CITY OF HOLLISTER
CITY COUNCIL AGENDA
REGULAR MEETING
Tuesday, September 17, 2024, 4:00 p.m.
City Council Chamber, City Hall
375 Fifth Street, Hollister, CA 95023
Mia Casey, Mayor David Mirrione, City Manager Rick Perez, Council Member, District 1 Mary F. Lerner, City Attorney Rolan Resendiz, Council Member, District 2
Dolores Morales, Council Member, District 3
Tim Burns, Council Member, District 4
Gordon Machado, City Treasurer
NOTICE TO PUBLIC
Persons who wish to address the City Council are asked to complete a speaker’s card and give it to the City Clerk before addressing the City Council. Those who wish to address the City Council on an agenda item will be heard when the presiding officer calls for comments from the audience. City related items not on the agenda will be heard under the Public Input section of the agenda. Following recognition, persons desiring to speak are requested to advance to the podium and state their name and address. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9. After hearing audience comments, the public portion of the meeting will be closed, and the matter brought to the City Council for discussion.
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:30 a.m. to noon, 1:00 p.m. to 4:30 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)
Requests to make presentations to the City Council should be submitted to the City Clerk’s Office at least ten days before the City Council meeting. It is customary for City staff members to review such matters before the formal presentation so that the City Council may have the benefit of all available data. PowerPoint presentations must be presented to the City Clerk by noon on the day of the City Council meeting.
The public may watch the meeting via live stream at:
City of Hollister Website
https://pub-hollister.escribemeetings.com/
Community Media Access Partnership (CMAP):
http://cmaptv.com/watch/
City of Hollister YouTube Channel:
https://www.youtube.com/@cityofhollistercalifornia1489
City of Hollister Facebook Live at:
https://www.facebook.com/cityofhollister
Public Participation:
The public may attend meetings.
NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Hollister utilizes Zoom teleconferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of the public through this means is at their own risk. (Zoom teleconferencing may not be available at all meetings.)
If you wish to make a public comment remotely during the meeting, please use the zoom registration link below:
https://us02web.zoom.us/webinar/register/WN_MNOr95ZCQrWzERqd5zRuwQ
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636-4300. Notification of 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:30 a.m. to noon, 1:00 p.m. to 4:30 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)
Notice to anyone attending any public meeting: The meeting may be broadcast live on Cable Channel 17 and/or recorded or photographed. Recent City Council meetings may also be viewed at www.CMAP.com and periodically on Cable Channel 17.
To access written translation during the meeting, please click this link:
Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
https://attend.wordly.ai/join/NLJC-7137
City of Hollister City Council Meeting
1.CALL TO ORDER
2.ROLL CALL
3.PLEDGE OF ALLEGIANCE
4.CLOSED SESSION - REPORT OUT
5.SPECIAL ORDERS OF THE DAY
5.1 National Recovery Month Proclamation
5.2 Recognition of Police Captain Rosie Betanio as one of the Latino Coalition of San Benito County's 2024 Visionary Women Honorees
6.PUBLIC INPUT FOR ITEMS NOT ON THE AGENDA
This is the time for anyone in the audience to speak on any item not on the agenda and within the subject matter jurisdiction of the council. Speaker cards are available in the lobby, and are to be completed and given to the City Clerk before speaking. When the City Clerk calls your name, please come to the podium, state your name and city for the record, and speak to the City Council. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9.
Each speaker will be limited to three (3) minutes with a maximum of 30 minutes per subject.
Please note that state law prohibits the City Council from discussing or taking action on any item not on the agenda.
7.CONSENT ITEMS
All items listed under consent agenda will be enacted by one motion authorizing actions indicated for those items so designated. There will be no separate discussion of these items unless requested by a member of the City Council, a staff member, or a member of the public. There will be one public comment period for all items on the Consent Agenda.
7.1 APPROVE SEPTEMBER 3, 2024 MEETING MINUTES
7.2 WARRANT REGISTER SEPTEMBER 17, 2024
RECOMMENDED ACTION:
Ratify and approve the Warrant Registers for the General-Special-Enterprise- Assessments funds attached.
7.3 ORDINANCE 1253 AMENDING HOLLISTER MUNICIPAL CODE SECTION 9.30 –
SHOPPING CART CONTAINMENT
RECOMMENDED ACTION:
Adopt Ordinance 1253 Amending Hollister Municipal Code Section 9.30 – Shopping Cart Containment.
7.4 A RESOLUTION GOVERNING ANNUAL CITY COUNCIL MEETING DATES RECOMMENDED ACTION:
Adopt a resolution governing annual City Council meeting dates.
7.5 A RESOLUTION APPROVING A COUNCIL POLICY ON ADDING AGENDA ITEMS RECOMMENDED ACTION:
City of Hollister City Council Meeting
Adopt a resolution approving a council policy governing the process for the City Council to add items to the council agenda.
7.6 FORMATION OF AN INDEPENDENCE DAY MOTORCYCLE AD HOC COMMITTEE RECOMMENDED ACTION:
Form an Independence Day Motorcycle Rally ad hoc committee with the Mayor’s recommendation to appoint Councilmember Tim Burns and Mayor Casey as the two members of the City Council to serve on the Committee.
7.7 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH DYNAMIC PLANNING + SCIENCE FOR ENVIRONMENTAL CONSULTING SERVICES FOR THE “THOUSAND PALMS PROJECT” PROPOSED AT 2300 BERT DRIVE IN THE LIGHT INDUSTRIAL (M1) ZONING DISTRICT.
RECOMMENDED ACTION:
Adopt a resolution authorizing the City Manager and/or their designated representative to negotiate and execute a Professional Services Agreement.
RECOMMENDED ACTION:
Adopt a resolution authorizing the City Manager and/or their designated representative to negotiate and execute a Professional Services Agreement.
7.8 A RESOLUTION APPROVING A PREMISES PERMIT DONATION AGREEMENT BETWEEN DR. JEFFREY S. FANKHAUSER, DVM AND HOLLISTER ANIMAL
CARE & SERVICES
RECOMMENDED ACTION:
Adopt a resolution approving a premises permit holder donation agreement between Dr. Jeffrey S. Fankhauser, DVM and Hollister Police Animal Care & Services.
7.9 A RESOLUTION APPROVING AN AGREEMENT WITH THE REGENTS OF THE
UNIVERSITY OF CALIFORNIA ON BEHALF OF ITS DAVIS CAMPUS SCHOOL OF
VETERINARY MEDICINE FOR GRANT FUNDING
RECOMMENDED ACTION:
Adopt a resolution authorizing the City Council of the City of Hollister to accept a $25,000 grant from Koret Shelter Medicine.
8.COUNCIL BUSINESS
8.1 A RESOLUTION TO ADOPT CITY COUNCIL STRATEGIC GOALS AND
OBJECTIVES
RECOMMENDED ACTION:
Adopt a resolution approving the Fiscal Year 2024-25 Strategic Goals and Objectives
9.INFORMATIONAL REPORTS
Reports on compensable meetings attended. Brief reports or announcements concerning activities of members of the City Council and staff; opportunity to refer public or Council questions to staff for information; request staff to report to the Council on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Council.
9.1 COMMITTEE ASSIGNMENTS
Receive oral reports from members regarding the activities of various Ad Hoc and Standing City Council Committees.
9.2 COUNCIL REPORTS
City of Hollister City Council Meeting
Receive informational reports from the City Council
9.3 CITY MANAGER REPORT
1.UPDATED CITY COUNCIL PROJECTS
10.CLOSED SESSION
10.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE 54956.9
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of section 54956.9 of the Government Code (2 cases)
11.ADJOURNMENT
12.VERIFICATION OF AGENDA POSTING
The agenda for the City Council of the City of Hollister regular meeting of September 17, 2024 was posted on the bulletin board at City Hall on September 13, 2024 per Government Code Section 54954.2.
City of Hollister City Council Meeting
PUBLIC PARTICIPATION NOTICE
The public may attend meetings in person or watch meetings via live stream at:
City of Hollister Website:
http://hollisterca.iqm2.com/Citizens/Default.aspx
Community Media Access Partnership (CMAP):
http://cmaptv.com/watch/
City of Hollister YouTube Channel:
https://www.youtube.com/@cityofhollistercalifornia1489
City of Hollister Facebook Live at:
https://www.facebook.com/cityofhollister
NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Hollister utilizes Zoom teleconferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of the public through this means is at their own risk. (Zoom teleconferencing may not be available at all meetings.)
If you wish to make a public comment remotely during the meeting, please use the zoom registration link below:
https://us02web.zoom.us/webinar/register/WN_MNOr95ZCQrWzERqd5zRuwQ
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636-4300. Notification 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:30 a.m. to noon, 1:00 p.m. to 4:30 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)
Notice to anyone attending any public meeting: The meeting may be broadcast live on Cable Channel 17 and/or videotaped or photographed. Recent City Council meetings may also be viewed at www.CMAP.com and periodically on Cable Channel 17.
To access written translation during the meeting, please scan the QR Code or click this link | Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
https://attend.wordly.ai/join/NLJC-7137
Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir
Use a headset on your phone for audio or read the transcript on your device. | Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo.
PROCLAMATION
Declaring September 2024 as National Recovery Month
WHEREAS, substance abuse treatment facilities in San Benito County are an essential part of health and one’s overall wellness; and WHEREAS, they are committed to ensuring a safe, clean, structured recovery environment and are dedicated to providing supportive and affordable sober living; and
WHEREAS, saluting people who are in recovery from alcohol and drug use disorders, as well as those who have helped them obtain treatment, helps to overcome barriers by educating the community about the benefits of treatment, and affirming the goal that all people with alcohol and drug use disorders should have access to treatment services; and
WHEREAS, we must encourage relatives and friends of people with mental and/or substance use disorders to implement preventive measures, recognize the signs of a problem, and guide those in need to appropriate treatment and recovery support services; and
WHEREAS, an estimated 40.7 million people aged 12 or older with illicit drug or alcohol use disorder did not receive treatment at a specialty facility, only 1.1 percent (or 447,000 people) felt that they needed treatment and made an effort to get treatment along with 18.8 million adults self-reported needing mental health treatment or counseling, while close to half did not receive treatment, in the past years; and
WHEREAS, to help more people achieve and sustain long-term recovery, the U.S.
Department of Health and Human Services (HHS), the Substance Abuse and Mental Health Services Administration (SAMHSA), the White House Office of National Drug Control Policy (ONDCP), and Sun Street Centers invite all residents of San Benito County to participate in National Recovery Month (September).
NOW, THEREFORE, I, Mia Casey, Mayor of Hollister, do hereby declare September 2024, as National Recovery Month in the City of Hollister.
IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the seal of the City of Hollister this 17th day of September 2024.
_______________________________
Mia Casey, Mayor
ATTEST:
________________________________
Jennifer Woodworth, MMC, City Clerk
1 City Council of the City of Hollister
Minutes of the Regular Meeting
September 3, 2024, 4:00 p.m.
City Council Chamber, City Hall
375 Fifth Street, Hollister, CA 95023
Members Present: Mia Casey, Mayor
Rick Perez, District 1
Rolan Resendiz, District 2
Dolores Morales, District 3
Tim Burns, District 4
_____________________________________________________________________
1. CALL TO ORDER
Mayor Casey called the regular meeting of the City Council of the City of Hollister to order at 4:00 p.m.
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
Councilmember Perez led the Pledge of Allegiance.
4. CLOSED SESSION - REPORT OUT
City Attorney Mary Lerner stated no reportable action was taken at the August 20, 2024 closed session.
5. SPECIAL ORDERS OF THE DAY
5.1 CHILDHOOD CANCER AWARENESS MONTH PROCLAMATION
5.2 PRESENTATION BY NEW HOPE FOR YOUTH
Phillip Nunez provided a presentation regarding the New Hope for Youth organization and their activities for Hollister youth. Mr. Nunez requested funding from the City to support their program.
Councilmember Burns requested additional information regarding the organization's budget and number of youth pa rticipants.
Councilmember Resendiz supported the City partnering with the organization.
2 5.3 PRESENTATION BY COUNCIL OF SAN BENITO COUNTY
GOVERNMENTS (SBCOG) REGARDING HIGHWAY 25
Binu Abraham, Executive Director Council of San Benito County Governments, provided an update regarding prior and upcoming construction on Highway 25.
Mayor Casey opened public comment at 4:28 p.m.
Roxanne Stephens expressed concern regarding the potential cost and long timeline for completion of the Highway 25 widening project.
Mayor Casey closed public comment at 4:31 p.m.
Councilmember Perez requested a moment of silence for Christopher Ward and requested the Council meeting be adjourned in his memory.
The City Council observed a moment of silence.
6. PUBLIC INPUT FOR ITEMS NOT ON THE AGENDA
No speakers present.
7. CONSENT ITEMS
Mayor Casey opened public comment at 4:59 p.m.
Phil Stephorak opposed approval of a ground lease agreement with ZeroAvia.
Minh Venator opposed approval of the proposed ground lease agreement with ZeroAvia.
Mayor Casey closed public comment at 5:04 p.m.
Councilmember Resendiz pulled Item 7.4 from the consent calendar.
Moved by: Councilmember Resendiz
Seconded by: Councilmember Burns
To approve the consent calendar items except for Item 7.4.
Ayes (5): Mayor Casey, Councilmember Perez, Councilmember Resendiz, Councilmember Morales, and Councilmember Burns
Carried (5 to 0)
7.1 APPROVE AUGUST 20, 2024 MEETING MINUTES
Moved by: Councilmember Resendiz
Seconded by: Councilmember Burns
3 Approve August 20, 2024 meeting minutes.
Carried
7.2 WARRANT REGISTER SEPTEMBER 3, 2024
Moved by: Councilmember Resendiz
Seconded by: Councilmember Burns
Ratify and approve the Warrant Registers for the General-Special- Enterprise-Assessments funds attached.
Carried
Moved by: Councilmember Resendiz
Seconded by: Councilmember Burns
Ratify and approve the Warrant Registers for the General-Special- Enterprise-Assessments funds attached.
Carried
7.3 CLAIM AGAINST THE CITY- FILED BY CHRISTINE SWANK
Moved by: Councilmember Resendiz
Seconded by: Councilmember Burns
Deny the claim and authorize staff to send the notice of rejection to the claimant.
Carried
7.5 A RESOLUTION APPROVING A MEMORANDUM OF
UNDERSTANDING (MOU) BETWEEN THE CITY OF HOLLISTER AND
HOLLISTER DOWNTOWN ASSOCIATION FOR FY 24/25 FOR THE
CALIFORNIA MAINSTREET PROGRAM IN DOWNTOWN HOLLISTER
Moved by: Councilmember Resendiz
Seconded by: Councilmember Burns
4 Adopt a resolution authorizing the Mayor to sign the Memorandum of Understanding (MOU) between the City of Hollister and Hollister Downtown Association for FY 24/25.
Carried
7.6 A RESOLUTION AUTHORIZING THE USE OF CITY COUNCIL FY 24/25 BUDGETED DISCRETIONARY FUNDS IN THE AMOUNT OF $8,600
FOR DIA DE LOS MUERTOS DOWNTOWN CELEBRATION EVENTS
Moved by: Councilmember Resendiz
Seconded by: Councilmember Burns
Adopt a resolution authorizing Councilmember Resendiz to use City Council FY 24/25 budgeted discretionary funds in the amount of $8,600 for Dia de los Muertos downtown events.
Carried
7.7 A RESOLUTION AUTHORIZING THE USE OF CITY COUNCIL FY 24/25 BUDGETED DISCRETIONARY FUNDS IN THE AMOUNT OF $11,500
FOR SECOND HOLLISTER NATIVE GATHERING EVENTS
Moved by: Councilmember Resendiz
Seconded by: Councilmember Burns
Adopt a resolution authorizing Councilmember Burns and Councilmember Perez to use City Council FY 24/25 budgeted discretionary funds in the amount not to exceed $11,500 in combined efforts in support of the Second Hollister Native Gathering events.
Carried
7.8 A RESOLUTION APPROVING COUNCILMEMBER MORALES TO
TRAVEL FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL
CONFERENCE AND EXPO, OCTOBER 16-18, 2024, IN LONG BEACH, CA.
Moved by: Councilmember Resendiz
Seconded by: Councilmember Burns
Adopt a resolution approving travel expenses for Councilmember Morales for the League of California Cities Annual Conference and Expo, Oct.16 - 18, 2024, in Long Beach, CA.
5 Carried
7.9 A RESOLUTION APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH THE ADAMS ASHBY GROUP FOR GRANT
MANAGEMENT CONSULTING SERVICES AND AUTHORIZE THE CITY
MANGER TO EXECUTE THE AGREEMENT
Moved by: Councilmember Resendiz
Seconded by: Councilmember Burns
Adopt a resolution approving, and authorizing the City Manager to execute, an Agreement to provide Consulting Services related to the West Gateway Improvement Project and any future Grant applications and awards from the Department of Housing & Community Development (HCD) for Community Development Block Grants (CDBG).
Carried
7.10 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT FOR CPR CLASSES FOR SAN BENITO COUNTY
BEHAVIORAL HEALTH EMPLOYEES
Moved by: Councilmember Resendiz
Seconded by: Councilmember Burns
Adopt a resolution for the City Manager to execute a contract for CPR Classes for San Benito County Behavioral Health Employees.
Carried
7.11 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT FOR EMERGENCY MEDICAL SERVICES WITH THE 33RD
DISTRICT AGRICULTURAL ASSOCIATION FOR THE 2024 SAN
BENITO COUNTY FAIR
Moved by: Councilmember Resendiz
Seconded by: Councilmember Burns
Adopt a resolution authorizing the City Manager to execute a contract for emergency medical services with the 33rd Agricultural Association for the San Benito County Fair.
Carried
6 7.12 A RESOLUTION APPROVING A MEMORANDUM OF
UNDERSTANDING (MOU) BETWEEN THE CITY OF HOLLISTER AND
THE HOLLISTER POLICE OFFICERS ASSOCIATION (HPOA).
Moved by: Councilmember Resendiz
Seconded by: Councilmember Burns
Adopt a resolution approving and authorizing the City Manager to execute the amended MOU between the City of Hollister and HPOA.
Carried
7.13 A RESOLUTION APPROVING A MEMORANDUM OF
UNDERSTANDING (MOU) BETWEEN THE CITY OF HOLLISTER AND
SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU), LOCAL 521 Moved by: Councilmember Resendiz
Seconded by: Councilmember Burns
Adopt a resolution approving and authorizing the City Manager to execute the amended MOU between the City of Hollister and SEIU, Local 521.
Carried
7.4 A RESOLUTION APPROVING A GROUND LEASE AGREEMENT WITH ZEROAVIA, INC. FOR SPACE TO LOCATE EQUIPMENT AND OTHER
PROPERTY AT THE HOLLISTER MUNICIPAL AIRPORT
Airport Director Jeff Crechirou provided the staff report outlining the terms of the proposed ground lease agreement.
Councilmember Burns suggested the lease and its terms be reviewed by the City's fire marshal prior to approval.
Councilmember Resendiz supported modifying the proposed agreement terms to require concrete building materials either at the time the lessee vacates.
Mayor Casey suggested requiring a fire inspection as part of the improvements.
Moved by: Councilmember Resendiz
1. Adopt a resolution approving a Ground Lease Agreement with ZeroAvia, Inc. for space to locate equipment and other property at the Hollister Municipal Airport with the additional terms to require concrete
7 building materials either at the time the lessee vacates and to require a fire inspection of the improvements; and
2. Authorize City Manager to execute the Ground Lease Agreement in a form approved by City Attorney.
Motion fails for lack of a second
Moved by: Councilmember Burns
Seconded by: Councilmember Resendiz
Continue the item for four weeks to allow for additional negotiations with ZeroAvia.
Ayes (3): Councilmember Perez, Councilmember Resendiz, and Councilmember Burns
Noes (2): Mayor Casey, and Councilmember Morales
Carried (3 to 2)
8. PUBLIC HEARINGS
8.1 AN ORDINANCE OF THE CITY OF HOLLISTER AMENDING
HOLLISTER MUNICIPAL CODE SECTION 9.30 – SHOPPING CART
CONTAINMENT
Police Chief Carlos Reynoso provided the staff presentation.
Councilmember Morales suggested staff reach out to retailers to ensure they are aware of the change.
Mayor Casey opened the public hearing at 5:27 p.m.
There were no speakers for this item.
Mayor Casey closed the public hearing at 5:27 p.m.
Moved by: Councilmember Burns
Seconded by: Councilmember Morales
Introduce an ordinance amending Hollister Municipal Code Chapter 9.30- “Shopping Cart Containment” adding language to align with state law and updating a reference to another state law.
Ayes (5): Mayor Casey, Councilmember Perez, Councilmember Resendiz, Councilmember Morales, and Councilmember Burns
8 Carried (5 to 0)
8.2 APPEAL OF PLANNING COMMISSION DENIAL OF SITE &
ARCHITECTURAL REVIEW 2022-6 (APPEAL 2024-2)
Senior Planner Magda Gonzalez provided the staff presentation.
Councilmember Resendiz supported two entrances for the project.
The appellant provided a presentation regarding the project.
Councilmember Resendiz requested the appellant work with the City's Arts & Culture Commission to select the artist and art for th e location.
Mayor Casey opened the public hearing at 6:00 p.m.
No speakers present.
Mayor Casey closed the public hearing at 6:01 p.m.
Moved by: Councilmember Resendiz
Seconded by: Councilmember Perez
Accept the findings as provided by the applicant on September 3, 2024 and approve the project.
Ayes (5): Mayor Casey, Councilmember Perez, Councilmember Resendiz, Councilmember Morales, and Councilmember Burns
Carried (5 to 0)
9. COUNCIL BUSINESS
9.1 PARS SECTION 115 TRUST – OPEB PREFUNDING AND PENSION
RATE STABILIZATION PROGRAM (PRSP) PRESENTATION
Mitch Barker with Public Agency Retirement Services provided the staff report.
Mayor Casey opened public comment at 6:29 p.m.
There were no speakers for this item.
Mayor Casey closed public comment at 6:29 p.m.
The City Council directed staff return with a future item on the topic, potentially as part of the mid-year budget discussion.
9.2 SEWER SYSTEM UPDATE
Public Works Director William Via provided the staff report.
9 Mayor Casey opened public comment at 6:43 p.m.
There were no speakers for this item.
Mayor Casey closed public comment at 6:43 p.m.
9.3 UPDATE ON THE DEVELOPMENT OF CESAR CHAVEZ COMMUNITY PARK FUNDED THROUGH PROPOSITION 68 GRANT
Recreation Manager Tina Garza provided the staff report.
Councilmember Resendiz suggested installing a bicycle maintenance and repair station.
Mayor Casey opened public comment at 6:58 p.m.
There were no speakers for this item.
Mayor Casey closed public comment at 6:58 p.m.
The City Council recessed at 6:59 p.m. and reconvened at 7:07 p.m. with all members of Council present.
9.4 OROSCO GROUP CANNABIS LICENSE FEE REFUND
Assistant City Attorney Jennifer Thompson provided the staff report.
Councilmember Perez returned to the dais at 7:10 p.m.
Councilmember Morales inquired regarding the delay by the applicant in requesting a refund of fees.
Applicant Matt Nohr commented on various fees paid by the applicant, delays to the project, and prior communication with City staff. Mr. Nohr commented on a proposed new project that the cannabis fees could be applied to.
Cannabis Program Affairs Manager Maria Mendez provided additional information regarding staff time spent reviewing the applications, completing environmental review, etc.
Mayor Casey opened public comment at 7:29 p.m.
Matt Nohr commented on the various reviews by staff as being part of a separate application process and fees.
Mayor Casey closed public comment at 7:31 p.m.
Moved by: Councilmember Burns
Seconded by: Councilmember Perez
Deny Orosco Group’s request to grant a $119,872.00 refund for cannabis license fees.
10 Ayes (5): Mayor Casey, Councilmember Perez, Councilmember Resendiz, Councilmember Morales, and Councilmember Burns
Carried (5 to 0)
9.5 BEST PRACTICES FOR EFFICIENT MEETINGS
City Clerk Jennifer Woodworth provided the staff report.
Mayor Casey opened public comment at 7:53 p.m.
There were no speakers for this item.
Mayor Casey closed public comment at 7:53 p.m.
By consensus, the City Council directed staff to return with a resolution to adopt a Council policy governing the process for the City Council to place items on the agenda and a resolution governing the annual City Council meeting schedule.
10. INFORMATIONAL REPORTS
10.1 COMMITTEE ASSIGNMENTS
No reports.
10.2 COUNCIL REPORTS
Councilmember Resendiz requested Council support to partner with New Hope for Youth and requested consensus for the Council to send a letter to the California Speaker of the House Rivas requesting legislation be passed to provide funding to expand Highway 25.
Councilmember Burns supported sending a letter if Highway 25 is considered to be a very dangerous roadway; requested a 4-way stop sign at Brighton and Mimosa Drive; requested staff analyze installation of a crosswalk on Hillcrest near Clearview; requested the City Council Code of Conduct be amended to address violations of a closed session; requested the City Council Code of Conduct be amended to require that the costs for internal investigations related to potential violations of the Code of Conduct be deducted from the discretionary fund of the complainant if no allegations were sustained or from the offender's discretionary funds if allegations are sustained; requested a side letter with the Hollister Firefighters Union regarding layoffs due to negotiations of fire contracts services; requested staff move forward with filling vacant Fire Department command staff positions.
Councilmember Perez reported a missing sidewalk at Powell and Seventh and requested an update on the Dunne Park Master Plan.
Councilmember Morales requested use of $10,000 of her discretionary funds for the New Hope for Youth organization.
11 Mayor Casey supported the request for a side letter with the Hollister Firefighters Union and filling vacant Fire Department command staff positions; supported a letter to Speaker Rivas to seek discussion regarding funding; requested creation of an ad hoc committee to discuss the motorcycle rally; requested an agenda item to adopt the Council's strategic goals; and requested information related to the City's economic development committee.
City Manager David Mirrione confirmed Council consensus on all of the Council requests.
10.3 CITY MANAGER REPORT
1. UPDATED CITY COUNCIL PROJECTS
11. CLOSED SESSION
Mayor Casey opened public comment at 8:24 p.m.
There were no speakers for the closed session agenda items.
Mayor Casey closed public comment at 8:24 p.m.
City Attorney Mary Lerner read the closed session item titles.
11.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE 54956.9
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of section 54956.9 of the Government Code (4 cases)
11.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE 54956.9
Significant Exposure to Litigation Pursuant to paragraph (2) or (3) of subdivision (d) of section 54956.9 of the Government Code: one case.
The threat of litigation is from Eduardo Mondragon.
11.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1)
Name of Case: Natmar L.P., et al. v. City of Hollister, et al.
San Benito Superior Court Case No. CU-23-00183
11.4 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1)
Name of Case: Natmar L.P., et al. v. City of Hollister, et al.
San Benito Superior Court Case No. CU-23-00282
12. ADJOURNMENT
The City Council convened into closed session at 8:26 p.m.
12 Mayor Casey adjourned the meeting at 10:08 p.m. in memory of Christopher Ward.
Jennifer Woodworth, City Clerk
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: September 17, 2024
REPORT # Finance-2024-13
AGENDA ITEM: WARRANT REGISTER SEPTEMBER 17, 2024
DEPARTMENT: Adminstrative Services
DEPARTMENT HEAD: Casey Estorga, Administrative Services Director STAFF CONTACT: Maricela Romero, Account Tech II
RECOMMENDED ACTION: Ratify and approve the Warrant Registers for the General-Special-Enterprise-Assessments funds attached.
FISCAL IMPACT: 23/24 & 24/25
ATTACHMENTS:
1. Expense Approval Register AP 8-5-24
2. Expense Approval Register AP 8-7-24
3. Expense Approval Register AP 8-7-24 (2)
4. Expense Approval Register AP 8-7-24 (3)
5. Expense Approval Register AP 8-16-24
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: September 17, 2024
REPORT # City Clerk-2024-38
AGENDA ITEM: ORDINANCE 1253 AMENDING HOLLISTER MUNICIPAL CODE SECTION 9.30 – SHOPPING CART CONTAINMENT
DEPARTMENT: City Clerk
DEPARTMENT HEAD: Jennifer Woodworth, City Clerk
STAFF CONTACT: Carlos Reynoso, Police Chief
RECOMMENDED ACTION: Adopt Ordinance 1253 Amending Hollister Municipal Code Section 9.30 – Shopping Cart Containment.
