Agenda packet — Hollister City Council, January 16, 2024 (part 2 of 2)

Packet Pg. 108

Expense Approval Register
Packet: APPKT17275 - PYPKT03329 - PPE 12/15/23 PAID 12/20/23 Account Summary
Account Number
Account Name
Expense Amount
620-240016
PAYROLL: STATE WITHHO
2,391.49
620-240027
Payroll: American Fidelit
503.27
660-240004
PAYROLL: DEFERRED CO
4,269.12
660-240005
PAYROLL: SEIU DUES
425.35
660-240006
PAYROLL: FEDERAL WITH
4,769.54
660-240009
PAYROLL: HEALTH INSUR

26.83 660-240012
PAYROLL: MEDICARE
1,563.79
660-240014
PAYROLL: FICA OASDI

0.56 660-240015
PAYROLL: PERS
17,012.53
660-240016
PAYROLL: STATE WITHHO
1,986.56
660-240027
Payroll: American Fidelit
419.41
670-240004
PAYROLL: DEFERRED CO
2,527.02
670-240005
PAYROLL: SEIU DUES
226.23
670-240006
PAYROLL: FEDERAL WITH
1,097.51
670-240007
PAYROLL: GARNISHMEN
498.91
670-240009
PAYROLL: HEALTH INSUR

9.90 670-240012
PAYROLL: MEDICARE
545.00
670-240014
PAYROLL: FICA OASDI

0.16 670-240015
PAYROLL: PERS
6,467.85
670-240016
PAYROLL: STATE WITHHO
417.03
670-240027
Payroll: American Fidelit
114.36
680-240004
PAYROLL: DEFERRED CO

4.27 680-240005
PAYROLL: SEIU DUES

1.53 680-240006
PAYROLL: FEDERAL WITH

14.17 680-240009
PAYROLL: HEALTH INSUR

0.10 680-240012
PAYROLL: MEDICARE

3.76 680-240015
PAYROLL: PERS

52.36 680-240016
PAYROLL: STATE WITHH0

4.82 709-240004
PAYROLL: DEFERRED CO
304.01
709-240005
PAYROLL: SEIU DUES

37.04 709-240006
PAYROLL: FEDERAL WITH
131.99
709-240009
PAYROLL: HEALTH INSUR

1.09 709-240012
PAYROLL: MEDICARE

87.92 709-240015
PAYROLL: PERS
521.44
709-240016
PAYROLL: STATE WITHHO

56.86 709-240027
Payroll: American Fidelit

7.23 712-240004
PAYROLL: DEFERRED CO

7.18 712-240005
PAYROLL: SEIU DUES

14.42 712-240006
PAYROLL: FEDERAL WITH

59.40 712-240009
PAYROLL: HEALTH INSUR

1.10 712-240012
PAYROLL: MEDICARE

32.28 712-240015
PAYROLL: PERS
516.18
712-240016
PAYROLL: STATE WITHHO

23.90 712-240027
Payroll: American Fidelit

9.35 851-240004
PAYROLL: DEFERRED CO
250.00
851-240005
PAYROLL: SEIU DUES

55.27 851-240006
PAYROLL: FEDERAL WITH
239.00
851-240009
PAYROLL: HEALTH INSUR

1.86 851-240012
PAYROLL: MEDICARE
126.86
851-240015
PAYROLL: PERS
1,122.02
851-240016
PAYROLL: STATE WITHHO
234.92
Grand Total:
770,335.17
Project Account Summary
Project Account Key Expense Amount
**None** 770,335.17
Grand Total: 770,335.17
12/20/2023 1:18:00 PM

Page 8 of 8 ends

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DATE: January 16, 2023
STUDY SESSION DATE: N/A

STAFF REPORT

CITY COUNCIL AGENDA
AGENDA ITEM: Consent
TITLE OF ITEM: Warrant Register -- General -Special -Enterprise -Assessment Funds BRIEF DESCRIPTION: Audit attached warrant register
STAFF RECOMMENDATION: Review and approve the report and register(s) attached.

DEPARTMENT SUMMARY: Sufficient resources are available in each of the funds listed above to satisfy the amount of the warrant and payroll FINANCIAL IMPACT:

FUND REGISTER TOTAL: $841,535.01
General Fund:
$0.00
Special Fund:
$0.00
Capital Projects Fund:
$0.00
Enterprise Fund:
$0.00
Assessment Fund:
$0.00
Fund 850/851
$0.00
Amount Transferred to Payroll: $841,535.01
TOTAL AMOUNT DISBURSED: $841,535.01
DEPARTMENT: Administrative Services Department
CONTACT PERSON: Grizelle Gonzalez, Management Analyst
Maricela Romero, Accounting Technician II
PHONE NUMBER: (831) 636-4301 ext. ; 1119

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH THE

STAFF RECOMMENDATION
Grizelle Gonzalez, Management Analyst
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Payroll Check Register
City of Hollister Report Summary
Pay Period: 12/2/2023-12/15/2023
tgALisrcir
11172
Packet: PYPKT03329 - PPE 12/15/23 PAID 12/20/23
Payroll Set: CITY OF HOLLISTER - 01
Type
Count
Amount
Regular Checks
10 23,361.51
Manual Checks
0 0.00
Reversals
0 0.00
Voided Checks
0 0.00
Direct Deposits
269
818,173.50
Total �.
279�
841,535.01
12/20/2023 1:22:07 PM Page 11 of 11
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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JANUARY 16, 2024
SUBMITTED: January 3, 2024
DEPARTMENT: Engineering
DEPARTMENT HEAD: William Via, Community Services
Director
TITLE OF ITEM: RESOLUTION NO. 2024-1, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF HOLLISTER APPROVING AN AMENDMENT TO THE

HIGHWAY MAINTENANCE AGREEMENT BETWEEN THE STATE OF CALIFORNIA,

DEPARTMENT OF TRANSPORTATION AND THE CITY OF HOLLISTER AND

AUTHORIZING WAIVER OF WATER IMPACT FEES IN THE CLEAN CALIFORNIA

PROJECT
BRIEF DESCRIPTION: Consider approving the proposed amendment to the Highway Maintenance Agreement between the State of California, Department of Transportation and the City of Hollister and authorize waiver of Water Impact Fees in the Clean California Project.

RECOMMENDATION: Adopt a resolution approving the proposed amendment to the Highway Maintenance Agreement between the State of California, Department of Transportation and the City of Hollister and authorize waiver of Water Impact Fees in the Clean California Project.

DEPARTMENT SUMMARY: This resolution would approve an amendment to the Highway Maintenance Agreement between the State of California, Department of Transportation (Caltrans) and the City of Hollister (City) and authorize waiver of Water Impact Fees in the Clean California Project. The original agreement was executed on October 10, 2014, per Resolution 2014-198 which approved and stated the City's responsibilities of improvements built on the State right-of-way.

The purpose of this amendment is to address recent adjustments to the highway maintenance responsibilities, as defined in section 27 of the California Streets and Highways Code, particularly focusing on separation structures, local CITY streets and roads, landscaped areas, Transportation Art (Sculptures), Transportation Art (Utility Boxes), landscaping, and irrigation/irrigation systems.

This amendment is in regard to the landscaping that is being installed along State Route

25. The installation of the landscaping is being performed by a contractor, through a contract with Caltrans, and will beautify the shoulders of the roadway. Once the project is complete, City will be responsible for the maintenance of the landscaping, graffiti removal, irrigation, and irrigation equipment.

The Water Impact Fees for this project consist of fees for two (2) 2-inch landscape water meters. A waiver of these fees promotes the coordination and cooperation Packet Pg. 112

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between City and Caltrans and beautification of the roadway will benefit Hollister residents and businesses, as well as the traveling public.

Staff recommends that the City of Hollister City Council adopt the resolution approving the proposed amendment to the Highway Maintenance Agreement between Caltrans, and City as outlined in Exhibit A and authorize waiver of Water Impact Fees in the Clean California Project.

FINANCIAL IMPACT: Direct cost to City for maintenance activities shall be included in the City's operating budget. Waiving the water impact fees will result in a loss of revenue of $40,144.14 ($20,072.07 X 2) to Fund 621 (Water Impact Fund).

CEQA: This item does not constitute a project under the California Environmental Quality Act (CEQA) and review under CEQA is not required.

ATTACHMENTS:

EXHIBIT A HMA Amendment for Clean California Project

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION
David Mirrione, City Manager
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RESOLUTION NO. 2024-1

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING AN AMENDMENT TO THE HIGHWAY MAINTENANCE AGREEMENT

BETWEEN THE STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION

AND THE CITY OF HOLLISTER AND AUTHORIZING WAIVER OF WATER IMPACT

FEES IN THE CLEAN CALIFORNIA PROJECT
WHEREAS, the State of California, Department of Transportation hereinafter referred to as "STATE," and the City of Hollister, hereinafter referred to as "CITY," entered into a Highway Maintenance Agreement on October 10, 2014; and
WHEREAS, the City of Hollister is actively participating in the Clean California Project, dedicated to the beautification of State Route 25; and
WHEREAS, as part of this initiative, the City acknowledges the need for amendments to the Highway Maintenance Agreement between the State of California, Department of Transportation, and the City of Hollister; and
WHEREAS, recent adjustments to the highway require clarification and revision of maintenance responsibilities; and
WHEREAS, adjustments to the maintenance responsibilities are identified in the (Amendment to the Highway Maintenance Agreement) Exhibit A; and WHEREAS, the beautification of State Route 25 will provide the benefit of a more pleasing scenery to Hollister residents who travel along this route; and WHEREAS, a more pleasing scenery and travel experience will encourage more tourism through City, benefitting local businesses.

NOW, THEREFORE, BE IT RESOLVED, that the Hollister City Council approves the amendment to the Highway Maintenance Agreement; and
FURTHERMORE, in alignment with the Clean California Project, the City is approving waiver of water impact fees in the amount of $40,144.14 to facilitate the successful execution of the highway beautification efforts; and
BE IT FURTHER RESOLVED, that the Mayor of the City of Hollister be and is hereby authorized and directed, for and on behalf of the City of Hollister, and as its act deed, to execute the amendment to the Highway Maintenance Agreement between the State of California, Department of Transportation and the City of Hollister.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 16th day of January, 2024, by the following vote:

Mia Casey, Mayor
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ATTEST:

Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:

Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-1, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 16th day of January, 2024, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of January, 2024.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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AMENDMENT TO THE

HIGHWAY MAINTENANCE AGREEMENT
WITH

CITY OF HOLLISTER
THIS AMENDMENT is made effective this day of , 20_, by and between the State of California, acting by and through the Department of Transportation, hereinafter referred to as "STATE" and the CITY of Hollister; hereinafter referred to as "CITY" and collectively referred to as "PARTIES".

As provided for in Article 8 of the Highway Maintenance Agreement executed by PARTIES on October 10, 2014, the attached Exhibit A supersedes the original Exhibit. The following underlined portions are additional updates to said agreement.

THE FOLLOWING ARTICLE IS AMENDED TO SECTION I OF THE HIGHWAY MAINTENANCE AGREEMENT BY WAY OF THIS AMENDMENT:

2. WHEREAS, recent adjustments to said highway have now been completed, or are nearing completion, and the PARTIES hereto mutually desire to clarify and revise the division of maintenance, as defined in section 27 of the California Streets and Highways Code, and their respective responsibilities as to separation structures and local CITY streets and roads, or portions thereof, and landscaped areas, including Transportation Art (Sculptures), Transportation Art (Utility Boxes), landscaping and irrigation/irrigation systems lying within or outside those modified highway limits; and

THE FOLLOWING ARTICLES ARE ADDED TO SECTION II OF THE HIGHWAY MAINTENANCE AGREEMENT BY WAY OF THIS AMENDMENT:

4.A ENCAMPMENTS REMOVAL - CITY shall remove Persons Experiencing Homelessness (PEH) and any structures, personal property, debris, and/or other items related to the encampment from City's areas of responsibility shown on Exhibit A, subject to applicable State and Federal Law. Nothing in this Agreement grants or waives the right of California Highway Patrol (CHP) and other law enforcement agencies having_ jurisdiction.

14.ALANDSCAPED AREAS - CLEAN CALIFORNIA - CITY shall be responsible for all plantings and irrigation/irrigation systems installed as part of the Clean California, as highlighted in Exhibit A.

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16.3 Any repairs or refreshing needing to be made to the Transportation Art (Utility Boxes), City agrees to make or facilitate those repairs or refreshing to the artwork. (If traffic utility boxes are damaged, STATE will replace with standard aalvanized traffic utility box. CITY then has the responsibility to replace the artwork.

IN WITNESS WHEREOF, PARTIES hereto have set their hands and seals the day and year first above written.

THE CITY OF HOLLISTER STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
By: By:

Mia Casey, Mayor Deputy District Director
Maintenance District 5
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SHEET INDEX HIGHWAY MAINTENANCE AGREEMENT

SHEET EPA
NO. TITLE MAP
2 TRANSPORTATION ART FEATURES WITH THE CITY OF HOLLISTER ON STATE ROUTE 25 FROM PM R49.9 TO R52.4
EXHIBIT "A"

VICINITY MAP

END LIMITS
No SCALE

E RESPONSIBILTIY
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HIGHWAY MAINTENANCE AGREEMENT

CITY OF HOLLISTER

EXHIBIT ''A''
�v
N
TRANSPORTATION ART (UTILITY BOOM 1 EA
(AT EXISTING SERVICE EQUIPMENT ENCLOSURE)
ROUTE 25

TRANSPORTATION ART
LOCATION 1
a
i
Y
ROUTE 25
2 TRANSPORTATION ART (UTILITY % 1 EA (Ai EXISTING SERVICE EQUIPMENT ENCLOSURE)

TRANSPORTATION ART
LOCATION 2
\ TRANSPORTATION ART (UTILITY BOX) 1 EA
(AT EXISTING SERVICE EQUIPMENT ENCLOSURE)
ROUTE 25
ISS TRANSPORTATION ART (SCULPTURE) 6
1 EA

TRANSPORTATION ART
LOCATIONS 4-5
TRANSPORTATION ART (UTILITY BOX) 1 EA\
(AT EXISTING SERVICE EQUIPMENT ENCLOSURE)
RWTE 2S
8 H
rr!n

TRANSPORTATION ART
LOCATION 3
F
RA
TRANSPORTATION ART (UTILITY BOX) 1 EA
(AT EXISTING SERVICE EQUIPMENT

ENCLOSURE)
ROUTE 2S
ITO I

TRANSPORTATION ART
LOCATION 6

JRANSPORTATION ART (UTILITY BOX)

AT EXISTING SERVICE EQUIPMENT ENCLOSURE)

TRANSPORTATION ART (SCULPTURE)

MINOR CONCRETE WSC CONSTRUCTION)

I (SCULPTURE FOOTING)

TRANSPORTATION

ART FEATURE
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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JANUARY 16, 2024
SUBMITTED: January 2, 2024
DEPARTMENT: City Attorney
DEPARTMENT HEAD: Mary Lerner, City Attorney
TITLE OF ITEM: ORDINANCE NO. 1242 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HOLLISTER AMENDING SECTIONS 2.04.015.12, 2.04.020,

2.04.020.1, 2.04.030, AND 2.04.040 OF CHAPTER 2.04 OF TITLE 2 OF THE

HOLLISTER MUNICIPAL CODE TO UPDATE THE COUNCIL CODE OF CONDUCT BRIEF DESCRIPTION: Adoption of Ordinance No. 1242 will codify amendments to the Council Code of Conduct to increase penalties to City Councilmembers for violating the Council Code of Conduct.

RECOMMENDATION: Conduct a public hearing and adopt an ordinance amending Chapter 2.04 of the Hollister Municipal Code to amend the Council Code of Conduct to increase penalties to City Councilmembers who violate the Council Code of Conduct.

DEPARTMENT SUMMARY: Chapter 2.04 — City Council of the City Municipal Code proscribes appropriate conduct for City Council members and penalties for failing to adhere to that appropriate conduct ("Council Code of Conduct"). The City Council recently expressed interest in modifying the Council Code of Conduct to impose harsher penalties on City Councilmembers who do not adhere to the Council Code of Conduct and formed an ad hoc committee comprised of the Mayor and Mayor Pro Tempore to draft amendments to the Council Code of Conduct.

Currently, a Councilmember who intentionally and repeatedly does not follow proper conduct may be reprimanded or formally censured by the City Council, may lose seniority or committee assignments, or may lose other privileges afforded by the City Council.

The draft Council Code of Conduct amendments have added the following possible sanctions to the current sanctions: (1) loss of the ability to be appointed Mayor Pro Tempore; (2) loss of travel funds; (3) loss of use discretionary funds; and (4) escalating financial penalties. The loss of use of discretionary funds applies only to the ability of the penalized Councilmember to allocate use of discretionary funds. The discretionary funds for that Councilmember's district will still be available, the use of which a community member may request from another Councilmember. As is consistent with current practice, the Councilmember who received the request will bring the request to a future Council meeting to be approved by the remainder of the City Council. The draft amendment also includes a procedure to ensure due process for any Councilmember subject to financial penalties. The proposed process to impose a financial penalty is:

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(1) The Mayor shall provide notice to the offending Councilmember that their actions may constitute a willful disruption of the council meeting and may lead to sanctions.
(2) Imposition of a financial penalty requires a four -fifths majority vote of the City Council.
(3) Councilmembers assessed a financial penalty are entitled to appeal the penalty by requesting an impartial hearing before a neutral third -party hearing officer.
(4) During the hearing, the Councilmember who was assessed a financial penalty shall be given the opportunity to testify and present evidence concerning the actions being penalized.
(5) After considering all the oral and written evidence submitted at the hearing, the hearing officer shall issue a written decision to uphold or cancel the penalty and shall list the reasons for that decision. (6) The decision of the hearing officer shall be final.

At the November 20, 2023, City Council meeting the City Council provided additional direction to the City Attorney. This direction includes amending section 2.04.015.12 — Representation of private interests - of the Municipal Code to allow City Councilmembers to hold personal meetings with anybody, other than developers or developers' lobbyists, that have business for approval before the City Council or is reasonably expected to have business for approval before the City Council within one year.

The City Council also directed the City Attorney to modify the draft language that would allow a Councilmember's discretionary funds to be removed from the budget, and instead allow members of the community to request use of those funds from the other members of the City Council. The City Council also directed the City Attorney to add language that states that sanctions will remain in place for one year and that the City will not represent a City Councilmember who brings action against the City due to imposed sanctions.

In addition, at the November 20, 2023, City Council meeting, a majority of the City Council directed the City Attorney to include the following penalty amounts, for penalties within a twelve-month period, in the Council Code of Conduct amendments:

First disciplinary action: $100
Second disciplinary action: $200
Third disciplinary action: $500
Additional disciplinary actions: $500
Last, the City Council directed the City Attorney to revise the Council Code of Conduct to require a four -fifths majority vote of all City Councilmembers to impose financial penalties.

At the December 18, 2023, City Council meeting the City Council further directed the City Attorney to further modify section 2.04.015.12 — Representation of private interests to allow City Council members to meet with anybody, whether or not that party is from the City Councilmembers' district. In addition, the City Council directed the City Packet Pg. 122

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Attorney to research whether the Council Code of Conduct ordinance may be amended to require a four -fifths vote of the City Council to amend the Council Code of Conduct in the future. The City Attorney indicated that they would research this issue and, if legal, add this required to the Council Code of Conduct.

The Government Code states that "resolutions, orders for the payment of money, and all ordinances require a recorded majority vote of the total membership of the city council." (Gov. Code, § 36936.) The Government Code also that urgency ordinances require a supermajority vote of the City Council. (Gov. Code, § 36937.) In addition, there is a general rule that one legislative body may not limit or restrict its own power or that of a subsequent legislative body and that the act of one legislative body may not bind its successors. (see Blotter v. Farrell (1954) 42 Cal.2d 804.) So, although, the law does not expressly prohibit the City Council from requiring a four -fifths vote to amend the Council Code of Conduct in the future, the City Attorney recommends that the City Council only require a simple majority.

Below is a summary of the ordinance amendments. Only those sections of chapter 2.04 that include an amendment are included in this summary. Deletions from the current Council Code of Conduct are red and stricken through. Additions to the current Council Code of Conduct are green and underlined.

2.04.015.12 — Representation of private interests.

In keeping with their role as stewards of the public interest, members of council shall not appear on behalf of the private interests of third parties before the council or any board, committee, commission or proceeding of the city, nor shall members of boards, committees, and commissions appear before their own bodies or before the council on behalf of the private interest of their parties on matters related to the areas of service of their bodies. reURGOI members shall Rot hold perse,,al—meefiRgS with lobbyists, real estate developers, eF aRY perSeR, third Party, eRtity, or represeRtatiVe ef SuGh persons

2.04.020 Conduct guidelines.

The conduct guidelines are designed to describe the manner in which elected and appointed officials should must treat one another, city staff, constituents, and others they come into contact with representing the City of Hollister.

