MAYOR
Ignacio Velazquez
COUNCIL MEMBERS
Rick Perez, District 1
Rolan Resendiz, District 2
Dolores Morales, District 3
Tim Burns, District 4
CITY MANAGER
Brett Miller
CITY ATTORNEY
Mary F. Lerner
CITY CLERK
Christine Black
POLICE CHIEF
Carlos Reynoso
CITY TREASURER
Anietra Gomez
CITY COUNCIL AGENDA
Regular Meeting
August 1, 2022
6:30 PM
CITY OF HOLLISTER
CITY COUNCIL CHAMBERS, CITY HALL
375 FIFTH STREET
HOLLISTER, CA 95023
(831) 636-4300
http://hollister.ca.gov/
NOTICE TO PUBLIC
Persons who wish to address the City Council are asked to complete a Speaker’s Card and give it to the City Clerk before addressing the City Council. Those who wish to address the City Council on an Agenda item will be heard when the presiding officer calls for comments from the audience. City related items not on the Agenda will be heard under the Public Input Section of the agenda. Following recognition persons desiring to speak are requested to advance to the podium and sta te their name and address. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9.
After hearing audience comments, the public portion of the meeting will be closed, and the matter brought to the City Council for discussion.
Requests to make presentations to the City Council should be submitted to the City Clerk’s Office at least ten days before the City Council meeting. It is customary for City staff members to review such matters before the formal presentation so that the City Council may have the benefit of all available data. PowerPoint presentations must be presented to the City Clerk by Noon on the day of the City Council meeting.
PUBLIC PARTICIPATION NOTICE
The public may watch the meeting via live stream at:
City of Hollister Website
http://hollisterca.iqm2.com/Citizens/Default.aspx
City Council Monday, August 1, 2022 Page 2 of 9
Community Media Access Partnership (CMAP):
http://cmaptv.com/watch/
City of Hollister YouTube Channel:
https://www.youtube.com/channel/UCu_SKHetqbOiiz5mH6XgpYw/featured
City of Hollister Facebook Live at:
https://www.facebook.com/cityofhollister
Public Participation:
The public may attend meetings.
NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Hollister utilizes Zoom teleconferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of the public through this means is at their own risk. (Zoom teleconferencing may not be available at all meetings.)
If you wish to make a public comment remotely during the meeting, please use the zoom registration link below:
https://us02web.zoom.us/webinar/register/WN_8gm97lk_S12MH-gsHEVQtw
CALL TO ORDER
CLOSED SESSION - 5:30 P.M.
Public Comment (limited to any item listed on the Closed Session agenda) Closed Session will be held by the City Council of the City of Hollister to discuss the following matters:
1. Conference with Legal Counsel pursuant to Government Code Section 54956.9(a) – Existing Litigation, One (1) Case:
1. Hernandez v. Tong/Torres, et al. Northern District of California Court Case No. 3:21-cv-03561LB
2. Conference with Legal Council Anticipated Litigation Signficant Exposure to ligitation pursuant to paragraph (2) or (3) of subdivsion (d) of Section 54956.9
(1 potential case)
3. Government Code section 54957 Public Employee Appointment/Employment
Title: Assistant City Manager, Director of Admin istrative Services, and Director of Development Services
PLEDGE OF ALLEGIANCE
ROLL CALL
City Council Monday, August 1, 2022 Page 3 of 9
VERIFICATION OF AGENDA POSTING
CLOSED SESSION - REPORT OUT
PROCLAMATIONS/RECOGNITIONS
1. Hollister Downtown Association Presentation (City Manager)
BRIEF DESCRIPTION: The Hollister Downtown Association would like to provide a presentation regarding all of the community impact programs and the collaboration they have with other non-profit organization in accordance to our current MOU with the City of Hollister.
RECOMMENDATION: City Council receive the presentation and hold discussion.
2. Economic Development Corporation of San Benito County (EDC) Presentation (City Manager)
BRIEF DESCRIPTION: The Economic Development Corporation of San Benito County (EDC) has requested that City Council renew support for economic development. EDC will provide City Council a presentation on their accomplishments and the collaboration they have with other non-profit organizations.
RECOMMENDATION: City Council receive the presentation and hold discussion.