DISCUSSION: Ordinance 1253 was introduced at the September 3, 2024, City Council meeting, where the City Council held a public hearing and introduced an ordinance Amending Hollister Municipal Code Section 9.30 – Shopping Cart Containment. A second reading and adoption of the ordinance is required.
Code Enforcement staff reached out to local businesses who use shopping carts in our community and advised them of the changes of this ordinance.
FISCAL IMPACT: N/A
PREVIOUS COUNCIL OR COMMISSION ACTION: Ordinance 1253 was introduced at the September 3, 2024, City Council meeting with the following vote: 5-0.
CEQA: N/A
ATTACHMENTS:
1. Ordinance 1253
ORDINANCE NO. 1253
AN ORDINANCE OF THE CITY OF HOLLISTER AMENDING HOLLISTER MUNICIPAL CODE SECTION 9.30 “SHOPPING CART CONTAINMENT”
WHEREAS, abandoned shopping carts throughout the city continue to be a nuisance and a public safety hazard in our community; and
WHEREAS, city staff have routinely impounded abandoned shopping carts and retrieved shopping carts being used for transporting objects outside of their intended use and on the property of the designated business.; and
WHEREAS, the shopping carts are routinely stored for weeks by the city with the business cart owners failing to retrieve them in a timely manner; and
WHEREAS, there is a need to correct a section referenced in the current ordinance under
9.30.110 with the correct section number; and
WHEREAS, there is a need to add language to the existing ordinance that references Business and Professions Code Section 22435.7(g) which provides cities with the authority to dispose of shopping carts if not claimed within 30 days of the notification of impoundment; and
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby ordain as follows:
SECTION 1. Section 9.30.110 AMENDED. Section 9.30.110 (“Power to contract”) of Chapter 9.30 (“Shopping Cart Containment”) of Title 9 “Public Peace, Morals and Welfare” of the City of Hollister Municipal Code is hereby amended to read as follows:
9.30.110 Power to contract.
The city may, in accordance with the applicable city policies and as approved by the City Council, cause the city to engage a contractor to retrieve abandoned carts, and such contractor shall comply with the provisions of this chapter and applicable state law including, but not limited to, Business & Professions Code section 22435.10 et seq.
SECTION 2. Section 9.30.120 AMENDED. Section 9.30.120 (“Authority to impound”) of Chapter 9.30 (“Shopping Cart Containment”) of Title 9 “Public Peace, Morals and Welfare” of the City of Hollister Municipal Code is hereby amended to read as follows:
9.30.120 Authority to impound.
The city may retrieve and impound any shopping cart left on public or private property when the shopping cart has a sign permanently affixed as required by 9.30.050 of this chapter. The city shall deem discarded any shopping cart that lacks the signs required by
Ordinance No. 1253
9.30.050 of this chapter and may retrieve and immediately dispose of any shopping cart without a sign permanently affixed.
Per Business and Profession Code Section 22435.7(g), the city has the authority to sell, dispose of, or destroy the carts if not claimed within 30 days of notification of impoundment. This section applies to both carts with signs affixed indicating ownership and carts without proper signs.
SECTION 3. SEVERABILITY. If any part of this Ordinance is held invalid for any reason by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance, and the City Council hereby declares that it would have passed the remainder of the Ordinance if such invalid portion thereof had been deleted.
SECTION 4. EFFECTIVE DATE. This ordinance shall take effect and be in force thirty (30) days from and after its final passage.
SECTION 5. PUBLICATION. Within fifteen (15) days after passage, the City Clerk shall cause this ordinance to be published in a newspaper of general circulation.
INTRODUCED at a regular City Council meeting on September 3, 2024 and adopted as an ordinance of the City of Hollister at a regular City Council meeting on September 17, 2024 by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
________________________________
Mia Casey, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
______________________________ _______________________________ Jennifer Woodworth, MMC, City Clerk Mary Lerner, City Attorney
Ordinance No. 1253
I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Ordinance No. 1253 is an original ordinance, or true and correct copy of a City ordinance, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on September 17, 2024 at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on September 17, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: September 17, 2024
REPORT # City Clerk-2024-40
AGENDA ITEM: A RESOLUTION GOVERNING ANNUAL CITY COUNCIL MEETING DATES
DEPARTMENT: City Clerk
DEPARTMENT HEAD: Jennifer Woodworth, City Clerk
STAFF CONTACT: Jennifer Woodworth, City Clerk
RECOMMENDED ACTION: Adopt a resolution governing annual City Council meeting dates.
DISCUSSION: At the September 3, 2024 City Council meeting, the City Council directed staff to return with an item to address annual meeting dates and allowing cancellation of meetings on a recurring basis, including for a July recess, holidays , elections, etc.
FISCAL IMPACT: None.
PREVIOUS COUNCIL OR COMMISSION ACTION: At the September 3, 2024 meeting, City Council directed staff to return with this item.
CEQA: N/A
ATTACHMENTS:
1. Resolution
RESOLUTION NO. 2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
APPROVING CANCELLATION AND RESCHEDULING OF CITY
COUNCIL MEETINGS ON AN ANNUAL BASIS
WHEREAS, the City Council of the City of Hollister has called for a legislative recess in July since 2016; and
WHEREAS, the City Council adopted Resolution 2022 -08, which approved the July legislative recess in perpetuity for the City Council and City advisory bodies; and
WHEREAS, the City previously rescheduled public meetings that fall on a holiday to the next day and rescheduled other meetings that interfere with local and other events; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby adopt the following provisions regarding the City Council meeting schedule:
All regular meetings falling on a legal holiday for which the City’s administrative offices are closed, the regular meeting shall be canceled unless requested by the City Council to be rescheduled.
For the month of January, the first meeting in January shall be canceled. For the month of July, all meetings are to be canceled for the summer legislative recess.
The first meeting in August shall end by 6:00 PM in order to allow members of the City Council to attend National Night Out events.
If a meeting falls on an election day, the meeting may be canceled or rescheduled for another date.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on September 17, 2024, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Mia Casey, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney
Resolution No. 2024-XX
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on September 17, 2024 at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on September 17, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: September 17, 2024
REPORT # City Clerk-2024-43
AGENDA ITEM: A RESOLUTION APPROVING A COUNCIL POLICY ON ADDING
AGENDA ITEMS
DEPARTMENT: City Clerk
DEPARTMENT HEAD: Jennifer Woodworth, City Clerk
STAFF CONTACT: Jennifer Woodworth, City Clerk
RECOMMENDED ACTION: Adopt a resolution approving a council policy governing the process for the City Council to add items to the council agenda.
DISCUSSION: At the September 3, 2024 City Council meeting, the City Council directed staff to return with an item to adopt a council policy governing the process for members of the City Council to add items to a future City Council meeting agenda. The City Council discussed their desire to include references to the City Council’s strategic goals. The request form will be updated with the adopted strategic goals following Council action. Additionally, staff will endeavor to bring items as soon as possible for Council consideration after Council provides direction to add an item to a future agenda but acknowledge that more complex items may take longer to analyze and prepare.
FISCAL IMPACT: N/A
PREVIOUS COUNCIL OR COMMISSION ACTION: At the September 3, 2024 meeting, the City Council directed staff to return with this item.
CEQA: N/A
ATTACHMENTS:
1. Resolution
2. Draft Policy
RESOLUTION NO. 2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
ADOPTING A COUNCIL POLICY ON ADDING ITEMS TO THE CITY
COUNCIL AGENDA
WHEREAS, the City Council seeks to bring forward agenda items that are important and relevant to the City and its community; and
WHEREAS, in order to remain informed on City projects and business separate from agenda items requiring Council action, the City Council requests periodic updates on projects and staff analysis of topics of interest; and
WHEREAS, the Ralph M. Brown Act governs the actions allowed by a legislative body, including restricting discussion of items not included in a publicly noticed meeting; and
WHEREAS, majority support of the City Council is required to direct staff; and
WHEREAS, to make judicious use of limited City staff time and resources, a policy outlining the process for members of the City Council to request future agenda item s was drafted.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Hollister does hereby adopt a City Council policy entitled, “Council Requests for Future Agenda Items.”
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on September 17, 2024, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Mia Casey, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney
Resolution No. 2024-XX
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on September 17, 2024 at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on September 17, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
Purpose:
The purpose of this policy is to provide transparency into requests by individual City Councilmembers that result in the use of staff time. The policy applies to all members of City Council equally and allows the full City Council to determine how to use limited city resources.
For this procedure, a “City Councilmember request” is defined as a request to use city resources in a manner that exceeds the City Council approved budget, priorities, or work plan. This includes requests directed to the City Manager, City Attorney, and all City staff members. This procedure also applies to City Council appointed commissions and committees.
Items for a Future Council Meeting
Councilmembers wishing to place a matter on a future agenda, which requires staff research, analysis, and/or commits City resources, shall first bring the matter to Council to determine if there is majority support to further discuss the item. The process for agendizing Council requests shall be as follows:
1. Any Councilmember requesting an item to be considered by the full City Council shall provide to staff a completed “Future Agenda Item Request” form, which includes additional information needed for staff to prepare an agenda item on the topic (Attachment A). Additional information should include why the matter is recommended for Council consideration and what action, if any, the Council is being asked to take. Councilmembers may also provide additional background information and include any attachments that they believe will be helpful to a presentation and with gaining support for their recommended action.
2. Submitted forms will be considered under a “Council Initiated Items” section of each regular meeting agenda, with one memo allowed per member of Council per meeting. The Council will discuss and consider any memos for future action, and support from a majority of the Councilmembers present is required to support adding an item to a future Council meeting agenda. Discussion on this request should be limited to whether the item should be heard at a future meeting.
3. Staff will endeavor to bring the items to Council for consideration as soon as possible but not less than four weeks to allow for adequate analysis of the topic and potential impacts to City resources.
As items are considered for inclusion on Council agendas, the City Manager and relevant staff may inform the Council of the potential impacts, if any, that the
CITY OF HOLLISTER POLICY NUMBER
Date
COUNCIL POLICY Authority: City Council
SUBJECT: Council Requests for Future Agenda Items
Councilmember request will have on established priorities or staff workload and suggest reasonable timeframes for bringing items forward.
HOLLISTER CITY COUNCIL
REQUEST FOR FUTURE AGENDA ITEM
Council member(s) requesting item
(no more than two):
Topic to be Discussed:
Recommended City Council Action:
Background information, such as reasoning for recommended Council action, justification for placing on the agenda, etc.:
Requested date of discussion (minimum of four weeks from the date of the request):
Select the Applicable Strategic Goal(s) and list any Applicable Objective(s) City Council Goal: ☐ Infrastructure
Applicable Objective(s):
City Council Goal: ☐ Budget, Finances & Economic Development Applicable Objective(s):
City Council Goal: ☐ Quality of Life and Public Safety
Applicable Objective(s):
City Council Goal: ☐ Community Engagement, Education, and Transparency Applicable Objective(s):
☐ Mayor Casey
☐ Councilmember Perez, District 1
☐ Councilmember Resendiz, District 2
☐ Councilmember Morales, District 3
☐ Councilmember Burns, District 4
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: September 17, 2024
REPORT # City Manager-2024-37
AGENDA ITEM: FORMATION OF AN INDEPENDENCE DAY MOTORCYCLE AD
HOC COMMITTEE
DEPARTMENT: City Manager
DEPARTMENT HEAD: David Mirrione, City Manager
STAFF CONTACT: David Mirrione, City Manager
RECOMMENDED ACTION: Form an Independence Day Motorcycle Rally ad hoc committee with the Mayor’s recommendation to appoint Councilmember Tim Burns and Mayor Casey as the two members of the City Council to serve on the Committee.
DISCUSSION: At the September 3, 2024 regular City Council meeting, the City Council asked staff to return to a future City Council meeting to recommend the formation of an Independence Day Motorcycle Rally ad hoc committee. The Independence Day Motorcycle Rally Ad Hoc Committee would discuss the feasibility of holding a motorcycle rally in Hollister over the Independence Day holiday. The Independence Day Motorcycle Rally Ad Hoc Committee would be in place for a period of one year from the date of its formation and could be extended if needed.
Brown Act definition of an Ad Hoc Committee:
“The Brown Act does not apply to ad hoc committees consisting solely of less than a quorum of the legislative body, provided they are composed solely of members of the legislative body and provided that these ad hoc committees do not have some “continuing subject matter jurisdiction,” and do not have a meeting schedule fixed by formal action of a legislative body. Thus, ad hoc committees would generally serve only a limited or single purpose, they are not perpetual and they are dissolved when their specific task is completed.”
FISCAL IMPACT: The cost of staff time to attend and staff the meetings.
PREVIOUS COUNCIL OR COMMISSION ACTION: At the September 3, 2024 regular City Council meeting, the City Council staff to return to a future City Council meeting to recommend formation of an Independence Day Motorcycle Rally ad hoc committee.
CEQA: N/A
ATTACHMENTS: None
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: September 17, 2024
REPORT # Community Development-2024-08
AGENDA ITEM: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH DYNAMIC PLANNING + SCIENCE FOR
ENVIRONMENTAL CONSULTING SERVICES FOR THE “THOUSAND PALMS PROJECT” PROPOSED AT 2300 BERT DRIVE IN THE LIGHT INDUSTRIAL (M1) ZONING DISTRICT.
DEPARTMENT: Development Services
DEPARTMENT HEAD: Rod Powell, Assistant City Manager
STAFF CONTACT: Ambur Cameron, Senior Planner
RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager and/or their designated representative to negotiate and execute a Professional Services Agreement.
DISCUSSION: On May 24, 2024, the City of Hollister Community Development Department Planning Division released a Request for Proposals (RFP) for environmental consulting services. The City received three proposals which staff reviewed and determined all met the minimum qualifications. Following a thorough evaluation of the proposals, it was concluded that the qualifications of Dynamic Planning + Science most closely aligned with project requirements. Staff then forwarded the proposal to the project applicant for further review and consideration. Both staff and the applicant agre e that the qualifications and expertise provided in the RFP shows that Dynamic Planning + Science is most suited to address the project needs and thus the City of Hollister desires to award them the contract. Dynamic Planning + Science provided all the req uested information including financial statements and showed to not have been involved in legal actions which would otherwise raise concerns or call into question their ability to perform the necessary tasks.
The project applicant, CMC Materials EC, Inc. (CMC) is proposing to expand their existing facility by constructing a new storage and offloading/loading facility on the parcel south of their existing facility at 2300 Bert Drive (APN 051-152-002) in the Light Industrial (M1) Zoning District. The project will increase storage capacity of the current facility to meet the increase demand in the semi-conductor market and allow for operational flexibility.
Dynamic Planning + Science will prepare an Initial Study to assess the potential environmental impacts of the project. Based upon the Initial Study, the City (lead agency) will determine whether the project may have significant environmental impacts. If the study shows no significant impacts, a Negative Declaration (ND) will be prepared. If potential significant impacts are identified but can be mitigated to a less-than-significant level, a Mitigated Negative Declaration (MND) will be prepared. The consultant will also prepare responses to comments on the environmental documents and studies as well as attend public hearings.
FISCAL IMPACT: The project applicant will cover all consulting fees associated with the project, including the proposed environmental consulting services agreement and the City’s approved overhead cost for staff time in Project Management.
PREVIOUS COUNCIL OR COMMISSION ACTION: At the April 2, 2024 Regular City Council Meeting, the City Council authorized the release of a Request For Proposal s for the preparation of an environmental document pursuant to the California Environmen tal Quality Act (CEQA) for the Thousand Palms Project (Conditional Use Permit 2023-4, Site & Architectural 2024-1, and Variance 2024-1) located at 2300 Bert Drive (APN 051-152- 002) in the Light Industrial (M1) Zoning District.
CEQA: The Project is subject to the California Environmental Quality Act (CEQA) pursuant to Section 15060 – Preliminary Review and Section 15603 – Initial Study.
ATTACHMENTS:
1. Resolution authorizing the City Manager to negotiate and execute a Professional Services Agreement with Dynamic Planning + Science
2. Request for Proposal released for 2300 Bert Drive
3. Dynamic Planning + Services Proposal and Scope of Work
RESOLUTION NO. 2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
AUTHORIZING THE CITY MANAGER AND/OR THEIR DESIGNATED
REPRESENTATIVE TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT AND ANY FUTURE AMENDMENTS TO SAID
CONTRACT, WITH DYNAMIC PLANNING + SCIENCE FOR THE
PREPARATION OF AN ENVIRONMENTAL DOCUMENT PURSUANT TO
THE CALIFORNIA ENVIRONMENTALQUALITY ACT (CEQA) FOR THE
THOUSAND PALM PROJECT (CONDITIONAL USE PERMIT 2023-4,
SITE & ARCHITECTURAL REVIEW 2024-1, AND VARIANCE 2024-1) LOCATED 2300 BERT DRIVE (APN 051-152-002) IN THE LIGHT
INDUSTRIAL (M1) ZONING DISTRICT.
WHEREAS, the City of Hollister Community Development Department Planning Division released a Request for Proposal for Environmental Consulting Services and Related Technical Studies on May 24, 2024; and
WHEREAS, the City of Hollister Planning Division received three proposals; and
WHEREAS, staff reviewed all three proposals with all proposals moving forward with ranking; and
WHEREAS, Dynamic Planning + Science was ranked amongst the top and was selected for the contract award; and
WHEREAS, the City of Hollister wishes to enter into a Professional Services Agreement with Dynamic Planning + Science; and
WHEREAS, the Planning Division recommends accepting this contract because it is cost effective and provides all necessary environmental services needed to properly evaluate the project under the California Environmental Quality Act.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister:
1. Authorizes the City Manager and/or their designated representative to negotiate and execute a Professional Services Agreement and any future amendments to said contract, with Dynamic Planning + Science for environmental consult ing services and associated technical studies for the “Thousand Palms Project” (Conditional Use Permit 2023-4, Site & Architectural Review 2024-1, and Variance 2024-1) located at 2300 Bert Drive (APN 051-152-002) in the Light Industrial (M1) Zoning District.
Resolution No. 2024-XX
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on this the 17th day of September, 2024, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Mia Casey, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on this 17th day of September 2024 at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on the 17th day of September 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
REQUEST FOR PROPOSALS FOR
ENVIRONMENTAL CONSULTING SERVICES
Initial Study/Mitigated Negative Declaration
and technical studies for Thousand Palms Project
Conditional Use Permit 2023-4, Site & Architectural 2024-1, Variance 2024-1
2300 Bert Drive, Hollister, CA 95023
(APN) 051-152-002
For questions regarding this request for proposal (RFP), please contact:
Ambur Cameron, Senior Planner
Development Service Department – Planning Division
Email: [email protected]
Phone: (831) 636-4360
All questions must be submitted by email no later than 4:00 PM on Friday, May 31, 2024.
Deadline to submit a proposal is 4:00 PM on Friday, June 7, 2024.
INITIAL STUDY/MITIGATED NEGATIVE DECLARATION
REQUEST FOR PROPOSAL (RFP)
The City of Hollister (herein referred to as the “City”) issues this Request for Proposals (“RFP”) requesting proposals from a qualified public entity or private firm, to establish a contract for environmental services and technical studies, including an Initial Study/Mitigated Negative Declaration. The City shall contract with the selected firm(s) to provide the services pursuant to agreed-upon fixed rates and itemized cist schedules. The term is expected to last for one year.
Please note that any contract resulting from this RFP shall include all required contract provisions.
The environmental service requested are for the Thousand Palms project (Conditional Use Permit 2023-4, Site & Architectural 2024-1, and Variance 2024-1) submitted by project applicant, CMC Materials EC, Inc (CMC). The project proposes to expand CMC’s existing facility by constructing a new storage and offloading/loading on the parcel south of their facility, Assessor’s Parcel Number (APN) 051-002-000 at 2300 Bert Drive located in the M1 – Light Industrial Zoning District.
The Project is known as the Thousand Palms Project (Project). The project will increase the storage capacity of the current facility to meet the increased demand in the semi-conductor market and allow for operational flexibility.
The Thousand Palms project includes the development of the property south of the existing Hollister facility, with the intent of increasing the current isopropyl alcohol (IPA) capacity. This includes the installation of three (3) 12,000-gallon raw material (RM) tanks, three (3) 12,000-gallon finished product (FP) tanks, replacement of the existing IPA dryer D1/D2 with a new dryer, addition of IPA process and storage pumps, two (2) shall and tube final product coolers, and two (2) finished product filter trains and one (1) final product filter. The new tank area will include tank spill containment, one (1) RM unloading station, one (1) isotainer parking station, fire detection and suppression systems, and associated road and landscape development. The newly developed area will be designed to allow for additional future RM and FP tanks. New power feed from PG&E with transformer will be required to accommodate the additional loads and an electrical equipment pad will be included to house electrical equipment. The project will include an operator shelter.
1. BACKGROUND
The City of Hollister is comprised of a number of departments including the Development Services Department encompassed by Planning, Building, Housing, and Cannabis Affairs. Planning is the process by which public agencies, such as the City of Hollister, determine, the intensity and pattern of various land uses in a community. Because the way the land is used and disturbed in the community affects the general public, the environment and the economy, planning also involves environmental and socio-economic impact assessment, and the creation and enactment development of laws and regulations to shape and implement the community’s goals. It also involves analyzing and evaluating the design for the physical layout of the community, and a public approval process to facilitate balanced decision making.
The City engages in Planning to ensure that land is preserved and used in ways that are socially and economically desirable, in order to protect the quality of life its citizens. The primary goal is to shape the physical environment in a way that benefits the needs of all citizens, while balancing competing public and private interests. So, Planning is necessary to help the community use its
resources in a rational, efficient, fair and environmentally sound way. Current Planning activities include interpreting and enforcing planning, zoning and subdivision regulations, reviewing and processing use development proposals, creating and maintaining a land use inventory, technical and demographic research and analysis, interdepartmental and intergovernmental coordination and permit processing.
2. SCHEDULE OF EVENTS
This request for proposal will be governed by the following schedule:
Release of RFP Friday, May 24, 2024
Deadline for Written Questions (4:00 PM) Friday, May 31, 2024 Responses to Questions Posted on Web Monday, June 3, 2024 Proposal are Due (4:00 PM) Monday, June 7, 2024
Approval of Contract June 2024
*All dates are subject to change at the discretion of the City
3. SCOPE OF WORK
The City of Hollister invites you to submit a proposal for environmental consulting services. CMC Materials EC, Inc. (CMC) has submitted a general development application for a project referred to as the “Thousand Palms Project” which consists of a Conditional Use Permit, Site & Architectural Review, and Variance application to the City of Hollister ’s Planning Division.
CMC currently operates an existing facility which processes hazardous solvents that are used in the semiconductor industry. The proposal includes the development of the property to the south (2300 Bert Drive) of the existing facility (2340 Bert Drive), with the intent of increasing the current Isopropyl Alcohol (IPA) storge capacity. This includes the installation of three (3) 12,000-gallon raw material (RM) tanks, three (3) 12,000-gallon finished product (FP) tanks, replacement of existing IPA dryer D1/D2 with a new dryer, addition of IPA process and storage pumps, two (2) shell and tube final product coolers, and two (2) finished product filter trains and one (1) final product filter. The new tank area will include tank spill containment, one (1) RM unloading station, one (1) isotainer parking station, fire detection and suppression systems, and associated road and landscape development. The newly developed area will be designed to allow for additional future RM and FP tanks. New power feed from PG&E with transformer will be required to accommodate the additional loads and an electrical equipment pad will be included to house electrical equipment. The project will include an operator shelter.
CMC Materials is also requesting Variance regarding the driveway width per the City of Hollister regarding the driveway width per Section 17.18.120 – Driveways and Site Access of the City of Hollister’s Municipal Code for the proposed project. The subject parcel is located within the Industrial (M1) Zoning District, which requires a max driveway width of 40 feet. The project is proposing to expand the driveway up to 70 Feet.
Provided by the applicant:
• Variance letter and autoturn exhibit
• Preliminary Title Reports, Grant Deed, and Commercial Lease
• Hazardous Materials Business Plan/SB 14
• Hazardous Material Management Plan 2022
• Safety Data Sheet – Isopropyl Alcohol
• Closure Calculations and Plat Map
• Photometric Plan
• Stormwater Management Post-Construction Report and Calculations including Geotechnical Report
• Revise Project Plan Sets
Provided by the City: Background information on other aspects of the environmental review such as cultural and biological resources, land use, and public services impacts prepared for other projects and applicable to this project will be provided by the City.
Provided by the Consultant: The consultant will be responsible for reviewing and incorporating the appropriate technical data submitted by the applicant and the preparation of additional technical studies as required by the California Environmental Quality Act (CEQA) to complete the environmental document. The consultant would be primarily responsible for preparation of all technical studies with the exception of the noted studies to be submitted by the applicant.
4. PROPOSAL FORMAT GUIDELINES
Interested contractors or entities are to provide the City of Hollister with a thorough proposal using the following guidelines:
Proposal should be typed using a 12-point font size (Arial is preferred), including a transmittal letter and resumes of key people, but excluding Index/Table of Contents, tables, charts, and graphic exhibits. Each proposal will adhere to the following order and content of sections, Proposal should be straightforward, concise and provide “layman” explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals which appear unrealistic in terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity and risk of this contract may be rejected. The following proposal sections are to be included in the proposer’s response:
A. Proposer Identification Form and Cover Letter
Complete Appendix A, “Proposer Identification Form” and attach this form to the cover letter. A cover letter, not to exceed three pages in length, should summarize key elements of the proposal. An individual authorized to bind the consultant must sign the letter. The letter must stipulate that the proposal price will be valid for a period of at least 180 days.
Indicate the address and telephone number of the contractor’s office located nearest to Hollister, California and the office from which the project will be managed.
B. Background and Project Summary Section
The Background and Project Summary Section should describe your understanding of the Project, the work to be done, and the objectives to the accomplished. Refer to Scope of Work of this RFP.
C. Methodology Section
Provide a detailed description of the approach and methodology to be used to accomplish the Scope of Work of this RFP. The Methodology Section should include:
a. An implementation plan that describes in detail:
a) The methods, including controls by which your firm or entity manages projects of the type sought by this RFP;
b) Methodology for soliciting and implementation strategies or techniques that the respondent intends to employ in carrying out the work.
c) And any other project management or implementation strategies or techniques that the respondent intends to employ in carrying out the work. b. Detailed description of efforts your firm or entity will undertake to achieve client satisfaction and to satisfy the requirements of the “scope of Work”. c. Detailed project schedule, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion, including a complete transition plan. Include your plan to deal with fluctuation in service needs and any associated price adjustments. d. Detailed description of specific task you will require from City staff. Explain what the respective roles of City staff and your staff would be to complete the task specified in the Scope of Work.
e. Proposers are encouraged to provide additional innovative and/or creative approaches for providing the service that will maximize efficient, cost-effective operations or increased performance capabilities. In addition, the City will consider proposals that offer alternative service delivery means and methods for the services desired. f. Proposers are also requested to identify any City owned facilities or property which Proposer would propose to use or lease, purchase, or rent from the City in connection with the services to be performed, including information about the terms of any proposed lease, purchase or use of such equipment and facilities, and hos this proposed structure affects the overall cost proposal to the City, if applicable.
D. Staffing
Provide a list of individual(s) who will be working on this project and indicate the functions that each will perform and anticipated hours of service of each individual. Include a resume for each designated individual. Upon award and during the contract period, if the contractor chooses to assign different personnel to the project, the Contractors must submit their names and qualifications including information listed above to the City for approval before they begin work.
E. Qualifications
The information requested in this section should describe the qualifications of the firm or entity, key staff and sub-contractors performing projects within the past five years that are similar in size and scope to demonstrate competence to perform these services.
Information shall include:
Names of key staff that participated on named projects and their specific responsibilities with respect to this scope of work.
A summary of your firm’s or entity's demonstrated capability, including length of time that your firm has provided the services being requested in this Request for Proposal.
