Agenda packet — Hollister City Council, September 18, 2023 (part 2 of 2)

AFFORDABLE HOUSING ADMINISTRATION AGREEMENT
(City of Hollister; Inclusionary Housing Program)
(West of Fairview by KB Home)

HouseKeys Inc, a California Corporation (“Administrator”) and KB Home South Bay, Inc., a California corporation (“Owner”), enter into this Affordable Housing Administration Agreement (the “Agreement”) effective as of August 4, 2023 (the “Effective Date”). Administrator and Owner are referred to herein individually as a “Party” and collectively as the “Parties.”

RECITALS

The following recitals are an integral part of this Agreement and are binding on the Parties.

Capitalized terms used in these Recitals and elsewhere in this Agreement shall have the meanings ascribed to such terms as set forth in Section 2 below.

A. Owner is developing a 60-Unit development known as “Brighton at West of Fairview” (the “Project”), which includes 33 units to be sold as Restricted Units.

B. Pursuant to an Affordable Housing Agreement, between Owner and the Agency (the “Affordable Housing Agreement”) (a copy of which is attached hereto as “Attachment 1”), Owner agreed 33 Restricted Units (the “Affordable Units”) within the Project to Moderate-Income households at an affordable housing cost and to perform other obligations in connection with the marketing and sale of such Affordable Units.

C. Owner has retained Administrator to perform Owner’s duties under the Affordable Housing Agreement relating to the marketing and sale of the Affordable Units to qualified buyers.

D. The marketing duties to be performed under this Agreement require a real estate license issued by the Department of Real Estate (“DRE”). Administrator is duly licensed to perform such services by the DRE under DRE License No. 02124196.

E. All defined terms used herein, but not defined herein, shall have the meaning given that term in the Affordable Housing Agreement.

AGREEMENT

NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. Recitals Incorporated. The Recitals set forth above are hereby incorporated into this Agreement.

2. Definitions. The following terms shall have the meanings set forth below whenever used in this Agreement or the Attachments hereto, unless the context clearly indicates otherwise.

A. “Affordable Housing Agreement” has the meaning given in Recital B.

B. “Agency” means the City of Hollister

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C. “Administrator” has the meaning given in the Preamble to this Agreement, and includes any person or entity that succeeds to the responsibilities of the Administrator. Any person or entity that succeeds to the responsibilities of the Administrator must be licensed by the DRE to perform the services required hereunder.

D. “Effective Date” is the date set forth in the Preamble to this Agreement.

E. “Project” means the residential development that Owner has constructed or will construct on the property described in the Affordable Housing Agreement.

3. Sale of Affordable Units.

A. Marketing Affordable Units. Owner shall market, and shall be responsible for marketing, in partnership with House Keys, the Affordable Units in conjunction with Owner’s marketing and sale of the remaining units in the Project. Administrator shall be responsible to Agency and Owner for marketing the Affordable Units and implementing the terms of the Affordable Housing Agreement. Administrator shall submit a Marketing Plan, in compliance with the requirements of the Affordable Housing Agreement, to both the Owner and the Agency as required under the Affordable Housing Agreement. All Affordable Units will be considered part of the Agency’s Affordable Housing Inventory so as to avoid confusion for potential buyers. While Owner’s sales personnel may be asked to participate in viewings and open houses and facilitate the execution of the sales contract process, personnel shall refrain from communicating with potential buyers concerning their eligibility to purchase the Affordable Units for sale, and shall refer all potential buyers of Affordable Units to Administrator as soon as reasonably practicable. The Administrator shall solely be responsible for any representations made to potential buyers by the Administrator regarding the Affordable Units, unless Administrator is relying on information provided to Administrator by Seller or the Agency, in writing, in making such representations. See Attachment 3 for Timeline & Deliverables.

B. Administrator to Screen and Select Buyers. The Administrator will pre-screen and select the Eligible Buyers in accordance with the Affordable Housing Agreement and all applicable laws. All Eligible Buyers will be pre-screened with the Owners preferred lender – KBHS Home Loans. Eligible Buyers will be required to obtain mortgage lender prequalification (outside lender or Owner’s preferred lender) prior to entering in to a reservation and/or sales contract. The Administrator will assist the Owner in facilitating the close of escrow for all Affordable Units and will be responsible for obtaining all Eligible Buyer documents required under the Affordable Housing Agreement and depositing such documents into escrow. The Administrator will perform these functions in coordination with the Owner and its construction and delivery of the Affordable Units.

C. Eligible Buyers. The Affordable Units may initially be sold only to Eligible Buyers of the applicable Income Category as solely determined by Agency, in accordance with the terms of the Affordable Housing Agreement. Administrator will certify each prospective buyer’s household income to the Agency as soon as reasonably practicable and will submit income verification documentation and documentation of loan pre -approval to the Agency as required by the Affordable Housing Agreement. When the verification of an Eligible Buyer has been approved by the Agency, Administrator shall promptly notify Owner thereof, DocuSign Envelope ID: C585866B-C5E1-4D93-81D8-D1B4CA82DA5C G.2.f
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and shall submit all paperwork to Owner so that owner may execute a purchase agreement with Eligible Buyer. If, at any time, there are more interested Eligible Buyers than Affordable Units available for sale, then the Administrator shall select the Eligible Buyer in a manner consistent with Agency policies and procedures in effect at the time of sale and as approved by Owner. Administrator shall comply with all applicable laws in the selection of Eligible Buyers to submit to the Agency pursuant to this Section, including, but not limited to, state and federal fair housing laws. Owner shall have no responsibility or liability for this determination. Please note that Eligible Buyers will select available homes based on what is included in the Opportunity Drawing. All homes in the Opportunity Drawing will be available for Eligible Buyers in order of ranking number assigned and/or submission order.

D. Mortgage Lending. If allowed by the Affordable Housing Agreement and to the extent allowed by California law, e ach Eligible Buyer must be pre-qualified with the Owner’s preferred lender, KBHS. The Administrator will maintain an approved loan officer list segmented by lender. At Owner’s request, Administrator shall include Owner’s preferred lender as an approved lender, so long as such lender has previously approved the Deed Restriction and all other Agency-required documents associated with the sale of the Affordable Units. Note: All lenders have a standardized process of being added to the list by going through an orientation and signing a lending agreement.

E. Sales Price. Sales prices for the Affordable Units shall be the Maximum Sales Price for such Affordable Units determined by the Agency and as agreed to by Owner, in accordance with the Affordable Housing Agreement.

F. Form of Purchase Agreement. The form of purchase and sale agreement that will be used for the sale of each Affordable Unit by Owner to the Eligible Buyer shall be the form that was approved for the Project by the California Department of Real Estate, subject to modification as required to comply with the Affordable Housing Agreement, including, but not limited to, the requirement for the Eligible Buyers to execute a Homebuyer Disclosure, Resale Restriction, Homebuyer/Agency Note, and Homebuyer/Agency Deed of Trust at closing. All Eligible Buyers shall also be required to execute and deliver Owner’s standard disclosure documents, warranties and other documents for sales of units within the project.

G. Notifications. The Owner shall endeavor to notify the Administrator of Affordable Unit availability at least 30 days prior to the expected date of issuance of the certificate of occupancy and provide regular updates with respect to the completion of the Affordable Unit, as the timeline changes.

H. Closing Documents. Promptly following Owner’s receipt of such documents from the applicable title company, Owner shall forward to the Administrator copies of the final buyer's and seller's settlement statements and all closing documents executed in connection with the sale. Administrator shall retain copies of the closing documents delivered by Owner and all other records related to compliance with its obligations under this Agreement for a period not less than the later of (i) two (2) years from the date of sale of each Affordable Unit and (ii) the time period required under the Affordable Housing Agreement, and upon five (5) business days' written notice, shall make them available (for inspection and copying) to Owner and, if required by the Affordable Housing Agreement, DocuSign Envelope ID: C585866B-C5E1-4D93-81D8-D1B4CA82DA5C G.2.f
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the Agency. Owner shall retain copies of the closing documents delivered to Administrator with respect to the Affordable Units for a period not less than the later of (a) two (2) years from the date of sale of each Affordable Unit or (b) the time period required under the Affordable Housing Agreement, and upon five (5) business days' written notice, shall make them available (for inspection and copying) to Owner and, if required by the Affordable Housing Agreement, the Agency.

4. Termination of Owner Role. Owner shall be released of all responsibilities and obligations under this Agreement with respect to an Affordable Unit upon the close of escrow for the sale of that Affordable Unit. However, nothing contained herein shall affect Owner's responsibilities, if any, to an Eligible Buyer with regard to construction and quality of an Affordable Unit purchased by such Eligible Buyer.

5. Duties of Administrator. Administrator shall carry out its responsibilities under this Agreement in accordance with the terms and conditions of this Agreement and all applicable laws. Administrator represents that it is familiar with the state and federal laws applicable to its duties hereunder, and Administrator represents that it will comply at all times with such laws. Administrator also acknowledges that services to be performed hereunder require a real estate license issued by the DRE, and Administrator agrees to keep its license active and in good standing at all times during the term of this Agreement. Administrator covenants to perform all obligations of Owner when and as required under the Affordable Housing Agreement. In performing its obligations hereunder, Administrator shall use the skill and care that a reasonably careful licensed real estate professional would use in similar circumstances.

6. Owner Rights Regarding Administrator. Upon the mutual agreement of Owner and Administrator, this Agreement may be terminated without cause at any time on thirty (30) days written notice. If the Administrator resigns or this Agreement is terminated, Owner shall have the right to appoint a successor to carry out the Administrator’s responsibilities. Upon any resignation or termination, Administrator shall act with due diligence and in good faith to turn over to its successor or to Owner all of its records related to the Project, and shall brief its successor or Owner personnel on the status of the Affordable Units. Upon termination of this Agreement by either party, any compensation paid in advance to Administrator, but not yet earned shall be fully refunded to and returned to Owner within ten (10) business days after such termination.

7. Administrator's Compensation and Expenses. Owner shall compensate the Administrator for its activities pursuant to this Agreement, in accordance with the schedule of compensation specified in Attachment 2. Administrator is a third-party consultant hired by the Owner and shall not be deemed to be a consultant or employee of Agency. At all times in the performance of this Agreement, Administrator is and will be acting as an independent contractor and shall be solely responsible for the employment, acts, omission, control and direction of its employees. The fee charged is equal to 3% of the sales price. This price is estimated at the commencement of the Agreement. A one-time charge equal to 1/3rd of the total fee on all units is due at the commencement of the Agreement using the pricing estimate. 2/3rds of the fee will be paid on each individual unit at the close of escrow and a demand will be deposited into escrow for 2/3 rd of 3% of the sales price as reflected on the buyer’s purchase contract. # Description Bed
#
Details Estimated
Price
Estimated
Fee Up
Front
(1/3rd)
Estimated Fee
at Closing Per
Unit
(2/3rds)
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1 33 Units 4 Pending $419,500 $138,435 $8,390/
per unit

8. Hold Harmless and Indemnification. Administrator will indemnify, defend (with counsel approved by Agency) and hold harmless Agency and Owner and each of their respective elected and appointed officials, officers, owners, employees, agents, contractors, and board members (all of the foregoing, collectively the “Indemnitees”) from and against all liability, loss, cost, expense (including without limitation attorneys’ fees and costs of litigation), claim, demand, action, suit, judicial or administrative proceeding, penalty, deficiency, fine, order, and damage (all of the foregoing collectively “Claims”) arising directly or indirectly, in whole or in part, as a result of or in connection with or relating in any manner to the Affordable Units or Administrator’s performance or non-performance under this Agreement, except to the extent arising from the gross negligence or willful misconduct of the Indemnitees. Notwithstanding anything to the contrary, Administrator shall immediately defend (with counsel approved by Owner), indemnify and hold Owner harmless from and against all claims, demands, actions, suits, judicial or administrative proceedings, penalties, deficiencies, fines, order, damages, liability, loss, costs or expense (including, without limitation, attorneys’ fees and costs of litigation, arbitration, mediation, or administrative hearings) that arise from or are alleged to have arisen from, in whole or in part, the activities of Administrator in the activities and obligations of Administrator as described in or in any way relating to this Agreement.

Administrator shall indemnify Owner for any claim, loss, or liability arising from or in connection with Administrator’s failure to maintain a real estate license. The provisions of this Section shall survive the expiration or other termination of this Agreement.

9. Notices. Except as otherwise specified herein, all notices to be sent pursuant to this Agreement shall be made in writing, and sent to the Parties at their respective addresses specified below or to such other address as a Party may designate by written notice delivered to the other parties in accordance with this Section. All such notices shall be sent by: (i) personal delivery, in which case notice is effective upon delivery; (ii) certified or registered mail, return receipt requested, in which case notice shall be deemed delivered upon receipt if delivery is confirmed by a return receipt; or (iii) nationally recognized overnight courier, with charges prepaid or charged to the sender’s account, in which case notice is effective on delivery if delivery is confirmed by the delivery service.

Owner:

KB Home South Bay, Inc.
5000 Executive Parkway, Suite 125
San Ramon, CA 94583
Attention: Michelle E. Suth
[email protected]
Administrator:

HouseKeys Inc
358 Digital Drive
Morgan Hill, CA 95037
Attention: Julius Nyanda
[email protected]

10. Third Party Beneficiaries. This Agreement is not intended to be for the benefit of any person other than the Parties and their permitted successors and assigns.

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11. Assignment. Administrator shall not assign or transfer this Agreement or any part hereof, or make an assignment or transfer of any monies payable to Administrator pursuant to this Agreement, without the prior written consent of Owner, and any attempted assignment or transfer of this Agreement, or of monies payable to Administrator pursuant to this Agreement, shall constitute a material breach of this Agreement.

