MAYOR
Mia Casey
COUNCIL MEMBERS
Rick Perez, District 1
Rolan Resendiz, District 2
Dolores Morales, District 3
Tim Burns, District 4
CITY MANAGER
David Mirrione
CITY ATTORNEY
Mary F. Lerner
CITY CLERK
Jennifer Woodworth
POLICE CHIEF
Carlos Reynoso
CITY TREASURER
Gordon Machado
CITY COUNCIL AGENDA
Special and Regular Meeting
December 4, 2023
Closed Session 5:30 PM
Study Session 6:00 PM
Regular Meeting 6:30 PM
CITY OF HOLLISTER
CITY COUNCIL CHAMBERS, CITY HALL
375 FIFTH STREET
HOLLISTER, CA 95023
(831) 636-4300
www.hollister.ca.gov/
SPECIAL MEETING- 5:30 P.M.
A special meeting of the City Council is called at 5:30 P.M. for the purpose of conducting a closed session and a study session with the Hollister Planning Commission at 6:00 P.M.
5:30 P.M. - Closed Session
6:00 P.M. - Joint City Council/Planning Commission Study Session 6:30 P.M. - Regular City Council Meeting
NOTICE TO PUBLIC
Persons who wish to address the City Council are asked to complete a speaker’s card and give it to the City Clerk before addressing the City Council. Those who wish to address the City Council on an agenda item will be heard when the presiding officer calls for comments from the audience. City related items not on the agenda will be heard under the Public Input section of the agenda. Following recognition persons desiring to speak are requested to advance to the podium and state their name and address. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9.
City Council Monday, December 4, 2023 Page 2 of 9
After hearing audience comments, the public portion of the meeting will be closed, and the matter brought to the City Council for discussion.
Requests to make presentations to the City Council should be submitted to the City Clerk’s Office at least ten days before the City Council meeting. It is customary for City staff members to review such matters before the formal presentation so that the City Council may have the benefit of all available data. PowerPoint presentations must be presented to the City Clerk by noon on the day of the City Council meeting.
PUBLIC PARTICIPATION NOTICE
The public may watch the meeting via live stream at:
City of Hollister Website:
http://hollisterca.iqm2.com/Citizens/Default.aspx
Community Media Access Partnership (CMAP):
http://cmaptv.com/watch/
City of Hollister YouTube Channel:
https://www.youtube.com/@cityofhollistercalifornia1489
City of Hollister Facebook Live at:
https://www.facebook.com/cityofhollister
Public Participation:
The public may attend meetings.
NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Hollister utilizes Zoom teleconferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of the public through this means is at their own risk. (Zoom teleconferencing may not be available at all meetings.)
If you wish to make a public comment remotely during the meeting, please use the zoom registration link below:
https://us02web.zoom.us/webinar/register/WN_MNOr95ZCQrWzERqd5zRuwQ
CALL TO ORDER
CLOSED SESSION - 5:30 P.M.
Public Comment (limited to any item listed on the Closed Session agenda) Closed Session will be held by the City Council of the City of Hollister to discuss the following matters:
1. CONFERENCE WITH LEGAL COUNSEL - LIABILITY CLAIMS
GOVERNMENT CODE SECTION 54956.95
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Claimants: Don Tong, Stephanie and Kevin Medeiros, Carlos R. Munoz, Mel Nielsen
Agency Claimed Against: City of Hollister
JOINT MEETING OF THE HOLLISTER CITY COUNCIL AND PLANNING COMMISSION- 6:00 P.M.
1. JOINT PLANNING COMMISSION AND CITY COUNCIL STUDY SESSION 2023-2031 HOUSING ELEMENT UPDATE (Development Services)
BRIEF DESCRIPTION: The City Council will hold a joint Planning Commission and City Council study session to review the draft 2023 -2031 Housing Element policies, residential candidate site analysis, and corresponding maps.
RECOMMENDATION: Hold a joint Planning Commission and City Council study session to review the 2023-2031 Housing Element candidate site analysis and corresponding maps and provide direction to staff and consultant (Kimley-Horn).
PLEDGE OF ALLEGIANCE
ROLL CALL
VERIFICATION OF AGENDA POSTING
CLOSED SESSION - REPORT OUT
PROCLAMATIONS/RECOGNITIONS
CERTIFICATE OF RECOGNITION FOR KEN LINDSAY (City Clerk) A. CONSENT ITEMS
All items listed under consent agenda will be enacted by one motion authorizing actions indicated for those items so designated. There will be no separate discussion of these items unless requested by a member of the City Council, a staff member, or a member of the public.
