Agenda packet — Hollister City Council, January 17, 2023 (part 2 of 8)

kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712

PROJECT UNDERSTANDING
The City of Hollister desires to provide fiber optic and wireless connectivity to all (25) major City and County Park Areas for Public WiFi Access to allow access to all residents including underserved areas and lower income areas for internet access to provide a minimum up/down link speeds of 100MB.

These connected areas would allow residents of Hollister and surrounding San Benito County areas to internet access provided by internet service providers partnering with the City to provide, manage, and maintain service. This would allow residents that live in the areas covered to access for web browsing, educational and recreational needs. Wifi would be provided at parks and community centers and other city facilities that would allow for extended coverage for residents that currently do not have access to broadband or do not have the speeds necessary to function properly.

The project consists of design and engineering layout and best routes for fiber optic cabling to reach desired areas of the city and incorporated areas, including termination and testing of fiber optic cabling from each site back to core network site. The project site locations include about 25 Parks and facilities and the design will consider possible routes and installation paths throughout the City/County areas.

SCOPE OF SERVICES
Task 1: Project Management and Meetings
Immediately following receipt of notice-to-proceed, Kimley-Horn will schedule a project kick-off meeting with the City to review project objectives, project schedule, coordination with other groups, City and Consultant roles, and other pertinent items. This task includes monthly progress meetings. Kimley-Horn will prepare meeting agenda and meeting notes capturing action items and key decisions. Meetings are assumed to be held virtually.

Kimley-Horn shall prepare a project schedule with major milestones to the City for approval. The project schedule shall include each task, subtasks, milestones, submittals, and meetings. Kimley- Horn anticipates using MS-Project and will present the initial schedule to the City for review and approval. The project schedule will be update monthly.

Other elements of this task include general project management and coordination, including management of project staff, quality control, schedule, and project accounting. Monthly project invoices will be prepared and submitted.

This task assumes that the project design duration of up to 13 months.

This task includes presentation on project progress at up to 1 public meeting (City Council or community meetings). Kimley-Horn will confirm purpose of public meetings and required exhibits with City project manager. Kimley-Horn will provide written updates for inclusion with city Staff reports.

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kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712 Task 1 Deliverables
All deliverables will be submitted to the City electronically. §Initial project schedule and monthly schedule updates
§Monthly progress reports and invoices
§Meeting agenda/notes
Task 2: Data Collection/Existing Conditions
To aid in the evaluation and design tasks of this project, Kimley-Horn will request the following materials from the City/Stakeholders:
§Existing as-builts
§City Fiber Network
§Utility information of City-owned facilities
§Network information of City buildings.
§Up-to-date contact list (phone number, email, and address, as available) of utility companies §Right-of-way maps
Kimley-Horn will submit utility request letters to utility companies with potential facilities in the project vicinity. These utilities will typically consist of PG&E, television, cable, and municipal utilities such as water, storm drain, and sanitary sewer. It is assumed that the City will provide a list of contact information for utility company representatives within the project area.

After the review of City-provided documentation, Kimley-Horn will conduct a field review of the project area to check the existing infrastructure information provided by the City and record observed deficiencies. During the field review, Kimley-Horn will evaluate, core network equipment, building termination points, connecting conduit and pull box infrastructure. Kimley-Horn will request a field walkthrough of project buildings with City IT to review building fiber access points, building cabling/routing, and placement for major communications equipment.

Task 2 Deliverables
All deliverables will be submitted to the City electronically. §Utility Request letters
§Summary Memo of fieldwork findings
Task 3: Fiber Network Design
Kimley-Horn will prepare construction documents for installation of high-speed fiber-optic network.

The fiber network will include redundant rings that connect to the City’s fiber-optic network and key City and community facilities, including City parks and buildings. The fiber network shall provide free public Wi-Fi using City facilities and assets, including building and streetlights. The design will include system integration to the City’s network.

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kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712 Prepare Project Base Map
Upon completion of the field review, Kimley-Horn will create a base map in AutoCAD of the project limits and project buildings. Kimley-Horn will prepare the base map using high-resolution, orthogonally rectified aerials retrieved from Nearmap PhotoMaps TM. The base mapping will be reviewed and supplemented based on field observations.
35% Design Documents
Kimley-Horn will prepare 35% level construction documents that identify key network communication hubs, Wi-Fi access points, and fiber-optic cable runs. Fiber interconnect conduits sheets will be prepared at 1”=40’. Potential network system integration items will be identified. 65% Plans, Specifications, and Estimate (PS&E) documents Upon receipt of one, non-conflicting set of comments on the 35% design documents, Kimley-Horn will review and provide preliminary comment response. Kimley-Horn will meet virtually with City to discuss responses. Based on outcome, Kimley-Horn will prepare 65% Plans, Specifications, and Estimate (PS&E) documents showing installation of fiber-optic cable network in existing and new conduits, fiber termination equipment, communications equipment, and details for connection to the existing City fiber network. The plans will include enough detail to provide reviewers a full understanding of project intent, including electrical details, communications network layout, new equipment locations, splice boxes and pull boxes, conduit/cable routing, cabinet modifications, and end equipment integration.

We anticipate the plan set will consist of the following sheets:
§Cover Sheet (1 sheet)
§General Notes (1 sheets)
§Key Maps (2 sheets)
§System Diagram (up to 4 sheets)
§Fiber Optic Interconnect Plans (up to 20 sheets)
Project Technical specifications will be a full draft with initial boilerplate language and anticipated project elements and requirements. They will be based on the City’s specifications from the recent Smart Corridor Project currently under construction.

The engineer’s opinion of probable cost will be developed based on other similar project construction costs and bid results from the area. It will consist of a complete bid list and quantities at the current design stage and include a contingency and possible alternate bid items that may need to be considered based on the project’s construction budget.

Based on the 65% design, Kimley-Horn will identify system integration items requiring further coordination for successful network performance
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kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712 90% PS&E Documents
Upon receipt of one, non-conflicting set of comments on the 65% design documents, Kimley-Horn will review and provide preliminary comment response. Kimley-Horn will meet virtually with City to discuss responses. Based on outcome, Kimley-Horn will prepare 95% Plans, Specifications, and Estimate (PS&E) documents. Kimley-Horn anticipates the following sheets being added to the set:
§Construction Details (up to 4 sheets)
§Fiber Hub and termination Details (up to 2 sheets) – showing building entry and termination details
§Splice Diagrams (up to 7 sheets) – documenting proposed fiber communication channels and rings.

Project Specifications and Cost Estimate will be updated to include additional design elements.

As part of the 90% design effort, Kimley-Horn will coordinate with City IT to resolve system integration issues identified in the 65% design (including potential bandwidth increase of City’s internet connection and core network equipment upgrades) Also as part of the 90% design effort, Kimley-Horn will coordinate with PG&E to submit service applications for new or modified services.
100% Final Bid Ready PS&E Documents
Upon receipt of one, non-conflicting set of comments on the 95% design documents, Kimley-Horn will review and provide preliminary comment response. Kimley-Horn will meet virtually with City to discuss responses. Based on outcome, Kimley-Horn will prepare a final bid-ready set for advertisement. It is assumed that comments at this stage will be editorial in nature and any design changes at this point will be treated as additional services.

Task 3 Deliverables
All deliverables will be submitted to the City electronically. §Project Base Map
§35% PS&E documents
§65% PS&E documents with comment response mark-ups
§95% PS&E documents with comment response mark-ups
§100% Final – Bid Ready PS&E documents with comment response mark-ups Task 4: WiFi Network Design
Under this task, Kimley-Horn will coordinate with to identify wireless technology trends, and potential private partners to provide free public Wi-Fi in underserved areas and lower income areas in the City. Kimley-Horn will coordinate with City IT regarding network requirements and preferred wireless and network equipment vendors.

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kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712 Wireless Technology Research
Kimley-Horn will work with City to identify feasibility of various wireless technologies to deploy on various assets, including
§Existing conduit, buildings, rooftops
§Existing poles and other structures
Kimley-Horn will review wireless technology offerings and design requirements on the City’s network to support them and the recommended viability of such technology.

Preliminary Infrastructure Review
Kimley-Horn will coordinate with City to explore electrical and structural requirements for installing wireless network equipment (e.g., microwave repeater radios, mesh network, Wi-Fi access points) on streetlights, park facilities and buildings at all major City and County Parks.

Wireless Network Design
Based on the information gather above, Kimley-Horn will prepare conceptual design for City wireless network connected to the City’s fiber network. The conceptual design will include typical functional location scenarios, required radio and communications equipment, and network integration requirements. The conceptual design will be presented in graphical format with summary technical memo.

Based on the conceptual design, Kimley-Horn will prepare preliminary and final design documents for public Wi-Fi network. The design will include site and path analysis (based on google earth), supplemented by visual surveys, and identify key nodes and community wireless access points. ROM cost estimate will be provided for budgetary purposes
We anticipate adding the following sheets:
§Layout Sheets showing the location of the WiFi devices §Attachment details
§System Diagram
Task 4 Deliverables
§Wireless Network Conceptual Design and requirements
§Wireless Network Preliminary and Final Design Documents A.3.a
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kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712 Task 5: Optional Tasks
Kimley-Horn will provide additional as-needed services to support overall development and implementation of this project. Task scope and fee will be determined as they are identified, but may include:
§Structural analysis
§Operations and maintenance plan
§Construction funding research
Task 5 Deliverables:
§To be determined
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kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712

RESUMES
Shawn Rainey, P.E.

Project Manager
Shawn has extensive engineering and project
management experience in a variety of ITS,
network design, systems integration, traffic
engineering and design, and electrical design. and technology projects over the course of his 10-year career. He is a hands-on project manager that has prepared PS&E documents and assisted in the implementation of communication networks interconnecting central, field equipment, and building hubs utilizing wireless, copper, and optical fiber media. These projects have included field surveys, utility, and building coordination; new conduit systems into building telecommunication rooms and data centers; build out of field and building hubs; technology evaluation; and fiber-optic testing and termination.

RELEVANT EXPERIENCE
·C/CAG Northern Cities Smart Corridor Expansion Project, San Mateo County, CA – Project Manager
·Agnew and De La Cruz Traffic Signal Interconnect and Signal Timing Project, Santa Clara, CA – Project Manager
·ITS Phase 2 Traffic Signal Interconnect Project, Santa Clara, CA – Project Manager ·South San Francisco Smart Corridor Project, South San Francisco, CA – Project Engineer ·Broadband Infrastructure Master Plan, Berkeley, CA – Project Engineer ·Homestead and Lick Mill Traffic Signal Interconnect and Signal Timing Project, Santa Clara, CA – Project Engineer
·Bowers Avenue Traffic Signal Interconnect and Signal Timing Project, Santa Clara, CA – Project Engineer
·MacArthur Smart City Corridor, Oakland, CA – Project Engineer ·High-Speed Fiber-Optic Network, Hayward, CA – Project Engineer ·Walnut Creek Fiber Design, Walnut Creek, CA – Project Engineer ·Ben Maddux and Tulare Interconnect Project, Visalia, CA – Project Engineer ·Concord Fiber Design, Concord, CA – Lead Design Engineer ·Downtown and NW Fiber Installation and Replacement Project, Visalia, CA – Lead Design Engineer
·Capitol Expressway ITS and Sidewalk Project, Santa Clara County, CA – Lead Designer Engineer
·City Facilities Fiber Design, Visalia, CA – Designer

EDUCATION
·Bachelor of Science,
Civil Engineering,
California Polytechnic
University, San Luis
Obispo
·Professional Civil
Engineer in California
#C85704
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kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712 Elbert Chang, P.E., T.E.

Technical Advisor
Elbert is a professional engineer with more than
21 years of hands-on technical and management
experience in many areas of ITS, network design,
and technology projects. His main focus is in the areas of design and implementation of communication networks connecting field and central equipment. His wide range of skills focuses on the utilization of network engineering for the planning, design, deployment, and integration of communications networks. Elbert has prepared PS&E and system integration documents and has led system and acceptance testing for fiber, copper, and wireless networks for a variety of municipal, public, and private clients.

RELEVANT EXPERIENCE
·OakWiFi Public WiFi Initiative, Oakland, CA – Project Manager ·Fiber-Optic Network Master Plan and Update, Oakland, CA – Project Manager
·Oakland ITS Strategic Plan Update, Oakland, CA – Project Manager
·Oakland Airport ITS Corridor Project, Oakland, CA – Project Manager ·Freight ITS Project Design and Construction Support, Port of Oakland/City of Oakland, CA – Project Manager
·AC Transit East Bay Bus Rapid Transit Network Integration Design, Oakland/San Leandro – Project Engineer
·Broadband Infrastructure Master Plan, Berkeley, CA – Project Manager ·Cupertino City Building Fiber-Optic Network Expansion, Cupertino, CA – Project Manager ·LinkModesto Fiber Infrastructure Master Plan, Modesto, CA – Project Manager ·Port of Oakland Seaport Logistics Complex Maritime Security System Expansion, Oakland, CA – Project Manager
·Security Fiber-Optic Network Expansion and Redundancy, Port of Oakland, CA – Project Manager
·Joint Domain Awareness Center Installation, City of Oakland/Port of Oakland, CA – Project Manager
·High-Speed Fiber-Optic Network, Hayward, CA – Project Manager ·Traffic Signal System Master Plan, Cupertino, CA – Project Manager ·I-80 Integrated Corridor Mobility (ICM) Project, Alameda and Contra Costa County, CA – Lead Design Engineer
·Fiber-Optic Network Designs, Santa Clara, CA – Lead Design Engineer ·Transportation Management Center System Integration, Oakland, CA – Project Engineer

EDUCATION
·Master of Science,
Transportation
Engineering, University
of California, Berkeley
·Master of City Planning,
Transportation Planning,
University of California,
Berkeley
·Bachelor of Science,
Civil Engineering,
University of California,
Berkeley
·Professional Civil
Engineer in California
#C61548
·Professional Traffic
Engineer in California
#TR2244
·Institute of
Transportation
Engineers (ITE),
Member
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kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712

SCHEDULE
No. Task Deadline
1 Project Management and Meetings
Kick-off Meeting (assuming NTP 1/1/23)1/10/23
City Council presentation TBD
Progress Meetings 1/23 – 12/23
2 Data Collection/ Field Investigation
Receive Record Drawing 1/24/23
Complete Field Investigation 2/17/23
Summary Memo of Findings 2/24/23
3 Fiber Network Design
Prepare Project Base 3/17/23
Submit 35% Design 3/31/23
Receive City comments (2-week review period)4/14/23
Submit 65% PS&E Design 5/5/23
Receive City comments (3-week review period)5/26/23
Submit 90% PS&E Design 6/16/23
Receive City comments (3-week review period)7/7/23
100% FINAL – Bid Ready documents 7/28/23
4 WiFi Network Design
Technology Research 3/3/23
Preliminary Infrastructure Review 3/3/23
Wireless Network Conceptual Design 4/14/23
Receive City comments (3-week review period)5/5/23
Wireless Network Preliminary Design 5/26/23
Receive City comments (2-week review period)6/16/23
Wireless Network Final Design 7/28/23
5 Optional Tasks
Structural Analysis TBD
Operations and Maintenance Plan TBD
Construction Funding Research TBD
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kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712

PROFESSIONAL FEE
Kimley-Horn proposes to provide base professional services outlined in this scope of services on a time-and-materials basis with a contract ceiling of $348,528. This fee includes labor cost (including indirect expenses) and direct expenses (travel, meals, full-size plan reproduction, overnight mailing) incurred in performing these services.

No. Task Budget
1 Project Management and Meetings $20,366
2 Data Collection/ Field Investigation $40,904
3 Fiber Network Design $188,784
4 WiFi Network Design $98,474
5 Optional Tasks -
TOTAL $348,528
An estimate of hours and cost for each task is attached to this proposal. The information is provided as an estimate only, and Kimley-Horn reserves the right to adjust budgets within authorized tasks while maintaining the total fee. Optional services will only be performed with written authorization from the City at current on-call rates.

Assumptions
This scope of services is based on the following assumptions:
§Environmental Services are not included in this scope. Based on current understanding and review of readily available data, the projects would satisfy definition for a CE for CEQA and a CE for NEPA. There do not appear to be exceptions to the exemptions or unusual circumstances that would require additional level of CEQA or NEPA review.

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kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712 November 18, 2022
Mr. Paul Da Silva
City of Hollister
Information Systems & Technology Director
375 Fifth Street
Hollister, CA 95023
RE:Proposal for Hollister Broadband Fiber Network Design Dear Paul:

Thank you for inviting Kimley-Horn and Associates, Inc. (Kimley-Horn) to provide professional services to the Hollister Broadband Fiber Network Design to provide high-speed internet fiber optic and wireless connectivity to underserved and lower income areas. Attached is our scope and fee based on our project understanding. We look forward to continuing our partnership with the City on this transformative project.

Very best regards,
KIMLEY-HORN AND ASSOCIATES, INC.

Shawn Rainey, P.E.Elbert Chang, PE, TE
PE No. 85704 PE No. C61548 and TR2244
Project Manager Technical Advisor
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kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712

This task assumes that the project design duration of up to 13 months.

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Based on the 65% design, Kimley-Horn will identify system integration items requiring further coordination for successful network performance
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Project Specifications and Cost Estimate will be updated to include additional design elements.

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kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712

RESUMES
Shawn Rainey, P.E.

EDUCATION
·Bachelor of Science,
Civil Engineering,
California Polytechnic
University, San Luis
Obispo
·Professional Civil
Engineer in California
#C85704
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kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712 Elbert Chang, P.E., T.E.

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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JANUARY 17, 2023
SUBMITTED: January 3, 2023 AGENDA ITEM: Consent Items
DEPARTMENT:

DEPARTMENT HEAD:

Airport
David Mirrione, Assistant City
Manager
CONTACT: David Mirrione, Assistant City
Manager

TITLE OF ITEM: RESOLUTION NO. 2023-2, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF HOLLISTER PROVIDING RETROACTIVE AUTHORITY

TO THE AIRPORT TO SUBMIT AN APPLICATION FOR THE BIPARTISAN INFRASTRUCTURE LAW, AIRPORT TERMINAL AND TOWER PROJECT GRANT.

BRIEF DESCRIPTION: The City Council of the City of Hollister to review and accept the U.S. Department of Transportation Federal Aviation Administration Airport Terminal and Tower Project grant application.

RECOMMENDATION: Staff recommends adopting a resolution retroactively approving the submission of the U.S. Department of Transportation Federal Aviation Administration Airport Terminal and Tower Project grant application for $3,150,000 with a required match of $350,000; and authorizing the City Ma nager or his designee to execute any subsequent amendments or modifications, and other necessary documents.

DEPARTMENT SUMMARY: The Infrastructure Investment and Jobs Act, also known as the Bipartisan Infrastructure Bill was signed into law by President J oe Biden on November 15, 2021. This Bipartisan Infrastructure Law is envisioned to rebuild America’s roads, bridges and rails, expand access to clean drinking water, ensure every American has access to high-speed internet, tackle the climate crisis, advance environmental justice, and invest in communities that have too often been left behind.

The legislation invests $25 billion in airports to address repair and maintenance backlogs, reduce congestion and emissions near ports and airports, and drive electrification and other low-carbon technologies. Modern, resilient, and sustainable port, airport, and freight infrastructure will strengthen our supply chains and support U.S. competitiveness by removing bottlenecks and expediting commerce and reduce the environmental impact on neighboring communities. The U.S. Department of Transportation Federal Aviation Administration is administering airport related grants funded by the Bipartisan Infrastructure Bill.

On October 24, 2022, staff submitted a $3,150,000 grant application to the U.S.

Department of Transportation Federal Aviation Administration for the construction of a General Aviation Terminal that will provide an area for transient passengers, a pilots' lounge, flight planning, concessions, management, and res trooms. General aviation businesses providing services such as refueling and line services will have access to the Terminal. Currently, these services are not available. The project will result in an enhanced experience for passengers and pilots alike and is projected to increase activity at the Hollister Airport. This grant requires a cash match of $350,000.

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FINANCIAL IMPACT: The City of Hollister to receive $3,150,000 and be required to provide $350,000 in match funding if awarded.

CEQA: If awarded, this project will be subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.

ATTACHMENTS:

1. FAA Grant Application

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

Brett Miller, City Manager

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RESOLUTION NO. 2023-2

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER PROVIDING

RETROACTIVE AUTHORITY TO THE AIRPORT TO SUBMIT AN APPLICATION FOR

THE BIPARTISAN INFRASTRUCTURE LAW, AIRPORT TERMINAL AND TOWER PROJECT GRANT.

WHEREAS, On November 15, 2021, President Joe Biden signed the Infrastructure Investment and Jobs Act (IIJA), also known as the Bipartisan Infrastructure Bill into law; and

WHEREAS, the legislation invests $25 billion in airports to address repair and maintenance backlogs, reduce congestion and emissions near ports and airports, and drive electrification and other low-carbon technology; and

WHEREAS, the U.S. Department of Transportation Federal Aviation Administration is administering airport related grants funded by the Bipartisan Infrastructure Bill; and

WHEREAS, on October 24, 2022, staff submitted a $3,150,000 grant application to the U.S. Department of Transportation Federal Aviation Administration for the construction of a General Aviation Terminal; and

WHEREAS, the grant requires a cash match of $350,000 if awarded.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister retroactively approves the submission of the of the U.S. Department of Transportation Federal Aviation Administration Airport Terminal and Tower Project grant application for $3,150,000 with a required match of $350,000;

BE IT FURTHER RESOLVED, that the City Manager or his designee are authorized to execute any subsequent amendments or modifications, and other necessary documents.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 17th day of January, 2023, by the following vote:

Mia Casey, Mayor
ATTEST:

Jennifer Woodworth, MMC, City Clerk

APPROVED AS TO FORM:

Lozano Smith Attorneys at Law
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Mary F. Lerner, City Attorney

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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2023-2, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 17th day of January, 2023, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of January, 2023.

Jennifer Woodworth, MMC

City Clerk of the City of Hollister
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Hollister Municipal Airport
CVH
Toni Warner
Administrative Assistant
(831) 636-4365
[email protected]
The project will construct a General Aviation Terminal facility (up to 5,760 sf) providing an area for transient passengers, a pilots' lounge, flight planning, concessions, management, and restrooms.

General aviation businesses providing services such as refueling and line services will have access to the Terminal. The Terminal will attain LEED gold certification, be fully ADA compliant, employ Low Impact Design, and sustainable measures. The Terminal will add self-sustaining revenue for the airport and place minimal burden on the general revenues of the airport, state, and Federal Government.
12/2022
02/01/2023
10/2023
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$ 3,500,000
$ 3,150,000
07/01/2023
06/21/2018
0 5,760
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The proposed General Aviation Terminal will provide an area for transient passengers, a pilots' lounge, flight planning, concessions, management, and restrooms. General aviation businesses providing services such as refueling and line services will have access to the Terminal. Currently, these services are not available. The project will result in an enhanced experience for passengers and pilots alike and is projected to increase activity at CVH.

The current airport management office serves as a “de facto” terminal, and being a re-purposed building that is over fifty years old, it does not comply with ADA standards. The proposed Terminal facility will be designed and constructed in full compliance with current ADA Standards for Accessible Design criteria and will therefore afford the Airport the opportunity of complying with ADA for interactions with the general public.

Given the age and type of construction of the current airport management facilities, they can be deemed as energy inefficient. The proposed Terminal will attain LEED gold certification, be fully ADA compliant, employ Low Impact Design, and sustainable measures. The increased energy efficiency will help the City of Hollister in its ongoing efforts to reduce its carbon footprint throughout its facilities.

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The proposed Terminal will serve the commercial, industrial, and economic activities currently at the airport as well as the projected future needs. In addition, the proposed Terminal will provide flexibility in being able to increase demand and to accommodate new aircraft operations at CVH.

The amenities provided at the Terminal will allow CVH to attract additional Fixed-Base Operators resulting in lower costs driven by market competition.

Initially, the construction of the proposed Terminal will produce over 100 local jobs in various construction occupations paid at prevailing wage levels. Upon completion of the proposed terminal, CVH would hire five new City of Hollister staff who receive competitive wages and benefits including CalPERS retirement and health benefits. The proposed Terminal will also have a direct economic impact on the commercial businesses surrounding CVH.

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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JANUARY 17, 2023
SUBMITTED: January 3, 2023 AGENDA ITEM: Consent Items
DEPARTMENT:

DEPARTMENT HEAD:

City Manager
David Mirrione, Assistant City
Manager
CONTACT: David Mirrione, Assistant City
Manager

TITLE OF ITEM: RESOLUTION NO. 2023-3, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF HOLLISTER RETROACTIVELY APPROVING THE SUBMISSION OF A U.S. DEPARTMENT OF THE INTERIOR’S HISTORICAL PRESERVATION FUND SAVE AMERICA’S TREASURES PRESERVATION GRANT APPLICATION.

BRIEF DESCRIPTION: The City Council of the City of Hollister to review and accept the U.S. Department of the Interior’s Historical Preservation Fund Save America’s Treasures Preservation Grant application.

RECOMMENDATION: Staff recommends adopting a resolution retroactively approving the submission of a U.S. Department of the Interior’s Historical Preservation Fund Save America’s Treasures Preservation Grant application for $545,000 with a match of $545,412.29; and authorizing the City Manager or his designee to execute any subsequent amendments or modifications, and other necessary documents.

DEPARTMENT SUMMARY: The Save America’s Treasures grant program was established in 1998 to celebrate America's premier cultural resources in t he new millennium. After more than twenty years, this grant program has awarded more than 1,300 grants totaling more than $300 million to projects across the United States.

Funded projects, selected from 4,000 -plus applications requesting $1.5 billion, represent nationally significant historic properties and collections that convey our nation's rich heritage to future generations. The National Park Service administers Save America's Treasures grants in partnership with the National Endowment for the Arts, the National Endowment for the Humanities, and the Institute of Museum and Library Services. On September 22, 2022, the National Park Service released the notice of funding availability for the Save America’s Treasures grant program.