3. San Benito County Chamber of Commerce & Foundation 2022 Update (City Manager)
BRIEF DESCRIPTION: The San Benito County Chamber of Commerce & Foundation would like to provide a presentation regarding all of the community impact programs, initiatives and events in progress and planned for calendar year 2022 and in accordance to our current MOU with the City of Hollister.
RECOMMENDATION: City Council receive the presentation and hold discussion.
A. CONSENT ITEMS
All items listed under consent Resolution will be enacted by one motion authorizing actions indicated for those items so designated. There will be no separate discussion of these items unless requested by a member of the City Council, a Staff member, or a Citizen.
Consent items are numbers: A1, A2, A3, A4, A5, A6.
1. The minutes of the Regular Meeting of City Council June 21, 2022
2. The minutes of the Special Meeting of City Council June 27, 2022
3. Claim Against the City - Filed by Orestes Montero (City Clerk)
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BRIEF DESCRIPTION: Orestes Montero filed a claim against the City on June 10, 2022.
RECOMMENDATION: Staff recommends denial of this claim and seeks authorization to send the notice of rejection to the claimant.
4. Resolution No. 2022-133 a Resolution of the City Council of the City of Hollister Approving An Agreement for Interim City Clerk Services For The City of Hollister (City Manager)
BRIEF DESCRIPTION: This Resolution will approve and authorize the execution of an employment agreement between t he City of Hollister and Bonnie Gawf for Interim City Clerk Services.
RECOMMENDATION: Adopt a Resolution of the City Council of the City of Hollister approving and authorizing the execution of an employment agreement between the City of Hollister and Bonnie Gawf for Interim City Clerk Services.
5. WARRANT REGISTER - AUGUST 1, 2022 AP (Finance)
BRIEF DESCRIPTION: Audit attached warrant register(s)
RECOMMENDATION: The City Council will ratify and approve the following Warrant Registers for the General-Special-Enterprise-Assessments funds dated:
2022-06-08, in the amount of $ 637,424.42
2022-06-08, in the amount of $ 226,502.54
2022-06-14, in the amount of $ 570,564.39
2022-06-16, in the amount of $ 63,870.30
2022-06-21, in the amount of $ 21,143.00
2022-06-23, in the amount of $ 562,102.46
2022-06-23, in the amount of $ 206,095.92
2022-06-29, in the amount of $ 2,402,299.70
2022-07-01, in the amount of $ 166,776.35
2022-07-07, in the amount of $ 615,464.84
2022-07-07, in the amount of $ 387,145.01
2022-07-12, in the amount of $ 669,966.55
2022-07-12, in the amount of $ 179,302.45
6. Resolution No. 2022-134 a Resolution of the City Council of the City of Hollister Approving a Side-Letter Agreement Amending the Memorandum of Understanding Between the City of Hollister and The Hollister Mid-Management Association (Human Resources)
BRIEF DESCRIPTION: A Resolution of the City Council of the City of Hollister approving a side-letter agreement amending the Memorandum of Understanding between the City of Hollister and the Hollister Mid- Management Association. The amendment will approve an annual incentive pay of 5% for a maximum of two (2) Unit Members of the Hollister Mid-
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Management Association.
RECOMMENDATION: Staff recommends that the City Council ADOPT a Resolution approving a side-letter agreement amending the Memorandum of Understanding between the City of Hollister and the Hollister Mid- Management Association.
B. CITY OF HOLLISTER AS THE SUCCESSOR AGENCY OF THE
REDEVELOPMENT AGENCY
None.
C. PUBLIC INPUT
This is the time for anyone in the audience to speak on any item not on the agenda and within the subject matter jurisdiction of the council. Speaker cards are available in the lobby, and are to be completed and given to the City Clerk before speaking. Wh en the City Clerk calls your name, please come to the podium, state your name and city for the record, and speak to the City Council. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zo om using a cell phone, please press *9. Each speaker will be limited to three (3) minutes with a maximum of 30 minutes per subject. Please note that state law prohibits the City Council from discussing or taking action on any item not on the agenda.
D. PETITIONS, REMONSTRANCES AND COMMUNICATIONS
1. City Manager Report
Receive report from City Manager.
2. Trainings and Conferences
Receive reports from staff on Training and Conferences.
