Agenda packet — Hollister City Council, January 22, 2022

MAYOR
Ignacio Velazquez

COUNCIL MEMBERS
Rick Perez, District 1
Rolan Resendiz, District 2
Dolores Morales, District 3
Tim Burns, District 4

CITY MANAGER
Brett Miller

CITY ATTORNEY
Jason S. Epperson

CITY CLERK
Christine Black

POLICE CHIEF
Carlos Reynoso

CITY TREASURER
Anietra Gomez

CITY COUNCIL AGENDA
Special Meeting
January 22, 2022
9:00 AM

CITY OF HOLLISTER

CITY COUNCIL CHAMBERS, CITY HALL
375 FIFTH STREET
HOLLISTER, CA 95023
(831) 636-4300
www.hollister.ca.gov

REMOTE PARTICIPATION DURING THE COVID-19 EMERGENCY
**Public Comment is limited to items on the Special Meeting Agenda**

This meeting is conducted in compliance with the substantive and procedural requirements of AB 361 to conduct a remote teleconference meeting without adhering to the requirements of Government Code section 54953 allowing for a deviation of teleconference rules required by the Brown Act. The purpose of this is to provide a safe environment for staff and the public to conduct city business, while allowing for public participation during the COVID-19 global emergency. The hybrid meeting will be held by teleconference, and the public may attend in person. The public may watch the meeting via live stream at:

City of Hollister Website
http://hollisterca.iqm2.com/Citizens/Default.aspx >

Community Media Access Partnership (CMAP) at:
http://cmaptv.com/watch/ >

Note: CMAP Live Streaming may not be available for Special Meetings.

City of Hollister YouTube Channel:

City Council Saturday, January 22, 2022 Page 2 of 3

https://www.youtube.com/channel/UCu_SKHetqbOiiz5mH6XgpYw/featured >

Public Participation:

The public may attend meetings; a face mask is required to be worn regardless of vaccination status. Due to recent outbreaks of COVID, remote public participation is strongly encouraged. If you wish to make a public comment remotely during the meeting, please use the zoom registration link below:

https://us02web.zoom.us/webinar/register/WN_bQLAuDJYSpudXxeEvFdWgg

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

VERIFCATION OF AGENDA POSTING
A. CITY COUNCIL OF THE CITY OF HOLLISTER

1. Resolution No. 2022-9 a Resolution of the City Council of the City of Hollister adopting a Speed Cushion Policy and Procedure for the City of Hollister (Engineering)

BRIEF DESCRIPTION: The City has been receiving various complaints from our residents regarding excessive vehicular speeding through our City streets. As such, the Engineering Department would like to present, for City Council approval, a policy for installing speed cushions on public streets as a means of assisting with traffic calming measures. The intent of the speed cushions is to improve the safety of our local streets by reducing vehicular speed for passenger vehicles while allowing large emergency vehicles to pass unaffected.

RECOMMENDATION: The City Council ADOPT a Resolution approving the City of Hollister’s Speed Cushion Policy and Procedure.

2. 2022 Rally Status Report (City Manager)

BRIEF DESCRIPTION: Council requested a special meeting to discuss the 2022 Rally.

RECOMMENDATION: Receive report on the 2022 Rally from Randy Burke, the promoter from Roadshows and give staff direction .

3. Report to the City Council of the City of Hollister To Discuss the Use of the American Rescue Plan Act (ARPA) Funds (City Manager) BRIEF DESCRIPTION: The American Rescue Plan Act established the Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program. This program is intended to provide support to State, territorial, local, and Tribal governments in responding to the economic and public health impacts of COVID-19 and assist efforts to mitigate impacts on communities, residents, and businesses. The funding is allocated in four different categories. The

City Council Saturday, January 22, 2022 Page 3 of 3

following are the categories:

A. Responding to COVID-19
B. Responding to Negative Economic Impacts
C. Revenue Loss
D. Investments in infrastructure

Staff will provide their recommendation for these funds.

RECOMMENDATION: Give Staff direction as to spending the $9.7 million of American Rescue Plan Act of 2021 (ARPA) funding from the United States Department of Treasury.

ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special as sistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636 -4300.

Notification of 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Mond ay through Friday, 8:00 a.m. to noon, 1:00 p.m. to 5:00 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)

Notice to anyone attending any public meeting: The meeting may be broadcast live on Cable Channel 17 and/or videotaped or photographed. Recen t City Council meetings may also be viewed at www.CMAP.com and periodically on Cable Channel 17.

The next City Council Meetings are scheduled as follows:

Regular City Council Meeting -- Monday, February 7, 2022, at 6:30 p.m.

Regular City Council Meeting -- Tuesday*, February 22, 2022, at 6:30 p.m. (*due to holiday)
Regular City Council Meeting -- Monday, March 7, 2022, at 6:30 p.m.

Regular City Council Meeting -- Monday, March 22, 2022, at 6:30 p.m.

STAFF REPORT

CITY COUNCIL SPECIAL MEETING AGENDA
MEETING DATE: JANUARY 22, 2022
SUBMITTED: January 13, 2022 AGENDA ITEM: Introduction and Adoption of Resolutions and Ordinances
DEPARTMENT:

DEPARTMENT HEAD:

Engineering
Abraham Prado, Planning
Manager
CONTACT: Socorro Zendejas, Assistant
Engineer

TITLE OF ITEM: RESOLUTION NO. 2022-9, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF HOLLISTER ADOPTING A SPEED CUSHION POLICY

AND PROCEDURE FOR THE CITY OF HOLLISTER

RECOMMENDATION: The City Council ADOPT a Resolution approving the City of Hollister’s Speed Cushion Policy and Procedure.

DEPARTMENT SUMMARY: The City has received numerous complaints and concerns in regards to vehicle speeds throughout the City. As such, the City’s Engineering Department would like to establish a policy and procedures for the installation of Speed Cushions as a Traffic Calming Measure in an attempt to alleviate some of the concerns raised by our residents.

Adopting a Speed Cushion policy would provide the City and residents with a standard process that describes eligibility criteria and specifies the steps needed for residents to request the installation of speed cushions. The policy would also provide a standard process for the City to abide by during the review and/or approval of speed cushion installation. The policy would also delineate the appeal process which would give individuals the option to appeal a decision made by the Engineering Department or City Council regarding speed cushions. Additionally, the policy would provide the procedure for property owners to request removal of speed cushions when necessary.

Adopting a speed cushion policy would provide proper review and consistency throughout the City for such requests, as well as provide clarity to those residents who are interested in submitting or learning more about these types of requests.

The City of Hollister City Council reviewed the Speed Cushion policy at its regular City Council meeting of December 20, 2021 and determined to table this item to a special meeting of January 22, 2022.

FINANCIAL IMPACT: To be determined

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CEQA: N/A

ATTACHMENTS:

1. Hollister - Speed Cushion Policy and Procedure

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

Brett Miller, City Manager

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RESOLUTION NO. 2022-9

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER ADOPTING

A SPEED CUSHION POLICY AND PROCEDURE FOR THE CITY OF HOLLISTER

WHEREAS, on December 20, 2021 the City Council reviewed a proposed Speed Cushion Policy and Procedure for the City of Hollister; and

WHEREAS, the City Council tabled this item to a special meeting of January 22, 2022; and

WHEREAS, the City has been receiving numerous traffic complaints regarding excessive vehicular speeds throughout the City; and

WHEREAS, the City’s Engineering Department has been working with Kimley -Horn to develop a policy and procedure for installing speed cushions as a means of enhancing traffic calming measures throughout the City; and

WHEREAS, Kimley-Horn has completed the Traffic Calming Measures Speed Cushion Policy and Procedure which provides a standard process with eligibility criteria and steps for requesting, reviewing, approving, or appealing the installation/removal of speed cushions; and

WHEREAS, the adoption of a Speed Cushion Policy and Procedure would provide consistency and clarity for property owners when submitting speed cushion requests.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister ADOPT a Resolution approving the Speed Cushion Policy and Procedure for implementation and execution.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Special Meeting held this 22nd day of January, 2022, by the following vote:

Ignacio Velazquez, Mayor
ATTEST:

Christine Black, MMC, City Clerk

APPROVED AS TO FORM:

Epperson Law Group PC

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Jason S. Epperson, City Attorney

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I, CHRISTINE BLACK, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2022-9, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 22nd day of January, 2022, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of January, 2022.