12. Amendments/Waiver. This Agreement may be amended, changed, or modified only by an agreement in writing signed by the Parties or their respective permitted successors. Any waiver of any term or provision of this Agreement must be in writing. No waiver shall be implied from any delay or failure by a Party to take action on any breach or default hereunder or to pursue any remedy allowed under this Agreement or applicable law. No failure or delay by a Party at any time to require strict performance of any provision of this Agreement or to exercise any election contained herein or any right, power or remedy hereunder shall be construed as a waiver of any other provision or any succeeding breach of the same or any other provision hereof or a relinquishment for the future of such election.

13. Invalidity/Illegality. Should any provision of this Agreement be held by a court of competent jurisdiction to be invalid or illegal, such invalidity or illegality shall not affect, impair or invalidate any other provision hereof, and such remaining provisions shall remain in full force and effect.

14. Binding on Successors. This Agreement shall, subject to the provisions regarding assignment, apply to and bind the respective heirs, successors, executors, administrators and assigns of the parties.

Notwithstanding the foregoing, Administrator may not assign this Agreement in whole or in part without the prior written consent of Owner.

15. Construction and Governing Law. The captions used in this Agreement are for convenience only and shall not be considered in the construction or interpretation of any provision hereof. This Agreement shall be construed and enforced in accordance with the laws of the State of California without regard to principles of conflicts of law. The language in all parts of this Agreement shall in all cases be construed as a whole according to its fair meaning, and not strictly for or against either or any party, notwithstanding the drafting of the Agreement by any party or party's representative.

16. Alternative Dispute Resolution. All disputes between or among Administrator and Owner or between or among Administrator, Owner and Eligible Buyer or potential buyer of an Affordable Unit, relating to or arising out of this Agreement ("Dispute") will be resolved pursuant to the dispute resolution procedures and provisions specified in the Purchase and Sale Agreement. If a Purchase and Sale Agreement has not been signed by Owner and Eligible Buyer, the Dispute will be resolved pursuant to the resolution procedures and provisions specified in Owner’s form Purchase and Sale Agreement which Owner will provide to Administrator upon request. The Purchase and Sale Agreement provides for binding arbitration and all disputes will be governed, interpreted and enforced according to the Federal Arbitration Act (9 U.S.C. §§ 1-16).

17. Authority. Each person executing this Agreement on behalf of a legal entity warrants that he or she has the actual authority to execute and deliver the Agreement on behalf of such entity and that the Agreement is binding on such entity.

18. Entire Agreement; Exhibits. This Agreement contains the entire agreement of Parties with respect to Administration of the Affordable Units, and supersedes all prior oral or written agreements DocuSign Envelope ID: C585866B-C5E1-4D93-81D8-D1B4CA82DA5C G.2.f
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between the Parties with respect thereto except for that which is stated in the Affordable Housing Agreement. Attachments 1 and 2 attached hereto are incorporated herein by this reference. The Parties each acknowledge and agree that they have not relied on any representations of the other Parties or their representatives, except to the extent that such representations are expressly set forth herein. This Agreement shall not be recorded.

19. Default; Enforcement Rights. In the event of any breach of this Agreement, the non-defaulting Party shall provide written notice of default to the Party in default. If the default is not cured within thirty (30) days after delivery of such notice, then the non-defaulting Party shall have the right to take legal or other action to enforce this Agreement, including without limitation, bringing an action for equitable relief seeking the specific performance of the terms and conditions of this Agreement, and/or enjoining, abating, or preventing any violation of such terms and conditions, and/or seeking declaratory relief or damages. Each of the remedies provided herein is cumulative and not exclusive and each Party may exercise from time to time any rights and remedies available to it under applicable law or in equity, in addition to, and not in lieu of, any rights and remedies expressly provided in this Agreement.

20. Further Assurances. The Parties shall execute, acknowledge and deliver to the other such other documents and instruments, and take such other actions, as either shall reasonably request as may be necessary to carry out the intent of this Agreement

21. Parties Not Co-Venturers; No Agency Relationship. Nothing in this Agreement is intended to or shall establish the Parties as partners, co-venturers, or principal and agent with one another. The relationship of the Parties shall not be construed as a joint venture, equity venture, partnership or any other relationship.

22. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Facsimile (or PDF) signatures to this Agreement shall count the same as originals.

23. Limitation of Liability. Owner and Administrator have evaluated the risks and rewards associated with Agreement, including Administrator’s compensation relative to the r isks assumed. To the fullest extent permitted by law, the total aggregate liability of Owner is limited to the express written compensation due to Administrator as set forth in this Agreement, for any and all injuries, damages, claims, losses, or expenses (including attorney and expert fees) arising out of Administrator’s services or this Agreement. This limitation shall apply regardless of any liability insurance coverage of Owner, cause(s) or the theory of liability, including negligence, indemnity, or other recovery.

SIGNATURES ON FOLLOWING PAGE
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IN WITNESS WHEREOF, the Parties have executed this Agreement to be effective as of the Effective Date.

OWNER:

KB Home South Bay, Inc.
a California Corporation,

By: Michelle E Suth, Senior Vice President

By:

Name: Michelle E Suth
Title:_Senior Vice President

Date: ____________________

ADMINISTRATOR:

HOUSEKEYS INC, A CALIFORNIA CORPORATION d/b/a HOUSEKEYS

By:

Julius Nyanda, Chief Executive Officer

Date: ______________________

Suth, Michele Digitally signed by Suth, Michele
Date: 2023.09.01 14:33:11 -07'00'
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ATTACHMENT 1

AFFORDABLE HOUSING COVENANT AGREEMENT
[TO BE INSERTED]
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ATTACHMENT 2

COMPENSATION SCHEDULE

For each Affordable Unit, the Owner shall pay a Transaction Processing Fee to the Administrator equal to three percent (3%) of the sales price paid for such Affordable Unit, through the close of escrow for the sale of that Affordable Unit by Owner to an Eligible Buyer. This fee is not a Real Estate Commission or Real Estate Broker Commission. This fee shall be listed as an “Additional Settlement Charge” fee paid by the Seller as reflected in section 1300 of the U.S. Department of Housing and Urban Development (HUD) Settlement Statement (HUD-1) or “Other Costs” paid by the Seller in the new Closing Disclosure as determined by the TILA-REPA Integrated Disclosure rule. Owner has agreed to pay according to the schedule outlined in section 7 of this Agreement.

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ATTACHMENT 3
Marketing and Buyer Delivery Timelines

1 2 3 4 5 6
Marketing
Campaign Launch

Myhousekeys.com
Prospective
Buyers apply
for Program
Prospective
Buyers Seek
Mortgage
Pre-
Approval
Prospective
Buyers Enter
Drawing for
Project

A. Entry
Deadline
B. Lottery
Results
Published
C. File
Submission
Deadline
Drawing
Entrants
Screened
for
Complete
Files,
Program
Eligibility, &
Buyer
Qualification
Buyers
Delivered
to Sign
Purchase
Contracts

Escrow
should be
set for 60
Days
90 Days 90 Days 45 to 60
Days

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1151 11111319ELAIMAI rl 11 III
2021-0009729

JOE PAUL GONZALEZ
Recorded By and Return To: SAN BENITO CLERK RECORDER Thursday, Jun 24, 2021 11:31:23 AM
City Clerk' s Office Titles: 1 Pages: 16
City of Hollister caesB2 Fee: 0.00
375 Fifth Street Taxes: 0.00
Hollister, CA 95023
Total: 0.00
To Be Recorded Without Fee Per Government Code Section 27383 Amendment.No. 2 to Development Agreement
By and Between the City of Hollister
and
the Development Known as West of Fairview
Adopted by the City Council of the City of Hollister
on the 17th day of May, 2021
by Ordinance No. 1201
G.2.j
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SECOND AMENDMENT TO

THE DEVELOPMENT AGREEMENT

BY AND BETWEEN THE CITY OF HOLLISTER AND

THE DEVELOPMENT KNOWN AS WEST OF FAIRVIEW
This SECOND AMENDMENT (hereinafter "Second Amendment") to the DEVELOPMENT AGREEMENT for the development of the property known as the "West of Fairview" project in the City of Hollister, is entered into by and between the City of Hollister, a California municipal corporation (hereinafter "City"), and Award Homes, Inc., a California corporation (hereinafter"Developer"), as of this 5h1)2Ainsert date), and amends that Development Agreement dated October 10, 2000, between the City and Award Homes, Inc., and others, which was recorded in the Official Records of the County of San Benito California, on December 6, 2000 as Instrument No. 2000-0016461 (hereinafter,the"Development Agreement").This Second Amendment also amends that written Mutual-Release and Settlement Agreement dated May 3, 2004, between the City and Developer (hereinafter the "Settlement Agreement"), as provided below. This Second Amendment also amends that First Amendment to the Development Agreement dated June 18, 2012 between the City and Developer,which was recorded in the Official Records of San Benito, California, on April 3, 2013, as Instrument Number 2013-0003414 (hereinafter.the "First Amendment"), as provided below.

RECITALS:

A. Government Code Sections 65864, et seq., authorize the City to enter into binding development agreements with persons having a legal or equitable interest in real property for the development of such property, all for the purpose of strengthening the public planning process, encouraging private participation and comprehensive planning,and reducing the economic costs of such development.

B. Pursuant to the authority conferred on the City under the law ofthe State of California the City previously entered into a Development Agreement with Award Homes, Inc., a California corporation; Edward C. and Shirley. A. Vierra, Trustees; and Yale/Hollister Associates, a California Limited Partnership (collectively referred to therein as the "Developer"), for the development of the project known as the"West of Fairview"project in the City of Hollister. Said development Agreement was duly approved by Ordinance No. 951, adopted by the action of the City Council of the City of Hollister on or about October 16, 2000, was duly executed by all necessary parties, and was duly recorded in the official records of the County of San Benito on December 6, 2000.

C. With the consent and approval of the City, Award Homes, Inc. subsequently succeeded to the right,title,or interest of Edward C.and Shirley A.Vierra,Trustees;and Yale/Hollister Associates, a California Limited Partnership, in the West of Fairview property and the Development Agreement. Award Homes, Inc. is now referred to in this Second Amendment as the "Developer" of the West of Fairview project.

D. The City and the Developer were also parties to certain litigation in San Benito County Superior Court relating to the Development Agreement and to the annexation of the project site to the City, which litigation was resolved and dismissed pursuant to the parties' "Mutual Release and Settlement Agreement"dated May 3,2004.

E. The City and the Developer are also parties pursuant to the"First Amendment"dated June l 8,2012.

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i
F. The Development Agreement provides that it may be amended in writing by the mutual consent ofthe parties.The Settlement Agreement provides that it may be amended or otherwise modified pursuant to a written instrument duly executed by the parties.The First Amendment provides that it may be amended or otherwise modified pursuant to a written instrument duly executed by the parties.

G. Whereas the City and the Developer agree that it is a benefit to the City to provide more affordable housing units within the West of Fairview Development by adding a 100-unit Affordable Housing requirement on lot 100 as shown on that certain map entitled "Tract 303 — Phase 1 A West of Fairview" filed for record January 30, 2020 in Book 16 of Maps, at Page 83, filed in the Office of the County Recorded, County of San Benito, State of California.

NOW THEREFORE,the parties agree to each and every term of this Second Amendment as follows:

AMENDMENT

1. The foregoing Recitals are not merely recitals but are contractual in nature and are incorporated into this agreement.

2. Affordable Housing
In addition to the 33 cluster unit Affordable Housing requirement per the First Amendment, The Developer shall include, construct, and provide one hundred (100) units within the West of Fairview project located on lot 100 as shown on that certain map entitled "Tract 303 — Phase 1 A West of Fairview" filed for record January 30, 2020 in Book 16 of Maps, at Page 83, filed in the Office of the County Recorded, County of San Benito, State of California, and shall be "Moderate Income Affordable Housing Units," as that term is defined in the Affordable Housing Component Exhibit 4) of the Development Agreement. The Parties agree that the provision of these Affordable Housing Units and the existing Affordable Housing requirement per the First Amendment shall be deemed to satisfy in full all affordable housing requirements for the West of Fairview development.

The City and Developer will revise the Affordable Housing Component (Exhibit 4) of the Development Agreement to implement this requirement.

3. Term of the Agreement
Section 3 of the First Amendment is hereby replaced by the following:

In consideration of the Developer's commitments to the West of Fairview Development, it is hereby agreed that the term of the Development Agreement is hereby amended and extended.

Notwithstanding anything to the contrary otherwise provided in the Development Agreement regarding the term of that Agreement, including provisions for the calculation of the Term of the Agreement based on preliminary or intervening actions or anything to the contrary in the Settlement Agreement or First Amendment referring to the term of the Development Agreement, or the "New Term"ofthe Development Agreement continuing up to and including May 1,2022,it is hereby agreed that the Term of the Development Agreement is amended and shall extend through and including May 1, 2027.

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v Lam.)
1 4. Housing Allocation and Building Permits
Section 3(b) of the Mutual Release and Settlement Agreement, and any and all references to the development's restrictions regarding housing allocation and building permit limits in the Development Agreement, First Amendment or other governing documents, are hereby eliminated in their entirety.

5. Community Facilities Districts
Notwithstanding any other document or agreement, section 3.1 of the Development Agreement is amended to add subsection 3.1(d)as follows:
d) Community Facilities Districts Nos. 4 and 5: Prior to the approval of any Memorandum of Agreement for Early Start Homes, or prior to the Subdivision Improvement Agreement, or prior to the recordation of the final map, whichever the applicant chooses to do first,the applicant shall cooperate with the City to facilitate the annexation of the entire subdivision project, to the Community Facilities Districts Nos. 4 and 5. The entire subdivision project shall be included within the boundaries of the communities facilities districts formed pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (California Government Code 53311 et esq.) and be subject to a special tax levied hereunder. The special tax shall be in an amount that will be updated with the.annual CPI per unit per year, subject to an annual increase in accordance with the designated consumer price index as of January 1 of each year. Developer shall cooperate with the City to accomplish the inclusion of the subdivision into the existing community facilities districts, identified by the City of Hollister as Community Facility District No. 4 and Community Facility District No. 5,and into future community facility districts. Such cooperation shall include, but not be limited to, executing and filing with the City Clerk, in a form acceptable to the City Attorney,any approval, consent or waiver required by the City in order to expedite the inclusion of the subdivision in such districts.

