Agenda packet — Hollister City Council, April 17, 2023 (part 2 of 2)

Code.

The review of a request for an extension of the approval beyond the initial one year period allowed under Section 16.44.060 of the Municipal Code is considered a discretionary review by the decision making body pursuant to the requirements of the Subdivision Map Act. When reviewing an extension request the Planning Commission can choose to approve or deny the request or impose new conditions of approval on the project.

The approval life of any project is limited. Project approvals are set to expire in the Conditions of Approval.

For most projects, as long as an Applicant applies for a Building Permit during the approval period, the approval will remain valid as long as the Building Permit is under review or is issued and has not expired.

The approval of any extension of a subdivision is regulated by the Municipal Code as well as the Subdivision Map Act.

The City allows for an Applicant to request an extension of a project’s approval in order to accommodate revised constructed timelines, the need for additional time to secure project financing, complications due to the project or any other issue which arises prior to an application for a Building Permit. The extension request may be approved in accordance with the Municipal Code.

In the case of a request for an extension of the approval of a Map, the review after the initial extension is discretionary. The map was previously extended for a period of two years. This is the second request for an extension of the approval.

The Approval of a project is valid for a limited time frame. The City does allow for an extension of time based on the type of approval that was previously granted. This is consistent with approval expiration throughout the United States. Project approvals are not granted for a lifetime. This is because the City is constantly changing. A project that was previously approved ten or even two years ago may no longer be consistent with the requirements of the General Plan, Municipal Code, City Standards, or direction from the current City Council. By limiting the validity period of project approvals, the City can ensure that development is constantly evolving towards the preferred vision of the City. Additionally, this allows for the expiration of any project that may have been approved in error.

It should also be noted that the approval of a Map or any other approval (Site and Architectural Review, Conditional Use Permit, Rezoning, Grading Permit, etc.) does not convey a vested right to develop (pursuant to several Court Rulings). There is no vested right to develop until an actual building permit has been issued and substantial work has been completed.

As part of the request for an extension of the approved map, the City must evaluate whether or not the project is consistent with the requirements of the General Plan and Municipal Code in effect at the time of the request. The following is a discussion of the minor subdivision with respect to the General Plan and the Municipal Code.

General Plan Compliance

The project site is designated Downtown Commercial and Mixed-Use in the 2005-2025 Hollister General Plan. This designation is intended for commercial uses and secondarily for residential uses. The proposed H.3.a
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lot split to allow for three parcels could be consistent with the requirements of the General Plan for this designation. However, it is important to note that future residential development may not be feasible on the lots, if divided, due to the small size, density requirements, and the fact that new single family residential development is not permitted in the Downtown Mixed Use Zoning District. The Downtown Mixed Use Zoning District does, however, permit other commercial uses, and commercial does not have minimum lot size or density restrictions.

The request to modify the Conditions of Approval for the approved Map is inconsistent with the Goals and Policies of the General Plan. A modification to the map as requested will result in a map which is inconsistent with General Plan Goal HS1 and Policy HS1.1 as the location of the utility pole within the re-opened alley will create a hazard for vehicular traffic in the public right- of-way (as identified in the preliminary Focused Traffic/Circulation Analysis included as Attachment 1). More detail regarding these concerns is outlined in the Initial Study Section starting on page 9 of this Staff Report.

Three lots could potentially be compliant with the requirements of the General Plan. Compliance with the General Plan will be reviewed when a complete application for a Site and Architectural Review is submitted.

Hollister Municipal Code

The approved Map does not comply with the requirements of Section 17.20.040.K of Tile 16, Subdivisions of the Municipal Code. This Section requires all lots to have a minimum frontage on a public street of 32 feet. Parcel 1 will have a lot frontage of 21 feet and Parcel 2 will be 24 feet. This is not consistent with the requirements of the Municipal Code.

The Applicant previously requested approval of the minor subdivision to divide the existing parcel into three lots for future residential development. Although a Site and Architectural Review was previously approved for the site, this approval has expired. The previous approval allowed for three parcels to be sold individually for three residential dwellings including two single-family attached and one single family detached dwelling units.

The previous Site and Architectural Review (S&A 2018-7) did not conform to the requirements of the Municipal Code with regards to allowed residential uses (or dwelling types) for properties located in the DMU Zoning District. Staff anticipates that the Applicant will apply for review of a similar project in the future. Table 17.08-1 Commercial and Mixed Use Zone Uses and Permit Requirements of the Hollister Municipal Code establishes the permitted residential uses in the Downtown Mixed Use (DMU) Zoning District.

Table 1: Permitted Residential Dwelling Types in the DMU

Residential Use (Dwelling Type) Use Allowed?
New Single-Family Residential Not Permitted
New Mixed-Use Building Permitted
Multifamily Permitted

Single Family and Multi Family is defined in Section 17.02.020 as follows:

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“Residential dwelling unit—Multi-family includes duplexes, triplexes, fourplexes, apartments, and residential condominiums. Excludes 'single-family attached' dwelling units and 'Duets'. A residence with an accessory dwelling unit authorized by Section 17.22.040 (Accessory dwelling units) of this title shall not be considered multifamily housing.

Residential dwelling unit—Single-family attached means a group of three or more individual dwelling units contained within a single residential structure which share common walls from ground to ceiling along the side property lines; sometimes called a townhouse or row house.

Typically, those units in the middle of a row shall have a zero lot line common wall with a unit on either side; and those units on either end of the row of townhomes shall have one common wall at zero lot line and the required setback of the zoning district on the other. Excludes 'Duets'.”

Future development of the site reviewed under a request for a Site and Architectural Review will be required to conform to the requirements of the Zoning Ordinance. A request for development of any of the parcels would need to conform to the requirements of the Zoning Ordinance with regards to permitted residential uses.

Request to Modify the Approved Conditions of Approval

The existing unmanned one-way alley is located at the rear (south) of the project site. The alley is 12 feet wide for most of the alley. The alley provides no direct access to any of the adjacent properties. This alley was previously closed off from San Benito Street to the eastern wall of the 7-11 store (the fence was recently removed by the City).

Figure 3: Utility Pole and Property

The rear wall of the Big Sale Store (convenience market) and 7-11 back up directly to the right-of-way of the alley. Access from the 7-11 store to the alley is blocked by an existing cement fence. Customers at the Big Sale Store can now access the alley at the rear of the property (previously a flower shop was located H.3.a
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at the rear which blocked access to the alley). However, access to the alley is a sharp turn and dumpsters are frequently located so as to block access to the alley (see Figure 2). Most customers reverse out of the parking lot onto Hawkins Street. Any customer who wishes to exit via the alley must turn left to go down the one way path of travel thus avoiding the utility pole.

Several residential properties are located south of the unnamed alley. Access to these properties is completely blocked by an existing chain link fence (see Figure 2). No properties directly or indirectly access this alley.

At the rear of the two commercial buildings, the alley is 12 feet in width. The alley narrows at the existing above ground utility pole. During the initial review of the minor subdivision in 2018, the Engineering Department reviewed the map to ensure that access could be provided safely to all parcels shown on the Map. At that time, it was determined that in order to allow for safe, direct access to Parcel 3, the alley would need to be improved and the above ground pole would need to be undergrounded. As a result of the Map, the use of the alley was modified from non-essential to required to allow direct access (the only access) to Parcel 3.

The project was subsequently approved with three Conditions related to the safety of the alley and use of the alley for direct access to Parcel 3 (please refer to Attachment 2). Condition of Approval No. 11 required the Applicant to improve the existing alley and underground the existing above ground utility pole. Condition of Approval No. 63 required a safe path of travel during and after construction of the site.

And Condition of Approval No. 68 required the City to open the existing alley to allow for direct access to Parcel 3 prior to recordation of the Final Map.

At the August 25, 2022 Planning Commission meeting, Staff discussed concerns related to allowing the above ground utility pole to remain in its current location and Staff recommended that the Planning Commission direct the Applicant to underground the pole. The Staff report outlined Staff’s concerns that the pole would reduce the width of the alley to a width that is narrower than the minimum width required for one-way traffic lanes in the California Code of Regulations Section 1273. Additionally, by allowing the utility pole to remain, the circulation related to the minor subdivision would be inconsistent with General Plan Policy HS1.1. Staff determined that because of these two issues, the request would not be consistent with the requirements for a project Categorical Exemption under the California Environmental Quality Act (CEQA) and environmental review pursuant to the requirements of CEQA would be required.

At the August 25, 2022 meeting, the Planning Commission requested that Staff begin preparing an Initial Study to evaluate any potential impacts related to the request to allow the utility pole to remain as is. The purpose of the Initial Study was to fully evaluate the Applicant’s request with respect to safety or any other environmental impacts identified during the preparation of the Study. No guarantee was given at the meeting that the Initial Study would determine that there would be no impacts with regards to the request.

Initial Study

Following the August 25, 2022 Planning Commission meeting, Staff began work on the preparation of an Initial Study to evaluate if there would be any environmental impacts related to the Project. The purpose of CEQA is to provide decision makers with information regarding the potential environmental effects H.3.a
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related to a project to prevent damage or impacts to the environment. The Initial Study is then used to determine if a Negative Declaration, Mitigated Negative Declaration, or Environmental Impact Report must be prepared pursuant to the requirements of CEQA.

As part of the preparation of the Initial Study, a review of the modified circulation including the location of the utility pole was conducted by the Engineering Division as well as Kimley-Horn, the City’s Traffic Consultants. Kimley-Horn has prepared a preliminary Focused Traffic/Circulation Analysis (Attachment 1) which reviewed any impacts related to the subdivision and the location of the utility pole (if allowed to remain as proposed by the Applicant).

The Focused Analysis recommends a minimum alley width of 15 feet for direct one-way access to a parcel to provide a safe unobstructed area for travel. As discussed in the Analysis, the required unobstructed alley width in the United States ranges from 15 feet to 20 feet. Where a utility pole or other obstruction is present, the alley width is 19 feet to 24 feet. The existing 12 foot wide alley is not consistent with these requirements. The overall width of the existing alley was not intended to provide direct access to a property and was designed when the downtown was laid out over one hundred years ago (when cars in this area was a more rare occurrence). However, Staff acknowledges that the existing alley is 12 feet in width and two buildings are currently located at the edge of the alley which limits the alley width to 12 feet in this case. Additionally, this alley was laid out over 100 hundred years ago and Staff does not recommend the requirement that the Applicant widen the alley to support this project if the Planning Commission wishes to allow for an extension of the Map.

The US Department of Transportation Federal Highway Administration (FHA) recommends a lateral offset of 4 feet behind the curb of the road to a structure or object (i.e. a pole) to further widen the unobstructed area of and around a roadway for safety purposes. The lateral offset increases the unobstructed area from the road (or alley) to the object in order to create a clear unobstructed area for drivers. The Focused Traffic Analysis reviewed the required lateral offsets throughout the Country and found that a lateral offset of 4 feet is consistently required. Due to the location of the utility pole, the Focused Analysis recommends a 4 foot lateral offset between the utility pole and the edge of the alley. This would require the utility pole to be moved or undergrounded.

The preliminary Focused Analysis recommends “a minimum alley roadway width of 19 feet” at the location of the utility pole. If the utility pole is allowed to remain in its current location, the alley will be

9.4 feet wide in this location which conflicts with the recommendations of the Analysis.

Additionally, the width of the alley at the pole is too narrow at the pole to meet the requirements of the US Department of Transportation Federal Highway Administration (FHWA). This means that the utility pole as is, in the existing location, is unsafe according to the FHWA and the City can be held liable if someone were to crash into the pole.

The purpose of Initial Study was to review the Applicant’s request and determine if allowing the utility pole to remain would be a reasonable request and if the City could allow the modification to the adopted Conditions of Approval to remove the requirement that the Applicant underground the existing utility pole. In this case, the Focused Traffic/Circulation Study has determined that the existing alley is too narrow to provide access to the site and that the location of the above ground utility pole is unsafe.

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In an effort to work with the Applicant, Staff discussed the preliminary study with Kimley-Horn in order to determine if there was a potential solution or compromise available. Staff discussed the possibility of moving the pole five feet onto the property which would increase the alley width to 12 feet throughout the alley and provide a lateral offset of 4 feet. A review of the previous plans submitted under the Site and Architectural Review showed ample area for the relocation of this pole. By moving the pole off the alley and a minimum of four feet from the edge of the alley, the pole would meet the FHWA’s requirements for lateral offsets and the recommendation of the Focused Analysis for the offset of the pole.

Staff discussed this alternative with the Applicant during a phone call on November 30, 2022. The Applicant did not agree with this alternative. Staff has discussed the costs related to moving the pole verses the underground of the pole with several people and has determined that the cost to move the pole is less than the cost to underground the pole. Staff has also reached out to PG&E on the Applicant’s behalf and PG&E appears to be willing to work with the Applicant on moving the utility pole.

