MAYOR
Mia Casey
COUNCIL MEMBERS
Rick Perez, District 1
Rolan Resendiz, District 2
Dolores Morales, District 3
Tim Burns, District 4
INTERIM CITY MANAGER
David Mirrione
CITY ATTORNEY
Mary F. Lerner
CITY CLERK
Jennifer Woodworth
POLICE CHIEF
Carlos Reynoso
CITY TREASURER
Gordon Machado
CITY COUNCIL AGENDA
Special and Regular Meeting
August 7, 2023
Special Meeting 5:00 PM
Regular Meeting 6:30 PM
CITY OF HOLLISTER
CITY COUNCIL CHAMBERS, CITY HALL
375 FIFTH STREET
HOLLISTER, CA 95023
(831) 636-4300
www.hollister.ca.gov/
The public hearing to consider “a Resolution of the City Council of the City of Hollister Amending the Planning Division Fee Schedule to Include Fees Related to Administrative and Minor Modifications to Planned Developments” has been continued to August 21, 2023.
The public hearing to consider a Conditional Cannabis Use Permit for L Plus L LLC has been continued to a future Council meeting.
NOTICE TO PUBLIC
Persons who wish to address the City Council are asked to complete a speaker’s card and give it to the City Clerk before addressing the City Council. Those who wish to address the City Council on an agenda item will be heard when the presiding officer calls for comments from the audience. City related items not on the agenda will be heard under the Public Input section of the agenda. Following recognition persons desiring to speak are requested to advance to the podium and state their name and address. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9. After hearing audience comments, the public portion of the meeting will be closed, and the matter brought to the City Council for discussion.
Requests to make presentations to the City Council should be submitted to the City Clerk’s Office at least ten days before the City Council meeting. It is customary for City staff members to review such matters before the formal presentation so that the City Council may have the benefit of all available data. PowerPoint presentations must be presented to the City Clerk by noon on the day of the City Council meeting.
City Council Monday, August 7, 2023 Page 2 of 10
PUBLIC PARTICIPATION NOTICE
The public may watch the meeting via live stream at:
City of Hollister Website
http://hollisterca.iqm2.com/Citizens/Default.aspx
Community Media Access Partnership (CMAP):
http://cmaptv.com/watch/
City of Hollister YouTube Channel:
https://www.youtube.com/@cityofhollistercalifornia1489
City of Hollister Facebook Live at:
https://www.facebook.com/cityofhollister
Public Participation:
The public may attend meetings.
NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Hollister utilizes Zoom teleconferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of the public through this means is at their own risk. (Zoom teleconferencing may not be available at all meetings.)
If you wish to make a public comment remotely during the meeting, please use the zoom registration link below:
https://us02web.zoom.us/webinar/register/WN_MNOr95ZCQrWzERqd5zRuwQ
CALL TO ORDER
CLOSED SESSION - 5:00 P.M.
Public Comment (limited to any item listed on the Closed Session agenda) Closed Session will be held by the City Council of the City of Hollister to discuss the following matters:
1. CONSULTATION OF PUBLIC EMPLOYMENT GOVERNMENT CODE
SECTION 54957 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: Interim City Manager
2. GOVERNMENT CODE SECTION 54957 PUBLIC EMPLOYEE
APPOINTMENT/EMPLOYMENT
Title: City Manager
3. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54957.6
Agency designated representatives: (Interim City Manager David Mirrione and Administrative Services Director Casey Estorga)
City Council Monday, August 7, 2023 Page 3 of 10
Employee Organizations: Un-represented employees in classifications designated as Executive Management
PLEDGE OF ALLEGIANCE
ROLL CALL
VERIFICATION OF AGENDA POSTING
CLOSED SESSION - REPORT OUT
PROCLAMATIONS/RECOGNITIONS
1. PRESENTATION AND POSSIBLE DIRECTION: WASTEWATER SERVICES
FOR GAVILAN COLLEGE'S SAN BENITO COUNTY CAMPUS IN
PARTNERSHIP WITH THE SUNNYSLOPE WATER DISTRICT (City Manager) BRIEF DESCRIPTION: Staff will provide a presentation to the City Council regarding Gavilan College’s request to receive wastewater services at their San Benito County campus from the City of Hollister in partnership with the Sunnyslope Water District.