On December 20, 2022, staff submitted an application for $545,000 for improvements to the City of Hollister’s Old City Hall. Restoration will increase the possibility for new employees to utilize office space, create a safer and easier to use environment for the public, who comes to Old City Hall for the economic development services that it houses, and restoring this building will help preserve Hollister’s history, particularly within the Downtown Historic District. Currently, the Old City Hall building houses the Development Services and Engineering Departments. If awarded, project funds will be used to address the following three key areas of the Old City Hall.

 The entire replacement of utilities in the building (electric, plumbing, HVAC, IT)  The discovery and abatement of any conditions hazardous to occupancy  Woodworking and flooring

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If awarded, the City of Hollister will be required to provide $545,412.29 in match ($242,400) and in-kind ($303,012.29) funding towards the project.

FINANCIAL IMPACT: The City of Hollister to receive $545,000 and be required to provide $545,412.29 in match ($242,400) and in-kind ($303,012.29) funding if awarded.

CEQA: N/A

ATTACHMENTS:

1. City of Hollister_Save America's Treasures Grant Narrative

2. City of Hollister_Save America's Treasures Grant Budget

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

Brett Miller, City Manager

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RESOLUTION NO. 2023-3

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER RETROACTIVELY APPROVING THE SUBMISSION OF A U.S. DEPARTMENT OF THE INTERIOR’S HISTORICAL PRESERVATION FUND SAVE AMERICA’S TREASURES PRESERVATION GRANT APPLICATION.

WHEREAS, the Save America’s Treasures grant program was established in 1998 to celebrate America's premier cultural resources in the new m illennium; and

WHEREAS, on September 22, 2022, the National Park Service released the notice of funding availability for the Save America’s Treasures grant program; and

WHEREAS, on December 20, 2022, staff submitted an application for $545,000 for improvements to the City of Hollister’s Old City Hall; and

WHEREAS, the Old City Hall is in need of significant repairs; and

WHEREAS, the Old City Hall building houses the Development Services and Engineering Departments; and

WHEREAS, the City of Hollister will be required to provide $545,412.29 in match ($242,400) and in-kind ($303,012.29) funding towards the project.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister retroactively approves the submission of a U.S. Department of the Interior’s Historical Preservation Fund Save America’s Treasures Preservation G rant application for $545,000 with a match of $545,412.29;

BE IT FURTHER RESOLVED, that the City Manager or his designee are authorized to execute any subsequent amendments or modifications, and other necessary documents.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 17th day of January, 2023, by the following vote:

Mia Casey, Mayor
ATTEST:

Jennifer Woodworth, MMC, City Clerk

APPROVED AS TO FORM:

Lozano Smith Attorneys at Law
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Mary F. Lerner, City Attorney

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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2023-3, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 17th day of January, 2023, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of January, 2023.

Jennifer Woodworth, MMC

City Clerk of the City of Hollister
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City of Hollister: Save America’s Treasures Preservation Grant Project Summary:

The City of Hollister requests generous funding under the Save America’s Treasures grant through the Historic Preservation Fund (National Park Service CRFA-PGC - Cultural Resources Financial Assistance 2022 P22AS00432) for the preservation of our Old City Hall building.

Goals and Objectives:

The Old City Hall in Hollister, California was completed circa 1908 and designed by famed architect W.H.Weeks, a California-based architect known for his neoclassical style of public buildings. He designed structures in over 161 California cities. It is a National Historic site and located with the Historic Downtown (Ref # 92000974). Currently, parts of the building are in a critical condition and need immediate and sensitive construction updates to retain the integrity of the building, improve its usability, and repair damage.

Summary of Project Activities and Performance Goals:

Through the Save America's Treasures Preservation grant, the City of Hollister proposes to work with industry professionals well-versed in historic preservation to design and implement construction that focus on three keys areas of improvement:

The replacement of utilities in the building including electric, plumbing, & HVAC The discovery and abatement of any conditions hazardous to occupancy Repair of woodwork and flooring
Summary of Project Activities:

The City seeks to work with a design and construction firm dedicated to preserving the integrity of historic buildings while integrating climate-driven solutions to safety and usability.

Benefit:

The improvements proposed on Old City Hall will increase possibility for new employees to utilize office space, create a safer and easier to use environment for the public, who comes to Old City Hall for the Economic Development services that it houses, and restoring this building will help preserve Hollister ’s history, particularly within the Downtown Historic District. 1 A.5.a
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City of Hollister: Save America’s Treasures Preservation Grant Criterion 1: National Significance
The Old City Hall in Hollister, California was completed circa 1908 and designed by famed architect W.H.Weeks, a California-based architect known for his neoclassical style of public buildings. He designed structures in over 161 California cities. It is located with the Historic Downtown (Ref #92000974).The National Archive Catalog cites that 339 /339A 5th Street (Public Safety Building/City Hall) Contributing Building—ca. 1908:
“This building, a replacement for an earlier town hall damaged in the 1906 San Francisco Earthquake, has two stories and stucco siding. The front (north) elevation is arranged symmetrically. The parapet is flat and divided vertically into panels. The banded cornice has a dentil course and is supported by decorative brackets that cut the horizontal band below. Beneath the band are six double-hung windows and two more horizontal bands. The first story, on which the siding has been scored to resemble granite, has an arched central entrance flanked by two window openings. Both are topped with clerestory windows and have anodized aluminum show windows extending to the sidewalk. Missing from the building is its original domed cupola.” Old City Hall is a building that has a tremendous legacy. This building once served as the City’s Fire Department and before that it was the original City Hall. As the City’s population expanded, the town hall headquarters was relocated to the nearby Carnegie Library (two buildings away). Old City Hall is a two-story building which retains many original walls, staircases, the old living quarters of the fire department, fireplace, safe, and roofing. 2 A.5.a
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City of Hollister: Save America’s Treasures Preservation Grant Old City Hall is located within the Downtown Hollister Historic District, which has been part of the National Register of Historic Places since 1992. The Downtown Hollister Historic District gives a strong sense of a small city’s downtown in the period before World War II.

According to the National Archives Catalog: “The district retains a high degree of integrity.

Contributing to the feeling of a traditional downtown are the arrangement of the buildings, which are immediately contiguous and front the sidewalk, the predominant retail uses, and the retention of original design and fabric, especially above the storefronts, on two-thirds of the buildings.

Despite some new construction and [the Loma Prieta] Earthquake in 1989, which toppled a half-dozen erstwhile contributors, the district has maintained its historic character.” The Downtown Hollister Historic District represents the center of commercial and civic activity in the city from the late nineteenth century to the end of the Great Depression. In particular, it illustrates economic growth and changes in commercial enterprise, the expansion of government and the importance of civic groups to the community. Although the district is changed somewhat from its historic appearance, it retains a high degree of architectural integrity and maintains its associations to the developments of the period of significance.

The downtown district also reflected the growth of government. The city government continued to expand the size and scope of its operations during the historic period. The period between 1905 and 1915, a decade in which Hollister's population increased about 40 percent, was especially important. The city government constructed Old City Hall (with fire department), began paving the streets, took control of the local hospital, and erected a new library. The county government, located in Hollister, also grew during the period, providing more services and drawing more people to the downtown district.

Some aspects of the district intrude upon its historic character. A number of buildings, although they still fit downtown, have lost so much of their original detailing that they no longer convey their historic associations. A couple new buildings have a suburban look and are clearly out of place in the district. In addition, several of the contributors have undergone storefront modifications out of keeping with their original designs. 3 A.5.a
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City of Hollister: Save America’s Treasures Preservation Grant *This photo represents the building (left) that burned; and the building (right) that was lost during the 1906 earthquake. The building we are seeking to improve is the building that replaced it. This block and its operations have been central to Hollister ’s operations for centuries.

Today, Old City Hall is crucial to the City of Hollister and its operations. As the City’s core center for Economic Development activities, it is currently used for planning, buildings, engineering, economic development, and housing. Daily foot traffic is also high, as Old City Hall is the central location for 5 different divisions, and also serves as the headquarters for people to obtain building permits and entitlements.
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City of Hollister: Save America’s Treasures Preservation Grant Criterion 2: Severity of Threat
Old City Hall is in a critical and imminent state of disrepair. Currently, the following vulnerabilities exist:
●Holes in the roof
●Asbestos
●Lead paint
●Significant water damage
●Outdated electrical system/fire hazard
●Outdated plumbing
●Termite damage
The City has consulted with a design and construction firm who have extensive experience with historic preservation. They confirmed that taking no action to preserve the building would put the City in danger of losing the building, as it could fall into a state of disrepair. They assessed the following threats and evaluation of Old City Hall:

Evaluation of Old City Hall:
(1) The Original City Hall for the City of Hollister is a classical, late 19th century example of municipal architecture. With the restoration of a few elements of exterior ornamentation and renovation of certain interior conditions, the building will be a priceless facility. 5 A.5.a
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City of Hollister: Save America’s Treasures Preservation Grant (2) The interior conditions are chiefly confined to the upstairs in a large room with extensive mildew and water damage on lathe and plastic walls and ceiling. This area will be treated with standard abatement procedures to contain and remove those materials. The electrical system is a mixture of fused and grounded circuits. The entire building will be rewired to modern standards.

Extension of the heating system will meet occupants needs for conditioned space in which to work.
(3) Other improvements: Extension of the air conditioning system will see the installation of more “mini splits” upstairs.
(4) The abatement of potential lead and asbestos impregnated materials will render the site safe for human occupancy as a workplace.
(5) The work is all standard. A certain amount of limited work will be expended in reconditioning the double hung windows for operation and the installation of safety appointments to prevent inadvertent falls out of the second story windows. Proper screening will prevent insect intrusion.
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City of Hollister: Save America’s Treasures Preservation Grant Criterion 3: Mitigates Threat
We recognize that the Secretary of the Interior ’s Standards for the Treatment of Historic Properties offers guidance about how to conduct preservation activities that are inclusive of retaining a building’s structural, architectural, and aesthetic qualities while also providing guidance about ways to improve maintenance such as plumbing and conduct other necessary physical improvements towards the building’s safety and usability. We understand that the Guidelines are intended to promote responsible preservation practices that help protect the nation’s irreplaceable cultural resources. For example, they cannot, in and of themselves, be used to make essential decisions about which features of the historic building should be saved and which can be changed. But, once a treatment is selected, the Standards and Guidelines provide a consistent philosophical approach to the work. All work proposed on Old City Hall will use the Secretary of the Interior ’s Standards for the Treatment of Historic Properties guide to implement the preservation projects outlined below.

We propose to focus on 3 Keys Areas of Preservation as the buildings next logical step towards restoration:
1)The entire replacement of utilities in the bldg (electric, plumbing, HVAC, IT) 2)The discovery and abatement of any conditions hazardous to occupancy 3)Woodworking and flooring
Conducting projects in these 3 key areas will immediately improve the building’s usability and thus increase current public benefit. For example, the threat the lack of working utilities presents restricts the usability of the space. Right now, the City of Hollister is at a 30-35% vacancy rate, our office space is full and there is a limited amount of available commercial property downtown. We need to prioritize the restoration and rehabilitation of existing space to accommodate more people. 25% of Old City Hall is being used for records retention, but it can easily be transformed into office space once these 3 key critical issues are addressed and the building is in better shape to work in and with.
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City of Hollister: Save America’s Treasures Preservation Grant Criterion 4: Feasibility
The City is committed to the Historic Preservation of Old City Hall. We are dedicated to sourcing the match for this project from local funding sources and fundraising activities; the integrity of this building is an extension of efforts made through Downtown Hollister.

The proposed tasks (which include estimated timeline and budget) to accomplish the historic preservation of Old City Hall include:
(1) Electrical - $ 125,000 – 1 month – rewire entire building, eliminate old wiring. (2) Plumbing - $ 70,000 – 3 weeks - refit retired bathroom/washing facilities. (3) HVAC - $ 75,000 - 4 weeks – install additional mini-splits upstairs, tune ex. CH (4) Insulation (Matching Fund) - $ 13,000 - 1 week - insulate roof with polyurethane blow in insulation to 6” (5) Abatement -$ 25,000 - 3 weeks – mask, abate, contain, remove all asbestos, lead based mats.
(6) Drywall - $ 35,000 - 4 weeks – 5/8” drywall through affected area. (7) Woodwork- $ 60,000 – 6 weeks – rehab all windows, trims, caulkings weather seals.
(8) Flooring - $ 60,000 - 4 weeks – refinish floors, replace carpet on stairs/halls (9) Painting - $ 95,000 - 10 weeks – restore glazes, all paint (10) Cupola (Matching Fund) - $ 65,000 - 10 weeks- restore features (11) Contingency (Matching Fund)– $124,400
(12) ESTIMATED TOTAL: $747,400
The City of Hollister will work with a local design and construction firm who specializes in Historic Preservation to carry out this work. The City of Hollister will provide $242,400 in cash match for construction related costs, $212,227.93 of in-kind staff time, and $90,784.36 of indirect costs.

Additionally, we will hold Community Engagement Sessions to facilitate conversations with local community including schools about the cultural and historical significance of the building.

Our overall budgets includes costs for permitting; costs to post a public notice in a publication of major circulation in our area; costs to erect a project sign at the site; costs to prepare & execute a preservation covenant or agreement.

We recognize that the Historic Preservation Fund Easement Requirement: Section 54 USC 302902 (b)(1)(c) of the National Historic Preservation Act requires that Historic Preservation Fund grantees agree to assume, after the completion of the project, the total cost of continued maintenance, repair and administration of the grant-assisted property in a manner satisfactory to the Secretary of the Interior.
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Budget Justification Worksheet
Historic Preservation Fund Grants
Budget must be clear and all work elements must be eligible, reasonable, and directly relevant to the project. Items must be broken out between administrative costs and program costs. Leave blank any sections for which no costs will be charged. All items in the budget must be justified in the project description. This worksheet does not replace the SF-424A application form. Information provided below must be consistent with the SF-424A and/or SF-424C.

Administrative costs are defined as: Allowable, reasonable, and allocable costs related to the overall management of activities directly related to finance (accounting, auditing, budgeting, contracting), general administrative salaries and wages (grant administration, personnel, property management, equal opportunity) and other “overhead” functions (general legal services, general liability insurance, depreciation on buildings and equipment, etc.) not directly attributable to specific program areas identified in the grant agreement. All administrative costs reported must be absolutely necessary for project and/or program implementation, such as the cost items identified in the final grant agreement or items otherwise approved in writing by the NPS Awarding Officer (AO). Administrative costs plus any indirect costs charged to the grant may not exceed 25% of the overall project budget (Federal and matching share).

1. Personnel
Provide the titles, and names if applicable, of principal project personnel. Percent of time may be given as hours. Annual salary may be given as the hourly rate. Please note that grant funds may not be used to pay Federal employee salaries, nor may Federal salaries be used as match/cost share. Maximum hourly wages charged to this grant for personnel and consultants may not exceed 120% of the salary of a Federal Civil Service GS-15, Step 10. Current salary tables are available at https://www.opm.gov/policy-data-oversight/pay- leave/salaries-wages/.

Title/Name of Personnel % of
Time
Annual
Salary
# of
Years
Federal
Grant Funds,
Admin
Federal
Grant Funds,
Program
Match/Cost
Share,
Admin
Match/Cost
Share,
Program
Total

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2.Fringe Benefits
If more than one rate is used, list each rate and salary base. Rates are based on the percent of time spent working on this project.

Title/Name of Personnel %
Rate
Charged
Salary
Federal
Grant Funds,
Admin
Federal
Grant Funds,
Program
Match/Cost
Share,
Admin
Match/Cost
Share,
Program
Total

3.Travel
Indicate the number of persons travelling, the total days they will be in travel status, and the total subsistence and transportation costs.

Location From/To No. of
People
No. of
Days
Lodging
and
Per Diem
Transportation
Costs per
Person
Federal
Grant Funds,
Admin
Federal
Grant Funds,
Program
Match/Cost
Share,
Admin
Match/Cost
Share,
Program
Total

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4. Equipment
List all tangible personal property with a per-unit acquisition cost of greater than $5,000 and a useful life of more than one year. Each item of equipment must be approved by NPS in writing prior to purchase. Items worth less than $5,000 or having a useful life of less than one year must be listed in Supplies and Materials. See 2 CFR 200.33.

Item Total Cost Federal
Grant Funds,
Admin
Federal
Grant Funds,
Program
Match/Cost
Share,
Admin
Match/Cost
Share,
Program
Total

5.Supplies and Materials
Includes consumable supplies & materials to be used in the project and any items of expendable equipment (i.e. equipment with a useful life of less than one year). Items with a per-unit cost of more than $5,000 and an estimated useful life of more than one year should be listed in Equipment.

Item Total Cost Federal
Grant Funds,
Admin
Federal
Grant Funds,
Program
Match/Cost
Share,
Admin
Match/Cost
Share,
Program
Total

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6. Contractual/Consultant Fees
Include payments for professional and technical consultants participating in the project. For all consultants, please include either a flat rate OR a daily rate with estimated number of days. Maximum hourly wages charged to this grant for consultants may not exceed 120% of the salary of a Federal Civil Service GS-15, Step 10. Current salary tables are available at https://www.opm.govpolicy-data-oversight/pay-leave/salaries-wages/ .

Type of Consultant Flat Rate Daily
Rate
# of
Days
Federal
Grant Funds,
Admin
Federal
Grant Funds,
Program
Match/Cost
Share,
Admin
Match/Cost
Share,
Program
Total

7. Construction/Conservation Materials and Labor
Itemize by work elements (for example, “repair roof,” “underpin foundation”). “”Lump sum” amounts must be broken into specific work components to be funded by the grant.

Item Total Cost Federal
Grant Funds,
Admin
Federal
Grant Funds,
Program
Match/Cost
Share,
Admin
Match/Cost
Share,
Program
Total

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8.Other
Include items not previously listed.

Item Total Cost Federal
Grant Funds,
Admin
Federal
Grant Funds,
Program
Match/Cost
Share,
Admin
Match/Cost
Share,
Program
Total

9.Indirect Charges
Indirect charges must be based on a federally-negotiated indirect cost rate or, if the organization has never previously had a federally-negotiated indirect rate, your organization may choose to use the 10% De Minimis indirect cost rate. The federally-negotiated rate or 10% De Minimis certification must be included in the application.

Type of Indirect Cost Rate Expiration Date Base Percent Federal Grant Funds, Admin Match/Cost Share, Admin Total

10.Budget Summary
Category Federal Grant Funds Match/Cost Share Total

1.Personnel

2.Fringe Benefits

3.Travel

4.Equipment

5.Supplies and Materials

6.Contractual

7.Construction/Conservation

8.Other

9.Indirect Charges
Administrative Costs
Total Costs

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11. Questionnaire
Organization’s non-Federal operating budget for the most recently completed fiscal year: Year ______ Budget _______________ Do you have policies and procedures in place that meet the financial management standards in 2 CFR 200.302? If yes, please check the box.

If no, what mitigation measures are you proposing or what measures do you already have in place? Do you have a single audit and when was it submitted to the Audit Clearinghouse? If yes, please check the box.

If no, do you have another type or audit or annual financial statement? Can you certify that there is no overlap in Federal Funding in terms of activities, costs, or time commitment of key personnel, including any application that was submitted for funding consideration to any other potential funding source (Federal or non-Federal)? If yes, check the box If any overlap or duplication does exist, please describe the overlap including when the overlapping or duplicative proposal(s) were submitted, to whom (entity and program), and when funding decisions are expected to be announced.

List any past HPF grants your organization has received in the past 5 years, the name of the project, and the location. Please list as well grants your organization has received from State Historic Preservation Offices or Tribal Historic Preservation Offices.

What are the sources of the non-federal match? List the secured and unsecured sources and amounts of non-federal match, which can be cash, donated services, or use of equipment.

Secured Match Unsecured Match

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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JANUARY 17, 2023
SUBMITTED: December 22, 2022 AGENDA ITEM: Consent Items DEPARTMENT:

DEPARTMENT HEAD:

Recreation
Tina Garza, Recreation Services
Manager
CONTACT: Tina Garza, Recreation Services
Manager
831-636-4390

TITLE OF ITEM: RESOLUTION NO. 2023-4, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER NAMING A CITY PARK THE "BUZZ AND IRENE HART MEMORIAL PARK"

BRIEF DESCRIPTION: The park near Shearwater Drive and Raven Drive is currently unnamed. Staff request approval to name this park the “Buzz and Irene Hart Memorial Park.”

RECOMMENDATION: Staff recommends the City Council ADOPT a resolution naming the park "Buzz and Irene Hart Memorial Park.”

DEPARTMENT SUMMARY: The City Council of the City of Hollister adopted Resolution No. 2021-106 on June 7, 2021. The policy establishes a uniform policy regarding requests for the naming or renaming of City parks, recreation facilities, or special features in a park that are compatible with community interest and will enhance the values and heritage of the City of Hollister.

On August 30, 2022, at the Parks and Recreation Commission meeting, commissioners voted 3-0 to name the unnamed park near Shearwater Drive and Raven Drive the Buzz and Irene Hart Memorial Park. Staff posted a public notice at the park, on City social media accounts, and at the Hollister Community Center, 300 West Street informing the residents that there was a proposed application to name the park “Buzz and Irene Hart Memorial Park.”

There is a minimal financial impact on the City of Hollister. The policy states, ”All costs including staff time, labor, and materials associated with the installation of signs and replacement of signs resulting from this policy will be borne by the individual, group or organization sponsoring the request.”

FINANCIAL IMPACT: None

CEQA: Not Applicable

ATTACHMENTS:

1. Submittal renaming of park- Carol A. Hart

2. 2022-12-16 Public Notice- The Buzz and Irene Memorial Park

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION
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Brett Miller, City Manager

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RESOLUTION NO. 2023-4

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER NAMING A CITY PARK THE "BUZZ AND IRENE HART MEMORIAL PARK"

WHEREAS, the City Council of the City of Hollister adopted Resolution No. 2021-106 on June 7, 2021, establishing a policy for naming and renaming public parks, recreation facilities, or special features in a park; and

WHEREAS, on August 30, 2022, at the Parks and Recreation Commission meeting, commissioners voted 3-0 to name the unnamed park near Shearwater Drive and Raven Drive the “Buzz and Irene Hart Memorial Park”; and

WHEREAS, Staff posted a public notice at the park, on City social media accounts, and at the Hollister Community Center, 300 West Street informing the residents that there was a proposed application to name the park “Buzz and Irene Hart Memorial Park.”

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approves the naming of the unnamed park near Shearwater Drive and Raven Drive , the “Buzz and Irene Hart Memorial Park.”

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 17th day of January, 2023, by the following vot e:

Mia Casey, Mayor
ATTEST:

Jennifer Woodworth, MMC, City Clerk

APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

Mary F. Lerner, City Attorney

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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2023-4, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 17th day of January, 2023, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of January, 2023.

Jennifer Woodworth, MMC

City Clerk of the City of Hollister
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Public Notice
Posted December 16, 2022
Naming or renaming of Public Park or Facility
Location: Lower Park in the Allendale
Development (Shearwater Drive)
Proposed Name:

The Buzz and Irene Hart Memorial Park

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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JANUARY 17, 2023
SUBMITTED: January 11, 2023 AGENDA ITEM: Introduction and Adoption of Resolutions and Ordinances
DEPARTMENT:

DEPARTMENT HEAD:

City Manager
Brett Miller, City Manager
CONTACT: Daisy Caceres, Senior Support
Services Assistant
831-636-4300 x1010

TITLE OF ITEM: RESOLUTION NO. 2023-5, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF HOLLISTER AUTHORIZING THE CITY MANAGER TO

EXECUTE AN EMPLOYMENT CONTRACT WITH CHRISTINE HOPPER AS

DEVELOPMENT SERVICES DIRECTOR

BRIEF DESCRIPTION: The City Council will consider a Resolution authorizing the City Manager to execute an employment contract with Christine Hopper for the position of Development Services Director.

RECOMMENDATION: Staff recommends that the City Council ADOPT a Resolution authorizing the City Manager to execute an employment contract with Christine Hopper for the position of Development Services Director.

DEPARTMENT SUMMARY: The City Council will consider a Resolution authorizing the City Manager to execute an employment contract for a three-year period with Christine Hopper for the position of Development Services Director for the City of Hollister. Salary adjustments are consistent with the other bargaining groups and have been budgeted for in our current operating budget.

FINANCIAL IMPACT: $213,000 per Fiscal Year

CEQA: N/A

ATTACHMENTS:

1. Development Services Director Agreement - Christine Hopper

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

Brett Miller, City Manager

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RESOLUTION NO. 2023-5

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

AUTHORIZING THE CITY MANAGER TO EXECUTE AN EMPLOYMENT CONTRACT

WITH CHRISTINE HOPPER AS DEVELOPMENT SERVICES DIRECTOR

WHEREAS, the City of Hollister has a need for a Development Services Director; and

WHEREAS, the City of Hollister conducted a recruitment with the assistance of Peckham and McKenney; and

WHEREAS, Christine Hopper has proven to have the experience and abilities to perform the duties in a professional manner; and

WHEREAS, the City Manager hereby recommends that Christine Hopper for the position of City of Hollister Development Services Director.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister, that the City Manager, Brett I. Miller, is hereby authorized and directed, for and on behalf of the City Council, to execute an Employment Agreement with Christine Hopper for the position of City of Hollister Development Services Director.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 17th day of January, 2023, by the following vote:

Mia Casey, Mayor
ATTEST:

Jennifer Woodworth, MMC, City Clerk

APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

Mary F. Lerner, City Attorney

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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2023-5, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 17th day of January, 2023, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of January, 2023.

Jennifer Woodworth, MMC

City Clerk of the City of Hollister
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1 EMPLOYMENT AGREEMENT

This Employment Agreement (the "Agreement") is made this 17th day of January, 2023, by and between the City of Hollister, California, a municipal corporation (hereinafter, the "City") and Christine Hopper, an individual, (hereinafter, "Employee"). City and Employee are hereinafter collectively referred to as the "Parties" and individually as "Party."