The Initial Study has identified a significant impact related to safety. In accordance with CEQA any impacts identified must be mitigated to a less than significant level or an Environmental Impact Report must be prepared.

CONCLUSION:

During the initial review of the project in 2018, Staff determined that there were concerns with regards to using the existing alley for primary access to Parcel 3. Those concerns arose from the state of the paving in the alley and the location of the above ground utility pole. In order to mitigate those concerns, the Conditions of Approval included Condition of Approval No. 11 which required the Applicant to underground the utility pole and repair/repave the alley.

Following the Approval of the project the Applicant requested a second extension of the approval of the project and a modification to the Conditions of Approval. The request to modify the adopted Conditions of Approval (PC Resolution No. 36) to allow the Applicant to keep the existing pole as will result in a significant and unavoidable impact. Impacts which cannot be mitigated to a less than significant level, in accordance with the requirements of CEQA, require the preparation of an EIR if the City determines that there are overriding factors which should allow the project to move forward as proposed. The City is not required to approve an EIR or adopt a Statement of Overriding Considerations.

In an effort to reach a compromise with the Applicant, Staff has worked with Kimley-Horn and the City’s Engineering Division to determine if there is a way forward without requiring the utility pole to be placed underground by the Applicant. A potential mitigation to move the pole out of and away from the alley in a location that meets the requirements for lateral offsets has been identified. Staff believes that the relocation of the pole will cost significantly less than the requirement to underground the pole. The undergrounding of the existing pole would require the applicant to bury the existing lines which connect to several residential properties. Work would need to be done within these individual properties and the Applicant would have to obtain permission and repair any damages cause to the properties. This will result in an unidentified labor, time, and construction costs. Moving the pole would require the relocation onto the Applicant’s property and would alleviate the need to underground in the alley as well as the surrounding properties for a cost savings. There is a potential the PG&E may cover part or all of this H.3.a
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relocation.

Concerns still remain regarding the original approval of the project. The project was approved as a residential development with single family homes. Single family is not a permitted use in the Downtown Mixed-Use Zoning District. Approval of the second extension of the approval of the Minor Subdivision will allow the lot sizes to remain which are inconsistent with the required lot dimensions for residential parcels in this Zoning District. Additionally, future development of the site will require approval of a Site and Architectural Review. Should the Applicant choose to reapply with the same design as requested in 2018, the proposed project will not meet the requirements of the Downtown Mixed-Use Zoning District.

PLANNING COMMISSION OPTIONS:

Staff is asking for direction from the Planning Commission on how to move the project forward at this time. The location of the utility pole is inconsistent with the safety requirements discussed by the City’s Traffic Consultants in the Focused Traffic/Circulation Analysis. Staff has provided the following four alternatives for review by the Planning Commission.

Option 1 – Deny the proposed extension of the approval of Minor Subdivision 2018-3.

As previously discussed, the lot frontage of the Minor Subdivision Map are inconsistent with the requirements of the Zoning Ordinance. Future development of the site would be required to conform to the requirements of the Municipal Code and the General Plan. Construction of three single family dwellings is inconsistent with the requirements for projects in the Downtown Mixed-Use Zoning District.

The Applicant needs to apply for a new Site and Architectural Review in order to construct a project on the site in the future. Should the Applicant wish to move forward with a project similar to the one reviewed under S&A 2018-7, Staff would be unable to make the findings for approval.

Should the Planning Commission select this option, Staff will bring a Resolution recommending denial of the project for review during a Public Hearing.

Option 2 – Direct the Applicant to Underground the Utility Pole and Allow a One Year Extension of the Map

As discussed, the existing alley is narrower than what is typically required for one-way allies in the United States. The preliminary Focused Traffic/Circulation Analysis indicates safety concerns regarding the location of the pole and allowing the pole to remain above ground. Should the Planning Commission determine that the pole should be undergrounded for safety reasons and to limit liability to the City, Staff will complete the Initial Study and a Mitigated Negative Declaration (MND) will be prepared in accordance with the requirements of CEQA. The MND will include a mitigation measure which requires the Applicant to underground the utility pole.

Staff would bring the request for an extension to the Planning Commission for review and approval or denial during a Public Hearing. The Planning Commission would need to make a finding regarding the Map’s consistency with the requirements of the General Plan and Zoning Ordinance extension request.

Future development of the site would be required to comply with the requirements of the Zoning Ordinance and General Plan in effect at the time an application is received.

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Option 3 – Direct the Applicant to Move the Utility Pole and Allow a One Year Extension of the Map

As discussed by Staff, Staff believes there is the potential to move the utility pole outside of the alley and provide a four foot lateral offset as is required by the FHWA. In this option, Staff would complete the Initial Study and prepare a Mitigated Negative Declaration and work with Kimley-Horn on the completion of the Final Focused Traffic/Circulation Analysis. The Mitigated Negative Declaration would include a mitigation measure which would require the above ground utility pole to be moved out of the existing alley and onto the Applicant’s property. Final wording of the mitigation measure would be determined by Staff and Kimley-Horn to ensure that the alley would be safe for travel and there would be limited liability to the City.

Staff would then bring the request for an extension and approval of the Mitigated Negative Declaration to the Planning Commission for review in a Public Hearing. The Planning Commission would need to make a finding regarding the Map’s consistency with the requirements of the General Plan and Zoning Ordinance extension request. Future development of the site would be required to comply with the requirements of the Zoning Ordinance and General Plan in effect at the time an application is received.

Option 4 – Approve the Applicant’s Request to Modify the Conditions of Approval

In order to move forward with this option, an Environmental Impact Report must be prepared. As previously discussed, the Focused Traffic/Circulation Analysis determined that the existing location of the above ground utility pole is unsafe. Construction of a dwelling unit or commercial property in which the only access to the property is from the existing alley would further increase safety risks because anyone driving to parcel 3 would be required to use this alley in order to drive to or from the site. This risk is inconsistent with General Plan Goal HS1 and Policy HS1.1 of the General Plan which states that development should only be permitted where potential danger to the safety of residents can be mitigated.

The Focused Analysis determined that the location of the utility pole presents a significant impact related to safety. By allowing Parcel 3 to be developed in the future with required access via the alley, the existing pole would result in a significant impact related to safety. Without a mitigation measure discussed above which could reduce impacts to a less than significant level, this impact is considered significant.

The purpose of an Initial Study is to determine if a Negative Declaration or an EIR must be prepared to support the project (CEQA Guidelines Section 15063(c)(1). Safety impacts have been clearly identified with regards to the utility pole. Should the Planning Commission determine that you intend the amend the Conditions of Approval as requested by the Applicant, safety concerns cannot be mitigated to a less than significant level as required by CEQA for Negative or Mitigated Negative Declarations. If the project will result in one or more significant impacts (that cannot be mitigated) an Environmental Impact Report (EIR) must be prepared in accordance with CEQA Guidelines Section 15063(b)(1).

Approval of an EIR would require the City Council to adopt a Statement of Overriding Considerations (CEQA Guidelines Section 15093) for the project. The City Council has the ultimate decision making authority on whether or not to approve or disapprove the EIR (CEQA Guidelines Section 15042) and to adopt a Statement of Overriding Considerations. Additionally, a Focused Analysis has been prepared which indicates safety concerns regarding the location of the pole. In approving the request to allow the pole to remain above ground despite known safety concerns, the City could be held liable for any accidents H.3.a
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within this area.

Because of this, should the Planning Commission select Option 4, Staff will bring the item for discussion with the City Council to determine if there is support on the City Council for an EIR. Staff does not want the Applicant to go through the expense of preparing an EIR if the City Council will not approve the project to allow the utility pole to remain above ground or approve the EIR.

Staff recommends the Planning Commission select Option 1 for this Item.

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MINUTES

HOLLISTER REGULAR PLANNING COMMISSION MEETING

December 15, 2022

PUBLIC PARTICIPATION NOTICE

CALL TO ORDER

The Regular meeting of the Planning Commission was called to order by Vice Chairperson Kevin Henderson on December 15, 2022 at 6:09 p.m. in the City Council Chambers at 375 Fifth Street, Hollister, CA 95023.

PLEDGE OF ALLEGIANCE

Commissioner Belong led the Pledge of Allegiance.

ROLL CALL

STAFF IN ATTENDANCE

VERTIFICATION OF AGENDA POSTING

Development Services Director Ortiz verified that the amended Agenda for the City of Hollister Planning Commission Regular Meeting of Thursday, October 21, 2022 was posted on the bulletin board at City Hall on Friday, December 9, 2022 at 9:51 a.m. per Government Code Section 54954.2.

Attendee Name Title Status Arrived
David Huboi District 2 Present
Roxanne Stephens Chairperson / Entire City Absent
Kevin Henderson Vice Chairperson / District 1 Present
Steven Belong District 3 Present
Luke Corona District 4 Present
Attendee Name Title Status Arrived
Jennifer Thompson City Attorney Present
Adrianna Ortiz Development Services Director (4LEAF, Inc.) Present Eva Kelly Interim Planning Manager Present
Erica Fraser Senior Planner (4LEAF, Inc.) Present
Ambur Cameron Senior Planner Present
Mark Falgout City Engineer (Kimley-Horn & Associates) Remote Socorro Zendejas Associate Engineer Present
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APPROVAL OF MINUTES

Commissioner Huboi motioned to approve the minutes for the Thursday, November 17, 2022 Regular Planning Commission meeting.

Motion seconded by Commissioner Belong.

Motion adopted unanimously by the Planning Commission. 4-0-0-1.

RESULT: Adopted [Unanimous]
MOTION: David Huboi
SECOND: Steve Belong
AYES: Huboi, Henderson, Corona, Belong
NOES:

RECUSED:

ABSTAIN:

ABSENT: Roxanne Stephens

PUBLIC INPUT None.

PUBLIC HEARINGS

1. Minor Subdivision 2018-3 Extension – Alan Brookshire – The applicant is requesting a one-year extension to Minor Subdivision approval 2018-3 to subdivide an approximately 4,410 SF lot into three separate lots with two lots. Lot 1 is proposed a 1,302 SF, Lot 2 at 1,488 SF and Lot 3 at 1, 620 SF. The project site is located at 221 Hawkins Street in the Downtown Mixed Use (DMU) Zoning District, further identified as San Benito County Assessor Parcel Number 056 -091-002).

CEQA: To be determined.

Development Services Director, Adrianna Ortiz, presented the staff report.

Vice Chair Henderson opened the public hearing at 6:30 p.m.

Public providing testimony: Anne Hall, Alan Brookshire.

Vice Chair Henderson closed the public hearing at 6:43 p.m.

Commissioner Huboi moved, and Commissioner Belong seconded the motion, to deny Minor Subdivision 2018-3 Extension and directed Planning staff to assist the applicant in developing a new project design that is in substantial conformance with the Hollister Municipal Code at no cost to applicant.

Resolution 2022-25 was approved by the Planning Commission. (4-0-0-1)

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RESULT: Adopted [Unanimous]
MOTION: Huboi
SECOND: Belong
AYES: Huboi, Corona, Belong, Henderson
NOES:

RECUSED:

ABSTAIN:

ABSENT: Stephens

2. Minor Subdivision 2018-6, Site & Architectural Review 2018-23 Extension – Wright Thirteen, LLC – The applicant is requesting an extension for approved Minor Subdivision 2018 -6 and Site & Architectural Review 2018-23 to subdivide a 13.19-acre parcel into four lots consisting of 4.25 acres, 4.01 acres, 4.07 acres, and 0.86 acres. The approval includes Site & Architectural approval to construct approximately 340,000 square feet of indoor greenhouse buildings for a cannabis cultivation facility on existing agricultural land, including onsite parking and all utility connections, drainage, and landscape improvements. The project site is located at Wright Road and San Felipe Road in the North Gateway (NG) Zoning District, further identified as San Benito County Assessor Parcel Number 053-350-005. CEQA: Mitigated Negative Declaration.

Interim Planning Manager, Eva Kelly, presented the staff report.

Vice Chair Henderson opened the public hearing at 7:32 p.m.

Public providing testimony: Geary Coats, Matt Nohr, Patrick Orosco.

Vice Chair Henderson closed the public hearing at 7:48 p.m.

Commissioner Belong moved, and Commissioner Corona seconded the motion, to approve a two (2) year extension of time for Minor Subdivision 2018-6 and Site & Architectural Review 2018-23, subject to the Conditions of Approval and making the following findings as discussed:

A. The Project, as conditioned in the original approvals, has been found to be consistent with the policies of the General Plan because:

1. The Planning Commission finds that the design of the greenhouses and the setback and orientation of the buildings as they relate to one another meets the intent of Land Use Policies LU11.1 and 11.2. The proposed use of the structures as cannabis greenhouses limits the amount of variation that can be accommodated in any one building, and the variation and articulation is accomplished through the orientation and setback of the greenhouses which will be visible from Wright Road.