2.04.020.1 Elected and appointed officials' conduct with each other in public meetings.

2. Practice civility and decorum in discussions and debate. Difficult questions, tough challenges to a particular point of view, and criticism of ideas and information are legitimate elements of debate by a free democracy in action. Free debate does not require nor justify, however, publiG effiGials to make belligerent, personal, impertinent, Packet Pg. 123

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slanderous, threatening, abusive or disparaging comments, nor does it justify conduct intended to disrupt a meeting or encourage disorderly behavior.

3. Avoid personal comments that could offend other members and/or substantially impair the effective conduct of a meeting. If a member is personally offended by the remarks of another member, the offended member should make notes of the actual words used and call for a "point of personal privilege" that challenges the other member to justify or apologize for the language used. The chair will maintain control of this discussion.

2.04.030 Sanctions.

A. Acknowledgement and Acceptance of the Provisions Within of Hollister Municipal Code, Chapter 2.04. Councilmembers who do not sign an acknowledgement that they have read _ate understand, and accept the provisions within Hollister Municipal Code, chapter 2.04 shall be ineligible for intergovernmental assignments, or council subcommittees, or to be appointed as Mayor Pro Tempore/Vice Mayor. Board, committee and commission members who do not sign an acknowledgement that they have read, and understand, and accept the provisions within Hollister Municipal Code, chapter 2.04 are not eligible to hold office.

C. Behavior and Conduct. Hollister Municipal Code, chapter 2.04 excesses provides ethical and conduct standards of ethical ,.,,ndUGt expeGted for members of the Hollister city council, boards, committees, and commissions. Members themselves have the primary responsibility to assure that ethical and conduct standards are understood and met, and that the public can continue to have full confidence in the integrity of government. The chairs of boards, committees and commissions, and the mayor and council have the additional responsibility to intervene when actions of members that appear to be in violation of the Hollister Municipal Code, chapter 2.04 are brought to their attention.

D. Actions Constituting Willful Disruption of a Council Meeting. The following is a non -exhaustive list of actions that constitute willful disruption of a council meeting: (1) addressing council without first being recognized: (2) repetitiously addressing the same subject; (3) failing to relinquish the podium and/or dais when directed to do so; (4) unruly applause, whistles, veiling, or raucous demonstrations; (5) repeated and intentional disregard of calls to order by the presiding officer; and (6) intentionally encouraging or inciting disruptive behavior by other council members or attendees at a council meeting.

E. Sanctions will remain in place for one year.

F. The City will not represent a City Councilmember who brings action against the City in response to imposed sanctions.

Councilmembers. Councilmembers who intentionally and repeatedly dO Rot fail to follow proper conduct standards, after reasonable warning and admonition, may be reprimanded or formally censured by the council, lose seniority or committee assignments (both within the City of Hollister and with intergovernmental agencies), lose the ability to be appointed as Mayor Pro Tempore/Vice Mayor, or loot other privileges, such as the loss of travel and/or loss of the ability to allocate use of discretionary funds, afforded by the council. The discretionary funds of a Councilmember who has lost the ability to allocate use of those funds will remain in the City budget, the use of which may be requested by a member of the community through another Councilmember. The Packet Pg. 124

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Councilmember who receives the request for use of discretionary funds will bring the request to a future Council meeting for approval by the remainder of the City Council.

Serious actions OnfraGtiens of that violate the Code of Ethics or Code of Conduct could and which constitute a willful disruption of a council meeting may lead to other sanctions including, but not limited to, a financial penalty. To provide notice of offending actions and allow a councilmember an opportunity to cease their conduct, the presiding officer shall immediately notify an offending councilmember that their actions may constitute a willful disruption of the council meeting and may lead to sanctions as a serious violation of the council's code of conduct. Assessment of a financial penalty for serious actions that willfully disrupt a council meeting must be approved by a four -fifths majority vote of thA rni inril
The penalty amounts for serious actions that willfully disrupt a council meeting within a twelve-month period are:

First disciplinary action: $100
Second disciplinary action: $200
Third disciplinary action: $500
Additional disciplinary actions: $500
Councilmembers assessed a financial penalty for conduct that willfully disrupts a council meeting and is deemed a serious violation of the Council's Code of Conduct shall be entitled to appeal the penalty by requesting an impartial hearing before a neutral third - party hearing officer. During the hearing, the councilmember shall be given the opportunity to testify and to present evidence concerning the actions being penalized.

After considering all the oral and written evidence submitted at the hearing, the hearing officer shall issue a written decision to uphold or cancel the penalty and shall list the reasons for that decision. The decision of the hearing officer shall be final.

Individual councilmembers should point out to the offending councilmember perceived 0 nfraGtiGR6 violations of Hollister Municipal Code, chapter 2.04. If the violations continue, thee the matter should be referred to the mayor in private. If the mayor is the individual whose actions are being questioned, then the matter should be referred to the vice mayor. It is the responsibility of the mayor (or vice mayor) to initiate action if a councilmember's behavior may warrant sanction. If no action is taken by the mayor (or vice mayor), then the alleged violation(s) can be brought up with the full council.

2.04.040 Implementation.

Toe Hollister Municipal Code, chapter 2.04 is intended to be self -enforcing and is a-R a +ea statement of the standards of conduct for members expeEted required by the City. It therefore becomes most effective when members are thoroughly familiar with it and embrace its provisions.

This document shall be included in the regular orientations for candidates for city council, city treasurer, city clerk, applicants to board, committee and commissions, and newly elected and appointed officials. Members entering office shall sign a statement (example below) acknowledging they have read, understand, and accept the provisions within Hollister Municipal Code, chapter 2.04. In addition, the Hollister Packet Pg. 125

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Municipal Code, chapter 2.04 shall be periodically reviewed by the city council, boards, committees, and commissions, and shall be updated as necessary.

Example: I affirm that I have read, understand, and accept the City of Hollister Municipal Code, chapter 2.04 in its entirety for elected and appointed officials.

2.04.150 Rules of debate.

E. Motions to reconsider will be followed in accordance with Rosenberg's Rules of Order lasted FeVicinn/e ditinn
FINANCIAL IMPACT: There is no fiscal impact.

CEQA: N/A

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION
David Mirrione, City Manager
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ORDINANCE NO. 12154

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HOLLISTER AMENDING SECTIONS 2.04.015.12, 2.04.020, 2.04.020.1, 2.04.030, AND 2.04.040 OF CHAPTER

2.04 OF TITLE 2 OF THE HOLLISTER MUNICIPAL CODE TO UPDATE THE

COUNCIL CODE OF CONDUCT
THE CITY COUNCIL OF THE CITY OF HOLLISTER DOES ORDAIN AS FOLLOWS:

SECTION 1. Section 12.04.015.12 ("Representation of private interests") of Chapter

2.04 ("City Council") of Title 2 ("Administration and Personnel") of the City of Hollister Municipal Code is hereby amended to read as follows:

2.04.015.12 — Representation of private interests.

SECTION 2. Section 2.04.020 ("Conduct guidelines") of Chapter 2.04 ("City Council") of Title 2 ("Administration and Personnel") of the City of Hollister Municipal Code is hereby amended to read as follows:

2.04.020 — Conduct guidelines.

The conduct guidelines are designed to describe the manner in which elected and appointed officials must treat one another, city staff, constituents, and others they come into contact with representing the City of Hollister.

SECTION 3. Section 2.04.020.1 ("Elected and appointed officials' conduct with each other in public meetings") of Chapter 2.04 ("City Council") of Title 2 ("Administration and Personnel") of the City of Hollister Municipal Code is hereby amended to read as follows:

2.04.020.1 — Elected and appointed officials' conduct with each other in public meetings.

Elected and appointed officials are individuals with a wide variety of backgrounds, personalities, values, opinions, and goals. Despite this diversity, all have chosen to serve in public office in order to preserve and protect the present and the future of the community. In all cases, this common goal should be acknowledged even though individuals may not agree on every issue.

1. Honor the role of the chair in maintaining order. It is the responsibility of the chair to keep the comments of members on track during public meetings. Members should honor efforts by the chair to focus discussion on current agenda items. If Packet Pg. 127

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there is disagreement about the agenda or the chair's actions, those objections should be voiced politely and with reason, following procedures outlined in parliamentary procedure.

2. Practice civility and decorum in discussions and debate. Difficult questions, tough challenges to a particular point of view, and criticism of ideas and information are legitimate elements of debate by a fee democracy in action. Free debate does not require nor justify belligerent, personal, impertinent, slanderous, threatening, abusive or disparaging comments, nor does it justify conduct intended to disrupt a meeting or encourage disorderly behavior.

SECTION 4. Section 2.04.030 ("Sanctions") of Chapter 2.04 ("City Council") of Title 2 ("Administration and Personnel") of the City of Hollister Municipal Code is hereby amended to read as follows:

2.04.030 — Sanctions.

A. Acknowledgement and Acceptance of the Provisions Within Hollister Municipal Code, Chapter 2.04. Councilmembers who do not sign an acknowledgement that they have read, understand, and accept the provisions within Hollister Municipal Code, chapter 2.04 shall be ineligible for intergovernmental assignments, council subcommittees, or to be appointed as Mayor Pro Tempore/Vice Mayor. Board, committee and commission members who do not sign an acknowledgement that they have read, understand, and accept the provisions within Hollister Municipal Code, chapter 2.04 are not eligible to hold office.

B. Ethics Training for Local Officials. Councilmembers, city treasurer, city clerk, board, committee and commission members who are out of compliance with state or city mandated requirements for ethics training shall not represent the city on intergovernmental assignments or council subcommittees and may be subject to sanctions.

C. Behavior and Conduct. Hollister Municipal Code, chapter 2.04 provides ethical and conduct standards for members of the Hollister city council, boards, committees, and commissions. Members themselves have the primary responsibility to assure that ethical and conduct standards are understood and met, and that the public can continue to have full confidence in the integrity of government. The chair of boards, committees and commissions, and the mayor and council have the additional responsibility to intervene when actions of members that appear to be in violation of the Hollister Municipal Code, chapter

2.04 are brought to their attention.

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D. Actions Constituting Willful Disruption of a Council Meeting. The following is a non -exhaustive list of actions that constitute willful disruption of a council meeting: (1) addressing council without first being recognized; (2) repetitiously addressing the same subject; (3) failing to relinquish the podium and/or dais when directed to do so; (4) unruly applause, whistles, yelling, or raucous demonstrations; (5) repeated and intentional disregard of calls to order by the presiding officer; and (6) intentionally encouraging or inciting disruptive behavior by other council members or attendees at a council meeting.

E. Sanctions will remain in place for one year.

F. The City will not represent a City Councilmember who brings action against the City in response to imposed sanctions.

Councilmembers. Councilmembers who intentionally fail to follow proper conduct standards, after reasonable warning and admonition, may be reprimanded or formally censured by the council, lose seniority or committee assignments (both within the City of Hollister and with intergovernmental agencies), lose the ability to be appointed as Mayor Pro Tempore/Vice Mayor, or lose other privileges, such as the loss of travel and/or loss of the ability to allocate use of discretionary funds, afforded by the council.

The discretionary funds of a Councilmember who has lost the ability to allocate use of those funds will remain in the City budget, the use of which may be requested by a member of the community through another Councilmember. The Councilmember who receives the request for use of discretionary funds will bring the request to a future Council meeting for approval by the remainder of the City Council.

Serious actions that violate the Code of Ethics or Code of Conduct and which constitute a willful disruption of a council meeting may lead to other sanctions including, but not limited to, a financial penalty. To provide notice of offending actions and allow a councilmember an opportunity to cease their conduct, the presiding officer shall immediately notify an offending councilmember that their actions may constitute a willful disruption of the council meeting and may lead to sanctions as a serious violation of the council's code of conduct. Assessment of a financial penalty for serious actions that willfully disrupt a council meeting must be approved by a four -fifths majority vote of the council.

The penalty amounts for serious actions that willfully disrupt a council meeting within a twelve-month period are:

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After considering all the oral and written evidence submitted at the hearing, the hearing officer shall issue a written decision to uphold or cancel the penalty and shall list the reasons for that decision. The decision of the hearing officer shall be final.

Individual councilmembers should point out the offending councilmember perceived violations of Hollister Municipal Code, chapter 2.04. If the violations continue, the matter should be referred to the mayor in private. If the mayor is the individual whose actions are being questioned, then the matter should be referred to the vice mayor. It is the responsibility of the mayor (or vice mayor) to initiate action if a councilmember's behavior may warrant sanction. If no action is taken by the mayor (or vice mayor), then the alleged violations(s) can be brought up with the full council.

Board, committee, and commission members. Counseling, verbal reprimands and written warnings may be administered by the mayor to board, committee and commission members to comply with city policy. These lower levels of sanctions shall be kept private to the degree allowed by law. Copies of all written reprimands administered by the mayor shall be distributed in memo format to the chair of the respective board, committee or commission, the city clerk, the city attorney, the City Manager, and the city council.

The city council may impose sanctions on board, committee and commission members whose conduct does not comply with the city's policies, up to and including removal from office. Any form of discipline imposed by council shall be determined by a majority vote of at least a quorum of the council at a noticed public meeting and such action shall be preceded by a report to council with supporting documentation.

When deemed warranted, the mayor or majority of council may call for an investigation of board, committee or commission member conduct. Also, should the City Manager or city attorney believe an investigation is warranted, they shall confer with the mayor or council. The mayor or council shall ask the City Manager or the city attorney to investigate the allegation and report the findings.

These sanctions are alternatives to any other remedy that might otherwise be available to remedy conduct that violates this code or state or federal law. In order to protect and preserve good government, any individual including the City Manager and the city attorney after complying with Rule 3-600(b) of the State Bar Rules of professional conduct, who knows or reasonably believes a member acts or intends or refuses to act in a manner that is or may be a violation of law reasonably imputable to the organization, or in a manner which is likely to result in substantial injury to the organization, may report the violation to the appropriate governmental authorities.

SECTION 5. Section 2.04.040 ("Implementation") of Chapter 2.04 ("City Council") of Title 2 ("Administration and Personnel") of the City of Hollister Municipal Code is hereby amended to read as follows:

2.04.040 — Implementation.

Hollister Municipal Code, chapter 2.04 is intended to be self -enforcing and is a statement of the standards of conduct for members required by the City. It therefore Packet Pg. 130

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becomes most effective when members are thoroughly familiar with it and embrace its provisions.

Example: I affirm that I have read, understand, and accept City of Hollister Municipal Code, chapter 2.04 in its entirety for elected and appointed officials.

Signature Date
SECTION 6. Section 2.04.150 ("Rules of debate") of Chapter 2.04 ("City Council") of Title 2 ("Administration and Personnel") of the City of Hollister Municipal Code is hereby amended to read as follows:

2.04.150 — Rules of debate.

The following rules of debate shall govern all city council meetings:

A. The mayor or such other member of the city council as may be presiding may move, second, and debate from the chair, subject only to such limitations of debate as are by these rules imposed on all members and shall not be deprived of any of the rights and privileges of a city councilmember by reason of his or her acting as the presiding officer.

B. Every member desiring to speak shall address the chair, and, upon recognition by the presiding officer, shall confine himself or herself to the question under debate, avoiding all personalities and indecorous language.

C. A member, once recognized, shall not be interrupted when speaking unless it is to call the member to order, or as otherwise provided in this section. If a member, while speaking, is called to order, the member shall cease speaking until the question of order is determined, and if in order, the member shall be permitted to proceed.

D. The city councilmember moving the adoption of an ordinance or resolution shall have the privilege of closing the debate.

E. Motions to reconsider will be followed in accordance with Rosenberg's Rules of Order.

F. A city councilmember may request, through the mayor, the privilege of having an abstract of the member's statement on any subject under consideration by the Packet Pg. 131

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city council entered in the minutes. If the city council consents thereto, such statement shall be entered in the minutes.

G. The city clerk may be directed by the presiding officer with consent of the city council to enter in the minutes a synopsis of the discussion on any question coming regularly before the city council.

SECTION 7. SEVERABILITY. If any part of this Ordinance is held invalid for any reason by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance, and the City Council hereby declares that it would have passed the remainder of the Ordinance if such invalid portion thereof had been deleted.

SECTION 8. EFFECTIVE DATE. This ordinance shall take effect and be in force thirty (30) days from and after its final passage.

SECTION 9. PUBLICATION. The City Clerk is hereby directed to post a summary and certified copy of this ordinance in the city clerk's office at least five (5) days prior to adoption and to publish a summary of the ordinance in the Free Lance, a newspaper of general circulation, within fifteen (15) days after its adoption.

INTRODUCED at a regular City Council meeting on December 18, 2023 and passed and adopted, by the City Council of the City of Hollister at a regular meeting held January 16, 2024, by the following vote:

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 16th day of January, 2024, by the following vote:

Mia Casey, Mayor
ATTEST:

Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:

Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Ordinance No. 12154 is an original Ordinance, or true and correct copy of a City Ordinance, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 16th day of January, 2024, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of January, 2024.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JANUARY 16, 2024
SUBMITTED: January 9, 2024
DEPARTMENT: City Attorney
DEPARTMENT HEAD: Mary Lerner, City Attorney
TITLE OF ITEM: DISCUSSION AND DIRECTION REGARDING LANDFILL

EXPANSION
BRIEF DESCRIPTION: Staff will provide a presentation regarding the proposed expansion of the San Benito County Landfill.

RECOMMENDATION: Receive presentation and provide possible direction to staff.

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION
David Mirrione, City Manager
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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JANUARY 16, 2024
SUBMITTED: January 8, 2024
DEPARTMENT: Public Works
DEPARTMENT HEAD: William Via, Community Services
Director
TITLE OF ITEM: RESOLUTION NO. 2024-2, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF HOLLISTER AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES

AGREEMENT WITH WALLACE GROUP AND FOR ADDITIONAL PROFESSIONAL

ENGINEERING SERVICES
BRIEF DESCRIPTION: Consider authorizing the City Manager to execute Contract Amendment No.3 to the Professional Services Agreement with Wallace Group for additional Professional Engineering Services.

RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute Contract Amendment No. 3 to the Professional Services Agreement with Wallace Group for additional Professional Engineering Services.

DEPARTMENT SUMMARY: On January 21, 2014, the City of Hollister (City) entered into a professional services agreement with Wallace Group (Contractor) for on -call engineering services. That agreement allows for changes to the scope of work and/or the compensation schedule by amending the agreement.

Public Works requested two proposals from Contractor following the December 18, 2023 City Council Meeting for the design of several sewer collection system improvements and design of an upgrade to the vacuum truck dumping station at the Domestic Waste Water Treatment Plant (DWWTP).

The collection system upgrades include the replacement of several manholes directly upstream of the DWWTP, replacing the Bridge Road Vault including odor control, installing check valves on sewer laterals in the Bridge Road and Graf Road area, sewer upgrade on Mapleton Avenue and Fremont Alley, and upgrading an 18-inch sewer line to 36-inch line on Bridge Road (just upstream of the vault).

The upgrade to the vacuum dumping station at the DWWTP consist of constructing a mechanical dewatering system. The dumping station is used by City employees to dump the contents of the vacuum trucks after cleaning lift stations and sewer lines. The contents must be dried before hauling to the landfill for disposal.

Both of these projects are scheduled to be designed and ready to bid in 9 months.

FINANCIAL IMPACT: The cost for the Dump Station Upgrade design is $84,000 and the cost for the Sewer Collection System Upgrades design is $240,460. Each project Packet Pg. 135

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will be assigned a CIP number and an individual task order. Funds will be allocated from the Sewer Expansion Fund.

CEQA: Exempt, approval of this contract amendment is not a project under CEQA.

