Agenda, closed session, second session — Hillsborough City Council, July 13, 2026 (part 2 of 2)

Capital Improvement Budget (#719), for a total project budget of $426,802.00. Sufficient funding remains in the budget for this project. This project will be fully reimbursed through FEMA and insurance.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines section 15301 as it involves the continued operation, maintenance, and minor alteration of existing public facilities with no expansion of use beyond that previously existing.

ATTACHMENT(S):

1. Resolution

2. Third Amendment to the Agreement
PREPARED BY: Natalie Gribben, Deputy Director of Public Works RECOMMENDATION: Adopt the resolution approving and authorizing City Manager to execute a third amendment to the existing agreement with Haley & Aldrich, Inc. for professional geotechnical and engineering services for the Macadamia Access Road Repair in the amount of $37,538.00 for a total contract amount of $426,802.00, under CEQA Guideline 15301. -190-
RESOLUTION NO. 26-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A THIRD AMENDMENT TO THE EXISTING AGREEMENT WITH HALEY & ALDRICH, INC.

FOR PROFESSIONAL GEOTECHNICAL AND ENGINEERING SERVICES FOR THE MACADAMIA ACCESS ROAD REPAIR IN THE AMOUNT OF $37,538.00 FOR A TOTAL CONTRACT AMOUNT OF $426,802.00, UNDER CEQA GUIDELINE 15301 WHEREAS, the Town of Hillsborough (“Town”) maintains access roads within the Town open space areas; and
WHEREAS, the 2022-2023 winter storms caused several slip-outs along the Macadamia access road which is located in the Macadamia and Crocker open space areas; and
WHEREAS, repair of the access road is necessary to maintain access to the Town’s public utilities, maintain sanitary sewer service to Town residents, and protect existing infrastructure; and
WHEREAS, on August 14, 2023, the City Council approved and authorized the City Manager to execute an agreement for professional design services with Haley & Aldrich, Inc. (“Haley & Aldrich”) to provide geotechnical engineering and other design services in the amount of $68,394.00; and WHEREAS, on September 11, 2023, the City Council approved and authorized the City Manager to amend the agreement for professional design services with Haley & Aldrich to develop detailed construction drawings in the amount of $215,870.00; and
WHEREAS, on July 14, 2025, the City Council approved and authorized the City Manager to execute a second amendment to the agreement for environmental permitting and Phase 1 construction support services in the amount of $105,000.00; and
WHEREAS, additional level of effort is needed to support Phase 2 construction; and WHEREAS, staff is recommending that City Council approve and authorize the City Manager to execute a third amendment to the existing agreement in the amount of $37,538.00; and
WHEREAS, funding for these services will be allocated from the Macadamia Access Roads Capital Improvement Budget (#719) and reimbursed through FEMA and insurance.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes City Manager to execute a third amendment to the existing agreement with Haley & Aldrich, Inc. for professional geotechnical and engineering services for the Macadamia Access Road Repair in the ATTACHMENT 1
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Resolution No. 26-
July 13, 2026
2 amount of $37,538.00 for a total contract amount of $426,802.00, under CEQA Guideline 15301.

Mayor of the Town of Hillsborough

Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 13th day of July 2026, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers

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Page 1 of 3 ends

AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT FOR THE MACADAMIA

ACCESS ROAD REPAIR PROJECT
This Amendment No. 3 is made and entered into as of ___ day of ______________, 2026, by and between the Town of Hillsborough (“Town”), and Haley & Aldrich, Inc., a CORPORATION, with its principal place of business at 785 Ygnacio Valley Rd., Walnut Creek, CA 94596 (hereinafter referred to as “Consultant”). Town and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. The Town and the Consultant previously entered into a Professional Services Agreement for the Macadamia Access Roard Repairs project on September 12, 2023 (the “Agreement”); and B. Town and the Consultant amended said Agreement to modify the compensation terms on November 2, 2023.

C. Town and the Consultant amended said Agreement a second time to modify the compensation terms on August 12, 2025.

D. Town and the Consultant desire to amend said Agreement a third time to modify the compensation and time of performance.

NOW, THEREFORE, in consideration of the mutual covenants and conditions herein contained, the Parties agree to amend the Agreement as follows:

1. Subsection 2.b of Compensation, is hereby amended to read as follows:
“b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $426,802.00 without written approval of the Town’s City Manager. This amount is to cover all printing and related costs, and the Town will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.”
ATTACHMENT 2
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Page 2 of 3 ends

2. Section 5. Time of Performance, is hereby amended to read as follows:
“The term of this Agreement shall be from September 1, 2023 to December 31, 2026, unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the Town to proceed (“Notice to Proceed”). The Notice to Proceed shall set forth the date of commencement of work.”

2. All other provisions of the Agreement not amended by Amendment No. 1, No. 2, and No. 3 shall remain in full force and effect.
[SIGNATURES ON NEXT PAGE]
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SIGNATURE PAGE FOR AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICE AGREEMENT BETWEEN THE TOWN OF HILLSBOROUGH AND HALEY & ALDRICH, INC.

IN WITNESS WHEREOF, the Parties have executed this as of the date first written above.

TOWN OF HILLSBOROUGH
By:___________________________
Doug Davis
City Manager
ATTEST:

By:___________________________
City Clerk
APPROVED AS TO FORM:
___________________________
City Attorney
HALEY & ALDRICH, INC.

By: ___________________________
Its: ____________________________
Printed Name:____________________
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
13 CONSENT CALENDAR

CITY COUNCIL MEETING
JULY 13, 2026

AGENDA STAFF REPORT
ITEM SUBJECT: Resolution Approving and Authorizing the City Manager to Execute an Equipment Purchase Agreement with Loyal 9 Manufacturing LLC, dba Sons of Liberty Gun Works, for the Purchase of Patrol Rifle Systems and Accessories in a Not-to-Exceed Amount of $123,847.50
SUMMARY: The Hillsborough Police Department (“HPD”) requests approval to replace its patrol rifle inventory. Many of these rifles have been in service for ten or more years, well beyond their expected service life, and with their warranties expired, routine wear now requires steadily more armorer time to keep them operational. Although the rifles remain serviceable, their age and sustained duty use have led to more frequent repairs and longer downtime.

The patrol rifle fills a narrow but critical role in the few incidents that call for more accuracy, stability, and range than a duty handgun provides, allowing officers to work from a safer distance and with more time, both of which reduce risk for the public and officers alike.

Replacing the inventory equips officers with modern rifles that meet current durability and performance standards and restores full manufacturer support and warranty coverage. It also standardizes the department on a single configuration, so that officers train, qualify, and operate on the same platform, every control and sighting system works the same way, and inspection, maintenance, and parts replacement follow one standard for the life of the program. The purchase further allows the department to move from a shared pool of rifles to individual issuance, so that each officer trains with and carries a rifle fitted and sighted to them personally, an arrangement that improves both familiarity and accountability.

Drawing on officer and range staff feedback, HPD defined the specifications for a 12.5-inch patrol rifle suited to its duty conditions. The Town issued a competitive Request for Proposals (RFP) on June 1, 2026 to procure 28 complete patrol rifle systems (patrol rifle platform, optic, suppressor, weapon-mounted light, sling, mounts, and associated accessories) and received four proposals by the June 30, 2026 due date. Staff reviewed each proposal against the solicitation and confirmed that the configuration offered by Sons of Liberty Gun Works, the manufacturer of the rifle platform, meets HPD’s specifications and the Town’s contract terms and that the company took no exceptions to the RFP or the sample Equipment Purchase Agreement. Staff therefore recommends award to Loyal 9 Manufacturing LLC, dba Sons of Liberty Gun Works, in the amount of $123,847.50, inclusive of California sales tax.

FISCAL IMPACT: Staff recommends funding the $123,847.50 purchase from the prior-year adopted FY 2025-26 budget, within the Supplemental Local Law Enforcement Fund (SLLEF, Fund 205).
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Agenda Staff Report – Hillsborough City Council
July 13, 2026

Page 2 ends

ENVIRONMENTAL IMPACT: The proposed action is exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.

ATTACHMENT(S): Resolution
PREPARED BY: Geoffrey Chenier, Police Captain
RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute an Equipment Purchase Agreement with Loyal 9 Manufacturing LLC, dba Sons of Liberty Gun Works, for the purchase of Patrol Rifle Systems and Accessories in a Not-to-Exceed Amount of $123,847.50.
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RESOLUTION NO. 26-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN EQUIPMENT PURCHASE AGREEMENT WITH LOYAL 9 MANUFACTURING LLC,

DBA SONS OF LIBERTY GUN WORKS FOR THE PURCHASE OF PATROL RIFLE SYSTEMS AND ACCESSORIES IN A NOT-TO-EXCEED AMOUNT OF $123,847.50 WHEREAS, the Town of Hillsborough (“Town”) seeks to replace the Police Department’s aging patrol rifle inventory, a substantial portion of which has exceeded its expected service life, with a standardized patrol rifle system and associated accessories that meet current durability and performance standards; and
WHEREAS, the Town sought to procure patrol rifle systems and accessories meeting the Police Department’s specifications through a competitive Request for Proposal (RFP) process; and
WHEREAS, the Town issued an RFP on June 1, 2026 and prior to the proposal deadline of June 30, 2026, the Town received four proposals; and WHEREAS, staff reviewed the proposals and recommends that the City Council approve and authorize the City Manager to execute an Equipment Purchase Agreement with Loyal 9 Manufacturing LLC dba Sons of Liberty Gun Works.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute an Equipment Purchase Agreement with Loyal 9 Manufacturing LLC dba Sons of Liberty Gun Works for the purchase of patrol rifle systems and accessories in a not-to-exceed amount of $123,847.50.

Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 13th day of July 2026, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
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Resolution No. 26-
July 13, 2026
2 ABSTAIN: Councilmembers
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
14 PUBLIC HEARING

CITY COUNCIL MEETING
JULY 13, 2026

AGENDA STAFF REPORT
ITEM SUBJECT: Resolution Authorizing Placement of Sewer Service and Storm Drainage Charges, Special Tax for Police Protection and Fire Protection and Prevention, and the Flat Charge Component of the Garbage Collection Fee on the Fiscal Year 2026-27 County Tax Roll and Authorizing the County Tax Collector to Collect Such Charges SUMMARY: The Town's sewer service charges, storm drainage charges, public safety special tax and the flat garbage collection fee are collected by the County Tax Collector in the same manner in which the County collects the property taxes. The Hillsborough Municipal Code requires the Town to annually adopt a resolution authorizing the County Tax Collector to collect the above charges.

The procedures to place the charges on the tax roll and the publication of the notice on the hearing are those prescribed in the California Health and Safety Code 5473 through 5473.8. The public safety tax that gets put on the tax roll is pursuant to Government Code section 50077(b) and the provisions in the Municipal Code.

There are an estimated 3,903 households that will be assessed an annual residential sewer charge of $4,386.88 for an estimated total of $17,121,992.64 to support the sewer operations. This represents a 2% increase from the $4,311.00 annual charge last year. Commercial accounts will be manually assessed and billed with the water charges based on their winter water usage and relationship to the charge of an "equivalent dwelling unit" of $4,386.88. The sewer charge was approved by City Council on May 11, 2026, in a noticed public hearing.

The annual storm drainage charge was first authorized in fiscal year 1994-1995 upon the implementation of the National Pollutant Discharge Elimination System (NPDES) Stormwater Pollution Prevention Program. The authorizing ordinance, however, does not provide for adjustments to the annual charge to cover changes to program costs; hence, it has remained the same since the initial implementation. An annual charge of $7.34 per parcel will be assessed to 4,013 parcels for an estimated total of $29,455.42 to partially pay for storm drain costs.

The public safety tax of $218.00 for 58 unimproved and $570.00 for 3,922 improved parcels will bring in an estimated $2,248,184.00 towards partial funding of public safety operations. The special tax initially set at $190.00 for unimproved parcels and $496.00 for improved parcels in 1998-1999 was increased by 2% each year, but the authorizing ordinance set a maximum of 115% of the initial amounts. The maximum amounts have been assessed since FY 2005-06.

The flat garbage collection fee reflects a 6% increase from the previous year in the amount of $402.24 per year to be assessed on an estimated 3,907 parcels. Projected receipts of $1,571,551.68 net of the incidental charges (collection fee charged by the County and the cost to prepare the data in the required format) will be remitted to Recology per the franchise agreement. -200-
Agenda Staff Report – Hillsborough City Council
July 13, 2026

Page 2 ends

FISCAL IMPACT: Collection charges will be assessed by the County in exchange for the service.

The cost is part of the operating budget. All revenues are reflected in the approved budget.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.

ATTACHMENT(S): Resolution
PREPARED BY: Rich Santiago, Assistant Finance Director
RECOMMENDATION:

1. Open the public hearing and receive comments;

2. Close the public hearing; and

3. Adopt the resolution authorizing placement of sewer service and storm drainage charges, special tax for police protection and fire protection and prevention, and the flat charge component of the garbage collection fee on the Fiscal Year 2026-27 County tax roll and authorizing the County Tax Collector to collect such charges. -201-
RESOLUTION NO. 26-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

AUTHORIZING PLACEMENT OF SEWER SERVICE AND STORM DRAINAGE

CHARGES, SPECIAL TAX FOR POLICE PROTECTION AND FIRE PROTECTION

AND PREVENTION, AND THE FLAT GARBAGE COLLECTION FEE ON THE FISCAL YEAR 2026-27 COUNTY TAX ROLL AND AUTHORIZING THE COUNTY

TAX COLLECTOR TO COLLECT SUCH CHARGES
WHEREAS, the residential sewer service charge effective for billings for fiscal year 2026-27 is $4,386.88 per residence (a 2% increase from last year); and WHEREAS, the storm drainage charge effective for billings for fiscal year 2026-27 is the same as in the previous fiscal year, i.e., $7.34 per year per parcel in the Town; and
WHEREAS, under Section 3.30.040 B of the Hillsborough Municipal Code, the City Council has set the fiscal year 2026-27 Special Tax for Police Protection and Fire Protection and Prevention (Public Safety Tax) at $570.00 for each improved parcel and $218.00 for each unimproved parcel (unchanged since fiscal year 2005-06); and
WHEREAS, the Town adopted Ordinance No. 700 on May 14, 2012, authorizing charging of a flat fee to each property improved with a residence to defray a portion of the Town’s costs of providing removal and disposal of waste and garbage through its franchisee and that the 2026-27 fee to be placed on the County tax roll is the same as in the previous fiscal year - $402.24 per property per year; and
WHEREAS, Sections 13.34.040 and 13.54.040 of the Hillsborough Municipal Code direct, and Health and Safety Code section 5473 authorizes, that the Town’s residential sewer service charges and storm drainage charges be placed on the County tax rolls and collected by the County Tax Collector and that the City Council adopt a resolution each year authorizing the same; and
WHEREAS, Section 3.30.050 B of the Hillsborough Municipal Code and Government Code section 50077(b) provides that the Public Safety Tax shall be collected by the County Tax Collector on behalf of the Town in the same manner in which the County collects ad valorem property taxes on the secured roll; and
WHEREAS, Section 8.12.090 of the Hillsborough Municipal Code and Health and Safety Code section 5473 authorizes the Town to contract with the Tax Collector of the County of San Mateo to collect charges imposed by the Town for the collection and disposal of garbage and waste; and WHEREAS, the report and notices required by Sections 5473 and 5473.1 of the California Health and Safety Code have been completed; and -202-
Resolution No. 26-
July 13, 2026
2 WHEREAS, the public hearing required by Section 5473.2 of the California Health and Safety Code took place at the July 13, 2026 meeting of the City Council.

NOW THEREFORE, BE IT RESOLVED that:

1. The City Council of the Town of Hillsborough hereby adopts the report as filed with the City Clerk under Section 5473.1 of the California Health and Safety Code, as applicable, there having been no objections or majority protests thereto at the public hearing just concluded.

2. The County Controller is hereby authorized to place the Town of Hillsborough residential sewer charges, storm drainage charges, special tax for police protection and fire protection and prevention, and the flat garbage collection fee on the fiscal year 2026-27 County tax roll, and that the County Tax Collector is hereby authorized to collect such charges in the same manner, by the same person, and at the same time as, together with and not separately from, the general taxes applicable to real property in the Town of Hillsborough.