E. PUBLIC HEARINGS
F. INTRODUCTION AND ADOPTION OF RESOLUTIONS AND ORDINANCES
1. Resolution No. 2022-135 a Resolution of the City Council of the City of Hollister authorizing the calling of an RFQ for Project Manager services to assist staff with the two Prop 68 grants awarded to the City of Hollister by the California Department of Parks and Recreation (Recreation)
BRIEF DESCRIPTION: This item would authorize staff to call for sealed bids for an RFQ for park development Project Manager Services for the two Prop 68 grants awarded to the City of Hollister by the California Department of Parks and Recreation.
RECOMMENDATION: Staff recommends the City Council of the City of Hollister ADOPT a Resolution authorizing staff to call for sealed bids for an RFQ for park development Project Manager Services for the two Prop 68 grants awarded to the City of Hollister by the California Department of Parks and Recreation.
City Council Monday, August 1, 2022 Page 6 of 9
2. Resolution No. 2022-136 a Resolution of the City Council of the City of Hollister appropriating $336,000 from Fund 620 for Well 4 and 5 upgrades including Tier 4 generator (Community Services)
BRIEF DESCRIPTION: This Resolution will appropriate $336,000 from Fund Balance 620-300101 to account 620-5035-75050 for Wells 4 and 5 upgrade improvements including a Tier 4 generator.
RECOMMENDATION: Staff recommends the City Council ADOPT the Resolution appropriating the $336,000 and approving Well 4 and 5 upgrade improvements including Tier 4 generator.
3. Resolution No. 2022-137 a Resolution of the City Council of the City of Hollister Establishing a Policy to over hire in the Fire Department with limitations (Fire)
BRIEF DESCRIPTION: The Hollister Fire Department often has Firefighter vacancies in the Department due to various factors. To replace or fill those vacancies can often take several months or up to a year depe nding on the level of candidate selected. Staff is requesting that the Fire Chief is hereby authorized to “over hire” in certain situations.
RECOMMENDATION: That the City Council ADOPT a Resolution authorizing the Fire Chief to “over hire” in certain situations.
4. Resolution No. 2022-138 a Resolution of the City Council of the City of Hollister Approving the Itemized Report of the Costs of Abatement of Weeds and Debris on Designated Properties in the City of Hollister and Approval to File Report with the Office of the County Auditor, County of San Benito (Fire)
BRIEF DESCRIPTION: This item is to submit the itemized report of the cost of abatement of weeds and debris in front of or on each separated parcel of land where work was completed in the City of Hollister and requests approval to submit liens and reports to the Office of the County Auditor, County of San Benito for collection.
RECOMMENDATION: Staff recommends that the City Council ADOPT a Resolution approving the itemized report of costs of abatement of weeds and debris on designated properties in the City of Hollister and approval to file report with the Office of the County Auditor, County of San Benito.
5. Resolution No. 2022-139 a Resolution of the City Council of the City of Hollister authorizing the street name change for a segment of Union Road to Cesar Chavez Way (Engineering)
BRIEF DESCRIPTION: This item will approve the street name change for the segment of Union Road between Airline Highway/Highway 25 to Fairview Road. For said segment of Union Road the street name will be changed to “Cesar Chavez Way”.
RECOMMENDATION: City Council adopt Resolution authorizing the
City Council Monday, August 1, 2022 Page 7 of 9
referenced portion of Union Road to Cesar Chavez Way.
6. Resolution No. 2022-140 a Resolution of the City Council of the City of Hollister approving the summary vacation of a public service easement within the portion of former McCray Street that was abandoned by the City south of E. Park Street (Engineering)
BRIEF DESCRIPTION: Pursuant to California Streets and Highway Code for summary vacation of a public service easement, this item will adopt a Resolution approving the abandonment of the public service easement within the portion of former McCray Street that was abandoned by the City south of E. Park Street.
RECOMMENDATION: Adopt Resolution of the City Council of the City of Hollister approving the summary vacation of public service easement within the portion of former McCray Street that was abandoned by the City of Hollister south of E. Park Street.
7. Resolution No. 2022-141 a Resolution of the City Council of the City of Hollister authorizing staff to call for sealed bids for the Hillcrest Road Storm and Sewer Improvements Project, CIP C2202 (Administrative Services)
BRIEF DESCRIPTION: This item would authorize staff to call for sealed bids for the Hillcrest Road Storm and Sewer Improvements Project, CIP C2202.
RECOMMENDATION: Adopt the Resolution authorizing the calling for sealed bids for the Hillcrest Road Storm and Sewer Improvements Project, CIP C2202.
