates, and 2026 will be no exception. The Governor and legislative leaders will be eager to showcase tangible progress on housing, homelessness, and cost-of-living issues—areas where public frustration remains high. We can expect an increased emphasis on high-visibility housing enforcement measures, streamlined development proposals, and budget initiatives designed to demonstrate fiscal responsibility while maintaining progressive priorities.

Public safety will also remain a central political issue, as lawmakers seek to balance community concerns over rising property crime and retail theft with ongoing efforts to reform the criminal justice -69-
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 15 system. One area that we are focusing on is the ongoing funding for Proposition 36. Despite the overwhelming voter approval rating, the Administration and the Legislature only allocated $100 million in this year’s budget for implementation. Next year could see a refocus on additional funding for the measure.

The combination of federal-state political tension, economic uncertainty, and leadership transitions will make 2026 a uniquely volatile year in Sacramento—one where policy outcomes are increasingly shaped by electoral dynamics as much as by sound governance.

Governmental Operations Measures: Even-numbered years traditionally bring a wave of laborsponsored legislation. While often directed at large corporations, many of these proposals extend to the public sector—adding costs, compliance obligations, and new restrictions on local discretion.

Measures that limit a local agency’s ability to contract for specialized or temporary services, increase employer costs, or undermine the collective bargaining process are expected to resurface in 2026.

Growing concern over the public-sector use of artificial intelligence (AI) is also expected to drive new legislation in 2026. Labor organizations view AI as a potential threat to public-sector jobs, while privacy and community advocates are focused on data protection, algorithmic bias, and the preservation of human oversight. Together, these interests are likely to fuel a broad push for regulation. Anticipated proposals may require agencies to disclose AI use in decision-making, hiring, procurement, or public safety operations; conduct bias and privacy assessments; or establish internal AI governance frameworks. While intended to enhance transparency and accountability, these measures could impose significant new reporting and compliance burdens—particularly for smaller agencies with limited technical capacity.

Similarly, “transparency” and “good governance” reforms are expected to return in 2026. This year’s SB 707 (Durazo) [Chapter 327, Statutes of 2025] enacted one of the most complex revisions to the Ralph M. Brown Act in decades, creating new requirements for remote participation, agenda posting, and language access. While the bill’s intent was to enhance public participation, its implementation has already proved to be administratively burdensome for local agencies. Following pushback from community groups who argued the bill did not go far enough, Senator Durazo has signaled plans to expand translation, accessibility, and recordkeeping requirements in the upcoming session.

Grant Funding
Prepared by: Jake Whitaker, Director of Grant Services
After a tumultuous year with major changes in the landscape of federal funding, many municipalities have started to pivot away from pursuing federal grant opportunities due to new requirements included in grant award agreements prohibiting diversity, equity, and inclusion (DEI) practices and requiring cooperation with federal immigration enforcement efforts. However, the state of California faces a multi-year structural deficit, limits the state’s ability to backfill the loss of federal funding opportunities across the multitude of impacted areas, including transportation, clean energy adoption, and public safety.
-70-
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 16 Funding through Proposition 4, colloquially known as the “Climate Bond,” is currently being rolled out and represents the most immediate opportunity for municipalities to apply for discretionary grant funding. Due to the legislature’s failure to include an exemption to the Administrative Procedures Act (APA) for Climate Bond programs, the grant funding solicitations must follow the full administrative approval process which has contributed to a delay of approximately six months.

Some early appropriations made in January 2025 are currently going through public comment on the draft grant program guidelines, while other Climate Bond programs appropriated at the end of session in September 2025 are just now undertaking the APA approval process. The FY 25-26 budget appropriated $3.3 billion of the total $10 billion in spending authorized by the Climate Bond. While these funding opportunities are a welcome reprieve, grant funding is anticipated to be highly competitive with increased demand and the structure of the Climate Bond itself spreads these dollars across many different areas of investment—making this a wide yet shallow pool of funding.

Transportation
• Cycle 8 of the California Transportation Commission (CTC)’s Active Transportation Program is anticipated to be released in March 2026. The goals of the program are to increase biking and walking trips, increase the safety and mobility of non-motorized users, advance efforts of regional agencies, and enhance public health.
• The CTC has announced the Local Partnership Program for another round of funding. This program provides funding to projects where voters have approved fees or taxes dedicated solely to transportation improvements or that have imposed fees. Eligible activities include projects that address aging infrastructure, road conditions, active transportation, transit, and rail. The State has appropriated $202 million for this program. Applications are anticipated to be released around summer of next year.
• The U.S. Department of Transportation (USDOT) was planning to release a solicitation for the Better Utilizing Investments to Leverage Development (BUILD) program in November 2025 (potentially delayed due to the prolonged government shutdown). Funding can be used for surface transportation infrastructure projects with significant local or regional impact. • The USDOT is currently reviewing the Bridge Investment Program (BIP), which has one remaining fiscal year of funding appropriated by the IIJA. BIP focuses on projects that address existing bridges that are either in poor condition or at-risk of falling into poor condition. The timeline for the re-release of the BIP solicitation is currently unclear. • The Federal Railroad Administration (FRA) is anticipated to hold competitions for the Consolidated Rail Infrastructure and Safety Improvements (CRISI) program and Railroad Crossing Elimination (RCE) program in 2026. These two programs are popular opportunities for jurisdictions pursuing grade separation projects. Timelines for these competitions are unclear. Currently, funding for FY 25 and FY 26 appropriated by the Infrastructure Investment and Jobs Act (IIJA) have not been obligated for projects.

Parks and Recreation
• The State has appropriated $188.5 million through the Climate Bond (Prop 4) for the Statewide Park Development and Community Revitalization Program. The program’s intent is to create new parks and new recreation opportunities in critically underserved communities across California. Draft guidelines will be released soon for public comment. -71-
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 17 The upcoming Round 5 competition, which will be held in Summer/Fall 2026, will be the only Climate Bond-funded round of grants.
• The Art in California Parks Grant Program is anticipated to be released in Spring 2026 for Round 3. The goal of the program is to revitalize local parks with diverse experiences that foster creativity, community connection and transform them into hubs of art, culture, and nature.
• The federal Outdoor Recreation Legacy Partnership (ORLP) program is currently paused for administrative review. ORLP funds a wide variety of recreational projects and facilities, from sports fields and playgrounds to walking trails and community gardens. The timeline for review and resumption of grant funding competitions is currently unclear. • The federally funded Land and Water Conservation Fund (LWCF), however, has not been impacted by shifts in federal policy or administrative procedures. LWCF dollars are managed and awarded by the State as a federal pass-through grant. The LWCF provides matching grants to local governments for outdoor recreation projects. Grant competitions are typically held annually. The California State Parks Office of Grants and Local Assistance (OGALS) notes that the next LWCF competition is “coming soon.”
• The California State Parks Office of Grants and Local Services (OGALS) had a public comment period for the Recreational Trails Program (RTP) Non-Motorized this summer and are working on revisions of the guidelines. The next application cycle is anticipated to be released in 2026 or 2027.
• OGALS also had a public comment period for the Habitat Conservation Fund this spring and are working on revising the guidelines. The next application cycle is anticipated to be released in 2026 or 2027. This program funds projects for nature interpretation programs to bring urban residents into park and wildlife areas, protection of various plant and animal species, and acquisition and development of wildlife corridors and trails.

Water Quality and Conservation
• The Bureau of Reclamation has stated that several WaterSMART funding opportunities were planned to be launched in Fall 2025 prior to the government shutdown: Small-Scale Water Efficiency Program, Water and Energy Efficiency Grants, and Drought Resiliency Projects. • The State Water Resources Control Board accepts applications for the Clean Water State Revolving Fund and Drinking Water State Revolving Fund on a rolling basis. The annual Intended Use Plan drafts are published in November/December of each year. The RLF programs are funded through a combination of annual state and federal investments.

However, available funding is expected to tighten in the coming years with the expiration of IIJA supplemental federal funding.
• The State Water Resources Control Board is currently accepting applications for the Water Recycling Planning Grant. Applications are accepted on an ongoing basis until 6/30/2027.

Projects can include recycled water treatment, recycled water storage, distribution, and pumping, and groundwater recharge.

Economic Development
• The Economic Development Administration has announced the Disaster Supplemental Grant Program for areas that received major disaster declarations because of hurricanes, -72-
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 18 wildfires, severe storms and flooding, tornadoes, or other natural disasters in 2023-2024.

The program provides funding to support economic recovery in these affected areas.

Applications are accepted on a rolling basis for Readiness and Implementation projects until funds are exhausted. For the Industry Transformation Path, applications are due 3/3/2026.

Housing Construction
• The California Department of Housing and Community Development (CalHCD) has appropriated $120 million for FY 25-26 for the Multifamily Housing Program. The program funds projects for new construction or rehabilitation of existing housing development, as well as the conversion of nonresidential structures into residential structures. Funding is anticipated to be released in 2026.
• The Strategic Growth Council’s Affordable Housing Sustainable Communities receives a continuous annual appropriation from Cap-and-Invest Greenhouse Gas Reduction Fund.

This program provides funds for projects that achieve GHG reductions and benefit communities through accessibility of affordable housing, employment centers, and key destinations via low-carbon transportation. Guidelines are anticipated to be released early 2026.
• The legislature appropriated an additional $100 million for the Encampment Resolution Funding (ERF) program for FY 25-26. However, this funding will be used for “look back” awards for unfunded projects from the ERF Round 3 competition. CPPG does not anticipate a Round 4 ERF competition in 2026.

Sustainability, Resilience, and Climate Action
• The Strategic Growth Council has released the draft guidelines for Round 6 of the Transformative Climate Communities Program. This program provides funds for communityled development and infrastructure projects that achieve major environmental, health, and economic benefits. The State has appropriated $100 million from the Climate Bond for this program. Draft guidelines are currently open for public comment until 1/2/2026. • The Strategic Growth Council has released the draft guidelines for Round 2 of the Community Resilience Center Program. This program provides funds for development and implementation of community resilience centers that mitigate the public health impacts of extreme heat and other emergency situations. The State has appropriated $55 million from the Climate Bond for this program. Draft guidelines are currently open for public comment until 1/2/2026.
• The Extreme Heat and Community Resilience Program has announced a second round of funding. The Climate Bond appropriated $22 million for FY 25-26. Funding will be used for planning projects that combine community services and physical improvements to protect communities from extreme heat. The RFP and Pre-Application Interest Form are anticipated to be released early 2026.
• The Climate Bond appropriated $46 million for the Urban Greening Program in FY 25-26. This program funds projects that result in the conversion of existing built environments into green space and green infrastructure. NOFOs are anticipated in early 2026. • The Coastal Conservancy has received Climate Bond funding appropriations of $62 million in FY 25-26 for coastal resilience projects and $32.5 million in FY 25-26 for sea level rise -73-
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 19 adaptation projects. Proposals are being accepted through the Coastal Conservancy Grants rolling application process.
• The EPA’s Brownfield Assessment and Cleanup Grants were anticipated to be released November 2025, but were delayed due to shutdown. These grants provide funds to conduct planning activities, develop cleanup plans, and implement cleanup activities for brownfield sites. It is currently unknown when the NOFOs will be released, but applications are expected to be due 60 days after solicitations are released.

Fire and Emergency Response
• FEMA’s Assistance to Firefighters Grant (AFG) is anticipated to be released Winter 25/26. This program funds equipment, protective gear, emergency vehicles, training, and other necessary resources for protecting the public and emergency personnel. • The Staffing for Adequate Fire and Emergency Response (SAFER) Grant is anticipated to come out Winter 25/26. The SAFER Grant is designed to directly fund fire departments or volunteer firefighter organizations to help increase or maintain the number of trained firefighters.
• The Fire Prevention and Safety (FP&S) is anticipated to release solicitations Winter 25/26.

The goal of this program is to reduce injury and prevent death through fire prevention programs and firefighter health and safety research and development. • Future funding remains uncertain for FEMA’s Pre-Disaster Mitigation programs, which include the Hazard Mitigation Grant Program (HMGP), Flood Mitigation Assistance (FMA), and Building Resilient Infrastructure and Communities (BRIC). These programs fund a wide variety of mitigation activities, including flood protection, hazardous fuels treatment, retrofitting structures, and supplying backup power via generators for critical facilities. Going forward, options to fund these types of projects may be limited to the Congressional appropriations aka “earmarks” process.
• The Community Microgrid Enablement Program through PG&E is anticipated to announce a Third Round in 2026. This program provides funding to enable a community microgrid through studies and equipment for a safe transition.