3. The County is hereby authorized to retain the necessary amount from such collections to cover the cost of the County’s services hereunder (pursuant to the County’s formula allocating among all the agencies for which the County provides tax collection services, the cost of the County offices involved in collecting the taxes, prorated according to the amount of taxes collected from each agency), and the balance of such collections shall be remitted to the Town.

4. This resolution shall be printed and posted on the official bulletin boards of the Town of Hillsborough.

Mayor of the Town of Hillsborough

Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 13th day of July 2026, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
15 PUBLIC HEARING

CITY COUNCIL MEETING
JULY 13, 2026

AGENDA STAFF REPORT
ITEM SUBJECT: Introduction of an Ordinance Amending Section 17.32.030 of the Hillsborough Municipal Code to Reduce the Minimum Dwelling Size Requirement and Eliminate the Recordation Requirement for Limited Remaining Floor Area SUMMARY: The proposed ordinance amends Section 17.32.030 of the Hillsborough Municipal Code to reduce the minimum dwelling size for newly constructed principal single-family dwellings from 2,500 square feet to 1,000 square feet, retain the existing maximum Floor Area Ratio (FAR) standards, and eliminate the requirement to record a notice when 500 square feet or less of allowable floor area remains. The proposed amendments modernize Section 17.32.030 while preserving the Town's established FAR regulations and implementing the Town's adopted Housing Element commitments.

BACKGROUND: Section 17.32.030 of the Hillsborough Municipal Code establishes minimum and maximum dwelling size standards for single-family residences and requires the recordation of a notice when a project leaves 500 square feet or less of remaining allowable floor area available for future development.

As part of the Town's 2023–2031 Housing Element, the Town committed to eliminating the existing 2,500-square-foot minimum dwelling size requirement to reduce potential constraints on housing development and provide greater flexibility in residential design. The proposed ordinance implements that program by reducing the minimum dwelling size for newly constructed principal single-family dwellings to 1,000 square feet.

The proposed ordinance also eliminates the deed recordation requirement for properties with limited remaining allowable floor area. Because future development remains subject to Town review and permit approval regardless of any recorded notice, the recordation requirement provides limited practical benefit while creating an unnecessary administrative step.

DISCUSSION: The proposed ordinance makes targeted amendments to Section 17.32.030 of the Hillsborough Municipal Code to implement an adopted Housing Element program and modernize existing development standards.

Minimum Dwelling Size. The current code requires a minimum covered floor area of 2,500 square feet for single-family dwellings. The proposed ordinance reduces the minimum to 1,000 square feet for newly constructed principal dwellings, providing greater flexibility for a wider range of housing types while maintaining the Town's single-family residential character. The revised standard remains consistent with the Town's existing development regulations, including Floor Area Ratio (FAR), height, setback, and design review requirements, which continue to govern the size and scale of residential development.
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Agenda Staff Report – Hillsborough City Council
July 13, 2026

Page 2 ends

Floor Area Ratio. The ordinance retains the existing maximum FAR calculation, which limits total covered floor area to 25 percent of the first acre of net lot area plus 15 percent of any net lot area exceeding one acre. No changes to the Town's FAR standards are proposed.

Recordation Requirement. The current code requires property owners to record a notice when a project leaves 500 square feet or less of remaining allowable floor area available for future development. Because all future development remains subject to Town review and permit approval, the recorded notice serves an informational purpose only and does not affect development rights or regulatory requirements. The proposed ordinance removes this obsolete recordation requirement, reducing administrative burdens while maintaining the Town's ability to review and enforce applicable zoning standards.

Collectively, the proposed amendments implement the Town's Housing Element commitment to reduce regulatory constraints on housing and streamline the Municipal Code while preserving the development standards that define the Town's residential character.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item. The removal of the recordation requirement may result in a minor reduction in administrative processing time for staff and applicants.

ENVIRONMENTAL ISSUES: The proposed ordinance is exempt from environmental review under the California Environmental Quality Act (CEQA) Guidelines section 15061(b)(3) (Common Sense Exemption) because it can be seen with certainty that there is no possibility that the proposed amendments may have a significant effect on the environment. The amendments reduce the minimum dwelling size requirement, retain the existing Floor Area Ratio (FAR) standards, and eliminate an administrative deed recordation requirement, none of which authorize or require any specific physical development or result in a direct or reasonably foreseeable indirect physical change in the environment.

ATTACHMENT(S):

1. Draft Ordinance Amending Hillsborough Municipal Code Section 17.32.030 and Exhibit A (Clean)

2. Exhibit A Hillsborough Municipal Code Section 17.32.030 (Redline) PREPARED BY: Liz Ruess, Assistant Director of Building and Planning RECOMMENDATION: Introduce and waive further reading of the ordinance entitled, “An Ordinance of the City Council of the Town of Hillsborough Amending Section 17.32.030 of the Hillsborough Municipal Code Relating to Minimum Dwelling Size, Floor Area Ratio, and Notice of Limited Remaining Floor Area, and Finding the Action to be Exempt from the California Environmental Quality Act.”
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ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH AMENDING SECTION 17.32.030 OF THE HILLSBOROUGH MUNICIPAL CODE

RELATING TO MINIMUM DWELLING SIZE, FLOOR AREA RATIO, AND NOTICE

OF LIMITED REMAINING FLOOR AREA AND FINDING THE ACTION TO BE

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the Town of Hillsborough, California (“Town”), is a municipal corporation duly organized under the Constitution and laws of the State of California; and WHEREAS, Section 17.32.030 of the Hillsborough Municipal Code establishes minimum dwelling size requirements, maximum Floor Area Ratio (“FAR”) standards, and a recordation requirement for properties with limited remaining allowable floor area; and WHEREAS, the Town adopted its 2023–2031 Housing Element, which includes programs to remove or reduce local development standards that may constrain housing opportunities, including the existing 2,500-square-foot minimum dwelling size requirement; and WHEREAS, the proposed ordinance implements the Housing Element by reducing the minimum dwelling size for newly constructed principal single-family dwellings from 2,500 square feet to 1,000 square feet while retaining the Town's existing FAR standards; and WHEREAS, the proposed ordinance also eliminates the requirement to record a notice when a property has 500 square feet or less of remaining allowable floor area because the notice is informational only and future development remains subject to Town review and approval under applicable laws and regulations; and
WHEREAS, the City Council held a duly noticed public hearing to consider the Ordinance; and
WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred.

NOW, THEREFORE, the City Council of the City of the Town of Hillsborough does ordain as follows:

SECTION 1. Incorporation. The recitals above are each incorporated by reference and adopted as findings by the City Council.

SECTION 2. CEQA. The City Council finds that adoption of this Ordinance is exempt from the California Environmental Quality Act ("CEQA") pursuant to Public Resources Code section 21080.17 because the Ordinance implements a program identified in the Town's adopted Housing Element to reduce constraints on housing development. In the alternative, and independently, the City Council finds that the Ordinance is exempt pursuant to CEQA Guidelines section 15061(b)(3) because it can be seen with certainty that there is no possibility that the Ordinance may have a significant effect on the environment.

SECTION 3. General Plan. The City Council finds that the Ordinance is consistent with the Town of Hillsborough General Plan, including the 2023–2031 Housing Element, because it implements an adopted Housing Element program while preserving the Town's existing Floor Area Ratio standards and other residential development regulations.

SECTION 4. Code Amendment. Section 17.32.030 of the Hillsborough Municipal Code is hereby amended and restated as set forth in Exhibit A, attached hereto and incorporated herein by this reference.

SECTION 5. Effective Date. This Ordinance takes effect 30 days after its adoption.

SECTION 6. Publication. No less than five days prior to the adoption of this Ordinance, the City Clerk published a summary of this Ordinance in accordance with Government Code section 36933. The City Clerk will certify to the passage of this Ordinance by the City Council of the Town of Hillsborough, California, and cause a summary to be published once within fifteen (15) days after its adoption in accordance with Government Code section 36933.

ATTACHMENT 1
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SECTION 7. Custodian of Records. The custodian of records for this Ordinance is the Town Clerk, and the records comprising the administrative record are located at the Town Hall, 1600 Floribunda Avenue, Hillsborough, California 94010.

SECTION 8. Severability. If any provision of this Ordinance or its application to any person or circumstance is held to be invalid by a court of competent jurisdiction, such invalidity has no effect on the other provisions or applications of the Ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this Ordinance are severable. The City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any portion thereof.

Mayor of the Town of Hillsborough
Attest: City Clerk
ORDINANCE NO. _____ of the Town of Hillsborough introduced on _____________, and adopted on _______________, by the following vote of the City Council:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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EXHIBIT A

17.32.030 Minimum and maximum dwelling size; FAR.

A. The total covered floor area of a newly constructed principal single-family dwelling shall be at least one thousand square feet.

B. The total covered floor area shall not exceed twenty-five percent of the net lot area for the first acre plus fifteen percent of the net lot area over one acre. This percentage is known as the floor area ratio ("FAR") and is calculated by dividing the total covered floor area (in square feet) by the net lot area (in square feet).
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EXHIBIT A (Redline)

17.32.030 Minimum and maximum dwelling size; FAR.

A. The total covered floor area of a newly constructed principal single-family dwelling shall be at least twenty-five hundred one thousand square feet.

C. When five hundred square feet or less remain in the allowable floor area, a notice (prepared by the town) shall be recorded by the property owner to notify future owners that the square footage remaining for additional development of the property is minimal and that the building department should therefore be consulted as to whether any additional development is possible on the property.
(Ord. 639 § 20 (part), 2003)
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ATTACHMENT 2

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
16 DISCUSSION

CITY COUNCIL MEETING
JULY 13, 2026

AGENDA STAFF REPORT
ITEM SUBJECT: Long-Term Financial Funding Update
SUMMARY: To support the City Council goal of long-term financial security by implementing recommendations from the long-term financial funding analysis, staff has prepared an update on the current progress and potential alternatives for City Council to consider moving forward. Absent a revenue measure on the November 2026 ballot, which staff is not recommending proceeding with at this time, staff has prepared a menu of different options for Council discussion and prioritization, including:
• Staffing controls
• Implementation of additional fee studies
• Revisit Measure A utilization for streets operations costs • Explore feasibility of revenue measure in 2028
• Pursue donations, grants, and partnership
• Conduct capital prioritization study
• Explore feasibility of disposition of Town-owned land BACKGROUND: On November 10, 2025 the City Council discussed a presentation related to the Long-Range Financial Funding Plan, prepared by staff and a consultant team. The work performed included an operational efficiency study to identify cost savings and existing revenue generation opportunities as well as tax revenue generation analysis to address future gaps in the operating budget and fund new capital needs.

Broad preliminary analysis indicated a possible revenue generation of up to $4 million annually. An extensive review of the analysis and options was conducted by staff and the Financial Advisory Committee Subcommittee for the Long-term Financial Funding Plan with the recommendations including:
(a) Implement Efficiency Study Recommendations
(1) Study for Building & Planning Department for recovery of all costs (2) Increase contribution from Central County Fire Department (CCFD) toward Town Finance services provided to CCFD
(3) Consider changing terms with CCFD for cost share between the cities of Hillsborough, Burlingame, and Millbrae.
(b) Conduct public opinion research for potential parcel tax measure.

ANALYSIS: Based on public opinion research results, the Town is not recommending the pursuit of a revenue measure on the November 2026 ballot to allow for more time to conduct additional research and education efforts before proceeding. Without the additional revenue, staff has revisited the findings from the original long-term financial funding plan as well as some additional -210-
Agenda Staff Report – Hillsborough City Council
July 13, 2026

Page 2 ends

cost savings and revenue generation options for Council discussion and consideration. A summary is provided in the table, with more detail below:

Revenue Generation Strategies Funding For (Operations/Capital) Potential for Revenue

1. Staffing Controls Operations (Cost-savings) Small/Medium ($100,000 - $500,000)

2. Additional Fee Studies Operations (Revenue) Small ($150,000)

3. Measure A Utilization Operations (Reallocation) Medium ($350,000)

4. 2028 Ballot Measure Capital/Operations (Revenue) Large (>$1 million)

5. Donations, Grants, Partnerships Capital (Revenue) Unknown

6. Capital Prioritization Study Capital (Cost-savings) Unknown

7. Feasibility of Disposition of
Town-owned Land
Capital (Revenue/Reallocation of
Assets)
Unknown

1. Staffing Controls – Pursue cost savings to support ongoing operations via staffing efficiencies • Affirm procedures for administering the Town’s annual budget to ensure that the number of personnel employed by each department does not exceed the number approved by the City Council.
• Affirm administrative procedures for the assignment of position numbers, transfer of positions, elimination of positions, modifications of positions, underfill or overfill of positions, addition of positions, and reclassification of positions.

2. Conduct Additional Fee Studies – Ensure cost recovery goals are met to minimize impact to the General Fund in providing development-related services. • In light of the anticipated revenue increase from the Building & Planning fee study, review Public Works fees, including Vehicle Impact Fee, Grading Permit, etc.

3. Utilize Higher Portion of Measure A Funds toward Street Maintenance Department One of the recommendations from the Long-Term Financial Funding plan that was not prioritized was the reallocation of a larger portion of the Measure A revenue toward street maintenance costs, thereby relieving General Fund burden for these costs. The percentage of the Measure A revenues applied toward street maintenance in the General Fund has decreased from historical levels, while the five-year projection for Measure A net revenue indicates a surplus over what is needed to cover the five-year street capital improvement plan (FY 2026-27 through FY 2030-31). For example, streets and stormwater maintenance operations costs have increased from $2,001,340.00 to $3,947,945.00 since FY 2016-17, which has been supported by the General Fund. There is an opportunity to offset those greater costs using the Measure A revenue. This can be done with no impact on the streets project (capital) budget as discussed above. This strategy can be re-evaluated every three years.

4. Explore Future Ballot Initiatives
Staff recommends that additional time be allotted to conduct education and outreach related to the Town’s revenue needs. This can include a variety of different revenue options, including a parcel tax, a storm drain fee, or a bond to support capital projects once they have been further defined.
-211-
Agenda Staff Report – Hillsborough City Council
July 13, 2026

Page 3 ends

• Public safety parcel tax to address the gap left by the current public safety parcel tax, which has not been increased in 20 years
• Storm drain fee is currently a parcel tax of $7.34 per parcel and not sufficient to cover the true cost of providing storm drain services
• Once capital projects such as Town Hall or infrastructure projects have been scoped, can consider a bond to support their construction

5. Fundraising, Grants, Partnerships
Staff initiated exploration into the creation of a 501(c)(3) to support fundraising efforts toward capital projects; this can be expanded to support ongoing programs as well. Currently the Town has a grants management policy to facilitate the application and award of grants and this can be pursued further. When possible, staff partners with other entities on cost-sharing projects.

6. Conduct Capital Prioritization Study
The Town could seek to conduct a capital prioritization study to ensure high-priority items are addressed, while managing resource constraints. Since the largest potential for cost savings is in capital projects, this would be a way to extend the timeline by which the Town needs to generate additional revenue. The prioritization study would ensure that no critical projects are deferred and no projects are eliminated but instead prioritized based on identified criteria.

