Agenda packet — Hollister City Council, October 1, 2024

CITY OF HOLLISTER

CITY COUNCIL AGENDA

REGULAR MEETING

Tuesday, October 1, 2024, 4:00 p.m.

City Council Chamber, City Hall
375 Fifth Street, Hollister, CA 95023

Mia Casey, Mayor David Mirrione, City Manager Rick Perez, Council Member, District 1 Mary F. Lerner, City Attorney Rolan Resendiz, Council Member, District 2
Dolores Morales, Council Member, District 3
Tim Burns, Council Member, District 4

Gordon Machado, City Treasurer

NOTICE TO PUBLIC
Persons who wish to address the City Council are asked to complete a speaker’s card and give it to the City Clerk before addressing the City Council. Those who wish to address the City Council on an agenda item will be heard when the presiding officer calls for comments from the audience. City related items not on the agenda will be heard under the Public Input section of the agenda. Following recognition, persons desiring to speak are requested to advance to the podium and state their name and address. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9. After hearing audience comments, the public portion of the meeting will be closed, and the matter brought to the City Council for discussion.

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:30 a.m. to noon, 1:00 p.m. to 4:30 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)

Requests to make presentations to the City Council should be submitted to the City Clerk’s Office at least ten days before the City Council meeting. It is customary for City staff members to review such matters before the formal presentation so that the City Council may have the benefit of all available data. PowerPoint presentations must be presented to the City Clerk by noon on the day of the City Council meeting.

The public may watch the meeting via live stream at:

City of Hollister Website
https://pub-hollister.escribemeetings.com/

Community Media Access Partnership (CMAP):
http://cmaptv.com/watch/

City of Hollister YouTube Channel:

https://www.youtube.com/@cityofhollistercalifornia1489

City of Hollister Facebook Live at:
https://www.facebook.com/cityofhollister

Public Participation:

The public may attend meetings.

NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Hollister utilizes Zoom teleconferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of the public through this means is at their own risk. (Zoom teleconferencing may not be available at all meetings.)

If you wish to make a public comment remotely during the meeting, please use the zoom registration link below:
https://us02web.zoom.us/webinar/register/WN_MNOr95ZCQrWzERqd5zRuwQ

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636-4300. Notification of 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].

Notice to anyone attending any public meeting: The meeting may be broadcast live on Cable Channel 17 and/or videotaped or photographed. Recent City Council meetings may also be viewed at www.CMAP.com and periodically on Cable Channel 17.

To access written translation during the meeting, please click this link:

Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:

https://attend.wordly.ai/join/NLJC-7137
City of Hollister City Council Meeting

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1.CALL TO ORDER

2.ROLL CALL

3.PLEDGE OF ALLEGIANCE

4.CLOSED SESSION - REPORT OUT

5.SPECIAL ORDERS OF THE DAY

5.1 BINATIONAL HEALTH WEEK PROCLAMATION

5.2 PRESENTATION BY SAN BENITO COUNTY REGISTRAR OF VOTERS

6.PUBLIC INPUT FOR ITEMS NOT ON THE AGENDA
This is the time for anyone in the audience to speak on any item not on the agenda and within the subject matter jurisdiction of the council. Speaker cards are available in the lobby, and are to be completed and given to the City Clerk before speaking. When the City Clerk calls your name, please come to the podium, state your name and city for the record, and speak to the City Council. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9.

Each speaker will be limited to three (3) minutes with a maximum of 30 minutes per subject.

Please note that state law prohibits the City Council from discussing or taking action on any item not on the agenda.

7.CONSENT ITEMS
All items listed under consent agenda will be enacted by one motion authorizing actions indicated for those items so designated. There will be no separate discussion of these items unless requested by a member of the City Council, a staff member, or a member of the public. There will be one public comment period for all items on the Consent Agenda.

7.1 APPROVE SEPTEMBER 17, 2024 MEETING MINUTES

7.2 A RESOLUTION APPROVING AMENDMENTS THE CITY OF HOLLISTER

PLANNING COMMISSION & FIRE PROTECTION ADVISORY COMMITTEE BYLAWS
RECOMMENDED ACTION:

Adopt a resolution approving the amendments to the City of Hollister Planning Commission bylaws and Fire Protection Advisory Committee bylaws as recommended by these advisory bodies.

7.3 A RESOLUTION APPROVING A TEMPORARY STREET CLOSURE FOR A

TRACTOR PARADE
RECOMMENDED ACTION:

Adopt a resolution approving the temporary street closure of San Benito Street between Fifth Street and Nash Road for a tractor parade.

7.4 A RESOLUTION AUTHORIZING COUNCILMEMBER BURNS THE USE OF CITY COUNCIL FY 24/25 BUDGETED DISCRETIONARY FUNDS IN THE AMOUNT NOT TO EXCEED $7,600 IN FINANCIAL SUPPORT OF THE CITY PARKS AND

RECREATION DEPARTMENT FOR EIGHT PET WASTE STATIONS
City of Hollister City Council Meeting

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RECOMMENDED ACTION:

Adopt a resolution authorizing Councilmember Burns to use City Council FY 24/25 budgeted discretionary funds in the amount not to exceed $7,600 in financial support of the City Parks and Recreation Department of eight Pet Waste Stations throughout the city.

7.5 A RESOLUTION AUTHORIZING COUNCILMEMBER BURNS TO USE $6,600 OF CITY COUNCIL BUDGETED FY 24/25 DISCRETIONARY FUNDS FOR SIGN

REPLACEMENT AT THE ENTRANCE OF THE SUNNYSLOPE VILLAGE

SUBDIVISION
RECOMMENDED ACTION:

Adopt a resolution authorizing Councilmember Burns to use up to $6,600 of FY 24/25 City Council budgeted discretionary funds for a sign replacement at the entrance of the Sunnyslope Village subdivision and authorizing the City Manager to execute the necessary agreements.

7.6 A RESOLUTION APPROVING AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR ON-

CALL AIRPORT AND CIVIL ENGINEERING SERVICES FOR THE HOLLISTER MUNICIPAL AIRPORT WITH A TERM AGREEMENT TO END ON AUGUST 20, 2025.

RECOMMENDED ACTION:

1. Adopt a resolution approving Amendment No. 2 to the Professional Services Agreement with Kimley-Horn and Associates, Inc. for On-Call Airport and Civil Engineering Services for the Hollister Municipal Airport with a term Agreement to end on August 20, 2025; and

2. Authorize City Manager to execute Agreement Amendment No. 2.

7.7 A RESOLUTION AUTHORIZING AN AGREEMENT WITH PUBLIC AGENCY RETIREMENT SERVICES (PARS) TO PROVIDE SECTION 115 TRUST SERVICES RECOMMENDED ACTION:

Adopt a resolution to enter into an agreement with Public Agency Retirement Services (PARS) to establish an Internal Revenue Code Section 115 Trust for the purpose of prefunding Other Post-Retirement Benefits (OPEB) and defined benefit pension liabilities and authorize the City Manager to execute all agreements necessary to establish the Section 115 Trust.

7.8 A RESOLUTION APPROVING THE TEMPORARY DOUBLE-FILLING OF THE

INFORMATION SYSTEMS & TECHNOLOGY DIRECTOR POSITION
RECOMMENDED ACTION:

Adopt a resolution authorizing the City Manager to temporarily double-fill the Information Systems & Technology Director (IT Director) position during Fiscal Year 2024-25 for a period not to exceed three months.

7.9 RESOLUTIONS APPROVING THE TRADITIONAL ROOTS / BUSTAN CANNABIS REGULATORY PERMIT RENEWAL 2024/ 2025 MANUFACTURING &

CULTIVATION
RECOMMENDED ACTION:

Adopt two resolutions for the renewal of two regulatory permits, one for cultivation and one for manufacturing, currently held by Traditional Roots / Bustan at 1091 San City of Hollister City Council Meeting

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Felipe Road for the 2024-2025 year.

8.PUBLIC HEARINGS

8.1 A RESOLUTION AMENDING THE FISCAL YEAR 2024-25 USER FEE SCHEDULE

TO MAKE MINOR ADMINISTRATIVE CHANGES
RECOMMENDED ACTION:

Hold a public hearing and adopt a resolution making minor administrative changes to the Fiscal Year 2024-25 User Fee Schedule.

9.COUNCIL BUSINESS

9.1 PRESENTATION ON SINGLE USE PLASTICS
RECOMMENDED ACTION:

Receive presentation and provide direction

9.2 CONSIDER THE FORMATION OF A JOINT POWERS AUTHORITY (JPA) TO

OVERSEE THE FIRE DISTRICT FEASIBILITY STUDY
RECOMMENDED ACTION:

Authorize the city council representatives to the Fire Protection Advisory Committee to discuss and negotiate terms for creation of a Fire Services Joint Powers Authority (JPA) to explore formation of a Fire District in San Benito County in partnership with the City of San Juan Bautista and the County of San Benito.

9.3 DISCUSSION RELATED TO POTENTIAL AMENDMENTS TO CHAPTER 2.04 OF

THE MUNICIPAL CODE TO UPDATE THE COUNCIL CODE OF CONDUCT RECOMMENDED ACTION:

Discuss and provide direction related to potential amendments to Chapter 2.04 of the City of Hollister Municipal Code to update the Council Code of Conduct.

9.4 LETTER TO CALIFORNIA ASSEMBLY SPEAKER ROBERT RIVAS REGARDING HIGHWAY 25 EXPANSION
RECOMMENDED ACTION:

Discuss and authorize City staff to send a letter to California Assembly Speaker Robert Rivas regarding proposed expansion of Highway 25.

10.INFORMATIONAL REPORTS
Reports on compensable meetings attended. Brief reports or announcements concerning activities of members of the City Council and staff; opportunity to refer public or Council questions to staff for information; request staff to report to the Council on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Council.

10.1 COMMITTEE ASSIGNMENTS
Receive oral reports from members regarding the activities of various Ad Hoc and Standing City Council Committees.

10.2 COUNCIL REPORTS
Receive informational reports from the City Council

10.3 CITY MANAGER REPORT

1.UPDATED CITY COUNCIL PROJECTS

11.CLOSED SESSION
City of Hollister City Council Meeting

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11.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE 54956.9
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of section 54956.9 of the Government Code (1 case)

11.2 CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1)
Conference with Legal Counsel - Existing Litigation
Name of Case: City of Hollister v. Civic Allendale, LLC Case No. CU-24-00015

11.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE 54956.9
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of section 54956.9 of the Government Code (2 cases)

12.ADJOURNMENT

13.VERIFICATION OF AGENDA POSTING
The agenda for the City Council of the City of Hollister regular meeting of October 1, 2024 was posted on the bulletin board at City Hall on September 27, 2024 per Government Code Section 54954.2.

City of Hollister City Council Meeting

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PUBLIC PARTICIPATION NOTICE
The public may attend meetings in person or watch meetings via live stream at:

City of Hollister Website:
http://hollisterca.iqm2.com/Citizens/Default.aspx

Community Media Access Partnership (CMAP):
http://cmaptv.com/watch/

City of Hollister YouTube Channel:
https://www.youtube.com/@cityofhollistercalifornia1489

City of Hollister Facebook Live at:
https://www.facebook.com/cityofhollister

If you wish to make a public comment remotely during the meeting, please use the zoom registration link below:

https://us02web.zoom.us/webinar/register/WN_MNOr95ZCQrWzERqd5zRuwQ

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636-4300. Notification 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].

To access written translation during the meeting, please scan the QR Code or click this link | Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
https://attend.wordly.ai/join/NLJC-7137
Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir

Use a headset on your phone for audio or read the transcript on your device. | Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo.

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PROCLAMATION

HONORING AND DECLARING “THE XXIV ANNUAL BINATIONAL
HEALTH WEEK” THROUGHOUT SAN BENITO COUNTY,

CALIFORNIA

WHEREAS, according to the United States Census of 2017, this country is home to more than 57 million people of Latino origin; and

WHEREAS, improving the health of mobile populations requires multiple approaches in service design, delivery, funding priorities, and most fundamentally, requires strong binational commitment; and

WHEREAS, Binational Health Week reflects coordinated efforts between the United States, Mexico, Canada, Guatemala, Honduras, Colombia, and Peru to improve the quality of life of underserved Latino populations by expanding their access to health care, increasing their health insurance coverage, and reducing their unmet health needs; and

WHEREAS, the State of California, acknowledges the many organizations and volunteers collaborating in the organization of health fairs and educational health workshops; and

WHEREAS, Binational Health Week provides an opportunity to highlight critical health issues in the State of California and throughout the United States and will serve as the basis for future bilateral efforts; and

WHEREAS, the State of California is committed to recognizing and honoring those observances that are dedicated to the best ideals of public services, and Binational Health Week is one such worthy observance.

NOW, THEREFORE, I, Mia Casey, Mayor of the City of Hollister, do hereby proclaim, in honor of those efforts to improve public health, the month of October 2024 be declared “The XXIV Annual Binational Health Week” throughout the City of Hollister.

IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the seal of the City of Hollister this 1st day of October 2024.

____________________________
Mia Casey, Mayor
ATTEST:

____________________________
Jennifer Woodworth, City Clerk

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November 5, 2024
Presidential General Election
Follow Us
@SBCVOTE

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•President and Vice President of the United States
•U.S. Representative in Congress
•State Senate
•Member of the State Assembly
•Hollister School District, Trustee Area 4
•City of Hollister, Mayor
•Hollister City Council, District 1
•Hollister City Council, District 4
•San Juan Bautista City Council (Vote for 2)
•Aromas Water District (Vote for 2)
•San Benito County Health Care District, Zone 1, and 3
•Aromas Tri-County Fire Protection District
Contests on the Ballot

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Measures on the Ballot
11 total
Measure A-Countywide
Measure B-Countywide (Advisory Question)
Measure C-West Hills Community College, District 2
Measure D-Aromas -San Juan Unified School District
Measure L-San Benito High School District Shall an initiative be adopted to amend the County General Plan to require voter approval before re - designating (changing) Agricultural, Rural or Rangeland to other uses, and to remove the Commercial Regional Designation from four Highway 101 nodes?
To keep Hazel Hawkins Hospital public and under local control, shall the County of San Benito establish an agreement with the San Benito Health Care District and other interested jurisdictions to form a partnership in the form of a Joint Powers Authority to operate the hospital? Measure C To improve Coalinga College with funds that cannot be taken by the State and spent elsewhere, shall West Hills Community College District's measure to expand career training/technical educational classroom and facilities; renovate outdated classrooms, labs, and student dorms; and improve campus safety be adopted, authorizing $19 million of bonds with estimated average levies below $24 per $100,00 of assessed valuation (approximately $1 million annually) while outstanding, with legal rates, audits, independent oversight and full public disclosure of all spending?
With funds that cannot be taken by the State and spent elsewhere, shall Aromas -San Juan Unified School District’s measure to renovate/modernize classrooms; expand coding, robotics and engineering workshops; replace leaky roofs; and upgrade fire alarms and emergency communication systems at Aromas School, San Juan School, and Anzar High be adopted, authorizing $44 million of bonds with legal rates, audits, average levies below $55 per $100,000 of assessed valuation (raising $2.7 million annually while outstanding), citizens’ oversight, and full public disclosure of spending?
To relieve overcrowding at Hollister High and provide local high school students access to safe, quality education, including math, science, engineering, technology, other core academics, hands-on job skills, and career/ college readiness; and improve student safety by adding a second local high school, shall San Benito High School District's measure be adopted authorizing $70,000,000 of bonds at legal rates, averaging $19/ $100,000 assessed value ($4,450,000 annually) while bonds are outstanding, with independent oversight and all funds staying local?
Measure M-San Benito High School District
Measure H-South Monterey County High School District
Measure I-South Monterey County High School District
Measure W-City of Hollister
Measure X-San Benito Health Care District
To provide high-quality education and instructional opportunities for local students at a second high school by creating classrooms and labs for vocational, college readiness and career pathways, agriculture, technology, core academics, and early college/ vocational classes with Gavilan College, shall San Benito High School District's measure be adopted authorizing $70,000,000 of bonds at legal rates, averaging $19/ $100,000 assessed value ($4,450,000 annually) while bonds are outstanding, with independent oversight and all funds staying local?
To upgrade emergency communication systems, fire alarms/sprinklers, safety door locks, security cameras,; repair deteriorating classrooms, restrooms; replace outdated, unsafe portables, electrical wiring; earthquake retrofit classrooms/ buildings; and construct, acquire, repair classrooms, facilities, sites, and equipment, shall South Monterey County Joint Union High School District’s measure be adopted authorizing $35,000,000 in bonds at legal rates, levying $30 per $100,000 assessed valuation, providing approximately $2,600,000 annually while bonds are outstanding, supporting local schools, requiring citizen oversight/audits?
To upgrade deteriorating academic/ vocational classrooms; replace outdated science/ technology/ computer labs; provide classrooms for future first responders; remove hazardous materials like asbestos, mold, lead paint; construct, acquire, repair classrooms, facilities, sites, and equipment, shall South Monterey County Joint Union High School District’s measure be adopted authorizing $35,000,000 in bonds at legal rates, levying $30 per $100,000 assessed valuation, providing approximately $2,600,000 annually while bonds are outstanding, supporting local schools, requiring citizen oversight/ audits? Shall a measure enacting a four point (4%) increase in transient occupancy tax, increasing the total tax levied on hotel occupants from 8 to 12 percent, and reserving the increase for the general fund, generating approximately $300,000.00 annually for general City services such as public safety, park maintenance, recreation programs, street maintenance, solid waste, and community facilities maintenance until ended by voters, be adopted?
Without increasing taxes and to continue providing local access to emergency medical care, surgery, radiology, long-term care, mother/baby care, clinic and physician services at Hazel Hawkins Memorial Hospital, shall San Benito Health Care District’s measure be adopted, leasing (with lessee option to purchase) certain District real property assets, and selling substantially all other District assets, to nonprofit Insight Health Foundation of California, Inc. (or another qualified buyer) for fair market value, determined by independent appraisal, providing local oversight and continued hospital services in San Benito County?
Measure V-City of Hollister
Commencing with the November 5, 2024 General Municipal Election, shall the term of office of Mayor be changed from two (2) years to four (4) years?

