Wheel tracks, foot prints, and other undesired markings in the slurry seal shall be repaired to the satisfaction of the Engineer.
The slurry seal mixture shall not be applied prior to 8:00 A.M. Also, the slurry seal mixture shall not be applied after 3:00 P.M. unless approved by the Engineer. Approval of applications after 3:00 P.M. will only be for the purpose of completing the section of work then underway. Beginning a new section of work after 3:00 P.M. will not be permitted.
Within 4 hours after placement, slurry seals must be set enough to allow traffic without pilot cars. Protect slurry seals from damage until it has set and will not adhere or be picked up by vehicle tires. Slurry seals must not exhibit distress from traffic such as bleeding, raveling, separation or other distresses.
Gutters, curbs, sidewalks, driveways, shoulders and other structures adjacent to the pavement to be slurry sealed shall be cleaned of excess seal to the satisfaction of the Engineer.
Asphalt pavement, concrete curb, gutter, sidewalk, and other concrete surface structures along existing City streets damaged by the Contractor's operat ions, including but not limited to walkways, lawns and other landscaping, fences, gates, driveways, walls and F.3.c
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mail boxes shall be replaced in kind by the Contractor. E. Full compensation for protecting and repairing property as specified herein shall be considered as included in the price paid for other items of work, and no additional compensation will be allowed therefor **END OF SECTION 03500**
03600 CRACK SEALING
Cracks ¼” to 1” in width must be treated prior to application of slurry seal for all segments of road identified for treatment.
Crack treatment shall be hot-applied and shall Section 37-6, “Crack Treatments” of the Caltrans 2018 Standard Specifications.
Treat cracks from ¼ to 1 inch in width for the entire length of the crack. Fill or repair cracks wider than 1 inch as directed by the Engineer.
Cracks must be clean and dry before treating. Before treating, blast cracks with oil-free compressed air at a pressure of at least 90 psi.
If the pavement temperature is below 40°F or if there is evidence of moisture in the crack, use a hot air lance immediately before applying crack treatment. The hot air lance must not apply flame directly on the pavement.
Heat hot-applied crack treatment material in compliance with the manufacturer’s instructions. Comply with the manufacturer's application instructions.
Apply crack treatment with a nozzle inserted into the crack. Fill the crack flush. If after 2 days the crack treatment is more than ¼ inch below the specified level, the sealant fails, or the crack re-opens, re-treat the crack.
Immediately remove crack treatment material spilled or deposited on the pavement surface.
**END OF SECTION 03600**
03700 STRIPING
The City will furnish the Contractor with a set of striping plans after award of the contract, for use in replacing the existing striping and pavement markings. **END OF SECTION 03700**
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EXHIBITS 10 & 11
Bonds & Insurance
will be included after contract
award
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: SEPTEMBER 19, 2022
SUBMITTED: September 14, 2022 AGENDA ITEM: Reports of City Council, Officers, Boards and Committees
DEPARTMENT:
DEPARTMENT HEAD:
City Clerk
Bonnie Gawf, Interim City Clerk
CONTACT: Bonnie Gawf, Interim City Clerk
831-636-4300 x1017
TITLE OF ITEM: PRESENTATION FROM AUTUMN SALINAS- GIRL SCOUT GOLD
AWARD PROJECT
BRIEF DESCRIPTION: City Council will receive a presentation from Autumn Salinas in regards to her Girl Scout Gold Award project.
RECOMMENDATION: City Council receive the presentation from Autumn Salinas and provide direction.
DEPARTMENT SUMMARY: At the September 6th City Council Meeting, Autumn Salinas made a Public Comment requesting to do a presentation to City Council at the September 19th City Council Meeting. Autumn will be presenting to Council her proposed Girl Scout Gold Award project.
ATTACHMENTS:
1. Autumn Salinas' Gold Award Presentation
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: SEPTEMBER 19, 2022
SUBMITTED: September 14, 2022 AGENDA ITEM: Unfinished Business DEPARTMENT:
DEPARTMENT HEAD:
City Manager
David Mirrione,
CONTACT: Bonnie Gawf, Interim City Clerk
831-636-4300 x1017
TITLE OF ITEM: UPDATED CITY COUNCIL PROJECTS
BRIEF DESCRIPTION: City Council has requested a list of Agenda items, work items, and updates requested by the City Council to staff to be created and placed on each agenda under Unfinished Business.
RECOMMENDATION: Staff recommends that the City Council receive the report and hold a discussion, if so desired.
DEPARTMENT SUMMARY: On February 22, 2022, The City Council provided direction for staff to compile a list of all requests from Council that have been given to staff, back to January 18, 2022. The request is for this list to be added to, and placed under “Unfinished Business” on each agenda.
ATTACHMENTS:
1. 2022-09-19-Council-Projects
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
Brett Miller, City Manager
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
Brett Miller, City Manager
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2022 Council Agenda Item Requests 9/14/2022
1 Velazquez 1/18/2022
Discussion on parking/parking garage
fees
Development Services
(Planning)
Kimley Horn to provide 4 Leaf
with Garage Fee Study. Once
survey is received, staff will
evaluate if new survey is
needed or if it can be
addressed in house.