Consent items are numbers: A1 – A14.
1. The minutes of the Special and Regular Meeting of City Council November 20, 2023
2. ORDINANCE NO. 1241 AN ORDINANCE OF THE CITY OF HOLLISTER AMENDING ARTICLE II -PURCHASING OF CHAPTER 3.06 – PROCEDURES FOR SUPPLIES, OF TITLE 3 - REVENUE AND FINANCE, OF THE
HOLLISTER MUNICIPAL CODE (City Clerk)
BRIEF DESCRIPTION: On November 20, 2023, the City Council introduced Ordinance 1241 to amend Article II (“Purchasing”) of Chapter 3.06
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(“Procedures for Supplies, Property, and Services”) of Title 3 (“Revenue and Finance”) of the City of Hollister Municipal Code (“Ordinance”).
RECOMMENDATION: Adopt Ordinance 1241 amending Article II (“Purchasing”) of Chapter 3.06 ("Procedures for Supplies, Property, and Services") of Title 3 ("Revenue and Finance") of the Hollister Municipal Code.
3. CLAIM AGAINST THE CITY - FILED BY SANDRA COPAS (City Clerk) BRIEF DESCRIPTION: Sandra Copas filed a claim against the City on October 20, 2023.
RECOMMENDATION: Deny the claim and authorize staff to send the notice of rejection to the claimant.
4. CLAIM AGAINST THE CITY - FILED BY MANUEL DIAZ (City Clerk) BRIEF DESCRIPTION: Manuel Diaz filed a claim against the City on October 11, 2023.
RECOMMENDATION: Deny the claim and authorize staff to send the notice of rejection to the claimant.
5. RESOLUTION NO. 2023-238 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER APPROVING THE CITY OF HOLLISTER'S INTERNAL AND EXTERNAL LOGO USE POLICY (City Manager)
BRIEF DESCRIPTION: This item will adopt a Resolution approving the Internal and External Logo Use Policy for the City of Hollister.
RECOMMENDATION: Adopt a Resolution approving the City of Hollister’s Internal and External Logo Use Policy.
6. RESOLUTION NO. 2023-239 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER AUTHORIZING COUNCILMEMBER RESENDIZ TO UP TO $2,500 OF CITY COUNCIL BUDGETED FY 23/24 DISCRETIONARY FUNDS FOR THE 2023 LAS POSADAS CELEBRATION EVENTS (City Manager) BRIEF DESCRIPTION: A resolution of the City Council of Hollister authorizing Councilmember Resendez to use up to $2,500 of FY 23/24 City Council budgeted discretionary funds for the 2023 Las Posadas Celebration events in partnership with Jovenes de Antano and authorize the City Manager to execute a contract between the City of Hollister and Jovenes de Antano to support these events.
RECOMMENDATION: Adopt a resolution authorizing Councilmember Resendiz to use up to $2,500 of FY 23/24 City Council budgeted discretionary funds for the 2023 Las Posadas Celebration events in partnership with Jovenes de Antano and authorize the City Manager to
City Council Monday, December 4, 2023 Page 5 of 9
execute a contract between the City of Hollister and Jovenes de Antano to support these events.
7. RESOLUTION NO. 2023-240 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER AFFIRMING THE CITY OF HOLLISTER’S SUPPORT FOR AN IMMEDIATE CEASEFIRE IN GAZA AND ISRAEL (City Manager)
BRIEF DESCRIPTION: At the November 20, 2023 City Council meeting, the City Council directed staff to bring forward an item calling for a ceasefire to urgently end the current violence in Gaza and Israel.
RECOMMENDATION: Adopt a resolution calling for a ceasefire to urgently end the current violence.
8. RESOLUTION NO. 2023-241 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER REPEALING RESOLUTION NO. 2010-135 WHICH
ESTABLISHED CERTAIN STREETS AND PORTIONS THEREOF AS TRUCK
ROUTES AND APPROVING CERTAIN STREETS OR PORTIONS THEREOF IN THE CITY OF HOLLISTER AS TRUCK ROUTES (Engineering)
BRIEF DESCRIPTION: Consider (1) repealing Resolution No. 2010-135 which established certain streets and portions thereof as truck routes and (2) approving certain streets and portions thereof in the City of Hollister as truck routes.
RECOMMENDATION: Repeal Resolution No. 2010-135 and Adopt a resolution approving the designation of certain streets and portions thereof in the City of Hollister as truck routes.