ATTACHMENTS:

1. PP23-8031 City of Hollister Vactor Truck Dump Rehabilitation - KEW (00000002)

2. PP23-7877 City of Hollister Sewer Manhole Replacement - KEW (00000003)

3. Wallace Group Amendment No. 3 contractor signed

4. Appropriation Form Wallace Group Amendment No. 3

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION
David Mirrione, City Manager
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RESOLUTION NO. 2024-2

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT WITH WALLACE GROUP

AND FOR ADDITIONAL PROFESSIONAL ENGINEERING SERVICES
WHEREAS, The City of Hollister (City) and Wallace Group (Contractor) entered into an agreement on January 21, 2014 (Agreement) for professional engineering services; and WHEREAS, The Agreement requires City and Contractor to agree in writing to any Additional Services and attach those agreed upon Additional Services to the Agreement as Exhibit D-Scope of Contractor Services -Additional; Compensation Schedule; and WHEREAS, Contractor provided City with two proposals for Additional Services which include (a) sewer collection system upgrades; and (b) vacuum truck dump station upgrades; and
WHEREAS, City and Contractor desire to amend said Agreement to provide for these Additional Services.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister hereby authorizes the City Manager to Execute Contract Amendment No. 3 with Wallace Group for Additional Services for an amount not to exceed $324,460.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 16th day of January, 2024, by the following vote:

Mia Casey, Mayor
ATTEST:

Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:

Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-2, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 16th day of January, 2024, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of January, 2024.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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C.2.a
January 3, 2024
William Via
City of Hollister
375 Fifth Street WALLACE GROUPo
Hollister, California 95023
AND
Subject: Vactor Truck Dump Rehabilitation TRAIN PORTATION

ENGINEERING
Dear Mr. Via:

CONSTRUCTION

MANAGEMENT
Wallace Group appreciates the opportunity to provide you with our proposal for engineering SCAPE
services for the above referenced project. Based on our discussion, the following Scope of ARCHITECTURE Services has been prepared for your consideration:

MECHANICAL

PROJECT UNDERSTANDING ENGINEERING

PLANNING
The City has an existing basin used for dumping their Vactor Truck. This facility requires time for it to dryout before the waste can be hauled off to the dump site. This limits the PUBLIC WORKS

P ADMINISTRATION
City's ability to do proper maintenance at their lift station sites. The City is requesting Wallace Group to evaluate two alternatives and complete the design for the chosen SURVEYING

GIS SOLUTIONS
alternative. The alternatives will include expanding a passive dump station or constructing a new mechanical dump facility. Based on our discussion, the following Scope of Services has WATER RESOURCES been prepared for your consideration:

SCOPE OF SERVICES
Task 1: Project Management, Meetings and QA/QC
This task will include time for managing the project through completion, project coordination, scheduling, meetings, and QA/QC. This Task assumes up to three (3) review meetings, on-line via Teams. This task is budgeted based on a design schedule of 6 months.

Task 2: Preliminary Design Analysis
Wallace Group will complete a preliminary design analysis of two (2) alternatives. A passive alternative similar to the existing system and a mechanical alternative. This task will include one site visit, a Preliminary Design Report (PDR) with schematic layouts and a preliminary cost estimate. This task assumes no survey is required and the drawings will be completed with a readily available aerial as its background. Wallace Group assumes that the City has existing drawings of the basin with other utilities plotted near the site.

Task 3: Survey
Once the alternative is chosen, Wallace Group will complete the survey for the site. Wallace Group will provide a detailed topographical survey of the project limits. The topographic mapping shall be compiled at a scale of 1 inch=20 feet showing contours at 1-foot intervals.

The mapping will show visible major features such as buildings, concrete, edge of pavement, driveways, landscaping, trees (diameter at breast height, species, tree canopy extent), striping, signage, overhead power lines, utility handholes and vaults, sewer manhole lids, sewer inverts and approximate pipe size/material, storm drain invert, approximate size and material, top of grates and manhole covers, water and gas meter boxes, and other visible

WALLACE GROUP
features pertinent to the new utility design. This survey task does not include showing A California Corporation
portions of underground utilities that have no visible surface features or appurtenances. 612 CLARION CT
Our field survey team will be collecting road and survey measurements using a Trimble SX10

SAN LUIS OBISPO
Scanning Total Station and/or Trimble X7 Scanner, which allow for the collection of dense, CALIFORNIA 93401
T 80S 544-4011
F 805 544-4294
W Packet Pg. 139

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PP23-8031
City of Hollister
January 3, 2024

Page 2 of 3 ends

color, feature -rich point clouds through remote sensing. The use of these remote sensing tools will keep staff from entering the traveled way of vehicular traffic, providing a safer method of collecting these measurements and reducing the need for traffic control.

We will establish semi -permanent control points throughout the survey area to be used in the future for construction layout work. These control points will be shown on the base map, along with any found survey markers used to re-establish the Right of Way and boundary lines if applicable.

The survey shall be tied to the City of Hollister Topographic Mapping Control Network and local control shall be set and shown on the map similar to the Bridge Road Outfall Project.

Assumptions:
• Procurement and reviewing of Preliminary Title Reports will not be necessary for this project.

Deliverables:

Electronic files of the survey mapping in both PDF and Civil 3D 2021 file format Task 4: Final Design (Plans, Specifications, and Estimate) Wallace Group will prepare 60%, 95%, and 100% PSEtE package. We assume no geotechnical is required, that there is sufficient data available from the original construction of the domestic WWTP. Depending on the alternative chosen, it is unknown if electrical subconsultant will be required. This task does include structural subconsultant, however the level of scope required for this element is unknown at this time. The estimated number of sheets for this project is six (6), not including the subconsultants. The plans will be at 1 "=20' scale in plan view and 1 "=4' in profile/vertical scale. The design effort will include the preparation of plans, technical specifications (CSI format), measurement Et payment, bid schedule, and Engineer's Estimate of Probable Construction Cost. It is assumed that the City will prepare the front-end documents.

For budgeting purposes, it is assumed that Alternative 2 is chosen.

SCHEDULE
Estimated schedule for completion of Task 2 is 4 weeks from NTP. Estimated schedule for completion of Tasks 3 and 4 is 16 to 20 weeks from selection of Alternative. This includes up to two (2) weeks for review by the City following each submittal.

TO BE PROVIDED BY THE CLIENT
• Client shall provide the DIR Project Number for this project. To do so, the Client will need to complete the PWC-100 form and submit to the DIR prior to the commencement of the field survey. This is required to be in compliance with State of California Prevailing Wage laws.

ITEMS NOT INCLUDED IN SCOPE OF SERVICES
The following services may also benefit your project. Wallace Group can provide these services, directly or through sub -consultants, however, they are not included in the current Scope of Services or estimate of fees:
• No electric utility service upgrades are required.
• Dump station and screen controls come as packaged unit(s).

WALLACE GROUPo
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PP23-8031
City of Hollister
January 3, 2024

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• Signal and networking for SCADA integration limited to conduit and cables between existing system and new equipment.
• Geotechnical Services
• Bid Phase Services

PROJECT FEES
Wallace Group will perform the services denoted in Tasks 1 through 4 of the proposed Scope of Services in accordance with the attached Standard Billing Rates (Exhibit A). These services will be invoiced monthly on an accrued cost basis, and our total fees, including reimbursables will not exceed our estimated fee of $84,000 without receiving written authorization from the Client.

The estimated fees denoted in Task 3 above are based on prevailing wage rates. If the Client and the California Department of Labor determines that prevailing wage payments are not required, the fees for Task 3 for the tasks above will be adjusted and billed according to the per hour rate of the Standard Wage column on the Standard Billing Rates provided.

At your request, additional services to the Scope of Services will be performed by Wallace Group following the signature of our Contract Amendment or the initiation of a new contract.

TERMS AND CONDITIONS
In order to convey a clear understanding of the matters related to our mutual responsibilities regarding this proposal, the current On -Call agreement and terms contained therein is considered a part of our proposal agreement. If this proposal meets with your approval, please prepare a Purchase Order, which will serve as our notice -to -proceed.

We want to thank you for this opportunity to present our proposal for engineering services. If you would like to discuss this proposal in greater detail, please feel free to contact me.

Sincerely,
WALLACE GROUP, a California Corporation
Kari E. Wagner, P 6602
Principal/Director of er Resources
612 Clarion Court
San Luis Obispo
California 93401
T 805 544-4011
F 805 544-4294
www.wallacegroup.us
Attachments
GGM: PP23-8031, 2024, std
Exhibit A
TERMS AND CONDITIONS ACCEPTED:

Signature
Printed Name
Title
Date
THIS PROPOSAL IS VALID FOR 60 DAYS FROM THE DATE OF THIS DOCUMENT.

WALLACE GROURD
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Exhibit A
Standard Billing Rates
Engineering, Design £t Support Services:

Assistant Designer/Technician......................................... $120 Designer/Technician I - IV .............................................. $125/$135/$145/$155 Senior Designer/Technician I - III ...................................... $165/$172/$179 GIS Technical Specialist ................................................. $160 Senior GIS Technical Specialist ........................................ $170 Associate Engineer I - III ................................................ $135/$145/$155 Engineer I - IV............................................................. $170/$175/$180/$185 Senior Engineer I - III .................................................... $200/$205/$210 Director.................................................................... $220 Principal Engineer/Consulting Engineer .............................. $245 Principal................................................................... $270 Surveying Services:

PartyChief................................................................ $182 Party Chief (*Prevailing Wage) ......................................... $250 Instrument Person........................................................ $125 Instrument Person (*Prevailing Wage) ................................ $150 Associate Survey Technician ........................................... $120 Survey Technician I - IV ................................................. $135/$140/$150/$155 Land Surveyor I - III ...................................................... $160/$170/$180 Senior Land Surveyor I - III .............................................. $185/$190/$195 Director.................................................................... $220 Principal Surveyor........................................................ $245 Principal................................................................... $270 Support Services:

Office Assistant........................................................... $110 Project Assistant I - III ................................................... $120/$125/$135 C.2.a
WALLACE GROUP®
*Prevailing Wage:

State established prevailing wage rates will apply to some services based on state law, prevailing wage rates are subject to change over time and geographic location.

Right to Revisions:

Wallace Group reserves the right to revise our standard billing rates on an annual basis, personnel classifications may be added as necessary.

Additional Professional Services:

Fees for expert witness preparation, testimony, court appearances, or depositions will be billed at the rate of $400 an hour. If required to meet schedule requests, overtime on a project will be billed at 1.5 times the employee's typical hourly rate.

Direct Expenses:

Direct expenses will be invoiced to the client and a handling charge of 15% may be added.

Sample direct expenses include, but are not limited to the following:
• travel expenses • sub -consultant services • agency fees • delivery/copy services • mileage (per IRS rates) • other direct expenses Invoicing and Interest Charges:

Invoices are submitted monthly on an accrued cost basis. A finance charge of 1.5% per month may be assessed on all balances that are thirty days past due.

WALLACE GROUP
2024 Standard Billing Rates
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C.2.b
December 29, 2023
William Via
City of Hollister
375 Fifth Street WALLACE GROUPo
Hollister, California 95023
AND
Subject: Sewer Improvements 2024 TRAIN PORTATION

ENGINEERING
Dear Mr. Via: CONSTRUCTION

MANAGEMENT
Wallace Group appreciates the opportunity to provide you with our proposal for engineering services for the above -referenced project. LANDSCAPE
P � ARCHITECTURE

PROJECT UNDERSTANDING MECHANICAL

ENGINEERING
The City is requesting that Wallace Group provide the engineering design for five sewer PLANNING improvements projects:

PUBLIC WORKS

ADMINISTRATION

1. Bridge Road Sewer Main Upgrade - Upgrade 18-inch sewer main on Bridge Road from C11-10 to C11-12 to 36-inch. SURVEYING /

GIS SOLUTIONS

2. Manhole Replacement - Replace 4 manholes just upstream of the DWWTP (610-1, B10-2, B10-3, and B10-4). WATER RESOURCES

3. Bridge Road and Graf Backyard Sewer Main - Install sewer check valves on sewer laterals that run in the back yard easements (-875 LF) from manhole C11-8 to C10-

20. 4. Mapleton to Fremont Sewer Upgrade - Complete survey and Preliminary Design Report for the potential re-routing of the 6-inch sewer main that runs from Mapleton Avenue (E10-65) through properties east of Mapleton, to a manhole in a backyard at 862 4t" Street (E10-54) then heads north to the manhole in Fremont Alley (E10-55).

Design phase is assumed and budgeted but will need to be re -confirmed after completion of preliminary design phase. Assumes replacement of up to 1,200 LF of sewer main.

5. Replace vault and install odor control at siphon manhole at Bridge Road. It is assumed that no survey is required for this project as survey was obtained for the Bridge Road Stormwater Diversion project that includes this site. However, there is no survey inside the existing pump station building. Additional survey may be warranted inside the building if odor control is determined to be best located inside the building.

It is anticipated that the overall project may be bid as two separate projects and that there may also be multiple mobilizations for the survey effort. Thus, there are additional meetings anticipated and bid phase services are increased. Based on our discussion, the following Scope of Services has been prepared for your consideration:

SCOPE OF SERVICES
TASK 1.0: PROJECT MANAGEMENT AND MEETINGS

WALLACE GROUP

1.1 Project Management
A California Corporation
This task includes day-to-day coordination of project activities, including scheduling and budget controls, staffing needs and coordination, Client coordination, monthly status updates 612 CLARION CT
and reporting, and other related project management activities. This effort is based on the

SAN LUIS OBISPO
scheduled duration of 9 months, as provided in this proposal.

CALIFORNIA 93401
T 805 544-401 1
F 805 544-4294
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PP23-7877
City of Hollister
December 29, 2023

Page 2 of 9 ends

1.2 Kick-off Meeting and Field Review of Facilities
We will coordinate and attend a kick-off meeting with key Wallace Group and City team members. We will kick off all five projects at the same meeting. We will prepare the meeting agenda and minutes for this meeting. This meeting will focus on the project objectives, scope of services, schedule, deliverables, and action items/requirements for each Project. We request that any items that may be of importance for the completion of the report be provided to Wallace Group at the time of the kick-off meeting. We will prepare and provide the City with an agenda and a preliminary list of requested items required prior to the kick-off meeting to help facilitate the information collection process. Immediately following the meeting, we will conduct a field investigation of the Project areas with City staff. It is estimated that this effort will take a full eight (8) hours, based on the meeting taking place at the City's office, plus travel to the various Project sites.

Task 1.3: Project Meetings
We will attend and prepare agendas and meeting minutes for the project meetings. We assumed for budgeting purposes six (6), one -hour project coordination meetings via Teams, and six (6) in -person meetings at the City offices. In -person meetings will be held at the following milestones:

Preliminary Design Report Et 30%. The PDR Et 30% will include proposed horizontal alignments, depiction of existing utilities, easement/access issues, outline specifications, preliminary estimate of probable construction cost.
60% Design. The 60% design will include proposed horizontal and vertical alignments, existing utilities, technical specifications, preliminary estimate of probable construction cost.
95% Design. The 95% design will include updates to address City's review comments, plan and profiles of the new utility, tie-in details, trenching details. Technical specifications will be provided, and up updated opinion of probable construction cost will be included.

Wallace Group can attend additional meetings on a time and materials basis. This includes attending council meetings at the request of the City.

Task 1.4: QA/QC
Wallace Group will provide in-house quality assurance and quality control (QA/QC) at all four of the milestone deliverable stages. At each milestone, there is a comprehensive QA/QC review of project research, data, calculations, and reports by senior or principal engineers within our firm. Our Construction Management Team will also conduct a constructability review prior to the 95% submittal.

Task 1 Deliverables:
• Meeting Agendas (PDF)
• Meeting Minutes (PDF)
TASK 2.0: SURVEY
Task 2.1 Sewer Inverts and UAV Imagery
Wallace Group will measure the location of sewer manholes and their invert elevation showing the approximate size, material, and direction of flow of the pipes entering and exiting these structures within the surveying limits shown in Red in Figure 1 and Figure 3, and Manholes B10-1 through 1310-4 as shown in Figure 2.

WALLACE GROUN
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City of Hollister
December 29, 2023

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MOR
Subject to FAA authorization, Wallace Group will collect aerial digital photographs captured by UAS (Unmanned Aerial Systems) operated by a licensed FAA UAS pilot for the surveying WALLACE GROUP@ Limits shown in red in Figure 1. This high -resolution aerial ortho-rectified photograph could aid the engineers during their preliminary analysis to determine which private residences will need to be accessed to collect sewer structure measurements.

The survey mapping will be constrained to the City of Hollister Topographic Mapping Control Network used for the Bridge Road Outfall Project.
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Task 2.2 topographic survey
Wallace Group will provide a detailed topographical survey of the proposed utility alignment, bounded by the areas shown in red in Figure 1 and shown in blue in Figure 4. The utility alignment bounded by Figure 4 will be determined after preliminary analysis has been conducted. For budget purposes, we have estimated portion of this survey will be on private Packet Pg. 145

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City of Hollister
December 29, 2023

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property and approximately 1,650 feet in public Right of Way and will be located between Locus Avenue and Lane Street and Central and 4tn Street.

The topographic mapping shall be compiled at a scale of 1 inch=20 feet showing contours at 1- foot intervals. The mapping will show visible major features such as buildings, concrete, edge of pavement, driveways, landscaping, trees (diameter at breast height, species, tree canopy extent), striping, signage, overhead power lines, traffic signals and traffic loops (pavement cuts), utility handholes and vaults, sewer manhole lids, sewer inverts and approximate pipe size/material, storm drain invert, approximate size and material, top of grates and manhole covers, water and gas meter boxes, and other visible features pertinent to the new utility design. This survey task does not include showing portions of underground utilities that have no visible surface features or appurtenances.

Our field survey team will be collecting road and survey measurements using a Trimble SX10 Scanning Total Station and/or Trimble X7 Scanner, which allow for the collection of dense, color, feature -rich point clouds through remote sensing. The use of these remote sensing tools will keep staff from entering the traveled way of vehicular traffic, providing a safer method of collecting these measurements and reducing the need for traffic control.

The survey shall be tied to the City of Hollister Topographic Mapping Control Network and local control shall be set and shown on the map similar to the Bridge Road Outfall Project.

Assumptions:
• The existing Right of Way lines are consistent with the available record maps on file with the San Benito County Surveyor's Office.
• If additional Right of Way takes have taken place the City of Hollister will provide the document so that the Right of Way is established at its current location. • Procurement and reviewing of Preliminary Title Reports will not be necessary for this project.

WALLACE GROUP@
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December 29, 2023

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Deliverables:

Electronic files of the survey mapping in both PDF and Civil 3D 2021 file format TASK 3.0: GEOTECHNICAL
In conjunction with Earth Systems Pacific, we will provide a geotechnical engineering and soils report characterizing the soil and geotechnical characteristics of the utility corridors. We will document existing pavement and base profile (thickness), subsurface soil conditions, soil classification and bearing capacity (for utility restraint and thrust block design), suitability of excavated material to be used for pipe zone and subsequent backfill, and other utility related geotechnical recommendations. Boreholes will be backfilled with cement grout in paved roadways, and the pavement will be patched using cold mix asphalt concrete. The Geotechnical investigation will be only for Projects 1, 2, and 4. We do not anticipate needing geotechnical for Project 3. Project 5 will be able to use information from the Bridge Road Stormwater Diversion Project. The geotechnical investigation will include 1 boring for Project #1, 3 borings for Project #2, and 3 borings for Project #4. All borings will be up to 25 ft deep.

ESP will provide Traffic Control.

In general, the scope of work is as follows:

Explore subsurface soil/rock conditions by drilling soil borings using conventional truck -mounted drilling rig. Selected soil samples collected from these borings will be tested in ESP's laboratory to measure pertinent geotechnical engineering properties such as moisture content and dry unit weight, Atterberg Limits, and R-value. The actual number and types of tests to be performed will be based on the subsurface conditions encountered.
• Site reconnaissance by ESP to evaluate access conditions and mark tentative locations of the proposed borings prior to contacting Underground Service Alert who would be responsible for marking the locations of the known utilities within the marked areas.

This step is required by the law and the purpose of this exercise is to minimize the chances of drilling through/damaging the existing utility lines.

Subsurface conditions encountered in the boreholes will be described to create a continuous log of subsurface conditions. The boring logs will include a description of soil encountered including color, major and minor components, USCS classification, changes in soil conditions with depth, qualitative moisture content, consistency/density and plasticity, sampler type, and sampling depths and laboratory test results. Copies of the boring logs will be included in each report.

Laboratory analysis of samples collected during our exploratory boring program.

Anticipated tests include measurement of Atterberg limits, sieve analysis, direct shear, R-value, dry unit weight, and moisture content.

Engineering analysis of the data generated from this subsurface exploration, resulting in the compilation of a written report presenting our conclusions and geotechnical engineering recommendations and design criteria for the proposed water line upgrades. The following items would be addressed in the report:
o Measured thickness of various components of existing pavement, o Surface and subsurface soil and groundwater conditions encountered at the site,
o Expansion potential of near surface soil at the site, o recommendations for site preparation and grading,
o Suitability of onsite soils as engineered fill,

WALLACE GROUN
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December 29, 2023

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o Design recommendations for backfilling of utility trenches, o Surface drainage and finish improvements,
o Geotechnical observation and testing.

Evaluation of the site geology; assessment of the soil for infiltration rates, LID/BMP improvements, corrosivity, mold or other microbial content, contaminants or other chemical properties; estimates of material shrinkage; construction issues within the domain of contractors; plan reviews; meeting attendance; consultation subsequent to these studies; and any other services not specifically noted in the preceding paragraphs are beyond the scope of the proposed work. It is assumed that all work will be performed within the City of Hollister Right of Way and the City will issue a no -cost encroachment permit.

Deliverables:

Draft and Final Geotechnical Reports (each Project), one PDF TASK 4.0: PLANS, SPECIFICATIONS, AND ESTIMATE (PSEtE)
Task 4.1: Utility Review and Research
WG will review the available information and documents pertinent to the water projects.

We will:

Review relevant documents, including but not limited to, record drawings, prior geotechnical reports, water and sewer Atlas maps, and other documents available and pertinent to the water designs.