2 Burns, Morales 2/22/2022
Discuss the appeal process for
developers appealing Planning
Commission decision, analysis on what
other cities are doing
Development Services
(Planning)
Included in Zoning and
Municipal Code Update
project.
3 Burns 3/21/2022
Discuss a Historical Officer position at
budget time City Manager Will bring item back to goal
setting meeting.
4 Burns, Morales, Perez 4/4/2022 Shopping Cart Ordinance Review City Attorney / Police (Code Enforcement)
Code working on Ordinance
for October 3, 2022 Meeting
5 Burns, Morales, Perez 4/4/2022 Food Truck Ordinance Review City Manager Planning working on an
ordinance after completion of
general plan.
6 Burns, Morales, Perez 4/18/2022 Analysis of Swope Alley City Manager Engineering requested funding
for alley studies on May 16,
2022. Performing studies.
7 Burns, Morales, Perez 4/18/2022 Building maintenance program Community Services Department working on RFQ for Facility Assessment Survey.
8 Burns, Morales, Perez 4/18/2022
Review Hollister Municipal Code that
speaks about security for events, fees,
and permit fees associated with them.
City Manager Working with Willdan on
scope
9 Council Member(s) 5/2/2022
Strategic Plan and Study for Vista Park
Hill improvements, quotes for creating a
dog park at Park Hill to be included in
next budget cycle
Parks & Recreation
Topo survey has been
contracted with Kelly
Engineering and survey should
be ready by 9/30/22. Dog park
at Vista Park will to be
included in 2022‐23 budget for
Council consideration.
Meeting DateDepartment# Council Member(s)Date
Requested Item Description Status Completed
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2022 Council Agenda Item Requests 9/14/2022
Meeting DateDepartment# Council Member(s)Date
Requested Item Description Status Completed
10 Burns 5/16/2022
Adopt a policy for staff to return calls
and emails within 24 hours, and if out
of office place notification on their
email
City Manager
Working on finding a good
customer service training.
Assigned to Assistant City
Manager.
11 Burns 5/16/2022
Hire full time employees for building
Department Building Official and
Building Inspector
Administrative Services (HR)
Approved as part of the
Budget. On HR's recruitment
schedule.
12 Morales 9/6/2022 Council pay increase City Attorney
City Manager working with
City Attorney to determine
next steps.
13 Resendiz/Morales/Perez 9/6/2022
Letter to Board of Supervisors regarding
fentanyl crisis in San Benito County City Manager 10/3/2022 Staff working on letter 14 Burns/Perez 9/6/2022
Develop cooling and warming center
policy City Manager 11/7/2022
Will partner with County OES
to develop policy.
15 Burns/Perez/Morales 9/6/2022
Proclamation declaring October as
Breast Cancer Awareness month. Fly
Breast Cancer flag in October at City
Hall.
City Manager 9/19/2022 Proclamation on 9/19 agenda.
16 Resendiz 9/6/2022
Review Animal Control Ordinance to
ensure that "puppy mills" are not
inadvertently permissible in city.
Police (Animal Control)/ City
Attorney
Police Department is
reviewing Ordinance 1219.
Will be discussed at upcoming
Study Session on Animal
Control.
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2022 Completed Agenda Items 9/14/2022
1 Burns 1/18/2022
Victor Gomez's project (2021‐147)
be placed on a future special
meeting agenda
City Clerk 4/2/2022
Special Meeting
with presentations
by Victor
4/2/2022
2 Resendiz 1/18/2022
Presentation from the high school
on the need for another high
school and impact fees for funding
City Manager 4/2/2022
Special Meeting
(ran out of time at
the 3/7 Meeting)
4/2/2022
3 Velazquez 1/22/2022
City Manager and City Attorney to
negotiate a Rally contract with
Roadshows, that includes a fair
reimbursement to the promoter if
the City cancels, and to add that it
may be canceled due to COVID or
public safety staffing shortage.
