MAYOR
Ignacio Velazquez
COUNCIL MEMBERS
Rick Perez, District 1
Rolan Resendiz, District 2
Dolores Morales, District 3
Tim Burns, District 4
CITY MANAGER
Brett Miller
CITY ATTORNEY
Jason S. Epperson
CITY CLERK
Christine Black
POLICE CHIEF
Carlos Reynoso
CITY TREASURER
Anietra Gomez
CITY COUNCIL AGENDA
Regular Meeting
March 7, 2022
6:30 PM
CITY OF HOLLISTER
CITY COUNCIL CHAMBERS, CITY HALL
375 FIFTH STREET
HOLLISTER, CA 95023
(831) 636-4300
www.hollister.ca.gov
NOTICE TO PUBLIC
Persons who wish to address the City Council are asked to complete a Speaker’s Card and give it to the City Clerk before addressing the City Council. Those who wish to address the City Council on an Agenda item will be heard when the presiding officer calls for comments from the audience. City related items not on the Agenda will be heard under the Public Input Section of the agenda. Following recognition persons desiring to speak are requested to advance to the podium and state their name and address. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9.
After hearing audience comments, the public portion of the meeting will be closed, and the matter brought to the City Council for discussion.
Requests to make presentations to the City Council should be submitted to the City Clerk’s Office at least ten days before the City Council meeting. It is customary for City staff members to review such matters before the formal presentation so that the City Council may have the benefit of all available data. Power Point presentations must be presented to the City Clerk by Noon on the day of the City Council meeting.
REMOTE PARTICIPATION DURING THE COVID-19 EMERGENCY
This meeting is conducted in compliance with the substantive and procedural requirements of AB 361 to conduct a remote teleconference meeting without adhering to the requirements of Government Code section 54953 allowing for a deviation of teleconference rules required by the Brown Act. The purpose of this is to provide a safe environment for staff and the public to conduct city business, while allowing for public
City Council Monday, March 7, 2022 Page 2 of 10
participation during the COVID-19 global emergency. The hybrid meeting will be held by teleconference, and the public may attend in person. The public may watch the meeting via live stream at:
City of Hollister Website
http://hollisterca.iqm2.com/Citizens/Default.aspx
or
Community Media Access Partnership (CMAP) at:
http://cmaptv.com/watch/
or
City of Hollister YouTube Channel:
https://www.youtube.com/channel/UCu_SKHetqbOiiz5mH6XgpYw/featured
Public Participation:
The public may attend meetings; a face mask is required to be worn regardless of vaccination status. Due to recent outbreaks of COVID, remote public participation is strongly encouraged. If you wish to make a public comment remotely during the meeting, please use the zoom registration link below:
https://us02web.zoom.us/webinar/register/WN_tMy5SjmyRfGxFpR7PlaHvA
CALL TO ORDER
CLOSED SESSION - 5:00 P.M.
Public Comment (limited to any item listed on the Closed Session agenda) Closed Session will be held by the City Council of the City of Hollister to discuss the following matters:
1. Public Employee Evaluation per Government Code section 54957
Title: City Manager
2. Conference with Legal Counsel, Anticipated Litigation, Pursuant to Government Code section 54566.9(b)
Two (2) potential cases
3. Threat to Public Services or Facilities pursuant to Government Code Section 54957: Consultation with Chief of Hollister Fire Department
PLEDGE OF ALLEGIANCE
ROLL CALL
VERIFICATION OF AGENDA POSTING
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PROCLAMATIONS
Proclamation - March as American Red Cross Month (City Clerk)
PRESENTATIONS
San Benito High School District Proposed Plans for a Second High School (City Manager)
BRIEF DESCRIPTION: Dr. Shawn Tennenbaum, Superintendent of San Benito High School will provide City Council with a presentation on how the City can collaborate on a Second High School.
RECOMMENDATION: Staff recommends that the City Council receive a presentation from Dr. Shawn Tennenbaum, Superintendent of San Benito High School.