2. The project will provide a minimum of 6 bicycle parking spaces per building, and the revised circulation of the site will accommodate bicycle and pedestrian facilities, which meets the goals of Policies LU4.1, LU4.2, LU4.4, and C2.3.

3. The revised plans, received on October 10, 2022 address areas of concern related to design, circulation, and stormwater management, and the Planning Commission finds H.3.b
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these changes to be in significant conformance with the original approved plans for Minor Subdivision 2018-6 and Site & Architectural Review 2018-23.

B. The Project, as conditioned in the original approvals, has been found to be consis tent with Chapter 17.08 Commercial Zone Land Uses and Permit Requirements, Chapter 17.16 Performance Standards, and Chapter 17.18 Pedestrian, Bicycle, Parking and Loading Standards of the Zoning Ordinance because:

1. The Planning Commission finds that the provision of 275 vehicle spaces will satisfy the parking requirements for a cannabis cultivation greenhouse use as proposed on the site.

The parking table identified in Chapter 17.18 of the municipal code does not provide a clear parking requirement for this use, and the ratios for the closest uses, warehousing or manufacturing and general industrial, would require more parking than is necessary for the use proposed at this site. The Commission finds that the inclusion of six (6) bicycle parking spaces per greenhouse will satisfy the necessary bicycle parking.

2. The revised plan set, received October 10, 2022, has revised the stormwater management facilities to be undergrounded, consistent with the requirements of Section 17.16.140, Stomwater Management.

3. Through the review of landscaping plans and the conditions in place on the original approval, the project is ensured to comply with all landscaping and trash enclosure requirements of the City of Hollister.

C. The proposed Project would not be detrimental to the health, safety, and welfare of persons residing or working the neighborhood or to the general welfare of the City because:

1. The proposed project is an infill project in an existing north gateway commercial area with developed parcels to the east. The project has been evaluated under a previously adopted Mitigated Negative Declaration (SCH #2018121074) and has been found to not have significant effect on the environment pursuant to CEQA.

Resolution 2022-26 was approved by the Planning Commission. (4-0-0-1)

RESULT: Adopted [Unanimous]
MOTION: Belong
SECOND: Corona
AYES: Huboi, Corona, Belong, Henderson
NOES:

RECUSED:

ABSTAIN:

ABSENT: Stephens

Vice Chair Henderson called a Recess at 8:21 p.m. The meeting reconvened at 8:31 p.m.

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3. Zoning Ordinance Amendment 2022-3 – City of Hollister – Amendments to the Zoning Ordinance related to Section 17.24.190, Site and Architectural Review, and 17.24.240, Planned Development Permits, and the adoption of a New Chapter – Residential Design Standards.

Senior Planner, Erica Fraser, presented the staff report.

Vice Chair Henderson opened the public hearing at 8:56 p.m.

Public Providing Testimony: None.

Vice Chair Henderson closed the public hearing at 8:56 p.m.

Commissioner Belong motioned, and Commissioner Huboi seconded, to recommend City Council approval of amendments to Section 17.24.190, Site and Architectural Review, and Section

17.24.240, Planned Development Permits, and the adoption of Chapter 17.26, Residential Design Standards.

Resolution 2022-27 was approved by the Planning Commission. (4-0-0-1)

RESULT: Adopted [Unanimous]
MOTION: Belong
SECOND: Huboi
AYES: Huboi, Corona, Belong, Henderson
NOES:

RECUSED:

ABSTAIN:

ABSENT: Stephens

NEW BUSINESS

1. Affordable Housing Presentation – City of Hollister – Accept an informational presentation from Housing Coordinator, Jamila Saqqa, regarding affordable housing within the city of Hollister’s jurisdiction.

The Planning Commission accepted the informational presentation on Affordable Housing as presented by Housing Coordinator, Jamila Saqqa.

2. City of Hollister 2023 Planning Commission Calendar – The City of Hollister’s Planning Division Staff is requesting that the Planning Commission receive, review, and approve the Planning Commission Meeting Calendar for the year 2023.

Senior Planner, Ambur Cameron, presented the report.

Vice Chair Henderson motioned, and Commissioner Huboi seconded the motion, to approve the City of Hollister 2023 Planning Commission Calendar.

Resolution 2022-28 was approved by the Planning Commission. (4-0-0-1) H.3.b
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December 15, 2022
Regular Planning Commission Minutes

Page 6 of 6 ends

RESULT: Adopted [Unanimous]
MOTION: Belong
SECOND: Huboi
AYES: Huboi, Corona, Belong, Henderson
NOES:

RECUSED:

ABSTAIN:

ABSENT: Stephens

OLD BUSINESS None.

PLANNING DEPARTMENT REPORTS None.

PLANNING COMMISSION REPORTS

Commissioner Huboi reported that he attended the December 12, 2022 Special Meeting of the City of Hollister’s City Council were he witnessed Mayor Mia Casey, Council Member District 2 Rolan Resendiz, Council Member District 3 Dolores Morales, and City Treasurer Gordon Machado take their Oaths of Office. He congratulated the newly elected and re-elected council members on their campaigns, and thanked the out-going Mayor, Ignacio Velazquez, and City Treasurer, Anietra Gomez, for their service to our community.

Vice Chair Henderson also attended the December 12, 2022 Special Meeting of the City of Hollister’s City Council and concurred with Commissioner Huboi.

ADJOURNMENT
Commissioner Belong moved, and Commissioner Corona seconded the motion, to adjourn the meeting at 9:26 p.m. Motion carried 4-0-0-1.

__________________________________
Chairperson of the Planning Commission
of the City of Hollister

ATTEST:

Adrianna Ortiz, Secretary

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ATTACHMENT 1

From: [email protected] [ mailto:[email protected]] Sent: Friday, December 16, 2022 2:10 PM
To: Brett Miller
Cc: Alan Brookshire ; David Mirrione
Subject: Brookshire

Brett,

At Planning Commission last night, I told the commissioners that it was clear that the city staff was not ever going to make any effort approve this project, and Alan was tired of throwing good money after bad. We requested that they direct staff to allow a new, complying project to be submitted, with all fees waived, in recognition of the numerous fees paid to the city over the past 4.5 years for the project that they have now decided is non-complying. The PC did give direction to the staff to deny the extension, including waiving all fees on a future submittal. The city attorney said that it was outside the purview of the PC to waive fees, but the City Manager could.

Adrianna stated that you had already given direction to waive one round of S&A and CUP fees, and implied that this covered everything. However, Alan has also paid a tentative map fee, a variance fee, full building plan check fees, engineering plan check fees, and map check fees on the previously approved project. We are requesting that you, as City Manager, agree to waive all city staff fees associated with a new project that complies with the zoning on 221 Hawkins St. (We understand that you cannot waive impact fees, school fees or other council directed fees, typically collected when pulling building permit.) This waiver would be in keeping with conversations you have previously had with Alan Brookshire and I, and it would be in keeping with the direction of the Planning Commission last night.

Please let me know if you have any questions.

Thank you,

Anne E. Hall, RCE, QSD
[email protected]
San Benito Engineering & Surveying, Inc.
502 Monterey St
Hollister, CA 95023
831-637-2763

From: Brett Miller
Sent: Friday, December 16, 2022 5:18 PM
To: [email protected]
Cc: Alan Brookshire ; David Mirrione
Subject: RE: Brookshire

I agree with the waiving of fees except for impact fees as stated below.

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{00125600;1}
Overview of Brookshire Project
• Sep 27, 2018 – the TM &S&A were approved at PC. The project had a recommendation of approval from Planning staff, and was similar to two other projects that had been approved within the same zoning, and have been built. The neighbors appealed the approval based on the requirement to open the alley. • Nov 19, 2018 – the City Council upheld the PC approval. • Dec 20, 2018 – the CUP approved at PC.
• After the appeal, Mr. Brookshire did not want to spend the money on improvement plans until the City fulfilled their obligation to clear the alley. A year later, the alley was still occupied, and Mr. Brookshire wrote a letter dated 11/013/2019 requesting that the city take action. After several conversations with Bryan Swanson, the matter was supposed to go to a closed session of the City Council in Feb, 2020, but we were not told what, if anything, came of that meeting.
• Sep, 2020 – There was delays to most business due to Covid in spring of 2020. In September, since we had not heard anything from the city regarding the Feb 2020 meeting, we requested a TM extension. Bryan Swanson wrote a letter giving a 2-year extension, through Sep 2022. • Feb, 2021 – After several more emails with the city attorney discussing the sale of the alley to the affected parties, Brett Miller gave verbal direction that the alley would be cleared, and Mr. Brookshire should proceed with improvement plans as originally approved.
• April, 2021 – we submitted improvement plans, and paid plan check fees, which went through review, and submitted a final map and paid fees for review. The map was approved, and the Improvement Plans were complete with the exception of the undergrounding of a power pole in the alley. The pole serves 5 other properties through the back yards; the cost of undergrounding the pole makes the project unfeasible. We filed for a TM amendment to request to remove this condition. • June 3rd , 2021 – submitted a TM amendment application, which was supposed to go to the August, 2021 PC meeting. In August, we were contacted by Abraham and Mark Falgout asking to discuss closing the alley, and how it would affect this project. So, after having asked this question for over 2 years, and being told it was not an option, spending money on plans, the city now decided it was an option. They hired an appraiser to determine a price, which took over 6 months. However, Mr. Brookshire was told verbally in March, 2022, by Abraham Prado that the city has decided not to sell the alley, and to proceed as originally approved. • After Abraham left in February 2022, it took until April to get a meeting with the new Planning Director. It took another month for Adrianna to come back with the answer that Planning now felt that this project met the zoning (despite the original approval), and should be denied an extension or variance. The Zoning had not changed, but Planning had changed their opinion. We chose to go forward with the amendment to the Planning Commission in June, where staff recommended a denial. The PC, who was more familiar with the history of the project, chose to approve the amendment to not underground the pole. • The map extension was scheduled for the August, 2022 PC meeting. Staff again recommended denial, and the PC again wanted the project to move forward, based on the previous approvals and delays caused by the city.

Staff said that it no longer qualified for a CEQA exemption, and they needed 90 days to do CEQA. The PC approved the extension. At 45 days, I requested a status update, which apparently reminded staff about this project, because they suddenly sent a request for $18,000+ to do the CEQA report. After some discussion, Mr.

Brookshire paid $14,000 to have the city complete CEQA. Staff went to the Nov PC meeting, requesting a further extension. The alley at San Benito St was cleared and opened up in October, 2022. • Staff requested a meeting for Dec 1 to discuss the traffic findings. Per staff, the safe alley distance was 19’4”, which could be lowered to a minimum of 15’. Since the alley is only 12’ wide, this seems like a city problem.

Despite the inconsistency, staff gave Mr. Brookshire 3 choices – underground the pole (even though the PC already approved the variance), relocate the pole 3’ onto his own property to obtain the 15’, or do an EIR. All three options represent significant costs, beyond the scope of this project. As it stands, the alley is currently being used by one home for one-way access, meaning the city does not meet the standards they are expecting Mr. Brookshire to meet. The subject of selling the alley came up again, but we have been through that discussion twice before. Staff stated that they cannot be held responsible for what they feel were bad decisions by previous city staff, but why should the applicant be? He is bound to work with whatever staff is in place, and has the expectation that when new staff comes in, they will honor previous requirements.

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{00125600;1}
• Planning Staff also made it clear that if the extension were somehow approved without the requirement to underground the pole, that the next step would be to re-apply for the S&A and CUP, since they had not been extended in 2020. They said they would not support the extension of the S&A and CUP, so it became obvious that this was going nowhere. At the Dec PC, we requested denial of the extension, with the recommendation to waive fees on future submittal. Adrianna said that the City Manager had already approved waiving one S&A and CUP fee, but we requested that it be broadened to include whatever applications we needed to do, which might not include a CUP.

This is an infill project, on a lot that attracts homeless people behind the 7-11. It is currently a public nuisance, and the original project would have created 3 small-lot single-family residences downtown, seemingly a desirable improvement.

Staff said they would prefer it to be commercial space, but given the glut of commercial space sitting open downtown, this is not an attractive option for the property owner. The issues associated with this project have resulted from mainly 1- lack of city action on the alley and 2 – staff’s many changes of course, on the alley and the zoning, both of which are out of Mr. Brookshires control. He is asking for recognition of his efforts to date in the form of fee waivers.