6. Effect of This Second Amendment
Except as expressly provided in this Second Amendment,the Development Agreement, all exhibits to the Development Agreement,the First Amendment,and the Settlement Agreement shall remain in full force and effect. In the event of a conflict between and portion of the Development Agreement, including the exhibits, the First Amendment, or the Settlement Agreement and this Second Amendment, the provisions of this Second Amendment shall be controlling and shall supersede and prevail over any inconsistent provisions of the Development Agreement, the First Amendment,or the Settlement Agreement.

7. Miscellaneous
a) This Second Amendment may be amended only by a written agreement executed by all parties.
b) The headings of the various sections of this Second Amendment are provided solely for convenience of reference and do not, and shall not be construed to, explain, modify,amend, or otherwise affect the contents of such Section.

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L
Dated:2 7,01,0 THE CITY OF HOLLISTER
11 By:

Mayor
ATTEST: Approved as to from:

C Al ►^$ a'' ,rir-tyClerk J on E erson, City Attorney Dated: r72:0I AWARD HOMES, INC.,
a California/ corporation
By: _ ('A/` 5 jAaal2C--
Stephen E. Schott
Its Vice President
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t t
ORDINANCE NO. 1201

AN ORDINANCE OF THE CITY OF HOLLISTER APPROVING THE SECOND

AMENDMENT TO THE DEVELOPMENT AGREEMENT BY AND BETWEEN THE

CITY OF HOLLISTER AND THE DEVELOPMENT KNOWN AS WEST OF FAIRVIEW WHEREAS, on May 10, 2000, the City of Hollister, a municipal corporation, and Award - Homes, Inc., a California corporation, entered into a Development Agreement pursuant to Government Code section 65864 et seq. for the residential development known as West of.Fairview; and
WHEREAS, on May 3, 2004, the City of Hollister and Award Homes, Inc. entered into a Mutual Release and Settlement Agreement relating to the Development Agreement; and.

WHEREAS, on April 2, 2012, the City Council of the City of Hollister adopted Ordinance 1082 approving the first amendment to the Development Agreement and Mutual Release and Settlement Agreement to extend the term of the Development Agreement through and including May 1, 2022; to place a recordation deadline for the final map for Phase I as the triggerfor Award Homes, Inc. to pay the City the remainder of the settlement award; and to revise the affordable housing component, among other changes; and WHEREAS, Award Homes, Inc. has requested a second amendment to the Development Agreement to extend the term of the Development Agreement through and including May 1, 2027 and to revise the affordable housing component; and WHEREAS, the second amendment to the Development Agreement also includes the addition of subsection 3.1(d) requiring the developer to cooperate with,the City to facilitate the annexation of the entire subdivision project, to the Community Facilities Districts Nos. 4 and 5, and into future community facility districts; and - WHEREAS, the Second Amendment to the Development Agreement by and Between the City of Hollister and the Development known as West of Fairview is attached to this ordinance as Exhibit A; and
WHEREAS, the amendments have been reviewed for consistency with the City of Hollister General Plan and all applicable City ordinances, rules and regulations; and WHEREAS, on March 1, 2021, the City Council of tl e'City of Hollister held a duly noticed public hearing pursuant to Government Code``sections 65867 and 65868 to consider adoption of the Amendment; and 4
OF R Page 1 of 4

DUPLICATE OF ORIGINAL
ON FILE Id THE
OFF cE.OF 111E cnv CLERK ,
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il WHEREAS, on March 1, 2021, the City Council tabled the first reading of this Ordinance to a date certain of April 19, 2021, and on April 19, 2021, held a duly noticed public hearing pursuant to Government Code sections 65867 and 65868 to consider adoption of the Amendment; and
WHEREAS, on April 19, 2021 the City Council approved the first reading of this Ordinance with changes to the proposed ordinance as follows: 1). a five (5) year extension of the development agreement term limit instead of ten (10) years as originally proposed; 2).

Any and all references to the development's restrictions regarding housing allocations and building permit limits, in the Development Agreement, First Amendment or other governing documents restriction eliminated in their entirety; and 3). One hundred (100) apartments and thirty-three (33) small lot/single-family detached homes to be below market rate instead of at minimum fifty (50) apartments of the one hundred (100) apartment units to be below market rate within the West of Fairview development as originally proposed; and
WHEREAS, The City Attorney advised that the changes between the first and second readings of an ordinance need to be trivial and therefore, the request for the second amendment to the development agreement by and between the City of Hollister and the development known as West of Fairview is required to have another first reading; and WHEREAS, On May 3, 2021, the City Council held a duly noticed public hearing pursuant to Government Code sections 65867 and 65868 to consider another first reading for the adoption of the Amendment; and
WHEREAS, on May 3, 2021 the City Council approved the first reading of this Ordinance to include 1). a five (5) year extension of the development agreement through and including May 1, 2027; 2). Section 3(b) of the Mutual Release and Settlement Agreement, and any and all references to the development's restrictions regarding housing'allocations and building permit limits in the Development Agreement, First Amendment or other governing documents, are hereby eliminated in their entirety; 3). One hundred (100) apartments and thirty-three (33) small lot/single-family detached homes to be below market rate, and; 4). The addition of subsection 3.1(d) requiring the developer to cooperate with the City to facilitate the annexation of the entire subdivision project, to the Community Facilities Districts Nos. 4.and 5, and into future community facility districts; and
I
CriY OF HOLUSTER
DUPUCATE OF ORIGINAL Page 2 of 4

ON FILE IN THE

OFFICE OF THE CITY CLERK
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WHEREAS, the City Council received, reviewed, and considered all oral and written testimony relating to the proposed Amendment.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby ordain as follows:

SECTION.1. Findings.

The Council makes the following findings:
a. The provisions of the Amendment are consistent with the Hollister General Plan and the West Fairview Specific Plan.
b. The Amendment provides that any tentative map prepared for a subdivision within its territory meets the requirement of Government Code sections 65867.5 and 66473.7. c. This amendment is adopted pursuant to the authority provided in California Government Code sections 65864, et seq.
d. On April 16, 2007, the City Council certified the Award Homes Subdivision and Specific Plan Amendment Final Supplemental Environmental Impact Report and Mitigation and Monitoring Program. No further environmental review is required for the terms of this Amendment.

SECTION 2. Approval of Second Amendment.

Pursuant to the statutory authority referenced in.Section 1 herein, the-City shall enter into a Second Amendment to the Development Agreement between the City of Hollister and Award Homes, Inc. pursuant to the terms of the Second Amendment dated May 3, 2021.

SECTION 3. Severability.

The City Council declares that, should any provision, section, paragraph, sentence or word of this ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences or words of this ordinance as hereby adopted shall remain in full force and effect.

SECTION 4. Effective Date.

This ordinance shall take effect and be in force thirty days from and after its adoption.

SECTION 5. Publication.

Within fifteen days after adoption, the City Clerk shall cause this Ordinance to be published one time Free Lance, a newspaper of general circulation.

STER
DUPLLICAQTE OF ORIGINAL Page 3 of 4

ON FILE IN THE

OFFICE OF THE CITY CLERK
G.2.j
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INTRODUCED at a regular City Council meeting on the 3rd day of May, 2021.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held this 17th day of May, 2021, by the following vote:

AYES: Council Members Perez, Burns, Resendiz, and Mayor Velazquez.

NOES: None.

ABSTAINED: None.

ABSENT: None.

Ignacio Velazquez, Mayor
ATTEST:

Christine Slack, MMC, City Clerk
f
APPROVED AS TO FORM:
0 5
Epperson Law Group PC
Jaso S. person, City Attorney
v
CT6,0'TER

DUPLICATE OF ORIGINAL

Page 4 ends

ON FILE IN THE g

OFFICE OF THE CITY CLERK
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I, CHRISTINE BLACK, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Ordinance No. 1201 is an original Resolution, or true and correct copy of,a City Resolution, duly adopted by the Council of the City of Hollister at a Regular Meeting of said Council held on the 17th day of May, 2021, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this 17th day of May, 2021.

Christine Black, MMC
City Clerk of the City of Hollister
Seal)
f .

L4 z• • '
1 CITY OF HOUJSTER

DUPUCATE OF ORIGINAL

ON FILE IN THE

OFFICE OF THE CITY CLERK
G.2.j
Packet Pg. 415

Ordinance No.1201 -Exhibit A

SECOND AMENDMENT TO

THE DEVELOPMENT AGREEMENT

BY AND BETWEEN THE CITY OF HOLLISTER AND
THE DEVELOPMENT KNOWN AS.WEST OF FAIRVIEW
This SECOND AMENDMENT (hereinafter "Second Amendment") to the DEVELOPMENT AGREEMENT for the development of the property known as the "West of Fairview" project in the City of Hollister, is entered into by and between the City of Hollister, a California municipal corporation (hereinafter "City"), and Award Homes, Inc., a California corporation(hereinafter "Developer"), as of this insert date), and amends that Development Agreement dated October 10, 2000,.between the City and Award Homes, Inc., and others, which was recorded in the Official Records of the County of San Benito California, on December 6, 2000 as Instrument No. 2000-0016461 (hereinafter, the "Development Agreement").This Second Amendment also amends that written Mutual Release and Settlement Agreement dated May 3, 2004, between the City and Developer (hereinafter the "Settlement Agreement"), as provided below. This Second Amendment also amends that First Amendment to the Development Agreement dated June 18,2012 between the City and Developer, which was recorded in the Official Records of San Benito,California, on April 3, 2013. as Instrument Number 2013-0003414 (hereinafter the "First Amendment"), as provided below.

RECITALS:

B. Pursuant to the authority conferred on the City under the law of the State ofCalifornia the City previously entered into a Development Agreement with Award Homes, Inc., a California corporation; Edward C. and Shirley A. Vierra, Trustees; and'Yale/Hollister Associates, a California Limited Partnership (collectively referred to therein as the "Developer"), for the development of the project known as the"West of Fairview"project in the City of Hollister. Said development Agreement was duly approved by Ordinance No. 951, adopted by the action of the City Council of the City of Hollister on or about October 16, 2000, was duly executed by all necessary parties, and was duly recorded in the official records of the County of San Benito on December 6,2000.

C. With the consent and approval of the City, Award Homes, Inc. subsequently succeeded to the right,title,or interest of Edward C.and Shirley A. Vierra, Trustees;and Yale/Hollister Associates, a.California Limited Partnership, in the West of Fairview property and the Development Agreement. Award Homes, Inc. is now referred to in this Second Amendment as the "Developer" of the West of Fairview project.

E. The City and the Developer are also parties pursuant to the"First Amendment"dated June 18,2012.
rn

CITY OF ROC-LISTER

DUPLICATE OF ORIGINAL

ON FILE IN THE

OFFICE OF THE CITY CLERK
G.2.j
Packet Pg. 416

Ordinance No. 1201-Exhibit A
F. The Development Agreement provides that it may be amended in writing by the mutual consent of the parties.The Settlement Agreement provides that it may be amended or otherwise modified pursuant to a written instrument duly executed by the parties.The First Amendment provides that it may be amended or otherwise modified pursuant to a written instrument duly executed by the parties.

G. Whereas the City and the Developer agree that it is a benefit to the City to provide more affordable housing units within the West of Fairview Development by adding a 100-unit Affordable Housing requirement on lot 100.as shown on that certain map entitled "Tract 303— Phase IA West of Fairview"filed for record January 30,2020 in Book 16 of Maps;at Page 83, filed in the Office of the County Recorded, County of San Benito, State of California..

H. The City and the Developer now desire to amend and modify certain aspects of the Development Agreement and the Settlement Agreement by their mutual consent as expressed herein,and as provided below;
NOW'1'IIEREFORE,the parties agree to each and every term of this Second Amendment as follows:

AMENDMENT,

1. The foregoing Recitals are not merely recitals but are contractual in nature and are incorporated into this agreement.

2. Affordable Housing
In addition to the 33 'cluster unit Affordable Housing requirement per the First Amendment, The Developer shall include, construct, and provide one hundred. (100) units-within the West of Fairview project located on 'lot 100 as shown on that certain map entitled "Tract 303 — Phase IA West of Fairview" filed for record January 30,.2020 in Book 16 Of Maps, at Page 83, filed in the Office of the County Recorded, County of San Benito, State of California, and shall be "Moderate Income Affordable Housing Units," as that term is defined in the Affordable: Housing Component Exhibit 4)of the Development Agreement.The Parties agree that the provision of these Affordable Housing Units and the existing Affordable Housing requirement per the First Amendment shall be deemed to satisfy in full all affordable housing requirements for the West of Fairview development.

The City and Developer will revise the Affordable Housing Component (Exhibit 4) of the Development Agreement to implement this requirement.

3. Term of the Agreement
Section 3 of the First Amendment is hereby replaced by the-following:

In consideration of the Developer's commitments to the West of-Fairview Development, it is hereby agreed that the term of the Development Agreement is hereby amended, and extended.