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Voting Kits will arrive at
homes the
week of October 7th

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Open October 7-October 25
Monday to Friday,8am-5pm
Early Voting at the
Elections Department
•Register to Vote
•Receive Language Assistance
•Drop Off your Vote-By-Mail Ballot
•Use an Accessible Ballot Marking Device
What can you do at the Elections
Department Vote Center?

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Vote Center Locations
November 2-November 4
8AM -5PM
November 5, Election Day
7AM-8PM
St. Benedict
Church
San Juan Bautista
Community Center Elections
Department
Abundant Life
Church
November 2-November 4
8AM -5PM
November 5, Election Day
7AM-8PM
November 2-November 4
8AM -5PM
November 5, Election Day
7AM-8PM
October 26-November 4
8AM -5PM
November 5, Election Day
7AM-8PM

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Satellite Office Location
November 5, Election Day
7AM-8PM
Community Foundation
San Andreas Conference Room
•Register to Vote
•Receive Language Assistance
•Drop Off your Vote-By-Mail Ballot
•Use an Accessible Ballot Marking Device
What can you do at the Satellite Office Location?

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Official Ballot Drop Box Locations
ConvenientAccessible 24 Hour Surveillance
Windmill
Shopping
Center
Aromas
Fire Station True Value Elections
Dept
SBC
Foodbank Fire Station
#2
Ridgemark County
Library

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Mobile Voting
The Election Department trailer will be used
as a Mobile Voting Location. Dates and times
of the Mobile Voting Location will be posted
on our website, social media, and
community partners. The goal is to service
our rural community including Aromas, Tres
Pinos, and more.

The Mobile Voting Location will operate as a
back-up location on Election Day.

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Thank You!
Get Ready to GO VOTE!
www.regsitertovote.ca.govPage 18 of 212

1 City Council of the City of Hollister
Minutes of the Regular Meeting

September 17, 2024, 4:00 p.m.

City Council Chamber, City Hall
375 Fifth Street, Hollister, CA 95023

Members Present: Mia Casey, Mayor
Rick Perez, District 1
Rolan Resendiz, District 2
Dolores Morales, District 3
Tim Burns, District 4

_____________________________________________________________________

1. CALL TO ORDER
Mayor Casey called the regular meeting of the City Council of the City of Hollister to order at 4:00 p.m.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE
Councilmember Burns led the Pledge of Allegiance.

4. CLOSED SESSION - REPORT OUT
City Attorney Mary Lerner stated no reportable action was taken in closed session on September 3, 2024.

5. SPECIAL ORDERS OF THE DAY

5.1 NATIONAL RECOVERY MONTH PROCLAMATION
Mayor Casey presented the proclamation Declaring September 2024 as National Recovery Month.

Leticia Peck and clients of the Sun Street Center thanked the City Council for the proclamation and shared their experiences.

5.2 RECOGNITION OF POLICE CAPTAIN ROSIE BETANIO AS ON OF THE LATINO COALITION OF SAN BENITO COUNTY'S 2024

VISIONARY WOMEN HONOREES
Mayor Casey presented a certificate of recognition to Police Captain Rosie Betanio.

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2 Mickie Solorio Luna, President of the Latino Coalition of San Benito County, congratulated Captain Betanio and thanked her for her service.

Hollister Police Chief Carlos Reynoso and Councilmember Perez congratulated Captain Betanio.

6. PUBLIC INPUT FOR ITEMS NOT ON THE AGENDA
No speakers present.

7. CONSENT ITEMS
Mayor Casey opened public comment at 4:15 p.m.

Susan Biskeborn expressed concern regarding City funding for the SNIP Bus and supported the donation of time by Dr. Fankhauser.

Mayor Casey closed public comment at 4:17 p.m.

City Manager David Mirrione provided additional information regarding City funding for the SNIP Bus and processing of payments.

Moved by: Councilmember Morales
Seconded by: Councilmember Burns

The consent calendar items are approved.

Ayes (5): Mayor Casey, Councilmember Perez, Councilmember Resendiz, Councilmember Morales, and Councilmember Burns
Carried (5 to 0)

7.1 APPROVE SEPTEMBER 3, 2024 MEETING MINUTES

7.2 WARRANT REGISTER SEPTEMBER 17, 2024
Moved by: Councilmember Morales
Seconded by: Councilmember Burns

Ratify and approve the Warrant Registers for the General-Special- Enterprise-Assessments funds attached.

Carried

7.3 ORDINANCE 1253 AMENDING HOLLISTER MUNICIPAL CODE
SECTION 9.30 – SHOPPING CART CONTAINMENT

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3 Moved by: Councilmember Morales
Seconded by: Councilmember Burns

Adopt Ordinance 1253 Amending Hollister Municipal Code Section 9.30 – Shopping Cart Containment.

Carried

7.4 A RESOLUTION GOVERNING ANNUAL CITY COUNCIL MEETING
DATES
Moved by: Councilmember Morales
Seconded by: Councilmember Burns

Adopt a resolution governing annual City Council meeting dates.

Carried

7.5 A RESOLUTION APPROVING A COUNCIL POLICY ON ADDING

AGENDA ITEMS
Moved by: Councilmember Morales
Seconded by: Councilmember Burns

Adopt a resolution approving a council policy governing the process for the City Council to add items to the council agenda.

Carried

7.6 FORMATION OF AN INDEPENDENCE DAY MOTORCYCLE AD HOC

COMMITTEE
Moved by: Councilmember Morales
Seconded by: Councilmember Burns

Form an Independence Day Motorcycle Rally ad hoc committee with the Mayor’s recommendation to appoint Councilmember Tim Burns and Mayor Casey as the two members of the City Council to serve on the Committee.

Carried

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4 7.7 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH DYNAMIC PLANNING + SCIENCE FOR
ENVIRONMENTAL CONSULTING SERVICES FOR THE “THOUSAND
PALMS PROJECT” PROPOSED AT 2300 BERT DRIVE IN THE LIGHT INDUSTRIAL (M1) ZONING DISTRICT.

Moved by: Councilmember Morales
Seconded by: Councilmember Burns

Adopt a resolution authorizing the City Manager and/or their designated representative to negotiate and execute a Professional Services Agreement.

Carried

7.8 A RESOLUTION APPROVING A PREMISES PERMIT DONATION
AGREEMENT BETWEEN DR. JEFFREY S. FANKHAUSER, DVM AND

HOLLISTER ANIMAL CARE & SERVICES
Moved by: Councilmember Morales
Seconded by: Councilmember Burns

Adopt a resolution approving a premises permit holder donation agreement between Dr. Jeffrey S. Fankhauser, DVM and Hollister Police Animal Care & Services.

Carried

7.9 A RESOLUTION APPROVING AN AGREEMENT WITH THE REGENTS

OF THE UNIVERSITY OF CALIFORNIA ON BEHALF OF ITS DAVIS

CAMPUS SCHOOL OF VETERINARY MEDICINE FOR GRANT

FUNDING
Moved by: Councilmember Morales
Seconded by: Councilmember Burns

Adopt a resolution authorizing the City Council of the City of Hollister to accept a $25,000 grant from Koret Shelter Medicine.

Carried

8. COUNCIL BUSINESS

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5 8.1 A RESOLUTION TO ADOPT CITY COUNCIL STRATEGIC GOALS AND

OBJECTIVES
City Manager David Mirrione provided the staff report.

Councilmember Morales requested the Strategic Goals and Objectives be incorporated into a workplan with a project timeline for implementation prior to City Council adoption.

Councilmember Burns requested the approved Strategic Goals and Objectives be published on the City's website.

Mayor Casey opened public comment at 4:31 p.m.

There were no speakers for this item.

Mayor Casey closed public comment at 4:31 p.m.

City Manager David Mirrione suggested the City Council can adopt the Council Strategic Goals, and staff can return with a workplan for the objectives.

Councilmember Resendiz suggested the workplan could return to the City Council following the November 5, 2024 election.

Moved by: Councilmember Morales
Seconded by: Councilmember Burns

Adopt a resolution approving the Fiscal Year 2024-25 Strategic Goals and direct staff to return with a preliminary timeline for implementation, proposed prioritization, and funding needs at the October 15, 2024 City Council meeting.

Ayes (4): Mayor Casey, Councilmember Perez, Councilmember Morales, and Councilmember Burns
Noes (1): Councilmember Resendiz
Carried (4 to 1)

9. INFORMATIONAL REPORTS

9.1 COMMITTEE ASSIGNMENTS
Councilmember Morales reported she and Councilmember Burns attended a meeting of the Cannabis ad hoc committee and provided an update. Councilmember Morales reported on the Mobility Partnership meeting and stated residents are recommended to subscribe to updates related to VTA projects at at www.vta.org/sr25 .

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6 Mayor Casey reported she attended the San Benito County Council of Governments workshop regarding Highway 25 upgrades.

9.2 COUNCIL REPORTS
Councilmember Resendiz reported an incident at the Farmers' Market on September 11, 2024 regarding Councilmember Perez and requested if Councilmember Perez has the right to serve on the Hollister City Council The City Council recessed at 4:43 p.m. and reconvened at 4:51 p.m. members of City Council present.

Councilmember Resendiz requested an investigation of the felony convictions of Councilmember Perez to determine if he is legally able to serve on the Hollister City Council and requested staff review surveillance footage at the time of the reported incident at the Farmers' Market.

Councilmember Burns requested the City Attorney provide an update regarding a court case in Salinas related to levying of fines prior to an administrative hearing; requested the Council consider creating a disability advisory committee as an advisory body; requested the City Attorney look into past information provided to the City Council regarding the ability of Councilmember Perez to serve; and requested Councilmember Resendiz's conduct be investigated in regards to the current City Council Code of Conduct.

Councilmember Morales supported the creation of the disability advisory committee; holding a disciplinary hearing regarding the conduct of Councilmember Resendiz; and requested an investigation into the utilization of videos of City Council meetings as part of election campaigns.

Mayor Casey supported creation of a disability advisory committee; supported a disciplinary hearing regarding Councilmember Resendiz's conduct; and stated that flyers are not allowed to be distributed at the Farmers' Market; and requested a certificate for a member of the public who is turning 101 years old.

City Manager David Mirrione confirmed Council consensus on the following items: City attorney monitoring the Salinas court case regarding levying of fines and additional information regarding use of public meeting videos.

9.3 CITY MANAGER REPORT
City Manager David Mirrione thanked the City's Parks and Recreation Department for their work to organize the Mexican Independence Day event.

1. UPDATED CITY COUNCIL PROJECTS

10. CLOSED SESSION

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7 Mayor Casey opened public comment at 5:04 p.m.

There were no speakers for the closed session agenda items.

Mayor Casey closed public comment at 5:04 p.m.

City Attorney Mary Lerner read the closed session item titles.

10.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE 54956.9
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of section 54956.9 of the Government Code (2 cases)

11. ADJOURNMENT
The City Council adjourned into closed session at 5:06 p.m.

Councilmember Perez left the meeting at 5:07 p.m.

Mayor Casey adjourned the meeting at 5:29 p.m.

Jennifer Woodworth, City Clerk

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STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: October 1, 2024
REPORT # Will auto populate once assigned

AGENDA ITEM: A RESOLUTION APPROVING AMENDMENTS THE CITY OF

HOLLISTER PLANNING COMMISSION & FIRE PROTECTION ADVISORY

COMMITTEE BYLAWS

DEPARTMENT: City Clerk
DEPARTMENT HEAD: Jennifer Woodworth, City Clerk
STAFF CONTACT: Jennifer Woodworth, City Clerk

RECOMMENDED ACTION: Adopt a resolution approving the amendments to the City of Hollister Planning Commission bylaws and Fire Protection Advisory Committee bylaws as recommended by these advisory bodies.

DISCUSSION: At the August 22, 2024 Planning Commission meeting, the Planning Commission reviewed recommended updates to the Commission’s bylaws and made additional recommendations. Recommended changes reflect updates to the meeting agenda to increase efficiency, support consistency across the City’s advisory bodies, and additional cleanup of the bylaw language. By a unanimous vote, the Commission voted to recommend City Council approval of the updated bylaws.

At the September 5, 2024 Fire Protection Advisory Committee reviewed and discussed various updates to the Committee’s bylaws. Recommendations include updates to the agenda order and meeting dates and times as well as clarification regarding Committee processes. By consensus, the Committee recommended City Council approval of the updated bylaws.

FISCAL IMPACT: N/A

PREVIOUS COUNCIL OR COMMISSION ACTION: The Planning Commission unanimously voted to recommend the updates to the Hollister Planning Commission bylaws. The Fire Protection Advisory Committee recommended City Council approval of the updates to their bylaws.

CEQA: N/A

ATTACHMENTS:

1. Resolution

2. Planning Commission Bylaws

3. Fire Protection Advisory Committee Bylaws

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RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING AMENDMENTS TO THE PLANNING COMMISSION BYLAWS AND

THE FIRE PROTECTION ADVISORY COMMITTEE BYLAWS

WHEREAS, at its August 22, 2024, meeting the Planning Commission (“Commission”) reviewed and provided feedback on recommended changes to the Commission bylaws; and

WHEREAS, the recommended changes to the Planning Commission bylaws include cleanup to reflect the new name of the Community Development Department, clarify meeting dates and procedures, and additional revisions to increase meeting efficiencies and consistency for public meetings; and

WHEREAS, the Planning Commission adopted Planning Commission Resolution 2024 - 10 recommending City Council approval of the updated Commission bylaws;

WHEREAS, the Fire Protection Advisory Committee met on September 5, 2024 and recommended changes to their bylaws including updating the agenda order and meeting dates; and

WHEREAS, the Fire Protection Advisory Committee also requested clarification and updates related to Committee processes.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby approve the amended Planning Commission bylaws attached to this resolution as Exhibit A and approve the amended Fire Protection Advisory Committee bylaws attached this resolution as Exhibit B.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held October 1, 2024, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Mia Casey, Mayor

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Resolution No. 2024-__

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney

I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-__ is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on October 1, 2024 at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on October 1, 2024.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

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FIRE PROTECTION ADVISORY COMMITTEE BYLAWS

ARTICLE I -THE COMMITTEE

Section 1.1 Name: The name of this body is the "Fire Protection Advisory Committee".

Section 1.2 Composition: The Fire Protection Advisory Committee shall be composed of six (6) members. Two (2) shall be members of the City of Hollister, City Council, two (2) shall be members of the San Benito County Board of Supervisors, and two (2) shall be from the City of San Juan Bautista, City Council, with each agency having an alternate.

Section 1.3

Section 1.4 Committee Service: Each Committee member shall serve at the pleasure of the Governing Board who appointed them, and the Committee Member may be removed at any time, with or without cause by their respective Board.

Section 1.5 Duties of Committee: The duties of the Committee may include but not be limited to:

a. Act as an advisory agency on all fire service agency matters.

b. Communicate written and oral recommendations directly to the Council/Board member who appointed them.

c. Study and consider long range plans for the development and improvement for the County of San Benito.

d. Study and recommend on matters relating to the present and future need for services to be rendered to the general public for Fire Protection Services.

e. Advise respective Boards on how to spend any revenue generated from cost recovery activities.

ARTICLE II-OFFICERS

Section 2.1 Titles: The officers of this Committee are Chairperson, Vice- Chairperson, and Executive Secretary.

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Section 2.2 Chairperson: The Chairperson will preside at meetings of the Committee.

Section 2.3 Vice-Chairperson: In the absence of the Chairperson, the Vice- Chairperson will preside at meetings of the Committee. In the absence of both the Chairperson and the Vice- Chairperson, if enough committee members are present to constitute a quorum (4), the members present shall designate an Acting Chairperson for the meeting.

Section 2.4 Communication with Staff: Committee members are encouraged to communicate directly with the Fire Chief or designee regarding ideas, future plans, current activities, and problems. All requests requiring utilization of staff time must be approved by the City Manager.

Section 2.5 Executive Secretary: The Fire Chief or designee is the Executive Secretary of the Committee and will carry out the administrative details of the Committee, including keeping the records of Committee meetings, acting as Secretary at all meetings of the Committee, recording all votes, preparing the agenda and minutes of Committee meetings, serving as technical advisor to the Committee, and at the direction of the City Manager, providing necessary research and fact finding services.

Section 2.6 Election of Officers: Annually, at the regularly scheduled February meeting, the Committee will elect from among its members, a Chairperson and Vice-Chairperson to serve for a term of one year.

These positions are limited to two consecutive terms of office.

Section 2.7 Vacancy of Chairperson or Vice Chairperson: If the office of Chairperson or Vice- Chairperson becomes vacant, the Committee will elect a successor from its membership at the next regular meeting, and such election will be for the unexpired term of office.

ARTICLE Ill-MEETINGS

Section 3.1 Meeting Time and Place: Regular Fire Protection Advisory Committee meetings are held at 9:00 a.m., on the first Thursday of February, April, June, August, October, and December, in the City Council Chambers of Hollister City Hall, 375 Fifth Street, Hollister, California.

Section 3.2 Alternate Meeting Times: Special meetings may be called and will be noticed in accordance with the provisions of the Brown Act and other applicable laws. Commissioners will be polled for availability before

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setting a meeting date and time.

Section 3.3 Meeting Cancellation: Meetings shall be cancelled if there is not sufficient business to discuss or if a quorum of the Committee cannot be present at the meeting.

Section 3.4 Special Meetings: Subject to the provisions of the Brown Act and other applicable laws, special meetings may be held. Only those matters listed in the notice of special meetings may be discussed at the meeting.

Commissioners will be polled for availability before setting a meeting date and time.

Section 3.5 Quorum: Four (4) Committee members constitute a quorum for the transaction of business. Action shall require a simple majority vote of those present who are not excluded from voting.

Section 3.6 Order of Business: At the regular meetings of the Committee, business will be conducted in the following order:
a. Call to Order
b. Pledge of Allegiance
c. Roll call
d. Verification of Agenda Posting
e. Approval of Minutes
f. Public Input
g. Committee Business
h. Committee Reports
i. Future Agenda Items
j. Adjournment

All official actions shall be entered in the minutes of each meeting as action minutes, said minutes to be prepared by the Secretary and shall be approved by the Committee at the next regular meeting or as soon as possible thereafter.