Anne E. Hall, RCE, QSD
[email protected]
San Benito Engineering & Surveying, Inc.
502 Monterey St
Hollister, CA 95023
831-637-2763

Fees paid to city to date:

TM application 5/17/2018 1,536
S&A application 8/14/2018 1,308
CUP application 10/2/2018 1,498

Improvement Plan check 4/14/2021 4,712 imp. plans reviewed, pending pole Map check fee 5/7/2021 1,795 parcel map reviewed and approved

TM amendment 6/3/2021 768
TM extension 7/5/2022 3,219
S&A, CUP, TM extension Prelim review 7/5/2022 fee waived by City Manager CEQA fee 11/8/2022 14,678
$29,514

Fees paid to engineer and architect to date: $46, 300. All building plans will need to be updated due to delay - new building codes going into effect for 2023
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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: APRIL 17, 2023
SUBMITTED: April 4, 2023
DEPARTMENT:

DEPARTMENT HEAD:

City Clerk
Jennifer Woodworth, City Clerk

TITLE OF ITEM: PLACEMENT OF ITEMS ON AGENDA BY COUNCIL

BRIEF DESCRIPTION: The City Council has expressed interest in formalizing the process for members of Council to place an item on a future Council meeting agenda.

Prior to drafting a policy, staff requests direction on possible policy options. Based on Council direction, staff will return with a policy outlining the process for adding items to the agenda, requesting information and updates from staff, etc.

RECOMMENDATION: Provide direction to staff on the Council’s preferences for a process for Councilmembers to place items on a future Council meeting agenda.

DEPARTMENT SUMMARY: At the January 17, 2023 City Council meeting, the City Council directed staff to draft a policy outlining the process for the Councilmembers to add items to a future Council meeting agenda and to request information from staff. Prior to drafting a policy for Council consideration, staff requests Council direction on options for addressing Council requests for future agenda items.

The Ralph M. Brown Act governs the noticing of and business conducted at meetings of the City Council and City of Hollister advisory bodies. Because the Brown Act requires legislative discussion and deliberation of items to be properly noticed in advance of the meeting, it largely prohibits the legislative body from acting on or discussing items not included in a posted meeting agenda (California Government Code Section 54954.2(a)(2)). As a result, for items not included in the posted agenda, members may only:
 Briefly respond to public statements or questions,
 Ask a question for clarification,
 Make a brief announcement,
 Make a brief report on his or her activities,
 Provide a reference to staff or other sources for factual information, or  Request staff to report back to the legislative body in a subsequent meeting.  The legislative body may direct staff to place the matter on a future agenda.

The current process for requesting future agenda items is informal and is as follows: The members of the City Council can request an item be added to a future agenda, and if a majority of the Councilmembers present support the request, the item is included in a list maintained by staff for follow-up and future Council consideration. The difficulty with this informal process is that there is often uncertainty on the Council’s direction on a topic and the potential impact on staff time and City resources.

Formalizing the process will help confirm items added to a future Council meeting agenda are within the purview of the City, support informed decisions by Councilmembers, ensure prudent use of taxpayer funds and other City resources, and support transparency and open government processes. Staff proposes three options for Council consideration and requests direction for a future policy.

Option 1
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Consensus support from a majority members of the City Council present when an item is suggested is required to agendize an item for a future Council meeting. As part of raising an item for future consideration, Councilmembers would also provide information regarding proposed Council action and an explanation on how the item is within the City’s purview and a recommendation for future Council action.

Option 2
Future agenda items proposed by a member of City Council would require support from at least two members of the City Council, including the proposer. This is a change from the current requirement of consensus support from a majority of the Councilmembers present. As part of raising an item for future consideration, Councilmembers would also provide information regarding proposed Council action and an explanation on how the item is within the City’s purview and a recommendation for future Council action.

Option 3
Members of Council will draft a brief memo, which outlines the topic for discussion, an explanation on how the item is within the City’s purview, and proposed action for Council consideration. A memo can be supported by up to one additional member of Council. The memos would be included in the Council packet for discussion, with one memo allowed per member of Council per meeting. The Council will discuss and consider any memos for future action, and support from a majority of the Councilmembers present or support from at least two Councilmembers is required to support adding an item to a future Council meeting agenda.

For each of the above options, staff recommends items will be brought back to Council in no less than 30 days after receiving Council direction. This timeline will allow for staff to properly analyze an issue and potential impacts to City resources.

FINANCIAL IMPACT: N/A

CEQA: N/A

THIS REPORT WAS REVIEWED BY THE INTERIM CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

David Mirrione, Interim City Manager

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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: APRIL 17, 2023
SUBMITTED: April 3, 2023
DEPARTMENT:

DEPARTMENT HEAD:

City Attorney
Jennifer Thompson, City
Attorney

SPONSOR(S): Burns

TITLE OF ITEM: ATTORNEY ADMINISTRATIVE HEARING OFFICERS

BRIEF DESCRIPTION: The City Council expressed interest in modifying the City’s Municipal Code to require Administrative Hearing Officers to be attorneys. This report will present background information and options for the City Council’s consideration.

RECOMMENDATION: Provide direction to staff.

DEPARTMENT SUMMARY:

Background
Currently, the Hollister Municipal Code (“HMC”) defines a hearing officer as any person designated by the City Manager to hear appeals of administrative citations or to hear administrative compliance hearings. (HMC, § 1.18.020.) The hearing officer may not be the citing enforcement officer and the employment, performance evaluation, compensation, and benefits of the hearing officer shall not be directly or indirectly conditioned upon the amount of administrative citation penalties upheld by the hearing officer.

Legal Framework
Administrative hearings are subject to federal and state due process requirements, the fair hearing requirements of Code of Civil Procedure section 1094.5, and any additional requirements depending on the type of hearing or issue to be heard.

Neither state law nor case law requires local agency hearing officers to be licensed attorneys. Rather, applicable laws and cases focus on the requirement of impartiality for tribunal or hearing officers.

Requirement of Impartiality

Appellants have a statutory right to a fair hearing, which must be conducted before an impartial tribunal. (Civil Code Proc., § 1094.5.) Additionally, “[w]hen . . . an administrative agency conducts adjudicative proceedings, the constitutional guarantee of due process of law requires a fair tribunal,” and “[a] fair tribunal is one in which the judge or other decision maker is free of bias for or against a party.” (Morongo Band of Mission Indians v. State Water Resources Control Bd. (2009) 45 Cal.4th 731, 737 citing Withrow v. Larkin (1975) 421 U.S. 35, 46 (“Morongo”); People v. Harris (2005) 37 Cal.4th 310, 346.) Violation of the due process guarantee of an impartial tribunal can be demonstrated by proof of actual bias or by demonstrating a situation exists “in which experience teaches that the probability of actual bias on the part of the . . . decisionmaker is too high to be constitutionally tolerable.” (Withrow v. Larkin, supra, at p. 47.) H.5
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“In the absence of financial or other personal interest, and when rules mandating an agency’s internal separation of functions and prohibit ex parte communications are observed, the presumption of impartiality can be overcome only by specific evidence demonstrating actual bias or a particular combination of circumstances creating an unacceptable risk of bias.” (Morongo)

Requirement of Findings to Support Impartiality and Separation of Advocates and Decision Makers

To demonstrate impartiality and prevent court invalidation of decisions, findings are required and must demonstrate the analytical route between the evidence presented and the action taken, or decision made. (See West Chandler Blvd.

Neighborhood Ass’n v. City of Los Angeles (2011) 198 Cal.App.4th 1506.) Findings must: (1) bridge the gap between raw evidence and an agency’s ultimate decision; (2) enhance the efficiency and effectiveness of judicial review by explaining what a decision means and how it was reached; (3) allow interested parties to understand the relevant issues and information so that they can decide whether and on what basis to seek judicial review; (4) diminish the importance of judicial review by enhancing the integrity and rigor of administrative decision making by cities; and (5) serve a public relations function by showing parties and the interested public that the city made its decision in a careful, reasoned, and equitable manner.” (See Topanga Association for a Scenic Community v. County of Los Angeles (1974) 11 Cal.3d 506.)

Additionally, “[p]rocedural fairness requires internal separation between advocates and decision makers to preserve neutrality.” (Morongo, citing Department of Alcohol Beverage Control v. Alcohol Beverages Appeals Bd. (2006) 40 Cal.4th 1, 10.) Separation of function is an additional type of due process protection commonly afforded in hearings that follow an adversarial model, one in which the matter to be decided has two sides and each is presenting evidence and argument to support their position.

Hollister Municipal Code Chapter 1.18

As discussed above, the HMC defines a hearing officer as any person designated by the city manager to hear appeals of administrative citations or to hear administrative compliance hearings. The hearing officer shall not be the citing enforcement officer and he employment, performance evaluation, compensation, and benefits of the hearing officer shall not be directly or indirectly conditioned upon the amount of administrative citation penalties upheld by the hearing officer. (HMC, § 1.18.020.)

The requirements of this definition help to ensure impartiality of the hearing officer by ensuring that the adjudicator has no direct financial interest in the outcome of the hearing (e.g., is retained on an ad hoc basis or fee agreement is based on positive outcomes for the city). The code further ensures separation between advocates and decision makers by mandating that the hearing officer cannot be the citing enforcement officer. Furthermore, the hearing officer is required to issue a written decision that lists the reason for their actions. (HMC, § 1.18.080(A).) H.5
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The City’s current requirements for hearing officers meet the requirements of due process and the fair hearing requirements of Code of Civil Procedure, § 1094.5.

Requirement for Hearing Officers to be a Validly Licensed California Attorneys

There are no prohibitions against local agencies requiring hearing officers to be validly licensed California attorneys. The same requirements of impartiality, separation and findings listed above will continue to apply.

In the event the City wishes to move forward with such a requirement, the definition for “Hearing Officer” contained within HMC, § 1.18.020 would need to be changed to specifically require that the hearing officer must also be a validly licensed California attorney in good standing with the State Bar of California.

FINANCIAL IMPACT: It will likely be more expensive to use attorneys as Hearing Officers. Currently the City has a contract in the amount of $100.00 per hour. In 2022, the City conducted ten (10) administrative hearings for a total cost of $2,250.00 to the City. An attorney hearing officer would likely cost in the range of $300.00 hourly. This could, however, be more or less depending upon such factors as the attorney’s experience and the law firm’s location. As such, based upon the number of hearings conducted in 2022, the City can expect to spend approximately $6,750.00 on hearing officers should it decide to hire an attorney as the Hearing Officer.

CEQA: N/A

THIS REPORT WAS REVIEWED BY THE INTERIM CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

David Mirrione, Interim City Manager

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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: APRIL 17, 2023
SUBMITTED: April 11, 2023
DEPARTMENT:

DEPARTMENT HEAD:

Development Services
Christine Hopper, Development
Services Director

TITLE OF ITEM: GENERAL PLAN ADVISORY COMMITTEE UPDATE

BRIEF DESCRIPTION: Staff will provide an update on the General Plan Advisory Committee (GPAC) in response to Council requests for information at the April 3, 2023 City Council meeting.

RECOMMENDATION: Provide possible direction to staff regarding the composition of the General Plan Advisory Committee.

DEPARTMENT SUMMARY:

At the regular meeting of the City Council on April 3, 2023, the City Council received a report on the 2040 General Plan Update. The City Council discussed next steps in the review and adoption process for the General Plan and requested that staff bring back for discussion the composition and current role of the General Plan Advisory Committee (GPAC).

Of the original seven members of the GPAC, five are currently eligible to serve, as one Planning Commissioner and one City Council member no longer hold their respective seats. Staff contacted, via email and phone, the three serving members of the public and one is unable to serve, one is willing to serve, and the third may be able to serve but may have a personal conflict during the times the GPAC meetings would be held (tentatively during the month of May).

In summary, four GPAC members (one City Council Member, one Planning Commissioner and two public members) are eligible/able to serve. If the member of the public with the personal conflict is unable to serve, a quorum of the original seven members would not exist. In that case, additional members would need to be appointed to establish a quorum.

THIS REPORT WAS REVIEWED BY THE INTERIM CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

David Mirrione, Interim City Manager

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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: APRIL 17, 2023
SUBMITTED: April 10, 2023
DEPARTMENT:

DEPARTMENT HEAD:

City Attorney
Mary Lerner, City Attorney

TITLE OF ITEM: DISCUSSION AND DIRECTION REGARDING INCREASING

COUNCILMEMBER/MAYOR COMPENSATION

BRIEF DESCRIPTION: Recently the City Council requested information on the topic of increasing Council compensation. This report will present background information and options for the City Council’s consideration.

RECOMMENDATION: Provide direction to staff regarding the topic of City Council compensation.

THIS REPORT WAS REVIEWED BY THE INTERIM CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

David Mirrione, Interim City Manager

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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: APRIL 17, 2023
SUBMITTED: April 10, 2023
DEPARTMENT:

DEPARTMENT HEAD:

City Clerk
Jennifer Woodworth, City Clerk

TITLE OF ITEM: UPDATED CITY COUNCIL PROJECTS

BRIEF DESCRIPTION: City Council requested a list of agenda items, work items, and updates requested by the City Council to staff to be created and placed on each agenda under Unfinished Business.

RECOMMENDATION: Receive the report and hold a discussion, if desired.

DEPARTMENT SUMMARY: On February 22, 2022, The City Council provided direction for staff to compile a list of all requests from Council that have been given to s taff, back to January 18, 2022. The request is for this list to be added to, and placed under “Unfinished Business” on each agenda.