For private Proposers, provide at least three references that received similar services from your firm. The City of Hollister reserves the right to contact any of the organizations or individuals listed. Information provided shall include:
• Client Name
• Project Description
• Project start and end dates
• Client project manager name, telephone number, and e-mail address.
Any public entity which submits a proposal should describe in detail how it currently performs services like those identified in the scope of work within its or other jurisdictions, including photographs, written policies and/or video services provided. If you have performed these services under contract for another public entity, please provide references for those entities as set forth above for private Proposers.
F. Financial Capacity
Provide the Proposer’s latest audited financial statement or other pertinent information such as internal unaudited financial statement s and financial references to all the City to reasonably formulate a determination about the finical capacity of the Proposer. Describe any administrative proceedings, claims, lawsuits, or other exposures pending against the Proposer.
G. Fee Proposal
All Proposers are required to submit a Fee Proposal with their proposal. Pricing instructions should be clearly defined to ensure fees proposed can be compared and evaluated. Proposals shall be valid for a minimum of 180 days following submission.
H. Disclosure
Please describe any and all past or current business and personal relationships with any current City of Hollister elected official, appointed official, City employee, or family member of any current City of Hollister elected official, appointed official, or City employee. Any past or current business relationship may not disqualify the firm from consideration.
I. Ex Parte Communications
Proposers and Proposer’s representatives should not communicate with the City Council about this RFP. In addition, Proposers and Proposers’ representatives should not communicate outside the procedures set forth in this RFP with an officer, employee or agent of the City, including any member of the evaluation panel, with the exception of the RFP Facilitator, regarding this RFP until after Contract Award. Proposers and their representatives are not prohibited, however, from asking oral statements or presentations in public to one or more representatives of the City during a public meeting. A “Proposer” or “Proposer’s representative” includes all of the Proposer’s employees, officers, directors, consultants and agents, any subcontractors or suppliers listed in the Proposer’s proposal, and any individual or entity who has been requested by the Proposer to contact the City on the Proposer’s behalf. Proposers shall include the Ex Part Communications from (Appendix C) with their proposals certifying that they have not had or directed communications as described in this section.
J. Sample Agreement
The firm selected by the City will be required to execute an Professional Services Agreement (Agreement) with the City. The form of the Agreement is enclosed as Appendix B, but may be modified to suit the specific services and needs of the City. If a Proposer has any exceptions or conditions to the Agreement, these must be submitted for consideration with the proposal. Otherwise, the Proposer will be deemed to have accepted the form of Agreement.
K. Checklist of Forms to Accompany Proposal
As a convenience to Proposers, following is a list of firms, included as exhibits to this RFP, which should be included with proposals:
1. Sample Agreement For Professional Service agreement
2. Proposer Identification Form
3. Ex Parte Communications Form
A Fee Proposal providing task and biking rates shall be included. Each proposal shall be prepared simply and economically, avoiding the use of elaborate promotional material beyond those sufficient to provide a complete, accurate and reliable presentation.
L. Number of Proposals
The City requires an electronic submittal of proposals to facilitate group review and document distribution. No paper proposals will be accepted. The following guidelines are recommended:
1. An electronic proposal is to be e-mailed to the City designated contact by the RFP due date, and time deadline.
2. Add the words “2300 Bert Drive CEQA Proposal” to the subject line of the e-mail.
3. Follow up with a phone call or second email to confirm the proposal was received if you do not receive confirmation within three (3) days.
4. All risks associated with emailing the Proposal are borne by the Proposer.
5. The City email system will allow documents of up to ten (10) megabytes. Larger files should be linked to a compiled share drive or similar.
6. Do not zip the Proposal. The email system will strip out any attachments that are in .zip format.
L(1). Submission of Proposals
Complete written proposals must be emailed and received not later than 4:00 p.m. (P.S.T) on Friday, June 7, 2024. Proposals will not be accepted after this deadline.
L(2). Inquiries
Questions about this RFP must be directed in writing, via e-mail to:
Ambur Cameron, Senior Planner
[email protected]
The City reserves the right to amend or supplement this RFP prior to the proposal due date. All amendments, response to questions received, and additional information will be posted to the City of Hollister – Bi Opportunities and RFPs | BidNet Direct. Proposers should check this web page daily for new information. The City will endeavor to answer all written questions timely received no later than Monday, June 3, 2024. The City reserves the right not to answer all questions.
O. Conditions for Proposals Acceptance
This RFP does not commit to the City to award a contract or to pay any costs incurred for any services. The city, at its sole discretion, reserves the right to accept or reject any or all proposals received as a result of this RFP, to negotiate with any qualified source(s), or to cancel this RFP in part or in its entirety. The City may waive any irregularity in any proposal. All proposals will become the property of the City of Hollister, USA. If any proprietary information is contained in the proposal, it should be clearly identified.
5. EVALUATION CRITERIA
The City’s evaluation and selection process will be based on the following:
a. Qualifications identified in the proposal.
b. Understanding and scope of work.
c. Project team: Technical expertise and experience.
d. Firm’s related experience and references.
e. Cost of providing services.
f. Complete, clear, and concise responses to items requested in the RFP. g. Responsiveness to questions.
6. EVALUATION OF PROPOSALS AND SELECTION PROCESS
A. Responsiveness Screening
Proposals will first be screened to ensure responsiveness to the RFP. The City may reject as non-responsive any proposal that does not include the documents required to be submitted by this RFP. At any time during the evaluation process, the City reserves the right to request clarifications or additional information from any or all Proposers regarding their proposals.
B. Initial Proposal Review
Staff will conduct an initial review and score all responsive written proposals based upon the Evaluation Criteria set forth above. Staff may also contact Proposer’s references.
Proposals that receive the highest evaluation scores may be invited to the next stage of the evaluation process. The City may reject any proposal in which a Proposer’s approach, qualifications, or price is not considered acceptable by the City. An unacceptable proposal is one that would have to be substantially rewritten to make it acceptable. The City may conclude the evaluation process at this point and recommend award to the best qualified and lowest responsible bidder. Alternatively, the City may elect to negotiate directly with one or more Proposers to obtain the best result for the City prior to making a recommendation or selection.
C. Interviews, Reference Checks, Revised Proposals, Discussions Following the initial screening and review of proposal, the Proposers included in this stage of the evaluation process may be invited to participate in an oral interview. Interviews, if held, will be conducted at City of Hollister City Hall, 375 Fifth Street, Hollister CA 95023.
The individual(s) from Proposer’s firm or entity that will be directly responsible for carrying out the contract, if awarded, should be present at the oral interview. The oral interview may, but is not required to, use a written question/answer format for the purpose of clarifying the intent of any portions of the proposal. In addition to conducting an oral interview, the City may during this stage of the evaluation process also contact and evaluate the Proposer’s references, contact any Proposer to clarify any response or request revised or additional information, contact any current users of a Proposer’s services, solicit information from any available source concerning any aspect of a proposal, and seek and review any other information deemed pertinent to the evaluation process. Following conclusion of this stage of the evaluation process, the Committee will again rank all Proposers according to the evaluation criteria set forth above. The Committee may conclude the evaluation process at this point, and make a recommendation for award, or it may request Best and Final Offers from Proposers. The City may accept the proposal or negotiate the terms and conditions of the agreement with the highest ranked firm, which shall be determined to be the qualified and lost responsible bidder. The City may recommend award without Best and Final offers, so Proposers should include their best proposal with their submission. Recommendation for award is
contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached. If contract negotiations cannot be concluded successfully within a time period determined by the City, the City may terminate negotiations and commence negotiations with the next highest scoring Proposer or withdraw the RFP.
EXHIBIT A
SAMPLE AGREEMENT FOR PROFESSIONAL SERVICES
CITY OF HOLLISTER
ENVIRONMNETAL SERVICES AGREEMENT
This services agreement (“Agreement”) is made and entered into effective ______________, 20___ (the “Effective Date”), by and between the City of Hollister (“City”) and _______________ (“Contractor” and together with City, the “Parties”).
1. Contractor Services. Contractor agrees to provide the following services to City (collectively, the “Basic Services”): For the _______________ project (“Project”), ______________________ (as further described in Exhibit A to this Agreement). Contractor shall provide services related to the Project other than Basic Services (i.e., “Additional Services”) if directed in writing by City to perform specific Additional Services and if sufficient contract funds for Additional Services remain to pay for the directed Additional Services (see Section 5, below). “Services” shall mean Basic and Additional Services. Contractor agrees to perform such Services as expeditiously as is consistent with professional skill and care and the orderly progress of the Services and the Project. All services performed by the Contractor under this Agreement shall be conducted in a manner consistent with the level of care and skill ordinarily exercised by __________________ professionals specially qualified to provide the services required by the City.
2. Contractor Qualifications. Contractor represents and warrants to City that Contractor, and all of Contractor’s employees, agents or volunteers (the “Contractor Parties”), have in effect and shall maintain in full force throughout the Term of this Agreement all licenses, credentials, permits and any other qualifications required by law to perform the Services and to fully and faithfully satisfy all of the terms set forth in this Agreement. Contractor and any Contract Parties performing Services shall be competent to perform those Services.
3. Term . The term for performance of the Services shall be the duration of the Project (“Term”), except as otherwise stated in Section 4 below, and Contractor shall complete the Services within the Term. There shall be no extension of the Term without an amendment signed by all Parties and approved by the City’s governing board. Written notice by the City Manager or designee shall be sufficient to stop further performance of the Services by Contractor or the Contractor Parties. In the event of early termination, Contractor shall be paid for satisfactory Services performed to the date of termination. Upon payment by City, City shall be under no further obligation to Contractor, monetarily or otherwise, and City may proceed with the work in any manner City deems proper.
The term for performance of the Services shall begin on __________, 20____, and shall end on the __________, 20____ (“Term”), except as otherwise stated in Section 4 below, and Contractor shall complete the Services within the Term. There shall be no extension of the Term without an amendment signed by all Parties and approved by the City’s governing board. Written notice by the City Manager or designee shall be sufficient to stop further performance of the Services by Contractor or the Contractor Parties. In the event of early termination, Contractor shall be paid for satisfactory Services performed to the date of termination. Upon payment by City, City shall under no further obligation to Contractor, monetarily or otherwise, and City may proceed with the work in any manner City deems proper.
4. Termination. Either Party may terminate this Agreement at any time by giving thirty (30) days advance written notice to the other Party. Notwithstanding the foregoing, City may terminate this Agreement at any time by giving written notice to Contractor if (1) Contractor materially breaches any of the terms of this Agreement; (2) any act or omission of Contractor or the Contractor Parties exposes City to potential liability or may cause an increase in City’s insurance premiums; (3) Contractor is adjudged a bankrupt; (4) Contractor makes a general assignment for the benefit of creditors; or (5) a receiver is appointed because of Contractor’s insolvency. Such termination shall be effective immediately upon Contractor’s receipt of the notice.
5. Payment of Fees for Services. City agrees to pay Contractor based on a lump sum price for Basic Services satisfactorily performed, and based on the hourly rates listed in Exhibit B for any Additional Services satisfactorily performed. Contractor shall not increase these hourly rates over the course of this Agreement. Total fees paid by City to Contractor for Services under the Agreement shall not exceed ______________________ Dollars ($________), which consists of a lump sum of ______________________ Dollars ($________) for performance of the Basic Services, and a not-to-exceed amount of ______________________ Dollars ($________) for performance of any Additional Services. City agrees to make payment for basic Services within sixty (60) days of receipt of a detailed invoice from Contractor based on percentage of work completed, including any additional supporting documentation that City reasonably requests. City agrees to make payment for Additional services within sixty (60) days of receipt of a detailed invoice from Contractor based on hours worked and hourly rates, including any additional supporting documentation that City reasonably requests. Contractor shall not submit its invoices to City more frequently than monthly.
5.1 Reimbursement for Certain Expenses. Contractor shall not be reimbursed directly for any of its expenses, as the fees to be paid under this Agreement include compensation for any and all of Contractor's expenses.
6. Indemnity. Contractor shall defend, indemnify, and hold harmless City and its agents, representatives, officers, consultants, employees, and City Council (collectively, the “City Parties”), from and against any and all claims, demands, liabilities, damages, losses, suits and actions, and expenses (including, but not limited to attorney fees and costs including fees of consultants) of any kind, nature and description (collectively, the “Claims”) directly or indirectly arising out of, connected with, or resulting from act, error, omission, negligence, or willful misconduct of Contractor, the Contractor Parties or their respective agents, subcontractors, employees, material or equipment suppliers, invitees, or licensees in the performance of or failure to perform Contract’s obligations under this Agreement, including but not limited to Contractor’s or the Contractor Parties use of the site, Contractor’s or the Contractor Parties’ performance of the Services, Contractor Parties breach of any of the representations or warranties contained in this Agreement, of for injury to or death of person or damage to property or delay to the City or the City Parties. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity, which would otherwise exist as to a party, person, or entity described in this paragraph. The indemnification provided for in this Section 6 includes, without limitation to the foregoing, claims that may be made against City by any taxing authority asserting that an employer-employee relationship exists by reason of this Agreement, and any claims made against City alleging civil rights violations by Contractor or Contractor Parties under the California Fair Employment and Housing Act (“FEHA”).
7. Equipment and Materials. Contractor at its sole cost and expense shall provide and furnish all tools, labor, materials, equipment, transportation services and any other items (collectively, “Equipment”) which are required or necessary to perform the Services in manner which is consistent with generally accepted standards of the profession for similar services. Notwithstanding he foregoing, City shall not be responsible for any damages to persons or property as a result of the use, misuse or failure of any Equipment used by Contractor or the Contractor Parties, even is such Equipment is furnished, rented or loaned to Contractor or the Contractor Parties by City.
Furthermore, City may reject any Equipment or workmanship that does not conform to the requirements of this agreement and Contractor must then promptly remedy or replace it at no additional cost to City and subject to City’s reasonable satisfaction.
8. Insurance. Without in any way limiting Contractor’s liability, or indemnification obligations set forth in Section above, Contractor shall secure and maintain throughout the Term of this Agreement the following insurance: (i) comprehensive general liability insurance with limits of not less than $__________ each occurrence and $__________ in the aggregate; (ii) commercial automobile liability insurance with limits not less than $__________ each occurrence and $__________ in the aggregate; (iii) worker’s compensation insurance as required by Labor Code section 3200, et seq.; and (iv) professional liability insurance covering error and omissions. Neither Contractor nor any of the Contractor Parties shall commence performing any portion of the Services until all required insurance has been obtained and certificates indicating the required coverages have been delivered to and approved by City. All insurance policies shall include an endorsement stating that City and City Parties are named additional insureds. All of the policies shall be amended to provide that the insurance shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days’ prior written notice has been given to City. If such a notice is not given or even if City receives a notice, City may, at is sole option, terminate this Agreement. All insurance policies shall include an endorsement stating that it is primary to any insurance or self-insurance maintained by City and shall waive all rights of subrogation against City and/or the City Parties. A copy of the declarations page of Contractor’s insurance policies shall be attached to this Agreement as proof of insurance.
9. Independent Contractor Status. The Parties agree that Contractor is free from the control and direction of City on connection with Contractor’s performance of the Services. Contractor is hereby retained to provide the specified Services for City, which are outside the usual course of City’s business. Contractor certifies that it is customarily engaged in an independently established trade, occupation, or business to provide the Services required by this Agreement. Contractor understands and agrees that Contractor and the Contractor Parties shall not be considered officers, employees, agents, partners, or joint venturers of City, and are not entitled to benefits of any kind or nature normally provided to employees of City and/or to which City’s employees are normally entitled.
10. Taxes. All payments made by Cit to Contractor pursuant to this Agreement shall be reported to the applicable federal and state taxing authorities as required. City will not withhold any money from fees payable to Contractor, including FICA (social security), state or federal unemployment insurance contributions, or state or federal income tax or disability insurance. Contractor shall assume full responsibility for payment of all federal, state and local taxes or contributions, including unemployment insurance, social security and income taxes with respect to Contractor and the Contractor Parties and otherwise in connection with this Agreement.
11. Confidential Information. All City information disclosed to Contractor during the course of performance of services under this Agreement shall be treated as confidential and shall not be disclosed to any other persons or parties except as authorized by City or required by law.
12. Designation of Key Personnel. The individuals specified in the attached Exhibit C shall provide the services set forth herein and shall be the person primarily in charge of such work. No other individuals may provide services for Contractor on this project without first obtaining the written approval of the City Manager.
13. Assignment/Successors and Assigns. Contractor shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations under this Agreement without the prior written consent of City. Subject to the foregoing, this Agreement shall be binding on the heirs, executors, administrators, successors, and assigns of the respective Parties.
14. Conflict of Interest. Contractor warrants that neither Contractor, nor any of its employees, agents or subcontractors, has actual or potential conflict of interest with the City in respect to the Services to be performed under this Agreement for the District. None of such individuals shall, during this term of this Agreement, acquire any interest which conflicts, or could potentially conflict, in any manner with the interests of the District.
15. Notice to Proceed; Progress; Completion. Upon execution of this Agreement by the parties and approval of it by the City Council, City shall give Contractor written notice to proceed with Services. Such notice may authorize Contractor to render all of the Services contemplated herein, or such portions or phases as may be directed by the City. In the latter event, City shall, in its sole discretion, issue subsequent notice from time to time regarding further portions or phase of the Services. Upon receipt of such notices, Contractor shall diligently proceed with the Services authorized and complete it within the agreed time period.
16. Severability. If any provisions of this Agreement shall be held invalid or unenforceable by a court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement.
17. Amendments. The terms of this Agreement shall not be waived, altered, modified, supplemented or amended in any manner whatsoever except by written agreement signed by both Parties and approved by the City Council.
18. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California, excluding its choice of law rules. Any action or proceeding seeking any relief under or with respect to this Agreement shall be brought solely in the Superior Court of the State of California for the County of San Benito subject to transfer of venue under applicable State law, provided that nothing in this Agreement shall constitute a wavier of immunity to suit by the City.
19. Written Notice. Written notice shall be deemed to have duly served if delivered in person to Contractor at the address located next to the party signatures below, or if delivered at or sent by registered or certified or overnight mail to the last business address known to the person who sends the notice.
20. Compliance with Law. Each and every provision of law and clause required by law to be inserted into this Agreement shall be deemed to be inserted herein and this Agreement shall be read and enforced as though it were included therein. Contractor shall comply with all applicable federal, state, and local laws, rules, regulations and ordinances. Contractor agrees that it shall comply with all legal requirements for the performance of duties under this Agreement and that failure to do so shall constitute material breach.
21. Non-Discrimination. There shall be no unlawful discrimination in the contracting of persons under this Agreement because of race, color, national origin, ancestry, religion, sex, or sexual orientation of such persons.
22. Attorney’s Fees. If a party to this Agreement commences a legal action against the other party to enforce a provision of this Agreement or seek damages related to the services provided under this Agreement, the prevailing party in the legal action will be entitled to recover from the other party all of its reasonable litigation expense, costs, and fees actually incurred, including reasonable attorney’s and expert’s fees.
23. Liability of City. Notwithstanding anything stated herein to the contrary, City shall not be liable for any special, consequential, indirect or incidental damages, including but not limited to lost profits in connection with this Agreement.
24. Time. Time is of the essence for performance of the Services under this Agreement.
25. Waiver . No delay or omission by either Party in exercising any right under this Agreement shall operate as a waiver of that or any other right and no single or partial exercise of any right shall preclude either Party from any or further exercise of any right or remedy.
26. Reports. Contractor shall maintain complete and accurate records with respect to the Services rendered and the costs incurred under this Agreement, including records with respect to any payments to employees and subcontractors. All such records shall be prepared in accordance with generally accepted accounting procedures. Upon request, Contractor shall make such records available to City for the purpose of auditing and copying such records for a period of five years from the date of final payment under this Agreement.
27. Ownership of Documents. All plans, studies, drawings, calculations, reports, specifications, estimates, and other documents or any other works of authorship fixed in any tangible medium of expression, including but not limited to physical drawings, data magnetically or otherwise recorded on computer disks, or other writings prepared or caused to be prepared by the Contractor under this Agreement (“Documents”) shall be and shall remain the property of the City for all purposes, not only as they relate or may relate to the Services but as they relate or may relate to any other project.
Contractor will provide the City with a complete set of Documents, and will retain, on the City’s behalf, the originals or reproducible copies of all Documents, however stored, in the Contractor's file for a period of no less than fifteen (15) years. Contractor shall promptly make available to City any original documents it has retained under this Agreement upon request by the City.
28. Licensing of Intellectual Property. This agreement creates a non-exclusive and perpetual license for the City to copy, use, modify, reuse or sublicense any and all copyrights, designs and other
intellectual property embodied in the Documents (“Intellectual Property”) not only as they relate or may relate to the Services but as they relate or may relate to other projects. The Contractor shall require any and all subcontractors and subconsultants to agree in writing that the City is granted a similar non-exclusive and perpetual license for the Intellectual Property of such subcontractors or consultants that they provided to Contractor as part of the Services. The compensation for Services includes compensation not only for any such use of the Intellectual Property in connection with the Services, but also for any re-use of the Intellectual Property by the City in relation to other projects.
Contractor represents and warrants that Property by the City in relation to other projects. Contractor represents and warrants that Contractor has the legal right to license the Intellectual Property that Contractor, its subcontractors, or it subconsultants prepare or cause to be prepared under this Agreement.
29. Entire Agreement. This Agreement is intended by the Parties as the final expression of their agreement with respect to such terms as are included herein and as the complete and exclusive statement of its terms and may not be contradicted by evidence of any prior agreement or of a contemporaneous oral agreement, nor explained or supplemented by evidence of consistent additional terms.
30. Ambiguity. The Parties to this Agreement, and each of them, hereby represent that the language contained herein is to be construed as jointly proposed and jointly accepted, and in the event of any subsequent determination of ambiguity, all Parties shall be treated as equally responsible for such ambiguity.
31. Execution of Other Documents. The Parties to this Agreement shall cooperate fully in the execution of any and all other documents and in the completion of any additional actions that may be necessary or appropriate to give full force and effect to the terms and intent of this Agreement.
32. Execution of Counterparts. This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy, facsimile, or original, with all signatures appended together, shall be deemed a fully executed agreement.
33. Warranty of Authority. The persons who have signed this Agreement warrant that they are legally authorized to do so on behalf of the respective parties, and by their signatures to bind the respective parties to this Agreement.
34. Mediation. A party to this Agreement shall, as a condition precedent to initiating any litigation against the other party, demand mediation of any dispute. The parties shall endeavor to include any third-party claimant in the mediation. The parties shall select a mediator and schedule the mediation with thirty (30) days of the initial demand for mediation. If the parties cannot agree on a mediator, the mediator shall be appointed by JAMS. The parties to the mediation, including the parties to this Agreement, shall pay equal shares of the mediator’s fees. Each party shall bear its own attorney’s fees related to the mediation.
35. Forms. Prior to performing any Services, Contractor shall prepare, execute, and submit all forms that may be required by law for this Agreement, including but not limited to an Iran Contract Act certification (Public Contract Code §2204). If a form is necessary, Contractor shall use the City’s versions of these forms, which the City shall make available upon request.
36. Sanctions in Response to Russian Aggression. The City requires Contractor to comply with the Governor’s Mach 4, 2022, Executive Order N-6-22 (“Order”) relating to any existing sanctions imposed by the United States government and the State of California in response to Russia’s actions in Ukraine, including additional requirements for contracts of $5 million or more. Failure to comply may result in the termination of the Contract.
********************
CITY OF HOLLISTER CONTRACTOR:
By: ____________________________________
By: ____________________________________
Name: __________________________________
Name: __________________________________
Title: ___________________________________
Title: ___________________________________
Address for City Notices:
________________________________________
________________________________________
________________________________________
Address for City Notices:
________________________________________
________________________________________
________________________________________
EXHIBIT A
Scope of Services
EXHIBIT B
Hourly Rates
EXHIBIT C
PROJECT STAFF
NAME TITLE HOURLY RATE
EXHIBIT B
REQUEST FOR PROESSIONAL QUALIFICATIONS AND PROPOSAL
Thousand Palms Project
2300 Bert Drive, Hollister CA 95023
PROPOSER IDENTIFICATION
1. Legal name of the Company: ______________________________________________
2. Street Address: _________________________________________________________
3. Mailing Address: ________________________________________________________
4. Business Telephone: _____________________________________________________
5. Facsimile Telephone: _____________________________________________________
6. Email Address: __________________________________________________________
7. Type of Business:
Sole Proprietor Partnership Corporation State Other: _____
8. Business License Number issued by the City where the Proposer’s principal place of business is located.
Number: __________________________ Issuing City/State: ___________________
9. Federal Tax ID No.: ___________________ DIR No.: __________________________
10. Proposer’s Project Manager: _______________________________________________
11. Contact Person if different from Project Manager: _______________________________
Signature of Preparer of Proposal
______________________________________ Date: ______________________________
Anticipated Start Date: _____________________
Exhibit C
EX PARTE COMMUNICATIONS
Proposers and Proposers’ representatives should not communicate with the City Council members about this RFP. In addition, Proposers and Proposers’ representatives should not communicate outside the procedures set forth in this RFP with an officer, employee, or agent of the City, including any member of the evaluation panel, with the exception of the RFP Facilitator, regarding this RFP until after Contract Award. Proposers and their representatives are not prohibited, however, from making oral statements or presentations in public to one or more representatives of the City during a public meeting. A “Proposer” or “Proposer’s representative” includes all of the Proser’s employees, officers, directors, consultants and agents, any subcontractors or suppliers listed in the Proposer’s proposal, and any individual or entity who has been requested by the Proposer to contact the City on the Proposer’s behalf. Please indicate by signing below one of the following two statements.
Only sign one statement.
I certify that Proposer and Proposer’s representatives have not had any communication with a City Councilmember concerning the Initial Study/Mitigated Negative Declaration RFP at any time after April 15, 2024.
____________________________________ _____________________________ Signature Date
OR
I certify that Propose or Proposer’s representatives have communicated after April 15, 2024 with a City Councilmember concerning the Initial Study / Mitigated Negative Declaration RFP. A copy of all such communications is attached to this form for public distribution. ____________________________________ _____________________________ Signature Date
1 7
2 Grant Gruber
Northern California CEQA Manager
Dynamic Planning + Science
PHONE 925-577-7130 EMAIL [email protected]
July 30, 2024
Ambur Cameron, Senior Planner
City of Hollister
339 Fifth Street
Hollister, CA 95023
Email: [email protected]
Phone: (831) 636-4360
Subject: 2300 Bert Drive CEQA Compliance
Ms. Cameron:
We are pleased to submit our proposal in response to the RFP for 2300 Bert Drive Project. At Dynamic Planning + Sciences (DP+S), we are committed to advancing urban planning through meticulous environmental review and strategic development. Because of the hazardous materials characteristics of the proposed project, we will have Cory Schreiner, DP+S’ Fire Prevention Service Manager, peer review project plans, technical studies, and the CEQA document for accuracy and compliance with applicable laws and regulations.
We are excited about the possibility of partnering with the City of Hollister and bringing our robust expertise to your agency. Our team is uniquely equipped to address the challenges presented by environmental considerations in urban planning, leveraging our extensive experience to ensure compliance and enhance sustainability within your community.
Below, we outline our core competencies that we believe will be beneficial for the City of Hollister:
Proven Environmental Review Expertise: Our long-standing experience in environmental planning ensures that all projects meet rigorous environmental standards and statutory requirements, fostering sustainable urban development.
Implementation and Funding Strategies: Our approach extends beyond planning to include effective implementation strategies and maximization of grant funding opportunities. This not only secures the relevance and continuity of environmental plans but also optimizes financial resources available to the community.
Enclosed with this letter, you will find our detailed proposal outlining the strategies and services we offer. This proposal price is valid for 180 days. Please do not hesitate to contact me should you have any questions or require further information. We look forward to the opportunity to discuss this exciting proposal with you and hope to contribute to the City of Hollister’s planning objectives.