CLOSED SESSION - REPORT OUT
A. CONSENT ITEMS
All items listed under consent Resolution will be enacted by one motion authorizing actions indicated for those items so designated. There will be no separate discussion of these items unless requested by a member of the City Council, a Staff member, or a Citizen.
Consent items are numbers: A1, A2, A3, A4, A5, A6, A7, and A8.
1. The minutes of the Regular Meeting of City Council February 22, 2022
2. Claim Against the City - Filed by Reyna Candela Martinez (City Clerk)
BRIEF DESCRIPTION: A claim against the City was filed by Daniel J. Rafii, Esq. on behalf of his client, Reyna Candela Martinez, on February 23, 2022.
RECOMMENDATION: Staff recommends denial of this claim and seeks authorization to send the notice of rejection to the claimant.
3. Claim Against the City - Filed by Valera Key (City Clerk)
BRIEF DESCRIPTION: A claim against the City was filed by Valera Key on February 17, 2022.
RECOMMENDATION: Staff recommends denial of this claim and seeks authorization to send the notice of rejection to the claimant.
4. Claim Against the City - Filed by Mercury Insurance on behalf of Kenneth Gelhaus (City Clerk)
BRIEF DESCRIPTION: Mercury Insurance Company filed a claim against the City on February 4, 2022, on behalf of their insured, Kenneth Gelhaus.
RECOMMENDATION: Staff recommends denial of this claim and seeks authorization to send the notice of rejection to the claimant.
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5. Resolution No. 2022-24 a Resolution of the City Council of the City of Hollister Re-ratifying Resolution 2022-18, Authorizing Remote Teleconference Meetings of the Legislative Bodies of the City of Hollister During a Declared State of Emergency and Pursuant to Government Code Section 54953 (AB 361) (City Clerk)
BRIEF DESCRIPTION: Government Code Section 54953 (AB 361) allows legislative bodies to continue remote meetings during a proclaimed local emergency, if social distancing measures are required or recommended. In compliance with AB 361, City Council must review these requirements every 30 days to determine if Council should continue remote participation options for the health and safety of the public and staff.
RECOMMENDATION: That City Council consider whether to ADOPT a Resolution to re-ratify Resolution No. 2022-18, authorizing remote teleconference meetings of the legislative bodies of the City of Hollister during a declared State of Emergency and pursuant to Government Code Section 54953 (AB 361).
6. Resolution No. 2022-25 a Resolution of the City Council of the City of Hollister Approving the Temporary Closure of Fifth Street from San Benito Street to Monterey Street, Sunday April 3, 2022, from 1:00 p.m. to 4:30 p.m. for Flag Raising Ceremony (City Clerk)
BRIEF DESCRIPTION: This item is requesting the temporary closure of 5th Street from San Benito Street to Monterey Street, for a Flag Raising Ceremony on Sunday, April 3, 2022 from 1:00 p.m. to 4:30 p.m .
RECOMMENDATION: Staff recommends that Council ADOPT a Resolution approving the temporary closure of 5th Street from San Benito Street to Monterey Street, for a Flag Raising Ceremony on Sunday, April 3, 2022 from 1:00 p.m. to 4:30 p.m.
7. Resolution No. 2022-26 a Resolution of the City Council of the City of Hollister Approving the Proposed Boundary of the 440 San Benito Street Project for the Annexation of Territory into Community Facilities District No. 4 Annexation No. 49 (Public Facilities Services) (Planning)
BRIEF DESCRIPTION: The City Council will consider including the 440 San Benito Street Project into Community Facilities District No. 4 (“CFD No. 4”) to fund public services necessary to maintain public infrastructure related to the project. Only property within the City boundaries may be added to CFD No. 4, and the 440 San Benito Street Project is within the City.
RECOMMENDATION: Adopt a Resolution of the City Council of the City of Hollister approving the proposed boundary of the 440 San Benito Street Project for the annexation of territory into CFD No. 4.