Requested that the contract come
back by March 7 for Council to
review
City Manager 3/21/2022
Rally was canceled
via Council
consensus
3/21/2022
4 Burns 2/7/2022
Consider cancelling Bird Scooter
program City Manager 3/21/2022
Direction given to
staff re: Bird
Contract
3/21/2022
5 Burns 2/22/2022
Closed session item to discuss
Safer Grant funding for firefighters City Manager 3/7/2022 3/7/2022 6 Morales 2/22/2022
Discussion on Gavilan College ‐
special meeting City Manager 4/2/2022 Special Meeting
with presentation 4/2/2022
7 Perez 3/7/2022 Library AdHoc City Clerk 3/21/2022
created ad hoc,
appointed 2 Council
Members
3/21/2022
8 Perez 3/7/2022
Recreation Community Center Ad
Hoc City Clerk 3/21/2022
made this a
subcommittee of
the Library Ad Hoc
3/21/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date H.1.a
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2022 Completed Agenda Items 9/14/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 9 Velazquez 3/7/2022
Purchase or more speed cushions
placed on a future agenda City Manager 3/21/2022 done via Resolution 3/21/2022 10 Council
Member(s)3/21/2022 150th Celebration Proclamation City Clerk 4/4/2022 4/4/2022 11 Burns 2/7/2022
Discussion on hazard pay first
meeting of April City Manager 4/4/2022
MOU's re: Hazard
Pay for Employees
approved 5/2/2022
5/2/2022
12 Council
Member(s)3/21/2022 "Welcome to Hollister" sign arch
over downtown, cost and design City Manager Approved at Special meeting 4/25/22 4/25/2022
13 Burns, Morales,
Perez 4/4/2022 Appropriation for $20,000 to
Bulldog Boxing City Manager 4/4/2022
Approved $30,000
at 5/2/222 Meeting 5/2/2022
14 Burns, Morales,
Perez
4/18/2022 Special Council Meeting for Sign
Contract City Manager
4/25/2022 Completed 4/25/22 4/25/2022
15 Burns, Morales,
Perez 4/4/2022
Research cost to have fiber to
Brigantino Park and Treatment
Plant and Fire Station 2
IT Completed 4/27/2022
16 Burns, Morales,
Perez 4/18/2022 Special Council Meeting to discuss
Ralley and Fire District City Clerk
Scheduled Special
meeting for
5/14/22
5/14/2022
17 Burns 3/21/2022
Police Department Ad Hoc
Committee City Clerk 4/18/2022
Created PD
Communications
AdHoc on
12/20/2021
4/18/2022
18 Morales 2/22/2022
Discussion on the Ordinance
regarding Council Code of Conduct City Clerk 4/18/2022 Provided update on 4/18/2022 CCM.4/18/2022
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2022 Completed Agenda Items 9/14/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 19 Burns, Morales,
Perez 4/4/2022 Committee for Rally and Festivals City Clerk 4/18/2022 Council Members
Morales and Perez
were appointed on
April 18, 2022.
4/18/2022
20 Morales 1/18/2022
Create a way for Council to submit
memos for the agenda City Clerk 4/18/2022
Clarified Council
Member wants to
submit items to
City Clerk for
posting to COH
Social media sites.
4/18/2022
21 Perez 1/18/2022
Discuss changing/increasing
Council salaries‐City Clerk provided
Council & CM with current
Ordinances 978 & 1080
City Manager 3/7/2022
First Reading of
Ordinance to
amend City Code
set for May 16,
2022. Item did not
pass.
5/16/2022
22 Burns, Morales,
Perez 4/4/2022
Presentation of substandard
Housing with statistics for past
substandard housing that are
significant
Code Enforcement 4/4/2022
On May 16, Council
Meeting Agenda 5/16/2022
23 Burns, Morales,
Perez 4/4/2022 Council Salary Ordinance City Manager
First Reading of
Ordinance to
amend City Code
set for May 16,
2022‐Did not pass
5/16/2022
24 Burns 5/2/2022 Update on substandard housing
Housing,
Development
Services
Presentation on
May 16, 2022 5/16/2022
25 Council
Member(s)5/2/2022
Presentation on the RDA, bring
back the annual report for
acceptance (Jamila)
Housing,
Development
Services
Presentation on
May 16, 2022 5/16/2022
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Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 26 Burns, Morales,
Perez 4/4/2022
Code of Conduct Ordinance
Review to make sure it is not
unconstitutional
City Clerk 4/4/2022
Memorandum will
be provided to
Council by outside
attorney. Memo
provided on
5/25/2022 on
Regulating Speech
and removing
disruptive speakers
5/25/2022
27 Burns 2/22/2022
Discussion on Charter City, Term
Limits, and placing these items on
the ballot.
Ad Hoc 4/18/2022
Consultant is
working on Term
Limits. Council
Direction for
Charter City to be
brought back for
discussion in
February of 2023.
Council Term limit
on agenda for
6/6/2022 for
approval
6/6/2022
28 Burns 2/22/2022
Discussion on vacant lot
downtown San Benito Street at
7th St across from the Memorial
Building as a park for green space
City Manager
Inquiring with
realtors, owner
doesn't want to
sell.
6/30/2022
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2022 Completed Agenda Items 9/14/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 29 Burns 2/22/2022
Discussion on acquiring
commercial vacant parcel on
Sunnyslope east of Airline Hwy and
South of Memorial, on South side
of road (6 acres) for a community
park.
City Manager
Developer working
on a project for site
and the land is in
escrow.
6/30/2022
30 Velazquez 3/21/2022
Discussion or Study Session on
creating a Fire District City Clerk 4/18/2022
Request to LAFCo
on the process &
working with
Elections
Consultant. Special
Meeting to be held
on May 14, 2022.
LAFCO provided the
process to Council.
May be ready for
Election in 2024 if
process is started in
time.
Considered complete
5/14/2022
31 Burns 3/21/2022
Discussion of putting the Rally on
the ballot City Clerk 4/18/2022
Special Meeting to
be held in May 14.
Consultant is
working on
Advisory Measure.
On June 6 Agenda
for Council
Approval.