RECITALS
The City desires to employ the services of Employee in the capacity of Development Services Director, and further desires to assure the service of Employee by establishing herein certain salary and limited benefits, and other terms and conditions of her employment.

Employee has the necessary education, experience, skills, and expertise to serve as the City’s Development Services Director.

Employee desires to accept employment as Development Services Director effective on 1/23/2023.

The Parties desire to execute this Agreement pursuant to the authority of, and acknowledge that it shall be subject to, the provisions of Government Code section 53260 et seq.

NOW THEREFORE, in consideration of the mutual covenants, promises, and representations hereinafter set forth, the Parties agree as follows:

SECTION I: DUTIES

A. Employee shall have the powers and shall perform the functions and duties in applicable City Ordinances and Administrative Rules and Regulations, as the same presently exist or may hereafter be amended or adopted, and perform other legally permissible and proper duties and functions consistent with the position of the Development Services Director (as provided in the City’s Development Services Director job description as it currently exists and may hereinafter be modified, which is incorporated herein by t his reference), including other duties as City Manager may assign from time to time.

B. Employee accepts employment as Development Services Director and agrees to serve as such. Employee shall serve as an officer of the City pursuant to the authority set fo rth in applicable State law. Employee shall be responsible for attending all regular, adjourned regular and special City Council and Successor Agency meetings or other meetings of City agencies and commissions, which are generally held on the first and third Mondays of each month, all City Council agenda meetings, Department Head meetings, Oversight Board meetings, and maintain regularly scheduled office hours at City Hall.

C. Employee shall perform her duties to the best of her ability in accordance with the highest professional and ethical standards of the profession. She shall comply with and carry out the City's rules and regulations and she shall obey the laws of the State of California and the United States of America as they apply to the performance of her duties.

D. Employee shall devote her full energies, interest, abilities and productive time to the performance of this Agreement and shall not, without the City's prior written consent, render services of any kind to others for compensation or engage in a ny other activity which would materially interfere with the performance of her duties under this Agreement.

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2 E. Employee shall not engage in any activity which is or may become a conflict of interest with her obligations to the City or which might create an incompatibility of office as defined under California law. She shall also complete and file financial disclosure statements immediately upon entry into her employment and annually thereafter pursuant to California law.

F. Employee shall obtain American Institute of Certified Planners (“AICP”) certification within one (1-) year of beginning employment with the City and shall maintain such certification for the duration of her employment. An AICP candidate designation shall not satisfy this requirement.

SECTION II: TERM

This Agreement shall be effective on 1/23/2023 which will be employee’s start date and will remain in full force and effect until terminated as set forth in Section IV of this Agreement.

Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the City Manager to terminate the services of Employee at any time, subject only to the provisions set forth in Section IV of this Agreement.

A. The Parties recognize and affirm that: 1) Employee is an “at will” employee whose employment may be terminated by the City without cause; 2) there is no express or implied promise made to Employee for any form of continued employment; and 3) this Agreement is the sole and exclusive basis for an employment relationship between Employee and the City.

B. Employee agrees to remain in the exclusive employ of the City during the term of this Agreement. This Agreement shall not be construed to preclude volunteer work performed by Employee, so long as the provisions set forth in Section I, paragraphs (D) and € of this Agreement are not violated.

SECTION III: COMPENSATION
A. The City agrees to pay Employee for her services rendered hereunder at an annual rate of One Hundred Sixty-Two Thousand dollars ($162,000.00), which sum shall be considered the base salary and shall be payable in installments at the same times as the City's other employees are paid, and subject to customary withholdings. The City further agrees to increase Employee’s base salary by six and one-half (6.5) percent effective the pay period immediately following Employee’s obtainment of the American Institute of Certified Planners (“AICP") certification. In the event Employee fails to obtain AICP certification within one (1-) year of beginning employment with the City, such salary increase will only be granted at the sole discretion of the City.

B. The City agrees that Employee's base salary shall be adjusted annually the first full pay period each January 17th pursuant to the Consumer Price Index published by the U.S. Department of Labor, Bureau of Labor Statistics, as of October of the current calendar year for the San Francisco Area average, all items, not seasonally adjusted; provide, however, that such adjustment shall not exceed three and one -half (3.5) percent per year.

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3 SECTION IV: TERMINATION AND SEVERANCE PAY
A. The City Manager may terminate this Agreement for convenience in his absolute discretion upon thirty (30) days written notice to Employee. If Employee is terminated by the City Manager for 1) refusing or failing to carry out the duties of the Development Services Director as set forth in the Government Code, the City's Code, or herein; 2) conviction of a felony; 3) conviction of any illegal act involving moral turpitude or personal gain; or 4) a plea of nolo contendere to any felony or illegal act involving moral turpitude or personal gain, the City shall have no obligation to provide thirty (30) days’ advance written notice and the Employee shall not be entitled to severance pay as set forth herein. Pursuant to Government Code section 53243 et seq., if Employee is convicted of a crime involving abuse of office or position, Employee shall further reimburse the City for the following: (a) paid leave salary during any investigation of matters related to the conviction; (b) legal criminal defense costs associated with the conviction; and (c) any severance or cash settlement related to termination of this Agreement.

B. In the event Employee is terminated by the City Manager and Employee is willing and able to perform the duties of Development Services Director, the City shall pay Employee a lump sum cash payment, equal to the Employee's then forty-five (45) days base salary. Such severance, as set forth herein, is contingent upon Employee signing and delivering a general release and waiver of all claims against the City (including and without limitation to its former and current elected officials, emplo yees, officers and agents). Such severance shall be payable on the tenth (10) day after the general release and waiver is fully executed by the City and Employee. Any severance amount paid pursuant to this Agreement shall be subject to the restrictions set forth in Government Code Sections 53260 and 53261, or any successor statutory restrictions.

C. In the event Employee voluntarily resigns her position with the City at any time during the term of this Agreement, Employee shall give the City no less than thirt y (30) days’ written notice, unless the Parties otherwise agree in writing. Voluntary resignation by Employee will result in a loss of any and all severance pay to her by the City.

SECTION V: EVALUATION OF PERFORMANCE
A. The City Manager shall review and evaluate the performance of Employee at least annually, but not later than the anniversary date of this Agreement, or at other times chosen by the City Manager in his sole discretion. Said review and evaluation shall be in accordance with specific criteria developed by the City. Further, the City Manager shall provide Employee with a summary written statement of the findings of the City Manager and provide an adequate opportunity for Employee to discuss her evaluation with the City Manager.

B. The City Manager and Employee shall periodically define such goals and performance objectives which they determine necessary for the proper operations of the City and in the attainment of the City Council policy objectives and shall further establish a relative priority among those various goals and objectives. They shall generally be reasonably attainable within the time limitations as specified in the annual operating and capital budgets and appropriations provided.

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4 SECTION VI: HOURS OF WORK
The Development Services Director position is exempt for purposes of the Fair Labor Standards Act.

Employee is expected to engage in those hours of work that are necessary to fulfill the obligations of the Development Services Director’s position. It is recognized that Employee must devote a great deal of time outside the normal office hours to business of the City, and to that end, Employee shall be allowed to take administrative time off from work as provided in Sections VII and IX of this Agreemen t.

SECTION VII: BENEFITS
Except for any provisions contradicting Employee's at-will employment status or creating due process or property rights, which Employee does not have, a ll provisions of the Municipal Code, ordinances, resolutions, and personnel rules and regulations of the City relating to vacation, sick leave, administrative leave, retirement and pension system contributions, holiday, disability, dental, medical and life insurance that apply to the City’s executive management employees, and as provided in Resolution No. 2021-195 Memorandum of Understanding (MOU) between the City of Hollister and the Executive Management Unit including any future amendments to said MOU, and all other benefits afforded to the City’s executive management employees, shall apply to Employee. The City policy of “Longevity Bonus” pay will not apply to Employee.

SECTION VIII: PROFESSIONAL DEVELOPMENT
City recognizes and wishes to encourage professional development of Employee. To this end, Employee is encouraged to continue her professional development through involvement with professional societies and organizations of which Employee may be a member. City agrees to budget and pay for reasonable travel and expenses of Employee to attend meetings and conferences which assist in her professional advancement.

SECTION IX: VACATION
A. Employee shall start with a vacation leave bank of one hundred (100) hours.

B. Employee shall accrue vacation leave beginning at the rate of an employee with eight years of service, six point one five (6.15) hours per pay period, totaling 20 days per year, with a maximum accrual of 280 hours. After four years of service, Employee shall accrue vacation leave at the rate of an employee with sixteen years of services, and so forth. Employee shall cease accruing vacation leave upon reaching the maximum accrual.

SECTION X: OUT OF POCKET EXPENSES
The City shall reimburse Employee for reasonable out -of-pocket expenses incurred in connection with the City's business, including travel, food and lodging while away from home, subject to such policie s as the City may from time to time establish for its employees.

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5 SECTION XI: OTHER TERMS AND CONDITIONS OF EMPLOYMENT
A. The City Council may from time to time fix other terms and conditions of employment relating to the performance of Employee provided suc h terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the Code or other applicable law.

B. The provisions of the Code and any City personnel resolution(s), rules, and regulations shall apply to Employee except where the specific provisions conflict with this Agreement, in which event the terms and conditions of this Agreement shall prevail.

SECTION XII: CONFIDENTIAL INFORMATION
Employment with the City creates a relationship of confidence and trust between Emp loyee and the City, with respect to all Confidential Information of City. "Confidential Information" includes but is not limited to trade secrets, confidential information, information subject to the attorney-client privilege, client lists, knowledge or data of the City or any of its constituent entities or members that Employee may produce, obtain or otherwise acquire or have access to during the course of Employee's employment with the City, including but not limited to personnel information, passwords, a nd computer security systems. Employee agrees that during and after Employee's employment with the City, Employee 1) shall keep all Confidential Information confidential and shall not directly or indirectly use, divulge, publish or otherwise disclose or allow to be disclosed any aspect of Confidential Information without prior written consent of the City; and 2) shall refrain from any action or conduct which might reasonably or foreseeably be expected to compromise the confidentiality or proprietary nature of the Confidential Information. Upon termination of employment for any reason, Employee agrees to return promptly to the City all writings and other tangible things in Employee's possession that contain Confidential Information.

SECTION XIII: EMPLOYEE'S WARRANTIES
Employee warrants that, as of the commencement of her employment with the City, she will be able to immediately begin performance of her duties and that, by entering into this Agreement, she will not be in violation of any other contract or agreement related to her employment, or her eligibility or availability for employment that could subject her or the City to any claims or liability.

SECTION XIV: INDEMNIFICATION
The City agrees to defend, hold harmless and indemnify Employee, subject to the provisions and limitations set forth in Government Code section 825 et seq., against any and all claims, liabilities, expenses or damages of any nature, including reasonable attorney's fees, arising o ut of or in connection with Employee's performance of the course and scope of this Agreement. The City may decline to defend Employee as permitted in the California Government Code. At its sole discretion, the City may compromise and settle any such claim or suit and pay the amount of any settlement or judgment rendered therefrom. The provisions of this Section shall survive the termination of this Agreement.

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6 SECTION XV: GENERAL PROVISIONS
A. This Agreement is the final expression of the complete Agreement of the Parties with respect to the matters specified herein and supersedes all prior oral or written understandings. Except as prescribed herein, this Agreement cannot be modified except by written mutual agreement signed by the Parties.

B. This Agreement is not assignable by either the City or Employee.

C. In the event that any provision of this Agreement is finally held or determined to be illegal or void by a court having jurisdiction over the Parties, the remainder of the Agreement shall remain in full force and effect unless the parts found to be void are wholly inseparable from the remaining portion of the Agreement.

D. This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed co py of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the Par ty whose signature appears in the facsimile and shall be binding upon such party in the same manner as though an original signed copy had been delivered.

E. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

F. Each of the Parties acknowledges that they have been represented by independent legal counsel of their own choosing, or if not, have been advised to obtain independent legal counsel and have freely and voluntarily waived and relinquished the right to legal counsel. Further, each Party who has not obtained independent legal counsel acknowledges that the failure to have independent legal counsel will not excuse such Party's failure to perform under this Agreement or any agreement referred to in this Agreement.

G. This Agreement shall be interpreted and construed according to the laws of the State of California, and venue shall be in the County of San Benito.

H. All notices shall be personally delivered or mailed to the addresses listed below:

Christine Hopper
Most recent address on file in Employee's personnel file Mayor
City of Hollister
375 Fifth Street
Hollister, Ca 95023

Courtesy copy to:

Mary Lerner, City Attorney
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7 Lozano Smith
7404 N. Spalding Avenue
Fresno, CA93720

IN WITNESS WHEREOF, the Parties hereto have hereunto affixed their signatures as of the date and year first above written.

EMPLOYEE CITY OF HOLLISTER
Christine Hopper Mia Casey, Mayor

ATTEST:

___________________________________
Jennifer Woodworth, City Clerk

APPROVED AS TO FORM
___________________________________
Mary Lerner, City Attorney
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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JANUARY 17, 2023
SUBMITTED: January 3, 2023 AGENDA ITEM: Consent Items
DEPARTMENT:

DEPARTMENT HEAD:

Recreation
Tina Garza, Recreation Services
Manager
CONTACT: Tina Garza, Recreation Services
Manager
831-636-4390

TITLE OF ITEM: RESOLUTION NO. 2023-6, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF HOLLISTER APPROVING AN APPROPRIATION OF $349,680.00 AND A PROFESSIONAL SERVICES AGREEMENT WITH VANIR CONSTRUCTION MANAGEMENT, INC. FOR CONSTRUCTION MANAGEMENT SERVICES TO ASSIST STAFF WITH THE TWO PROP 68 GRANTS AWARDED TO THE CITY BY THE CALIFORNIA DEPARTMENT OF PARKS AND RECREATION.

BRIEF DESCRIPTION: This item will approve an appropriation of $349,680.00 and a professional services agreement with Vanir Construction Management, Inc for services to assist staff on the Prop 68 Grants awarded to the City by the California Department of Parks and Recreation.

RECOMMENDATION: Staff recommends the City Council of the City of Hollister adopt a resolution approving an appropriation of $349,680.00 and a professional services agreement with Vanir Construction Management, Inc for services to assist staff on the Prop 68 Grants awarded to the City by the California Department of Parks and Recreation.

DEPARTMENT SUMMARY: On December 20, 2021, the City Council of the City of Hollister accepted a Prop 68 grant awarded to the City of Hollister for developing a new park adjacent to Fire Station #2. On February 7, 2022, the city accepted another Prop 68 grant to renovate the exterior and interior of the Dunne Park Clubhouse. On August 1, 2022, the City Council of the City of Hollister approved staff to call for sealed bids for an RFQ for park development Construction Manager Services for the two Prop 68 grants awarded to the City of Hollister by the California Department of Parks and Recreation.

On August 3, 2022, an RFQ proposal was emailed to five firms for Construction Management Services. The proposal was due on September 16, 2022. Staff received bids from two Construction Management firms, and both firms met the pre-qualifications for Construction Management Services. The RFP was released to the two responders that met the pre-qualification. Both companies responded, and Vanir was chosen because of their innovative leadership. And the creative approach to providing services that offer additional efficiencies and expedited timing.

The Construction Manager will work closely with City Staff to develop a project schedule and a detailed scope of work for property acquisition, design, and construction elements on the new park project to be procured through the design-bid-build delivery method.

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for historic preservation before issuance of a building permit. The Manager will assist the City with maintaining compliance with Proposition 68 Grant guidelines.

FINANCIAL IMPACT: $349,680.00 from the Prop 68 fund account 273-8050-750050

CEQA: Completed at the time of the grant submission

ATTACHMENTS:

1. Vanir RFP Prop 68 - New FS#2 Dunne Parks_Vanir

2. City of Hollister - Fire Station No. 2 Park Project and Dunne Park Club House Renovation (002)

3. 2022-01-11 Appropriation Prop 68 for CM

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

Brett Miller, City Manager

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RESOLUTION NO. 2023-6

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING AN APPROPRIATION OF $349,680.00 AND A PROFESSIONAL SERVICES AGREEMENT WITH VANIR CONSTRUCTION MANAGEMENT, INC. FOR

CONSTRUCTION MANAGEMENT SERVICES TO ASSIST STAFF WITH THE TWO PROP 68 GRANTS AWARDED TO THE CITY BY THE CALIFORNIA DEPARTMENT OF PARKS AND RECREATION.

WHEREAS, On December 20, 2021, the City Council of the City of Hollister accepted a Prop 68 grant awarded to the City of Hollister for developing a new park adjace nt to Fire Station #2; and

WHEREAS, On February 7, 2022, the City Council of the City of Hollister accepted another Prop 68 grant to renovate the exterior and interior of the Dunne Park Clubhouse; and

WHEREAS, On August 1, 2022, the City Council of the City of Hollister approved staff to call for sealed bids for an RFQ for park development Construction Management Services; and

WHEREAS, on September 16, 2022, the City received two RFQ responses from qualified contractors; and

WHEREAS, on November 22, 2022, the City sent requests for proposals to the two qualified contractors; and

WHEREAS, the City received two proposals; and

WHEREAS, the City has received a proposal from Vanir Construction Management, Inc for the amount of $349,680; and

WHEREAS, Vanir was chosen because of its innovative leadership. And the creative approach to providing services that offer additional efficiencies and expedited timing.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister Approves an Appropriation of $349,680.00 and a professional contract agreement with Vanir Construction Management, Inc for construction management services that will assist staff with the two Prop 68 Grants awarded to the City by the California Department of Parks and Recreation.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 17th day of January, 2023, by the following vote:

Mia Casey, Mayor
ATTEST:

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Jennifer Woodworth, MMC, City Clerk

APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

Mary F. Lerner, City Attorney

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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2023-6, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 17th day of January, 2023, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of January, 2023.

Jennifer Woodworth, MMC

City Clerk of the City of Hollister
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Solutions
for Success
City of Hollister
Request for Proposals (RFP) for Construction Manager
New Fire Station #2 Prop 68 Park Project and
Dunne Park Clubhouse Renovation Prop 68 Per Capita Project November 18, 2022
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3 Section 1: Experience and History of Firm
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Resumes (not included in page count)
9 Section 3: Experience and History of Historic Preservation Consultant 10 Section 4: References
11 Section 5: Technical Capabilities
14 Section 6: Fee Proposal

TABLE OF

CONTENTS
City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services A.8.a
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ATTN: Tina Garza
City of Hollister
375 Fifth Street
Hollister, CA 95023
RE: Request for Proposal for Construction Manager Services, New Fire Station #2 Prop 68 Park Project and Dunne Park Clubhouse Renovation Prop 68 Per Capita Project Dear Ms. Garza:

Vanir Construction Management, Inc. (Vanir) is proud to offer construction management services on the City of Hollister New Fire Station #2 Prop 68 Park and Dunne Park Clubhouse Renovation Prop 68 Per Capita Projects. We have intentionally assigned some of the best local talent in the industry with park construction experience to guide the project to a successful grand opening. We are excited to team with the City of Hollister (the City) and future contractor for a single common goal of a successful project that is completed within the project timeline and on budget. You can expect the highly experienced leadership that we offer to be responsive, adaptive and task-oriented, leading every phase of the project with proven processes and procedures to successfully manage the project with an open communication style and a can-do attitude from the kickoff meeting through closeout.

Vanir is a national leader in providing project and construction management services to public works clients in the horizontal and vertical markets. For 41 years, Vanir has worked to become a leading construction management firm. During that period, we have helped numerous public agencies and carry lessons-learned of managing more than $25.8 billion of construction.

Vanir presents a team of professionals with extensive experience in delivering quality construction management services to public works clients. Vanir understands the complexities and challenges of this important supporting service to the City.

Our approach to ensure success is focused on these critical aspects:

Providing seasoned construction managers of outstanding technical and professional capabilities to provide effective leadership and management to protect the City’s interests on your projects. Vanir is proposing Jim Netz as our Construction Manager. Jim will oversee the project staff, as well as ensure the project needs are being met. Jim’s experience managing staff on multiple high-profile projects has prepared him well to ensure his team will succeed and he will assist the team on project issues as necessary throughout the project timeline. Jim is a full-fledged team player. He has successfully worked with some of the toughest contractors in the area with great success. Roy Magdaleno, Sr. Project Director, understands the challenges with park projects and your unique local construction market. Roy will work side-by-side with the City of Hollister to prioritize your project’s needs and expectations, assist with A/E selection, manage the design phase and oversee the construction phase assisting Jim in fulfilling the City’s specific needs, while prioritizing coordination and communication with city personnel throughout the project.

Supporting the City with available additional construction management professionals and specialists experienced in managing construction projects subject City standards and specifications. Our in-house inspector, Paul Pugh, is very familiar with public works and city and state codes, and will be a resource for the City to perform inspections on a part-time basis/as necessary.

A Leading National Program, Project & Construction Management Firm Vanir Construction Management, Inc.
2444 Main Street, Suite 130
Fresno, CA 93721
T 559-496-0536
F 559-860-0173
vanir.com
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Vanir has brought on Architectural Resource Group (ARG) to our team as historic preservation/restoration experts to ensure consistency with the Secretary of the Interior design guidelines. With an appreciation for the past and an eye towards the future, ARG has pioneered many innovative conservation techniques through research, development, and implementation. ARG’s work encompasses some of the West Coast’s most iconic buildings and sites. Keeping the historical integrity of the existing park facilities is one of Vanir/ARG’s top priorities.

Our Local Experience in Central California spans nearly 34 years. The proposed staff live in Central California and have strong working relationships with the regulatory agencies and utilities in the area and are able to work with them to meet deadlines and commitments. I, Jerry Avalos, CCM, Vice President (Principal-in-Charge) have served as the Central California Manager for many years. Over my 23 years of working with Vanir I have provided ongoing guidance and leadership on a multitude of projects throughout Central California including several projects in San Benito County. I will ensure Vanir fulfills our contractual responsibilities.

We appreciate the opportunity to provide our qualifications and I am certain we have put together the best possible team to support the City of Hollister on this important New Fire Station #2 Prop 68 Park and Dunne Park Clubhouse Renovation Prop 68 Per Capita Project.

At Vanir, our commitment is to exceed your expectations, be flexible and adaptable, and provide the highest value in a cost-effective manner. We plan to earn your trust by delivering on the goals for your new park projects and for the community. We look forward to more discussions with you regarding this proposal.

Please reach out to Roy Magdaleno at 559-647-5708 or by email at [email protected] if you have any questions.

Sincerely,
Vanir Construction Management, Inc.

Jerry Avalos, CCM, EIT, LEED AP
Vice President / Area Manager
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3City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services

SECTION

EXPERIENCE AND

HISTORY OF FIRM
1 For more than 40 years, Vanir Construction Management, Inc. has provided quality construction management services to clients across the United States and internationally. Consistently ranked as one of the top CM firms in the nation by Engineering News-Record, we can take projects all the way from initial conception and design through construction.

At every phase of planning, design, construction, and start-up, our specialized team will work with you to address your unique needs in an ethical, creative, and cost-effective manner. We combine our seasoned personnel, specialized expertise, and state-of-the- art information management systems to achieve one goal – your success.

Vanir understands the City of Hollister’s parks, natural areas, and recreation centers are loved and enjoyed by many residents. We know that parks, trails, and natural areas are essential to Hollister and they are extremely important to the environmental health of the City and the citizens of Hollister. We understand that these “green spaces” contribute to clean air, tourism, and overall health. This is why Vanir believes it is essential that these spaces are kept well-maintained and properly renovated to adequately serve the citizens of the City of Hollister.

Vanir’s experience in public projects enables us to provide efficient and effective management of District projects. We understand that constructing and renovating these types of projects is complex and requires a combined effort of many city agencies, neighborhoods, and residents. We will ensure we keep the District’s vision, first and foremost, when working on this project. The project examples on the following pages reflect our experience on projects similar to New Fire Station #2 Park and Dunne Park Clubhouse Renovation.
18 Registered
Architects
23 Registered
Engineers/
Engineers-in-
Training
30 Certified
Construction
Managers (CCM)
8 Project
Management
Professionals
(PMP)
26 LEED Certified
Professionals
4 DBIA Certified
7 Associate DBIA
Certified
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4City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services City of Selma Proposition 68 Funded New Park | Selma, CA Project Description: The City of Selma New Park is being funded through the California State Parks Proposition 68 grant. The new 28 acre park will include a lighted youth soccer and football practice space, two lighted basketball courts, a water play park, ADA-compliant playground equipment, walking and jogging trails, restooms and parking.

The City has retained Vanir to provide project management services in the pre-design and design phase, and construction management phase services. Using Vanir’s extensive experience in project estimating, Vanir assisted the City in developing a total project budget, master schedule and cash flow analysis. In addition, Vanir was used to develop the A/E RFQ and selection process, manage the design phase against scope and budget, introduce achievement factors for project success, facilitate a contractor outreach program and manage the construction phase.

Owner: City of Selma
Square Footage: 28 Acres
Construction Value: $11.3 Million
Delivery Method: Design-Bid-Build
Completion Date: Estimated February 2024
Photos: RRM Design Group
City of Corcoran Proposition 68 Funded Gateway Park | Corcoran, CA Project Description: The City of Corcoran was awarded a Proposition 68 grant to construct an eight-acre park. Gateway Park will include, but not be limited to: pre-fabricated restroom facilities, covered/shaded inclusive playground, parking lot, pavilions, Corcoran lighted sign, concrete walking/jogging path with pathway markers indicating laps per mile with exercise equipment stations throughout the park, monument sign, veteran’s memorial which includes five 12-foot statues dedicated to the Armed Forces, picnic areas and shade trees, stone wall with incorporated artwork, drinking fountain, pet waste station, low retaining walls, pump track, lighted regulation-sized soccer field, storm & sewer lift stations, sports lighting, lighted park concrete benches, cornhole stations, playground equipment and a trash enclosure.