ATTACHMENTS:

1. 20230417 - Agenda Item and Update Request log
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2022 Council Agenda Item Requests 4/12/2023
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log - Excel 1 Velazquez 1/18/2022 &
5/2/2022 Discussion on parking/parking garage fees Development Services (Planning/Engineering)5/1/2023
Parking fee study has been
finalized and will be brought
forward to Council for discussion
and possible action.
2 Burns, Morales 2/22/2022
Discuss the appeal process for developers
appealing Planning Commission decision,
analysis on what other cities are doing
Development Services
(Planning)TBD Included in Zoning and Municipal
Code Update project.
3 Burns 3/21/2022 Discuss a Historical Officer position at budget time City Manager TBD Will bring item back to goal setting meeting.
4 Morales 3/21/2022 Outdoor Night Market Development Services (Planning)TBD Included in Zoning and Municipal
Code Update project.
5 Burns, Morales, Perez 4/4/2022 Food Truck Ordinance Review Development Services TBD Item being developed and will be
brought to Planning Commission
on 4/27/2023.
6 Burns, Morales, Perez 4/18/2022
Review Hollister Municipal Code that speaks
about security for events, fees, and permit
fees associated with them.

Administrative Services 6/1/2023 Willdan completed scope and has begun the study.
7 Burns, Morales, Perez 4/18/2022
As part of budget process, reports from each
dept on year to date accomplishments, 3 year
fiscal analysis or forecast for anticipated
equipment , projects, expenditures,
performance measures, task performance
measures, and employee satisfaction rate.

City Manager 6/5/2023 Will be included as part of 2023-24 Budget Hearings
Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
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UPDATE: Staff to request funding
in FY23-24 budget
9 Burns 5/16/2022
Adopt a policy for staff to return calls and
emails within 24 hours, and if out of office
place notification on their email
Administrative Services (HR)Jun-23 Working on finding a good customer service training.
10 Burns 5/16/2022
Hire full time employees for building
Department Building Official and Building
Inspector
Administrative Services (HR)TBD
Applications were screened. Staff
is working on updating job
descriptions.
11 Burns/Perez 9/6/2022 Develop cooling and warming center policy City Manager TBD Partnering with County OES to
develop policy. Cooling policy is
complete and OES working with
City Manager's office to complete
Warming Center policy. Delayed
due to 2023 floods
12 Morales 9/6/2022 Future park to be developed in District 3 Parks & Recreation TBD Federal appropriation request submitted
13 Burns 10/3/2022 Special Meeting to Discuss the Library City Manager TBD Staff working to prepare meeting I.1.a
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2022 Council Agenda Item Requests 4/12/2023
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log - Excel Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
14 Burns 1/17/2023 Reconsideration of City's development impact fees Administrative Services TBD Fee Study being completed for all city fees
15 Morales 1/17/2023
Procurement Policy to express City's
preference for a skilled and trained workforce
instead of just the lowest responsive bidder,
such as preference for local hires and working
with veterans
Administrative Services TBD Staff is working with legal team to develop policy.
16 Casey 1/17/2023 Policy on how items are added to the City Council agenda City Clerk 4/17/2023 On 4/17/23 Council agenda 17 Burns 1/17/2023 Request update to municipal code related to Administrative Hearing Officer requirements City Attorney 4/17/2023 On 4/17/23 Council agenda 18 Burns 2/6/2023
City to take on cost for internet service for
computers installed by LULAC at Community
Center
Information Technology 6/5/2023 Developing cost estimates for FY 2023-24 budget
19 Burns 2/6/2023 Rename Community Center for Pauline
Valdivia Parks & Recreation (Tina)4/17/2023 On 4/17/23 Council agenda 20 Resendiz 2/6/2023 Art development fees Parks & Recreation TBD Arts and Cultural Commission
conaidered on 2/7/23
UPDATE: ACC made changes to the
draft. Being considered by the ACC
on 4/11/23
21 Burns 2/21/2023 Proclamation recognizing Bill's Bullpen for 35 years of business in Hollister City Clerk 5/1/2023 Scheduled to coincide with start of Comic Book Week
22 Burns 2/21/2023 Presentation on Flock Cameras Police 4/17/2023 On 4/17/23 Council agenda 23 Resendiz 2/21/2023 Policy on use of Council travel funds Administrative Services TBD Policy under development I.1.a
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2022 Council Agenda Item Requests 4/12/2023
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log - Excel Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
24 Perez 2/21/2023 Program to support beautification of Downtown business and empty lots Development Services TBD Will discuss at Goal Setting meeting
25 Perez 2/21/2023 Discussion of Council Pay (HMC 2.04.320)City Attorney 4/17/2023 On 4/17/23 Council agenda 26 Resendiz 2/21/2023 Consideration of an amendment to HMC regarding adoption of tentative maps Development Services TBD Staff preparing agenda item 27 Burns 3/6/2023 Fly the Deferred Action for Childhood Arrivals flag at City Hall for a month City Clerk TBD Staff to work with outside organizations to select month
28 Burns 3/6/2023
4/3/2023
Clarification regarding Council discretionary
funds. Consider raising budget to $100K Administrative Services 3/24/2023 Staff is researching the 2022-23
budget hearings and will be
providing an update.
29 Perez 3/6/2023 Tree Replacement Program Community Services TBD Program will be discussed at Goal Setting Meeting
30 Casey 3/6/2023 Speed Cushion Policy Engineering TBD
Staff developing policy. Council
directed staff on 3/27 to develop a
resolution pausing traffic calming
measures until policy is approved.
31 Casey 3/6/2023
3/20/2023
Neighborhood/Community Meeting to discuss
Ladd Lane traffic calming measures Engineering 4/17/2023 Kimley-Horn has submitted
proposal for this project
On 4/17/23 Council agenda
32 Burns 3/20/2023 Create litter abatement and graffiti abatement teams Community Services TBD Developing cost estimates for FY 2023-24 budget
33 Burns 3/20/2023
Consider placing the raising the Transient
Occupancy Tax on the ballot for the next
general election City Clerk TBD
Will reach out to BBK to provide
election consulting services and
include in FY 2023-24 budget
34 Resendiz 3/20/2023
Refer to the Arts & Cultural Advisory
Commission the design of the Hollister logo to
incorporate the LGBTQ+ Progress Pride flag Parks & Recreation 4/11/2023 a logo will be considered at the ACC meeting on 4/11/23
35 Resendiz 3/20/2023 Work with San Benito County to coordinate on any Pride Month events Parks & Recreation TBD City manager to discuss with County CAO
I.1.a
Packet Pg. 273

2022 Completed Agenda Items 4/12/2023
1 Burns 1/18/2022
Victor Gomez's project (2021-147)
be placed on a future special
meeting agenda
City Clerk 4/2/2022 Special Meeting with
presentations by Victor 4/2/2022
2 Resendiz 1/18/2022
Presentation from the high school
on the need for another high
school and impact fees for funding
City Manager 4/2/2022 Special Meeting (ran out of
time at the 3/7 Meeting)4/2/2022
3 Velazquez 1/22/2022
City Manager and City Attorney to
negotiate a Rally contract with
Roadshows, that includes a fair
reimbursement to the promoter if
the City cancels, and to add that it
may be canceled due to COVID or
public safety staffing shortage.

Requested that the contract come
back by March 7 for Council to
review
City Manager 3/21/2022 Rally was canceled via Council
consensus 3/21/2022
4 Burns 2/7/2022 Consider cancelling Bird Scooter
program City Manager 3/21/2022 Direction given to staff re: Bird Contract 3/21/2022
5 Burns 2/22/2022 Closed session item to discuss
Safer Grant funding for firefighters City Manager 3/7/2022 3/7/2022 6 Morales 2/22/2022 Discussion on Gavilan College -
special meeting City Manager 4/2/2022 Special Meeting with presentation 4/2/2022
7 Perez 3/7/2022 Library AdHoc City Clerk 3/21/2022 created ad hoc, appointed 2 Council Members 3/21/2022
8 Perez 3/7/2022 Recreation Community Center Ad
Hoc City Clerk 3/21/2022 made this a subcommittee of
the Library Ad Hoc 3/21/2022
9 Velazquez 3/7/2022 Purchase or more speed cushions
placed on a future agenda City Manager 3/21/2022 done via Resolution 3/21/2022 10 Council
Member(s)3/21/2022 150th Celebration Proclamation City Clerk 4/4/2022 4/4/2022 11 Burns 2/7/2022 Discussion on hazard pay first
meeting of April City Manager 4/4/2022
MOU's re: Hazard Pay for
Employees approved
5/2/2022
5/2/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date I.1.a
Packet Pg. 275

2022 Completed Agenda Items 4/12/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 12 Council
Member(s)3/21/2022 "Welcome to Hollister" sign arch
over downtown, cost and design City Manager Approved at Special meeting 4/25/22 4/25/2022
13 Burns, Morales,
Perez 4/4/2022 Appropriation for $20,000 to
Bulldog Boxing City Manager 4/4/2022 Approved $30,000 at 5/2/222 Meeting 5/2/2022
14 Burns, Morales,
Perez 4/18/2022 Special Council Meeting for Sign
Contract City Manager 4/25/2022 Completed 4/25/22 4/25/2022 15 Burns, Morales,
Perez 4/4/2022
Research cost to have fiber to
Brigantino Park and Treatment
Plant and Fire Station 2
IT Completed 4/27/2022
16 Burns, Morales,
Perez 4/18/2022 Special Council Meeting to discuss
Rally and Fire District City Clerk Scheduled Special meeting for 5/14/22 5/14/2022
17 Burns 3/21/2022 Police Department Ad Hoc
Committee City Clerk 4/18/2022 Created PD Communications AdHoc on 12/20/2021 4/18/2022
18 Morales 2/22/2022 Discussion on the Ordinance
regarding Council Code of Conduct City Clerk 4/18/2022 Provided update on 4/18/2022 CCM.4/18/2022
19 Burns, Morales,
Perez 4/4/2022 Committee for Rally and Festivals City Clerk 4/18/2022 Council Members Morales and
Perez were appointed on April
18, 2022.
4/18/2022
20 Morales 1/18/2022 Create a way for Council to submit memos for the agenda City Clerk 4/18/2022
Clarified Council Member
wants to submit items to City
Clerk for posting to COH Social
media sites.
4/18/2022
21 Perez 1/18/2022
Discuss changing/increasing
Council salaries-City Clerk provided
Council & CM with current
Ordinances 978 & 1080
City Manager 3/7/2022
First Reading of Ordinance to
amend City Code set for May
16, 2022. Item did not pass.
5/16/2022
22 Burns, Morales,
Perez 4/4/2022
Presentation of substandard
Housing with statistics for past
substandard housing that are
significant
Code Enforcement 4/4/2022 On May 16, Council Meeting
Agenda 5/16/2022
23 Burns, Morales,
Perez 4/4/2022 Council Salary Ordinance City Manager
First Reading of Ordinance to
amend City Code set for May
16, 2022-Did not pass
5/16/2022
I.1.a
Packet Pg. 276

2022 Completed Agenda Items 4/12/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 24 Burns 5/2/2022 Update on substandard housing
Housing,
Development
Services
Presentation on May 16, 2022 5/16/2022
25 Council
Member(s)5/2/2022
Presentation on the RDA, bring
back the annual report for
acceptance (Jamila)
Housing,
Development
Services
Presentation on May 16, 2022 5/16/2022
26 Burns, Morales,
Perez 4/4/2022
Code of Conduct Ordinance
Review to make sure it is not
unconstitutional
City Clerk 4/4/2022
Memorandum will be
provided to Council by outside
attorney. Memo provided on
5/25/2022 on Regulating
Speech and removing
disruptive speakers
5/25/2022
27 Burns 2/22/2022
Discussion on Charter City, Term
Limits, and placing these items on
the ballot.

Ad Hoc 4/18/2022
Consultant is working on
Term Limits. Council
Direction for Charter City to
be brought back for
discussion in February of
2023. Council Term limit on
agenda for 6/6/2022 for
approval
6/6/2022
28 Burns 2/22/2022
Discussion on vacant lot downtown
San Benito Street at 7th St across
from the Memorial Building as a
park for green space
City Manager Inquiring with realtors, owner
doesn't want to sell.6/30/2022
29 Burns 2/22/2022
Discussion on acquiring
commercial vacant parcel on
Sunnyslope east of Airline Hwy and
South of Memorial, on South side
of road (6 acres) for a community
park.

City Manager
Developer working on a
project for site and the land is
in escrow.
6/30/2022
I.1.a
Packet Pg. 277

2022 Completed Agenda Items 4/12/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 30 Velazquez 3/21/2022 Discussion or Study Session on
creating a Fire District City Clerk 4/18/2022
Request to LAFCo on the
process & working with
Elections Consultant. Special
Meeting to be held on May
14, 2022. LAFCO provided the
process to Council. May be
ready for Election in 2024 if
process is started in time.