Public Safety
• The California Office of Traffic Safety annual OTS Grant is due January 31, 2026. This program provides funding for a variety of priority program areas with local crash data that demonstrates a need for funding. These priority program areas include: Alcohol Impaired Driving, Distracted Driving, Drug-Impaired Driving, Emergency Medical Services, Motorcycle Safety, Occupant Protection, Pedestrian and Bicycle Safety, Police Traffic Services, Communications and Public Affairs, and Roadway Safety and Traffic Records. • The U.S. Department of Justice (USDOJ) is currently accepting applications for the Bulletproof Vest Partnership (BVP), with a due date of 12/19/2025. BVP reimburses local government agencies for up to 50% of the cost of body armor vests purchased for law enforcement officers. These reimbursements are awarded on a competitive basis. -74-
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 20 Libraries
• The current administration has taken action to terminate funding from the Library Services and Technology Act (LSTA), which is passed through to the California State Library from the federal Institute of Museum and Library Services. LSTA funds a variety of programmatic grant programs available to local libraries from the State Library. While there are active lawsuits challenging the administration’s actions, future funding availability remains uncertain. ———————————————— END OF REPORT
-75-
~ CPPG

CALIFORNIA PUBLIC POLICY GROUP

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
7 CONSENT CALENDAR

CITY COUNCIL MEETING
JANUARY 12, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: Resolution Appointing a Member to a Regular Seat on the Architecture and Design Review Board for a Partial Term through December 31, 2027 SUMMARY: The Town has four Council-appointed boards and committees that serve in an advisory capacity to the City Council on a volunteer basis: the Administrative Hearing Panel, Architecture and Design Review Board, Citizens Communication Advisory Committee and Financial Advisory Committee. The term length is three years, with staggered terms expiring December 31 of each year. The City Council makes appointments annually to fill expiring terms to serve with an effective date of January 1. Per Policy 412 Committees and Boards, members may serve two consecutive full three-year terms. The policy also specifies that the City Council may reappoint members to serve additional terms if it is necessary, desirable or beneficial for the effective functioning of the committee or board.

The City Council may also appoint applicants to fill unexpected vacancies for partial terms as necessary throughout the year. There is currently one vacancy due to a resignation effective December 31, 2025.

The Town conducted a recruitment to fill a vacancy in a regular seat on the Architecture and Design Review Board beginning December 19, 2025, with an application deadline of 12:00 p.m. on January 2, 2026. Recruitment efforts included posting the notice on Town bulletin boards, on the Town website and availability in the Town Hall lobby. Per ADRB Bylaws, if a regular voting member resigns prior to a designated term ending date, the alternate will automatically assume the vacant position. As the vacancy is due to the resignation of a voting member, the current ADRB Alternate 1 has first priority for appointment to the regular seat per Resolution No. 25-15.

The recruitment was conducted to conform with State Law and Town Policy 412, Committees and Boards.

The composition, number of openings, and number of applicants received for the Architecture Design and Review Board are as follows:

Composition: Five regular members, two alternates
Number of Openings: One partial term-regular seat
Applications received: One
The following applicant is recommended for appointment to a regular seat for a partial term from through December 31, 2027:

Matthew Ken (current Alternate 1)
FISCAL IMPACT: There is no fiscal impact associated with this agenda item. -76-
Agenda Staff Report – Hillsborough City Council
January 12, 2026

Page 2 ends

ATTACHMENTS:

1. Resolution

2. Application Materials for Applicant to be Appointed
PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: Adopt the resolution appointing a member to a regular seat on the Architecture and Design Review Board for a partial term through December 31, 2027. -77-
RESOLUTION NO. 26-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPOINTING A MEMBER TO A REGULAR SEAT ON THE ARCHITECTURE AND DESIGN REVIEW BOARD FOR A PARTIAL TERM THROUGH DECEMBER 31, 2027 WHEREAS, an opening exists on the Architecture and Design Review Board (ADRB) in a regular seat due to the resignation of Kathleen Egan effective December 31, 2025 for a term ending December 31, 2027; and WHEREAS, per ADRB Bylaws, if a regular voting member resigns prior to a designated term ending date, the alternate will automatically assume the vacant position; and
WHEREAS, as the vacancy is due to the resignation of a voting member, the current ADRB Alternate 1 has first priority for appointment to the regular seat per Resolution No. 25-15.

WHEREAS, the Town of Hillsborough (“Town”) publicized the opening beginning December 19, 2025 and accepted applications until 12:00pm on Friday, January 2, 2026; and
WHEREAS, the recruitment was conducted to conform with State Law and Town Policy 412, Committees and Boards.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby appoints Matthew Ken to a regular seat on the Architecture and Design Review Board for a partial term through December 31, 2027 upon resignation from the Alternate Seat 1.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
-78-
ATTACHMENT 1
Resolution No. 26-
January 12, 2026
2 ABSTAIN: Councilmembers
-79-
Matthew Ken
Hillsborough CA 94010
Ph:

Town of Hillsborough
Architectural Design Review Board
1600 Floribunda Avenue
Hillsborough, CA 94010
Greetings All,
I am submitting my letter of interest for the Architectural Design Review Board.

I have over 6 decades of familiarity with the Town, having grown up here, and later purchasing my childhood home. I remember open spaces where, I could roam with friends, catching things, building forts, avoiding the occasional police patrols, and generally having an open place to play. I also remember these areas slowly being developed with homes, and noticing the changes. I observed the design styles and elements to be random and inconsistent with other homes in the area. Some stood out like the proverbial “sore thumb.”
I was exposed good home design by my father, Jack Ken, a practicing Architect who had designed and built a home for his family. It represented the culmination of all his Architectural skills and training and, in my humble opinion, he did quite well. At the time of its construction, Jack knew a number of other Architects who had built or would soon build their own homes here as well. Don Brandenberger and William Wiffler are two examples. I also understand each has their own “style.” Jack later helped with the development of the ADRB
I see the necessity of good design for the overall benefit of the Town and the rolet the ADRB has. As a board comprised of the residents of the Town, it shows a vested interest in the community and its residents, and represents a Democratic process. I also see the needs of home owners who desire to have a home which reflects their own sense of style and aesthetic. The ADRB serves the process to address the competing interests of various stakeholders.

I will bring a positive perspective to the ADRB and with it, the vision to incorporate a my experience, both positive and negative which I will be able to use in the application of the ADRB rules and design elements. Hillsborough is a wonderful place to live and I would be honored to assist in a small way to keep it so.

Respectfully submitted,
Matthew Ken
ATTACHMENT 2
12/10/2024

TOWN OF HILLSBOROUGH

COMMITTEES AND BOARDS APPLICATION
Requirements
● All Board/Committees: Resident of Hillsborough
● Architecture and Design Review Board: Pursuant to Hillsborough Municipal Code Chapter 2.12, (1) qualified electors from the town and (2) residents of the Town for two or more years and not otherwise serving the town in an elective or salaried capacity; and 3) Required to file a Statement of Economic Interests (California Fair Political Practices Commission Form 700) with the City Clerk if appointed. ● Administrative Hearing Panel: 1) Persons who own property “directly or indirectly,” and 2) Required to file a Statement of Economic Interests (California Fair Political Practices Commission Form 700) with the City Clerk if appointed.
● Financial Advisory Committee: Required to file a Statement of Economic Interests (California Fair Political Practices Commission Form 700) with the City Clerk if appointed. ● Upon appointment, members must attend any required training, sign the Town’s Values Statement, and use a Town-assigned email address for all board/committee-related business.

Attendance at a committee or board meeting or review of a meeting agenda packet is encouraged before being considered for appointment.

Committee or Board applying for:

Administrative Hearing Panel ADRB Citizens Communication Advisory Committee Financial Advisory Committee
For ADRB: Registered voter of Hillsborough: Yes No
Resident of Hillsborough for two or more years: Yes No
For Administrative Hearing Panel: Own property in Hillsborough “directly or indirectly”: Yes No Applicant Information
Name: _________________________________________ Home Phone: ________________ Address: _ ________________________ Cell Phone: ________________ Email: _________________ Work Phone: ____________________________ Hillsborough resident since: __________________
Qualifications (please attach additional sheets as necessary)

1. My qualifications for serving on the committee/board are as follows:
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12/10/2024

2. I want to serve on the committee/board because:

3. List any additional information (business, education, community involvement) which might be useful in considering your appointment.

4. Attach a letter of interest and current resume.

Please submit this application, letter of interest and current resume to the City Clerk’s Office:
1600 Floribunda Avenue, Hillsborough, CA 94010 / 650-375-7421 / [email protected] Please note this application becomes a public record once submitted.

I hereby certify that all statements made in this application are true and I authorize investigation of all matters contained in the application. I acknowledge that any false statements or misrepresentation on this application will be cause for refusal of appointment or immediate dismissal at any time during the term of my appointment. _____________________________________________________ _________________________________ Signature Date
Statement #1
I am a long-time resident of Hillsborough, having moved here as a child in 1966, and growing up and attending the Town's Schools until College. I moved away in 1989, but continued to live in the area, and my parents still resided in Town, so I frequently visited.

In 2008, I was fortunate to be able to purchase my childhood home and return to this amazing place.

I have a Degree in Environmental Planning and Management from UC Davis. Major coursework included Urban and Regional Planning, Landscape Architecture and Community outreach. I also have a Master’s of Science in Emergency Services Administration.

My Father, Jack Ken, is a retired Architect. As a result, I learned many design elements and styles from what I would call "Osmosis." He designed the house I grew up in and it was his statement of the current Architectural Styles of the 1960's. Though I lack his talent in Design, I would say I have been exposed to Architecture at many levels. I also worked at the Architecture firm of Anshen and Allen after College, working in the print and graphics department.

I think my most unique qualification is the fact I have seen the Town develop and change for over 6 Decades. From when I grew up and the prevalence of ranch house subdivisions, to the large "McMansions" of the 1980's to the contemporary homes being built today, I have a unique perspective of what the homes in the Town have been and become. I am also familiar with the Town’s historical grand estates, including still standing and former mansions that originally comprised the town. Additionally, being the son of a Architect, I was shown the work of other Architects in the Town and the work they produced, such as William Wurster, William Wiffler and Don Brandenberger.

And the lone example of Frank Lloyed Wright.

As a result, I have come to appreciate the value of well-designed homes and the positive impact that it has, and the quality it brings with it. A town with a forward-thinking vision of what it is and can become leads to a successful town.

Statement #2
I have a long history of Volunteer work, both for the Town and also in other areas. I think this was instilled in me by my Parents. My father volunteered in various endeavors for the town over the years, from the Hillsborough Schools Foundation formed after the passage of Prop 13, to helping Kitty Mullooly with the formation of the original ADRB.

My Mother was a former Kindergarten teacher at South School for many years, and this was her way of giving back to the community.

I am currently a member of the Hillsborough Neighborhood Network (HNN) and am a former Volunteer firefighter. I see the Board Position on the ADRB as a natural continuation of what I have done for many years.

Statement #3
I am a retired Sergeant with the San Mateo Sheriff's Office and former Police Officer and Forest Ranger. I think these positions give me a thorough understanding of Municipal Government, its function and how it serves its Citizens. I am a strong believer of the notion of Public Service and the need to give back to the community you live in.

I also understand the nature of Volunteer work and the need to be able to work with others, as a team to accomplish the goals in a manner that is inclusive and accepting.

Thank You for considering my application.

Matt Ken
Matthew Ken
Hillsborough CA 94010
Education
• Masters of Science – 2008, California State University, Long Beach – Emergency Services Administration.
• Bachelors of Science - 1985, University of California, Davis – Environmental Planning and Management.
• POST Advanced Certificate.

Experience
Sheriff’s Sergeant, San Mateo County Sheriff’s Office 12/2012-12/2022  First line Supervisor, Maguire Correctional Facility, Woodside and Coast Patrol Divisions
 Managed the Sherif’s Office Marine Unit 2015-2022
 Jail Training Officer, Maguire Correctional Facility
 Tactical Flight Officer, Aviation Unit 2015-2022
Police Officer, Mountain View Police Department 7/2002-12-2012  Field Training Officer 7/2008-12/2012
 Personnel and Training Unit 6/2004-6/2008
• Managed terrorism grant programs related to training MVPD personnel for terrorism preparedness, reimbursed over $100,000 from the grant.
• Managed the uniform and equipment program.
• Managed POST instructors, POST training programs and POST compliance procedures.
• Conducted personnel related duties including recruiting, backgrounds, hiring and orientation for new employees.

Engineer, Kings Mountain Fire Department (retired) 1988 – 2005 Volunteer  Operated department fire engines while responding to calls.  Command Officer using the Incident Command System.
 Supervised firefighters at calls.
 Provided training to personnel in CPR, First Aid, wildland and structural fire fighting.

Ranger, Midpeninsula Regional Open Space District 1987-2002  Training Officer for new rangers.
 Department instructor for first aid, CPR, wildland firefighting, high angle cliff rescue, radar, timber falling and commercial vehicle operations.  Developed District’s Sudden Oak Death disease monitoring program.

Discovered the first reported case of the disease in San Mateo County Leadership
• Graduate, Inner Perspectives, a leadership program for line level officers modeled after the Sherman Block Supervisory Leadership Institute - SLI, May 2006. • Supervise Police Assistant - fleet services and hourly fleet employee. • President – Mountain View POA 2011-2012.
• President - Midpeninsula Rangers POA 1998-2000.
• Union President - SEIU Local 715 for the Midpeninsula Rangers 1989-1995.