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8. Resolution No. 2022-27 a Resolution of the City Council of the City of Hollister Approving the Proposed Boundary of the 90 Fallon Road Project for the Annexation of Territory into Community Facilities District No. 4 Annexation No. 50 (Public Facilities Services) (Planning)
BRIEF DESCRIPTION: The City Council will consider including the 90 Fallon Road Project into Community Facilities District No. 4 (“CFD No. 4”) to fund public services necessary to maintain public infrastructure related to the project. Only property within the City boundaries may be added to CFD No. 4, and the 90 Fallon Road Project is within the City.
RECOMMENDATION: Adopt a Resolution of the City Council of the City of Hollister approving the proposed boundary of the 90 Fallon Road Project for the annexation of territory into CFD No. 4.
B. CITY OF HOLLISTER AS THE SUCCESSOR AGENCY OF THE
REDEVELOPMENT AGENCY
None.
C. PUBLIC INPUT
This is the time for anyone in the audience to speak on any item not on the agenda and within the subject matter jurisdiction of the council. Speaker cards are available in the lobby, and are to be completed and given to the City Clerk before speaking. When the City Clerk calls your name, please come to the podium, state your name and city for the record, and speak to the City Council. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9. Each speaker will be limited to three (3) minutes with a maximum of 30 minutes per subject. Please note that state law prohibits the City Council from discussing or taking action on any item not on the agenda.
D. PETITIONS, REMONSTRANCES AND COMMUNICATIONS
1. City Manager Report
Receive report from City Manager.
2. Trainings and Conferences
Receive reports from staff on Training and Conferences.
E. PUBLIC HEARINGS
F. INTRODUCTION AND ADOPTION OF RESOLUTIONS AND ORDINANCES
1. Ordinance No. 1207 an Ordinance of the City of Hollister Amending Chapter 8.28 (Noise Ordinance) Restrictions on Noise Levels in Residential and Adding Section 8.28.025 Downtown Mixed Use District Noise Standards (Police)
DESCRIPTION: This Ordinance will amend the established noise ordinance and include decibel level and time restrictions to noise being generated and add a new section (8.28.025) concerning the Downtown Mixed Use District noise levels.
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RECOMMENDATION: Read by title only, waive full reading, and ADOPT an Ordinance of the City of Hollister amending Chapter 8.28 (Noise) by adding section 8.28.025 Downtown Mixed Use District Noise Standards.
2. Resolution No. 2022-28 a Resolution of the City Council of the City of Hollister Authoring the Release of the Request for Proposals for City Attorney/Legal Services for the City of Hollister by an Individual or Firm (City Manager)
BRIEF DESCRIPTION: This item would approve and authorize the release of a Request for Proposals for City Attorney/ Legal Services.
RECOMMENDATION: Staff recommends that the City Council Approve a Resolution to release the Request for Proposals for City Attorney/ Legal Services for the City of Hollister by an individual or firm.
3. Resolution No. 2022-29 a Resolution of the City Council of the City of Hollister Authorizing to Release a Request for Proposals (RFP) to Executive Recruiting Firms to Assist in Hiring of an Assistant City Manager, Administrative Services Director and Potentially other Department Heads (City Manager)
BRIEF DESCRIPTION: The City Council will consider a Resolution authorizing staff to release a Request for Proposals (RFP) to executive search firms to assist the City Manager in hiring an Assistant City Manager, an Administrative Services Director and potentially other Department Heads.
RECOMMENDATION: Staff recommends that the City Council ADOPT a Resolution authorizing staff to release a Request for Proposals (RFP) to executive search firms to assist the City Manager in hiring an Assistant City Manager, an Administrative Services Director and potentially other Department Heads.
4. Resolution No. 2022-30 a Resolution of the City Council of the City of Hollister Approving an Appropriation from the General Fund Reserves in an Amount Not to Exceed $436,436.89 for Fiscal Year 2021-2022, Authorizing an Agreement with Silver Lining Solutions, LLC, Carahsoft Technology Corp, and Accela Inc. for the Implementation and Ongoing Licensing of the Accela Civic Platform for the City of Hollister Development Services and Fire Departments in a Total Contract Amount Not to Exceed $812,884.07 over Three (3) Years (Planning)
BRIEF DESCRIPTION: Implementation of the Accela Civic Platform for the Development Services and Fire Departments to allow for electronic document, application, and inspection processing; online payments; live updates for staff and the public on application review; and to provide interconnectivity between the Planning, Engineering, Building, Code Enforcement, Cannabis Affairs, Housing, and the Fire Department for accurate project tracking and reporting from project conceptualization to construction.