RECOMMENDATION: Receive presentation and provide staff possible direction.
A. CONSENT ITEMS
All items listed under consent agenda will be enacted by one motion authorizing actions indicated for those items so designated. There will be no separate discussion of these items unless requested by a member of the City Council, a staff member, or a member of the public.
Consent items are numbers: A1 - A15.
1. The minutes of the Regular Meeting of City Council June 20, 2023
2. The minutes of the Special Meeting of City Council June 26, 2023
3. WARRANT REGISTER - AUGUST 7, 2023 – AP (Finance)
BRIEF DESCRIPTION: Audit attached warrant register(s)
RECOMMENDATION: Ratify and approve the following Warrant Registers for the General-Special-Enterprise-Assessments funds dated:
2023-05-30, in the amount of $ 338,954.98
2023-06-02, in the amount of $ 788,536.18
2023-06-07, in the amount of $ 751,216.12
2023-06-07, in the amount of $ 475,638.26
2023-06-13, in the amount of $ 290,779.30
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2023-06-14, in the amount of $ 20.00
2023-06-15, in the amount of $ 72,956.67
2023-06-16, in the amount of $ 790,929.47
2023-06-21, in the amount of $ 664,548.66
2023-06-21, in the amount of $ 423,926.95
2023-06-21, in the amount of $ 45,421.06
2023-06-22, in the amount of $ 48,081.30
2023-06-27, in the amount of $ 604,915.03
2023-06-29, in the amount of $ 137,978.41
4. CLAIM AGAINST THE CITY - FILED BY AGNES MAIDEN (City Clerk) BRIEF DESCRIPTION: Agnes Maiden filed a claim against the City on May 30, 2023.
RECOMMENDATION: Staff recommends denial of this claim and seeks authorization to send the notice of rejection to the claimant.
5. RATIFY NOMINATIONS TO FILL COMMISSION VACANCIES (City Clerk) BRIEF DESCRIPTION: The Planning Commission, Parks & Recreation Commission, and Youth Committee currently have vacancies. The City Council must ratify appointments to the commissions.
RECOMMENDATION: Ratify the Councilmembers’ nominations of Christina Ross to fill the vacancy for the Planning Commission District 2 seat, Victoria Montoya to fill the vacancy for the Parks & Recreation Commission District 2 seat, and Michael Koteles to fill a vacancy for the Youth Committee.
6. RESOLUTION NO. 2023-144 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER AUTHORIZING THE CALLING FOR SEALED BIDS
FOR THE INDUSTRIAL WASTEWATER TREATMENT PLANT STORM
WATER IMPROVEMENTS (Engineering)
BRIEF DESCRIPTION: Consider authorizing the calling for sealed bids for the Industrial Wastewater Treatment Plant Storm Water Improvements.
RECOMMENDATION: Adopt a resolution authorizing the calling for sealed bids for the Industrial Wastewater Treatment Plant Storm Water Improvements.
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7. RESOLUTION NO. 2023-145 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONTRACT AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH WALLACE GROUP, IN AN AMOUNT NOT-TO-EXCEED $378,767.00, FOR ADDITIONAL SERVICES TO DESIGN THE BRIDGE ROAD
OUTFALL PROJECT, PROVIDE GRANT SUPPORT FOR THE BRIDGE ROAD
OUTFALL PROJECT, AND REVIEW DEVELOPMENT PROJECTS
(Engineering)
BRIEF DESCRIPTION: Consider authorizing the City Manager to execute a contract amendment to the professional services agreement with Wallace Group, in an amount not-to-exceed $378,767.00, for additional services to design the Bridge Road Outfall project, provide grant support for the Bridge Road Outfall project, and review development projects.
