TOWN OF HILLSBOROUGH
San Mateo County
Sophie Cole, Mayor Town Hall
Leslie Marden Ragsdale, Vice Mayor 1600 Floribunda Avenue Laurie Davies Adams, Councilmember Hillsborough, CA 94010 Marie Chuang, Councilmember www.hillsborough.net
Christine Krolik, Councilmember 650-375-7400
A G E N D A
MONDAY, AUGUST 10, 2026
3:00 PM STUDY SESSION
4:30 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Council Chambers and Zoom
To attend the meeting in person: 1600 Floribunda Avenue, Hillsborough, CA 94010 To provide public comment in person: Members of the public wishing to speak on the agenda item are requested to complete a yellow speaker card and submit it to the City Clerk. Speakers may speak for up to three minutes.
To participate in the meeting via Zoom:
• Log in to the meeting at https://us06web.zoom.us/j/84092843424?pwd=uFB7tSAJeSC6oTkG3byJaV0VSU3wVU.1 • Dial-in via phone:
+1 669 444 9171 US
Meeting ID: 840 9284 3424
Passcode: 660739
To provide public comment via Zoom: Live verbal public comments may be made by requesting to speak using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad prior to the close of the public comment period for the item. In response, the Town will unmute the speaker and allow them to speak for up to three minutes.
STUDY SESSION (3:00 p.m.)
CALL TO ORDER
ROLL CALL
A. Town Hall Site Plan Alternatives Review and Discussion B. Acknowledgement of Petition and Consideration of Agendizing Discussion of a Housing Element Amendment
ADJOURN STUDY SESSION
CLOSED SESSION (4:30 p.m.)
CALL TO ORDER
Agenda – Hillsborough City Council
Monday, August 10, 2026
ROLL CALL
PUBLIC ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Title: City Attorney
PUBLIC COMMENT ON CLOSED SESSION ITEM(S)
Members of the public may provide public comments on the item(s) on the Closed Session agenda. Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public participating via the Zoom platform may use the “raise hand” feature or, if calling in by phone, press *9 on the telephone keypad. Speakers are limited to one comment per Closed Session item.
ADJOURN TO CLOSED SESSION IN ADMINISTRATIVE CONFERENCE ROOM
ADJOURN CLOSED SESSION
REGULAR CITY COUNCIL MEETING (6:00 p.m.)
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. REPORT FROM CLOSED SESSION
V. PRESENTATION
• Concours d’Elegance Update
VI. TOWN UPDATE
VII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.
Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public may provide comments via the Zoom platform by using the “raise hand” feature or, if calling in by phone, by pressing *9 on the telephone keypad. In response, the Town will unmute the speaker and allow them to speak on any topic for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced to no less than 2 minutes, at the discretion of the Mayor. Members of the public are limited to one comment at this time. State law prohibits the Council from discussing or acting on non-agenda items, and generally limits the ability of the Council to respond to any public comments made regarding non-agenda items.
VIII. ANNOUNCEMENT OF CONFLICT OF INTEREST
This portion of the agenda is for Councilmembers to disclose any conflict of interest related to any item on the agenda. Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.
IX. CONSENT CALENDAR
The Consent Calendar includes routine items which generally do not require discussion. A Councilmember may remove an item for discussion, and any member of the public may request a Councilmember to remove an item for discussion. The items are approved in one motion.
Agenda – Hillsborough City Council
Monday, August 10, 2026
1. Approve City Council Meeting Minutes of June 8, 2026 and July 13, 2026
2. Monthly Claims: July 1 through July 31, 2026
3. Resolution Awarding to and Authorizing the City Manager to Execute a Contract with Bay Pacific Pipeline Inc. for the 2026 Bowhill Water Main Project in the Amount of $148,340.00 with a 20% Contingency in the Amount of $29,648.00, for Total Not-toExceed Cost of $177,988.00, Under CEQA Guideline 15301
4. Resolution (1) Approving and Authorizing the City Manager to Execute a Two-Year Agreement with CSG Consultants, Inc. for As-Needed General Engineering Services in an Amount Not to Exceed $150,000.00; and (2) Authorizing the City Manager, in his Sole Discretion, to Execute and Extend the Agreement for a Third Year in an Amount Not to Exceed $75,000.00, for a Potential Total Amount of $225,000.00, Under CEQA Guideline 15378
5. Resolution (1) Approving and Authorizing the City Manager to Execute a Two-Year Agreement with CSG Consultants, Inc. for As-Needed Municipal Engineering and Project Management Services in an Amount Not to Exceed $1,600,000.00; and (2) Authorizing the City Manager, in his Sole Discretion, to Execute and Extend the Agreement for a Third Year in an Amount Not to Exceed $800,000.00, for a Potential Total Amount of $2,400,000.00, Under CEQA Guideline 15378
6. Resolution (1) Approving and Authorizing the City Manager to Execute a Two-Year Agreement with EKI Environment & Water, Inc. for As-Needed General Engineering Services in an Amount Not to Exceed $200,000.00; and (2) Authorizing the City Manager, in his Sole Discretion, to Execute and Extend the Agreement for a Third Year in an Amount Not to Exceed $100,000.00, for a Potential Total Amount of $300,000.00, Under CEQA Guideline 15378
7. Resolution (1) Approving and Authorizing the City Manager to Execute a Two-Year Agreement with Freyer & Laureta, Inc. for As-Needed General Engineering Services in an Amount Not to Exceed $150,000.00; and (2) Authorizing the City Manager, in his Sole Discretion, to Execute and Extend the Agreement for a Third Year in an Amount Not to Exceed $75,000.00, for a Potential Total Amount of $225,000.00, Under CEQA Guideline 15378
8. Resolution (1) Approving and Authorizing the City Manager to Execute a Two-Year Agreement with Haley & Aldrich, Inc. for As-Needed General Engineering, Geotechnical Engineering, and Materials Testing Services in an Amount Not to Exceed $200,000.00; and (2) Authorizing the City Manager, in his Sole Discretion, to Execute and Extend the Agreement for a Third Year in an Amount Not to Exceed $100,000.00, for a Potential Total Amount of $300,000.00, Under CEQA Guideline 15378
9. Resolution (1) Approving and Authorizing the City Manager to Execute a Two-Year Agreement with Ninyo & Moore Geotechnical and Environmental Sciences Consultants for As-Needed Materials Testing Services in an Amount Not to Exceed $200,000.00; and (2) Authorizing the City Manager, in his Sole Discretion, to Execute and Extend the Agenda – Hillsborough City Council
Monday, August 10, 2026
Agreement for a Third Year in an Amount Not to Exceed $100,000.00, for a Potential Total Amount of $300,000.00, Under CEQA Guideline 15378
10. Resolution (1) Approving and Authorizing the City Manager to Execute a Two-Year Agreement with WRA, Inc. for As-Needed Environmental Services in an Amount Not to Exceed $240,000.00; and (2) Authorizing the City Manager, in his Sole Discretion, to Execute and Extend the Agreement for a Third Year in an Amount Not to Exceed $120,000.00, for a Potential Total Amount of $360,000.00, Under CEQA Guideline 15378
11. Resolution (1) Approving and Authorizing the City Manager to Execute a Two-Year Agreement with Pakpour Consulting Group, Inc. for As-Needed General Engineering Services in an Amount Not to Exceed $200,000.00; and (2) Authorizing the City Manager, in his Sole Discretion, to Execute and Extend the Agreement for a Third Year in an Amount Not to Exceed $100,000.00, for a Potential Total Amount of $300,000.00, Under CEQA Guideline 15378
12. Resolution (1) Approving and Authorizing the City Manager to Execute a Two-Year Agreement with Schaaf & Wheeler Consulting Civil Engineers for As-Needed General Engineering Services in an Amount Not to Exceed $400,000.00; and (2) Authorizing the City Manager, in his Sole Discretion, to Execute and Extend the Agreement for a Third Year in an Amount Not to Exceed $200,000.00, for a Potential Total Amount of $600,000.00, Under CEQA Guideline 15378
13. Resolution (1) Approving and Authorizing the City Manager to Execute a Two-Year Professional Services Agreement with Richardson Consulting for As-Needed Professional Planning Services in an Amount not to Exceed $320,000.00 ($160,000.00 Annually); and (2) Authorizing the City Manager, Subject to Annual Budget Appropriations and in his Sole Discretion, to Execute a One-Year Extension in an Amount Not to Exceed $160,000.00, for a Potential Total Amount of $480,000.00, Under CEQA Guideline 15378
14. Adoption of an Ordinance Amending Section 17.32.030 of the Hillsborough Municipal Code to Reduce the Minimum Dwelling Size Requirement and Eliminate the Recordation Requirement for Limited Remaining Floor Area
X. PUBLIC HEARING
15. Conceptual Review of the Subdivision of APN 038-110-160 and APN 038-121-160 (Meadowood Estates) into Two Parcels and Dedication of Public Utility Easements
16. Conceptual Review of the Subdivision of 119 Reservoir Road into Three Parcels and Dedication of Public Utility Easements
17. Resolution Approving the Grading Permit Application for the Construction of Private Improvements at 2055 Forest View Avenue Pursuant to a Categorical Exemption Under CEQA Guidelines Section 15303
Agenda – Hillsborough City Council
Monday, August 10, 2026
18. Resolution Adopting the Town of Hillsborough 2025 Urban Water Management Plan and Resolution Adopting the 2025 Water Shortage Contingency Plan XI. NEW BUSINESS
19. Designation of a Voting Delegate and Alternate Voting Delegate(s) to the 2026 League of California Cities Annual Conference and Expo September 23-25, 2026 XII. DISCUSSION
20. Discussion to Establish a Nonprofit or Other Program to Accept and Distribute Donation Funds
XIII. CITY COUNCIL ITEMS
This section of the agenda provides the City Council an opportunity to report their participation in activities related to any intergovernmental committee assignments.
XIV. ADJOURNMENT
SPECIAL ACCOMMODATIONS:
If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in the City Council meeting, or if you need an agenda in an alternate form, please contact the City Clerk’s Office at 650-375-7412 at least 24 hours before the scheduled City Council meeting.
ADDRESSING THE CITY COUNCIL:
Members of the public may provide written comments to the City Council regarding any item on the agenda up to two hours before the meeting to [email protected] or by mail/in person at 1600 Floribunda Avenue, Hillsborough, CA 94010. Any writings or documents provided to a majority of the City Council regarding any item on this agenda prior to the deadline, except as exempt from public disclosure under applicable law, will be available for public inspection on the Town website, and in the City Clerk’s Office at 1600 Floribunda Avenue, Hillsborough, CA 94010, during regular business hours. All oral comments made at public meetings, including a speaker’s name, are recorded and included as part of the public record in the meeting minutes. Meeting minutes are publicly accessible via the Town website and via various internet search engines. Written comments, including a commenter’s name, are a public record and subject to disclosure on the Town website and/or upon request under the California Public Records Act (with personal contact information including personal email addresses and personal phone numbers redacted).
AUDIO / VISUAL ADVISORY:
Those persons who wish to use PowerPoint or other mediums when presenting to the City Council will be required to submit media items to the City Clerk by 12:00 p.m. on the day of the meeting. Media items can be emailed to [email protected].
AUDIO OR VIDEO RECORDINGS:
Please be advised that under the Brown Act, any person has the right to record the City Council meeting, including the audience in attendance, using an audio or video recording device subject to certain exceptions. Please be aware that by attending a City Council meeting, you may be audio or video recorded.
TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
A
STUDY SESSION
CITY COUNCIL MEETING
AUGUST 10, 2026
AGENDA STAFF REPORT
ITEM SUBJECT: Town Hall Site Plan Alternatives Review and Discussion SUMMARY: The City Council will receive a presentation from staff and the Town Hall Complex project consultants regarding the preferred conceptual site plan alternatives identified through the City Council Subcommittee for the Town Hall Complex Project process. The purpose of the study session is to obtain City Council feedback and policy direction regarding the preferred site planning concepts and the next phase of project refinement.
BACKGROUND: At its September 8, 2025, meeting, the City Council received an informational update regarding the Town Hall Complex Project. The Council confirmed several project assumptions and also directed staff and the project consultants to continue exploring opportunities to reduce parking demand, avoiding structured parking where feasible, evaluating potential incorporation of adjacent properties, and identifying at least two preferred site plan alternatives for future Council consideration.
Since that time, the City Council Subcommittee has met with the project consultants, in subcommittee meetings that were open to the public, to review multiple conceptual site plans, refine planning assumptions, and evaluate alternatives based on functionality, circulation, parking, constructability, and overall project objectives. Through that process, the Subcommittee identified several preferred conceptual alternatives for presentation to the full City Council for review and discussion.
DISCUSSION: The consultants will present the conceptual site plan alternatives, including the planning principles that informed their development, the opportunities and constraints associated with each alternative, and key differences between the concepts.
The alternatives represent a progression of the work previously reviewed by the Subcommittee and reflect refinement of building placement, internal circulation, parking strategies, civic uses, housing, and open space.
Staff is seeking policy direction from the City Council regarding the conceptual site plan alternatives, including, but not limited to:
• The overall site organization and planning approach;
• The location and relationship of the Town Hall, Police Department, housing, parking, and other major project components;
• Site circulation, access, and parking strategy;
• Whether the Town should continue evaluating the acquisition or incorporation of adjacent properties;
• Project phasing and implementation priorities; and
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Agenda Staff Report – Hillsborough City Council
August 10, 2026
• Any additional refinements or planning principles that should guide future project development.
NEXT STEPS: Following the study session, staff will evaluate the feedback received and identify appropriate next steps consistent with the direction provided. Depending on the Council's discussion, additional refinement of the presented conceptual site plans, evaluation of alternative approaches, or further analysis may be warranted before returning to the City Council for future consideration.
FISCAL IMPACT: There is no fiscal impact associated with the requested City Council direction.
The project is being funded through previously authorized appropriations. Any future expenditures associated with design, environmental review, or implementation will be presented to the City Council for consideration as part of future actions.
ENVIRONMENTAL ISSUES: This study session is informational only and no action is being taken to approve a project or commit the Town to a definite course of action. Accordingly, this agenda item is not a "project" under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378.
ATTACHMENTS: Presentation by project consultant, EHDD/Red Dot Studio PREPARED BY: Liz Ruess, Assistant Director of Building and Planning RECOMMENDATION: Receive the presentation regarding the Town Hall Complex Project, discuss the conceptual site plan alternatives, and provide policy direction to staff regarding future project development and next steps.
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HILLSBOROUGH TOWN CENTER
STUDY SESSION | 08.10.2026
-3-
1. Establish Work to
Date & Gather New DataNovember 2024Town shares previous programming work & Housing requirements from approved 20232031 Housing Element to use as starting point for EHDD/RDS HTC Masterplan programming.
Site Walk with Paul Willis & Natalie Gribben, Public Works.Existing Town Hall Building Tour with Timothy Anderson, Building & Planning.Existing Town Hall Building Tour with Melissa Colla & Nelson Corteway, Police Department
2. Document Existing Conditions & Proposed ProgramNovember - December 2024EHDD documents existing facilities, spaces and square footages, parking and other key site features
3. Incorporate Community InputDecember 2024EHDD/RDS issue community survey to gather data and preferences on Community Room uses and community priorities EHDD gathers data on existing Town staff employee count, the Town and department organizational charts, and planning for future growth POLICE
CHIEF
40 STAFF COUNT
28 SWORN10 NON-SWORN2 FUTURE GROWTH
CAPTAIN
SERGEANT
(B TEAM)
SERGEANT
(C TEAM)
SERGEANT
(D TEAM)
SERGEANT
(A TEAM)
OVERLAP
OFFICER
INVESTIGATION
(SERGEANT)
OVERLAP
OFFICER
CORPORAL CORPORAL CORPORAL CORPORAL
OFFICER OFFICER OFFICER OFFICEROFFICER OFFICER OFFICER OFFICER
OFFICER OFFICER OFFICER OFFICER
OFFICER
OFFICER
INVESTIGATION
INSPECTOR
INVESTIGATION
INSPECTOR
CAPTAIN
STAFF
LIEUTENANT
LEAD
COMM.
OFFICE
DISPATCH RECORDS SUPERVISOR DISPATCH
RECORDS
CLERK
PROPERTY
SUPER./
EVIDENCE
TECH.
SENIOR
MANAGEMENT
ANALYST
NO PHYSICAL SPACE ORWORKSTATION ALLOTEDAT TOWN CENTER
INVESTIGATION
INSPECTOR
What type of OUTDOOR amenities would you use at the Town Center? (Check allthat apply) CENTENNIAL/VETERAN’S
MEMORIAL
VENUE FOR PUBLIC
EVENTS
COMMUNITY GATHERING
SPACE
PICNIC SPACE
PRIVATE PARTIES
LIGHTS FOR ACTIVITIES AT
NIGHT
PUBLIC ART
"LIGHT UP THE TOWN"
EVENT
CHILDREN’S PARK
DOG PARK
RAIN GARDEN
HABITAT GARDEN
MEMORIAL DAY PARADE
DRIVE-THRU MAILBOXES
BIKE PARKING
Other (please specify)
0% 10% 20% 30% 40% 50% 60%
4. Test & RefineJanuary - May 2025EHDD cross references HTC spaces and square footages against industry standards and comparable facilities to further refine spaces and square footagesEHDD engages with Town staff to understand use patterns and space needs to refine the spaces list and square footages and space adjacencies diagrams
GENERAL
EVIDENCE
STORAGE
400 sf
SENIOR
MGMT.
ANALYST
140 sf
UNASSIGNE
D OFFICE
120 sf
RECORDS
CLERK
120 sf
RECORDS
SUPER./
EVIDENCE
TECH
120 sf
RECORDS
SUPERVISOR
140 sf
DISPATCH
200 sf
LONG-TERM
EVIDENCE STORAGE
600 sf
SERGEANT
OFFICE
140 sf
MED
CONF./
LIBRARY
250 sf
PRINT/
COPY/MAIL
250 sf
ROIDA
6fs 4
DHCTAPSID HCTAPSI
SE GAROTS EGAROT
6fs 4
DISPATCH
BKAER
1fs 00
RESTROOMDHCTAPSID HCTAPSI
6fs 4
SHOOTING RANGE
(WEAPON CLEANING & ARMORY) PON CLEANING & ARMORY)
3fs 000
S DERAH
SERGEANTS
E CIFFO E
3fs 00
S DERAH
CORPORALS
E CIFFO E
3fs 00
INSPECTORS
R ROPE T
WGNITIR
1fs 08
PERSONNEL
SALLYPORT
6fs 4
C NIATPAC NIATPA
OE CIFF
L. TUEI
OE CIFF
1fs 04
FEIHC
OE CIFF
2fs 05
LARGE CONF
3fs 00 SFNOC M 1fs 02
L DAE
CMMO
OE CIFF
RESTROOM -
INTERVIEW
6fs 4
RESTROOM
3fs 05
QTEIU
8fs 0
LACTATION
8fs 0
M LOCKERS
6fs 00 6fs 00
W LOCKERS
W THGIE
RMOO
2f 2 s 52 f
JR OTINAJ ROTINA
6fs 4
BKAER
2fs 00
P LORTA
EYRTN
6fs 4
EVIDENCE
PROCESSING &
EMAX
1fs 02
IVRES / T RES / TI V
2fs 00
BGNIFEIRB GNIFEIR
3fs 05
STAW
SE GAROTS EGAROT
2fs 52
AYROMR
1fs 05
PL ORTA
SE GAROTS EGAROT
1f 05 s 1 f
D YTU
B SGA
1fs 00
D ECIVE
CHARGING
6fs 4
INTERVIEW
HDRA
8fs 0
D YREVILED YREVILE
RECEIVING
4fs 8
LYBBO
INTERVIEW
STFO
8fs 0
P CILBU
RESTROOM
6fs 4
JR OTINAJ ROTINA
6fs 4
ADMINISTRATIVE
PATROL
INVESTIGATIONS
1fs 08
1fs 08
C NIATPAC NIATPA
OE CIFF
1fs 08 1fs 04
S DERAH
E CIFFO E
3fs 00
HI-DENSITY
RS CE DROR S
SE GAROTS EGAROT
3fs 00
AUTOMOTIVE
EVIDENCE STORAGE
(VEHICLE MAINT.)