Sincerely,
Grant Gruber
NORCAL CEQA MANAGER
Dynamic Planning + Science
19235 HWY 550
Montrose CO, 81403
Tax ID Number: 47-2973423
www.dynamicplanning.co
3 Contents
SECTION I. FIRM PROFILE ................................................................................................................................................................. 4 SECTION II. QUALIFICATIONS AND EXPERIENCE ...................................................................................................................... 5 Declarations .............................................................................................................................................................................................................................. 5 Relevant Qualifications, Experience, and References ................................................................................................................................................. 6 Financial Capacity .................................................................................................................................................................................................................. 6 City of Hollister Disclosures ................................................................................................................................................................................................. 7 SECTION III. PROJECT UNDERSTANDING .................................................................................................................................... 8 SECTION IV. WORK PLAN .................................................................................................................................................................. 9 Task 1: Project Initiation ....................................................................................................................................................................................................... 9 Task 2: Technical Studies..................................................................................................................................................................................................... 9 Task 3: Administrative Draft Mitigated Negative Declaration ............................................................................................................................... 12 Task 4: Draft Mitigated Negative Declaration .............................................................................................................................................................. 13 Task 5: Responses to Comments ...................................................................................................................................................................................... 13 Task 6: Mitigation Monitoring and Reporting Program ........................................................................................................................................... 14 Task 7: Meetings ................................................................................................................................................................................................................... 14 Task 8: Project Management ............................................................................................................................................................................................. 14 Task 9: Notice of Determination ....................................................................................................................................................................................... 14 Tasks Outside of This Scope of Work ............................................................................................................................................................................. 15 SECTION V. SCHEDULE ..................................................................................................................................................................... 16 SECTION VI. PROPOSED BUDGET .................................................................................................................................................. 17 SECTION VII. PROJECT STAFFING ................................................................................................................................................ 17 SECTION VIII. ATTACHMENTS ...................................................................................................................................................... 18
4 SECTION I. FIRM PROFILE
Dynamic Planning, LLC, doing business as “Dynamic
Planning + Science” is a registered micro-small
business in California with offices in Concord, CA, and Montrose, CO. We are a small, specialized consulting
firm that provides public and private entities with
comprehensive hazard mitigation planning, emergency
management planning and data visualization services.
The Dynamic Planning + Science (DP+S) team has
been providing environmental consulting services to
public and private sector clients since 2014. The
Environmental Services group is led by Grant Gruber
(Northern California) and John Thomason (Southern
California). Mr. Gruber has 20 years of experience while Mr. Thomason has 10 years of experience. Both have
extensive experience preparing California Environmental Quality Act (CEQA) documents across California.
In addition to CEQA services, DP+S provides Local
Agency Formation Commission (LAFCO) planning
services, Airport Land Use Compatibility planning
services, and Land Evaluation and Site Assessment (LESA) services.
Ethan Mobley and Brian Greer, co-owners and co-founders of DP+S oversee the environmental services group. Both have significant experience preparing hazard mitigation plans and General Plans.
Services offered:
CEQA compliance (e.g., Environmental Impact Reports, Mitigated Negative Declarations, Addenda, etc.)
LAFCO compliance (e.g., Municipal Services Reviews, Knox-Cortese-Hertzberg Local Government Reorganization Act of 2000 compliance, etc.) Airport Land Use Compatibility Planning (e.g., State Aeronautics Act compliance) LESA Models (e.g., Prime Farmland, Unique Farmland, and Farmland of Statewide Importance) and Carrying Capacity Models (e.g., grazing land)
Legal Name:
Dynamic Planning, Limited Liability
Company (LLC)
Doing business as:
“Dynamic Planning + Science”
Address:
19235 HWY 550 Montrose, CO 81403
Office Locations:
Concord, CA
Montrose, CO
Contact Name:
Ethan Mobley
Contact Number:
970-323-4331
5 SECTION II. QUALIFICATIONS AND EXPERIENCE
Dynamic Planning + Science (DP+S) has recent working
experience in each of the required and unique disciplines in this RFP. These qualifications are not from large corporate resumes that span the nation, but right here in Northern California. Our firm has performed similar services required for this RFP for your bordering jurisdictions with the same challenges as the City of Hollister.
DP+S began with a vision in to assist government, higher education, and business organizations with the creation, implementation and ongoing maintenance of “real-world”, usable mitigation plans. The founder of the company has extensive knowledge in Hazard Mitigation Planning, and
Flood Emergency Management in California. We are a
fiscally stable, well referenced firm with extensive resumes in Hazard Mitigation and Flood Emergency Management in
California. Our firm has more than 50 years of combined experience and our staff are currently providing emergency management planning services and specialized services to Cities and Counties in California and large-scale engineering firms within the private sector.
As a certified Micro Small Business in California, DP+S was founded on the belief that smaller, specialized firms offer a value advantage to public agencies that is more difficult for larger firms to provide. Our “Right Size” team can remain dedicated to the project from start to finish and can expand the consulting team based on project needs. The simple and lean structure of our firm lends itself to a higher level of dedication, with reduced operating costs, on projects like yours. While small we carry all the required certifications and insurance and are licensed to do business in the State of California, and Colorado. We are also in good standing with the Federal Procurement System for Award Management (SAM).
Declarations
DP+S attests to the following:
We have the capability to successfully undertake and complete the responsibilities and obligations set forth in the RFP
We represent that all of the information contained herein is true and correct. We are not colluding or conspiring, either directly or indirectly, with any person, firm, corporation, or other proposer.
We acknowledge that the City has the right to make an inquiry it deems appropriate to substantiate the information contained herein.
We do not have any proposed modifications or exceptions to the City’s standard contract Number of Employees:
8 Number of Years Providing Services:
10 years
Licensing:
California Secretary of State. See
Section 8 for Certificate of Good
Standing.
Certifications:
See Resumes for individual
certifications.
SAMS CAGE Code:
7B6C1
SAMS Activation Date:
12/16/2015
DUNS:
079674047
Delinquent Federal Debt?
No
Financial Statements:
See Attached
6 Relevant Qualifications, Experience, and References
Grant Gruber joined DP+S in April 2024 after almost 19 years with FCS (formerly Michael Brandman Associates). Hence, all of his recent projects were with FCS. Below are three references and projects he managed. His resume is attached, which lists five recent projects.
Brent Cooper, Community Development Director
City of American Canyon
Phone: (707) 815-3266
Email: [email protected]
Project: Broadway District Specific Plan EIR
Summary: A specific plan to guide infill, transit-oriented, pedestrian friendly mixed uses along the State Route 29 corridor with a buildout potential of 1,200 dwelling units and 800,000 square feet nonresidential.
Dates: March 2017 – June 2019
Joel Andrews, City Planner
City of Patterson
Phone: (209) 895-8024
Email: [email protected]
Projects: Baldwin / Zacharias Master Plans EIR
Summary: Two separate master plans encompassing approximately 1,300 acres with a buildout potential of 5,086 dwelling units, 7.7 million square feet nonresidential, 3 schools, 60 acres of parks, a regional flood control basin, and a circulation network Dates: December 2018 – July 2023
Joe Livaich, Vice President
Buzz Oates
(916) 396-7659
Email: [email protected]
Project: Giovannoni Logistics Center EIR
Summary: 2.4 million square-foot integrated logistics center on 208 acres Dates: January 2021 – March 2023
Financial Capacity
As a privately held company, Dynamic Planning + Science does not disclose financial information.
However, we have the capacity to support the City for the duration of this project and beyond. Over the past 10 years, our company has grown by 20% each year, and our customer base consistently provides positive feedback on working with us.
Over the past 10 years we have completed over $4.5 million in completed work. Over the last 3 years alone we have completed $1.8 Million in sales as a testament of our growth. We recognize that working with a financially stable company is essential to the success of this project, and we will be here to help you in the long run. As part of our proposal, the below summaries to speak to our financial stability.
Total Sales: $4,546,599.40
Total Sales in the last 3 years: $1,809,913.63
7 Our commitment to transparency and long-term partnership is reflected in our proven track record and solid financial foundation. We understand the importance of collaborating with a financially stable partner, and our history of steady growth and customer satisfaction demonstrates our capability to deliver outstanding results. We are confident in our ability to support the City not only throughout the duration of this project but also in future endeavors. The attached pages provide detailed summaries of our financial relationship with our bank and our sales performance since the inception of Dynamic Planning + Science. We look forward to the opportunity to work together and achieve success.
City of Hollister Disclosures
DP+S has not previously worked for the City of Hollister. No DP+S employees have had personal or professional relationships with any City of Hollister employees, elected officials, or appointed officials or their family members. No one at DP+S has had any contact with any City of Hollister employees, elected officials, or appointed officials or their family members.
8 SECTION III. PROJECT UNDERSTANDING
The approximately 2-acre project site is located at 2300 Bert Drive, Hollister, San Benito County, California. The project site consists of undeveloped land vegetated with grasses and weeds. The project site is designated “Industrial” by the City of Hollister General Plan and zoned “M-1 Light Industrial” by the Hollister Zoning Ordinance. The project site is within the boundaries of the Hollister Municipal Airport Land Use Compatibility Plan and is within Zone 3: Inner Turning Zone.
The applicant, CMC Materials, is proposing to expand its existing operation at 2340 Bert Drive to include a new storage and loading/off-loading Isopropyl Alcohol facility on the project site. The facility would include three 12,000-gallon raw material tanks; three 12,000-gallon finished product tanks; a new dryer, process, and storage pumps; two final product coolers; two finished product filter trains; and one product filter. In addition, a new electrical transformer that would be housed in an equipment pad would be installed. The applicant has applied for a Conditional Use Permit, Site & Architectural Review, and a Variance. The Variance concerns a proposed 70-foot-wide driveway, which exceeds the Zoning Ordinance maximum width of 40 feet.
DP+S has prepared a scope of work for an Initial Study / Mitigated Negative Declaration (IS/MND).
We are proposing to use subconsultants Illingworth & Rodkin, Hexagon Transportation Consultants, Huffman Broadway Group, and ALTA Archaeological to prepare technical studies.
DP+S assumes the following technical studies will be made available to us at the time of the Notice To Proceed. Should the applicant or City desire, we can offer recommendations for qualified technical consultants.
Air Quality/Greenhouse Gas Analysis
Geotechnical Report
Hazardous Materials Business Plan
Photometric Plan
Hydrological/Stormwater Analysis
9 SECTION IV. WORK PLAN
The following is a work plan for an Initial Study / Mitigated Negative Declaration (IS/MND) for the 2300 Bert Drive Project.
Task 1: Project Initiation
DP+S Project Manager and other key team members will meet with the applicant and City Staff in Hollister to clarify and confirm the project description, identify key contacts, discuss scheduling targets, and obtain copies of the project plans and other relevant information. A site visit is included as part of this task.
Task 2: Technical Studies
Task 2.1: Air Quality Peer Review
Illingworth & Rodkin will complete the following tasks:
Peer Review Air Quality and GHG Assessment. The project applicant prepared an air quality assessment that we understand also addresses greenhouse gas (GHG) emissions from the project. This assessment will be reviewed by an air quality specialist to ensure it is adequate for the City to use in making CEQA findings and ensuring appropriate mitigation measures are included. Modeling assumptions, techniques, and applicability based on the Monterey Bay Air Resources District (MBARD) CEQA Air Quality Guidelines would be assessed. Deliverable. A memo or letter would be prepared within two weeks of receiving the study that describes the peer review and identifies any issues that may require consultation with the City and applicant or additional analyses. This task also assumes one conference call and possible follow-up letter or memo to address any additional issues.
1. Task 2.2: Noise Analysis
Illingworth & Rodkin, Inc. will complete the following tasks as part of the Noise Analysis:
1. Quantify Existing Ambient Noise Levels. The existing noise environment will be quantified through a noise monitoring survey. Noise levels would be measured over a continuous 24- hour period at two locations to quantify ambient noise levels. Short-term noise measurements would be made as necessary over periods of 10 to 15 minutes. Available General Plan noise data or other data supplied by the City will be reviewed in combination with I&R file data to establish ambient noise levels in the project vicinity.
2. Calculate Project Operational Noise Levels. I&R would calculate project-generated noise that could affect existing noise-sensitive uses. This would include calculations of traffic noise increases based on the project’s traffic study, noise from the project’s mechanical system, and other features of the project.
3. Calculate Construction Noise Levels. Noise generated by the construction of the project would be estimated at nearby uses based on data contained in I&R files. Construction activities can generate substantial noise levels, especially during demolition and foundation work. Page 107 of 184
10 4. Calculate Construction Vibration Levels. Vibration may be a concern during demolition and construction depending on the proximity of the project to existing buildings, particularly sensitive historic buildings. Vibration levels expected from demolition and construction activities would be based on published data contained in I&R files.
5. Assess Noise and Vibration Impacts. Noise impacts will be assessed pursuant to the requirements of the CEQA Guidelines. Noise and vibration levels will be compared to applicable State and local noise thresholds to identify any potential noise impacts at sensitive receptors in the area resulting from the proposed project.
6. Identify Mitigation Measures. We will recommend measures to mitigate any significant noise or vibration impacts that are identified.
Task 2.3: Traffic Study
Hexagon Transportation Consultants will prepare a Traffic Study that consists of the following tasks:
1. Trip Generation Evaluation. The purpose of the trip generation evaluation is to evaluate the magnitude of traffic to be added to the roadway system due to the proposed project.
Estimates of daily and peak hour trips will be developed based on anticipated site operations. Data regarding proposed site operations will be provided by the client. The following information will be needed for this task: the anticipated number of employees associated with the current and proposed site operations, shift times for employees, and the proposed truck activity (number of daily truck trips and number of peak-hour truck trips).
Daily and peak hour trips for both passenger cars and trucks will be estimated based on the operations data.
2. Assessment of VMT Screening. The City’s VMT policy provides screening criteria that are used to quickly identify when a project should be expected to result in a less-than- significant VMT impact and a VMT analysis is not required. The screening criteria consider types, characteristics, and/or locations of projects. The project as proposed would likely meet the City’s screening criteria for VMT analysis exemption and allow for the determination that the proposed project would have a less than significant impact on the transportation system per the CEQA guidelines. Therefore, the VMT assessment will consist of a review of the proposed project based on the recommended VMT screening criteria provided in the City’s VMT Policy to determine applicability to the proposed project.
The VMT assessment will be based on the daily trips estimated in the first task. It is expected that the project would have a less-than-significant transportation impact.
3. Site Access Review. Project trips for both passenger cars and trucks will be estimated at driveways/intersections that provide direct access to the project site driveway(s). The estimates will be based on site layout and proposed on-site circulation and operations. A review of the geometric design of proposed driveway(s) for consistency with City of Hollister Municipal Code requirements will be included. The site access review does not include analysis of operations at adjacent intersections.
4. Technical Memorandum. The VMT assessment will be summarized within a technical memorandum and submitted to City staff for their review and determination of need for an evaluation of further transportation analysis.
11 Task 2.4: Biological Site Assessment
Huffman Broadway Group will prepare a Biological Site Assessment described as follows:
Huffman Broadway will prepare a Biological Site Assessment letter report to address if any federal or state listed species, or their habitat is supported on the project site, and determine if Waters of the State or Waters of the U.S. (e.g., wetlands, creeks, bay etc.) is supported on the site. The report will include a site assessment, collection of data to determine if the site supports Waters of the State or U.S., review of potential constraints related to rare, threatened, or endangered species of flora and/or fauna or other special status species on or near the site. The California Natural Diversity Data Base will be consulted to determine the potential for rare, threatened, or endangered plant or animal species to occur on site or in the general vicinity. The report will also include findings related to the presence of any sensitive natural community identified pursuant to criteria in local or regional plans, or policies and regulations of the California Department of Fish and Wildlife or U.S. Fish and Wildlife Service, and a location map and aerial of the project site.
The report will describe the existing environment and determine whether implementation of the project will have significant impacts to biological resources. If Huffman Broadway determines there are significant impacts, it will suggest mitigation measures to reduce such impacts to less than significant.
Task 2.5: Cultural Resources Assessment
ALTA Archaeological will perform the following tasks:
Pre-field Coordination
ALTA will coordinate with the Prime and gain copies of maps, attend a kick-off meeting via videoconferencing, and coordinate with the Prime.
Background Research
The background research will include three steps:
ALTA will perform a records search at the California Historical Resources Information System Northwest California Information Center. The purpose of records research is to identify any previously conducted archaeological surveys or known archaeological sites located within or within 1 mile of the project area.
ALTA will remit a letter to the Native American Heritage Commission to request a review of the Sacred Lands Files. The City is responsible for initiating AB52 consultation with local tribes, if warranted, to inform them of the proposed project and solicit input regarding tribal knowledge of cultural resources that may be within the project area. Comments and information provided by the Native American community and government agencies will be provided in the draft and final reports.
In addition, ALTA will review ethnographic manuscripts, historic literature and maps, to create background contextual information relevant to the project areas. The records search results will be digitized into a GIS database. The database will include shape files for all documented cultural resources and previous survey coverage. Historic maps will be georeferenced to depict historic features in relation to the project areas(s).
Fieldwork
12 ALTA staff will conduct an on-site field intensive inventory of the 2-acre project area. An intensive inventory entails systematic pedestrian examination of the ground surface. The survey may include shallow surface scrapes to remove duff and expose mineral soil. No artifacts will be collected. The field crew will maintain daily field notes and the findings will be made available immediately following the field investigation.
Documentation of Newly Discovered Cultural Resources
All newly identified cultural resources (sites) that are identified within the project areas will be recorded using the State of California Department of Parks and Recreation (DPR) archaeological site record forms (DPR-523 series). A cultural resource shall have a minimum age of 45 years. All newly recorded sites shall include a Primary Record, and as necessary an Archaeological Site Record, a Sketch Map, and a Location Map plotted on 1:24,000 scale United States Geological Survey (USGS) quadrangle. Site recordation will include site and feature mapping, completing site record forms, and photography. All photographs will be done in a digital format. Photographs of artifacts and features will have a scale included in the photo. An evaluation of the impact agents and site condition will be noted for each cultural resource in the project areas. As appropriate, a limited narrative will be provided to further describe the nature, extent, and location of resources.
Reporting
Draft Archaeological Reconnaissance Report
ALTA will prepare a survey report that includes relevant background sections, a summary of the identification efforts, documentation of consultation with agencies and local governments, a summary of archaeological methods and findings, and recommendations for appropriate treatment and/or evaluation of resources. The report will include GIS-based maps depicting the areas surveyed (e.g., a description of each cultural resource site including sketch maps as applicable), resources discovered, and other information resulting from the survey. Two sets of GIS maps will be prepared that show (1) survey areas and inventory methodologies, and (2) locations of cultural resources (including linear site data) depicted on 1:24,000 scale USGS quadrangles. The archaeological survey report will be sufficient to satisfy the requirements of CEQA.
One draft copy will be submitted to the Prime for review and comment in Microsoft Word, including all necessary maps, graphics, new site records, and site record updates. The final report will incorporate any revisions, edits, or clarifications required by the Prime or the City on the draft technical report.
ALTA will provide a digital copy of the draft Archaeological Survey Report, along with all site records and other attachments, will be submitted to the Prime within 20 calendar days of the completion of fieldwork. Any edits or revisions requested by the Prime or the City will be incorporated into the final report and site records.
Task 3: Administrative Draft Mitigated Negative Declaration DP+S will prepare an Administrative Draft MND for City
Staff review that will evaluate the proposed project’s
impacts. The MND format will include separate sections for discussion of each CEQA Guidelines Appendix G
Environmental Checklist impact category, and it will be adequately supported by exhibits (including color GIS
TASK 3 DELIVERABLES:
One (1) electronic version (via
email) of the Administrative Draft
MND to the City of Hollister
13 mapping, as appropriate). The MND will evaluate project impacts against each question on the Appendix G Environmental Checklist and determine whether a potentially significant impact could occur that requires mitigation or if impacts would be less than significant and would not require mitigation. If potentially significant impacts are identified, DP+S will draft mitigation measures that would reduce the impact to a less than significant level.
The following topics will be evaluated in the MND:
Aesthetics, Light, and Glare
Agriculture and Forestry Resources
Air Quality
Biological Resources
Cultural Resources/Tribal Cultural Resources
Geology, Soils, and Seismicity
Greenhouse Gas Emissions
Hazards and Hazardous Materials
Hydrology and Water Quality
Land Use
Mineral Resources
Noise
Population and Housing
Public Services
Recreation
Transportation
Utility Systems
Wildfire
Task 4: Draft Mitigated Negative Declaration
Following receipt of any City comments on the
Administrative Draft MND, DP+S will complete revisions
and prepare the Draft MND. In accordance with the CEQA Guidelines, the MND would be circulated for public review for either a minimum of 20 days (local review) or a
minimum of 30 days (if sent to the State Clearinghouse). (As a standard practice, DP+S recommends sending the
document to the State Clearinghouse as this eliminates a potential point of objection). DP+S will provide the City of Hollister and the State Clearinghouse with the requisite number of copies of the document and required notices
necessary to begin the public review period.
Task 5: Responses to Comments
The CEQA Guidelines indicate that lead agencies are not required to respond to written comments submitted in
response to Draft MNDs. However, lead agencies often
request that written responses be provided to all written comments in order to demonstrate that the lead agencies considered the concerns, questions, or objections raised by public agencies or private parties. Accordingly, DP+S has budgeted ten (10) hours of staff time to response to written comments that would be included in the Staff
Report prepared for the meeting(s) at which the MND would be considered for adoption. Should the volume of comments or the level of technical detail require more than ten (10) hours of staff time, DP+S will require approval of an augment to cover the additional time. Note that DP+S has budgeted TASK 4 DELIVERABLES:
Five (5) hard copies and one (1)
electronic version (PDF) of the
MND to the City of Hollister
Electronic Submittal of the Draft
MND to the State Clearinghouse
Notice of Intent to Adopt a
Negative Declaration
TASK 5 DELIVERABLES:
One (1) electronic version (via
email) of the draft Responses to
Comments to the City of Hollister
One (1) electronic version (via
email) of the final Responses to
Comments to the City of Hollister
14 for one (1) round of City comments on the draft Responses to Comments prior to finalizing them for inclusion in the Staff Report.
Task 6: Mitigation Monitoring and Reporting Program
DP+S will prepare a comprehensive Mitigation Monitoring and Reporting Program (MMRP), pursuant to CEQA
Guidelines Section 15097. The MMRP will contain all
mitigation measures identified in the MND. This
comprehensive MMRP will provide City staff with a single source of reference to the full range of mitigation
measures to be implemented. For each measure or group of similar measures, the agency responsible for ensuring proper implementation will be identified, along with the timing and method of verification.
Task 7: Meetings
This scope of work assumes that DP+S’s Project Manager will attend up to three (3) meetings and/or conference calls with the City. One meeting may consist of a kick-off meeting/site visit and the other two (2) meetings would be public meetings at which the MND would be considered for adoption. A not-to-exceed budget has been established to cover attendance at the meetings. If City staff and/or the applicant requests additional meeting attendance by DP+S staff, or if the amount of time involved in these meetings exceeds the initial budget allocation, DP+S will notify the applicant of the additional costs and obtain authorization for the extra meeting time.
Task 8: Project Management
In addition to the research, analysis, communications, and report writing tasks described above, DP+S will perform a variety of project management duties to ensure that the MND meets the City’s standards of quality, and that it is delivered on time and within budget. These duties will include team supervision and coordination, oral and written communications with City staff and the applicant, project accounting, and quality assurance review of all deliverable products by DP+S’s Project Director. These services also will include ongoing support to City Staff and the applicant such as providing input to staff reports, regular schedule updates, and discussions of technical issues. This task assumes twenty (20) hours of staff time.
Task 9: Notice of Determination
DP+S will provide the Notice of Determination (NOD) to City staff within 48 hours of adoption of the MND. (Note if the MND is adopted separately from the project entitlements, filing of the NOD with the San Benito County Clerk’s Office would wait until after the later approval occurs.) If requested, DP+S will file the NOD at the San Benito County Clerk’s Office within 5 business days of project approval.
DP+S respectfully requests that the applicant pay the NOD filing fees, which currently are $2,916.75 for an MND (plus County handling fee). Please be advised that these fees can be paid online.
TASK 6 DELIVERABLES:
One (1) electronic version (via
email) of the MMRP to the City of
Hollister
15 Tasks Outside of This Scope of Work
The following are tasks that are outside this scope of work:
Payment of NOD Filing Fees: DP+S assumes the applicant will pay the NOD filing fees Preparation of Findings of Fact: DP+S assumes the applicant’s or City’s legal counsel will prepare the Findings of Fact
Newspaper/Local Noticing: DP+S assumes City staff will be responsible for newspaper and local noticing.
Preparation of the Administrative Record: Should there be a legal challenge or a request to prepare the Administrative Record, DP+S would prepare the record under a separate contract.
16 SECTION V. SCHEDULE
DP+S has proposed the following expedited scheduled:
Task Week
Receive Notice to Proceed / Kick-Off Meeting 1
Submit Administrative Draft IS/MND 6
Receive City Staff Comments on Administrative Draft IS/MND 8 Release Draft IS/MND for 30-Day Public Review Period 9
End 30-Day Public Review Period 13
Submit Response to Comments 15
Receive City Staff Comments on Response to Comments 16
Submit Final Response to Comments and Mitigation
Monitoring and Reporting Program 17
Public Meetings To Be Determined
File NOD Within 5 Days of Project Approval
17 SECTION VI. PROPOSED BUDGET
DP+S has proposed the following not-to-exceed budget for the project. This price is valid for 180 days.
Task Fee
Task 1: Project Initiation $2,000
Task 2.1: Air Quality Peer Review (Illingworth & Rodkin) $5,500 Task 2.2: Noise Analysis (Illingworth & Rodkin) $10,000 Task 2.3: Traffic Study (Hexagon) $7,000
Task 2.4: Biological Resources Assessment (Huffman Broadway) $11,000 Task 2.5: Cultural Resources Assessment (ALTA Archaeological) $6,500 Task 3: Administrative Draft IS/MND $12,000
Task 4: Draft IS/MND $5,000
Task 5: Response To Comments* $2,500
Task 6: Mitigation Monitoring and Reporting Program $1,000 Task 7: Meetings $2,500
Task 8: Project Management $4,000
Task 9: Notice of Determination $2,000
Direct Costs (e.g., mileage, printing, postage) $1,500
Grand Total $72,500
* Based on no more than 10 hours of Staff Time
SECTION VII. PROJECT STAFFING
Grant Gruber will be the primary contact and the principal preparer of the CEQA documents. He will be assisted by John Thomason (CEQA) and Brian Greer (GIS). Ethan Mobley will serve as the Project Director.
Cory Schreiner, DP+S’ Fire Prevention Service Manager, will peer review project plans, technical studies, and the CEQA document. Mr. Schreiner is a former Grand Junction, Colorado firefighter and a Colorado Division of Fire Prevention and Control Life Safety Inspector/Plan Reviewer/Investigator.
He has extensive California experience and is a certified Safety Assessment Program Building Inspector through the California Office of Emergency Services (Cal OES).
DP+S prides itself on being “Lean and Mean,” which allows us to preserve project budgets, ensure internal consistency, and turn work products around quickly.
18 SECTION VIII. ATTACHMENTS
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: September 17, 2024
REPORT # Police-2024-10
AGENDA ITEM: A RESOLUTION APPROVING A PREMISES PERMIT DONATION AGREEMENT BETWEEN DR. JEFFREY S. FANKHAUSER, DVM AND HOLLISTER
ANIMAL CARE & SERVICES
DEPARTMENT: Police
DEPARTMENT HEAD: Carlos Reynoso, Police Chief
STAFF CONTACT: Rosie Betanio, Police Captain
RECOMMENDED ACTION: Adopt a resolution approving a premises permit holder donation agreement between Dr. Jeffrey S. Fankhauser, DVM and Hollister Police Animal Care & Services.
DISCUSSION: Hollister Police Animal Care & Services desires to provide veterinary services to animals in its community and wishes to do so in connection with Dr.
Fankhauser’s License. Dr. Fankhauser holds a current license from the California Veterinary Medical Board to practice veterinary medicine in the State of California. Dr.
Fankhauser wishes to donate the use of the License and his time to support the Shelter.
This agreement will memorialize the arrangement between Dr. Jeffrey S. Fankhauser and the City for a period of one year. During the term of the agreement, Dr. Jeffrey S.