Owner: City of Corcoran
Square Footage: 8 Acres
Construction Value: $6.4 Million
Delivery Method: Design-Bid-Build
Completion Date: Estimated January 2023
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5City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services Mia’s Dream Come True Playground | Hayward, CA
Project Description: Vanir provided construction management services for Mia’s Dream Come True Playground located in Tennyson Park in Hayward, CA. The park is a tribute to Mia, a child born with a rare form of cerebral palsy, for a fully accessible playground in her neighborhood. The playground provides a variety of play features and experiences for children of all abilities. The design consists of elements of inclusion play: cognitive, physical, social, sensory and communication. Features include a music therapy zone, Kindness Arches, water tower look-out, sensory wall, swings and spinners, slides and rollers and an animal and nature exhibit. The project also included accessible pathways, picnic areas, seating, shade structures and a new restroom building.

Owner: Hayward Area Recreation and Park District
Square Footage: 1 Acre
Construction Value: $4.45 Million
Delivery Method: Design-Bid-Build
Completion Date: 2020
San Lorenzo Community Park Renovation Phase I | San Lorenzo, CA Project Description: Vanir successfully delivered Phase 1 of the San Lorenzo Community Park Renovation, which included the reconstruction of approximately 15.5 acres of land. We provided construction management services for the project, which consisted of the removal of a three-acre duck pond behind the community center and the construction of an artificial 1.7- acre pond. The new pond has a built-in aeration system to filter water and it serves as a stormwater catchment and irrigation source for the surrounding park.

Owner: Hayward Area Recreation and Park District
Square Footage: 15.5 Acres
Construction Value: $11.5 Million
Delivery Method: Design-Bid-Build
Completion Date: 2017
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6City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services Pflugerville 2020 Parks Program | Pflugerville, TX
Project Description: In November 2020, Pflugerville voters approved $42.3 million in bonds for Parks and Recreation projects including land acquisition for more than 20 acres for future park needs, trail improvements, neighborhood park development upgrades, dog walk areas, playgrounds, pavilions, bicycle facilities, beach expansion, boardwalk, fenced play spaces, parking, shade elements and restroom facilities.

The Vanir team is providing a full range of support for the Parks Program, including: landscape architecture, park design, irrigation, architecture, horticulture, construction administrative services; rate studies; and other management services needed to help the City achieve community and development goals.

Owner: City of Pflugerville
Square Footage: TBD
Construction Value: $42.3 Million Bond Program
Delivery Method: TBD
Completion Date: Estimated 2026
Ken-Caryl Ranch Renovations | Littleton, CO
Project Description: Vanir provided owner’s representative services for renovations of three occupied Ken-Caryl Ranch Community facilities. The projects were coordinated with two agencies: the Master Home Owner’s Association Board and the Metropolitan District Board.

Ranch House: Renovations at the existing 19,840-square-foot Ranch House included an updated front lobby area; renovated administration offices and youth program classrooms; updated interior restrooms and new exterior restrooms.

Community Center: The three-phase renovations at the existing 12,064-square-foot Community Center included major renovations of the main front lobby, exercise rooms, multipurpose and community meeting rooms.

Dakota Lodge: Updates to the 4,749-square-foot Dakota Lodge included an 1,800-square-foot multi-purpose room addition, and renovations to the existing office space.

Owner: Ken-Caryl Ranch Metropolitan District
Square Footage: 40,493 SF
Construction Value: $6.4 Million
Delivery Method: CMAR
Completion Date: 2016
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7City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services City of Killeen Community Center Renovation | Killeen, TX Project Description: Vanir was selected to provide construction management services for the Killeen Community Center, a 42-year-old facility that is underwent its first major renovation and modernization. Our team was tasked with managing the overall renovation, with energy efficiency requirements as part of the challenge.

The scope of work included replacing the canopy, weather-proofing the facility, and bringing it into full compliance with the Americans with Disabilities Act. Along with bathroom and locker room renovations, the project also consisted of replacing the center’s heating, ventilation, and cooling systems. Vanir’s services included project/construction management, constructability reviews, value analysis and estimating.

Owner: City of Killeen
Square Footage: 24,000 SF
Construction Value: $2.3 Million
Delivery Method: Design-Bid-Build
Completion Date: 2016
Kern Community College District Porterville Ballfields| Porterville, CA Project Description: Kern Community College District-Porterville College Campus is having new baseball and softball field installed, including new scoreboards, lighting, bleachers and a new parking lot.

The project includes the expansion and relocation of various sports facilities on an undeveloped but disturbed portion of land adjacent to the existing Porterville College campus property. The proposed modified project includes baseball and softball fields, three beach volleyball courts, team rooms and dugouts with offices, ticket consession stand and restroom building, parking areas, court lighting and a public address system.

Owner: Kern Community College District
Square Footage: TBD
Construction Value: $7.5 Million
Delivery Method: Design-Bid-Build
Completion Date: Estimated July 2024
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Section 2: Experience of Proposed
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8City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services

SECTION

EXPERIENCE

OF PROPOSED

PERSONNEL
2 Successful project delivery begins with an experienced leadership team. The team we have assembled for New Fire Station #2 Proposition 68 (“Prop 68”) Park and Dunne Park Clubhouse Renovation is a group of construction professionals who have worked on a large number of recreational facilities programs and projects for decades. Our management model is scalable and team members will be added and reduced to match project workload. The team may also reach back into the Vanir organization for specific functional resources on an as-needed basis. You will only pay for professionals when they can add capacity and value.

New Fire Station #2 Prop 68 Park and Dunne Park Clubhouse Renovation Team Vanir will support the City using local staff and resources assigned from our Fresno office and we have partnered with Architectural Resource Group (ARG) as historic preservation/restoration experts to ensure consistency with the Secretary of the Interior design guidelines. For the New Fire Station #2 “Prop 68” Park and Dunne Park Clubhouse Renovation, we are proposing a lean team with ample with experience throughout Central California including County of San Benito, City of Clovis, City and County of Fresno, City of Visalia, City and County of Tulare, City of Corcoran and City of Selma. Our committed onsite team will be supported by the full resources of Vanir and ARG.

Organization Chart
Resumes for the below personnel can be found on the following pages.

Roy Magdaleno, CCM
Sr. Project Director/Associate
Jim Netz
Construction Manager
Key Personnel
Supporting Personnel
Scheduler
Anthony Foster-Davis
Inspector
Paul Pugh

PROJECT SUPPORT TEAM
Constructability
Aldo Lujan
Estimating
Tony Shinali
ARG
Naomi Miroglio
Sarah K. Hahn
Jerry Avalos, CCM
Principal-in-Charge
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R-1
City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services ROY MAGDALENO, CCM, DBIA Assoc. | VANIR
Senior Project Director / Associate
Summary of Qualifications
Roy Magdaleno has more than 25 years of experience in the construction industry. He is proficient in handling all field documents, developing daily, weekly and monthly reports and negotiating change orders, RFIs, transmittals, submittals and operations and maintenance manuals. As a construction management professional, he is well-versed in overseeing field crews and in acting as a liaison between engineers, architects and city officials/inspectors (OSPHD, AHJ, DSA, SFM, Local, Special Inspectors, SJVAPCD, BSCC, DPH). As a Project Director, Roy manages all office-related needs and coordinates all field-related needs. He conducts meetings as necessary for addressing project issues for immediate resolution.

Education
Bachelor of Science,
Construction Management,
California State University,
Fresno
Certifications
CMAA, Certified
Construction Manager
(CCM)
DBIA Assoc.

Affiliations
Construction Management
Association of America
(CMAA)
US Green Building Council
(USGBC)
Design-Build Institute of
America (DBIA)
Lean Construction Institute
(LCI)
Project Experience
City of Selma, Rockwell Pond Park Project, Selma, CA. Project Manager, $10-12 million. The City of Selma was recently awarded a California State Parks Proposition 68 grant to construct a 28-acre park. The park will be developed between Highway 99 and DeWolf, just north of Floral Avenue. The park amenities will include, but are not limited to open space, a lighted youth soccer and football practice space, two lighted basketball courts, water play park, ADA-compliant playground equipment, picnic shelters, walking/jogging trails, restrooms and parking. Vanir is in charge of assisting the City during pre-design RFP’s, design monitoring, bid marketing and award pre-qualifying GC’s, bid opening and recommendations, project management and construction administration throughout the project duration and closeout.

City of Fresno, Mosqueda Park Extension, Fresno, CA. Field Engineer, $850,000.

Included all surveying, exporting dirt, re-sodding, installing fence and soccer posts, sidewalk, running water lines for new drinking fountains, new playground signage and gates. In charge of all daily reports, material procurement, take-offs, RFIs and change orders.

County of San Benito, Behavioral Health, Hollister, CA. Project Director, $10 million, 17,212 SF, New Construction, Modular, Design-Build, split package.

Currently in construction phase (95% complete). Vanir’s involvement includes limited pre-construction services and full construction management services during the construction phase. The project was put out to bid in two packages: Modular Building Bid Package and Site Bid Package. It includes a parking lot, landscaping and irrigation and courtyards for patient and staff use. The department is currently authorized for 52 employees (health clinicians, psychiatrists, case managers, nurses, administrators and clerical support staff, and will be proposing adding 22 more staff members when the new facility is completed.

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City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services JAMES “JIM” NETZ | VANIR
Construction Manager
Summary of Qualifications
Jim Netz is an accomplished construction manager with over 15 years of leadership experience in contributing extensive knowledge to overseeing numerous multimillion-dollar projects and operations over full-life span. He has a proven track record in working within strict budgets for multiple projects simultaneously and bringing all tasks to completion.

Jim is adept at improving workflow and accomplishing employer and client goals. Jim has a passion for applying new technologies to reduce risk and improve outcomes and successes.

Education
Pre-vet Med, Kansas State
University
Business Administration, Cal
State Fullerton
Business Administration,
Whittier College
Taft Law School
Professional License
CA Contractors License
#951131 - A, B, C36, C16
Affiliations
Construction Management
Association of America
(CMAA)
US Green Building Council
(USGBC)
Design-Build Institute of
America (DBIA)
Lean Construction Institute
(LCI)
Project Experience
Department of Public Works, County of San Benito, County Road Rehabilitation Projects, Hollister and Aromas, CA. Senior Construction Manager, $9.75 million, repair and rehabilitation of multiple roads within the County including pothole patching, bridge repairs, FDR (Full Depth Reclamation), HMA paving, Cape Seal, Storm Water Drainage improvements and repairs, retaining walls, slope rehabilitation, striping and street lighting repairs.

Communications Sites for AT&T, Sprint, Pacific Bell, US West, American Tower, Metro PCS, SFMTA (San Francisco Municipal Transportation Agency) at multiple parks in Spokane, WA, Phoenix, AZ, Tucson, AZ, Houston, TX, San Francisco, CA, Sacramento, CA, Greater Los Angeles Area, CA. Program Manager, $15 million.

Directed daily activities of crew assignments by scheduling work time, coordinating shifts, procuring materials and boosting safety to ensure project timelines were accurately met. The projects included the construction of communications towers or the replacement of park/ball field light standards or flag poles for communications sites, the construction of radio rooms matching existing park structures, the tying into and the extension of utilities through park facilities (utilizing both open trench excavation and line boring methods) and replacement and rehabilitation of landscaping and parking lots.

State of California Department of General Services On-Call Retainer, Atascadero State Hospital Enhanced Treatment Program, Atascadero, CA.

Senior Construction Manager, $8 million, 15,975 SF. Renovation of existing space on three floors/wings within the secured perimeter of the fully operational facility. The project includes various improvements to convert existing patient rooms and nursing units into 39 single patient rooms and six Enhanced Treatment Program patient rooms.

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City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services ALDO LUJAN | VANIR
Constructability Reviewer
Summary of Qualifications
Aldo Lujan has more than 25 years of experience in the construction industry and has worked on a variety of private- and public-sector projects. He has been responsible for managing all phases of the bidding process, tracking RFIs, reviewing shop drawings, drafting scopes of work, preparing all contractual documentation, preparing cost estimates, creating baseline schedules, maintaining budgets, providing field cost coordination of multiple large projects, preparing daily, weekly and monthly project status reports and preparing closeout documents. Aldo’s responsibilities include reviewing documents for code compliance and constructability reviews.

Education
Bachelor of Science,
Construction Management,
California State University,
Chico
Affiliations
Construction Management
Association of America
(CMAA)
US Green Building Council
(USGBC)
Design-Build Institute of
America (DBIA)
Lean Construction Institute
(LCI)
Project Experience
Stanley Mosk Library and Courts Renovation Project, Sacramento, CA.

Constructability Reviewer, $50.1 million, 188,600 SF, Historic Building, Design-Bid- Build. A registered federal and state landmark, the 1928 Stanley Mosk Library and Courts Building is one of the nation’s most historically significant government buildings in California. The renovation consisted of fire and life safety upgrades, infrastructure improvements and rehabilitation of historical architectural elements.

County of Tulare, Visalia Library, Visalia, CA. Constructability Reviewer, $5.3 million, 9,800 SF. Project consisted of the remodel of a 1936 historical facility which included abatement of mold, asbestos and lead paint in preparation for the restoration work.

A new lobby connected the remodeled library with the existing 1976 library. The existing library received minor improvements including ADA upgrades, circulation desk remodel/relocation and computer lab upgrades. Project included multiple phases and was completed on time and on budget.

City of Malibu, Malibu Library Renovation Project, Malibu, CA. Constructability Reviewer, $5.3 million, 16,026 SF, Renovation, LEED Gold, Joint Venture. This new state-of-the-art library brings a more effective layout and brings the building into full ADA compliance. In addition, the new library incorporates an outdoor reading area designed to host business and entertainment gatherings.

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City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services TONY SHINALI | VANIR
Estimator
Summary of Qualifications
Tony Shinali has 25 years of experience in the construction industry. He has performed a variety of tasks including budget planning, cost estimating, procurement strategy, feasibility planning, cost forecasting, contracts, value engineering and constructability risk management. He has a diverse background in high-profile, mega design projects with both private and public entities domestically and internationally. Tony conducted strategic pricing planning and oversight of cost proposal preparation including the basis of estimate (BOE) in compliance with the estimating and pricing procedures and managed full service of cost volume preparation as well as other written sections related to contracts management of costing accountability.

Education
Master of Science, Civil
Engineering and Urban
Planning, University of
Loughborough, UK
Bachelor of Science, Civil
Engineering and Geodetic
Surveying, University of
Wales of Science and
Technology Cardiff, UK
Professional License
CA General Contractor,
#834255
Certifications
OSHA 10-Hour
OSHA 30-Hour
Affiliations
Building Industry
Association (BIA)
Member & Association
for the Advancement of
Cost Engineering (AACE
International)
Project Experience
Hayward Area Recreation and Parks District, Mia’s Dream Come True Playground, New All-Abilities Park, Hayward, CA. Estimator, $4.45 million, 1-Acre, Design-Bid-Build. Mia’s Dream is an all-abilities children’s play area situated on an acre and replaces an existing playground within 4.68-acre Tennyson Park. The new park included open lawn areas, thematic play areas with prefabricated and custom play structures, resilient rubber and artificial turf surfaces, group picnic areas, walkways, numerous mature trees, skate park, ball fields, BBQ area and snack bar.

Hayward Area Recreation and Park District, San Lorenzo Community Park Renovation Phase 1, Hayward, CA. Estimator, $10.8 million, 17-acre park, Design- Bid-Build. The project included site demolition, existing three-acre pond demolition (filled in with on-site soil), a new, four-field softball complex with concession building, dugouts and scoreboards, a basketball court and two half-court basketball areas, fitness stations, play structures, picnic shelters, a restroom facility, a softball concessions plaza, pump station, maintenance storage space and expanded parking.

Mammoth Lakes Foundation, Mammoth Arts & Cultural Center, Performing Arts Theater, Mammoth Lakes, CA. Chief Estimator, $18 million. Project consists of a 298-seat, state-of-the-art cultural center, a 500-seat outdoor amphitheater, a workshop and storage building, along with renovations to the existing Edison Theatre and additional parking lots.

City of Clovis, New Fire Station No 6, Clovis, CA. Chief Estimator, $5.3 million, 7,800 SF, New Construction, Design-Bid-Build. Project includes Spanish-style architecture, three bay apparatus room, office, five sleeping quarters, kitchen, lounge, workout room, maintenance room and associated restrooms. Work also includes a new 150- foot communication tower and pedestrian paths leading to the city parkway and new Loma Vista development.

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City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services ANTHONY FOSTER-DAVIS | VANIR
Scheduling Manager
Summary of Qualifications
As a Scheduler, Anthony has been responsible for producing monthly schedule update reviews submitted by contractors for conformance to contract requirements on multiple projects. His experience also includes development of master schedules, cash flow analysis and Constructware implementation.

As a part of Vanir’s Virtual Project Management group, Anthony is actively involved in using NavisWorks® and Synchro, LTD. to provide real-time visualization of project schedules. The scheduling is enhanced by integrating the 3D design model with a 4D project schedule simulation.

Education
Bachelor of Science,
Construction Management.

Option: Architectural Project
Management, California State
University, Chico
Associate of Arts,
Architecture Mesa College,
San Diego
Certifications
Autodesk Authorized
Training Center NavisWorks
Fundamentals Certificate
Affiliations
Construction Management
Association of America
(CMAA)
US Green Building Council
(USGBC)
Design-Build Institute of
America (DBIA)
Lean Construction Institute
(LCI)
Project Experience
Merced County Mental Health, Tenant Improvements, Merced, CA. Scheduler, $24 million. Tenant improvements to an existing mental health facility. The project consists of demolition of most of the existing interior of the building, including removal of existing MEP components, abatement of asbestos and lead paint materials and construction improvements to 87,000 SF of interior space, exterior envelope and site work. Responsible for monthly schedule reviews, time impact analysis, change management and review of mitigation schedules.

Audubon Louisiana Nature Center, Building Program, New Orleans, LA.

Scheduler, $100 million, Repair Hurricane Katrina-damaged structures, Design- Bid-Build. The Audubon Nature Institute operates 10 museums and parks dedicated to nature. The projects included planetarium, classroom pavilions, an exhibit pavilion, a botany center, parking and covered boardwalks through surrounding wetland forest, a network of trails and extensive landscaping.

Projects also included preserving the Woldenberg Riverfront Park adjacent to the French Quarter, emergency wharf repairs, a children’s recreational splash pad, Audubon Aquarium of the Americas reroofing and general restoration projects.

San Bernardino County Special Districts Department, Big Bear Alpine Zoo Relocation, Big Bear, CA. Scheduler, $10 million, 10.4 Acres, New Construction/ Renovation, Design-Bid-Build. The project consists of a new ground-breaking project and relocation of Big Bear Moonridge animal park. Vanir is providing full project management services including scheduling reviews and analysis, document controls and project coordination efforts. Vanir’s scheduling services include reviewing the contractor’s baseline schedule, progress updates, time impact analysis and forensic scheduling analysis, reviewing the revised construction schedule and providing a potential mitigation/schedule acceleration plan.

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City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services PAUL PUGH | VANIR
Inspector, Part-Time
Summary of Qualifications
Paul recently completed a near 10-year service as a Municipal Public Works Inspector for a city in the California Central Valley. He has 20 years of experience inspecting infrastructure for capital improvement projects from highways, bridges, a wastewater treatment plant, a CNG fueling facility and utility-sized solar farms. Paul has in-depth knowledge of transportation and roadway projects, has worked with the Department of Transportation and has extensive knowledge of project elements including highways, pavement and striping. Paul successfully managed public improvement projects including roadways, storm drain improvements and ADA improvements totaling $6 million dollars per year.

Education
Bachelor of Administration,
Communications, California
State University, East Bay
(formerly CSU Hayward)
Affiliations
Construction Management
Association of America
(CMAA)
US Green Building Council
(USGBC)
Design-Build Institute of
America (DBIA)
Lean Construction Institute
(LCI)
Project Experience
San Benito County, Quick Strike Road Improvement Projects, Hollister and Aromas, CA. Quality Assurance/Inspector, $9.75 million. Vanir was hired by San Benito County to design and provide CM services for various road maintenance projects within the County. Vanir is providing construction management and inspection services for San Benito County’s road improvement plan, consisting of road construction, pothole patching, FDR (Full Depth Reclamation) HMA paving, Cape Seal and overlay, storm water drainage improvements and repairs, slope rehabilitation, striping, street lighting repairs, repair of slope failures, drainage improvements, tructure stabilization for failed shoulders, bridge repair and new retaining walls for 12 roads.

The work encompasses roadway maintenance repairs on ten streets in the City of Hollister business district. Vanir is providing CM services with TRC providing designs and CM resources. TRC’s plans, specifications and estimate (PS&E) for the needed roadway includes pavement, structure and drainage designs.

Kings County, Human Services Agency, Homekey Triangle Project and Shelter Replacement Project, Hanford, CA. Inspector, $5.4 million, 19,200 SF, Design-Build.

Kings County Capital Project Manager on-call master agreement to provide PMCM services to the Human Services Agency on their Homekey Triangle and Shelter Replacement Projects.

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City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services JERRY AVALOS, CCM, LEED AP, EIT | VANIR
Principal-in-Charge
Summary of Qualifications
Jerry Avalos has over 25 years of experience in the construction industry and he has served in varying capacities for a number of large construction projects. He is knowledgeable in preparing management strategies for planning and scheduling, organization, contracts and specifications, construction inspection, construction safety, estimating, as well as equipment and methods. Jerry has led the charge of many projects facing the challenge of maintaining existing facilities and operations throughout construction. He is skilled in administering A/E and general contractor agreements, in addition to resolving conflicts and disputes through proactive management techniques.

Education
Bachelor of Science, Civil
Engineering, California
Polytechnic State University,
San Luis Obispo
Electrical Airman Apprentice
Program, U.S. Navy
Certifications
Engineer in Training (EIT)
Certified Construction
Manager (CCM)
Leadership in Energy and
Environmental Design (LEED)
Accredited Professional (AP)
ACI Certified Concrete Field-
Testing Technician
Affiliations
Construction Management
Association of America
(CMAA)
United States Green Building
Council (USGBC)
California State University,
Fresno Instructor,
Construction Management
Professional Development
Project Experience
City of Selma, New Proposition 68 Rockwell Pond Park, Selma, CA. Senior Program Manager, $11.3 million, 28 Acres, State-Funded, Design-Bid-Build. Vanir is providing full project managements services for the new Rockwell Pond Park which is being funded through the California State Parks Proposition 68 grant.

The 28-acre park’s amenities will consist of, but is not limited to: a lighted youth soccer and football practice space, two lighted basketball courts and water play park, ADA compliant playground equipment, picnic shelters, walking/jogging trails, restrooms and parking.

City of Corcoran, New Proposition 68 Gateway Park, Corcoran, CA. Principal-in- Charge, $6.4 million, eight Acres, New Construction, Design-Bid-Build. The City of Corcoran was awarded a Prop 68 grant to construct an 8-acre park including pre-fabricated restroom facilities, covered/shaded inclusive playground, parking lot, pavilions, Corcoran lighted sign, an accessible walking path with lighting, monument sign, picnic areas with shade trees, stone wall with incorporated artwork, drinking fountain, pet waste station, low retaining walls, pump track, soccer field, storm and sewer lift stations, sport lighting, lighted park concrete benches, prep work for a veteran’s memorial, workout stations, cornhole stations, playground equipment, splash pad and a trash enclosure.

City of Clovis, Fire Station No 6, Clovis, CA. Principal-in-Charge, $4.5 million, Design-Bid-Build. Vanir is providing project and construction management services for the new Clovis Fire Station No. 6 Project. The fire station includes Spanish style architecture, three bay apparatus room, office, five sleeping quarters, kitchen, lounge, workout room, maintenance room and associated restrooms. Work also includes a new 150-foot communication tower and pedestrian paths leading to the city parkway and new Loma Vista development.

Vanir will provide design estimates and a constructability review, assist the City of Clovis with bid participation and bid/award, manage and inspect the construction of the fire station.

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City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services NAOMI MIROGLIO, FAIA, ASSOC. DBIA | ARG
Principal
Summary of Qualifications
Naomi Miroglio has been with ARG since 1985 and became a Principal in 1999. She has designed numerous award- winning projects for historic properties, including seismic strengthening, adaptive reuse, preservation and tax credit projects. Naomi has led the adaptive reuse of multiple buildings at the Culinary Institute of America, Greystone, Cooper Molera Adobe Site in Monterey, and is currently working on projects for the Department of General Services. She brings experience working with diverse user groups and development committees in evaluating and rehabilitating significant facilities. Naomi’s professional background is augmented by training in architectural conservation at the International Centre for Conservation in Rome, Italy.

Education
Bachelor of Architecture,
California Polytechnic State
University, San Luis Obispo
Royal Academy, Denmark
Coursework at ICCROM,
Rome, Italy
Meets the Secretary of
the Interior’s Professional
Qualifications Standards in
Architecture and Historic
Architecture
Registrations
Registered Architect: State of
Oregon No. 6247
State of California No.