650 sf
TO ENTRY
PLAZA & PUBLIC
PARKING
PUBLIC
TO EOC
PROGRAMMING PROCESS SUMMARY
2025Town conducts constituent surveys.20252026Council Subcommittee meetings open to the public How did we establish the components & square footages for the project? _¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 2 -4-
12.18.2024
VISIONING SESSION 3
Public Comments:1. No underground parking2. Parking access important3. Buffer to residences
05.06.2025
Subcommittee Meeting Design
Subcommittee Direction:1. Community Room adjacent outdoor gathering area2. Explore relocation of SFPUC water line3. Explore property acquisition and annexation4. Design team continue development of both schemes.
08.27.2025Subcommittee MeetingSubcommittee direction:1. Pursue all new construction due to limitations with existing structures and siting2. CCFD will be located off-site due to the increased demand for office space and parking3. Acceptable to pursue below-grade parking as a last option4. Do not pursue SFPUC water line move. Walnut Ave. may stay as is, be straightened, or be cul-de-saced.
10.13.2025Subcommittee Meeting1. Staff to seek formal LAFCo direction and explore feasibility of property purchase and annexation2. Staff to provide direction to EHDD/RDS on whether to include or exclude 722 Walnut from the site boundaries.
05.21.2026Subcommittee MeetingPublic Comments:1. Encourage emphasis on design2. Buffer to single family residencesSubcommittee direction:1. Bring schemes to Council Study Session2. Design team to develop two schemes with adjustments: Mountain A Add 722 Walnut • Add 722 Walnut• Place all housing on El Camino Real• Housing priority given to Town employee workforce• Staff will look into housing restrictions by age to make it senior 55+ housing Boulevard Allee
• Add 722 Walnut only and not two lots as shown
TOWN HALL
EXISTING
(1 STORY)
TOWNHOUSES
NEW
(2 STORY)
Town Courtyard Reuse Town Hall
FEATURESNEW POLICE REUSE TOWN HALL W/ADDITIONNEW MULTI-FAMILY TOWNHOUSESDRIVING ENTRY ON WALNUT AVE. & FLORIBUNDA AVE.127 PARKING SPOTS 0’ 25’ 50’ 100’ N
ADDITION
(2 STORY)
Police Department close to El Camino Real Multi-family Housing close to El Camino Real Indoor community room Outdoor community gathering space Create buff er to residences Straighten Walnut Street Residential use of town-owned lot Improve/increase onsite parking Combine Town administrative offi ces Develop a comprehensive plan for future needs
Relocate Centennial Park Floribunda Ave traffi c & pedestrian safety Preserve Redwood trees Preserve Oak trees Cars out of the center of the site
TOWN HALL
EXISTING
(1 STORY)
TOWNHOUSES
NEW
(2 STORY)
FEATURESNEW POLICEREUSE TOWN HALL W/ADDITIONNEW MULTI-FAMILY TOWNHOUSESDRIVING ENTRY ON WALNUT AVE. &FLORIBUNDA AVE.127 PARKING SPOTS 0’ 25’ 50’ 100’
ADDITION
(2 STORY)
Police Department close to El Camino Real Multi-family Housing close to El Camino Real Indoor community room Outdoor community gathering space Create buff er to residences Straighten Walnut Street Residential use of town-owned lot Improve/increase onsite parking Combine Town administrative offi ces Develop a comprehensive plan for future needs
Relocate Centennial Park Floribunda Ave traffic & pedestrian Preserve Redwood trees Preserve Oak trees Cars out of the center of the site POLICE
NEW
(2/3 STORY)
EHDD + Red Dot Studio | HILLSBOROUGH TOWN HALL COMPLEX, VISIONING SESSION #3, 12.18.24 | 37 0’ 25’ 50’ 100’
CLOISTER SCHEME
EHDD + Red Dot Studio | HILLSBOROUGH TOWN HALL CENTER, WIP 05.06.25 -06.03.25 | 3 N 0’ 25’ 50’ 100’
CLOISTER SCHEME with 1 Lot
POLICE PODIUM PARKING
722 WALNUT PROPERTY726 WALNUT PROPERTY
POLICE SECURE LOT
EHDD + Red Dot Studio | HILLSBOROUGH TOWN HALL CENTER, WIP 05.06.25 -06.03.25 | 2 N 0’ 25’ 50’ 100’
PLAZA SCHEME Ano lot purchase
POLICE PODIUM PARKING
722 WALNUT PROPERTY726 WALNUT PROPERTY
POLICE SECURE LOT
TOWN HALL POLICE
EOC
CHAMBERS
HOUSING
EHDD + Red Dot Studio | HILLSBOROUGH TOWN HALL CENTER, SUBCOMMITTEE 05.21.26 | 7 N 0’ 25’ 50’ 100’
PLAZA SCHEME Bpurchase 1 lot
POLICE PODIUM PARKING
722 WALNUT PROPERTY726 WALNUT PROPERTY
POLICE SECURE LOT
TOWN HALL POLICE
EOC
CHAMBERS
HOUSING
EHDD + Red Dot Studio | HILLSBOROUGH TOWN HALL CENTER, SUBCOMMITTEE 05.21.26 | 9 N
Town Center
FEATURESNEW POLICE NEW TOWN HALLNEW MULTI-FAMILY TOWNHOUSESDRIVING ENTRY ON WALNUT AVE. 127 PARKING SPOTS
0’ 25’ 50’ 100’ N
Police Department close to El Camino Real Multi-family Housing close to El Camino Real Indoor community room Outdoor community gathering space Create buff er to residences Straighten Walnut Street Residential use of town-owned lot Improve/increase onsite parking Combine Town administrative offi ces Develop a comprehensive plan for future needs
Relocate Centennial Park Floribunda Ave traffi c & pedestrian safety Preserve Redwood trees Preserve Oak trees Cars out of the center of the site FEATURESNEW POLICE NEW TOWN HALLNEW MULTI-FAMILY TOWNHOUSESDRIVING ENTRY ON WALNUT AVE. 127 PARKING SPOTS
0’ 25’ 50’ 100
Police Department close to El Camino Real Multi-family Housing close to El Camino Real Indoor community room Outdoor community gathering space Create buff er to residences Straighten Walnut Street Residential use of town-owned lot Improve/increase onsite parking Combine Town administrative offi ces Develop a comprehensive plan for future needs
Relocate Centennial Park Floribunda Ave traffi c & pedestrian Preserve Redwood trees Preserve Oak trees Cars out of the center of the site POLICE
NEW
(3 STORY)
TOWN HALL
NEW
(3 STORY)
TOWNHOUSES
NEW
(2 STORY)
EHDD + Red Dot Studio | HILLSBOROUGH TOWN HALL COMPLEX, VISIONING SESSION #3, 12.18.24 | 41 0’ 25’ 50’ 100’
THROUGH THE TREES SCHEME
EHDD + Red Dot Studio | HILLSBOROUGH TOWN HALL CENTER, WIP 05.06.25 -06.03.25 | 2 N 0’ 25’ 50’ 100’
MOUNTAIN SCHEME Ano lot purchase
POLICE PODIUM PARKING
722 WALNUT PROPERTY726 WALNUT PROPERTY
POLICE SECURE LOT
TOWN HALL POLICE
EOC
CHAMBERS
HOUSING
HOUSING
EHDD + Red Dot Studio | HILLSBOROUGH TOWN HALL CENTER, SUBCOMMITTEE 05.21.26 | 12 N 0’ 25’ 50’ 100’
MOUNTAIN SCHEME Bno lot purchase
POLICE PODIUM PARKING
722 WALNUT PROPERTY726 WALNUT PROPERTY
POLICE SECURE LOT
TOWN HALL POLICE
EOC
CHAMBERS
HOUSING
HOUSING
EHDD + Red Dot Studio | HILLSBOROUGH TOWN HALL CENTER, SUBCOMMITTEE 05.21.26 | 14 N
Town Green
FEATURESNEW POLICENEW TOWN HALLNEW MULTI-FAMILY HOUSINGWALNUT CUL DE SACNEW TOWN ROAD 127 PARKING SPOTS
0’ 25’ 50’ 100’ N
Police Department close to El Camino Real Multi-family Housing close to El Camino Real Indoor community room Outdoor community gathering space Create buff er to residences Straighten Walnut Street Residential use of town-owned lot Improve/increase onsite parking Combine Town administrative offi ces Develop a comprehensive plan for future needs
Relocate Centennial Park Floribunda Ave traffi c & pedestrian safety Preserve Redwood trees Preserve Oak trees Cars out of the center of the site
HOUSING
NEW
(3 STORY)
FEATURESNEW POLICENEW TOWN HALLNEW MULTI-FAMILY HOUSINGWALNUT CUL DE SACNEW TOWN ROAD 127 PARKING SPOTS
0’ 25’ 50’ 10
Police Department close to El Camino Real Multi-family Housing close to El Camino Real Indoor community room Outdoor community gathering space Create buff er to residences Straighten Walnut Street Residential use of town-owned lot Improve/increase onsite parking Combine Town administrative offi ces Develop a comprehensive plan for future needs
Relocate Centennial Park Floribunda Ave traffi c & pedestria Preserve Redwood trees Preserve Oak trees Cars out of the center of the site
HOUSING
NEW
(3 STORY)
POLICE
NEW
(3 STORY)
TOWN HALL
NEW
(2 STORY)
EHDD + Red Dot Studio | HILLSBOROUGH TOWN HALL COMPLEX, VISIONING SESSION #3, 12.18.24 | 44 0’ 25’ 50’ 100’
BOULEVARD SCHEME Apurchase 2 lots
722 WALNUT PROPERTY726 WALNUT PROPERTY POLICE SECURE LOT
TOWN HALL
POLICE EOC
CHAMBERS
HOUSING
EHDD + Red Dot Studio | HILLSBOROUGH TOWN HALL CENTER, SUBCOMMITTEE 05.21.26 | 17 N 0’ 25’ 50’ 100’
BOULEVARD SCHEME Bpurchase 2 lots
722 WALNUT PROPERTY726 WALNUT PROPERTY POLICE SECURE LOT
TOWN HALL
POLICE EOC
CHAMBERS
HOUSING
EHDD + Red Dot Studio | HILLSBOROUGH TOWN HALL CENTER, SUBCOMMITTEE 05.21.26 | 19 N
03.31.2025
Subcommittee Kickoff
Public Comment:1. Encourage emphasis on designSubcommittee Direction:1. Develop two site plan scheme alternates2. Include CCFD - added program3. New construction with possibility of relocation & rehabilitation of the original portion of the Police building4. Avoid underground parking
05.08.2025
Subcommittee Meeting PM
1. Cost ԛ134ֽ15Իm funded through grants, tax credits and PPP2. Housing Element start by Ċanuary 2Ի313. Police Department priority, no deadline 4. Construction to minimize disruption with uninterrupted service to residents How did we arrive at the proposed site plan schemes?SITE PLAN PROCESS SUMMARY _¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 3 -5-
• Police Department close to El Camino Real
• Multi-family Housing close to El Camino Real • Indoor community room • Outdoor community gathering space • Create buffer to existing residences • Straighten Walnut Avenue• ƀɦͧʱɕɦ̅ʱǻˠۯΑͧɦۯ̖ʇۯ̖ϖֱ̖̅ϖ̅ɦɕۯˠ̖ۯ֤ԼՃՀԻۯˠ̖͔ʱɂΑ̅ɕǻ֜ۯ• Improve/increase onsite parking • Combine Town administrative offices • Develop a comprehensive plan for future needs • ƀɦˠ̖ɊǻɦۯIɦ̅ɦ̅̅ʱǻˠۯŷǻ͔˗ۯǻ̅ɕۯLjɦɦ͔ǻ̅ͧۯĤɦ˾̖͔ʱǻˠۯ• ˠ̖͔ʱɂΑ̅ɕǻۯϒɦۯ͔ǻʇʇʱɊۯ֏ۯ͋ɦɕɦ͔ͧʱǻ̅ۯͧǻʇɦϤۯ• Preserve Redwood trees • No underground parking• Preserve Oak trees • Cars out of the center of the site
HILLSBOROUGH WORDS & EVALUATION CRITERIA
IŁĤĤƨĬÅƛǘۯ__TAIď
• Welcoming • Community• ͔ʱɦ̅ɕˠϤ• Understated• Low-key • Subtle• Elegant• Classic• Timeless• Dignified• Gracious• Safe• Quiet• Wooded _¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 4 -6-
CIVIC RIDGELINE
Set within a park-like landscape, the roof becomes a unifying gesture sheltering civic life. _¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 5 -7-
CIVIC RIDGELINE
CONCEPT
This town hall concept draws its form from two defining characteristics of Hillsborough: the peninsula's natural ridgeline and the steeply pitched roofs of its historic cottages and estates. The sloping roof becomes both landscape and landmark, a contemporary civic canopy that echoes the town's architectural heritage while responding to climate, daylight, and the region's topography. Set within a park-like landscape, the roof becomes a unifying gesture, sheltering civic life beneath a form inspired by place.
Southern Skyline Ridge Trail English Tudor-style estate on Macadamia Drive, Hillsborough _¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 6 -8-
UPDATE
Ի ԽՁ ՁԻ ԼԻԻ N
CIVIC RIDGELINESITE PLAN
_¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 7 -9-
S
N
W
E
Ի ԽՁ ՁԻ ԼԻԻ N
CIVIC RIDGELINESITE PLAN KEY
Sun Path Wind Rose
1 1
1 Entry
2 Community/EOC
3 Chambers
4 Mail Drop
5 Ljɦɦ͔ǻ̅ͧ Ĥɦ˾̖͔ʱǻˠ֭Iɦ̅ɦ̅̅ʱǻˠ ŷǻ͔˗
6 Aʱ˗ɦ ŷǻ͔˗ʱ̅ʒ
2 3
4 5
6 Water Line
IΑ͔͔ɦ̅ ƛ̖ϖ̅ A̖Α̅ɕǻ͔Ϥ
TOWN HALL3 stories
POLICE3 storiesHOUSING4 stories
¡ŁƨƍÅĬۯֽۯԽԻۯSurface Parking
ƛŁNjĬۯ¡ęęۯֽۯՃՃۯSurface ParkingEntry, Parallel, Lot
ŷŁęÅI_ۯֽۯ44 Secure ParkingPodium, Surface
_¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 8 -10-
CIVIC RIDGELINE
_¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 9 -11-
Ի ԽՁ ՁԻ ԼԻԻ N
1 1
2 3
3 3
1 1
CIVIC RIDGELINEPHASING DIAGRAM
1 2
3 Deconstruct Town Hall Relocate Walnut St• Town Hall operates in 1Ճ4Ի Floribunda• Police operates in existing building using El Camino entry
Build Police and Town HallDeconstruct Police Build Housing Deconstruct 1640 Floribunda Build Parking Existing structures
_¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 10 -12-
CIVIC RIDGELINE
_¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 11 -13-
CIVIC RIDGELINE
ARCHITECTURAL FEATURES
Water SecureRainwater harvesting roof reduces water demand Resilient EnergyAΑʱˠɕʱ̅ʒֱʱ̅ɦʒ͔ǻɦɕ ŷLj ͔̖̖ʇ ʒɦ̅ɦ͔ǻɦͧ ̖͋ϖɦ͔ Low-Carbon ConstructionMass timber construction stores carbon Healthy InteriorsDaylit spaces through clerestory windows 1 2
3 4
1 3
2 4
_¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 12 -14-
Green Infrastructure
Captures and filters stormwater naturally
N
CIVIC RIDGELINELANDSCAPE FEATURES
Community Wellness
Shaded tree plaza encourages connectionSite Performance Permeable parking with native hedge screen Resilient LandscapesNative plants conserve water and create habitat 4 2
1 3
1 3
2 4
_¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 13 -15-
CIVIC RIDGELINE
_¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 14 -16-
TOWN ALLÉE
A refined tree lined garden ensemble creating a sheltered civic heart for community life. _¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 15 -17-
TOWN ALLÉE
CONCEPT
This town hall concept is shaped by ¡ʱˠˠͧɂ̖͔̖ΑʒʞͧۯˠɦʒǻɊϤۯ̖ʇۯɊǻ͔ɦʇΑˠˠϤۯɊ͔ǻʇɦɕۯresidences, intimate scale, and garden settings. The design composes a series of buildings around a central allée of trees, creating a cohesive civic ensemble that feels familiar, refined, and enduring. Arranged as a gracious courtyard village, the buildings define a sheltered public realm that brings light, landscape, and activity into the heart of the site. Trellised connections and garden spaces create a seamless relationship between architecture and nature, offering a welcoming setting for daily civic use and community gatherings. Town Allée is a refined garden courtyard ensemble creating a sheltered civic heart for community life. _¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 16 -18-
Ի ԽՁ ՁԻ ԼԻԻ N
TOWN ALLÉESITE PLAN
_¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 17 -19-
S
N
W
E
TOWN HALL55 Parking SpacesEntry, Parallel, Lot
S
N
W
E
Ի ԽՁ ՁԻ ԼԻԻ N
TOWN ALLÉESITE PLAN KEY
Sun Path Wind Rose
1 1 Entry
2 Community/EOC
3 Chambers
4 Mail Drop
5 Ljɦɦ͔ǻ̅ͧ Ĥɦ˾̖͔ʱǻˠ֭Iɦ̅ɦ̅̅ʱǻˠ ŷǻ͔˗
6 Aʱ˗ɦ ŷǻ͔˗ʱ̅ʒ 2
3 4
5 6
Water Line
IΑ͔͔ɦ̅ ƛ̖ϖ̅ A̖Α̅ɕǻ͔Ϥ
TOWN HALL2 stories
POLICE3 stories
HOUSING
20 Podium
Parking
HOUSING
4 stories
1 ŷŁęÅI_ۯֽۯ44 Secure ParkingPodium, Surface
_¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 18 -20-
TOWN ALLÉE
_¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 19 -21-
TOWN ALLÉE
PHASING DIAGRAM
3 1
2 2
3 1
1 Ի ԽՁ ՁԻ ԼԻԻ N
1 2
3 Deconstruct Police• Town Hall operates in 1Ճ4Ի Floribunda• Police operates in Town HallBuild Police and HousingDeconstruct Town HallBuild Town HallBuild Parking Existing structures
_¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 20 -22-
TOWN ALLÉE
_¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 21 -23-
TOWN ALLÉE
ARCHITECTURAL FEATURES
Thermal ComfortPassive comfort through thermal mass
Enduring MaterialsCrafted for generations
Covered WalkwaysSheltered year-round circulation
Neighborhood ScaleCivic spaces with a residential sensibility 1 3
2 4
2 4
3 1
_¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 22 -24-
Green Screening
Provides natural privacy
TOWN ALLÉELANDSCAPE FEATURESCourtyard VillageSheltered community gathering spaceClassic FeaturesCrafted courtyard space Tree Lined PathwaysShaded circulation
N
1 3
2 4
1 2
3 4
_¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 23 -25-
TOWN ALLÉE
_¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 24 -26-
Total Estimated Construction Cost:
$134m - $150m Important Notes:
Cost estimate is based on cost/sf for new
construction of Community, Town Hall, Police
Department, and Housing. Cost includes site
preparation, demolition, utilities, parking, finish
sitework, and planting.
A 10% design contingency is included.
Furniture and equipment are not included.
Temporary facilities and moving costs are not
included.
Project soft costs are not included. Soft costs
typically include surveying and geotechnical
fees, design and management fees, permit fees
and special inspections, legal fees, insurance,
and financing costs.
Cost is escalated to an assumed midpoint of
construction date of 12/31/2031.
ĬɦϖۯI̖͔̅ͧΑɊʱ̖̅ۯ֤I̖֭ͧͧʇ֜ן
֛ɂɦʇ̖͔ɦۯɦͧɊǻˠǻʱ̖̅֜
I̖˾˾Α̅ʱϤן ۯۯۯۯۯۯۯۯۯۯۯۯۯۯۯԛԼכԿՁԻ֭ͧʇƛ̖ϖ̅ۯ¡ǻˠˠۯן ۯۯۯۯۯۯۯۯۯۯۯۯۯۯۯԛԼכԿՁԻ֭ͧʇŷ̖ˠʱɊɦۯTɦ͋ǻ͔˾ɦ̅ן ԛԼכՁԻԻ֭ͧʇDesign to Risk Category IV structure for essential services facilities is included for Police Department
֏ۯ_ŁIۯלNjʞɦ͔ɦۯǻ̅Ϥۯֱ̖̅̅ɦͧͧɦ̅ʱǻˠۯʇǻɊʱˠʱʱɦͧۯǻ͔ɦۯ
adjoining, a fire rating and seismic separation is
included as additional cost.