Fankhauser agrees to act as a Licensee Manager named on the Shelter’s premises permit pursuant to Section 2030.05 of Chapter 16 of the California Code of Regulations, and Section 4853 et seq. of the California Business & Professions Code.
FISCAL IMPACT: None
PREVIOUS COUNCIL OR COMMISSION ACTION: N/A
CEQA: N/A
ATTACHMENTS:
1. Resolution
2. Premises Permit Holder Donation Agreement
RESOLUTION NO. 2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING A PREMISES PERMIT AGREEMENT BETWEEN DR.
JEFFREY S. FANKHAUSER, DVM AND HOLLISTER POLICE ANIMAL
CARE & SERVICES
WHEREAS, Dr. Jeffrey S. Fankhauser agrees to act as a Licensee Manager named on the Shelter’s premises permit pursuant to Section 2030.05 of Chapter 16 of the California Code of Regulations, and Section 4853 et seq. of the California Business & Professions Code; and
WHEREAS, Dr. Jeffrey S. Fankhauser holds a current license from the California Veterinary Medical Board to practice veterinary medicine in the State of California ; and
WHEREAS, Dr. Jeffrey S. Fankhauser wishes to donate the use of the License and his time to support the Shelter; and
WHEREAS, this agreement will memorialize the arrangement between Dr. Jeffrey S.
Fankhauser and the City for a period of one year.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approves an agreement between Dr. Jeffrey S. Frankhauser, DVM, and Hollister Police Animal Care and Services.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on September 17, 2024, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Mia Casey, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney
Resolution No. 2024-XX
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on September 17, 2024, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on September 17, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
PREMISES PERMIT HOLDER DONATION AGREEMENT
This Premises Permit Holder Donation Agreement (the “Agreement”) is entered into and effective as of September 17, 2024 (the “Effective Date”) by and between Jeffrey S. Fankhauser, DVM, an individual (“Dr. Fankhauser”) and Hollister Animal Services, an animal shelter with a physical address at 1331 South Street, Hollister, CA 95023 (the “Shelter”).
RECITATIONS
A. Dr. Fankhauser holds a current license from the California Veterinary Medical Board to practice veterinary medicine in the State of California (the “License”).
B. Dr. Fankhauser wishes to donate the use of the License and his time to support the Shelter.
C. Shelter desires to provide veterinary services to animals in its community and wishes to do so in connection with Dr. Fankhauser’s License under the terms and conditions set forth in this Agreement.
AGREEMENTS
1. Dr. Fankhauser’s Obligations:
a. DEA Registration: During the Term of this Agreement, Dr. Fankhauser agrees to act as the DEA registrant for the Shelter pursuant to 21 CFR §1301. b. Premises Permit: During the Term of this Agreement, Dr. Fankhauser agrees to act as the Licensee Manager named on the Shelter’s premises permit pursuant to Section 2030.05 of Chapter 16 of the California Code of Regulations, and Section 4853 et seq. of the California Business & Professions Code.
c. It is expressly understood and agreed that Dr. Fankhauser’s participation in this Agreement is to serve as the Licensee Manager and DEA registrant, and that Dr.
Fankhauser does not assume any responsibility for any other activities of Shelter outside of these two positions.
2. Shelter’s Obligations:
a. Shelter shall keep accurate records of controlled substances that are administered and prescribed pursuant to Section 1304 of Chapter 21 of the Code of Federal Regulations and Section 2032 of Chapter 16 of the California Code of Regulations. Shelter shall review these records with a registered veterinary technician of Dr. Fankhauser’s choosing on a monthly basis. For clarity, all controlled substances covered by this Agreement shall only be used on-site at the veterinary premises by Shelter staff and shall not be (i) used off-site by Shelter staff or (ii) dispensed to patients for use off-site. b. Every week, Shelter shall report all Schedule II, III, and IV substances which were administered and prescribed to the Controlled Substance Utilization Review and Evaluation System (“CURES”).
c. Shelter shall require its leadership staff to complete continuing education regarding recordkeeping of controlled substances and CURES reporting, and to review this education with a registered veterinary technician of Dr. Fankhauser’s choosing. d. Shelter shall properly care for all animals in its care and shall comply with all state rules and regulations regarding veterinary practices.
3. Confidentiality:
a. Each party acknowledges that as a result of entering into this Agreement and performing its obligations hereunder, it may obtain or gain access to the other party’s Confidential Information. For purposes of this Agreement, the term “Confidential Information” shall include all information provided by one party to the other orally or in writing and which would reasonably be considered confidential, including, without limitation: employee, volunteer, donor, and client data, budget and other financial data, program plans and strategies, veterinary information, technical data and research, know-how, and provisions of this Agreement.
b. Each party hereby agrees to keep the Confidential Information of the other in confidence and will not publish or directly or indirectly disclose or otherwise make available to any third party without the prior written consent of the disclosing party. The recipient of Confidential Information will limit access of such information to only those of its employees and/or subcontractors who need to know the same in order to perform their duties under this Agreement and who have been apprised of its confidential nature and have agreed (in the case of subcontractors, such agreement must be in writing) to be bound by the terms set forth in this section.
c. This Section shall survive the termination of this Agreement and shall continue for each item of Confidential Information until such time as the receiving party can show that such item of Confidential Information:
i. is or has become publicly available other than as a result of any act or failure to act by the receiving party;
ii. was demonstrably known to the receiving party, without an obligation to keep it confidential, prior to receipt of such item of Confidential Information from the disclosing party;
iii. has legally and properly been received by the receiving party from a person other than the disclosing party, through no breach of any agreement with disclosing party and without an obligation to keep it confidential; or iv. is required to be disclosed by the receiving party to comply with applicable laws or governmental or regulatory regulations or subpoena or other valid order of a court or administrative agency, provided that the receiving party provides prior written notice of such disclosure to the disclosing party and reasonably cooperates with the disclosing party in its efforts to obtain a protective order or otherwise avoid and/or minimize the extent of such disclosure.
4. Term and Termination:
a. This Agreement shall commence on the Effective Date and shall continue for a period of one year unless terminated earlier as provided for in this Agreement (the “Term”).
The Term of this Agreement may be extended upon written mutual agreement of the parties.
b. This Agreement may be terminated at any time with or without cause by either party upon seven (7) days prior written notice to the other party. c. Should either party breach any term, covenant, representation or warranty herein and fail to remedy such breach within thirty (30) days following written notice by the other
party of such breach, the affected party shall have the right and option to terminate this Agreement forthwith. Such termination shall be in addition to any and all other rights and remedies that the terminating party may have under this Agreement, at law, or in equity.
d. Without limiting the generality of the foregoing, no less than once a month, Dr. Fankhauser will evaluate Shelter’s (a) sanitation and animal housing conditions, (b) policies and practices relating to the treatment of animals, and (c) other matters concerning the quality of the Shelter facilities and welfare of the animals housed therein. In the event that Dr. Fankhauser, in his reasonable discretion, determines from his evaluation that any such matters may (i) place the health, safety, or welfare of the animals at risk or (ii) cause his reputation or goodwill to be adversely affected by his continued association with Shelter, Dr. Fankhauser shall have the right to terminate this Agreement upon providing Shelter with written notice of the adverse condition and ten (10) business days to cure the condition.
5. Indemnification: Shelter hereby agrees to indemnify, defend and hold harmless Dr. Fankhauser from and against any and all losses, damages, claims, liabilities, injuries, actions, causes of action and costs, including reasonable attorneys’ fees and expenses, arising out of (i) the Shelter’s performance or non-performance hereunder; (ii) the operation of the Shelter’s facilities; (iii) any negligent or willful act or omission by Shelter or its employees, agents, contractors or representatives; or (iv) any breach of warranty, commitment, covenant or representation by Shelter herein. The termination of this Agreement shall not affect the continuing obligation of the Shelter as indemnitor.
6. Insurance: The Shelter shall maintain at its own expense with insurance carriers reasonably acceptable to Dr. Fankhauser throughout the Term a comprehensive liability insurance policy in force with at least One Million Dollars ($1,000,000) single limit liability for covering all activities directly or indirectly related to this Agreement. Upon his request, the Shelter shall furnish Dr. Fankhauser with certificates of insurance evidencing the coverage required above.
7. Representations and Warranties:
a. Each party hereby represents and warrants that it is free and has full right to enter into this Agreement, to perform all of the obligations hereunder, and to grant all rights hereunder on the terms and conditions contained herein. Each party further warrants and represents that the execution, delivery and performance of this Agreement will not violate or conflict with any contractual restriction(s) and/or agreement(s) binding upon or affecting such party.
b. The Shelter warrants and represents that its operations and its performance of this Agreement will comply with all applicable federal, state, local laws, rules, regulations and ordinances in effect. The Shelter shall be solely responsible for adhering to all applicable requirements, filings and record keeping as may be required under federal, state, and local law.
8. Notices: All notices and other communications regarding this Agreement shall be sent to the following address (or such other address as the Party may specify in writing in accordance with these procedures):
If to Dr. Fankhauser:
Jeffrey Fankhauser, DVM
Pet Maintenance & Repair
17809 Countryside Court
Salinas, CA 93907
If to the Shelter:
Alyssa Bautista
Animal Care and Services Supervisor
1331 South St.
Hollister, CA 95023
All written notices required or permitted to be given under the terms of this Agreement shall be deemed duly delivered upon receipt if (i) delivered in person; (ii) sent by reputable courier services with confirmation of delivery; or (iii) sent certified mail, return receipt requested to the designated address. Notwithstanding the foregoing, payments, reports, and other routine communications may be sent by regular or electronic mail.
9. Miscellaneous:
a. Dr. Fankhauser shall be deemed an independent contractor. No provision of this Agreement or any act of the parties pursuant to this Agreement shall be construed to express or imply a joint venture, partnership, or relationship other than that specified in this Agreement. No employee, agent or other representative of either party shall at any time be deemed to be under the control or authority of the other party, or under the joint control of both parties. Each party shall be fully liable for all Workers’ Compensation premiums and liability and federal, state and local withholding taxes or charges with respect to its respective employees, and each agrees to save the other harmless from any claims brought against the other in respect thereto. b. Neither party may assign this Agreement without the prior written consent of the other party.
c. The failure of either party to insist on the strict performance of any terms, covenants and conditions of this Agreement at any time, or in any one or more instances, or its failure to take advantage of any of its rights hereunder, or any course of conduct or dealing, shall not be construed as a waiver or relinquishment of any such rights or conditions at any future time and shall in no way effect the continuance in full force and effect of all provisions of this Agreement.
d. Headings of the sections hereof are inserted for convenience only and shall not constitute a part of this Agreement.
e. This Agreement shall be governed by and construed in accordance with the laws of the State of California, notwithstanding conflict of laws principles. The parties hereto consent to the exclusive jurisdiction of any state or federal court located in San Benito, California empowered to enforce this Agreement and the terms and conditions of this Agreement, waive any objection thereto on the basis of personal jurisdiction or venue, and irrevocably and unconditionally waive any right such party may have to a trial by
jury in respect of any litigation directly or indirectly arising out of or relating to this Agreement.
f. Should any provision of this Agreement be invalid, ineffective, or unenforceable, under present or future laws, the remainder of the provisions shall remain in full force and effect and shall in no way be affected, impaired, or invalidated. g. This Agreement constitutes the entire agreement between parties hereto and supersedes all prior and contemporaneous agreements and undertakings of the parties pertaining to the subject matter hereof.
The undersigned representative of the Shelter represents that s/he is authorized to enter into this Agreement on behalf of the Shelter and that such Shelter will be bound by the terms of this Agreement.
IN WITNESS WHEREOF, this Agreement is made effective as of the Effective Date.
Jeffrey Fankhauser, DVM Hollister Police Animal Care & Services
By: ____________________________ By:
Name: Jeffrey Fankhauser, DVM Name: Mia Casey
Title: Doctor of Veterinary Medicine
Title: City of Hollister Mayor
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: September 17, 2024
REPORT # Police-2024-11
AGENDA ITEM: A RESOLUTION APPROVING AN AGREEMENT WITH THE
REGENTS OF THE UNIVERSITY OF CALIFORNIA ON BEHALF OF ITS DAVIS
CAMPUS SCHOOL OF VETERINARY MEDICINE FOR GRANT FUNDING
DEPARTMENT: Police
DEPARTMENT HEAD: Carlos Reynoso, Police Chief
STAFF CONTACT: Rosie Betanio, Police Captain
RECOMMENDED ACTION: Adopt a resolution authorizing the City Council of the City of Hollister to accept a $25,000 grant from Koret Shelter Medicine.
DISCUSSION: Koret Shelter Medicine Program will provide grant funding to the Hollister Animal Shelter in a one-time payment of $25,000. The Hollister Animal Care & Services did not apply for this grant. The success of the original grant from the Koret Shelter Medicine Program added an additional $25,000 for vouchers for spay/neuter services. The Hollister Animal Care & Services would provide one final report upon completion of the program June 6, 2025.
FISCAL IMPACT: Increase in funding for the shelter of $25,000
PREVIOUS COUNCIL OR COMMISSION ACTION: Adopted original agreement with Koret Shelter Medicine in the amount of $50,000
CEQA:
ATTACHMENTS:
1. Resolution
2. Amendment #1 UC Davis Purchase Agreement #UCDPO00049202 formerly UC Davis Agreement #A71401
RESOLUTION NO. 2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
APPROVING AN AGREEMENT BETWEEN THE CITY OF HOLLISTER
ANIMAL SHELTER AND THE REGENTS OF THE UNIVERSITY OF
CALIFORNIA ON BEHALF OF ITS DAVIS CAMPUS SCHOOL OF
VETERINARY MEDICINE ON BEHALF OF ITS KORET SHELTER
MEDICINE PROGRAM
WHEREAS, the Regents of the University of California on behalf of its Davis Campus School of Veterinary Medicine on behalf of its Koret Shelter Medicine Program has offered $25,000 in additional funding to support the organization’s spay/neuter services; and
WHEREAS, Hollister Animal Care & Services will provide one final report upon completion of the program on June 6, 2025; and
WHEREAS, the City of Hollister and Hollister Animal Care & Services will mutually benefit from the agreement.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approves an agreement between the City of Hollister and the Regents of the University of California on behalf of its Davis Campus School of Veterinary Medicine on behalf of its Koret Shelter Medicine Program.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on September 17, 2024, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Mia Casey, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney
Resolution No. 2024-XX
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on September 17, 2024, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on September 17, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
UC Davis Purchase Agreement # UCDPO00049202
Formerly UC Davis Agreement # A71401
Amendment # 1
FIRST AMENDMENT TO SHELTER SERVICES AGREEMENT
(Hollister Animal Shelter)
THIS FIRST AMENDMENT is made to the University of California, Davis campus agreement # UCDPO00049202 between THE REGENTS OF THE UNIVERSITY OF CALIFORNIA (“University”) on behalf of its UC Davis Campus School of Veterinary Medicine on behalf of its Koret Shelter Medicine Program (“Facility”) and HOLLISTER ANIMAL SHELTER (“Shelter”). Purchase Order # UCDPO00049202 replaces Purchase Agreement # A71401.
The parties to the above-referenced agreement agree as follows:
1. Terms. The term of the agreement shall be amended to extend through June 6, 2025. “Exhibit A-1”, attached hereto and incorporated herein, reflects updated scope.
2. Payment by University: Payment by the Facility is increased by $25,000.00. The total not to exceed amount for the Agreement shall now read $75,000.00.
3. Other Terms. All other terms and conditions of the agreement shall remain the same.
IN WITNESS WHEREOF, the parties have executed this amendment on the dates set forth below.
HOLLISTER ANIMAL SHELTER THE REGENTS OF THE
UNIVERSITY OF CALIFORNIA
By:___________________________
Print Name: ____________________
Title: _________________________
Date: _________________________
By: ___________________________
Steven Kobayashi
Associate Director
Procurement & Contracting Service
UC Davis
Date: _________________________
June 24, 2024
Steven Kobayashi
Digitally signed by Steven Kobayashi
DN: cn=Steven Kobayashi, o=Regents of the University
of California, ou=Procurement & Contracting Services,
[email protected], c=US
Date: 2024.06.24 12:21:36 -07'00'
Hollister Animal Shelter
x Organization Contact:
o Alyssa Bautista: [email protected]
Updated SOW & Additional Funding
x Extend term to 6/6/2025
x Awarding an additional $25,000
o Vouchers for spay/neuter services
Exhibit A-1
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: September 17, 2024
REPORT # City Manager-2024-38
AGENDA ITEM: A RESOLUTION TO ADOPT CITY COUNCIL STRATEGIC GOALS
AND OBJECTIVES
DEPARTMENT: City Manager
DEPARTMENT HEAD: David Mirrione, City Manager
STAFF CONTACT: David Mirrione, City Manager
RECOMMENDED ACTION: Adopt a resolution approving the Fiscal Year 2024-25 Strategic Goals and Objectives
DISCUSSION: On April 22, 2024, the City Council held a Goal Setting Workshop, facilitated by Dr. Shawn Spano. Prior to the workshop, Dr. Spano conducted individual interviews with each member of the City Council and each Department Head. The purpose of these interviews was to gather a diverse range of perspectives and input regarding the priorities and direction for the City in the upcoming fiscal year.
Following thoughtful discussion and deliberation, the City Council reached consensus on several strategic goals. These goals reflect the City’s commitment to fostering a prosperous, safe, and engaged community, while also ensuring fiscal responsibility and sustainable growth.
The proposed goals and objectives will guide the City’s activities and resource allocation throughout Fiscal Year (FY) 2024-25 and were considered in conjunction with the development of the FY 2024-25 budget. Adoption of these strategic goals will help the City maintain focus on key priorities and measure progress effectively.
The strategic goals for FY 2024-25 are designed to address the City's most pressing needs while ensuring long-term growth and improvement. The goals (in no particular order) are as follows:
Infrastructure: The City of Hollister will identify and plan for strategic infrastructure improvements, replacements, and maintenance, including water and sewer, roads and transit, and broadband and information technology.
o Need to implement the City’s roadway paving plan, including repairs of alleyways. Staff working on this as CIP projects are coming forward. Many projects have already been engineered and are n ow shovel ready allowing staff to seek out alternative funding options.
o Partner with the state to widen Highway 25.
o Evaluate current state of water and sewer infrastructure to prioritize projects, including budgeting for the equipment and resources needed to investigate pipes.
o Address aging infrastructure beneath roadways, including replacement of old water and sewer lines especially in the Downtown area.
o Address wastewater odors.
o Maintain existing infrastructure as funding permits. Use CFD and landscape and lighting district funds to complete repairs and maintenance on current infrastructure, starting with an inventory of soundwalls. o Pursue enhancements to broadband and IT infrastructure by implementing of Accela software, seeking grant funding opportunities for broadband, etc. o Partner with the county, state, and federal governments to explore the widening of the Fourth Street Bridge, including pedestrian access.
Budget, Finances & Economic Development: The City of Hollister will continue to ensure financial stability and economic growth by carefully monitoring expenditures, increasing revenue generation, and supporting and strengthening economic development.
o Continue to monitor City expenditures, improve transparency, and increase public trust through published budget book, including annual budget awards (Government Financial Officers Association and California Society of Municipal Finance Officers).
o Pursue economic development opportunities to bring in new revenue sources, such as tourism (Pinnacles, wine industry, agricultural tourism, outdoor recreation, etc.), innovative businesses (agricultural technology, green hydrogen, etc.), and at the airport.
o Prioritize revitalization of the Downtown area including attracting new businesses and supporting the businesses already here, including small businesses. Retention of current businesses is as important as attracting them. Consider partnering with Small Business Development Centers (SBDC) to provide training.
o Capitalize on the City’s airport to support economic development opportunities.
o Simplify the City’s processes for the public and businesses where the City provides oversight, such as code enforcement, planning, and building. Make the City’s processes and review faster and more user-friendly.
o Provide regular economic forecasting to anticipate fluctuations in the economy, such as quarterly updates that include specific data points – TOT, sales tax, etc.
o The City needs to understand the true cost of providing fire services and animal control services to San Benito County and San Juan Bautista. Adjust these contracts as needed to ensure the City recovers costs in accordance with the City’s Fiscal and Budget policies.
Quality of Life and Public Safety: The City of Hollister will maintain and enhance programs, facilities, and services to support, youth, seniors, families, and the community at large, City parks and beautification efforts, and public safety.
o Proactive steps to improve quality of life of kids.
o Build a larger community center in the City to help provide a location for more programs for youth, seniors, and families.
o Promote jobs for youth through non-profit organizations and local businesses by partnering with the Workforce Development Board.
o Expand youth programs by partnering with arts and other creative organizations to provide youth programs such as robotics and theater. o Maintain current City parks.
o Green spaces program for Downtown, such as a pocket park program. o Beautification of the City through landscaping, power washing sidewalks, renovating the Community Center, etc.
o Support sustainability and environmental resiliency initiatives. o Increase public art in the community.
o Support community events to maintain the small-town feel of the City. o Continue to invest in technology to support staff, including cameras in parks and Flock camera system.
o Continue efforts to recruit and retain public safety staff. o Continue studying the feasibility of a City-operated dispatch/communications center for emergency services.
o Enhance City’s ability to assist community in times of disaster.
Community Engagement, Education, and Transparency: The City of Hollister will develop and enhance community engagement activities and tools to facilitate open communication, education, and transparency with the public.
o Engage the community in multiple formats – social media, monthly newsletter, update City website to make it more engaging and user-friendly, town hall meetings, broadcast Council meetings on television, outreach component for ordinances, etc.
o Recognize the importance of the community input on their interests and needs. Consider implementing an annual survey to the community to get their feedback
o Support community engagement and transparency through providing open data such as crime data/statistics.
o Make public engagement more accessible and fun.
o The City should have one clear consistent voice for messaging, which goes through City Manager and/or designees.
o Create an app for City services where residents can request assistance with a City service or report issues they may see around town.
These strategic goals, along with their respective objectives, were carefully crafted to reflect the collective vision of the City Council and align with the needs and desires of the community. As part of the FY 2024-25 budget development process, the objectives discussed guided the allocation of resources to ensure steady progress toward achieving the strategic goals.
By adopting these strategic goals and objectives, the City Council will provide clear direction for City staff to prioritize and address key initiatives throughout the fiscal year.
These goals will serve as a roadmap for the City to enhance infrastructure, p romote economic development, ensure public safety, improve quality of life, and foster greater community engagement.
Staff recommends that the City Council approve the adoption of the Fiscal Year 2024 - 25 strategic goals and objectives as outlined.
FISCAL IMPACT:
The adoption of the FY 2024-25 strategic goals and objectives does not have a direct fiscal impact. However, the objectives were considered as part of the FY 2024-25 budget process, and funding allocations will be made accordingly to support the realization of these goals.
PREVIOUS COUNCIL OR COMMISSION ACTION: On April 22, 2024, the City of Hollister held a Strategic Goals workshop and directed staff to return to Council with a set of Strategic Goals and Objectives to adopt.
CEQA: N/A
ATTACHMENTS:
1. Resolution
RESOLUTION NO. 2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
APPROVING THE CITY COUNCIL STRATEGIC GOALS AND
OBJECTIVES FOR FISCAL YEAR 2024-25
WHEREAS, on April 22, 2024, the City Council held a Goal Setting Workshop ; and
WHEREAS, the City Council reached consensus on several strategic goals that reflect the City’s commitment to fostering a prosperous, safe, and engaged community, while also ensuring fiscal responsibility and sustainable growth ; and
WHEREAS, the proposed goals and objectives will guide the City’s activities and resource allocation throughout Fiscal Year (FY) 2024-25 and were considered in conjunction with the development of the FY 2024-25 budget.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby adopt the following as the Fiscal Year 2024 -25 City Council Strategic Goals and Objectives:
Infrastructure: The City of Hollister will identify and plan for strategic infrastructure improvements, replacements, and maintenance, including water and sewer, roads and transit, and broadband and information technology.
o Need to implement the City’s roadway paving plan, including repairs of alleyways. Staff working on this as CIP projects are coming forward. Many projects have already been engineered and are now shovel ready allowing staff to seek out alternative funding options.
o Partner with the state to widen Highway 25.
o Evaluate current state of water and sewer infrastructure to prioritize projects, including budgeting for the equipment and resources needed to investigate pipes.
o Address aging infrastructure beneath roadways, including replacement of old water and sewer lines especially in the Downtown area.
o Address wastewater odors.
o Maintain existing infrastructure as funding permits. Use CFD and landscape and lighting district funds to complete repairs and maintenance on current infrastructure, starting with an inventory of soundwalls. o Pursue enhancements to broadband and IT infrastructure by implementing of Accela software, seeking grant funding opportunities for broadband, etc. o Partner with the county, state, and federal governments to explore the widening of the Fourth Street Bridge, including pedestrian access.
Budget, Finances & Economic Development: The City of Hollister will continue to ensure financial stability and economic growth by carefully monitoring expenditures,
Resolution No. 2024-XX
increasing revenue generation, and supporting and strengthening economic development.
o Continue to monitor City expenditures, improve transparency, and increase public trust through published budget book, including annual budget awards (Government Financial Officers Association and California Society of Municipal Finance Officers).
o Pursue economic development opportunities to bring in new revenue sources, such as tourism (Pinnacles, wine industry, agricultural tourism, outdoor recreation, etc.), innovative businesses (agricultural technology, green hydrogen, etc.), and at the airport.
o Prioritize revitalization of the Downtown area including attracting new businesses and supporting the businesses already here, including small businesses. Retention of current businesses is as important as attracting them. Consider partnering with Small Business Development Centers (SBDC) to provide training.
o Capitalize on the City’s airport to support economic development opportunities.
o Simplify the City’s processes for the public and businesses where the City provides oversight, such as code enforcement, planning, and building. Make the City’s processes and review faster and more user-friendly. o Provide regular economic forecasting to anticipate fluctuations in the economy, such as quarterly updates that include specific data points – TOT, sales tax, etc.
o The City needs to understand the true cost of providing f ire services and animal control services to San Benito County and San Juan Bautista. Adjust these contracts as needed to ensure the City recovers costs in accordance with the City’s Fiscal and Budget policies.
Quality of Life and Public Safety: The City of Hollister will maintain and enhance programs, facilities, and services to support, youth, seniors, families, and the community at large, City parks and beautification efforts, and public safety.
o Proactive steps to improve quality of life of kids.
o Build a larger community center in the City to help provide a location for more programs for youth, seniors, and families.
o Promote jobs for youth through non-profit organizations and local businesses by partnering with the Workforce Development Board.
o Expand youth programs by partnering with arts and other creative organizations to provide youth programs such as robotics and theater. o Maintain current City parks.
o Green spaces program for Downtown, such as a pocket park program. o Beautification of the City through landscaping, power washing sidewalks, renovating the Community Center, etc.
o Support sustainability and environmental resiliency initiatives. o Increase public art in the community.
Resolution No. 2024-XX
o Support community events to maintain the small-town feel of the City. o Continue to invest in technology to support staff, including cameras in parks and Flock camera system.
o Continue efforts to recruit and retain public safety staff. o Continue studying the feasibility of a City-operated dispatch/communications center for emergency services.
o Enhance City’s ability to assist community in times of disaster.
Community Engagement, Education, and Transparency: The City of Hollister will develop and enhance community engagement activities and tools to facilitate open communication, education, and transparency with the public.
o Engage the community in multiple formats – social media, monthly newsletter, update City website to make it more engaging and user-friendly, town hall meetings, broadcast Council meetings on television, outreach component for ordinances, etc.
o Recognize the importance of the community input on their interests and needs. Consider implementing an annual survey to the community to get their feedback
o Support community engagement and transparency through providing open data such as crime data/statistics.
o Make public engagement more accessible and fun.
o The City should have one clear consistent voice for messaging, which goes through City Manager and/or designees.
o Create an app for City services where residents can request assistance with a City service or report issues they may see around town.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on September 17, 2024, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Mia Casey, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney
Resolution No. 2024-XX
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on September 17, 2024, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on September 17, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
Requested Agenda Items CITY COUNCIL PROJECT LIST 9/13/2024 1 Burns, Morales 2/22/2022
Discuss the appeal process for developers
appealing Planning Commission decision,
analysis on what other cities are doing
Community Development
(Planning)TBD Included in Zoning and Municipal Code Update project.