Review City of Hollister and other local special district utility design standards and determine applicable standards to utilize and which standards may need to be augmented to meet specific project needs.

Send out Utility Information Request letters for each of the Project areas.

Task 4.2 Preliminary Design Report Et 30% Plans, Specifications, and Estimate Wallace Group will review the project utility corridors to verify site conditions and constraints, review condition of existing pavements, backyard conditions, traffic conditions, observation of other utilities in the area, existing signage, utility poles, driveways, potential for parking impacts, striping and other visible features at the surface. Recommendations for the proposed sewer main projects will be summarized in a preliminary design report with 30% schematic drawings, showing horizontal alignment only, for review and approval by the City.

The estimated number of sheets is provided in Table 1. Not all sheets noted in Table 1 will be provided at the 30% submittal.

Table 1. Estimated Sheet Count
Sheet Titel
Length
(ft)
# of Sheets
Cover, Notes, Abbreviations
2 Horizontal Control
8 Project #1: Bridge Road
50 1
Project #2: Manhole Replacement
1 Project #3: Bridge Road and Graf Backyard Sewer Main
875
2 Project #4: Mapleton to Fremont Sewer Upgrade'
1,200
3 Project #5: Siphon Upgrade Et Odor Control
1 Details
2 Total
20 WALLACE GROUP@
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December 29, 2023

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Task 4.3 60% Plans, Specifications, and Estimate
Wallace Group will prepare detailed design for the Project, including plan and profiles of the proposed sewer mains. Wallace Group will also address any consolidated, written comments provided from Task 4.2. The plans will be at 1 "=20' scale in plan view and 1 "=4' in profile/vertical scale. City of Hollister standards will be referenced to the extent possible.

The design effort will include the preparation of plans, technical specifications (CSI format), measurement Et payment, bid schedule, and Engineer's Estimate of Probable Construction Cost. It is assumed that the City will prepare the front-end documents.

Task 4.4 95% Plans, Specifications, and Estimate
Wallace Group will address any consolidated, written comments provided in Task 4.3 and advance the design to 95%, with full details and notes provided in both plan and profile. The design effort will include the preparation of plans, technical specifications, measurement Et payment, bid schedule, and Engineer's Estimate of Probable Construction Cost.

Task 4.5 100% Plans, Specifications, and Estimate
Wallace Group will address any consolidated, written comments provided in Task 4.4 and finalize the plans, specifications, and estimate to be bid ready.

TASK 5.0: BID PHASE SERVICES
Wallace Group will provide bid phase support services during the bidding phase for up to two separate bids. It is assumed that the City will take the lead and Wallace Group will provide support as follows:
• Advertising - Not included. Assumes City will complete this task. • Attend pre -bid meeting with City staff, prospective bidders - one (1) Wallace Group staff at six (6) hours total. City to coordinate the meeting. • Maintain Bidders' List. Not included. Assumes City will complete this task. • Review and respond to Requests for Interpretation (RFIs). Wallace Group estimates responding to a total of 12 RFIs, averaging 0.5 hours per RFI response, with a budget of 6 professional hours. This assumes the City will disseminate the RFI responses to bidders. • Prepare Addenda to Bid Documents. Wallace Group has estimated up to 3 Addenda to be issued during the bid period, with an average of 2 hours professional time per Addenda, for a total of six (6) hours budgeted. This assumes the City will disseminate the Addenda to prospective bidders.
• Conduct Bid Opening. Not included. Wallace Group assumes the City will conduct Bid Opening.
• Bid Tabulation. We will prepare a bid tabulation (in MS Excel) comparing all bid items with the Engineer's Opinion of Probable Construction Cost. • Evaluate Bids for Responsiveness. Wallace Group will review the three lowest bids for responsiveness to the requirements of the bid documents, and will prepare a brief memorandum summarizing the bids and any irregularities, and recommending award to the lowest responsive bidder. We will prepare the Notice of Award for signature by the Client.

Task 5 Deliverables (each Project):
• Pre -bid Meeting Minutes (electronic PDF)
• Pre -bid Meeting Agenda (electronic PDF, 10 bond copies for handout at meeting) • RFI Responses, Issued Addenda (electronic PDF)
WALLACE GROUP@
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December 29, 2023

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SCHEDULE
Wallace Group will provide the following milestones:
• PDR Et 30%: 12 weeks upon NTP
• 60% PSEtE: 10 weeks upon written comments
• 95% PSEtE: 10 weeks upon written comments
100% PSEtE: 6 weeks upon written comments
Total: 38 weeks plus City review time

TO BE PROVIDED BY THE CLIENT
• Utility record drawings
• CCTV of sewer main in backyard to identify locations of sewer laterals • Permission from private owners to access private property. • Client shall provide the DIR Project Number for this project. To do so, the Client will need to complete the PWC-100 form and submit to the DIR prior to the commencement of the field survey. This is required to be in compliance with State of California Prevailing Wage Laws.

ITEMS NOT INCLUDED IN SCOPE OF SERVICES
The following services may also benefit your project. Wallace Group can provide these services, directly or through sub -consultants, however, they are not included in the current Scope of Services or estimate of fees:
• Potholing
• Environmental Services
• Regulatory Permits
• Permit Fees
• Engineering Services During Construction
• Construction Management Et Inspection
• Labor Compliance

PROJECT FEES
Wallace Group will perform the services denoted in Tasks 1 through 5 of the proposed Scope of Services in accordance with the attached Standard Billing Rates (Exhibit A). These services will be invoiced monthly on an accrued cost basis, and our total fees, including reimbursables will not exceed our estimated fee of $240,460 without receiving written authorization from the Client.

The estimated fees denoted in Tasks 2 and 3 above are based on prevailing wage rates. If the Client and the California Department of Labor determines that prevailing wage payments are not required, the fees for Tasks 2 and 3 for the tasks above will be adjusted and billed according to the per hour rate of the Standard Wage column on the Standard Billing Rates provided.

At your request, additional services to the Scope of Services will be performed by Wallace Group following the signature of our Contract Amendment or the initiation of a new contract.

WALLACE GROUP@
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City of Hollister
December 29, 2023

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We want to thank you for this opportunity to present our proposal for engineering services. If you would like to discuss this proposal in greater detail, please feel free to contact me.

Sincerely,
WALLACE GROUP, a California Corporation TERMS AND CONDITIONS ACCEPTED:

Kari E. Wagner, PE 6602
Principal/Director of Resources
612 Clarion Court
San Luis Obispo
California 93401
T 805 544-4011
F 805 544-4294
www.wallacegroup.us
Attachments
GGM: PP23-7877, 2024, std
Exhibit A
Signature
Printed Name
Title
Date
THIS PROPOSAL IS VALID FOR 60 DAYS FROM THE DATE OF THIS DOCUMENT. wlipwawase
WALLACE GROUP@
Packet Pg. 151

Exhibit A
Standard Billing Rates
Engineering, Design Et Support Services:

Assistant Designer/Technician........................................ $120 Designer/Technician I - IV ............................................. $125/$135/$145/$155 Senior Designer/Technician I - III ..................................... $165/$172/$179 GIS Technical Specialist ................................................ $160 Senior GIS Technical Specialist ....................................... $170 Associate Engineer I - III ............................................... $135/$145/$155 Engineer I - IV ........................................................... $170/$175/$180/$185 Senior Engineer I - III ................................................... $200/$205/$210 Director.................................................................. $220 Principal Engineer/Consulting Engineer ............................. $245 Principal.................................................................. $270 Surveying Services:

PartyChief............................................................... $1 82 Party Chief (*Prevailing Wage) ........................................ $250 Instrument Person ...................................................... $125 Instrument Person (*Prevailing Wage) ............................... $150 Associate Survey Technician .......................................... $120 Survey Technician I - IV ................................................ $135/$140/$150/$155 Land Surveyor I - III ..................................................... $160/$170/$180 Senior Land Surveyor I - III ............................................. $185/$190/$195 Director.................................................................. $220 Principal Surveyor...................................................... $245 Principal.................................................................. $270 Support Services:

Office Assistant......................................................... $110 Project Assistant I - III .................................................. $120/$125/$135 C.2.b

WALLACE GROUN
*Prevailing Wage:

State established prevailing wage rates will apply to some services based on state law, prevailing wage rates are subject to change over time and geographic location.

Right to Revisions:

Wallace Group reserves the right to revise our standard billing rates on an annual basis, personnel classifications may be added as necessary.

Additional Professional Services:

Direct Expenses:

Direct expenses will be invoiced to the client and a handling charge of 15% may be added.

Invoices are submitted monthly on an accrued cost basis. A finance charge of 1.5% per month may be assessed on all balances that are thirty days past due.

WALLACE GROUP
2024 Standard Billing Rates
Packet Pg. 152

DocuSign Envelope ID: 49FDD9A7-C24B-4BA1-BBFO-9790150AA36A C.2.c
EXHIBIT D — ADDITIONAL SERVICES TO AGREEMENT — SCOPE OF CONTRACT SERVICES —ADDITIONAL; COMPENSATION SCHEDULE
THIS THIRD AMENDMENT TO AGREEMENT is made and entered into this day of , 2023, by and between the City of Hollister, California, a municipal corporation ("City"), and Wallace Group, a California Corporation, ("Contractor").

WHEREAS, City and Contractor have previously entered into an Agreement for professional engineering design services on an on -call basis ("Agreement") dated January 21, 2014; and
WHEREAS, the Agreement Basic Services include services for drainage, water, sewer, and any street or parking lot design or rehabilitation projects; and WHEREAS, it is understood by City and Contractor that it may be necessary for Contractor to perform or secure the performance of services other than Basic Services ("Additional Services"); and
WHEREAS, the Agreement requires City and Contractor to agree in writing to any Additional Services and attach those agreed upon Additional Services to the Agreement as Exhibit D — Scope of Contractor Services — Additional; Compensation Schedule; and WHEREAS, on January 2, 2024, Contractor provided City with two proposals for Additional Services, which include (a) designing multiple sewer collection system upgrades; (b) design of an improved vacuum truck dumping station at the DWWTP; and (c) construction estimates for both projects above; and
WHEREAS, City and Contractor desire to amend said Agreement to provide for these Additional Services.

NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants hereinafter recited, agree as follows:

This Exhibit D, "Additional Services to the Agreement — Scope of Contract Services — Additional; Compensation Schedule" is added to the Agreement.

2. These additional services will not exceed $330,000.

3. Except as herein amended, the Agreement dated January 21, 2014, shall remain in full force and effect.
[Remainder of Page Intentionally Left Blank]
Packet Pg. 153

DocuSign Envelope ID: 49FDD9A7-C24B-4BA1-BBFO-9790150AA36A C.2.c
IN WITNESS WHEREOF, the parties have caused this Third Amendment to Agreement to be executed on the date first above written.

ATTEST:

JENNIFER WOODWORTH, CITY CLERK
BY:

City Clerk
APPROVED AS TO FORM:

BY:

City Attorney

CITY OF HOLLISTER
BY:

David Mirrione
City Manager

CONTRACTOR
Docu Signed by:

BY: ARA7n�A1�OR1dFn
(Signature)
Kari E. Wagner, PE C66026
Principal/Director of Water Resources
Wallace Group
2 Packet Pg. 154

C.2.d

APPROPRIATION ADJUSTMENT

1. TRANSFERS OF APPROPRIATIONS WITHIN CLASSIFICATIONS OF EXPENDITURES (i.e. BETWEEN PROFESSIONAL SERVICES AND SUPPLIES EXPENSE) MAY BE SUBMITTED DIRECTLY TO FINANCE WITH DEPARTMENT HEAD'S SIGNATURE.

2. TRANSFERS OF APPROPRIATIONS BETWEEN CLASSIFICATIONS OF EXPENDITURES (i.e. BETWEEN SALARIES AND SERVICES AND SUPPLIES) MUST BE APPROVED BY THE CITY MANAGER.

3. TRANSFERS OF APPROPRIATIONS BETWEEN FUNDS OR COST CENTERS MUST BE APPROVED BY THE CITY COUNCIL.

4. INCREASE IN APPROPRIATIONS NEEDS TO BE OFFSET BY ADDITIONAL REVENUE SOURCE OR AVAILABLE FUND BALANCE. (ROUND UP TO WHOLE DOLLAR)
Account Project
Department/ Account Title Fund # Cost Center Number Task # Increase Decrease Sewer ExDansion Fund
• • - . - -
..
•111
1111-
•.1
Fund Balance
.•
11 1
. •.1
Explanation of Transaction:

Supplemental appropriation for sewer system and vacuum dump station project design.

Prepared by
Department Head
Date

FOR ADMINISTRATION AND FINANCE OFFICE ONLY
Approved
for Entry Date
Finance Office
Approved
City Manager
Date
Journal No.

Date Resolution No.

City Clerk
Packet Pg. 155

C.3

STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JANUARY 16, 2024
SUBMITTED: December 12, 2023
DEPARTMENT: City Manager
DEPARTMENT HEAD: David Mirrione, City Manager
TITLE OF ITEM: PRESENTATION ON SAN BENITO LEADERSHIP INSTITUTE

PROGRAM
BRIEF DESCRIPTION: San Benito Leadership Institute will provide a presentation regarding the services being provided to the City and the County of San Benito.

RECOMMENDATION: Receive a presentation and provide possible direction.

DEPARTMENT SUMMARY: San Benito Leadership Institute will give a presentation of the programs and benefits they provide to the City Council in regard to the services being provided to the City of Hollister and the County of San Benito.

ATTACHMENTS:

1. San Benito Leadership Institute

2. SBLI PDF City Council

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION
David Mirrione, City Manager
Packet Pg. 156

SAN BENITO \L"
�Y�

LEADERSHIP

INSTITUT
"Where great leaders are grown"
About SBLI
► 0�&L"0
0 ,:.�+�
Vision: We envision San Benito County thriving with diverse, committed, and educated leaders.

Values: SBLI believes in integrity, inclusivity, equity and selflessness for the benefit of all residents of San Benito County. The program is driven by values and a belief in the value of good leadership.

Purpose: To build a stronger community by cultivating a diverse group of new, emerging, and existing leaders who will effectively serve, unite and benefit the residents of San Benito County.

PROGRAM BENEFITS
• Build staff skills
• "Grow our own"
• Connect professionals to
community
• Disaster Preparedness
• Professional Development
• Create future civic leaders
u

PROGRAM OVERVIEW
• Nine day -long seminar sessions
• September 2024 - May 2025
• Cost $1,500/per participant
• 25 participants per class

GETINVOLVED
• Become a program sponsor
• Send your high -potential
employees to participate
• Spread the Word! Share the
program benefits with your network
• Host Program Events
Packet Pg. 157

C.3.b
San Benito Leadership
institute
A preview of the new leadership development program
for San Benito County
City of Hollister City Council
January, 2024
Packet Pg. 158

C.3.b
Charting our course: August 2022= now
Committee Members:

Elias Barocio,
Joshua Basanese,
Rosie Betanio,
Pamela Brown,
Phil Fortino,
Corinne Kappeler,
Sarah Nordwick,
Omar Rosa,
Dr. Kathleen Rose,
Liz Sparling,
Celina Stotler
Eric Taylor,
Kari Valdes,
Brenda Weatherly,
Shannon Wilkinson,
Alexis Winder,
Mayra Zendejas
Packet Pg. 159

C.3.b
Values, Vision &
Purpose of Sam
Benito
Leadership
Institute
Vision: We envision San Benito
County thriving with diverse,
committed, and educated leaders.

Values: We believe in integrity,
inclusivity, equity, and selflessness
for the benefit of all residents of San
Benito County. Our program is driven
by our values and a belief in the
value of good leadership.

Purpose: To build a stronger
community by cultivating a diverse
group of new, emerging, and existing
leaders who will effectively serve,
unite and benefit the residents of San
Benito County.

Packet Pg. 160

C.3.b
Overview: San Benito Leadership Institute
• Nine full day seminar sessions
• September through May
• Meetings will consist of:
o Half -day immersion in a civic topic, and
o Half -day of leadership development, or
o Board skills development training
Participants also:
• Receive assessments and individual skills
development feedback
• Connect meaningfully with their assigned cohort
throughout the program to achieve a goal
• Build relationships with all members of the
program
• Actively work on a personal leadership
development plan
Civic Issues
• Arts and Culture
• Economic Development
• Education
• Justice & Safety
• Diversity, Equity & Inclusion
Leadership Development
• Connecting
• Emotional Intelligence
• Aligning with Purpose
• Legacy
• Self -Awareness
• Stress Management and Mental Health
• Diversity, Equity & Inclusion
Board Service Training
• Fundraising
• Governance
• Board Placement
• Philanthropy
• Public/Private Partnerships
• Diversity, Equity & Inclusion
Packet Pg. 161

C.3.b
A typical program day for SBLI
• Leadership Assessment (ex. Myers
Briggs)
• Appreciative Inquiry exercise (case
study aligned with modules)
• Crucial Conversations demonstration
• Conflict resolution personal style
exercise
• Panel Discussion: Local Leaders/Guest
Lectures
• Diversity, Equity, Inclusion concluding
activity (modeled after 21 Day
Community Equity Challenge)
• 15-minute reflective journaling
Packet Pg. 162

C.3.b
Highlight: The Equity Challenge
The Equity Challenge is a powerful
opportunity to develop a deeper
understanding of how inequity and
racism affect our lives and our
community.

The experience deepens
understanding, suggests ways to
take action, and helps launch what
we hope will be a lifelong
commitment to improving equity
and inclusion in our community.

DAY
1 I
derstanding
Systemic
Racism
n

Y DAY DAY DAY DAY
89 10 11
Housing & Segregation Immigrants & Disability Healthcare Redlining Refugees
Adverse
Childhood
Experiences
(AC Es)
Packet Pg. 163

C.3.b
Program Highlight: SIMSOC experience
The Simulated Society (SIMSOC)
experience is a dynamic role-playing
simulation that immerses participants
in a lifelike societal environment.

Through hands-on decision -making, it
offers a transformative opportunity for
leaders to understand intricate
systems, make informed choices, and
enhance critical thinking.

Packet Pg. 164

C.3.b
Program Cost G Sponsorship Opportunities
Startup Funding: S e e d f u n d i n g
from the Community Foundation
for San Benito County of $25,000
to design the program and
curriculum and hire a part-time
Program Manager.
� Cost to Participants: $1500
-+ Number of Participants per
program: 25
Sponsorship from Local Business:

Support the next generation of informed and
engaged local leaders by investing in San
Benito Community Leadership program with
your Sponsorship
Pinnacle Sponsorship - $20,000 -
$25,000
Legacy Sponsorship — $10,000 -
$15,000
Corporate Sponsorship - $59000
Packet Pg. 165

C.3.b
San Benito Leadership
institute
We invite the City of Hollister to support
San Benito Leadership Institute
Thank You!
Packet Pg. 166

C.4

STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JANUARY 16, 2024
SUBMITTED: January 10, 2024
DEPARTMENT: City Attorney
DEPARTMENT HEAD: Mary Lerner, City Attorney
TITLE OF ITEM: RESOLUTION NO. 2024-3, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF HOLLISTER APPROVING A DEVELOPMENT IMPACT

FEE DEFERRED PAYMENT AGREEMENT WITH DEL CURTO BROTHERS
CONSTRUCTION COMPANY, INC. AS NEGOTIATED BY THE CITY MANAGER BRIEF DESCRIPTION: Consider and direct the City Manager to negotiate and execute a Development Impact Fee Deferred Payment Agreement ("Agreement") with Del Curto Brothers Construction Company, Inc. ("Del Curto").

RECOMMENDATION: Discuss the draft Deferred Impact Fee Agreement and adopt a resolution approving a Development Impact Fee Deferred Payment Agreement with Del Curto Brothers Construction Company, Inc. as negotiated by the City Manager.

DEPARTMENT SUMMARY:

Background
Del Curto is constructing a three-story building consisting of commercial retail space and twenty-two (22) condominiums ("Project"). On June 5, 2017, Del Curto and the City entered into a Disposition and Development Agreement, which, among other things, requires Del Curto to pay City residential development impact fees incrementally at the final occupancy inspection of each of the condominiums. On September 27, 2018, the City Planning Commission approved the Project Site and Architectural Review with conditions of approval, which require "on the date of the final inspection or the date of the certificate of occupancy is issued for the [P]roject, which occurs first, [Del Curto] must pay all development impact fees due to the City and county." On April 11, 2019, the City Planning Commission approved the Project Tentative Map with conditions of approval, which require "on the date of the final inspection or the date the certificate of occupancy is issued for each residence, which occurs first, [Del Curto] must pay all development impact fees due to the City and county."
The City Municipal Code typically requires developers to pay applicable City development impact fees prior to the issuance of a building permit and City procedure and industry best practice for multiple residential dwellings located within a single building requires final occupancy inspection of the entire building prior to occupancy of the individual dwellings.

At the December 4, 2023, City Council meeting, Del Curto requested City Council direction regarding the process for approving permits for the condominiums and paying the associated impact fees. Del Curto requested the condominiums be inspected and Packet Pg. 167

C.4
approved for a certificate of occupancy on an individual basis. The City Council directed staff to review the existing agreement with Del Curto.