¡̖Αͧʱ̅ʒן ۯۯۯۯۯۯۯۯۯۯۯۯۯۯۯԛՄԻԻ֭ͧʇ
ƀɦ̖̅ϒǻʱ̖̅ۯ֤I̖֭ͧͧʇ֜ן֛ɂɦʇ̖͔ɦۯɦͧɊǻˠǻʱ̖̅֜AΑʱˠɕʱ̅ʒۯƀɦˠ̖Ɋǻʱ̖̅ן ԛԼכԽՁԻ֭ͧʇRelocation and rehabilitation of old Pac Bell / original Town Hall building (not anticipated at
ʞʱͧۯʱ˾ɦ֜ל
Other helpful estimates (cost/sf):Below-grade parking $450/sf ֛̖̅̅ɦۯʱ̅ɊˠΑɕɦɕ֜
Podium parking with cladding $225/sf
Surface parking $50/sf
Construction CostEstimated Range
Hillsborough Town Center Cost Summary
Total Estimated Project Cost$221.25m - $226.25m $177m - $181m Construction Cost+ $44.25m - $45.25m Soft Cost (assume 25% of Construction Cost)
Total Estimated Construction Cost$177m - $181m $2,300 - $2,550/sf Estimated Construction Cost by Component$20m - $21m Community & EOC $3,900/sf$39m - $40m Town Hall $2,500/sf$68m - $70m Police $3,300/sf$23m - $27m Housing$1,300/sf$25m - $26m Sitework$175/sf Soft Cost includes:- Architecture & Engineering fees
(assume 6-13% of Construction Cost)
- Reimbursables (assume 2-5% of Architectural Fee)
- Project Management fees
- LEED/Commissioning
- Surveying
- Geotechnical fees
- Permits, fees, special inspections
- Impact fees (public facilities & development costs)
- Legal, insurance, financing costs
- Furniture, fixtures & equipment
- Temporary facilities, moving costs
- Owner’s contingency
Construction Cost includes:- New construction of Town Hall including Community Room & EOC, Police Department, and
Housing.
- Site preparation, demolition, utilities, parking,
finish sitework, and planting.
- 24 Months construction, assumed completion
June 30, 2031
- 5% Per annum escalation, escalated to midpoint of
construction June 30, 2030
- 10% Design contingency
- 5% Phasing, temporary works, etc.
Construction Cost excludes:
- Soft costs
- Land purchase
- Furniture & equipment
Other helpful estimates:- $1,250/sf Building Relocation before escalation (Relocation and rehabilitation of old Pac Bell/
original Town Hall building not anticipated at this time.) - $50/sf Surface parking
- $225/sf Podium parking with cladding
- $450/sf Below-grade parking (none included)
*dollar numbers have been rounded from detailed
cost estimate for simplicity in early stage design
_¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 25 -27-
QUESTIONS AND COMMENTS
_¡TTۯۯƀɦɕۯT̖ۯƍΑɕʱ̖ | HILLSBOROUGH TOWN CENTER, STUDY SESSION | 26 -28-
TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
B
STUDY SESSION
CITY COUNCIL MEETING
AUGUST 10, 2026
AGENDA STAFF REPORT
ITEM SUBJECT: Acknowledgement of Petition and Consideration of Agendizing Discussion of a Housing Element Amendment
SUMMARY: On Friday, July 31, 2026, the Town received a communication (Attachment 1), including a petition requesting that the City Council direct staff to prepare and submit a Housing Element amendment relocating the 16 housing units currently identified at the Town Hall site to the Tobin Clark site.
The Town’s adopted Housing Element identifies 16 housing units at the Town Hall site as part of the Town’s inventory of sites available to accommodate its Regional Housing Needs Allocation.
The petition included as Attachment 1 requests that those units instead be accommodated at the Tobin Clark property through an amendment to the Housing Element.
Because this request relates to the Town Hall site discussion and the Council’s ongoing consideration of future planning for that property this item is being included to acknowledge receipt of the petition and allow for brief discussion and direction, should the City Council determine that it would like to agendize future discussion regarding a potential Housing Element amendment.
No action to initiate, prepare, or approve a Housing Element amendment is proposed as part of this item. Should the City Council wish to consider the request further, staff would return at a future meeting with additional information regarding the potential amendment, applicable State requirements, process, timing, and other considerations necessary to inform Council discussion and direction.
DISCUSSION: An amendment to the Housing Element would require additional analysis and coordination with the California Department of Housing and Community Development (HCD), as well as consideration and adoption of a General Plan amendment by the Town. The general process is as follows:
• Should the Town submit a Housing Element Amendment to HCD, it begins a formal State review process required under California housing law. This process ensures that local housing policies remain consistent with State requirements while allowing communities to make updates or refinements over time.
• Once submitted, HCD reviews the Housing Element Amendment for compliance with State housing laws. By statute, HCD has up to 60 days to review an amendment and provide written comments to the Town.
• HCD notifies the Town of the review outcome through a formal letter, which may:
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Agenda Staff Report – Hillsborough City Council
August 10, 2026
o Find the amendment substantially compliant,
o Identify minor revisions or clarifications needed, or o Request more substantive changes to ensure compliance. • If HCD finds the amendment substantially compliant, the Town may proceed with implementation of the updated policies and programs.
• If revisions are requested, Town staff will:
o Review HCD’s comments in detail,
o Prepare any necessary revisions to the amendment, and o Return the item to the City Council, as appropriate, for consideration and adoption before resubmitting it to HCD.
This iterative process is common and is intended to ensure alignment between local planning efforts and State law. Submitting a Housing Element Amendment does not place the Town out of compliance with its adopted Housing Element. Hillsborough would remain compliant with State Housing Element requirements while an amendment is under HCD review, as long as the underlying Housing Element remains certified and in effect.
At this time, staff is not seeking direction regarding the merits of the requested amendment or recommending that the Town initiate an amendment. Rather, staff is seeking direction solely as to whether the City Council would like this matter agendized for a future substantive discussion.
If Council directs staff to agendize the matter, staff would return with additional information necessary to evaluate the request, which may include the applicable Housing Element amendment process and HCD requirements; implications of relocating the 16 units currently identified at the Town Hall site; considerations associated with identifying the Tobin Clark property as an alternative housing site; potential effects on the Town Hall planning process; anticipated schedule and consultant or other professional assistance that may be required; and potential fiscal implications.
FISCAL IMPACT: There is no fiscal impact associated with acknowledging receipt of the petition or directing staff to agendize a future discussion. Should Council direct staff to further evaluate a potential Housing Element amendment, staff would identify any anticipated consultant, legal, environmental, or other costs as part of the future discussion.
ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment. Any future action regarding a potential Housing Element amendment would be evaluated for compliance with CEQA at the appropriate time.
ATTACHMENT(S): July 31, 2026 E-mail & Petition
PREPARED BY: Liz Ruess, Assistant Director of Building & Planning -30-
Agenda Staff Report – Hillsborough City Council
August 10, 2026
RECOMMENDATION: Staff recommends that the City Council direct staff on whether or not to agendize the process for a Housing Element Amendment for further discussion and what, if any, specific topics they would like included.
-31-
From: Laith Salma
To: Sophie Cole; Leslie Marden Ragsdale; Laurie Davies Adams; Marie Chuang; Christine Krolik; Doug Davis; Lisa Natusch; City Council; Mandy Brown
Cc: Jeff Ford
Subject: Petition- Request for Housing Element Amendment Date: Friday, July 31, 2026 5:10:05 PM
Attachments: Petition- Request for Housing Element Amendment Dear Mayor, Members of the Town Council, Town Manager, Planning Commission, and Town Staff,
First, we would like to express our sincere appreciation for the tremendous amount of time, effort, and thoughtful work that the Town Council and staff have devoted to Hillsborough's Housing Element. Navigating California's evolving housing requirements while balancing the interests of our community is an extraordinarily difficult responsibility, and we recognize the countless hours that have gone into bringing the Town to this point.
As the Town has advanced its planning efforts for the Town Hall site, one thing has become increasingly clear: the extensive due diligence undertaken over the past several years has revealed information that was simply unavailable when the Housing Element was originally adopted. While that work required a substantial investment of public resources, it has also provided a much clearer understanding of the challenges associated with developing affordable housing at the Town Hall site.
To date, the Town has invested approximately $400,000 in professional analysis relating to the Town Hall site. Those efforts have already exceeded the budget anticipated for this phase of the project. More importantly, they have identified a series of significant challenges that raise serious questions about the site's ability to successfully deliver the affordable housing units assigned to it. Continuing to commit additional public funds toward a site whose viability has become increasingly uncertain would not represent the most responsible use of taxpayer resources.
The purpose of due diligence is not simply to validate earlier assumptions—it is to test them.
When that process uncovers meaningful constraints, responsible governance requires that those findings inform future decisions. The value of the Town's investment lies not only in the studies themselves, but in the willingness to act on what those studies have revealed.
If our shared objective is to fulfill both the letter and the spirit of Hillsborough's Housing Element and Regional Housing Needs Allocation (RHNA) obligations, then the central question is no longer where the affordable housing units were originally assigned. The more important question is where those homes now have the greatest likelihood of actually being built. The Town's own analysis makes clear that this question deserves action, not simply further -32-
discussion, and further expense.
Housing Elements are intended to be living planning documents. Their purpose is not simply to preserve earlier assumptions, but to provide a framework that can be refined when additional analysis demonstrates a better way to accomplish the same housing objectives. As new information becomes available and circumstances evolve, amendments are appropriate when doing so improves a jurisdiction's ability to accomplish its adopted housing goals. We respectfully submit that this is precisely such a circumstance- a pivot is needed if we hope to achieve our RHNA allocation goals.
For that reason, we respectfully request that the Town Council direct staff to prepare and submit a Housing Element amendment relocating the 16 housing units currently assigned to the Town Hall site to Tobin Clark while maintaining the Town's overall commitment to provide all 116 housing units identified in the Housing Element.
This request is not an effort to reduce Hillsborough's housing commitments or avoid its RHNA obligations. Quite the opposite. The proposed amendment preserves every housing unit currently identified in the Housing Element while relocating only 16 units to a site that, based on the Town's extensive due diligence, offers a substantially greater likelihood of successful implementation. In doing so, it improves the Town's ability to fulfill the commitments it has already made while making more responsible use of limited public resources.
Attached is a resident petition supporting this request. The petition has been signed by representatives of 95 Hillsborough households, reflecting broad community support for pursuing a Housing Element amendment that preserves the Town's full housing commitment while placing new housing where it has the greatest likelihood of being successfully developed.
We respectfully request that the attached petition be included in the public record for the Council's consideration.
Thank you again for your continued leadership, your dedication to our community, and your thoughtful consideration of this petition. We appreciate your service to Hillsborough and your willingness to consider a course of action that we believe best advances both the Town's Housing Element objectives and its responsibility to thoughtfully steward public resources.
Respectfully,
Laith Salma & Jeff Ford
On behalf of the 95 Hillsborough households that signed the attached petition -33-
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
1 CONSENT CALENDAR
CITY COUNCIL MEETING
AUGUST 10, 2026
AGENDA STAFF REPORT
ITEM SUBJECT: Approve City Council Meeting Minutes of June 8, 2026 -48-
TOWN OF HILLSBOROUGH
San Mateo County
Sophie Cole, Mayor Town Hall
Leslie Marden Ragsdale, Vice Mayor 1600 Floribunda Avenue Laurie Davies Adams, Councilmember Hillsborough, CA 94010 Marie Chuang, Councilmember www.hillsborough.net
Christine Krolik, Councilmember 650-375-7400
UNAPPROVED MINUTES
MONDAY, JUNE 8, 2026
3:30 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Council Chambers
Meetings of the City Council are held in-person in Council Chambers. As a courtesy and technology permitting, the meeting was held virtually via Zoom Video Conference.
CLOSED SESSION
CALL TO ORDER
Mayor Cole called the meeting to order at 3:31 p.m.
ROLL CALL
Present: Adams, Chuang, Krolik, Ragsdale, Cole
ANNOUNCEMENT OF CONFLICT OF INTEREST ON CLOSED SESSION ITEM(S) There were no announcements of conflict of interest.
PUBLIC ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Town of Hillsborough v. All Persons Interested in the Matter of the Proceedings for Resolution No. 22-83 Adopting Maximum Rates for Water Service Charges San Mateo Superior Court Case No. 23CIV01028
B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Town as Defendant – One Potential Case
John Lockton’s and David Marquardt’s March 5, 2026 email suggesting that the Town will be sued on a new potential two-tiered rate water structure (email available upon request to the City Clerk) and Town’s receipt of objection letters
C. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
One or More Potential Cases
D. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
County of San Mateo, Town of Hillsborough, et al. v. State of California San Francisco Superior Court Case No. CPF-25-519270
Lawsuit Regarding Vehicle License Fees
E. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Title: City Manager
F. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Unrepresented employee: City Manager
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G. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Title: City Attorney
PUBLIC COMMENT ON CLOSED SESSION ITEM(S)
There were no speakers.
ADJOURN TO CLOSED SESSION IN ADMINISTRATIVE CONFERENCE ROOM The City Council adjourned to Closed Session in the Administrative Conference Room at 3:34 p.m.
The Closed Session adjourned at 5:55 p.m.
REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Cole called the meeting to order at 6:03 p.m.
II. ROLL CALL
Present: Adams, Chuang, Krolik, Ragsdale, Cole
III. PLEDGE OF ALLEGIANCE
Mayor Cole led the Pledge of Allegiance.
IV. REPORT FROM CLOSED SESSION
City Attorney Diaz reported the City Council met in Closed Session and direction was given to staff but there was no reportable action under the Brown Act.
V. PROCLAMATIONS
• Pride Month – June 2026
Councilmembers shared in the reading of a proclamation. David Crafts, County of San Mateo LGBTQIA+ Commissioner, accepted the proclamation and provided comments.
Mayor Cole announced the upcoming 3rd annual Town of Hillsborough Pride Month event hosted by the Hillsborough Youth Commission.
• Juneteenth – June 19, 2026
Councilmembers shared in the reading of a proclamation. • National Mosquito Control Awareness Week – June 21-27, 2026 Mayor Cole read the proclamation. San Mateo County Vector Control District Board Member Dr. D. Scott Smith and District Manager Brian Weber accepted the proclamation and provided a presentation regarding the services provided by the agency. Dr. Smith and District Manager Weber responded to City Council questions.
VI. PRESENTATIONS
• PG&E Enhanced Powerline Safety Settings (EPSS)
Marjory Ruiz Hidalgo, Local Government Affairs, PG&E, provided a presentation regarding Enhanced Powerline Safety Settings (EPSS) and responded to City Council questions. Jake Day, Division Operations Specialist, PG&E, provided additional information.
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• Mayor’s Applause
Mayor Cole recognized Finance Director Jan Cooke and Assistant Finance Director Rich Santiago with Mayor’s Applause for the Town’s receipt of Government Finance Officers Association awards for the June 30, 2025 Annual Comprehensive Financial Report and the Fiscal Year 2025-26 Annual Budget document.
VII. TOWN UPDATE
Assistant City Manager Mandy Brown provided an update on events and activities in the town.
VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
There were no speakers.
IX. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
X. CONSENT CALENDAR
Mayor Cole stated regarding Item 3, the Resolution Establishing the Town of Hillsborough’s Appropriation Limit for Fiscal Year 2026-27, staff provided a correction to the resolution to reflect “San Mateo County” in the fourth “Whereas” clause.
Councilmember Chuang requested to remove Item 10 and Item 16 from the Consent Calendar.
There were no requests from the public to remove an item from the Consent Calendar.
On motion by Councilmember Krolik, seconded by Councilmember Adams and unanimous on roll call vote, Consent Calendar Items 1, 2, 3 (as amended), 4, 5, 6, 7, 8, 9, 11, 12, 13, 14 and 15 were approved.
1. Monthly Claims: May 1 through May 31, 2026
The monthly claims for May 2026 were approved as submitted.
2. Resolution Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with HF&H Consultants, LLC in the Amount of $15,236.35 for a Total Not-to-Exceed Agreement of $107,786.35
The resolution approving and authorizing the City Manager to execute Amendment No. 2 to Professional Services Agreement with HF&H Consultants, LLC in the amount of $15,236.35 for a total not-to-exceed amount of $107,786,23 was adopted.
3. Resolution Establishing the Town of Hillsborough’s Appropriation Limit for Fiscal Year 2026-27
The resolution establishing the appropriations limit for FY 2026-27 was adopted with an amendment to the fourth “Whereas” clause to reflect “San Mateo County” instead of “the Town.”
4. Resolution Approving New Town Policy No. 409B: General Fund Reserve Policy and Amending Existing Town Policy No. 409: Budget and Fiscal Policies The resolution approving new Town Policy 409B: General Fund Reserve Policy and amending existing Town Policy No. 409: Budget and Fiscal Policies was adopted.
5. Receive May 2026 Legislative Update
The May 2026 Legislative Update was received.
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6. Resolution Calling for the Holding of a General Municipal Election to be Held on Tuesday, November 3, 2026 for the Election of Two Members of the City Council The resolution calling a General Municipal Election to be held in the Town of Hillsborough on Tuesday, November 3, 2026 for the election of two members of the City Council was adopted.
7. Resolution Requesting the Board of Supervisors of the County of San Mateo to Consolidate a General Municipal Election to be Held in the Town of Hillsborough on Tuesday, November 3, 2026 with the Statewide General Election and Provide Election Services
The resolution requesting the Board of Supervisors of the County of San Mateo to consolidate a General Municipal Election to be held in the Town of Hillsborough on Tuesday, November 3, 2026 with the Statewide General Election and provide election services was adopted.
8. Resolution Adopting Regulations for Candidates for Elective Office Pertaining to Candidates’ Statements Submitted to the Voters at the General Municipal Election to be Held on Tuesday, November 3, 2026
The resolution adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at the General Municipal Election to be held on Tuesday, November 3, 2026 was adopted.
9. Resolution Approving and Authorizing the City Manager to Execute a Third Amendment to the Information Technology Managed Services Agreement with Eaton & Associates for Comprehensive Information Technology Managed Services in the Amount of $409,560.00 for a Total Contract Amount of $1,976,880.00 The resolution approving and authorizing the City Manager to execute a third Amendment to the Agreement with Eaton & Associates for comprehensive IT managed services in the amount of $409,560.00 for a total contract amount of $1,976,880.00 was adopted.
10. Resolution Approving the Town of Hillsborough City Council Handbook Councilmember Chuang suggested the addition of guidelines for the process for rotation of Mayor and Vice Mayor and suggested staff research standard practices in other cities and bring the item back to Council for review.
Assistant City Manager Mandy Brown stated staff could come back to the City Council with options for discussion.
Following further discussion, by consensus, the City Council deferred the item and took no action.
11. Biennial Review of the Town’s Conflict of Interest Code The City Council directed review of the Town’s Conflict of Interest Code and the filing of a Biennial Notice with the City Clerk regarding the review.
12. Resolution Adopting a List of Projects for Fiscal Year 2026-27 Funded by SB 1: The Road Repair and Accountability Act of 2017, and Authorizing the Submittal of Applications for SB 1 Transportation Funding Under CEQA Guideline 15378 The resolution adopting the list of projects for Fiscal Year 2026-27 funded by SB 1, authorizing the submittal of applications for SB 1 transportation funding, and authorizing the City Manager on behalf of the Town to execute all funding documents and implement the approved funding programs under CEQA Guideline 15378, was adopted.