Notwithstanding anything to the contrary otherwise provided .in the Development AgreementregardingthetermofthatAgreement, including provisions for the calculation of the Term of the Agreement based on preliminary or intervening actions or anything to the contrary in the Settlement Agreement or First Amendment referring to the term of the Development Agreement, or the "New Term"of-the Development Agreement continuing up to and including May,l,2022,.jtis hereby agreed that the Term of the Development Agreement is amended and shall extend through and including May E;
1, 2027. ,

CITY HOLUSTER

DUPUCATE OF ORIGINAL

ON FILE IN THE

OFFICE OF THE CITY CLERK
G.2.j
Packet Pg. 417

1 Ordinance No. 1201-Exhibit A

4. Housing Allocation and Building..Permits
Section 3(b)of the Mutual Release and Settlement Agreement, and any and all 'references to the development's restrictions regarding housing allocation and building permit limits in the Development Agreement, First Amendment or other governing documents, are hereby eliminated in their entirety.

5. Community Facilities Districts
Notwithstanding any other document:or agreement,, section 3.1. of the Development Agreement is amended to add subsection 3.1(d)as follows:
d) Community Facilities Districts Nos.4 and 5: Prior to the approval of-any Memorandum of Agreement for Early Start Homes,or.prior to the Subdivision Improvement Agreement,or prior to the recordation of the final map, whichever the applicant chooses to do first,the applicant shall.cooperate with the City to facilitate the-annexation of the entire subdivision project, to the Community Facilities Districts Nos. 4 and 5. The entire subdivision project shall be included within the boundaries of the communities facilities districts formed•pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (California Government Code 5.3311 et esq.) and be subject to a special tax levied hereunder. The special tax shall be in an amount that will be updated with the annual CPI per unit per year, subject to an annual increase in accordance with the designated consumer price index as of January 1 of each year. Developer shall cooperate with the City to accomplish the.inclusion of the subdivision into the existing community facilities districts, identified by the City of Hollister as Community Facility District No.4 and Community Facility District No. 5,and into future community facility districts..Such.cooperation Shall include, but not be limited to, executing and filing with the city Clerk, in a form acceptable to the City Attorney,any approval,consent or waiver required by the ICity in order to expedite the inclusion of the subdivision in such districts.

6. Effect of This Second Amendment
Except as expressly`provided in this Second Amendment,the Development Agreement,all exhibits to the Development.Agreement,the.First Amendment,and.the Settlement Agreement shall remain in full force and effect. In the event of a conflict between and portion of the Development Agreement, including the exhibits, the First Amendment, or the Settlement Agreement and this Second Amendment, the provisions of this Second Amendment shall be controlling and shall supersede and prevail Over any inconsistent provisions of the Development Agreement, the First Amendment,or the Settlement Agreement.
7: Miscellaneous
a) This Second.Amendment maybe amended only by a written agreement executed by all parties.
b) The headings Of the various sections of this Second Amendment are provided solely for convenience of reference and do not, and shall not be construed to,explain, modify,amend, or otherwise affect the contents of such Section.
o

CITY OF HOLLISTER

DUPLICATE OF ORIGINAL

ON FILE IN THE

OFFICE OF THE CITY CLERK
G.2.j
Packet Pg. 418

Ls)
Ordinance No. 1201-Exhibit A
Dated: THE CITY OF HOLLISTER
By:

Mayor
ATTEST: Approved as to from:

City Clerk Jason Epperson,City Attorney
Dated: AWARD•HOMES, INC.,
a California corporation
By: s1- 2t*'-
Stephen E. Schott
Its-Vice President
1 CITY OF 14611ATER

DUPUCATEOF ORIGINAL

ON FILE IN THE

OFFICE OF THE CITY CLERK
G.2.j
Packet Pg. 419

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document.

State of California 1
County of 5C.1Y'kG\ C\c ro J}
On )'‘,1ne, \X before me, YMYS-e:Y-\
Date Here Insert Name and Title of the Officer
personally appeared Ste nl\en
Name(srof Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s)whose names) is/aae'subscribed to the within instrument and acknowledged to me that heish"e/trey executed the same in his/her/the-if authorized capacity(ies), and that by hisLIaer/their signature(s)'on the instrument the person.(s) or the entity upon behalf of which the person,(s•)'acted, executed the instrument.

I certify under PENALTY OF PERJURY under the
E•`,`,r KIRSTEN STORGA laws of the State of California that the foregoing Clara
Notary Public-California
Santa Clara County paragraph is true and correct.

Commission#2269819
My Comm.Expires Dec 6,2022 WITNESS my hand an official sea.

Signatur
Place Notary Seal and/or Stamp Above St nature o ota Public

OPTIONAL
Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Document:

Document Date: Number of Pages:

Signer(s) Other Than Named Above:

Capacity(ies) Claimed by Signer(s)
Signer's Name: Signer's Name:

Corporate Officer— Title(s): 0 Corporate Officer — Title(s):

Partner— 0 Limited 0 General 0 Partner— 0 Limited 0 General Individual 0 Attorney in Fact 0 Individual 0 Attorney in Fact Trustee Guardian of Conservator Trustee 0 Guardian of Conservator Other: 0 Other:

Signer is Representing: Signer is Representing:
2017 National Notary Association
G.2.j
Packet Pg. 420

CALIFORNIA ALL-PURPOSE A notary public or other officer completing this certificate

CERTIFICATE OF ACKNOWLEDGMENT
verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document.

State of California
County of Vl e4Ak--
On \L V -Q— 2 I z I before me, No a Romero, Notary.Public, personally appeared date I.

I ln act o e azq ue1_.
printed name(s)ofsigner(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
037;i NOVA ROMERO
COMM. #2297465 g_
I
o " "'• Notary Public•California p
c` San Benito County
M Comm.Ex•fires Au..14 :023
Signature of Notary Public seal)

OPTIONAL INFORMATION
DESCRIPTION OF THE ATTACHED DOCUMENT:

The Certificate of Acknowledgment above is attached to the document titled/regarding f c)k.Q No. 7- -k 1 e_loorwai- as t o )e4.- e w u a
consisting of 15 pages(including this Acknowledgment),and dated M I' 1 2-1
The capacity(ies) claimed by the signer is/are as:

Individual(s)
Corporate Officer(s):
titters)
Partner(s)
Attorney-in-Fact
Trustee(s)
Other:

Compliant with California Civil Code Section 1189 rev. Nov. 2014 G.2.j
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30 to 90 Days
Marketing & Outreach
start
finish
HouseKeys Applicant Management Timelines
Time Count
Aggressive (6 Months)Conservative (9 Months)Month 1
Month 31
Set based on the Marketing
& Outreach timeline
Drawing Entry Deadline
2Within 3 Business Day
of File Submission Deadline
Initial File Rundown 2 to 4 Weeks from Entry
Deadline
File Submission Deadline
3 Month 2
Month 44
30 to 60 Days; Depending on File
Count and Quality. Only Approved
Applicants are sent on to complete
the purchase or lease transaction
Processing & Underwriting
5 Month 3
Month 6
1 to 3 Weeks after
Approval Decision
is Rendered
Start Transaction
(Purchase or Lease
Agreement)
6 Month 4
Month 7 7 45 to 60 Day
Escrow for Purchase;
1-2 weeks for Lease
Close Transaction
Month 6
Month 9
G.2.k
Packet Pg. 422

HouseKeys Applicant File Status Definitions
MyHouseKeys.com Account
The first step for a prospective applicant.
1 Household Profile; Unlimited Applications.

Drawing Entrant
Drawings connect applicants to available
opportunities. A Drawing Entrant is equivalent to
being on a Waitlist for a specific housing opportunity.

Application ID
An Application ID connects a Household Profile to a
Program. This is the equivalent to being put on an “Interest List” to receive notifications about new opportunities.

Priority Preferences
Some Programs have a priority preference for
applicants that meet certain requirements (e.g., live in city, work in city, seniors, etc.). Priority Preferences impact the Final Ranking.

Ranked Applicant in order by:

Lottery (Random Number)
Timestamp (Date of Entry)
Application ID (Date of Issuance)
File Submitted
These are Ranked Applicants who submit a file by the
Deadline.

Too Incomplete to Review Documents
(TIRD)
For Applicants who submit a file, but there isn’t enough info to complete an Initial Assessment.

Reviewable File
An Initial Assessment is performed on files and those that “Pass” are sent on to Underwriting.

Decision Issued
An Underwriter Decision is Issued. If no 3rd Party
Review is required, Applicant is sent on to Start the
Transaction Process.
3rd Party Review
Some Local Government Agencies (Cities or Counties)
require that their staff perform a final review of the file. 1 2
3 4
5 6
7 8
9 10
G.2.k
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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: SEPTEMBER 18, 2023
SUBMITTED: September 14, 2023
DEPARTMENT:

DEPARTMENT HEAD:

City Manager
David Mirrione, City Manager

TITLE OF ITEM: UPDATED CITY COUNCIL PROJECTS

BRIEF DESCRIPTION: City Council requested a list of agenda items, work items, and updates requested by the City Council to staff to be created and placed on each agenda under Unfinished Business.

RECOMMENDATION: Receive the report and hold a discussion, if desired.

DEPARTMENT SUMMARY: On February 22, 2022, The City Council provided direction for staff to compile a list of all requests from Council that have been given to s taff, back to January 18, 2022. The request is for this list to be added to, and placed under “Unfinished Business” on each agenda.

ATTACHMENTS:

1. 20230918 - Council Projects and Requests
I.1
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2022 Council Agenda Item Requests 9/14/2023
1 Velazquez 1/18/2022 &
5/2/2022 Discussion on parking/parking garage fees Development Services (Planning/Engineering)TBD
Parking fee study has been finalized and will be
brought forward to Council for discussion and
possible action. Agreement being drafted for
developer to provide improvements at garage.
2 Velazquez 5/2/2022
Add language in City Code to fine developers
who block the alleys, streets, public right of
way for longer than 2 days with dumpsters or
equipment
Development Services
(Planning)TBD Included in Zoning and Municipal Code Update project.
3 Burns, Morales 2/22/2022
Discuss the appeal process for developers
appealing Planning Commission decision,
analysis on what other cities are doing
Development Services
(Planning)TBD Included in Zoning and Municipal Code Update project.
4 Morales 3/20/2023 Update on when Council will discuss the fee for Accessory Dwelling Units Development Services TBD Staff returning with recommendations re: fee amounts
5 Morales 3/21/2022 Outdoor Night Market Development Services (Planning)TBD Included in Zoning and Municipal Code Update project.
6 Burns, Morales, Perez 4/18/2022
Review Hollister Municipal Code that speaks
about security for events, fees, and permit
fees associated with them.

Administrative Services TBD Willdan completed scope and has begun the study.
7 Council Member(s)5/2/2022
Strategic Plan and Study for Vista Park Hill
improvements, quotes for creating a dog park
at Park Hill to be included in next budget cycle
Parks & Recreation 10/2/2023
Topo survey has been contracted with Kelly
Engineering and survey should be ready by
10/31/22. Dog park at Vista Park will to be
included in 2023-24 budget for Council
consideration. Topo survey has been received.

Staff working to issue an RFP for a Vista Park Hill
Master Plan.

UPDATE: Staff to request funding in FY23-24
budget CIP
Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log I.1.a
Packet Pg. 425

2022 Council Agenda Item Requests 9/14/2023
Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
8 Burns 5/16/2022
Adopt a policy for staff to return calls and
emails within 24 hours, and if out of office
place notification on their email
Administrative Services (HR)TBD
Administrative Services department is in the
process of filling key vacancies within the
department and has delayed the drafting of the
policy.
9 Burns 10/3/2022 Special Meeting to Discuss the Library City Manager TBD Staff working to prepare meeting 10 Burns 1/17/2023 Reconsideration of City's development impact fees Administrative Services TBD Fee Study being completed for all city fees 11 Morales 1/17/2023
Procurement Policy to express City's
preference for a skilled and trained workforce
instead of just the lowest responsive bidder,
such as preference for local hires and working
with veterans
Administrative Services 11/6/2023 Staff is working with legal team to develop policy. 12 Resendiz 2/6/2023 Art development fees Parks & Recreation TBD Arts and Cultural Commission approved on 4/11.

Pulled from Council on 6/20/23
13 Perez 2/21/2023 Program to support beautification of Downtown business and empty lots Development Services TBD Staff working to develop options for Council discussion
14 Burns 3/20/2023 Create litter abatement and graffiti abatement team Community Services 10/16/2023 A proposal with cost estimates will be presented with the FY2023-24 Q1 Budget Update
15 Casey 4/3/2023 Ordinance re: Vacant commercial buildings Development Services 10/31/2023 Secured RGS for project. 16 Casey 4/17/2023 Review Council Code of Conduct City Attorney 9/18/2023 Item scheduled for 9/18/2023 17 Burns 6/20/2023 Requested a presentation from the Growing Hearts organization City Manager 10/2/2023 Presentation confrmed. 18 Burns 8/21/2023 Future closed session or open session item on previous mountain lion encounter in the City City Attorney 10/2/2023 City attorney drafting report for future council meeting
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log I.1.a
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2022 Council Agenda Item Requests 9/14/2023
Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
19 Casey 8/21/2023
Investigation and a legal opinion regarding
reports of Councilmember Resendiz's
inclusion on a federal watch list and the
potential inability for Councilmember
Resendiz to be able to vote on contracts
regarding federal funding
City Attorney 9/18/2023 Item scheduled for 9/18/2023
20 Morales 8/21/2023
Proclamations to recognize IUPA 16 and Local
12 and their volunteer efforts in the
community
City Clerk 10/2/2023 Item scheduled for 10/2/2023
21 Burns 9/5/2023 Future Council discussion on holding the annual motorcycle rally City Manager TBD Staff working to develop agenda item 22 Resendiz 9/5/2023 Create an ad hoc committee to discuss a future performing arts center Parks & Recreation TBD Staff working to develop agenda item 23 Morales 9/5/2023 Update on the status of various Council ad hoc committees City Clerk 10/2/2023 Staff working to develop agenda item 24 Perez 9/5/2023 Discussion of maintenance for City trees Public Works TBD Staff working to develop agenda item \\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log I.1.a
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2022 Completed Agenda Items 9/14/2023
1 Burns 1/18/2022
Victor Gomez's project (2021-147)
be placed on a future special
meeting agenda
City Clerk 4/2/2022 Special Meeting with
presentations by Victor 4/2/2022
2 Resendiz 1/18/2022
Presentation from the high school
on the need for another high
school and impact fees for funding
City Manager 4/2/2022 Special Meeting (ran out of
time at the 3/7 Meeting)4/2/2022
3 Velazquez 1/22/2022
City Manager and City Attorney to
negotiate a Rally contract with
Roadshows, that includes a fair
reimbursement to the promoter if
the City cancels, and to add that it
may be canceled due to COVID or
public safety staffing shortage.