7. Explore Utilization of Disposition of Town-Owned Land One recommendation that came from the Financial Advisory Committee discussion related to the budget was the evaluation of Town-owned land to determine what assets, if any, could be disposed of in order to raise revenue for other needs. As a first step, staff can prepare an update of the Town-owned property as well as outline the legal process for disposition of Townowned land. The list can be prioritized based on agreed-upon criteria and recommendations brought forth for City Council consideration.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENT(S): Presentation
PREPARED BY: Mandy Brown, Assistant City Manager
RECOMMENDATION: This is a discussion item for Council to provide feedback on the prioritization of identified alternatives to support one-time and ongoing revenue needs. -212-
Long-Term Financial Funding Update
July 13, 2026
1 -213-

1. Revenue Generation Needs

2. Review Alternatives to Support One-Time and Ongoing Revenue Needs:
a) Status of Original Recommendations from Long-term Financial Funding Analysis b) Additional Options for Consideration

3. Next Steps
2 -214-
Revenue Generation Needs
On November 10, 2025 a presentation on the Long-Term Financial Funding Analysis was presented. Identified in this presentation, the revenue needs identified are:
• $3 million to cover operational budget gap
• $1 million to cover General Fund operational budget gap since there is no dedicated source of funding for storm drain
• $2 million to safeguard against the lost of Property Tax In-Lieu of VLF and increasing public safety costs for fire service
• $2 million for capital projects
3 -215-
Recommendations from
Long-Term Financial Funding Analysis
4 -216-
Status of Recommendations
Recommendation Status

1. Study for Building & Planning Department for recovery of costs
Complete – estimated increase of $1.97 million

2. Increase contribution from Central County Fire
Department (CCFD) toward Town Finance services to CCFD
Complete – estimated increase of $0.103

3. Consider changing terms with CCFD for cost share
between the cities of Hillsborough, Burlingame, and
Millbrae
In progress – analysis underway by CCFD

4. Conduct public opinion research for potential parcel tax measure
Complete – not feasible for November 2026
5 -217-
Revised Revenue Needs
Revenue Needed Category Status Remaining Revenue
Needed
$3 million Operational $1.97 million
(B&P Fee Study) $1.03 million
$2 million* Capital None identified $2 million
$5 million $3.03 million
6 *To fund a 30-year lease revenue bond to generate between $33 to 50 million, would need $2-3 million per year for 30 years
-218-
Additional Revenue Generation Options
To support remaining operational and capital needs, staff has prepared additional cost savings/revenue generation strategies both for Operations/General Fund and Capital Needs
7 Operations/General Fund

1.Staffing Controls

2.Additional Fee Studies

3.Revisit Measure A Utilization for
Operations
Capital Needs

4. Explore feasibility of Parcel Tax, Storm Drain
Fee Update or General Obligation Bond in
2028

5. Pursue donations, grants, and partnerships

6. Conduct capital prioritization study

7. Explore feasibility of disposition of Townowned land -219-
Operations/General Fund

1. Staffing Controls
Affirm procedures for administering the Town’s annual budget to ensure that the number of personnel employed by each department does not exceed the number approved by the City Council.

Affirm administrative procedures for the assignment of position numbers, transfer of positions, elimination of positions, modifications of positions, underfill or overfill of positions, addition of positions, and reclassification of positions.
8 -220-
Operations/General Fund

2. Additional Fee Studies
• Solicit a consultant to conduct a comprehensive study of the remaining fees in the fee schedule relative to its cost of providing service to ensure cost recovery and minimize impact to the General Fund in providing development-related services.
• Example: Vehicle Impact Fee, Grading Permit, etc.
9 -221-
Operations/General Fund

3. Utilization of Measure A Funds for
Program Costs
10 FY 2016-17
Actual
FY 2025-26
Budget
Measure A contribution $250,000 $250,000
Streets/Stormwater
Maintenance Department
$2,001,340 $3,947,945
Percent of Total 12.5% 6.3%
Pavement Condition Index 74 83
Opportunity Exists for General Fund Revenue
Generation by Utilizing a Higher Portion of
Measure A toward General Fund - Street
Maintenance Department
• $250,000 since FY 2005-06
• $350,000 annually in FY 2002-03, FY 2003-04, FY
2004-05
• Allocate a larger share ($500k) from the Capital Fund - Street Repaving Capital Program ($250k is approx.
10%) to General Fund - Street Maintenance
Department toward programming versus project
• No net impact on streets project budget
• Re-evaluate in 3 to 5 years
Five Year Street Funding Analysis (FY 26/27 to FY30/31) ($ millions)
Beginning Reserve $ 1.048
Street revenues – all sources $11.769
5 Year Street Capital Plan ($7.720)
Net Available $5.097
Budgeted Maintenance Allocation ($250k/yr) ($1.250)
Additional Recommended Allocation $250k/yr.) ($1.250)
Remaining Reserve Available for Unbudgeted
Street Capital
$2.597
-222-
Capital Needs

4. Explore Future Ballot Initiatives
• Continue to educate and monitor support for additional public safety parcel tax
• Revisit increasing Storm Drain Fee (current parcel tax of $7.34 per parcel)
• Evaluate feasibility of seeking a General Obligation Bond in 2028 to fund major construction projects – Town Hall Complex, Town Infrastructure (Storm Drain, etc.)
11 -223-
Capital Needs

5. Fundraising, Grants, Partnerships
• Staff has begun initial exploration into the creation of a 501(c)(3) to support fundraising efforts toward capital projects
• Town has a grants management policy to facilitate the application and award of grants to support town projects
• Staff can explore partnering with other entities on cost-sharing for projects, when feasible
12 -224-
Capital Needs

6. Conduct Capital Prioritization Study
• Could conduct a capital prioritization study to ensure high-priority items are addressed, while managing resource constraints
• Utilize GFOA recommended criteria to identify critical needs based on:
• Public Safety/Regulatory Compliance – Addresses life safety risks, emergency response capacity, or regulatory requirements
• Infrastructure Condition/Asset Preservation – Rehabilitates or replaces deteriorating infrastructure assets
• Strategic Alignment with Council Goals – Supports adopted strategic priorities or council goals
• Service Level Impact – Improves service delivery capacity or operational efficiency • Financial Readiness/Funding Availability – Funding source identified or grant secured • Community Benefit/Economic Impact – Enhances community quality of life • Environmental Sustainability - Improves climate resilience, energy efficiency, or environmental outcomes
• Project Readiness – Environmental review or design complete; ready for implementation 13 -225-
Capital Needs

7. Explore Utilization of Disposition of
Town-Owned Land
• Prepare Update Town-Owned Inventory
• Outline Legal Process for Disposition of Town-Owned Land • Prepare prioritized list of properties for council consideration based on some agreed upon criteria
• Surplus designation - not essential for town operations or future needs • Development opportunity - suitable for private development; demonstrated market interest and potential for responsible development
• Plan consistency - aligns with the General Plan, housing element, and infrastructure priorities • Public benefit - proposed use offers clear, measurable advantages to the community • Infrastructure Review - Site has adequate access, rights-of-way, and utilities 14 -226-
Revised Revenue Needs and
Proposed Next Steps
Remaining Revenue Needed
(Annually) Category Next Steps
$1.03 million Operational
• Staffing controls ($100k – 500k)
• Fee studies ($150k)
• Measure A reallocation ($350k)
$2 million Capital
• GO Bond (2028)
• Fundraising/Grants
• Capital Prioritization Study
• Analysis of town-owned property disposition
$3.03 million
Operational Category financial savings would increase with any change to the CCFD cost share allocation 15 -227-
Summary/Discussion
To support remaining operational and capital needs, staff has prepared additional cost savings/revenue generation strategies both for Operations/General Fund and Capital Needs
16 Operations/General Fund

1.Staffing Controls

2.Additional Fee Studies

3.Revisit Measure A Utilization for
Operations
Capital Needs

4. Explore feasibility of Parcel Tax, Storm Drain
Fee Update or General Obligation Bond in
2028

5. Pursue donations, grants, and partnerships

6. Conduct capital prioritization study

7. Explore feasibility of disposition of Townowned land -228-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
17 INFORMATIONAL

CITY COUNCIL MEETING
JULY 13, 2026

AGENDA STAFF REPORT
ITEM SUBJECT: Update from the City Council Subcommittee for the Town Hall Complex Project
SUMMARY: The staff liaison to the City Council Subcommittee for the Town Hall Complex Project will provide a brief informational update in advance of the Study Session scheduled on August 10, 2026.

At the September 8, 2025 City Council meeting, staff provided an informational update on the Town Hall Complex Project. Assistant Director of Building & Planning Liz Ruess presented revised planning assumptions and facilitated discussion regarding the overall site footprint, building adjacencies, Walnut Avenue, parking, and project phasing.

The City Council confirmed that replacement of the existing Police Department and the provision of 16 housing units are project requirements, based on the Town’s adopted Housing Element and the results of a previous assessment conducted on the Police Department (Attachment 3). As part of this process, replacement or renovation of the Town Hall office buildings is being evaluated as an opportunity to redevelop the entire Town Hall Complex in order to maximize efficient use of the site.

Direction from the Council included evaluating creative strategies to reduce the project's parking demand, exploring parking solutions that avoid costly above-grade or below-grade parking structures, and investigating opportunities to expand the Town Hall Complex through the acquisition or incorporation of adjacent properties.

Finally, the Council directed the Subcommittee to identify at least two preferred site plan alternatives for presentation to the full City Council to facilitate discussion and receive policy direction at a future study session.

Since that time, the Subcommittee has met twice to review conceptual site plan alternatives prepared by the project consultants, refine project assumptions, and provide feedback on site planning, building placement, circulation, parking, and overall project objectives. The purpose of this agenda item is to provide the City Council with a summary of the Subcommittee's work in advance of the August 10, 2026, Study Session.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

Page 2 ends

ATTACHMENT(S):

1. Unapproved Minutes of the City Council Subcommittee for the Town Hall Complex Project Meeting of May 21, 2026

2. Approved Minutes of the City Council Subcommittee for the Town Hall Complex Project Meeting of October 13, 2025

3. Hillsborough Police Department Building Assessment, January 2019 PREPARED BY: Liz Ruess, Assistant Director of Building and Planning RECOMMENDATION: This is an update only; no City Council action is required. -230-

TOWN OF HILLSBOROUGH
San Mateo County
Leslie Marden Ragsdale, Vice Mayor 1600 Floribunda Avenue Christine Krolik, Councilmember Hillsborough, CA 94010
www.hillsborough.net
Phone 650-375-7400
Unapproved Minutes
THURSDAY, MAY 21, 2026, at 1:00 PM

CITY COUNCIL SUBCOMMITTEE FOR

THE TOWN HALL COMPLEX PROJECT
Meetings of the City Council Subcommittee for the Town Hall Complex Project are typically held in-person in the Administrative Conference Room. To accommodate Subcommittee Member Ragsdale’s teleconference participation, the meeting was held via Zoom. Subcommittee Member Ragsdale participated in the meeting from the Lobby of the LUMA Hotel Times Square, 120 W 41st St, New York, NY 10036. The agenda was posted at the teleconference location.

I. CALL TO ORDER
Meeting called to order at 1:04 PM
II. ROLL CALL

Present: Christine Krolik and Leslie Marden Ragsdale (via teleconference) III. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
No speakers.

IV. MINUTES

1. The subcommittee approved the minutes of the Subcommittee for the Town Hall Complex Project for the October 13, 2026 meeting date. Motion: Krolik, Second: Ragsdale V. NEW BUSINESS

2. 3.

Consultants presented a range of conceptual site plan alternatives for the Town Hall Complex. The Subcommittee discussed the relative advantages and constraints of the various concepts, provided feedback on site layout, building placement, circulation, parking, and project assumptions, and identified preferred elements to be incorporated into refined site plan alternatives for presentation at a future City Council Study Session.

Public Comment: Laith Salma, Jeff Ford, and Farro Essalat addressed the Subcommittee during public comment. They provided input and recommendations regarding the conceptual site plan alternatives and expressed their preferences for consideration as the project moves forward.

Staff and the Subcommittee discussed next steps, including refinement of the preferred site plan alternatives, completion of outstanding technical analyses, preparation for a City Council Study Session, and the anticipated project schedule.

VI. ADJOURNMENT
Meeting adjourned at 3:05 PM
ATTACHMENT 1
-231-

CITY COUNCIL SUBCOMMITTEE FOR

THE TOWN HALL COMPLEX PROJECT
Meetings of the City Council Subcommittee for the Town Hall Complex Project are held in-person in the Administrative Conference Room.

I. CALL TO ORDER
Meeting called to order at 3:00 PM
II. ROLL CALL

Present: Leslie Marden Ragsdale, Christine Krolik
Consultants and Staff Present:

Consultants: Lauren Roan (EHDD) and Karen Curtiss (Red Dot Studio) Staff: Doug Davis (City Manager), Mandy Brown (Assistant City Manager), Tim Anderson (Director of Building & Planning), Liz Ruess (Assistant Director of Building & Planning) III. PUBLIC COMMENT: No speakers.

IV. OLD BUSINESS

1. Discussed feedback and direction provided by the City Council at the September 8, 2025, City Council Meeting.

V. NEW BUSINESS

2. 3.

4. Reviewed and discussed the public comment letter submitted by neighbors at 722 and 726 Walnut Avenue, Burlingame.

Discussed potential revisions to the site footprint and related design elements. Action items included; evaluate parking needs assessment and opportunities to reduce parking count, contact LAFCo regarding feasibility of annexation, and reevaluate site plan options following elimination of CCFD office space from the program.

Reviewed the current status of the consultant’s scope and work plan; discuss impacts, needed adjustments, and next steps.

VI. ADJOURNMENT
Meeting adjourned at 4:25 PM
ATTACHMENT 2
-232-

HILLSBOROUGH POLICE DEPARTMENT

BUILDING ASSESSMENT
For the
Town of Hillsborough, California
Final Draft
January 29, 2019
Prepared By:

ATTACHMENT 3
-233-

ACKNOWLEDGEMENTS
Police Facility Committee
Doug Davis Daniel Gonzales
Chief of Police Deputy Director Public Works
650-375-7470 650-375-7444
[email protected] [email protected]
Caroline Serrato
Police Captain, Administrative Services
650-375-7470
[email protected]
Consultants
Bruce Playle
Candace Harrison Andrew Sekioka
Architect Civil Engineer
Indigo | Hammond + Playle Architects, LLP WRECO
530-750-0756 916-757-6150
[email protected] [email protected]
[email protected]
Brad Rollins Jesse Bastian
Structural Engineer Electrical Engineer
Point 2 Engineering, Inc. M. Neils Engineering, Inc.
916-452-8200 916-923-4400
[email protected] [email protected]
Sean Tichenor Tyler Faison
Mechanical Engineer Hazardous Material Consultant
Peters Engineering Hazard Management Services, Inc.
916-447-2841 209-551-2000
[email protected] [email protected]
-234-

TABLE OF CONTENTS

1. EXECUTIVE SUMMARY.……………………………………………………………………………………………………………….. 1

2. EXISTING FACILITY ASSESSMENT
Site Systems
ADA………………………………………………………………………………………………..……………………………… 4 Architectural Site and Landscape…………………………………………………..………………………………. 4 Civil…………………………………………………………………………………………….………………………………….. 5 Site Electrical………………………………………………………………..……………………………………………….. 10 Building Systems
Structural………………………………………………………………………………………………………………………..11 Architectural………………………………………………………………………………………………………………….. 15 Mechanical…………………………………………………………………………………………………………………….. 16 Plumbing…………………………………………………………………………………………………………………………17 Electrical………………………………………………………………………………………………………………………… 18 Security……………………………………………..…………………………………………………………………………… 21 Fire Life Safety…………………………………….…………………………………………………………………………. 21 Hazardous Materials…………………………….……………………………………………………………………….. 22

3. TIER 1 EVALUATION – STRUCTURAL SEISMIC SAFETY………………………………………………………………….. 23

4. CURRENT DEFFICIENCIES……………………………………………………………………………………………………………… 29

5. STAFF & SPACE NEEDS ASSESSMENT
Organization and staffing………………………………………………………………………………………………….…….. 34 Staff & Space Need Projections……………………………………………………………………………………………….. 35 Calls for Service……………………………………………………………………………………………………………………….. 36 Space standards and Functional Flow
Recommendations for Operational Efficiency…………………………………………………………………. 36 Flow Diagrams……………………………………………….………………………………………………………………. 38 Space Summary………………………………………………………………………………………………………………………. 41

6. RECOMMENDED FACILITY IMPROVEMENTS
Site Systems………………………………………………….……………………………………………………..…………………. 43 Structural seismic upgrades…………………………………………………………………………………………………….. 44 Building Systems…………..…………………….…………………………………………………………………………………… 46 Hazardous Materials……………………………………………………………………………………………………………….. 48

7. PRELIMINARY PLAN OPTIONS WITH COST & SCHEDULE………………………………………………………………50 -235-

8. APPENDICES
Appendix A: Structural Tier 1 Screening Checklist…………………………………………………………….55 Appendix B: Existing Drawings………………………………………………………………………………….……. 67 Appendix C: Existing Utility Site Plan………………………………………………………………………………. 73 Appendix D: Program Space Table…………………………..…………………………………….………………. 74 Appendix E: Site Plan Options ………………………………..…………………………………….……………….. 76 Appendix F: Hazardous Materials Inspection Report………………………………………………………. 86

-236-
1 EXECUTIVE SUMMARY

PURPOSE OF STUDY
Indigo was hired by the Town of Hillsborough to determine current and future needs of the Police Department to evaluate the existing police building and to assess whether the required needs can be accommodated on the existing site. The study provides a preliminary evaluation of the police facility to be followed by a more in-depth report after a final decision has been made as to the future use of the police building. The assessment of the existing police building was limited to what could be observed from the available existing plans along with visual observations made on site.