Considered
complete
5/14/2022
31 Burns 3/21/2022 Discussion of putting the Rally on
the ballot City Clerk 4/18/2022
Special Meeting to be held in
May 14. Consultant is working
on Advisory Measure. On
June 6 Agenda for Council
Approval.
6/6/2022
32 Burns, Morales,
Perez 4/4/2022
Identify which sidewalks need
repairs and determine from that
how much money is needed
City Manager
Direction given to staff to
allocate $500,000 from ARPA
Funds, divide amongst 5
Council Members - Council to
send locations
Waiting on
individual Council
Members
33 Council
Member(s)5/2/2022 Presentation on grants, low
income housing
Housing,
Development
Services
Agenda item in June 2022 6/6/2022
34 Burns 5/16/2022 Look again at non permitted
vendors in city jurisdiction Code Enforcement Code patrolling on weekends 6/30/2022 35 Burns 5/16/2022
Report on Fire Inspection
Resources & how prevention may
have helped prevent fires
downtown
Fire Department Fire Presented in June 2022 6/21/2022
36 Burns 5/16/2022 Creation of Fire Bureau &
Resources necessary
Fire Department &
City Manager
Approved as part of the
Budget 6/27/2022
37 Burns 5/16/2022
Report on Budget for Fire
Department being Over Budget
and Under budgeted
Fire Department &
City Manager Presentation on June 6, 2022 6/21/2022
I.1.a
Packet Pg. 278

2022 Completed Agenda Items 4/12/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 38 Burns 5/16/2022 Fire Department Liaison
Appointment on next agenda City Clerk 6/6/2022 Placed on June 6, 2022 Agenda 6/6/2022
39 Resendiz 5/16/2022 Speed Cushion update City Manager emailed Council 6/30/2022 6/30/2022 40 Burns 3/21/2022 Renaming Union Road to "Cesar
Chavez Way"City Manager 8/1/2022
Engineering bringing to August
2022 Meeting. If approved
working on ribbon cutting
8/1/2022
41 Burns 3/21/2022 RFP for Communications Center
feasibility study Police PD to bring agenda item on
9/6.9/6/2022
42 Burns, Morales,
Perez 4/18/2022 Review policies for Noise
Ordinance to include other animals
Police (Animal
Control)/ City
Attorney
This matter has been handled
via Ordinance brought to
Council on September 6, 2022.
9/14/2022
43 Burns/Perez/Mora
les 9/6/2022
Proclamation declaring October as
Breast Cancer Awareness month.

Fly Breast Cancer flag in October at
City Hall.

City Manager 9/19/2022 Proclamation on 9/19 agenda.9/19/2022 44 Burns 9/19/2022 Closed Session item on the Airport
Tenant Eviction City Manager
City Manager provided Council
Member Burns with necessary
information so item does not
need to be put on closed
session.
9/19/2022
45 Burns, Morales,
Perez 4/4/2022 Shopping Cart Ordinance Review
City Attorney /
Police (Code
Enforcement)
10/3/2022
Second reading of ordinance
will be brought to Council on
10/3/22.
10/3/2022
46 Morales 9/6/2022 Council pay increase City Attorney Update provided to council.10/3/2022 47 Perez 10/3/2022 Developer Meeting City Manager 10/10/2022 City Manager will work on scheduling a Special Meeting 10/10/2022
48 Perez 10/3/2022 Building maintenance program Community Services 10/17/2022 Department working on RFQ
for Facility Assessment Survey.

Will bring to the 10/17/22 City
Council Meeting
10/17/2022
I.1.a
Packet Pg. 279

2022 Completed Agenda Items 4/12/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 49 Burns, Morales,
Perez 4/18/2022 Building maintenance program Community Services 10/17/2022 Department working on RFQ for Facility Assessment Survey.10/17/2022
50 Morales 9/6/2022 Water Conservation Presentation City Manager 11/7/2022 Will contact SBCWD to
schedule date for
presentation.
11/7/2022
51 Resendiz/Morales/
Perez 9/6/2022
Letter to Board of Supervisors
regarding fentanyl crisis in San
Benito County
City Manager 11/7/2022
Behavioral Health has
requested to present at
11/7/22 council meeting. Will
evaluate need for letter post
presentation.
11/7/2022
52 Burns, Morales,
Perez 4/18/2022 Analysis of Swope Alley City Manager 11/7/2022 Bid documents for the Wentz-
Browns-Swope Alley
Pavement and Drainage
Project are being presented to
the Council for approval on
11/7/22.
11/7/2022
53 Burns 11/21/2022
Municipal Code Section 1010-1050
(Parking of RV& Boats in Private
Property)
Police (Code
Enforcement)12/5/2022 Discussion scheduled for 12/5
Council meeting 12/5/2022
54 Burns 11/21/2022 Discussion on Rally City Manager 12/19/2022 Discussion scheduled for 12/19 Council meeting 12/19/2022
55 Resendiz 11/21/2022
Process for Police Department to
Wear LGBTQ+ Pride Awareness
Flag on Patch
Police City attorney reviewing 1/17/2023
56 Casey 2/6/2023
Creation of an ad hoc committee
for the animal shelter and invite
county representatives
Police (Animal
Control)/ City
Attorney
Casey and Resendiz to serve
on committee 2/6/2023
57 Resendiz 9/6/2022
Review Animal Control Ordinance
to ensure that "puppy mills" are
not inadvertently permissible in
city.

Police (Animal
Control)/ City
Attorney
Will be discussed at the
Animal Control Ad Hoc
Committee meeting
2/14/2023
I.1.a
Packet Pg. 280

2022 Completed Agenda Items 4/12/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 58 Burns 2/6/2023
Proclamation honoring LULAC for
35 years of service to the
community
City Manager 2/21/2023 Item scheduled for 2/21/23 2/21/2023 59 Burns 2/6/2023 Closed session on 2/21/23 to
discuss City Manager City Attorney 2/21/2023
City Manager contract
discussion scheduled for
Closed Session
2/21/2023
60 Casey 2/21/2023
Options to address feral cat
population including two
additional spay/neuter clinics in
March
Police/Animal
Control 3/6/2023 Agenda item scheduled for
3/6/23 3/6/2023
61 Casey 2/6/2023 Special meeting to discuss traffic
calming measures and city streets Community Services 3/6/2023 Agenda item scheduled for 3/6/23 3/6/2023
62 Resendiz 3/6/2023
Options for recognizing June as
LGBTQ+ month, such as flag
raising, progressive stickers, email
logos, inclusivity training, unisex
restroom signs
City Manager 3/20/2023 Item on the 3/20/23 agenda 3/20/2023 63 Burns 3/6/2023
Proclamation recognizing the
Hollister High School girl's soccer
team on their state championship
City Clerk 3/20/2023 Presented on 3/20/23 3/20/2023
64 Casey 3/6/2023 Study session on traffic calming
projects Engineering 3/27/2023
Council directed staff to draft
a speed cushion/traffic
calming measure policy
3/27/2023
65 Perez 3/20/2023 Raise the Christian Flag at City Hall on April 2 City Clerk 3/27/2023
Council approved resolution
on 3/27/23 authorizing the
raising of the Christian flag on
4/2/23
3/27/2023
66 Morales 2/21/2023 Presentation on new laws
impacting city operations City Attorney 4/3/2023 Presented to Council on 4/3/23 4/3/2023
67 Burns 2/21/2023 Policy regarding proclamations City Clerk 4/3/2023 Approved by Council on 4/3/23 4/3/2023
I.1.a
Packet Pg. 281

2022 Completed Agenda Items 4/12/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 68 Burns 3/6/2023
Update HMC 1.18.060 to reflect
location of Code Enforcement
office
City Attorney 4/3/2023
Second reading of ordinance
will be brought to Council on
4/17/23
4/17/2023
I.1.a
Packet Pg. 282

2022 Update Requests from Council
(non-agenda items)
4/12/2023
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log - Excel #
1 Resendiz 1/18/2022
Discuss creating a Homelessness
committee with representatives from
different entities to tackle homeless
problem, to discuss this on a future
agenda
City Attorney
JPA summary prepared by City Attorney and sent to
Council. Staff will include this item at the Council's Goal Setting meeting
TBD
2 Morales 1/22/2022
Development Services to create a
checklist of steps for new businesses to
get started to help streamline the process
Development Services Working to include in EDC MOU 7/31/2023 3 Velazquez 2/7/2022 Update on lighting on 6th street and solar lights
Development Services
(Engineering)
Supplies have been received by contractor. Installation will begin in early May of 2023 5/31/2023
4 Velazquez 2/7/2022 Update on alleys Development Services (Engineering)
On 6/6/2022 Agenda. Alley survey is underway -
working on schedule with surveyor. Topo survey work
began in late July of 2022. Topo Surveys were
completed in September.
3/31/2023
5 Burns 2/22/2022
Requested discussion with the Parks
Manager about ideas for Skate Park, and
City investing in park cleanup.

Community Services /
Parks & Recreation
The graffiti truck is operational and Community
Services is responsible for abatement. We are adding a
maintenance position to deal with graffiti on a regular basis and will develop regular routes to deal with
graffiti before it is reported.
2/28/2023
Depends on hiring and
budget approval
6 Burns, Velazquez 5/2/2022
Staff research drought resistant ideas for
Jerry Gabe Dog Park and all future dog
parks
Parks & Recreation (Tina)
Staff met with landscapers to assess sprinklers. Staff is contacting other cities to learn what materials they are using. Landscapers will be seeding the park on October.

TBD
7 Council 5/2/2022
Upgrade or replace the lights downtown
and the first block of the side streets with
APRA funds
Community Services An RFP is currently out, and will close on 4/25/23, to add lights to side streets. 6/30/2023 if not before
8 Resendiz 5/2/2022 Update on the Homelessness JPA City Attorney JPA summary prepared by City Attorney and sent to
Council. Staff will include this item at the Council's Goal Setting meeting
TBD
Completed DateCouncil Member Meeting Date Update Requested Department Status Estimated Date of Completion
I.1.a
Packet Pg. 283

2022 Update Requests from Council
(non-agenda items)
4/12/2023
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log - Excel #Completed DateCouncil Member Meeting Date Update Requested Department Status Estimated Date of Completion
9 Velazquez 5/2/2022
Add language in City Code to fine
developers who block the alleys, streets,
public right of way for longer than 2 days
with dumpsters or equipment
Development Services
(Planning)Included in Zoning and Municipal Code Update project.TBD 10 Velazquez 5/2/2022 Discussion on dark sky Ordinance to prevent light pollution at night.

Development Services
(Planning and
Engineering)
Included in Zoning and Municipal Code Update project.TBD 11 Burns 9/6/2022 Shade structure at Valley View Park Parks & Recreation Quotes have been received. Staff working with vendor to schedule installation.3/31/2023
12 Burns 9/6/2022
Union Rd signs need to be replaced with
Avenida Cesar Chavez signs at Fairview
and Hwy 25 intersections
Community Services Staff working with Assemblymember Rivas' office to escalate the issue with Caltrans.

TBD (Need timeline from
Caltrans)
13 Resendiz 9/6/2022 Develop toddler activity area at Dunne Park Parks & Recreation Recreation researching costs to add feature to Dunne Park 6/30/2023
14 Burns 1/17/2023
Suggested potential changes to the
process regarding City Council's review of
initiating a general plan amendment to
potentially lower the threshold for the
required Council vote to approve the
initiation.

City Attorney Referred to City Attorney TBD
15 Perez 2/6/2023 Update on condor statue to be installed at Graf and 4th Street Community Services Condor statue is at contractor's yard and is 90% complete.TBD
16 Burns 2/6/2023
Mountain lion shooting incident from
2022 - Requested independent
investigation of the incident and the body
camera footage to be released and
presented at regular city council meeting
City Attorney/Police Referred to City Attorney TBD
17 Burns 2/21/2023 Update on the Senior Council and if City has contributed for past two years Parks and Recreation FY 2021-22 and 2022-23 Invoices were requested for payment 3/31/2023
18 Resendiz 2/21/2023 Training for peace officers and
dispatchers as required by AB2504 City Attorney/Police Staff researching.TBD I.1.a
Packet Pg. 284

2022 Update Requests from Council
(non-agenda items)
4/12/2023
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log - Excel #Completed DateCouncil Member Meeting Date Update Requested Department Status Estimated Date of Completion
19 Resendiz 3/6/2023 Update on Inclusionary Housing
Ordinance Development Services Planning Commission reviewed ordinance on 2/23/23 and staff will bring to Council on 5/1/23 5/1/2023
20 Burns 3/6/2023 Update on Hillcrest east of Memorial to El Toro Engineering Project is still not complete. Final slurry seal and striping work will be completed in April and May.5/31/2023 21 Burns 3/6/2023
3/20/2023
Update on hiring of maintenance worker
to repaint sound walls citywide Community Services Current opening is awaiting interviews from a list of applicants.
5/31/2023
Depending on interviews,
backgound checks,
onboarding, etc.
22 Burns 3/20/2023
Update on previous concerns by
members of the public regarding parklets
that would harm their business
Development Services
Development services staff have been working with
Parklet applicant and neighboring business throughout
process.