Christine Black, MMC

City Clerk of the City of Hollister
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PREPARED FOR:

PREPARED BY:

Kimley >>> Horn
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SPEED CUSHION
Background: This policy provides Hollister Residents with an opportunity to submit a Petition Form for the installation of Speed Cushions on their streets. Speed cushions are one tool in the traffic calming toolbox that can be used to calm traffic on local streets.

Speed cushions are a series of raised “humps” that include wheel cutouts to allow emergency vehicles to pass unaffected, while reducing the speeds of passenger cars.

They are generally six feet in width, seven feet in length, three inches tall at their midpoint; placed across the traveled portion of the roadway a minimum of two feet apart.

Source: National Association of City Transportation Officials (NACTO) Rubbered cushions can be drilled into the existing roadway and Asphalt speed cushions may also be implemented.

Advantages
Speed cushions if placed strategically are designed to reduce passenger car speeds, while allowing large emergency vehicles (Fire Trucks) to pass unaffected and may divert traffic away from residential areas.

Disadvantages
Speed Cushions may slow response times of some emergency vehicles (Ambulances and Police Cars) and may divert traffic onto parallel residential streets. Diverting traffic onto other streets will be assessed in the analysis and evaluation of the project. They may also increase noise and air pollution for residents living immediately adjacent to the speed cushions. The curb and gutter area near the speed cushion may experience a reduction in effective street sweeping.

This document includes the speed cushion application and installation policy and procedures, speed cushion appeal process, speed cushion removal procedures, speed cushion petition form and frequently asked questions related to speed cushions.

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SPEED CUSHION APPLICATION AND INSTALLATION

POLICY AND PROCEDURES
The City of Hollister establishes the following policy for the installation of Speed Cushions:

1.Steps to follow for Speed Cushion Installation:
a)The request for speed cushions will be initiated by a property owner in the City of Hollister. Upon request, the Engineering Department will send the requestor the City’s ‘Speed Cushion Policy and Procedures’ application packet. This application packet describes in brief, the salient aspects of speed cushions and the policy and procedures related to application and installation.
b)After a thorough review of the information, if the requestor desires to pursue the installation of speed cushions, she/he must complete the ‘Speed Cushion Petition Form’ and return it to the Engineering Department.
c)Note: Someone must be designated as the ‘Neighborhood Representative’ for this request. This person will be responsible for working with both the Engineering Department representative and the property owners (neighbors) of the affected neighborhood(s) to facilitate the application process.
d)The Neighborhood Representative will be responsible for collecting the signatures of ALL property owners (whether they approve or disapprove) on the street requesting the speed cushions; at least 67% (2/3rd) of the neighbors on a street have to approve the request for installation of speed cushions on their street. Once completed, the petition will be returned to the Engineering Department. e)The Engineering Department will review the completed Petition Form to determine whether the Petition meets the minimum criteria enumerated in item 2 below, of the ‘Speed Cushion Installation Policy and Procedure’ document. If the Engineering Department determines that the request does NOT meet the minimum criteria for installation, your application will be rejected, and your request will no longer be considered.
f)If the Petition meets the minimum criteria of the ‘Speed Cushion Installation Policy and Procedure,’ the Engineering Department representative will develop a speed cushion plan for the street, approximate the cost of installation and identify the exact location of the proposed speed cushions. Once this task is completed, the Engineering Department will draft a speed cushion placement diagram of the affected street, indicating the adjacent land owners.
g)Note: Once the exact location of the proposed speed cushion is determined, the Neighborhood Representative will be responsible for getting signatures from property owners immediately adjacent to the cushion (defined as the two to four closest property owners in both directions) to determine whether or not each property owner approves of speed cushion placement in front of their residence. h)The project will then be approved/denied by the City of Hollister City Council. i)If approved by the City Council, the Engineering Department will work to schedule the installation of the speed cushion.