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RECOMMENDATION: Staff recommends that the City Council ADOPT a Resolution authorizing the City of Hollister to enter into an agreement with Carahsoft Technology Corp., not to exceed $812,884.07 over three (3) years for the implementation and ongoing licensing of the Accela Civic Platform and approving an appropriation for those services for Fiscal Year 2021-2022 of $436,462.89 from the General Fund.
5. Resolution No. 2022-31 a Resolution of the City Council of the City of Hollister Authorizing an Appropriation of $34,000 for the Hollister Fireworks Show on July 4, 2022 and approving a location to host the event. (Recreation)
BRIEF DESCRIPTION: This action appropriates $34,000 from the Gen eral Fund for the July 4, 2022 Fireworks Show and a kick off for the City of Hollister 150 year celebration. In addition, staff recommends City Council approve a location for the event.
RECOMMENDATION: Staff recommends the City Council ADOPT a Resolution to approve the appropriation in the amount of $34,000 for t he Fireworks Show on
July 4, 2022. In addition, staff recommends City Council approve a location for the event.
6. Resolution No. 2022-32 a Resolution of the City Council of the City of Hollister to accept the bids received, approve a supplemental appropriation, award a contract in the amount of $1,383,555.80 to McKim Corporation and authorize the execution of a contract and change order for the Road Rehabilitation Program 21/22 Project, CIP C2101 (Administrative Services)
BRIEF DESCRIPTION: This resolution will accept the bids opened on February 16, 2022, approve a supplemental appropriation and award a contract to McKim Corporation.
RECOMMENDATION: Staff recommends that the City Council adopt the resolution accepting the bids, approving a supplemental appropriation, and awarding the contract to McKim Corporation for the Road Rehabilitation Program 21/22 Project, CIP C2101
7. Resolution No. 2022-33 a Resolution of the City Council of the City of Hollister to approve a supplemental appropriation, award a contract in the amount of $596,336.50 to Precision Grade and authorize the execution of a contract and change order for the Ladd Lane/Southside Road Traffic Calming Project, CIP C2006 (Administrative Services)
BRIEF DESCRIPTION: This resolution will approve a supplemental appropriation and award a contract to Precision Grade and authorize the execution of contract and change orders.
RECOMMENDATION: Staff recommends that the City Council adopt the resolution approving a supplemental appropriation, and awarding the contract
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to Precision Grade for the Ladd Lane/Southside Road Traffic Calming Project, CIP C2006 and authorize the execution of a contract and change orders.
8. Resolution No. 2022-34 a Resolution of the City Council of the City of Hollister approving a supplemental appropriation in the amount of $3,680,897.00 for design engineering services for the preparation of plans and specifications for multiple Capital Improvement Projects (Administrative Services)
BRIEF DESCRIPTION: This resolution will authorize a supplemental appropriation to cover costs for design engineering services for various Capital Improvement Projects as indicated in the City’s Sanitary Sewer, Water, and Storm Drain Master Plans as well as the Pavement Condition Evaluation.
RECOMMENDATION: Staff recommends that the City Council adopt the resolution approving the supplemental appropriation in the amount of $3,680,897.00 for design engineering services for multiple Capital Improvement Projects.
9. Resolution No. 2022-35 a Resolution of the City Council of the City of Hollister to accept the bids received, approve a supplemental appropriation, and award a contract in the amount of $409,576.00 to Monterey Peninsula Engineering and authorize the execution of the contract and change orders for the Fremont Way Rehabilitation Project, CIP C2102 (Administrative Services)
BRIEF DESCRIPTION: This resolution will accept the bids opened on February 15, 2022, approve a supplemental appropriation and award and authorize the execution of a contract with Monterey Peninsula Engineering.