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a contract amendment to the professional services agreement with Wallace Group, in an amount not-to-exceed $378,767.00, for additional services to design the Bridge Road Outfall Project, provide grant support for the Bridge Road Outfall Project, and review development projects.
8. RESOLUTION NO. 2023-146 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONTRACT AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC., IN AN
AMOUNT NOT-TO-EXCEED $456,160.00, FOR ADDITIONAL SERVICES TO
REVIEW CAPITAL IMPROVEMENT PROJECTS, REVIEW DEVELOPMENT
PROJECTS, AND UPDATE PROJECT ESTIMATES FOR THE CAPITAL
IMPROVEMENT PROGRAM (Engineering)
BRIEF DESCRIPTION: Consider authorizing the City Manager to execute a contract amendment to the professional services agreement with Kimley-Horn and Associates, Inc., in an amount not-to-exceed $456,160.00, for additional services to review capital improvement projects, review development projects, and update project estimates for the capital improvement program.
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a contract amendment to the professional services agreement with Kimle y-Horn and Associates, Inc., in an amount not-to-exceed $456,160.00, for additional services to review capital improvement projects, review development projects, and update project estimates for the capital improvement program.
9. RESOLUTION NO. 2023-147 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER AUTHORIZING THE HOLLISTER FIRE
DEPARTMENT TO RELEASE A REQUEST FOR PROPOSAL FOR A
CONTRACTOR TO COMPLETE THE SCOPE OF WORK AS IDENTIFIED IN
THE CALIFORNIA CLIMATE FUELS REDUCTION PROJECT FOR BOTH SAN JUAN CANYON RD AND CIENEGA RD (Fire)
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BRIEF DESCRIPTION: This item will authorize the Hollister Fire Department to release a Request for Proposal for a contractor to complete the scope of work as identified in the California Climate Fuels Reduction Project for the San Juan Canyon Rd and Cienega Rd corridors.
RECOMMENDATION: Adopt a resolution authorizing the Hollister Fire Department to release a Request for Proposal for a contractor to complete the scope of work as identified in the California Climate Fuels Reduction Project for both San Juan Canyon Rd and Cienega Rd.
10. RESOLUTION NO. 2023-148 A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HOLLISTER AUTHORIZING THE MAYOR TO SIGN AN
AMENDMENT TO THE EXISTING AGREEMENT FOR CLEANING SERVICES (Police)
BRIEF DESCRIPTION: This resolution will authorize the Mayor to sign an amendment to the existing agreement to provide cleaning services. It will enhance services to the Code Enforcement Office where there previously was no service, pause services at the “Old City Hall” building at 339 Fifth Street and begin services at the “Human Resources” at 361 Fifth Street.
RECOMMENDATION: Adopt a resolution authorizing the Mayor to sign an amendment to the existing agreement for cleaning services.
11. RESOLUTION NO. 2023-149 A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HOLLISTER AMENDING THE CONTRACT WITH THE CHRISTMAS LIGHT GUY CO. FOR DOWNTOWN TREE LIGHTING SERVICES (Public Works - Streets)
BRIEF DESCRIPTION: An amendment to the agreement with The Christmas Light Guy Co. to install decorative lights on an additional 19 trees on the west side of East Street from 4th Street to South Street.
RECOMMENDATION: Adopt resolution authorizing the Mayor to amend the contract with The Christmas Light Guy Co. for installation of lights on an additional 19 downtown trees.
12. RESOLUTION NO. 2023-150 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER TO GRANT ACCESS TO 390 APOLLO WAY (APN 0511700080) TO SAN BENITO COUNTY WATER DISTRICT TO DRILL AN EXPLORATORY WELL (Public Works)
BRIEF DESCRIPTION: Approval of this resolution would authorize the Mayor to sign an access agreement allowing San Benito County Water District access to 390 Apollo Way (APN 0511700080) to allow for exploratory drilling for a new water well.