Section 3.7 Manner of Voting: Voting on matters coming before the Committee will be by voice vote unless a roll call vote is requested by a Committee member or the Executive Secretary.

Section 3.8 Rules of Order: Robert's Rules of Order will govern those aspects of Committee proceedings not specifically provided by these bylaws, the Brown Act or any other applicable state or local law.

Section3.9 Setting of Agenda Items: Committee Members may request items to be placed on a future agenda. A majority consensus of those present at a fire committee meeting is required to add a future agenda item. .

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Section 3.10 Public Input: Any person wishing to speak on matters within a subject matter jurisdiction of the Committee must fill out a speaker's card prior to addressing the Committee, unless person objects to providing name.

Section 3.11 Agenda: An agenda will be prepared by the Executive Secretary and will be adhered to with the exception that items may be taken out of order for the convenience of those in attendance. The agenda will be posted and distributed to interested parties at least 72 hours in advance of all regular Committee meetings.

The Fire Protection Advisory Committee will operate its meeting pursuant to the Ralph M. Brown Act, Government Code 54950 et seq.

The Fire Protection Advisory Committee may call a special meeting pursuant Section 54956, with at least 24 hours advance notice. The notice shall specify the time and place of the special meeting and the business to be transacted or discussed. No other business shall be considered at these meetings by the legislative body.

The Fire Protection Advisory Committee may hold an emergency meeting pursuant to Section 54956.5, when either an "emergency" or "dire emergency" as defined by 54956.5 exists.

At regular meetings, the legislative body may take action on items of business not appearing on the posted agenda when allowed pursuant to Section 54954.2. Prior to discussing any item pursuant to this subdivision, the legislative body shall publicly identify the item. The Fire Committee shall not consider the item until there is a determination by a two-thirds vote of the legislative body, or, if less than two-thirds of the members are present, a unanimous vote of those members present, that (1) there is a need to take immediate action and (2) that the need for action came to the attention of the local agency subsequent to the agenda being posted as specified in subdivision (a).

ARTICLE IV-AMENDMENTS TO BYLAWS

Section 4.1 Procedure: The bylaws may be amended by the Committee with such request approved by a majority of the Committee at a regular or special meeting provided that written notice of such amendment was given to Committee at least three (3) days prior to the meeting. A proposed bylaw amendment shall be introduced at one meeting and voted on at a subsequent meeting.

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STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: October 1, 2024
REPORT # City Clerk-2024-48

AGENDA ITEM: A RESOLUTION APPROVING A TEMPORARY STREET CLOSURE

FOR A TRACTOR PARADE

DEPARTMENT: City Clerk
DEPARTMENT HEAD: Jennifer Woodworth, City Clerk
STAFF CONTACT: Daisy Caceres, Deputy City Clerk

RECOMMENDED ACTION: Adopt a resolution approving the temporary street closure of San Benito Street between Fifth Street and Nash Road for a tractor parade.

DISCUSSION: The City Clerk’s Office receives requests for community events. This request is for the temporary closure of San Benito Street between Fifth Street and Nash Road for a tractor parade to be held on October 12, 2024. The certificate of insurance, hold harmless agreement, and application have been submitted to the City Clerk’s Office and reviewed by all required departments.

FISCAL IMPACT: N/A

PREVIOUS COUNCIL OR COMMISSION ACTION: N/A

CEQA: This action does not constitute a project under the California Environmental Quality Act (CEQA), and review under CEQA is not required.

ATTACHMENTS:

1. Resolution

2. 20241012. Special Event Permit Application

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RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING THE TEMPORARY STREET CLOSURE OF A PORTION OF

SAN BENITO STREET FOR A TRACTOR PARADE

WHEREAS, San Benito County Farm Bureau is requesting a temporary street closure of San Benito Street for a tractor parade event to be held on October 12, 2024; and

WHEREAS, the Police Department of the City of Hollister has deemed the street closure appropriate for public safety issues.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister hereby authorizes the following street closure on October 12, 2024, to ensure Public Safety:

Closure of San Benito Street between Fifth Street and Nash Road from 1:00 p.m. to 4:00 p.m.

Said streets will be temporarily closed pursuant to Section 21101(e) of the Vehicle Code of the State of California. The City Council finds and determines that said closing is necessary for the safety of persons.

The Public W orks Department will provide barricades to re-route traffic.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on October 1, 2024, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Mia Casey, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney

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Resolution No. 2024-XX

I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on October 1, 2024 at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on October 1, 2024.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

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CITY OF HOLLISTER

SPECIAL EVENT PERMIT APPLICATION
Special Event Permits are required for parades, foot races, public assemblies, and block parties that close any sidewalk or street to regular traffic. Special Event Permits also apply to events occurring in parking districts that are owned and operated by the City. Applications must be submitted no later than 60 days before the event. The cost of the permit is $111. Make check out to the City of Hollister. For more information, contact the City Clerk's Office at [email protected].

EVENT SPONSOR & CONTACT INFORMATION Name: Brittany Brown Organization: San Benito County Farm Burea u
Phone: 831-637-7643 Email: [email protected]
Address: 530 San Benito St. Suite 201 Hollister, CA 95023 EVENT INFORMATION Event Name Farmers Against Measure A Event Date: 10/12/24 Event Hours: 2pm-3pm Set Up Time: 1 pm End 4pm Time: Location: San Benito St. From Nash to 5th Street Est. Attendance:

Type of Event D Block Party D Footrace [il'Parade D Public Assembly Event Description: Farm Bureau is hosting a parade of tractors (rubber tire only) down San BenitoSt to raise awareness of the harm that Measure A will do to the local farming community and industry in San Benito County.

Will You Be Requesting a Banner Over San Benito Street:

The placement of Banners announcing special events over San Benito Street is only for 501(c)3 and shall be in place only for two (2) weeks prior to the event or earlier.

I □ Yes�o
Date sign goes up: Date sign comes down: -------
Event to be held on the day of ----Verbiage on banner:
20

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STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: October 1, 2024
REPORT # City Manager-2024-41

AGENDA ITEM: A RESOLUTION AUTHORIZING COUNCILMEMBER BURNS THE USE OF CITY COUNCIL FY 24/25 BUDGETED DISCRETIONARY FUNDS IN THE AMOUNT NOT TO EXCEED $7,600 IN FINANCIAL SUPPORT OF THE CITY PARKS

AND RECREATION DEPARTMENT FOR EIGHT PET WASTE STATIONS

DEPARTMENT: City Manager
DEPARTMENT HEAD: David Mirrione, City Manager
STAFF CONTACT: David Mirrione, City Manager

RECOMMENDED ACTION: Adopt a resolution authorizing Councilmember Burns to use City Council FY 24/25 budgeted discretionary funds in the amount not to exceed $7,600 in financial support of the City Parks and Recreation Department of eight Pet Waste Stations throughout the city.

DISCUSSION: In June 2023, The City Council adopted a Discretionary Funds Policy, which governs the use of Council discretionary funds to benefit the community and/or by local organizations that provide community, environmental, and social services that benefit the City’s community and enhance the well-being of its residents. To help fund these needs, the City budgets a discretionary amount annually for each City Councilmember for the purpose of improving the quality of life for the residents of the Ci ty of Hollister.

As per Section 2.1-2c of the Discretionary Fund Policy, approval of the City Council requires a majority vote of the City Council at a public City Council meeting.

Councilmember Burns requests the City Council approval to use budgeted discretionary funds in the amount of $7,600 to purchase eight pet waste stations to be placed throughout the city (see map). The discretionary funds represent waste receptacles, installation, and supplies and includes $1,000 in administrative costs for staff time and resources.

FISCAL IMPACT: Amount not to exceed $7,600
FY 24/25 – 101-1105-730010 – Discretionary Funds District 4

PREVIOUS COUNCIL OR COMMISSION ACTION: None.

CEQA: N/A

ATTACHMENTS:

1. Resolution

2. Discretionary Funds – Application Signed

3. Pet Waste Stations – Map

4. Pet Waste Stations – Locations – Exhibit A

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RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

AUTHORIZING COUNCILMEMBER BURNS THE USE OF CITY
COUNCIL FY 24/25 BUDGETED DISCRETIONARY FUNDS IN THE
AMOUNT NOT TO EXCEED $7,600 IN FINANCIAL SUPPORT OF THE

CITY PARKS AND RECREATION DEPARTMENT FOR EIGHT PET

WASTE STATIONS THROUGHOUT THE CITY OF HOLLISTER

WHEREAS, the City Council adopted a Discretionary Fund Policy which governs the use of Council Discretionary funds to benefit the community and/or by local organizations that provide community, environmental, and social services that benefit the City’s community and enhance the well-being of its residents; and

WHEREAS, to help fund these needs, the City budgets a discretionary amount annually for each City Councilmember for the purpose of improving the quality of life for the residents of the City of Hollister; and

WHEREAS, as per Section 2.1C of the Discretionary Fund Policy, an approval of the City Council at a public City Council meeting; and

WHEREAS, Councilmember Burns requests City Council approval to use up to $7,600 of FY 24/25 budgeted discretionary for eight pet waste stations throughout the city as represented in the attached map; and

WHEREAS, the discretionary funds represent receptacles, installation, and supplies; funds include $1,000 in administrative costs for staff time and resources; and

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approve Councilmember Burns to use City Council budgeted discretionary funds of $7,600 for eight pet waste stations throughout the City of Hollister.

Not to exceed $7,600 - FY 24/25 – 101-1105-730010 - Discretionary Funds – District 4

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Resolution No. 2024-XX

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on October 1, 2024, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Mia Casey, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney

IN WITNESS W HEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on October 1, 2024.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

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Docusign Envelope ID: A1CAACFE-3E55-4DDA-8E84-F691F3C4AEC9 9/26/2024 | 4:11:05 PM PDT

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Docusign Envelope ID: A1CAACFE-3E55-4DDA-8E84-F691F3C4AEC9

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EXHIBIT A
Dog Waste Stations – Burns/D4

1. Mimosa at Avenida Cesar Chavez

2. Brighton at Mimosa

3. Lotus Court at Mimosa

4. Lilac Court at Mimosa

5. Whaler Park, new area entrance near Mimosa and Enterprise

6. Glenview at Jackson off Enterprise (one at each of the 2 new pocket parks across the street from each other).

7. 2781 Grayson: next to, on the sidewalk for the path in between the residences that leads to the gate to what appears to be a vacant county parcel in the gated subdivision.

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Installing Dog Waste Stations District 4. Councilmember Burns Discretionary Fund

1. Mimosa at Avenida Cesar Chavez

2. Brighton at Mimosa

3. Lotus Court at Mimosa

4. Lilac Court at Mimosa

5. Valley View "Whale" Park entrace near
Mimosa and Enterprise

6. Glenview at Jackson off of Enterprise (one
at each of the 2 new pocket parks across the
street from each other).

7. 2781 Grayson: next to, on the side.walk for
the path in between the residences that leads
to the gate to what appears to be a vacant
county parcel in the gated subdivision .

Dog Waste Station liners 440.00$ 440.00$ Doggy Litter Bags 3,660.00$ 3,660.00$ Eight Waste Stations $ 219.98 each X 8 1,759.84$
Four Quikrete Concrete Mix Bags $32.84 each X 4 131.36$ City Staff time to install waste stations (six
hours x 2 staff)45.00$ 540.00$ Total for FY 2024-25 6,531.20$

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STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: October 1, 2024
REPORT # City Manager-2024-42

AGENDA ITEM: A RESOLUTION AUTHORIZING COUNCILMEMBER BURNS TO USE $6,600 OF CITY COUNCIL BUDGETED FY 24/25 DISCRETIONARY FUNDS

FOR SIGN REPLACEMENT AT THE ENTRANCE OF THE SUNNYSLOPE VILLAGE

SUBDIVISION

DEPARTMENT: City Manager
DEPARTMENT HEAD: David Mirrione, City Manager
STAFF CONTACT: David Mirrione, City Manager

RECOMMENDED ACTION: Adopt a resolution authorizing Councilmember Burns to use up to $6,600 of FY 24/25 City Council budgeted discretionary funds for a sign replacement at the entrance of the Sunnyslope Village subdivision and authorizing the City Manager to execute the necessary agreements.

DISCUSSION: In June 2023, City Council adopted a Discretionary Funds Policy, which governs the use of Council discretionary funds to benefit the community and/or by local organizations that provide community, environmental, and social services that benefit the City’s community and enhance the well-being of its residents. To help fund these needs, the City budgets a discretionary amount annually for each City Councilmember for the purpose of improving the quality of life for the residents of the City of Hollister.

As per Section 2.1-C of the Discretionary Fund Policy, approval of the City Council requires a majority vote of the City Council at a public City Council meeting.

Councilmember Burns request the approval of the City Council to use up to $6,600 FY 24/25 budgeted discretionary funds to use for sign replacement of a higher quality material after a painting project was completed at the entrance of the Sunnyslope Village subdivision.

City staff received three quotes, San Jose Signs being the lowest responsive bidder to submit a quote – Exhibit A.

This item will authorize the City Manager to execute the necessary agreements with San Jose Signs – not to exceed $5,700. The discretionary funds represent the materials and installation to mount the sign to the exterior wall and $900 in administrative costs for staff time and resources.

FISCAL IMPACT: FY 24/25 – 101-1105-730010 – District 4
Not to exceed $6,600

PREVIOUS COUNCIL OR COMMISSION ACTION: No previous discussion or action.

CEQA: N/A

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ATTACHMENTS:

1. Resolution

2. San Jose Signs – Estimate No. 6842 – Exhibit A

3. Discretionary Funds – Application Request – Signed

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RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER AUTHORIZING COUNCILMEMBER BURNS TO USE $6,600 OF CITY
COUNCIL BUDGETED FY 24/25 DISCRETIONARY FUNDS FOR SIGN

REPLACEMENT AT THE ENTRANCE OF THE SUNNYSLOPE VILLAGE

SUBDIVISION AND AUTHORIZING THE CITY MANAGER TO EXECUTE

THE NECESSARY AGREEMENTS

WHEREAS, as per Section 2.1C of the Discretionary Fund Policy, an approval of the City Council at a public City Council meeting; and

WHEREAS, Councilmember Burns requests City Council approval to use up to $6,600 of FY 24/25 budgeted discretionary for a sign replacement of a higher quality material after a painting project was completed at the entrance of the Sunnyslope Village subdivision; and

WHEREAS, the discretionary funds represent a contract for services not to exceed $5,700 and $900 in administrative costs for staff time and resources; and

WHEREAS, staff received three quotes, San Jose Signs being the lowest responsive bidder to submit a quote – Exhibit A; and

WHEREAS, the City Manager will execute the necessary agreements with San Jose Signs – not to exceed $5,700.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approve Councilmember Burns to use City Council budgeted discretionary funds of $6,600 for sign replacement at the entrance of the Sunnyslope Village subdivision and authorize the City Manager to execute the necessary agreements.

Not to exceed $6,600 - FY 24/25 – 101-1105-730010 - Discretionary Funds – District 4

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Resolution No. 2024-___

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on October 1, 2024, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Mia Casey, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on October 1, 2024.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

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CITY COUNCIL DISCRETIONARY FUND REQUEST

Councilmember requesting: _________________________________________________________________ Funds will be used for: _____________________________________________________________________ Benefit to community: ______________________________________________________________________ Discretionary Funds requested: $___________________________________

ORGANIZATION NAME: _______________________________________________________________________________ CONTACT PERSON(S): ______________________________________ PHONE NUMBER: _________________________ ADDRESS: _________________________________________________________________________________________ CITY: _____________________________________ STATE: ____________ ZIP: _________________

I, _______________________________________, acknowledge that City Council Discretionary Funds and the goods or services purchased with them are public resources that may not be used for political activities or campaign-related purposes. ¹

__________________________________________ ______________________________ Council member signature Date

¹Government Code, § 54964; Vargas v. Salinas, (2009) 46 Cal.4th 1, 24-25; Stanson v. Mott, (1976) 17 Cal.3d 206, 209-210 ----------------------------------------------------------------------------------------------------------------------------------------------------------------- For office use only:

Request Approved by City Council: □ Yes □ No City Council approval date: ______________________

DIRECT COSTS
Item ____________________________________ Qty: _________ Price $_____________ Item ____________________________________ Qty: _________ Price $_____________ Item ____________________________________ Qty: _________ Price $_____________ Item ____________________________________ Qty: _________ Price $ _____________ Subtotal (A): $ _______________

OVERHEAD
Staff ____City Manager Office______ Hrs. ________ Rate: ___$72_______ Total: $___________ Staff ____City Clerk’s Office___ ____ Hrs. ________ Rate: ___$94______ Total: $___________ Staff ____City Attorney____________ Hrs. ________ Rate: ___$250_____ Total: $___________ Staff ____ ________________________ Hrs. ________ Rate: ______________ Total: $___________ Subtotal (B): $ ______________

Subtotal (A & B): $______________
Administrative Cost - 10%: $______________

Grand Total: $_____________

City Council Meeting Date: __________________________ Resolution No.: ____________________________ Not to exceed: $____________________________________
G/L Account No: 101-1105-__________________________
Services Agreement: □ Yes □ No
City Vendor Number: _______________________________
City of Hollister Business License Number: ________________ Federal Tax ID (applicable to businesses paid more than $600) □ Yes □ No

Councilmember Burns
Tim Burns
Sign 1
144

23.50 62.50
230
730010
Sign marker to identify development
Estimate No. 6842
5,700
5,700
5,930
593
6,523
6,600
Sunnyslope Village Development Facade signage
Docusign Envelope ID: 78F05375-5C58-4F58-B85F-D47FCD377769 9/27/2024 | 10:01:21 AM PDT

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STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: October 1, 2024
REPORT # Airport-2024-14

AGENDA ITEM: A RESOLUTION APPROVING AN AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND
ASSOCIATES, INC. FOR ON-CALL AIRPORT AND CIVIL ENGINEERING

SERVICES FOR THE HOLLISTER MUNICIPAL AIRPORT WITH A TERM AGREEMENT TO END ON AUGUST 20, 2025

DEPARTMENT: Airport
DEPARTMENT HEAD: Jeff Crechriou, Airport Director
STAFF CONTACT: Jeff Crechriou, Airport Director

RECOMMENDED ACTION:

2. Authorize City Manager to execute Agreement Amendment No. 2.

DISCUSSION: The City of Hollister and Kimley-Horn and Associates, Inc. (“Contractor”) have previously entered into an agreement for professional services (“Agreement”) for on-call airport and civil engineering services for the Hollister Municipal Airport dated February 20, 2018. The Agreement provides for basic services including on-call airport and civil engineering services for consultations, plan review, design, field inspections , and other work as needed. The Contractor also assists in the Airport’s granting efforts with the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) and Bipartisan Infrastructure Law (BIL) funding for Airport Capital Improvement Program projects.