6/6/2022
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2022 Completed Agenda Items 9/14/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 32 Burns, Morales,
Perez 4/4/2022
Identify which sidewalks need
repairs and determine from that
how much money is needed
City Manager
Direction given to
staff to allocate
$500,000 from
ARPA Funds, divide
amongst 5 Council
Members ‐ Council
to send locations
Waiting on individual
Council Members
33 Council
Member(s)5/2/2022 Presentation on grants, low
income housing
Housing,
Development
Services
Agenda item in
June 2022 6/6/2022
34 Burns 5/16/2022
Look again at non permitted
vendors in city jurisdiction Code Enforcement Code patrolling on weekends 6/30/2022
35 Burns
5/16/2022
Report on Fire Inspection
Resources & how prevention may
have helped prevent fires
downtown
Fire Department
Fire Presented in June 20 6/21/2022
36 Burns 5/16/2022
Creation of Fire Bureau &
Resources necessary
Fire Department &
City Manager
Approved as part of
the Budget 6/27/2022
37 Burns
5/16/2022
Report on Budget for Fire
Department being Over Budget
and Under budgeted
Fire Department &
City Manager Presentation on
June 6, 2022 6/21/2022
38 Burns 5/16/2022
Fire Department Liaison
Appointment on next agenda City Clerk 6/6/2022
Placed on June 6,
2022 Agenda 6/6/2022
39 Resendiz 5/16/2022 Speed Cushion update City Manager emailed Council 6/30/20 6/30/2022 40 Burns 3/21/2022
Renaming Union Road to "Cesar
Chavez Way"City Manager 8/1/2022
Engineering
bringing to August
2022 Meeting. If
approved working
on ribbon cutting
8/1/2022
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Member(s)Date Requested Item Description Department Meeting Date 41 Burns 3/21/2022
RFP for Communications Center
feasibility study Police PD to bring agenda
item on 9/6.9/6/2022
42 Burns, Morales,
Perez 4/18/2022
Review policies for Noise
Ordinance to include other
animals
Police (Animal
Control)/ City
Attorney
This matter has
been handled via
Ordinance brought
to Council on
September 6, 2022.
9/14/2022
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2022 Update Requests from Council
(non‐agenda items)
9/14/2022
# Council Member Meeting Date Update Requested Department Status Estimated Date of
Completion Completed Date
1 Resendiz 1/18/2022
Discuss creating a Homelessness
committee with representatives from
different entities to tackle homeless
problem, to discuss this on a future
agenda
City Attorney City Attorney to research JPA MOU TBD
2 Perez 1/18/2022 Update on the tree program Community Services Dept has received a list of all trees trimmed or removed in Fiscal Year 2021‐22. Report under review and will be distributed to council.
9/30/2022
3 Morales 1/22/2022
Development Services to create a
checklist of steps for new businesses to
get started to help streamline the process
Development Services Waiting on the new permanent Director to assess. 12/31/2022 4 Velazquez 2/7/2022
Update on alleys, lighting on 6th street
and solar lights
Development Services
(Engineering)
On 6/6/2022 Agenda. Alley survey is underway ‐
working on schedule with surveyor. 6th Street lights bid opening date is 7/13. Awarded 8/15/2022. Topo survey
work began in late July of 2022. Topo Surveys are due
to city on 9/16/22
10/31/2022
5 Morales 2/7/2022
Grant chart, showing what grants are
available, which are applied for, status,
etc. Will provide a template
City Manager On 6/6/2022 Agenda to request grant writer. Grant writer approved.9/30/2022
6 Burns 2/22/2022
Requested additional cameras be
installed in the Sunnyslope area due to
stolen car items
Police Getting quotes on additional cameras. Done as part of the budget.10/3/2022
7 Burns 2/22/2022
Requested discussion with the Parks
Manager about ideas for Skate Park, and
City investing in park cleanup.
Community Services /
Parks & Recreation
ACC has created an Ad Hoc committee. Focus on skate
park safety prior to beautification efforts. Cameras and fencing quotes being gathered. Graffiti cleanup
discussions underway with Community Services.
2/28/2023
8 Velazquez 2/7/2022
Update from Beautification ad hoc
committee in March Ad Hoc Committee Waiting on Ad Hoc Committee TBD 9 Morales 3/21/2022 Outdoor Night Market Development Services (Planning)Included in Zoning and Municipal Code Update project.TBD 10 Burns, Morales, Perez 4/4/2022
Social Media posts‐votes of previous
night Council Mtgs City Clerk Waiting for additional Deputy City Clerk 11/1/2022 H.1.a
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2022 Update Requests from Council
(non‐agenda items)
9/14/2022
# Council Member Meeting Date Update Requested Department Status Estimated Date of
Completion Completed Date
11 Burns, Morales, Perez 4/18/2022
As part of budget process, reports from
each dept on year to date
accomplishments, 3 year fiscal analysis or
forecast for anticipated equipment ,
projects, expenditures, performance
measures, task performance measures,
and employee satisfaction rate.
City Manager Part of the mid‐year Budget 1/15/2023
12 Resendiz 5/2/2022
Have staff to remove the fenced area at
Klauer park so it is not used as a dog park,
and come up with an alternative solution
for the area
Parks & Recreation /
Community Services
Received quote from contractor to remove fence.