The City Attorney reviewed the Disposition and Development Agreement and other related documents and determined that the best path forward is a deferred development impact fee payment agreement. The City Attorney drafted the attached Agreement whereby Del Curto may pay the impact fees for each individual condominium at the time each condominium enters escrow for a pending sale.

Discussion
The Disposition and Development Agreement and conditions of approval indicate impact fees must be paid on the date of final inspection or date of final occupancy.

However, because all the condominiums are located within the same building, all of the condominiums, according to City procedure and best practice, will be finally inspected and issued a certificate of occupancy on the same date. To remedy the discrepancy between this result and Del Curto's request, staff is requesting City Council approve the Agreement.

The general provisions of the Agreement are:
• Del Curto will indemnify the City for any injury or property damage to condominium residents related to ongoing construction.
• Del Curto will notify the City within seventy-two (72) hours of opening escrow of each condominium and will pay impact fees for that condominium within five (5) days of escrow opening.
• The amount of impact fees will be the amount published in the Engineering Impact Fee Schedule on the date the impact fees are paid. • If all the condominiums are not sold by six (6) months after the agreement effective date, Del Curto will pay the remaining impact fees to the City.

The Agreement benefits the City because the City desires to encourage infill development and development of housing in the City and the Project furthers this mission. In addition, the City Building Official has confirmed that he is not concerned that a health and safety risk will arise due to condominiums being occupied while the building is still under construction.

Ordinarily, staff would have returned to the City Council with an agenda item seeking direction and then returned to a second meeting for approval of the desired direction. In this case, though, the Project is nearing completion, so sale of the condominiums is imminent. In addition, there was only one (1) City Council meeting in January, so staff felt that returning to Council twice would cause unnecessary delay.

At the time of publication of this agenda, Del Curto had not completed its review of the draft Agreement, so staff is requesting City Council grant the City Manager the authority to complete negotiations with Del Curto and execute the Agreement.

FINANCIAL IMPACT: The City will eventually receive all the development impact fees due, but they will be received, at a maximum, six (6) months later than originally anticipated.

Packet Pg. 168

C.4
CEQA: N/A
ATTACHMENTS:

1. Del Curto Bros Deferred Impact Fee Agreement

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION
David Mirrione, City Manager
Packet Pg. 169

C.4
RESOLUTION NO. 2024-3

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING A DEVELOPMENT IMPACT FEE DEFERRED PAYMENT AGREEMENT WITH DEL CURTO BROTHERS CONSTRUCTION COMPANY, INC. AS

NEGOTIATED BY THE CITY MANAGER
WHEREAS, Del Curto Brothers Construction Company, Inc. ("Del Curto") owns certain real property located within the City of Hollister ("City") and Del Curto is constructing a three-story building consisting of commercial retail space and twenty-two (22) condominiums ("Project"); and
WHEREAS, on June 5, 2017, Del Curto and City entered into a Disposition and Development Agreement, which, among other things, requires Del Curto to pay City residential development impact fees incrementally at the final occupancy inspection for each condominium; and
WHEREAS, on September 27, 2017, the City Planning Commission approved Project Site and Architectural Review with conditions of approval, which require "on the date of the final inspection or the date the certificate of occupancy is issued for the Project, which occurs first, Del Curto must pay all development impact fees due to the City and county"; and
WHEREAS, on April 11, 2019, the City Planning Commission approved Project Tentative Map with conditions of approval, which require "on the date of the final inspection or the date the certificate of occupancy is issued for each residence, which occurs first, Del Curto must pay all development impact fees due to the City and county"; and
WHEREAS, the City Municipal Code requires developers to pay applicable City development impact fees prior to the issuance of a building permit; and WHEREAS, City procedure and best practice for multiple residential dwellings located within a single building requires final occupancy inspection of the entire building prior to occupancy or the individual dwellings; and
WHEREAS, Del Curto desires to make payments of the applicable City development impact fees for the Project, over a period of time, extending beyond the final inspection of the Project and occupancy of some of the dwelling units; and WHEREAS, City desires to encourage infill development and development of housing in the City, and the Project will further that mission.

NOW THEREFORE IT IS RESOLVED, that the City Council of the City of Hollister does hereby authorizes the City Manager to negotiate and execute the Development Impact Fee Deferred Payment Agreement, attached to this resolution as Exhibit A, to allow Del Curto to pay City impact fees upon opening of escrow of each of the individual condominiums.

Packet Pg. 170

C.4
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 16th day of January, 2024, by the following vote:

Mia Casey, Mayor
ATTEST:

Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:

Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
Packet Pg. 171

C.4
I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-3, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 16th day of January, 2024, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of January, 2024.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister
Packet Pg. 172

C.4.a

DEVELOPMENT IMPACT FEE DEFERRED PAYMENT AGREEMENT
This Development Impact Fee Deferred Payment Agreement ("Agreement") is entered into effective on January 17, 2024 ("Effective Date") by and between the City of Hollister, a municipal corporation ("City"), and Del Curto Brothers Construction Company, Inc., a California corporation ("Owner").

RECITALS
WHEREAS, Owner owns certain real property located within the City of Hollister, County of San Benito, State of California, more particularly described and depicted in Exhibit "A" attached hereto and incorporated herein by reference ("Property"); and WHEREAS, Owner is constructing a three story building consisting of 8,846 square feet of commercial retail on the first floor with a 3,689 square foot open air arcade and patio, a 10,490 square foot second floor with eleven (11) residential condominiums and 1,198 square feet of private open space in the form of balconies, a 10,490 square foot third floor with eleven (11) residential condominiums and 1,198 square feet of private open space in the form of balconies; and a 2,000 square foot roof top common open space area ("Project"); and WHEREAS, on June 5, 2017, the Owner and City entered into a Disposition and Development Agreement which, among other things, requires the owner to pay City residential development impact fees incrementally at the final occupancy inspection for each condominium; and WHEREAS, on September 27, 2018, the City Planning Commission approved Site and Architectural Review number 2018-18 for the Project with Conditions of Approval which require "on the date of the final inspection or the date the certificate of occupancy is issued for the project, which occurs first, the owner must pay all development impact fees due to the City and county"; and
WHEREAS, on April 11, 2019, the City Planning Commission approved Tentative Map 2019-1 for the Project with Conditions of Approval which require "on the date of the final inspection or the date the certificate of occupancy is issued for each residence, which occurs first, the subdivider must pay all development impact fees due to the City and county"; and WHEREAS, the Hollister Municipal Code requires Owner to pay applicable City development impact fees prior to the issuance of a building permit; and WHEREAS, City procedure and industry best practice for multiple residential dwellings located within a single building requires final occupancy inspection of the entire building prior to occupancy or the individual dwellings; and
WHEREAS, Owner desires to make payments of the applicable City development impact fees for the Project ("Project Fees") on a unit by unit basis, over a period of time extending beyond the final inspection of the Property and occupancy of some of the dwelling units; and Packet Pg. 173

C.4.a
WHEREAS, City desires to encourage infill development and development of housing in the City, and the Project will further that mission; and
WHEREAS, the City and Owner acknowledge that three (3) of the residential condominium units in the Project are in escrow as of the date of execution of this Agreement (the "Escrow Units").

NOW, THEREFORE, the City and Owner hereby agree as follows:

AGREEMENT
Recitals. All of the above recitals are true and correct and are fully incorporated into this Agreement by reference and made a part hereof.

2. Payment of Fees. Owner shall pay the Project Fees as follows:
a. For the Escrow Units, within seventy-two (72) hours of the full execution of this Agreement, Owner shall provide the City with escrow information for the Escrow Units. Owner shall pay City impact fees for the Escrow Units five (5) days after full execution of this Agreement. Failure by the Owner to perform the obligations under this Section 2.a. shall constitute a breach of this Agreement. The amount of impact fees paid shall be the development impact fees published in the City's Engineering Impact Fee Schedule on the date the fees are paid. Provided that, for each Escrow Unit all conditions of approval are met and City impact fees are paid, City agrees to issue final permit or certificates of occupancy for the Escrow Unit.
b. For all other residential condominium units exclusive of the Escrow Units, within seventy-two (72) hours of opening of escrow for each condominium, Owner shall notify City that escrow has opened. Owner shall pay City impact fees five (5) days after opening of escrow for each condominium. Failure by the Owner to notify City within seventy-two (72) hours of opening escrow or failure of Owner to pay City within five (5) days after opening escrow shall constitute a breach of this Agreement. The amount of impact fees paid shall be the development impact fees published in the City's Engineering Impact Fee Schedule on the date the fees are paid. City agrees to issue final permit or certificates of occupancy as applicable for each individual unit for which the Owner has complied with all conditions of approval and all other City requirements and paid City impact fees.

This Agreement authorizes the deferred payment of only the City's Project Fees and is not intended and shall not operate to defer the payment of other fees associated with the Project including, without limitation, any City, school, regional, county, or state fees imposed on the Project.

3. Term. The term of this Agreement is six (6) months from the Effective Date. All Project -2-
Packet Pg. 174

C.4.a
Fees not paid according to Section 2 of this Agreement by the end of the term of this Agreement shall become immediately due and payable. The Term of this Agreement may be extended by mutual written agreement of the City and Owner if, through no fault of Owner, additional time is required to obtain final inspection approvals or certificates of occupancy for all residential condominiums in the Project. For purposes of this Section 3, "through no fault of Owner' shall mean: (a) all applicable conditions of approval for the Project have been met by Owner; and (b) all impact fees for the outstanding final inspection approvals or certificates of occupancy have been timely paid.

4. Due on Sale or Transfer. Owner may not sell or otherwise transfer ownership of the Project without obtaining a payoff amount from City and paying the City the outstanding Project Fees prior to such transfer of title.

5. Assignment. The rights, duties, and obligations of this Agreement shall not be assigned or delegated by Owner without the prior written consent of City, in its sole discretion.

Any assignment to which City has not consented shall be null and void and shall never take effect. Nevertheless, upon any such attempted assignment, all fees that have been deferred shall become immediately due and payable. Except as expressly provided, this Agreement shall inure to the benefit of and bind all successors in interest to the Property.

6. Indemnity. Owner shall hold harmless, defend, and indemnify City and its officers, officials, employees, and volunteers from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with Owner's performance hereunder or its failure to comply with any of its obligations contained in the Agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the City.

Owner's obligation to hold harmless, defend and indemnify City expressly includes any and all liability, loss, damage, expense, and cost (including without limitation costs and fees of litigation) of every nature arising out of or in connection with residential occupancy of the Project, or by a residential occupant of the Project, prior to completion of the Project.

7. Entire Agreement. This Agreement, together with the documents incorporated herein by reference, constitutes the entire agreement and understanding between the parties regarding the subject matters set forth in the Agreement, and supersedes all prior discussions, negotiations, commitments, or understandings, written or oral.

8. Amendments. This Agreement cannot be modified or supplemented orally and may be amended or modified only by written instrument executed by City and Owner.

9. Successors and Assigns. This Agreement is binding upon, and the benefits of this Agreement shall inure to the benefit of the parties hereto and their respective heirs, representatives, transferees, successors, and assigns.

10. Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provision will -3-
Packet Pg. 175

nevertheless continue in full force and effect without being impaired or invalidated in any way. Each and every provision required by law to be inserted into this Agreement shall be deemed to be inserted herein, and the Agreement shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon application of either parry, this Agreement shall forthwith be physically amended to make such insertion or correction.

11. Voluntary Agreement. City and Owner each represent that they have read this Agreement in full and understand and voluntarily agree to all provisions herein. The parties each further represent that prior to signing this Agreement they each had the opportunity to apprise themselves of the relevant information, through sources of their own selection, including consultation with legal counsel of their choosing, if desired, in deciding whether to execute this Agreement, and each of the parties is fully informed as to the terms, conditions and covenants of this Agreement.

12. Breach. Should Owner breach any provision of this Agreement, including the requirement to inform the City within seventy-two (72) hours of the opening of escrow and pay the City within five (5) days of opening of escrow, all unpaid Project Fees shall immediately become due and payable to City.

13. Enforcing Agreement. The conditions of this Agreement are intended to benefit the City.

Accordingly, the City shall have the right to enforce this Agreement by any legal or equitable means. Owner shall compensate the City for all costs incurred by the City in enforcing this Agreement.

14. Attorney's Fees in Suit on Agreement. The prevailing party in any suit to enforce the terms of this Agreement shall be entitled to recover reasonable attorney's fees in such suit.

15. Waiver. The failure of either party to insist in any one or more instances upon the strict performance of any of the terms, provisions, or obligations of this Agreement, or to exercise any election or option under the Agreement, shall not be construed as a waiver or relinquishment for the future of such term, provision, obligation, election, or option, but the same shall continue and remain in full force and effect. Except as expressly set forth in this Agreement, nothing in this Agreement shall waive any requirement of the Hollister Municipal Code, the Disposition and Development Agreement, or the Project conditions of approval.

16. Authority. City and Owner each represent that the execution, delivery, and performance of this Agreement and any related documents or acts necessary to carry out the purpose and intent of this Agreement by each of them has been duly and validly authorized by all necessary action and proceedings, and no further action or authorization is necessary on the part of either in order to consummate this Agreement.

17. Authorized Representative. Each signatory to this Agreement on behalf of an entity other than an individual, represents and warrants that he or she is the duly authorized Packet Pg. 176

C.4.a
representative of the party for whom the signatory executes this Agreement and may bind such entity to this Agreement.

WHEREFORE, City and Owner, by their signatures below, enter into this Agreement as of the Effective Date hereinabove inscribed.

CITY OWNER
By: By:

David Mirrione, City Manager Darin Del Curto, CFO
Attest:

By:

Jennifer Woodworth, City Clerk
-5-
Packet Pg. 177

C.4.a

EXHIBIT A
[Description or Map depicting the Property - to be attached] -6-
Packet Pg. 178

D.4.1

STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JANUARY 16, 2024
SUBMITTED: January 12, 2024
DEPARTMENT: City Manager
DEPARTMENT HEAD: David Mirrione, City Manager
TITLE OF ITEM: UPDATED CITY COUNCIL PROJECTS
BRIEF DESCRIPTION: City Council requested a list of agenda items, work items, and updates requested by the City Council to staff to be created and placed on each agenda under Unfinished Business.

RECOMMENDATION: Receive the report and hold a discussion, if desired.

DEPARTMENT SUMMARY: On February 22, 2022, The City Council provided direction for staff to compile a list of all requests from Council that have been given to staff, back to January 18, 2022. The request is for this list to be added to, and placed under "Unfinished Business" on each agenda.

ATTACHMENTS:

1. 20240116 - Agenda Item and Update Request log

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION
David Mirrione, City Manager
Packet Pg. 179

2022 Council Agenda Item Requests 1/12/
#
Council Member(s)
Date
Item Description
Department
Meeting Date
Status
Requested
Add language in City Code to fine developers
1 Velazquez
5/2/2022
who block the alleys, streets, public right of
Development Services
TBD
Included in Zoning and Municipal Code Update
way for longer than 2 days with dumpsters or
(Planning)
project.
equipment
Discuss the appeal process for developers
Development Services
Included in Zoning and Municipal Code Update
2 Burns, Morales
2/22/2022
appealing Planning Commission decision,
(Planning)
TBD
project.
analysis on what other cities are doing
3 Morales
3/20/2023
Update on when Council will discuss the fee
Development Services
4/1/2024
Fee Study being completed for all city fees
for Accessory Dwelling Units
Review Hollister Municipal Code that speaks
4 Burns, Morales, Perez
4/18/2022
about security for events, fees, and permit
Administrative Services
4/1/2024
Wildan completed scope and has begun the study.
fees associated with them.

Topo survey has been contracted with Kelly
Strategic Plan and Study for Vista Park Hill
Engineering and survey has been completed. Dog
5 Council Member(s)
5/2/2022
improvements, quotes for creating a dog park
Parks &Recreation
TBD
park at Vista Park will to be included in 2023-24
at Park Hill to be included in next budget cycle
budget for Council consideration. Topo survey has
been received. Additional survey is being
requested.

Adopt a policy for staff to return calls and
Administrative Services department is in the
6 Burns
5/16/2022
emails within 24 hours, and if out of office
Administrative Services (HR)
TBD
process of filling key vacancies within the
place notification on their email
department and has delayed the drafting of the
policy.
7 Burns
1/17/2023
Reconsideration of City's development impact
Administrative Services
4/1/2024
Fee Study being completed for all city fees
fees
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log Packet Pg. 180

2022 Council Agenda Item Requests 1/12/
#
Council Member(s)
Date
Item Description
Department
Meeting Date
Status
Requested
8 Resendiz
2/6/2023
Art development fees
Parks &Recreation
TBD
Arts and Cultural Commission approved on 4/11.

Pulled from Council on 6/20/23
9 Perez
2/21/2023
Program to support beautification of
Development Services
TBD
Staff working to develop options for Council
Downtown business and empty lots
discussion
10 Casey
4/3/2023
Ordinance re: Vacant commercial buildings
Development Services
TBD
Secured RGS for project.
11 Burns
8/21/2023
Future closed session or open session item on
City Attorney
TBD
City attorney drafting report for future council
previous mountain lion encounter in the City
meeting
Council item regarding what other
12 Resendiz
9/18/2023
municipalities are doing regarding landscape
Engineering
2/18/2024
Will be discussed at 2023-24 Q2 update
and lighting district
Perez
9/18/2023
Staff included odor control measures in
13 Burns
10/16/23
Address odor reduction in District 2
Public Works
12/18/2023
forthcoming Collection System Improvement
Resendiz
project.

Separate project to construct crosswalk on
Kimley Horn has conducted traffic study. Proposal
14 Burns
11/20/2023
Memorial Drive near elementary school to
Public Works
2/5/2024
to be presented to Council on 2/5/24
speed up process
15 Perez
11/20/2023
Lighted crosswalk near Fourth and Line
Public Works
2/20/2024
Staff has directed Kimley Horn to prepare a
Streets
proposal for this request.
16 Casey
11/20/2023
Seeks to be able to review draft agenda with
City Manager
TBD
Staff working to develop agenda item
City Manager prior to publication
17 Burns
12/4/2023
Use of discretionary funds for COVID-19
City Manager
2/20/2024
Staff working to develop agenda item
victims memorial
18 Burns
12/4/2023
Use of discretionary funds to install dog waste
City Manager
2/20/2024
Staff working to develop agenda item
bag dispensers in Sunnyslope Village
Consider road engineering on Sunnyslope
Staff has directed Kimley Horn to prepare a
19 Burns
12/4/2023
near Sunnyslope Lane and Beverly such as a
Public Works
2/5/2024
crosswalk with flashing lights
proposal for this request.
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log Packet Pg. 181

2022 Council Agenda Item Requests 1/12/
#
Council Member(s)
Date
Item Description
Department
Meeting Date
Status
Requested
Traffic study of San Benito Street between
Staff has directed Kimley Horn to prepare a
20 Morales
12/4/2023
Hawkins to Nash complaints related to
Public Works
2/5/2024
speeding and traffic
proposal for this request.

Traffic study of McCray Street behind
Staff has directed Kimley Horn to prepare a
21 Casey
12/4/2023
shopping center and potential options
Public Works
2/5/2024
(agenda item) and address blight in the area
proposal for this request.

Requested staff review the agreement with
22 Burns
12/4/2023
Del Curto for the 400 Block of San Benito
Development Services
1/16/2024
Item on 1/16/24 Council agenda
Street
23 Morales
12/18/2023
Discussion Re: potential updates to HMC to
City Clerk
2/5/2024
Staff working to develop agenda item
set Council regular meeting time for 9:00 AM
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log Packet Pg. 182

2022 Completed Agenda Items 1/12/
#
Council
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
Member(s)
Victor Gomez's project (2021-147)
Special Meeting with
1 Burns
1/18/2022
be placed on a future special
City Clerk
4/2/2022
presentations by Victor
4/2/2022
meeting agenda
Presentation from the high school
Special Meeting (ran out)
2 Resend
1/18/2022
on the need for another high
City Manager
4/2/2022
time at the 3/7 Meeting)iz
4/2/2022
school and impact fees for funding
City Manager and City Attorney to
negotiate a Rally contract with
Roadshows, that includes a fair
reimbursement to the promoter if
3 Velazquez
1/22/2022
the City cancels, and to add that it
City Manager
3/21/2022
Rally was canceled via Council
3/21/2022
may be canceled due to COVID or
consensus
public safety staffing shortage.