Kimley-Horn and Associates, Inc. has been competitively selected twice to provide on- call airport and civil engineering services for the Hollister Municipal Airport since 2012.

Their services have included more than seven separate improvement projects amounting to over $27 million in FAA grant funding for the airport.

City and Contractor entered into a 5-year Agreement on February 20, 2018. The Agreement requires the City and Contractor to agree in writing to any amendments to the Agreement to continue providing professional services relating to airport projects and on October 2, 2023, the Agreement was amended to extend the term to August 20, 2024.

The Airport expects to receive a Federal Fiscal Year 2025 FAA grant for the Design of the Taxiway A Reconstruction project and the FAA has stated a desire for the Contractor to perform this work due to their experience with and knowledge of the Hollister Municipal Airport. Therefore, the City and Contractor desire to amend the Agreement to extend the term to August 20, 2025.

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FISCAL IMPACT: For Agreement Amendment No. 2, services funded out of the Airport Enterprise Fund 601, Professional Services Account No. 601-4200-7300 shall not exceed $100,000. Other work as assigned will be funded from grant funding or other projects with reimbursement of Contractor’s costs.

PREVIOUS COUNCIL OR COMMISSION ACTION: At the regular meeting of February 20, 2018, the City Council adopted Resolution No. 2018-35, accepting bid proposals and authorizing the City Manager to execute a professional services agreement with Kimley- Horn and Associates, Inc. for on-call Engineering services for the Hollister Municipal Airport; and

At the regular meeting of October 2, 2023, the City Council adopted Resolution No. 2023- 188, authorizing the City Manager to execute a contract amendment to the professional services agreement with Kimley-Horn and Associates, Inc. for on-call Airport and civil engineering services relating to airport projects and to extend the term of the agreement to August 20, 2024.

CEQA: N/A

ATTACHMENTS:

1. Resolution

2. Amendment No. 2

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RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING AN AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR ON-

CALL AIRPORT AND CIVIL ENGINEERING SERVICES FOR THE

HOLLISTER MUNICIPAL AIRPORT WITH A TERM AGREEMENT TO
END ON AUGUST 20, 2025

WHEREAS, the City of Hollister and Kimley-Horn and Associates, Inc. (“Contractor”) have previously entered into an Agreement for Professional Services (“Agreement”) for on -call airport and civil engineering services for the Hollister Municipal Airport dated February 20, 2018; and

WHEREAS, the Agreement provides for basic services including on-call airport and civil engineering services for consultations, plan review, design, field inspectio ns and other work as needed for Airport projects. The Contractor also assists in the Airport’s granting efforts with the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) and Bipartisan Infrastructure Law (BIL) funding for Airport Capital Improvement Program projects; and

WHEREAS, Kimley-Horn and Associates, Inc. has been competitively selected twice to provide on-call airport and civil engineering services for the Hollister Municipal Airport since 2012 providing services on more than seven separate improvement projects amounting to over $27 million in FAA grant funding for the airport; and

WHEREAS, City and Contractor entered into a 5-year Agreement on February 20, 2018, and on October 2, 2023, the Agreement was amended to extend th e term to August 20, 2024; and

WHEREAS, the Agreement requires the City and Contractor to agree in writing to any amendments to the Agreement to continue providing professional services relating to airport projects; and

WHEREAS, the City and Contractor desire to amend the Agreement to extend the term to August 20, 2025.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with Kimely-Horn and Associates, Inc. for On-Call Airport and Civil Engineering Services for the Hollister Municipal Airport with a term Agreement to end on August 20, 2025.

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Resolution No. 2024-XX

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on October 1, 2024, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Mia Casey, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney

I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Coun cil of the City of Hollister at a regular meeting held on October 1, 2024 at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on October 1, 2024.

Jennifer W oodworth, MMC
City Clerk of the City of Hollister

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1 of 2

CITY OF HOLLISTER
Send All Mail To:
60 Airport Drive ● Hollister, CA 95023

HOLLISTER MUNICIPAL AIRPORT
60 Airport Drive ● (831) 636-4365p

Amendment to Professional Services Agreement
with Kimley-Horn and Associates, Inc.

September 5, 2024 Amendment No. 2

Work Category: Design / Permitting
Kimley-Horn and Associates, Inc. Work type: Requested On-call 1100 W Town and Country Dr, Suite 700 Notice to Proceed: Effective Date Orange, CA 92868 Date Requested: Per Task Order
Improvement Plans Check:

Final Map Check:

Subject: On-Call Airport Consultant Services Agreement — Extension

This Contract Extension Agreement (“Agreement”) is entered into on September 5th, 2024, (“Effective Date”), by and between the City of Hollister, California, a municipal corporation, (“City”) and Kimley-Horn and Associates, Inc., a North Carolina Corporation, (“Contractor”), which are sometimes individually referred to as “Party” or collectively referred to as “Parties”.

WHEREAS,

1. The City desired to continue to retain the Contractor to perform On-Call professional consultant services in accordance with the professional services agreement dated February 20th, 2018, (“Original Contract”).

THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. Extension Duration — The Original Contract is hereby extended commencing on the Effective Date and ending on August 20th, 2025.

2. Scope of Work — The scope of work outlined in the Original Contract remains unchanged for the extended period, unless otherwise agreed upon in writing by both Parties.

3. Terms and Conditions — All other terms and conditions of the Original

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2 of 2
Contract not specifically addressed in this Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the Parties hereto have executed this Contract Extension Agreement as of the Effective Date.

City of Hollister Kimley-Horn and Associates, Inc.

Signture Signture David Mirrione Vice President, Pearse Melvin
City Manager Print Title / Name

Date Date

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STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: October 1, 2024
REPORT # City Manager-2024-39

AGENDA ITEM: A RESOLUTION AUTHORIZING AN AGREEMENT WITH PUBLIC AGENCY RETIREMENT SERVICES (PARS) TO PROVIDE SECTION 115 TRUST

SERVICES

DEPARTMENT: City Manager
DEPARTMENT HEAD: David Mirrione, City Manager
STAFF CONTACT: David Mirrione, City Manager

RECOMMENDED ACTION: Adopt a resolution to enter into an agreement with Public Agency Retirement Services (PARS) to establish an Internal Revenue Code Section 115 Trust for the purpose of prefunding Other Post-Retirement Benefits (OPEB) and defined benefit pension liabilities and authorize the City Manager to execute all agreements necessary to establish the Section 115 Trust.

DISCUSSION: At the September 3, 2024 City Council meeting, the City Council directed staff to move forward with an agreement PARS to open an Internal Revenue Code Section 115 Trust for the purpose of prefunding Other Post-Retirement Benefits (OPEB) and defined benefit pension liabilities after receiving a presentation from PARS and city staff.

As way of background, Government Accounting Standards Board (GASB) rules require governmental agencies to report OPEB and defined benefit pension liabilities on their balance sheets. OPEB refers to benefits other than pension benefits. OPEB typically consists of health-care benefits, but might include other benefits such as life insurance, long-term care and similar benefits. Historically, these benefits have been administered on a pay-as-you-go basis and have not been reported as a liability on municipal financial statements.

Previously under GASB 45, the unfunded actuarial accrued liability was reported in the footnotes of the balance sheet. As of any fiscal year end after June 15, 2017, GASB 75 requires employers to account for net OPEB liabilities on the face of the balance sheet.

Another important change is that while GASB 45 allowed governments to amortize the unfunded liability over a period of up to thirty years (approximately equal to a typical public employee’s term of employment), GASB 75 requires employers to report the entire OPEB liability. This has a significant impact on the employer’s net position for employers that previously elected to amortize the liability. While t he previous standard allowed governments to choose from one of six different “cost methods,” the new standard establishes one cost method for attributing the present value of benefit payments to specific years. This allows for more comparability and create s more transparency when surveying like plans.

Current pay-as-you-go OPEB expenses might be significantly lower than the ARC (annual required contribution). After a period of time, however, it is estimated that pay- as-you-go costs are expected to far exceed the ARC. This is largely because of factors

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such as increasing number of retirees and inflation in health -care costs. GASB 75 also changes the frequency of how often an actuarial valuation is required. GASB 45 required every two years for employers with more than 200 employees, or every three years if there are less than 200 employees. GASB 75 requires an actuarial evaluation every 2 years no matter the employee size although there will still be an AMM (Alternative Measurement Method) option for plans with less than 100 employees.

To address the City of Hollister’s OPEB liability, the City can consider prefunding the OPEB plan. To achieve this, City can join an Internal Revenue Code (IRC) Section 115 Trust to prefund its OPEB liability. Similarly, to address the City of Hollister’s net pension liability, the City can either pay additional funds to CalPERS directly or join an Internal Revenue Code (IRC) Section 115 Trust to prefund its CalPERS unfunded liability. An IRC Section 115 retirement trust would allow greater local control over assets with future contributions transferred to CalPERS at the City’s discretion.

Public Agencies Retirement Services (PARS) offers a IRC Section 115 Trust known as the Public Agencies Post-Employment Benefits Trust (Trust). This Trust would be an irrevocable Trust administered by PARS that contains a subaccount for OPEB contributions and a subaccount for pension contributions referred to as the PARS Pension Rate Stabilization Program (PRSP). The Trust permits the City, under federal and state law, to invest in a diversified array of investments, maximizing returns long - term and addresses the City’s unfunded pension liability. This strategy also allows for local control of assets and can serve as a rainy-day fund to meet employer pension obligations. PARS currently has over 175 including 38 counties (including San Benito County) who have adopted their PRSP.

FISCAL IMPACT:

PREVIOUS COUNCIL OR COMMISSION ACTION: At the September 3, 2024 City Council meeting, the City Council directed staff to move forward with an agreement PARS.

CEQA: N/A

ATTACHMENTS:

1. Resolution

2. Agreement

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RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING AN AGREEMENT WITH PUBLIC AGENCY RETIREMENT

SERVICES (PARS) TO ESTABLISH AN INTERNAL REVENUE CODE
SECTION (IRC) 115 TRUST

WHEREAS, the City of Hollister desired to enter into an agreement with Public Agency Retirement Services (PARS) to open an Internal Revenue Code Section 115 Trust for the purpose of prefunding Other Post-Retirement Benefits (OPEB) and defined benefit pension liabilities after receiving a presentation from PARS and city staff ; and

WHEREAS, Government Accounting Standards Board (GASB) rules require governmental agencies to report OPEB and defined benefit pension liabilities on their balance sheets; and

WHEREAS, PARS offers an Internal Revenue Code (IRC) Section 115 Trust known as the Public Agencies Post-Employment Benefits Trust (Trust); and

WHEREAS, this Trust would be an irrevocable Trust administered by PARS that contains a subaccount for OPEB contributions and a subaccount for pension contributions referred to as the PARS Pension Rate Stabilization Program (PRSP); and

WHEREAS, this approach also allows for local control of assets and can serve as a rainy- day fund to meet employer pension obligations.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby direct staff to enter into an agreement with PARS and authorizes the City Manager to execute any agreements necessary to establish the Section 115 Trust .

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Resolution No. 2024-XX

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on October 1, 2024, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Mia Casey, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on October 1, 2024.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

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AGREEMENT FOR ADMINISTRATIVE SERVICES

This agreement (“Agreement”) is made this 1st day of October, 2024, between Phase II Systems, a corporation organized and existing under the laws of the State of California, doing business as Public Agency Retirement Services and PARS (hereinafter “PARS”) and the City of Hollister (“Agency”).

WHEREAS, the Agency has adopted the PARS Public Agencies Post-Employment Benefits Trust for the purpose of prefunding pension obligations and/or Other Post-Employment Benefits (“OPEB”) obligations (“Plan”) and is desirous of retaining PARS as Trust Administrator to the Trust, to provide administrative services.

NOW THEREFORE, the parties agree:

1. Services. PARS will provide the services pertaining to the Plan as described in the exhibit attached hereto as “Exhibit 1A” (“Services”) in a timely manner, subject to the further provisions of this Agreement.

2. Fees for Services. PARS will be compensated for performance of the Services as described in the exhibit attached hereto as “Exhibit 1B”.

3. Payment Terms. Payment for the Services will be remitted directly from Plan assets unless the Agency chooses to make payment directly to PARS. In the event that the Agency chooses to make payment directly to PARS, it shall be the responsibility of the Agency to remit payment directly to PARS based upon an invoice prepared by PARS and delivered to the Agency. If payment is not received by PARS within thirty (30) days of the invoice delivery date, the balance due shall bear interest at the rate of 1.5% per month. If payment is not received from the Agency within sixty (60) days of the invoice delivery date, payment plus accrued interest will be remitted directly from Plan assets, unless PARS has previously received written communication disputing the subject invoice that is signed by a duly authorized representative of the Agency.

4. Fees for Services Beyond Scope. Fees for services beyond those specified in this Agreement will be billed to the Agency at the rates indicated in the PARS’ standard fee schedule in effect at the time the services are provided and shall be payable as described in Section 3 of this Agreement. Before any such services are performed, PARS will provide the Agency with a detailed description of the services, terms, and applicable rates for such services. Such services, terms, and applicable rates shall be agreed upon in writing and executed by both parties.

5. Information Furnished to PARS. PARS will provide the Services contingent upon the Agency providing PARS the information specified in the exhibit attached hereto as “Exhibit 1C” (“Data”). It shall be the responsibility of the Agency to certify the accuracy, content, and completeness of the Data so that PARS may rely on such information without further audit. It shall further be the responsibility of the Agency to deliver the Data to PARS in such a manner that allows for a reasonable amount of time for the Services to be performed. Unless specified in Exhibit 1A, PARS shall be under no duty to question Data received from the Agency, to compute contributions made to the Docusign Envelope ID: A0D54061-4FA0-4EC3-BE6F-9A355B1D76FA

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Plan, to determine or inquire whether contributions are adequate to meet and discharge liabilities under the Plan, or to determine or inquire whether contributions made to the Plan are in compliance with the Plan or applicable law. In addition, PARS shall not be liable for nonperformance of Services to the extent such nonperformance is caused by or results from erroneous and/or late delivery of Data from the Agency. In the event that the Agency fails to provide Data in a complete, accurate and timely manner and pursuant to the specifications in Exhibit 1C, PARS reserves the right, notwithstanding the further provisions of this Agreement, to terminate this Agreement upon no less than ninety (90) days written notice to the Agency.

6. Records. Throughout the duration of this Agreement, and for a period of five (5) years after termination of this Agreement, PARS shall provide duly authorized representatives of Agency access to all records and material relating to calculation of PARS’ fees under this Agreement. Such access shall include the right to inspect, audit and reproduce such records and material and to verify reports furnished in compliance with the provisions of this Agreement. All information so obtained shall be accorded confidential treatment as provided under applicable law.

7. Confidentiality. Without the Agency’s consent, PARS shall not disclose any information relating to the Plan except to duly authorized officials of the Agency, subject to applicable law, and to parties retained by PARS to perform specific services within this Agreement. The Agency shall not disclose any information relating to the Plan to individuals not employed by the Agency without the prior written consent of PARS, except as such disclosures may be required by applicable law.

8. Independent Contractor. PARS is and at all times hereunder shall be an independent contractor. As such, neither the Agency nor any of its officers, employees or agents shall have the power to control the conduct of PARS, its officers, employees, or agents, except as specifically set forth and provided for herein. PARS shall pay all wages, salaries, and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, such as social security, income tax withholding, unemployment compensation, workers’ compensation, and similar matters.

9. Indemnification. PARS and Agency hereby indemnify each other and hold the other harmless, including their respective officers, directors, and employees, from any claim, loss, demand, liability, or expense, including reasonable attorneys’ fees and costs, incurred by the other as a consequence of, to the extent, PARS’ or Agency’s, as the case may be, negligent acts, errors or omissions with respect to the performance of their respective duties hereunder.

10. Compliance with Applicable Law. The Agency shall observe and comply with federal, state, and local laws in effect when this Agreement is executed, or which may come into effect during the term of this Agreement, regarding the administration of the Plan.

PARS shall observe and comply with federal, state, and local laws in effect when this Agreement is executed, or which may come into effect during the term of this Agreement, regarding Plan administrative services provided under this Agreement.

Docusign Envelope ID: A0D54061-4FA0-4EC3-BE6F-9A355B1D76FA

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11. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. In the event any party institutes legal proceedings to enforce or interpret this Agreement, venue and jurisdiction shall be in San Benito County.

12. Force Majeure. When a party’s nonperformance hereunder was beyond the control and not due to the fault of the party not performing, a party shall be excused from performing its obligations under this Agreement during the time and to the extent that its performance is prevented by such cause. Such cause shall include, but not be limited to:
any incidence of fire, flood, acts of God or unanticipated communicable disease, acts of terrorism or war commandeering of material, products, plants or facilities by the federal, state or local government, a material act or omission by the other party.

13. Ownership of Reports and Documents. The originals of all letters, documents, reports, and data produced for the purposes of this Agreement shall be delivered to and become the property of the Agency. Copies may be made for PARS but shall not be furnished to others without written authorization from Agency.

14. Designees. The Plan Administrator of the Agency, or their designee, shall have the authority to act for and exercise any of the rights of the Agency as set forth in this Agreement, subsequent to and in accordance with the written authority granted by the Governing Body of the Agency, a copy of which writing shall be delivered to PARS.

Any officer of PARS, or his or her designees, shall have the authority to act for and exercise any of the rights of PARS as set forth in this Agreement.