13. Resolution Approving and Authorizing the City Manager to Execute a Three-year Agreement with Carahsoft Technology Corp. for Samsara Inc. GPS, Vehicle Telematics, -52-
Unapproved Minutes – Hillsborough City Council
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and Multi-Camera Fleet Safety Equipment and Software in a Not to Exceed Amount of $84,200.78 and Approve a FY 2025-26 Budget Amendment in the Asset Replacement Fund 601 in the Amount of $84,200.78
The resolution approving and authorizing the City Manager to execute a three-year agreement with Carahsoft Technology Corp. for Samsara Inc. GPS, Vehicle Telematics, and Multi-Camera Fleet Safety Equipment and Software in a not to exceed amount of $84,200.78 and approve a FY 2025-26 budget amendment in the Asset Replacement Fund 601 in the amount of $84,200.78 was adopted.
14. Resolution Awarding to and Authorizing the City Manager to Execute a Contract with Michael Glynn Construction for the Macadamia Access Roads Repairs – Phase 2 (West) Project in the Amount of $679,940.00, with a 10% Contingency in the Amount of $67,994.00, for a Total Not-to-Exceed Cost of $747,934.00, Under CEQA Guideline 15301
The resolution awarding to and authorizing the City Manager to execute a contract with Michael Glynn Construction for the Macadamia Access Roads Repairs – Phase 2 (West) Project in the amount of $679,940.00, with a 10% contingency of $67,994.00 if needed, for a total not-to-exceed cost of $747,934.00, under CEQA Guideline 15301 was adopted.
15. Resolution Awarding to and Authorizing the City Manager to Execute a Contract with Con-Quest Contractors, Inc. for the Parkside Avenue Bridge Replacement Project in the Amount of $976,446.00, with a 10% Contingency in the Amount of $97,644.60, for a Total Not-to-Exceed Cost of $1,074,090.60, and Approve a FY 2025-26 Budget Amendment in the Capital Fund (CIP #809) in an Amount up to $1,700,000.00, Under CEQA Guideline 15301
The resolution awarding to and authorizing the City Manager to execute a contract with Con-Quest Contractors, Inc. for the Parkside Avenue Bridge Replacement Project in the amount of $976,446.00, with a 10% contingency of $97,644.60 if needed, for a total not-to-exceed cost of $1,074,090.60, and approve a FY 2025-26 budget amendment in the Capital Fund (CIP #809) in an amount up to $1,700,000.00, under CEQA Guideline 15301 was adopted.
16. Resolution Adopting a Residential Two-Inch Water Meter Rebate Policy Councilmembers provided comments. Director of Public Works Paul Willis provided brief comments.
On motion by Councilmember Chuang, seconded by Councilmember Adams and unanimous on voice vote, the resolution adopting a Residential Two-Inch Water Meter Rebate Policy was adopted.
XI. PUBLIC HEARING
17. Resolution Authorizing the Five-Year Rate Series for Water Rate Charges for a FiveYear Period Effective July 1, 2026 Finance Director Jan Cooke provided introductory comments. Rick Simonson, Senior Vice President, HF&F Consultants, provided the presentation.
City Clerk Lisa Natusch reported that all valid legal objections had been responded to, and all objections and responses had been presented to the City Council.
City Attorney Christopher Diaz provided information regarding the requirements of Proposition 218. Lutfi Kharuf, Partner, Best Best & Krieger, provided additional information.
Mayor Cole opened the public hearing at 7:31 p.m.
Mark Moritz, 881 Culebra Road, spoke in favor of tiered rates as they relate to water conservation and approaching water usage with an effort to be at the lowest tier. -53-
Unapproved Minutes – Hillsborough City Council
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Duane Musfelt, 75 Orange Court, inquired if the town may go back to tiered rates once a Supreme Court decision is made.
Attorney Karuf provided comments.
Linda Lewis inquired regarding the timeline for submitting protests.
City Attorney Diaz provided comments.
Mayor Cole stated she would like to continue the public hearing to Monday, June 22, 2026 at 6:00 p.m. in order to extend the deadline for legal objections to June 16, 2026 at 4:00 p.m. Mayor Cole stated notice of the extended deadline had been mailed to all property owners and customers of record.
On motion by Councilmember Chuang, seconded by Vice Mayor Ragsdale and unanimous on roll call vote, the public hearing was continued to Monday, June 22, 2026 at 6:00 p.m.
City Attorney Diaz and Attorney Karuf summarized the deadlines for submitting protests and legal objections.
18. Resolution Adopting the Proposed FY 2026-27 Operating and Capital Budget Assistant Finance Director Rich Santiago provided the presentation.
Mayor Cole opened the public hearing at 7:47 p.m. There were no speakers. Mayor Cole closed the public hearing at 7:47 p.m.
On motion by Councilmember Krolik, seconded by Councilmember Chuang and unanimous on roll call vote, the resolution approving the Fiscal Year 2026-27 Operating and Capital Budget was adopted.
19. Resolution Approving the Category III Grading Permit Application for the Construction of Private Improvements at 101 Robin Road Under CEQA Guideline 15303 Associate Civil Engineer Doug Belcik provided the staff report. Architect Eric Nyhus provided additional information regarding the project and responded to City Council questions. Director of Public Works Paul Willis provided additional information.
Mayor Cole opened the public hearing at 7:54 p.m.
Shahla Sadiq, 1190 Barroilhet Drive, expressed concerns regarding how the grading will impact the creek and protection of her property from flooding.
Natalia Scigliano, 1186 Barroilhet Drive, expressed concerns regarding excessive water drainage that they have experienced on their property and on the road during the project and suggested the Town consider raising drainage standards in consideration of the upcoming El Niño storms.
Mayor Cole closed the public hearing at 8:13 p.m.
On motion by Councilmember Adams, seconded by Councilmember Krolik and unanimous on roll call vote, the resolution approving the grading permit application for the construction of private improvements at 101 Robin Road under CEQA Guideline 15303 was adopted.
The City Council recessed at 8:15 p.m.
The City Council reconvened at 8:22 p.m. with all Councilmembers present.
XII. OLD BUSINESS
20. Tobin Clark Housing Site Update and Authorization for Implementation of Phase II of the Project
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Unapproved Minutes – Hillsborough City Council
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Assistant City Manager Mandy Brown introduced the item. Wendi Baker, Principal, Harmonie Park Development, provided the presentation. Director of Public Works Paul Willis and City Manager Doug Davis provided additional information.
Mayor Cole opened public comment.
Neville Batliwalla, 70 Tobin Clark Drive, requested a map of the proposed development area with more detail, stated access in and out of the area is important, and inquired about the impacts of noise on the surrounding area.
Jeanne Beck, 45 Bel Aire Court, expressed concerns regarding the constraints of the site identified in the staff report and the project’s adherence to the Housing Element. Ms.
Beck expressed concerns regarding wildlife and habitat impacts and spoke in support of continued transparency in the next phase of the project.
Lee Ginsburg, 1250 Tournament Drive, inquired about the proposed price range of the townhomes and individual homes, provided comments regarding the impacts of the College of San Mateo’s construction in the area, and inquired about access to public transportation.
Kim Rupert, 430 Remillard Drive, inquired about the affordability levels and expressed concerns regarding the requirements of the Housing Element.
Lee Ginsburg inquired about whether the Town can express preferences for Town employees and firefighters for the affordable homes.
Mayor Cole closed public comment.
On motion by Councilmember Krolik, seconded by Councilmember Adams and unanimous on voice vote, the City Council authorized implementation of Phase II of the project.
XIII. CITY COUNCIL ITEMS
Councilmember Adams presented slides and reported her attendance at the Hillsborough Beautification Foundation donor thank you event, a meeting of the City Council Ad Hoc Subcommittee on the Tobin Clark Site, a meeting of the City Council Ad Hoc Subcommittee on Commercial Activity Regulations, and a meeting of the RethinkWaste Ad Hoc Public Education and Outreach Committee regarding the redesign the outdoor learning center at Shoreway Environmental Center. Councilmember Adams reported her graduation from the Leadership Council San Mateo County Leadership program and reported that she received recognition for 25 years of service as a Board Member of Tandem Global.
Councilmember Chuang reported the recent graduation of CERT instructors in Mandarin Chinese, reported her attendance at the Central County Fire Department goal setting session, announced the new SamTrans headquarters location in Millbrae, reported her attendance at Crocker Career Day in which she spoke regarding civic engagement, expressed appreciation to the Memorial Day event committee, and congratulated Councilmember Adams on her graduation from the Leadership Council San Mateo County Leadership program.
Councilmember Krolik expressed appreciation to staff, the planning committee, and City Council for their support with the Memorial Day event planning, announced the upcoming Concours d’Elegance event, reported her attendance at a meeting of the SFO Airport/Community Roundtable and the Hillsborough Beautification Foundation donor thank you event, and announced the upcoming Pride Month event.
Vice Mayor Ragsdale presented slides and provided comments regarding pending e-bike legislation, expressed appreciation to staff and the planning committee for the Memorial Day event, reported her attendance at the Vehicle License Fee (VLF) webinar hosted by the County, the Community Choice Aggregators Conference in Sacramento in her role on the Board of Peninsula Clean Energy and a meeting of the BAWSCA Board. Vice Mayor Ragsdale reported the Town was awarded Silver Level certification from commute.org in their Employer Recognition Program for encouraging employees to take public transportation. -55-
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Mayor Cole expressed appreciation to everyone involved in the Memorial Day event.
XIV. ADJOURNMENT TO THE HILLSBOROUGH PUBLIC IMPROVEMENT CORPORATION (HPIC) MEETING
At 9:34 p.m., Mayor Cole adjourned the City Council meeting to the Hillsborough Public Improvement Corporation meeting.
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
2 CONSENT CALENDAR
CITY COUNCIL MEETING
AUGUST 10, 2026
AGENDA STAFF REPORT
ITEM SUBJECT: Monthly Claims: July 1 through July 31, 2026 SUMMARY: The monthly claims for the month of July 2026 in the amount of $14,710,058.31 are submitted for approval.
FISCAL IMPACT: Claims have been expended pursuant to the approved budget.
ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.
ATTACHMENT(S): Monthly Claims Listing
PREPARED BY: Rich Santiago, Assistant Finance Director
RECOMMENDATION: Approve the monthly claims for July 2026 as submitted. -57-
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
3 CONSENT CALENDAR
CITY COUNCIL MEETING
AUGUST 10, 2026
AGENDA STAFF REPORT
ITEM SUBJECT: Resolution Awarding to and Authorizing the City Manager to Execute a Contract with Bay Pacific Pipeline Inc. for the 2026 Bowhill Water Main Project in the Amount of $148,340.00 with a 20% Contingency in the Amount of $29,648.00, for Total Notto-Exceed Cost of $177,988.00, Under CEQA Guideline 15301 SUMMARY: This project involves installing a 450 linear feet of new water main on Bowhill Road, abandoning an existing easement line, and relocating existing water service lines to Bowhill Road.
The existing galvanized steel easement line which serves 745 Endfield Way and 101 Reservoir Road is deteriorating and has experienced repeated leaks and failures in recent years.
Additionally, relocating the main and water meters to the public right-of-way provides better access for the homeowners and Town maintenance staff during routine maintenance activities and unanticipated emergency shutoffs.
A Notice Inviting Bids for the project was posted on the Town’s website, and additional outreach was conducted to contractors on the informal bidders list with experience performing similar water pipeline work within the Town.
Nine bids were received and opened for this project on Wednesday, July 15, 2026. The bid results are listed below:
No. Bidders Name Bid Amount
1 Bay Pacific Pipeline Inc. $148,340.00
2 Casey Construction $194,300.00
3 A3 Pipeline $239,825.00
4 NORGO Engineering $245,200.00
5 Basset Engineering $289,180.00
6 Golden Bay Construction $315,770.00
7 W.R Ford Associate $344,450.00
8 Dalio Inc. $355,350.00
9 Con-Quest Contractors, Inc. $442,700.00
The lowest responsible bidder submitting a responsive bid was Bay Pacific Pipeline Inc. in the amount of $148,340.00. Staff conducted an analysis of the bid documents and determined that the bid was responsive, and that the bidder’s qualifications and experience levels are satisfactory to perform all work associated with this project.
FISCAL IMPACT: It is recommended that funding be allocated from the approved budget for the Water Main Replacement Program (CIP #501) with a 20% contingency in the amount of -65-
Agenda Staff Report – Hillsborough City Council
August 10, 2026
$29,648.00 allocated for use if needed, for a total allocation of $177,988.00. Sufficient funding remains in the budget for this project.
ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines sections 15301.
ATTACHMENT(S): Resolution
PREPARED BY: Natalie Gribben, Deputy Director of Public Works RECOMMENDATION: Adopt the resolution awarding to and authorizing the City Manager to execute a contract with Bay Pacific Pipeline Inc. for the 2026 Bowhill Water Main Project in the amount of $148,340.00 with a 20% contingency in the amount of $29,648.00, for total not-toexceed cost of $177,988.00, under CEQA Guideline 15301. -66-
RESOLUTION NO. 26-
RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH
AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH BAY PACIFIC PIPELINE INC. FOR THE 2026 BOWHILL WATER MAIN PROJECT IN THE AMOUNT OF $148,340.00 WITH A 20% CONTINGENCY IN THE AMOUNT OF $29,648.00, FOR TOTAL NOT-TO-EXCEED COST OF $177,988.00, UNDER CEQA GUIDELINE 15301
WHEREAS, the Town of Hillsborough (“Town”) maintains the Town’s water system infrastructure; and
WHEREAS, the Water Main Replacement Program (CIP #501) evaluates deficient pipe segments within the Town’s water distribution system; and WHEREAS, the 2026 Bowhill Water Main Project consists of installing approximately 450 linear feet of new water main lines and services and abandoning a deteriorating easement line; and
WHEREAS, plans and specifications have been developed for improvements to the Town’s water system to repair the deficient pipe segments; and WHEREAS, the Project was publicly bid and advertised in accordance with the Public Contract Code, and the Town received nine bids for the Project; and WHEREAS, Bay Pacific Pipeline Inc. was the lowest responsible bidder submitting a responsive bid in the amount of $148,340.00; and
WHEREAS, staff conducted an analysis of the bid and verified that Bay Pacific Pipeline qualifications and experience levels are satisfactory; and WHEREAS, funding will be allocated from the Water Main Replacement Program (CIP #501).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby awards and authorizes the City Manager to execute a contract with Bay Pacific Pipeline Inc. for the 2026 Bowhill Water Main Project in the amount of 148,340.00 with a 20% Town controlled contingency in the amount of $29,648.00, if needed, for a total not-to-exceed cost of $177,988.00, under CEQA Guideline 15301, allocating funds from the approved budget for the Water Main Replacement Program (CIP #501).
Mayor of the Town of Hillsborough
Attest: City Clerk
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Resolution No. 26-
August 10, 2026
2 This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 10th day of August 2026, by the following vote of the members thereof:
AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
4 CONSENT CALENDAR
CITY COUNCIL MEETING
AUGUST 10, 2026
AGENDA STAFF REPORT
ITEM SUBJECT: Resolution (1) Approving and Authorizing the City Manager to Execute a Two-Year Agreement with CSG Consultants, Inc. for As-Needed General Engineering Services in an Amount Not to Exceed $150,000.00; and (2) Authorizing the City Manager, in his Sole Discretion, to Execute and Extend the Agreement for a Third Year in an Amount Not to Exceed $75,000.00, for a Potential Total Amount of $225,000.00, Under CEQA Guideline 15378
SUMMARY: In April 2026, the Town issued a Request for Proposals (RFP) seeking qualified firms to provide as-needed municipal engineering and project management, general engineering, geotechnical and materials testing, and environmental services. Staff evaluated CSG Consultants Inc.’s proposal based on the criteria identified in the RFP, including proposal quality, relevant experience, technical approach, and demonstrated ability to provide similar services to comparable municipalities. The evaluation committee determined that CSG Consultants, Inc. is qualified to provide general engineering services.
Under the proposed agreement, CSG Consultants, Inc. will provide as-needed general engineering services on a project-by-project basis. The proposed agreement amount is based on the Town’s use of these services during the previous three years and anticipated Capital Improvement Program (CIP) and departmental needs. Although several upcoming projects are identified in the CIP, the timing and level of effort required remain uncertain due to project schedules, design challenges, funding availability, and other unforeseen constraints.
The on-call agreement will allow the Public Works Department to obtain services efficiently as needs arise without conducting a separate RFP process for each project. No project funding is authorized through this agenda item. The Director of Public Works will be authorized to issue task orders for approved services within available project budgets, subject to an annual not-to-exceed amount of $75,000.00.
The proposed agreement has an initial two-year term and may be extended by the City Manager in his sole discretion for one additional year upon the written mutual consent of both parties. In adopting the resolution, the City Council would be providing authority for the City Manager to enter into and execute an amendment for this additional one-year term with additional dollars to be added. The Town may terminate the agreement at any time in accordance with its terms.
FISCAL IMPACT: The as-needed project management and inspection services support the combined Capital Improvement Program, which has an approximate soft cost budget of approximately $3,200,000.00 in FY 2026-27, $2,300,000.00 in FY 2027-28, and $2,700,000.00 in FY 2028-29.
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Agenda Staff Report – Hillsborough City Council
August 10, 2026
ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(5) as this is an administrative activity that will not result in direct or indirect physical changes in the environment.
ATTACHMENT(S):
1. Resolution
2. Professional Services Agreement
PREPARED BY: Natalie Gribben, Deputy Director of Public Works RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute a two-year agreement with CSG Consultants, Inc. for as-needed general engineering services in an amount not to exceed $150,000.00, and authorizing the City Manager, in his sole discretion, to execute and extend the agreement for a third year in an amount not to exceed $75,000.00, for a potential total amount of $225,000.00, under CEQA Guideline 15378. -70-
RESOLUTION NO. 26-
RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH (1) APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWOYEAR AGREEMENT WITH CSG CONSULTANTS, INC. FOR AS-NEEDED
GENERAL ENGINEERING SERVICES IN AN AMOUNT NOT TO EXCEED $150,000.00; AND (2) AUTHORIZING THE CITY MANAGER, IN HIS SOLE
DISCRETION, TO EXECUTE AND EXTEND THE AGREEMENT FOR A THIRD YEAR IN AN AMOUNT NOT TO EXCEED $75,000.00, FOR A POTENTIAL TOTAL AMOUNT OF $225,000.00, UNDER CEQA GUIDELINE 15378
WHEREAS, the Town of Hillsborough (“Town”) desires to secure as-needed engineering and consulting services necessary to support the Town’s Capital Improvement Program and departmental needs; and WHEREAS, in April 2026, the Town issued a Request for Proposals seeking qualified firms to provide as-needed municipal engineering and project management, general engineering, geotechnical and materials testing, and environmental services; and;
WHEREAS, staff evaluated the proposals received based on the criteria identified in the Request for Proposals, including proposal quality, relevant experience, technical approach, and demonstrated ability to provide similar services to comparable municipalities; and
WHEREAS, CSG Consultants, Inc. was determined to be qualified to provide asneeded general engineering services to the Town on a project-by-project basis; and
WHEREAS, the proposed agreement has an initial two-year term in an amount not to exceed $150,000.00 and may be extended by the City Manager, in his sole discretion, for one additional year upon the written mutual consent of both parties in an amount not to exceed $75,000.00, for a potential total agreement amount of $225,000.00; and
WHEREAS, no specific project funding is authorized by this resolution, and the Director of Public Works will authorize task orders for approved services within available project budgets and the amounts authorized under the agreement; and
WHEREAS, the Town may terminate the agreement at any time in accordance with its terms; and
WHEREAS, the proposed action is exempt from environmental review under California Environmental Quality Act Guidelines section 15378(b)(5) because it is an administrative activity that will not result in direct or indirect physical changes in the environment.
ATTACHMENT 1
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Resolution No. 26-
August 10, 2026
2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute a two-year agreement with CSG Consultants, Inc. for as-needed general engineering services in an amount not to exceed $150,000.00 and authorizing the City Manager, in his sole discretion, to execute and extend the agreement for a third year in an amount not to exceed $75,000.00, for a potential total amount of $225,000.00, under CEQA Guideline 15378.
Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 10th day of August 2026, by the following vote of the members thereof:
AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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1 TOWN OF HILLSBOROUGH
ON-CALL PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of ________________, 20__ by and between the Town of Hillsborough, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1600 Floribunda Ave., Hillsborough, CA 94010 (“Town”), and CSG CONSULTANTS, INC., a CORPORATION with its principal place of business at 500 PILGRIM DRIVE, FOSTER CITY, CA 94404 (hereinafter referred to as “Consultant”). Town and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A. Town is a public agency of the State of California and is in need of professional services for the following project:
As-Needed General Engineering Services
(hereinafter referred to as “the Project”).
B. Consultant is duly licensed and has the necessary qualifications to provide such services on the Project. Consultant desires to perform and assume responsibility for the provision of certain professional services required by Town on the terms and conditions set forth in this Agreement and in the task order(s) to be issued pursuant to this Agreement (“Task Order”).
C. The Parties desire by this Agreement to establish the terms for Town to retain Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the Town with the services described in the Scope of Services attached hereto as Exhibit “A.” The services shall be more particularly described in the individual Task Order issued by the Town or its designee. No services shall be performed unless authorized by a fully executed Task Order in the form attached hereto as Exhibit “C”.
2. Compensation.
a. Consultant shall receive compensation, including authorized reimbursements, for all services rendered under this Agreement at the rates set forth in the Schedule of Charges attached hereto as Exhibit “B” and incorporated herein by this reference.
The maximum compensation for services to be provided pursuant to each Task Order shall be set forth in the relevant Task Order. The total aggregate compensation paid to Consultant under this Agreement shall not exceed the amount set forth in Section 2(b) below. b. In no event shall the total amount paid for services rendered by Consultant under this Agreement and all Task Orders issued hereunder exceed the sum of $150,000.00 without written approval of the Town’s City Manager. This amount is to cover all printing and related costs, and the Town will not pay any additional fees for printing expenses. Periodic ATTACHMENT 2
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2 payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.
3. Additional Work.
If changes in the work seem merited by Consultant or the Town, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the Town by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the Town and executed by both Parties before performance of such services, or the Town will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by Town.
5. Time of Performance.
The term of this Agreement shall be from September 1, 2026, to August 31,2028, unless earlier terminated as provided herein. The agreement may be extended for an additional one-year period beyond the initial two-year term at the sole discretion of the City Manager. Consultant shall complete the services within the term of this Agreement, and shall meet any other established schedules and deadlines set forth in each individual Task Order issued by the Town. All applicable indemnification provisions of this Agreement shall remain in effect following the termination of this Agreement.
6. Delays in Performance.
a. Neither Town nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Consultant’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities”, includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety. b. Should such a Force Majeure Event occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay. -74-
3 c. Notwithstanding the foregoing, the Town may still terminate this Agreement in accordance with the termination provisions of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the Town, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.
8. Standard of Care
Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.
9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the Town, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. Any subconsultants Consultant intends to utilize in the performance of this Agreement shall be listed in Exhibit “B.” Consultant shall provide written notice and shall obtain the written consent of the Town prior to using or substituting a non-listed subconsultant in the performance of this Agreement. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of Town. No employee or agent of Consultant shall become an employee of Town. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from Town as herein provided. Any personnel performing the work governed by this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance.
11. Insurance. Consultant shall not commence work for the Town until it has provided evidence satisfactory to the Town it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. -75-
4 a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the Town. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the Town, and provided that such deductibles shall not apply to the Town as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the Town.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status. -76-
5 (iv) Subject to written approval by the Town, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the Town as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the Town and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $2,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $2,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $2,000,000 per accident or disease Professional Liability $2,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. -77-
6 (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the Town evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25- S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the Town at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the Town at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the Town or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the Town, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Town, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the -78-
7 Town and shall not preclude the Town from taking such other actions available to the Town under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the Town, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the Town, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Town has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Town will be promptly reimbursed by Consultant or Town will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Town may cancel this Agreement.
(iii) The Town may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the Town nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the Town that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the Town as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, Town may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of Town’s choosing), indemnify and hold the Town, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors -79-
8 or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project, any Task Order or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the Town. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the Town, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.
b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that -80-
9 affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the Town. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.
15. Town Material Requirements.
Reserved.
16. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Mateo, State of California. 17 Termination or Abandonment
a. Town has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, Town shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. Town shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by Town and Consultant of the portion of such task completed but not paid prior to said termination. Town shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to Town only in the event of substantial failure by Town to perform in accordance with the terms of this Agreement through no fault of Consultant.
18 Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the Town.
19. Organization
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10 Consultant shall assign _________________________ as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the Town.
20. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described above.
21. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:
TOWN:
Town of Hillsborough
1600 Floribunda Avenue
Hillsborough, CA 94010
Attn: Natalie Gribben
CONSULTANT:
CSG Consultants, Inc.
500 Pilgrim Drive
Foster City, CA 94404
and shall be effective upon receipt thereof.
22. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the Town and the Consultant.
23. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
24. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of Town and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.
25. Severability
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11 If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect.
26. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of Town. Any attempted assignment without such consent shall be invalid and void.
27. Non-Waiver
The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
28. Time of Essence
Time is of the essence for each and every provision of this Agreement.
29. Town’s Right to Employ Other Consultants
Town reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.
30. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Town shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of Town, during the term of his or her service with Town, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
31. Value Statement
By executing this Agreement, Consultant represents and warrants that it will comply with the values statement set forth in Exhibit “D” to the same extent as a member of the Town of Hillsborough City Council or of a Hillsborough board or committee. -83-
12 When funding for the services is provided, in whole or in part, by an agency of the federal government, Consultant shall also fully and adequately comply with the provisions included in Exhibit “E” (Federal Requirements) attached hereto and incorporated herein by reference (“Federal Requirements”). With respect to any conflict between such Federal Requirements and the terms of this Agreement and/or the provisions of state law, the more stringent requirement shall control.
[SIGNATURES ON FOLLOWING PAGE]
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13 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE TOWN OF HILLSBOROUGH
AND CSG CONSULTANTS, INC.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
TOWN OF HILLSBOROUGH CSG CONSULTANTS, INC
By: By:
DOUG DAVIS
CITY MANAGER Its:
Printed Name:
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
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14 EXHIBIT A
Scope of Services
General Engineering Services
As needed general engineering services include, but are not limited to, the design and preparation of storm water, sanitary sewer, potable water, traffic, and paving PS&E’s for Public Works construction projects, construction inspection, contract administration, and general Public Works project management.
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15 EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice Town on a monthly cycle. Consultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task. Consultant will inform Town regarding any out-of-scope work being performed by Consultant. This is a time-andmaterials contract. -87-
Town of Hillsborough
Proposal for As-Needed Consulting and Engineering Services – Engineering Services 14 8 | FEE PROPOSAL
CSG Consultants’ fee schedule for proposed services is provided below.
PERSONNEL / ROLE HOURLY RATE
Administrative Assistant $120
Engineering Intern $150
Assistant Engineer $190
Associate Engineer $230
Structural Engineer $280
Associate Surveyor $220
Senior Engineer $260
Senior Land Surveyor $255
Senior Structural Engineer $300
Principal Engineer $300
Senior Principal Engineer $325
Two-Person Survey Crew $475
Assistant Project Manager $190
Project Manager $245
Senior Project Manager $260
Principal Project Manager $280
Office Engineer $190
Construction Inspector $210
Senior Construction Inspector $218
Assistant Resident Engineer $218
Resident Engineering / Construction Manager $276
Structural Representative $276
TERMS
• All hourly rates include overhead costs including but not limited to salaries, benefits, workers’ compensation insurance, local travel, and miscellaneous office expenses.
• Overtime services and services provided outside of normal business hours will be billed at 1.5x the applicable hourly rate. • On the anniversary of the contract start date, CSG will initiate a 4% CPI rate increase. • CSG will mail/email an invoice every month for services rendered during the previous month. Unless otherwise agreed, payment terms are 30 days from receipt of invoice.
• This fee proposal is valid for a period of 90 days from date of submittal. -88-
16 EXHIBIT C
Sample Task Order Form
TASK ORDER
Task Order No. _______
Agreement: AS NEEDED [GENERAL ENGINEERING/INSPECTION/MATERIAL
TESTING/GEOTECHNICAL/SCADA/ENVIRONMENTAL/MUNICIPAL AND PROJECT MANAGEMENT] SERVICES
Consultant: [INSERT NAME OF CONSULTANT]
The Consultant is hereby authorized to perform the following services subject to the provisions of the Agreement identified above:
Project Title:
CIP #:
Town Contact Name & Email:
Description of work:
List any attachments:
Dollar Amount of Task Order: Not to exceed $_____,_____.00 Completion Date: _____________
The undersigned Consultant hereby agrees that it will provide all equipment, furnish all materials, except as may be otherwise noted above, and perform all services for the work above specified in accordance with the Agreement identified above and will accept as full payment therefore the amount shown above.
APPROVAL RECOMMENDED
By: Dated:
TOWN OF HILLSBOROUGH [INSERT NAME OF CONSULTANT]
Dated: Dated:
By: By:
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17 EXHIBIT D
Values Statement
TOWN OF HILLSBOROUGH CITY COUNCIL, BOARDS, AND COMMUNITIES
VALUES STATEMENT
As a member of the Town of Hillsborough City Council or of a Hillsborough board or committee, I agree to uphold the Town mission statement and adhere to the following values. I will:
• Serve with integrity and be a responsible steward of taxpayer dollars and the natural environment.
• Treat everyone with respect, listen to understand, and promote civility, courtesy, and thoughtfulness in all interactions.
• Create an atmosphere where individual members, Town staff, and members of the community are free to express their ideas and work to their full potential. • Promote public and individual trust through honest and open practices and communications.
• Recognize and celebrate the diversity of our community through the pursuit of equal access, equal participation, and fair treatment for all. • Work collaboratively with others toward the common good in order to achieve innovative solutions for the public benefit.
• Maintain a balanced sense of community and quality of life through the protection and improvement of our natural and built environments.
• Respect the dignity and privacy of individuals and organizations. • Safeguard the community from the threats of natural, technological, or other threats to our safety and wellbeing.
• Avoid and discourage conduct which is divisive or harmful to the best interests of Hillsborough.
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
5 CONSENT CALENDAR
CITY COUNCIL MEETING
AUGUST 10, 2026
AGENDA STAFF REPORT
ITEM SUBJECT: Resolution (1) Approving and Authorizing the City Manager to Execute a Two-Year Agreement with CSG Consultants, Inc. for As-Needed Municipal Engineering and Project Management Services in an Amount Not to Exceed $1,600,000.00; and (2) Authorizing the City Manager, in his Sole Discretion, to Execute and Extend the Agreement for a Third Year in an Amount Not to Exceed $800,000.00, for a Potential Total Amount of $2,400,000.00, Under CEQA Guideline 15378
SUMMARY: In April 2026, the Town issued a Request for Proposals (RFP) seeking qualified firms to provide as-needed municipal engineering and project management, general engineering, geotechnical and materials testing, and environmental services. Staff evaluated CSG Consultants, Inc.’s proposal based on the criteria identified in the RFP, including proposal quality, relevant experience, technical approach, and demonstrated ability to provide similar services to comparable municipalities. The evaluation committee determined that CSG Consultants, Inc. is qualified to provide municipal engineering and project management services.
Under the proposed agreement, CSG Consultants, Inc. will provide as-needed municipal engineering and project management services on a project-by-project basis. The proposed agreement amount is based on the Town’s use of these services during the previous three years and anticipated Capital Improvement Program (CIP) and departmental needs. Although several upcoming projects are identified in the CIP, the timing and level of effort required remain uncertain due to project schedules, design challenges, funding availability, and other unforeseen constraints.
The on-call agreement will allow the Public Works Department to obtain services efficiently as needs arise without conducting a separate RFP process for each project. No project funding is authorized through this agenda item. The Director of Public Works will be authorized to issue task orders for approved services within available project budgets, subject to an annual not-to-exceed amount of $800,000.00.
The proposed agreement has an initial two-year term and may be extended by the City Manager in his sole discretion for one additional year upon the written mutual consent of both parties. In adopting the resolution, the City Council would be providing authority for the City Manager to enter into and execute an amendment for this additional one-year term with additional dollars to be added. The Town may terminate the agreement at any time in accordance with its terms.
FISCAL IMPACT: The as-needed project management and inspection services support the combined Capital Improvement Program, which has an approximate soft cost budget of approximately $3,200,000.00 in FY 2026-27, $2,300,000 in FY 2027-28, and $2,700,000 in FY 2028-29.
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Agenda Staff Report – Hillsborough City Council
August 10, 2026
ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(5) as this is an administrative activity that will not result in direct or indirect physical changes in the environment.
ATTACHMENT(S):
1. Resolution
2. Professional Services Agreement
PREPARED BY: Natalie Gribben, Deputy Director of Public Works RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute a two-year agreement with CSG Consultants, Inc. for as-needed municipal engineering and project management services in an amount not to exceed $1,600,000.00, and authorizing the City Manager, in his sole discretion, to execute and extend the agreement for a third year in an amount not to exceed $800,000.00, for a potential total amount of $2,400,000.00, under CEQA Guideline 15378.
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RESOLUTION NO. 26-
RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH (1) APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWOYEAR AGREEMENT WITH CSG CONSULTANTS, INC. FOR AS-NEEDED
MUNICIPAL ENGINEERING AND PROJECT MANAGEMENT SERVICES IN AN AMOUNT NOT TO EXCEED $1,600,000.00; AND (2) AUTHORIZING THE CITY
MANAGER, IN HIS SOLE DISCRETION, TO EXECUTE AND EXTEND THE AGREEMENT FOR A THIRD YEAR IN AN AMOUNT NOT TO EXCEED $800,000.00 FOR A POTENTIAL TOTAL AMOUNT OF $2,400,000.00, UNDER CEQA GUIDELINE 15378
WHEREAS, the Town of Hillsborough (“Town”) desires to secure as-needed engineering and consulting services necessary to support the Town’s Capital Improvement Program and departmental needs; and WHEREAS, in April 2026, the Town issued a Request for Proposals seeking qualified firms to provide as-needed municipal engineering and project management, general engineering, geotechnical and materials testing, and environmental services; and;
WHEREAS, staff evaluated the proposals received based on the criteria identified in the Request for Proposals, including proposal quality, relevant experience, technical approach, and demonstrated ability to provide similar services to comparable municipalities; and
WHEREAS, CSG Consultants, Inc. was determined to be qualified to provide asneeded municipal engineering and project management services to the Town on a project-by-project basis; and
WHEREAS, the proposed agreement has an initial two-year term in an amount not to exceed $1,600,000.00 and may be extended by the City Manager, in his sole discretion, for one additional year upon the written mutual consent of both parties in an amount not to exceed $800,000.00, for a potential total agreement amount of $2,400,000.00; and
WHEREAS, no specific project funding is authorized by this Resolution, and the Director of Public Works will authorize task orders for approved services within available project budgets and the amounts authorized under the agreement; and
WHEREAS, the Town may terminate the agreement at any time in accordance with its terms; and
WHEREAS, the proposed action is exempt from environmental review under California Environmental Quality Act Guidelines section 15378(b)(5) because it is an administrative activity that will not result in direct or indirect physical changes in the environment.
ATTACHMENT 1
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Resolution No. 26-
August 10, 2026
2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute a two-year agreement with CSG Consultants, Inc. for as-needed municipal engineering and project management services in an amount not to exceed $1,600,000.00, and authorizes the City Manager, in his sole discretion, to execute and extend the agreement for a third year in an amount not to exceed $800,000.00, for a potential total amount of $2,400,000.00, under CEQA Guideline 15378.
Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 10th day of August 2026, by the following vote of the members thereof:
AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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1 TOWN OF HILLSBOROUGH
ON-CALL PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of ________________, 20__ by and between the Town of Hillsborough, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1600 Floribunda Ave., Hillsborough, CA 94010 (“Town”), and CSG Consultants, INC., a CORPORATION, with its principal place of business at 550 Pilgrim Drive, Foster City, Ca 94404 (hereinafter referred to as “Consultant”).
Town and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A. Town is a public agency of the State of California and is in need of professional services for the following project:
As-Needed Municipal Engineering and Project Management Services (hereinafter referred to as “the Project”).
B. Consultant is duly licensed and has the necessary qualifications to provide such services on the Project. Consultant desires to perform and assume responsibility for the provision of certain professional services required by Town on the terms and conditions set forth in this Agreement and in the task order(s) to be issued pursuant to this Agreement (“Task Order”).
C. The Parties desire by this Agreement to establish the terms for Town to retain Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the Town with the services described in the Scope of Services attached hereto as Exhibit “A.” The services shall be more particularly described in the individual Task Order issued by the Town or its designee. No services shall be performed unless authorized by a fully executed Task Order in the form attached hereto as Exhibit “C”.
2. Compensation.
a. Consultant shall receive compensation, including authorized reimbursements, for all services rendered under this Agreement at the rates set forth in the Schedule of Charges attached hereto as Exhibit “B” and incorporated herein by this reference.
The maximum compensation for services to be provided pursuant to each Task Order shall be set forth in the relevant Task Order. The total aggregate compensation paid to Consultant under this Agreement shall not exceed the amount set forth in Section 2(b) below. b. In no event shall the total amount paid for services rendered by Consultant under this Agreement and all Task Orders issued hereunder exceed the sum of $1,600,000.00 without written approval of the Town’s City Manager. This amount is to cover all printing and related costs, and the Town will not pay any additional fees for printing expenses. Periodic ATTACHMENT 2
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2 payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.
3. Additional Work.
If changes in the work seem merited by Consultant or the Town, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the Town by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the Town and executed by both Parties before performance of such services, or the Town will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by Town.
5. Time of Performance.
The term of this Agreement shall be from September 1, 2026, to August 31, 2028, unless earlier terminated as provided herein. The agreement may be extended for an additional one year period beyond the initial two-year term at the sole discretion of the City Manager. Consultant shall complete the services within the term of this Agreement, and shall meet any other established schedules and deadlines set forth in each individual Task Order issued by the Town. All applicable indemnification provisions of this Agreement shall remain in effect following the termination of this Agreement.
6. Delays in Performance.
a. Neither Town nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Consultant’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities”, includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety. b. Should such a Force Majeure Event occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay. -96-
3 c. Notwithstanding the foregoing, the Town may still terminate this Agreement in accordance with the termination provisions of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the Town, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.
8. Standard of Care
Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.
9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the Town, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. Any subconsultants Consultant intends to utilize in the performance of this Agreement shall be listed in Exhibit “B.” Consultant shall provide written notice and shall obtain the written consent of the Town prior to using or substituting a non-listed subconsultant in the performance of this Agreement. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of Town. No employee or agent of Consultant shall become an employee of Town. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from Town as herein provided. Any personnel performing the work governed by this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance.
11. Insurance. Consultant shall not commence work for the Town until it has provided evidence satisfactory to the Town it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. -97-
4 a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the Town. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the Town, and provided that such deductibles shall not apply to the Town as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the Town.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status. -98-
5 (iv) Subject to written approval by the Town, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the Town as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the Town and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $2,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $2,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $2,000,000 per accident or disease Professional Liability $2,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. -99-
6 (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the Town evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25- S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the Town at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the Town at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the Town or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the Town, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Town, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the -100-
7 Town and shall not preclude the Town from taking such other actions available to the Town under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the Town, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the Town, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Town has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Town will be promptly reimbursed by Consultant or Town will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Town may cancel this Agreement.
(iii) The Town may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the Town nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the Town that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the Town as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, Town may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of Town’s choosing), indemnify and hold the Town, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors -101-
8 or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project, any Task Order or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the Town. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the Town, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.
b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that -102-
9 affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the Town. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.
15. Reserved.
16. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Mateo, State of California. 17 Termination or Abandonment
a. Town has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, Town shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. Town shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by Town and Consultant of the portion of such task completed but not paid prior to said termination. Town shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to Town only in the event of substantial failure by Town to perform in accordance with the terms of this Agreement through no fault of Consultant.
18 Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the Town.
19. Organization
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10 Consultant shall assign _________________________ as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the Town.
20. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described above.
21. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:
TOWN:
Town of Hillsborough
1600 Floribunda Avenue
Hillsborough, CA 94010
Attn: Natalie Gribben
CONSULTANT:
CSG Consultants, Inc.