CURRENT AND FORECAST NEEDS
The police department currently operates in 9,610 sf which includes the Police Building along with the area used in the old fire house wing (noted throughout as Police Annex). The police department currently has 36 staff positions (28 sworn and 8 non-sworn) serving a population of 10,870. Little to no population growth is anticipated into the future as the Town is built out at present. Two added non-sworn staff positions are recommended which would improve service and efficiency. The recommended program area is 19,690 sf with an additional 1,260 sf added to accommodate for future growth for a total of 20,950 sf which is more than twice that of existing. This variance can be attributed to the overall lack of support space that would typically be found in a police facility. Five site plan options have been prepared showing how the recommended program area can be provided for on the Town Complex site. See detailed program space table under Appendix D and Section 7 and Appendix E for site option description and plans.

FACILITY AGE AND CONDITION
The original building encompasses the northwest portion of the site and was built in 1913. An addition to the original structure was constructed in 1925 and designed to match the aesthetics of the original structure.

Several minor remodels have been done over the years with the last documented remodel occurring in 1992.

While not listed on the National Register of Historic Places, the building is of local historic significance.

The facility is well maintained and in generally good condition. The largest issue identified by the Town is ongoing drainage and flooding issues during storm events as well as past sanitary sewer overflow problems in the basement. The Town has implemented several improvements over the years to address this issue including adding a barrier wall along the southwest corner of the police building as well as improvements to the drainage system along El Camino Real. Additional mitigation measures are described in Section 6. The detailed facility assessment is described in Section 2.

CURRENT DEFICIENCIES
While the facility is in generally good condition, the deficiencies noted here help identity corrective measures and to develop recommendations for what a new facility would include. A complete list of deficiencies are listed in Section 4. The deficiencies most affecting the department’s ability to provide efficient service is an overall lack of support space. A highlight of main issues are listed below:
• Numerous ADA compliance issues onsite and throughout the building. • Inadequate storm water drainage system.
• The building(s) do not meet the seismic requirements for Essential Services Buildings. -237-
• Main electrical service is undersized, in some areas does not meet code and is inadequate for building function.
• Site lighting is inadequate, light sources are inefficient and lack lighting controls. • Lack of secure parking.
• Major lack of support space to support Police Operations as defined by professional standards and best practices.
• Property evidence functions do not meet International Association for Property and Evidence (IAPE) professional standards, due to reuse of a building that was not designed to support storage and processing of evidence.
• Inadequate, dispersed, and non-secure storage for records. • No interview rooms or restroom(s) serving detainees which is unsafe for staff. • Lack of acoustic separation between rooms requiring privacy. • Interior lighting is inefficient and lacking a lighting controls. • There is not a building wide surveillance system with recording capabilities onsite (one existing camera exists in public lobby with monitor in dispatch).
• There is not an access control system throughout the building which does not meet professional standards. Funds have been identified for this project, but work has not yet been completed. • Emergency and standby power system is approaching the end of service life. • Mechanical exhaust systems throughout building are inadequate and/or lacking. • Server Room lacks fire suppression system.

SITE PLAN OPTIONS AND COST
Five site plan options have been developed, all delivering the recommended 20,950 sf program area for the Police Department either in a new building or combination of new and remodeled building area. Option A, the lowest cost option at $24 million, remodels the existing PD building to essential service standards, builds a new 3-story police building along with a new Town office building to serve area displaced by the new Police building.

Options B and C explore acquiring the adjacent church property which gives more room for expansion, develops a separate secure entry and parking lot from El Camino, separate from the main public lot which is desirable.

Options B costs approximately $26 million and Option C $29 million. Options D and E, the highest cost options at around $31 million locate a new 3-story Police building with underground parking to the southwest of the exiting Town Hall building which allows for all police and Town functions to stay operational during construction, eliminating phasing but places a new 3-story building adjacent to single-family residential neighborhoods. See Section 7 for a full description of options, including cost.

It is estimated that the comparable cost of building a new police building on a new hypothetical 1.25-acre site could be in the range of $25 million, within range of the cost of options described above. If land is available, it could be more cost effective for the Town to move Police functions offsite, giving Police a purpose-built new building meeting all building and site program requirements and making the vacated police buildings at Town Hall available to serve as surge space for more offices or for other shared uses, perhaps a library or community meeting space.

SCHEDULE
Preliminary project schedules have been developed for each option and range in duration between 29 and 37 months for design and construction. Range varies depending on need for phasing, realignment of Walnut Avenue, the need for constructing a new Town office building to house displaced functions or the extent of -238-
remodel vs. building new. It is estimated that a new police building on a new hypothetical site, if available would take around 29 months, similar to Options D and E. See Section 7 for full description of each option.

EXTENDED SURVIVABILITY
Extended survivability defines the natural ability of a building to maintain critical life-support conditions for its occupants at the same time improving the quality of the indoor workplace, increasing worker efficiency, and reducing absenteeism. In the case of a police building, it helps ensure the delivery of emergency services during a disaster. First and foremost, buildings are protected from obvious threats such as flooding, earthquake or power grid outage. Natural lighting and ventilation help ensure that the building can be used when power supply for mechanical systems is compromised. Even during a protracted power outage, should fuel for the emergency generator be completely consumed, rooftop photovoltaics can provide power for mission-critical systems on an ongoing basis.

Extended survivability design principles are highly sustainable and inherently energy efficient. When adopted early on, they simplify the work of LEED (Leadership in Energy and Environmental Design) certification and compliance with other high-performance building guidelines such as the newly enacted CalGreen building code. Key extended survivability and sustainability features include:
• Structures designed to “immediate-occupancy” level
• Seismic dampening to improve survivability at same cost • Energy-efficient design to reduce utility bills, extend survivability • Use of natural light, ventilation to improve workplace quality, extend survivability • Design consistent with LEED and CalGreen, making compliance easier. • Photovoltaic power for critical needs
• Isolated and protected critical utilities
As the Town of Hillsborough looks to the future, the concept of extended survivability can be used to guide planning decisions and priorities of facilities so that any new public safety facilities or remodels to existing will be designed to support the delivery of emergency services during post-disaster scenarios, even during protracted events beyond the capacity of onsite emergency power generation where present.

NEXT STEPS
The following next steps are recommended prior to Town’s proceeding into final design.

1. Form subcommittee to evaluate options, determine preferred path forward and identify next steps.

2. Consider integrating this study with that for Town Hall.

3. Finalize report, including preferred option with updated next steps, cost estimate and schedule. -239-
2 EXISTING CONDITIONS The focus of this study is the Hillsborough Police Building located at 1600 Floribunda Avenue. The police
building occupies the north end of the Town Hall
campus. The original historic building was built in 1913 and forms the northwest corner of the police building. A new wing was built off the original structure in 1925
with several remodels done over the years. The fire
station wing (referred throughout the report as “Police Annex” or “Old Fire House”) was added to the existing
historic structure sometime between 1930-40. See
Town Hall Campus site plan, Figure 2-1. Many remodels
have been done throughout the years but there are very
few records or drawings available. The fire station wing was not included or evaluated by engineers under this
report as it is outside the scope of work. The space
planning options look at possible uses for or options to knock down and rebuild. See Section 7.

SITE SYSTEMS

SITE ACESSIBILITY
A limited visual observation for ADA accessibility
compliance was conducted as part of this study. A Town
Hall Campus accessibility survey was completed in 2017.

The findings specific to the Police Building and
immediate site have been included in this report. In
general, the site appears to be ADA compliant.

Accessible parking is provided throughout the Town Hall campus with accessible path of travel between site elements with striped access aisles, see Figure 2-3. The police building has one standard accessible parking stall with accessible path of travel to the main entry door via a ramp. The ramp, handrails, modifications to the existing stair with new handrails were all added under the 1992 remodel, see Figure 2-2. In new buildings and in
major remodels where the building does not comply,
the accessible path of travel must connect to the
public way (i.e. public sidewalk) which it currently
does not. This could be achieved with sidewalk
modifications and a series of curb ramps from the
police building, across the secure driveway, along the
park and connected to Floribunda. The exterior entry
door into the police building is provided with an ADA
push plate for automatic door activation. An in-depth
accessibility survey is recommended prior to any
construction projects to verify existing conditions
and the degree of compliance or retrofit required.

Figure 2-2: Accessible ramp
Figure 2-1: Site plan, Town Hall Campus
-240-

ARCHITECTURAL SITE & LANDSCAPE
Landscaping and barrier walls
The existing landscaping includes shrubs, vines and a mix of trees. The landscaping generally appears to be in good
condition. There is a 6’ high barrier wall between the park to the east and the secure driveway, see Figure 2-5. There is a shrub landscaped buffer along El Camino Real with an
ornamental iron security fence along the north property line, see Figure 2-4.

Site Amenities
Patrol vehicles are washed in the secure lot. There is a vacuum machine and hose and vehicle wash supplies near
the radio tower for servicing vehicles.

There is a vehicle gate and a driveway to El Camino Real, which is currently not used. It is recommended to reestablish this access point so that two exits out of the secure parking lot is provided, which is best practice for a police facility.

There is a secure vehicle gate and fencing along the south side of the building. There have been times when a car from the public side has parked in front of the gate, blocking entry or exit from the secure lot which is a dangerous scenario.

Better signage and pavement markings could be added to
partially mitigate this problem.

The motorcycle storage shed at the west edge of the site, accessed from the secure lot houses the police motorcycles and other supplies along. There is also a smaller storage shed to the north.

CIVIL
Topography, drainage, and flood hazard
The existing Town hall complex site is relatively flat situated between El Camino Real to the north, Floribunda Avenue to the east and Walnut Avenue to the south. The site slopes from the south (Walnut Avenue) to the north (El Camino
Real) with elevations ranging from 34’ to 40’. The site consists of several buildings (town hall, finance, police department and annex) and public and staff parking which comprises approximately 80%-90% of overall impervious
surface.

Figure 2-3: Accessible parking serving PD
Figure 2-4: Secure lot to El Camino Real
Figure 2-6: Barrier wall at west property line
Figure 2-5: Secure driveway
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A site visit was conduct on July 25, 2018 with Town
police, engineering and maintenance staff. They
noted that in the past, during storm events, the
parking lot in the vicinity of the police department
building becomes flooded because the downstream
drainage system is undersized. Runoff would overtop
the sidewalk and overflow down the stairs or enter
through the doorway or women’s locker room
basement windows.

The Town has implemented a few improvements to
address this flooding issue. A short barrier wall along the southwest corner of the PD building was installed
to minimize the runoff from entering the basement
(see Figure 2-7). Sandbags along the entrance to the
basement stairs have also been used during a rain
event to deter any runoff from flowing down the
stairwell.

Recently, the Town installed a drainage system along
Walnut Avenue that redirects some of the runoff into
the Terrace Creek concrete channel further
upstream. In the past, this runoff flowed northerly
along Floribunda Avenue towards El Camino Real
with some of the overflow spilling over into the Town
Hall site.

The site is located in Zone X as shown on the FEMA
Firm Map – 06081C0153E (Figure 2-9). Zone X is
noted as area of minimal flood hazard determined to
be outside the 0.2% annual chance floodplain.

Figure 2-7: Newly constructed barrier wall
Figure 2-8: Drain inlet
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Existing Infrastructure
Information on existing infrastructure on site was provided by the Town. There are no available utility as-builts pertaining to the site and any historic knowledge of the facilities were provided by Town engineering and maintenance staff. Schematic plans of the existing storm drainage system on local streets were obtained from the Town’s storm drainage master plan report. See Appendix C showing existing utilities. Also reference existing hydrologic and hydraulic evaluation report dated 3-26-14 along with catch basin inspection from 2013.

Storm Drainage
The overall site generally slopes to the front entrance of the police department building (Figure 2-8). There are two existing inlets along the curb line fronting the police department entrance and another inlet at the southeast corner of building to capture runoff that ponds in the area. This system conveys the flow to a storm drain pump Figure 2-9: FEMA Firm Map 06081C0153E
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station (Figure 2-10) situated in the police staff parking lot area. Another drainage system runs along the
westside of the Town Hall building that captures flow
from public parking lot. This system also conveys the
flow to the storm drain pump station.

The storm drain pump station flow is conveyed to the
existing 24” drainage pipe that runs along El Camino Real which outfalls into the Terrace Concrete Channel.

Another drainage system flows along the eastside of the Town Hall building that captures runoff from the public parking lot front Town Hall. This drainage system
connects to the 24” drainage pipe that runs along El
Camino Real.

Most of the on-site drainage system pipe sizes are unconfirmed with no available as-builts plans or record drawings to identify their sizes.

The existing buildings on site have rain gutters to capture roof runoff; however, some of the rain gutters discharge directly to the surface instead of into existing storm drain lines. Tying rain gutters into existing drain lines where they don’t already could alleviate some of the surface flooding issues.

Sanitary Sewer
The Police Annex building, adjacent Town office building to the south, and a portion of the Police Department building sewer flow is conveyed by a 4” (unconfirmed) sewer line that ties into the sewer system located in El Camino Real. This system is annually being cleaned because the portion of sewer pipe under the buildings has a pipe slope that is too flat and should be replaced.

Another portion of the Police Department building sewer flow is conveyed to a sewer pump station situated in front of the police staff parking lot. This flow is pumped to the existing sewer system located in El Camino Real.

Most of the on-site sewer system pipe sizes are unconfirmed with no available as-builts plans or record drawings to identify their sizes.

The Town Hall building sewer flow is conveyed to the existing sewer system that runs within Floribunda Avenue and does not experience any sewer flow issues.

Domestic Water
The water service for the Town Hall building is serviced through a single water meter and 2” backflow preventer located to the east of the Town Hall building that is fed by a water main located within Floribunda Avenue.

The water service for the Finance building and the Police Department building is serviced through a single water meter located to the east of the Police Department building that is fed by a water main located within Floribunda Avenue. This water service doesn’t appear to have a backflow preventer.

Most of the on-site water system pipe sizes are unconfirmed with no available as-builts plans or record drawings to identify their sizes.

Figure 2-10: SD and SS Pump Stations
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Fire Water
The fire water protection service for the Town Hall
building, Finance building and Police Department
building is fed through a single meter located to the
east of the Town Hall building that is fed by a water
main located within Floribunda Avenue. A post
indicator valve (PIV) and fire department connection
(FDC) is also located at the northeast corner of the
Town Hall building, see Figure 2-11. There is one fire
hydrant located to the east of the Town Hall building
fronting Floribunda Avenue. Most of the on-site fire
water system pipe sizes are unconfirmed with no
available as-builts plans or record drawings to
identify their sizes.

Gas
The gas service line for the Finance building runs
through the public parking to the gas main located in
Floribunda Avenue.

Fuel Storage Tank
There is an above ground fuel storage tank (AST) with
a pumping station located to the east of the Police
Department building (Figure 2-12). This is currently
used for fueling patrol vehicles and is intended to
remain in place. The tank is over 10 years old and is
considered a recognized environmental condition for
the property. Typically, sampling would be required to
test the condition of the tank and surrounding soil if
the tank was to be moved or reinstalled or if the
property is being sold. Since groundwater is shallow in the area, we would advise the Town to collect samples
as soon as possible to determine if there is an
environmental concern and to then be able to make
changes to the O&M of the tank if needed to reduce
risk.

In discussions with the Town, testing of the fuel tank will be deferred until decisions are made on the direction of the project. For reference, see proposal dated 7/27/18 from Forensic Analytical Consulting Services (FACS) to provide environmental health consulting services which outlines the scope of work and what would testing would be required.

Pavements
The existing pavement for the parking lots and driveways appear to be in good condition with minimal pavement distress.