Teaching and Training
• POST Basic Academy instructor in Hazardous Materials, First Aid, CPR and Emergency Response.
• POST Instructor for Law Enforcement Response to Terrorism. • POST Driver training instructor in Emergency Vehicle Operations. • Instructor – Law Enforcement Mobile Video Institute – Mobile Video Operations • Instructor – American Red Cross, First Aid and CPR
Volunteer and Professional Associations, Boards and Committees • Hillsborough Neighborhood Network 2012-2025.
• Treasurer - PORAC Central Coast Chapter 7/2005 to 12/2012. • Mountain View PAL Board Member 6/2008 to 12/2012.
• Treasurer -Santa Clara County Training Officers Association. • Law Enforcement representative to the State Homeland Security Grant Program - Grant Allocation committee, responsible for allocation of approximately $1.1 million in training funds to Santa Clara County agencies. • Board Member - Kings Mountain Fire Department.

Significant Projects
• Handled training for MVPD SWAT team to Socorro, New Mexico for Incident Response to Terrorist Bombings and Patrol Response to Suicide Bombing Incidents and subsequent grant reimbursement of $36,000. • Developed a probationary completion packet to provide additional benefits and certificates to officers who have completed their probationary period. • Conducted training for State and Federally mandated terrorism awareness course to all sworn officers.
• Changed the department’s hiring process for non-affiliated academy graduates. • OSHA Respirator Compliance Program.
• Planned and implemented training for 140 staff to the Museum of Tolerance in Los Angeles California, 5/05.
• Managed over 300 in-service (away) training classes since 6/05.

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
8 CONSENT CALENDAR

CITY COUNCIL MEETING
JANUARY 12, 2026

AGENDA STAFF REPORT
ITEM SUBJECT: Resolution Approving and Authorizing the City Manager to Execute Agreements with Two Vendors in Partnership for Ballot Measure Consulting Services:

TeamCivX for a Total not-to-exceed Amount of $90,500.00 and Godbe Research for a Total not-to-exceed Amount of $32,400.00, for a Total not-to-Exceed Project Cost of $122,900.00 SUMMARY: To implement one of the recommendations resulting from the long-range financial funding plan analysis, staff recommends the award of the attached contracts with TeamCivX and Godbe Research to begin next steps toward the determining feasibility for a November 2026 ballot measure.

BACKGROUND
On November 10, 2025 the City Council discussed a presentation related to the Long-Range Financial Funding Plan, prepared by staff and a consultant team. The work performed included an operational efficiency study to identify cost savings and existing revenue generation opportunities as well as tax revenue generation analysis to address future gaps in the operating budget and fund new capital needs.

Broad preliminary analysis indicated a possible revenue generation of up to $4 million annually. An extensive review of the analysis and options was conducted by staff and the Financial Advisory Committee Subcommittee for the Long-term Financial Funding Plan with the recommendations including:
(a) Implement Efficiency Study Recommendations
(1) Study for Building & Planning Department for recovery of all costs (2) Increase contribution from Central County Fire Department (CCFD) toward Town Finance services provided to CCFD
(3) Consider changing terms with CCFD for cost share between the cities of Hillsborough, Burlingame, and Millbrae.
(b) Conduct public opinion research for potential parcel tax measure.

In order to implement recommendation (b), the Town issued an RFP on November 21, 2025, inviting proposals.

The Town’s RFP requested that each proposer conduct a feasibility assessment and assist with messaging, develop the ballot measure language – including presenting recommendations to City Council, and develop legally-compliant informational messaging to raise awareness and educate and inform the public of the potential ballot measure.
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Agenda Staff Report – Hillsborough City Council
January 12, 2026

Page 2 ends

The Town received three submittals prior to the deadline of December 19, 2025. Following a review of the proposals, the top-rated firm was TeamCivX in partnership with Godbe Research.

TeamCivX and Godbe stood out based on their comprehensive approach to the project, including the ability to provide both communication support and professional polling services in the desired timeframe. Both firms have strong local experience and have completed similar projects. The project schedule and timeline includes:

The draft contract with TeamCivX includes support for services from January through November, at a rate of $7,500.00 per month for services, plus $8,000.00 for informational mailing services for -81-
Agenda Staff Report – Hillsborough City Council
January 12, 2026

Page 3 ends

a total not to exceed amount of $90,500.00. The draft contract with Godbe Research includes and polling services for a total not to exceed amount of $32,400.00. The total cost of the project with the two vendors is anticipated to be a not to exceed amount of $122,900.00.

FISCAL IMPACT: The total fiscal impact for this project is $122,900.00, with an adopted budget of $40,000.00. The services are more comprehensive and include communication and polling. The difference will be tracked, and a budget amendment will be brought forward if the difference cannot be absorbed in the existing General Government budget for professional services and the remainder can be allocated in the FY 2026-27 budget.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines Sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.

ATTACHMENT(S):

1. Resolution

2. Proposal

3. Professional Services Agreement – TeamCivX

4. Professional Services Agreement – Godbe Research
PREPARED BY: Doug Davis, City Manager
RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute agreements with two vendors in partnership for Ballot Measure Consulting Services:

TeamCivX for a total not-to-exceed amount of $90,500.00 and Godbe Research for a total not-toexceed amount of $32,400.00, for a total not-to-exceed project cost of $122,900.00. -82-
RESOLUTION NO. 26-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

AGREEMENTS WITH TWO VENDORS IN PARTNERSHIP FOR BALLOT MEASURE CONSULTING SERVICES: TEAMCIVX FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $90,500.00 AND GODBE RESEARCH FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $32,400.00, FOR A TOTAL NOT-TO-EXCEED PROJECT COST OF $122,900.00
WHEREAS, in order to implement the recommendations resulting from the long-term financial funding plan; and
WHEREAS, to ensure the financial health of the Town of Hillsborough (“Town”) in both its operational and capital needs, as evaluated and determined by the Financial Advisory Committee Subcommittee for the Long-Term Financial Funding Plan and the City Council; and
WHEREAS, the Town sought to secure the services of a knowledgeable and qualified consultant to assist with ballot measure development through a competitive Request for Proposal (RFP) process; and
WHEREAS, the Town issued an RFP on November 21, 2025 and prior to the proposal deadline of December 19, 2025, the Town received three proposals; and WHEREAS, staff conducted an analysis and the proposals and recommends that the City Council approve and authorize the City Manager to execute agreements with TeamCivX in partnership with Godbe Research.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute agreements with two vendors in partnership for ballot measure consulting services: TeamCivX for a total not-to-exceed amount of $90,500.00 and Godbe Research for a total not-to-exceed amount of $32,400.00, for a total not-to-exceed project cost of $122,900.00.

AYES: Councilmembers
ATTACHMENT 1
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Resolution No. 26-
January 12, 2026
2 NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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BALLOT MEASURE CONSULTING SERVICES
December 2025
Prepared by: In partnership with:

ATTACHMENT 2
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GODBE RESEARCH
Gain Insight
2 TeamCivX.com
Mandy Brown
Assistant City Manager
Town of Hillsborough
1600 Floribunda Avenue
Hillsborough, CA 94010
Dear Mandy,
Thank you for the opportunity to submit this proposal to the Town of Hillsborough as you consider a potential revenue measure for the 2026 November Election. We have a long track record of success in San Mateo County and are confident you will find TeamCivX has unmatched experience helping communities across California develop and pass revenue measures.

TeamCivX is a team of seasoned professionals with decades of experience helping towns and other public agencies navigate the ballot measure process to achieve locally controlled funding.

We are strategy and communications consultants with unmatched experience evaluating the feasibility of local funding measures, designing measures for a public vote that align with community priorities, and implementing informational communication efforts to raise awareness of your funding needs. For this project, we are partnering with your current pollster Godbe Research—one of the research industry’s longest-tenured and most well-respected pollsters—to conduct statistically reliable opinion research to inform our planning process and overall messaging strategy.

TeamCivX is uniquely positioned to support the Town of Hillsborough with your potential November 2026 revenue ballot measure planning efforts for the following reasons:
• Unmatched City Tax Measure Experience and Expertise. For over two decades, the partners at TeamCivX have been the “go to” consultants for public agencies seeking to pass a revenue measure.

We have passed over 100 city/town tax measures in a diverse set of municipalities throughout our home state of California.
• Unmatched Experience in the Region. The partners and client services managers at TeamCivX have extensive knowledge of San Mateo County, having passed most of the successful tax measures on the Peninsula in recent years. This includes successful measures for the County of San Mateo, City of Burlingame, City of Foster City, City of Redwood City, City of San Bruno, Caltrain, San Mateo Transit District, Belmont Redwood Shores School District, Burlingame School District, Cabrillo Unified School District, Jefferson Elementary School District, Jefferson High School District, Millbrae School District, Pacifica School District, Portola Valley School District, Redwood City School District, San Bruno School District, San Mateo Union High School District, San Mateo-Foster City School District, Sequoia Union High School District and South San Francisco School District. We know San Mateo County voters, and you will not find a firm with similar local experience and success. • Experience Navigating Challenging Environments. A tax proposal is impacted by factors far beyond our control, including the state of the economy, political division, the public’s trust in government and many other factors. We’ve helped our clients navigate economic downturns, partisan division, controversy and other challenges to achieve success. We believe in the civic process and bringing citizens together to build stronger communities.
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3 TeamCivX.com
• Understanding Your Community. Drawing on our work with communities across San Mateo County and a review of Hillsborough’s recent community survey, we have a strong understanding of local priorities and concerns. Previous opinion research shows that Hillsborough residents feel they enjoy a high quality of life and are largely satisfied with the Town’s overall services and safety. Voters consistently recognize the Town’s strong performance on core essentials—reliable 9-1-1 services, well-maintained streets and roads and quality parks—while also expressing an understanding of the importance of preparing for natural disasters like flooding. The Town has earned trust as a responsible steward; the challenge now is to clearly communicate the need for additional locally controlled funding to continue quality of life residents value. We are happy to help you tackle that challenge. • Multimedia Communications Experts. Part of our job is to help you get the message to the right people so that we build public awareness of your funding needs and your revenue proposal.

People receive their information in many different ways these days. We are experts in traditional communication methods, including direct mail and earned media. We are also experts in digital media, including utilizing social media, digital advertising and video. • Capacity to Serve You. TeamCivX’s seasoned partners and well-trained staff have both the knowledge and the capacity to serve your needs throughout the revenue measure process. I am one of TeamCivX’s founding partners and will personally lead your project as your primary point of contact. I will be supported by one of our experienced Client Service Managers who will manage project logistics to ensure the plans developed are executed on time, on budget and with precision.

The remainder of this proposal describes our proposed services, relevant experience, fee structure and team bios. If you have questions or need additional information, please don’t hesitate to contact me at 925-247-4528 or [email protected].

I look forward to hearing from you.

Jeremy Hauser
Founding Partner
(925) 247-4528
[email protected]
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4 TeamCivX.com

PROJECT APPROACH AND SCOPE OF WORK
13 Test Vet Build 23 4 Win
Phase 1: Test It with a Feasibility Assessment
To get your revenue measure started on the right path, we’ll help ensure you are asking the right strategic questions:
• What revenue measure options are available to the Town? • Does a revenue measure stand a reasonable chance of achieving the necessary passage threshold? • What potential tax rates and durations fit within the tolerances of your community? • What programs and funding needs are the top priorities for your voters? • Does sufficient awareness of your funding needs exist, or is additional informational outreach needed? • When is the right time to go to the ballot? The next election? A future election? • How does projected voter turnout in upcoming elections impact a tax proposal? • What other competing measures or issues are on the horizon that could impact your measure? • What accountability protections or exemptions might be helpful to include in a proposed measure? • How do the economy and political environment impact your measure? To help answer these questions, TeamCivX will conduct a thorough assessment of the local political landscape, analyze recent election results and work with Godbe Research to design a ballot measure feasibility poll.

Our specific scope for this phase of work includes:
• Develop potential strategies to meet your funding needs to be tested in polling • Complete a thorough review of the 2025 community priorities survey, previous Town ballot measure data and polling and current and historical Town materials • Collaborate with Godbe Research, your financial advisor, city attorney, all town working groups and any other consultants to design, conduct and analyze a revenue measure feasibility survey of voters • Conduct a demographic analysis of voters in your town to analyze how they break into key sub-groups by age, ethnicity, political party, length of residency and other key criteria • Analyze past election results in your town and region to understand voter turnout trends and other relevant voting patterns
• Research other local tax proposals and issues that may be heading to an upcoming ballot that could compete with your ballot measure
• Make specific recommendations regarding the optimal election date, tax rate, project priorities and other important ballot measure features
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5 TeamCivX.com
Godbe Research’s Approach
Godbe Research is a recognized leader in public opinion research, market research, and voter polling for California local government agencies. Our firm believes that the success of any research study depends on recognizing the individual and unique needs of each of our clients and then crafting a project work plan to meet those specific needs. To this end, Godbe Research has developed the following project work plan for the Town of Hillsborough and TeamCivX to illustrate the types of considerations that go into each of our voter and resident survey research projects.