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2.Engineering Department Minimum Criteria for Eligibility:
a)The street or street segment shall be a two-lane local street as defined by the City of Hollister General Plan, where the primary function is to provide access to abutting residences. Engineering judgment will be used while making a decision as to the exact function the street performs. The installation of speed cushions on high-speed collectors and arterials is discouraged. Applications will be reviewed on a case-by- case basis.
b)The posted speed limit on the street should not be more than 25 mph. c)67 percent (2/3) of the property owners on the affected block/street must approve of the installation.
d)100 percent of the property owners immediately adjacent to the placement of the speed cushions must approve of the installation. Immediately adjacent is defined as two to four residences in either direction of the proposed speed cushion installation, depending upon the location of installation.
* If 100% of the property owners living immediately adjacent to the speed cushions do not agree to the placement, the Engineering Department will meet with the neighborhood facilitator to discuss alternate locations. In any case, unless 100% of the property owners living immediately adjacent to the speed cushions concur, the street will not be eligible for speed cushion installation.

Note: For ALL approval/vote counting purposes, each residence is defined by Assessor’s Parcel Number (APN). Each APN equals one vote. In the event a residence is occupied by someone other than the property owner, the property owner may be contacted; the property owner will act as the voting party. e)At least 15% of the vehicles travelling on the requesting street shall exceed the posted speed limit.
f)At least 10% of the vehicles travelling on the requesting street shall exceed speed limit by at least 10 mph.
g)The traffic volumes on the street should be between 500-7,000 vehicles/day. h)Note: If the speed and volume data identified in item 2 criteria “e” through “g” above is not available with the City, the Engineering Department will conduct surveys to collect the data needed.
i)The street or street segment should be at least 600 feet long. j)Speed cushions should be at least 300 feet from existing or proposed traffic control devices.
k)Speed cushions should not be located on curves less than 300 feet in radius. l)The installation of speed cushion(s) shall not adversely affect response times of emergency services. This shall be determined by the Engineering Department in conjunction with the affected emergency service(s) department input. If it is determined by the Engineering Department that emergency response time would be adversely affected by a request, the application may be rejected, and your request will no longer be considered.

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m)If at any time during this process the Engineering Department finds that there would be a substantial traffic diversion to parallel local streets due to speed cushion installation, the neighborhood facilitator shall also be responsible for obtaining the approval/disapproval of property owners on the parallel, affected local street(s). n)It is recognized that special circumstances exist where placement of speed cushions are advantageous; therefore, areas such as school zones, safe routes to school/pedestrian routes, senior communities and other areas approved by the City Council may be considered for speed cushion placement, absent the above required elements for installation.
o)In the event of multiple requests from various neighborhoods, speed cushion requests will be prioritized based on the date and time a completed ‘Speed Cushion Petition Form’ is received by the Engineering Department. p)Once the review has been completed, the Engineering Department will inform the neighborhood facilitator of its findings.
q)Note: If the request does NOT meet any of the minimum criteria identified above for installation, your application will be rejected, and your request will no longer be considered.
r)If the Engineering Department determines the request meets the minimum criteria identified above in item 2, the request will continue to item 3.

3.Identify Exact Location and Draft Speed Cushion Placement Diagram:
a)The Engineering Department will work with the neighborhood representative to identify the exact location of the proposed speed cushions. Once this task is completed, the Engineering Department will draft a speed cushion placement diagram of the affected street. Costs of the installation will be determined at this time. b)Note: Once the exact location of the proposed speed cushion is determined, the neighborhood facilitator will be responsible for obtaining signatures from property owners immediately adjacent to the cushion (defined as the two to four closest property owners in both directions) to determine whether or not each property owner approves of speed cushion placement in front of their residence.

4.Request City Council Approval:
a)The request will then be placed on the next regularly scheduled City of Hollister, City Council agenda, for consideration.

5.Approval and Construction:
a)If approved by the City Council, the Engineering Department will work to schedule the installation of the speed cushions.
b)The construction of speed cushions shall be in accordance with the ‘Speed Cushion Detail’ page of this policy.
c)If the funding is not available, the installation request will be placed on a priority list based on the order of approval.