Figure 2-11: Meter, PIV and FDC
Figure 2-12: Fuel storage tank
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SITE ELECTRICAL
Service
The existing electrical service is provided by PG&E
(open delta) and is comprised of two main
services feeding the police department building
and the old fire department building. The police
department has a 400 Ampere, 120/240 VAC,
three-phase, four-wire, Main Switchboard and the
fire department has a 200 Ampere, 120/240 VAC,
single-phase, three-wire, meter/main panel. Both
are located behind the west side of the building.

See Figure 2-13.

Site Lighting
The existing site lighting consists of HID post
lights, see Figures 2-14 through 2-19.

Figure 2-14: HID Post Light Figure 2-15: Incandescent Wall Sconce Figure 2-16: Electrodeless Flood Light Figure 2-17: Incandescent Wall Sconce Figure 2-18: Incandescent Jelly Jar Figure 2-19: Incandescent Gooseneck Figure 2-13: Electrical main service
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BUILDING SYSTEMS

STRUCTURAL
The structure currently housing the Hillsborough Police Department has been evaluated using the Tier 1 procedure outlined in ASCE 41-16. There are no as built drawings available and the evaluation is based on visible site visit information only. The structural evaluation was focused on the northwest original structure and southeast addition only (Figure 2-20).

The structure is a one story, wood framed,
diagonal and straight sheathed building with a
raised wood floor and a concrete perimeter
foundation wall. It is well built with
craftsmanship of the early 1900’s but does not
meet the criteria for an Essential Services
Building. Many wall openings create short shear
walls which will exhibit severe damage in a
major seismic event. The need for complete
seismic load paths are necessary to maintain
the integrity of this structure, and these are not
evident or found in this investigation.

The proximate location of adjacent
buildings necessitates the combining of
the structures to act as one, or to
demolish a portion of the structure at the juncture so the buildings will act independently without damage to each other. This repair/upgrade is essential.

Possible strengthening schemes are presented to develop a rough order of magnitude cost to upgrade the building.

Many of the non-compliant items refer to non-structural conditions. A large portion of those items can be fixed with anchors and connectors and methods of bracing. Some would naturally occur with the inclusion of space planning. These items do not render the building unrepairable but are noted as a requirement for an Essential Services Building.

The referenced building was visited on July 25, 2018 to observe the physical condition and state of repair of the major structural components to the extent reasonably ascertainable without disturbing the floor, wall or ceiling finishes.

Building Description
A set of original construction documents was not available at the time of the site visit. Reference Documents for renovations in 1992 were available, but this set did not provide information regarding the structural members or systems.

Figure 2-20: Site map
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The original +/- 1,800 sf structure was constructed in 1913. The police building addition was built in 1925, providing an additional 2,345 sf on the first floor with a 1,660 sf basement for a total of 5,805 sf serving Police functions. The longitudinal axis of the structure is on a north west/south east heading with different framing systems providing vertical support. It appears that the south east structure, which has the mechanical well on the roof and the basement below, was an addition to the original northwest structure.

The northwest structure roof is constructed with heavy timber trusses supporting 6x8 purlins, that support 2x6 rafters at 16” o.c. The roof sheathing is 1x 6 flat, laid perpendicular and connected directly to the rafters. The trusses span to the exterior walls and are not bearing on interior walls or columns. The exterior walls are 2x8 studs at 16” oc. with 1x straight sheathing on the exterior walls under the plaster. Added on to the east side of the structure is a 12’ x 22’ room with exposed roof rafters and a wood framed floor with concrete poured over the sheathing. This appears to be the only area with this construction type.

The southeast building roof structure is primarily built up small member parallel chord trusses spanning in the direction of the primary axis, at approximate third points of the building width. 2x 10 ceiling joists spanning to the trusses at the bottom chord support the mechanical well. The top chord of the trusses support 2x framing at 16” o.c. sloped to the exterior walls. Roof sheathing is 1x6 oriented perpendicular to joists. Walls appear to be 2x studs at 16” o.c. with diagonal sheathing under stucco.

The structures are raised above ground level approximately 4’. Exterior 12” thick concrete walls provide perimeter support for all the exterior walls. The original northwest structure has a concrete wall around its perimeter, with an opening provided to access the south east structure.

Floor framing is 1x diagonal sheathing over 2x10 and 2x12 floor joists at 16” oc. The joists are resting on 6x10 and 10x10 beams and girders supported by 6x6 posts and concrete piers or foundations.

Fault Proximity
The proximity to active faults makes the
likelihood that this structure will see strong
shaking in its lifetime almost a certainty. As can
be seen in the maps below (Figure 2-21 and
Figure 2-22), this Essential Service Building is
extremely close to the San Andreas Fault which
is known for its activity, and another fault
system, only known as 461.

Shaking intensity is estimated to be in the very
strong category as qualitatively measured by the
Modified Mercalli Scale. It is without a doubt
that the effect of the structural and nonstructural deficiencies outlined in this investigation and report could have devastating
consequences on the continued use of this
structure after an event. Figure 2-21: Local earthquake fault -248-

Since this structure has not been constructed or
retrofitted as an Essential Services Building,
there are many structural and non-structural
deficiencies, as outlined in this investigation.

A possible scenario may include
computers/servers etc. falling and rendering the
communication system unusable, file cabinets or
bookshelves falling across exit ways, preventing
occupants from leaving, and other non- structural
items falling and injuring people, see Figure 2-23.

The structure itself will rock and sway and may
experience shattered windows, loss of power due
to displaced and damaged conduit, gas leaks and
displacement on the foundation. Movement will
likely induce large and extensive cracking and failure in exterior finishes. It is unknown at this time what the foundations and soil characteristics are at this site, but liquefaction, or heaving could affect the stability and support of the structure.

ASCE 41-13 Tier 1Evaluation
The ASCE 41-13 Standard- “Seismic Evaluation and Retrofit of Existing Buildings” is used as the basis of this evaluation report. See Section 3 for the Tier 1 evaluation. The standard provides provisions for Seismic Evaluation-an approved process of recognizing deficiencies that will prevent a structure from reaching a specified Performance Objective, and Seismic Retrofit which is the design of measures to improve seismic building performance in line with the stated Objective.

In this project, we have been asked to provide an opinion of each, in a general overview to determine likely trouble areas. (Tier 1 analysis is explained later in this report)
It has been noted that the Historic character of this structure is of concern, relative to the structural improvements to the building.

The design of strengthening techniques, if needed, that will preserve the historic elements is beyond the scope of this report. In addition, the level of performance required of an historic structure is subjective. Should it have a higher level of performance because of its value to society, a reduced level of performance to avoid damage to historic fabric during retrofit, or a higher level to enhance post-earthquake repairability. In this project, the historic component can be evaluated more completely during a higher level (Tier 2 or Tier 3) process if needed.

Figure 2-22: Seismic fault map
Figure 2-23: Structural damage
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Performance Objective
The Performance Objective, using the standard as a basis of design, is defined as follows “… the cost and feasibility of any project, and the benefit to be obtained in terms of improved safety, reduction in property damage and interruption of use in the event of future earthquakes.” The Basic Performance Objective for Existing Buildings (BPOE) for this evaluation is chosen based on the continued use of the structure after an event, the importance of the use of the building (police facility) and the near location of seismic faults. The other option the standard considers, is the Basic Performance Objective for New Buildings (BPON). This Objective is intended to provide performance equivalent to that which is intended for new buildings. Although this could be considered in a final design, it is not consistent with a Tier 1 evaluation used here.

Building Performance Level
With the Objective decided, it is necessary to decide on the Building Performance Level. Building performance is a combination of the performance of both structural and nonstructural components. The following table (Figure 2-24) describes the approximate limiting levels of damage that might be expected by designing to this standard:

Figure 2-24: ASCE 41-13 Table C2-3
-250-
This table is used to assist in understanding the relative degrees of damage at each defined performance. A target Building Performance Level is designated alphanumerically with a numeral representing the Structural Performance Level and a letter representing the Nonstructural Performance Level, such as 1-B, 3-C etc.

Due to the Essential Facilities requirement of this structure, we have evaluated the building assuming an Operational Level (1-A) Building Performance Level.

Seismic Hazard and Level of Seismicity
The seismic hazard caused by ground shaking is based on location of the building relative to earthquake faults, geotechnical and geologic characteristics. This part of the evaluation is chosen from 4 options, which coincide with the recurrence level or probability of an earthquake occurring in a specified number of years and whether the building is new or existing. The designations are BSE-1E, BSE-1N, BSE-2E and BSE-2N. They stand for Basic Safety Earthquake, levels 1 or 2 and New or Existing. In simpler terms, a very large earthquake, which will cause extensive damage, is generally considered to occur only after long periods of time, but a smaller less damaging event would occur more often. The recurrence interval for the larger earthquake (BSE-2) is 975 years. Designing to this level hazard is more restrictive and expensive for this project but is a reasonable goal in the long run. The interval for the lesser event (BSE-1) is 225 years. This project will evaluate to the BSE-1E level, as the standard only allows that level for a Tier 1 evaluation.

The Level of Seismicity is a parameter defined by site specific data that indicates the likelihood that a stronger event may occur here than at other nearby sites. This location in proximity to active faults, makes this a Level High.

The previous parameters and decisions of performance were made by Point 2 Structural Engineers, based on the anticipated responses and levels the Police Department would want, engineering judgement, and proper applicability of the standard for a Tier 1 approach. Should a more comprehensive Tier 2 or 3 evaluation be made, the performance objectives could be enhanced or reduced as might be needed to better fit the community requirements.

ARCHITECTURAL
Building Envelope
All windows in the PD wing as well as the original building were replaced during the 1992 remodel with what appear to be vinyl clad wood double glazed units. The 1992 remodel drawings also indicate bullet-resistant glazing in the exterior windows to dispatch but it is unclear if these were installed as this scope was described as a bid alternate.

Exterior finish materials look to be in reasonable shape. The finishes include plaster with a brick wainscot.

The condition of the roof was not evaluated under this report; however, due to the seismic upgrades that would be required under any major removal, the roofing and sheathing under the roof would have to be replaced in entirety.
-251-
ADA Compliance
The building is generally in compliance. ADA upgrades were done in the 1992 remodel which including new accessible door hardware, toilet room upgrades with new casework. The existing stair railings don’t fully comply and would need upgrading under a major remodel.

Interior Finishes
Interior finishes are in good condition and have been well maintained. Most of the deficiencies lie around lack of program area and infrastructure for a public safety facility. See Section 4 for additional information.

Interior Furniture/ Fixture and Equipment (FF&E)
Generally, FF&E items are in good condition. Some are outdated and under a full modernization should be replaced but are functioning. Toilet accessories in bathrooms are relatively new but not all are mounted at the correct heights for ADA.

MECHANICAL
The mechanical systems for the building are simple
systems consisting of packaged gas/electric units
and split systems for the building. The controls are
stand-alone using thermostats. Some equipment is
located at grade and some is on the roof.

HVAC
The office areas located on the northwest side of the
building were separated from one of the buildings
existing systems and a newer 7-1/2-ton packaged
gas/electric air conditioning unit was installed at
grade, see Figure 2-25. Ducts are routed up the
exterior of the building and into the building through
the exterior wall. This unit is in good condition and
can remain.

The basement area is served from an existing heat
pump located at grade on the north side of the
building, see Figure 2-26. It has exposed ductwork at
grade and routed to the basement through the
exterior wall. The unit is old and is very likely beyond its service life and should be replaced.

The men’s and women’s locker areas are located at
the basement level. Personnel indicated the exhaust
in the spaces was inadequate. We recommend
increasing the exhaust ventilation in those spaces and
installing a new exhaust fan in the exterior wall on the north side of the building.

Figure 2-26: Packaged heat pump for basement
Figure 2-25: Packaged gas/electric unit for north offices -252-
The pump pit located at the base of the basement stairs on the south side of the building was very dirty with debris. This could cause an issue with the pumps during the rainy season.

The main MDF (server) room has a Mitsubishi, 2-1/2-ton split system cooling unit with the indoor unit wall mounted and the outdoor unit located at grade on the north side of the building, see Figure 2-27. The equipment is in good condition and can remain.

There are two 3-1/2-ton heat pumps located at grade on the north side of the building. These are connected to the
indoor AC units 1 & 2. Refrigerant piping is routed up the exterior wall into the building. A sheet metal shroud is around the piping, see Figure 2-28. The equipment is in good condition and can remain.

The AC Units 1 & 2 system appears to have zone volume
dampers with thermostat controls. It could not be
determined if this system was functional. We do not
recommend this system as it is very difficult to control properly.

The garage area adjacent to the police department has a gas fired unit heater and what appears to be abandoned vehicle exhaust hose, see Figure 2-29.

Much of the building exhaust appears to be routed to a
central relief located at the high roof.

PLUMBING
There are two (2) water heaters located in the old boiler room on the west side of the building. One water heater is a Bradford White, 75-gallon, gas fired, atmospheric type water heater. It is piped under the building into the crawl space.

There is a second water heater, AO Smith, 50-gallon, gas fired, atmospheric type, that we believe is for the adjacent building but, could not be confirmed. This area also has a sump pump located in a pit as this area is below grade as must be prone to flooding during the rainy season, see Figure 2-31.

There are sewerage ejector(s) located on the north side of the building, see Figure 2-30.

Figure 4: Outdoor Heat Pumps for AC-1 & 2
Figure 2-27: MDF Room fan coil unit
Figure 2-28: Outdoor heat pumps for AC-1 & 2
Figure 2-29: Gas Fired Unit Heater
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Gas
The existing water heaters and the new AC unit located west side of the building have natural gas that appears to come from the existing fire department.

Hot & Cold Water
Hot water for the building comes from a water heater located in the lower level (old boiler room). Domestic cold water for the building appears to come in on the south side of the building according to as-built plans.

Fixtures
The plumbing fixtures appear to be in good condition.

ELECTRICAL
Electrical Power Service and Distribution
The switchboard receives power through an underground feed from PG&E and the service splits into two meters. The police station switchboard powers five HVAC units, two panelboards and an ATS (Automatic Transfer switch). The ATS powers two panelboards. The old fire station meter main feeds a
distribution section, and then feeds two panelboards and an MTS (Manual Transfer Switch). The MTS feeds a distribution section and then two panelboards. The MTS transfers power from the normal source to the generator. See existing oneline diagram below, Figure 2-32.

Figure 2-30: Sewerage Ejector
Figure 2-31: Police Department Water Heater
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Figure 2-32:Existing one-line diagram
Emergency and Standby Power Supply System
The existing diesel emergency generator is an Onan
50kW, 1 phase, 120/240 Volts, installed in 1996. The
generator provides emergency power to the ATS and
MTS. The generator is located behind the west side of
the building (Figure 2-33).

Uninterruptible Power Supply
Currently there is a UPS (Uninterruptible Power
Supply) in the IT room serving IT loads through a
dedicated panelboard. The UPS is rack mounted and
fills up the entire rack. There are no drawings available for the UPS installation. The UPS is powered from
Panel “B” with a 30 Amp, 2 pole breakers. Figure 2-33: Diesel emergency generator -255-
Telecommunications Service and Distribution
The Main Server Room (Figure 2-34) is located on the first floor on the north side of the police building and has a fiber connection to the town hall Building. The existing AT&T service entrance (MPOE) is located in the basement (Figure 2-35). There is also a second MPOE at the old fire station (Figure 2-36). A radio tower is on the north side of the building. There are five racks that are 90% full and it is undetermined if ports are available. The number of available voice circuits at the punch blocks is undetermined.

Figure 2-34: Main server room Figure 2-35: MPOE Figure 2-36: Old fire station MPOE Interior Lighting
The existing interior lighting in the Police Department Building was remodeled with new lights in 1994 (24 years ago). The existing interior lighting in the old Fire House wing appears to be original with some piecemeal upgrades; all upgrades appear to be about 20 years old. Lighting is controlled by wall switches. Currently there are illuminated exit signs that are connected to emergency power.

Figure 2-37: Plastic wall
sconce
Figure 2-38: 4' indirect
pendants Figure 2-39: 2'x4' surface mounted Figure 2-40: Linear under cabinet
Figure 2-41: Type A base Figure 2-42: 2'x4' wrap Figure 2-43: 4' strip light Figure 2-44: Wet rated can -256-

SECURITY
Access Control
There are no electronic access controls on the building. This includes electronic locks, alarm contacts, door contacts, card readers, key pads, biometrics, request to exit, and security motion sensors.