Research Objectives
Before beginning any research project, Godbe Research spends significant time reviewing each client’s research objectives to choose the most appropriate research design. Based on our understanding of the project from information provided by the Town as well as our experience with hundreds of ballot measure feasibility, resident/community satisfaction and priorities, and other public opinion research survey projects, Godbe Research understands that Town has several research objectives to be addressed by the ballot measure feasibility survey study, the most important of which is to evaluate the feasibility of a potential future revenue measure, ideally for the November 2026 general election cycle to fund Town priorities identified in the Long Range Financial Funding Plan. The formal research objectives for the ballot measure feasibility survey will be refined between Godbe Research, our project partner TeamCivX, and the Town of Hillsborough at the project kick-off meeting and as revenue measure feasibility survey portion of the larger project unfolds.

Scope of Work
To accomplish the research objectives of the Town of Hillsborough for the ballot measure feasibility survey process, we recommend a hybrid Internet and telephone survey with text and email recruitment for the Internet version of the survey and calls to cell phone numbers and landline telephone numbers for the telephone version of the survey. The universe and contact information for the ballot measure feasibility survey will come from the San Mateo County Registrar of Voters and the California State Voter File. This process is identical to the approach used by Godbe Research for the Community Priorities Survey conducted for the Town in the spring of 2025. Accordingly, Godbe Research has provided our proposed scope of work below and specific tasks for the ballot measure feasibility survey are thus envisioned to include:
• Conducting an electronic format (e.g., Zoom, Microsoft Teams, Google Meet) project kick-off meeting with TeamCivX and the Hillsborough project team, as well as additional meetings to discuss the research objectives, questionnaire design, sampling design, and other facets of the overall ballot measure feasibility survey project in detail.
• Designing and refining a survey instrument of approximately 15 to 22-minutes in length so that it addresses the research objectives of the Town of Hillsborough for the ballot measure feasibility survey process. The survey instrument will be developed in an iterative process with TeamCivX and the Town with multiple points for input, review, and approval prior to considering the survey “final” and ready for pre-testing and fielding.
o The survey will be designed to be formatted for both Internet and telephone survey modalities as a ‘hybrid survey’ and both versions of the survey will be identical save for instructions specific to each modality.
o For reference, the Community Priorities Survey conducted for the Town by Godbe Research in the spring of 2025 was 20-minutes in length, on average.
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6 TeamCivX.com
• Programming, refining, and testing the Internet version of the survey instrument using our Internet survey software package. This will be done by our partner team of IT and programming experts. • CATI programming the telephone version of the survey instrument for efficient and accurate data collection, and training telephone interviewing personnel on the questionnaire and interviewing protocol.
o For our telephone interviewing projects, Godbe Research uses only live interviewers, who have been intensively trained on the survey questionnaire, and who are located in the western United States. • Pre-testing the survey instrument in both modalities to ensure that the questions and response codes are understandable to respondents, and to ensure that the survey length coincides with the budgeted survey length for the project.
• Developing a recruitment email and recruitment text for the Internet version of the survey and working with Hillsborough so that Godbe Research can send recruitment emails and texts to Town registered voters with known self-reported email addresses and cell phone numbers, respectively, in the voter file or that we can obtain through Town-provided lists or third-party matching. o The text and email should be signed by the Hillsborough Town Manager or Assistant Town Manager to convey both the importance of the survey to the Town and to assure respondents that this is a Hillsborough-sponsored survey event. Finally, the email will come from the Town’s recognizable @hillsborough.net email domain to further convey that this is a Town-sponsored survey and the importance of participating in the survey to the Town.
• Development of a stratified and clustered listed sample of Town of Hillsborough registered voters likely to vote in the November 2026 California Gubernatorial general election cycle, given that it is the best source of known and self-reported contact information (e.g., cell phone numbers, email addresses, and landlines) for Hillsborough voters in that specific election cycle. For reference, we have identified that there are a total of approximately 8,360 registered voters in the Town. For all registered voters, we have email addresses for 4,940 voters or 59% of the voting electorate in the Town. We also have cell phones for approximately 4,500 voters or about 54% of the voting electorate in Hillsborough. Finally, we also have landline telephone numbers for 4,300 Town voters or 52% of the voting electorate in Hillsborough. For likely November 2026 voters, we have a similar breakdown of cell phones, landlines, and email addresses.
o Godbe Research also has the ability to match any Town-provided lists (e.g., parks and recreation registration database) to the voter file to increase the contact information for voters in our sampling frame.
o Finally, any contact information provided by the Town will remain strictly confidential and will not be used in our analysis and reporting after the survey has been completed. This is similar to the voter file information where contact information is redacted from the analysis to preserve respondent anonymity and confidentiality.
• Conducting approximate 15, 18, 20, or 22-minute Internet and telephone interviews with between up to 300 (n=300) total Hillsborough registered voters likely participate in November 2026 according to a strict interviewing protocol and our recommended sampling design of registered voters potentially matched against Town-provided lists. A sample size of 300 interviews would provide for a margin of error of no greater than +/-5.6% at the 95% confidence level, when looking at all adult residents (including registered voters) in the Town of Hillsborough. o For reference, we were able to collect a total of 317 interviews during the 2025 Community Priorities Survey process.
• Merging the Internet and telephone data files, as well as processing and weighting the data to adjust for population distribution and strategic oversampling, as needed. -90-
7 TeamCivX.com
• Developing a topline report of initial findings as the first reporting deliverable in the ballot measure feasibility survey process and conducting an online format meeting with the Town and TeamCivX in an online format to review the topline report results.
• Analyzing the data from the ballot measure feasibility survey and working with TeamCivX to prepare a report of results, findings, and conclusions for Hillsborough which directly addresses the research objectives outlined for this specific ballot measure feasibility survey process. The report, in PowerPoint format, will include an overview and discussion of the research objectives, methodology discussion, key findings section, question by question analysis, a demographics section, and a complete set of cross tabulations for questions asked in the survey.
o In addition, Godbe Research will also provide several ‘value-added’ modules, including modules for electoral feasibility analysis (if any measure is possible), election timing report, tax threshold analysis, geographic/demographic segmentation, and a profile of voters by support/opposition; each of which are designed to help the Town in making an informed decision on whether to proceed with a revenue generating ballot measure to help fund the priorities identified in the Town’s Long Range Financial Funding Plan.
• Developing a project presentation of results and recommendations with TeamCivX for the ballot measure feasibility survey and presenting the results to the Town of Hillsborough for up to five (5) online presentations as necessary (AB 361 authorized; to prevent the transmission of COVID-19 variants, and; of course, reduce unnecessary carbon emissions). • Post-project consulting with Hillsborough regarding the results and recommendations from the ballot measure feasibility survey process, as needed (no additional charge to the Town).

Phase 2: Vet It with Community Outreach, Engagement and Awareness Building If the feasibility assessment shows a viable path forward for a revenue ballot measure, our next step will be to develop and implement an informational communications plan to raise awareness of your funding needs, while also introducing your proposed measure and providing opportunities for community input. While public agencies are legally prohibited from advocating for the passage of a ballot measure, you can educate and inform your community about your needs and plans.

To build community awareness, TeamCivX will work with you to implement an informational communications effort that will include the following components:
• Developing informational messaging and fact sheets to be distributed in the community • Providing talking points, frequently asked questions and a message training to Town leaders who will be interfacing with the public on this issue
• Providing content related to your funding needs and proposed measure to be added to your website, used in social media and included in email updates and newsletters • Preparing PowerPoint presentations for public and community meetings • Writing, designing and producing mailings and advertising to inform local residents • Developing strategies and plans to inform external groups, including elected leaders, business leaders, faith community leaders, taxpayer groups and others
We will write all copy, handle the graphic design, coordinate printing and mailing and handle any ad buys as needed. We will just need for you to review content and designs and make sure the information is accurate and has the right feel for your community.
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8 TeamCivX.com
Phase 3: Build It by Developing a Measure for the Ballot Based on the results of the feasibility assessment and community input received during the awarenessbuilding efforts, we will help you develop your measure for the ballot so that it is closely aligned with the community’s priorities and sensitivities. We will work with your financial advisors, city attorney and other experts to accomplish this work, including:
• Recommending a final tax rate, duration and other specifics • Refining the final funding plans to reflect community priorities and ensuring programs eligible for funding are described in clear language the general public will understand • Working with the City Attorney to develop the 75-word ballot question • Working with the City Attorney to develop and refine all language that will appear in the ballot pamphlet mailed to all voters
• Working with local elections officials to ensure your measure qualifies for the ballot With these steps complete, your measure will be on the ballot. Since public agencies cannot advocate for ballot measures, an independent campaign committee will need to be formed to run an advocacy campaign in support of the measure. TeamCivX provides campaign consulting services to independent campaign committees, but those services are not part of this proposal, since the campaign must be led by an independent group.
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9 TeamCivX.com

PROJECT SCHEDULE AND TIMELINE
The Town has indicated an interest in spring polling; however, we recommend going out earlier and welcome collaboration with the Town and Godbe Research on exact timing.

Phase 1: Test — Feasibility Assessment (January–February 2026) • Kickoff call with Town staff and Godbe Research
o Review Godbe 2025 community priorities survey, past ballot measure results and Town documents for context to inform scientific voter survey draft
• TCX and Godbe Research share draft survey with Town staff • Town staff provides feedback on poll draft
• Poll is finalized and approved by Town staff and City Attorney • Poll enters the field
• After approximately two weeks, polling concludes
• Godbe Research and TCX present results to Town staff
• TCX establishes regular check-in meetings with Town staff Phase 2: Vet — Awareness Building (March–May 2026)
• Based on poll results, TCX develops a messaging toolkit, including:
o Fact Sheet
o FAQ
o Web Memo
o PowerPoint presentation
o Talking Points
• Town and TCX identify key stakeholders
• Town staff schedules and conducts outreach meetings with community groups and leaders • TCX designs and produces additional agreed-upon materials, such as direct mail or digital content Phase 3: Build — Measure Development (June–August 2026) • Optional: Godbe Research conducts tracking survey
o After around one week tracking survey concludes
o TCX and Godbe Research present tracking survey results to Town Staff o TCX updates messaging toolkit materials based on tracking survey results o Town staff continues stakeholder outreach
• TCX continues delivering any agreed-upon outreach materials (e.g., mailers, digital ads) • TCX collaborates with Town staff and City Attorney to draft the ballot resolution, including:
o Final tax rate
o 75-word ballot question
• Final resolution is introduced at a Town Council meeting (first reading) • Resolution returns for a second reading and official vote to place the measure on the November 2026 ballot -93-
10 TeamCivX
TeamCivX is a Limited Liability Company managed by its five founding partners: Charles Heath, Jared Boigon, Barry Barnes, Joy Kummer and Jeremy Hauser; headquartered in Orinda and operates as a fully remote company. While TeamCivX is a new venture formed in early 2023 by the former partners and staff at TBWBH Props & Measures, we are a team of seasoned professionals who collectively bring over a century of experience developing and passing bond and tax measures in California. Individually, we each bring between 12 and 25 years of experience, and all of us have worked together for over a decade.

We are proud to be California’s leading strategy and communications consultants, with unmatched experience evaluating the feasibility of local funding measures, designing measures for the ballot that align with community priorities and implementing informational communication efforts to raise awareness of your needs and a potential ballot measure.

The partners at TeamCivX are frequent presenters and expert panelists for the League of Cities and other, similar organizations representing California municipalities and public agencies.

Each of our projects is led by one of the firm’s partners with decades of experience on local revenue measures.

Each project is also supported by one of our experienced Client Services Managers. The staff role on our projects is limited to logistical coordination to ensure that the strategies, plans and messaging developed by the lead partner are executed on time, on budget and with precision.

In addition to partners and staff, TeamCivX has a well-developed network of graphic designers, videographers, photographers, printers, mail houses, ad buyers and other professional resources that will be utilized as needed to execute planned strategies.

See our full client list attached at the end of this proposal.

TeamCivX.com

EXPERIENCE AND QUALIFICATIONS
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11 TeamCivX.com
Godbe Research
Legal Name & Address of Company
Godbe Corporation -- dba: Godbe Research
Corporate and Project Office:
1220 Howard Avenue
Suite 250
Burlingame, CA 94010
p. 650-288-3020
f. 650-288-3003
w. www.godberesearch.com
Year Founded
Godbe Research was founded in January of 1990 and has been in business continually for more than 35 years. We have exclusively provided public opinion research, voter polling, and market research services since the founding of the firm, with a geographic specialization in northern California where the firm is based.

Legal Form of Company and Subsidiary Status
Godbe Research is a California Corporation and is in good standing with the California Secretary of State.

Godbe Research is not a subsidiary of a larger ‘parent company’ and the firm’s two principals are the only two shareholders. In addition, we do not hold any financial position in any subsidiary firm. Thus, we have been under the same ownership since our founding in 1990.

Corporate and Project Office
Godbe Research maintains two offices, including our corporate office in Burlingame, CA, as well as a project office in Reno, NV. All work on the ballot measure feasibility survey project for the Town of Hillsborough will be performed by our local Burlingame, California office from which Bryan Godbe, our proposed project manager, is located.