15. Notices. All notices hereunder and communications regarding the interpretation of the terms of this Agreement, or changes thereto, shall be effected by delivery of the notices in person or by depositing the notices in the U.S. mail, registered or certified mail, return receipt requested, postage prepaid and addressed as follows:
(A) To PARS: PARS; 4350 Von Karman Avenue, Suite 100, Newport Beach, CA 92660; Attention: President
(B) To Agency: City of Hollister; 375 Fifth Street, Hollister, CA 95023; Attention: City Manager
Notices shall be deemed given on the date received by the addressee.

16. Term of Agreement. This Agreement shall remain in effect for the period beginning October 1, 2024 and ending September 30, 2027 (“Term”). This Agreement may be terminated at any time by giving thirty (30) days written notice to the other party of the intent to terminate. Absent a thirty (30) day written notice to the other party of the intent to terminate, this Agreement will continue unchanged for successive twelve-month periods following the Term.

17. Amendment. This Agreement may not be amended orally, but only by a written instrument executed by the parties hereto.

18. Entire Agreement. This Agreement, including exhibits, contains the entire understanding of the parties with respect to the subject matter set forth in this Agreement.

Docusign Envelope ID: A0D54061-4FA0-4EC3-BE6F-9A355B1D76FA

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In the event a conflict arises between the parties with respect to any term, condition or provision of this Agreement, the remaining terms, conditions, and provisions shall remain in full force and legal effect. No waiver of any term or condition of this Agreement by any party shall be construed by the other as a continuing waiver of such term or condition.

19. Attorneys Fees. In the event any action is taken by a party hereto to enforce the terms of this Agreement the prevailing party herein shall be entitled to receive its reasonable attorney’s fees.

20. Counterparts. This Agreement may be executed in any number of counterparts, and in that event, each counterpart shall be deemed a complete original and be enforceable without reference to any other counterpart.

21. Headings. Headings in this Agreement are for convenience only and shall not be used to interpret or construe its provisions.

22. Effective Date. This Agreement shall be effective on the date first above written, and also shall be the date the Agreement is executed.

AGENCY:

BY:

David Mirrione
TITLE: City Manager
DATE:

PARS:

BY:

Tod Hammeras
TITLE: Chief Financial Officer
DATE:

Docusign Envelope ID: A0D54061-4FA0-4EC3-BE6F-9A355B1D76FA September 23, 2024

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EXHIBIT 1A

SERVICES

PARS will provide the following services for the City of Hollister Public Agencies Post- Employment Benefits Trust:

1. Plan Installation Services:
(A) Meeting with appropriate Agency personnel to discuss plan provisions, implementation timelines, actuarial valuation process, funding strategies, benefit communication strategies, data reporting, and submission requirements for contributions/reimbursements/distributions;
(B) Providing the necessary analysis and advisory services to finalize these elements of the Plan;
(C) Providing the documentation needed to establish the Plan to be reviewed and approved by Agency legal counsel. Resulting final Plan documentation must be approved by the Agency prior to the commencement of PARS Plan Administration Services outlined in Exhibit 1A, paragraph 2 below.

2. Plan Administration Services:
(A) Monitoring the receipt of Plan contributions made by the Agency to the trustee of the PARS Public Agencies Post-Employment Benefits Trust (“Trustee”), based upon information received from the Agency and the Trustee;
(B) Performing periodic accounting of Plan assets, reimbursements/distributions, and investment activity, based upon information received from the Agency and/or Trustee;
(C) Coordinating the processing of distribution payments pursuant to authorized direction by the Agency, and the provisions of the Plan, and, to the extent possible, based upon Agency-provided Data;
(D) Coordinating actions with the Trustee as directed by the Plan Administrator within the scope of this Agreement;
(E) Preparing and submitting a monthly report of Plan activity to the Agency, unless directed by the Agency otherwise;
(F) Preparing and submitting an annual report of Plan activity to the Agency; (G) Facilitating actuarial valuation updates and funding modifications for compliance with the applicable GASB pronouncements and/or statements, if prefunding OPEB obligations;
(H) Coordinating periodic audits of the Trust;
(I) Monitoring Plan and Trust compliance with federal and state laws.

3. PARS is not licensed to provide and does not offer tax, accounting, legal, investment or actuarial advice.

Docusign Envelope ID: A0D54061-4FA0-4EC3-BE6F-9A355B1D76FA

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EXHIBIT 1B

FEES FOR SERVICES

PARS will be compensated for performance of Services, as described in Exhibit 1A based upon the following schedule:

An annual asset fee shall be paid from Plan assets based on the following schedule:

For Plan Assets from: Annual Rate:

$1 to $10,000,000 0.25%
$10,000,001 to $15,000,000 0.20%
$15,000,001 to $50,000,000 0.15%
$50,000,001 and above 0.10%

Annual rates are prorated and paid monthly. The annual asset fee shall be calculated by the following formula [Annual rate divided by 12 (months of the year) multiplied by the Plan asset balance at the end of the month]. Trustee and Investment Management Fees are not included.

Docusign Envelope ID: A0D54061-4FA0-4EC3-BE6F-9A355B1D76FA

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EXHIBIT 1C

DATA REQUIREMENTS

PARS will provide the Services under this Agreement contingent upon receiving the following information. Agency is solely responsible for ensuring that all information and documentation provided to PARS is true, correct, and authorized:

1. Executed Legal Documents:
(A) Certified Resolution
(B) Adoption Agreement to the Public Agencies Post-Employment Benefits Trust (C) Trustee Investment Forms

2. Contribution – completed Contribution Transmittal Form signed by the Plan Administrator (or authorized Designee) which contains the following information:
(A) Agency name
(B) Contribution amount
(C) Contribution date
(D) Contribution method (Check, ACH, Wire)

3. Distribution – completed Payment Reimbursement/Distribution Form signed by the Plan Administrator (or authorized Designee) which contains the following information:
(A) Agency name
(B) Payment reimbursement/distribution amount
(C) Applicable statement date
(D) Copy of applicable premium, claim, statement, warrant, and/or administrative expense evidencing payment
(E) Signed certification of reimbursement/distribution from the Plan Administrator (or authorized Designee)

4. Other information pertinent to the Services as reasonably requested by PARS and Actuarial Provider.

Docusign Envelope ID: A0D54061-4FA0-4EC3-BE6F-9A355B1D76FA

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STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: October 1, 2024
REPORT # Human Resources-2024-04

AGENDA ITEM: A RESOLUTION APPROVING THE TEMPORARY DOUBLE-

FILLING OF THE INFORMATION SYSTEMS & TECHNOLOGY DIRECTOR

POSITION

DEPARTMENT: Human Resources
DEPARTMENT HEAD: Casey Estorga, Administrative Services Director STAFF CONTACT: Casey Estorga, Administrative Services Director

RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to temporarily double-fill the Information Systems & Technology Director (IT Director) position during Fiscal Year 2024-25 for a period not to exceed three months.

DISCUSSION: The City’s longtime IT Director is planning to retire in December 2024.

The City has opened a recruitment to fill the expected vacancy. Staff estimates the recruitment will be completed sometime in late October 2024/early November 2024.

The IT Director position is integral to City services, including by supporting all City departments and many technology resources to the community, including services that allow residents to engage with City staff and the City Council. The IT Director is also responsible for supporting the City’s Police Department and Fire Department and their unique, and often complex, technology needs that help City staff protect our community.

The IT Director also plays a prominent role in Citywide cybersecurity protocols, including by protecting the City’s most vulnerable assets. Therefore, staff believes it is necessary to have a seamless transition between the outgoing IT Director and incoming IT Director.

Because of this, and because of the anticipated recruitment timeline, staff is recommending the City Council authorizes the City Manager to temporarily double-fill the IT Director position for a period not to exceed three months (measured as 6 biweekly pay periods). While staff currently anticipates the need to double-fill the position will only occur for approximately two months, the three-month allowance gives the City flexibility to plan for any unexpected events that may impact this anticipated timeline. Further, temporarily double-filling the IT Director position will allow for important cross-training to occur that prioritizes the integrity of the City’s operations.

FISCAL IMPACT: Temporarily double-filling the IT Director position, to add a second person in the role for a period not to exceed three months, is estimated to cost no more than $70,000. These costs account for approximately three months of the salary and benefits of the IT Director position. Because the IT Director position supports all City services, the costs would be distributed appropriately between multiple City Funds.

PREVIOUS COUNCIL OR COMMISSION ACTION: The City Council’s FY 2024-25 Adopted Budget authorized 1.00 Full Time Equivalent (FTE) in IT Director position.

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CEQA: Not a project.

ATTACHMENTS:

1. Resolution

Page 110 of 212 ends

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RESOLUTION NO. 20__-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING THE TEMPORARY DOUBLE-FILLING OF THE

INFORMATION SYSTEMS & TECHNOLOGY DIRECTOR POSITION

WHEREAS, the Information Systems & Technology Director is a core position integral to the success of Citywide operations; and

WHEREAS, the City Council adopted the Fiscal Year 2024 -25 budget authorizing 1.00 Full Time Equivalent (FTE) in the Information Systems & Technology Director role ; and

WHEREAS, the person currently in the Information Systems & Technology Director role has been in that capacity for several years and is scheduled to retire in December 2024 ; and

WHEREAS, City staff have started a recruitment to fill the planned vaca ncy, which will provide the City with an opportunity for cross-training and a seamless transition between the outgoing Information Systems & Technology Director and the incoming Information Systems & Technology Director; and

WHEREAS, double-filling the Information Systems & Technology Director position is in the best interest of the City of Hollister and its residents.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister adopt a resolution authorizing the City Manager to double-fill the Information Systems & Technology Director position during Fiscal Year 2024 -25 for a period not to exceed three months, measured as six biweekly pay periods.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on October 1, 2024, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Mia Casey, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney

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Resolution No. 2024-XX

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on October 1, 2024.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

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STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: October 1, 2024
REPORT # Community Development-2024-11

AGENDA ITEM: RESOLUTIONS APPROVING THE TRADITIONAL ROOTS / BUSTAN CANNABIS REGULATORY PERMIT RENEWAL 2024/ 2025

MANUFACTURING & CULTIVATION

DEPARTMENT: Community Development
DEPARTMENT HEAD: Rod Powell, Assistant City Manager
STAFF CONTACT: Maria C. Mendez, Cannabis Program Manager

RECOMMENDED ACTION: Adopt two resolutions for the renewal of two regulatory permits, one for cultivation and one for manufacturing, currently held by Traditional Roots / Bustan at 1091 San Felipe Road for the 2024-2025 year.

DISCUSSION: On September 5, 2017, the City Council initially granted a Cannabis Use Permit and Development Agreement for Traditional Roots to operate a cannabis cultivation and manufacturing facility (Resolution No. 2017-228). Subsequently, on November 6, 2017, the Council approved regulatory permits (Resolutions No. 2017 -275 and 2017-276) to allow Traditional Roots / Bustan manufacturing and cultivation operations at 1091 San Felipe Road. During its regular meeting on October 16, 2023, the City Council renewed both Traditional Roots / Bustan's regulatory permits for cultivation and manufacturing for the 2023-2024 period.

In accordance with Section 5.42.050 of the City of Hollister Municipal Code, renewal of a regulatory permit is subject to approval by the City Council. The City Council may reject a regulatory permit upon making any of the findings as required under HMC, §

5.42.070 (A). Traditional Roots / Bustan has continued to address and comply with all operational requirements related to both manufacturing and cultivation and staff are not aware of any required findings that would warrant the rejection of a regulatory permit renewal.

Renewal of the current regulatory permits will allow Traditional Roots / Bustan to continue its manufacturing and cultivation 2024-2025 operations.

FISCAL IMPACT: As a regulatory permittee, Traditional Roots / Bustan is required to pay quarterly taxes to the City. Non-approval of an applicable regulatory permit for manufacturing or cultivation would result in a loss of current tax revenue.

PREVIOUS COUNCIL OR COMMISSION ACTION: On September 5, 2017, the City Council approved a Cannabis Use Permit and Development Agreement for Traditional Roots / Bustan to operate a cannabis cultivation and manufacturing facility (Resolution No. 2017-228). Subsequently, on November 6, 2017, the Council granted a regulatory permit for both cultivation and manufacturing at the facility located at 1091 San Felipe Road (Resolution No. 2017-275 & 2017-276). Most recently, on October 16, 2023, the City Council renewed Traditional Roots' regulatory permit for the 2023-2024 period.

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CEQA: Exempt: Section 15301 The proposed action is exempt from the California Environmental Quality Act (CEQA) under Section 15301, which applies to the operation and maintenance of existing facilities. This exemption is appropriate as the project involves the renewal of a regulatory permit for an established cannabis cultivation and manufacturing facility, with no significant changes or expansion of operations anticipated. Therefore, no further environmental review is required.

ATTACHMENTS:

1. Resolutions

2. Regulatory Permit Applications

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RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

RENEWING REGULATORY PERMIT FOR TRADITIONAL ROOTS /

BUSTAN TO OPERATE A CANNABIS MANUFACTURING FACILITY AT
1091 SAN FELIPE RD (APN 0511100420)

WHEREAS, the City Council has adopted Ordinance 1179 permitting cannabis facilities; and

WHEREAS, the City Council at its regular meeting of September 5, 2017, approved a Cannabis Use Permit / Development Agreement for Traditional Roots / Bustan located at 1091 San Felipe Road; and

WHEREAS, the City Council at its regular meeting of November 6, 2017 issued an initial cannabis manufacturing regulatory permit to Traditional Roots / Bustan; and

WHEREAS, the City Council at its regular meeting of October 16, 2023 renewed the current Traditional Roots / Bustan cannabis manufacturing regulatory permit for the 2023-2024 period; and

WHEREAS, under the provisions of Section 5.42.040 of the Hollister Municipal Code, the renewal of a regulatory permit is subject to review and approval by the City Council; and

WHEREAS, Traditional Roots / Bustan has submitted a cannabis manufacturing regulatory permit application for renewal consideration for the 2024-2025 period, and it has been deemed complete; and

WHEREAS, at its regular meeting of October 1, 2024, the City Council considered the applicant’s renewal request, reviewed the staff report, and received written and /or oral testimony regarding the proposed renewal; and

WHEREAS, under the provisions of Section 5.42.070 A of the Hollister Munic ipal Code the City Council may reject a permit renewal based upon specific findings; and

WHEREAS, under the provisions of Section 5.42.14 The City Council may place conditions upon the Traditional Roots / Bustan cannabis manufacturing regulatory permit as deemed appropriate.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister hereby approves and authorizes the renewal of the current cannabis manufacturing regulatory permit for Traditional Roots / Bustan located at 1091 San Felipe Road for the 2024-2025 period.

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Resolution No. 2024-XX

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 1st day of October, 2024, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Mia Casey, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on October 1,2024.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

Page 116 of 212 ends

Page 1 of 2 ends

RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

RENEWING REGULATORY PERMIT FOR TRADITIONAL ROOTS /
BUSTAN TO OPERATE A CANNABIS CULTIVATION FACILITY AT 1091 SAN FELIPE RD (APN 0511100420)

WHEREAS, the City Council has adopted Ordinance 1179 permitting cannabis facilities; and

WHEREAS, the City Council at its regular meeting of September 5, 2017, approved a Cannabis Use Permit / Development Agreement for Traditional Roots / Bustan located at 1091 San Felipe Road; and

WHEREAS, the City Council at its regular meeting of November 6, 2017 issued an initial cannabis manufacturing regulatory permit to Traditional Roots / Bustan; and

WHEREAS, the City Council at its regular meeting of October 16, 2023 renewed the current Traditional Roots / Bustan cannabis cultivation regulatory permit for the 2023- 2024 period; and

WHEREAS, under the provisions of Section 5.42.040 of the Hollister Municipal Code, the renewal of a regulatory permit is subject to review and approval by the City Council; and

WHEREAS, Traditional Roots / Bustan has submitted a cannabis cultivation regulatory permit application for renewal consideration for the 2024-2025 period, and it has been deemed complete; and

WHEREAS, under the provisions of Section 5.42.070 A of the Hollister Municipal C ode the City Council may reject a permit renewal based upon specific findings; and

WHEREAS, under the provisions of Section 5.42.14 The City Council may place conditions upon the Traditional Roots / Bustan cannabis cultivation regulatory permit as deemed appropriate.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister hereby approves and authorizes the renewal of the current cannabis cultivation regulatory permit for Traditional Roots located at 1091 San Felipe Road for the 2024- 2025 period.

Page 117 of 212 ends

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Resolution No. 2024-XX

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 1st day of October, 2024, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Mia Casey, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on October 1,2024.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

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STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: October 1, 2024
REPORT # Finance-2024-15

AGENDA ITEM: A RESOLUTION AMENDING THE FISCAL YEAR 2024-25 USER

FEE SCHEDULE TO MAKE MINOR ADMINISTRATIVE CHANGES

DEPARTMENT: Adminstrative Services
DEPARTMENT HEAD: Casey Estorga, Administrative Services Director STAFF CONTACT: Casey Estorga, Administrative Services Director

RECOMMENDED ACTION: Hold a public hearing and adopt a resolution making minor administrative changes to the Fiscal Year 2024-25 User Fee Schedule.

DISCUSSION: On June 18, 2024, the City Council approved Resolution No. 2024-106 adopting the Fiscal Year 2024-25 User Fee Schedule. Subsequently, staff identified minor administrative amendments that needed to be made to the schedule, including specifically to fees listed in the Engineering section of the User Fee Schedule. Some of the changes include fully writing the description of the fees and their full calculation methodology rather than having information listed in summary format. This action will help ensure all parties are clear with what the fee is and how the fees are administered.

The FY 2024-25 User Fee Schedule will be amended to describe each fee below in the following format:

FEE TYPE FEE AMOUNT

Engineering &
Inspection
(Plan Review)
Improvement Cost
$0 - $99,999
$100,000 - $499,999
$500,000 - $999,999
$1,000,000 - $4,999,999
$5,000,000 and over
Fee

14.56% of Improvement Cost

10.40% of Improvement Cost

7.28% of Improvement Cost

6.24% of Improvement Cost

Transportation
Permits
(To align with CA
Government Code)

Single Trip
Annual Permit

$16.00
$90.00

Recording Fees

Actual Fees as established by
County of San Benito Recorder’s Office

No other changes will be made to the FY 2024-25 User Fee Schedule. Because there are no material changes to fees adopted with Resolution 2024 -106, there is no waiting period, and the administrative changes will be effective immediately once approved.