Video Surveillance
There is one camera in the lobby, monitored from Dispatch but there is no recording capabilities. There are no intercom or intercom controls.

FIRE LIFE SAFETY
Exiting
There are illuminated exit signs throughout the facility. There are no tactile /braille exit signage at doors exiting to grade which is required by code.

Fire Alarm
There is an existing fire alarm panel, horns, pull station, smoke detectors, and sprinkler flow switch. See Figures 2-48 through 2-52.

Figure 2-45: Wall sconce
Figure 2-46: Surface mounted
drum Figure 2-47: Emergency bug eyes Figure 2-48: LED exit signs Figure 2-50: Smoke Detectors Figure 2-51: Fire Alarm horn Figure 2-52: Fire Alarm pull station
Figure 2-49: Fire
Alarm panel
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Fire Sprinkler System
It appeared the buildings are equipped with a fire sprinkler system, but it did not appear that the system meets code and not all rooms have sprinkler heads. The sprinkler system should be further evaluated for code compliance prior to any remodel work. The fire sprinkler riser is located in the fire house wing, see Figure 2-53.

HAZARDOUS MATERIALS
A walkthrough of the spaces was performed by Hazard Management Services, Inc. (HMS) on August 13th, 2018. The inspection included the Police building as well as the old Fire House wing (partially being occupied currently by Police). Visual inspection data was documented which lists all components within each space, gives the approximate quantities, and friability of materials. All this information can be found in the final report provided under Appendix D. The report also includes the results of laboratory analysis samples. A total of 76 bulk samples were collected during the inspection from 55 identified suspect asbestos containing materials.

HMS also performed a lead paint survey using a Niton X-Ray Fluorescence Spectrum Analyzer (XRF) of all components to be impacted during the potential renovation project.

The results found that the Fire House wing contained asbestos in all drywall with large knockdown texture.

Other finish materials (i.e. carpet, ceiling tiles, plaster, baseboards, plaster, linoleum, drywall with skip trowel or smooth texture or unfinished, CMU and tile) were asbestos-free. All materials in the Police building were found to be asbestos free. Lead paint was found throughout both buildings. Some paint material throughout both buildings were found to be lead free. Refer to the final report for a full list of surveyed items showing which are lead containing vs. lead free.

Figure 2-53: Fire sprinkler riser
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3 TIER 1 EVALUATION – STRUCTURAL SEISMIC SAFETY The Scope of this evaluation is a Tier 1 Screening, per ASCE 41-13. Based on the previous discussion, the Tier 1 Evaluation will use the following categories:
• Basic Performance Objective BSE-1E with Immediate Occupancy Structural Performance (S-1) and, • Operational Non-Structural Performance (N-A) in a High Seismic Level.

The Tier 1 Screening is a quick evaluation of structures to identify buildings that comply with the provision of the Standard. It consists of a series of checklists that are used, based on a site visit, review of existing drawings, and preliminary calculations using general criteria. In this case many of the conditions are unknown, because drawings are not available and destructive removal of finishes was not completed for hidden structural members to be evaluated. The following is a compilation of the checklists. See Appendix A for the full checklist.

IMMEDIATE OCCUPANCY BASIC CONFIGURATION CHECKLIST
(14 ITEMS)
• 4 items compliant
• 1 item non-compliant
• 6 items not applicable
• 3 items unknown.

The only non-compliant item in this checklist is the proximity of the adjacent building to the Police Station. The Fire Station was constructed without a seismic joint or separation between the buildings. See figure 3-1. This condition can transfer seismic forces from one structure to the other that neither was designed to accommodate.

IMMEDIATE OCCUPANCY STRUCTURAL CHECKLIST FOR BUILDING
TYPE W2: WOOD FRAMES, COMMERCIAL AND INDUSTRIAL
(25 ITEMS)
• 6 items compliant
• 5 items non-compliant
• 6 items not applicable
• 7 items unknown.

Non-compliant:

1. Narrow Wood Shear Walls: Multiple openings
around the exterior of the building, and
subsequent short lengths of shear walls
between the openings will lead to highly
Figure 3-1 - No seismic joint between buildings
allowing each to move independently
Figure 3-2: Shear walls
-259-
stressed and severely deformed walls in a seismic
event, that will reduce capacity of the walls. This reduced capacity is worsened due to the straight exterior sheathing in lieu of plywood sheathing. See Figure 3-2 and Figure 3-5.

2. Openings: This article refers to the number and size of openings in a shear wall. Walls with large openings may have little or no resistance to seismic forces. The remaining portions must be detailed specifically to handle these increased stresses, to minimize extreme damage or collapse.

See Figure 3-4.

3. Girder Column Connection: This condition is occurring between the ground floor and the support structure at the foundation level. Girders sit on posts which are supported by concrete piers. A substantial positive connection is not installed, which can lead to girders sliding off the post, or the post displacing from the pier. See Figure 3-3.

4. Straight Sheathing: The ratios described in this item may comply, but it cannot be completely determined in this evaluation. The span to length ratio of the roof diaphragm between resisting elements makes the diaphragm weak and subject to failure. See Figure 3-6.

5. Spans: This element considers the flexibility of large span diaphragms and ensuring that diaphragm spans over 12’ are made of plywood panels or diagonal sheathing. The roof of the northwest structure is straight sheathing and is therefore non-compliant. See Figure 3-6.

Figure 3-5: Straight exterior sheathing has
limited shear capacity
Figure 3-4: Openings in shear walls
Figure 3-3: Missing column connection
-260-
The 7 unknown items on this checklist may not be compliant and be in need of rehabilitation upon further investigation.

These structural elements were not visible and would not be found without removal of finishes, which is beyond the scope of this study.

NON-STRUCTURAL CHECKLIST (82 items)
• 13 items compliant
• 10 items non-compliant
• 38 items not applicable
• 21 items unknown.

The large number of items in the Non-Structural Checklist includes many types of structures and conditions that are not included in this building. This is evident by the many Not Applicable conditions, which cover multi story, materials not used, and elevators for example. The unknown items were either not observed during the visit and may have occurred in other areas or were not visible. The non-compliant items were observed and would be part of an overall rehabilitation.

The benchmark for this checklist is for “Position Retention”.

Basically, the items should be in the same place after an earthquake. It is a very strict guideline and may be over reaching in some cases, where all non-structural item needs to be anchored. A certain amount of damage and
displacement will be expected, but usefulness after an event for an Essential Service Building (ESB) is important. Some of the recommendations can be disruptive or annoying to
normal daily procedures, but most are reasonable methods of preparedness. The non-compliant items in this checklist are as follows:

Non-compliant

1. Edge Clearance: The distance between a suspended
ceiling grid and the enclosing wall at the free edge of the ceiling needs to be at least ¾”. This allows the
main structure to drift in an earthquake without
causing distortion and damage in the ceiling system. See Figure 3-7.

Figure 3-7: Edge clearance of hung ceiling is absent. Ceiling could fall in an event.

Figure 3-6: Straight roof sheathing has limited capacity as a diaphragm
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2. Canopies: The overhangs and canopies at the exits
are vitally important to stay intact after an event, so as not to prevent occupants from leaving the
structure. The canopy at the south entrance
appeared not to have special detailing and ties back
to the structure. This qualifies also as an unknown, as there was no way to see if a positive tie exists. See
Figure 3-8.

3. Chimneys: The extent of the chimney above the roof
should be no more than 2 times the least dimension.

The chimney near the boiler room exceeds this
requirement. The chimney could become a falling
hazard in an event. See Figure 3-9.

4. Anchorage: This item is also an unknown as it is not evident if the chimney is anchored at each floor level
and the roof. With the high projection above the roof,
the forces for anchorage at the roof are increased and
bracing should be installed. See Figure 3-9.

5. Tall Narrow Contents: Tall bookshelves, cabinets or
storage racks can tip over if not anchored to a
structural wall or floor. See Figure 3-10.

6. Fall-Prone Contents: Equipment, stored items or
other contents more than 20 lbs. in weight and above
4’ from the floor can be a falling hazard and can cause injury and damage. A computer or server that is not
anchored could be damaged enough to prevent
essential services. Bracing or restraints or placing in cabinets with latching doors is recommended. See
Figure 3-11 & Figure 3-12.

7. Suspended Contents/Pendant Supports: Items without
lateral bracing that can swing, and damage other items
are a hazard. See Figure 3-13 and Figure 3-17.

8. Fall Prone Equipment: Similar to Item 6, equipment not braced can fall and cause damage or injury.

9. Tall Narrow Equipment: Observed in the server room, the racks are heavy and not anchored or braced properly. The loss of these racks would hinder essential operations. See Figure 3-16.

10. Conduit Couplings: Electrical conduit over 2.5” in diameter should have flexible couplings to minimize damage due to Figure 3-10: Tall shelves not anchored to wall.

Figure 3-8: Canopies
Figure 3-9: Chimney is too far above roof without bracing.

Anchors at the roof level are also needed.
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relative seismic displacement. Rigid connections where
attached to equipment can be torn apart because of
differential movement. See Figure 3-14.

SUMMARY
The structure at 1600 Floribunda Avenue appears to be well built, with the main vertical load carrying framing system performing satisfactorily. There was no apparent evidence of settling, cracking or damage from failing members. The structure has a heavy tile roof, and thick stucco walls, which is consistent with the architecture of the era in which it was built. It also appears to have maintained its structural integrity, without significant damage, in the past earthquakes that are prevalent in this area.

The structure however was not designed to be an Essential Services Facility. The requirements to maintain operations after a major event greatly challenges the structural systems of this historical building and it is likely not to perform well.

This Tier 1 level of evaluation does not get into extensive calculations and details that would be needed to truly retrofit this structure to its desired capability. A few items have been identified as major structural issues:
• Separation between the buildings of the Police Department and the Fire Department is inadequate/nonexistent.
• Extremely short shear walls, with high aspect ratios, and poor performance exterior sheathing is not adequate.
• Straight sheathed roof diaphragms are not adequate.

It is likely that the following additional items, based on the vintage of the structure, are not installed or are inadequate, but cannot be verified without removing finishes and further destructive investigation. • Continuous cross ties between exterior walls.
• Overturning anchorage and adequate foundations at the end of shear walls.
• Collectors and chord ties between lateral resisting elements. • Adequate connection to the foundation wall.
• Capacities of diagonal sheathed floor diaphragms.
• Anchorage of roof tile.

Figure 3-11: Bracing or restraints needed
Figure 3-12: Bracing or restraints needed
Figure 3-13 Suspended fixtures can bump
into obstructions & fall or cause damage
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Figure 3-15: Conduit couplings
Figure 3-14: Rigid conduit should have flex connections Figure 3-17: Suspended items can bump into
each other and fall or damage fixtures
Figure 3-16 Server racks not anchored to
floor, wall or ceilings
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4 NOTED DEFICIENCIES The assessment level was a general assessment of building systems combined with an on-site physical assessment conducted by architectural and engineering consultants to verify existing building systems, condition and their major system component deficiencies. Evaluation did not include intrusive measures or destructive testing. Assessment also included Police Professional Standards including the International Association for Property and Evidence (IAPE), Commission on Accreditation for Law Enforcement Agencies (CALEA), Law Enforcement Evidence & Property Management Guide and guidelines from the International Association of Chiefs of Police (IACP). The list of deficiencies includes the following categories: compliance, deferred maintenance, modernization, functional deficiencies, hazardous materials, environmental and mission integrity.

A description of each is below.

COMPLIANCE
Following are a list of deficiencies related to current codes. Includes items associated with federal and state compliance laws including the Americans with Disabilities Act (ADA). Many of these code compliance items may fall under grandfather clauses, allowing the buildings to operate under the codes that were in effect at the time of construction but are no longer current. Upgrades may be required to meet compliance if triggered by remodel work. Also reference accessibility survey completed for Town Hall Complex in 2017. • ADA ramp has sections that exceed the 1:12 (8.33%) maximum slope. • The existing accessible stall should be van accessible as it is the only stall along the path of travel to the police department
• The parking sign is mounted at 47” from grade to the bottom of sign, should be 60” minimum above finish floor.
• Van accessible stall signage provided at standard accessible parking stall. Relocate to van stall. • Surface of parking stall and access aisle exceeds 2%. • Outline of accessible parking not completely defined. • Detectable warnings not provided at transitions between vehicle areas and pedestrian paving. • Ramp has non-compliant handrails, handrail extensions. • Ramp handrails not provided on both sides for entire length of ramp. Non-compliant handgrip surface. • Entry stairs missing contrasting stripes.
• Entry stair has non-compliant handrails and handrail extensions. • The site does not have an accessible site entry sign and should be added at one of the vehicle entry drives from Floribunda.
• Accessible path of travel is not provided from public way (Floribunda Ave.) to police building entrance. • Drinking fountain outside of main entry door does not comply. Hi-low fixture required. • There are no public restrooms serving the police building. • There public transaction counter does not have an ADA window. • Accessible entrance into facility is not provided with an International Symbol of Accessibility (ISA) sign. • Grade level exit doors shall be provided with tactile/braille exit sign with the word “EXIT” mounted on the wall adjacent to the latch side of the door.
• Exterior door from basement leading to the grade-level exterior exit by means of a stairway shall be provided with a tactile/Braille exit sign with the words “EXIT STAIRS UP” mounted on the wall adjacent to the latch side of the door.
• The building lacks an elevator.
• Functional room doors do not have tactile/braille identification sign meeting code. -265-
• Many doors lack accessible door maneuvering clearances. • Interior doors should be tested to make sure the force required to operate is not greater than 5 lbs. • Police building does not meet Essential Services seismic requirements. See Section 3, Tier 1 Evaluation. • Telecommunications Service and Distribution:
o Two of the racks are lag bolted to the floor and one is not bolted at all, this does not meet seismic requirements.
o The horizontal cabling under the building in the crawl space should be protected from rodents o The racks are almost full and vertical cable management missing (there is not enough space in the room to add it).
o The horizontal cabling is not supported adequately throughout the building. o There are abandoned cables throughout the building.
o There is a punch down block in the crawl space is exposed to dirt and rodents and is not rated for use in this area.
o There are abandoned cables on the punch down blocks in the MPOE (doesn’t meet code) and there is poor cable management.
• Fire Alarm:
o There are no visual notification appliances (strobes) in the building. o Detector spacing may not be adequate.
• The Fire House wing has one exterior stair connecting the first and second floors. Depending on use and occupancy load of 2nd floor a second exit stair may be required.

DEFERRED MAINTENANCE
The following items indicates work which corrects deficiencies that have been postponed beyond the regular life expectancy of the system/facility or due to funding priorities. • Emergency and Standby Power Supply System: The generator and ATS are rusting and are approaching end of serviceable life.
• The heat pump unit located at the north side of the building is beyond its service life and should be replaced.
• The pump bit located at the basement stairs on the south side of the building is filled with debris and should be cleaned. This could cause an issue with the pumps during the rainy season. • The existing heat pump serving the basement area (Figure 2-25) is old and is very likely beyond its service life and should be replaced.