Proposal/Contract Contact Project Contact/Manager
Charles Hester Bryan Godbe
Vice President President
1220 Howard Avenue 1220 Howard Avenue
Suite 250 Suite 250
Burlingame, CA 94010 Burlingame, CA 94010
p. 650-288-3021 (direct) p. 650-288-3027 (direct)
e. [email protected] e. [email protected] Litigation, Arbitration & Bankruptcy Statement
Godbe Research has never filed for bankruptcy during the life of the firm and has never been a defendant in any litigation, past or current. In addition, we have never in the life of the firm had a contract terminated for cause, nor have we been subject to any arbitration regarding any project, contract, or client.

Services Provided
Godbe Research is a full-service public opinion research and voter polling agency. We offer expertise in all accepted quantitative (telephone, Internet, mail, and Intercept) and qualitative (focus groups, one-on-one interviews, triads) research methodologies, as well as hybrid studies (more than one methodology) and research consulting.
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12 TeamCivX.com
Godbe Research does not provide political consulting, public education and outreach, financial advisory, planning or architectural services, legal/counsel, or underwriting services that could be a conflict of interest with our community/resident survey or other public opinion research processes by having future project dollars tied to the results and recommendations from our studies.

Additional Information
Godbe Research is an equal opportunity employer and does not discriminate on the basis of sex, race, religion, ethnicity, political partisanship, gender identity, gender orientation/identity, or sexual/gender preference.

Godbe Research Experience
Godbe Research, a State of California certified small business enterprise (SBE), was founded in January of 1990. The firm is a full-service public opinion research agency that offers its clients extensive experience in research studies to address resident satisfaction and community priorities, community needs assessments, public education and outreach strategies, strategic and general planning efforts, revenue and ballot measure feasibility, customer and user satisfaction, public sector marketing efforts, and other customized client needs. Our offices in Burlingame, CA (Corporate) and Reno, NV (Southwest/Northwest) house a staff of highly trained and experienced research and a commitment to providing superior quality research and client services.

The firm has been employed by public and private sector clients throughout California and the western United States and has extensive experience in all accepted quantitative (telephone surveys, mail surveys, Internet surveys & intercept surveys) and qualitative (focus groups, in-depth interviews & triads) research methodologies as well as hybrid studies involving more than one methodology and the analysis of secondary research. The combined expertise of the Godbe Research team spans almost 60 years in the field of public opinion research. The Godbe Research Team consists of the President (Bryan Godbe), Vice President (Charles Hester), and a staff of Senior Research Managers, Senior Statistical Analysts, and Research Analysts. Each team member has the education and experience commensurate with their position at Godbe Research, and the team regularly teaches, authors, and speaks in the field of survey research. In short, you will not find a more experienced and educated team in public opinion research for local government agencies.

Over the 35-year life of the firm, Godbe Research has conducted almost 3,500 public opinion research projects to evaluate topics such as resident satisfaction, quality of life, community priorities, and evaluating community needs. Our specific experience includes the development and implementation of resident satisfaction, and other similar public policy surveys for clients such as the Town of Los Altos Hills, City of Cupertino, City of Belmont, Town of Tiburon, City of St. Helena, City of Union City, City of Belvedere, City of San Rafael, City of South San Francisco, City of Hayward, City of City of Saratoga, City of Los Altos, City of Solvang, City of San Leandro, City of Belmont, City of Concord, City of Burlingame, City of Novato, Town of Los Gatos, City of Fairfield, City of Campbell, City of Menlo Park, City of Davis, City of Millbrae, City of El Cerrito, City of Redwood City, City of Newport Beach, County of El Dorado, County of Marin, City of Mountain View, Town of Windsor, City of Folsom, City of Suisun City, City of San Bruno, Town of Danville, City of Santa Maria, City of La Habra, City of Salinas, City of Santa Cruz, City of Santa Maria, County of Kern, City of Half Moon Bay, Town of Moraga, City of Elk Grove, City of Roseville, City of Santa Rosa, City of Rancho Cordova, City of Santa Clara, City of Carlsbad, Town of San Anselmo, City of Richmond, City of Pleasant Hill, City of Santa Barbara, County of Solano, City of West Hollywood, City of La Mirada, City of Moreno Valley, City of Burbank, and dozens of others. In addition, Godbe Research was the pollster for the Hillsborough City School successful bond measure process (Measure H) in June 2022 and conducted the baseline Community Priorities Survey for the Town of Hillsborough (Report: April 2025). -96-
13 TeamCivX.com
Post-Project
Support
Presentaon
of Findings
Analysis
& Reporng
Dra

Quesonnaire
Field
Survey
Develop
Sample Design
Review
Exisng Data
Kick Off
Translate,
Pretest
& CATI
As an organization, Godbe Research is a small business, and we manage our commitments wisely. This means managing our project load so that our President or Vice President can be directly involved in each project we conduct at the project manager level. Similarly, we do not take on so many projects that we need to juggle team members or remove team members from current projects. Thus, Godbe Research is committed to allocating the team members outlined in this proposal for the duration of the survey project, including having Bryan Godbe (President) as the project manager and day-to-day contact from Godbe Research for the duration of the ballot measure feasibility survey process for the Town of Hillsborough.

Below is a diagram of the general research process we undertake as part of our quantitative ballot measure feasibility and other public/voter opinion research survey programs, with a similar process for our qualitative research and hybrid studies. While each of our studies is highly customized based on a given client’s needs, we follow this process for each of our research projects. We are here with you throughout the process, and even between events as we understand that our research studies are designed to inform and support public policy decision making such as budgeting, planning and prioritization, community outreach and engagement, employee training, and other tasks that could take many months to implement once the ballot measure feasibility survey for the Town of Hillsborough has been completed. -97-
14 TeamCivX.com

REFERENCES
City of San Mateo
Alex Khojikian
City Manager
(714) 308-6400
[email protected]
TeamCivX partnered with the City of San Mateo to
help pass a key amendment to its General Plan in
2024, as well as a transient occupancy tax (2020)
and a real property transfer tax (2022). For the
most recent measure, we surveyed voters to gauge
support and align the amendment’s goals with
community priorities, then equipped City officials
with the tools and messaging needed to engage
effectively. A robust communications plan was
developed and implemented, leading to a broad
coalition of support. City officials met with over a
hundred leaders and community organizations to
bring them along throughout the process. We also
worked previously with Alex in Redwood City on a
successful sales tax measure, during his time there
as Assistant City Manager.

City of San Bruno
Nick Pegueros
Chief Financial Officer
(650) 410-0538
[email protected]
Facing aging infrastructure and over $500
million in estimated needed repairs, the City of
San Bruno turned to TeamCivX for assistance.

TeamCivX guided the City through the process
of placing Measure Q, a $102 million bond, on
the ballot. Working closely with City officials, a
comprehensive communications strategy was
developed and executed to engage residents and
build a compelling narrative around the need for
funding. On Election Day, Measure Q passed with
73% support.

City of Burlingame
Donna Colson
Councilmember
(650) 678-0952
[email protected]
The partners at TeamCivX have worked with
Donna for more than a decade on many successful
bonds, parcel taxes, sales taxes and business
licenses taxes for both Burlingame School District
and the City of Burlingame. Most recently, the
City of Burlingame partnered with the TeamCivX
team to address ongoing funding needs. In 2022,
the City placed Measure X, a business license tax,
on the ballot. With support from TeamCivX, the
measure passed with 75% of the vote, generating
an additional $2.5 million annually. TeamCivX
assisted in assessing the feasibility of the measure,
communicating the measure to the community and
placing the measure on the ballot.

Burlingame School District
Marla Silversmith
Superintendent
(650) 259-3828
[email protected]
The Burlingame School District placed Measure
GG, a parcel tax, on the November 20224 ballot.

The District worked with TeamCivX to assess
the measure’s feasibility, conduct outreach to
the community, and deploy a communications
strategy. On Election Day, Measure GG passed
with 74% support.

Hillsborough City School District
Don Geddis
Vice President, School Board
(650) 678-8693
[email protected]
In 2022, the partners of TeamCivX worked with
Hillsborough City School District on their 2022
$140 bond, Measure H. On Election Day,
Measure H passed 61% support.
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15 TeamCivX.com
Redwood City School District
John Baker
Superintendent
(650) 482-2230
[email protected]
TeamCivX partners have worked with John on
multiple successful bonds and parcel taxes for
Redwood City School District. In 2022, the
Redwood City School District placed Measure S,
a $298 million bond, on the ballot. The TeamCivX
partners assisted the District in their feasibility
assessment, communications and outreach
culminating in Measure S passing with 60% of
residents voting in favor.

Belmont-Redwood Shores
School District
Dan Deguara
Superintendent
(650) 620-2703
[email protected]
Dan and TeamCivX have a long track record of
successful bond and parcel tax measures for
Belmont-Redwood Shores schools. This past
November, TeamCivX worked with the BelmontRedwood Shores School District to place a parcel tax on the ballot. After executing the designed
communications and outreach strategy, the parcel
tax passed with 67% approval.

San Carlos School District
Ralph Crame
Chief financial officer
(650) 922-9466
[email protected]
Our work with Ralph was during his time at
Millbrae School District, partnering on many
successful bonds and parcel taxes. Most recently,
we helped the Millbrae School District place
and pass Measure J, a $95 million bond, on
the November 2024 ballot. This followed the
successful passage of Measure A, a parcel tax
approved during a special election in 2023.

Measure J passed with 64% support, and Measure
A passed with 71%.

Sequoia Union High School District
Crystal Leach
Associate Superintendent of Administrative Services
(650) 369-1411
[email protected]
TeamCivX provided baseline and tracking research,
strategy and communications for Sequoia Union
High School District’s successful $591 bond on the
November 2022 ballot, Measure W.

SamTrans
Jessica Epstein
Director of Government and Community Affairs
(650) 622-7863
[email protected]
Jeremy Hauser worked with SamTrans and the San
Mateo Transit District on their funding measure,
Measure W in 2018 and renewed the working
partnership to communicate about the potential
regional measure.
-99-
16 JEREMY HAUSER, Founding Partner at TeamCivX
A Bay Area native, Jeremy grew up in Oakland and Moraga and attended UC Davis, where he earned degrees in both Political Science and Communications, graduating with honors in each.

Jeremy was first bitten by the campaign bug while working on the SF Mayor’s race in 2011 and hasn’t looked back since. He did a stint in Washington DC, working for a top polling firm where he learned the incredible power of sound analytics and gained significant insight into the art of targeted messaging.

He also spent an election cycle working in Denver, leading his candidate to a sweeping victory, seeing firsthand the benefits of a diligent and unrelenting grassroots effort.

For the past decade, Jeremy has focused his skillset as a General Consultant here in California, securing much-needed funding for cities, schools, housing, and public transit. Jeremy rarely works with a client once — his clients value his ability to develop meaningful relationships and his willingness to roll up his sleeves and work tirelessly to execute a winning strategy.

His creative approach to multimedia communication — blending traditional direct mail with new media digital strategies — has helped his clients stand out from the crowd and win hard-fought races. And as a former Field Organizer, he takes a very hands-on approach in designing effective grassroots campaigns. His clients win in the mailbox, online, on TV, and at the doors.

Jeremy is proud to be a Founding Partner of TeamCivX. He lives in Noe Valley with his wife and regularly spends time in San Mateo County, visiting his in-laws, family, and friends in Foster City, Burlingame, and San Mateo.

TeamCivX.com

RESUMES AND QUALIFICATIONS OF PERSONNEL
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17 TeamCivX.com
BRYAN GODBE, M.A., President of Godbe Research
Founder of Godbe Research, Mr. Godbe has almost 40 years of experience in public opinion research, public relations, and government affairs. In this capacity, he has conducted public opinion and market research projects at the national, state, and local levels including projects for the Cities of San Francisco, San Diego, Los Angeles, Sacramento, and San Jose (California) as well as Portland (Oregon), Seattle (Washington), and Henderson (Nevada).

Reliable public opinion research results depend on having a firm that understands the complexities and nuances of survey research design, including sampling theory, questionnaire design, and data analysis.

Accordingly, the team at Godbe Research is comprised of recognized experts in survey research design and implementation, and for ballot measure feasibility survey project for the Town of Hillsborough we will assign our most experienced project manager, Bryan Godbe (President).

Bryan has designed and conducted more than 200 survey research projects in the past three years alone for California cities/towns, counties, and other public sector agencies. Bryan will execute all stages of the survey project, including sampling design and questionnaire development, overall project management, analysis, reporting, and presentations, and would be the day-to-day contact for Town staff and administration.

Mr. Godbe received a Silver Anvil Award from the Public Relations Society of America for the development and implementation of an outstanding government affairs program on behalf of the Contra Costa Water District. This program was based on Mr. Godbe’s extensive research including baseline research, focus groups and three tracking surveys. In addition, Bryan has also recently completed recent ballot measure feasibility and community priorities surveys for clients such as the City of St. Helena, City of Cupertino, City of South San Francisco, Town of Los Altos Hills, City of Novato, City of San Rafael, City of Belmont, County of San Mateo, City of Millbrae, City of Los Altos, City of Menlo Park, and others. Bryan was also the Godbe Research project manager for the voter surveys for the recently successful bond measure process (Measure H) for the Hillsborough City School District and recently conducted the Town of Hillsborough’s 2025 Community Priorities Survey.