TBD
23 Burns 3/20/2023 Update on collection of fees from
litigation City has won Administrative Services Staff are gathering information and will report back to Council at a future date TBD
24 Morales 3/20/2023
Update on the status of City's
involvement in regional efforts regarding
broadband installation
City Manager Staff working on developing a report for council TBD 25 Morales 3/20/2023 Update on when Council will discuss the fee for Accessory Dwelling Units Development Services Staff is researching and will bring back to Council on 5/15/23 5/15/2023
26 Casey 3/20/2023
Update on participation in the San Benito
County Economic Development
Committee by the City
City Manager City Manager to attend 3/30 committee meeting 3/30/2023 27 Morales 3/20/2023 Join committee to support bringing First Five community center Parks & Recreation Referred to Parks Department TBD 28 Resendiz 4/3/2023
Transcribe LGBTQ+ Manual for Public
Officials and provide to employees and
other jurisdictions.

City Manager Staff has completed 75% of transcription 4/21/2023 29 Burns 4/3/2023 Comprehensive training report City Manager City Mnanager developing report format TBD 30 Burns, Morales 4/3/2023 Employee Recognition Program Human Resources Staff looking at options to bring back pre-COVID events TBD I.1.a
Packet Pg. 285

2022 Completed Update Requests 4/12/2023
#
1 Burns 1/8/2022 Set a hard stop date for map submission City Clerk 1/8/2022 2 Perez 1/8/2022
Requested the number of hits to the redistricting
website and emails received re: submitting maps
be emailed to council prior to the next meeting
Information Systems
& Technology 1/8/2022
3 Velazquez 1/18/2022
Request any communications sent to Council
Members re: redistricting be sent to the City
Clerk and shared with all of Council
City Clerk 2/7/2022
4 Burns 1/18/2022 Report on the Bird Scooter pilot program-- revenue, issues, etc.City Manager 3/21/2022
5 Burns 1/18/2022 Update on the process of adding roofs to the parklets downtown City Manager 1/28/2022
6 Burns 1/18/2022 Update on the Executive recruitment process for various positions City Manager 1/22/2022
7 Burns 1/18/2022 Update on the American Rescue Plan (ARPA), plans for recognition or payment to staff City Manager 1/22/2022 8 Morales 1/18/2022
Council to submit information to be distributed
to the Community by Social Media or any other
ways from their committees
City Clerk 4/18/2022
9 Morales 1/18/2022
Update on all of the grants she mentioned the
City could apply for in December-Received an
email from CM on 4/12/2022 with an attached
excel sheet.

City Manager 4/12/2022
10 Perez 1/18/2022 Update on the Central Ave traffic calming project if it is complete DS-Engineering 3/16/2022
11 Morales 1/18/2022 Report on other City Council salaries and benefits City Manager 3/7/2022
Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested I.1.a
Packet Pg. 286

2022 Completed Update Requests 4/12/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 12 Morales 1/18/2022 Update on the Broadband for the City Information Systems & Technology 4/27/2022
13 Burns 1/22/2022 Analysis on how other cities are spending ARPA funds City Manager 4/4/2022
14 Burns 1/22/2022
Department Heads go through the list of City
staff and put them into categories, such as front
line staff, public safety, office workers, consider
tiers of hazard pay by April 1
City Manager 2/23/2022
15 Burns 1/22/2022
Have Council come up with ways to recognize
other groups of essential workers outside of City
Staff, such as teachers, grocery clerks, gas
station attendants, come up with plan to give
hazard pay or gift cards, by April 1
City Manager 4/4/2022
16 Burns 2/7/2022 Update on Executive position recruitment City Manager 3/15/2022 17 Morales 2/7/2022 Spreadsheet of all actions items requested by Council City Clerk 3/21/2022
18 Morales 2/7/2022 Update on 150th Celebration City Manager 3/21/2022 19 Morales 2/7/2022 Submit applications for grants due by Feb. 24th Fire 2/22/2022 20 Morales 2/7/2022 List of all projects utilizing Measure G funds, status, amount spent, etc.City Manager 2/23/2022
21 Resendiz 2/22/2022 Find out if other cities have a Veterans preference in hiring for all depts., not just PD
Administrative
Services
Finance/Human
Resources
4/4/2022
22 Burns 2/22/2022
How many HPD officers are veterans? How
many City staff members throughout the city are
veterans?
Administrative
Services
Finance/Human
Resources
4/4/2022
I.1.a
Packet Pg. 287

2022 Completed Update Requests 4/12/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 23 Burns 2/22/2022
Consider adding to the Assistant City Manager
position job description to be a liaison to
Council.

City Manager 2/22/2022
24 Resendiz 2/22/2022 Consider adding to the Assistant City Manager position job description to work on PRA requests City Manager 2/22/2022 25 Burns 2/22/2022
Evaluate K-rails blocking union road are a
hindrance to Fire and Police response in an
emergency
DS-Engineering 2/25/2022
26 Burns 2/22/2022
Consider an item to purchase 400-500
"grabbers" for picking up trash, and have Council
give these away at park openings so public can
help keep parks clean.

Recreation 3/5/2022
27 Morales 2/22/2022 Update on 2021 goals and accomplishments, and what is our road map for 2022 goals City Manager 2/24/2022 28 Morales 2/22/2022
Requested a report on what percent of our
budget is from grants and what the grants are
for (separate from entitlement grants)
City Manager 2/22/2022
29 Morales 2/22/2022 Update on the 311 application Information Systems & Technology 2/7/2022
30 Council 2/22/2022 Update on the total number of PRA requests the City Clerk's Office receives per year City Clerk 4/4/2022 31 Morales 2/22/2022 Report on all of the IT projects to help with streamlining
Information Systems
& Technology 2/25/2022
32 Morales 3/7/2022 4th of July Fireworks bring back location of event Recreation 3/21/2022 I.1.a
Packet Pg. 288

2022 Completed Update Requests 4/12/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 33 Burns 3/7/2022 Staff look at other cities using Accela and talk with IT, Planning, and Building
Information Systems
& Technology 4/27/2022
34 Burns, Morales,
Perez 4/4/2022 Assistant City Manager update City Manager 4/4/2022 35 Burns, Morales,
Perez 4/4/2022 Update on Deputy City Clerk recruitment-CC is Waiting for HR City Manager HR posted Deputy City Clerk position online 5/2/2022
36 Burns, Morales,
Perez 4/4/2022 Social Media posts-votes of previous night Council Mtgs City Clerk Waiting for additional Deputy City Clerk 3/31/2023
37 Burns, Morales,
Perez 4/4/2022 Naming of park by Fire Station 2: Cesar Chavez Park Parks & Recreation
Received Prop 68 grant for park
construction. Will include the
name in all public outreach efforts
as required by the grant.
3/31/2024
38 Burns, Morales,
Perez 4/18/2022
Provide training at the County's Fentanyl and
Opioid Training in June to have video available
to be able to administer NARCAN
PD
Presentation given on 5/2/2022,
with Narcan training for public
offered on 6/11/2022
5/2/2022
39 Morales 3/7/2022
Assistant City Manager Recruitment be
completed in ideally 3 months, no later than 6
months
City Manager
Approved contract with Peckham
& McKenney for recruitment
services
5/2/2022
40 Perez 3/21/2022 Dog Park Grass - Update. Recreation-Report to be provided at May 2, 2022 Council Meeting.

Community Services
Parks/Streets/Utilitie
s/Fleet
5/2/2022
41 Velazquez 1/22/2022
Move ARPA funds to general fund by March,
earmarking funds for business revitalization,
tourism, "Welcome to Hollister" sign, develop
loan or grant program for businesses to apply for
City Manager 4/25/2022
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2022 Completed Update Requests 4/12/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 42 Burns 2/22/2022
Report on the City's intentions and ideas on
what to do with Park Hill. Recreation-Report to
be provided at May 2, 2022 Council Meeting
Recreation Recreation gave a presentation on
5/2/2022 5/2/2022
43 Burns 3/21/2022 Promoting the 150th Celebration City Manager Update given by Ad Hoc (Morales) during meeting 5/2/2022
44 Perez
Morales
3/7/2022
4/4/2022
Report on speed cushions, current locations,
future locations and remaining amount,
provided an update on 3/21/2022 Council
requested another update on 4/4/2022
DS-Engineering 4/18/2022
45 Burns, Morales,
Perez 4/18/2022 Update on Youth Art and Cultural Commissioner applications City Clerk Two applicants for appointment
on 5/16/2022 5/16/2022
46 Burns, Morales,
Perez 4/18/2022
Information on City of Hollister plans for Office
Professionals Day and recognition events that
have to do with our staffing.

City Manager
Recognized Office Professionals
Day. Working on other staff
morale ideas
4/27/2022
47 Perez 5/2/2022 Requested a 5 minute timer for all presentations City Clerk Completed 5/16/2022 48 Morales 1/18/2022 Traffic study on San Benito Road near 7-11 DS-Engineering Study in process-Speed humps not warranted 4/30/2022
49 Velazquez 1/22/2022 See if other nearby cities want to purchase speed cushions so we may order in bulk
Community Services
Parks/Streets/Utilitie
s/Fleet
Invite was given to CAO & City
Manager of SJB 3/30/2022
50 Velazquez 2/7/2022 Monthly or bi-Monthly meetings with the Fire Committee Fire Fire Committee created 5/26/2022
51 Burns 2/22/2022
Asked if City Attorney can confirm if we can
close/stop public comment, requested his legal
opinion on the matter
City Attorney Requested from Consultant as a
separate memo 5/26/2022
52 Morales 2/22/2022 Update on traffic study for speed cushions on San Benito Street by 7-11 DS-Engineering Study in process-Speed humps not warranted 4/30/2022
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2022 Completed Update Requests 4/12/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 53 Burns, Morales,
Perez 4/18/2022 Dunne Park Community Center update City Manager Recreation Services Manager Garza provided presentation 5/2/2022
54 Burns, Morales,
Perez 4/18/2022 Add to second evaluation of Ord. 1202 for constitutionality City Clerk Requested from Consultant as a separate memo on 4/19.5/25/2022
55 Council 5/2/2022
Divide the APRA $500K for sidewalks between
the 5 council members to allocate for use in
their respective districts.

City Manager 5/2/2022
56 Resendiz 5/2/2022
Requests staff consider putting spikes on top of
the streetlights on Piane Crati Court (in D2) due
to complaints of bird waste on cars
Public Works Purchasing Bird Spikes 5/13/2022
57 Burns, Morales,
Perez 4/4/2022 Outstanding Building Permits over 6 months with status Building Council given monthly 6/30/2022
58 Resendiz 5/2/2022 Update on Dollar General's weed and graffiti abatement Code Enforcement Weeds removed 5/25/2022
59 Burns, Morales,
Perez 4/18/2022 memo clarification on using titles, city issued equipment, and our platform for campaigning City Clerk
Requested from Consultant as a
separate memo on 4/19.

Requested clarification from
consultant on using city logo shirts
and posting videos
5/20/2022
60 Morales 3/7/2022 Process for requesting speed cushions be placed on website for the public to access DS-Engineering
Council wanted to keep it simple
so the process is that a request is
made to a council member who
relays it to the City Manager who
relays it to Engineering for study.

A more detailed process was
brought to Council, but rejected.
6/6/2022
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2022 Completed Update Requests 4/12/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 61 Morales 2/7/2022
Revisit Council Committee assignments, updates
on committees that do not meet, and create
committee assignments for Finance and Public
Works
City Clerk
Staff requested clarification on
which committees updates are
being requested from.