2 Morales 3/20/2023 Update on when Council will discuss the fee for Accessory Dwelling Units Community Development TBD Fee Study being completed for all city fees 3 Burns, Morales, Perez 4/18/2022
Review Hollister Municipal Code that speaks
about security for events, fees, and permit
fees associated with them.
Administrative Services TBD Wildan completed scope and has begun the study. 4 Burns 5/16/2022
Adopt a policy for staff to return calls and
emails within 24 hours, and if out of office
place notification on their email
Administrative Services (HR)TBD
Administrative Services department is in the
process of filling key vacancies within the
department and has delayed the drafting of the
policy.
5 Burns 1/17/2023 Reconsideration of City's development impact fees Administrative Services TBD Fee Study being completed for all city user fees 6 Resendiz 2/6/2023 Art development fees Parks & Recreation TBD Arts and Cultural Commission approved on 4/11.
Pulled from Council on 6/20/23
7 Perez 2/21/2023 Program to support beautification of
Downtown business and empty lots Community Development TBD Staff working to develop options for Council discussion
8 Casey 2/20/2024 Item regarding Downtown parking and green space Community Development TBD Staff working to develop agenda item 9 Council 3/18/2024
Update council policy to include travel for
Council assignments to state and regional
bodies
Administrative Services 8/20/2024 Scheduled for 8/20/24 10 Resendiz 4/2/2024 Ordinance to eliminate plastic bags and straws in the City Public Works 9/3/2024
Monitoring implementation of SB 54 by the state,
including additional regulations on plastic bags
and straws
Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
1Page 139 of 184
Requested Agenda Items CITY COUNCIL PROJECT LIST 9/13/2024 Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
11 Resendiz/Perez 5/6/2024 Investigation into interactions at 5/4/24 City event City Attorney TBD Investigation is currently underway. 12 Burns 5/21/2024
Use discretionary funds to install memorial
plaque on the 190 Maple Street Building for
Frank Valenzuela
City Manager TBD Must wait for FY 24/25
13 Council 6/18/2024 Policy on use of City Hall lights to commemorate various events and holidays City Manager TBD Staff working to develop policy 14 Burns 6/18/2024 Update to Administrative Hearing Procedures to require payment after the hearing is held Police TBD Will be included as part of the user fee study. 15 Burns 8/6/2024 Quote for maintenance of sound walls on Enterprise and Pinnacles Highway Public Works TBD Staff working to prepare estimates 16 Burns 8/6/2024 and
8/20/24
Fire Department staffing/Fire Services
Contract City Attorney TBD City Attorney's office is working on item. 17 Casey 8/6/2024 $20,000 of discretionary funds to Visit San Benito County City Manager TBD Must wait for organization to be verified as a non- profit
18 Burns 8/20/2024 Proclamation for Gary Byrne on his retirement City Clerk 10/1/2024 Scheduled for 10/1/24. Waiting for information from CM Burns
19 Perez 8/20/2024 Presentation by Timothy Heavin City Manager 10/1/2024 Scheduled for 10/1/24 20 Resendiz 9/3/2024 Pilot partnership with New Hope for Youth organization Parks & Recreation 11/19/2024 Parks and Recreation staff working with New Hope to develop partnership concepts.
21 Council 9/3/2024 Letter to CA Assembly Speaker Rivas re:
funding for Highway 25 expansion City Manager 10/1/2024 Scheduled for 10/1/24 22 Burns 9/3/2024 4-way stop at Brighton & Mimosa Engineering TBD Staff getting quote to complete traffic study 23 Burns 9/3/2024 Crosswalk at Hillcrest and Clearview Engineering 10/1/2024 Location is in City limits. Staff will bring back item to authorize study
24 Burns 9/3/2024 Update Code of Conduct to address violations of closed session City Attorney 10/1/2024 Scheduled for 10/1/24 25 Burns 9/3/2024
Update Code of Conduct to deduct costs of
internal investigation from discretionary funds
of Council member against who allegations
are sustained or from discretionary fund of
Council member who brought allegations if
they are not sustained
City Attorney 10/1/2024 Scheduled for 10/1/24
2Page 140 of 184
Requested Agenda Items CITY COUNCIL PROJECT LIST 9/13/2024 Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
26 Burns 9/3/2024
Side letter with HFFU stating there will be no
layoffs resulting from the negotiations for fire
contract services with San Benito County and
San Juan Bautista
City Attorney TBD City Attorney's office is working on item. 27 Morales 9/3/2024 $10,000 of her discretionary funds to New Hope for Youth organization City Manager 10/1/2024 Scheduled for 10/1/24 28 Casey 9/3/2024 Motorcycle rally ad hoc committee City Manager 9/17/2024 Scheduled for 9/17/24 29 Casey 9/3/2024 Adopt Council strategic goals City Manager 9/17/2024 Scheduled for 9/17/24 3Page 141 of 184
Completed Agenda Items CITY COUNCIL PROJECT LIST 9/13/2024 1 Burns 1/18/2022
Victor Gomez's project (2021-147)
be placed on a future special
meeting agenda
City Clerk 4/2/2022 Special Meeting with presentations
by Victor 4/2/2022
2 Resendiz 1/18/2022
Presentation from the high school
on the need for another high
school and impact fees for funding
City Manager 4/2/2022 Special Meeting (ran out of time at the 3/7 Meeting)4/2/2022
3 Velazquez 1/22/2022
City Manager and City Attorney to
negotiate a Rally contract with
Roadshows, that includes a fair
reimbursement to the promoter if
the City cancels, and to add that it
may be canceled due to COVID or
public safety staffing shortage.
Requested that the contract come
back by March 7 for Council to
review
City Manager 3/21/2022 Rally was canceled via Council
consensus 3/21/2022
4 Burns 2/7/2022 Consider cancelling Bird Scooter
program City Manager 3/21/2022 Direction given to staff re: Bird Contract 3/21/2022
5 Burns 2/22/2022 Closed session item to discuss
Safer Grant funding for firefighters City Manager 3/7/2022 3/7/2022 6 Morales 2/22/2022 Discussion on Gavilan College -
special meeting City Manager 4/2/2022 Special Meeting with presentation 4/2/2022 7 Perez 3/7/2022 Library AdHoc City Clerk 3/21/2022 created ad hoc, appointed 2 Council Members 3/21/2022
8 Perez 3/7/2022 Recreation Community Center Ad
Hoc City Clerk 3/21/2022 made this a subcommittee of the Library Ad Hoc 3/21/2022
9 Velazquez 3/7/2022 Purchase or more speed cushions
placed on a future agenda City Manager 3/21/2022 done via Resolution 3/21/2022 10 Council Member(s)3/21/2022 150th Celebration Proclamation City Clerk 4/4/2022 4/4/2022 11 Burns 2/7/2022 Discussion on hazard pay first
meeting of April City Manager 4/4/2022 MOU's re: Hazard Pay for Employees approved 5/2/2022 5/2/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 4Page 142 of 184
Completed Agenda Items CITY COUNCIL PROJECT LIST 9/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 12 Council Member(s)3/21/2022 "Welcome to Hollister" sign arch over downtown, cost and design City Manager Approved at Special meeting 4/25/22 4/25/2022
13 Burns, Morales,
Perez 4/4/2022 Appropriation for $20,000 to
Bulldog Boxing City Manager 4/4/2022 Approved $30,000 at 5/2/222 Meeting 5/2/2022
14 Burns, Morales,
Perez 4/18/2022 Special Council Meeting for Sign
Contract City Manager 4/25/2022 Completed 4/25/22 4/25/2022 15 Burns, Morales,
Perez 4/4/2022
Research cost to have fiber to
Brigantino Park and Treatment
Plant and Fire Station 2
IT Completed 4/27/2022
16 Burns, Morales,
Perez 4/18/2022 Special Council Meeting to discuss
Rally and Fire District City Clerk Scheduled Special meeting for 5/14/22 5/14/2022
17 Burns 3/21/2022 Police Department Ad Hoc
Committee City Clerk 4/18/2022 Created PD Communications AdHoc on 12/20/2021 4/18/2022
18 Morales 2/22/2022 Discussion on the Ordinance
regarding Council Code of Conduct City Clerk 4/18/2022 Provided update on 4/18/2022 CCM.4/18/2022 19 Burns, Morales,
Perez 4/4/2022 Committee for Rally and Festivals City Clerk 4/18/2022 Council Members Morales and Perez were appointed on April 18, 2022.4/18/2022
20 Morales 1/18/2022 Create a way for Council to submit memos for the agenda City Clerk 4/18/2022
Clarified Council Member wants to
submit items to City Clerk for posting
to COH Social media sites.
4/18/2022
21 Perez 1/18/2022
Discuss changing/increasing
Council salaries-City Clerk provided
Council & CM with current
Ordinances 978 & 1080
City Manager 3/7/2022
First Reading of Ordinance to amend
City Code set for May 16, 2022. Item
did not pass.
5/16/2022
22 Burns, Morales,
Perez 4/4/2022
Presentation of substandard
Housing with statistics for past
substandard housing that are
significant
Code Enforcement 4/4/2022 On May 16, Council Meeting Agenda 5/16/2022 23 Burns, Morales,
Perez 4/4/2022 Council Salary Ordinance City Manager
First Reading of Ordinance to amend
City Code set for May 16, 2022-Did
not pass
5/16/2022
5Page 143 of 184
Completed Agenda Items CITY COUNCIL PROJECT LIST 9/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 24 Burns 5/2/2022 Update on substandard housing Housing, Community Development Presentation on May 16, 2022 5/16/2022
25 Council Member(s)5/2/2022
Presentation on the RDA, bring
back the annual report for
acceptance (Jamila)
Housing, Community
Development Presentation on May 16, 2022 5/16/2022
26 Burns, Morales,
Perez 4/4/2022
Code of Conduct Ordinance Review
to make sure it is not
unconstitutional
City Clerk 4/4/2022
Memorandum will be provided to
Council by outside attorney. Memo
provided on 5/25/2022 on
Regulating Speech and removing
disruptive speakers
5/25/2022
27 Burns 2/22/2022
Discussion on Charter City, Term
Limits, and placing these items on
the ballot.
Ad Hoc 4/18/2022
Consultant is working on Term
Limits. Council Direction for
Charter City to be brought back
for discussion in February of
2023. Council Term limit on
agenda for 6/6/2022 for approval
6/6/2022
28 Burns 2/22/2022
Discussion on vacant lot downtown
San Benito Street at 7th St across
from the Memorial Building as a
park for green space
City Manager Inquiring with realtors, owner
doesn't want to sell.6/30/2022
29 Burns 2/22/2022
Discussion on acquiring
commercial vacant parcel on
Sunnyslope east of Airline Hwy and
South of Memorial, on South side
of road (6 acres) for a community
park.
City Manager Developer working on a project for
site and the land is in escrow.6/30/2022
30 Velazquez 3/21/2022 Discussion or Study Session on
creating a Fire District City Clerk 4/18/2022
Request to LAFCo on the process &
working with Elections Consultant.
Special Meeting to be held on May
14, 2022. LAFCO provided the
process to Council. May be ready
for Election in 2024 if process is
started in time.
Considered
complete
5/14/2022
6Page 144 of 184
Completed Agenda Items CITY COUNCIL PROJECT LIST 9/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 31 Burns 3/21/2022 Discussion of putting the Rally on
the ballot City Clerk 4/18/2022
Special Meeting to be held in May
14. Consultant is working on
Advisory Measure. On June 6
Agenda for Council Approval.
6/6/2022
32 Burns, Morales,
Perez 4/4/2022
Identify which sidewalks need
repairs and determine from that
how much money is needed
City Manager
Direction given to staff to allocate
$500,000 from ARPA Funds, divide
amongst 5 Council Members -
Council to send locations
Waiting on
individual Council
Members
33 Council Member(s)5/2/2022 Presentation on grants, low income housing
Housing, Community
Development Agenda item in June 2022 6/6/2022
34 Burns 5/16/2022 Look again at non permitted
vendors in city jurisdiction Code Enforcement Code patrolling on weekends 6/30/2022 35 Burns 5/16/2022
Report on Fire Inspection
Resources & how prevention may
have helped prevent fires
downtown
Fire Department Fire Presented in June 2022 6/21/2022
36 Burns 5/16/2022 Creation of Fire Bureau &
Resources necessary
Fire Department &
City Manager Approved as part of the Budget 6/27/2022
37 Burns 5/16/2022
Report on Budget for Fire
Department being Over Budget
and Under budgeted
Fire Department &
City Manager Presentation on June 6, 2022 6/21/2022
38 Burns 5/16/2022 Fire Department Liaison
Appointment on next agenda City Clerk 6/6/2022 Placed on June 6, 2022 Agenda 6/6/2022 39 Resendiz 5/16/2022 Speed Cushion update City Manager emailed Council 6/30/2022 6/30/2022 40 Burns 3/21/2022 Renaming Union Road to "Cesar
Chavez Way"City Manager 8/1/2022
Engineering bringing to August 2022
Meeting. If approved working on
ribbon cutting
8/1/2022
41 Burns 3/21/2022 RFP for Communications Center
feasibility study Police PD to bring agenda item on 9/6.9/6/2022 42 Burns, Morales,
Perez 4/18/2022 Review policies for Noise
Ordinance to include other animals
Police (Animal
Control)/ City
Attorney
This matter has been handled via
Ordinance brought to Council on
September 6, 2022.
9/14/2022
7Page 145 of 184
Completed Agenda Items CITY COUNCIL PROJECT LIST 9/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 43 Burns/Perez/Mora
les 9/6/2022
Proclamation declaring October as
Breast Cancer Awareness month.
Fly Breast Cancer flag in October at
City Hall.
City Manager 9/19/2022 Proclamation on 9/19 agenda.9/19/2022 44 Burns 9/19/2022 Closed Session item on the Airport
Tenant Eviction City Manager
City Manager provided Council
Member Burns with necessary
information so item does not need
to be put on closed session.
9/19/2022
45 Burns, Morales,
Perez 4/4/2022 Shopping Cart Ordinance Review
City Attorney /
Police (Code
Enforcement)
10/3/2022 Second reading of ordinance will be
brought to Council on 10/3/22.10/3/2022
46 Morales 9/6/2022 Council pay increase City Attorney Update provided to council.10/3/2022 47 Perez 10/3/2022 Developer Meeting City Manager 10/10/2022 City Manager will work on scheduling a Special Meeting 10/10/2022
48 Perez 10/3/2022 Building maintenance program Public Works 10/17/2022 Department working on RFQ for
Facility Assessment Survey. Will
bring to the 10/17/22 City Council
Meeting
10/17/2022
49 Burns, Morales,
Perez 4/18/2022 Building maintenance program Public Works 10/17/2022 Department working on RFQ for Facility Assessment Survey.10/17/2022
50 Morales 9/6/2022 Water Conservation Presentation City Manager 11/7/2022 Will contact SBCWD to schedule date for presentation.11/7/2022
51 Resendiz/Morales/
Perez 9/6/2022
Letter to Board of Supervisors
regarding fentanyl crisis in San
Benito County
City Manager 11/7/2022
Behavioral Health has requested to
present at 11/7/22 council meeting.
Will evaluate need for letter post
presentation.
11/7/2022
52 Burns, Morales,
Perez 4/18/2022 Analysis of Swope Alley City Manager 11/7/2022 Bid documents for the Wentz-
Browns-Swope Alley Pavement and
Drainage Project are being
presented to the Council for
approval on 11/7/22.
11/7/2022
53 Burns 11/21/2022
Municipal Code Section 1010-1050
(Parking of RV& Boats in Private
Property)
Police (Code
Enforcement)12/5/2022 Discussion scheduled for 12/5
Council meeting 12/5/2022
8Page 146 of 184
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Member(s)Date Requested Item Description Department Meeting Date 54 Burns 11/21/2022 Discussion on Rally City Manager 12/19/2022 Discussion scheduled for 12/19 Council meeting 12/19/2022
55 Resendiz 11/21/2022
Process for Police Department to
Wear LGBTQ+ Pride Awareness
Flag on Patch
Police City attorney reviewing 1/17/2023
56 Casey 2/6/2023
Creation of an ad hoc committee
for the animal shelter and invite
county representatives
Police (Animal
Control)/ City
Attorney
Casey and Resendiz to serve on
committee 2/6/2023
57 Resendiz 9/6/2022
Review Animal Control Ordinance
to ensure that "puppy mills" are
not inadvertently permissible in
city.
Police (Animal
Control)/ City
Attorney
Will be discussed at the Animal
Control Ad Hoc Committee meeting 2/14/2023
58 Burns 2/6/2023
Proclamation honoring LULAC for
35 years of service to the
community
City Manager 2/21/2023 Item scheduled for 2/21/23 2/21/2023 59 Burns 2/6/2023 Closed session on 2/21/23 to
discuss City Manager City Attorney 2/21/2023 City Manager contract discussion scheduled for Closed Session 2/21/2023
60 Casey 2/21/2023
Options to address feral cat
population including two
additional spay/neuter clinics in
March
Police/Animal
Control 3/6/2023 Agenda item scheduled for 3/6/23 3/6/2023 61 Casey 2/6/2023 Special meeting to discuss traffic
calming measures and city streets Public Works 3/6/2023 Agenda item scheduled for 3/6/23 3/6/2023 62 Resendiz 3/6/2023
Options for recognizing June as
LGBTQ+ month, such as flag
raising, progressive stickers, email
logos, inclusivity training, unisex
restroom signs
City Manager 3/20/2023 Item on the 3/20/23 agenda 3/20/2023 63 Burns 3/6/2023
Proclamation recognizing the
Hollister High School girl's soccer
team on their state championship
City Clerk 3/20/2023 Presented on 3/20/23 3/20/2023
9Page 147 of 184
Completed Agenda Items CITY COUNCIL PROJECT LIST 9/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 64 Casey 3/6/2023 Study session on traffic calming
projects Engineering 3/27/2023
Council directed staff to draft a
speed cushion/traffic calming
measure policy
3/27/2023
65 Perez 3/20/2023 Raise the Christian Flag at City Hall on April 2 City Clerk 3/27/2023
Council approved resolution on
3/27/23 authorizing the raising of
the Christian flag on 4/2/23
3/27/2023
66 Morales 2/21/2023 Presentation on new laws
impacting city operations City Attorney 4/3/2023 Presented to Council on 4/3/23 4/3/2023 67 Burns 2/21/2023 Policy regarding proclamations City Clerk 4/3/2023 Approved by Council on 4/3/23 4/3/2023 68 Burns 3/6/2023
Update HMC 1.18.060 to reflect
location of Code Enforcement
office
City Attorney 4/3/2023 Second reading of ordinance will be brought to Council on 4/17/23 4/17/2023
69 Casey 3/6/2023
3/20/2023
Neighborhood/Community
Meeting to discuss Ladd Lane
traffic calming measures
Engineering 4/17/2023 Council approved public outreach
project 4/17/23 4/17/2023
70 Burns 4/3/2023
Proclamation for Cole Seymour
and Eliana Salcedo for their recent
wins at Razorback Wrestling
competition
City Clerk 4/17/2023 Presented on 4/17/23 4/17/2023
71 Perez 2/21/2023 Discussion of Council Pay (HMC
2.04.320)City Attorney 4/17/2023 Council direction provided 4/17/23. 4/17/2023 72 Burns 2/21/2023 Presentation on Flock Cameras Police 4/17/2023 Presented 4/17/23 4/17/2023 73 Burns 2/6/2023 Rename Community Center for
Pauline Valdivia
Parks & Recreation
(Tina)4/17/2023 Approved 4/17/23 4/17/2023
74 Casey 1/17/2023 Policy on how items are added to
the City Council agenda City Clerk 4/17/2023 Council direction provided 4/17/23.
On 5/1/23 agenda 4/17/2023
75 Burns 1/17/2023
Request update to municipal code
related to Administrative Hearing
Officer requirements
City Attorney 4/17/2023 Council direction provided 4/17/23. 4/17/2023 76 Resendiz 3/20/2023
Refer to the Arts & Cultural
Advisory Commission the design of
the Hollister logo to incorporate
the LGBTQ+ Progress Pride flag
Parks & Recreation 4/11/2023 a logo considered at the ACC meeting on 4/11/23 4/11/2023
77 Burns 3/21/2022 Discuss a Historical Officer position at budget time City Manager 3/27/2023 Will bring item back to goal setting meeting.3/27/2023
10Page 148 of 184
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Member(s)Date Requested Item Description Department Meeting Date 78 Burns, Morales,
Perez 4/18/2022
As part of budget process, reports
from each dept on year to date
accomplishments, 3 year fiscal
analysis or forecast for anticipated
equipment , projects,
expenditures, performance
measures, task performance
measures, and employee
satisfaction rate.
City Manager 3/27/2023 Will be included as part of 2023-24 Budget Hearings 3/27/23 - 6/30/23
79 Burns 3/6/2023
Fly the Deferred Action for
Childhood Arrivals flag at City Hall
for a month
City Clerk 5/1/2023 Resolution to Raise DACA flag 5/4/23- 5/7/23 on 5/1/23 agenda 5/1/2023
80 Burns 2/21/2023
Proclamation recognizing Bill's
Bullpen for 35 years of business in
Hollister
City Clerk 5/1/2023 Scheduled to coincide with start of Comic Book Week 5/1/2023
81 Perez 3/20/2023 Install electric vehicle charging
systems throughout the City Public Works 5/1/2023
Staff working with 3CE on a grant
proposal to provide funding for EV
stations.
5/8/2023
82 Morales 9/6/2022 Future park to be developed in
District 3 Parks & Recreation N/A
Federal appropriation request
submitted. Not awarded. Staff
exploring grant opportunities for the
Leatherback property.
TBD
83 Resendiz 5/1/2023
Presentation by United Way of San
Benito County regarding 2-1-1
Program
City Clerk 5/15/2023 Presentation confirmed 5/15/2023
84 Council 4/3/2023
Letter of opposition re: Taxpayer
Protection and Government
Accountability Act initiative
City Attorney 5/15/2023 Letter prepared for 5/15/23 meeting 5/15/2023 85 Burns 5/1/2023
Consideration of waiving pre-
application fee for the Growing
Hearts garden center
Community
Development 6/5/2023 Staff prepared agenda item for
6/5/2023 meeting
86 Resendiz 5/1/2023
Consideration of refund for
conditional use permit fee for
Fiesta Plaza
Community
Development 6/5/2023 Staff prepared agenda item for
6/5/2023 meeting
87 Burns 5/15/2023 Proclamation for Hollister High
School Green Ribbon Award City Clerk 6/5/2023 Staff prepared agenda item for 6/5/2023 meeting
11Page 149 of 184
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Member(s)Date Requested Item Description Department Meeting Date 88 Burns/Perez 9/6/2022 Develop cooling and warming
center policy City Manager N/A Posted OES approved policy on City Website 6/1/2023
89 Burns 6/5/2023 City Attorney Evaluation City Attorney 6/20/2023 On 6/20/23 Agenda 6/20/2023 90 Burns/Resendiz 6/5/2023 Presentation on Sewer Services Public Works 6/20/2023 On 6/20/23 Agenda 6/20/2023 91 Burns 6/5/2023
Parade for Hollister High School
baseball team, softball team and
girls soccer team
City Manager 6/17/2023 Being included in Saddle Horse Show Parade 6/17/2023
92 Burns 6/5/2023
Proclamations for Hollister High
School baseball team and softball
team
City Clerk 6/20/2023 On 6/20/23 Agenda 6/20/2023
93 Burns 6/5/2023 Funding for additional police
officer in FY23-24 budget Finance 6/12/2023 Included in draft budget 6/12/23 6/12/2023 94 Morales 4/17/2023 Use of Council discretionary funds for beautification projects
Community
Development 6/5/2023 Discretionary funds policy being
drafted as part of 2023-24 budget 6/5/2023
95 Burns 3/6/2023
4/3/2023
Clarification regarding Council
discretionary funds. Consider
raising budget to $100K
Administrative
Services 6/26/2023 Budget set at $50k.6/5/2023
96 Perez 3/6/2023 Tree Replacement Program Public Works 6/26/2023 Staff preparing program for 2023-24 Budget 6/26/2023
97 Resendiz 2/21/2023
Consideration of an amendment to
HMC regarding adoption of
tentative maps by the City Council
Community
Development TBD Item was previously brought to
Council and did not pass.
98 Resendiz 2/21/2023 Policy on use of Council travel
funds
Administrative
Services 6/12/2023 Policy complete 6/12/2023
99 Burns, Morales,
Perez 4/4/2022 Food Truck Ordinance Review Community
Development 6/5/2023
Planning Commission reviewed on
4/27/2023. 6/5/23 Council public
hearing. Staff working to conduct
outreach for businesses and food
truck owners.
6/20/2023
100 Burns/Resendiz 6/5/2023
Domestic Wastewater Treament
Plant Update including MBR
discussion
Public Works 6/20/2023 Presentation made at 6/20/23
council meeting
12Page 150 of 184
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Member(s)Date Requested Item Description Department Meeting Date 101 Burns 2/6/2023
City to take on cost for internet
service for computers installed by
LULAC at Community Center
Information
Technology 6/26/2023 Developing cost estimates for FY
2023-24 budget
102 Casey 3/20/23 &
6/5/2023
Use discretionary funds for ADA
accessible equipment at Summer
Park
Parks & Recreation N/A
Initial quotes for basic ADA
improvements are approximately
$60,000 which exceeds the
discretionary limit of $50,000 per
member of the council.
8/3/2023
103 Morales 8/7/2023
Creation of ad hoc committee
regarding Council Code of Conduct,
including discussion of possible
fines and potential misdemeanor
prosecution
City Attorney 8/21/2023 Agendized for 8/21/23 8/21/2023 104 Burns 6/20/2023 Use discretionary funds for tree
lights on East Street Public Works 8/31/2023
On 8/7/23 Council agenda for
consideration. If approved, lights
should be installed by 8/31/2023
8/7/2024
105 Morales, Perez 4/17/2023 Campaign finance City Attorney 8/21/2023 City attorney drafting report for future council meeting
106 Burns 3/20/2023
Consider placing the raising the
Transient Occupancy Tax on the
ballot for the next general election
City Clerk 8/21/2023
Council directed staff to return with
a ballot amendment for the
November 2024 ballot and work
with BBK on education materials
8/21/2023
107 Casey 3/6/2023 Speed Cushion Policy Engineering 8/21/2023 Staff developing policy. Council
adopted a resolution pausing large
traffic calming measures until policy
is approved.
8/21/2023
108 Burns 6/5/2023 Policy on remote meeting
participation for Council
City Attorney/City
Clerk 9/5/2023 Item on 9/5/2023 agenda for
consideration.9/5/2023
109 Casey 4/17/2023 Review Council Code of Conduct City Attorney 9/18/2023 Ad Hoc provided brief report out.
Will return with an update at a
future meeting.
9/18/2023
110 Burns 6/20/2023 Requested a presentation from the
Growing Hearts organization City Manager 10/2/2023 Presentation delivered.10/2/2023 13Page 151 of 184
Completed Agenda Items CITY COUNCIL PROJECT LIST 9/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 111 Resendiz 9/18/2023
Use $5,000 of his discretionary
funds for the Hollister Downtown
Association to create altars for Dia
de Los Muertos
City Manager 10/2/2023 Approved at Council 10/2/2023
112 Perez 9/5/2023 Discussion of maintenance for City
trees Public Works 10/16/2023 Tree policy adopted at 10/16/23 meeting 10/16/2023
113 Morales 9/5/2023 Update on the status of various
Council ad hoc committees City Clerk 10/16/2023 Provided at 10/16/23 10/16/2023 114 Morales 8/21/2023
Proclamations to recognize IUPA
16 and Local 12 and their
volunteer efforts in the community
City Clerk 10/16/2023 Presented at 10/16/23 meeting 10/16/2023 115 Burns 10/3/2022 Special Meeting to Discuss the
Library City Manager 10/31/2023 Library received grant for reconstruction.10/31/2023
116 Resendiz 9/5/2023
Create an ad hoc committee to
discuss a future performing arts
center
Parks & Recreation 11/7/2023 Arts Center component added to the Community Center workgroup.11/7/2023
117 Morales 1/17/2023
Procurement Policy to express
City's preference for a skilled and
trained workforce instead of just
the lowest responsive bidder, such
as preference for local hires and
working with veterans
Administrative
Services 11/6/2023 Ordinance introduced at 11/6/23
Council meeting 11/6/2023
118 Morales 3/21/2022 Outdoor Night Market
Community
Development
(Planning)
11/7/2023
Events on private property require a
major temporary use permit.