MODERNIZATION
The following are items that have been identified as obsolete or non-conforming to current best practices or technologies.
• Electrical Service: The 120/240 volt open delta is not a standard service for a police station. • Site Lighting:
o Lights were on during the day
• Electrical Service: Having the service feeder tapped to feed two meters is not normal. • Interior Lighting:
o The lighting sources are inefficient.
o Lights were on in unoccupied spaces.
o The site does not appear to have adequate lighting.
o The lighting sources are inefficient.
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FUNCTIONAL DEFICIENCIES
The following are deficiencies for a component or system that has failed before the end of its expected life or systems that are inadequate to service use.
• Telecommunications Service and Distribution: The racks are almost full and vertical cable management missing (there is not enough space in the room to add it). • Drainage: Town staff has noted that in the past that the Police Department building is susceptible to flooding. There are few factors that contribute to this issue which include the following:
o The downstream drainage culvert at Terrace concrete channel is inadequately sized to convey the flow across El Camino Real.
o Runoff from Adjacent properties to the west sheet flow onto the rear area of the Annex and Finance buildings.
o Some of the roof downspouts from Town Hall building, Annex building, Finance building and Police Department building discharge directly to the surface instead of being tied into an existing underground drainage system.
o An existing storm drain pump that collects groundwater/storm water under the Finance building discharges directly to the parking lot.
o Runoff from Floribunda Avenue spills over into the public parking area during larger storm events.
• Sewer: Town staff has noted that the Police Department building sewer system under the building requires cleaning annually. The existing system under the building is not properly sloped and probably isn’t up to current standards. The portion of pipe outside of the building leading to the street has recently been upgraded and replaced and the Town hasn’t had any problems with this segment of pipe. • Electrical Service: Having the service feeder tapped to feed two meters is not normal. • Electrical Power Service and Distribution:
o The feeders to AC-1, AHU-2, and AC-3 are under sized. o The MTS (Manual Transfer Switch) in emergency operation is unprotected. o Most of the exterior equipment is rusting and is approaching end of serviceable life. o Employee service access to the exterior electrical equipment (main switchboard, generator, ATS, MTS, distribution panels) on the west side of the building is difficult and large equipment cannot be brought in or out on west side of the building without a crane. o The electrical system is poorly configured and there is no identification on the main breakers stating multiple power sources to the building.
o The electrical equipment does not meet current seismic requirements. Seismic requirements have changed significantly since the existing equipment was installed. • Telecommunications Service and Distribution: The racks are almost full and vertical cable management missing (there is not enough space in the room to add it). • Exhaust system in locker rooms is inadequate.

HAZARDOUS MATERIAL
The following are deficiencies having to do with construction materials that are defined today as hazardous to occupants in some situations. Also refer to hazardous material inspection report dated 8/17/18. • Asbestos has been found throughout the Fire House wing (Police Annex). If disturbed it will require abatement.
• Lead is present throughout all buildings. If disturbed during remodel, it will require removal -267-

ENVIRONMENTAL
The following Includes items that have been identified as potential non-conforming environmental health risk items but have not yet been formally tested and determined to be a Compliance item. • Fuel tank on site requires testing to determine any present environmental concerns and to identify operational and maintenance needs.

MISSION INTEGRITY
The following includes items that have been identified as potential items that could adversely affect the facility’s operations, compliance with recommended policing best practices, supports staff health and wellbeing, or limits efficiency for service to community.
• Lack of acoustic separation between offices and other support spaces requiring privacy. • Evidence:
o Walls should go from floor to ceiling with plywood or metal behind drywall. o Rooms should not have windows.
o Evidence / property work area should be separate from storage. o It is recommended to have an Evidence Property Manager office adjacent to the evidence storage area.
o Evidence storage areas are scattered between two buildings in rooms that are not secure. o HVAC systems serving evidence rooms should be stand-alone systems constructed to prevent entry.
o Drug storage should be in separate room with stand-alone exhaust system with high-efficiency particulate air (HEPA) filters.
o High-risk items such as firearms, narcotics, currency/high-value items and jewelry requiring extra protection should be in higher level secure area segregates from other property. o The evidence room should have a release window for release of evidence and property to staff. o There should be a secure transaction window to public lobby for transfer or property. Bullet resistant glass is recommended with a duress alarm at secure side. o Pass through lockers, including refrigerated units should be used for transfer of evidence from patrol side to secure storage side.
• Lacking conference rooms. The one conference room sometimes serves other functions and is not always available.
• No dedicated space for fingerprinting or livescan functions. • No interview rooms.
• Out of space for additional lockers needed for patrol staff. • There is no restroom serving detainees that are brought in to be interviewed prior to transfer to County jail for booking. Currently the main admin restroom is used which is unsafe for staff. • There is no secure waiting area for visiting dignitaries that are often onsite. • Lack of a secure personnel and vehicle sallyport.
• No dedicated armory for storage of ammunition and guns. There is a SWAT equipment room which stores some of these items. It is unclear from visual observation if this room meets code requirements for a fire control area which is required where there is storage of explosives or hazardous materials. A dedicated armory is recommended separate from SWAT gear and equipment to hold ammunition, tear gas, other explosives with racks for guns. The room should also have an area for gun maintenance and cleaning.
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• Inadequate storage for records. Storage is dispersed in 5 different location throughout building which is inefficient and in some cases not secure.
• No training room or storage for training equipment.
• No area to do safe child exchange. Need a secure room. • Inadequate secure patrol parking lot. Only one exit in and out which sometimes gets blocked. • No storage for canine equipment or kennels for canine dogs. • Lacking designated report writing room. This function happens in the briefing room which is now serving many functions. Function should be close to patrol entry and near evidence processing area. • No lactation room or reasonable accommodation. Note, current state and federal law requires employers to give nursing mothers a private area to express milk and cannot be a toilet stall which can be provided in different ways. There is current legislation in California that if passed may require a dedicated room. Many government agencies are providing lactation room as best practice. One has been shown in the recommended space program in Appendix C. • Uninterruptible Power Supply: There is only one UPS; preferably, for redundancy purposes there should be two parallel UPS’s.
• Video Surveillance: There should be video surveillance with CCTV cameras around the exterior of the building and in the public spaces with the capability to be monitored from Dispatch with recording capability.
• Access Control: There should be access control on every door entering the building in the form of key pad or cards in order to track, deny and authenticate authorized individuals. -269-
5 STAFF & SPACE NEED ASSESSMENT ORGANIZATION AND STAFFING Currently the Department has 36 total staff (28 sworn and 8 non-sworn), see Organization Chart Figure 5-1.

Population in the Town of Hillsborough is currently at 10,869 with minimal growth foreseen for a future projected population of only 11,000. Although no added positions are identified on the existing staffing summary, see figure 5-2 below, several positions are being recommended to better serve the needs of the department, improve service to the community, to improve efficiency and to better meet best practices of for police facilities.

Figure 5-1: Existing Organizational Chart
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STAFF AND SPACE NEED PROJECTIONS
Staff projections provide an intermediate step in the development of an organization’s space needs. The Town of Hillsborough has seen little staff growth of the last four years and does not anticipate a significant change in needs in the future. See Figure 5-2 below.

Figure 5-2: Existing staff summary
Growth Factors & Staff Projection Table
Increase in staff levels generally corresponds to increase in population. The Town of Hillsborough projects little to no population growth in the future as the Town is mostly built out at present.

The current non-sworn to sworn ratio is 0.29 which is low compared to a typical goal of 0.50 for proper supporting services, indicating that additional non-sworn positions may be needed in the future. According to the 20 year projected staffing increases the ratio to 0.34. -271-
Figure 5-3: Staff review summary

CALLS FOR SERVICE
The calls for service (CFS) shows a dramatic increase from reported numbers between years 2013-2015 to 2016.

This can be explained by an antiquated CAD/RMS dispatching and records system being used prior to 2016 with a new system installed March of 2016. The first full year of accurate stats was reported in 2017. The additional increase beyond that is further explained by increased staffing numbers after 2017 which made for more units on the street as well as the start of documentation for Officer initiated activity (OIA). The OIA was not captured prior to 2016. Calls that come from reporting parties, allied agencies, other departments, etc. remains at about 10,000 per year and increases above that are as a result of proactive activity. Thus, no anticipated increase in staff is foreseen to account for increase in calls for service.

Figure 5-4: Calls for service by year

SPACE STANDARDS AND FUNCTIONAL FLOW
Recommendations for Operational Efficiency
Space deficiencies have resulted in adjacency problems that limit operations and restrict the Departments ability to meet professional standards and provide services. See Figure 5-5, Figure 5-6 and Figure 5-7 for recommended police operation flow diagrams for key elements of a police facility. Some recommendations listed below may be possible to implement in the current facility, but most would only be feasible in a new facility or with major modifications to the existing. Recommendations include:
• Provide a permanent collocated evidence processing and storage facility. It should be emphasized that the storage of evidence in multiple locations throughout the Police building and Annex is not only -272-
inefficient but poses a threat to chain-of-custody requirements for evidence and undermines a critical aspect of the Police Department’s core mission.
• Establishment of an EOC for the Town of Hillsborough. Currently shared with Burlingame which is difficult to operate out from during an emergency.
• Design Separate Public and Secure Employee and Patrol Parking. o Provide Employee Parking Adjacent to Staff Entry.
o Provide Patrol Parking Adjacent to Vehicle Sallyport and Staff Entry. • Records files should be consolidated using high density storage (to limit space need) and Technological Infrastructure to further reduce space (iRIMs Record Management System). • Design Staff Entry Adjacent to Evidence Processing, Lockers & Showers, Report Writing, and Armory. o Seek to Co-locate Report Writing with Interview Room(s) and Sgt’s Offices. o Seek to Co-locate Staff Entry with Briefing, Physical Training and Crime Prevention. o Keep Dispatch and Administration Spaces a Short Walk from The Above Spaces. • Replace patrol lockers with public safety lockers with built in charging stations in each locker. • Provide all of program-required spaces to deliver state of the art police facility. • Provide area for volunteers, collocated with command staff. • Establish training facility which supports technology. New technologies (body-mounted cameras, tablet computers, drones, new protective gear, etc.) require special training along with space provisioning.

Facility could be shared with other Town functions.
• Establish detective area that is close to evidence processing and storage and near interview rooms.

Detectives offices need to have a high level of acoustic separation from other areas for private, secure conversations.
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Figure 5-5: Site flow diagram
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Figure 5-6: Evidence flow diagram
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Figure 5-7: Patrol and staff entrance flow diagram
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SPACE SUMMARY
Building
The listed existing space summary for the Hillsborough Police Department was developed from site visits, asbuilt drawings and meeting notes. The space needs were developed for both current use year 2018, projected need 2018, and future projected 20-year need.

A departmental circulation factor is applied to the net for each department which covers circulation within each department and on the Summary page a building efficiency factor is added which accounts for wall thickness, major circulation between departments, vertical circulation, and electrical, mechanical and plumbing spaces not listed under facility support. Net assigned area per workstation or item have been based on typical police space standards and experience with similar projects. Below is a summary of needed area by department. Note the existing square footage being used is 9,610 sf which is dispersed between the police building and the old fire station wing which is being used as an annex for storage. The recommended need is more than double that with slightly more growth added over the next 20 years which is given to a few more added staff positions. The disparity in square footage between current and recommended can be attributed to lack of support space throughout the department that is limiting the Town’s ability to meet recommended policing standards. See below for a summary of building spaces, indicating a recommended facility sized at around 20,000 sf which would serve the Department’s needs well into the future. See Appendix C for the full space program break down by each division.
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Site
The Department currently operates within 0.5 acres which includes the parking immediately adjacent to the Police buildings along with the secure site areas north and west of the main Police building. The main Town Hall parking lot and overflow gravel parking lot (Walnut Lot) to the south of the Town Hall Complex is used for personal vehicles and not included in the 0.5 acres. The needed site area is more than double what is currently provided. If Police operations were relocated to a new site approximately 1.4 acres would be required. -278-
6 RECOMMENDED FACILITY IMPROVEMENTS The following descriptions include recommended upgrades that could be considered as the Town undertakes remodel projects. Required upgrades are also listed that may be triggered dependent on size and nature of the remodel. Some recommendations listed below may not be required if Police operations moves offsite and the existing building is repurposed to other town uses.

SITE SYSTEMS

SITE ACCESSIBLITY
There would be path of travel upgrades required through the site to continue access to the public way. Minor upgrades would be required to the ADA parking stalls, handrails and accessible ramp.

ARCHITECTURAL AND SITE LANDSCAPE
No landscape upgrades would be required. Architectural site upgrades would include improvements to security and adding provisions for missing site program elements which would be limited based on site constraints.

CIVIL
Utility Services
Any proposed building improvements will require an
evaluation to ensure that the proposed sewer/water/storm drain demand can be accommodated by the existing systems.

The Design team will work with the Town to determine any additional communication and electrical requirements.

Service laterals shall be installed based on new tie-in locations.

Alleviate Flooding
An extensive hydraulic study would have to be performed to assess the existing drainage system upstream and downstream of the project site to adequately provide a long-term solution to the flooding issues. The existing drainage culvert directly downstream of the Terrace concrete channel has been
identified by the Town to be inadequate to convey the flow across El Camino Real which adversely impacts the drainage systems upstream.

Potentially, there are a few improvements that could be installed to alleviate some of the flooding concerns on site which include the following:
• Installation of an underground storm drain detention system similar to the StormTech Chambers seen in Figure 6-1. The detention system would consist of rows of drainage pipes situated under the existing parking lot. The detention system would be able to capture the parking lot and building roof drain runoff, detain and meter the flow prior to being discharged to the downstream drainage system.

Additional studies will be required to assess the proposed underground detention system.

Figure 6-1: ADS StormTech Chambers
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• Connection of roof downspouts to existing underground drainage systems to eliminate discharge of the runoff onto the parking lot.
• Connection of groundwater pump station to existing underground drainage system to eliminate discharge of the runoff onto the parking lot.

Stormwater Treatment (C.3 Requirements)
The proposed improvements that create and/or replace 10,000 square feet or more of impervious surface must implement low impact development (LID) stormwater treatment measures. Required stormwater treatment is 100% of the added and reworked impervious area.

Currently, the site does not have any stormwater treatment facilities. Any new stormwater treatment facility could also be used to retain some of the stormwater which could alleviate some of the flooding on site.

Civil Recommendations
It is recommended that additional hydraulic studies are performed to assess the flooding issues at the site. At minimum, the following will be required:
• Confirm the limits of the watershed area.
• Verify the existing drainage systems within the watershed area including pipe sizes, inverts and rim elevations.
• Perform a hydraulic analysis of the existing drainage system based on a 10-year storm event (or as required by the Town)
• Identify existing locations where the drainage pipes are inadequately sized • Evaluate proposed pipe upsizing of existing inadequate drainage pipes • Evaluate proposed on-site detention system

SITE ELECTRICAL
Service
A new Pad mounted three-phase utility transformer and main electrical service is recommended.

Site Lighting
New post top lights to match the town hall lights with upgraded LED light sources. New wall sconces at the exterior entrances and exits.

STRUCTURAL SEISMIC UPGRADES

STRUCTURAL
The seismic force level used for a Risk Category IV building such as this is 50% higher than what this building would need to resist as a non-Essential Services Building (ESB). In addition, the base shear values have increased over time since this building was constructed, which will also increase the demand. Subsequently, all the existing seismic resisting members will require a higher capacity than the original design likely included. In our experience, a minimum level of upgrading will be required, regardless if this is an ESB or not, with the ESB having a larger demand than a normal code upgrade.
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The historic nature of this building, and the need to upgrade to meet current standards as an ESB presents a common difficulty. The most efficient and cost-effective structural solutions do not always coexist with the needs to preserve the historic integrity of a structure. The final evaluation will need to marry these concepts further, but for the purposes of this evaluation, the basic structural components are identified, with some consideration given to the antiquity of the structure.

The recommended improvements for this building would be the following:

1. Cut back Police building wing addition and fires house wing from original structure and install seismic joint between buildings.

2. Remove all roofing tile, save for reapplication and add anchorage upon re-installation as needed.

3. Provide new structural plywood over the existing straight sheathing on entire roof, including mechanical wells.

4. Provide uplift anchors at all rafters to top plate connections around perimeter of building.

5. Provide shear transfer anchors at each rafter to top plate connection.

6. Provide straps at all double top plate splices to transfer chord and collector forces around perimeter walls.

7. Provide metal collector straps over plywood at all re-entrant corners continuously across building.

8. Remove all interior finishes on exterior walls and install wall plywood for shear resistance.

9. Add plywood on interior transverse wall above north basement wall. Add holdowns and anchors needed.

10. Add interior plywood along both corridor walls.

11. Some windows in the exterior walls will need to be infilled for shear requirements.

12. All shear walls will require additional anchors and connectors at the ends i.e. holdowns and straps to transfer forces from the roof to the floor and the foundation below.

13. Add plywood sheathing over the existing diagonal sheathing at the floor level.

14. Provide connectors around entire concrete perimeter wall to sill plate.

15. Provide positive connections of all beams to posts and posts to piers below the ground floor.

16. Provide non-structural remediation as indicated in the deficiencies in Section 3 of this report.

The size, extent, depth or reinforcement of the foundations are not known. An investigation will be necessary to accurately evaluate and analyze their capacity that is beyond the scope of this report. There were no failures, large cracks or settlements observed in any of the foundations at the time of visit.