9. RESOLUTION NO. 2023-242 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER GRANTING ACCEPTANCE OF PUBLIC
IMPROVEMENTS AND APPROVING REDUCTION IN PERFORMANCE BOND FOR WEST OF FAIRVIEW PHASE 1A SUBDIVISION (Engineering) BRIEF DESCRIPTION: This Resolution will grant acceptance of the public improvements installed as part of the West of Fairview Phase 1A subdivision and will approve the bond reduction for the subdivision.
RECOMMENDATION: Adopt a resolution accepting the Public Improvements as constructed in accordance with the approved plans and specifications, as well as approving the bond reduction for such improvements.
10. RESOLUTION NO. 2023-243 A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HOLLISTER TO ACCEPT THE PROPOSALS RECEIVED, AWARD A CONTRACT IN THE AMOUNT OF $314,656.13 TO COMMUNITY
TREE SERVICES AND AUTHORIZE THE EXECUTION OF A CONTRACT FOR THE SAN BENITO COUNTY FUEL REDUCTION PROJECT. (Fire)
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BRIEF DESCRIPTION: This resolution will accept the proposals opened on October 9, 2023 and award a contract to Community Tree Services for the San Benito County Fuel Reduction 23/24 Project.
RECOMMENDATION: Adopt a resolution accepting the proposals and awarding the contract to Community Tree Services for the San Benito County Fuels Reduction 23/24 Project.
11. RESOLUTION NO. 2023-244 A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HOLLISTER ACKNOWLEDGING HOLLISTER FIRE
DEPARTMENT HAS PERFORMED THE INSPECTIONS OF CERTAIN
OCCUPANCIES REQUIRED ANNUALLY PURSUANT TO SECTION 13146.4
OF THE CALIFORNIA HEALTH AND SAFETY CODE AND ACCEPT THE
COMPLIANCE REPORTING FOR STATE-MANDATED LOCAL PROGRAMS
FOR SENATE BILL NO. 1205 (Fire)
BRIEF DESCRIPTION: A resolution of the City Council of the City of Hollister to acknowledge receipt of a report made by the Fire Chief of the Hollister Fire Department regarding the 2023 inspections of certain occupancies required annually pursuant to Section 13146.4 of the California Health and Safety Code.
RECOMMENDATION: Adopt a resolution authorizing the compliance reporting for state-mandated local programs for Senate Bill No. 1205 pursuant to Section 13146.4 of the Health and Safety Code, relating to fire protection regarding certain occupancies annual inspections.
12. RESOLUTION NO. 2023-245 A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HOLLISTER AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY
AND DEBTBOOK FOR VARIOUS FINANCIAL REPORTING SERVICES
(Administrative Services)
BRIEF DESCRIPTION: This resolution will authorize the ratification of a contract amendment between the City and DebtBook for software and other associated services to meet requirements of the Government Accounting Standards Board (GASB) associated with GASB 87 and GASB 96.
The original agreement, effective April 21, 2022, was in the amount of fifteen thousand dollars ($15,000). The amendment is in the amount of eighteen thousand dollars ($18,000). Because of the aggregate value of the original agreement and the proposed amendment, with a grand total of thirty-three thousand dollars ($33,000), City Council approval is required.
RECOMMENDATION: Adopt a resolution authorizing the City Manager to ratify a contract amendment in the amount of eighteen thousand dollars ($18,000), retroactively effective April 21, 2023, with DebtBook for services associated with the implementation of various financial accounting
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requirements, including GASB 87 and GASB 96.
13. RESOLUTION NO. 2023-246 A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HOLLISTER RATIFYING THE HOLLISTER PUBLIC WORKS DEPARTMENT APPLICATION FOR THE 2023 MONTEREY BAY AIR
RESOURCES DISTRICT DIESEL ENGINE & EQUIPMENT REPLACEMENT
PROGRAM GRANT TO SUPPLEMENT A PORTION OF THE COST IN
PURCHASING A NEW JCB FORKLIFT (Public Works - Utilities) BRIEF DESCRIPTION: Staff is seeking ratification of an application for the 2023 Monterey Bay Air Resources District Diesel Engine & Equipment Replacement Program grant to offset a portion of the cost to purchase a new JCB forklift for the City of Hollister Public Works Department.
RECOMMENDATION: Adopt a resolution ratifying the City of Hollister Public Works Department application for the 2023 Monterey Bay Air Resources District Diesel Engine & Equipment Replacement Program grant.