City Council Monday, August 7, 2023 Page 7 of 10
RECOMMENDATION: Staff recommends approval of this resolution.
13. RESOLUTION NO. 2023-151 A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HOLLISTER AUTHORIZING THE CITY MANAGER
AUTHORIZING THE SUBMITTAL OF AN APPLICATION, ACCEPTANCE OF
AN ALLOCATION OF FUND, AND EXECUTION OF A GRANT WITH THE
CALIFORNIA DEPARTMENT OF TRANSPORTATION, FOR AN AIRPORT IMPROVEMENT PROGRAM MATCHING GRANT (City Manager)
BRIEF DESCRIPTION: This action authorizes staff to apply for, receive, and execute a matching grant of up to $150,000.00 for the Non-Standard Runway 6 Aligned Taxiway and construct a Standard Taxiway Connector Design.
RECOMMENDATION: Adopt a resolution authorizing the City Manager to submit an application and execute a grant agreement with the State of California Department of Transportation for an Airport improvement matching program matching grant.
14. RESOLUTION NO. 2023-152 A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HOLLISTER ACCEPTING THE AWARD OF THE
CALIFORNIA PUBLIC UTILITIES COMMISSION’S LOCAL AGENCY
TECHNICAL ASSISTANCE GRANT FOR $500,000; AND AUTHORIZING THE
CITY MANAGER OR HIS DESIGNEE TO EXECUTE ANY NECESSARY
DOCUMENTS (Information Services)
BRIEF DESCRIPTION: The City Council of the City of Hollister to accept the California Public Utilities Commission’s Local Agency Technical Assistance Grant award of $500,000.
RECOMMENDATION: Adopt a resolution accepting the award of the California Public Utilities Commission’s Local Agency Technical Assistance Grant application for $500,000; and authorizing the City Manager or his designee to execute necessary documents.
15. RESOLUTION NO. 2023-153 A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HOLLISTER APPROVING THE ITEMIZED REPORT OF THE
COSTS OF ABATEMENT OF WEEDS AND DEBRIS ON DESIGNATED
PROPERTIES IN THE CITY OF HOLLISTER AND APPROVAL TO FILE
REPORT WITH THE OFFICE OF THE COUNTY AUDITOR, COUNTY OF SAN BENITO (Fire)
BRIEF DESCRIPTION: This item is to submit the itemized report of the cost of abatement of weeds and debris in front of or on each separated parcel of land where work was completed in the City of Hollister and requests approval to submit liens and reports to the Office of the County Auditor, County of San Benito for collection.
RECOMMENDATION: Adopt a resolution approving the itemized report of costs
City Council Monday, August 7, 2023 Page 8 of 10
of abatement of weeds and debris on designated properties in the City of Hollister and approval to file report with the Office of the County Auditor, County of San Benito.
B. CITY OF HOLLISTER AS THE SUCCESSOR AGENCY OF THE
REDEVELOPMENT AGENCY
None.
C. PUBLIC INPUT
This is the time for anyone in the audience to speak on any item not on the agenda and within the subject matter jurisdiction of the council. Speaker cards are available in the lobby, and are to be completed and given to the City Clerk before speaking. When the City Clerk calls your name, please come to the podium, state your name and city for the record, and speak to the City Council. If you are joining us by Zoom, please click on the b ottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9. Each speaker will be limited to three (3) minutes with a maximum of 30 minutes per subject. Please note that state law prohibits the City Council from discussing or taking action on any item not on the agenda.
D. PETITIONS, REMONSTRANCES AND COMMUNICATIONS
1. City Manager Report
Receive report from City Manager.
2. Trainings and Conferences
Receive reports from staff on Training and Conferences.