Scheduled to be removed by 9/23/22 9/23/2022
13 Burns, Velazquez 5/2/2022
Staff research drought resistant ideas for
Jerry Gabe Dog Park and all future dog
parks
Parks & Recreation
Staff met with landscapers to assess sprinklers. Staff is contacting other cities to learn what materials they are using. Landscapers will be seeding the park on October. 2/28/2023
14 Council 5/2/2022
Upgrade or replace the lights downtown
and the first block of the side streets with
APRA funds
Community Services
Staff received estimate. Based on estimate, staff will
need to issue an RFP for services. Staff working to
develop RFP
12/31/2022
15 Resendiz 5/2/2022 Update on the Homelessness JPA City Attorney City Attorney to research JPA MOU TBD 16 Resendiz, Burns 5/2/2022
Earmark funds from ARPA to help
businesses transition to going green (after
other ARPA funding priorities are met)
City Manager City will assist businesses as requested. City Manager will provide update at 10/3 Council meeting.10/3/2022
17 Resendiz 5/2/2022
Update on whether the City can be more
restrictive regarding use of plastic bags
Community Services /
City Attorney
Staff received estimate. Based on estimate, staff will
need to issue an RFP for services. Staff working to
develop RFP
TBD
18 Morales 5/2/2022
An Ordinance to ensure that business are
not fined for stolen shopping carts
Police (Code
Enforcement) / City
Attorney
Code Enforcement working on Ordinance update.
Ordinance being sent to paper for noticing
requirement. Will be brought to Council on 10/3/22.
10/3/2022
19 Velazquez 5/2/2022
Add language in City Code to fine
developers who block the alleys, streets,
public right of way for longer than 2 days
with dumpsters or equipment
Development Services
(Planning)Included in Zoning and Municipal Code Update project. TBD 20 Velazquez 5/2/2022
Discussion on parking fees for the Briggs
building
Development Services
(Engineering)
Researching establishment of parking fees. Developing
draft plan of action by September 30th.10/31/2022
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2022 Update Requests from Council
(non‐agenda items)
9/14/2022
# Council Member Meeting Date Update Requested Department Status Estimated Date of
Completion Completed Date
21 Velazquez 5/2/2022
Discussion on dark sky Ordinance to
prevent light pollution at night. Included
in Zoning and Municipal Code Update
project.
Development Services
(Planning and
Engineering)
Comparable ordinances sent to 4 Leaf by Kimley Horn
to assist in development of draft ordinance.TBD
22 Burns, Morales, Perez 4/4/2022
Naming of park by Fire Station 2: Cesar
Chavez Park Parks & Recreation
Received Prop 68 grant for park construction. Will
include the name in all public outreach efforts as
required by the grant.
3/31/2024
23 Burns 9/6/2022
Organizational Charts for City and
Departments (include vacant positions)City Manager Departments submitting org charts to City Managers Office for review.9/30/2022
24 Burns 9/6/2022 Update on downtown sign
City Manager /
Development Services
(Engineering)
Engineering is currently reviewing plans for sign.
Structural review will be completed on 9/16/22. 9/30/2022 25 Burns 9/6/2022 Shade structure at Valley View Park Parks & Recreation Staff is working to secure quotes for shade structure. 11/30/2022 26 Burns 9/6/2022
Union Rd signs need to be replaced with
Avenida Cesar Chavez signs at Fairview
and Hwy 25 intersections
Community Services Need to work with Caltrans on Hwy 25. City working to replace sign at Fairview Rd by 9/23.
TBD (Need timeline from
CalTrans)
27 Burns/Velazquez 9/6/2022
Confirm that judgement is due to city
from Irma Gonzalez and Elia Salinas and
begin collection process if applicable.
City Attorney Staff will work with City Attorney to review judgement and determine next steps.TBD
28 Resendiz 9/6/2022
Develop toddler activity area at Dunne
Park Parks & Recreation Recreation researching costs to add feature to Dunne Park 6/30/2023
29 Resendiz 9/6/2022 200 Zinc Plates available for donation. Parks & Recreation Staff will contact Councilmember for contact information.9/30/2022
30 Resendiz 9/6/2022
Need speed cushions at intersection of
Alvarado and Santa Ana
Community Services /
Development Services
(Engineering)
Will be installed the week of September 26th. 9/30/2022 31 Resendiz 9/6/2022
General Plan Action Committee (GPAC)
Update
Development Services
(Planning)Development Services developing a project timeline 11/30/2022 32 Resendiz 9/6/2022
Need speed cushions near Calaveras
School on Central Avenue
Community Services /
Development Services
(Engineering)
Staff is reviewing the traffic calming plan for Central Avenue near Calaveras School. Staff will contact the
Councilmember for clarification on exact location.
10/31/2022
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2022 Update Requests from Council
(non‐agenda items)
9/14/2022
# Council Member Meeting Date Update Requested Department Status Estimated Date of
Completion Completed Date
33 Perez 9/6/2022 Parks ADA Schedule Parks & Recreation Staff is working to prepare schedule. Will be provided
at Parks and Recreation Commission meeting and to
council.