8. Resolution No. 2022-142 a Resolution of the City Council of the City of Hollister rejecting the bid from Power Design Electric as non- responsive, award a contract to the lowest responsive bidder, St.
Francis Electric, LLC in the amount of $176,000, approve a supplemental appropriation and authorize the execution of a contract and change orders for the 6th Street Lighting Improvement Project, CIP C2203. (Administrative Services)
BRIEF DESCRIPTION: This resolution will approve a contract for the lowest responsive bid, approve a supplemental appropriation and authorize the execution of a contract and change orders for the 6th Street Lighting Improvement Project, CIP C2203.
RECOMMENDATION: Staff recommends that the City Council adopt the resolution approving a supplemental appropriation, and awarding the contract to St. Francis Electric, LLC as the lowest responsive bidder for the 6th street lighting improvement project, CIP C2203.
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9. Resolution No. 2022-143 a Resolution of the City Council of the City of Hollister rejecting the bid from Doolittle Construction, LLC as non- responsive, award a contract to the lowest responsive bidder, American Asphalt Repair & Resurfacing Co., Inc. in the amount of $1,011,224.50, approve a supplemental appropriation and authorize the execution of a contract and change orders for the 2022 Citywide Slurry Seal Project, CIP C2204 (Administrative Services)
BRIEF DESCRIPTION: This resolution will approve a contract for the lowest responsive bid, approve a supplemental appropriation and authorize the execution of a contract and change orders for the 2022 Citywide Slurry Seal Project, CIP C 2204.
RECOMMENDATION: Staff recommends that the City Council adopt the resolution approving a supplemental appropriation, and awarding the contract to American Asphalt Repair & Resurfacing Co., Inc. as the lowest responsive bidder for the 2022 Citywide Slurry Seal Project, CIP C 2204.
G. REPORTS OF CITY COUNCIL, OFFICERS, BOARDS AND COMMITTEES
1. Reports from City Council Members regarding Committees on which they serve
Receive oral reports from members regarding the activities of various Ad Hoc and Standing City Council Committees.
2. Informational Reports from City Council, City Manager, City Attorney, City Clerk and Staff
Receive informational reports from the City Council, City Manager, City Attorney, Chief of Police, City Clerk, and other Staff as applicable.
3. Designation of Voting Delegate for the League of California Cities (City Manager)
BRIEF DESCRIPTION: The League of California Cities 2022 Annual Conference & Expo is scheduled for September 7-9, 2022, in Long Beach, California. The City Council should designate a voting delegate and up to two (2) alternates depending on which Council Members are planning on attending the conference this year.
RECOMMENDATION: By CONSENSUS, the City Council should
designate a voting delegate and up to two (2) voting alternates for the League of California Cities Annual Conference to be held September 7 -9, 2022, in Long Beach, California.
4. Youth Recovery Connections Presentation (City Manager)
BRIEF DESCRIPTION: City Council will receive a presentation from Youth Recovery Connections on current organization updates.
RECOMMENDATION: Receive the presentation from Youth Recovery Connections and hold discussion.
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H. UNFINISHED BUSINESS
1. City Council Requests of City Staff (City Manager)
BRIEF DESCRIPTION: City Council has requested a list of requested Agenda items, work items, and updates from City Council to staff to be created and placed on each agenda under Unfinished Business.
RECOMMENDATION: Staff recommends that City Council receive the report and hold a discussion, if so desired.
I. NEW BUSINESS
None.
J. MISCELLANEOUS
None.
K. CITY OF HOLLISTER AS THE SUCCESSOR HOUSING AGENCY OF THE
REDEVELOPMENT AGENCY
None.
L. ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636 -4300.
Notification of 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102 -35.104 ADA Title II].
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:00 a.m. to noon, 1:00 p.m. to 5:00 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)
Notice to anyone attending any public meeting: The meeting may be broadcast live on Cable Channel 17 and/or videotaped or photographed. Recent City Council meetings may also be viewed at www.CMAP.com and periodically on Cable Channel 17.
The next City Council Meetings are scheduled as follows:
Regular City Council Meeting --Monday, August 15, 2022, at 6:30 PM Regular City Council Meeting -- Tuesday**, September 6, 2022, at 6:30 PM (*Due to Labor Day Holiday, observed on Monday, September 5th) Regular City Council Meeting -- Monday, September 19, 2022, at 6:30 PM