C-22990
State of Nevada No. 7069
NCARB No. 512013
Memberships
Fellow, American Institute of
Architects
Member, Board of Trustees,
California Preservation
Foundation
National Trust for Historic
Preservation
Association for Preservation
Technology
Project Experience
• DGS Resources Building Renovation, Criteria Documents, Sacramento, CA • DGS Cal-Vet New Skilled Nursing Facility, Historic Preservation Consulting, Yountville, CA
• Cooper Molera Adobe Development, Monterey, CA
• Filoli Master Plan, Cultural Landscape Report, Woodside, CA • Danville Veterans Memorial Building, Redevelopment, Renovation, and Expansion, Town of Danville, CA
• Buena Vista Winery Cellar Seismic Strengthening, Sonoma, CA • Hop Kiln Winery, Seismic Strengthening and Rehabilitation Plan, Healdsburg, CA • Kistler Vineyard, Trenton Roadhouse Renovation and Kistler Barn Rehabilitation/ Adaptive Reuse, Forestville, CA
• Napa Valley Opera House, Rehabilitation, Napa, CA
• Eliza Yount Mansion, Rehabilitation, Napa, CA
• Fagiani Building/813 Main Street, Exterior Facade Design Services and Historic Preservation Consulting Services, Napa, CA
• Culinary Institute of America, Copia Campus, Napa, CA • Noyes Mansion, Adaptive Reuse and Rehabilitation, Napa, CA • Gamble Family Vineyards, Conceptual Design for Rehabilitation, Napa, CA • Charles Krug Winery, Seismic Strengthening, Napa Valley, CA • Far Niente Winery, Historic Preservation Consulting Services, Napa, CA • Beringer Vineyard, Master Plan, Seismic Upgrades, and Site Improvements, including the Rhine House, St. Helena, CA
• Culinary Institute of America, Greystone Campus, Master Plan and Adaptive Reuse, St. Helena, CA
• Napa Valley Vintners, Rehabilitation and Adaptive Reuse, St. Helena, CA • Yountville Town Hall, Space Needs Analysis and Rehabilitation, Yountville, CA A.8.a
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City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services SARAH K. HAHN | ARG
Senior Associate | Architectural Historian & Preservation Planner Summary of Qualifications
Sarah is an Architectural Historian and Preservation Planner with more than 16 years of experience in the field of Historic Preservation. She has developed an extensive background in cultural resource documentation and evaluation, preservation planning, environmental review and compliance and project management. Her recent projects have included Determinations of Eligibility, Cultural Landscape Reports and Historic Structure Reports for several National Park Service projects; National Register Nominations; Secretary of the Interior’s Standards design reviews; Historic Resource Evaluations; HABS / HAER / HALS documentation; Section 106 compliance; and Federal Historic Preservation Tax Credit projects. Sarah has worked on projects in California, Oregon, Nevada, Arizona and New Mexico.

Education
Master of Science in Historic
Preservation, University of
Oregon, Eugene
Bachelor of Science, Graphic
Design and Art History,
University of Evansville, Indiana
Meets the Secretary of
the Interior’s Professional
Qualifications Standards in
Architectural History and
History
Registrations
Qualified Architectural Historian
and Historian with the California
Historical Resources Information
System (CHRIS)
Memberships
DOCOMOMO, Board Member,
Northern CA Chapter (2017 to
present)
Oakland Heritage Alliance
(OHA), Member
Alliance for Historic Landscape
Preservation, Member
National Council on Public
History, Member Society
of Architectural Historians,
Member
California Garden and
Landscape
History Society, Member
Project Experience
• National Register Determinations of Eligibility for Mission 66 Properties, National Park Service, Pacific West Region, CA/NV/AZ/WA
• Francisco Reservoir/Francisco Park, Historic Resource Evaluation, Design Review, CEQA/Entitlements Assistance, and HAER Documentation, San Francisco, CA • Golden Gate Park Tennis Court Complex, Historic Resource Evaluation and Standards Compliance Review, San Francisco, CA
• Conservatory of Flowers, Support Structures Historic Resources Evaluation and Standards Compliance, Golden Gate Parks, San Francisco, CA • Google Downtown West Mixed-Use Plan, San José, Historic Resource Survey and Evaluation, Environmental Impact Report, and Design Review, San José, CA • 1500 Mission Street, Historic Resource Evaluation, EIR Technical Report, Alternatives Consultation, HABS Documentation, and Interpretive Design Consultation, San Francisco, CA
• 100 California Street, Historic Resource Evaluation, Standards Compliance Review, and HABS Documentation, San Francisco, CA
• 246 First Street Historic Resource Evaluation, Design Consultation, and San Francisco Landmark Nomination Report, San Francisco, CA • C.A. Thayer, Historic Structure Report, San Francisco Maritime National Historical Park, San Francisco, CA
• Marin County Civic Center Exhibit Hall and Veterans Memorial Auditorium Section 106 review, Marin County, CA
• “Yosemite Mission 66/Parkscape USA History (1956-1972)” Historic Context, Yosemite National Park, Mariposa County, CA
• Degnan’s Deli and Restaurant, Determination of Eligibility, National Register Nomination, and Historic Structure Report, Yosemite National Park, CA A.8.a
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Section 3: Experience and History of
Historic Preservation Consultant
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9City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services

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EXPERIENCE

OF HISTORIC

PRESERVATION

CONSULTANT
3 Rooted in History
ARG was founded in 1980 as one of the first architectural firms focused on preserving the West Coast’s rich built heritage. Their practice is guided by a dialogue between historic places, contemporary design and conservation
approaches to create spaces that are both engaging and
memorable.

ARG brings a deep understanding of balancing existing
conditions and desired outcomes. Drawing on the
wideranging potential of preservation, they design to
respect cultural resources and respond to current needs in ways that align stewardship and client aspirations.

Planning and History Group
A core element of ARG’s practice is preservation planning.

ARG’s Planning and History Group comprises planners,
historians and architects who meet The Secretary of the Interior’s Professional Qualifications Standards in multiple disciplines. The group has varied interests and areas of specialization in the fields of history, architectural history, historic preservation, cultural resource management,
cultural landscapes, city planning, architecture,
environmental compliance and urban design.

This breadth of professional experience enables the
group to provide a diverse array of planning, research, and design services to public and private clients. The
group brings relevant work experience on a wide range of projects in historic and cultural resource management and preservation planning throughout the Western states.

Awards and Recognition
ARG’s work is widely recognized as exemplary and has
been honored with over 150 awards from organizations
including the American Institute of Architects, the California Preservation Foundation, and the National Trust for Historic Preservation.

The following is a sample list of projects ARG has performed historic resource evaluations and achieved environmental compliance for under California Environmental Quality Act. • Francisco Reservoir/Francisco Park, Historic
Resource Evaluation, Design Consultation, and HAER
documentation, San Francisco, CA
• Civic Center Plaza Playgrounds, Historic Resource
Evaluation, San Francisco, CA
• Golden Gate Park Tennis Court Complex, Historic Resource Evaluation and Standards Compliance Review, San
Francisco, CA
• South Pasadena Unified School District / Mission Place, Project Impact Assessment, South Pasadena, CA
• Stanford Medical Center, Historic Resource Evaluation, Stanford University, Palo Alto, CA
• Century Plaza Hotel, Historic Resource Assessment,
Impacts Analysis and Review of Project Alternatives, Los Angeles, CA
• 810 Cannery Row, Historic Resource Evaluation, Monterey, CA
• 5M Development EIR, Historical Resources Technical
Report, San Francisco, CA
• Casino San Clemente, Historic Resource Assessment, San Clemente, CA
• Oregon State Capitol Renovation, Secretary’s Standards Compliance Assessment, Salem, OR
• Oregon State Hospital Renovation Project, Secretary’s Standards Compliance Assessment, Salem, OR
• PIer 1, Standards Compliance Review, San Francisco, CA • Pier 3, Secretary’s Standards Compliance Assessment, San Francisco, CA
• Pier 70 Waterfront Site, Design Review & Secretary’s
Standards Compliance Assessment, San Francisco, CA
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10City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services Recent Relevant Experience References for Firm:

City of Selma New Proposition 68 Rockwell Pond Park
Fernando Santillan, City Manager
559-365-5573 | [email protected]
City of Corcoran New Proposition 68 Gateway Park
Greg Gatzka, City Manager
559-992-2151 | [email protected]
City of Clovis Fire Station No. 6
Jose Sandoval, Engineer II
559-765-6630 | [email protected]
Nate Stava, Civil Engineer
559-324-2382 | [email protected]
City of Pismo Beach New Public Safety Building
Jorge Garcia, Assistant City Manager
805-773-7928 | [email protected]
References
References with direct experience working on recent relevant projects with similar scope with our proposed team are provided below.

SECTION

REFERENCES
4 “Our City’s high profile Prop 68 funded Gateway Park project is moving forward quickly and smoothly because of our reliance on and partnership with Vanir as our project manager. The commitment of all their staff involved to timely open communication, problem solving, and follow through on our City’s behalf is highly commendable and reassuring that we placed our trust in the right hands.” -Greg Gatzka, Corcoran City Manager
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11City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services

SECTION

TECHNICAL

CAPABILITIES
5 Bid and Award Phase
Receiving competitive, complete and responsive bids
is a fundamental requirement for a successful project.

At no time during the whole process, from pre-design
through occupancy, is our ability as project managers
as graphically demonstrated as it is during the bidding process. A bid from responsible and reliable contractors at a price within the budget is a basic necessity. While it is true that the underlying work to achieve this objective must be accomplished prior to the bid phase, we can
make a difference in getting the best bids for you through our efforts during the bid process.

In conjunction with the City and the architect, we will conduct pre-bid conferences for the benefit of all bidders.

These conferences are a forum for the project team to
impart to the bidders all of the project parameters with emphasis on the unique features and requirements of
each bid package. These parameters normally include
information concerning schedule requirements, time/cost control requirements, access and staging requirements,
management and administrative requirements, and
technical information on the project.

Invitation to Bid
Accurate records of the advertisement, including a hard copy as published, will be kept as part of the overall
project record.

Bid Marketing
In addition to advertising and placing drawings in plan rooms, Vanir directly contacts qualified bidders from its database of local contractors. Contractors are very busy and it is our job to convince them to bid on the City of Hollister project.

Bid Opening and Evaluation
All bids will be carefully evaluated for completeness,
full responsiveness and price. We will make a formal
recommendation to the City, in writing, regarding the award of the contract.

Construction Phase
Vanir’s project managers will provide contract administration as an agent and representative of the City and establish and implement coordination procedures between the
City, the architects and the contractors. Success during the construction phase depends as much or more upon
the establishment of positive working relationships as on following proper procedures. Vanir will strive to establish trust among all team members and to keep their focus on the overall success of the project.

Project Kick-Off Meeting
We suggest that a project kick-off meeting be held after the bid and award phase and prior to the commencement
of construction. Participants at this meeting would include representatives from the City of Hollister staff, Vanir, the architects and the contractors. The purpose of this meeting is to continue the team building and partnering process by including the contractors. The project management
plan developed during the design phase will be shared
with all team members so that they too can “buy” into the project’s goals and objectives and develop the same sense of ownership in the project that Vanir, the City staff and the architect developed earlier in the evolution of the project.

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12City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services Submittal Procedures
With the participation and approval of the City and the architect, Vanir will establish and implement procedures for submittals, change orders, payment requests, other
procedures and maintain logs, files and other necessary documentation. Vanir will be the party through which
change orders, payment requests, submittals and
information will be processed.

Jobsite Meetings
Vanir’s construction managers will conduct periodic jobsite progress meetings with the contractors, conduct an overall coordination meeting with all contractors, and will record, transcribe and distribute minutes to all attendees, the City, the architect and all other appropriate parties.

Coordination of Technical Inspection and Testing
Vanir will coordinate the technical inspection and testing provided by third parties. All technical inspection reports will be in a format approved by Vanir and will be received by Vanir on a daily basis.

Construction Observation
Vanir will make reasonable efforts to observe the progress of the work and to advise the City of any deviations, defects or deficiencies Vanir observes in the work. Vanir’s observation duties shall include reasonable diligence to discover work that is not in compliance with the contract documents.

Non-Conforming Work
Vanir will, in conjunction with the architect, make
recommendations for corrective action on observed non-
conforming work. Vanir will make recommendations in
instances where Vanir observes work that, in its opinion, is defective or not in conformance with contract documents.

Exercise of Contract Prerogatives
When appropriate, Vanir will advise and make
recommendations to the City for exercising your contract prerogatives, such as giving the contractor notice to
accelerate the progress when the schedule goals are in
jeopardy due to contractor failings, withholding payment for cause and other prerogatives when required in an effort to achieve contract compliance.

Construction Progress Review
Vanir will review the progress of construction with the contractors, observe work in place and properly stored
materials on a monthly basis and evaluate the percentage complete of each construction activity as indicated in the construction schedule. This will serve as data for input to the monthly update report which will be prepared and
distributed to all appropriate parties. This report will reflect the contractor’s contractual progress, will be the basis for the monthly progress payment to the contractors, and
will indicate to the City when notices to the contractors are appropriate for the acceleration of the work and the prerogatives.

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13City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services Monthly Construction Schedule Updates
Vanir will prepare and distribute monthly construction
schedule updates. After an evaluation of the actual
progress as observed by Vanir, schedule activities will then be assigned percentage-complete values in conjunction
with the contractors. The report will reflect actual progress as compared to schedule progress noting variances (if
any) as negative float. This report will also be the basis for determining implementation of certain City prerogatives concerning progress of the project when required.

Monthly Contractor Payment
Vanir will review and make recommendations pertaining
to monthly payments to each contractor. This activity will be an integral part of the monthly progress report updates.

However, if it should later be found that a contractor has failed to comply with the provisions of its contract in any way or detail, such failures and subsequent compliance will be the sole responsibility of the contractor.

Monthly Construction Payment Reports
Vanir will prepare and distribute the monthly construction payment reports which will be an integral function of the monthly schedule report. This report will reflect the total construction contract price, contractor’s payment to date, current payment requested, retainage, and actual amounts owed for the current period. The final portion of this report will be a certificate of payment which will be executed by Vanir, the architect and the contractors, and transmitted to the City for use in payment to the contractors.

Change Order Processing System
Vanir will establish and implement a change order
processing system. All requests for proposals will first be set forth in a letter by the architect outlining in detail the change and accompanied by technical drawings and
specifications, if necessary. The request for proposal will be transmitted to the contractor by Vanir and a detailed breakdown of cost and time extension requested will be
returned to Vanir from the contractors for evaluation.

Evaluate Proposal Cost
Vanir will evaluate the contractor’s proposal cost and will make a formal recommendation regarding the acceptance
of the proposal for a change order. In the event of major scope changes during the construction phase, Vanir will prepare an estimate for this change in scope in a cost model format.

Negotiation of Change Order Costs and Time Extensions
Vanir will negotiate change order costs and time extensions on behalf of the City when appropriate. Vanir will advise the City of acceptability of price and time extension prior to the execution of any change order.

As-Built Documents
Vanir will perform coordination and expediting functions in connection with the contractor’s obligation to provide “as- built” documents.

As-Built Schedule
The as-built schedule should be developed during the
course of construction. It details the day-to-day activities of the contracts by area, trade, etc., and “builds” the project on paper the way it was constructed in the field.

Preparing and updating the schedules described above does not by itself guarantee success; control of the schedule also involves the technical and managerial skills of the project team. Vanir accomplishes this by:
• Identifying potential problems before they happen—
thereby avoiding delays.
• Resolving issues in a timely manner.
• Acting as a catalyst and helping other team members to maintain schedule.
• Doing the necessary analysis and making
recommendations.

In conjunction with the architect, Vanir will make a
determination of the remaining work necessary for
substantial completion and notify the contractor of any deficiencies. When incomplete work or defective work has been remedied, Vanir will advise the City of acceptability of project completeness and issue a certificate of substantial completion. In the event of remaining incomplete items, Vanir will, upon the City’s concurrence, issue certificates of substantial completion with exceptions noted.

Final Completion
At the conclusion of all corrective action of all
punchlist items, Vanir and the architect will make a final comprehensive review of the project, make a report to the City which will indicate whether Vanir and the architect find the work performed acceptable under the contract
documents and the relevant project data, and make
recommendations as to final payment to the contractors.

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14City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services

SECTION

FEE PROPOSAL
6 POSITION HOURLY
RATE*
Administrative Assistant $90
Project Coordinator $115
Field / Project Engineer $125
Asst. Project Manager / Asst. Construction
Manager
$125
Inspector I $135
Inspector II $150
Inspector III $160
Scheduler / Estimator $175

POSITION HOURLY
RATE*
Project Manager / Construction Manager $175
Fire / Life / Safety Plan Reviewer $185
Structural Engineer Plan Reviewer $185
Senior Scheduler / Senior Estimator $185
CASp $195
Senior Project Manager / Senior
Construction Manager
$190
Senior Project Director $225
Officer-in-Charge / Principal-in-Charge $245
*Cost per hour through December 2023
Optional architectural historic preservation consulting services can be provided for an additional fee.

Phase 1 (see Attachment 2 for a detailed breakdown)Phase 2 (see Attachment 3 for a detailed breakdown) Pre-Construction Phase (3 Months)Construction Phase (12 Months) Project Management (Preconstruction)$33,840 Construction Management $305,040 Budget Verification after Programming NIC Commissioning NIC SD Estimate (20% SD Conceptual)NIC Master Architect - CA Services NIC DD Estimates (100% DD)NIC Reimbursables $10,800
CD Estimates (50% CD)NIC Subtotal $315,840
CD Estimates (95% CD)NIC
Constructability Review NIC
Commissioning (Design Phase)NIC
Special Inspection/Lab/Geotech Allowance NIC
Master Architect - Bridging Docs NIC
Pre-Construction Total $33,840 Grand Total by Phase $349,680 i
Attachment 1

PROPOSED FEE SUMMARY
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15City of Hollister | Fire Station #2 Park & Dunne Park Clubhouse Renovation | RFP for Construction Management Services City of Hollister - Fire Station #2 Park Project
Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Pre-construction Phase Costs - Project/Design Management Position Rate 1 2 3 4 5 6 7 8 9 10 11 12 Total Hours Total Cost Principal in Charge $245 8 8 1,960.00$
Sr. Project Director $225 40 40 40 120 27,000.00$
Asst. Construction Manager $125 0 -$
Scheduler $175 0 -$
Project Coordinator $115 4 4 4 12 1,380.00$
Total Cost $11,420 $9,460 $9,460 $0 $0 $0 $0 $0 $0 $0 $0 $0 140 $30,340.00 Project Mgmt (Design Mgmt)$30,340
Budget Verif. & Progmng Included above
SD Estimate (20% Conceptl) Included above
DD Estimates (Full)NIC
CD Estimates (Full)NIC
CD Estimates (Update)NIC
Constructability Review NIC
Commissioning NIC
Peer Review NIC
Reimbursables $3,500
Subtotal $33,840
Phase 1
ATTACHMENT 2 - PRE-CONSTRUCTION FEE SCHEDULE
Pre-Construction Phase
City of Hollister - Fire Station #2 Park Project
Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Construction Phase Costs - Construction Management
Position Rate 1 2 3 4 5 6 7 8 9 10 11 12 Total Hrs Total Cost Principal in Charge $245 0 -$
Sr. Project Director $225 4 4 4 4 4 4 4 4 4 4 4 4 48 10,800.00$ Construction Manager $175 16 16 16 16 16 16 16 16 16 16 16 16 192 33,600.00$ Asst. Construction Manager $125 168 168 168 168 168 168 168 168 168 168 168 168 2,016 252,000.00$ Field Engineer $145 0 -$
Scheduler $175 0 -$
Senior Estimator $185 0 -$
Administrative Assistant $90 8 8 8 8 8 8 8 8 8 8 8 8 96 8,640.00$ Total Cost $25,420 $25,420 $25,420 $25,420 $25,420 $25,420 $25,420 $25,420 $25,420 $25,420 $25,420 $25,420 2,352 $305,040.00 Construction Phase
Subtotal $305,040
Reimbursable Cost @
$900/month for duration =$10,800
Total $315,840
Phase 2
ATTACHMENT 3 - CONSTRUCTION PHASE FEE SCHEDULE
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2444 Main Street, Suite 130
Fresno, CA 93721
T 559-496-0536
vanir.com
Solutions
for Success
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City of Hollister
Construction Management Services Agreement

CITY OF HOLLISTER

GENERAL SERVICES AGREEMENT
This services agreement (“Agreement”) is made and entered into effective December 20, 2022 (the“Effective Date”), by and between the City of Hollister (“City”) and Vanir Construction Management, Inc. (“Contractor” and together with City, the “Parties”).

1.Contractor Services. Contractor agrees to provide the following services to City (collectively, the “Basic Services”): For the Proposition 68 Fire Station Park and Dunne Park Clubhouse Renovation project (“Project”), as further described in Exhibit A to this Agreement.

Contractor shall provide services related to the Project other than Basic Services (i.e., “Additional Services”) if directed in writing by City to perform specific Additional Services and if sufficient contract funds for Additional Services remain to pay for the directed Additional Services (see Section 5, below). “Services” shall mean Basic and Additional Services. Contractor agrees to perform such Services as expeditiously as is consistent with professional skill and care and the orderly progress of the Services and the Project. All services performed by the Contractor under this Agreement shall be conducted in a manner consistent with the level of care and skill ordinarily exercised by construction management professionals specially qualified to provide the services required by the City.

2.Contractor Qualifications. Contractor represents and warrants to City that Contractor, and all of Contractor’s employees, agents or volunteers (the “Contractor Parties”), have in effect and shall maintain in full force throughout the Term of this Agreement all licenses, credentials, permits and any other qualifications required by law to perform the Services and to fully and faithfully satisfy all of the terms set forth in this Agreement. Contractor and any Contractor Parties performing Services shall be competent to perform those Services.

3.Term. The term for performance of the Services shall be the duration of the Project (“Term”), except as otherwise stated in Section 4 below, and Contractor shall complete the Services within the Term. There shall be no extension of the Term without an amendment signed by all Parties and approved by the City’s governing board. Written notice by the City Manager or designee shall be sufficient to stop further performance of the Services by Contractor or the Contractor Parties. In the event of early termination, Contractor shall be paid for satisfactory Services performed to the date of termination. Upon payment by City, City shall be under no further obligation to Contractor, monetarily or otherwise, and City may proceed with the work in any manner City deems proper. The term for performance of the Services shall begin on January 18, 2023, and shall end on March 20, 2024 (“Term”), except as otherwise stated in Section 4 below, and Contractor shall complete the Services within the Term. There shall be no extension of the Term without an amendment signed by all Parties and approved by the City’s governing board. Written notice by the City Manager or designee shall be sufficient to stop further performance of the Services by Contractor or the Contractor Parties. In the event of early termination, Contractor shall be paid for satisfactory Services performed to the date of termination.

Upon payment by City, City shall be under no further obligation to Contractor, monetarily or otherwise, and City may proceed with the work in any manner City deems proper.

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Construction Management Services Agreement

4.Termination. Either Party may terminate this Agreement at any time by giving thirty (30) days advance written notice to the other Party. Notwithstanding the foregoing, City may terminate this Agreement at any time by giving written notice to Contractor if (1) Contractor materially breaches any of the terms of this Agreement; (2) any act or omission of Contractor or the Contractor Parties exposes City to potential liability or may cause an increase in City’s insurance premiums; (3) Contractor is adjudged as bankrupt; (4) Contractor makes a general assignment for the benefit of creditors; or (5) a receiver is appointed because of Contractor’s insolvency. Such termination shall be effective immediately upon Contractor’s receipt of the notice.

5.Payment of Fees for Services. City agrees to pay Contractor based on a lump sum price for Basic Services satisfactorily performed, and based on the hourly rates listed in Exhibit B for any Additional Services satisfactorily performed. Contractor shall not increase these hourly rates over the course of this Agreement. Total fees paid by City to Contractor for Services under the Agreement shall not exceed three hundred forty-nine thousand six hundred eighty Dollars ($349,680), which consists of a lump sum of three hundred forty-nine thousand six hundred eighty Dollars ($349,680) for performance of the Basic Services, and a not-to-exceed amount of three hundred thousand forty-nine, six hundred eighty Dollars ($349,680) for performance of any Additional Services. City agrees to make payment for Basic Services within sixty (60) days of receipt of a detailed invoice from Contractor based on percentage of work completed, including any additional supporting documentation that City reasonably requests. City agrees to make payment for Additional Services within sixty (60) days of receipt of a detailed invoice from Contractor based on hours worked and hourly rates, including any additional supporting documentation that City reasonably requests. Contractor shall not submit its invoices to City more frequently than monthly.

5.1 Reimbursement for Certain Expenses. Contractor shall not be reimbursed directly for any of its expenses, as the fees to be paid under this Agreement include compensation for any and all of Contractor’s expenses.

6.Indemnity. Contractor shall defend, indemnify, and hold harmless City and its agents, representatives, officers, consultants, employees, and City Council (collectively, the “City Parties”), from and against any and all claims, demands, liabilities, damages, losses, suits and actions, and expenses (including, but not limited to attorney fees and costs including fees of consultants) of any kind, nature and description (collectively, the “Claims”) directly or indirectly arising out of, connected with, or resulting from any act, error, omission, negligence, or willful misconduct of Contractor, the Contractor Parties or their respective agents, subcontractors, employees, material or equipment suppliers, invitees, or licensees in the performance of or failure to perform Contractor’s obligations under this Agreement, including, but not limited to Contractor’s or the Contractor Parties’ use of the site, Contractor ’s or the Contractor Parties’ performance of the Services, Contractor’s or the Contractor Parties’ breach of any of the representations or warranties contained in this Agreement, or for injury to or death of persons or damage to property or delay or damage to the City or the City Parties. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity, which would otherwise exist as to a party, person, or entity described in this paragraph. The indemnification provided for in this Section 6 includes, without limitation to the foregoing, claims that may be made against City by any taxing authority asserting that an employer-employee relationship exists A.8.b
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Construction Management Services Agreement

by reason of this Agreement, and any claims made against City alleging civil rights violations by Contractor or Contractor Parties under the California Fair Employment and Housing Act (“FEHA”).

7. Equipment and Materials. Contractor at its sole cost and expense shall provide and furnish all tools, labor, materials, equipment, transportation services and any other items (collectively, “Equipment”) which are required or necessary to perform the Services in a manner which is consistent with generally accepted standards of the profession for similar services.

Notwithstanding the foregoing, City shall not be responsible for any damages to persons or property as a result of the use, misuse or failure of any Equipment used by Contractor or the Contractor Parties, even if such Equipment is furnished, rented or loaned to Contractor or the Contractor Parties by City. Furthermore, City may reject any Equipment or workmanship that does not conform to the requirements of this Agreement and Contractor must then promptly remedy or replace it at no additional cost to City and subject to City’s reasonable satisfaction.