9/27/2022
34 Perez 9/6/2022 Provide speed hump installation schedule Community Services Dept provided schedule to City Manager's Office for review 9/30/2022
35 Perez/Morales 9/6/2022 Provide streets/sidewalks/alleys schedule Community Services Meeting to be scheduled with CIP Manager,
Community Services, and Engineering to finalize
schedule
TBD
36 Morales 9/6/2022 Provide update on status of salary study Administrative Services Update will be provided on 9/19 council meeting 9/19/2022 37 Morales 9/6/2022 Business Loan Program update City Manager Update program to make more businesses are eligible to receive loan.9/30/2022
38 Morales 9/6/2022 Timeline for Council Projects City Manager Assistant City Manager working with Department Heads to develop timelines for projects.10/14/2022
39 Morales 9/6/2022 PIO Plan City Manager Assistant City Manager developing plan. 9/30/2022 40 Perez 9/6/2022
Handicap parking permits in front of
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Council
Member Meeting Date Update Requested Department Status Completed Date 1 Burns 1/8/2022 Set a hard stop date for map submission City Clerk 1/8/2022 2 Perez 1/8/2022
Requested the number of hits to the
redistricting website and emails received re:
submitting maps be emailed to council prior to
the next meeting
Information Systems
& Technology 1/8/2022
3 Velazquez 1/18/2022
Request any communications sent to Council
Members re: redistricting be sent to the City
Clerk and shared with all of Council
City Clerk 2/7/2022
4 Burns 1/18/2022
Report on the Bird Scooter pilot program‐‐
revenue, issues, etc.City Manager 3/21/2022
5 Burns 1/18/2022
Update on the process of adding roofs to the
parklets downtown City Manager 1/28/2022
6 Burns 1/18/2022
Update on the Executive recruitment process
for various positions City Manager 1/22/2022
7 Burns 1/18/2022
Update on the American Rescue Plan (ARPA),
plans for recognition or payment to staff City Manager 1/22/2022 8 Morales 1/18/2022
Council to submit information to be distributed
to the Community by Social Media or any other
ways from their committees
City Clerk 4/18/2022
9 Morales 1/18/2022
Update on all of the grants she mentioned the
City could apply for in December‐Received an
email from CM on 4/12/2022 with an attached
excel sheet.
City Manager 4/12/2022
10 Perez 1/18/2022
Update on the Central Ave traffic calming
project if it is complete DS‐Engineering 3/16/2022
11 Morales 1/18/2022
Report on other City Council salaries and
benefits City Manager 3/7/2022
12 Burns 1/22/2022
Analysis on how other cities are spending ARPA
funds City Manager 4/4/2022
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Member Meeting Date Update Requested Department Status Completed Date 13 Burns 1/22/2022
Department Heads go through the list of City
staff and put them into categories, such as front
line staff, public safety, office workers, consider
tiers of hazard pay by April 1
City Manager 2/23/2022
14 Burns 1/22/2022
Have Council come up with ways to recognize
other groups of essential workers outside of City
Staff, such as teachers, grocery clerks, gas
station attendants, come up with plan to give
hazard pay or gift cards, by April 1
City Manager 4/4/2022
15 Burns 2/7/2022 Update on Executive position recruitment City Manager 3/15/2022 16 Morales 2/7/2022
Spreadsheet of all actions items requested by
Council City Clerk 3/21/2022
17 Morales 2/7/2022 Update on 150th Celebration City Manager 3/21/2022 18 Morales 2/7/2022 Submit applications for grants due by Feb. 24th Fire 2/22/2022 19 Morales 2/7/2022
List of all projects utilizing Measure G funds,
status, amount spent, etc.City Manager 2/23/2022
20 Resendiz 2/22/2022
Find out if other cities have a Veterans
preference in hiring for all depts., not just PD
Administrative
Services
Finance/Human
Resources
4/4/2022
21 Burns 2/22/2022
How many HPD officers are veterans? How
many City staff members throughout the city
are veterans?
Administrative
Services
Finance/Human
Resources
4/4/2022
22 Burns 2/22/2022
Consider adding to the Assistant City Manager
position job description to be a liaison to
Council.
City Manager 2/22/2022
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Member Meeting Date Update Requested Department Status Completed Date 23 Resendiz 2/22/2022
Consider adding to the Assistant City Manager
position job description to work on PRA
requests
City Manager 2/22/2022
24 Burns 2/22/2022
Evaluate K‐rails blocking union road are a
hindrance to Fire and Police response in an
emergency
DS‐Engineering 2/25/2022
25 Burns 2/22/2022
Consider an item to purchase 400‐500
"grabbers" for picking up trash, and have
Council give these away at park openings so
public can help keep parks clean.