FISCAL IMPACT: None.

Page 119 of 212 ends

PREVIOUS COUNCIL OR COMMISSION ACTION: City Council approved Resolution No. 2024-106 on June 18, 2024, adopting the Fiscal Year 2024-25 User Fee Schedule.

CEQA: Not a project.

ATTACHMENTS:

1. Resolution 2024-XX Fee Schedule Amendment

2. Resolution 2024-106 Fee Schedule Approval

3. FY 2024-25 City of Hollister User Fee Schedule

Page 120 of 212 ends

Page 1 of 2 ends

RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER AMENDING THE FISCAL YEAR 2024-25 USER FEE SCHEDULE AND

DELEGATING AUTHORITY TO THE CITY MANAGER TO MAKE MINOR

CHANGES TO THE FEE SCHEDULE, AS NEEDED, IN ACCORDANCE
WITH THE LAW.

WHEREAS, the City Council approved the Fiscal Year 2024-25 User Fee Schedule on June 18, 2024, by approving Resolution No. 2024-106; and

WHEREAS, administrative changes needed to be made to the Fiscal Year 2024 -25 User Fee Schedule, including specifically to fees listed in the Engineering section of the Fee Schedule; and

WHEREAS, these administrative changes have no material impact o n the fees approved with Resolution No. 2024-106, including that the changes do not increase any fees; and

WHEREAS, these administrative changes will make it easier for all parties to understand the description of each fee and the methodology used to administer the fees.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approves the administrative amendments to the Fiscal Year 2024-25 User Fee Schedule and authorizes the City Manager to make minor changes to the Fee Schedule, as needed, in accordance with the law.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on October 1, 2024, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Mia Casey, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney

Page 121 of 212 ends

Page 2 of 2 ends

Resolution No. 2024-XX

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on October 1, 2024.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

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Fees adopted by
the City Council with
Resolution No. 2024-106
on 6/18/2024
City of Hollister User Fee Schedule
Fees are effective as of August 17, 2024
Line Dept/Division Fee Type Fee Summary / Description Fee 1 Airport Hangar Fees Old City T Rows 11 & 12 $ 507.00 2 Airport Hangar Fees Old City T Row 13 (Tall) $ 507.00 3 Airport Hangar Fees New City T (Tall) $ 507.00 4 Airport Hangar Fees Keenan Standard T $ 507.00 5 Airport Hangar Fees Keenan Large T $ 722.00 6 Airport Hangar Fees Keenan Square $ 862.00 7 Airport Miscellaenous Storage By Contract
8 Airport Miscellaenous Ground Lease By Contract
9 Airport Miscellaenous Building Lease By Contract
10 Airport Miscellaenous Keyfob $ 50.00 11 Airport Miscellaenous Business Sign on Airport Wing (San Felipe Road) $ 278.00 12 Airport Miscellaenous Landing Fee Tanker (CALFIRE only) $ 44.00 13 Airport Miscellaenous Landing Fee Air Attack (CALFIRE only) $ 22.00 14 Animal Control Adoption Cat (M/F) - altered $ 11.00 15 Animal Control Adoption Spay Cat - Female (animal is not previously altered) $ 83.00 16 Animal Control Adoption Neuter Cat - Male (animal is not previously altered) $ 44.00 17 Animal Control Adoption Dog (M/F) - altered $ 17.00 18 Animal Control Adoption Spay Dog - Female (animal is not previously altered) - Female Dog Under 20lbs $ 111.00 19 Animal Control Adoption Spay Dog - Female (animal is not previously altered) - Female Dog 20-50lbs $ 167.00 20 Animal Control Adoption Spay Dog - Female (animal is not previously altered) - Female Dog 50lbs+ $ 222.00 21 Animal Control Adoption Neuter Dog - Male (animal is not previously altered) - Male Dog Under 20lbs $ 56.00 22 Animal Control Adoption Neuter Dog - Male (animal is not previously altered) - Male Dog 20-50lbs $ 83.00 23 Animal Control Adoption Neuter Dog - Male (animal is not previously altered) - Male Dog 50lbs+ $ 111.00

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Fees adopted by
the City Council with
Resolution No. 2024-106
on 6/18/2024
City of Hollister User Fee Schedule
Fees are effective as of August 17, 2024
Line Dept/Division Fee Type Fee Summary / Description Fee 24 Animal Control Miscellaenous No Show Spay/Neuter $ 278.00 25 Animal Control Miscellaenous Microchip $ 17.00 26 Animal Control Vaccines Rabies (no prior rabies history) $ 11.00 27 Animal Control Vaccines Bordetella $ 6.00 28 Animal Control Vaccines DAPP $ 6.00 29 Animal Control Miscellaenous Bloodwork $ 75.00 30 Animal Control Boarding Overnight $ 13.00 31 Animal Control Boarding Quarantine $ 17.00 32 Animal Control Miscellaenous Surrender Dog $ 22.00 33 Animal Control Miscellaenous Dangerous Dog (annual fee) $ 56.00 34 Animal Control Miscellaenous Euthanasia $ 56.00 35 Animal Control Cremation Cremation - Communal Cremation $ 13.00 36 Animal Control Cremation Cremation - Private Cremation 100lbs (Base Price) $ 189.00 41 Animal Control Impoundment Impound Dog - Licensed $ 28.00 42 Animal Control Impoundment Impound Dog - Unlicensed $ 39.00 43 Animal Control Impoundment Impound Dog - 2 or more times in one year $ 62.00 44 Animal Control Impoundment Impound Cat/small animal $ 17.00 45 Animal Control License License 6 mos, unaltered $ 10.00 46 Animal Control License License 1 year, unaltered $ 20.00

Page 2 of 19 ends

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Fees adopted by
the City Council with
Resolution No. 2024-106
on 6/18/2024
City of Hollister User Fee Schedule
Fees are effective as of August 17, 2024
Line Dept/Division Fee Type Fee Summary / Description Fee 47 Animal Control License License 2 years, unaltered $ 31.00 48 Animal Control License License 3 years, unaltered $ 40.00 49 Animal Control License License 6 mos, altered $ 5.00 50 Animal Control License License 1 year, altered $ 10.00 51 Animal Control License License 2 years, altered $ 14.00 52 Animal Control License License 3 years, altered $ 20.00 53 Animal Control License License Replacement $ 2.00 54 Animal Control License Licensing Late Fee $ 11.00 55 Animal Control Miscellaenous Service Call $ 67.00 56 Animal Control Miscellaenous Cat Trap Deposit $ 78.00 57 Building Building Permit $0-500 $ 177.00 58 Building Building Permit $501-2,000 $177.00 + $17.00 for every 100 59 Building Building Permit $2,001-25,000 $439.00 + $80.00 for every 1,000 60 Building Building Permit $25,001-50,000 $2,258.00 + $58.00 for every 1,000 61 Building Building Permit $50,001-100,000 $3,722.00 + $40.00 for every 1,000 62 Building Building Permit $100,001-500,000 $5,721.00 + $32.00 for every 1,000 63 Building Building Permit $500,001-1,000,000 $18,522.00 + $27.00 for every 1,000 64 Building Building Permit $1,000,001+ $32,097.00 + $21.00 for every 1,000 65 Building Other Permits Electric Sub Permit 20% of Building Permit Fee 66 Building Other Permits Plumbing Sub Permit 23% of Building Permit Fee 67 Building Other Permits Mechanical Sub Permit 22% of Building Permit Fee 68 Building Other Permits Minimum Fee $ 180.00 69 Building Other Permits Kitchen Remodel/Alteration - Non Structural $ 1,030.00

Page 3 of 19 ends

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Fees adopted by
the City Council with
Resolution No. 2024-106
on 6/18/2024
City of Hollister User Fee Schedule
Fees are effective as of August 17, 2024
Line Dept/Division Fee Type Fee Summary / Description Fee 70 Building Other Permits Bathroom Remodel - Non Structural $620.00 71 Building Other Permits Powder Room Remodel/Alteration - Non Structural $872.00
72 Building Other Permits Residential Window Replacement Permit $626.00 73 Building Other Permits Residential Patio Door Replacement Permit $626.00 74 Building Other Permits Residential Home Demolition Permit $352.00 75 Building Other Permits Pool and/or Spa Remodel $598.00 76 Building Other Permits Pool Demolition $352.00 77 Building Other Permits Detached Storage Shed - NO Trades <250 sq ft $598.00 78 Building Other Permits Standard Residential Re Roof $489.00 79 Building Other Permits Furnace and A/C Replacement $352.00 80 Building Other Permits Water Heater, Furnace, A/C Replacement $215.00 81 Building Other Permits Photovoltaic - Residential $462.00 82 Building Other Permits Photovoltaic - Non- Residential 1/3 of 1% Total Valuations $845.00
83 Building Administrative Document Fee $10.00 Plus $1.00 per page 84 Building Administrative Technology Fee 4% of Building Fees 85 Building Administrative General Plan Update 3.5% of Building Fees 86 Building Administrative Strong Motion Instrumentation Fee - Residential Min. .50 .00013 x Valuation
87 Building Administrative Strong Motion Instrumentation Fee - Commercial Min. .50 .00028 x Valuation
88 Building Administrative California Building Standards Fee $1.00 per 25,000 of total Valuation 89 Building Miscellaneous Residential .003 x Valuation 90 Building Miscellaneous Commercial .002 x Valuation 91 Building Plan Review Structural and Architectural Plan Review 65% of Building Fee 92 Building Plan Review Plumbing/Electrical/Mechanical Plan Review 55% of Structural/Architectural Plan Review

Page 4 of 19 ends

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Fees adopted by
the City Council with
Resolution No. 2024-106
on 6/18/2024
City of Hollister User Fee Schedule
Fees are effective as of August 17, 2024
Line Dept/Division Fee Type Fee Summary / Description Fee 93 Building Plan Review Master Plan Verificatin Review (Subdivision) 50% of Architectual Plan Review 94 Building Miscellaneous Investigations Double the Permit Fee per CHM Code 95 Building Miscellaneous Fees assessed by other agencies Actual Cost Incurred by City 96 Building Miscellaneous Inspections outside of normal business hours $353.00 97 Building Miscellaneous
98 Building Miscellaneous Reinspection fees assessed under provisions of Section 305.8 $269.00
99 Building Miscellaneous
100 Building Miscellaneous Inspections for which no fee is specifically indicated $269.00
101 Building Miscellaneous
102 Building Miscellaneous
Additional Plan Review required by changes, additions or revisions to plans or to plans for which an initial review has been completed
$341.00
103 Building Miscellaneous
104 Building Miscellaneous Permit Reactivation $540.00 105 Building Miscellaneous
106 Building Miscellaneous Request for Duplicate Plans $201.00 107 Building Miscellaneous
108 Building Miscellaneous Temporary Certificate of Occupancy $304.00 109 Building Miscellaneous
110 City Clerk Miscellaneous Banner Permit $167.00
111 City Clerk Miscellaneous Street Closure/Public Assembly Permit $111.00 112 City Clerk Miscellaneous Standard Copy Fees $0.11
113 Engineering Improvement Cost $0 - $99,999 $0.14
114 Engineering Improvement Cost $100,000 - $499,999 $0.10 115 Engineering Improvement Cost $500,000 - $999,999 $0.10 Minimum charge 2 hours or the total hourly cost to the jurisdiction, whichever is greatest. Cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved.

Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved.

Minimum charge 2 hours or the total hourly cost to the jurisdiction, whichever is greatest. Cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved.

Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved.

Only applies to eligible permits as determined by the Chief Building Official Plus cost of Copies
Commercial/Industrial Only

Page 5 of 19 ends

10.40%

14.56%

Page 129 of 212 ends

Fees adopted by
the City Council with
Resolution No. 2024-106
on 6/18/2024
City of Hollister User Fee Schedule
Fees are effective as of August 17, 2024
Line Dept/Division Fee Type Fee Summary / Description Fee 116 Engineering Improvement Cost $1,000,000 - $4,999,999 $0.07 117 Engineering Improvement Cost Over $5,000,000 $0.06 118 Engineering Miscellaneous Map Review Cost $8,205.00 + $20.00 per lot 119 Engineering Miscellaneous Lot Line Adjustment Application $2,965.00 120 Engineering Miscellaneous Major Encroachment Permit Application $376.00 121 Engineering Miscellaneous Minor Encroachment Permit Application $1,020.00 122 Engineering Miscellaneous Grading Permit Application Fee $376.00 123 Engineering Miscellaneous Fence Extension Application $327.00 124 Engineering Miscellaneous Out of Jurisdiction Request $3,961.00 125 Engineering Transportation
Permit Single Trip Permit Fee $18.00
126 Engineering Transportation
Permit Single-Trip Permit >1 hour to process, per hour $56.00 127 Engineering Transportation
Permit Annual Permit Fee $100.00
128 Engineering Transportation
Permit
Annual Permit >14 ft in width or 135ft in length, per
hour $56.00
129 Engineering Miscellaneous Miscellaneous Meeting Requests $2,705.00 130 Engineering Miscellaneous Minor Miscellaneous Request Fee $706.00 131 Engineering Copies & Scans Standard Copy, 8 1/2" x 11", 11"x17", 8 1/2' x 14", Black & White $0.11
132 Engineering Copies & Scans Standard Copy, 8 1/2" x 11", 11"x17", 8 1/2' x 14", Color $0.17
133 Engineering Copies & Scans Large Format Copy, 24" x 36", First Page $10.00 134 Engineering Copies & Scans Large Format Copy, 24" x 36", Additional Page $8.00 135 Engineering Copies & Scans Large Format Copy, 36" x 48", First Page $20.00 136 Engineering Copies & Scans Large Format Copy, 36" x 48", Additional Page $11.00 137 Engineering Copies & Scans Scanned Documents - on a USB Drive/CD Provided by the City $55.00
138 Engineering Recording Fees Map Recording - CA SB-2 Fee $83.00

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6.24%

7.28%

16.00 90.00

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Fees adopted by
the City Council with
Resolution No. 2024-106
on 6/18/2024
City of Hollister User Fee Schedule
Fees are effective as of August 17, 2024
Line Dept/Division Fee Type Fee Summary / Description Fee 139 Engineering Recording Fees Map Recording - First Page $10.00 140 Engineering Recording Fees Map Recording - Additional Page $3.00 141 Engineering Recording Fees Lot Line Adjustment - CA SB-2 Fee $83.00 142 Engineering Recording Fees Lot Line Adjustment - First Page $17.00 143 Engineering Recording Fees Lot Line Adjustment - Each Additional Page $3.00 144 Engineering Recording Fees Deed Restriction - CA SB-2 Fee $83.00 145 Engineering Recording Fees Deed Restriction - First Page $17.00 146 Engineering Recording Fees Deed Restriction - Each Additional Page $3.00 147 Engineering Recording Fees Certificate of Correction - First Page $17.00 148 Engineering Recording Fees Certificate of Correction - Each Additional Page $3.00 149 Engineering Recording Fees Official Records Copy - First Page $6.00 150 Engineering Recording Fees Official Records Copy - Each Additional Page $2.00 151 Engineering Recording Fees Certified Records Copy - First Page $6.00 152 Engineering Recording Fees Certified Records Copy - Each Additional Page $2.00 153 Engineering Reproduction Map Reproduction - First Page $89.00 154 Engineering Reproduction Map Reproduction - Each Additional Page $33.00 155 Engineering Miscellaenous Fiscal Neutrality/Annexation Fees - per dwelling unit $15,046.00
156 Engineering Water Meter Meter Size 1", Min-Max GPM Flow 1-50 $492.00 157 Engineering Water Meter Meter Size 2", Min-Max GPM Flow 2.5-160 $941.00 158 Engineering Water Meter Meter Size 2" Compound, Min-Max GPM Flow .5- 200 $2,162.00
159 Engineering Water Meter Meter Size 4", Min-Max GPM Flow 10-1200 $2,919.00 160 Engineering Water Meter Meter Size 4" Compound, Min-Max GPM Flow 1- 1000 $4,921.00
161 Engineering Water Meter Meter Size 6", Min-Max GPM Flow 20-2500 $5,307.00

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Page 131 of 212 ends

Fees adopted by
the City Council with
Resolution No. 2024-106
on 6/18/2024
City of Hollister User Fee Schedule
Fees are effective as of August 17, 2024
Line Dept/Division Fee Type Fee Summary / Description Fee 162 Engineering Water Meter Meter Size 6" Compound, Min-Max GPM Flow 1.5- 2000 $ 8,283.00 163 Engineering Water Meter Meter Size 8", Min-Max GPM Flow 35-4000 $ 8,425.00 164 Engineering Water Meter Meter Size 8" Compound, Min-Max GPM Flow N/A $ 14,832.00 165 Engineering Water Meter Meter Size 10", Min-Max GPM Flow 50-6500 $ 12,600.00 166 Engineering Water Meter Meter Size 10" Compound, Min-Max GPM Flow N/A $ 21,076.00 167 Finance Miscellaneous Business License Certificate Re-Print $ 2.00 168 Finance Miscellaneous Water Shut Off Admin Fee $ 28.00 169 Finance Miscellaneous Returned Check Fee $ 25.00 170 Fire Inspection Fire Life Safety Inspection (State mandated licensed care facility) $ 179.00 171 Fire Inspection New Business Inspection $ 179.00 172 Fire Inspection Inspection Fee $ 179.00 173 Fire Inspection Re-Inspection Fee $ 179.00 174 Fire Inspection Inspection Fee Large - TBD by Fire Marshal $ 357.00 175 Fire Inspection Emergency Inspection $ 179.00 176 Fire Inspection Self-Inspection for Low Hazard Business Only - TBD by Fire Marshal $ 56.00 177 Fire Inspection Pre-application Conference/Consultation $ 179.00 178 Fire Miscellaneous Plan Review $ 299.00 179 Fire Miscellaneous Master Plan Review $ 495.00 180 Fire Miscellaneous Fire/EMS Report $ 17.00 181 Fire Miscellaneous Fire Hydrant Flow Test - per hydrant $ 265.00 182 Fire Miscellaneous Burn Permit $ 6.00 183 Fire Miscellaneous Fire Extinguisher Training $ 179.00 184 Fire Miscellaneous CPR Training - per card $ 28.00