Requested that the contract come
back by March 7 for Council to
review
City Manager 3/21/2022 Rally was canceled via Council
consensus 3/21/2022
4 Burns 2/7/2022 Consider cancelling Bird Scooter
program City Manager 3/21/2022 Direction given to staff re: Bird Contract 3/21/2022
5 Burns 2/22/2022 Closed session item to discuss
Safer Grant funding for firefighters City Manager 3/7/2022 3/7/2022 6 Morales 2/22/2022 Discussion on Gavilan College -
special meeting City Manager 4/2/2022 Special Meeting with presentation 4/2/2022
7 Perez 3/7/2022 Library AdHoc City Clerk 3/21/2022 created ad hoc, appointed 2 Council Members 3/21/2022
8 Perez 3/7/2022 Recreation Community Center Ad
Hoc City Clerk 3/21/2022 made this a subcommittee of
the Library Ad Hoc 3/21/2022
9 Velazquez 3/7/2022 Purchase or more speed cushions
placed on a future agenda City Manager 3/21/2022 done via Resolution 3/21/2022 10 Council
Member(s)3/21/2022 150th Celebration Proclamation City Clerk 4/4/2022 4/4/2022 11 Burns 2/7/2022 Discussion on hazard pay first
meeting of April City Manager 4/4/2022
MOU's re: Hazard Pay for
Employees approved
5/2/2022
5/2/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date I.1.a
Packet Pg. 428

2022 Completed Agenda Items 9/14/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 12 Council
Member(s)3/21/2022 "Welcome to Hollister" sign arch
over downtown, cost and design City Manager Approved at Special meeting 4/25/22 4/25/2022
13 Burns, Morales,
Perez 4/4/2022 Appropriation for $20,000 to
Bulldog Boxing City Manager 4/4/2022 Approved $30,000 at 5/2/222 Meeting 5/2/2022
14 Burns, Morales,
Perez 4/18/2022 Special Council Meeting for Sign
Contract City Manager 4/25/2022 Completed 4/25/22 4/25/2022 15 Burns, Morales,
Perez 4/4/2022
Research cost to have fiber to
Brigantino Park and Treatment
Plant and Fire Station 2
IT Completed 4/27/2022
16 Burns, Morales,
Perez 4/18/2022 Special Council Meeting to discuss
Rally and Fire District City Clerk Scheduled Special meeting for 5/14/22 5/14/2022
17 Burns 3/21/2022 Police Department Ad Hoc
Committee City Clerk 4/18/2022 Created PD Communications AdHoc on 12/20/2021 4/18/2022
18 Morales 2/22/2022 Discussion on the Ordinance
regarding Council Code of Conduct City Clerk 4/18/2022 Provided update on 4/18/2022 CCM.4/18/2022
19 Burns, Morales,
Perez 4/4/2022 Committee for Rally and Festivals City Clerk 4/18/2022 Council Members Morales and
Perez were appointed on April
18, 2022.
4/18/2022
20 Morales 1/18/2022 Create a way for Council to submit memos for the agenda City Clerk 4/18/2022
Clarified Council Member
wants to submit items to City
Clerk for posting to COH Social
media sites.
4/18/2022
21 Perez 1/18/2022
Discuss changing/increasing
Council salaries-City Clerk provided
Council & CM with current
Ordinances 978 & 1080
City Manager 3/7/2022
First Reading of Ordinance to
amend City Code set for May
16, 2022. Item did not pass.
5/16/2022
22 Burns, Morales,
Perez 4/4/2022
Presentation of substandard
Housing with statistics for past
substandard housing that are
significant
Code Enforcement 4/4/2022 On May 16, Council Meeting
Agenda 5/16/2022
23 Burns, Morales,
Perez 4/4/2022 Council Salary Ordinance City Manager
First Reading of Ordinance to
amend City Code set for May
16, 2022-Did not pass
5/16/2022
I.1.a
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2022 Completed Agenda Items 9/14/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 24 Burns 5/2/2022 Update on substandard housing
Housing,
Development
Services
Presentation on May 16, 2022 5/16/2022
25 Council
Member(s)5/2/2022
Presentation on the RDA, bring
back the annual report for
acceptance (Jamila)
Housing,
Development
Services
Presentation on May 16, 2022 5/16/2022
26 Burns, Morales,
Perez 4/4/2022
Code of Conduct Ordinance
Review to make sure it is not
unconstitutional
City Clerk 4/4/2022
Memorandum will be
provided to Council by outside
attorney. Memo provided on
5/25/2022 on Regulating
Speech and removing
disruptive speakers
5/25/2022
27 Burns 2/22/2022
Discussion on Charter City, Term
Limits, and placing these items on
the ballot.

Ad Hoc 4/18/2022
Consultant is working on
Term Limits. Council
Direction for Charter City to
be brought back for
discussion in February of
2023. Council Term limit on
agenda for 6/6/2022 for
approval
6/6/2022
28 Burns 2/22/2022
Discussion on vacant lot downtown
San Benito Street at 7th St across
from the Memorial Building as a
park for green space
City Manager Inquiring with realtors, owner
doesn't want to sell.6/30/2022
29 Burns 2/22/2022
Discussion on acquiring
commercial vacant parcel on
Sunnyslope east of Airline Hwy and
South of Memorial, on South side
of road (6 acres) for a community
park.

City Manager
Developer working on a
project for site and the land is
in escrow.
6/30/2022
I.1.a
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2022 Completed Agenda Items 9/14/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 30 Velazquez 3/21/2022 Discussion or Study Session on
creating a Fire District City Clerk 4/18/2022
Request to LAFCo on the
process & working with
Elections Consultant. Special
Meeting to be held on May
14, 2022. LAFCO provided the
process to Council. May be
ready for Election in 2024 if
process is started in time.

Considered
complete
5/14/2022
31 Burns 3/21/2022 Discussion of putting the Rally on
the ballot City Clerk 4/18/2022
Special Meeting to be held in
May 14. Consultant is working
on Advisory Measure. On
June 6 Agenda for Council
Approval.
6/6/2022
32 Burns, Morales,
Perez 4/4/2022
Identify which sidewalks need
repairs and determine from that
how much money is needed
City Manager
Direction given to staff to
allocate $500,000 from ARPA
Funds, divide amongst 5
Council Members - Council to
send locations
Waiting on
individual Council
Members
33 Council
Member(s)5/2/2022 Presentation on grants, low
income housing
Housing,
Development
Services
Agenda item in June 2022 6/6/2022
34 Burns 5/16/2022 Look again at non permitted
vendors in city jurisdiction Code Enforcement Code patrolling on weekends 6/30/2022 35 Burns 5/16/2022
Report on Fire Inspection
Resources & how prevention may
have helped prevent fires
downtown
Fire Department Fire Presented in June 2022 6/21/2022
36 Burns 5/16/2022 Creation of Fire Bureau &
Resources necessary
Fire Department &
City Manager
Approved as part of the
Budget 6/27/2022
37 Burns 5/16/2022
Report on Budget for Fire
Department being Over Budget
and Under budgeted
Fire Department &
City Manager Presentation on June 6, 2022 6/21/2022
I.1.a
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2022 Completed Agenda Items 9/14/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 38 Burns 5/16/2022 Fire Department Liaison
Appointment on next agenda City Clerk 6/6/2022 Placed on June 6, 2022 Agenda 6/6/2022
39 Resendiz 5/16/2022 Speed Cushion update City Manager emailed Council 6/30/2022 6/30/2022 40 Burns 3/21/2022 Renaming Union Road to "Cesar
Chavez Way"City Manager 8/1/2022
Engineering bringing to August
2022 Meeting. If approved
working on ribbon cutting
8/1/2022
41 Burns 3/21/2022 RFP for Communications Center
feasibility study Police PD to bring agenda item on
9/6.9/6/2022
42 Burns, Morales,
Perez 4/18/2022 Review policies for Noise
Ordinance to include other animals
Police (Animal
Control)/ City
Attorney
This matter has been handled
via Ordinance brought to
Council on September 6, 2022.
9/14/2022
43 Burns/Perez/Mora
les 9/6/2022
Proclamation declaring October as
Breast Cancer Awareness month.

Fly Breast Cancer flag in October at
City Hall.

City Manager 9/19/2022 Proclamation on 9/19 agenda.9/19/2022 44 Burns 9/19/2022 Closed Session item on the Airport
Tenant Eviction City Manager
City Manager provided Council
Member Burns with necessary
information so item does not
need to be put on closed
session.
9/19/2022
45 Burns, Morales,
Perez 4/4/2022 Shopping Cart Ordinance Review
City Attorney /
Police (Code
Enforcement)
10/3/2022
Second reading of ordinance
will be brought to Council on
10/3/22.
10/3/2022
46 Morales 9/6/2022 Council pay increase City Attorney Update provided to council.10/3/2022 47 Perez 10/3/2022 Developer Meeting City Manager 10/10/2022 City Manager will work on scheduling a Special Meeting 10/10/2022
48 Perez 10/3/2022 Building maintenance program Community Services 10/17/2022 Department working on RFQ
for Facility Assessment Survey.

Will bring to the 10/17/22 City
Council Meeting
10/17/2022
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2022 Completed Agenda Items 9/14/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 49 Burns, Morales,
Perez 4/18/2022 Building maintenance program Community Services 10/17/2022 Department working on RFQ for Facility Assessment Survey.10/17/2022
50 Morales 9/6/2022 Water Conservation Presentation City Manager 11/7/2022 Will contact SBCWD to
schedule date for
presentation.
11/7/2022
51 Resendiz/Morales/
Perez 9/6/2022
Letter to Board of Supervisors
regarding fentanyl crisis in San
Benito County
City Manager 11/7/2022
Behavioral Health has
requested to present at
11/7/22 council meeting. Will
evaluate need for letter post
presentation.
11/7/2022
52 Burns, Morales,
Perez 4/18/2022 Analysis of Swope Alley City Manager 11/7/2022 Bid documents for the Wentz-
Browns-Swope Alley
Pavement and Drainage
Project are being presented to
the Council for approval on
11/7/22.
11/7/2022
53 Burns 11/21/2022
Municipal Code Section 1010-1050
(Parking of RV& Boats in Private
Property)
Police (Code
Enforcement)12/5/2022 Discussion scheduled for 12/5
Council meeting 12/5/2022
54 Burns 11/21/2022 Discussion on Rally City Manager 12/19/2022 Discussion scheduled for 12/19 Council meeting 12/19/2022
55 Resendiz 11/21/2022
Process for Police Department to
Wear LGBTQ+ Pride Awareness
Flag on Patch
Police City attorney reviewing 1/17/2023
56 Casey 2/6/2023
Creation of an ad hoc committee
for the animal shelter and invite
county representatives
Police (Animal
Control)/ City
Attorney
Casey and Resendiz to serve
on committee 2/6/2023
57 Resendiz 9/6/2022
Review Animal Control Ordinance
to ensure that "puppy mills" are
not inadvertently permissible in
city.

Police (Animal
Control)/ City
Attorney
Will be discussed at the
Animal Control Ad Hoc
Committee meeting
2/14/2023
I.1.a
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2022 Completed Agenda Items 9/14/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 58 Burns 2/6/2023
Proclamation honoring LULAC for
35 years of service to the
community
City Manager 2/21/2023 Item scheduled for 2/21/23 2/21/2023 59 Burns 2/6/2023 Closed session on 2/21/23 to
discuss City Manager City Attorney 2/21/2023
City Manager contract
discussion scheduled for
Closed Session
2/21/2023
60 Casey 2/21/2023
Options to address feral cat
population including two
additional spay/neuter clinics in
March
Police/Animal
Control 3/6/2023 Agenda item scheduled for
3/6/23 3/6/2023
61 Casey 2/6/2023 Special meeting to discuss traffic
calming measures and city streets Community Services 3/6/2023 Agenda item scheduled for 3/6/23 3/6/2023
62 Resendiz 3/6/2023
Options for recognizing June as
LGBTQ+ month, such as flag
raising, progressive stickers, email
logos, inclusivity training, unisex
restroom signs
City Manager 3/20/2023 Item on the 3/20/23 agenda 3/20/2023 63 Burns 3/6/2023
Proclamation recognizing the
Hollister High School girl's soccer
team on their state championship
City Clerk 3/20/2023 Presented on 3/20/23 3/20/2023
64 Casey 3/6/2023 Study session on traffic calming
projects Engineering 3/27/2023
Council directed staff to draft
a speed cushion/traffic
calming measure policy
3/27/2023
65 Perez 3/20/2023 Raise the Christian Flag at City Hall on April 2 City Clerk 3/27/2023
Council approved resolution
on 3/27/23 authorizing the
raising of the Christian flag on
4/2/23
3/27/2023
66 Morales 2/21/2023 Presentation on new laws
impacting city operations City Attorney 4/3/2023 Presented to Council on 4/3/23 4/3/2023
67 Burns 2/21/2023 Policy regarding proclamations City Clerk 4/3/2023 Approved by Council on 4/3/23 4/3/2023
I.1.a
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2022 Completed Agenda Items 9/14/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 68 Burns 3/6/2023
Update HMC 1.18.060 to reflect
location of Code Enforcement
office
City Attorney 4/3/2023
Second reading of ordinance
will be brought to Council on
4/17/23
4/17/2023
69 Casey 3/6/2023
3/20/2023
Neighborhood/Community
Meeting to discuss Ladd Lane
traffic calming measures
Engineering 4/17/2023 Council approved public
outreach project 4/17/23 4/17/2023
70 Burns 4/3/2023
Proclamation for Cole Seymour
and Eliana Salcedo for their recent
wins at Razorback Wrestling
competition
City Clerk 4/17/2023 Presented on 4/17/23 4/17/2023
71 Perez 2/21/2023 Discussion of Council Pay (HMC