Recreation 3/5/2022
26 Morales 2/22/2022
Update on 2021 goals and accomplishments,
and what is our road map for 2022 goals City Manager 2/24/2022 27 Morales 2/22/2022
Requested a report on what percent of our
budget is from grants and what the grants are
for (separate from entitlement grants)
City Manager 2/22/2022
28 Morales 2/22/2022 Update on the 311 application Information Systems & Technology 2/7/2022
29 Council 2/22/2022
Update on the total number of PRA reqests the
City Clerk's Office receives per year City Clerk 4/4/2022 30 Morales 2/22/2022
Report on all of the IT projects to help with
streamlining
Information Systems
& Technology 2/25/2022
31 Morales 3/7/2022
4th of July Fireworks bring back location of
event Recreation 3/21/2022
32 Burns,
Morales,
Perez
4/4/2022 Assistant City Manager update City Manager 4/4/2022 H.1.a
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Member Meeting Date Update Requested Department Status Completed Date 33 Morales 1/18/2022 Update on the Broadband for the City Information Systems & Technology 4/27/2022
34 Burns 3/7/2022
Staff look at other cities using Accela and talk
with IT, Planning, and Building
Information Systems
& Technology 4/27/2022
35 Burns,
Morales,
Perez
4/4/2022 Update on Deputy City Clerk recruitment‐CC is
Waiting for HR City Manager HR posted Deputy City Clerk position online 5/2/2022
36 Burns,
Morales,
Perez 4/18/2022
Provide training at the County's Fentanyl and
Opioid Training in June ot have video available
to be able to administer NARCAN PD
Presentation given on 5/2/2022,
with Narcan training for public
offered on 6/11/2022
5/2/2022
37 Morales 3/7/2022
Assistant City Manager Recruitment be
completed in ideally 3 months, no later than 6
months
City Manager
Approved contract with Peckham
& McKenney for recruitment
services
5/2/2022
38 Perez 3/21/2022
Dog Park Grass ‐ Update. Recreation‐Report to
be provided at May 2, 2022 Council Meeting.
Community Services
Parks/Streets/Utilitie
s/Fleet
5/2/2022
39 Velazquez 1/22/2022
Move ARPA funds to general fund by March,
earmarking funds for business revitalization,
tourism, "Welcome to Hollister" sign, develop
loan or grant program for businesses to apply
for
City Manager 4/25/2022
40 Burns 2/22/2022
Report on the City's intentions and ideas on
what to do with Park Hill. Recreation‐Report to
be provided at May 2, 2022 Council Meeting
Recreation Recreation gave a presentation on
5/2/2022 5/2/2022
41 Burns 3/21/2022 Promoting the 150th Celebration City Manager Update given by Ad Hoc (Morales) during meeting 5/2/2022
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Member Meeting Date Update Requested Department Status Completed Date 42 Perez
Morales
3/7/2022
4/4/2022
Report on speed cushions, current locations,
future locations and remaining amount,
provided an update on 3/21/2022 Council
requested another update on 4/4/2022
DS‐Engineering 4/18/2022
43 Burns,
Morales,
Perez
4/18/2022 Update on Youth Art and Cultural Commissioner applications City Clerk Two applicants for appointment
on 5/16/2022 5/16/2022
44 Burns,
Morales,
Perez
4/18/2022
Information on City of Hollister plans for Office
Professionals Day and recognition events that
have to do with our staffing.
City Manager
Recognized Office Professionals
Day. Working on other staff
morale ideas
4/27/2022
45 Perez 5/2/2022 Requested a 5 minute timer for all presentations City Clerk Completed 5/16/2022 46 Morales 1/18/2022 Traffic study on San Benito Road near 7‐11 DS‐Engineering Study in process‐Speed humps not warranted 4/30/2022
47 Velazquez 1/22/2022
See if other nearby cities want to purchase
speed cushions so we may order in bulk
Community Services
Parks/Streets/Utilitie
s/Fleet
Invite was given to CAO & City
Manager of SJB 3/30/2022
48 Velazquez 2/7/2022
Monthly or bi‐Monthly meetings with the Fire
Committee Fire Fire Committee created 5/26/2022
49 Burns 2/22/2022
Asked if City Attorney can confirm if we can
close/stop public comment, requested his legal
opinion on the matter
City Attorney Requested from Consultant as a
separate memo 5/26/2022
50 Morales 2/22/2022
Update on traffic study for speed cushions on
San Benito Street by 7‐11 DS‐Engineering Study in process‐Speed humps not warranted 4/30/2022
51 Burns,
Morales,
Perez
4/18/2022 Dunne Park Community Center update City Manager Recreation Services Manager Garza provided presentation 5/2/2022
52 Burns,
Morales,
Perez
4/18/2022 Add to second evaluation of Ord. 1202 for
constitutionality City Clerk Requested from Consultant as a separate memo on 4/19.5/25/2022
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Council
Member Meeting Date Update Requested Department Status Completed Date 53 Council 5/2/2022
Divide the APRA $500K for sidewalks between
the 5 council members to allocate for use in
their respective disticts.
City Manager 5/2/2022
54 Resendiz 5/2/2022
Requests staff consider putting spikes on top of
the streetlights on Piane Crati Court (in D2) due
to complaints of bird waste on cars
Public Works Purchasing Bird Spikes 5/13/2022
55 Burns,
Morales,
Perez
4/4/2022 Outstanding Building Permits over 6 months
with status Building Council given monthly
6/30/2022
56 Resendiz 5/2/2022
Update on Dollar General's weed and graffiti
abatement Code Enforcment Weeds removed 5/25/2022
57 Burns,
Morales,
Perez
4/18/2022 memo clarification on using titles, city issued equipment, and our platform for campaigning City Clerk Requested from Consultant as a separate memo on 4/19.
Requested clarification from
consultant on using city logo shirts
and posting videos
5/20/2022
58 Morales 3/7/2022
Process for requesting speed cushions be placed
on website for the public to access DS‐Engineering
Council wanted to keep it simple
so the process is that a request is
made to a council member who
relays it to the City Manager who
relays it to Engineering for study.
A more detailed process was
brought to Council, but rejected.