550 Pilgrim Drive
Foster City, CA 94404
and shall be effective upon receipt thereof.
22. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the Town and the Consultant.
23. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
24. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of Town and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.
25. Severability
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11 If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect.
26. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of Town. Any attempted assignment without such consent shall be invalid and void.
27. Non-Waiver
The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
28. Time of Essence
Time is of the essence for each and every provision of this Agreement.
29. Town’s Right to Employ Other Consultants
Town reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.
30. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Town shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of Town, during the term of his or her service with Town, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
31. Value Statement
By executing this Agreement, Consultant represents and warrants that it will comply with the values statement set forth in Exhibit “D” to the same extent as a member of the Town of Hillsborough City Council or of a Hillsborough board or committee. -105-
12 When funding for the services is provided, in whole or in part, by an agency of the federal government, Consultant shall also fully and adequately comply with the provisions included in Exhibit “E” (Federal Requirements) attached hereto and incorporated herein by reference (“Federal Requirements”). With respect to any conflict between such Federal Requirements and the terms of this Agreement and/or the provisions of state law, the more stringent requirement shall control.
[SIGNATURES ON FOLLOWING PAGE]
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13 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE TOWN OF HILLSBOROUGH
AND CSG CONSULTANTS, INC.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
TOWN OF HILLSBOROUGH CSG CONSULTANTS, INC.
By: By:
DOUG DAVIS
CITY MANAGER Its:
Printed Name:
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
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14 EXHIBIT A
Scope of Services
Municipal Engineering and Project Management Services
The Town is seeking Municipal Engineering and Project Management services to fill 2.5 full time equivalent (FTE) positions in the Public Works Department, located at 1320 La Honda Road, Hillsborough, CA 94010. Though the sum of proposed personnel hours shall be equivalent to
2.5 FTEs, the Proposer has flexibility to use a combination of staff (minimum 3 personnel) to meet this requirement. Services will be engaged on a project-by-project basis.
Senior Civil Engineer / Project Manager
Essential Duties and Responsibilities
Serves as team leader in the development of designs, plans, specifications, and estimates for the construction of public works projects; assists with solicitation and selection of consultant agreements; manages consultant agreements on behalf of the Town for environmental, right of way, design and construction phases of public works projects; provides competent technical feedback to design engineers and contractors to create high quality, technically sound public works projects that meet Town standards, needs and practices; responds to public inquiries and complaints; coordinates with other Town departments and outside agencies.
Supervision Received and Exercised
One FTE will act as “office manager” for Municipal Engineering and Project Management services and will be responsible to coordinate efforts of all Municipal Engineering and Project Management personnel. General guidance and work assignments will be provided by the Director of Public Works or his or her designee.
General Qualifications
Knowledge of:
• Principles of supervision
• Principles and practices of civil engineering in a municipal setting • Principles, practices, procedures and standards related to Town infrastructure development and maintenance
• Principles and practices of capital improvement cost estimation and contract estimation • Knowledge and experience with capital improvement programs and budgeting • Applicable laws, codes and regulations
• Effective communication with Town staff and the public • Record keeping and file management
Experience and Licensure Required:
• Registration as a Professional Engineer in the State of California is desired • Minimum of four years of progressively responsible public works engineering experience, including two years in a supervisory capacity -108-
15 Associate Engineer / Project Manager
Essential Duties and Responsibilities
Assists in the development of designs, plans, specifications, and estimates for the construction of public works projects; assists with solicitation and selection of consultant contracts; manages consultant contracts on behalf of the Town for environmental, right of way, design and construction phases of public works projects; assists with development review; reviews plans and provides feedback to design engineers and contractors to create high quality, technically sound public works projects that meet Town standards, needs and practices; responds to public inquiries and complaints; coordinates with other Town departments and outside agencies.
Supervision Received and Exercised
This position will report to the Senior Civil Engineer / Project Manager (Municipal Engineering and Project Management “office manager”). General guidance and work assignments will be provided by the Director of Public Works or his or her designee both directly and through the Senior Civil Engineer / Project Manager.
General Qualifications
Knowledge of:
• Principles and practices of civil engineering in a municipal setting • Principles, practices, procedures and standards related to Town infrastructure development and maintenance
• Principles and practices of capital improvement cost estimation and contract estimation • Applicable laws, codes and regulations
• Effective communication with Town staff and the public • Record keeping and file management
Experience and Licensure Required:
• Registration as a Professional Engineer in the State of California is desired • Minimum of four years of responsible public works engineering experience Assistant Engineer
Essential Duties and Responsibilities
Assists in the preparation of plans, specifications, estimates, and studies for public works and Capital Improvement Program (CIP) projects; supports development of Requests for Proposals (RFPs) and consultant contracts; provides technical support during design, permitting, and construction phases; performs field inspections to ensure compliance with plans and specifications.
Assists with development review by reviewing plans and applications for conformance with Town standards, codes, and regulations; provides comments and recommends conditions of approval; supports permit processing and public counter activities. -109-
16 Conducts engineering and traffic studies, reviews calculations and technical documents, and assists in preparing staff reports and project documentation; coordinates with Town departments, consultants, contractors, developers, and outside agencies.
Responds to public inquiries and complaints and assists in resolving engineering-related issues; maintains project records and files; performs related duties as assigned.
Supervision Received and Exercised
This position will report to the Senior Civil Engineer / Project Manager (Municipal Engineering and Project Management “office manager”). General guidance and work assignments will be provided by the Director of Public Works or his or her designee both directly and through the Senior Civil Engineer / Project Manager.
General Qualifications
Knowledge of:
• Basic principles and practices of civil engineering
• Public works design, construction, and maintenance practices • Applicable laws, codes, and regulations
• Engineering plan review and permit processes
• Record keeping and customer service practices
Experience and Licensure Required:
• Bachelor’s degree in civil engineering or related field • Engineer-in-Training (EIT) certification is desired
• Relevant entry-level engineering experience is desired Public Works Inspector
Essential Duties and Responsibilities
Inspects public works and Capital Improvement Program (CIP) construction projects to ensure compliance with approved plans, specifications, codes, and safety standards; verifies materials, workmanship, and construction methods through field observations and testing.
Monitors construction progress, documents inspection activities, and maintains project records, including daily reports, quantities, and progress payments; reviews and processes permits and change orders as needed.
Coordinates with contractors, engineers, project managers, and Town staff to address field issues and ensure project compliance; communicates requirements and resolves constructionrelated concerns.
Serves as a liaison to the public and stakeholders; responds to inquiries and complaints related to construction activities in a timely and professional manner. May assist with plan review, cost estimating, and project coordination; performs related duties as assigned.
Supervision Received and Exercised
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17 Reports to the Deputy Director of Public Works or designee. Works under direction or general supervision depending on level.
May provide technical guidance to lower-level staff (senior levels). No direct supervision over staff.
General Qualifications
Knowledge of:
• Public works construction methods, materials, and inspection practices • Plans, specifications, and contract requirements
• Applicable laws, codes, regulations, and safety standards • Record keeping and reporting practices
Experience and Licensure Required:
• Relevant experience in public works construction, inspection, or related field • High school diploma or equivalent
• Valid driver’s license
• Industry certifications (e.g., APWA Inspector) are desired -111-
18 EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice Town on a monthly cycle. Consultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task. Consultant will inform Town regarding any out-of-scope work being performed by Consultant. This is a time-andmaterials contract. -112-
Town of Hillsborough
Proposal for As-Needed Consulting and Engineering Services – Project Management 14 8 | FEE PROPOSAL
CSG Consultants’ fee schedule for proposed services is provided below.
PERSONNEL / ROLE HOURLY RATE
Senior Civil Engineer / Project Manager $260
Associate Engineer / Project Manager $245
Assistant Engineer $190
Public Works Inspector $218
TERMS
• All hourly rates include overhead costs including but not limited to salaries, benefits, workers’ compensation insurance, local travel, and miscellaneous office expenses.
• Overtime services and services provided outside of normal business hours will be billed at 1.5x the applicable hourly rate. • On the anniversary of the contract start date, CSG will initiate a 4% CPI rate increase annually. • CSG will mail/email an invoice every month for services rendered during the previous month. Unless otherwise agreed, payment terms are 30 days from receipt of invoice.
• This fee proposal is valid for a period of 90 days from date of submittal. 9 | INSURANCE
CSG’s insurance broker has reviewed the draft agreement provided for the Town and they have advised that our insurance policies comply with the requirements. 10 | LITIGATION
CSG does not have any relevant legal matters pending or resolved to report within the past 5 years. -113-
19 EXHIBIT C
Sample Task Order Form
TASK ORDER
Task Order No. _______
Agreement: AS NEEDED [GENERAL ENGINEERING/INSPECTION/MATERIAL
TESTING/GEOTECHNICAL/SCADA/ENVIRONMENTAL/MUNICIPAL AND PROJECT MANAGEMENT] SERVICES
Consultant: [INSERT NAME OF CONSULTANT]
The Consultant is hereby authorized to perform the following services subject to the provisions of the Agreement identified above:
Project Title:
CIP #:
Town Contact Name & Email:
Description of work:
List any attachments:
Dollar Amount of Task Order: Not to exceed $_____,_____.00 Completion Date: _____________
The undersigned Consultant hereby agrees that it will provide all equipment, furnish all materials, except as may be otherwise noted above, and perform all services for the work above specified in accordance with the Agreement identified above and will accept as full payment therefore the amount shown above.
APPROVAL RECOMMENDED
By: Dated:
TOWN OF HILLSBOROUGH [INSERT NAME OF CONSULTANT]
Dated: Dated:
By: By:
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20 EXHIBIT D
Values Statement
TOWN OF HILLSBOROUGH CITY COUNCIL, BOARDS, AND COMMUNITIES
VALUES STATEMENT
As a member of the Town of Hillsborough City Council or of a Hillsborough board or committee, I agree to uphold the Town mission statement and adhere to the following values. I will:
• Serve with integrity and be a responsible steward of taxpayer dollars and the natural environment.
• Treat everyone with respect, listen to understand, and promote civility, courtesy, and thoughtfulness in all interactions.
• Create an atmosphere where individual members, Town staff, and members of the community are free to express their ideas and work to their full potential. • Promote public and individual trust through honest and open practices and communications.
• Recognize and celebrate the diversity of our community through the pursuit of equal access, equal participation, and fair treatment for all. • Work collaboratively with others toward the common good in order to achieve innovative solutions for the public benefit.
• Maintain a balanced sense of community and quality of life through the protection and improvement of our natural and built environments.
• Respect the dignity and privacy of individuals and organizations. • Safeguard the community from the threats of natural, technological, or other threats to our safety and wellbeing.
• Avoid and discourage conduct which is divisive or harmful to the best interests of Hillsborough.
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
6 CONSENT CALENDAR
CITY COUNCIL MEETING
AUGUST 10, 2026
AGENDA STAFF REPORT
ITEM SUBJECT: Resolution (1) Approving and Authorizing the City Manager to Execute a Two-Year Agreement with EKI Environment & Water, Inc. for As-Needed General Engineering Services in an Amount Not to Exceed $200,000.00; and (2) Authorizing the City Manager, in his Sole Discretion, to Execute and Extend the Agreement for a Third Year in an Amount Not to Exceed $100,000.00, for a Potential Total Amount of $300,000.00, Under CEQA Guideline 15378
SUMMARY: In April 2026, the Town issued a Request for Proposals (RFP) seeking qualified firms to provide as-needed municipal engineering and project management, general engineering, geotechnical and materials testing, and environmental services. Staff evaluated EKI Environment & Water, Inc.’s proposal based on the criteria identified in the RFP, including proposal quality, relevant experience, technical approach, and demonstrated ability to provide similar services to comparable municipalities. The evaluation committee determined that EKI Environment & Water, Inc. is qualified to provide general engineering services.
Under the proposed agreement, EKI Environment & Water, Inc. will provide as-needed general engineering services on a project-by-project basis. The proposed agreement amount is based on the Town’s use of these services during the previous three years and anticipated Capital Improvement Program (CIP) and departmental needs. Although several upcoming projects are identified in the CIP, the timing and level of effort required remain uncertain due to project schedules, design challenges, funding availability, and other unforeseen constraints.
The on-call agreement will allow the Public Works Department to obtain services efficiently as needs arise without conducting a separate RFP process for each project. No project funding is authorized through this agenda item. The Director of Public Works will be authorized to issue task orders for approved services within available project budgets, subject to an annual not-to-exceed amount of $100,000.00.
The proposed agreement has an initial two-year term and may be extended by the City Manager in his sole discretion for one additional year upon the written mutual consent of both parties. In adopting the resolution, the City Council would be providing authority for the City Manager to enter into and execute an amendment for this additional one-year term with additional dollars to be added. The Town may terminate the agreement at any time in accordance with its terms.
FISCAL IMPACT: The general engineering services support the combined Capital Improvement Program, which has an approximate soft cost budget of approximately $3,200,000.00 in FY 2026- 27, $2,300,000.00 in FY 2027-28, and $2,700,000.00 in FY 2028-29. -116-
Agenda Staff Report – Hillsborough City Council
August 10, 2026
ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(5) as this is an administrative activity that will not result in direct or indirect physical changes in the environment.
ATTACHMENT(S):
1. Resolution
2. Professional Services Agreement
PREPARED BY: Natalie Gribben, Deputy Director of Public Works RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute a two-year agreement with EKI Environment & Water, Inc. for as-needed general engineering services in an amount not to exceed $200,000.00, and authorizing the City Manager, in his sole discretion, to execute and extend the agreement for a third year in an amount not to exceed $100,000.00, for a potential total amount of $300,000.00, under CEQA Guideline 15378. -117-
RESOLUTION NO. 26-
RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH (1) APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO YEAR AGREEMENT WITH EKI ENVIRONMENT & WATER, INC. FOR AS-NEEDED GENERAL ENGINEERING SERVICES IN AN AMOUNT NOT TO EXCEED $200,000; AND (2) AUTHORIZING THE CITY MANAGER, IN HIS SOLE DISCRETION, TO
EXECUTE AND EXTEND THE AGREEMENT FOR A THIRD YEAR IN AN AMOUNT NOT TO EXCEED $100,000, FOR A POTENTIAL TOTAL AMOUNT OF $300,000, UNDER CEQA GUIDELINE 15378
WHEREAS, the City Council of the Town of Hillsborough desires to secure as-needed engineering and consulting services necessary to support the Town’s Capital Improvement Program and departmental needs; and WHEREAS, in April 2026, the Town issued a Request for Proposals seeking qualified firms to provide as-needed municipal engineering and project management, general engineering, geotechnical and materials testing, and environmental services; and;
WHEREAS, staff evaluated the proposals received based on the criteria identified in the Request for Proposals, including proposal quality, relevant experience, technical approach, and demonstrated ability to provide similar services to comparable municipalities; and
WHEREAS, _ EKI Environment & Water, Inc. was determined to be qualified to provide as-needed general engineering services to the Town on a project-byproject basis; and WHEREAS, the proposed agreement has an initial two-year term in an amount not to exceed $200,000.00 and may be extended by the City Manager, in his sole discretion, for one additional year upon the written mutual consent of both parties in an amount not to exceed $100,000.00, for a potential total agreement amount of $300,000.00; and
WHEREAS, no specific project funding is authorized by this Resolution, and the Director of Public Works will authorize task orders for approved services within available project budgets and the amounts authorized under the agreement; and
WHEREAS, the Town may terminate the agreement at any time in accordance with its terms; and
WHEREAS, the proposed action is exempt from environmental review under California Environmental Quality Act Guidelines section 15378(b)(5) because it is an administrative activity that will not result in direct or indirect physical changes in the environment.
ATTACHMENT 1
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Resolution No. 26-
August 10, 2026
2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute a two-year agreement with EKI Environment & Water, Inc. for as-needed general engineering services in an amount not to exceed $200,000.00, and authorizes the City Manager, in his sole discretion, to execute and extend the agreement for a third year in an amount not to exceed $100,000.00, for a potential Total Amount of $300,000.00, under CEQA Guideline 15378.
Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 10th day of August 2026, by the following vote of the members thereof:
AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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1 TOWN OF HILLSBOROUGH
ON-CALL PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of ________________, 20__ by and between the Town of Hillsborough, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1600 Floribunda Ave., Hillsborough, CA 94010 (“Town”), and EKI Environment & Water, Inc. a CORPORATION with its principal place of business at 2001 Junipero Boulevard, Suite 300, Daly City, CA 94014 (hereinafter referred to as “Consultant”). Town and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A. Town is a public agency of the State of California and is in need of professional services for the following project:
As-Needed General Engineering Services
(hereinafter referred to as “the Project”).
B. Consultant is duly licensed and has the necessary qualifications to provide such services on the Project. Consultant desires to perform and assume responsibility for the provision of certain professional services required by Town on the terms and conditions set forth in this Agreement and in the task order(s) to be issued pursuant to this Agreement (“Task Order”).
C. The Parties desire by this Agreement to establish the terms for Town to retain Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the Town with the services described in the Scope of Services attached hereto as Exhibit “A.” The services shall be more particularly described in the individual Task Order issued by the Town or its designee. No services shall be performed unless authorized by a fully executed Task Order in the form attached hereto as Exhibit “C”.
2. Compensation.
a. Consultant shall receive compensation, including authorized reimbursements, for all services rendered under this Agreement at the rates set forth in the Schedule of Charges attached hereto as Exhibit “B” and incorporated herein by this reference.
The maximum compensation for services to be provided pursuant to each Task Order shall be set forth in the relevant Task Order. The total aggregate compensation paid to Consultant under this Agreement shall not exceed the amount set forth in Section 2(b) below. b. In no event shall the total amount paid for services rendered by Consultant under this Agreement and all Task Orders issued hereunder exceed the sum of $200,000.00 without written approval of the Town’s City Manager. This amount is to cover all printing and related costs, and the Town will not pay any additional fees for printing expenses.
Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed ATTACHMENT 2
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2 description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.
3. Additional Work.
If changes in the work seem merited by Consultant or the Town, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the Town by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the Town and executed by both Parties before performance of such services, or the Town will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by Town.
5. Time of Performance.
The term of this Agreement shall be from September 1, 2026, to August 31,2028, unless earlier terminated as provided herein. The agreement may be extended for an additional one-year period beyond the initial two-year term at the sole discretion of the City Manager. Consultant shall complete the services within the term of this Agreement, and shall meet any other established schedules and deadlines set forth in each individual Task Order issued by the Town.
All applicable indemnification provisions of this Agreement shall remain in effect following the termination of this Agreement.
6. Delays in Performance.
a. Neither Town nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Consultant’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities”, includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety. b. Should such a Force Majeure Event occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay. c. Notwithstanding the foregoing, the Town may still terminate this Agreement in accordance with the termination provisions of this Agreement. -121-
3 7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the Town, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.
8. Standard of Care
Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.
9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the Town, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. Any subconsultants Consultant intends to utilize in the performance of this Agreement shall be listed in Exhibit “B.” Consultant shall provide written notice and shall obtain the written consent of the Town prior to using or substituting a non-listed subconsultant in the performance of this Agreement. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of Town. No employee or agent of Consultant shall become an employee of Town. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from Town as herein provided. Any personnel performing the work governed by this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance.
11. Insurance. Consultant shall not commence work for the Town until it has provided evidence satisfactory to the Town it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
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4 (i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the Town. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the Town, and provided that such deductibles shall not apply to the Town as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the Town.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status. -123-
5 (iv) Subject to written approval by the Town, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the Town as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the Town and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $2,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $2,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $2,000,000 per accident or disease Professional Liability $2,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. -124-
6 (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the Town evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25- S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the Town at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the Town at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the Town or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the Town, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Town, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the -125-
7 Town and shall not preclude the Town from taking such other actions available to the Town under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the Town, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the Town, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Town has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Town will be promptly reimbursed by Consultant or Town will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Town may cancel this Agreement.
(iii) The Town may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the Town nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the Town that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the Town as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, Town may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of Town’s choosing), indemnify and hold the Town, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors -126-
8 or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project, any Task Order or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the Town. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the Town, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.
b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that -127-
9 affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the Town. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.