8. Insurance. Without in any way limiting Contractor’s liability, or indemnification obligations set forth in Section 6 above, Contractor shall secure and maintain throughout the Term of this Agreement the following insurance: (i) comprehensive general liability insurance with limits of not less than $1,000,000.00 each occurrence and $ 2,000,000.00 in the aggregate; (ii) commercial automobile liability insurance with limits not less than $100,000.00 each occurrence and $1,000,000.00_ in the aggregate; (iii) worker’s compensation insurance as required by Labor Code section 3200, et seq.; and (iv) professional liability insurance covering errors and omissions.

Neither Contractor nor any of the Contractor Parties shall commence performing any portion of the Services until all required insurance has been obtained and certificates indicating the required coverages have been delivered to and approved by City. All insurance policies shall include an endorsement stating that City and City Parties are named additional insureds. All of the policies shall be amended to provide that the insurance shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days’ prior written notice has been given to City. If such a notice is not given or even if City receives a notice, City may, at its sole option, terminate this Agreement. All insurance policies shall include an endorsement stating that it is primary to any insurance or self-insurance maintained by City and shall waive all rights of subrogation against City and/or the City Parties. A copy of the declarations page of Contractor’s insurance policies shall be attached to this Agreement as proof of insurance.

9. Independent Contractor Status. The Parties agree that Contractor is free from the control and direction of City in connection with Contractor’s performance of the Services. Contractor is hereby retained to provide the specified Services for City, which are outside the usual course of City’s business. Contractor certifies that it is customarily engaged in an independently established trade, occupation, or business to provide the Services required by this Agreement. Contractor understands and agrees that Contractor and the Contractor Parties shall not be considered officers, employees, agents, partners, or joint ventures of City, and are not entitled to benefits of any kind or nature normally provided to employees of
City and/or to which City’s employees are normally entitled.

10. Taxes. All payments made by City to Contractor pursuant to this Agreement shall be reported to the applicable federal and state taxing authorities as required. City will not withhold any money A.8.b
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from fees payable to Contractor, including FICA (social security), state or federal unemployment insurance contributions, or state or federal income tax or disability insurance. Contractor shall assume full responsibility for payment of all federal, state and local taxes or contributions, including unemployment insurance, social security and income taxes with respect to Contractor and the Contractor Parties and otherwise in connection with this Agreement.

11. Confidential Information. All City information disclosed to Contractor during the course of performance of services under this Agreement shall be treated as confidential and shall not be disclosed to any other persons or parties excepts as authorized by City, or required by law.

12. Designation of Key Personnel. The individuals specified in the attached Exhibit C shall provide the services set forth herein, and shall be the persons primarily in charge of such work.

No other individuals may provide services for Contractor on this project without first obtaining the written approval of the City Manager.

13. Assignment/Successors and Assigns. Contractor shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations under this Agreement without the prior written consent of City. Subject to the foregoing, this Agreement shall be binding on the heirs, executors, administrators, successors, and assigns of the respective Parties.

14. Conflict of Interest. Contractor warrants that neither Contractor, nor any of its employees, agents or subcontractors, has an actual or potential conflict of interest with the City in respect to the Services to be performed under this Agreement for the District. None of such individuals shall, during this term of this Agreement, acquire any interest which conflicts, or could potentially conflict, in any manner with the interests of the District.

15. Notice to Proceed; Progress; Completion. Upon execution of this Agreement by the parties and approval of it by the City Council, City shall give Contractor written notice to proceed with the Services. Such notice may authorize Contractor to render all of the Services contemplated herein, or such portions or phases as may be directed by the City. In the latter event, City shall, in its sole discretion, issue subsequent notices from time to time regarding further portions or phases of the Services. Upon receipt of such notices, Contractor shall diligently proceed with the Services authorized and complete it within the agreed time period.

16. Severability. If any provision of this Agreement shall be held invalid or unenforceable by a court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement.

17. Amendments. The terms of this Agreement shall not be waived, altered, modified, supplemented or amended in any manner whatsoever except by written agreement signed by both Parties and approved by the City Council.

18. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California, excluding its choice of law rules. Any action or proceeding seeking any relief under or with respect to this Agreement shall be brought solely in the Superior Court of the State of California for the County of San Benito subject to transfer of venue under A.8.b
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applicable State law, provided that nothing in this Agreement shall constitute a waiver of immunity to suit by the City.

19. Written Notice. Written notice shall be deemed to have been duly served if delivered in person to Contractor at the address located next to the party signatures below, or if delivered at or sent by registered or certified or overnight mail to the last business address known to the person who sends the notice.

20. Compliance with Law. Each and every provision of law and clause required by law to be inserted into this Agreement shall be deemed to be inserted herein and this Agreement shall be read and enforced as though it were included therein. Contractor shall comply with all applicable federal, state, and local laws, rules, regulations and ordinances. Contractor agrees that it shall comply with all legal requirements for the performance of duties under this Agreement and that failure to do so shall constitute material breach.

21. Non-Discrimination. There shall be no unlawful discrimination in the contracting of persons under this Agreement because of race, color, national origin, age, ancestry, religion, sex, or sexual orientation of such persons.

22. Attorneys’ Fees. If a party to this Agreement commences a legal action against the other party to enforce a provision of this Agreement or seek damages related to the services provided under this Agreement, the prevailing party in the legal action will be entitled to recover from the other party all of its reasonable litigation expense, costs, and fees actually incurred, including reasonable attorneys’ and experts’ fees.

23. Liability of City. Notwithstanding anything stated herein to the contrary, City shall not be liable for any special, consequential, indirect, or incidental damages, including but not limited to lost profits in connection with this Agreement.

24. Time. Time is of the essence for the performance of the Services under this Agreement.

25. Waiver. No delay or omission by either Party in exercising any right under this Agreement shall operate as a waiver of that or any other right and no single or partial exercise of any right shall preclude either Party from any or further exercise of any right or remedy.

26. Reports. Contractor shall maintain complete and accurate records with respect to the Services rendered and the costs incurred under this Agreement, including records with respect to any payments to employees and subcontractors. All such records shall be prepared in accordance with generally accepted accounting procedures. Upon request, Contractor shall make such records available to City for the purpose of auditing and copying such records for a period of five years from the date of final payment under this Agreement.

27. Ownership of Documents. All plans, studies, drawings, calculations, reports, specifications, estimates, and other documents or any other works of authorship fixed in any tangible medium of expression, including but not limited to physical drawings, data magnetically or otherwise recorded on computer disks, or other writings prepared or caused to be prepared by A.8.b
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the Contractor under this Agreement (“Documents”) shall be and shall remain the property of the City for all purposes, not only as they relate or may relate to the Services but as they relate or may relate to any other project; provided, however, that City agrees that its use of Contractor’s Documents for any purpose unrelated to the projects intended under this Agreement, shall be at the City’s sole risk, and without liability to Contractor.

Contractor will provide the City with a complete set of Documents, and will retain, on the City's behalf, the originals or reproducible copies of all Documents, however stored, in the Contractor’s files for a period of no less than fifteen (15) years. Contractor shall promptly make available to City any original documents it has retained under this Agreement upon request by the City.

28.Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for the City to copy, use, modify, reuse or sublicense any and all copyrights, designs and other intellectual property embodied in the Documents (“Intellectual Property”) not only as they relate or may relate to the Services but as they relate or may relate to other projects. The Contractor shall require any and all subcontractors and subconsultants to agree in writing that the City is granted a similar non-exclusive and perpetual license for the Intellectual Property of such subcontractors or consultants that they provided to Contractor as part of the Services. The compensation for the Services includes compensation not only for any such use of the Intellectual Property in connection with the Services, but also for any re-use of the Intellectual Property by the City in relation to other projects. Contractor represents and warrants that Contractor has the legal right to license the Intellectual Property that Contractor, its subcontractors, or its subconsultants prepare or cause to be prepared under this Agreement.

29.Entire Agreement. This Agreement is intended by the Parties as the final expression of their agreement with respect to such terms as are included herein and as the complete and exclusive statement of its terms and may not be contradicted by evidence of any prior agreement or of a contemporaneous oral agreement, nor explained or supplemented by evidence of consistent additional terms.
30 Ambiguity. The Parties to this Agreement, and each of them, hereby represent that the language contained herein is to be construed as jointly proposed and jointly accepted, and in the event of any subsequent determination of ambiguity, all Parties shall be treated as equally responsible for such ambiguity.

31.Execution of Other Documents. The Parties to this Agreement shall cooperate fully in the execution of any and all other documents and in the completion of any additional actions that may be necessary or appropriate to give full force and effect to the terms and intent of this Agreement.

32.Execution in Counterparts. This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy, facsimile, or original, with all signatures appended together, shall be deemed a fully executed agreement.

33.Warranty of Authority. The persons who have signed this Agreement warrant that they are legally authorized to do so on behalf of the respective parties, and by their signatures to bind the respective parties to this Agreement.

34.Mediation. A party to this Agreement shall, as a condition precedent to initiating any A.8.b
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litigation against the other party, demand mediation of any dispute. The parties shall endeavor to include any third-party claimant in the mediation. The parties shall select a mediator and schedule the mediation within thirty (30) days of the initial demand for mediation. If the parties cannot agree on a mediator, the mediator shall be appointed by JAMS. The parties to the mediation, including the parties to this Agreement, shall pay equal shares of the mediator’s fees.

Each party shall bear its own attorney’s fees related to the mediation.

35.Forms. Prior to performing any Services, Contractor shall prepare, execute, and submit all forms that may be required by law for this Agreement, including but not limited to an Iran Contract Act certification (Public Contract Code §2204). If a form is necessary, Contractor shall use the City’s versions of these forms, which the City shall make available upon request.

36.Sanctions in Response to Russian Aggression. If the City is using State of California funds for this Contract, Contractor must comply with the Governor’s March 4, 2022, Executive Order N-6-22 (“Order”) relating to any existing sanctions imposed by the United States government and the State of California in response to Russia’s actions in Ukraine, including additional requirements for contracts of $5 million or more. Failure to comply may result in the termination of the Contract.
* * * * * * * * * * * * * * * * * * * *
CITY OF HOLLISTER CONTRACTOR:

Vanir Construction Management, Inc.

By:

Name:

Title:

By:

Name: James E. Smith
Title: President
Address for City Notices: Address for Contractor Notices:
4540 Duckhorn Drive
Suite 300
Sacramento, CA 95834
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EXHIBIT A

Scope of Services

ROLE OF CONSTRUCTION MANAGER

The selected Construction Manager will be responsible for managing all project construction activities for the Dunne Park Clubhouse Renovation Project and Fire Station #2 New Park Project including coordinating with the City on the bidding of the project, awarding construction contract, administering the budget, and providing construction management services so that the project is completed efficiently and within the established budget. The Construction Manager is also responsible for managing project budget(s), schedule(s) of performance, scope(s) of work, and coordination with City staff for the efficient delivery of the approved project, and for assuring the quality and details of the project. We anticipate that some work, particularly meetings, can and will be performed remotely.

It is anticipated that the Construction Manager will regularly visit the site, attend meetings, and serve as the “de facto" City‐designated project supervisor. The Construction Manager may not be directly or indirectly partnered with or be part of, the design or construction teams ultimately contracted to complete the project to eliminate potential conflicts of interest.

Scope of Services

1. The Construction Manager will coordinate with City staff on finalizing bid documents and issuing the bid documents. The Construction Manager will help the City identify qualified contractors and direct bids to those firms.

2. The Construction Manager will review bids and coordinate with City staff on selecting contractors based on California public bidding and City purchasing requirements.

Construction Manager will also assist City staff in developing scopes of work for material testing, geotechnical and related special inspections.

3. The Construction Manager will conduct a pre‐construction conference with the prime contractor and appropriate sub‐contractors.

4. The Construction Manager will handle the day‐to‐day coordination and communications between the project architect, civil engineer, related consultants, the project construction team, and City staff responsible for plan approval and inspection.

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5. The Construction Manager will manage and monitor the progress on the project and compare the progress with the master project schedule and ensure that the project completes on schedule. Regular submittal of progress reports is expected throughout the various elements of the project.

6. The Construction Manager will assist the City with reviewing and processing progress payments, including any documentation requirements.

7. Requests for Information, Requests for Proposal or Price Quotes, Force Accounts and Change Orders will also be administered by the Construction Manager. The Construction Manager will assist the City in negotiations with the consultant teams(s) and contractor(s) and maintain files of all project documentation.

8. Project submittals must be coordinated by the Construction Manager with the contractor(s) and any required City staff. This coordination includes work related to submittal logs and ensuring the timeliness and completeness of the submittal.

9. The Construction Manager will hold coordination and construction meetings, as needed.

10. The Construction Manager will assure that all consultants, including design professionals and the construction contractor(s), maintain appropriate project schedules.

11. The Construction Manager will be responsible for other project‐related duties as assigned by the Parks and Recreation Director and/or City Engineer as necessitated by the project.

12. The Construction Manager agrees to abide by the PROCEDURAL GUIDE. The term Procedural Guide means the document identified as the “Procedural Guide for California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access For All Act of 2018 Per Capita Program.” The Procedural Guide provides the procedures and policies controlling the administration of the grant.

13. The Construction Manager shall comply with all applicable current laws and regulations affecting development projects, including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, and laws and codes pertaining to individuals with disabilities, including but not limited to the Americans With Disabilities Act of 1990 (42 U.S.C. 12101 ET SEQ.) AND THE California Unruh Act (California Civil Code 51 et seq.).

14. The Construction Manager shall complete the grant scope in accordance with the time of the Performance Period set forth, and under the terms and conditions of the agreement.

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15. The Construction Manager shall maintain satisfactory financial accounts, documents, including loan documents, and all other records for the project and to make them available to the Parks and Recreation Director for auditing at reasonable times. The Construction Manager also agrees to retain such financial accounts, documents and records for five years following project termination.

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EXHIBIT B

Hourly Rates

Administrative Assistant $90
Project Coordinator $115
Field / Project Engineer $125
Asst. Project Manager / Asst. Construction Manager $125 Inspector I $135
Inspector II $150
Inspector III $160
Scheduler / Estimator $175
POSITION HOURLY RATE*
Project Manager / Construction Manager $175
Fire / Life / Safety Plan Reviewer $185
Structural Engineer Plan Reviewer $185
Senior Scheduler / Senior Estimator $185
CASp $195
Senior Project Manager / Senior Construction
Manager
$190
Senior Project Director $225
Officer-in-Charge / Principal-in-Charge $245

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APPROPRIATION ADJUSTMENT

1. TRANSFERS OF APPROPRIATIONS WITHIN CLASSIFICATIONS OF EXPENDITURES (i.e. BETWEEN PROFESSIONAL SERVICES AND SUPPLIES EXPENSE) MAY BE SUBMITTED DIRECTLY TO FINANCE WITH DEPARTMENT HEAD’S SIGNATURE.

2. TRANSFERS OF APPROPRIATIONS BETWEEN CLASSIFICATIONS OF EXPENDITURES (i.e. BETWEEN SALARIES AND SERVICES AND SUPPLIES) MUST BE APPROVED BY THE CITY MANAGER.

3. TRANSFERS OF APPROPRIATIONS BETWEEN FUNDS OR COST CENTERS MUST BE APPROVED BY THE CITY COUNCIL.

4. INCREASE IN APPROPRIATIONS NEEDS TO BE OFFSET BY ADDITIONAL REVENUE SOURCE OR AVAILABLE FUND BALANCE.

Fiscal Year 2022/2023 (ROUND UP TO WHOLE DOLLAR) Account Project
Department/ Account Title Fund #Cost Center Number Task #Increase Decrease 8050/Prop 68 Fund 273 8050 750050 349,680

Explanation of Transaction:

Supplemental Appropriations for Prop 68 Construction Management Services.

Prepared by Tina Garza Date December 19, 2022
Department Head

FOR ADMINISTRATION AND FINANCE OFFICE ONLY

Approved
for Entry Date
Finance Office

Approved Date Journal No.

City Manager

Date Resolution No.

City Clerk
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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JANUARY 17, 2023
SUBMITTED: January 5, 2023 AGENDA ITEM: Consent Items
DEPARTMENT:

DEPARTMENT HEAD:

Recreation
Tina Garza, Recreation Services
Manager
CONTACT: Tina Garza, Recreation Services
Manager
831-636-4390

SPONSOR(S): Burns

TITLE OF ITEM: RESOLUTION NO. 2023-7, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF HOLLISTER AUTHORIZING AN APPROPRIATION OF $31,000.00 FROM THE GENERAL FUND RESERVE TO PURCHASE AND INSTALL

A SHADE STRUCTURE AND TABLES AT FRANK KLAUER MEMORIAL PARK AND

THE PURCHASE AND INSTALLATION OF ALUMINUM UMBRELLAS IN
MCCARTHY STREET PARK.

BRIEF DESCRIPTION: This Resolution will approve a supplemental appropriation of $31,000 to purchase and install a shade structure and tables at Frank Klauer Memorial Park and the purchase and installation of aluminum umbrellas in McCarthy Street Park.

RECOMMENDATION: Staff recommends the City Council adopt a resolution appropriating $31,000 from the general fund reserves to purchase and install a shade structure and tables at Frank Klauer Park and the purchase and installation of aluminum umbrellas in McCarthy Street Park.

DEPARTMENT SUMMARY: Staff was requested to research the cost of shade structures at the Frank Klauer Park and the McCarthy Street Park. After researching several companies, staff received quotes for both projects equaling $31,000.00. The project includes installing the shade structure and tables, a cement pad at Frank Klauer Memorial Park, and purchasing and installing aluminum umbrellas at McCarthy Street Park.

FINANCIAL IMPACT: Decrease of $31,000 from General Fund Reserves.

CEQA: N/A

ATTACHMENTS:

1. 2023-01-04 APPROPRIATION shade structure

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

Brett Miller, City Manager

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RESOLUTION NO. 2023-7

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER AUTHORIZING AN APPROPRIATION OF $31,000.00 FROM THE GENERAL FUND

RESERVE TO PURCHASE AND INSTALL A SHADE STRUCTURE AND TABLES AT

FRANK KLAUER MEMORIAL PARK AND THE PURCHASE AND INSTALLATION OF ALUMINUM UMBRELLAS IN MCCARTHY STREET PARK.

WHEREAS, Staff was requested to research the cost of shade structures at Frank Klauer Memorial Park and McCarthy Street Park; and

WHEREAS, the Frank Klauer Memorial Park project includes purchasing tables and installing a shade structure and a cement pad; and

WHEREAS, McCarthy Street Park includes the purchase and installation of aluminum umbrellas;

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approves the Resolution appropriating $31,000 from the General Fund Reserve 101-300101 to purchase and install aluminum umbrellas for McCarthy Street Park, purchase tables, and install a shade structure, and a cement pad at Frank Klauer Memorial Park.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 17th day of January, 2023, by the following vote:

Mia Casey, Mayor
ATTEST:

Jennifer Woodworth, MMC, City Clerk

APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

Mary F. Lerner, City Attorney

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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2023-7, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 17th day of January, 2023, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of January, 2023.

Jennifer Woodworth, MMC

City Clerk of the City of Hollister
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APPROPRIATION ADJUSTMENT

2. TRANSFERS OF APPROPRIATIONS BETWEEN CLASSIFICATIONS OF EXPENDITURES (i.e. BETWEEN SALARIES AND SERVICES AND SUPPLIES) MUST BE APPROVED BY THE CITY MANAGER.

3. TRANSFERS OF APPROPRIATIONS BETWEEN FUNDS OR COST CENTERS MUST BE APPROVED BY THE CITY COUNCIL.

4. INCREASE IN APPROPRIATIONS NEEDS TO BE OFFSET BY ADDITIONAL REVENUE SOURCES OR AVAILABLE FUND BALANCE.

(ROUND UP TO WHOLE DOLLAR)

Account Project
Department/ Account Title Fund #Cost Center Number Task #Increase Decrease General Fund Reserve 101 300101 31,000
Parks & Recreation 101 8050 710015 31,000
Total 31,000 31,000

Explanation of Transaction:

This appropriation request is for shad structures at Klauer Memorial Park and McCarthy Street Park.

Prepared by Tina Garza Date 01/04/2023
Department Head

FOR ADMINISTRATION AND FINANCE OFFICE ONLY

Approved
for Entry Date
Finance Office

Approved Date Journal No.

City Manager

Date Resolution No.

City Clerk

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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JANUARY 17, 2023
SUBMITTED: January 9, 2023 AGENDA ITEM: Consent Items
DEPARTMENT:

DEPARTMENT HEAD:

Airport
David Mirrione, Assistant City
Manager
CONTACT: David Mirrione, Assistant City
Manager

TITLE OF ITEM: RESOLUTION NO. 2023-8, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF HOLLISTER TO ISSUE A REQUEST FOR SEALED BIDS FOR THE RUNWAY 6 SAFETY IMPROVEMENT PROJECT

BRIEF DESCRIPTION: City Council will consider adopting a Resolution which authorizes staff to issue a Request for Sealed Bids for the Runway 6 Safety Improvement Project.

RECOMMENDATION: Staff recommends that the City Council ADOPT a Resolution which authorizes staff to issue a Request for Sealed Bids for the Runway 6 Safety Improvement Project.

DEPARTMENT SUMMARY: Staff is seeking Council authority to issue a Request for Sealed Bids for the City of Hollister Airport’s Runway 6 Safety Improvement Project.

The project aims to enhance airfield safety and to bring the air port compliant to FAA standards. The project is addressing the location of the connecting taxiway at Runway 6 and to remove the existing taxiway preceding the runway. The project also includes infield drainage and water quality treatment to capture and tre at the stormwater runoff created by the proposed taxiway pavement, obliteration of taxiway preceding the runway markings, demolition of a portion of the existing Taxiway C pavement, addition of blastpad markings, the addition of runway end lights at the th reshold of Runway 6, mandatory airfield guidance signage, and new pavement markings.

The existing infield area where the taxiway is to be placed currently consists of 5 -10 feet of moist and expansive clay material. Based on the traffic reported at the airport and the current aircraft weight restrictions imposed at the field the calculated pavement section for light aircraft (aircraft gross weight less than 12,500 lbs) was used to determine the required pavement section. The pavement section required was determined, for flexible pavement, to consist of 3 inches of Asphalt Surface Course, 6 inches of crushed aggregate base course material, 6 inches of subbase course and 12 inches of lime treated subgrade material. The transverse cross slopes range from 1.0 pe rcent to 1.5 percent along the full length of the taxiway.

New L-861T LED medium intensity taxiway edge lights will be installed along new taxiway C on new L-867 base cans. New mandatory and guidance signage will be installed at the new Taxiway C end.

The Opinion of Probable Construction Costs prepared by Kimley-Horn estimates that the project construction costs to be $2,692,000. Staff have submitted a preliminary Airport Improvement Program (AIP) grant application to the FAA for the federal share (90%) of the total eligible project costs ($2,902,000)—construction costs plus A.10
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construction administration costs. The FAA anticipates formal Council approval of the issuance of the Request for Sealed Bids prior to providing concurrence on proceeding with project bidding. The federal share of allowable project costs for Hollister Municipal Airport is limited to 90% of the total eligible project costs. The City of Hollister will be responsible for the remaining matching share of 10% ($290,200). In addition, staff are actively pursuing a Caltrans Division of Aeronautics grant for up to 5% of the total eligible project costs up to a maximum of $150,000. For this project the Division of Aeronautics grant is anticipated to be $145,100, a total of one -half of the City’s matching share of costs.

FINANCIAL IMPACT: None at this time.

CEQA: N/A

ATTACHMENTS:

1. Runway 6 Safety Improvement Project - Engineer's Report

2. Runway 6 Safety Improvement Project - Construction Safety and Phasing Plan

3. Runway 6 Safety Improvement Project - Opinion of Probable Construction Costs

4. Runway 6 Safety Improvement Project - Specifications and Contract Documents

5. Runway 6 Safety Improvement Project - IFB Specifications

6. Runway 6 Safety Improvement Project - Geotechnical Report

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

Brett Miller, City Manager

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RESOLUTION NO. 2023-8

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER TO ISSUE A REQUEST FOR SEALED BIDS FOR THE RUNWAY 6 SAFETY IMPROVEMENT

PROJECT

WHEREAS, the City of Hollister Airport’s Runway 6 Safety Improvement Project aims to enhance airfield safety and to bring the airport compliant to FAA standards; and

WHEREAS, the Runway 6 Safety Improvement Project is included in the City of Hollister’s five-year Airport Capital Improvement Plan which has been approved by the FAA; and

WHEREAS, the Opinion of Probable Construction Costs prepared by Kimley-Horn estimates that the Runaway 6 Safety Improvement Project construction costs to be $2,692,000; and

WHEREAS, staff have submitted a preliminary Airport Improvement Program (AIP) grant application to the FAA for the federal share (90%) of the total eligible project costs ($2,902,000)—construction costs plus construction administration costs; and

WHEREAS, the City of Hollister will be responsible for the remaining matching share of 10% ($290,200) if the FAA awards the grant application; and

WHEREAS, staff are actively pursuing a Caltrans Division of Aeronautics grant for up to 5% of the total eligible project costs up to a maximum of $150,000; and

WHEREAS, the FAA anticipates formal Council approval of the issuance of the Request for Sealed Bids prior to providing concurrence on proceeding with project bidding.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister authorizes staff to issue a Request for Sealed Bids for the Runway 6 Safety Improvement Project.

BE IT FURTHER RESOLVED, that the City Manager or his designee are authorized to execute any subsequent amendments or modifications, and other necessary documents.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 17th day of January, 2023, by the following vote:

Mia Casey, Mayor
ATTEST:

Jennifer Woodworth, MMC, City Clerk
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APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

Mary F. Lerner, City Attorney

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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2023-8, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 17th day of January, 2023, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of January, 2023.