Prior to founding the firm, Mr. Godbe was Vice President of Research at a California based public relations firm. Mr. Godbe also previously served as the Senior Research Consultant at the Center for the Study of Los Angeles, at Loyola-Marymount University. He has a Master’s Degree from the University of Michigan where he studied survey research methodology at the Institute for Social Research; and a B.A. degree from the University of California, Berkeley.
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18 FEE SCHEDULE
TeamCivX.com
TeamCivX Pricing
As is the standard in our industry, TeamCivX contracts on a monthly fee basis during the period of our engagement. For a town the size of Hillsborough, our monthly consulting fee is $7,500.

If polling indicates a viable path forward, we often recommend a supplemental budget for informational direct mail. We estimate an informational mailer to all approximately 3,800 registered voter households to cost between $5,500–$8,000, depending on the exact specifications.

As part of our contract, we will assist the Town of Hillsborough in utilizing all free media and current online resources to provide information to the public and supplementing direct mail communications with coordinated digital content. In addition, the Town may wish to allocate additional resources to paid Facebook or Digital Advertising. Digital pricing varies based on the size, scope, and duration of the program and is priced separately.
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19 TeamCivX.com
Godbe Research Pricing
Godbe Research takes considerable pride in delivering reliable and practical research projects ‘on time and on budget.’ In doing so, we prefer to provide a firm, fixed fee format for our cost proposals. This is because we do not believe in assigning arbitrary hours and rarely do projects (even highly similar in terms of work scope) take the same amount of time or resources. Thus, we feel that firm and fixed-fee pricing represents the best value to our clients based on the three most important factors in any survey: sample size/number of interviews, the length of the survey in number of minutes, and the languages in which the survey is administered.

Based on our understanding of Town of Hillsborough’s research objectives and goals for the ballot measure feasibility survey process, Godbe Research has provided costs to conduct a 15, 18, 20, or 22-minute survey comprised of up to 300 (n=300) Hillsborough registered voters using the methodology and sampling design outlined in this scope of work document. The survey process will be conducted via a hybrid Internet and telephone survey methodology with email and text to Internet recruitment as well as calls to cell phones and landlines, and a given respondent will only be able to complete the survey once even though they can choose their method of participation based on the contact information we have available.

The prices below reflect the all-inclusive costs to complete the project for the Town of Hillsborough-- the overall cost will not exceed those shown below, provided that the parameters of the project (survey length, sample size, hybrid methodology, etc.) conform to those outlined in this proposal. Should project parameters or Hillsborough needs change, we will be happy to provide amended costs prior to proceeding. Finally, please note that the Town will only be charged the total amount from the cost options listed below that reflects the final time-tested survey length for the ballot measure feasibility survey process. -103-
20 CONFLICT OF INTERESTS
TeamCivX.com
TeamCivX and Godbe Research have no conflicts of interest. -104-
21 TERMS AND CONDITIONS
TeamCivX.com
This proposal is submitted in response to the Town’s Request for Proposals and is based on the terms and conditions outlined therein. It will remain valid for one hundred twenty (120) days from the date it is received by the Town. This proposal is signed by an individual authorized to represent and bind the organization. -105-
22 Unified School Districts
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Elementary
School Districts
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Burlingame SD
Byron Union SD
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Central SD
Centralia Elementary SD
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Millbrae SD
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Modesto City Elementary SD
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Norris SD
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Nuview Elementary SD
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San Bruno SD
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San Mateo-Foster City SD
San Rafael Elementary SD
Santa Cruz City Elementary SD
Santa Rita Union SD
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Savanna SD
Soquel Union Elementary SD
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Union SD
Victor Elementary SD
Westminster SD
High School Districts
Acalanes Union HSD
Antelope Valley Union HSD
Campbell Union HSD
Chaffey Joint Union HSD
Delano Joint Union HSD
East Side Union HSD
El Dorado Union HSD
Fullerton Joint Union HSD
Galt Joint Union HSD
Jefferson Union HSD
Los Gatos-Saratoga Union HSD
Mountain View-Los Altos HSD
Nevada Joint Union HSD
Oxnard Union HSD
Perris Union HSD
Petaluma Joint Union HSD
Placer Union HSD
Roseville Joint Union HSD
San Benito HSD
San Dieguito Union HSD
San Mateo Union HSD
San Rafael HSD
Santa Cruz City HSD
Santa Maria Joint Union HSD
Santa Rosa HSD
Sequoia Union HSD
Tamalpais Union HSD
William S. Hart Union HSD
The unmatched experience of TeamCivX’s five partners
-106-
TeamCivX.com
23 TeamCivX.com
Community College Districts
Allan Hancock College
Antelope Valley College
Cabrillo College
Chabot-Las Positas CCD
Chaffey College
College of the Canyons
College of Marin
College of the Redwoods
College of the Siskiyous
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Gavilan College
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Hartnell College
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Hospitals and Healthcare
Pajaro Valley Health Care District
San Benito Health Care District
Salinas Valley Memorial Healthcare System
Seton Medical Center
Valley Health System*
*private-side campaign only
Cities and Counties
Butte County
LA County Homeless
Marin County
Napa County
Placer County
San Bernardino County
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TeamCivX.com
Unified School Districts
Alameda USD
Albany USD
Amador County USD
Arcadia USD
Azusa USD
Baldwin Park USD
Bassett USD
Beaumont USD
Berkeley USD
Brea Olinda USD
Bonsall USD
Cabrillo USD
Capistrano USD
Carlsbad USD
Castro Valley USD
Ceres USD
Charter Oak USD
Claremont USD
Colton Joint USD
Colusa USD
Conejo Valley USD
Corona-Norco USD
Cotati-Rohnert Park USD
Culver City USD
Davis Joint USD
Denair USD
Desert Sands USD
Downey USD
Dublin USD
El Rancho USD
Fairfield-Suisun USD
Folsom Cordova USD
Fowler USD
Fremont USD
Garden Grove USD
Glendale USD
Hayward USD
Hughson USD
Irvine USD
Jurupa USD
Kerman USD
La Cañada USD
Lake Elsinore USD
Lake Tahoe USD
Lakeside Joint SD
Lammersville USD
Las Virgenes USD
Lompoc USD
Long Beach USD
Los Alamitos USD
Los Angeles USD
Madera USD
Manhattan Beach USD
Manteca USD
Martinez USD
Milpitas USD
Monterey Peninsula USD
Moorpark USD
Moreno Valley USD
Morgan Hill USD
Morongo USD
Mount Diablo USD
Mountain Empire USD
Napa Valley USD
Newark USD
New Haven USD
Novato USD
Oak Park USD
Orange USD
Pajaro Valley USD
Palo Alto USD
Palos Verdes Peninsula USD
Paradise USD
Patterson Joint USD
Pittsburg USD
Pleasanton USD
Poway USD
Redondo Beach USD
Rim of the World USD
Ripon USD
Riverside USD
Sacramento City USD
Saddleback Valley USD
San Jacinto USD
San José USD
San Lorenzo Valley USD
San Marcos USD
San Marino USD
San Ramon Valley USD
Santa Ana USD
Santa Monica-Malibu USD
Simi Valley USD
Snowline Joint USD
Sonoma Valley USD
South Pasadena USD
South San Francisco USD
Southern Kern USD
Tahoe Truckee USD
Tracy USD
Travis USD
Tustin USD
Ukiah USD
Val Verde USD
Vallejo City USD
Vista USD
Walnut Valley USD
Washington USD
West Contra Costa USD
Woodland Joint USD
Elementary
School Districts
Alisal Union SD
Alpine Union SD
Alta Loma SD
Alum Rock Union Elementary SD
Anaheim Elementary SD
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61236.01300\40844037.1
1 TOWN OF HILLSBOROUGH

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of ________________, 2026 by and between the Town of Hillsborough, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1600 Floribunda Ave., Hillsborough, CA 94010 (“Town”), and TeamCivX a Limited Liability Company with its principal place of business at 21 Orinda Way, Suite C-191, Orinda, CA 94563 (hereinafter referred to as “Consultant”). Town and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. Town is a public agency of the State of California and is in need of professional services for the following project:

Ballot Measure Consulting Services
(hereinafter referred to as “the Project”).

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for Town to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the Town with the services described in the Scope of Services attached hereto as Exhibit “A.”

2. Compensation.
a. Subject to paragraph 2(b) below, the Town shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “A.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $90,500.00 without written approval of the Town’s City Manager. This amount is to cover all printing and related costs, and the Town will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed.

Payments to Consultant for work performed will be made on a monthly billing basis.

3. Additional Work.

If changes in the work seem merited by Consultant or the Town, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the Town by ATTACHMENT 3
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2 Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the Town and executed by both Parties before performance of such services, or the Town will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by Town.

5. Term
The term of this Agreement shall be from January 2026 to November 30, 2026 unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the Town to proceed (“Notice to Proceed”). The Notice to Proceed shall set forth the date of commencement of work.

6. Delays in Performance.
a. Neither Town nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Consultant’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities”, includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety. b. Should such a Force Majeure Event occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay. c. Notwithstanding the foregoing, the Town may still terminate this Agreement in accordance with the termination provisions of this Agreement.

7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. -110-
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3 b. If required, Consultant shall assist the Town, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of Care.

Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.

9. Assignment and Subconsultant.

Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the Town, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. Any subconsultants Consultant intends to utilize in the performance of this Agreement shall be listed in Exhibit “A.” Consultant shall provide written notice and shall obtain the written consent of the Town prior to using or substituting a non-listed subconsultant in the performance of this Agreement.

Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

10. Independent Contractor.

Consultant is retained as an independent contractor and is not an employee of Town.

No employee or agent of Consultant shall become an employee of Town. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from Town as herein provided. Any personnel performing the work governed by this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance.

11. Insurance. Consultant shall not commence work for the Town until it has provided evidence satisfactory to the Town it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, -111-
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4 Commercial General Liability Insurance, in a form and with insurance companies acceptable to the Town.
(ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Broad Form Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the Town, and provided that such deductibles shall not apply to the Town as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the Town.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status. -112-
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5 (iv) Subject to written approval by the Town, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the Town as an additional insured, but not a self-insured retention. c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the Town and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend.
e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $2,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $2,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $2,000,000 per occurrence
Professional Liability $2,000,000 per claim and aggregate (errors and omissions)
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6 (ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the Town evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25- S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the Town at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the Town at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the Town or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement.

Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the Town, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Town, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
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7 (v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.

Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the Town and shall not preclude the Town from taking such other actions available to the Town under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the Town, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the Town, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Town has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Town will be promptly reimbursed by Consultant or Town will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Town may cancel this Agreement.
(iii) The Town may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the Town nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the Town that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the Town as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, Town may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

12. Indemnification.
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8 a. To the fullest extent permitted by law, Consultant shall defend (with counsel of Town’s choosing), indemnify and hold the Town, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the Town. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the Town, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 -116-
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9 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the Town. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

14. Verification of Employment Eligibility.

By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and subsubconsultants to comply with the same.

15. Reserved.

16. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Mateo, State of California.
17 Termination or Abandonment.
a. Town has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, Town shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. Town shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by Town and Consultant of the portion of such task completed but not paid prior to said termination. Town shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to Town only in the event of substantial failure by Town to perform in accordance with the terms of this Agreement through no fault of Consultant.
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10 18 Documents.

Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the Town.

19. Organization.

Consultant shall assign Jeremy Hauser as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the Town.

20. Limitation of Agreement.

This Agreement is limited to and includes only the work included in the Project described above.

21. Notice.

Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

TOWN:

Town of Hillsborough
1600 Floribunda Ave. Hillsborough, CA 94010
Attn: Doug Davis, City Manager
CONSULTANT:

TeamCivX Jeremy Hauser, Founding Partner
21 Orinda Way, Suite C-191
Orinda, CA 94563
and shall be effective upon receipt thereof.

22. Third Party Rights.

Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the Town and the Consultant.

23. Equal Opportunity Employment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

24. Entire Agreement.

This Agreement, with its exhibits, represents the entire understanding of Town and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to -118-
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11 those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

25. Severability.

If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect.

26. Successors and Assigns.

This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of Town. Any attempted assignment without such consent shall be invalid and void.

27. Non-Waiver.

The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

28. Time of Essence.

Time is of the essence for each and every provision of this Agreement.