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SPEED CUSHION INSTALLATION FLOW CHART
Insert Flow Chart Here

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Project
Does Not
Move
Forward
►
Neighborhood Representative
Submit 'Speed Cushion Petition
Form' to Engineering Department
♦
Engineering Department Reviews Request
per the City of Hollister 'Speed Cushion
Installation Policy and Procedures'
~
NO Petition YES
Project Does
Not Move
Forward
.. Meets
Minimum
Eligibility Criteria -
City Council
Approves
Implementation
YES ♦
Installation
(Yes/No)
YES
Petition Meets
the Installation
Criteria
Project Does Not
Move Forward
Engineering
Department
Develop Layout in
Collaboration with
Neighbors
t
Neighborhood
Representative
Submit
signatures from
property owners
immediately
adjacent to speed
cushion per
City of Hollister
'Speed Cushion
Installation Policy
and Procedure'
7 I
I
l ________ _)

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SPEED CUSHION DETAIL
(CE~TER SPEED CUSHION CENTERED IN ROAD)

CURB AND
GUTTER
B
L
·.

I' I
" ..

A~-.-
...
~7
8' MIN,
I
2' I 6'
B
__j
LESS THAN 1 s,:: SIDE
GRADIENT (M'.)

ALL RAISED SPEED

CUSH ION AREAS TO BE
PAINTED WHITE (1Y~.)
I 2' I 8' MIN .
~
' r . -I i--
4 " ;....
3'-6"X3'-6" DIRECTIO\IAL
TRAFFIC ARROW, PAI~ TED

YELLOW , ONE ARROW IN
EACH DIRECTION (11'1' .)

PLAN VIEW
APPROXIMA1ELY 7:g GRADIENT
7'

PLANE EX ISTING AC /JS
REQUIRED FOR 1-INCH
TI-I ICK W; SPEED CUSH ION

OVERLAY
1/,

SECT ION A -A
NOTES:

1. INSTALL SIGNS A~D MARKINGS PER CA MUTCD STANDARDS.

2. INSTALL SPEED HUMP SIGN (W l 7-1) AT EACH SPEED HUMP IN 80T H DIRECTIONS .

3. INSTALL SPEED HUMP AHEAD {W17-· & W15-9P) SIGN IN
ADVANCE OF THE FIRST SPEED HUh.lP IN EACH DIRECTION
APPROXIMATELY 150 FEET .

4. MINlh.lUM STREET WIDTH FROM FACE OF CURB TO FACE OF CURB IS 32 FEET .

5. fT MAY BE NECESSARY FOR VE "ICULAR TRAFF1C TO PULL TO TH RIGHT AND ALLOW AN OPPOSING EMERGENCY VEl-llCUE TO PASS.

CURB /'J'ID
GUTTER r LESS lHAN
16% GRADIENT

PLANE EXISTING AC AS REQ UIRED
FOR 1-INCH THICK AC SPEED

CUSHION OVERLAY
SEC TION B-8
AC PAVEh.lENT

SPEED CUSHION

SPEED CUSHION APPEAL PROCESS
The purpose of this part is to provide an orderly and fair method of appeal or review of a decision of the Engineering Department or the City of Hollister City Council relating to the provisions of the Speed Cushion Policy and Procedure. However, this part shall not apply where other specific procedures for appeal, rehearing, or review are established by other provisions of the Hollister Municipal Code.

Any interested person adversely affected with a decision or determination of the Engineering Department or the Traffic Safety Committee relating to the provisions of the Speed Cushion policy and procedure, may appeal such act, decision, or determination by filing a written notice thereof with the Clerk of the City of Hollister, not later than 5:00 p.m. ten (10) days after the day on which the act, decision, or determination being appealed was made. If such date falls on a weekend or City holiday, then the deadline shall be extended until 5:00 p.m. the next business day. The first day of the appeal period is the day following the action. A filing fee set by resolution of the City Council shall accompany the notice of appeal.

The filing of the notice of appeal shall have the effect of staying the issuance of any permit, license, or entitlement until such time as the matter is disposed of on appeal.