15. Reserved.
16. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Mateo, State of California. 17 Termination or Abandonment
a. Town has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, Town shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. Town shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by Town and Consultant of the portion of such task completed but not paid prior to said termination. Town shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to Town only in the event of substantial failure by Town to perform in accordance with the terms of this Agreement through no fault of Consultant.
18 Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the Town.
19. Organization
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10 Consultant shall assign _________________________ as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the Town.
20. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described above.
21. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:
TOWN:
Town of Hillsborough
1600 Floribunda Avenue
Hillsborough, CA 94010
Attn: Natalie Gribben
CONSULTANT:
EKI Environment & Water, Inc.
2001 Junipero Boulevard, Suite 300,
Daly City, CA 94014
and shall be effective upon receipt thereof.
22. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the Town and the Consultant.
23. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
24. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of Town and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.
25. Severability
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11 If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect.
26. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of Town. Any attempted assignment without such consent shall be invalid and void.
27. Non-Waiver
The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
28. Time of Essence
Time is of the essence for each and every provision of this Agreement.
29. Town’s Right to Employ Other Consultants
Town reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.
30. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Town shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of Town, during the term of his or her service with Town, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
31. Value Statement
By executing this Agreement, Consultant represents and warrants that it will comply with the values statement set forth in Exhibit “D” to the same extent as a member of the Town of Hillsborough City Council or of a Hillsborough board or committee. -130-
12 When funding for the services is provided, in whole or in part, by an agency of the federal government, Consultant shall also fully and adequately comply with the provisions included in Exhibit “E” (Federal Requirements) attached hereto and incorporated herein by reference (“Federal Requirements”). With respect to any conflict between such Federal Requirements and the terms of this Agreement and/or the provisions of state law, the more stringent requirement shall control.
[SIGNATURES ON FOLLOWING PAGE]
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13 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE TOWN OF HILLSBOROUGH
AND EKI ENVIRONMENT & WATER, INC.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
TOWN OF HILLSBOROUGH EKI Environment & Water, Inc.
By: By:
DOUG DAVIS
CITY MANAGER Its:
Printed Name:
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
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14 EXHIBIT A
Scope of Services
General Engineering Services
As needed general engineering services include, but are not limited to, the design and preparation of storm water, sanitary sewer, potable water, traffic, and paving PS&E’s for Public Works construction projects, construction inspection, contract administration, and general Public Works project management.
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15 EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice Town on a monthly cycle. Consultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task. Consultant will inform Town regarding any out-of-scope work being performed by Consultant. This is a time-andmaterials contract. -134-
Town of Hillsborough
As-Needed Consulting and Engineering Services 14
8. FEE PROPOSAL
Below is EKI’s current Schedule of Charges with a 5% discount that has been applied. EKI has provided the Town with a 5% discount on its previous As-Needed contracts and will continue to do so going forward. Because the contract duration for this project is two years, we have included our estimated annual rate increase until 2028.
The current 2026 rate sheet of our subconsultant, Psomas, can be found in Appendix C. -135-
16 EXHIBIT C
Sample Task Order Form
TASK ORDER
Task Order No. _______
Agreement: AS NEEDED [GENERAL ENGINEERING/INSPECTION/MATERIAL
TESTING/GEOTECHNICAL/SCADA/ENVIRONMENTAL/MUNICIPAL AND PROJECT MANAGEMENT] SERVICES
Consultant: [INSERT NAME OF CONSULTANT]
The Consultant is hereby authorized to perform the following services subject to the provisions of the Agreement identified above:
Project Title:
CIP #:
Town Contact Name & Email:
Description of work:
List any attachments:
Dollar Amount of Task Order: Not to exceed $_____,_____.00 Completion Date: _____________
The undersigned Consultant hereby agrees that it will provide all equipment, furnish all materials, except as may be otherwise noted above, and perform all services for the work above specified in accordance with the Agreement identified above and will accept as full payment therefore the amount shown above.
APPROVAL RECOMMENDED
By: Dated:
TOWN OF HILLSBOROUGH [INSERT NAME OF CONSULTANT]
Dated: Dated:
By: By:
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17 EXHIBIT D
Values Statement
TOWN OF HILLSBOROUGH CITY COUNCIL, BOARDS, AND COMMUNITIES
VALUES STATEMENT
As a member of the Town of Hillsborough City Council or of a Hillsborough board or committee, I agree to uphold the Town mission statement and adhere to the following values. I will:
• Serve with integrity and be a responsible steward of taxpayer dollars and the natural environment.
• Treat everyone with respect, listen to understand, and promote civility, courtesy, and thoughtfulness in all interactions.
• Create an atmosphere where individual members, Town staff, and members of the community are free to express their ideas and work to their full potential. • Promote public and individual trust through honest and open practices and communications.
• Recognize and celebrate the diversity of our community through the pursuit of equal access, equal participation, and fair treatment for all. • Work collaboratively with others toward the common good in order to achieve innovative solutions for the public benefit.
• Maintain a balanced sense of community and quality of life through the protection and improvement of our natural and built environments.
• Respect the dignity and privacy of individuals and organizations. • Safeguard the community from the threats of natural, technological, or other threats to our safety and wellbeing.
• Avoid and discourage conduct which is divisive or harmful to the best interests of Hillsborough.
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
7 CONSENT CALENDAR
CITY COUNCIL MEETING
AUGUST 10, 2026
AGENDA STAFF REPORT
ITEM SUBJECT: Resolution (1) Approving and Authorizing the City Manager to Execute a Two-Year Agreement with Freyer & Laureta, Inc. for As-Needed General Engineering Services in an Amount Not to Exceed $150,000.00; and (2) Authorizing the City Manager, in his Sole Discretion, to Execute and Extend the Agreement for a Third Year in an Amount Not to Exceed $75,000.00, for a Potential Total Amount of $225,000.00, Under CEQA Guideline 15378
SUMMARY: In April 2026, the Town issued a Request for Proposals (RFP) seeking qualified firms to provide as-needed municipal engineering and project management, general engineering, geotechnical and materials testing, and environmental services. Staff evaluated Freyer & Laureta, Inc.’s proposal based on the criteria identified in the RFP, including proposal quality, relevant experience, technical approach, and demonstrated ability to provide similar services to comparable municipalities. The evaluation committee determined that Freyer & Laureta, Inc. is qualified to provide general engineering services.
Under the proposed agreement, Freyer & Laureta, Inc. will provide as-needed general engineering services on a project-by-project basis. The proposed agreement amount is based on the Town’s use of these services during the previous three years and anticipated Capital Improvement Program (CIP) and departmental needs. Although several upcoming projects are identified in the CIP, the timing and level of effort required remain uncertain due to project schedules, design challenges, funding availability, and other unforeseen constraints.
The on-call agreement will allow the Public Works Department to obtain services efficiently as needs arise without conducting a separate RFP process for each project. No project funding is authorized through this agenda item. The Director of Public Works will be authorized to issue task orders for approved services within available project budgets, subject to an annual not-to-exceed amount of $75,000.00.
The proposed agreement has an initial two-year term and may be extended by the City Manager in his sole discretion for one additional year upon the written mutual consent of both parties. In adopting the resolution, the City Council would be providing authority for the City Manager to enter into and execute an amendment for this additional one-year term with additional dollars to be added. The Town may terminate the agreement at any time in accordance with its terms.
FISCAL IMPACT: The general engineering services support the combined Capital Improvement Program, which has an approximate soft cost budget of approximately $3,200,000.00 in FY 2026- 27, $2,300,000.00 in FY 2027-28, and $2,700,000.00 in FY 2028-29. -138-
Agenda Staff Report – Hillsborough City Council
August 10, 2026
ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(5) as this is an administrative activity that will not result in direct or indirect physical changes in the environment.
ATTACHMENT(S):
1. Resolution
2. Professional Services Agreement
PREPARED BY: Natalie Gribben, Deputy Director of Public Works RECOMMENDATION: Adopt the resolution authorizing the City Manager to execute a two-year agreement with Freyer & Laureta, Inc. for as-needed general engineering services in an amount not to exceed $150,000.00, and authorizing the City Manager, in his sole discretion, to execute and extend the agreement for a third year in an amount not to exceed $75,000.00, for a potential total amount of $225,000.00, under CEQA Guideline 15378. -139-
RESOLUTION NO. 26-
RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH (1) APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO YEAR AGREEMENT WITH FREYER & LAURETA, INC. FOR AS-NEEDED GENERAL ENGINEERING SERVICES IN AN AMOUNT NOT TO EXCEED $150,000.00; AND (2)
AUTHORIZING THE CITY MANAGER, IN HIS SOLE DISCRETION, TO EXECUTE
AND EXTEND THE AGREEMENT FOR A THIRD YEAR IN AN AMOUNT NOT TO EXCEED $75,000.00, FOR A POTENTIAL TOTAL AMOUNT OF $225,000.00, UNDER CEQA GUIDELINE 15378
WHEREAS, the City Council of the Town of Hillsborough desires to secure as-needed engineering and consulting services necessary to support the Town’s Capital Improvement Program and departmental needs; and WHEREAS, in April 2026, the Town issued a Request for Proposals seeking qualified firms to provide as-needed municipal engineering and project management, general engineering, geotechnical and materials testing, and environmental services; and;
WHEREAS, staff evaluated the proposals received based on the criteria identified in the Request for Proposals, including proposal quality, relevant experience, technical approach, and demonstrated ability to provide similar services to comparable municipalities; and
WHEREAS, _ Freyer & Laureta, Inc. was determined to be qualified to provide asneeded general engineering services to the Town on a project-by-project basis; and
WHEREAS, the proposed agreement has an initial two-year term in an amount not to exceed $150,000.00 and may be extended by the City Manager, in his sole discretion, for one additional year upon the written mutual consent of both parties in an amount not to exceed $75,000.00, for a potential total agreement amount of $225,000.00; and
WHEREAS, no specific project funding is authorized by this Resolution, and the Director of Public Works will authorize task orders for approved services within available project budgets and the amounts authorized under the agreement; and
WHEREAS, the Town may terminate the agreement at any time in accordance with its terms; and
WHEREAS, the proposed action is exempt from environmental review under California Environmental Quality Act Guidelines section 15378(b)(5) because it is an administrative activity that will not result in direct or indirect physical changes in the environment.
ATTACHMENT 1
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Resolution No. 26-
August 10, 2026
2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute a two-year agreement with Freyer & Laureta, Inc. for as-needed general engineering services in an amount not to exceed $150,000.00, and authorizes the City Manager, in his sole discretion, to execute and extend the agreement for a third year in an amount not to exceed $75,000.00, for a potential Total Amount of $225,000.00, under CEQA Guideline 15378.
Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 10th day of August 2026, by the following vote of the members thereof:
AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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1 TOWN OF HILLSBOROUGH
ON-CALL PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of ________________, 20__ by and between the Town of Hillsborough, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1600 Floribunda Ave., Hillsborough, CA 94010 (“Town”), and Freyer & Laureta, Inc. a CORPORATION with its principal place of business at 150 Executive Park Blvd., Ste. 4200, San Francisco, CA 94134 (hereinafter referred to as “Consultant”). Town and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A. Town is a public agency of the State of California and is in need of professional services for the following project:
As-Needed General Engineering Services
(hereinafter referred to as “the Project”).
B. Consultant is duly licensed and has the necessary qualifications to provide such services on the Project. Consultant desires to perform and assume responsibility for the provision of certain professional services required by Town on the terms and conditions set forth in this Agreement and in the task order(s) to be issued pursuant to this Agreement (“Task Order”).
C. The Parties desire by this Agreement to establish the terms for Town to retain Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the Town with the services described in the Scope of Services attached hereto as Exhibit “A.” The services shall be more particularly described in the individual Task Order issued by the Town or its designee. No services shall be performed unless authorized by a fully executed Task Order in the form attached hereto as Exhibit “C”.
2. Compensation.
a. Consultant shall receive compensation, including authorized reimbursements, for all services rendered under this Agreement at the rates set forth in the Schedule of Charges attached hereto as Exhibit “B” and incorporated herein by this reference.
The maximum compensation for services to be provided pursuant to each Task Order shall be set forth in the relevant Task Order. The total aggregate compensation paid to Consultant under this Agreement shall not exceed the amount set forth in Section 2(b) below. b. In no event shall the total amount paid for services rendered by Consultant under this Agreement and all Task Orders issued hereunder exceed the sum of $150,000.00 without written approval of the Town’s City Manager. This amount is to cover all printing and related costs, and the Town will not pay any additional fees for printing expenses.
Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed ATTACHMENT 2
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2 description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.
3. Additional Work.
If changes in the work seem merited by Consultant or the Town, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the Town by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the Town and executed by both Parties before performance of such services, or the Town will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by Town.
5. Time of Performance.
The term of this Agreement shall be from September 1, 2026, to August 31,2028, unless earlier terminated as provided herein. The agreement may be extended for an additional one-year period beyond the initial two-year term at the sole discretion of the City Manager. Consultant shall complete the services within the term of this Agreement, and shall meet any other established schedules and deadlines set forth in each individual Task Order issued by the Town.
All applicable indemnification provisions of this Agreement shall remain in effect following the termination of this Agreement.
6. Delays in Performance.
a. Neither Town nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Consultant’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities”, includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety. b. Should such a Force Majeure Event occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay. c. Notwithstanding the foregoing, the Town may still terminate this Agreement in accordance with the termination provisions of this Agreement. -143-
3 7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the Town, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.
8. Standard of Care
Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.
9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the Town, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. Any subconsultants Consultant intends to utilize in the performance of this Agreement shall be listed in Exhibit “B.” Consultant shall provide written notice and shall obtain the written consent of the Town prior to using or substituting a non-listed subconsultant in the performance of this Agreement. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of Town. No employee or agent of Consultant shall become an employee of Town. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from Town as herein provided. Any personnel performing the work governed by this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance.
11. Insurance. Consultant shall not commence work for the Town until it has provided evidence satisfactory to the Town it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
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4 (i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the Town. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the Town, and provided that such deductibles shall not apply to the Town as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the Town.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status. -145-
5 (iv) Subject to written approval by the Town, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the Town as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the Town and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $2,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $2,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $2,000,000 per accident or disease Professional Liability $2,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. -146-
6 (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the Town evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25- S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the Town at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the Town at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the Town or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the Town, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Town, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the -147-
7 Town and shall not preclude the Town from taking such other actions available to the Town under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the Town, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the Town, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Town has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Town will be promptly reimbursed by Consultant or Town will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Town may cancel this Agreement.
(iii) The Town may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the Town nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the Town that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the Town as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, Town may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of Town’s choosing), indemnify and hold the Town, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors -148-
8 or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project, any Task Order or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the Town. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the Town, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.
b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that -149-
9 affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the Town. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.
15. Reserved.
16. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Mateo, State of California. 17 Termination or Abandonment
a. Town has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, Town shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. Town shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by Town and Consultant of the portion of such task completed but not paid prior to said termination. Town shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to Town only in the event of substantial failure by Town to perform in accordance with the terms of this Agreement through no fault of Consultant.
18 Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the Town.
19. Organization
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10 Consultant shall assign _________________________ as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the Town.
20. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described above.
21. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:
TOWN:
Town of Hillsborough
1600 Floribunda Avenue
Hillsborough, CA 94010
Attn: Natalie Gribben
CONSULTANT:
Freyer & Laureta, Inc.
150 Executive Park Blvd., Ste. 4200
San Francisco, CA 94134
and shall be effective upon receipt thereof.
22. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the Town and the Consultant.
23. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
24. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of Town and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.
25. Severability
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11 If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect.
26. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of Town. Any attempted assignment without such consent shall be invalid and void.
27. Non-Waiver
The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
28. Time of Essence
Time is of the essence for each and every provision of this Agreement.
29. Town’s Right to Employ Other Consultants
Town reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.
30. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Town shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of Town, during the term of his or her service with Town, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
31. Value Statement
By executing this Agreement, Consultant represents and warrants that it will comply with the values statement set forth in Exhibit “D” to the same extent as a member of the Town of Hillsborough City Council or of a Hillsborough board or committee. -152-
12 When funding for the services is provided, in whole or in part, by an agency of the federal government, Consultant shall also fully and adequately comply with the provisions included in Exhibit “E” (Federal Requirements) attached hereto and incorporated herein by reference (“Federal Requirements”). With respect to any conflict between such Federal Requirements and the terms of this Agreement and/or the provisions of state law, the more stringent requirement shall control.
[SIGNATURES ON FOLLOWING PAGE]
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13 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE TOWN OF HILLSBOROUGH
AND FREYER & LAURETA, INC.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
TOWN OF HILLSBOROUGH FREYER & LAURETA, INC.
By: By:
DOUG DAVIS
CITY MANAGER Its:
Printed Name:
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
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14 EXHIBIT A
Scope of Services
General Engineering Services
As needed general engineering services include, but are not limited to, the design and preparation of storm water, sanitary sewer, potable water, traffic, and paving PS&E’s for Public Works construction projects, construction inspection, contract administration, and general Public Works project management.
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15 EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice Town on a monthly cycle. Consultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task. Consultant will inform Town regarding any out-of-scope work being performed by Consultant. This is a time-andmaterials contract. -156-
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers B.8 FEE PROPOSAL
Effective January 1, 2026
CHARGE RATE SCHEDULE
Professional & Technical Services of Freyer & Laureta, Inc. staff are provided on a fixed fee or an hourly rate basis as follows:
Fixed Fee
Where a definitive scope of work can be established, many of our clients prefer that a specific fee be agreed upon in advance. Billings are submitted monthly based upon percent complete as of the last accounting day of the month.
Hourly Rate
Applicable to Plan Preparation, Design, and Report services where the scope of work must remain open, Freyer & Laureta, Inc. utilizes the following hourly charge rate basis for billing purposes.
Consulting Category 2026 Rates
Production Aide - Clerical $118
Drafter I - Technical Typist - Survey Tech II $125
Drafter II - Word Processor $135
Engineering Tech I - Drafter III $150
Staff Engineer I - Engineering Tech II - Survey Tech III $175 Staff Engineer II - Engineering Tech III - Survey Tech IV $180 Staff Engineer III - Senior Engineering Tech $185
Staff Engineer IV - Survey Tech V - Construction Inspector $205 Associate Engineer - Associate Surveyor (L.L.S.) $220
Senior Engineer - Construction Manager $240
Senior Construction Inspector $240
Project Manager - Principal Surveyor (L.L.S.) $255
Senior Project Manager - Principal Surveyor (L.L.S.) $275 Associate Principal $285
Principal $300
Forensic Engineering $425
Deposition & Court Appearance $550
Subconsultant, Reproduction, Printing, Travel, Mailing & Delivery - Cost plus 10% Interest Charge - Billings are due and payable
within 30 days. A monthly interest charge equal to the
Federal Discount Rate plus 5% will be applied on the
next billing beyond the 30-day payment period.
The foregoing Charge Rate Schedule is
incorporated into the Agreement for the Services of
Freyer & Laureta, Inc. and may be updated annually.
www.freyerlaureta.com
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16 EXHIBIT C
Sample Task Order Form
TASK ORDER
Task Order No. _______
Agreement: AS NEEDED [GENERAL ENGINEERING/INSPECTION/MATERIAL
TESTING/GEOTECHNICAL/SCADA/ENVIRONMENTAL/MUNICIPAL AND PROJECT MANAGEMENT] SERVICES
Consultant: [INSERT NAME OF CONSULTANT]
The Consultant is hereby authorized to perform the following services subject to the provisions of the Agreement identified above:
Project Title:
CIP #:
Town Contact Name & Email:
Description of work:
List any attachments:
Dollar Amount of Task Order: Not to exceed $_____,_____.00 Completion Date: _____________
The undersigned Consultant hereby agrees that it will provide all equipment, furnish all materials, except as may be otherwise noted above, and perform all services for the work above specified in accordance with the Agreement identified above and will accept as full payment therefore the amount shown above.