Jennifer Woodworth, MMC

City Clerk of the City of Hollister
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SPONSOR’S
ENGINEER’S REPORT

Hollister Municipal Airport (CVH)

Runway 6 Safety
Improvement Project

For

City of Hollister

November 2022

Kimley-Horn and Associates, Inc.
1100 Town and Country
Suite 700
Orange, California 92868
Telephone: (714) 939-1030
Project Engineer: Pearse Melvin, PE

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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Page i

TABLE OF CONTENTS
TABLE OF CONTENTS ................................................................................................ i

1.0 GENERAL ......................................................................................................... 1

1.1 PROJECT..................................................................................................................... 1

1.2 SERVICES ................................................................................................................... 1

2.0 DESCRIPTION OF PROJECT ........................................................................... 3

2.1 DESCRIPTION OF PROJECT ...................................................................................... 3

2.2 PAVEMENT SECTION ANALYSIS ............................................................................... 4

2.3 EARTHWORK ANALYSIS ............................................................................................ 5

2.4 CONSTRUCTION PHASING ........................................................................................ 6

2.5 CONSTRUCTION SEQUENCE .................................................................................... 6

3.0 FAA STANDARDS ............................................................................................ 9

3.1 MODIFICATIONS TO FAA STANDARDS..................................................................... 9

3.2 Design Standards ......................................................................................................... 9

4.0 PAVEMENT MARKINGS ................................................................................. 10

4.1 PAVEMENT MARKINGS ............................................................................................ 10

4.2 TEMPORARY PAINT MARKINGS ............................................................................. 10

5.0 WATER QUALITY ........................................................................................... 11

5.1 APPLICABLE PERMITS ............................................................................................. 11

5.2 PROJECT DESCRIPTION ......................................................................................... 11

5.3 OPPORTUNITIES AND CONSTRAINTS FOR STORMWATER CONTROL .............. 12

5.4 LOW IMPACT DEVELOPMENT DESIGN STRATEGIES ........................................... 12

5.5 LOW IMPACT DEVELOPMENT DESIGN STRATEGIES ........................................... 13

6.0 FAA NAVAIDS/VISAIDS ................................................................................. 14

6.1 EXISTING RUNWAY END IDENTIFIER LIGHTS (REIL) ............................................ 14

6.2 EXISTING VISUAL APPROACH SLOPE INDICATOR (VASI) .................................... 14

6.3 PRECISION APPROACH PATH INDICATOR (PAPI) ................................................. 14

7.0 AIRFIELD LIGHTING AND SIGNAGE ............................................................ 14

7.1 SIGNAGE ................................................................................................................... 14

7.2 LIGHTING and CABLE ............................................................................................... 14

7.3 DUCT BANK AND HANDHOLES ............................................................................... 15

7.4 ELECTRICAL LIGHTING VAULT ............................................................................... 15

8.0 OPINION OF PROBABLE COST .................................................................... 16

8.1 Opinion of Probable Construction Cost ....................................................................... 16

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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Page ii

Appendices

Appendix A: Geotechnical Report
Appendix B: Typical Section Sheet
Appendix C: Pavement Design Calculations
Appendix D: Opinion of Probable Construction Cost
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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Page 1

1.0 GENERAL

1.1 PROJECT
The Project entitled Runway 6 Safety Improvement Project is a project to enhance airfield safety and to bring the airport compliant to FAA standards. The project is addressing the location of the connecting taxiways at Runway 6 to remove the existing taxiway preceding the runway. The project also includes infield drainage and treatment to capture the stormwater runoff created by the proposed taxiway pavement, obliteration of taxiway preceding the runway markings, demolition of the existing Taxiway C pavement, addition of blastpad markings, the addition of runway end lights along the threshold of Runway 6, mandatory and guidance signage and new pavement markings.

Taxiway C Construction:

The existing infield area where the taxiway is to be placed currently consists of 5-10 feet of moist and expansive clay material. Based on the traffic reported at the airport and the current aircraft weight restrictions imposed at the field the calculated pavement section for light aircraft (aircraft gross weight less than 12,500 lbs) was used to determine the required pavement section. The pavement section required was determined, for flexible pavement, to consist of 3 inches of Asphalt Surface Course, 6 inches of crushed aggregate base course material, 6 inches of subbase course and 12 inches of lime treated subgrade material. The transverse cross slopes range from 1.0 percent to 1.5 percent along the full length of the taxiway.

New L-861T LED medium intensity taxiway edge lights will be installed along new taxiway C on new L-867 base cans. New mandatory and guidance signage will be installed at the new Taxiway C end.

Taxiway Profile: The taxiway longitudinal profile was established to achieving the criteria as established with Chapter 5 of AC 150/5300-13B for TDG 3.

Striping of Taxiway: The striping and other pavement markings will be installed per the standards of FAA AC 150/5340-1L.

1.2 SERVICES
Kimley-Horn and Associates, Inc. was retained to provide design services for the Project.

The final Plans, Specifications and Estimate (PS&E) were delivered to the City of Hollister on 12/16/22.

The geotechnical investigation was performed by Cornerstone Earth Group in September 2022. The geotechnical report was based on 1 borings taken within the proposed Taxiway C A.10.a
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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Page 2
in addition to 10 cores taken along Taxiway C and Runway 6. The final report is included within Appendix A.

Topographical survey was performed by San Benito Engineering and Surveying in October 2022. The survey used geodetic control established by the National Geodetic Survey (NGS) via the airport Primary Airport Control Station (PACS) and Secondary Airport Control Station (SACS). The survey monuments were found for the runway end but not on the runway threshold. The monuments were found roughly 700’ and 450’ past the runway thresholds for the 6 end and the 24 end respectively. As part of the Runway 6 Safety Improvement Project, the runway monuments are going to reestablished at either end at the runway threshold points.

FAARFIELD 2.0.7, Aviplan Turn 3, AutoCAD Civil 3D 2022 are some of the computer application tools utilized by the design team for this project. See section 3.0 for a list of FAA design references used for the project.

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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Page 3

2.0 DESCRIPTION OF PROJECT

2.1 DESCRIPTION OF PROJECT
This is a safety project involving realignment of Taxiway C at Hollister Municipal Airport (CVH), Hollister, CA.

The total length of the pavement surface to be installed is approximately 264 lineal feet for Taxiway C. Drainage infrastructure will be added in the infields to allow capture of drainage around the new pavement. Runway 6-24 is a visual approach runway with MIRL.

The scope of construction is limited to:
 Reestablish the runway end points with new survey monuments.  Removing the existing pavement on the inline taxiway except for 300’ behind Runway 6 and a portion of the existing Taxiway C that connects to the inline taxiway.
 Construction of a new connector Taxiway C consisting of:
o Installation of P-155 lime-treated subgrade
o Installation of P-154 subbase course
o Installation of P-209 crushed aggregate base course
o Installation of P-401 asphalt surface course
 Installation of ~1,200 lineal feet of storm drain improvements  Installation of new Runway 6 REILs on new concrete foundations  Installation of new mandatory hold sign at new Taxiway C hold marking  Installation of new runway exit sign at relocated Taxiway C exit  Installation of new L-861E(L) medium intensity LED runway end lights with isolation transformers on new L-867 base cans at the end of Runway 6  Installation of new L-861E(L) medium intensity LED runway end lights with isolation transformers on existing L-867 base cans at the end of Runway 24  Installation of new L-861(L) medium intensity LED runway edge lights with isolation transformers on existing L-867 base cans for Runway 6-24  Installation of new L-861T(L) medium intensity LED taxiway edge lights with isolation transformers on new L-867 base cans along the new Taxiway C A.10.a
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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Page 4
 Replacement of all cabling for the Runway 6-24 edge lighting circuit  Replacement of the Runway 6-24 constant current regulator with new 7.5kW ferroresonant constant current regulator
 Replacement of Runway 31 REIL
 Replacement of Runway 13 REIL
A consistent cross section maintaining a cross slope between 1.0 percent and 1.5 percent from the centerline will be constructed. See proposed typical section included in Appendix B.

2.2 PAVEMENT SECTION ANALYSIS
Geotechnical investigation of the runway pavement section and underlying soils was performed for Taxiway C. This investigation included subsurface exploration, laboratory testing of selected soil samples, engineering evaluation of the data collected, and preparation of a geotechnical engineering investigation report. The Geotechnical Engineering Report is dated November 18, 2022.

The subsurface exploration consisted of one boring and ten cores which were taken on site on October 11, 2022. The cores were located along the existing taxiway preceding the runway, existing Taxiway C, Taxiway H, Runway 6-24, as well as the runway shoulder. The pavement cores generally consisted of 2 to 13.5 inches of asphalt concrete over 15.5 to 28 inches of aggregate base. A phenolphthalein solution was used to test the presence of lime and not visual evidence was found for previous lime treatment of the subgrade. Soils encountered were categorized and logged in general accordance with the Unified Soil Classification System. Soil samples from these borings were tested for moisture, density, particle size distribution, plasticity, and California Bearing Ratio (CBR).

One boring was drilled through the infield between Runway 6-24 and existing Taxiway C.

The native soil encountered typically consisted of medium stiff to very stiff fat and lean clays that had variable sand contents. Free subsurface water was not encountered within the 10-foot depth of exploration.

Based on the recommendations of the geotechnical reports and studies, the following pavements are required.

Taxiway Asphalt
Surface
Course
Thickness
Asphalt
Mixture
Base
Course
Aggregate
Base
Thickness
Subbase
Course
Lime
Treatment
thickness
C 3” - 6” 6” 12”

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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Page 5
The pavement sections described are based on the design requirements of AC 150-5320-6E Chapter 5 Pavements for Light Aircraft. This chapter applies to airports with a maximum gross weight of aircraft of 30,000 pounds.

For this pavement section, the upper 6-inches of subgrade should be compacted to 95 percent (Ref: Table 3-4, page 26, AC 150/5320-6E). The existing subgrade soils will need to be dried to get the 95 percent compaction, and with the low PI there is a high risk of pumping. The recommend approach would be to treat the upper 12 inches of subgrade with Quick Lime Plus (mixture of lime and cement) or 5 percent cement to stabilize and dry out the materials. This will increase the CBR. See calculations contained in Appendix C.

2.3 EARTHWORK ANALYSIS
As previously stated, the cores that were taken for this project showed aggregate base layers ranging from 16 to 29 inches. The strategy of the grading was to maintain the existing drainage patterns and surface flow but with slightly less elevation due to the removal of the asphalt pavement. In addition, areas that were previously paved but were proposed to be infield needed to excavate additional material in order to create a four-inch layer of topsoil so that hydroseeding could take place. There was consideration to removal all of the existing base material but the added cost to excavate and store all of the existing base was too costly.

To create a more favorable price for bidding, the goal was to have everything balanced on site instead of needing to be exported or imported. The two main exports of the site are millings from the asphalt removal as well as the existing aggregate base underneath. To recycle the use of the millings, they were spread out on the existing VSR that loops around the Runway 13 end. As this project has a lot of paved areas transitioning to hydroseed areas, there needed to be a four-inch layer of topsoil placed on top of the existing base in order to allow for hydroseeding to occur. Because of the need for a four-inch topsoil layer, the project became an import site because we were unable to reuse the aggregate base that was being removed as fill. This fill also served another purpose as excavating within the burrow pit created an area to place the existing base material. To create a hole big enough to satisfy both the fill needs and not have a stockpile that is too high, an acre borrow pit was chosen.

The excavation would require about one foot in depth to produce enough fill for the site. The stockpile of the existing aggregate base within the acre borrow pit would be able to fill the hole and be stockpiled about one foot high.

2.4 ENVIRONMENTAL CONSIDERATION
A biological assessment was completed in conjunction with the FAA as part of the environmental analysis for the Runway 6 Safety Project. In the biological assessment, the FAA identified three species that may be impacted by this project which are on the endangered species list. These are the San Joaquin Kit Fox, the California Red-legged frog, and the California Tiger Salamander. Within the biological assessment sent by the FAA, there are also mitigation measures that are outlined in the document. These measures helped prevent these species from wanting to burrow within the construction site as well as A.10.a
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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Page 6
measures on what to do when encountering these species. The biological assessment was then submitted to U.S. Fish and Wildlife who then provided their own biological opinion.

On July 7, 2021 U.S. Fish and Wildlife found that the project is not likely to adversely affect determinations in conjunction with the mitigation provided by the FAA in the biological assessment.

2.5 CONSTRUCTION PHASING
The Contractor shall be required to carry out operations in a manner that will cause minimal interference with air traffic and shall be required to cooperate with the Federal Aviation Administration (FAA), the County, end users, and other Contractors working in the area.

All work shall be completed in accordance with the phasing plans and the Federal Aviation Administration Advisory Circular 150/5370-2F.

Contractor access to the work area is provided via the perimeter road southeast of Runway 6-24, via Aerostar Way. A 2.7 acre staging area will be permitted southeast of Runway 6-24 and will include a 1 acre borrow pit.

Wherever applicable, the limits of construction around open operating surfaces is set 10 ft back from the runway safety area and taxiway safety area to allow for maintenance of the barricades placed close to the runway without encroaching into the RSA and TSA.

The project will be constructed in two (2) phases.
· Phase 1 consists of installing a 370’ x 35’ P-401 test section at the southeastern end of the Hollister Fire Station Hangar. Once the test section is approved, construction consists of Taxiway C and recabling of Runway 6-24 outside of the Runway 13-31 Object Free Zone.
· Phase 2 consists of recabling of Runway 6-24 within the Runway 13-31 Object Free Zone.

2.6 CONSTRUCTION SEQUENCE
It is anticipated that the construction will be accomplished during closure of Runway 6-24 and Runway 13-31 and other limitations as set by the City. Planning has included the following assumptions:

Workdays shall be calendar days.

Full closure of Runway 6-24 is anticipated for Phase 1.

Full closure of both Runway 6-24 and Runway 13-31 is anticipated for Phase 2 Phase 2 shall be nighttime work only.

Phase 2 shall be concurrent to phase 1.

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Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Page 7
Nighttime closures of Runway 13-31 and Runway 6-24 shall be limited to the hours of 9:00 PM to 6:00 AM on any given work day.

The estimated construction duration is assumed to be 210 calendar days (120 calendar days included for mobilization) broken out as follows:

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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Page 8

Schedule Duration
Runway Nightly-Closures 2100 to 0600
Phase 0: Mobilization 120 Calendar Days
Phase 1: Construction of test strip; Demolition of existing taxiway preceding Runway 6-24; Construction of new connecting taxiway; removal of existing and installation of owner provided Runway 6-24 Hold Signs; Installation of new cabling for Runway 6-24; Installation of Storm Drain line A&B.
90 Calendar Days
Phase 2: Installation of new cabling for Runway 6-24 within Runway 13- 31 ROFA; Replacing REILS for Runway 13-31. 30 Calendar Days Total Contract Time 210 Calendar Days

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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Page 9

3.0 FAA STANDARDS

3.1 MODIFICATIONS TO FAA STANDARDS
None.

3.2 DESIGN STANDARDS
Hollister Municipal Airport is predominantly a general aviation airfield with two runways.

The primary runway is Runway 13-31 and it has a crosswind Runway 6-24. Maximum gross weight of aircraft is restricted to 22,000 pounds. Runway 6-24 is classified as a B-II runway.

Taxiway classifications are based on Airplane Design Group (ADG) and Taxiway Design Group (TDG). Based on Aircraft Tail Height and Wingspan, the Taxiways are ADG II and TDG 3.

The Aircraft Approach Category (AAC) for the proposed improvements is Category B.

Approach Category B has aircraft approach speeds of 91 knots or more but less than 121 knots.

The following design criteria based on AC 150/5300-13B were used in the development of the recommended design:

Description Criteria
Runway Code B-II
Runway Length 3150 ft (existing)
Runway width 100 ft (existing)
Runway Shoulder Width 10 ft (unpaved)
Runway Safety Area Width (visual runway) 150 ft
Runway Safety Area Length (visual runway) 300 ft
Runway Object Free Area Width 500 ft
Taxiway Width 50 ft
Taxiway Safety Area 79 ft
Taxiway Object Free Area 124 ft
Taxiway Centerline Radius 60 ft

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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Page 10

4.0 PAVEMENT MARKINGS

4.1 PAVEMENT MARKINGS
The scope of this project is to restore the existing pavement markings within the project limits. This includes striping the taxiway markings on Taxiways D, E, and F within the limits of construction. This will include striping the pavement markings to include:
 Runway Designation Markings
 Runway Edge Stripe
 Taxiway Edge Stripes
 Taxiway Closure Marking
 Taxiway Centerline Stripe
 Runway Hold Position Markings
 Enhanced Taxiway Centerline Marking
Runway Hold Position Markings are planned to include black background paint. Enhanced centerline striping is proposed for all hold positions affected by this project.

All temporary and final paint markings proposed for this project will meet the requirements of FAA Advisory Circular 150/5340-1L “Standards for Airport Markings.” All final paint markings will consist of two coats of paint applied at the rates identified in Specification Item P-620 “Runway and Taxiway Painting.” The initial coat of paint will be applied as necessary at the completion of each project phase where the pavement will be opened to traffic. The second coat of paint will be applied after all construction work has been completed a minimum of 30 calendar days after final paving. Markings requiring glass beads will have beads applied in both coats of paint due to the need to re-open the areas to aircraft operations prior to the second coat of paint being applied.

4.2 TEMPORARY PAINT MARKINGS
Temporary paint markings will be applied to newly applied pavement at the same rate as the final markings and will include the use of reflective media, once the pavement has cured for 30 days final markings will be applied.

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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Page 11

5.0 WATER QUALITY

5.1 APPLICABLE PERMITS
This project is subject to the Central Coast Water Quality Control Board’s Post- Construction Stormwater Management Requirements (PCRs), Order R3-2013-0032.

There are four Performance Requirements associated with the PCRs, and the proposed project is required to meet all four:
· Performance Requirement No. 1 – Site Design and Runoff Reduction Projects that create or replace 2,500 square feet or more of impervious surfaces are to implement design strategies to incorporate Low Impact Development practices into the Development
· Performance Requirement No. 2 – Water Quality Treatment Projects that create or replace 5,000 square feet or more net impervious surface are required to treat runoff with an approved and appropriately sized LID treatment system prior to discharge from the site
· Performance Requirement No. 3 – Runoff Retention
Projects that create or replace 15,000 square feet or more of impervious surface are required to prevent offsite discharge from events up to the 95th percentile rainfall event using Stormwater Control Measures. · Performance Requirement No. 4 – Peak Management
Projects that create or replace 22,500 square feet or more of impervious surface are required to control peak flows to not exceed pre-project flows for the 2-year through 10-year events.

5.2 PROJECT DESCRIPTION
The proposed project consists of the construction on new TWY C southwest of Runway 6 End at Hollister Municipal Airport.

Project Information
Total Project Site Area (acres) 9.68 acres
Watershed Management Zone 1
85th percentile rainfall depths 0.8”
95th percentile rainfall depths 1.2”
Total New Impervious Surface Area 0 SF
Total Replaced Impervious Surface Area 20,072 SF
Total Pre-Project Impervious Surface Area 251,287 SF
Total Post-Project Impervious Surface Area 20,072 SF
Net Impervious Area
Design Storm Frequency and Depth 1.2”
Urban Sustainability Area Not within an Urban Sustainability A.10.a
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Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Page 12
Area

5.3 OPPORTUNITIES AND CONSTRAINTS FOR STORMWATER

CONTROL
Opportunities for stormwater control for this project consist of: Existing natural areas consisting of grasses located in the infield areas between runways and taxiways and around the airport.

Constraints related to stormwater control consist of impermeable soils including soils with high clay content that limit natural infiltration, high groundwater, FAA limitation on infiltrating stormwater below pavements used by aircraft.

5.4 LOW IMPACT DEVELOPMENT DESIGN STRATEGIES
· Projects subject to Order R3-2013-0032 are required to include design features that promote the optimization of the site layout
o Limitation of development envelope
o Preservation of natural drainage features
o Setbacks from creeks, wetlands, and riparian habitats o Minimization of imperviousness
o Use of drainage as a design element

Grading associated with the proposed project is limited to the area specified for over- excavation, compaction, and stabilization outlined in FAA guidance documents.

A drainage channel located to the north of Runway 6-24 will not be disturbed as a part of this project.

· Use of Permeable Pavements
o Permeable pavements are not suitable for aircraft use. · Dispersal of Runoff to Pervious Areas
o Runoff generated on pavements associated with Taxiway C will be directed to grassy infield areas.
· Stormwater Control Measures
o Runoff Reduction Control Measures – These are non-engineered techniques used to disperse stormwater runoff to landscape and other pervious areas within the site such as diverting stormwater runoff from paved surfaces to adjacent grassy areas. Amended soils will be placed in the vicinity of Taxiway C to promote onsite infiltration.

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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Page 13

Structural SCMs – These are designed and sized to achieve a specific numeric stormwater control performance (e.g., retention, water quality treatment). Structural SCMs for this project include bioretention areas constructed along Taxiway C.

1. Post-Construction Stormwater Control Measures Summary

Post-Construction
Requirements (from Section
1 of Order R3-2013-0032)
Design Volume to be
Controlled (from
Section 4c of Order
R3-2013-0032)
Performance of SCMs
(from Section 4c of
Order R3-2013-0032)
Does the Project
Design meet the post-
construction control
requirements? (y/n)
Use of Site Design Measures n/a
Water Quality Treatment: 85th
percentile, 24-hour storm
event
3,384 cf 5,582 c.f. Yes
Retention: 95th percentile, 24-
hour storm event
5,077.02 c.f. 5,582 c.f. Yes

5.5 LOW IMPACT DEVELOPMENT DESIGN STRATEGIES
The preliminary design of stormwater treatment facilities and other stormwater pollution control measures in this plan were prepared by a licensed civil engineer and are in accordance with Order R3-2013-0032 and the City of Hollister Storm Water Requirements.

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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Page 14

6.0 FAA NAVAIDS/VISAIDS

6.1 EXISTING RUNWAY END IDENTIFIER LIGHTS (REIL)
Runway 6 does not have existing REILs. During the construction of new Taxiway C, new LED REILs will be installed on new concrete foundations. The REILs on Runway 6 will be connected to the Runway 6-24 edge lighting circuit via the new runway end lights.

There are no modifications to the Runway 24 REILs.

The existing REILs on Runway 13-31 will be removed. New LED REILs will be installed on new concrete foundations at the Runway 13 end and the Runway 31 end. The REILs will be connected to the Runway 13-31 edge lighting circuit via the existing runway end lights.

6.2 EXISTING VISUAL APPROACH SLOPE INDICATOR (VASI)
There are no modifications to the VASI.

6.3 PRECISION APPROACH PATH INDICATOR (PAPI)
There are no modifications to the PAPI.

7.0 AIRFIELD LIGHTING AND SIGNAGE

7.1 SIGNAGE
Signs will be relocated and/or newly installed in accordance with FAA Advisory Circular 150/5340-18G, Standards for Airport Sign Systems in order to facilitate the new and revised taxiway grading, locations and updated geometry layouts.

New LED guidance and mandatory signs will be FAA type L-858 Size 2, Style 2, and internally illuminated. New signs will be installed on new P-610 concrete foundations with new isolation transformers. Signs will be powered by the runway edge lighting circuit.

7.2 LIGHTING AND CABLE
All new runway and taxiway lighting will be installed in accordance with FAA Advisory Circular 150/5340-30J, Design and Installation Details for Airport Visual Aids.

Existing Runway 6 runway end/edge lights will be removed up to the new Runway 6 threshold marking. New runway end lights will be installed on new L-867 base cans with new isolation transformers.

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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Page 15
Existing Runway 6-24 edge and Runway 24 end light fixtures and isolation transformers will be removed. New L-861(L) LED medium intensity runway edge lights will be installed on existing base cans with new isolation transformers for the entire length of Runway 6-24.

New L-861E(L) LED medium intensity runway end lights will be installed on existing base cans at the Runway 24 end.

New L-861T(L) LED taxiway edge lights will be installed at the new Taxiway C connector.

New type C, #8 AWG, FAA type L-824 cable will be installed for the runway end lights, signage and taxiway edge lights installed in this project. L-824 cable will be spliced at isolation transformers at each fixture with FAA type L-823 connector kits. New L-824 cable will be installed for the entire homerun circuit of Runway 6-24. Old Runway 6-24 cable is to be pulled back and removed from existing conduits.

New bare #6 AWG solid copper counterpoise will be installed with each duct or conduit including ground rod connections. Ground rods for counterpoise shall be 10’ x ¾” dia.

7.3 DUCT BANK AND HANDHOLES

New various configurations of schedule 40 PVC conduit (direct earth buried and concrete encased) and schedule 80 HDPE conduit (directional bores) will be installed between new edge lights, REILs, and across new pavement geometry. Ducts and conduits will be concrete encased under any full-strength pavement crossings that are not directional bores. Concrete used for encasement of ducts will meet P-610 FAA requirements.

New concrete handholes will be installed at 500’ max spacing for new ducts. These handholes will be rated for H-20 vehicle loads.

7.4 ELECTRICAL LIGHTING VAULT

The airfield electrical components are currently fed from the electrical lighting vault located north of Runway 13-31 and east of Runway 6-24. A new 7.5 kW ferroresonant constant current regulator will be installed for the new Runway 6-24 lighting circuit.

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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Page 16

8.0 OPINION OF PROBABLE COST

8.1 OPINION OF PROBABLE CONSTRUCTION COST
The Engineer’s Opinion of Probable Construction Cost (OPCC) for the project is $2,654,000.

A detailed engineer’s opinion of probable construction cost for this project is contained in Appendix D. This estimate is based on historical construction unit prices for similar work efforts and is based in 2022 dollars.