2.04.320)City Attorney 4/17/2023 Council direction provided 4/17/23. 4/17/2023
72 Burns 2/21/2023 Presentation on Flock Cameras Police 4/17/2023 Presented 4/17/23 4/17/2023 73 Burns 2/6/2023 Rename Community Center for
Pauline Valdivia
Parks & Recreation
(Tina)4/17/2023 Approved 4/17/23 4/17/2023
74 Casey 1/17/2023 Policy on how items are added to
the City Council agenda City Clerk 4/17/2023 Council direction provided 4/17/23. On 5/1/23 agenda 4/17/2023
75 Burns 1/17/2023
Request update to municipal code
related to Administrative Hearing
Officer requirements
City Attorney 4/17/2023 Council direction provided
4/17/23. 4/17/2023
76 Resendiz 3/20/2023
Refer to the Arts & Cultural
Advisory Commission the design of
the Hollister logo to incorporate
the LGBTQ+ Progress Pride flag
Parks & Recreation 4/11/2023 a logo considered at the ACC meeting on 4/11/23 4/11/2023
77 Burns 3/21/2022 Discuss a Historical Officer position at budget time City Manager 3/27/2023 Will bring item back to goal setting meeting.3/27/2023
I.1.a
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2022 Completed Agenda Items 9/14/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 78 Burns, Morales,
Perez 4/18/2022
As part of budget process, reports
from each dept on year to date
accomplishments, 3 year fiscal
analysis or forecast for anticipated
equipment , projects,
expenditures, performance
measures, task performance
measures, and employee
satisfaction rate.

City Manager 3/27/2023 Will be included as part of
2023-24 Budget Hearings 3/27/23 - 6/30/23
79 Burns 3/6/2023
Fly the Deferred Action for
Childhood Arrivals flag at City Hall
for a month
City Clerk 5/1/2023
Resolution to Raise DACA flag
5/4/23-5/7/23 on 5/1/23
agenda
5/1/2023
80 Burns 2/21/2023
Proclamation recognizing Bill's
Bullpen for 35 years of business in
Hollister
City Clerk 5/1/2023 Scheduled to coincide with
start of Comic Book Week 5/1/2023
81 Perez 3/20/2023 Install electric vehicle charging
systems throughout the City Community Services 5/1/2023 Staff working with 3CE on a
grant proposal to provide
funding for EV stations.
5/8/2023
82 Morales 9/6/2022 Future park to be developed in
District 3 Parks & Recreation N/A
Federal appropriation request
submitted. Not awarded. Staff
exploring grant opportunities
for the Leatherback property.

TBD
83 Resendiz 5/1/2023
Presentation by United Way of San
Benito County regarding 2-1-1
Program
City Clerk 5/15/2023 Presentation confirmed 5/15/2023
84 Council 4/3/2023
Letter of opposition re: Taxpayer
Protection and Government
Accountability Act initiative
City Attorney 5/15/2023 Letter prepared for 5/15/23
meeting 5/15/2023
I.1.a
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2022 Completed Agenda Items 9/14/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 85 Burns 5/1/2023
Consideration of waiving pre-
application fee for the Growing
Hearts garden center
Development
Services 6/5/2023 Staff prepared agenda item
for 6/5/2023 meeting
86 Resendiz 5/1/2023
Consideration of refund for
conditional use permit fee for
Fiesta Plaza
Development
Services 6/5/2023 Staff prepared agenda item
for 6/5/2023 meeting
87 Burns 5/15/2023 Proclamation for Hollister High
School Green Ribbon Award City Clerk 6/5/2023 Staff prepared agenda item for 6/5/2023 meeting
88 Burns/Perez 9/6/2022 Develop cooling and warming
center policy City Manager N/A Posted OES approved policy on City Website 6/1/2023
89 Burns 6/5/2023 City Attorney Evaluation City Attorney 6/20/2023 On 6/20/23 Agenda 6/20/2023 90 Burns/Resendiz 6/5/2023 Presentation on Sewer Services Community Services 6/20/2023 On 6/20/23 Agenda 6/20/2023 91 Burns 6/5/2023
Parade for Hollister High School
baseball team, softball team and
girls soccer team
City Manager 6/17/2023 Being included in Saddle
Horse Show Parade 6/17/2023
92 Burns 6/5/2023
Proclamations for Hollister High
School baseball team and softball
team
City Clerk 6/20/2023 On 6/20/23 Agenda 6/20/2023
93 Burns 6/5/2023 Funding for additional police
officer in FY23-24 budget Finance 6/12/2023 Included in draft budget 6/12/23 6/12/2023
94 Morales 4/17/2023 Use of Council discretionary funds for beautification projects
Development
Services 6/5/2023
Discretionary funds policy
being drafted as part of 2023-
24 budget
6/5/2023
95 Burns 3/6/2023
4/3/2023
Clarification regarding Council
discretionary funds. Consider
raising budget to $100K
Administrative
Services 6/26/2023 Budget set at $50k.6/5/2023
I.1.a
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2022 Completed Agenda Items 9/14/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 96 Perez 3/6/2023 Tree Replacement Program Community Services 6/26/2023 Staff preparing program for 2023-24 Budget 6/26/2023
97 Resendiz 2/21/2023
Consideration of an amendment to
HMC regarding adoption of
tentative maps by the City Council
Development
Services TBD Item was previously brought
to Council and did not pass.
98 Resendiz 2/21/2023 Policy on use of Council travel
funds
Administrative
Services 6/12/2023 Policy complete 6/12/2023
99 Burns, Morales,
Perez 4/4/2022 Food Truck Ordinance Review Development
Services 6/5/2023
Planning Commission
reviewed on 4/27/2023.
6/5/23 Council public hearing.

Staff working to conduct
outreach for businesses and
food truck owners.
6/20/2023
100 Burns/Resendiz 6/5/2023
Domestic Wastewater Treament
Plant Update including MBR
discussion
Community Services 6/20/2023 Presentation made at 6/20/23 council meeting
101 Burns 2/6/2023
City to take on cost for internet
service for computers installed by
LULAC at Community Center
Information
Technology 6/26/2023 Developing cost estimates for
FY 2023-24 budget
102 Casey 3/20/23 &
6/5/2023
Use discretionary funds for ADA
accessible equipment at Summer
Park
Parks & Recreation N/A
Initial quotes for basic ADA
improvements are
approximately $60,000 which
exceeds the discretionary limit
of $50,000 per member of the
council.
8/3/2023
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2022 Completed Agenda Items 9/14/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 103 Morales 8/7/2023
Creation of ad hoc committee
regarding Council Code of
Conduct, including discussion of
possible fines and potential
misdemeanor prosecution
City Attorney 8/21/2023 Agendized for 8/21/23 8/21/2023 104 Burns 6/20/2023 Use discretionary funds for tree
lights on East Street Public Works 8/31/2023
On 8/7/23 Council agenda for
consideration. If approved,
lights should be installed by
8/31/2023
105 Morales, Perez 4/17/2023 Campaign finance City Attorney 8/21/2023 City attorney drafting report for future council meeting
106 Burns 3/20/2023
Consider placing the raising the
Transient Occupancy Tax on the
ballot for the next general election
City Clerk 8/21/2023
Council directed staff to
return with a ballot
amendment for the November
2024 ballot and work with BBK
on education materials
8/21/2023
107 Casey 3/6/2023 Speed Cushion Policy Engineering 8/21/2023 Staff developing policy.

Council adopted a resolution
pausing large traffic calming
measures until policy is
approved.
8/21/2023
108 Burns 6/5/2023 Policy on remote meeting
participation for Council
City Attorney/City
Clerk 9/5/2023 Item on 9/5/2023 agenda for
consideration.9/5/2023
I.1.a
Packet Pg. 439

2022 Update Requests from Council
(non-agenda items)
9/14/2023
1 Morales 1/22/2022
Development Services to create a
checklist of steps for new businesses to
get started to help streamline the process
Development Services Working to include in EDC MOU 10/31/2023 2 Velazquez 5/2/2022 Discussion on dark sky Ordinance to prevent light pollution at night. Development Services Included in Zoning and Municipal Code Update project.TBD 3 Burns 5/16/2022
Hire full time employees for building
Department Building Official and Building
Inspector
Administrative Services
(HR)
Job descriptions have been updated and being
reviewed for apprval by the City Manager.10/31/2023
4 Burns 9/6/2022 Shade structure at Valley View Park Parks & Recreation Structures are ordered and will be installed by the end of August.9/30/2023
5 Resendiz 9/6/2022 Develop toddler activity area at Dunne Park Parks & Recreation Recreation researching costs to add feature to Dunne Park. Will include in CIP Plan for council discussion.11/30/2023 6 Burns 4/3/2023 Comprehensive training report City Manager Target Solutions roll out underway. Report being developed using Target Solutions.TBD
7 Burns 6/5/2023 Hollister Sign Update City Manager Staff preparing update on sign, lights, and bollards TBD 8 Resendiz 6/20/2023 Update on work done on Fremont Way Public Works Council will be provided a memo on the topic 9/30/2023 9 Resendiz 6/20/2023
Requested information regarding what
other cities are providing for translation
services for public comments and public
documents
City Clerk Staff soliciting quotes for meeting translation services 10/16/2023 10 Burns 6/20/2023 Requested staff study the regulations for A-frames signs Development Services Council will be provided a memo on the topic 9/30/2023 11 Burns 8/7/2023 Report on how CFD funds are being spent Engineering Staff preparing report TBD #Completed DateCouncil Member Meeting Date Update Requested Department Status Estimated Date of Completion
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log I.1.a
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2022 Update Requests from Council
(non-agenda items)
9/14/2023
#Completed DateCouncil Member Meeting Date Update Requested Department Status Estimated Date of Completion
12 Burns 8/7/2023
Update on how funds related to
maintenance of Sunnyslope soundwalls
are being spent
Parks and Rec, Admin
Services Staff preparing report 9/18/2023
13 Burns 8/7/2023 Cleaning and regular maintenance of
Downtown sidewalks Public Works Staff working to solicit quotes for project TBD 14 Perez 8/7/2023 Update on tree replacement program Public Works Staff is preparing a policy to bring to City Council on 10/2/2023.TBD
15 Morales 8/7/2023 Information on creating a formal
internship program Human Resources Staff is preparing a policy for future council consideration 10/16/2023
16 Morales 8/7/2023 Information on parklets and requested meeting with business community Development Services Staff is preparing the meeting agenda and coordinating logistics. 9/30/2023
17 Burns 8/7/2023 Certification of Recogntion for former Planning Commissioner David Huboi City Clerk Certificate created researching honoree's address 10/2/2023 18 Burns 8/22/2023
Staff to provide information regarding
waiver of the specific plan amendment
fee as requested by Bright Future
Recovery
Development Services Item under review TBD
19 Burns 9/5/2023 Replacement of bollards on San Benito Street near entrance of downtown Public Works Staff adding to Streets Team schedule TBD \\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log I.1.a
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2022 Completed Update Requests 9/14/2023
#
1 Burns 1/8/2022 Set a hard stop date for map submission City Clerk 1/8/2022 2 Perez 1/8/2022
Requested the number of hits to the redistricting
website and emails received re: submitting maps
be emailed to council prior to the next meeting
Information Systems
& Technology 1/8/2022
3 Velazquez 1/18/2022
Request any communications sent to Council
Members re: redistricting be sent to the City
Clerk and shared with all of Council
City Clerk 2/7/2022
4 Burns 1/18/2022 Report on the Bird Scooter pilot program-- revenue, issues, etc.City Manager 3/21/2022
5 Burns 1/18/2022 Update on the process of adding roofs to the parklets downtown City Manager 1/28/2022
6 Burns 1/18/2022 Update on the Executive recruitment process for various positions City Manager 1/22/2022
7 Burns 1/18/2022 Update on the American Rescue Plan (ARPA), plans for recognition or payment to staff City Manager 1/22/2022 8 Morales 1/18/2022
Council to submit information to be distributed
to the Community by Social Media or any other
ways from their committees
City Clerk 4/18/2022
9 Morales 1/18/2022
Update on all of the grants she mentioned the
City could apply for in December-Received an
email from CM on 4/12/2022 with an attached
excel sheet.

City Manager 4/12/2022
10 Perez 1/18/2022 Update on the Central Ave traffic calming project if it is complete DS-Engineering 3/16/2022
11 Morales 1/18/2022 Report on other City Council salaries and benefits City Manager 3/7/2022
Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested I.1.a
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 12 Morales 1/18/2022 Update on the Broadband for the City Information Systems & Technology 4/27/2022
13 Burns 1/22/2022 Analysis on how other cities are spending ARPA funds City Manager 4/4/2022
14 Burns 1/22/2022
Department Heads go through the list of City
staff and put them into categories, such as front
line staff, public safety, office workers, consider
tiers of hazard pay by April 1
City Manager 2/23/2022
15 Burns 1/22/2022
Have Council come up with ways to recognize
other groups of essential workers outside of City
Staff, such as teachers, grocery clerks, gas
station attendants, come up with plan to give
hazard pay or gift cards, by April 1
City Manager 4/4/2022
16 Burns 2/7/2022 Update on Executive position recruitment City Manager 3/15/2022 17 Morales 2/7/2022 Spreadsheet of all actions items requested by Council City Clerk 3/21/2022
18 Morales 2/7/2022 Update on 150th Celebration City Manager 3/21/2022 19 Morales 2/7/2022 Submit applications for grants due by Feb. 24th Fire 2/22/2022 20 Morales 2/7/2022 List of all projects utilizing Measure G funds, status, amount spent, etc.City Manager 2/23/2022
21 Resendiz 2/22/2022 Find out if other cities have a Veterans preference in hiring for all depts., not just PD
Administrative
Services
Finance/Human
Resources
4/4/2022
22 Burns 2/22/2022
How many HPD officers are veterans? How
many City staff members throughout the city are
veterans?
Administrative
Services
Finance/Human
Resources
4/4/2022
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 23 Burns 2/22/2022
Consider adding to the Assistant City Manager
position job description to be a liaison to
Council.