Applications need to be submitted
45 days before event.
11/7/2023
119 Velazquez 1/18/2022 &
5/2/2022
Discussion on parking/parking
garage fees
Community
Development
(Planning/Engineerin
g)
11/6/2023
Parking fee study has been finalized
and will be brought forward to
Council for discussion and possible
action. Agreement being drafted for
developer to provide improvements
at garage.
11/6/2023
14Page 152 of 184
Completed Agenda Items CITY COUNCIL PROJECT LIST 9/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 120 Morales 10/2/2023 In lieu fees for City Elections City Clerk 11/20/2023 On 11/20/23 agenda 11/20/2023 121 Burns 9/5/2023 Future Council discussion on
holding the annual motorcycle rally City Manager 11/20/2023 Presentation on 11/6/23 agenda.
Item continued to 11/20/23 11/20/2023
122 Morales 10/2/2023 Ballot measure to change mayoral
term to four years City Clerk 11/20/2023 On 11/20/23 agenda 11/20/2023 123 Burns 3/20/2023 Create litter abatement and graffiti abatement team Public Works 11/20/2023
Cost estimates presented with the
FY2023-24 Q1 Budget Update. Item
continued to 11/20/23
12/4/2023
124 Perez 11/20/2023 Present certificate of recognition to Ken Lindsay City Clerk 12/4/2023 On 12/4/23 Council agenda 12/4/2023 125 Resendiz 12/4/2023 Council approval of tentative maps City Attorney N/A Council provided memo on request.12/11/2023 126 Resendiz 11/20/2023 Use his discretionary funds to
support Los Posadas event City Manager 12/4/2023 On 12/4/23 Council agenda 12/4/2023 127 Council 11/20/2023 Resolution Calling for Ceasefire in Gaza City Manager 12/4/2023 On 12/4/23 Council agenda 12/4/2023 128 Morales 12/4/2023
Use of discretionary funds for
students to attend Colonel Nicole
Mann event
City Manager 12/18/2023 Adopted resolution 12/18/2023
129 Burns 12/4/2023
Requested staff review the
agreement with Del Curto for the
400 Block of San Benito Street
Community
Development 1/16/2024 Item on 1/16/24 Council agenda 1/16/2024 130
Perez
Burns
Resendiz
9/18/2023
10/16/23
Address odor reduction in District
2 Public Works 12/18/2023
Staff included odor control measures
in forthcoming Collection System
Improvement project.
12/18/2023
131 Burns 1/16/2024 Convert Dunne Park tennis court to
4 pickleball courts Parks & Recreation 2/5/2024 Update on project at 2/5/24 meeting 2/5/2024 15Page 153 of 184
Completed Agenda Items CITY COUNCIL PROJECT LIST 9/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 132 Burns 11/20/2023
Separate project to construct
crosswalk on Memorial Drive near
elementary school to speed up
process
Public Works 2/5/2024
Council directed staff to install speed
cushions to be replaced with speed
tables and to move forward with
implementation of crosswalks at
Verdun and Memorial and other
improvements
2/5/2024
133 Resendiz 9/18/2023
Council item regarding what other
municipalities are doing regarding
landscape and lighting district
Engineering 2/20/2024
Other municipalities and the City of
Hollister supplement Landscape and
Lighting Districts with the general
fund as the LLD assessments do not
have an annual inflation factor
included in them.
2/15/2024
134 Burns 2/5/2024
Options to address speeding on
San Benito Street after South
Street
Public Works 2/20/2024 Item discussed at 2/20/24 Council meeting 2/20/2024
135 Burns 2/5/2024 Creation of a Council ad hoc
committee related to Cannabis City Clerk 2/20/2024 Committee formed at 2/20/24 Council meeting 2/20/2024
136 Morales 2/5/2024 Proclamation for Black History
Month City Clerk 2/20/2024 Presented at 2/20/24 Council meeting 2/20/2024
137 Casey 2/5/2024 Proclamation for Give Kids a Smile
Event City Clerk 2/20/2024 Presented at 2/20/24 Council meeting 2/20/2024
138 Burns 12/4/2023
Consider road engineering on
Sunnyslope near Sunnyslope Lane
and Beverly such as a crosswalk
with flashing lights
Public Works 2/20/2024 Item discussed at 2/20/24 Council meeting 2/20/2024
139 Morales 12/4/2023
Traffic study of San Benito Street
between Hawkins to Nash
complaints related to speeding and
traffic
Public Works 2/20/2024 Item discussed at 2/20/24 Council meeting 2/20/2024
140 Resendiz 2/20/2024 Certificate of Recognition for Elyssa Hernandez City Clerk 3/4/2024 Scheduled for 3/4/2024 3/4/2024 141 Morales 2/5/2024
Recognition of Community
Volunteers who provided
assistance following the Line Street
Apartment fire
City Manager 3/4/2024 Scheduled for 3/4/2024 3/4/2024
16Page 154 of 184
Completed Agenda Items CITY COUNCIL PROJECT LIST 9/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 142 Council 1/16/2024 San Benito Leadership Institute
funding City Manager 3/4/2024
Staff working to develop agenda
item to allocate $20,000 from the
general fund
3/4/2024
143 Perez 1/16/2024 Item to make raising Christian Flag at City Hall an annual event City Clerk 3/4/2024 Scheduled for 3/4/2024 3/4/2024 144 Burns 2/5/2024
Options for creating a non-profit
that people can donate to to
support the Animal Control
Services Division
Administrative
Services 3/8/2024
Public is able to donate to the
Animal Shelter. Funds are restricted
when donated.
3/4/2024
145 Morales 12/18/2023
Discussion Re: potential updates to
HMC to set Council regular
meeting time for 9:00 AM
City Attorney 3/4/2024
On 2/5/24 Council directed staff to
return with an ordinance to set the
regular meeting start time at 4:00
PM.
Introduction of ordinance scheduled
for 3/4/24.
Re-introduction scheduled for
3/18/24
3/4/2024
146 Burns 12/4/2023
Use of discretionary funds to install
dog waste bag dispensers in
Sunnyslope Village
City Manager 3/4/2024 Scheduled for 3/4/2024 3/4/2024
147 Casey 11/20/2023 &
1/16/2024
Seeks to be able to review draft
agenda with City Manager prior to
publication
City Manager 3/4/2024 Item did not pass. 2-2 vote on
3/4/24 3/4/2024
148 Perez 11/20/2023 Lighted crosswalk near Fourth and
Line Streets Public Works 3/18/2024
Staff will be completing the work in
house. Project does not need to
return to Council for approval.
3/5/2024
149 Casey 2/20/2024 Council Goal-Setting Workshop
prior to budget development City Manager 3/18/2024 Discretionary fund request for meeting scheduled for 3/18/24 3/18/2024
150 Morales 1/16/2024 Review of City policies on Council training and travel
Administrative
Services 3/18/2024 Council direction given on 3/18/24.3/18/2024 17Page 155 of 184
Completed Agenda Items CITY COUNCIL PROJECT LIST 9/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 151 Casey 2/20/2024
Bring inclusionary housing
ordinance back for Council
consideration to include a 6% very
low income, 5% low income, and
4% moderate income levels split
and options for alternative
compliance.
Community
Development 3/18/2024 Council direction given on 3/18/24.
Ordinance returning on 4/15/24 3/18/2024
152 Burns 3/18/2024 Update on Motorcycle Rally City Manager 4/2/2024 Scheduled for 4/2/24 4/2/2024 153 Burns 3/18/2024 Report on recent animal hoarding
incident in the County Police 4/2/2024 Scheduled for 4/2/24 4/2/2024 154 Burns 3/18/2024 Proclamation for Hollister High
School boys soccer team City Clerk 4/2/2024 Scheduled for 4/2/24 4/2/2024 155 Burns 3/4/2024 Update on Motorcycle Rally City Manager 4/2/2024 Scheduled for 4/2/24 4/2/2024 156 Perez 3/4/2024
Proclamation on Womens History
Month and International Womens
Day
City Clerk 4/2/2024 Scheduled for 4/2/24 4/2/2024
157 Casey 12/4/2023
Traffic study of McCray Street
behind shopping center and
potential options (agenda item)
and address blight in the area
Public Works 4/2/2024 Item rescheduled from 3/18/24 to
4/2/2024.4/2/2024
158 Casey 1/16/2024 Vacant building ordinance Community Development 4/2/2024 Working with consultant to bring a presentation to Council 4/2/2024
159 Casey 4/3/2023 Ordinance re: Vacant commercial
buildings
Community
Development 4/2/2024 Scheduled for 4/2/24 4/2/2024
18Page 156 of 184
Completed Agenda Items CITY COUNCIL PROJECT LIST 9/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 160 Burns 8/21/2023 Use of discretionary funds to install cameras at Valley View Park Police 4/2/2024 Staff gathering quotes and preparing agenda item for 4/2/24 4/2/2024
161 Burns 12/4/2023 Use of discretionary funds for
COVID-19 victims memorial City Manager 4/15/2024 Staff working to develop agenda item 4/15/2024
162 Perez 3/4/2024 $8500 from discretionary funds for
Bulldog Boxing City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024 163 Resendiz 3/18/2024
$1500 from CM Resendiz
discretionary funds for Dia de los
Ninos Event
City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024
164 Council 3/18/2024 $1000 each from discretionary
funds for Jovenes de Antano City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024 165 Casey 3/18/2024 $5000 from discretionary funds for
community center renderings City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024 166 Morales 3/18/2024 $3000 from discretionary funds for printing of City Resource Guide City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024 167 Resendiz 4/2/2024 Local preference ordinance for
affordable housing
Community
Development 4/15/2024 Scheduled for 4/15/24 4/15/2024
168 Perez 4/2/2024 Provide direction on amending
campaign contributions ordinance City Attorney 4/15/2024 Scheduled for 4/15/24 4/15/2024 169 Burns 3/18/2024 Options for increasing meeting
efficiency City Clerk 5/6/2024 Scheduled for 5/6/2024 5/6/2024 19Page 157 of 184
Completed Agenda Items CITY COUNCIL PROJECT LIST 9/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 170 Casey/Perez 4/2/2024
$3000 each of discretionary funds
for the Indigenous Nations
Diversity Network event in
September
City Manager 5/6/2024 Scheduled for 5/6/2024 5/6/2024
171 Morales 4/15/2024
Proclamation declaring May as
National Missing and Murdered
Indigenous Women Month and
recognizing May 5 as National
Missing and Murdered Indigenous
Women Day
City Clerk 5/6/2024 Scheduled for 5/6/2024 5/6/2024
172 Casey 4/2/2024 Waive permit fees for Mr. Wrobel
if permissible
Community
Development TBD
Staff working with Mr. Wrobel and
determining if waiving fee is
permissible based on project spefics
5/14/2024
173 Casey 4/15/2024 Proclamation for 90th Annual
Saddle Horse Show City Clerk 5/21/2024 Scheduled for 5/21/2024 5/21/2024 174 Morales 4/15/2024
$2000 from discretionary funds for
Missing and Murdered Indigenous
Women Event
City Manager 5/21/2024 Scheduled for 5/21/2024 5/21/2024 175 Morales 4/15/2024
Use of discretionary funds for safer
communities programs for teens -
evenly distribute to Parks &
Recreation Dept, New Hope for
Youth Organization, and substance
abuse programs
City Manager 5/21/2024 Scheduled for 5/21/2024 5/21/2024 176 Perez 5/6/2024 Visit San Benito County
Presentation City Manager 6/4/2024 Scheduled for 6/4/2024 6/4/2024 177 Resendiz 5/21/2024
Update from COG/CalTrans Re:
Highway 25 & Highway 156
roadwork
City Manager 6/18/2024 Scheduled for 6/18/2024 6/18/2024 178 Burns 5/21/2024
Agenda item on potentially
extending term of impact fees for
400 Block
Community
Development 6/18/2024
On 6/4/2024 Council directed staff
to return with Amendment to
Agreement at 6/18/24 meeting
6/18/2024
179 Morales 5/21/2024 Agenda item on results of recent
investigation City Attorney 6/18/2024 Scheduled for 6/18/2024 6/18/2024 20Page 158 of 184
Completed Agenda Items CITY COUNCIL PROJECT LIST 9/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 180 Council Member(s)5/2/2022
Strategic Plan and Study for Vista
Park Hill improvements, quotes for
creating a dog park at Park Hill to
be included in next budget cycle
Parks & Recreation 6/18/2024
Topo survey has been contracted
with Kelly Engineering and survey
has been completed. Master plan to
be presented for consideration in
2024-25 budget.
6/18/2024
181 Burns 8/21/2023
Future closed session or open
session item on previous mountain
lion encounter in the City
City Attorney N/A Memo provided to council.7/16/2024
182 Casey 6/18/2024 Proclamation for Benjamin
Tollantino City Clerk 8/6/2024 Scheduled for 8/6/24 8/6/2024 183 Casey 8/6/2024
Presentation on SBC Housing
Element and implications to the
City if implemented
City Attorney/
Community
Development
8/13/2024 Memo sent to Council
184 Casey 8/6/2024 CM Morales to serve on Fire
Protection Committee City Clerk 8/20/2024 Scheduled for 8/20/24 8/20/2024 185 Morales 8/6/2024 Presentation by New Hope for
Youth City Manager 9/3/2024 Scheduled for 9/3/24 9/3/2024 186 Morales 8/6/2024
Discussion of Orosco Group
request for refund/transfer of
cannabis fees
Community
Development 9/3/2024 Scheduled for 9/3/24 9/3/2024
187 Burns/Perez 8/20/2024 $5,000 each of discretionary funds to Second Native Gathering event City Manager 9/3/2024 Scheduled for 9/3/24 9/3/2024 21Page 159 of 184
Update Requests from Council (non-agenda items)CITY COUNCIL PROJECT LIST 9/13/2024 1 Morales 1/22/2022
Community Development to create a
checklist of steps for new businesses to
get started to help streamline the process
Community Development Project will be assigned to Economic Development Manager once hired.TBD
2 Casey 3/18/2024
Receive update from animal ad hoc
committee regarding recommend policy
changes
Police Animal ad hoc committee holding meetings to discuss potential policy updates.TBD
3 Burns 4/15/2024 Update on feasibility of creating City dispatch center Police Staff preparing report and update for council.TBD 4 Perez 4/15/2024
Additional information regarding
potential widening of San Juan Fourth
Street Bridge
Engineering Kimley Horn working to provide very rough estimates of costs and considerations for potential project.TBD
5 Burns 6/18/2024 Graffiti Policy Public Works Staff preparing report and update for council.TBD 6 Burns 6/18/2024 Create Citizen Volunteer Group to
combat graffiti Public Works Staff preparing report and update for council.TBD 7 Burns 8/6/2024 Repair damaged cinder block wall
segment on Avenida Cesar Chavez Public Works Staff working on revised schedule 9/30/2024 8 Burns 8/20/2024
Information regarding the City's costs to
offset fire services costs provided to San
Juan Bautista and San Benito County
City Manager/ Fire Staff preparing report and update for council.TBD 9 Casey 9/3/2024 Additional information regarding the
City's Economic Development Committee City Clerk/ City Manager Staff researching past Council actions to include in memo TBD
10 Burns 9/3/2024 Fill two vacant Fire Department
command positions Human Resources Staff working to fill vacant positions TBD 11 Perez 9/3/2024 Address missing sidewalk at Powell and Seventh Streets Public Works Staff are working with vendor to receive a quote for a nerw sidewalk and will assess cost vs. available budget.TBD Status Estimated Date of
Completion#Council Member Meeting Date Update Requested Department 22Page 160 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #
1 Burns 1/8/2022 Set a hard stop date for map submission City Clerk 1/8/2022 2 Perez 1/8/2022
Requested the number of hits to the
redistricting website and emails received re:
submitting maps be emailed to council prior to
the next meeting
Information Systems
& Technology 1/8/2022
3 Velazquez 1/18/2022
Request any communications sent to Council
Members re: redistricting be sent to the City
Clerk and shared with all of Council
City Clerk 2/7/2022
4 Burns 1/18/2022 Report on the Bird Scooter pilot program-- revenue, issues, etc.City Manager 3/21/2022
5 Burns 1/18/2022 Update on the process of adding roofs to the parklets downtown City Manager 1/28/2022
6 Burns 1/18/2022 Update on the Executive recruitment process for various positions City Manager 1/22/2022
7 Burns 1/18/2022 Update on the American Rescue Plan (ARPA), plans for recognition or payment to staff City Manager 1/22/2022 8 Morales 1/18/2022
Council to submit information to be distributed
to the Community by Social Media or any other
ways from their committees
City Clerk 4/18/2022
9 Morales 1/18/2022
Update on all of the grants she mentioned the
City could apply for in December-Received an
email from CM on 4/12/2022 with an attached
excel sheet.
City Manager 4/12/2022
10 Perez 1/18/2022 Update on the Central Ave traffic calming project if it is complete Engineering 3/16/2022
11 Morales 1/18/2022 Report on other City Council salaries and benefits City Manager 3/7/2022
12 Morales 1/18/2022 Update on the Broadband for the City Information Systems & Technology 4/27/2022
Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 23Page 161 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 13 Burns 1/22/2022 Analysis on how other cities are spending ARPA funds City Manager 4/4/2022
14 Burns 1/22/2022
Department Heads go through the list of City
staff and put them into categories, such as front
line staff, public safety, office workers, consider
tiers of hazard pay by April 1
City Manager 2/23/2022
15 Burns 1/22/2022
Have Council come up with ways to recognize
other groups of essential workers outside of City
Staff, such as teachers, grocery clerks, gas
station attendants, come up with plan to give
hazard pay or gift cards, by April 1
City Manager 4/4/2022
16 Burns 2/7/2022 Update on Executive position recruitment City Manager 3/15/2022 17 Morales 2/7/2022 Spreadsheet of all actions items requested by Council City Clerk 3/21/2022
18 Morales 2/7/2022 Update on 150th Celebration City Manager 3/21/2022 19 Morales 2/7/2022 Submit applications for grants due by Feb. 24th Fire 2/22/2022 20 Morales 2/7/2022 List of all projects utilizing Measure G funds, status, amount spent, etc.City Manager 2/23/2022
21 Resendiz 2/22/2022 Find out if other cities have a Veterans preference in hiring for all depts., not just PD
Administrative
Services
Finance/Human
Resources
4/4/2022
22 Burns 2/22/2022
How many HPD officers are veterans? How
many City staff members throughout the city
are veterans?
Administrative
Services
Finance/Human
Resources
4/4/2022
23 Burns 2/22/2022
Consider adding to the Assistant City Manager
position job description to be a liaison to
Council.
City Manager 2/22/2022
24 Resendiz 2/22/2022
Consider adding to the Assistant City Manager
position job description to work on PRA
requests
City Manager 2/22/2022
24Page 162 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 25 Burns 2/22/2022
Evaluate K-rails blocking union road are a
hindrance to Fire and Police response in an
emergency
Engineering 2/25/2022
26 Burns 2/22/2022
Consider an item to purchase 400-500
"grabbers" for picking up trash, and have
Council give these away at park openings so
public can help keep parks clean.
Recreation 3/5/2022
27 Morales 2/22/2022 Update on 2021 goals and accomplishments, and what is our road map for 2022 goals City Manager 2/24/2022 28 Morales 2/22/2022
Requested a report on what percent of our
budget is from grants and what the grants are
for (separate from entitlement grants)
City Manager 2/22/2022
29 Morales 2/22/2022 Update on the 311 application Information Systems & Technology 2/7/2022
30 Council 2/22/2022 Update on the total number of PRA requests the City Clerk's Office receives per year City Clerk 4/4/2022 31 Morales 2/22/2022 Report on all of the IT projects to help with streamlining
Information Systems
& Technology 2/25/2022
32 Morales 3/7/2022 4th of July Fireworks bring back location of event Recreation 3/21/2022
33 Burns 3/7/2022 Staff look at other cities using Accela and talk with IT, Planning, and Building
Information Systems
& Technology 4/27/2022
34 Burns, Morales,
Perez 4/4/2022 Assistant City Manager update City Manager 4/4/2022 35 Burns, Morales,
Perez 4/4/2022 Update on Deputy City Clerk recruitment-CC is Waiting for HR City Manager HR posted Deputy City Clerk position online 5/2/2022
36 Burns, Morales,
Perez 4/4/2022 Social Media posts-votes of previous night Council Mtgs City Clerk Waiting for additional Deputy City Clerk 3/31/2023
25Page 163 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 37 Burns, Morales,
Perez 4/4/2022 Naming of park by Fire Station 2: Cesar Chavez Park Parks & Recreation
Received Prop 68 grant for park
construction. Will include the
name in all public outreach efforts
as required by the grant.
3/31/2024
38 Burns, Morales,
Perez 4/18/2022
Provide training at the County's Fentanyl and
Opioid Training in June to have video available
to be able to administer NARCAN
PD
Presentation given on 5/2/2022,
with Narcan training for public
offered on 6/11/2022
5/2/2022
39 Morales 3/7/2022
Assistant City Manager Recruitment be
completed in ideally 3 months, no later than 6
months
City Manager
Approved contract with Peckham
& McKenney for recruitment
services
5/2/2022
40 Perez 3/21/2022 Dog Park Grass - Update. Recreation-Report to be provided at May 2, 2022 Council Meeting.
Public Works
Parks/Streets/Utilitie
s/Fleet
5/2/2022
41 Velazquez 1/22/2022
Move ARPA funds to general fund by March,
earmarking funds for business revitalization,
tourism, "Welcome to Hollister" sign, develop
loan or grant program for businesses to apply
for
City Manager 4/25/2022
42 Burns 2/22/2022
Report on the City's intentions and ideas on
what to do with Park Hill. Recreation-Report to
be provided at May 2, 2022 Council Meeting
Recreation Recreation gave a presentation on
5/2/2022 5/2/2022
43 Burns 3/21/2022 Promoting the 150th Celebration City Manager Update given by Ad Hoc (Morales) during meeting 5/2/2022
44 Perez
Morales
3/7/2022
4/4/2022
Report on speed cushions, current locations,
future locations and remaining amount,
provided an update on 3/21/2022 Council
requested another update on 4/4/2022
Engineering 4/18/2022
45 Burns, Morales,
Perez 4/18/2022 Update on Youth Art and Cultural Commissioner applications City Clerk Two applicants for appointment
on 5/16/2022 5/16/2022
46 Burns, Morales,
Perez 4/18/2022
Information on City of Hollister plans for Office
Professionals Day and recognition events that
have to do with our staffing.
City Manager
Recognized Office Professionals
Day. Working on other staff
morale ideas
4/27/2022
26Page 164 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 47 Perez 5/2/2022 Requested a 5 minute timer for all
presentations City Clerk Completed 5/16/2022
48 Morales 1/18/2022 Traffic study on San Benito Road near 7-11 Engineering Study in process-Speed humps not warranted 4/30/2022
49 Velazquez 1/22/2022 See if other nearby cities want to purchase speed cushions so we may order in bulk
Public Works
Parks/Streets/Utilitie
s/Fleet
Invite was given to CAO & City
Manager of SJB 3/30/2022
50 Velazquez 2/7/2022 Monthly or bi-Monthly meetings with the Fire Committee Fire Fire Committee created 5/26/2022
51 Burns 2/22/2022
Asked if City Attorney can confirm if we can
close/stop public comment, requested his legal
opinion on the matter
City Attorney Requested from Consultant as a
separate memo 5/26/2022
52 Morales 2/22/2022 Update on traffic study for speed cushions on San Benito Street by 7-11 Engineering Study in process-Speed humps not warranted 4/30/2022
53 Burns, Morales,
Perez 4/18/2022 Dunne Park Community Center update City Manager Recreation Services Manager Garza provided presentation 5/2/2022
54 Burns, Morales,
Perez 4/18/2022 Add to second evaluation of Ord. 1202 for constitutionality City Clerk Requested from Consultant as a separate memo on 4/19.5/25/2022
55 Council 5/2/2022
Divide the APRA $500K for sidewalks between
the 5 council members to allocate for use in
their respective districts.
City Manager 5/2/2022
56 Resendiz 5/2/2022
Requests staff consider putting spikes on top of
the streetlights on Piane Crati Court (in D2) due
to complaints of bird waste on cars
Public Works Purchasing Bird Spikes 5/13/2022
57 Burns, Morales,
Perez 4/4/2022 Outstanding Building Permits over 6 months with status Building Council given monthly 6/30/2022
58 Resendiz 5/2/2022 Update on Dollar General's weed and graffiti abatement Code Enforcement Weeds removed 5/25/2022
27Page 165 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 59 Burns, Morales,
Perez 4/18/2022 memo clarification on using titles, city issued equipment, and our platform for campaigning City Clerk
Requested from Consultant as a
separate memo on 4/19.
Requested clarification from
consultant on using city logo
shirts and posting videos
5/20/2022
60 Morales 3/7/2022 Process for requesting speed cushions be placed on website for the public to access Engineering
Council wanted to keep it simple
so the process is that a request is
made to a council member who
relays it to the City Manager who
relays it to Engineering for study.
A more detailed process was
brought to Council, but rejected.
6/6/2022
61 Morales 2/7/2022
Revisit Council Committee assignments, updates
on committees that do not meet, and create
committee assignments for Finance and Public
Works
City Clerk
Staff requested clarification on
which committees updates are
being requested from.
Department Liaisons for Finance is
Council Member Resendiz and
Public Works Liaison is Mayor
Velazquez.
6/21/2022
62 Perez 2/22/2022 Consider changes to City's Parking Ordinance, regarding parking across from the Library.Police Department PD working on removing parking
restrictions on 5th St. On
6/6/2022 Agenda
6/6/2022
63 Morales 2/22/2022 Discussion on Planning Department projects that are delayed and what the problems are DS-Planning Spreadsheet provided to Council on 6/24/2022 6/24/2022
64 Burns, Morales,
Perez 4/4/2022 Safe Zones Police Dept PD working on testing site before press release.6/21/2022
28Page 166 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 65 Perez 5/2/2022 Consider making a temporary loading zone area in front of Gunnagle Funeral Home for Hearses
Planning,
Engineering?
A work order has been issued to
Public Works to create a loading
zone out of two of the parking
spaces in front of the funeral
home.
7/22/2022
66 Resendiz 5/16/2022 May we look to see what may be done about accidents at Alvarado & Santa Ana.PD Staff provided status on 7/21/2022 7/21/2022
67 Burns 1/18/2022 Look into Central Coast 3CE Grant City Manager Staff is working with 3CE staff and the new grant writer 7/25/2022
68 Morales 1/18/2022
Discuss changing the time of Council meetings
so they are earlier, so they do not go late into
the night
City Clerk/ City
Attorney
Will request as part of HMC 2.04
changes. Requested start time is
9:00 am. Was not changed as part
of the revisions.
5/16/2022
69 Morales 1/18/2022 Proposal for electric vehicles, to utilize grants for electric vehicles
Public Works
Parks/Streets/Utilitie
s/Fleet
Staff given direction to look at
available electric vehicles. Have
not found any. Staff will need to
put a refundable deposit down
and order them.
7/22/2022
70 Morales 2/7/2022
Finance to provide more details on the budget
totals, percent paid vs. actual with the warrant
registers for approval
Administrative
Services
Finance/Human
Resources
Will begin 8/1/2022. Item is part
of the warrant registers.8/1/2022
71 Burns, Morales,
Perez 4/4/2022 Renaming of Union Road and new park by FS2 to Cesar Chavez Way and Cesar Chavez Park City Manager Engineering is in process. Will be on 8/1 Council agenda.8/1/2022
72 Morales 1/22/2022 Analysis on the speeding complaints in the City by neighborhood Police Department
PD confirmed that they do not
track complaints at the
neighborhood level.