6/6/2022
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Council
Member Meeting Date Update Requested Department Status Completed Date 59 Morales 2/7/2022
Revisit Council Committee assignments, updates
on committees that do not meet, and create
committee assignments for Finance and Public
Works
City Clerk
Staff requested clarification on
which committees updates are
being requested from.
Department Liasions for Finance is
Council Member Resendiz and
Community Services Liasion is
Mayor Velazquez.
6/21/2022
60 Perez 2/22/2022
Consider changes to City's Parking Ordinance,
regarding parking across from the Library.Police Department PD working on removing parking
restrictions on 5th St. On
6/6/2022 Agenda
6/6/2022
61 Morales 2/22/2022
Discussion on Planning Department projects
that are delayed and what the problems are DS‐Planning Spreadsheet provided to Council on 6/24/2022 6/24/2022
62 Burns,
Morales,
Perez
4/4/2022 Safe Zones Police Dept PD working on testing site before press release.6/21/2022
63 Perez 5/2/2022
Consider making a temporary loading zone area
in front of Gunnagle Funeral Home for Hearses
Planning,
Engineering?
A work order has been issued to
Public Works to create a loading
zone out of two of the parking
spaces in front of the funeral
home.
7/22/2022
64 Resendiz 5/16/2022
May we look to see what may be done about
accidents at Alvarado & Santa Ana.PD Staff provided status on 7/21/2022 7/21/2022
65 Burns 1/18/2022 Look into Central Coast 3CE Grant City Manager Staff is working with 3CE staff and the new grant writer 7/25/2022
66 Morales 1/18/2022
Discuss changing the time of Council meetings
so they are earlier, so they do not go late into
the night
City Clerk/ City
Attorney
Will request as part of HMC 2.04
changes. Requested start time is
9:00 am. Was not changed as part
of the revisions.
5/16/2022
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Council
Member Meeting Date Update Requested Department Status Completed Date 67 Morales 1/18/2022
Proposal for electric vehicles, to utilize grants
for electric vehicles
Community Services
Parks/Streets/Utilitie
s/Fleet
Staff given direction to look at
available electric vehicles. Have
not found any. Staff will need to
put a refundable deposit down
and order them.
7/22/2022
68 Morales 2/7/2022
Finance to provide more details on the budget
totals, percent paid vs. actual with the warrant
registers for approval
Administrative
Services
Finance/Human
Resources
Will begin 8/1/2022. Item is part
of the warrant registers.8/1/2022
69 Burns,
Morales,
Perez
4/4/2022 Renaming of Union Road and new park by FS2 to
Cesar Chavez Way and Cesar Chavez Park City Manager Engineering is in process. Will be on 8/1 Council agenda.8/1/2022
70 Morales 1/22/2022 Analysis on the speeding complaints in the City by neighborhood
Police Department
PD confirmed that they do not
track complaints at the
neighborhood level.
9/1/2022
71 Morales 1/22/2022
Add Community Development position to help
businesses get started go through the processes City Manager Will be done by Asst. City Manager 9/1/2022
72 Burns,
Morales,
Perez
4/4/2022 Intelligence on PD Issues and Trends in the
community Police Dept Annual report with statistics is
posted on PD website.9/1/2022
73 Burns,
Morales,
Perez
4/4/2022 Cameras up at all access and have PD work with IT work on and add a privacy aspect PD & IT Policy determined to be adequete by City Attorney 9/1/2022
74 Morales 5/2/2022
List of resources for the community with links
on the City's webpage, such as local non profits,
food assistance, housing assistance, etc. Link to
see what district residents live in.
City Manager
Resources added to existing site
and will be included on new city
website.
9/7/2022
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Council
Member Meeting Date Update Requested Department Status Completed Date 75 Morales,
Burns 5/2/2022
Add the Council updates and request
spreadsheets to the City's webpage for public
transparency
City Manager
Reports add under
"Transparency" tab on existing
site. Reports will be included on
new city website.
9/30/2022
76 Resendiz 9/6/2022
Ensure that Mexican music is played during
Summer Concert Series Recreation Mariachi groups will play on September 16th. 9/16/2022
77 Council 5/2/2022
Install sod grass at Jerry Gabe dog park, one side
at a time, to keep one side open at all times
while laying sod on the other side. Block off side
of park with fence to keep dogs/people out
Community Services
/ Parks & Recreation
Staff has tried to fence off areas
of the dog park in the past. This
did not contain the small dogs nor
stopped visitors from entering the
other sides
9/14/2022
78 Resendiz 9/6/2022
Inquiries from Hollister School District for
Planning: Rosati project, parking lot and
walkway, CFDs, increasing development fees,
and shared facility use agreements
Development
Services (Planning)
Staff has not received any inquires
from HSD. Staff has had
discussions with HSD recently
regarding approved housing
developments.
9/14/2022
79 Morales 5/2/2022
Study session on Code Enforcement problem
solving, communications training, dispute
resolution
Police (Code
Enforcement)
PD has met with Councilmember
Morales and addressed her
concerns.
8/31/2022
80 Morales 2/22/2022 Receipts of budget vs actuals Administrative Services
Reports will start with new
budget. Included with standing
warrant agenda item.
8/1/2022
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