14. RESOLUTION NO. 2023-247 A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HOLLISTER RE-AUTHORIZING CITY MANAGER TO
PURCHASE TWO PATROL VEHICLES AT THE NEW NOT TO EXCEED
PRICE OF $112,000 (Police)
BRIEF DESCRIPTION: This resolution will re-authorize the City Manager to purchase two patrol vehicles that had been previously ordered over a year ago, recently became available, and are being offered to the city at the corrected price.
RECOMMENDATION: Adopt a resolution re-authorizing the City Manager to purchase the available patrol vehicles with existing budgeted funds.
B. CITY OF HOLLISTER AS THE SUCCESSOR AGENCY OF THE
REDEVELOPMENT AGENCY
None.
C. PUBLIC INPUT
This is the time for anyone in the audience to speak on any item not on the agenda and within the subject matter jurisdiction of the council. Speaker cards are available in the lobby, and are to be completed and given to the City Clerk before speaking. When the City Clerk calls your name, please come to the podium, state your name and city for the record, and speak to the City Council. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9. Each speaker will be limited to three (3) minutes with a maximum of 30 minutes per subject. Please note that state law prohibits the City Council from discussing or taking action on any item not on the agenda.
D. PETITIONS, REMONSTRANCES, AND COMMUNICATIONS
1. CITY MANAGER REPORT
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RECOMMENDATION: Receive report from City Manager.
2. TRAININGS AND CONFERENCES
RECOMMENDATION: Receive reports from staff on Training and Conferences.
E. PUBLIC HEARINGS
1. ORDINANCE NO. 1243 AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF HOLLISTER APPROVING ZONING ORDINANCE AMENDMENT
2023-4 TO ADOPT CHAPTER 17.36 INCLUSIONARY HOUSING PROGRAM (Planning)
BRIEF DESCRIPTION: An ordinance to adopt a new Chapter 17.36, Inclusionary Housing Program, into the Zoning ordinance, which would require new residential development to provide a percentage of the total units as affordable housing units.
RECOMMENDATION: Introduce an ordinance to adopt Chapter 17.36 Inclusionary Housing Program, hold a public hearing, and schedule a second reading of the Ordinance for the December 18, 2023 City Council meeting.
F. INTRODUCTION AND ADOPTION OF RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 2023-248 CONSIDER AND ADOPT A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF HOLLISTER ADOPTING A
COMMUNITY WORKFORCE AGREEMENT TO BE EXECUTED FOR ALL
FUTURE PUBLIC WORKS PROJECTS IN EXCESS OF $250,000.00 (City Manager)
BRIEF DESCRIPTION: Consider and approve a Community Workforce Agreement to be executed for all future Public Works Projects that will cost more than $250,000.00.
RECOMMENDATION: Discuss the draft Community Workforce Agreement and adopt a resolution approving it for future use.
G. REPORTS OF CITY COUNCIL, OFFICERS, BOARDS, AND COMMITTEES
1. PRESENTATION ON HOLLISTER POLICE ANIMAL CARE & SERVICES STATISTICS IN THE CITY AND COUNTY (Police)
BRIEF DESCRIPTION: Staff will provide a presentation regarding the services being provided to the City of Hollister and the County of San Benito.
RECOMMENDATION: Receive a presentation and provide possible direction.
H. UNFINISHED BUSINESS
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UPDATED CITY COUNCIL PROJECTS (City Manager)
BRIEF DESCRIPTION: City Council requested a list of agenda items, work items, items, and updates requested by the City Council to staff to be created and placed on each agenda under Unfinished Business.
RECOMMENDATION: Receive the report and hold a discussion, if desired.
1. UPDATED CITY COUNCIL PROJECTS (City Manager)
BRIEF DESCRIPTION: City Council requested a list of agenda items, work items, and updates requested by the City Council to staff to be created and placed on each agenda under Unfinished Business.
RECOMMENDATION: Receive the report and hold a discussion, if desired.
I. NEW BUSINESS
None.
J. MISCELLANEOUS
None.
K. CITY OF HOLLISTER AS THE SUCCESSOR HOUSING AGENCY OF THE
REDEVELOPMENT AGENCY
None.
L. ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636-4300. Notification of 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:30 a.m. to noon, 1:00 p.m. to 4:30 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)
Notice to anyone attending any public meeting: The meeting may be broadcast live on Cable Channel 17 and/or videotaped or photographed. Recent City Council meetings may also be viewed at www.CMAP.com and periodically on Cable Channel 17.