Department Liaisons for Finance is
Council Member Resendiz and
Community Services Liaison is
Mayor Velazquez.
6/21/2022
62 Perez 2/22/2022 Consider changes to City's Parking Ordinance, regarding parking across from the Library.Police Department PD working on removing parking
restrictions on 5th St. On
6/6/2022 Agenda
6/6/2022
63 Morales 2/22/2022 Discussion on Planning Department projects that are delayed and what the problems are DS-Planning Spreadsheet provided to Council on 6/24/2022 6/24/2022
64 Burns, Morales,
Perez 4/4/2022 Safe Zones Police Dept PD working on testing site before press release.6/21/2022
65 Perez 5/2/2022 Consider making a temporary loading zone area in front of Gunnagle Funeral Home for Hearses
Planning,
Engineering?
A work order has been issued to
Public Works to create a loading
zone out of two of the parking
spaces in front of the funeral
home.
7/22/2022
66 Resendiz 5/16/2022 May we look to see what may be done about accidents at Alvarado & Santa Ana.PD Staff provided status on 7/21/2022 7/21/2022
67 Burns 1/18/2022 Look into Central Coast 3CE Grant City Manager Staff is working with 3CE staff and the new grant writer 7/25/2022
68 Morales 1/18/2022
Discuss changing the time of Council meetings so
they are earlier, so they do not go late into the
night
City Clerk/ City
Attorney
Will request as part of HMC 2.04
changes. Requested start time is
9:00 am. Was not changed as part
of the revisions.
5/16/2022
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2022 Completed Update Requests 4/12/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 69 Morales 1/18/2022 Proposal for electric vehicles, to utilize grants for electric vehicles
Community Services
Parks/Streets/Utilitie
s/Fleet
Staff given direction to look at
available electric vehicles. Have
not found any. Staff will need to
put a refundable deposit down
and order them.
7/22/2022
70 Morales 2/7/2022
Finance to provide more details on the budget
totals, percent paid vs. actual with the warrant
registers for approval
Administrative
Services
Finance/Human
Resources
Will begin 8/1/2022. Item is part
of the warrant registers.8/1/2022
71 Burns, Morales,
Perez 4/4/2022 Renaming of Union Road and new park by FS2 to Cesar Chavez Way and Cesar Chavez Park City Manager Engineering is in process. Will be on 8/1 Council agenda.8/1/2022
72 Morales 1/22/2022 Analysis on the speeding complaints in the City by neighborhood Police Department
PD confirmed that they do not
track complaints at the
neighborhood level.
9/1/2022
73 Morales 1/22/2022 Add Community Development position to help businesses get started go through the processes City Manager Will be done by Asst. City Manager 9/1/2022
74 Burns, Morales,
Perez 4/4/2022 Intelligence on PD Issues and Trends in the community Police Dept Annual report with statistics is
posted on PD website.9/1/2022
75 Burns, Morales,
Perez 4/4/2022 Cameras up at all access and have PD work with IT work on and add a privacy aspect PD & IT Policy determined to be adequate by City Attorney 9/1/2022
76 Morales 5/2/2022
List of resources for the community with links on
the City's webpage, such as local non profits,
food assistance, housing assistance, etc. Link to
see what district residents live in.

City Manager
Resources added to existing site
and will be included on new city
website.
9/7/2022
77 Morales, Burns 5/2/2022
Add the Council updates and request
spreadsheets to the City's webpage for public
transparency
City Manager
Reports add under "Transparency"
tab on existing site. Reports will
be included on new city website.
9/30/2022
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2022 Completed Update Requests 4/12/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 78 Resendiz 9/6/2022 Ensure that Mexican music is played during Summer Concert Series Recreation Mariachi groups will play on September 16th. 9/16/2022
79 Council 5/2/2022
Install sod grass at Jerry Gabe dog park, one side
at a time, to keep one side open at all times
while laying sod on the other side. Block off side
of park with fence to keep dogs/people out
Community Services
/ Parks & Recreation
Staff has tried to fence off areas of
the dog park in the past. This did
not contain the small dogs nor
stopped visitors from entering the
other sides
9/14/2022
80 Resendiz 9/6/2022
Inquiries from Hollister School District for
Planning: Rosati project, parking lot and
walkway, CFDs, increasing development fees,
and shared facility use agreements
Development
Services (Planning)
Staff has not received any inquires
from HSD. Staff has had
discussions with HSD recently
regarding approved housing
developments.
9/14/2022
81 Morales 5/2/2022
Study session on Code Enforcement problem
solving, communications training, dispute
resolution
Police (Code
Enforcement)
PD has met with Councilmember
Morales and addressed her
concerns.
8/31/2022
82 Morales 2/22/2022 Receipts of budget vs actuals Administrative Services
Reports will start with new
budget. Included with standing
warrant agenda item.
8/1/2022
83 Resendiz 5/2/2022
Have staff to remove the fenced area at Klauer
park so it is not used as a dog park, and come up
with an alternative solution for the area
Parks & Recreation /
Community Services
Received quote from contractor to
remove fence. Scheduled to be
removed by 9/23/22
9/26/2022
84 Perez 9/6/2022 Provide speed hump installation schedule Community Services Dept provided schedule to City Manager's Office for review 9/20/2022
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2022 Completed Update Requests 4/12/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 85 Perez 9/6/2022 Parks ADA Schedule Parks & Recreation Staff is working to prepare
schedule. Will be provided at
Parks and Recreation Commission
meeting and to council.
9/27/2022
86 Morales 9/6/2022 Provide update on status of salary study Administrative Services
Update will be provided on 9/19
council meeting 9/19/2022
87 Morales 9/6/2022 PIO Plan City Manager Assistant City Manager developing plan.9/8/2022
88 Resendiz 9/6/2022 200 Zinc Plates available for donation.Parks & Recreation Referred to Art & Cultural Commission 10/5/2022
89 Morales 9/6/2022 Business Loan Program update City Manager Update program to make more
businesses are eligible to receive
loan.
10/3/2022
90 Resendiz 9/6/2022 Need speed cushions at intersection of Alvarado and Santa Ana
Community Services
/ Development
Services
(Engineering)
Will be installed the week of
September 26th.9/30/2022
91 Morales 2/7/2022
Grant chart, showing what grants are available,
which are applied for, status, etc. Will provide a
template
City Manager
On 6/6/2022 Agenda to request
grant writer. Grant writer
approved.
9/30/2022
92 Resendiz, Burns 5/2/2022
Earmark funds from ARPA to help businesses
transition to going green (after other ARPA
funding priorities are met)
City Manager
City will assist businesses as
requested. City Manager will
provide update at 10/3 Council
meeting.
10/3/2022
93 Morales 5/2/2022 An Ordinance to ensure that business are not fined for stolen shopping carts
Police (Code
Enforcement) / City
Attorney
Second reading of ordinance will
be brought to Council on 10/3/22.10/3/2022
94 Burns 9/6/2022 Organizational Charts for City and Departments (include vacant positions)City Manager
Departments submitting org
charts to City Managers Office for
review.
10/17/2022
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2022 Completed Update Requests 4/12/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 95 Burns 9/6/2022 Update on downtown sign
City Manager /
Development
Services
(Engineering)
Engineering is currently reviewing
plans for sign. Structural review
will be completed on 9/16/22.
9/30/2022
96 Perez 1/18/2022 Update on the tree program Community Services Dept has received a list of all trees
trimmed or removed in Fiscal Year
2021-22. Report under review and
will be distributed to council.
10/5/2022
97 Burns/Velazquez 9/19/2022 Crosswalk on Ladd Lane City Manager Staff installed temporary
crosswalk markings while
contractor works to permanently
correct Ladd Lane.
10/3/2022
98 Burns 10/3/2022 Prune Street Pavement Community Services Prune St construction is scheduled
for August 2023. Potholes on
Prune St are scheduled to be
refilled by 10/31/22.
10/10/2022
99 Morales 10/3/2022 San Benito and Hawkins Street Traffic Study Engineering Study on intersection was
completed in 2022. All ways stops
were not warranted.
10/3/2022
100 Burns/Velazquez 9/6/2022
Confirm that judgement is due to city from Irma
Gonzalez and Elia Salinas and begin collection
process if applicable.

City Attorney
City's Risk Management firm has
confirmed that they are beginning
the collection process. Confirmed
that there are no other
outstanding legal judgements.
10/14/2022
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2022 Completed Update Requests 4/12/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 101 Resendiz 10/17/2022
Forward email from Gavilan College
President/Superintendent to the local press and
to City Clerk for submission into the official
record
City Manager Email was forwarded as requested 10/18/2022 102 Resendiz 5/2/2022 Update on whether the City can be more restrictive regarding use of plastic bags
Community Services
/ City Attorney
City cannot pass a more restrictive
ordinance than the state.10/20/2022
103 Resendiz, Perez 10/17/2022 Provide letter from Gavilan College on Presentation done by Sunnyslope Water District
City Manager/City
Clerk Letter was provided as requested 10/18/2022
104 Perez 11/7/2022 Financials for 150th Celebration City Manager Follow up meeting held with
Councilmember Perez and City
Manager.
11/14/2022
105 Perez/Morales 9/6/2022 Provide streets/sidewalks/alleys schedule Community Services City Manager's office is sending
out project schedules as
confirmed. Schedules will be
posted on social media as well.
11/21/2022
106 Morales 9/6/2022 Timeline for Council Projects City Manager Assistant City Manager working
with Department Heads to
develop timelines for projects.
11/30/2022
107 Morales 11/7/2022
Follow up with Planning Department regarding
customer service concerns brought up at San
Benito Chamber of Commerce Business
Advocacy Committee
City Manager Confirming follow up meeting.

Will provide an update to Council.11/30/2022
108 Burns 11/21/2022 Status Update on General Plan Development Services (Planning)
Timeline emailed to Council on
11/30/2022 11/30/2022
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2022 Completed Update Requests 4/12/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 109 Resendiz 9/6/2022 General Plan Action Committee (GPAC) Update Development Services (Planning)
Timeline emailed to Council on
11/30/2022 11/30/2022
110 Burns 11/21/2022
Status on hiring an Development Services
Director, Airport Manager, Chief Building
Official, and Building Inspector
City Manager
Recruitment update provided to
Council. Interviews for
Administrative Services Director
will take place on the week of
December 5th. City Engineer
interviews scheduled for week of
December 12th.
11/30/2022
111 Perez 11/7/2022 Cienega Road Survey Engineering Draft report received 11/18. Final report expected on 12/15/22 12/12/2022
112 Burns 12/5/2022 Financials for the 150th Year Celebration City Manager City Manager developing final
financial report to send to City
Council.
12/19/2022
113 Burns 12/5/2022 Status Report on Shot Spotter Program Update Police PD working with vendor to provide a presentation to Council.1/17/2023
114 Burns 11/21/2022 Next Steps to Implement Term Limits City Clerk Clerk will provide a memo to City Council 1/30/2023
115 Burns 2/22/2022 Requested additional cameras be installed in the Sunnyslope area due to stolen car items Police
Equipment has been delivered.

Staff is waiting for the weather to
clear prior to install them.
1/31/2023
116 Burns 11/21/2022 Status on Gateway Monument Sign City Manager Installation is underway.2/10/2023 I.1.a
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2022 Completed Update Requests 4/12/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 117 Burns 12/5/2022 Status on Gateway Monument Sign City Manager Installation is underway.2/10/2022 118 Morales 2/6/2023 Copies of City's contracts with 4LEAF City Manager Contracts sent to Council.2/9/2023 119 Morales 2/6/2023 Status of money raised by the Community Foundation to assist flood-impacted residents City Manager Update provided to Council 2/15/2023 120 Burns 2/21/2023 Options for fencing the Downtown area for the motorcycle rally and charging an entrance fee Police Update will be provided at 3/6/2023 City Council meeting 3/6/2023
121 Burns 3/6/2023 Update on Police Communications Center Police Update sent to Council 3/15/2023 122 Burns 3/6/2023 Update on parklet request for 300 block of Monterey
Development
Services
Application incomplete, business
owner and neighbor 3/12/2023
123 Morales 3/6/2023 HPD to follow up on incident reported by Mr.

Rojas Police Police report taken 3/12/2023
124 Burns 3/6/2023 Status of the downtown monument sign Development Services
Update provided to council on
3/16/23 3/16/2023
125 Resendiz 9/6/2022 Need speed cushions near Calaveras School on Central Avenue
Community Services
/ Development
Services
Post speed study completed.

Councilmember can request to
add speed hump using their
2/20/2023
126 Velazquez 2/7/2022 Update from Beautification ad hoc committee in March Ad Hoc Committee Waiting on Ad Hoc Committee to
meet TBD
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2022 Completed Update Requests 4/12/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 127 Burns 12/5/2022 Update on Cameras at the skate park Police Camera purchase request being
considered at 3/20/2023 council
meeting
3/20/2023
128 Burns 11/21/2022 Lighting on side streets Community Services Need to issue an RFP as estimate
is $150k. RFP boilerplate is
currently under review with City
Attorney. RFP released on March
15, 2023.
6/30/2023
129 Casey 4/3/2023 Post city vacancies on website Human Resources All active recruitments are
currently published on the City’s
website and other websites,
including GovernmentJobs.com,
as well as industry-specific bulletin
boards based on Department
needs.

Updated on a
rolling basis
130 Burns 4/3/2023 Certificate of Recognition for former Parks & Recreation Commissioner Alliyah Gomez City Clerk To be signed by Mayor on 4/17/23 and provided to Alliyah Gomez 4/17/2023
131 Morales 4/3/2023 Certificate of Recognition for Sarah Nordwick with the SBC Food Bank City Clerk To be signed by Mayor on 4/17/23 and provided to Sarah Nordwick 4/17/2023
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Hollister City CouncilApril 17, 2023

Hollister City Council
April 17, 2023