RECOMMENDATION: Staff recommends that the City Council adopt the resolution accepting the bids, approving a supplemental appropriation, and awarding the contract to Monterey Peninsula Engineering for the Fremo nt Way Rehabilitation Project, CIP C2102
G. REPORTS OF CITY COUNCIL, OFFICERS, BOARDS AND COMMITTEES
1. Reports from City Council Members regarding Committees on which they serve
Receive oral reports from members regarding the activities of various Ad Ho c and Standing City Council Committees.
2. Informational Reports from City Council, City Manager, City Attorney, City Clerk and Staff
Receive informational reports from the City Council, City Manager, City Attorney, Chief of Police, City Clerk, and other Staff as applicable.
3. Microenterprise Home Kitchen Operations (City Manager)
BRIEF DESCRIPTION: City Council will receive an informational presentation regarding California Assembly Bill 626 and 377 - Microenterprise Home Kitchen Operations, and
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discuss next steps.
RECOMMENDATION: Staff recommends that the City Council receives the presentation and discuss next steps.
4. Compensation for City Council Members (City Manager)
BRIEF DESCRIPTION: This item will allow City Council to receive information regarding compensation provided to City Council Members and provide direction on any potential modifications.
RECOMMENDATION: Staff recommends that the City Council receive information regarding compensation provided to City Council Members and provide direction on any potential modifications.
5. City Council Vision and Goals Workshop (City Clerk)
BRIEF DESCRIPTION: A group facilitation to share goals and visions for the community, and City Departments. Also, to work on team building. This item will allow City Council to have the discussion.
RECOMMENDATION: That the Council have a discussion on what their desires are for goals for the City of Hollister workshop. Direct the City Clerk to work on securing a facilitator, location and provide a date range to work from for the workshop. The City Clerk will come back with a Resolution requesting approval for a Facilitator contract and an appropriation for a not to exceed amount.
6. City of Hollister Commission filling vacancies (City Clerk)
BRIEF DESCRIPTION: Staff is requesting City Council direction on current Commission vacancies.
RECOMMENDATION: Staff seeks Council direction to advertise again and accepting applications to fill Commissioner vacancies.
7. 2022 Independence Day Motorcycle Rally (City Manager)
BRIEF DESCRIPTION: City Council will have a follow-up conversation about the 2022 Independence Day Motorcycle Rally and provide staff direction.
RECOMMENDATION: Staff recommends that the City Council discuss the 2022 Independence Day Motorcycle Rally and provide staff with direction on how to proceed.
H. UNFINISHED BUSINESS
None.
I. NEW BUSINESS
None.
J. MISCELLANEOUS
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None.
K. CITY OF HOLLISTER AS THE SUCCESSOR HOUSING AGENCY OF THE
REDEVELOPMENT AGENCY
None.
L. ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636 -4300.
Notification of 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102 -35.104 ADA Title II].
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the C ity Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:00 a.m. to noon, 1:00 p.m. to 5:00 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)
Notice to anyone attending any public meeting: The meeting may be broadcast live on Cable Channel 17 and/or videotaped or photographed. Recent City Council meetings may also be viewed at www.CMAP.com and periodically on Cable Channel 17.
The next City Council Meetings are scheduled as follows:
Regular City Council Meeting -- Monday, March 21, 2022, at 6:30 p.m.
Regular City Council Meeting -- Monday, April 4, 2022, at 6:30 p.m.
Regular City Council Meeting -- Monday, April 18, 2022, at 6:30 p.m.
Regular City Council Meeting -- Monday, May 2, 2022, at 6:30 p.m.
MEMORANDUM
To: Christine Black, MMC
City Clerk
From: Nova Romero, CMC
Deputy City Clerk
Date: March 2, 2022
The Agenda for the City of Hollister City Council Regular meeting of March 7, 2022, was posted on the bulletin board on March 2, 2022, at 1 :20 p.m per Government Code Section 54954.2.