9/1/2022
73 Morales 1/22/2022 Add Community Development position to help businesses get started go through the processes City Manager Will be done by Asst. City Manager 9/1/2022
74 Burns, Morales,
Perez 4/4/2022 Intelligence on PD Issues and Trends in the community Police Dept Annual report with statistics is
posted on PD website.9/1/2022
29Page 167 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 75 Burns, Morales,
Perez 4/4/2022 Cameras up at all access and have PD work with IT work on and add a privacy aspect PD & IT Policy determined to be adequate by City Attorney 9/1/2022
76 Morales 5/2/2022
List of resources for the community with links
on the City's webpage, such as local non profits,
food assistance, housing assistance, etc. Link to
see what district residents live in.
City Manager
Resources added to existing site
and will be included on new city
website.
9/7/2022
77 Morales, Burns 5/2/2022
Add the Council updates and request
spreadsheets to the City's webpage for public
transparency
City Manager
Reports add under
"Transparency" tab on existing
site. Reports will be included on
new city website.
9/30/2022
78 Resendiz 9/6/2022 Ensure that Mexican music is played during Summer Concert Series Recreation Mariachi groups will play on September 16th. 9/16/2022
79 Council 5/2/2022
Install sod grass at Jerry Gabe dog park, one side
at a time, to keep one side open at all times
while laying sod on the other side. Block off side
of park with fence to keep dogs/people out
Public Works / Parks
& Recreation
Staff has tried to fence off areas
of the dog park in the past. This
did not contain the small dogs nor
stopped visitors from entering the
other sides
9/14/2022
80 Resendiz 9/6/2022
Inquiries from Hollister School District for
Planning: Rosati project, parking lot and
walkway, CFDs, increasing development fees,
and shared facility use agreements
Community
Development
(Planning)
Staff has not received any
inquires from HSD. Staff has had
discussions with HSD recently
regarding approved housing
developments.
9/14/2022
81 Morales 5/2/2022
Study session on Code Enforcement problem
solving, communications training, dispute
resolution
Police (Code
Enforcement)
PD has met with Councilmember
Morales and addressed her
concerns.
8/31/2022
82 Morales 2/22/2022 Receipts of budget vs actuals Administrative Services
Reports will start with new
budget. Included with standing
warrant agenda item.
8/1/2022
30Page 168 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 83 Resendiz 5/2/2022
Have staff to remove the fenced area at Klauer
park so it is not used as a dog park, and come up
with an alternative solution for the area
Parks & Recreation /
Public Works
Received quote from contractor
to remove fence. Scheduled to be
removed by 9/23/22
9/26/2022
84 Perez 9/6/2022 Provide speed hump installation schedule Public Works Dept provided schedule to City Manager's Office for review 9/20/2022
85 Perez 9/6/2022 Parks ADA Schedule Parks & Recreation Staff is working to prepare
schedule. Will be provided at
Parks and Recreation Commission
meeting and to council.
9/27/2022
86 Morales 9/6/2022 Provide update on status of salary study Administrative Services
Update will be provided on 9/19
council meeting 9/19/2022
87 Morales 9/6/2022 PIO Plan City Manager Assistant City Manager developing plan.9/8/2022
88 Resendiz 9/6/2022 200 Zinc Plates available for donation.Parks & Recreation Referred to Art & Cultural Commission 10/5/2022
89 Morales 9/6/2022 Business Loan Program update City Manager Update program to make more
businesses are eligible to receive
loan.
10/3/2022
90 Resendiz 9/6/2022 Need speed cushions at intersection of Alvarado and Santa Ana
Public Works
(Engineering)
Will be installed the week of
September 26th.9/30/2022
91 Morales 2/7/2022
Grant chart, showing what grants are available,
which are applied for, status, etc. Will provide a
template
City Manager
On 6/6/2022 Agenda to request
grant writer. Grant writer
approved.
9/30/2022
92 Resendiz, Burns 5/2/2022
Earmark funds from ARPA to help businesses
transition to going green (after other ARPA
funding priorities are met)
City Manager
City will assist businesses as
requested. City Manager will
provide update at 10/3 Council
meeting.
10/3/2022
93 Morales 5/2/2022 An Ordinance to ensure that business are not fined for stolen shopping carts
Police (Code
Enforcement) / City
Attorney
Second reading of ordinance will
be brought to Council on 10/3/22.10/3/2022
94 Burns 9/6/2022 Organizational Charts for City and Departments (include vacant positions)City Manager
Departments submitting org
charts to City Managers Office for
review.
10/17/2022
31Page 169 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 95 Burns 9/6/2022 Update on downtown sign
City Manager /
Community
Development/
Engineering
Engineering is currently reviewing
plans for sign. Structural review
will be completed on 9/16/22.
9/30/2022
96 Perez 1/18/2022 Update on the tree program Public Works Dept has received a list of all trees
trimmed or removed in Fiscal
Year 2021-22. Report under
review and will be distributed to
council.
10/5/2022
97 Burns/Velazquez 9/19/2022 Crosswalk on Ladd Lane City Manager Staff installed temporary
crosswalk markings while
contractor works to permanently
correct Ladd Lane.
10/3/2022
98 Burns 10/3/2022 Prune Street Pavement Public Works
Prune St construction is scheduled
for August 2023. Potholes on
Prune St are scheduled to be
refilled by 10/31/22.
10/10/2022
99 Morales 10/3/2022 San Benito and Hawkins Street Traffic Study Engineering Study on intersection was
completed in 2022. All ways stops
were not warranted.
10/3/2022
100 Burns/Velazquez 9/6/2022
Confirm that judgement is due to city from Irma
Gonzalez and Elia Salinas and begin collection
process if applicable.
City Attorney
City's Risk Management firm has
confirmed that they are beginning
the collection process. Confirmed
that there are no other
outstanding legal judgements.
10/14/2022
101 Resendiz 10/17/2022
Forward email from Gavilan College
President/Superintendent to the local press and
to City Clerk for submission into the official
record
City Manager Email was forwarded as
requested 10/18/2022
32Page 170 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 102 Resendiz 5/2/2022 Update on whether the City can be more restrictive regarding use of plastic bags
Public Works / City
Attorney
City cannot pass a more
restrictive ordinance than the
state.
10/20/2022
103 Resendiz, Perez 10/17/2022 Provide letter from Gavilan College on Presentation done by Sunnyslope Water District
City Manager/City
Clerk Letter was provided as requested 10/18/2022
104 Perez 11/7/2022 Financials for 150th Celebration City Manager Follow up meeting held with
Councilmember Perez and City
Manager.
11/14/2022
105 Perez/Morales 9/6/2022 Provide streets/sidewalks/alleys schedule Public Works City Manager's office is sending
out project schedules as
confirmed. Schedules will be
posted on social media as well.
11/21/2022
106 Morales 9/6/2022 Timeline for Council Projects City Manager Assistant City Manager working
with Department Heads to
develop timelines for projects.
11/30/2022
107 Morales 11/7/2022
Follow up with Planning Department regarding
customer service concerns brought up at San
Benito Chamber of Commerce Business
Advocacy Committee
City Manager Confirming follow up meeting.
Will provide an update to Council.11/30/2022
108 Burns 11/21/2022 Status Update on General Plan
Community
Development
(Planning)
Timeline emailed to Council on
11/30/2022 11/30/2022
109 Resendiz 9/6/2022 General Plan Action Committee (GPAC) Update Community
Development
(Planning)
Timeline emailed to Council on
11/30/2022 11/30/2022
33Page 171 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 110 Burns 11/21/2022
Status on hiring an Community Development
Director, Airport Manager, Chief Building
Official, and Building Inspector
City Manager
Recruitment update provided to
Council. Interviews for
Administrative Services Director
will take place on the week of
December 5th. City Engineer
interviews scheduled for week of
December 12th.
11/30/2022
111 Perez 11/7/2022 Cienega Road Survey Engineering Draft report received 11/18. Final report expected on 12/15/22 12/12/2022
112 Burns 12/5/2022 Financials for the 150th Year Celebration City Manager City Manager developing final
financial report to send to City
Council.
12/19/2022
113 Burns 12/5/2022 Status Report on Shot Spotter Program Update Police PD working with vendor to provide a presentation to Council.1/17/2023
114 Burns 11/21/2022 Next Steps to Implement Term Limits City Clerk Clerk will provide a memo to City Council 1/30/2023
115 Burns 2/22/2022 Requested additional cameras be installed in the Sunnyslope area due to stolen car items Police
Equipment has been delivered.
Staff is waiting for the weather to
clear prior to install them.
1/31/2023
116 Burns 11/21/2022 Status on Gateway Monument Sign City Manager Installation is underway.2/10/2023 117 Burns 12/5/2022 Status on Gateway Monument Sign City Manager Installation is underway.2/10/2022 118 Morales 2/6/2023 Copies of City's contracts with 4LEAF City Manager Contracts sent to Council.2/9/2023 34Page 172 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 119 Morales 2/6/2023 Status of money raised by the Community Foundation to assist flood-impacted residents City Manager Update provided to Council 2/15/2023 120 Burns 2/21/2023 Options for fencing the Downtown area for the motorcycle rally and charging an entrance fee Police Update will be provided at 3/6/2023 City Council meeting 3/6/2023
121 Burns 3/6/2023 Update on Police Communications Center Police Update sent to Council 3/15/2023 122 Burns 3/6/2023 Update on parklet request for 300 block of Monterey
Community
Development
Application incomplete, business
owner and neighbor 3/12/2023
123 Morales 3/6/2023 HPD to follow up on incident reported by Mr.
Rojas Police Police report taken 3/12/2023
124 Burns 3/6/2023 Status of the downtown monument sign Community Development
Update provided to council on
3/16/23 3/16/2023
125 Resendiz 9/6/2022 Need speed cushions near Calaveras School on Central Avenue
Public Works
(Engineering)
Post speed study completed.
Councilmember can request to
add speed hump using their
district allocation
2/20/2023
126 Velazquez 2/7/2022 Update from Beautification ad hoc committee in March Ad Hoc Committee Waiting on Ad Hoc Committee to
meet TBD
127 Burns 12/5/2022 Update on Cameras at the skate park Police Camera purchase request being
considered at 3/20/2023 council
meeting
3/20/2023
128 Burns 11/21/2022 Lighting on side streets Public Works Need to issue an RFP as estimate
is $150k. RFP boilerplate is
currently under review with City
Attorney. RFP released on March
15, 2023.
6/30/2023
35Page 173 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 129 Casey 4/3/2023 Post city vacancies on website Human Resources All active recruitments are
currently published on the City’s
website and other websites,
including GovernmentJobs.com,
as well as industry-specific
bulletin boards based on
Department needs.
Updated on a
rolling basis
130 Burns 4/3/2023 Certificate of Recognition for former Parks & Recreation Commissioner Alliyah Gomez City Clerk
To be signed by Mayor on
4/17/23 and provided to Alliyah
Gomez
5/15/2023
131 Morales 4/3/2023 Certificate of Recognition for Sarah Nordwick with the SBC Food Bank City Clerk
To be signed by Mayor on
4/17/23 and provided to Sarah
Nordwick
5/1/2023
132 Burns 4/17/2023 Use of Council discretionary funds to repair sidewalks Public Works List provided to Council 4/23/2023 133 Casey 3/20/2023
Update on participation in the San Benito
County Economic Development Committee by
the City
City Manager City Manager to attend 3/30
committee meeting 3/30/2023
134 Burns 2/21/2023 Update on the Senior Council and if City has contributed for past two years Parks and Recreation FY 2021-22 and 2022-23 Invoices were requested for payment 3/31/2023
135 Perez 2/6/2023 Update on condor statue to be installed at Graf and 4th Street Public Works Condor statue is at contractor's yard and is 90% complete.3/31/2023
136 Burns, Velazquez 5/2/2022 Staff research drought resistant ideas for Jerry Gabe Dog Park and all future dog parks
Parks & Recreation
(Tina)
Staff met with landscapers to
assess sprinklers. Staff is
contacting other cities to learn
what materials they are using.
Landscapers will be seeding the
park on October.
4/25/2023
137 Resendiz 3/20/2023 Work with San Benito County to coordinate on any Pride Month events Parks & Recreation City manager to discuss with County CAO 4/26/2023
138 Morales 3/20/2023 Join committee to support bringing First Five community center Parks & Recreation Referred to Parks Department 4/23/2023 36Page 174 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 139 Burns 2/22/2022
Requested discussion with the Parks Manager
about ideas for Skate Park, and City investing in
park cleanup.
Public Works / Parks
& Recreation
The graffiti truck is operational
and Public Works is responsible
for abatement. We are adding a
maintenance position to deal with
graffiti on a regular basis and will
develop regular routes to deal
with graffiti before it is reported.
3/31/2023
140 Resendiz 1/18/2022
Discuss creating a Homelessness committee
with representatives from different entities to
tackle homeless problem, to discuss this on a
future agenda
City Attorney
JPA summary prepared by City
Attorney and sent to
Council.Homeless JPA being
discussed at Intergovernmental
Committee.
4/12/2023
141 Resendiz 5/2/2022 Update on the Homelessness JPA City Attorney JPA summary prepared by City
Attorney and sent to
Council.Homeless JPA being
discussed at Intergovernmental
Committee.
4/12/2023
142 Velazquez 2/7/2022 Update on alleys Engineering
On 6/6/2022 Agenda. Alley survey
is underway - working on
schedule with surveyor. Topo
survey work began in late July of
2022. Topo Surveys were
completed in September.
9/30/2022
143 Resendiz 3/6/2023 Update on Inclusionary Housing Ordinance Community Development
Planning Commission reviewed
ordinance on 2/23/23. Council
continued item until additonal
public outreach completed
(5/1/23)
5/1/2023
144 Morales 4/17/2023 Weeds at San Benito Street and Promise Public Works Crew dispatched to address concern 5/3/2023
37Page 175 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 145 Burns 3/20/2023
Update on previous concerns by members of
the public regarding parklets that would harm
their business
Community
Development
Parklet not approved due to
safety concerns 5/4/2023
146 Resendiz 2/21/2023 Training for peace officers and dispatchers as required by AB2504 City Attorney/Police
Training is scheduled and all staff
should complete by August of
2023.
5/8/2023
147 Burns 1/17/2023
Suggested potential changes to the process
regarding City Council's review of initiating a
general plan amendment to potentially lower
the threshold for the required Council vote to
approve the initiation.
City Attorney Memo sent to Council 5/8/2023
148 Burns 3/6/2023
3/20/2023
Update on hiring of maintenance worker to
repaint sound walls citywide Public Works
Interviews held on 5/8. Offers will
be made by 5/12. Paint truck is
currently operational.
5/31/2023
149 Burns 9/6/2022
Union Rd signs need to be replaced with
Avenida Cesar Chavez signs at Fairview and Hwy
25 intersections
Public Works Sign installed on 6/1/2023 6/1/2023
150 Burns 3/6/2023 Update on Hillcrest east of Memorial to El Toro Engineering Project complete. Acceptance of
project will be presented to City
Council on 6/5/23.
6/5/2023
151 Resendiz 4/3/2023
Transcribe LGBTQ+ Manual for Public Officials
and provide to employees and other
jurisdictions.
City Manager
Transcription completed and
manual being reviewed by
Esperanza Center team.
6/5/2023
152 Burns 3/20/2023 Update on collection of fees from litigation City has won
Administrative
Services
Staff are gathering information
and will report back to Council at
a future date
6/5/2023
38Page 176 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 153 Council 5/2/2022
Upgrade or replace the lights downtown and
the first block of the side streets with APRA
funds
Public Works
RFP is closed. Contract will be
brought to the 6/5 Council
meeting for approval.
6/13/2023
154 Burns, Morales 4/3/2023 Employee Recognition Program Human Resources Staff looking at options to bring back pre-COVID events 7/17/2023
155 Morales 3/20/2023
Update on the status of City's involvement in
regional efforts regarding broadband
installation
City Manager
Staff working on developing a
report for council. Staff is
currently amending its LATA grant
application in an effort to secure
$500k for broadband design work.
8/7/2023
156 Velazquez 2/7/2022 Update on lighting on 6th street and solar lights Engineering Supplies have been received by
contractor. Material delays have
slowed project. Installation will
begin in May of 2023
6/30/2023
157 Burns 2/6/2023
Mountain lion shooting incident from 2022 -
Requested independent investigation of the
incident and the body camera footage to be
released and presented at regular city council
meeting
City Attorney/Police Referred to City Attorney 8/1/2023 158 Perez 4/3/2023 Information on chemical pesticide use by the City and policy on use of chemical pesticides Public Works Memo sent to Council 8/30/2023 39Page 177 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 159 Burns, Perez 8/7/2023
Certificates of recognition for longstanding
Hollister businesses: San Benito Tire, A&W Root
Beer, Foster Freeze, McKinnon Lumber and
Country Rose
City Clerk Certificate created and sent to
honoree 9/5/2023
160 Burns 8/21/2023
Certificates of recognition for longstanding
Hollister businesses: G&M Auto Repair, Hollister
Paints, and the Cannery
City Clerk Certificate created and sent to
honoree 9/5/2023
161 Burns 9/5/2023
Certificates of recognition for longstanding
Hollister businesses: Dr. Mohammad al-Hassan,
Premier Cinema, and Round Table Pizza
City Clerk Certificate created and sent to
honoree 9/6/2023
162
Burns 9/18/2023
Certificates of recognition for longstanding
Hollister businesses: Ace Hardware, Super
Taqueria, and Greenwood Chevrolet.
City Clerk Certificate created and sent to
honoree 9/30/2023
163 Burns 8/7/2023 Certification of Recogntion for former Planning Commissioner David Huboi City Clerk Certificate created and sent to honoree 9/18/2023
164 Casey 8/21/2023
Investigation and a legal opinion regarding
reports of Councilmember Resendiz's inclusion
on a federal watch list and the potential inability
for Councilmember Resendiz to be able to vote
on contracts regarding federal funding
City Attorney Memo Sent to Council 8/31/2023
165 Burns 9/18/2023 Weed abatement for property behind Goodwill store Fire
Disced in April 2023 by owner and
two notices sent for weed
abatement. Referred to Code
Enforcement
9/24/2023
166 Burns 9/5/2023 Replacement of dilleneators on San Benito Street near entrance of downtown Public Works Completed 9/25/2023 167 Resendiz 6/20/2023
Requested information regarding what other
cities are providing for translation services for
public comments and public documents
City Clerk Staff soliciting quotes for meeting
translation services 10/2/2023
40Page 178 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 168 Burns/Perez 10/2/2023
Certificates of recognition for longstanding
Hollister businesses: Bulldog Boxing, Spudnuts,
Colonial Cleaners, Postal Graphics, and Ken
Lindsay
City Clerk Certificate created and sent to
honoree 10/3/2023
169 Resendiz 6/20/2023 Update on work done on Fremont Way Public Works Memo sent to Council 10/1/2023 170 Burns 6/20/2023 Requested staff study the regulations for A- frames signs
Community
Development
Council will be provided a memo
on the topic 10/10/2023
171 Morales 8/7/2023 Information on creating a formal internship program Human Resources Staff is preparing memo for
council 10/10/2023
172 Burns 10/16/2023
Certificates of recognition for Hollister Collision
Center, Hollister Quality Water, and the Hazel's
Treasures
City Clerk Certificates distributed.10/23/2023
173 Resendiz 9/18/2023 Meeting of Downtown Business Ad Hoc Committee City Manager
Meeting regarding downtown
businesses being held on
10/17/2023 at Vets Hall at 6pm in
partnership with HDA.
10/17/2023
174 Perez 8/7/2023 Update on tree replacement program Public Works Staff is preparing a policy to bring to City Council on 10/16/2023.10/16/2023
175 Morales 8/7/2023 Information on parklets and requested meeting with business community
Community
Development
Meeting regarding downtown
businesses being held on
10/17/2023 at Vets Hall at 6pm in
partnership with HDA.
10/17/2023
176 Burns 6/5/2023 Hollister Sign Update City Manager Staff preparing update on sign, lights, and bollards 11/15/2023
177 Burns 11/20/2023 Certificates of Recognition for Baskin Robbins, Dr. Paul Percival, Wong's Garden, Nob Hill City Clerk Certificates sent 11/22/2023 41Page 179 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 178 Morales 10/2/2023 Status report on vacant City Positions Administrative Services (HR)Report sent to Council 12/1/2023
179 Resendiz 11/20/2023 Follow up Re: Dog attacks at Mission Oaks mobile home park Police Report sent to Council 12/1/2023 180 Burns 4/3/2023 Comprehensive training report City Manager Report sent to Council.12/1/2023 181 Burns 12/4/2023
Certificates of Recognition for True Value,
Hollister Super, and Village Market City Clerk Certificates sent 12/5/2023 182 Velazquez 5/2/2022 Discussion on dark sky Ordinance to prevent light pollution at night.
Community
Development
Dark sky provisions included in
the draft General Plan Update.11/6/2023
183 Burns 8/22/2023
Staff to provide information regarding waiver of
the specific plan amendment fee as requested
by Bright Future Recovery
Community
Development
Council directed staff to bring
forward the fee waiver at a future
Council meeting
12/18/2023
184 Burns 11/20/2023 Updates at each Council meeting re: sewer smell in District 2 Public Works Staff providing agenda item on topic at 12/18/23 Council meeting 12/18/2023
185 Burns 11/20/2023 Information Re: nitrate levels in wells on Wright Road Public Works
Wells mentioned at City Council
meeting by a member of the
public do not belong to the City of
Hollister.
1/12/2024
186 Burns 11/20/2023 Update on small business loan to MMM Churros Finance Staff preparing report 1/16/2024 187 Council 10/16/2023 Legal Analysis Re: Taking a position on the landfill expansion City Attorney Staff working with Integrated Waste and City Attorney's Office 1/16/2024
188 Resendiz 9/6/2022 Develop toddler activity area at Dunne Park Parks & Recreation Recreation researching costs to
add feature to Dunne Park as well
as a master plan for Dunne Park.
2/15/2024
42Page 180 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 189 Council 1/16/2024 Naming future park, building, etc. after Frank Valenzuela Parks & Recreation
Staff to provide information to
family regarding facility naming
process
2/16/2024
190 Burns 2/5/2024 Look into reports of mailboxes being broken into near Beverly Street Police No visual of mailboxes from cameras 2/15/2024
191 Burns 8/7/2023 Report on how CFD funds are being spent Public Works/Finance Staff preparing report 3/15/2024
192 Burns 8/7/2023 Update on how funds related to maintenance of Sunnyslope Village soundwalls are being spent
Parks and Rec,
Admin Services Staff preparing report 3/15/2024
193 Resendiz 3/4/2024 Send letter of opposition to AT&T regarding discontinuance of land lines City Manager Letter of opposition sent to AT&T 3/15/2024 194 Casey 2/20/2024 Amend SNIP Bus Contract to include rabies vaccinations Animal Control Scheduled for 3/18/24 meeting.3/18/2024 195 Morales 12/18/2023
Clarify City's role in addressing incorrect
information being disseminated to the public by
outside organizations including confidential
information from closed session and potential
referral to District Attorney and Attorney
General
City Attorney Memo sent to Council.3/22/2024
196 Resendiz 3/4/2024 Maintenance of bumpers on Sally Street and Central Ave.Public Works
Staff have repaired Sally St traffic
calming elements. Staff are
currently working on Central
Avenue.
3/31/2024
197 Morales 3/18/2024 Confirm City vendors do not have substantial violations on the project registration database Public Works Staff will review prior to issuing contracts 3/22/2024
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Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 198 Burns 8/7/2023 Cleaning and regular maintenance of
Downtown sidewalks and around parklets Public Works
HDA is developing a proposal for
services. Business that have a
parklet are required to keep the
area clean around the parklets.
3/20/2024
199 Burns 3/18/2024 Report on the pros and cons of SAFER grants Administrative Services
Staff will provide a memo to
Council 4/10/2024
200 Casey 3/18/2024 Council to sign updated City Council Code of Ethics City Clerk
Staff providing updated Code of
Conduct and acknowledgement
form to Council
4/2/2024
201 Morales 11/20/2023 Creation of cards with QR code to direct public to City resources and community resources City Manager
Staff designing cards and
gathering printing quotes.
Working to ensure codes will
work on new website.
3/31/2024
202 Resendiz 4/2/2024 Information regarding waiver of a potential impound fee for the arrested cyclist's bicycle Police
Staff working with City Attorney's
office to prepare an analysis on
potential fee
4/12/2024
203 Burns 1/16/2024 Update on request for more lighting at Dunne Park Parks and Rec Lighting at courts has been
installed 5/15/2024
204 Morales 5/6/2024 Letter of Support for AMBAG's REAP funding request City Manager Letter sent in support 5/17/2024
205 Perez 6/4/2024
Certificates of recognition for longstanding
Hollister businesses: Hollister RV and Henry
Salcido
City Clerk Certificates sent 6/11/2024
206 Burns 5/21/2024 Naming of the 190 Maple Street Building for Frank Valenzuela Parks & Recreation Staff to provide policy for naming city buildings to the City Council 6/14/2024
207 Burns 5/21/2024 Look into potential creation of City-run afterschool programs City Manager
FY 2024-25 Budget does not
support creating new after school
programs
6/13/2024
44Page 182 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 208 Burns 6/4/2024 Inspect Vista Park Hill walkway Parks & Recreation Staff has visited and will be preparing estimates for repairs 6/14/2024
209 Casey 6/4/2024 Upgrades Whale Park - Overwatering of ball fields, replacement of bases, etc. Parks & Recreation
Irrigation leak has been repaired.
Staff researching alternative
options for bases on the ball field.
6/13/2024
210 Resendiz 5/21/2024
Gather information re: Rosemary Porras's
comments on afterschool programs and write a
letter to school district in support of afterschool
programs
City Manager
Letter has been sent to Cerra
Vista School and Hollister School
District.
7/3/2024
211 Perez 6/4/2024 Update on Dunne Park Master Plan Parks & Recreation Funding approved to complete study as part of 24/25 budget.6/18/2024
212 Casey 6/18/2024 Letter to Hollister School District requesting space for YMCA afterschool program City Manager Letter sent to HSD 7/3/2024 213 Perez 6/4/2024 Update on renovations to Community Center kitchen facilities Parks & Recreation Memo on kitchen renovations sent to Council 7/16/2024
214 Burns 5/6/2024
Update on speed and traffic enforcement on
Hillcrest and Clearview near Maze Middle
School
Police
Speed study conducted at
Hillcrest from 6/13/24 to
6/20/24. Additional enforcement
and radar trailer placed to reduce
speeding.
6/20/2024
215 Morales 6/18/2024 Concern with city owned tree Public Works Tree trimmed.7/8/2024 216 Burns 9/6/2022 Shade structure at Klauer Park Parks & Recreation Structures are ordered and
delivered. Plans under building
dept review.
7/31/2024
217 Burns 6/18/2024 Look into speeding on Valley View Road Police Radar signs installed 8/2/2024 218 Burns 8/6/2024 Information re: prohibiting electric scooters from sidewalks Police Needs social media post 8/14/2024 45Page 183 of 184
Completed Update Requests CITY COUNCIL PROJECT LIST 9/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 219 Burns 8/6/2024 Update on interaction between staff and Alex Valles
Community
Development Memo sent to Council 8/16/2024
220 Casey 8/6/2024
Direct staff to provide clarifying statements and
information in response to false information in
the community
City Attorney Will send memo again 8/16/2024
221 Casey 8/6/2024 Certificates for Second Native Gathering Event City Clerk Certificates created 8/20/2024 222 Burns 8/6/2024 Role of Council re: TOT measure City Manager/City Attorney
Staff preparing report and update
for council.8/30/2024
223 Burns 8/20/2024
Analysis of whether Council code of conduct can
be amended to remove Council members from
future closed sessions if they have previously
disclosed confidential closed session
information
City Attorney City Attorney researching item.8/29/2024
224 Burns 8/6/2024 Update on shade structures as Las Brisas Park Parks & Recreation Shade structures have been
ordered and will be installed upon
arrival.
9/30/2024
225 Burns 5/16/2022
Hire full time employees for building
Department Building Official and Building
Inspector
Administrative
Services (HR)
Recruitment failed for Sr Building
Inspector. Position on hold.9/13/2024
46Page 184 of 184