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Fees adopted by
the City Council with
Resolution No. 2024-106
on 6/18/2024
City of Hollister User Fee Schedule
Fees are effective as of August 17, 2024
Line Dept/Division Fee Type Fee Summary / Description Fee 185 Fire Miscellaneous Fireworks Booth Sales and Operational Fee $ 222.00 186 Fire Miscellaneous Model Rocket Launch Permit $ 20.00 187 Fire Miscellaneous Fireworks Display Standby - Inspection Fee + Standby Fee See Fee for Service Schedule
188 Fire Miscellaneous Dedicated Fire Standby See Fee for Service Schedule 189 Fire Alarms Alarm Permit $ 54.00 190 Fire Alarms Alarm (Base Fee) $ 113.00 191 Fire Alarms Alarm Permit - Plan Review $ 317.00 192 Fire Alarms Alarm Device - New or Modification - per device $ 10.00 193 Fire Hood Systems Hood Systems Permit $ 54.00 194 Fire Hood Systems Hood Systems (Base Fee) $ 179.00 195 Fire Hood Systems Hood Systems - Plan Review $ 317.00 196 Fire False Alarm First Response in a year $ - 197 Fire False Alarm Second Response in a year $ - 198 Fire False Alarm Third Response in a year $ 111.00 199 Fire False Alarm Fourth Response in a year $ 222.00 200 Fire False Alarm Fifth Response or more in a year, per response $ 333.00 201 Fire Construction Commercial and residential NFPA 13, 13R, and 13D automatic fire-extinguishing systems - less than 10 heads (per head) $ 10.00 202 Fire Construction Commercial and residential NFPA 13 and 13R automatic fire-extinguishing systems $299.00 + $9.00 a head 203 Fire Construction Residential NFPA 13D (1&2 family) automatic fire- extinguishing systems $299.00 + $9.00 a head
204 Fire Construction Fixed fire-extinguishing system: Installation or modification of a fixed fire-extinguishing system $ 299.00 205 Fire Construction Fire pumps and related equipment - to install/modify (4 hours) $ 299.00 206 Fire Construction Underground Inspection $ 179.00 207 Fire Construction Weld Inspection $ 179.00

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Fees adopted by
the City Council with
Resolution No. 2024-106
on 6/18/2024
City of Hollister User Fee Schedule
Fees are effective as of August 17, 2024
Line Dept/Division Fee Type Fee Summary / Description Fee 208 Fire Construction Sprinkler Flush Test $ 179.00 209 Fire Operational
Permits
210 Fire Operational
Permits 3-10 units $ 234.00 211 Fire Operational
Permits 11-40 units, 2 hours charged $ 413.00 212 Fire Operational
Permits 41+ units, 3 hours charged $ 592.00 213 Fire Operational
Permits Medical Cannabis Cultivation $ 492.00 214 Fire Operational
Permits Medical Cannabis Distribution $ 414.00 215 Fire Operational
Permits Medical Cannabis Manufacturing $ 649.00 216 Fire Operational
Permits Medical Cannabis Testing/Lab $ 492.00 217 Fire Fire Personnel Hourly Rate - Fire Chief $ 82.00 218 Fire Fire Personnel Hourly Rate - Division Chief $ 70.00 219 Fire Fire Personnel Overtime rate - Division Chief $ 104.00 220 Fire Fire Personnel Hourly Rate - Battalion Chief $ 54.00 221 Fire Fire Personnel Overtime rate - Battalion Chief $ 82.00 222 Fire Fire Personnel Hourly Rate - Fire Captain $ 40.00 223 Fire Fire Personnel Overtime rate - Fire Captain $ 60.00 224 Fire Fire Personnel Hourly Rate - Fire Engineer $ 36.00 225 Fire Fire Personnel Overtime rate - Fire Engineer $ 54.00 226 Fire Fire Personnel Hourly Rate - Firefighter $ 33.00 227 Fire Fire Personnel Overtime rate - Firefighter $ 49.00 228 Fire Fire Equipment Fire Engine $ 109.00 229 Fire Fire Equipment Ladder Truck $ 123.00 230 Fire Fire Equipment Rescue Truck $ 77.00 Apartment, Hotel, or Motel: Operate an appartment house, hotel, or motel. Annual Permit Fee + Inspection

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Fees adopted by
the City Council with
Resolution No. 2024-106
on 6/18/2024
City of Hollister User Fee Schedule
Fees are effective as of August 17, 2024
Line Dept/Division Fee Type Fee Summary / Description Fee 231 Fire Fire Equipment Pickup Truck $ 16.00 232 Parks & Recreation Facility Rental Recognized Local Leagues - field prep, each occurrence (no lights) $ 39.00 233 Parks & Recreation Facility Rental Youth/Adult Non-Profit Events - per hour, per field only at Dunne Park & Vista Park Hill (no lights) $ 17.00 234 Parks & Recreation Facility Rental Youth/Adult Special Events, Commercial Events - per hour, per field (no lights) $ 28.00 235 Parks & Recreation Facility Rental Recognized Local Leagues - per hour (Vets large & small) (Includes Lights) $ 27.00 236 Parks & Recreation Facility Rental Youth/Adult Non-Profit Events - per hour (Vets large & small) (Includes Lights) $ 27.00 237 Parks & Recreation Facility Rental Refundable Damage Deposit $ 250.00 238 Parks & Recreation Facility Rental Youth/Adult Special Events, Commercial Events - per hour (Vets large & small) (Includes Lights) $ 27.00 239 Parks & Recreation Facility Rental
240 Parks & Recreation Facility Rental Attendant - cost per hour - first 2 hours (2hr minimum) $ 67.00 241 Parks & Recreation Facility Rental Attendant - cost per hour - after first two hours $ 56.00 242 Parks & Recreation Facility Rental Community Center - Gabilan Room - Attendant - cost per hour - first 2 hours (2hr minimum) $ 11.00 243 Parks & Recreation Facility Rental Community Center - Gabilan Room - Attendant - cost per hour - after first two hours $ 9.00 244 Parks & Recreation Facility Rental Community Center - Gabilan Room - Attendant - cost per hour - first 2 hours (2hr minimum) - FEE FOR NON-PROFIT GROUPS $ 9.00 245 Parks & Recreation Facility Rental Community Center - Gabilan Room - Attendant - cost per hour - after first two hours - FEE FOR NON-PROFIT GROUPS $ 7.00 246 Parks & Recreation Facility Rental
247 Parks & Recreation Facility Rental Dunne Park - Clubhouse - Refundable Deposit $ 167.00 248 Parks & Recreation Facility Rental Dunne Park - Use of Inflatable at Park $ 61.00 249 Parks & Recreation Facility Rental Dunne Park - Inflatable Insurance $ 74.00 250 Parks & Recreation Recreation Classes Hula - All Ages (Per Student, Per Class) $ 83.00 251 Parks & Recreation Recreation Classes Hula - Performance Team (Per Student, Per Class) $ 72.00 252 Parks & Recreation Recreation Classes Karate - Ages 5-8 years (Per Student, Per Class) $ 72.00 253 Parks & Recreation Recreation Classes Karate - Ages 7-12 years (Per Student, Per Class) $ 83.00 Hollister Community Center - San Benito Room (Max 150 people) Dunne Park, Clubhouse (Max 40 people)

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Fees adopted by
the City Council with
Resolution No. 2024-106
on 6/18/2024
City of Hollister User Fee Schedule
Fees are effective as of August 17, 2024
Line Dept/Division Fee Type Fee Summary / Description Fee 254 Parks & Recreation Recreation Classes Karate - Ages 10+ (Per Student, Per Class) $ 94.00 255 Parks & Recreation Recreation Classes Fun in the Sun Day Camp - (Per Participant, Per Week) $ 54.00 256 Parks & Recreation Recreation Classes Week 2 only - Tuesday through Friday (Per Participant) $ 44.00 257 Parks & Recreation Recreation Sport
Leagues Co-Ed Youth Basketball (Per Team) $ 88.00 258 Parks & Recreation Recreation Sport
Leagues Adult Summer Basketball (Per Team) $ 660.00 259 Parks & Recreation Recreation Sport
Leagues Adult Winter Basketball (Per Team) $ 662.00 260 Parks & Recreation Recreation Sport
Leagues Co-Ed Youth Indoor Volleyball (Per Team) $ 88.00 261 Parks & Recreation Recreation Sport
Leagues Adult Spring Softball (12 game, Men, Per Team) $ 660.00 262 Parks & Recreation Recreation Sport
Leagues Adult Spring Softball (8 game, Women, Per Team) $ 583.00 263 Parks & Recreation Recreation Sport
Leagues Co-Ed Adult Softball (Per Team) $ 583.00 264 Parks & Recreation Recreation Sport
Leagues Co-Ed Youth Soccer (Per Team $ 88.00 265 Parks & Recreation Special Events Ice Rink - Adults (Per Every 30 Minute Session) $ 9.00 266 Parks & Recreation Special Events Ice Rink - Youth (Per Every 30 Minute Session) $ 7.00 267 Parks & Recreation Special Events
268 Parks & Recreation Special Events Breakfast with Santa - Adults $ 11.00 269 Parks & Recreation Special Events Breakfast with Santa - Seniors $ 9.00 270 Parks & Recreation Special Events Breakfast with Santa - Children Under 12 Years $ 7.00 271 Parks & Recreation Special Events Breakfast with Santa - Crafts $ 3.00 272 Parks & Recreation Special Events Personalized Letter from Santa (Per Each Letter) $ 3.00 273 Parks & Recreation Special Events Community Yard Sale $ 22.00 274 Planning Project
Management Historical Evaluations 15% of contract
275 Planning Project
Management All other Contracts - Up to $75,000 15% of contract 276 Planning Project
Management All other Contracts - Between $75,000-100,000 10% of contract Breakfast with Santa

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Fees adopted by
the City Council with
Resolution No. 2024-106
on 6/18/2024
City of Hollister User Fee Schedule
Fees are effective as of August 17, 2024
Line Dept/Division Fee Type Fee Summary / Description Fee 277 Planning Project
Management All other Contracts - Greater than $100,000 5% of contract 278 Planning New Development/
Construction
279 Planning New Development/
Construction Up to 2 Residential Units - Base Fee* $ 7,225.00 280 Planning New Development/
Construction Each additional unit, from 3 to 24 units* $ 187.00 281 Planning New Development/
Construction 25 Residential Units - Base Fee* $ 11,924.00 282 Planning New Development/
Construction Each additional unit, from 26 to 49 units* $ 79.00 283 Planning New Development/
Construction 50 residential Units - Base Fee* $ 15,047.00 284 Planning New Development/
Construction Each additional unit, 51+ units $ 31.00 285 Planning New Development/
Construction
286 Planning New Development/
Construction Up to 5,000 SF - base fee* $ 7,751.00 287 Planning New Development/
Construction Each additional SF, from 5,001 to 49,999 SF* $ 0.03 288 Planning New Development/
Construction 50,000 SF - base fee* $ 9,802.00 289 Planning New Development/
Construction Each additional SF, from 50,001 to 99,999 SF* $ 0.03 290 Planning New Development/
Construction 100,000 SF - base fee* $ 15,104.00 291 Planning New Development/
Construction
Each additional SF, from 100,000 SF to 299,999
SF* $ 0.01 292 Planning New Development/
Construction 300,000 SF - base fee* $ 17,779.00 293 Planning New Development/
Construction Each additional SF, 300,001+SF* $ 0.02 294 Planning New Development/
Construction Amendment* 50% of Base Fee
295 Planning New Development/
Construction Extension* $ 3,279.00 296 Planning New Development/
Construction Variance/Exception* $ 5,877.00 297 Planning Signs Freestanding Monument Sign* $ 3,073.00 298 Planning Signs Master Sign Program* $ 3,938.00 299 Planning Signs Administrative Sign Permit, First Sign* $ 143.00 Site & Architectural Review, Residential
Site & Architectural Review, Non-Residential

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Fees adopted by
the City Council with
Resolution No. 2024-106
on 6/18/2024
City of Hollister User Fee Schedule
Fees are effective as of August 17, 2024
Line Dept/Division Fee Type Fee Summary / Description Fee 300 Planning Signs Each additional sign* $ 31.00 301 Planning Signs A-Frame Sign Permit* $ 161.00 302 Planning Subdivision Minor Subdivision Map (4 or less lots)* $ 8,445.00 303 Planning Subdivision
304 Planning Subdivision 5 to 25 lots* $ 10,014.00 305 Planning Subdivision 26 to 50 lots* $ 12,172.00 306 Planning Subdivision 51 to 100 lots - base fee* $ 15,402.00 307 Planning Subdivision Each Additional lot, 101+* $ 18.00 308 Planning Subdivision Condominium Map* $ 10,014.00 309 Planning Subdivision Amendment* 50% of Base Fee
310 Planning Subdivision Extension* $ 3,279.00 311 Planning Subdivision Parcel Merger* $ 8,445.00 312 Planning Conditional Use
Permit (CUP)* Regular CUP* $ 6,237.00 313 Planning Conditional Use
Permit (CUP)* Amendment* $ 3,118.00 314 Planning Conditional Use
Permit (CUP)* Extension* $ 3,118.00 315 Planning Planned
Development*Planned Development* $ 10,014.00 316 Planning Temporary Use
Permit* Major* $ 854.00 317 Planning Temporary Use
Permit* Minor* $ 79.00 318 Planning Home Occupation* Administrative* $ 159.00 319 Planning Home Occupation* Conditional Use Permit* $ 229.00 320 Planning Home Occupation* Residential Care Home* $ 1,254.00 321 Planning Zoning Initiation of Prezone* $ 2,397.00 322 Planning Zoning Prezone* $ 21,897.00 Major Subdivision Map

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Fees adopted by
the City Council with
Resolution No. 2024-106
on 6/18/2024
City of Hollister User Fee Schedule
Fees are effective as of August 17, 2024
Line Dept/Division Fee Type Fee Summary / Description Fee 323 Planning Zoning Initiation of Rezone* $ 1,623.00 324 Planning Zoning Rezone* $ 14,033.00 325 Planning Zoning
326 Planning Zoning Initiation of General Plan Amendment* $ 2,020.00 327 Planning Zoning General Plan Amendment* $ 14,330.00 328 Planning Zoning General Plan Text Amendment* $ 14,330.00 329 Planning Environmental
Review Consultant - Prepared/Review* $ 15,550.00 330 Planning Environmental
Review City - Prepared Initial Study* $ 9,150.00 331 Planning Environmental
Review City - Prepared Mitigated Negative Declaration* $ 13,499.00 332 Planning Environmental
Review County of San Benito: Clerk Processing Fee Determined by County of San Benito 333 Planning Environmental
Review
County of San Benito: Fish & Wildlife Notice of
Exemption Determined by County of San Benito
334 Planning Environmental
Review
County of San Benito: Fish & Wildlife (Mitigated)
Negative Declaration, Notice of Determination Determined by County of San Benito 335 Planning Environmental
Review
County of San Benito: Fish & Wildlife Environmental Impact Report, Notice of Determination Determined by County of San Benito 336 Planning Cannabis Application* $ 10,447.00 337 Planning Cannabis Regulatory Permit Renewal* $ 7,636.00 338 Planning Cannabis Amended Registration* $ 3,817.00 339 Planning Additional Application
Review Airport Land Use Commission* $ 179.00 340 Planning Additional Application
Review
Airport Land Use Commission Council of San
Benito Governments $ 333.00 341 Planning Additional Application
Review Alquist-Priolo/Seismic Zone* $ 486.00 342 Planning Additional Application
Review Flood Zone* $ 725.00 343 Planning Additional Application
Review Extra Meeting Fee* $ 1,579.00 344 Planning
Minor Applications &
Zoning Verification
Letters
Administrative Permit Review (DRC)* $ 1,780.00 345 Planning
Minor Applications &
Zoning Verification
Letters
Administrative Permit (Over the Counter)* $ 174.00 General Plan

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Fees adopted by
the City Council with
Resolution No. 2024-106
on 6/18/2024
City of Hollister User Fee Schedule
Fees are effective as of August 17, 2024
Line Dept/Division Fee Type Fee Summary / Description Fee 346 Planning
Minor Applications &
Zoning Verification
Letters
Accessory Dwelling Unit* $ 1,097.00 347 Planning
Minor Applications &
Zoning Verification
Letters
Parklet Application* $ 428.00 348 Planning Zoning Verification
Letters*Burn Down/Flood Determination Letter* $ 366.00 349 Planning Zoning Verification
Letters*Zoning Verification Letter $ 280.00 350 Planning Zoning Verification
Letters*
Department of Motor Vehicles (DMV) Zoning
Determination* $ 280.00 351 Planning Zoning Verification
Letters*
Alcoholic Beverage Commission (ABC) Zoning
Determination* $ 280.00 352 Planning Zoning Verification
Letters*
Alcoholic Beverage Commission (ABC) Zoning
Affidavit* $ 39.00 353 Planning Zoning Verification
Letters*
354 Planning Zoning Verification
Letters*Application/Meeting (No written comment)* $ 1,217.00 355 Planning Zoning Verification
Letters*Written comment* $ 494.00 356 Planning Water Efficient
Landscape
357 Planning Water Efficient
Landscape Up to 5,000 SF - Base Fee* $ 252.00 358 Planning Water Efficient
Landscape Each additional unit, 2+ units* $ 94.00 359 Planning Water Efficient
Landscape 5,01 SF to 7,500 SF - Base Fee* $ 379.00 360 Planning Water Efficient
Landscape Each additional unit, 2+ units* $ 35.00 361 Planning Water Efficient
Landscape 7,501 SF to 10,000 SF - Base Fee* $ 506.00 362 Planning Water Efficient
Landscape Each additional unit, 2+ units* $ 94.00 363 Planning Water Efficient
Landscape 10,001+ SF - Base Fee* $ 632.00 364 Planning Water Efficient
Landscape Each additional unit, 2+ units* $ 94.00 365 Planning Water Efficient
Landscape
366 Planning Water Efficient
Landscape Up to 2,500 SF* $ 252.00 367 Planning Water Efficient
Landscape 2,501 SF to 5,000 SF* $ 379.00 368 Planning Water Efficient
Landscape 5,001 SF to 7,500 SF* $ 506.00 Preliminary Review*
Water Efficient Landscape - Residential
Water Efficient Landscape - Non-Residential