Therefore, this report assumes the foundations to be adequate as constructed until known otherwise.

The code requires an upgrade whenever the occupancy of a building changes to a higher risk, which is what happened when this structure became a Police Facility. We have not seen any indication that seismic strengthening was completed at that time. The other factors requiring rehabilitation are dangerous conditions and/or changing the weight or resistance of a building by more than 10% during a remodel. An increased weight of building will increase the seismic forces and removing shear walls or braces etc. will decrease the capacity of resistance.

Assuming that the occupancy would change back to a non ESB, a remodel would not revise the current seismic capacity of the structure, and additional loads such as walls, insulation, finishes etc. do not surpass the 10% threshold, it is possible that very little structural work would be necessary by code. Even so, in this -281-
scenario however, it would still be our recommendation that items 1,2,3,7 Some of 8 and 11, 14 and 15 from the above list would still be provided.

BUILDING SYSTEMS

ARCHITECTURAL
Because of the age of the building and the last remodeling happening more than twenty years ago, it would be recommended under any change of use or extensive remodel to update finishes and equipment, furnishings and other construction that may need updating to meet current code.

ADA Compliance
A full compliance survey has not been completed at this time. Deficiencies have been noted based on visual observation during the site inspection throughout the building and are listed in Section 5.

MECHANICAL
The following upgrades are recommended:
• Due to the building’s structural limitations, all exterior equipment is recommended to be located at grade or in the attic area where the load could be isolated and designed into any new structural upgrades.
• Installation of a direct digital control system to improve operation of the equipment and allow monitoring to help maintain the systems.
• The options for equipment on the first level are limited based on part of the floor located below grade.

We would recommend a high efficiency, variable refrigerant flow system. This system allows for maximum versatility and efficiency. Each space would have a dedicated fan coil unit to provide the best in comfort and space temperature control. The system would also require a dedicated outside air ventilation unit located at grade.
• For Dispatch, install (2) new units (one is redundant back-up). Both units need to be connected to the generator.
• Relocate all thermostats to meet the American Disabilities Act. • We recommend installing a fire suppression system in the Server Room. In addition, the room should have a redundant unit installed. For additional protection, if the space has wet fire sprinklers, provide a pre-action fire protection system.
• Provide dedicated exhaust in SWAT equipment storage room. • We recommend the Locker Rooms have improved exhaust and ventilation to the spaces.

PLUMBING
Install a new, high efficiency, condensing water heating system be installed with hot water return and circulating pump. This will reduce the wait time for hot water.

Fixtures
Install high efficiency plumbing fixtures to reduce water usage and to meet the California Green Code. -282-

ELECTRICAL
Compliance with current code and standards requirements There have been significant code changes since construction of the building and remodel of the building 1994. In brief, for new construction, the Energy Code will require for the expansion and remodel areas:
• Lighting systems and equipment that comply with Section 130.0 • Mandatory indoor lighting controls that comply with Section 130.1 • Outdoor lighting controls and equipment that comply with Section 130.2 • Lighting control acceptance and installation certificate requirements that comply with Section 130.4 • Electrical power distribution systems that comply with section 130.5 • Minimum daylighting for large enclosed spaces that complies with Section 140.3(c) • An indoor lighting system that complies with Section 140.6 • An outdoor lighting system that complies with Section 140.7 In addition, for existing and new construction, the American Disabilities Act will require compliance with provisions on:
• Mounting heights of switches, receptacles and fire alarm initiating devices • Types and locations for fire alarm notification appliances.

The existing emergency generator does not comply with current air quality regulations and seismic codes. The communications facilities do not comply with Telecommunications Industry Associations (TIA) Standards. The TIA Standards are voluntary standards, not enforceable codes.

Electrical Power Service and Distribution
It is not anticipated that there will be a significant load increase. However, it is recommended to replace the existing main switchboard, meter/main, and distribution board based on age of equipment with one main switchboard. In addition, the improvements would include installation of new panelboards and branch circuits.

Any new electrical service provided to the building or feeders added would require compliance with current energy code standards.

Emergency and Standby Power Supply System
Recommended improvements include the replacement of the generator, ATS (Automatic Transfer switch) and remove the MTS (Manual Transfer Switch). Loads that were powered from the MTS would be powered from the ATS.

Uninterruptible Power Supply
It is recommended that the telecom room and the dispatch room be served with parallel UPS’s. The existing UPS is in good shape and could be used at another site that does not require seismic rating on the equipment.

Telecommunications Service and Distribution
The MPOE should be relocated to the first floor to avoid any chance of damage due to flooding. Since the Main Server Room serves essential service functions for the Police Building, it should be upgraded with seismically rated equipment with ladder racks and cable management. New pathways will have to be installed throughout the building.
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Interior Lighting
Remodeled areas will require compliance with the 2016 California Energy Code. This would require complete replacement of the lighting and lighting control systems in the remodeled areas. Provide new code-compliant exit signs powered from the emergency power system at required exits. Any change to the room size would require new lighting meeting current energy code. Any addition or replacement of lighting would require new fixtures meeting current code.

SECURITY
Access Control
Recommended to provide a centralized Access control system with card readers at staff entry door and select interior doors. There will also need to be card reader access at the gates in the secured parking lot.

Video Surveillance
Recommended to provide video surveillance around the exterior of the building and in the parking lots. It’s also recommended to provide video surveillance in the interior public spaces.

Public admittance should be controlled by a by video intercom and remote activation from Dispatch or designated officer.

FIRE LIFE SAFETY
Fire Alarm
Improvements would include installation of initiation devices and notification appliances to meet code requirements and early notification with smoke detectors in all the rooms.

Fire Sprinkler System
Under a major remodel the fire sprinkler system would have to be upgraded.

HAZARDOUS MATERIALS
Asbestos
If remodel work is performed in the Fire House wing abatement will be required for any asbestos containing material disturbed under the remodel. The Police building has been found to contain no asbestos containing material and will not require abatement work.

A contractor registered with Cal/OSHA as an asbestos abatement contractor must perform the removal of the materials. The workers performing the work will need to have AHERA Worker training with at least one worker trained to the AHERA Contractor-Supervisor level. The contractor will need to file a notification with the local Cal/OSHA office at least 24 hours prior to abatement activities commencing at the site. Workers will need to handle asbestos-containing materials in accordance with 8 CCR 1529.

The US EPA NESHAP regulation requires the abatement of any asbestos-containing materials that are friable or likely to become friable during demolition/renovation activities that contain more than 1% asbestos. A 10- working day notification will need to be filed prior to abatement activities commencing. There are fees associated with this notification that would need to be paid prior to the 10-working day period commencing. -284-
Any non-friable materials that may become friable during abatement, will need to be disposed of as hazardous (regulated) asbestos-containing material. For non-friable materials that are not made friable, the materials may be disposed of as non-hazardous asbestos-containing material.

To comply with California State License Board requirements, the contractor performing abatement will need to hold the C-22 asbestos abatement license or the C-class specialty license for each trade work to be performed with asbestos certification. If the contractor is performing two trades work or more, the contractor may also hold the B-class general license with asbestos certification.

Lead
Remodel work performed in any portion of the Police building as well as the Fire House wing will require proper lead removal and handling. Material containing lead that is not disturbed may be left in place.

Personnel impacting paints with detectable lead must have lead training sufficient to meet the requirements of Cal/OSHA, 8 CCR 1532.1. The workers must use lead-safe work practices when handling paints with any detectable amount of lead. To comply with CDPH requirements, a containment area must be used to prevent the buildup of lead dust on surfaces to remain. To comply with the California Department of Toxic Substance Control and Title 22 requirements, all waste streams created as part of the project must be profiled or characterized prior to disposal and packaged as applicable. -285-
7 PRELIMINARY PLAN OPTIONS Five site plan options have been prepared, all delivering the recommended program area of 20,950 sf either with a new building or combination of remodeled and new. Each option attempt to improve site circulation and deliver the recommended police site functions. Enlarged Plans for each option can be found in Appendix E.

A preliminary project schedule has been prepared for each option which describes timeline requirements for design and construction. It assumes that no planning department design review and public process will be required. It does not include time for land acquisition or right of way planning approvals where required.

Project costs shown below include direct construction cost and related indirect cost for engineering, testing, inspection, furnishings, and equipment to name a few. Costs include 10% cost escalation to an assumed 2 years to the midpoint of construction as well as a 10% construction contingency for any changes which occur during construction. Costs shown exclude land acquisition if any and public right of way work for Walnut Avenue where occurs.

SITE PLAN OPTION A - RENOVATE EXISTING AND EXPAND
The Police Annex and adjacent Town buildings are
demolished to make room for a new 3-story 14,955 sf
police building. The existing 5,995 sf police building is renovated to essential service standards and used for
ancillary police functions for a combined area of 20,950 sf.

The existing park is demolished to accommodate expanded secure police site functions.

A new 3,200 sf office building is built to the southwest of the main Town Hall building to house functions displaced by the new police building. This requires realignment of Walnut Avenue, a new parking lot and driveways off
Walnut Avenue. The main Town complex parking lot is also reconfigured for expanded capacity and improved circulation.

Schedule
Because of the complexity of the construction, phasing will be required in order to maintain continuous Police and Town operations during construction.

Schematic Design 3 months
Construction Documents, 60% 4 months
Construction Documents, 90% 4 months
Construction Docs, 100% Permit 1 month
Bidding and Award 3 months
Construction Phase 1 15 months (1)
Construction Phase 2 6 months (2)
Total Design and Construction 37 months
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Referenced notes from above:
(1) Phase 1 includes moving Police Annex functions offsite and Town office to be displaced into temporary modular buildings, roadway work for realignment of Walnut Avenue, construction of new Town office building and associated site work with the new 3-story PD buildings. (2) Phase 2 includes renovation of the existing PD building, all site work around the PD building including improvement to main parking lot.

Cost
Option A is the lowest cost option with development of approximately 1.6 acres.

Direct Construction Cost $17.1 million
10% Escalation assumes 2 years $1.7 million
10% Project contingency $1.7 million
Total Direct Construction Cost $20.5 million
Indirect Construction Cost $3.4 million
Total Project Development Cost $23.9 million
SITE PLAN OPTION B – CHURCH SITE 1
This option requires land acquisition of the adjacent +/-

0.46-acre Church property which allows for construction of a new 2-story 14,955 sf PD building along with new secure parking and site functions. The existing 5,995 sf police building is renovated to essential service standards and used for ancillary functions in combination with the new police building for a total area of 20,950 sf. A new secure entrance driveway is accessed from El Camino with new
secure fencing around the church parcel. Police public
presence with visitor access remains from the main Town complex parking lot.

A new 2,475 sf town office building is built to southwest of the Town Hall building to house functions displaced by the new police building. This is slightly less then Option A as a portion of the existing Town office building remains. This requires realignment of Walnut Avenue, a new parking lot with driveways. The main Town complex parking lot is also reconfigured similar to Option A.

Schedule
Similar to Option A with added time for additional site work on Church property.

Schematic Design 3 months
Construction Documents, 60% 4 months
Construction Documents, 90% 4 months
Construction Docs, 100% Permit 1 month
Bidding and Award 3 months
Construction Phase 1 18 months (1)
Construction Phase 2 6 months (2)
Total Design and Construction 39 months
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Referenced notes from above:
(1) Phase 1 includes moving Police Annex functions offsite and Town office to be displaced into temporary modular buildings. Demolition of Church property buildings and site. Completion of Walnut Avenue realignment, new parking lot and construction of new Town office building with the new 2-story PD building with associated sitework.
(2) Phase 2 includes renovation of the existing PD building, all site work around the PD building including improvement to main parking lot.

Cost
Costs are higher than Option A with additional site work and more complex building construction on acquired Church property.

Direct Construction Cost $18.6 million
10% Escalation assumes 2 years $1.8 million
10% Project contingency $1.8 million
Total Direct Construction Cost $22.2 million
Indirect Construction Cost $3.7 million
Total Project Development Cost $25.9 million
SITE PLAN OPTION C – CHURCH SITE 2
Similar to Option B, except instead of renovating the
existing PD building to essential services standards for continued police use a new 3-story 20,950 sf PD building is built to house all of PD space needs. The existing PD
building is partially renovated to house displaced Town office functions leaving a portion of the exiting building vacant for future expansion. The new town office building and Walnut Avenue realignment included in Options A and B are not required under this option.

Schedule
Reduced schedule as compared to Options A and B
with reduced site work and new building area. This option does not include new Town office building, parking lot and Walnut Avenue realignment and only includes partial remodel of existing PD building.

Schematic Design 3 months
Construction Documents, 60% 4 months
Construction Documents, 90% 4 months
Construction Docs, 100% Permit 1 month
Bidding and Award 3 months
Construction Phase 1 12 months (1)
Construction Phase 2 4 months (2)
Total Design and Construction 31 months
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Referenced notes from above:
(1) Phase 1 includes moving Police Annex functions offsite and Town office to be displaced into temporary modular buildings. Demolition of Church property buildings and site elements. Completion of a new 3-story PD building with associated site work. (2) Phase 2 includes partial remodel of existing PD building to Town offices including improvement to main parking lot.

Cost
Higher cost from Option B. Although there is reduced site area with elimination of new Town office building and no Walnut Avenue realignment, addition cost is seen with construction of an all new PD building to essential service standards with elevated second story and lower level secure parking.

Direct Construction Cost $20.7 million
10% Escalation assumes 2 years $2.1 million
10% Project contingency $2.1 million
Total Direct Construction Cost $24.9 million
Indirect Construction Cost $4.0 million
Total Project Development Cost $28.9 million
SITE PLAN OPTION D – SOUTH LOT 1
This Option builds a new 3-story 20,950 sf building
with underground parking immediate adjacent to
the existing Town Hall building. Walnut Avenue is
realigned, similar to Options A & B to
accommodate the new Police building. Police site
functions are not fully meet due to site
constraints in this location. Secure site functions
could be left north of existing PD building but
would be disconnected from new functions.

The vacated existing PD and Annex buildings are
left vacant for future Town growth. Costs for
renovated these buildings are not included as Town functions are not immediately displaced.

Schedule
Reduced schedule compared to Options A, B and C as no phasing required with new building and site work constructed outside of areas already in use with no displacement of existing services.

Schematic Design 3 months
Construction Documents, 60% 4 months
Construction Documents, 90% 4 months
Construction Docs, 100% Permit 1 month
Bidding and Award 3 months
Construction 14 months
Total Design and Construction 29 months
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Cost
Highest cost of all options. Even though this option has the lowest developed site, underground parking is an expensive add and realignment of Walnut Avenue is also required.

Direct Construction Cost $22.3million
10% Escalation assumes 2 years $2.2 million
10% Project contingency $2.2 million
Total Direct Construction Cost $26.7 million
Indirect Construction Cost $4.3 million
Total Project Development Cost $31.0 million
SITE PLAN OPTION E – SOUTH LOT 2
Similar to Option D, this option builds a
new 3-story 20,950 sf Police building
with underground parking south of
Walnut Avenue on the residential lot
and overflow parking area that is owned
by Town.

The vacated existing PD and Annex
buildings are left vacant for future Town
growth. Costs for renovated these
buildings are not included as Town
functions are not immediately displaced.

Schedule
Similar to Option D. Construction time is reduced slightly compared to Option D as Walnut Avenue realignment is not required.

Schematic Design 3 months
Construction Documents, 60% 4 months
Construction Documents, 90% 4 months
Construction Docs, 100% Permit 1 month
Bidding and Award 3 months
Construction 14 months
Total Design and Construction 29 months
Cost
Similar to Option D, with some reduction as Walnut Avenue realignment is not required.

Direct Construction Cost $22.1 million
10% Escalation assumes 2 years $2.2 million
10% Project contingency $2.2 million
Total Direct Construction Cost $26.5 million
Indirect Construction Cost $4.2 million
Total Project Development Cost $30.7 million
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APPENDIX A: TIER 1 SCREENING CHECKLIST
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APPENDIX B: EXISTING PLANS
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APPENDIX C: EXISTING UTILITY SITE PLAN
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APPENDIX D: PROGRAM SPACE SUMMARY
BUILDING PROGRAM SUMMARY:
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APPENDIX E: SITE PLAN OPTIONS
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Hillsborough City CouncilJuly 13, 2026

Hillsborough City Council
July 13, 2026