The notice of appeal shall state the act, decision, or determination which is being appealed, the identity of the appellant and his or her interest in the matter and shall set forth in concise statement the reasons which, in the opinion of the appellant, render the decision made unjustified or inappropriate.

Appeal of an Engineering Department action:

The City of Hollister City Council shall hear and decide all appeals from the actions of the Engineering Department relating to the provisions of the Speed Cushion Policy and Procedure.

Appeal of a Traffic Safety Committee action:

The procedure for appeal of a City Council speed cushion application decision is enumerated in the Hollister Municipal Code and will be followed.

Limitation of action:

Any court action or proceeding to challenge, review, set aside, void, or annul any decision of matters listed in this Code, shall not be maintained by any person unless such action or proceeding is commenced, and service of summons effected within thirty (30) days after the effective date of such decision. Thereafter, all persons are barred from any such action or proceeding.

Notice of Decision:

Following the hearing on the appeal, the City Council shall transmit a notice of the decision of the granting authority to the appellant and the applicant and a copy of said notice shall be kept in the City Council permanent record.

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Speed Cushion Removal Procedure
The following procedure will be used to process a request for speed cushion removal:

1.The request for speed cushion removal will be initiated by a property owner. Speed cushion removal will follow the same policy and procedure set forth in this policy for speed cushion installation.

2.Speed cushions will not be considered for removal within one year of their installation.

3.All costs associated with the removal of speed cushion will be paid by the City of Hollister.

4.A street that has successfully petitioned and has had speed cushions removed from their street is not eligible for consideration for further speed cushion placement for a period of 120 months from the date of removal of the speed cushions.

5.All removal requests must first be approved by the City of Hollister, City Council.

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Speed Cushion Petition Form
The undersigned request the installation/removal of speed cushions on ________________________between ______________________ and ____________.

The undersigned have read the speed cushion installation and removal policy and fully understand the procedures. The undersigned agree to abide by the installation and removal procedures underlined in the Speed Cushion Policy.

Neighborhood Representative (NR): I, _____________________ understand the role and responsibilities of the neighborhood facilitator, and I agree to act as the neighborhood representative for this request.

Representative
Name:

Address:

Telephone
No.:

Alternate No.:

Return completed petition forms to:

City of Hollister, Engineering Department
Care of: Speed Cushion Request
339 Fifth Street, Hollister, CA 95023
Phone: (831) 636 -4340
I, _________________________the designated Neighborhood Representative certify that the information reported on this petition form is truthful and accurate.

To complete page 2 of this form please write your name, address, and telephone number in the corresponding boxes. Sign either the box approving or disapproving the placement of speed cushions, then initial inside the box to indicate whether or not you approve or disapprove of the placement of the speed cushions in front of your home.

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Speed Cushion Petition
Form
Location: On ________________________ between _________________ and _________________________ Part A Part B1
Approve in front of
your home?Name (Printed)Address Telephone
No.

Approve
(Signature)
Disapprove
(Signature)Yes or No

1. Once the exact location of the proposed speed cushion is determined, the neighborhood representative will get signatures from property owners immediately adjacent to the cushion (defined as the two to four closest property owners in both directions) to determine whether or not each property owner approves of speed cushion placement in front of their residence.
(Add additional sheets as necessary)

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Speed Cushion Frequently Asked Questions (FAQ’s)
Are all streets not suitable for Speed Cushion installation? In order for a street to qualify for speed cushion installation, certain engineering criteria (e.g., traffic volumes, speeds, street function, etc.) have to be met. For instance, a street defined as an arterial or collector, or one that is a main emergency access street for the neighborhood may not be suitable for speed cushions.

What kind of neighborhood approval is needed for Speed Cushion? Speed cushions affect the entire neighborhood, therefore, at least 67% (2/3rd) of the property owners (defined by Assessor’s Parcel Number/APN’s) living on the street (and parallel streets if applicable) will be needed to approve the installation of speed cushions.

One hundred percent (100%) of property owners immediately adjacent to the cushion (defined as the two to four closest property owners in both directions) will be required to explicitly agree to the installation.