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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Last printed 12/13/2022 9:30:00 AM

APPENDIX

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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Last printed 12/13/2022 9:30:00 AM

Appendix A: Geotechnical Report

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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Last printed 12/13/2022 9:30:00 AM

Appendix B: Typical Section Sheet

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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

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Appendix C: Pavement and Design Calculations

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Pavement Structure Information by Layer
No.Type Thickness
(in.)
Modulus
(psi)
Poisson's
Ratio
Strength R
(psi)
1 P‐401/P‐403 HMA Surface 3.0 200,000 0.35 0
2 P‐209 Crushed Aggregate 6.0 57,007 0.35 0
3 P‐154 Uncrushed Aggregate 6.0 24,086 0.35 0
4 User Defined 12.0 22,500 0.35 0
5 Subgrade 0 4,500 0.35 0
Airplane Information
No.Name Gross Wt.
(lbs)
Annual
Departures
% Annual
Growth
1 S‐3 3,000 29,000 2
2 S‐5 5,000 10,200 2
3 S‐10 10,000 10,000 2
4 S‐12.5 12,500 1,200 2
Additional Airplane Information
Subgrade CDF
No.Name CDF
Contribution
CDF Max
for Airplane
P/C
Ratio
1 S‐3 0.00 0.00 2.54
2 S‐5 0.00 0.00 2.45
3 S‐10 0.00 0.00 2.29
4 S‐12.5 0.00 0.00 2.23

HMA CDF
No.Name CDF
Contribution
CDF Max
for Airplane
P/C
Ratio
1 S‐3 0.00 0.00 9.99
2 S‐5 0.00 0.00 8.48
3 S‐10 0.00 0.00 6.65
4 S‐12.5 0.00 0.00 6.12
Subgrade Compaction Requirements
NonCohesive Soil
Percent Maximum Dry Density(%)Depth of compaction
from pavement surface (in.)
Depth of compaction
from top of subgrade (in.)Critical Airplane for Compaction 100 0 ‐ 6 ‐‐S‐12.5
95 6 ‐ 13 ‐‐S‐12.5
90 13 ‐ 18 ‐‐S‐12.5
85 18 ‐ 24 ‐‐S‐12.5
Cohesive Soil
Percent Maximum Dry Density(%)Depth of compaction
from pavement surface (in.)
Depth of compaction
from top of subgrade (in.)Critical Airplane for Compaction 95 0 ‐ 5 ‐‐S‐12.5
90 5 ‐ 11 ‐‐S‐12.5
85 11 ‐ 15 ‐‐S‐12.5
80 15 ‐ 18 ‐‐S‐12.5
Subgrade Compaction Notes:

1. Noncohesive soils, for the purpose of determining compaction control, are those with a plasticity index (PI) less than 3.

2. Tabulated values indicate depth ranges within which densities should equal or exceed the indicated percentage of the maximum dry density as specified in item P‐152.

3. Maximum dry density is determined using ASTM Method D 698.

4. The subgrade in cut areas should have natural densities shown or should (a) be compacted from the surface to achieve the required densities, (b) be removed and replaced at the densities shown, or (c) when economics and grades permit, be covered with sufficient select or subbase material so that the uncompacted subgrade is at a depth where the in‐place densities are satisfactory.

5. For swelling soils refer to AC 150/5320‐6F paragraph 3.10.

User Is responsible For checking frost protection requirements.

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1. Noncohesive soils, for the purpose of determining compaction control, are those with a plasticity index (PI) less than 3.

2. Tabulated values indicate depth ranges within which densities should equal or exceed the indicated percentage of the maximum dry density as specified in item P‐152.

3. Maximum dry density is determined using ASTM Method D 698.

5. For swelling soils refer to AC 150/5320‐6F paragraph 3.10.

User Is responsible For checking frost protection requirements.

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Federal Aviation Administration FAARFIELD 2.0 Section ReportFAARFIELD 2.0.18 (Build 05/26/2022)Job Name: Hollister Rwy 6Section: New Section 1Analysis Type: HMA on AggregateLast Run: Life/Compaction Analysis 2022‐12‐08 17:17:54Calculated Life = 9,399.0 YearsTotal thickness to the top of the subgrade = 27.0in.Pavement Structure Information by LayerNo.Type Thickness(in.)Modulus(psi)Poisson'sRatio Strength R(psi)1 P‐401/P‐403 HMA Surface 3.0 200,000 0.35 02P‐209 Crushed Aggregate 6.0 57,007 0.35 03P‐154 Uncrushed Aggregate 6.0 24,086 0.35 04User Defined 12.0 22,500 0.35 05Subgrade04,500 0.35 0Airplane InformationNo.Name Gross Wt.(lbs)AnnualDepartures % AnnualGrowth1S‐3 3,000 29,000 22S‐5 5,000 10,200 23S‐10 10,000 10,000 24S‐12.5 12,500 1,200 2Additional Airplane InformationSubgrade CDFNo.Name CDFContribution CDF Maxfor Airplane P/CRatio1S‐3 0.00 0.00 2.542S‐5 0.00 0.00 2.453S‐10 0.00 0.00 2.294S‐12.5 0.00 0.00 2.23HMA CDFNo.Name CDFContribution CDF Maxfor Airplane P/CRatio1S‐3 0.00 0.00 9.992S‐5 0.00 0.00 8.483S‐10 0.00 0.00 6.654S‐12.5 0.00 0.00 6.12Subgrade Compaction RequirementsNonCohesive SoilPercent Maximum Dry Density(%)Depth of compaction from pavement surface (in.)Depth of compaction from top of subgrade (in.)Critical Airplane for Compaction1000 ‐ 6 ‐‐S‐12.5956 ‐ 13 ‐‐S‐12.59013 ‐ 18 ‐‐S‐12.58518 ‐ 24 ‐‐S‐12.5Cohesive SoilPercent Maximum Dry Density(%)Depth of compaction from pavement surface (in.)Depth of compaction from top of subgrade (in.)Critical Airplane for Compaction950 ‐ 5 ‐‐S‐12.5905 ‐ 11 ‐‐S‐12.58511 ‐ 15 ‐‐S‐12.58015 ‐ 18 ‐‐S‐12.5Subgrade Compaction Notes:1. Noncohesive soils, for the purpose of determining compaction control, are those with a plasticity index (PI) less than 3.2. Tabulated values indicate depth ranges within which densities should equal or exceed the indicated percentage of the maximum drydensity as specified in item P‐152.3. Maximum dry density is determined using ASTM Method D 698.4. The subgrade in cut areas should have natural densities shown or should (a) be compacted from the surface to achieve the requireddensities, (b) be removed and replaced at the densities shown, or (c) when economics and grades permit, be covered with sufficientselect or subbase material so that the uncompacted subgrade is at a depth where the in‐place densities are satisfactory.5. For swelling soils refer to AC 150/5320‐6F paragraph 3.10.User Is responsible For checking frost protection requirements.

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Sponsor’s Engineer’s Report
Construction of Runway 6 Safety Improvement Project (CVH) City of Hollister

2022-11-18 Hollister Engineers Report.doc Last printed 12/13/2022 9:30:00 AM

Appendix D: Opinion of Probable Construction Cost
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HOLLISTER MUNICIPAL AIRPORT 12/15/2022

1. 2.
1 C-105 MOBILIZATION\DEMOBILIZATION (5% MAX OF RWY 6)LS 1 125,800.00$ 125,800$ 2 P-101-5.3 REMOVAL OF FOREIGN SUBSTANCES/CONTAMINATES SF 3,419 5.00$ 17,095$ 3 P-101-5.6 COLD MILLING SY 26,090 11.00$ 286,990$ 4 P-101-5.7 REMOVAL OF PIPE AND OTHER BURIED STRUCTURES LF 39 75.00$ 2,925$ 5 C-100 CONTRACTOR'S QUALITY CONTROL PROGRAM (2% MAX OF RWY 6)LS 1 50,400.00$ 50,400$ 6 GCP-50-07.1a SURVEY CONTROL VERIFICATION LS 1 5,000.00$ 5,000$ 7 GCP-50-07.1b CONSTRUCTION SURVEY AND STAKING LS 1 4,000.00$ 4,000$ 8 GCP-50-07.1c RUNWAY SURVEY MONUMENT ESTABLISHMENT EA 2 2,750.00$ 5,500$ 9 01480-4.1 AIRFIELD CONSTRUCTION AREA CONTROL LS 1 65,000.00$ 65,000$ 10 01480-4.2 SWEEPERS AND FOD CONTROL CDAY 30 1,200.00$ 36,000$ 11 P-152-4.1 UNCLASSIFIED EXCAVATION CY 7,463 35.00$ 261,217$ 12 P-152-4.2 UNSUITABLE EXCAVATION CY 821 40.00$ 32,839$ 13 P-154-5.1 SUBBASE COURSE CY 728 9.00$ 6,552$ 14 P-155-8.1 LIME TREATED SUBGRADE SY 3,890 20.00$ 77,800$ 15 C-102-5.1a IMPLEMENT THE STORM WATER POLLUTION PREVENTION PLAN AND MEASURES LS 1 35,000.00$ 35,000$ 16 P-154-5.2 SEPARATION GEOTEXTILE SY 4,840 6.00$ 29,040$ 17 P-209-5.1 CRUSHED AGGREGATE BASE COURSE CY 660 80.00$ 52,800$ 18 P-401-8.1 ASPHALT SURFACE COURSE TON 704 250.00$ 176,000$ 19 P-602-5.1 EMULSIFIED ASPHALT PRIME COAT GAL 1,620 3.00$ 4,860$ 20 P-603-5.1 EMULSIFIED ASPHALT TACK COAT GAL 560 6.00$ 3,360$ 21 P-620-5.2b RUNWAY AND TAXIWAY MARKING SF 5,280 2.50$ 13,200$ 22 T-905-5.1 TOPSOIL (OBTAINED ON SITE OR REMOVED FROM STOCKPILE)SY 24,640 1.25$ 30,800$ 23 T-901-5.1 EROSION CONTROL HYDRO-SEEDING SY 40,140 1.00$ 40,140$ 24 D-701-5.1 15" HDPE STORM DRAIN PIPE LF 1,150 140.00$ 161,000$ 25 D-701-5.2 12" RCP (CLASS V)LF 551 250.00$ 137,750$ 26 D-751-5.2 CATCH BASIN EA 1 20,000.00$ 20,000$ 27 D-751-5.3 CONCRETE INLET APRON EA 1 6,500.00$ 6,500$ 28 D-751-5.1a AIRCRAFT RATED MANHOLE EA 2 30,000.00$ 60,000$ 29 D-751-5.1b STORM DRAIN MANHOLE EA 4 25,000.00$ 100,000$ 30 D-705-5.1 BIORETENTION SF 5,492 31.00$ 170,252$ 31 D-752-5.1 CONCRETE FLARED END EA 1 5,000.00$ 5,000$ 32 P-640-4.1 RECYCLED WATER RELOCATION LS 1 10,000.00$ 10,000$ 33 L-100-5.1 ELECTRICAL DEMOLITION LS 1 35,000.00$ 35,000$ 34 L-100-5.2 AWOS FEEDER CONDUIT RELOCATION LS 1 10,000.00$ 10,000$ 35 L-108-5.1 NO. 8 AWG, 5KV, L-824, TYPE C CABLE, INSTALLED IN TRENCH, DUCT BANK, OR CONDUIT LF 14,218 4.00$ 56,872$ 36 L-108-5.2 NO. 6 AWG, SOLID, BARE COPPER COUNTERPOISE WIRE, INCLUDING CONNECTIONS LF 2,735 3.50$ 9,573$ 37 L-109-5.1 7.5KW, 3 STEP CONSTANT CURRENT REGULATOR EA 1 20,000.00$ 20,000$ 38 L-110-5.1 NON-ENCASED SCH. 40 PVC CONDUIT, 1-WAY 2"LF 1,645 35.00$ 57,575$ 39 L-110-5.2 CONCRETE-ENCASED SCH. 40 PVC CONDUIT, 1-WAY 2"LF 450 55.00$ 24,750$ 40 L-110-5.3 DIRECTIONAL BORE SCH. 80 HDPE CONDUIT, 1-WAY 2"LF 640 125.00$ 80,000$ 41 L-115-5.1 H-20 RATED CONCRETE HANDHOLE EA 2 8,500.00$ 17,000$ 42 L-125-5.1
NEW L-861E(L) ELEVATED RUNWAY END LIGHT INSTALLED ON L-867 BASE CAN INCLUDING NEW ISOLTATION TRANSFORMER, STEM, PLATE AND SPLICE KIT EA 8 4,000.00$ 32,000$ 43 L-125-5.2
NEW L-861E(L) LED ELEVATED RUNWAY END LIGHT INSTALLED ON EXISTING L-867 BASE CAN INCLUDING NEW ISOLATION TRANSFORMER, STEM, PLATE AND SPLICE KIT EA 8 2,000.00$ 16,000$ 44 L-125-5.3
NEW L-861(L) ELEVATED RUNWAY EDGE LIGHT INSTALLED ON EXISTING L-867 BASE CAN INCLUDING NEW ISOLATION TRANSFORMER, STEM, PLATE AND SPLICE KIT EA 28 2,000.00$ 56,000$ 45 L-125-5.4
NEW L-861T(L) ELEVATED TAXIWAY EDGE LIGHT INSTALLED ON L-867 BASE CAN INCLUDING NEW ISOLATION TRANSFORMER, STEM, PLATE AND SPLICE KIT EA 36 2,700.00$ 97,200$ 46 L-125-5.5 NEW SIZE 2, 1 MODULE AIRFIELD GUIDANCE SIGN WITH CONCRETE BASE EA 2 9,000.00$ 18,000$ 47 L-125-5.6
NEW SIZE 2, 2 MODULE AIRFIELD GUIDANCE SIGN WITH CONCRETE BASE EA 1 10,000.00$ 10,000$ 48 L-125-5.7 NEW SIZE 2, 3 MODULE AIRFIELD GUIDANCE SIGN WITH CONCRETE BASE EA 1 11,000.00$ 11,000$ 49 L-125-5.8
NEW L-849I STYLE E LED REIL (PAIRED UNITS PER EACH RUNWAY END) INSTALLED ON NEW CONCRETE BASE EA 3 36,000.00$ 108,000$ Basis for Cost Projection: $ 2,691,789
$ -
$ 2,692,000 PROJECT TOTAL

SUBTOTAL
CONTIGENCY 0%
No. SPEC No.DESCRIPTION UNIT PRICE ESTIMATED COSTS -

TOTALUNIT QUANTITY
General Notes
1 cy of P-401 bituminous concrete pavement = 2.07 tons (115 lb. / inch / sq yd.) P-603, Bituminous Tack Coat application rate = 0.15 gal / sy.

IFB DESIGN - OPINION OF PROBABLE CONSTRUCTION COSTS
RWY 6 SAFETY IMPROVEMENTS PROJECT
The Engineer has no control over the cost of labor, materials, equipment, or over the Contractor's methods of determining prices or over competitive bidding or market conditions. Opinions of probable costs provided herein are based on the information known to Engineer at this time and represent only the Engineer's judgment as a design professional familiar with the construction industry. The Engineer cannot Final Design
Preliminary
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CONSTRUCTION SAFETY AND

PHASING PLAN

Construction of Runway 6 Safety
Improvements Project
at
Hollister Municipal Airport

60 Airport Drive
Hollister, CA 95023

By:

1100 Town and Country Drive
Suite 700
Orange, CA 92868
Telephone: (714) 939-1030
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Hollister Municipal Airport
Runway 6 Safety Improvements

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Construction Safety and Phasing Plan
Hollister Municipal Airport
Runway 6 Safety Improvements

Page i of ii

1. General Considerations ..........................................................................................................1

1.1 Introduction ................................................................................................................................... 1

1.1.1 Meetings and Coordination............................................................................................ 1

1.1.2 Safety Briefing ............................................................................................................... 1

1.1.3 FAA ATO Coordination .............................................................................................. 22

1.1.4 Operating Procedures .................................................................................................. 22

1.1.5 Potential Safety Hazards .............................................................................................. 33

1.1.6 Scope of Work ............................................................................................................. 44

1.2 Construction Phasing .................................................................................................................. 55

1.2.1 Phasing Summary ........................................................................................................ 55

1.2.2 Work Within Area Limit Lines .................................................................................... 66

1.2.3 Contingency Planning Meeting ................................................................................... 66

1.2.4 Construction Phasing ................................................................................................... 66

2. Areas & Operations Affected by Construction Activity .................................................119

3. Protection of Navigation Aids (NAVAIDs).....................................................................1412

4. Contractor Access .............................................................................................................1513

4.1.1 Access Control ......................................................................................................... 1513

4.1.2 Security Plan ............................................................................................................ 1513

4.1.3 Security/Identification Badges ................................................................................. 1614

4.1.4 Gate Guards ............................................................................................................. 1614

4.1.5 Contractor staging areas .......................................................................................... 1614

4.1.6 Location of stockpiled construction material........................................................... 1715

4.1.7 Haul routes ............................................................................................................... 1816

4.1.8 Requirement and Regulations relating to the Operation of Motor Vehicles ........... 1917

4.1.9 Operation of Motor Vehicles within the AOA: ....................................................... 1917

4.1.10 Parking: .................................................................................................................... 2119

4.1.11 Vehicle Identification: ............................................................................................. 2119

5. Wildlife Management .......................................................................................................2321

6. Foreign Object Debris (FOD) Management ...................................................................2422

7. Hazardous Materials (HAZMAT) Management ...........................................................2624

8. Notification of Construction Activities ...........................................................................2725

9. Inspection Requirements ..................................................................................................2927

10. Underground Utilities .......................................................................................................3028

10.1.1 Notifications ............................................................................................................ 3028

10.1.2 Procedures for Locating and Protection of Utilities ................................................ 3028

10.1.3 Underground Service Alert: ..................................................................................... 3129

11. Penalties .............................................................................................................................3331

12. Special Conditions ............................................................................................................3432 A.10.b
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13. Runway and Taxiway Visual Aids ..................................................................................3533

14. Marking and Signs for Access Routes ............................................................................3634

15. Hazard Marking and Lighting ........................................................................................3735

16. Work Zone Lighting for Nighttime Construction .........................................................3836

17. Protection of Runway and Taxiway Areas, Zone, and Surfaces ..................................3937

18. Other Limitations On Construction ................................................................................4139 Appendix A Construction Phasing Plans ................................................................................... A-1 Appendix B CSPP Checklist ........................................................................................................ B-1 Appendix C Advisory Circular 150/5370-2G ‘Operational Safety on Airports During Construction’ .......................................................................................................... C-1

Tables
Table 1 Construction Phase Durations ........................................................................................................ 55 Table 2 Construction Phasing Relationships .............................................................................................. 66 Table 3 Runway 06/24 Existing Data ..................................................................................................... 1210 Table 4 Runway 13/31 Existing Data ..................................................................................................... 1311 Table 6 Impacted NAVAIDS .................................................................................................................. 1412

References:
(Federal Aviation Administration. (2017). Advisory Circular 150/5370-2G. U.S. Department of Transportation.

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Hollister Municipal Airport
Runway 6 Safety Improvements

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1. GENERAL CONSIDERATIONS

1.1 INTRODUCTION (SECTION 2.5)
Runway 6 Safety Improvements Project (Project) is a Taxiway relocation project at Hollister Municipal Airport (CVH) to update the airfield geometry to be compliant with FAA criteria and relocate the existing Taxiway C connecting to the Taxiway preceding Runway 6 to Runway 6 end.

The scope of the work includes:
· Construction of Relocated Taxiway C
· New Taxiway Edge Lights
· Directional Taxiway signage
· Demolition of the existing Taxiway C pavement
· Drainage Improvements
See Appendix A for the Construction Phasing Plans which identify the Project general locations.

1.1.1 Meetings and Coordination
Coordination of airfield operations with construction activities is an important component of a safe airport operating environment. Accordingly, for the Project construction duration the following coordination meetings will be held to discuss airfield activities:
· Pre-construction meeting
· Weekly ‒ or as required by CVH ‒ construction progress meetings · Contingency planning meetings
· Daily Contractor/Subcontractor coordination will take place between all parties · Airport Security and coordination meetings with the Contractor · The Contractor and Subcontractor(s) may be required to attend a daily airfield safety coordination meeting as determined by CVH

1.1.2 Safety Briefing
All Contractor and subcontractor personnel working within the Air Operations Area (AOA) will be required to attend a safety briefing given by CVH and prior to starting work within the AOA.

The safety briefing will present/discuss the following at a minimum:
· Aircraft always take precedence over all construction vehicles/personnel/equipment · Airfield layout including airfield signs, markings and lighting systems · Prohibited areas of the AOA for construction vehicles, equipment and personnel · Foreign Object Debris (FOD) control
· Wildlife control

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The contractor shall conduct all his operations in such a manner to maintain safe and uninterrupted flow of aircraft traffic and airfield vehicular traffic throughout the airfield and for the duration of the work.

1.1.3 FAA ATO Coordination
The FAA’s form 7460-1 will be filed by the Contractor for this project. Form 7460-1 will include datapoints for the tallest construction equipment to be used within the project limits. See Section 8 Notification of Construction Activities for more details on submission of Form 7460-1.

The Contractor will submit a 7460-1 to the FAA’s OE/AAA website. The Contractor’s 7460-1 will identify the intended construction equipment overall height above MSL and location of operation as relates to the Part 77 Surfaces and approach surfaces for Runways 06/24 and 13/31.

If deemed necessary by CVH, there will be coordination meetings with the Airport, the General Contractor, the Aircraft Rescue and Fire Fighting (ARFF), FAA Tech Operations (Tech Ops), and other airport stakeholders as deemed necessary by CVH, to discuss:
· Project Progress
· Operational impacts and solutions, including impacts to emergency response routes · Future phases of construction

Requests for movement or non-movement area closures—or requests for NAVAIDs to be temporarily taken out of service—and which are deemed necessary to prosecute the work, will be requested by the Contractor through CVH. Said closures and NAVAIDs taken out of services will require the issuance of a NOTAM. CVH will be responsible for coordinating such closures with FAA ATO. CVH will require a minimum of 72-hours advance notice for issuance of any NOTAMs. In addition, any impacts to Runways 06/24 and 13/31 operations or associated NAVAIDs, requires a minimum of 2-weeks advanced notice to coordinate the closure with the airport.

1.1.4 Operating Procedures
The following are general safety objectives that shall be achieved to ensure safe airport operations and to minimize time and economic loss to the aviation community, the Contractor/Subcontractors, and others directly or indirectly affected by the project. The Contractor shall be responsible for controlling his operations and the operations of subcontractors (at all levels) and suppliers as they comply with the requirements of this section as listed below:
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· Keep the Airport operational for all users
· Prosecute the work in a manner that prevents delays to aircraft operations because of the construction
· Prosecute the work in a manner that minimizes delays to construction · Prosecute the work in a manner that prevents conflicts between airport operations and construction activities

1.1.5 Potential Safety Hazards
An airport is a unique environment. Constant vigilance is required by all parties involved in construction activities to ensure a safe operating environment for airport users. The following list contains potential safety hazards that are unique to an airport operating environment. · Trenches, holes, or excavations on or adjacent to, an operational runway or taxiway or the related safety areas. This includes trenches, holes or excavations that may be improperly or inadequately backfilled
· Unmarked/unlit excavations
· Mounds or piles of earth, construction materials, temporary structures, or other objects on or in the vicinity of any operational runway, taxiway, or apron or in a related safety area, or an approach or departure surfaces. · Pavement drop-offs or pavement turf lips (either permanent or temporary) which would cause, if crossed at normal operating speeds, damage to aircraft using the Airport.
· Construction Equipment and Vehicles (stationary or mobile) penetrating the runway approach and departure surfaces, or operating within the Runway Obstacle Free Area (ROFA) or Precision Obstacle Free Zone (POFZ).
· Vehicles, equipment, excavations, stockpiles, or other materials which could enter NAVAID critical areas and degrade or otherwise interfere with electronic signals from airfield communication equipment or NAVAIDs or interfere with visual NAVAID facilities.
· Unmarked utilities, underground FAA facilities, NAVAIDs, weather service, runway lighting, or other power or signal cables that could be damaged during construction. · Objects (whether marked/flagged or not) or activities anywhere on or in the vicinity of the Airport which could be distracting, confusing, or alarming to pilots during aircraft operations.
· Un-flagged or unlit low visibility items (such as excavation equipment, subgrade treatment equipment, etc.) in the vicinity of a runway, or in any approach, departure, or Part 77 surface.
· Misleading or malfunctioning obstruction lights.
· Unlit and unmarked obstruction in an approach surface to any runway A.10.b
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· Runway approach/departure surfaces compromised by the operations of the contractor (needed to assure adequate landing/takeoff clearance over known obstructions or work or storage areas).
· Inadequate, confusing, or misleading (to pilots) marking/lighting of runways (including, displaced or relocated thresholds), taxiways, or taxilanes. · Water, dirt, debris, or other transient accumulation which temporarily obscures pavement marking, pavement edges, or derogates the visibility of runway/taxiway marking, lighting or construction and maintenance areas. · Inadequate or improper methods of marking, barricading, or lighting temporarily closed portions of AOA.
· Trash or other materials with foreign object damage (FOD) potential, whether on runways, taxiways, aprons, or related safety areas.
· Inadequate fencing, low profile barricade delineation, or other marking to separate construction or maintenance areas from open aircraft operating areas. · Inadequate control of vehicle and human access, and non-essential, non-aeronautical activities, on open aircraft operating areas.
· Improper radio or other communication maintained between construction/maintenance vehicles and CVH operations/inspection personnel or other on-field communications facility (e.g., FAA flight service stations (FSS) or UNICOM radio).
· Construction/maintenance activities or materials which could interfere with Airport Rescue and Firefighting (ARFF) vehicle access from ARFF stations to all parts of the AOA.
· Wildlife attractants such as edibles (food scraps, etc.), brush, other trash, grass/crop seeding, or pond water on or near the Airport.
· Personnel at the construction site without proper identification. · Improperly marked, lighted and flagged vehicles involved in the project.

Note: Safety area encroachments, improper ground vehicle operations, and unmarked or uncovered holes and trenches in the vicinity of aircraft operating surfaces are the three most recurring threats to airside safety during construction.

1.1.6 Scope of Work
The Runway 6 Safety Improvements Project (Project) is an airfield safety project at Hollister Municipal Airport (CVH) to update the airfield geometry to be compliant with FAA criteria and relocate the existing Taxiway C connecting to the Taxiway preceding Runway 6 to Runway 6 end.

The scope of the work includes:
· Construction of Relocated Taxiway C
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Hollister City CouncilJanuary 17, 2023

Hollister City Council
January 17, 2023