E. PUBLIC HEARINGS
1. ORDINANCE NO. 1237 AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF HOLLISTER AMENDING THE ZONING ORDINANCE TO REPEAL SECTION 17.24.240, PLANNED DEVELOPMENT PERMITS, AND REPLACE WITH A NEW CHAPTER, CHAPTER 17.66, PLANNED DEVELOPMENTS (Planning)
DESCRIPTION: The City Council will consider amendments to the City of Hollister Municipal Code to repeal Section 17.24.240, Planned Development Permits, and replace with a new Chapter, Chapter 17.66, Planned Developments.
RECOMMENDATION: Hold a public hearing and introduce an ordinance of the City of Hollister amending Title 17, Zoning Ordinance, of the Hollister Municipal Code, and schedule a second reading and adopting of the ordinance for the August 21, 2023 City Council meeting.
F. INTRODUCTION AND ADOPTION OF RESOLUTIONS AND ORDINANCES
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1. RESOLUTION NO. 2023-154 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROPRIATING $2,500,000 FOR DOMESTIC
WASTEWATER TREATMENT PLANT (DWWTP) MEMBRANE BIO-
REACTORS UPGRADES AND $105,000 FOR A DWTTP CAPACITY STUDY AND WASTEWATER TREATMENT MASTER PLAN (Public Works - Utilities) BRIEF DESCRIPTION: This Resolution will appropriate $2,500,000 for Domestic Wastewater Treatment Plant (DWWTP) Membrane Bio-Reactors upgrade and $105,000 for a DWTTP capacity study and Wastewater Treatment Master Plan.
RECOMMENDATION: Adopt a resolution appropriating $2,500,000, approving DWWTP Membrane Bio-Reactors upgrade, and appropriating $105,000 for a DWTTP capacity study and Wastewater Treatment Master Plan.
2. RESOLUTION NO. 2023-155 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER REPLACING THE TEMPORARY 150TH
ANNIVERSARY CITY LOGO WITH A NEW CITY LOGO (City Manager) BRIEF DESCRIPTION: The City Council will consider a resolution to replace the temporary 150th Anniversary City logo with a new city logo and to pursue a trademark for the logo.
RECOMMENDATION: Adopt a resolution authorizing the replacement of the temporary 150th Anniversary City logo with a new city logo and brand graphics and delegate authority to the City Manager and his designees to trademark the new City logo.
G. REPORTS OF CITY COUNCIL, OFFICERS, BOARDS AND COMMITTEES
1. RESOLUTION NO. 2023-156 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER 2023 GENERAL ASSEMBLY APPOINTMENT (City Manager)
BRIEF DESCRIPTION: Request to appoint a Council representative to represent the League of California Cities, to serve as a delegate for every voice matters, 2023 General Assembly.
RECOMMENDATION: Appoint a member of the City Council representative to serve as a League of California Cities 2023 General Assembly delegate for the 2023-2024 fiscal year.
2. Reports from City Council Members regarding Committees on which they serve
Receive oral reports from members regarding the activities of various Ad Hoc and Standing City Council Committees.
3. Informational Reports from City Council, City Manager, City Attorney, City Clerk and Staff
City Council Monday, August 7, 2023 Page 10 of 10
Receive informational reports from the City Council, City Manager, City Attorney, Chief of Police, City Clerk, and other Staff as applicable.
H. UNFINISHED BUSINESS
1. UPDATED CITY COUNCIL PROJECTS (City Manager)
BRIEF DESCRIPTION: City Council requested a list of agenda items, work items, and updates requested by the City Council to staff to be created and placed on each agenda under Unfinished Business.
RECOMMENDATION: Receive the report and hold a discussion, if desired.
I. NEW BUSINESS
None.
J. MISCELLANEOUS
None.
K. CITY OF HOLLISTER AS THE SUCCESSOR HOUSING AGENCY OF THE
REDEVELOPMENT AGENCY
None.
L. ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636-4300. Notification of 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:30 a.m. to noon, 1:00 p.m. to 4:30 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)
Notice to anyone attending any public meeting: The meeting may be broadcast live on Cable Channel 17 and/or videotaped or photographed. Recent City Council meetings may also be viewed at www.CMAP.com and periodically on Cable Channel 17.