Who pays for the speed cushions?
Based on the availability of funding and as approved annually by the Hollister City Council, the City of Hollister will attempt to appropriate $20,000.00, per fiscal year towards speed cushion installation.

Who do I contact for more information about speed cushions? City of Hollister, Engineering Department
339 Fifth Street, Hollister, CA 95023
Phone: (831) 636 -4340

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/

STAFF REPORT

CITY COUNCIL SPECIAL MEETING AGENDA
MEETING DATE: JANUARY 22, 2022
SUBMITTED: January 14, 2022 AGENDA ITEM: Reports of City Council, Officers, Boards and Committees
DEPARTMENT:

DEPARTMENT HEAD:

City Manager
Brett Miller, City Manager
CONTACT: Brett Miller, City Manager

TITLE OF ITEM: 2022 RALLY STATUS REPORT

BRIEF DESCRIPTION: Council requested a special meeting to discuss the 2022 Rally.

RECOMMENDATION: Receive report on the 2022 Rally from Randy Burke, the promoter from Roadshows and give staff direction.

DEPARTMENT SUMMARY: At a regular Council meeting on December 6, 2021, Council requested an item be placed on a Special Meeting to discuss the status of the 2022 Motorcycle Rally. At the time of this report, the City Manager’s Office has had one informal meeting with the promoter which has the desire to move forward with the event however has concerns of the effect and status of COVID -19. Randy Burke of Roadshows will be in attendance for the Council to ask questions of the promoter.

Staff asks to receive direction from Council on how to proceed from the City Council.

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

Brett Miller, City Manager

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STAFF REPORT

CITY COUNCIL SPECIAL MEETING AGENDA
MEETING DATE: JANUARY 22, 2022
SUBMITTED: January 14, 2022 AGENDA ITEM: A. CITY COUNCIL OF THE CITY

OF HOLLISTER
DEPARTMENT:

DEPARTMENT HEAD:

City Manager
Brett Miller, City Manager
CONTACT: Brett Miller, City Manager

TITLE OF ITEM: REPORT TO THE CITY COUNCIL OF THE CITY OF HOLLISTER TO

DISCUSS THE USE OF THE AMERICAN RESCUE PLAN ACT (ARPA) FUNDS

BRIEF DESCRIPTION: The American Rescue Plan Act established the Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program. This program is intended to provide support to State, territorial, local, and Tribal governments in responding to the economic and public health impacts of COVID-19 and assist efforts to mitigate impacts on communities, residents, and businesses. The funding is allocated in four different categories. The following are the categories:

A. Responding to COVID-19
B. Responding to Negative Economic Impacts
C. Revenue Loss
D. Investments in infrastructure

Staff will provide their recommendation for these funds.

RECOMMENDATION: Give Staff direction as to spending the $9.7 million of American Rescue Plan Act of 2021 (ARPA) funding from the United States Department of Treasury.

DEPARTMENT SUMMARY: The American Rescue Plan Act of 2021 ("ARPA") included the Coronavirus Local Fiscal Recovery Fund to provide $350 billion for states, municipalities, counties, tribes, and territories to assist with pandemic -related response activities. Under ARPA guidelines, municipalities with a p opulation of less than 50,000 are considered "non-entitlement units of local government ("NEUs") and funding will be distributed by the U.S Department of the Treasury to States, and then to NEUs. Funding will be made available in two tranches, with the first occurring in Summer 2021, and the second occurring twelve (12) months afterwards. To date, the City of Hollister has received its first tranche of funding through ARPA in the amount of $4,872,937.

The City of Hollister will receive approximately $9,745 ,874 through the American Rescue Plan Act and can use these monies to respond to the COVID -19 public health emergency and its economic impacts through four categories of eligible uses. The monies must be obligated for use by December 31, 2024, and fully ex pended by December 31, 2026. The following are the various categories upon which ARPA monies can be used for in accordance with the current guidance from the U.S Treasury Department's Interim Final Rule guidelines:

• To respond to the public health emergency or its negative economic impacts, including assistance to households, small business, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality; • To respond to workers performing essential work during the COVID -19 public health emergency by providing premium pay to eligible workers; 3 Packet Pg. 23

• For the provision of government services to the extent of the reduction in revenue due to the COVID-19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency; and • To make necessary investments in water, sewer, or broadband infrastructure.