Requested that the contract come
back by March 7 for Council to
review
4 Burns
2/7/2022
Consider cancelling Bird Scooter
City Manager
3/21/2022
Direction given to staff re: Bird
3/21/2022
program
Contract
5 Burns
2/22/2022
Closed session item to discuss
City Manager
3/7/2022
3/7/2022
Safer Grant funding for firefighters
6 Morales
2/22/2022
Discussion on Gavilan College -
City Manager
4/2/2022
Special Meeting with
4/2/2022
special meeting
presentation
7 Perez
3/7/2022
Library AdHoc
City Clerk
3/21/2022
created ad hoc, appointed 2
3/21/2022
Council Members
8 Perez
3/7/2022
Recreation Community Center Ad
City Clerk
3/21/2022
made this a subcommittee of
3/21/2022
Hoc
the Library Ad Hoc
9 Velazquez
3/7/2022
Purchase or more speed cushions
City Manager
3/21/2022
done via Resolution
3/21/2022
placed on a future agenda
10 Council
3/21/2022
150th Celebration Proclamation
City Clerk
4/4/2022
4/4/2022
Member(s)
Discussion on hazard pay first
MOU's re: Hazard Pay for
11 Burns
2/7/2022
meeting of April
City Manager
4/4/2022
Employees approved
5/2/2022
5/2/2022
Packet Pg. 183

2022 Completed Agenda Items 1/12/
#
Council
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
Member(s)
12 Council
3/21/2022
"Welcome to Hollister" sign arch
City Manager
Approved at Special meeting
4/25/2022
Member(s)
over downtown, cost and design
4/25/22
13 Burns, Morales,
4/4/2022
Appropriation for $20,000 to
City Manager
4/4/2022
Approved $30,000 at 5/2/222
5/2/2022
Perez
Bulldog Boxing
Meeting
14 Burns, Morales,
4/18/2022
Special Council Meeting for Sign
City Manager
4/25/2022
Completed 4/25/22
4/25/2022
Perez
Contract
Burns, Morales,
Research cost to have fiber to
15 4/4/2022
Brigantino Park and Treatment
IT
Completed
4/27/2022
Perez
Plant and Fire Station 2
16 Burns Morales
4/18/2022
Special Council Meeting to discuss
City Clerk
Scheduled Special meeting for
5/14/2022
Perez
Rally and Fire District
5/14/22
17 Burns
3/21/2022
Police Department Ad Hoc
City Clerk
4/18/2022
Created PD Communications
4/18/2022
Committee
AdHoc on 12/20/2021
18 Morales
2/22/2022
Discussion on the Ordinance
City Clerk
4/18/2022
Provided update on
4/18/2022
regarding Council Code of Conduct
4/18/2022 CCM.

Burns, Morales,
Council Members Morales and
19 4/4/2022
Committee for Rally and Festivals
City Clerk
4/18/2022
Perez were appointed on April
4/18/2022
Perez
18, 2022.

Clarified Council Member
20 Morales
1/18/2022
Create a way for Council to submit
City Clerk
4/18/2022
wants to submit items to City
4/18/2022
memos for the agenda
Clerk for posting to COH Social
media sites.

Discuss changing/increasing
Council salaries -City Clerk provided
First Reading of Ordinance to
21 Perez
1/18/2022
City Manager
3/7/2022
amend City Code set for May
5/16/2022
Council & CM with current
16, 2022. Item did not pass.

Ordinances 978 & 1080
Presentation of substandard
22 Burns, Morales,
4/4/2022
Housing with statistics for past
Code Enforcement
4/4/2022
On May 16, Council Meeting
5/16/2022
Perez
substandard housing that are
Agenda
significant
Burns, Morales,
First Reading of Ordinance to
23 4/4/2022
Council Salary Ordinance
City Manager
amend City Code set for May
5/16/2022
Perez
16, 2022-Did not pass
Packet Pg. 184

2022 Completed Agenda Items 1/12/
#
Council
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
Member(s)
Housing,
24 Burns
5/2/2022
Update on substandard housing
Development
Presentation on May 16, 2022
5/16/2022
Services
Council
Presentation on the RDA, bring
Housing,
25 Member(s)
5/2/2022
back the annual report for
Development
Presentation on May 16, 2022
5/16/2022
acceptance (Jamila)
Services
Memorandum will be
Code of Conduct Ordinance
provided to Council by outside
26 Burns, Morales,
4/4/2022
Review to make sure it is not
City Clerk
4/4/2022
attorney. Memo provided on
5/25/2022
Perez
5/25/2022 on Regulating
unconstitutional
Speech and removing
disruptive speakers
Consultant is working on
Term Limits. Council
Direction for Charter City to
Discussion on Charter City, Term
be brought back for
27 Burns
2/22/2022
Limits, and placing these items on
Ad Hoc
4/18/2022
6/6/2022
the ballot.
discussion in February of
2023. Council Term limit on
agenda for 6/6/2022 for
approval
Discussion on vacant lot downtown
28 Burns
2/22/2022
San Benito Street at 7th St across
City Manager
Inquiring with realtors, owner
6/30/2022
from the Memorial Building as a
doesn't want to sell.
park for green space
Discussion on acquiring
commercial vacant parcel on
Developer working on a
29 Burns
2/22/2022
Sunnyslope east of Airline Hwy and
City Manager
project for site and the land is
6/30/2022
South of Memorial, on South side
of road (6 acres) for a community
in escrow.
park.

Packet Pg. 185

2022 Completed Agenda Items 1/12/
#
Council
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
Member(s)
Request to LAFCo on the
process & working with
Elections Consultant. Special
Considered
30 Velazquez
3/21/2022
Discussion or Study Session on
City Clerk
4/18/2022
Meeting to be held on May
complete
creating a Fire District
14, 2022. LAFCO provided the
5/14/2022
process to Council. May be
ready for Election in 2024 if
process is started in time.

Special Meeting to be held in
Discussion of putting the Rally on
May 14. Consultant is working
31 Burns
3/21/2022
City Clerk
4/18/2022
on Advisory Measure. On
6/6/2022
the ballot
June 6 Agenda for Council
Approval.

Direction given to staff to
Identify which sidewalks need
allocate $500,000 from ARPA
Waiting on
32 Burns, Morales,
4/4/2022
repairs and determine from that
City Manager
Funds, divide amongst 5
individual Council
Perez
how much money is needed
Council Members - Council to
Members
send locations
Council
Presentation on grants, low
Housing,
33 Member(s)
5/2/2022
income housing
Development
Agenda item in June 2022
6/6/2022
Services
34 Burns
5/16/2022
Look again at non permitted
Code Enforcement
Code patrolling on weekends
6/30/2022
vendors in city jurisdiction
Report on Fire Inspection
35 Burns
5/16/2022
Resources & how prevention may
Fire Department
Fire Presented in June 2022
6/21/2022
have helped prevent fires
downtown
36 Burns
5/16/2022
Creation of Fire Bureau &
Fire Department &
Approved as part of the
6/27/2022
Resources necessary
City Manager
Budget
Report on Budget for Fire
37 Burns
5/16/2022
Department being Over Budget
Fire Department &
Presentation on June 6, 2022
6/21/2022
and Under budgeted
City Manager
Packet Pg. 186

2022 Completed Agenda Items 1/12/
#
Council
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
Member(s)
38 Burns
5/16/2022
Fire Department Liaison
City Clerk
6/6/2022
Placed on June 6, 2022
6/6/2022
Appointment on next agenda
Agenda
39 Resendiz
5/16/2022
Speed Cushion update
City Manager
emailed Council 6/30/2022
6/30/2022
Renaming Union Road to "Cesar
Engineering bringing to August
40 Burns
3/21/2022
City Manager
8/1/2022
2022 Meeting. If approved
8/1/2022
Chavez Way"
working on ribbon cutting
41 Burns
3/21/2022
RFP for Communications Center
Police
PD to bring agenda item on
9/6/2022
feasibility study
9/6.

Police (Animal
This matter has been handled
42 Burns, Morales,
4/18/2022
Review policies for Noise
Control)/ City
via Ordinance brought to
9/14/2022
Perez
Ordinance to include other animals
Attorney
Council on September 6, 2022.

Proclamation declaring October as
43 Burns/Perez/Mora
9/6/2022
Breast Cancer Awareness month.

City Manager
9/19/2022
Proclamation on 9/19 agenda.
9/19/2022
les
Fly Breast Cancer flag in October at
City Hall.

City Manager provided Council
Closed Session item on the Airport
Member Burns with necessary
44 Burns
9/19/2022
City Manager
information so item does not
9/19/2022
Tenant Eviction
need to be put on closed
session.

City Attorney /
Second reading of ordinance
45 Burns, Morales,
4/4/2022
Shopping Cart Ordinance Review
Police (Code
10/3/2022
will be brought to Council on
10/3/2022
Perez
Enforcement)
10/3/22.
46 Morales
9/6/2022
Council pay increase
City Attorney
Update provided to council.
10/3/2022
47 Perez
10/3/2022
Developer Meeting
City Manager
10/10/2022
City Manager will work on
10/10/2022
scheduling a Special Meeting
Department working on RFQ
48 Perez
10/3/2022
Building maintenance program
Community Services
10/17/2022
for Facility Assessment Survey.
10/17/2022
Will bring to the 10/17/22 City
Council Meeting
Packet Pg. 187

2022 Completed Agenda Items 1/12/
#
Council
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
Member(s)
49 Burns, Morales,
4/18/2022
Building maintenance program
Community Services
10/17/2022
Department working on RFQ
10/17/2022
Perez
for Facility Assessment Survey.

Will contact SBCWD to
Morales
9/6/2022
Water Conservation Presentation
City Manager
11/7/2022
schedule date for
11/7/2022
50 presentation.

Behavioral Health has
Resendiz/Morales/
Letter to Board of Supervisors
requested to present at
51 9/6/2022
regarding fentanyl crisis in San
City Manager
11/7/2022
11/7/22 council meeting. Will
11/7/2022
Perez
Benito County
evaluate need for letter post
presentation.

Bid documents for the Wentz -
Browns -Swope Alley
52 Burns, Morales,
4/18/2022
Analysis of Swope Alley
City Manager
11/7/2022
Pavement and Drainage
11/7/2022
Perez
Project are being presented to
the Council for approval on
11/7/22.

Municipal Code Section 1010-1050
Police (Code
Discussion scheduled for 12/5
Burns
11/21/2022
(Parking of RV& Boats in Private
12/5/2022
12/5/2022
53 Property)
Enforcement)
Council meeting
54 Burns
11/21/2022
Discussion on Rally
City Manager
12/19/2022
Discussion scheduled for
12/19/2022
12/19 Council meeting
Process for Police Department to
55 Resendiz
11/21/2022
Wear LGBTQ+ Pride Awareness
Police
City attorney reviewing
1/17/2023
Flag on Patch
Creation of an ad hoc committee
Police (Animal
Casey and Resendiz to serve
56 Casey
2/6/2023
for the animal shelter and invite
Control)/ City
2/6/2023
county representatives
Attorney
on committee
Review Animal Control Ordinance
police (Animal
Will be discussed at the
57 Resendiz
9/6/2022
to ensure that "puppy mills" are
Control)/ City
Animal Control Ad Hoc
2/14/2023
not inadvertently permissible in
Attorney
Committee meeting
city.

Packet Pg. 188

2022 Completed Agenda Items 1/12/
#
Council
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
Member(s)
Proclamation honoring LULAC for
58 Burns
2/6/2023
35 years of service to the
City Manager
2/21/2023
Item scheduled for 2/21/23
2/21/2023
community
Closed session on 2/21/23 to
City Manager contract
59 Burns
2/6/2023
City Attorney
2/21/2023
discussion scheduled for
2/21/2023
discuss City Manager
Closed Session
Options to address feral cat
60 Casey
2/21/2023
population including two
Police/Animal
3/6/2023
Agenda item scheduled for
3/6/2023
additional spay/neuter clinics in
Control
3/6/23
March
61 Casey
2/6/2023
Special meeting to discuss traffic
Community Services
3/6/2023
Agenda item scheduled for
3/6/2023
calming measures and city streets
3/6/23
Options for recognizing June as
LGBTQ+ month, such as flag
62 Resendiz
3/6/2023
raising, progressive stickers, email
City Manager
3/20/2023
Item on the 3/20/23 agenda
3/20/2023
logos, inclusivity training, unisex
restroom signs
Proclamation recognizing the
63 Burns
3/6/2023
Hollister High School girl's soccer
City Clerk
3/20/2023
Presented on 3/20/23
3/20/2023
team on their state championship
Study session on traffic calming
Council directed staff to draft
64 Casey
3/6/2023
Engineering
3/27/2023
a speed cushion/traffic
3/27/2023
projects
calming measure policy
Council approved resolution
65 Perez
3/20/2023
Raise the Christian Flag at City Hall
City Clerk
3/27/2023
on 3/27/23 authorizing the
3/27/2023
on April 2
raising of the Christian flag on
4/2/23
66 Morales
2/21/2023
Presentation on new laws
City Attorney
4/3/2023
Presented to Council on
4/3/2023
impacting city operations
4/3/23
67 Burns
2/21/2023
Policy regarding proclamations
City Clerk
4/3/2023
Approved by Council on
4/3/2023
4/3/23
Packet Pg. 189

2022 Completed Agenda Items 1/12/
#
Council
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
Member(s)
Update HMC 1.18.060 to reflect
Second reading of ordinance
68 Burns
3/6/2023
location of Code Enforcement
City Attorney
4/3/2023
will be brought to Council on
4/17/2023
office
4/17/23
3/6/2023
Neighborhood/Community
Council approved public
69 Casey
3/20/2023
Meeting to discuss Ladd Lane
Engineering
4/17/2023
outreach project 4/17/23
4/17/2023
traffic calming measures
Proclamation for Cole Seymour
70 Burns
4/3/2023
and Eliana Salcedo for their recent
City Clerk
4/17/2023
Presented on 4/17/23
4/17/2023
wins at Razorback Wrestling
competition
71 Perez
2/21/2023
Discussion of Council Pay (HMC
City Attorney
4/17/2023
Council direction provided
4/17/2023

2.04.320)
4/17/23.
72 Burns
2/21/2023
Presentation on Flock Cameras
Police
4/17/2023
Presented 4/17/23
4/17/2023
73 Burns
2/6/2023
Rename Community Center for
Parks & Recreation
4/17/2023
Approved 4/17/23
4/17/2023
Pauline Valdivia
(Tina)
74 Casey
1/17/2023
Policy on how items are added to
City Clerk
4/17/2023
Council direction provided
4/17/2023
the City Council agenda
4/17/23. On 5/1/23 agenda
Request update to municipal code
Council direction provided
75 Burns
1/17/2023
related to Administrative Hearing
City Attorney
4/17/2023
4/17/23.
4/17/2023
Officer requirements
Refer to the Arts & Cultural
Advisory Commission the design of
a logo considered the ACC
76 Resendiz
3/20/2023
the Hollister logo to incorporate
Parks & Recreation
4/11/2023
meeting on 4/1/23
1 4/11/2023
the LGBTQ+ Progress Pride flag
77 Burns
3/21/2022
Discuss a Historical Officer position
City Manager
3/27/2023
Will bring item back to goal
3/27/2023
at budget time
setting meeting.

Packet Pg. 190

2022 Completed Agenda Items 1/12/
#
Council
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
Member(s)
As part of budget process, reports
from each dept on year to date
accomplishments, 3 year fiscal
Burns, Morales,
analysis or forecast for anticipated
Will included as part of
78 Perez
4/18/2022
equipment , projects,
City Manager
3/27/2023
-
202324 Budget Hearings
3/27/23 - 6/30/23
expenditures, performance
measures, task performance
measures, and employee
satisfaction rate.

Fly the Deferred Action for
Resolution to Raise DACA flag
79 Burns
3/6/2023
Childhood Arrivals flag at City Hall
City Clerk
5/1/2023
5/4/23-5/7/23 on 5/1/23
5/1/2023
for a month
agenda
Proclamation recognizing Bill's
Scheduled to coincide with
80 Burns
2/21/2023
Bullpen for 35 years of business in
City Clerk
5/1/2023
5/1/2023
Hollister
start of Comic Book Week
Install electric vehicle charging
Staff working with 3CE on a
81 Perez
3/20/2023
systems throughout the City
Community Services
5/1/2023
grant proposal to provide
5/8/2023
funding for EV stations.

Federal appropriation request
82 Morales
9/6/2022
Future park to be developed in
Parks &Recreation
N/A
submitted. Not awarded. Staff
TBD
District 3
exploring grant opportunities
for the Leatherback property.

Presentation by United Way of San
83 Resendiz
5/1/2023
Benito County regarding 2-1-1
City Clerk
5/15/2023
Presentation confirmed
5/15/2023
Program
Letter of opposition re: Taxpayer
Letter prepared for 5/15/23
84 Council
4/3/2023
Protection and Government
City Attorney
5/15/2023
5/15/2023
Accountability Act initiative
meeting
Packet Pg. 191

2022 Completed Agenda Items 1/12/
#
Council
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
Member(s)
Consideration of waiving pre-
Development
Staff prepared agenda item
85 Burns
5/1/2023
application fee for the Growing
Services
6/5/2023
for 6/5/2023 meeting
Hearts garden center
Consideration of refund for
Development
Staff prepared agenda item
86 Resendiz
5/1/2023
conditional use permit fee for
Services
6/5/2023
for 6/5/2023 meeting
Fiesta Plaza
87 Burns
5/15/2023
Proclamation for Hollister High
City Clerk
6/5/2023
Staff prepared agenda item
School Green Ribbon Award
for 6/5/2023 meeting
88 Burns/Perez
9/6/2022
Develop cooling and warming
City Manager
N/A
Posted OES approved policy
6/1/2023
center policy
on City Website
89 Burns
6/5/2023
City Attorney Evaluation
City Attorney
6/20/2023
On 6/20/23 Agenda
6/20/2023
90 Burns/Resendiz
6/5/2023
Presentation on Sewer Services
Community Services
6/20/2023
On 6/20/23 Agenda
6/20/2023
Parade for Hollister High School
Being included in Saddle
91 Burns
6/5/2023
baseball team, softball team and
City Manager
6/17/2023
Horse Show Parade
6/17/2023
girls soccer team
Proclamations for Hollister High
92 Burns
6/5/2023
School baseball team and softball
City Clerk
6/20/2023
On 6/20/23 Agenda
6/20/2023
team
93 Burns
6/5/2023
Funding for additional police
Finance
6/12/2023
Included in draft budget
6/12/2023
officer in FY23-24 budget
6/12/23
Use of Council discretionary funds
Development
Discretionary funds policy
94 Morales
4/17/2023
6/5/2023
being drafted as part of 2023-
6/5/2023
for beautification projects
Services
24 budget
3/6/2023
Clarification regarding Council
Administrative
95 Burns
4/3/2023
discretionary funds. Consider
Services
6/26/2023
Budget set at $50k.
6/5/2023
raising budget to $100K
Packet Pg. 192

2022 Completed Agenda Items 1/12/
Council
#
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
Member(s)
96 Perez
3/6/2023
Tree Replacement Program
Community Services
6/26/2023
Staff preparing program for
6/26/2023
2023-24 Budget
Consideration of an amendment to
97 Resendiz
2/21/2023
HMC regarding adoption of
Development
TBD
Item was previously brought
Services
to Council and did not pass.
tentative maps by the City Council
98 Resendiz
2/21/2023
Policy on use of Council travel
Administrative
6/12/2023
Policy complete
6/12/2023
funds
Services
Planning Commission
reviewed on 4/27/2023.
99 Burns, Morales,
4/4/2022
Food Truck Ordinance Review
Development
6/5/2023
6/5/23 Council public hearing.
6/20/2023
Perez
Services
Staff working to conduct
outreach for businesses and
food truck owners.

Domestic Wastewater Treament
Presentation made at 6/20/23
100
Burns/Resendiz
6/5/2023
Plant Update including MBR
Community Services
6/20/2023
council meeting
discussion
City to take on cost for internet
101
Burns
2/6/2023
service for computers installed by
Information
6/26/2023
Developing cost estimates for
Technology
FY 2023-24 budget
LULAC at Community Center
Initial quotes for basic ADA
Use discretionary funds for ADA
improvements are
3/20/23 &
approximately $60,000 which
102
Casey
6/5/2023
accessible equipment at Summer
Parks & Recreation
N/A
exceeds the discretionary limit
8/3/2023
Park
of $50,000 per member of the
council.

Packet Pg. 193

2022 Completed Agenda Items 1/12/
#
Council
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
Member(s)
Creation of ad hoc committee
regarding Council Code of
103
Morales
8/7/2023
Conduct, including discussion of
City Attorney
8/21/2023
Agendized for 8/21/23
8/21/2023
possible fines and potential
misdemeanor prosecution
On 8/7/23 Council agenda for
104
Burns
6/20/2023
Use discretionary funds for tree
Public Works
8/31/2023
consideration. If approved,
lights on East Street
lights should be installed by
8/31/2023
105
Morales, Perez
4/17/2023
Campaign finance
City Attorney
8/21/2023
City attorney drafting report
for future council meeting
Council directed staff to
Consider placing the raising the
return with a ballot
106
Burns
3/20/2023
Transient Occupancy Tax on the
City Clerk
8/21/2023
amendment for the November
8/21/2023
ballot for the next general election
2024 ballot and work with BBK
on education materials
Staff developing policy.