29. Town’s Right to Employ Other Consultants.

Town reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

30. Prohibited Interests.

Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Town shall have the right to rescind this Agreement without liability. For the term of this Agreement, -119-
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12 no director, official, officer or employee of Town, during the term of his or her service with Town, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

31. Value Statement.

By executing this Agreement, Consultant represents and warrants that it will comply with the values statement set forth in Exhibit “B” to the same extent as a member of the Town of Hillsborough City Council or of a Hillsborough board or committee. [SIGNATURES ON FOLLOWING PAGE]
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13 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE TOWN OF HILLSBOROUGH

AND TEAMCIVX
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

TOWN OF HILLSBOROUGH TeamCivX
By: By:

Doug Davis
City Manager Its:

Printed Name:

ATTEST:

By:

City Clerk
APPROVED AS TO FORM:

By:

City Attorney
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14 EXHIBIT A
Scope of Services
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15 EXHIBIT B
Values Statement

TOWN OF HILLSBOROUGH CITY COUNCIL, BOARDS, AND COMMUNITIES

VALUES STATEMENT
As a member of the Town of Hillsborough City Council or of a Hillsborough board or committee, I agree to uphold the Town mission statement and adhere to the following values. I will:
• Serve with integrity and be a responsible steward of taxpayer dollars and the natural environment.
• Treat everyone with respect, listen to understand, and promote civility, courtesy, and thoughtfulness in all interactions.
• Create an atmosphere where individual members, Town staff, and members of the community are free to express their ideas and work to their full potential. • Promote public and individual trust through honest and open practices and communications.
• Recognize and celebrate the diversity of our community through the pursuit of equal access, equal participation, and fair treatment for all. • Work collaboratively with others toward the common good in order to achieve innovative solutions for the public benefit.
• Maintain a balanced sense of community and quality of life through the protection and improvement of our natural and built environments.
• Respect the dignity and privacy of individuals and organizations. • Safeguard the community from the threats of natural, technological, or other threats to our safety and wellbeing.
• Avoid and discourage conduct which is divisive or harmful to the best interests of Hillsborough.
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1 TOWN OF HILLSBOROUGH

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of ________________, 2026 by and between the Town of Hillsborough, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1600 Floribunda Ave., Hillsborough, CA 94010 (“Town”), and Godbe Research, a California Corporation with its principal place of business at 1220 Howard Avenue, Suite 250, Burlingame, CA 94010 (hereinafter referred to as “Consultant”). Town and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. Town is a public agency of the State of California and is in need of professional services for the following project:

Ballot Measure Consulting Services
(hereinafter referred to as “the Project”).

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for Town to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the Town with the services described in the Scope of Services attached hereto as Exhibit “A.”

2. Compensation.
a. Subject to paragraph 2(b) below, the Town shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “A.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $32,400 without written approval of the Town’s City Manager. This amount is to cover all printing and related costs, and the Town will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed.

Payments to Consultant for work performed will be made on a monthly billing basis.

3. Additional Work.

If changes in the work seem merited by Consultant or the Town, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the Town by ATTACHMENT 4
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2 Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the Town and executed by both Parties before performance of such services, or the Town will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

5. Term
The term of this Agreement shall be from January 2026 to November 30, 2026, unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the Town to proceed (“Notice to Proceed”). The Notice to Proceed shall set forth the date of commencement of work.

7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. -125-
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3 b. If required, Consultant shall assist the Town, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of Care.

9. Assignment and Subconsultant.

Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

10. Independent Contractor.

Consultant is retained as an independent contractor and is not an employee of Town.

11. Insurance. Consultant shall not commence work for the Town until it has provided evidence satisfactory to the Town it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, -126-
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4 Commercial General Liability Insurance, in a form and with insurance companies acceptable to the Town.
(ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Broad Form Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the Town, and provided that such deductibles shall not apply to the Town as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the Town.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status. -127-
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5 (iv) Subject to written approval by the Town, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the Town as an additional insured, but not a self-insured retention. c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the Town and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend.
e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $1,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
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6 (ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the Town evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25- S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the Town at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the Town at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the Town or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement.

Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the Town, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Town, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
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7 (v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.

12. Indemnification.
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8 a. To the fullest extent permitted by law, Consultant shall defend (with counsel of Town’s choosing), indemnify and hold the Town, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the Town. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the Town, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 -131-
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9 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the Town. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

14. Verification of Employment Eligibility.

15. Reserved

16. Laws and Venue.

19. Organization.

Consultant shall assign Bryan Godbe as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the Town.

20. Limitation of Agreement.

This Agreement is limited to and includes only the work included in the Project described above.

21. Notice.

TOWN:

Town of Hillsborough
1600 Floribunda Ave. Hillsborough, CA 94010
Attn: City Manager’s Office
CONSULTANT:

Charles Hester, Vice President
1220 Howard Avenue
Suite 250
Burlingame, CA 94010
and shall be effective upon receipt thereof.

22. Third Party Rights.

Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the Town and the Consultant.

23. Equal Opportunity Employment.

24. Entire Agreement.

This Agreement, with its exhibits, represents the entire understanding of Town and Consultant as to those matters contained herein, and supersedes and cancels any prior or -133-
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11 contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

25. Severability.

26. Successors and Assigns.

27. Non-Waiver.

28. Time of Essence.

Time is of the essence for each and every provision of this Agreement.

29. Town’s Right to Employ Other Consultants.

Town reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

30. Prohibited Interests.

Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Town -134-
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12 shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of Town, during the term of his or her service with Town, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

31. Value Statement.

By executing this Agreement, Consultant represents and warrants that it will comply with the values statement set forth in Exhibit “B” to the same extent as a member of the Town of Hillsborough City Council or of a Hillsborough board or committee. [SIGNATURES ON FOLLOWING PAGE]
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13 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE TOWN OF HILLSBOROUGH

AND GODBE CORPORATIO
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

TOWN OF HILLSBOROUGH GODBE CORPORATION
By: By:

Doug Davis
City Manager Its:

Printed Name:

ATTEST:

By:

City Clerk
APPROVED AS TO FORM:

By:

City Attorney
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14 EXHIBIT A
Scope of Services
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15 EXHIBIT B
Values Statement

TOWN OF HILLSBOROUGH CITY COUNCIL, BOARDS, AND COMMUNITIES

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
9 CONSENT CALENDAR

CITY COUNCIL MEETING
JANUARY 12, 2026

AGENDA STAFF REPORT
ITEM SUBJECT: Resolution Approving and Authorizing the City Manager to Execute a Memorandum of Understanding (MOU) with the County of San Mateo for the Implementation of a Senate Bill (SB) 1383 Compliant Procurement Program SUMMARY: Staff recommends that the City Council adopt a resolution approving an MOU between the County of San Mateo to help meet the regulatory requirements related to procurement of SB 1383, a statewide effort to reduce emissions of short-lived climate pollutants.

The Town of Hillsborough (“Town”) has participated in a program since 2021 which procures and provides cost-reduced compost for local farms and rangelands and contributing to countywide procurement targets. This program will conclude in 2026 unless a new agreement is established.

The Town has determined its funding needs to comply with the regulatory requirements set forth by SB 1383 ($22,456.15) and will receive procurement credit in proportion to its contribution, reducing collective staff time, administrative burdens, and costs to the Town and the other participating agencies. As in past years, the Town will fund this program utilizing grant funds received by CalRecycle, therefore not impacting the Town’s budget.

FISCAL IMPACT: There is no fiscal impact associated with this program as it is funded by CalRecycle grant funds received by the Town.

ATTACHMENT(S): Resolution and Exhibit A (Memorandum of Understanding) PREPARED BY: Mandy Brown, Assistant City Manager
RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute a Memorandum of Understanding with the County of San Mateo for the implementation of a SB 1383 Compliant Procurement Program.
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RESOLUTION NO. 26-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A

MEMORANDUM OF UNDERSTANDING (MOU) WITH THE COUNTY OF SAN MATEO FOR THE IMPLEMENTATION OF A SENATE BILL (SB) 1383 COMPLIANT

PROCUREMENT PROGRAM
WHEREAS, the State of California passed SB 1383 (Chapter 395, Statutes of 1383), which required the California Department of Resources Recycling and Recovery (CalRecycle) to adopt regulations to reduce organic waste by 50 percent from its 2014 baseline level by 2020 and 75 percent by 2025; and WHEREAS, CalRecycle has finalized regulations and revised Chapter 12 (Short-lived Climate Pollutants) of Division 7 of Title 14 of the California Code of Regulations (“SB 1383 Regulations”); and
WHEREAS, the SB 1383 Regulations require local agencies or jurisdictions, among other things, to establish compliant procurement practices; and WHEREAS, the Town of Hillsborough (“Town”) has participated in a compost program through the County of San Mateo since 2021; and
WHEREAS, the program will cease to exist unless a new agreement is established; and
WHEREAS, the Town received procurement credit in exchange for funding.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute a Memorandum of Understanding with the County of San Mateo for Implementation of a SB 1383 Compliant Procurement Program, attached hereto as Exhibit A.

Mayor of the Town of Hillsborough

AYES: Councilmembers
NOES: Councilmembers
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Resolution No. 26-
January 12, 2026
2 ABSENT: Councilmembers
ABSTAIN: Councilmembers
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1 MEMORANDUM OF UNDERSTANDING

BETWEEN THE TOWN OF HILLSBOROUGH AND THE COUNTY OF SAN
MATEO FOR THE IMPLEMENTATION OF A SENATE BILL (SB) 1383 COMPLIANT

PROCUREMENT PROGRAM
THIS MEMORANDUM OF UNDERSTANDING (MOU), entered into on this 31st day of January 2026, by and between the County of San Mateo, hereinafter called "the County" and the Town of Hillsborough, hereinafter called "the Jurisdiction"; W I T N E S S E T H:

WHEREAS, the State of California enacted Senate Bill (SB) 1383 (Chapter 395, Statutes of 2016), which required the California Department of Resources Recycling and Recovery (CalRecycle) to adopt regulations to reduce organic waste disposal by 75 percent by 2025; and WHEREAS, the SB 1383 regulations (Title 14, Division 7, Chapter 12, Article 12 of the California Code of Regulations) require jurisdictions to procure recovered organic waste products (ROWPs) to meet annual targets set by CalRecycle; and WHEREAS, in 2021, the Jurisdiction, the County, and the San Mateo Resource Conservation District (RCD) launched a program to comply with SB 1383 requirements (Program), which between 2021 and 2024 procured and applied 21,000 tons of cost-reduced compost for local farms and rangelands, contributing to countywide procurement targets; and WHEREAS, the Program will conclude in 2026 unless a new agreement is established; and
WHEREAS, all parties have recognized the value of continuing the Program to support SB 1383 compliance, leverage prior CalRecycle SB 1383 Local Assistance Grant investments and advance progress toward procurement targets; and
WHEREAS, the Jurisdiction shall determine its annual funding contribution to the Program and shall receive procurement credit in proportion to its contribution; and WHEREAS, the County has agreed to administer the Program on the Jurisdiction’s behalf to reduce collective staff time, duplicative administrative burdens and costs in exchange for an administrative fee; and
WHEREAS, the Jurisdiction will remain ultimately responsible for meeting its annual ROWP procurement targets.

NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS FOLLOWS:

1. Services to be Performed by the County

EXHIBIT A
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2 A. Program Administration
a. The County shall serve as Program administrator, overseeing the agreement with the RCD to ensure coordination and successful implementation of the Program, in accordance with SB 1383 requirements. In this role, the County shall provide contract management, fiscal oversight, and coordination with participating jurisdictions.
b. The County shall serve as the direct service provider and allocate procurement credits in proportion to the Jurisdiction’s contribution to the Program. c. The County shall execute an intergovernmental agreement with the RCD by February 28, 2026, to implement the Program and shall maintain the agreement for the duration of this MOU.

B. Program Funding
a. The County shall invoice the Jurisdiction for an initial contribution, set by the Jurisdiction, for an amount not to exceed $22,456.15, by February 28, 2026. The initial contribution will fund the Program for calendar year 2026. Invoices may be issued after this date or divided into multiple billings if necessary to align with the Jurisdiction’s fiscal schedule. Of the total invoiced amount, the County will retain between 2% and 4% of the total amount to offset staff time costs required to administer the Program. The County will track all administrative costs associated with the Program and will furnish data to the Jurisdiction justifying the final administrative rate that will be retained. The rate will not exceed 4% in the first year of implementation. The percentage of funding retained for County administrative costs will be adjusted in future years based on the total staff time required to administer this Program.
b. The County shall provide a Program Authorization Letter Template to the Jurisdiction, by September 1, 2026, and annually thereafter, for use in authorizing its continued participation in the Program for the next calendar year. In this letter, the Jurisdiction shall specify its total contribution, the anticipated tons of ROWP credit to be received, and the percent of its contribution that the County will retain to offset Program administration costs. The letter shall be signed by an employee of the Jurisdiction who is authorized to commit and disburse funding to the Program.
c. The County shall invoice the Jurisdiction for its contribution to the Program as defined in the Authorization Letter no later than January 30, 2027, and annually thereafter. If no authorization letter is provided for a given calendar year, the County shall not invoice the Jurisdiction.
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3 d. The County shall carry forward any unspent Program contribution for the Jurisdiction’s future use in the Program.
e. Upon termination of this MOU, the County shall return any unspent contributions to the Jurisdiction within sixty (60) days.

C. Recordkeeping & Reporting
a. The County shall provide the Jurisdiction with access to an online database containing all information related to Program activities, in compliance with SB 1383 recordkeeping and reporting requirements. The database shall clearly identify the ROWP procurement completed by the County on the Jurisdiction’s behalf under this MOU.
b. The County shall provide the Jurisdiction with the information necessary to report procurement activities in its Electronic Annual Report (EAR) to CalRecycle. This information shall be provided no later than June 1 of each year. c. The County shall provide the Jurisdiction with written status reports twice per year on all Program activities.