Based on the US Treasury Department's Final Rule guidelines described above, the following additional programs are included for the City Council's consideration:

Revenue/
Expenditure
Budget
ARPA Reinvestment Funds (Fund 312)9,745,874$
Project/ Program Descriptions
Small Business and Commercial Revitalization:

Downtown Revitalization/ Restaurant Incentive/ Small Business Priorities 2,500,000 Tourism 150,000
"Hero/ Hazard" Essential Employees Pay 1,000,000
COVID-19 and Building Protection 95,874
Revenue Replacement (General Fund)6,000,000
Summary of Actions 9,745,874
ARPA Balance -$

Staff will develop a Downtown Revitalization/ Restaurant Incentive/ Small Business program to increase the vibrancy of the Downtown area which would include incentives to establish additional restaurants in the Downtown area. Staff would also work on a program to help small business throughout the City if that is the direction of the Council.

Staff will get direction from the City Council in regards to Hazard Pay for the City Staff that were the City’s Essential Works. Please see Attachment A for Staff’s recommendation for the allocation.

Staff will continue to look for solutions to protect staff from COVID-19 and other dangers as staff re-evaluates the different working environments if that is the direction of the Council.

Staff recommends that funds be sent on tourism to help continue to promote Hollister if that is the direction of the Council.

The remaining funds will be applied to revenue replacement as allowed by the ARPA revenue replacement calculations.

FINANCIAL IMPACT: The City is slated to receive $9,745,874 in ARPA funds. As previously stated, the City has received half of its ARPA allocation on July 13, 2021 in the amount of $4,872,937 and will receive the remainder of the allocation approximate ly 12 months thereafter. Once Staff has been given direction, a Resolution will be brought forward at a future Council Meeting to amend the FY 2021 -22 Operating Budget to increase funding by $4,872,937 to reflect the City's ARPA allocation for the first fi scal 3 Packet Pg. 24

year and establish the necessary appropriations for the eligible projects and programs discussed herein. As more eligible projects/uses arise slated for use of ARPA funds, staff will present separate resolutions appropriating budget as applicable

CEQA: N/A

ATTACHMENTS:

1. Attachment A - Employee hazard pay recommendation

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

Brett Miller, City Manager

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It is recommended from Staff that the City could provide a lump sum payment of the following amounts as Essential Worker Pay:

 Full-time Employees hired before January 1, 2021 that worked the front lines during COVID-19 will receive a lump sum payment of six thousand dollars ($6,000). Estimated amount is $630,000.

 Full-time Employees hired before January 1, 2021 that worked in offices during COVID-19 will receive a lump sum payment of three thousand five hundred dollars ($3,500). Estimated amount is $227,500.

 Full-time Employees hired before January 1, 2021 that worked from home during COVID-19 will receive a lump sum payment of one thousand five hundred fifty dollars ($1,750). Estimated amount is $26,250.

 Full-time Employees hired before January 1, 2021 that worked the front lines during COVID-19 will receive a lump sum payment of three thousand dollars ($3,000). Estimated amount is $24,000.

 Full-time Employees hired before January 1, 2021 that worked in offices during COVID-19 will receive a lump sum payment of one thousand seven hundred fifty dollars ($1,750). Estimated amount is $5,250.

 Full-time Employees hired before January 1, 2021 that worked from home during COVID-19 will receive a lump sum payment of eight hundred seventy-five dollars ($875). Estimated amount is $0.

 Part-time Employees hired before January 1, 2021 will receive a lump sum payment of eight hundred dollars ($800). Estimated amount is $13,600.

 Part-time Employees hired on or after January 1, 2021 will receive a lump sum payment of four hundred dollars ($400). Estimated amount is $3,200.

Estimated total costs $929,800.

3.a
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Hollister City CouncilJanuary 22, 2022

Hollister City Council
January 22, 2022