Council adopted a resolution
107
Casey
3/6/2023
Speed Cushion Policy
Engineering
8/21/2023
pausing large traffic calming
8/21/2023
measures until policy is
approved.
108
Burns
6/5/2023
Policy on remote meeting
City Attorney/City
9/5/2023
Item on 9/5/2023 agenda for
9/5/2023
participation for Council
Clerk
consideration.

Ad Hoc provided brief report
109
Casey
4/17/2023
Review Council Code of Conduct
City Attorney
9/18/2023
out. Will return with an
9/18/2023
update at a future meeting.

L110
Burns
6/20/2023
Requested a presentation from the
City Manager
10/2/2023
Presentation delivered.
10/2/2023
Growing Hearts organization
Packet Pg. 194

2022 Completed Agenda Items 1/12/
Council
#
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
Member(s)
Use $5,000 of his discretionary
111
Resendiz
9/18/2023
funds for the Hollister Downtown
City Manager
10/2/2023
Approved at Council
10/2/2023
Association to create altars for Dia
de Los Muertos
112
Perez
9/5/2023
Discussion of maintenance for City
Public Works
10/16/2023
Tree policy adopted at
10/16/2023
trees
10/16/23 meeting
113
Morales
9/5/2023
Update on the status of various
City Clerk
10/16/2023
Provided at 10/16/23
10/16/2023
Council ad hoc committees
Proclamations to recognize IUPA
Presented at 10/16/23
114
Morales
8/21/2023
16 and Local 12 and their
City Clerk
10/16/2023
10/16/2023
volunteer efforts in the community
meeting
115
Burns
10/3/2022
Special Meeting to Discuss the
City Manager
10/31/2023
Library received grant for
10/31/2023
Library
reconstruction.

Create an ad oc committee to
Arts Center component added
116
Resendiz
9/5/2023
discuss a future performing arts
Parks & Recreation
11/7/2023
to the Community Center
11/7/2023
Procurement Policy to express
City's preference for a skilled and
117
Morales
1/17/2023
trained workforce instead of just
Administrative
11/6/2023
Ordinance introduced at
11/6/2023
the lowest responsive bidder, such
Services
11/6/23 Council meeting
as preference for local hires and
working with veterans
Events on private property
Development
require a major temporary use
118
Morales
3/21/2022
Outdoor Night Market
11/7/2023
permit. Applications need to
11/7/2023
Services (Planning)
be submitted 45 days before
event.

Packet Pg. 195

2022 Completed Agenda Items 1/12/
#
Council
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
Member(s)
Parking fee study has been
finalized and will be brought
Development
forward to Council for
119
Velazquez
1/18/2022 &
Discussion on parking/parking
Services
11/6/2023
discussion and possible action.
11/6/2023
5/2/2022
garage fees
(Planning/Engineerin
g)
Agreement being drafted for
developer to provide
improvements at garage.
120
Morales
10/2/2023
In lieu fees for City Elections
City Clerk
11/20/2023
On 11/20/23 agenda
11/20/2023
Future Council discussion on
Presentation on 11/6/23
121
Burns
9/5/2023
holding the annual motorcycle
City Manager
11/20/2023
agenda. Item continued to
11/20/2023
rally
11/20/23
122
Morales
10/2/2023
Ballot measure to change mayoral
City Clerk
11/20/2023
On 11/20/23 agenda
11/20/2023
term to four years
Cost estimates presented with
123
Burns
3/20/2023
Create litter abatement and graffiti
Community Services
11/20/2023
the FY2023-24 Q1 Budget
12/4/2023
abatement team
Update. Item continued to
11/20/23
124
Perez
11/20/2023
Present certificate of recognition
City Clerk
12/4/2023
On 12/4/23 Council agenda
12/4/2023
to Ken Lindsay
12/11/2023
125
Resend
12/4/2023
Council approval of tentative maps
City Attorney
N/A
Council provided memo oniz
request.
126
Resendiz
11/20/2023
Use his discretionary funds to
City Manager
12/4/2023
On 12/4/23 Council agenda
12/4/2023
support Los Posadas event
127
Council
11/20/2023
Resolution Calling for Ceasefire in
City Manager
12/4/2023
On 12/4/23 Council agenda
12/4/2023
Gaza
Use of discretionary funds for
128
Morales
12/4/2023
students to attend Colonel Nicole
City Manager
12/18/2023
Adopted resolution
12/18/2023
Mann event
Packet Pg. 196

2022 Update Requests from Council
(non -agenda items)
Estimated Date of
#
Council Member
Meeting Date
Update Requested
Department
Status
Completion
Development Services to create a
1 Morales
1/22/2022
checklist of steps for new businesses to
Development Services
Project will be assigned to Economic Development
2/28/2024
Manager once hired.
get started to help streamline the process
Building Official has been hired. Building Inspector
Hire full time employees for building
2 Burns
5/16/2022
Department Building Official and Building
Administrative Services
position has been pulled and will be presented to
2/28/2024
(HR)
Council on 12/18/23 to swap position for a Sr. Building Inspector
Inspector.
3 Burns
9/6/2022
Shade structure at Klauer Park
Parks &Recreation
Structures are ordered and delivered. Plans under
3/31/2024
building dept review.
4 Resendiz
9/6/2022
Develop toddler activity area at Dunne
Parks &Recreation
Recreation researching costs to add feature to Dunne
11/30/2023
Park
Park. Will include in CIP Plan for council discussion.
5 Burns
8/7/2023
Report on how CFD funds are being spent
Public Works/Finance
CFD accountability report will be presented to Councilon 12/18/2023
12/18/23
Update on how funds related to
6 Burns
8/7/2023
maintenance of Sunnyslope Village
Parks and Rec, Admin
Staff preparing report
12/18/2023
soundwalls are being spent
Services
7 Burns
8/7/2023
Cleaning and regular maintenance of
Public Works
HDA is developing a proposal for services
1/31/2024
Downtown sidewalks
8 Council
10/16/2023
Legal Analysis Re: Taking a position on the
City Attorney
Staff working with Integrated Waste and City Attorney's 1/16/2024
landfill expansion
Office
9 Burns
11/20/2023
Update on small business loan to MMM
Finance
Staff preparing report
1/16/2024
Churros
10 Casey
12/4/2023
Policies posted to City website
City Manager
Will be included on new website.

TBD
Clarify City's role in addressing incorrect
information being disseminated to the
11 Morales
12/18/2023
public by outside organizations including
City Attorney
City Attorney
TBD
confidential information from closed
session and potential referral to District
Attorney
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log Packet Pg. 197

2022 Update Requests from Council
(non -agenda items)
#
Council Member
Meeting Date
Update Requested
Department
Status
Estimated Date of
Com letion
Creation of cards with QR code to direct
12 Morales
11/20/2023
public to City resources and community
City Manager
Staff designing cards and gathering printing quotes.
2/12/2024
resources (such as Community
Foundation's resource page)
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log Packet Pg. 198

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
1 Burns
1/8/2022
Set a hard stop date for map submission
City Clerk
1/8/2022
Requested the number of hits to the redistricting
2 Perez
1/8/2022
website and emails received re: submitting maps
Information Systems
1/8/2022
be emailed to council prior to the next meeting
&Technology
Request any communications sent to Council
3 Velazquez
1/18/2022
Members re: redistricting be sent to the City
City Clerk
2/7/2022
Clerk and shared with all of Council
4 Burns
1/18/2022
Report on the Bird Scooter pilot program--
City Manager
3/21/2022
revenue, issues, etc.
5 Burns
1/18/2022
Update on the process of adding roofs to the
City Manager
1/28/2022
parklets downtown
6 Burns
1/18/2022
Update on the Executive recruitment process for
City Manager
1/22/2022
various positions
7 Burns
1/18/2022
Update on the American Rescue Plan (ARPA),
City Manager
1/22/2022
plans for recognition or payment to staff
Council to submit information to be distributed
8 Morales
1/18/2022
to the Community by Social Media or any other
City Clerk
4/18/2022
ways from their committees
Update on all of the grants she mentioned the
9 Morales
1/18/2022
City could apply for in December -Received an
City Manager
4/12/2022
email from CM on 4/12/2022 with an attached
excel sheet.
10 Perez
1/18/2022
Update on the Central Ave traffic calming
DS-Engineering
3/16/2022
project if it is complete
11 Morales
1/18/2022
Report on other City Council salaries and
City Manager
3/7/2022
benefits
Packet Pg. 199

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
12 Morales
1/18/2022
Update on the Broadband for the City
Information Systems
4/27/2022
& Technology
13 Burns
1/22/2022
Analysis on how other cities are spending ARPA
City Manager
4/4/2022
funds
Department Heads go through the list of City
14 Burns
1/22/2022
staff and put them into categories, such as front
City Manager
2/23/2022
line staff, public safety, office workers, consider
tiers of hazard pay by April 1
Have Council come up with ways to recognize
other groups of essential workers outside of City
15 Burns
1/22/2022
Staff, such as teachers, grocery clerks, gas
City Manager
4/4/2022
station attendants, come up with plan to give
hazard pay or gift cards, by April 1
16 Burns
2/7/2022
Update on Executive position recruitment
City Manager
3/15/2022
17 Morales
2/7/2022
Spreadsheet of all actions items requested by
City Clerk
3/21/2022
Council
18 Morales
2/7/2022
Update on 150th Celebration
City Manager
3/21/2022
19 Morales
2/7/2022
Submit applications for grants due by Feb. 24th
Fire
2/22/2022
20 Morales
2/7/2022
List of all projects utilizing Measure G funds,
City Manager
2/23/2022
status, amount spent, etc.

Administrative
21 Resendiz
2/22/2022
Find out if other cities have a Veterans
Services
4/4/2022
preference in hiring for all depts., not just PD
Finance/Human
Resources
Administrative
How many HPD officers are veterans? How
22 Burns
2/22/2022
many City staff members throughout the city are
Services
4/4/2022
Finance/Human
veterans?
Resources
Packet Pg. 200

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
Consider adding to the Assistant City Manager
23 Burns
2/22/2022
position job description to be a liaison to
City Manager
2/22/2022
Council.
24 Resendiz
2/22/2022
Consider adding to the Assistant City Manager
City Manager
2/22/2022
position job description to work on PRA requests
Evaluate K-rails blocking union road are a
25 Burns
2/22/2022
hindrance to Fire and Police response in an
DS-Engineering
2/25/2022
emergency
Consider an item to purchase 400-500
26 Burns
2/22/2022
"grabbers" for picking up trash, and have Council
Recreation
3/5/2022
give these away at park openings so public can
help keep parks clean.
27 Morales
2/22/2022
Update on 2021 goals and accomplishments,
City Manager
2/24/2022
and what is our road map for 2022 goals
Requested a report on what percent of our
28 Morales
2/22/2022
budget is from grants and what the grants are
City Manager
2/22/2022
for (separate from entitlement grants)
29 Morales
2/22/2022
Update on the 311 application
Information Systems
2/7/2022
& Technology
30 Council
2/22/2022
Update on the total number of PRA requests the
City Clerk
4/4/2022
City Clerk's Office receives per year
31 Morales
2/22/2022
Report on all of the IT projects to help with
Information Systems
2/25/2022
streamlining
& Technology
32 Morales
3/7/2022
4th of July Fireworks bring back location of event
Recreation
3/21/2022
Packet Pg. 201

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
33 Burns
3/7/2022
Staff look at other cities using Accela and talk
Information Systems
4/27/2022
with IT, Planning, and Building
& Technology
34 Burns, Morales,
4/4/2022
Assistant City Manager update
City Manager
4/4/2022
Perez
35 Burns, Morales,
4/4/2022
Update on Deputy City Clerk recruitment -CC is
City Manager
HR posted Deputy City Clerk
5/2/2022
Perez
Waiting for HR
position online
36 Burns Morales
4/4/2022
Social Media posts -votes of previous night
City Clerk
Waiting for additional Deputy City
3/31/2023
Perez
Council Mtgs
Clerk
Received Prop 68 grant for park
37 Burns, Morales,
4/4/2022
Naming of park by Fire Station 2: Cesar Chavez
parks & Recreation
construction. Will include the
3/31/2024
Perez
Park
name in all public outreach efforts
as required by the grant.

Provide training at the County's Fentanyl and
Presentation given on 5/2/2022,
38 Burns, Morales,
4/18/2022
Opioid Training in June to have video available
PD
with Narcan training for public
5/2/2022
Perez
to be able to administer NARCAN
offered on 6/11/2022
Assistant City Manager Recruitment be
Approved contract with Peckham
39 Morales
3/7/2022
completed in ideally 3 months, no later than 6
City Manager
& McKenney for recruitment
5/2/2022
months
services
Dog Park Grass -Update. Recreation -Report to
Community Services
40 Perez
3/21/2022
Parks/Streets/Utilitie
5/2/2022
be provided at May 2, 2022 Council Meeting.
s/Fleet
Move ARPA funds to general fund by March,
41 Velazquez
1/22/2022
earmarking funds for business revitalization,
City Manager
4/25/2022
tourism, Welcome to Hollister sign, develop
loan or grant program for businesses to apply for
Packet Pg. 202

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
Report on the City's intentions and ideas on
42 Burns
2/22/2022
what to do with Park Hill. Recreation -Report to
Recreation
Recreation gave a presentation on
5/2/2022
5/2/2022
be provided at May 2, 2022 Council Meeting
43 Burns
3/21/2022
Promoting the 150th Celebration
City Manager
Update given by Ad Hoc (Morales)
5/2/2022
during meeting
Report on speed cushions, current locations,
44 Perez
3/7/2022
future locations and remaining amount,
DS-Engineering
4/18/2022
Morales
4/4/2022
provided an update on 3/21/2022 Council
requested another update on 4/4/2022
45 Burns, Morales,
4/18/2022
Update on Youth Art and Cultural Commissioner
City Clerk
Two applicants for appointment
5/16/2022
Perez
applications
on 5/16/2022
Information on City of Hollister plans for Office
Recognized Office Professionals
46 Burns, Morales,
4/18/2022
Professionals Day and recognition events that
City Manager
Day. Working on other staff
4/27/2022
Perez
have to do with our staffing.
morale ideas
47 Perez
5/2/2022
Requested a 5 minute timer for all presentations
City Clerk
Completed
5/16/2022
48 Morales
1/18/2022
Traffic study on San Benito Road near 7-11
DS-Engineering
Study in process -Speed humps not4/30/2022
warranted
See if other nearby cities want to purchase
Community Services
Invite was given to CAO & City
49 Velazquez
1/22/2022
Parks/Streets/Utilitie
3/30/2022
speed cushions so we may order in bulk
s/Fleet
Manager of SJB
50 Velazquez
2/7/2022
Monthly or bi-Monthly meetings with the Fire
Fire
Fire Committee created
5/26/2022
Committee
Asked if City Attorney can confirm if we can
Requested from Consultant as a
51 Burns
2/22/2022
close/stop public comment, requested his legal
City Attorney
5/26/2022
opinion on the matter
separate memo
52 Morales
2/22/2022
Update on traffic study for speed cushions on
DS-Engineering
Study in process -Speed humps not
4/30/2022
San Benito Street by 7-11
warranted
Packet Pg. 203

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
53 Burns, Morales,
4/18/2022
Dunne Park Community Center update
City Manager
Recreation Services Manager
5/2/2022
Perez
Garza provided presentation
54 Burns, Morales,
4/18/2022
Add to second evaluation of Ord. 1202 for
City Clerk
Requested from Consultant as a
5/25/2022
Perez
constitutionality
separate memo on 4/19.

Divide the APRA $500K for sidewalks between
55 Council
5/2/2022
the 5 council members to allocate for use in
City Manager
5/2/2022
their respective districts.

Requests staff consider putting spikes on top of
56 Resendiz
5/2/2022
the streetlights on Piane Crati Court (in D2) due
Public Works
Purchasing Bird Spikes
5/13/2022
to complaints of bird waste on cars
57 Burns, Morales,
4/4/2022
Outstanding Building Permits over 6 months
Building
Council given monthly
6/30/2022
Perez
with status
58 Resendiz
5/2/2022
Update on Dollar General's weed and graffiti
Code Enforcement
Weeds removed
5/25/2022
abatement
Requested from Consultant as a
separate memo on 4/19.
59 Burns, Morales,
4/18/2022
memo clarification on using titles, city issued
City Clerk
Requested clarification from
5/20/2022
Perez
equipment, and our platform for campaigning
consultant on using city logo shirts
and posting videos
Council wanted to keep it simple
so the process is that a request is
made to a council member who
60 Morales
3/7/2022
Process for requesting speed cushions be placed
DS-Engineering
relays it to the City Manager who
6/6/2022
on website for the public to access
relays it to Engineering for study.

A more detailed process was
brought to Council, but rejected.

Packet Pg. 204

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
Staff requested clarification on
which committees updates are
Revisit Council Committee assignments, updates
on committees that do not meet, and create
being requested from.
61 Morales
2/7/2022
City Clerk
Department Liaisons for Finance is
6/21/2022
committee assignments for Finance and Public
Works
Council Member Resendiz and
Community Services Liaison is
Mayor Velazquez.

PD working on removing parking
62 Perez
2/22/2022
Consider changes to City's Parking Ordinance,
Police Department
restrictions on 5th St. On
6/6/2022
regarding parking across from the Library.
6/6/2022 Agenda
63 Morales
2/22/2022
Discussion on Planning Department projects that
DS-Planning
Spreadsheet provided to Council
6/24/2022
are delayed and what the problems are
on 6/24/2022
64 Burns, Morales,
4/4/2022
Safe Zones
Police Dept
PD working on testing site before
6/21/2022
Perez
press release.

A work order has been issued to
Consider making a temporary loading zone area
Planning,
Public Works to create a loading
65 Perez
5/2/2022
zone out of two of the parking
7/22/2022
in front of Gunnagle Funeral Home for Hearses
Engineering?
spaces in front of the funeral
home.
66 Resendiz
5/16/2022
May we look to see what may be done about
PD
Staff provided status on
7/21/2022
accidents at Alvarado & Santa Ana.
7/21/2022
67 Burns
1/18/2022
Look into Central Coast 3CE Grant
City Manager
Staff is working with 3CE staff and
7/25/2022
the new grant writer
Will request as part of HMC 2.04
Discuss changing the time of Council meetings so
City Clerk/ City
changes. Requested start time is
68 Morales
1/18/2022
they are earlier, so they do not go late into the
5/16/2022
Attorney
9:00 am. Was not changed as part
night
of the revisions.

Packet Pg. 205

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
Staff given direction to look at
Proposal for electric vehicles, to utilize grants for
Community Services
available electric vehicles. Have
69 Morales
1/18/2022
Parks/Streets/Utilitie
not found any. Staff will need to
7/22/2022
electric vehicles
s/Fleet
put a refundable deposit down
and order them.

Finance to provide more details on the budget
Administrative
70 Morales
2/7/2022
totals percent paid vs. actual with the warrant
Services
Will begin 8/1/2022. Item is part
8/1/2022
Finance/Human
of the warrant registers.
registers for approval
Resources
71 Burns, Morales,
4/4/2022
Renaming of Union Road and new park by FS2 to
City Manager
Engineering is in process. Will be
8/1/2022
Perez
Cesar Chavez Way and Cesar Chavez Park
on 8/1 Council agenda.

PD confirmed that they do not
72 Morales
1/22/2022
Analysis on the speeding complaints in the City
Police Department
track complaints at the
9/1/2022
by neighborhood
neighborhood level.
73 Morales
1/22/2022
Add Community Development position to help
City Manager
Will be done by Asst. City
9/1/2022
businesses get started go through the processes
Manager
74 Burns, Morales,
4/4/2022
Intelligence on PD Issues and Trends in the
Police Dept
Annual report with statistics is
9/1/2022
Perez
community
posted on PD website.
75 Burns, Morales,
4/4/2022
Cameras up at all access and have PD work with
PD &IT
Policy determined to be adequate
9/1/2022
Perez
IT work on and add a privacy aspect
by City Attorney
List of resources for the community with links on
Resources added to existing site
76 Morales
5/2/2022
the City's webpage, such as local non profits,
City Manager
and will be included on new city
9/7/2022
food assistance, housing assistance, etc. Link to
website.
see what district residents live in.

Add the Council updates and request
Reports add under "Transparency"
77 Morales, Burns
5/2/2022
spreadsheets to the City's webpage for public
City Manager
tab on existing site. Reports will
9/30/2022
transparency
be included on new city website.

Packet Pg. 206

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
78 Resendiz
9/6/2022
Ensure that Mexican music is played during
Recreation
Mariachi groups will play on
9/16/2022
Summer Concert Series
September 16th.