D. Additional Work
a. With written approval, the County may invoice the Jurisdiction for supplemental contributions to the Program, to increase the Jurisdiction’s procurement credit.

Such approval shall specify the total funding amount and the portion allocated to Program activities and County administrative costs. Jurisdictions are not obliged to support additional work. A Jurisdiction choosing not to support additional work shall not be grounds for terminating this MOU. The Jurisdiction is not guaranteed any benefit from additional work for which it does not contribute. b. With written approval, the County may invoice the Jurisdiction for contributions to additional projects or agreements undertaken on the Jurisdiction’s behalf to increase procurement credit or reduce the Jurisdiction’s procurement target set by CalRecycle. Such approval shall specify the total funding amount and the portion allocated to Program activities and County administrative costs.

2. Tasks to be Completed by the Jurisdiction
A. The Jurisdiction shall pay in full all invoices submitted by the County within forty-five (45) days of receipt.

B. The Jurisdiction shall provide the Authorization Letter to the County by November 1, 2026, and annually thereafter, to authorize its continued participation in the Program for the upcoming calendar year. The letter shall specify the total contribution, the anticipated -144-
4 tons of ROWP credit to be received, and the percentage of its contribution that the County will retain to offset Program administration costs.

C. The Jurisdiction may authorize participation in the Program for one (1) year or for multiple consecutive calendar years, with mutual agreement from the County. A multiyear authorization shall specify the total annual contribution amount for each year covered and shall remain subject to annual adjustment of the County’s administrative cost percentage. The Jurisdiction may revise or rescind its authorization for any future year by providing written notice to the County no later than November 1 preceding the year for which the change is requested.

D. The Jurisdiction shall be responsible for completing and submitting its EAR to CalRecycle, reporting the information provided by the County.

E. The Jurisdiction shall pay any additional invoices it has approved in writing, within fortyfive (45) days of receipt, for supplemental contributions to the Program or for additional projects and agreements undertaken by the County on the Jurisdiction’s behalf.

3. Consideration
This MOU enables the continuation of the collaborative Program, jointly developed by the Jurisdiction, County, and RCD since 2021. By participating in this MOU, the Jurisdiction avoids the administrative and financial burden of creating and managing a separate contract or Program and allocating staff time, allowing the County on behalf of all the cities in San Mateo County to leverage economies of scale to reduce countywide SB 1383 procurement compliance costs.

In return, the Jurisdiction contributes funding to the Program and receives procurement credit in proportion to its contribution. This Program advances shared countywide goals by strengthening local food system resiliency, improving soil health, reducing climate impacts, and supporting long-term economic and environmental benefits across San Mateo County.

4. Relationship of Parties
It is expressly understood that this is an agreement between independent entities, the County and the Jurisdiction, and that no individual agency, employee, partnership, joint venture, or other relationship is established by this MOU. The intent of both the County and the Jurisdiction is to create an independent collaborative relationship.

5. Hold Harmless
A. It is agreed that the County shall defend, hold harmless, and indemnify Jurisdiction and its officers, employees, agents, and servants from any and all claims, suits, or actions of every name, kind, and description brought by a third party which arise out of the terms and conditions of this MOU and which result from the acts or omissions of the County and/or its officers, employees, agents, and servants.
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5 B. It is agreed that Jurisdiction shall defend, save, hold harmless, and indemnify the County and its officers, employees, agents, and servants from any and all claims, suits, or actions of every name, kind, and description brought by a third party which arise out of the terms and conditions of this MOU and which result from the acts or omissions of Jurisdiction and/or their respective officers, employees, agents and servants.

C. County shall defend, hold harmless, and indemnify Jurisdiction from and against any and all claims for wages, salaries, benefits, taxes, and all other withholdings and charges payable to, or in respect to, County’s representatives for services provided under this MOU.

D. Jurisdiction shall defend, hold harmless, and indemnify County from and against any and all claims for wages, salaries, benefits, taxes, and all other withholdings and charges payable to, or in respect to, Jurisdiction’s representatives for services provided under this MOU.

E. The duty of each party to defend, hold harmless, and indemnify the other as set forth herein shall include the duty to defend as set forth in Section 2778 of the California Civil Code.

F. In the event of concurrent negligence (or intentional/reckless acts) of Jurisdiction and/or their respective officers and employees, on the one hand, and the County and/or its officers, employees, agents, and servants, on the other hand, then the liability for any and all claims for injuries or damage to persons and/or property which arise out of the terms and conditions of this MOU shall be apportioned according to the California theory of comparative fault.

6. Amendment of MOU and Merger Clause
This MOU constitutes the sole MOU of the parties hereto and correctly states the rights, duties, and obligations of each party as of this document's date. In the event that any term, condition, provision, requirement or specification set forth in the body of this MOU conflicts with or is inconsistent with any term, condition, provision, requirement, or specification in any exhibit and/or attachment to this MOU, the provisions of this body of the MOU shall prevail. Any prior MOU, promises, negotiations, or representations between the parties not expressly stated in this document are not binding. Either party may request a modification to this MOU at any time. All subsequent modifications shall be in writing and will become effective when signed by all parties.

7. Records
The County shall maintain and preserve all records relating to this MOU in its possession and those of any third-party performing work related to this MOU for a period of five (5) years from the termination of this MOU.

8. Assignability
The County shall have the right to assign this MOU or any portion thereof to a third party or subcontract with a third party to perform any work required under this MOU. The County shall notify the Jurisdiction of any assignments made in advance.

9. Notices
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6 Any written notice, request, demand, or other communication required or permitted hereunder shall be deemed to be properly given when deposited with the United States Postal Service, postage prepaid, or when transmitted by email communication, addressed:

In the case of the County, to:

Jasneet W. Sharma, Director
County of San Mateo Sustainability Department
455 County Center, 4th Floor
Redwood City, CA 94063
Email: [email protected]
In the case of the Town to:

Mandy Brown, Assistant City Manager
1600 Floribunda Avenue
Hillsborough, CA 9401
Email: [email protected]

10. Controlling Law and Venue
The validity of this MOU, the interpretation of its terms and conditions, and the performance of the parties hereto shall be governed by the laws of the State of California. Any action brought to enforce this MOU must be brought in the Superior Court of California in and for the County of San Mateo.

11. Term and Termination
Subject to compliance with the terms and conditions of the MOU, the term of this MOU shall commence on January 31, 2026, and shall be renewed, with written approval by the Jurisdiction, annually under the same terms and conditions. This MOU may be terminated without cause by the Jurisdiction or the County at any time upon thirty (30) days prior written notice to the other party.

12. Electronic Signatures
Both County and the Jurisdiction wish to permit this MOU and future documents relating to this MOU to be digitally signed in accordance with California law and County’s Electronic Signature Administrative Memo. Any party to this MOU may revoke such agreement to permit electronic signatures at any time in relation to all future documents by providing notice pursuant to this Agreement.

13. Authority
The parties warrant that the signatories to the MOU have the authority to bind their respective entities.

IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have affixed their hands.
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7 COUNTY OF SAN MATEO
By:____________________________ Date: __________________________ Jasneet W. Sharma
Director, Sustainability Department

TOWN OF HILLSBOROUGH
By:____________________________ Date: __________________________ Doug Davis
City Manager
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
10 CONSENT CALENDAR

CITY COUNCIL MEETING
JANUARY 12, 2026

AGENDA STAFF REPORT
ITEM SUBJECT: Resolution Approving and Authorizing the City Manager to Execute an Amendment to the Agreement for Professional Engineering Services with Schaaf & Wheeler for the 2024 Sanitary Sewer Lift Station Upgrade – Corporation Yard Project in the Amount of $44,790.00, for a Total not-to-Exceed Agreement Amount of $215,580.00, Under CEQA Guidelines Section 15301
SUMMARY: On January 8, 2024, the City Council approved an agreement with Schaaf & Wheeler in the amount of $170,790.00 to provide professional engineering services for the 2024 Sanitary Sewer Lift Station Upgrade – Corporation Yard Project (“Project”). Construction of the Project has commenced, and Schaaf & Wheeler has already provided construction support services, doing so within the original agreement budget even though construction support was not included in the original scope. As the Project continues, additional professional engineering services are needed to support construction-phase coordination and project closeout.

This amendment authorizes Schaaf & Wheeler to provide additional construction support services, including construction coordination, review of construction submittals and Requests for Information (RFIs), routine construction inspections, attendance at meetings, and preparation of final record drawings. Approval of this amendment would increase the agreement by $44,790.00, for a total not-to-exceed contract amount of $215,580.00.

FISCAL IMPACT: The proposed amendment would increase the professional services agreement with Schaaf & Wheeler by $44,790.00, resulting in a total not-to-exceed contract amount of $215,580.00. Funding for this amendment is available within the FY 2025-26 Sewer Lift Station Improvements budget (CIP #708). Sufficient funds remain in the project budget to accommodate this amendment.

ENVIRONMENTAL ISSUES: This project is exempt from the California Environmental Quality Act (CEQA) under Section 15301 of the California Code of Regulations.

ATTACHMENT(S): Resolution
PREPARED BY: Natalie Gribben, Deputy Director of Public Works RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute an amendment to the agreement for professional engineering services with Schaaf & Wheeler for the 2024 Sanitary Sewer Lift Station Upgrade – Corporation Yard Project in the amount of $44,790.00, for a total not-to-exceed agreement amount of $215,580.00, under CEQA Guidelines Section 15301.
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RESOLUTION NO. 26-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN

AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES WITH SCHAAF & WHEELER FOR THE 2024 SANITARY SEWER LIFT STATION UPGRADE – CORPORATION YARD PROJECT IN THE AMOUNT OF $44,790.00, FOR A TOTAL NOT-TO-EXCEED AGREEMENT AMOUNT OF $215,580.00, UNDER CEQA GUIDELINES SECTION 15301
WHEREAS, the Town of Hillsborough (“Town”) maintains the Town’s roadway and traffic system; and
WHEREAS, the Town maintains its sanitary sewer infrastructure, including lift stations serving the Corporation Yard and surrounding areas; and WHEREAS, on January 8, 2024, the City Council approved an agreement with Schaaf & Wheeler in the amount of $170,790.00 to provide professional engineering services for the 2024 Sanitary Sewer Lift Station Upgrade – Corporation Yard Project (“Project”); and
WHEREAS, construction of the Project has commenced, and additional constructionphase professional engineering services are required to support construction coordination, review of submittals and Requests for Information (RFIs), routine inspections, meeting attendance, and preparation of final record drawings; and
WHEREAS, funding for this amendment is available within the adopted FY 2025-26 Sewer Lift Station Improvements budget (CIP #708); and
WHEREAS, the Project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the California Code of Regulations.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute an amendment to the agreement for professional engineering services with Schaaf & Wheeler for the 2024 Sanitary Sewer Lift Station Upgrade – Corporation Yard Project in the amount of $44,790.00, for a total not-to-exceed agreement amount of $215,580.00, under CEQA Guidelines Section 15301.

Mayor of the Town of Hillsborough

Attest: City Clerk
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Resolution No. 26-
January 12, 2026
2 This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 12th day of January 2026, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
11 OLD BUSINESS

CITY COUNCIL MEETING
JANUARY 12, 2026

AGENDA STAFF REPORT
ITEM SUBJECT: Telecommunications Update – Discuss and Provide Direction on Scope of Projects, Based on Community Feedback
SUMMARY: On October 27, 2025, the Town of Hillsborough hosted a Community Meeting on the topic of Telecommunications in Town. The public was invited to share their experiences and identify goals related to telecommunications in Hillsborough. Peninsula Conflict Resolution Center facilitated small group discussions and prepared a report summarizing the main points (Attachment 1).

Some of the main priorities heard from that meeting included (not listed in any particular order):
• Prioritize undergrounding wires;
• Locate towers at least 150 feet from homes;
• Ensure every home has reliable connectivity;
• Create incentives related to permitting and emergency power; • Eliminate macro towers;
• Explore cost-effective solutions for carriers; and
• Maintain a consistent, strong signal, even during power outages As the feedback includes a wide range of varying efforts related to telecommunications, staff is seeking direction from the City Council to (1) review draft needs, (2) provide input and modifications, and (3) discuss draft.

Following Council direction and feedback, staff will solicit industry experts to evaluate potential solutions to determine their feasibility based on (1) timeframe, (2) cost, and (3) compatibility with the Town’s existing infrastructure and landscape. Staff will also evaluate any legal/regulatory issues that arise with different potential solutions.

DRAFT NEEDS – TELECOMMUNICATIONS
Staff has prepared the following categories as it relates to telecommunications needs in Town, as informed by the community meeting and subsequent feedback (not listed in any particular order):

A) Undergrounding of Utilities
• Staff is working with an engineering consultant to determine the amount of properties without underground utilities as well as understanding the total cost to underground utilities to the remaining homes.
• The project is ongoing but preliminary data shows that the percentage of homes with underground utilities is 70%.
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Agenda Staff Report – Hillsborough City Council
January 12, 2026

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Hillsborough City CouncilJanuary 12, 2026

Hillsborough City Council
January 12, 2026