APPROVAL RECOMMENDED
By: Dated:
TOWN OF HILLSBOROUGH [INSERT NAME OF CONSULTANT]
Dated: Dated:
By: By:
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17 EXHIBIT D
Values Statement
TOWN OF HILLSBOROUGH CITY COUNCIL, BOARDS, AND COMMUNITIES
VALUES STATEMENT
As a member of the Town of Hillsborough City Council or of a Hillsborough board or committee, I agree to uphold the Town mission statement and adhere to the following values. I will:
• Serve with integrity and be a responsible steward of taxpayer dollars and the natural environment.
• Treat everyone with respect, listen to understand, and promote civility, courtesy, and thoughtfulness in all interactions.
• Create an atmosphere where individual members, Town staff, and members of the community are free to express their ideas and work to their full potential. • Promote public and individual trust through honest and open practices and communications.
• Recognize and celebrate the diversity of our community through the pursuit of equal access, equal participation, and fair treatment for all. • Work collaboratively with others toward the common good in order to achieve innovative solutions for the public benefit.
• Maintain a balanced sense of community and quality of life through the protection and improvement of our natural and built environments.
• Respect the dignity and privacy of individuals and organizations. • Safeguard the community from the threats of natural, technological, or other threats to our safety and wellbeing.
• Avoid and discourage conduct which is divisive or harmful to the best interests of Hillsborough.
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
8 CONSENT CALENDAR
CITY COUNCIL MEETING
AUGUST 10, 2026
AGENDA STAFF REPORT
ITEM SUBJECT: Resolution (1) Approving and Authorizing the City Manager to Execute a Two-Year Agreement with Haley & Aldrich, Inc. for As-Needed General Engineering, Geotechnical Engineering, and Materials Testing Services in an Amount Not to Exceed $200,000.00; and (2) Authorizing the City Manager, in his Sole Discretion, to Execute and Extend the Agreement for a Third Year in an Amount Not to Exceed $100,000.00, for a Potential Total Amount of $300,000.00, Under CEQA Guideline 15378 SUMMARY: In April 2026, the Town issued a Request for Proposals (RFP) seeking qualified firms to provide as-needed municipal engineering and project management, general engineering, geotechnical and materials testing, and environmental services. Staff evaluated Haley & Aldrich, Inc.’s proposal based on the criteria identified in the RFP, including proposal quality, relevant experience, technical approach, and demonstrated ability to provide similar services to comparable municipalities. The evaluation committee determined that Haley & Aldrich, Inc. is qualified to provide general engineering, geotechnical engineering, and materials testing services.
Under the proposed agreement, Haley & Aldrich, Inc. will provide as-needed general engineering services on a project-by-project basis. The proposed agreement amount is based on the Town’s use of these services during the previous three years and anticipated Capital Improvement Program (CIP) and departmental needs. Although several upcoming projects are identified in the CIP, the timing and level of effort required remain uncertain due to project schedules, design challenges, funding availability, and other unforeseen constraints.
The on-call agreement will allow the Public Works Department to obtain services efficiently as needs arise without conducting a separate RFP process for each project. No project funding is authorized through this agenda item. The Director of Public Works will be authorized to issue task orders for approved services within available project budgets, subject to an annual not-to-exceed amount of $100,000.00.
The proposed agreement has an initial two-year term and may be extended by the City Manager in his sole discretion for one additional year upon the written mutual consent of both parties. In adopting the resolution, the City Council would be providing authority for the City Manager to enter into and execute an amendment for this additional one-year term with additional dollars to be added. The Town may terminate the agreement at any time in accordance with its terms.
FISCAL IMPACT: The as-needed general engineering, geotechnical engineering, and materials testing services support the combined Capital Improvement Program, which has an approximate soft cost budget of approximately $3,200,000.00 in FY 2026-27, $2,300,000 in FY 2027-28, and $2,700,000.00 in FY 2028-29.
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Agenda Staff Report – Hillsborough City Council
August 10, 2026
ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(5) as this is an administrative activity that will not result in direct or indirect physical changes in the environment.
ATTACHMENT(S):
1. Resolution
2. Professional Services Agreement
PREPARED BY: Natalie Gribben, Deputy Director of Public Works RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute a two-year agreement with Haley & Aldrich, Inc. for as-needed general engineering, geotechnical engineering, and materials testing services in an amount not to exceed $200,000.00, and authorizing the City Manager, in his sole discretion, to execute and extend the agreement for a third year in an amount not to exceed $100,000.00, for a potential total amount of $300,000.00, under CEQA Guideline 15378.
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RESOLUTION NO. 26-
RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH (1) APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWOYEAR AGREEMENT WITH HALEY & ALDRICH, INC. FOR AS-NEEDED GENERAL
ENGINEERING, GEOTECHNICAL ENGINEERING, AND MATERIALS TESTING SERVICES IN AN AMOUNT NOT TO EXCEED $200,000.00; AND (2) AUTHORIZING
THE CITY MANAGER, IN HIS SOLE DISCRETION, TO EXECUTE AND EXTEND THE AGREEMENT FOR A THIRD YEAR IN AN AMOUNT NOT TO EXCEED $100,000.00, FOR A POTENTIAL TOTAL AMOUNT OF $300,000.00, UNDER CEQA GUIDELINE 15378
WHEREAS, the Town of Hillsborough (“Town”) desires to secure as-needed engineering and consulting services necessary to support the Town’s Capital Improvement Program and departmental needs; and WHEREAS, in April 2026, the Town issued a Request for Proposals seeking qualified firms to provide as-needed municipal engineering and project management, general engineering, geotechnical and materials testing, and environmental services; and;
WHEREAS, staff evaluated the proposals received based on the criteria identified in the Request for Proposals, including proposal quality, relevant experience, technical approach, and demonstrated ability to provide similar services to comparable municipalities; and
WHEREAS, Haley & Aldrich, Inc. was determined to be qualified to provide as-needed general engineering, geotechnical engineering, and materials testing services to the town on a project-by-project basis; and WHEREAS, the proposed agreement has an initial two-year term in an amount not to exceed $200,000.00 and may be extended by the City Manager, in his sole discretion, for one additional year upon the written mutual consent of both parties in an amount not to exceed $100,000.00, for a potential total agreement amount of $300,000.00; and
WHEREAS, no specific project funding is authorized by this Resolution, and the Director of Public Works will authorize task orders for approved services within available project budgets and the amounts authorized under the agreement; and
WHEREAS, the Town may terminate the agreement at any time in accordance with its terms; and
WHEREAS, the proposed action is exempt from environmental review under California Environmental Quality Act Guidelines section 15378(b)(5) because it is an administrative activity that will not result in direct or indirect physical changes in the environment.
ATTACHMENT 1
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Resolution No. 26-
August 10, 2026
2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute a two-year agreement with Haley & Aldrich, Inc. for as-needed general engineering, geotechnical engineering, and materials testing services in an amount not to exceed $200,000.00, and authorizes the City Manager, in his sole discretion, to execute and extend the agreement for a third year in an amount not exceed $100,000.00, for a potential total amount of $300,000.00, under CEQA Guideline 15378.
Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 10th day of August 2026, by the following vote of the members thereof:
AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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1 TOWN OF HILLSBOROUGH
ON-CALL PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of ________________, 20__ by and between the Town of Hillsborough, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1600 Floribunda Ave., Hillsborough, CA 94010 (“Town”), and Haley & Aldrich, Inc. a CORPORATION with its principal place of business at 226 Airport Parkway, Suite 310 San José, California 95110 (hereinafter referred to as “Consultant”). Town and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A. Town is a public agency of the State of California and is in need of professional services for the following project:
As-Needed General Engineering Services, Geotechnical Engineering, And Materials Testing services
(hereinafter referred to as “the Project”).
B. Consultant is duly licensed and has the necessary qualifications to provide such services on the Project. Consultant desires to perform and assume responsibility for the provision of certain professional services required by Town on the terms and conditions set forth in this Agreement and in the task order(s) to be issued pursuant to this Agreement (“Task Order”).
C. The Parties desire by this Agreement to establish the terms for Town to retain Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the Town with the services described in the Scope of Services attached hereto as Exhibit “A.” The services shall be more particularly described in the individual Task Order issued by the Town or its designee. No services shall be performed unless authorized by a fully executed Task Order in the form attached hereto as Exhibit “C”.
2. Compensation.
a. Consultant shall receive compensation, including authorized reimbursements, for all services rendered under this Agreement at the rates set forth in the Schedule of Charges attached hereto as Exhibit “B” and incorporated herein by this reference.
The maximum compensation for services to be provided pursuant to each Task Order shall be set forth in the relevant Task Order. The total aggregate compensation paid to Consultant under this Agreement shall not exceed the amount set forth in Section 2(b) below. b. In no event shall the total amount paid for services rendered by Consultant under this Agreement and all Task Orders issued hereunder exceed the sum of $200,000.00 without written approval of the Town’s City Manager. This amount is to cover all printing and related costs, and the Town will not pay any additional fees for printing expenses.
ATTACHMENT 2
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2 Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.
3. Additional Work.
If changes in the work seem merited by Consultant or the Town, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the Town by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the Town and executed by both Parties before performance of such services, or the Town will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by Town.
5. Time of Performance.
The term of this Agreement shall be from September 1, 2026, to August 31,2028, unless earlier terminated as provided herein. The agreement may be extended for an additional one-year period beyond the initial two-year term at the sole discretion of the City Manager. Consultant shall complete the services within the term of this Agreement, and shall meet any other established schedules and deadlines set forth in each individual Task Order issued by the Town.
All applicable indemnification provisions of this Agreement shall remain in effect following the termination of this Agreement.
6. Delays in Performance.
a. Neither Town nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Consultant’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities”, includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety. b. Should such a Force Majeure Event occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay. -165-
3 c. Notwithstanding the foregoing, the Town may still terminate this Agreement in accordance with the termination provisions of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the Town, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.
8. Standard of Care
Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.
9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the Town, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. Any subconsultants Consultant intends to utilize in the performance of this Agreement shall be listed in Exhibit “B.” Consultant shall provide written notice and shall obtain the written consent of the Town prior to using or substituting a non-listed subconsultant in the performance of this Agreement. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of Town. No employee or agent of Consultant shall become an employee of Town. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from Town as herein provided. Any personnel performing the work governed by this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance.
11. Insurance. Consultant shall not commence work for the Town until it has provided evidence satisfactory to the Town it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. -166-
4 a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the Town. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the Town, and provided that such deductibles shall not apply to the Town as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the Town.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status. -167-
5 (iv) Subject to written approval by the Town, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the Town as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the Town and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $2,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $2,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $2,000,000 per accident or disease Professional Liability $2,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. -168-
6 (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the Town evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25- S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the Town at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the Town at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the Town or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the Town, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Town, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the -169-
7 Town and shall not preclude the Town from taking such other actions available to the Town under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the Town, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the Town, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Town has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Town will be promptly reimbursed by Consultant or Town will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Town may cancel this Agreement.
(iii) The Town may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the Town nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the Town that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the Town as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, Town may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of Town’s choosing), indemnify and hold the Town, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors -170-
8 or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project, any Task Order or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the Town. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the Town, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.
b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that -171-
9 affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the Town. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.
15. Reserved.
16. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Mateo, State of California. 17 Termination or Abandonment
a. Town has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, Town shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. Town shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by Town and Consultant of the portion of such task completed but not paid prior to said termination. Town shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to Town only in the event of substantial failure by Town to perform in accordance with the terms of this Agreement through no fault of Consultant.
18 Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the Town.
19. Organization
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10 Consultant shall assign _________________________ as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the Town.
20. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described above.
21. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:
TOWN:
Town of Hillsborough
1600 Floribunda Avenue
Hillsborough, CA 94010
Attn: Natalie Gribben
CONSULTANT:
Haley & Aldrich, Inc.
226 Airport Parkway, Suite 310
San José, California 95110
and shall be effective upon receipt thereof.
22. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the Town and the Consultant.
23. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
24. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of Town and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.
25. Severability
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11 If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect.
26. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of Town. Any attempted assignment without such consent shall be invalid and void.
27. Non-Waiver
The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
28. Time of Essence
Time is of the essence for each and every provision of this Agreement.
29. Town’s Right to Employ Other Consultants
Town reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.
30. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Town shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of Town, during the term of his or her service with Town, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
31. Value Statement
By executing this Agreement, Consultant represents and warrants that it will comply with the values statement set forth in Exhibit “D” to the same extent as a member of the Town of Hillsborough City Council or of a Hillsborough board or committee. -174-
12 When funding for the services is provided, in whole or in part, by an agency of the federal government, Consultant shall also fully and adequately comply with the provisions included in Exhibit “E” (Federal Requirements) attached hereto and incorporated herein by reference (“Federal Requirements”). With respect to any conflict between such Federal Requirements and the terms of this Agreement and/or the provisions of state law, the more stringent requirement shall control.
[SIGNATURES ON FOLLOWING PAGE]
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13 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE TOWN OF HILLSBOROUGH
AND HALEY & ALDRICH, INC.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
TOWN OF HILLSBOROUGH HALEY & ALDRICH, INC.
By: By:
DOUG DAVIS
CITY MANAGER Its:
Printed Name:
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
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14 EXHIBIT A
Scope of Services
General Engineering Services
As needed general engineering services include, but are not limited to, the design and preparation of storm water, sanitary sewer, potable water, traffic, and paving PS&E’s for Public Works construction projects, construction inspection, contract administration, and general Public Works project management.
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15 EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice Town on a monthly cycle. Consultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task. Consultant will inform Town regarding any out-of-scope work being performed by Consultant. This is a time-andmaterials contract. -178-
Haley & Aldrich 14
8. FEE PROPOSAL
Haley & Aldrich will provide services on a time-and-materials basis in accordance with the fee schedule included with this proposal. Fees for each task order will be established through a mutually agreed scope, schedule, and not-to-exceed budget.
The Town’s sample agreement states that compensation will be based on the schedule of charges and that each task order will include a maximum compensation amount. Haley & Aldrich will prepare task-specific budgets and will not proceed with out-of-scope work without Town authorization.
Fees for Services
Fees for services will be based on the time worked on the project by staff personnel plus reimbursable expenses. The fee will be computed as follows.
1. Labor-related fees will be computed based on personnel billing rates in effect at the time the services are performed.
Personnel billing rates are subject to revision on or about 1 January and 1 July of each year at approximately 3% annually.
The hourly rates are fully inclusive of fringe benefits, burden, and fee. Current rates are provided in the table below.
CLASSIFICATION HOURLY RATE
Project Support $125
Technician $125
Project Technician $135
Senior Technician $150
Project Controls $150
Staff Professional 1 $160
Staff Professional 2 $180
Project Professional $200
Technical Specialist $215
Project Manager / Senior Technical
Specialist
$230
Senior Project Manager / Technical Expert $270
Program Manager / Senior Technical
Expert
$345
Principal $365
Senior Principal $395
2. Pre-trial conferences, depositions, and expert testimony will be billed at one and one-half (1.5) times the rates quoted above.
3. Second and Third Shift, Weekend, and Holiday hours will be billed at $40/hour premium. Second and Third Shifts are those starting between 4 PM and 4 AM.
4. Field visits will be billed at 4-hour minimum; night shifts will be billed at 8-hour minimum. Cancellation of scheduled night shift within 24 hours will be charged the full 8 hours.
5. Direct non-salary expenses will be billed at our cost plus fifteen (15) percent, except for employee vehicle use which will be billed at IRS allowed mileage rates.
6. Subcontractors will be billed at our cost plus fifteen (15) percent.
7. Equipment and laboratory testing will be billed at rates listed in the Equipment and Laboratory Rate Schedules, as applicable, included in Appendix C.
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16 EXHIBIT C
Sample Task Order Form
TASK ORDER
Task Order No. _______
Agreement: AS NEEDED [GENERAL ENGINEERING/INSPECTION/MATERIAL
TESTING/GEOTECHNICAL/SCADA/ENVIRONMENTAL/MUNICIPAL AND PROJECT MANAGEMENT] SERVICES
Consultant: [INSERT NAME OF CONSULTANT]
The Consultant is hereby authorized to perform the following services subject to the provisions of the Agreement identified above:
Project Title:
CIP #:
Town Contact Name & Email:
Description of work:
List any attachments:
Dollar Amount of Task Order: Not to exceed $_____,_____.00 Completion Date: _____________
The undersigned Consultant hereby agrees that it will provide all equipment, furnish all materials, except as may be otherwise noted above, and perform all services for the work above specified in accordance with the Agreement identified above and will accept as full payment therefore the amount shown above.
APPROVAL RECOMMENDED
By: Dated:
TOWN OF HILLSBOROUGH [INSERT NAME OF CONSULTANT]
Dated: Dated:
By: By:
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17 EXHIBIT D
Values Statement
TOWN OF HILLSBOROUGH CITY COUNCIL, BOARDS, AND COMMUNITIES
VALUES STATEMENT
As a member of the Town of Hillsborough City Council or of a Hillsborough board or committee, I agree to uphold the Town mission statement and adhere to the following values. I will:
• Serve with integrity and be a responsible steward of taxpayer dollars and the natural environment.
• Treat everyone with respect, listen to understand, and promote civility, courtesy, and thoughtfulness in all interactions.
• Create an atmosphere where individual members, Town staff, and members of the community are free to express their ideas and work to their full potential. • Promote public and individual trust through honest and open practices and communications.
• Recognize and celebrate the diversity of our community through the pursuit of equal access, equal participation, and fair treatment for all. • Work collaboratively with others toward the common good in order to achieve innovative solutions for the public benefit.
• Maintain a balanced sense of community and quality of life through the protection and improvement of our natural and built environments.
• Respect the dignity and privacy of individuals and organizations. • Safeguard the community from the threats of natural, technological, or other threats to our safety and wellbeing.
• Avoid and discourage conduct which is divisive or harmful to the best interests of Hillsborough.
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
9 CONSENT CALENDAR
CITY COUNCIL MEETING
AUGUST 10, 2026
AGENDA STAFF REPORT
ITEM SUBJECT: Resolution (1) Approving and Authorizing the City Manager to Execute a Two Year Agreement with Ninyo & Moore Geotechnical and Environmental Sciences Consultants for As-Needed Materials Testing Services in an Amount Not to Exceed $200,000.00; and (2) Authorizing the City Manager, in his Sole Discretion, to Execute and Extend the Agreement for a Third Year in an Amount Not to Exceed $100,000.00, for a potential Total Amount of $300,000.00, Under CEQA Guideline 15378 SUMMARY: In April 2026, the Town issued a Request for Proposals (RFP) seeking qualified firms to provide as-needed municipal engineering and project management, general engineering, geotechnical and materials testing, and environmental services. Staff evaluated Ninyo & Moore Geotechnical and Environmental Sciences Consultants’ proposal based on the criteria identified in the RFP, including proposal quality, relevant experience, technical approach, and demonstrated ability to provide similar services to comparable municipalities. The evaluation committee determined that Ninyo & Moore Geotechnical and Environmental Sciences Consultants is qualified to provide materials testing services.
Under the proposed agreement, Ninyo & Moore Geotechnical and Environmental Sciences Consultants will provide as-needed materials testing services on a project-by-project basis. The proposed agreement amount is based on the Town’s use of these services during the previous three years and anticipated Capital Improvement Program (CIP) and departmental needs.
Although several upcoming projects are identified in the CIP, the timing and level of effort required remain uncertain due to project schedules, design challenges, funding availability, and other unforeseen constraints.
The on-call agreement will allow the Public Works Department to obtain services efficiently as needs arise without conducting a separate RFP process for each project. No project funding is authorized through this agenda item. The Director of Public Works will be authorized to issue task orders for approved services within available project budgets, subject to an annual not-to-exceed amount of $100,000.00.
The proposed agreement has an initial two-year term and may be extended by the City Manager in his sole discretion for one additional year upon the written mutual consent of both parties. In adopting the resolution, the City Council would be providing authority for the City Manager to enter into and execute an amendment for this additional one-year term with additional dollars to be added. The Town may terminate the agreement at any time in accordance with its terms.
FISCAL IMPACT: The as-needed materials testing services support the combined Capital Improvement Program, which has an approximate soft cost budget of approximately $3,200,000.00 in FY 2026-27, $2,300,000.00 in FY 2027-28, and $2,700,000.00 in FY 2028-29. -182-
Agenda Staff Report – Hillsborough City Council
August 10, 2026