City Manager 2/22/2022
24 Resendiz 2/22/2022 Consider adding to the Assistant City Manager position job description to work on PRA requests City Manager 2/22/2022 25 Burns 2/22/2022
Evaluate K-rails blocking union road are a
hindrance to Fire and Police response in an
emergency
DS-Engineering 2/25/2022
26 Burns 2/22/2022
Consider an item to purchase 400-500
"grabbers" for picking up trash, and have Council
give these away at park openings so public can
help keep parks clean.

Recreation 3/5/2022
27 Morales 2/22/2022 Update on 2021 goals and accomplishments, and what is our road map for 2022 goals City Manager 2/24/2022 28 Morales 2/22/2022
Requested a report on what percent of our
budget is from grants and what the grants are
for (separate from entitlement grants)
City Manager 2/22/2022
29 Morales 2/22/2022 Update on the 311 application Information Systems & Technology 2/7/2022
30 Council 2/22/2022 Update on the total number of PRA requests the City Clerk's Office receives per year City Clerk 4/4/2022 31 Morales 2/22/2022 Report on all of the IT projects to help with streamlining
Information Systems
& Technology 2/25/2022
32 Morales 3/7/2022 4th of July Fireworks bring back location of event Recreation 3/21/2022 I.1.a
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 33 Burns 3/7/2022 Staff look at other cities using Accela and talk with IT, Planning, and Building
Information Systems
& Technology 4/27/2022
34 Burns, Morales,
Perez 4/4/2022 Assistant City Manager update City Manager 4/4/2022 35 Burns, Morales,
Perez 4/4/2022 Update on Deputy City Clerk recruitment-CC is Waiting for HR City Manager HR posted Deputy City Clerk position online 5/2/2022
36 Burns, Morales,
Perez 4/4/2022 Social Media posts-votes of previous night Council Mtgs City Clerk Waiting for additional Deputy City Clerk 3/31/2023
37 Burns, Morales,
Perez 4/4/2022 Naming of park by Fire Station 2: Cesar Chavez Park Parks & Recreation
Received Prop 68 grant for park
construction. Will include the
name in all public outreach efforts
as required by the grant.
3/31/2024
38 Burns, Morales,
Perez 4/18/2022
Provide training at the County's Fentanyl and
Opioid Training in June to have video available
to be able to administer NARCAN
PD
Presentation given on 5/2/2022,
with Narcan training for public
offered on 6/11/2022
5/2/2022
39 Morales 3/7/2022
Assistant City Manager Recruitment be
completed in ideally 3 months, no later than 6
months
City Manager
Approved contract with Peckham
& McKenney for recruitment
services
5/2/2022
40 Perez 3/21/2022 Dog Park Grass - Update. Recreation-Report to be provided at May 2, 2022 Council Meeting.

Community Services
Parks/Streets/Utilitie
s/Fleet
5/2/2022
41 Velazquez 1/22/2022
Move ARPA funds to general fund by March,
earmarking funds for business revitalization,
tourism, "Welcome to Hollister" sign, develop
loan or grant program for businesses to apply for
City Manager 4/25/2022
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 42 Burns 2/22/2022
Report on the City's intentions and ideas on
what to do with Park Hill. Recreation-Report to
be provided at May 2, 2022 Council Meeting
Recreation Recreation gave a presentation on
5/2/2022 5/2/2022
43 Burns 3/21/2022 Promoting the 150th Celebration City Manager Update given by Ad Hoc (Morales) during meeting 5/2/2022
44 Perez
Morales
3/7/2022
4/4/2022
Report on speed cushions, current locations,
future locations and remaining amount,
provided an update on 3/21/2022 Council
requested another update on 4/4/2022
DS-Engineering 4/18/2022
45 Burns, Morales,
Perez 4/18/2022 Update on Youth Art and Cultural Commissioner applications City Clerk Two applicants for appointment
on 5/16/2022 5/16/2022
46 Burns, Morales,
Perez 4/18/2022
Information on City of Hollister plans for Office
Professionals Day and recognition events that
have to do with our staffing.

City Manager
Recognized Office Professionals
Day. Working on other staff
morale ideas
4/27/2022
47 Perez 5/2/2022 Requested a 5 minute timer for all presentations City Clerk Completed 5/16/2022 48 Morales 1/18/2022 Traffic study on San Benito Road near 7-11 DS-Engineering Study in process-Speed humps not warranted 4/30/2022
49 Velazquez 1/22/2022 See if other nearby cities want to purchase speed cushions so we may order in bulk
Community Services
Parks/Streets/Utilitie
s/Fleet
Invite was given to CAO & City
Manager of SJB 3/30/2022
50 Velazquez 2/7/2022 Monthly or bi-Monthly meetings with the Fire Committee Fire Fire Committee created 5/26/2022
51 Burns 2/22/2022
Asked if City Attorney can confirm if we can
close/stop public comment, requested his legal
opinion on the matter
City Attorney Requested from Consultant as a
separate memo 5/26/2022
52 Morales 2/22/2022 Update on traffic study for speed cushions on San Benito Street by 7-11 DS-Engineering Study in process-Speed humps not warranted 4/30/2022
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 53 Burns, Morales,
Perez 4/18/2022 Dunne Park Community Center update City Manager Recreation Services Manager Garza provided presentation 5/2/2022
54 Burns, Morales,
Perez 4/18/2022 Add to second evaluation of Ord. 1202 for constitutionality City Clerk Requested from Consultant as a separate memo on 4/19.5/25/2022
55 Council 5/2/2022
Divide the APRA $500K for sidewalks between
the 5 council members to allocate for use in
their respective districts.

City Manager 5/2/2022
56 Resendiz 5/2/2022
Requests staff consider putting spikes on top of
the streetlights on Piane Crati Court (in D2) due
to complaints of bird waste on cars
Public Works Purchasing Bird Spikes 5/13/2022
57 Burns, Morales,
Perez 4/4/2022 Outstanding Building Permits over 6 months with status Building Council given monthly 6/30/2022
58 Resendiz 5/2/2022 Update on Dollar General's weed and graffiti abatement Code Enforcement Weeds removed 5/25/2022
59 Burns, Morales,
Perez 4/18/2022 memo clarification on using titles, city issued equipment, and our platform for campaigning City Clerk
Requested from Consultant as a
separate memo on 4/19.

Requested clarification from
consultant on using city logo shirts
and posting videos
5/20/2022
60 Morales 3/7/2022 Process for requesting speed cushions be placed on website for the public to access DS-Engineering
Council wanted to keep it simple
so the process is that a request is
made to a council member who
relays it to the City Manager who
relays it to Engineering for study.

A more detailed process was
brought to Council, but rejected.
6/6/2022
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 61 Morales 2/7/2022
Revisit Council Committee assignments, updates
on committees that do not meet, and create
committee assignments for Finance and Public
Works
City Clerk
Staff requested clarification on
which committees updates are
being requested from.

Department Liaisons for Finance is
Council Member Resendiz and
Community Services Liaison is
Mayor Velazquez.
6/21/2022
62 Perez 2/22/2022 Consider changes to City's Parking Ordinance, regarding parking across from the Library.Police Department PD working on removing parking
restrictions on 5th St. On
6/6/2022 Agenda
6/6/2022
63 Morales 2/22/2022 Discussion on Planning Department projects that are delayed and what the problems are DS-Planning Spreadsheet provided to Council on 6/24/2022 6/24/2022
64 Burns, Morales,
Perez 4/4/2022 Safe Zones Police Dept PD working on testing site before press release.6/21/2022
65 Perez 5/2/2022 Consider making a temporary loading zone area in front of Gunnagle Funeral Home for Hearses
Planning,
Engineering?
A work order has been issued to
Public Works to create a loading
zone out of two of the parking
spaces in front of the funeral
home.
7/22/2022
66 Resendiz 5/16/2022 May we look to see what may be done about accidents at Alvarado & Santa Ana.PD Staff provided status on 7/21/2022 7/21/2022
67 Burns 1/18/2022 Look into Central Coast 3CE Grant City Manager Staff is working with 3CE staff and the new grant writer 7/25/2022
68 Morales 1/18/2022
Discuss changing the time of Council meetings so
they are earlier, so they do not go late into the
night
City Clerk/ City
Attorney
Will request as part of HMC 2.04
changes. Requested start time is
9:00 am. Was not changed as part
of the revisions.
5/16/2022
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 69 Morales 1/18/2022 Proposal for electric vehicles, to utilize grants for electric vehicles
Community Services
Parks/Streets/Utilitie
s/Fleet
Staff given direction to look at
available electric vehicles. Have
not found any. Staff will need to
put a refundable deposit down
and order them.
7/22/2022
70 Morales 2/7/2022
Finance to provide more details on the budget
totals, percent paid vs. actual with the warrant
registers for approval
Administrative
Services
Finance/Human
Resources
Will begin 8/1/2022. Item is part
of the warrant registers.8/1/2022
71 Burns, Morales,
Perez 4/4/2022 Renaming of Union Road and new park by FS2 to Cesar Chavez Way and Cesar Chavez Park City Manager Engineering is in process. Will be on 8/1 Council agenda.8/1/2022
72 Morales 1/22/2022 Analysis on the speeding complaints in the City by neighborhood Police Department
PD confirmed that they do not
track complaints at the
neighborhood level.
9/1/2022
73 Morales 1/22/2022 Add Community Development position to help businesses get started go through the processes City Manager Will be done by Asst. City Manager 9/1/2022
74 Burns, Morales,
Perez 4/4/2022 Intelligence on PD Issues and Trends in the community Police Dept Annual report with statistics is
posted on PD website.9/1/2022
75 Burns, Morales,
Perez 4/4/2022 Cameras up at all access and have PD work with IT work on and add a privacy aspect PD & IT Policy determined to be adequate by City Attorney 9/1/2022
76 Morales 5/2/2022
List of resources for the community with links on
the City's webpage, such as local non profits,
food assistance, housing assistance, etc. Link to
see what district residents live in.

City Manager
Resources added to existing site
and will be included on new city
website.
9/7/2022
77 Morales, Burns 5/2/2022
Add the Council updates and request
spreadsheets to the City's webpage for public
transparency
City Manager
Reports add under "Transparency"
tab on existing site. Reports will
be included on new city website.
9/30/2022
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 78 Resendiz 9/6/2022 Ensure that Mexican music is played during Summer Concert Series Recreation Mariachi groups will play on September 16th. 9/16/2022
79 Council 5/2/2022
Install sod grass at Jerry Gabe dog park, one side
at a time, to keep one side open at all times
while laying sod on the other side. Block off side
of park with fence to keep dogs/people out
Community Services
/ Parks & Recreation
Staff has tried to fence off areas of
the dog park in the past. This did
not contain the small dogs nor
stopped visitors from entering the
other sides
9/14/2022
80 Resendiz 9/6/2022
Inquiries from Hollister School District for
Planning: Rosati project, parking lot and
walkway, CFDs, increasing development fees,
and shared facility use agreements
Development
Services (Planning)
Staff has not received any inquires
from HSD. Staff has had
discussions with HSD recently
regarding approved housing
developments.
9/14/2022
81 Morales 5/2/2022
Study session on Code Enforcement problem
solving, communications training, dispute
resolution
Police (Code
Enforcement)
PD has met with Councilmember
Morales and addressed her
concerns.
8/31/2022
82 Morales 2/22/2022 Receipts of budget vs actuals Administrative Services
Reports will start with new
budget. Included with standing
warrant agenda item.
8/1/2022
83 Resendiz 5/2/2022
Have staff to remove the fenced area at Klauer
park so it is not used as a dog park, and come up
with an alternative solution for the area
Parks & Recreation /
Community Services
Received quote from contractor to
remove fence. Scheduled to be
removed by 9/23/22
9/26/2022
84 Perez 9/6/2022 Provide speed hump installation schedule Community Services Dept provided schedule to City Manager's Office for review 9/20/2022
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 85 Perez 9/6/2022 Parks ADA Schedule Parks & Recreation Staff is working to prepare
schedule. Will be provided at
Parks and Recreation Commission
meeting and to council.
9/27/2022
86 Morales 9/6/2022 Provide update on status of salary study Administrative Services
Update will be provided on 9/19
council meeting 9/19/2022
87 Morales 9/6/2022 PIO Plan City Manager Assistant City Manager developing plan.9/8/2022
88 Resendiz 9/6/2022 200 Zinc Plates available for donation.Parks & Recreation Referred to Art & Cultural Commission 10/5/2022
89 Morales 9/6/2022 Business Loan Program update City Manager Update program to make more
businesses are eligible to receive
loan.
10/3/2022
90 Resendiz 9/6/2022 Need speed cushions at intersection of Alvarado and Santa Ana
Community Services
/ Development
Services
(Engineering)
Will be installed the week of
September 26th.9/30/2022
91 Morales 2/7/2022
Grant chart, showing what grants are available,
which are applied for, status, etc. Will provide a
template
City Manager
On 6/6/2022 Agenda to request
grant writer. Grant writer
approved.
9/30/2022
92 Resendiz, Burns 5/2/2022
Earmark funds from ARPA to help businesses
transition to going green (after other ARPA
funding priorities are met)
City Manager
City will assist businesses as
requested. City Manager will
provide update at 10/3 Council
meeting.
10/3/2022
93 Morales 5/2/2022 An Ordinance to ensure that business are not fined for stolen shopping carts
Police (Code
Enforcement) / City
Attorney
Second reading of ordinance will
be brought to Council on 10/3/22.10/3/2022
94 Burns 9/6/2022 Organizational Charts for City and Departments (include vacant positions)City Manager
Departments submitting org
charts to City Managers Office for
review.
10/17/2022
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 95 Burns 9/6/2022 Update on downtown sign
City Manager /
Development
Services
(Engineering)
Engineering is currently reviewing
plans for sign. Structural review
will be completed on 9/16/22.
9/30/2022
96 Perez 1/18/2022 Update on the tree program Community Services Dept has received a list of all trees
trimmed or removed in Fiscal Year
2021-22. Report under review and
will be distributed to council.
10/5/2022
97 Burns/Velazquez 9/19/2022 Crosswalk on Ladd Lane City Manager Staff installed temporary
crosswalk markings while
contractor works to permanently
correct Ladd Lane.
10/3/2022
98 Burns 10/3/2022 Prune Street Pavement Community Services Prune St construction is scheduled
for August 2023. Potholes on
Prune St are scheduled to be
refilled by 10/31/22.
10/10/2022
99 Morales 10/3/2022 San Benito and Hawkins Street Traffic Study Engineering Study on intersection was
completed in 2022. All ways stops
were not warranted.
10/3/2022
100 Burns/Velazquez 9/6/2022
Confirm that judgement is due to city from Irma
Gonzalez and Elia Salinas and begin collection
process if applicable.