Staff has tried to fence off areas of
Install sod grass at Jerry Gabe dog park, one side
at a time, to keep one side open at all times
Community Services
the dog park in the past. This did
79 Council
5/2/2022
while laying sod on the other side. Block off side
/Parks &Recreation
not contain the small dogs nor
9/14/2022
of park with fence to keep dogs/people out
stopped visitors from entering the
other sides
Staff has not received any inquires
Inquiries from Hollister School District for
Planning: Rosati project, parking lot and
Development
from HSD. Staff has had
80 Resendiz
9/6/2022
discussions with HSD recently
9/14/2022
walkway, CFDs, increasing development fees,
Services (Planning)
and shared facility use agreements
regarding approved housing
developments.

Study session on Code Enforcement problem
Police (Code
PD has met with Councilmember
81 Morales
5/2/2022
solving, communications training, dispute
Morales and addressed her
8/31/2022
Enforcement)
resolution
concerns.

Reports will start with new
82 Morales
2/22/2022
Receipts of budget vs actuals
Administrative
budget. Included with standing
8/1/2022
Services
warrant agenda item.

Have staff to remove the fenced area at Klauer
Parks &Recreation /
Received quote from contractor to
83 Resendiz
5/2/2022
park so it is not used as a dog park, and come up
remove fence. Scheduled to be
9/26/2022
with an alternative solution for the area
Community Services
removed by 9/23/22
84 Perez
9/6/2022
Provide speed hump installation schedule
Community Services
Dept provided schedule to City
9/20/2022
Manager's Office for review
Packet Pg. 207

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
Staff is working to prepare
85 Perez
9/6/2022
Parks ADA Schedule
Parks & Recreation
schedule. Will be provided at
9/27/2022
Parks and Recreation Commission
meeting and to council.
86 Morales
9/6/2022
Provide update on status of salary study
Administrative
Update will be provided on 9/19
9/19/2022
Services
council meeting
87 Morales
9/6/2022
PIO Plan
City Manager
Assistant City Manager developing
9/8/2022
plan.
88 Resend
9/6/2022
200 Zinc Plates available for donation.

Parks & Recreation
Referred to Art &Culturaliz
10/5/2022
Commission
Update program to make more
89 Morales
9/6/2022
Business Loan Program update
City Manager
businesses are eligible to receive
10/3/2022
loan.

Community Services
90 Resendiz
9/6/2022
Need speed cushions at intersection of Alvarado
/ Development
Will be installed the week of
9/30/2022
and Santa Ana
Services
September 26th.
(Engineering)
Grant chart, showing what grants are available,
On 6/6/2022 Agenda to request
91 Morales
2/7/2022
which are applied for, status, etc. Will provide a
City Manager
grant writer. Grant writer
9/30/2022
template
approved.

Earmark funds from ARPA to help businesses
City will assist businesses as
92 Resendiz, Burns
5/2/2022
transition to going green (after other ARPA
City Manager
requested. City Manager will
10/3/2022
provide update at 10/3 Council
funding priorities are met)
meeting.

Police (Code
93 Morales
5/2/2022
An Ordinance to ensure that business are not
Enforcement) / City
Second reading of ordinance will
10/3/2022
fined for stolen shopping carts
be brought to Council on 10/3/22.

Attorney
Organizational Charts for City and Departments
Departments submitting org
94 Burns
9/6/2022
City Manager
charts to City Managers Office for
10/17/2022
(include vacant positions)
review.

Packet Pg. 208

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
City Manager /
Engineering is currently reviewing
9S
Burns
9/6/2022
Update on downtown sign
Development
plans for sign. Structural review
9/30/2022
Services
will be completed on 9/16/22.
(Engineering)
Dept has received a list of all trees
96 Perez
1/18/2022
Update on the tree program
Community Services
trimmed or removed in Fiscal Year
10/S/2022
2021-22. Report under review and
will be distributed to council.

Staff installed temporary
97 Burns/Velazquez
9/19/2022
Crosswalk on Ladd Lane
City Manager
crosswalk markings while
10/3/2022
contractor works to permanently
correct Ladd Lane.

Prune St construction is scheduled
98 Burns
10/3/2022
Prune Street Pavement
Community Services
for August 2023. Potholes on
10/10/2022
Prune St are scheduled to be
refilled by 10/31/22.

Study on intersection was
99 Morales
10/3/2022
San Benito and Hawkins Street Traffic Study
Engineering
completed in 2022. All ways stops
10/3/2022
were not warranted.

City's Risk Management firm has
Confirm that judgement is due to city from Irma
confirmed that they are beginning
100
Burns/Velazquez
9/6/2022
Gonzalez and Elia Salinas and begin collection
City Attorney
the collection process. Confirmed
10/14/2022
process if applicable.
that there are no other
outstanding legal judgements.

Packet Pg. 209

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
Forward email from Gavilan College
President/Superintendent to the local press and
101
Resendiz
10/17/2022
City Manager
Email was forwarded as requested
10/18/2022
to City Clerk for submission into the official
record
102
Resendiz
5/2/2022
Update on whether the City can be more
Community Services
City cannot pass a more restrictive
10/20/2022
restrictive regarding use of plastic bags
/ City Attorney
ordinance than the state.
103
Resendiz, Perez
10/17/2022
Provide letter from Gavilan College on
City Manager/City
Letter was provided as requested
10/18/2022
Presentation done by Sunnyslope Water District
Clerk
Follow up meeting held with
104
Perez
11/7/2022
Financials for 150th Celebration
City Manager
Councilmember Perez and City
11/14/2022
Manager.

City Manager's office is sending
105
Perez/Morales
9/6/2022
Provide streets/sidewalks/alleys schedule
Community Services
out project schedules as
11/21/2022
confirmed. Schedules will be
posted on social media as well.

Assistant City Manager working
106
Morales
9/6/2022
Timeline for Council Projects
City Manager
with Department Heads to
11/30/2022
develop timelines for projects.

Follow up with Planning Department regarding
107
Morales
11/7/2022
customer service concerns brought up at San
City Manager
Confirming follow up meeting.
11/30/2022
Benito Chamber of Commerce Business
Will provide an update to Council.

Advocacy Committee
108
Burns
11/21/2022
Status Update on General Plan
Development
Timeline emailed to Council on
11/30/2022
Services (Planning)
11/30/2022
Packet Pg. 210

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
109
Resendiz
9/6/2022
General Plan Action Committee (GPAC) Update
Development
Timeline emailed to Council on
11/30/2022
Services (Planning)
11/30/2022
Recruitment update provided to
Council. Interviews for
Status on hiring an Development Services
Administrative Services Director
110
Burns
11/21/2022
Director, Airport Manager, Chief Building
City Manager
will take place on the week of
11/30/2022
Official, and Building Inspector
December 5th. City Engineer
interviews scheduled for week of
December 12th.

Draft report received 11/18. Final
111
Perez
11/7/2022
Cienega Road Survey
Engineering
12/12/2022
report expected on 12/15/22
City Manager developing final
112
Burns
12/5/2022
Financials for the 150th Year Celebration
City Manager
financial report to send to City
12/19/2022
Council.
113
Burns
12/5/2022
Status Report on Shot Spotter Program Update
Police
PD working with vendor to
1/17/2023
provide a presentation to Council.
114
Burns
11/21/2022
Next Steps to Implement Term Limits
City Clerk
Clerk will provide a memo to City
1/30/2023
Council
Equipment has been delivered.
115
Burns
2/22/2022
Requested additional cameras be installed in the
Police
Staff is waiting for the weather to
1/31/2023
Sunnyslope area due to stolen car items
clear prior to install them.
116
Burns
11/21/2022
Status on Gateway Monument Sign
City Manager
Installation is underway.
2/10/2023
Packet Pg. 211

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
117
Burns
12/5/2022
Status on Gateway Monument Sign
City Manager
Installation is underway.
2/10/2022
118
Morales
2/6/2023
Copies of City's contracts with 4LEAF
City Manager
Contracts sent to Council.
2/9/2023
119
Morales
2/6/2023
Status of money raised by the Community
City Manager
Update provided to Council
2/15/2023
Foundation to assist flood -impacted residents
120
Burns
2/21/2023
Options for fencing the Downtown area for the
Police
Update will be provided at
3/6/2023
motorcycle rally and charging an entrance fee
3/6/2023 City Council meeting
121
Burns
3/6/2023
Update on Police Communications Center
Police
Update sent to Council
3/15/2023
122
Burns
3/6/2023
Update on parklet request for 300 block of
Development
Application incomplete, business
3/12/2023
Monterey
Services
owner and neighbor
123
Morales
3/6/2023
HPD to follow up on incident reported by Mr.

Police
Police report taken
3/12/2023
Rojas
124
Burns
3/6/2023
Status of the downtown monument sign
Development
Update provided to council on
3/16/2023
Services
3/16/23
Community Services
Post speed study completed.

Need speed cushions near Calaveras School on
/ Development
Councilmember can request to
125
Resendiz
9/6/2022
2/20/2023
Central Avenue
Services
add speed hump using their
(Engineering)
district allocation
126
Velazquez
2/7/2022
Update from Beautification ad hoc committee in
Ad Hoc Committee
Waiting on Ad Hoc Committee to
TBD
March
meet
Packet Pg. 212

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
Camera purchase request being
127
Burns
12/5/2022
Update on Cameras at the skate park
Police
considered at 3/20/2023 council
3/20/2023
meeting
Need to issue an RFP as estimate
is $150k. RFP boilerplate is
128
Burns
11/21/2022
Lighting on side streets
Community Services
currently under review with City
6/30/2023
Attorney. RFP released on March
15, 2023.

All active recruitments are
currently published on the City's
website and other websites,
129
Casey
4/3/2023
Post city vacancies on website
Human Resources
including GovernmentJobs.com,
Updated on a
rolling basis
as well as industry -specific bulletin
boards based on Department
needs.

Certificate of Recognition for former Parks &
To be signed by Mayor on 4/17/23
130
Burns
4/3/2023
City Clerk
5/15/2023
Recreation Commissioner Alliyah Gomez
and provided to Alliyah Gomez
Certificate of Recognition for Sarah Nordwick
To be signed by Mayor on 4/17/23
131
Morales
4/3/2023
City Clerk
5/1/2023
with the SBC Food Bank
and provided to Sarah Nordwick
132
Burns
4/17/2023
Use of Council discretionary funds to repair
Community Services
List provided to Council
4/23/2023
sidewalks
Update on participation in the San Benito
City Manager to attend 3/30
133
Casey
3/20/2023
County Economic Development Committee by
City Manager
3/30/2023
committee meeting
the City
134
Burns
2/21/2023
Update on the Senior Council and if City has
Parks and Recreation
FY 2021-22 and 2022-23 Invoices
3/31/2023
contributed for past two years
were requested for payment
Packet Pg. 213

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
135
Perez
2/6/2023
Update on condor statue to be installed at Graf
Community Services
Condor statue is at contractor's
3/31/2023
and 4th Street
yard and is 90% complete.

Staff met with landscapers to
assess sprinklers. Staff is
136
Burns, Velazquez
5/2/2022
Staff research drought resistant ideas for Jerry
Parks & Recreation
contacting other cities to learn
4/25/2023
Gabe Dog Park and all future dog parks
(Tina)
what materials they are using.

Landscapers will be seeding the
park on October.
137
Resendiz
3/20/2023
Work with San Benito County to coordinate on
Parks &Recreation
City manager to discuss with
any Pride Month events
County CAO
4/26/2023
138
Morales
3/20/2023
Join committee to support bringing First Five
Parks &Recreation
Referred to Parks Department
4/23/2023
community center
The graffiti truck is operational
and Community Services is
responsible for abatement. We
Requested discussion with the Parks Manager
Community Services
are adding a maintenance position3/31/2023
139
Burns
2/22/2022
about ideas for Skate Park, and City investing in
/ Parks & Recreation
to deal with graffiti on a regular
park cleanup.
basis and will develop regular
routes to deal with graffiti before
it is reported.

JPA summary prepared by City
Discuss creating a Homelessness committee with
representatives from different entities to tackle
Attorney and sent to
140
Resendiz
1/18/2022
City Attorney
Counci1.Homeless JPA being
4/12/2023
homeless problem, to discuss this on a future
agenda
discussed at Intergovernmental
Committee.

Packet Pg. 214

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
JPA summary prepared by City
Attorney and sent to
141
Resendiz
5/2/2022
Update on the Homelessness JPA
City Attorney
Counci1.Homeless JPA being
4/12/2023
discussed at Intergovernmental
Committee.

On 6/6/2022 Agenda. Alley survey
is underway - working on schedule
Development
142
Velazquez
2/7/2022
Update on alleys
Services
with surveyor. Topo survey work
9/30/2022
began in late July of 2022. Topo
(Engineering)
Surveys were completed in
September.

Planning Commission reviewed
ordinance on 2/23/23. Council
143
Resendiz
3/6/2023
Update on Inclusionary Housing Ordinance
Development
continued item until additonal
5/1/2023
Services
public outreach completed
(5/1/23)
144
Morales
4/17/2023
Weeds at San Benito Street and Promise
Community Services
Crew dispatched to address
5/3/2023
concern
Update on previous concerns by members of the
145
Burns
3/20/2023
public regarding parklets that would harm their
Development
Parklet not approved due to safety
5/4/2023
business
Services
concerns
Training is scheduled and all staff
146
Resendiz
2/21/2023
Training for peace officers and dispatchers as
City Attorney/Police
should complete by August of
5/8/2023
required by AB2504
2023.

Packet Pg. 215

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
Suggested potential changes to the process
regarding City Council's review of initiating a
147
Burns
1/17/2023
general plan amendment to potentially lower
City Attorney
Memo sent to Council
5/8/2023
the threshold for the required Council vote to
approve the initiation.

Interviews held on 5/8. Offers will
3/6/2023
Update on hiring of maintenance worker to
148
Burns
Community Services
be made by 5/12. Paint truck is
5/31/2023
3/20/2023
repaint sound walls citywide
currently operational.

Union Rd signs need to be replaced with Avenida
149
Burns
9/6/2022
Cesar Chavez signs at Fairview and Hwy 25
Community Services
Sign installed on 6/1/2023
6/1/2023
intersections
Project complete. Acceptance of
150
Burns
3/6/2023
Update on Hillcrest east of Memorial to El Toro
Engineering
project will be presented to City
6/5/2023
Council on 6/5/23.

Transcribe LGBTQ+ Manual for Public Officials
Transcription completed and
151
Resendiz
4/3/2023
and provide to employees and other
City Manager
manual being reviewed by
6/5/2023
jurisdictions.

Esperanza Center team.

Staff are gathering information
152
Burns
3/20/2023
Update on collection of fees from litigation City
Administrative
and will report back to Council at a
6/5/2023
has won
Services
future date
RFP is closed. Contract will be
153
Council
5/2/2022
Upgrade or replace the lights downtown and the
Community Services
brought to the 6/5 Council
6/13/2023
first block of the side streets with APRA funds
meeting for approval.

Packet Pg. 216

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
154
Burns, Morales
4/3/2023
Employee Recognition Program
Human Resources
Staff looking at options to bring
7/17/2023
back pre-COVID events
Staff working on developing a
report for council. Staff is
155
Morales
3/20/2023
Update on the status of City's involvement in
City Manager
currently amending its LATA grant
8/7/2023
regional efforts regarding broadband installation
application in an effort to secure
$500k for broadband design work.

Supplies have been received by
156
Velazquez
2/7/2022
Update on lighting on 6th street and solar lights
Engineering
contractor. Material delays have
6/30/2023
slowed project. Installation will
begin in May of 2023
Mountain lion shooting incident from 2022 -
Requested independent investigation of the
157
Burns
2/6/2023
incident and the body camera footage to be
City Attorney/Police
Referred to City Attorney
8/1/2023
released and presented at regular city council
meeting
158
Perez
4/3/2023
Information on chemical pesticide use by the
Community Services
Memo sent to Council
8/30/2023
City and policy on use of chemical pesticides
Packet Pg. 217

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
Certificates of recognition for longstanding
Hollister businesses: San Benito Tire, A&W Root
Certificate created and sent to
159
Burns, Perez
8/7/2023
City Clerk
9/5/2023
Beer, Foster Freeze, McKinnon Lumber and
honoree
Country Rose
Certificates of recognition for longstanding
Certificate created and sent to
160
Burns
8/21/2023
Hollister businesses: G&M Auto Repair, Hollister
City Clerk
9/5/2023
honoree
Paints, and the Cannery
Certificates of recognition for longstanding
Certificate created and sent to
161
Burns
9/5/2023
Hollister businesses: Dr. Mohammad al -Hassan,
City Clerk
9/6/2023
honoree
Premier Cinema, and Round Table Pizza
Certificates of recognition for longstanding
Certificate created and sent to
162
Hollister businesses: Ace Hardware, Super
City Clerk
9/30/2023
honoree
Taqueria, and Greenwood Chevrolet.

Burns
9/18/2023
Certification of Recogntion for former Planning
Certificate created and sent to
163
Burns
8/7/2023
City Clerk
9/18/2023
Commissioner David Huboi
honoree
Investigation and a legal opinion regarding
reports of Councilmember Resendiz's inclusion
164
Casey
8/21/2023
on a federal watch list and the potential inability
City Attorney
Memo Sent to Council
8/31/2023
for Councilmember Resendiz to be able to vote
on contracts regarding federal funding
Disced in April 2023 by owner and
Weed abatement for property behind Goodwill
two notices sent for weed
165
Burns
9/18/2023
Fire
9/24/2023
store
abatement. Referred to Code
Enforcement
166
Burns
9/5/2023
Replacement of dilleneators on San Benito
public Works
Completed
9/25/2023
Street near entrance of downtown
Packet Pg. 218

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
Requested information regarding what other
167
Resendiz
6/20/2023
cities are providing for translation services for
City Clerk
Staff soliciting quotes for meeting
10/2/2023
translation services
public comments and public documents
Certificates of recognition for longstanding
168
Burns/Perez
10/2/2023
Hollister businesses: Bulldog Boxing, Spudnuts,
City Clerk
Certificate created and sent to
10/3/2023
Colonial Cleaners, Postal Graphics, and Ken
honoree
Lindsay
169
Resendiz
6/20/2023
Update on work done on Fremont Way
Public Works
Memo sent to Council
10/1/2023
170
Burns
6/20/2023
Requested staff study the regulations for A-
Development
Council will be provided a memo
10/10/2023
frames signs
Services
on the topic
171
Morales
8/7/2023
Information on creating a formal internship
Human Resources
Staff is preparing memo for
10/10/2023
program
council
Certificates of recognition for Hollister Collision
172
Burns
10/16/2023
Center, Hollister Quality Water, and the Hazel's
City Clerk
Certificates distributed.
10/23/2023
Treasures
Meeting regarding downtown
173
Resendiz
9/18/2023
Meeting of Downtown Business Ad Hoc
City Manager
businesses being held on
10/17/2023
Committee
10/17/2023 at Vets Hall at 6pm in
partnership with HDA.

Staff is preparing a policy to bring10/16/2023
174
Perez
8/7/2023
Update on tree replacement program
Public Works
to City Council on 10/16/2023.

Packet Pg. 219

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
Meeting regarding downtown
175
Morales
8/7/2023
Information on parklets and requested meeting
Development
businesses being held on
10/17/2023
with business community
Services
10/17/2023 at Vets Hall at 6pm in
partnership with HDA.
176
Burns
6/5/2023
Hollister Sign Update
City Manager
Staff preparing update on sign,
11/15/2023
lights, and bollards
177
Burns
11/20/2023
Certificates of Recognition for Baskin Robbins,
City Clerk
Certificates sent
11/22/2023
Dr. Paul Percival, Wong's Garden, Nob Hill
178
Morales
10/2/2023
Status report on vacant City Positions
Administrative
Report sent to Council
12/1/2023
Services (HR)
179
Resendiz
11/20/2023
Follow up Re: Dog attacks at Mission Oaks
Police
Report sent to Council
12/1/2023
mobile home park
180
Burns
4/3/2023
Comprehensive training report
City Manager
Report sent to Council.
12/1/2023
Certificates of Recognition for True Value,
181
12/5/2023
Burns
12/4/2023
Hollister Super, and Village Market
City Clerk
Certificates sent
182
Velazquez
5/2/2022
Discussion on dark sky Ordinance to prevent
Development
Dark sky provisions included in the
11/6/2023
light pollution at night.

Services
draft General Plan Update.

Staff to provide information regarding waiver of
Council directed staff to bring
183
Burns
8/22/2023
the specific plan amendment fee as requested
Development
forward the fee waiver at a future
12/18/2023
by Bright Future Recovery
Services
Council meeting
184
Burns
11/20/2023
Updates at each Council meeting re: sewer smell
Public Works
Staff providing agenda item on
12/18/2023
in District 2
topic at 12/18/23 Council meeting
Packet Pg. 220

2022 Completed Update Requests
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
Wells mentioned at City Council
185
Burns
11/20/2023
Information Re: nitrate levels in wells on Wright
Public Works
meeting by a member of the
1/12/2024
Road
public do not belong to the City of
Hollister.

Packet Pg. 221

Hollister City CouncilJanuary 16, 2024

Hollister City Council
January 16, 2024