City Attorney
City's Risk Management firm has
confirmed that they are beginning
the collection process. Confirmed
that there are no other
outstanding legal judgements.
10/14/2022
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 101 Resendiz 10/17/2022
Forward email from Gavilan College
President/Superintendent to the local press and
to City Clerk for submission into the official
record
City Manager Email was forwarded as requested 10/18/2022 102 Resendiz 5/2/2022 Update on whether the City can be more restrictive regarding use of plastic bags
Community Services
/ City Attorney
City cannot pass a more restrictive
ordinance than the state.10/20/2022
103 Resendiz, Perez 10/17/2022 Provide letter from Gavilan College on Presentation done by Sunnyslope Water District
City Manager/City
Clerk Letter was provided as requested 10/18/2022
104 Perez 11/7/2022 Financials for 150th Celebration City Manager Follow up meeting held with
Councilmember Perez and City
Manager.
11/14/2022
105 Perez/Morales 9/6/2022 Provide streets/sidewalks/alleys schedule Community Services City Manager's office is sending
out project schedules as
confirmed. Schedules will be
posted on social media as well.
11/21/2022
106 Morales 9/6/2022 Timeline for Council Projects City Manager Assistant City Manager working
with Department Heads to
develop timelines for projects.
11/30/2022
107 Morales 11/7/2022
Follow up with Planning Department regarding
customer service concerns brought up at San
Benito Chamber of Commerce Business
Advocacy Committee
City Manager Confirming follow up meeting.

Will provide an update to Council.11/30/2022
108 Burns 11/21/2022 Status Update on General Plan Development Services (Planning)
Timeline emailed to Council on
11/30/2022 11/30/2022
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 109 Resendiz 9/6/2022 General Plan Action Committee (GPAC) Update Development Services (Planning)
Timeline emailed to Council on
11/30/2022 11/30/2022
110 Burns 11/21/2022
Status on hiring an Development Services
Director, Airport Manager, Chief Building
Official, and Building Inspector
City Manager
Recruitment update provided to
Council. Interviews for
Administrative Services Director
will take place on the week of
December 5th. City Engineer
interviews scheduled for week of
December 12th.
11/30/2022
111 Perez 11/7/2022 Cienega Road Survey Engineering Draft report received 11/18. Final report expected on 12/15/22 12/12/2022
112 Burns 12/5/2022 Financials for the 150th Year Celebration City Manager City Manager developing final
financial report to send to City
Council.
12/19/2022
113 Burns 12/5/2022 Status Report on Shot Spotter Program Update Police PD working with vendor to provide a presentation to Council.1/17/2023
114 Burns 11/21/2022 Next Steps to Implement Term Limits City Clerk Clerk will provide a memo to City Council 1/30/2023
115 Burns 2/22/2022 Requested additional cameras be installed in the Sunnyslope area due to stolen car items Police
Equipment has been delivered.

Staff is waiting for the weather to
clear prior to install them.
1/31/2023
116 Burns 11/21/2022 Status on Gateway Monument Sign City Manager Installation is underway.2/10/2023 I.1.a
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 117 Burns 12/5/2022 Status on Gateway Monument Sign City Manager Installation is underway.2/10/2022 118 Morales 2/6/2023 Copies of City's contracts with 4LEAF City Manager Contracts sent to Council.2/9/2023 119 Morales 2/6/2023 Status of money raised by the Community Foundation to assist flood-impacted residents City Manager Update provided to Council 2/15/2023 120 Burns 2/21/2023 Options for fencing the Downtown area for the motorcycle rally and charging an entrance fee Police Update will be provided at 3/6/2023 City Council meeting 3/6/2023
121 Burns 3/6/2023 Update on Police Communications Center Police Update sent to Council 3/15/2023 122 Burns 3/6/2023 Update on parklet request for 300 block of Monterey
Development
Services
Application incomplete, business
owner and neighbor 3/12/2023
123 Morales 3/6/2023 HPD to follow up on incident reported by Mr.

Rojas Police Police report taken 3/12/2023
124 Burns 3/6/2023 Status of the downtown monument sign Development Services
Update provided to council on
3/16/23 3/16/2023
125 Resendiz 9/6/2022 Need speed cushions near Calaveras School on Central Avenue
Community Services
/ Development
Services
(Engineering)
Post speed study completed.

Councilmember can request to
add speed hump using their
district allocation
2/20/2023
126 Velazquez 2/7/2022 Update from Beautification ad hoc committee in March Ad Hoc Committee Waiting on Ad Hoc Committee to
meet TBD
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 127 Burns 12/5/2022 Update on Cameras at the skate park Police Camera purchase request being
considered at 3/20/2023 council
meeting
3/20/2023
128 Burns 11/21/2022 Lighting on side streets Community Services Need to issue an RFP as estimate
is $150k. RFP boilerplate is
currently under review with City
Attorney. RFP released on March
15, 2023.
6/30/2023
129 Casey 4/3/2023 Post city vacancies on website Human Resources All active recruitments are
currently published on the City’s
website and other websites,
including GovernmentJobs.com,
as well as industry-specific bulletin
boards based on Department
needs.

Updated on a
rolling basis
130 Burns 4/3/2023 Certificate of Recognition for former Parks & Recreation Commissioner Alliyah Gomez City Clerk To be signed by Mayor on 4/17/23 and provided to Alliyah Gomez 5/15/2023
131 Morales 4/3/2023 Certificate of Recognition for Sarah Nordwick with the SBC Food Bank City Clerk To be signed by Mayor on 4/17/23 and provided to Sarah Nordwick 5/1/2023
132 Burns 4/17/2023 Use of Council discretionary funds to repair sidewalks Community Services List provided to Council 4/23/2023 133 Casey 3/20/2023
Update on participation in the San Benito
County Economic Development Committee by
the City
City Manager City Manager to attend 3/30
committee meeting 3/30/2023
134 Burns 2/21/2023 Update on the Senior Council and if City has contributed for past two years Parks and Recreation FY 2021-22 and 2022-23 Invoices were requested for payment 3/31/2023
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 135 Perez 2/6/2023 Update on condor statue to be installed at Graf and 4th Street Community Services Condor statue is at contractor's yard and is 90% complete.3/31/2023
136 Burns, Velazquez 5/2/2022 Staff research drought resistant ideas for Jerry Gabe Dog Park and all future dog parks
Parks & Recreation
(Tina)
Staff met with landscapers to
assess sprinklers. Staff is
contacting other cities to learn
what materials they are using.

Landscapers will be seeding the
park on October.
4/25/2023
137 Resendiz 3/20/2023 Work with San Benito County to coordinate on any Pride Month events Parks & Recreation City manager to discuss with County CAO 4/26/2023
138 Morales 3/20/2023 Join committee to support bringing First Five community center Parks & Recreation Referred to Parks Department 4/23/2023 139 Burns 2/22/2022
Requested discussion with the Parks Manager
about ideas for Skate Park, and City investing in
park cleanup.

Community Services
/ Parks & Recreation
The graffiti truck is operational
and Community Services is
responsible for abatement. We
are adding a maintenance position
to deal with graffiti on a regular
basis and will develop regular
routes to deal with graffiti before
it is reported.
3/31/2023
140 Resendiz 1/18/2022
Discuss creating a Homelessness committee with
representatives from different entities to tackle
homeless problem, to discuss this on a future
agenda
City Attorney
JPA summary prepared by City
Attorney and sent to
Council.Homeless JPA being
discussed at Intergovernmental
Committee.
4/12/2023
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 141 Resendiz 5/2/2022 Update on the Homelessness JPA City Attorney JPA summary prepared by City
Attorney and sent to
Council.Homeless JPA being
discussed at Intergovernmental
Committee.
4/12/2023
142 Velazquez 2/7/2022 Update on alleys
Development
Services
(Engineering)
On 6/6/2022 Agenda. Alley survey
is underway - working on schedule
with surveyor. Topo survey work
began in late July of 2022. Topo
Surveys were completed in
September.
9/30/2022
143 Resendiz 3/6/2023 Update on Inclusionary Housing Ordinance Development Services
Planning Commission reviewed
ordinance on 2/23/23. Council
continued item until additonal
public outreach completed
(5/1/23)
5/1/2023
144 Morales 4/17/2023 Weeds at San Benito Street and Promise Community Services Crew dispatched to address concern 5/3/2023
145 Burns 3/20/2023
Update on previous concerns by members of the
public regarding parklets that would harm their
business
Development
Services
Parklet not approved due to safety
concerns 5/4/2023
146 Resendiz 2/21/2023 Training for peace officers and dispatchers as required by AB2504 City Attorney/Police
Training is scheduled and all staff
should complete by August of
2023.
5/8/2023
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 147 Burns 1/17/2023
Suggested potential changes to the process
regarding City Council's review of initiating a
general plan amendment to potentially lower
the threshold for the required Council vote to
approve the initiation.

City Attorney Memo sent to Council 5/8/2023
148 Burns 3/6/2023
3/20/2023
Update on hiring of maintenance worker to
repaint sound walls citywide Community Services
Interviews held on 5/8. Offers will
be made by 5/12. Paint truck is
currently operational.
5/31/2023
149 Burns 9/6/2022
Union Rd signs need to be replaced with Avenida
Cesar Chavez signs at Fairview and Hwy 25
intersections
Community Services Sign installed on 6/1/2023 6/1/2023
150 Burns 3/6/2023 Update on Hillcrest east of Memorial to El Toro Engineering Project complete. Acceptance of
project will be presented to City
Council on 6/5/23.
6/5/2023
151 Resendiz 4/3/2023
Transcribe LGBTQ+ Manual for Public Officials
and provide to employees and other
jurisdictions.

City Manager
Transcription completed and
manual being reviewed by
Esperanza Center team.
6/5/2023
152 Burns 3/20/2023 Update on collection of fees from litigation City has won
Administrative
Services
Staff are gathering information
and will report back to Council at a
future date
6/5/2023
153 Council 5/2/2022 Upgrade or replace the lights downtown and the first block of the side streets with APRA funds Community Services RFP is closed. Contract will be
brought to the 6/5 Council
meeting for approval.
6/13/2023
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 154 Burns, Morales 4/3/2023 Employee Recognition Program Human Resources Staff looking at options to bring back pre-COVID events 7/17/2023
155 Morales 3/20/2023 Update on the status of City's involvement in regional efforts regarding broadband installation City Manager Staff working on developing a
report for council. Staff is
currently amending its LATA grant
application in an effort to secure
$500k for broadband design work.
8/7/2023
156 Velazquez 2/7/2022 Update on lighting on 6th street and solar lights Engineering Supplies have been received by
contractor. Material delays have
slowed project. Installation will
begin in May of 2023
6/30/2023
157 Burns 2/6/2023
Mountain lion shooting incident from 2022 -
Requested independent investigation of the
incident and the body camera footage to be
released and presented at regular city council
meeting
City Attorney/Police Referred to City Attorney 8/1/2023 158 Perez 4/3/2023 Information on chemical pesticide use by the City and policy on use of chemical pesticides Community Services Memo sent to Council 8/30/2023 I.1.a
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2022 Completed Update Requests 9/14/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 159 Burns, Perez 8/7/2023
Certificates of recognition for longstanding
Hollister businesses: San Benito Tire, A&W Root
Beer, Foster Freeze, McKinnon Lumber and
Country Rose
City Clerk Certificate created and sent to
honoree 9/5/2023
160 Burns 8/21/2023
Certificates of recognition for longstanding
Hollister businesses: G&M Auto Repair, Hollister
Paints, and the Cannery
City Clerk Certificate created and sent to
honoree 9/5/2023
161 Burns 9/5/2023
Certificates of recognition for longstanding
Hollister businesses: Dr. Mohammad al-Hassan,
Premier Cinema, and Round Table Pizza
City Clerk Certificate created and sent to
honoree 9/6/2023
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Hollister City CouncilSeptember 18, 2023

Hollister City Council
September 18, 2023