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Fees adopted by
the City Council with
Resolution No. 2024-106
on 6/18/2024
City of Hollister User Fee Schedule
Fees are effective as of August 17, 2024
Line Dept/Division Fee Type Fee Summary / Description Fee 369 Planning Water Efficient
Landscape 7,501 SF to 10,000 SF* $ 632.00 370 Planning Water Efficient
Landscape 10,001+ SF* $ 760.00 371 Planning Public Noticing Newspaper* $ 498.00 372 Planning Public Noticing 300' Mailing* $ 123.00 373 Planning Other Use Determination* $ 4,970.00 374 Planning Other
375 Planning Other To Planning Commission* $ 1,607.00 376 Planning Other To City Council* $ 3,860.00 377 Planning Other Continuance Request by Applicant* $ 1,400.00 378 Planning Other Miscellaneous Meeting Fee* $ 3,818.00 379 Planning Other
380 Planning Other Allocation Application - Base Fee* $ 6,193.00 381 Planning Other per each unit* $ 16.00 382 Planning Other Performance Agreement* $ 18,055.00 383 Planning Other Performance Agreement, amendment* $ 10,780.00 384 Planning Other Development Agreement* $ 18,055.00 385 Planning Other Development Agreement, amendment* $ 10,780.00 386 Planning Other Specific Plan Preparation* $ 11,474.00 387 Planning Other Specific Plan Amendment* $ 10,581.00 388 Planning Other Master Plan Preparation* $ 11,474.00 389 Planning Other Master Plan Amendment* $ 10,581.00 390 Planning Other Hotel Incentive Program Application* $ 8,421.00 391 Planning Other Historical Evaluation Assessment* $ 821.00 Appeal*
Growth Management*

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Fees adopted by
the City Council with
Resolution No. 2024-106
on 6/18/2024
City of Hollister User Fee Schedule
Fees are effective as of August 17, 2024
Line Dept/Division Fee Type Fee Summary / Description Fee 392 Planning Other
393 Planning Other 8 1/2" x 11" b&w, per page $ 0.12 394 Planning Other 8 1/2" x 11" color, per page $ 0.18 395 Planning Other 11" x 17" b&w, per page $ 0.12 396 Planning Other 11" x 17" color, per page $ 0.18 397 Planning Other 8 1/2" x 14" b&w, per page $ 0.12 398 Planning Other 8 1/2" x 14" color, per page $ 0.18 399 Planning Other
400 Planning Other 24"x36" first page $ 10.00 401 Planning Other Each additional page $ 8.00 402 Planning Other 36"x48" first page $ 20.00 403 Planning Other Each additional page $ 11.00 404 Planning Other Scanned Documents (on USB Drive/CD provided by the City) $ 55.00 405 Police Administrative Fees Reports/CAD Reports $ 11.00 406 Police Administrative Fees Traffic Collision Report $ 11.00 407 Police Administrative Fees Vehicle Release $ 67.00 408 Police Administrative Fees Records Clearance Letter $ 22.00 409 Police Administrative Fees Ticket Sign Off - Hollister PD Citation $ - 410 Police Administrative Fees Ticket Sign Off - Outside Agency $ 11.00 411 Police Administrative Fees Fingerprinting - Ink $ 28.00 412 Police Administrative Fees Alarm Permit $ 39.00 413 Police Administrative Fees Repo Release $ 17.00 414 Police Administrative Fees Civil Subpoena $ 305.00 Standard Copy Fees
Large-format Copy Fees

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Fees marked with a * are also subject to the City's Technology Fee at 4.00% and General Plan Update Fee at 3.50% In addition to the above mentioned fees, services requested of City staff which have no fee listed in this fee schedule, the City Manager, or their designee, shall determine the appropriate fee based on the established fully burdened hourly rates for the department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to provide the service or process the specific application

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STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: October 1, 2024
REPORT # Public Works-2024-33

AGENDA ITEM: PRESENTATION ON SINGLE USE PLASTICS

DEPARTMENT: Public Works
DEPARTMENT HEAD: William Via, Public Works Director
STAFF CONTACT: William Via, Public Works Director

RECOMMENDED ACTION: Receive presentation and provide direction

DISCUSSION: At the April 2, 2024, City Council Meeting, staff was directed to research an ordinance to ban plastic straws and other single use plastic utensils. Staff reached out to Integrated Waste Management to discuss the matter and was informed that the County of San Benito had already adopted an ordinance banning single use utensils and would be happy to give a presentation to Council.

The City of Hollister, City of San Juan Bautista, and the County of San Benito entered into an Integrated Waste Management Joint Power Authority Agreement in 1995, forming the San Benito County Integrated Waste Management Regional Agency, as part of a unified effort to reduce the amount of solid waste disposed in permitted disposal facilities. The County, as lead agency, ensures proper IWM staffing for Regional Agency coordination of IWM source reduction and recycling programs and CalRecycle state reporting requirements.

IWM Recycling & Resource Recovery Coordinator, Monica Abonce, began research on plastic pollution and legislation for her college CAPSTONE project in the fall of 2020. She reached out to San Benito County Integrated Waste Management for discussion and guidance in advocating for the adoption of a single-use plastic reduction ordinance in Hollister. Monica presented to the City Council in May 2021, September 2021, and March 2022 presenting her findings on the dangers of plastic pollution, actions being taken by other Monterey Bay Area jurisdictions, and a recommendation of a 3-phase ordinance approach to reduce single-use plastic in Hollister that included:

Phase 1: Single-Use Plastic Bag Ban & Disposable Bag Charge Phase 2: Plastic Cup Ban & Disposable Cup Charge
Phase 3: Reusable Dine-in Food ware & Compostable To-go Food ware.

Per the City’s original request, IWM staff surveyed Hollister restaurant and retail bag businesses to better understand needs and concerns, starting with a focus group of 20 businesses. After presenting the initial focus group data to the Hollister City Council on September 20, 2021, and per the Hollister City Council’s request, IWM continued to survey businesses and prepare other helpful resources. This presentation will serve as an update on the completed survey data and additional new resources developed by IWM Staff.

The presentation will include a look into the impacts of plastic production and plastic

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pollution to the local environment, include a review of local plasticware ordinances and provide a summary of previous discussions. Additionally, new state legislation was passed (SB54 Plastic Pollution Prevention and Packaging Producer Responsibility Act) that may shape how the City of Hollister approaches their future sustainable foodware ordinance.

IWM staff will be available to answer any questions and recommends a discussion on a future single use plastic reduction ordinance. A future City of Hollister single use plastic reduction ordinance would complement the City’s Zero Waste and Climate goals per their 2040 General Plan.

FISCAL IMPACT: None

PREVIOUS COUNCIL OR COMMISSION ACTION: None

CEQA: This activity is not a project pursuant to California Environmental Quality Act Statute Section 21065 and Guidelines Section 15378(b)(5), as it is an administrative activity of government that will not result in direct or a reasonably foreseeable indirect physical change in the environment.

ATTACHMENTS:

1. Presentation

2. Survey Results

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Business Survey Summary:

City of Hollister Sustainable Food Ware and Retail Bag Ordinance Sustainable Food Ware and Retail Bag Ordinance:

A Sustainable Food Ware and Retail Bag Ordinance was proposed by Monica Abonce, a long-time resident of Hollister, as part of her Senior Capstone Project at American University.

Monica began interning with IWM in 2020 and has since become a full-time Staff Services Specialist. Since first bringing the ordinance proposal to Integrated Waste Management, the ordinance concept and business initial survey input have been presented to the Hollister City Council on two separate occasions. The first presentation was an introduction to the ordinance concept and phased approach as well as the impacts plastics have on our health and the environment. The second presentation included a brief summary of the previous presentation and initial business focus group survey data. A third presentation will be provided to the City Council on March 21, 2022 and will include an update on the latest business survey outreac and recommended next steps..

Business Survey:

A Business Survey was put together by Integrated Waste Management (IWM) to collect input from various Hollister businesses regarding a future ordinance. Initial focused business outreach was conducted to 20 Hollister businesses, both from retail and from the restaurant sector. Upon presenting the data to the Hollister City Council on September 21, 2021 IWM was advised to return at a later date with a larger pool of data.

A top goal of this survey was to better understand perceived challenges by Hollister businesses so the City of Hollister and IWM may improve outreach, as well as develop business tools and resources for business support.

Results:

With help from Environmental Innovations (EI), the IWM Contractor who assists with local Green Business Program certifications, we now have conducted outreach to and received survey input from a total of 75 Hollister restaurant and retail store businesses. Here are some of the survey questions and results:

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As a business, how important is it to reduce your environmental impact? With this question we were able to see how many businesses felt it was worthwhile to make environmental changes. Per our results, the majority of the surveyed businesses felt high to some level of importance in regards to reducing their environmental impact. Based on these survey results and our discussion with these businesses, we believe that given the proper encouragement, educational tools, and assistance, the majority of Hollister businesses would be in support of reducing their use of single use plastics. .

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Do you have any concerns about reducing single-use plastics in your business such as; carry-out bags, cups, utensils and containers? Please select all options that apply.

This survey question allowed businesses to share all concerns they may have with a future ordinance. Businesses were able to pick as many of the options listed, as well as an “other” option where they could write in and detail any concerns not already listed.To our surprise, the highest answer was “no concerns” followed by “lack of affordable alternatives”, “customer satisfaction”, and “functionality”. During our outreach, we received a significant amount of concern regarding the availability of alternative products. Some business owners that are wanting to buy environmentally friendly products, are having to purchase whatever is available due to product shortages. To address these concerns, IWM staff developed a vendor list/purchasing guide to assist businesses in finding available alternatives products and vendors that would help them comply with a future ordinance.

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How would you rate your knowledge on BPI Certified Compostable Products? This question’s intent was to gauge local awareness of BPI Certified Compostable products and labeling. While many products are labeled as “compostable”, “plant based”, or other environmental labeling, there is no guarantee that these products are actually breaking down or better than the plastic alternative - unless they are third party certified. BPI certified compostable products have been scientifically tested to ensure their compostability. Per these survey results, there is an obvious need to educate and provide additional resources regarding BPI certified products and labeling.

BPI Certified Products - Informational Brochure
To address the need for education on BPI Certified products and labeling, IWM staff developed an informational brochure which details 1) what is BPI Certified labeling 2) why the labeling is important and 3) How to find BPI Certified Products.

Vendor Product List
In the survey, businesses were also asked to list their vendors from which they purchase their disposable plastic products. IWM was able to create a purchasing guide of BPI Certified products. Any vendor listed by the businesses in the survey that carries BPI Certified Products is included in the guide.

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Sustainable &
Reusable Food
Service Ware
Ordinance
San Benito County
Integrated Waste Management

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Prior City Council Presentations -
Foodware Ordinance
3/21/2 0 2 2- Th i rd pr e sentati on to t he Cit y
Co u nci l
9/2 0 /2 0 2 1- S e co nd p resen tatio n to th e City Co u nci l
5 /1 7/2021 - F i rst pres e nta t i on t o t he C i t y Co u nci l
1/1/2025- SB54 r egu lat i ons ar e a dop te d

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City of Hollister Draft General Plan 2040
Action CSF-5.3: Reusable Foodware Ordinance. Develop and adopt a Reusable Foodware Ordinance that requires the use of reusable foodware when dining on-site at restaurants and the use of compostable or recyclable foodware containers for carryout orders

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City of Hollister Draft General Plan 2040
Action CSF-5.4: Solid Waste Reduction Programs. Adopt and implement programs that reduce the amount of materials entering the solid waste stream.

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Potential Foodware Ordinance
Continue with phased approach
Phase 1: BYOB or Paper Bag Preference
Phase 2: Single-Use Cup Reduction
Phase 3: Reusable Foodware for Dine-in & fiber-based
Compostable Foodware for To-Go
Use language and definitions that are consistent with
SB54, model ordinances to be available soon
Emphasis on reuse for onsite dining

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Additional Considerations
Offer Financial Assistance Through
Integrated Waste Management
Education and Enforcement
Temporary Exemptions for unique
circumstances
Compliance requirements to obtain business
licenses and building permits

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SB54- Plastic Pollution Prevention and
Packaging Producer Responsibility Act
Key Goals:

Reduce volume of plastic and other packaging
Increase recycling
Shift packaging pollution responsibility to producers
Shift costs from local jurisdictions/ratepayers
Create consistent recycling programs statewide
Create funding for pollution mitigation in disadvntaged communities

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SB54- Plastic Pollution Prevention and
Packaging Producer Responsibility Act

Page 157 of 212 ends

Potential Next Steps
Identify priorities in a sustainable/reusable
foodware ordinance and steps to meet City of
Hollister’s Draft General Plan 2040 goals
Consider model ordinances that reflect SB54
changes
Integrated Waste Management to return to
the council with a proposed ordinance &
outreach plan

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8 3 1 -6 3 6 -4 1 1 0
S a n Be ni to C oun ty
Integrat ed W ast e
Man ag emen t Regional
A genc y
P ho ne N u m ber
s b c i w m @ s a n b e n i t o c o u n t y c a .g o v
Email Ad dre s s
Thank you!

Page 159 of 212 ends

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: October 1, 2024
REPORT # Fire-2024-12

AGENDA ITEM: CONSIDER THE FORMATION OF A JOINT POWERS AUTHORITY (JPA) TO OVERSEE THE FIRE DISTRICT FEASIBILITY STUDY

DEPARTMENT: Fire
DEPARTMENT HEAD: Jonathan Goulding, Fire Chief
STAFF CONTACT: Jonathan Goulding, Fire Chief

RECOMMENDED ACTION: Authorize the city council representatives to the Fire Protection Advisory Committee to discuss and negotiate terms for creation of a Fire Services Joint Powers Authority (JPA) to explore formation of a Fire District in San Benito County in partnership with the City of San Juan Bautista and the County of San Benito.

DISCUSSION: On August 1st, 2024, the Fire Protection Advisory Committee members discussed and approved a motion to recommend the formation of a JPA to explore creating a fire district in San Benito County. On August 27th, 2024, the San Benito County Board of Supervisors approved “the consideration of the formation of a JPA for Fire Services to define goals and what the JPA would look like.” On September 10th, 2024, the San Juan Bautista City Council received a report on the Fire Protection Advisory Committee discussions concerning forming a JPA. They took no action on this subject at that time.

FISCAL IMPACT: None

PREVIOUS COUNCIL OR COMMISSION ACTION: On August 1st, 2024, the Fire Protection Advisory Committee members discussed and approved a motion to recommend the formation of a JPA to explore creating a fire district in San Benito County.

CEQA: N/A

ATTACHMENTS: None

Page 160 of 212 ends

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: October 1, 2024
REPORT # City Attorney-2024-12

AGENDA ITEM: DISCUSSION RELATED TO POTENTIAL AMENDMENTS TO CHAPTER 2.04 OF THE MUNICIPAL CODE TO UPDATE THE COUNCIL CODE OF

CONDUCT

DEPARTMENT: City Attorney
DEPARTMENT HEAD: Mary Lerner, City Attorney
STAFF CONTACT: Jennifer Thompson, Assistant City Attorney

RECOMMENDED ACTION: Discuss and provide direction related to potential amendments to Chapter 2.04 of the City of Hollister Municipal Code to update the Council Code of Conduct.

DISCUSSION: Chapter 2.04 – City Council of the City Municipal Code prescribes appropriate conduct for City Councilmembers and penalties for failing to adhere to that appropriate conduct (“Council Code of Conduct”). The City Council recently expressed interest in modifying the Council Code of Conduct to impose financial penalties on City Councilmembers who violate closed session confidentiality requirements and impose a requirement that Councilmember investigations be paid for from Councilmember discretionary funds.

Closed Session Confidentiality
The City Council also requested that the Council Code of Conduct impose monetary sanctions against City Councilmembers who publicly disclose confidential closed session information.

Below is a summary of the ordinance amendments. Only those sections of Chapter

2.04 that include an amendment are included in this summary. Additions to the current Council Code of Conduct are green and underlined.

2.04.015.10 Confidential Information.

Members must maintain the confidentiality of all written materials and verbal information provided to members, which is confidential or privileged. Members shall neither disclose confidential information without proper legal authorization, nor use such information to advance their personal, financial, or other private interests. Members who disclose confidential information without proper legal authorization may be subject to those sanctions described in section 2.04.030 of this Code.

Councilmember Investigations

The City Council would like Councilmember investigations to be paid for from Councilmember discretionary funds. If a Councilmember requests an investigation, and if even one allegation is sustained, the City Council would like the investigation to be paid for from the discretionary funds of the Councilmember who was investigated. If none of the allegations are sustained, the investigation will be paid for by the

Page 161 of 212 ends

Councilmember requesting the investigation. The City Attorney has not yet drafted amendments to this section of the ordinance because staff needs additional direction related to the availability of discretionary funds. More specifically, what should occur in situations in which either the requesting Councilmember or the Councilmember being investigated does not have sufficient discretionary funds left to pay for the investigation? One possible solution is that each Councilmember be required, at the beginning of each year, to set aside a portion of their discretionary funds (e.g., $10,000 to $20,000) in the event that those funds are needed for an investigation.

FISCAL IMPACT: There is no fiscal impact.

PREVIOUS COUNCIL OR COMMISSION ACTION: N/A

CEQA: N/A

ATTACHMENTS: None

Page 162 of 212 ends

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: October 1, 2024
REPORT # City Manager-2024-40

AGENDA ITEM: LETTER TO CALIFORNIA ASSEMBLY SPEAKER ROBERT RIVAS REGARDING HIGHWAY 25 EXPANSION

DEPARTMENT: City Manager
DEPARTMENT HEAD: David Mirrione, City Manager
STAFF CONTACT: David Mirrione, City Manager

RECOMMENDED ACTION: Discuss and authorize City staff to send a letter to California Assembly Speaker Robert Rivas regarding proposed expansion of Highway

25. DISCUSSION: At the September 3, 2024 meeting of the City Council, San Benito County Council of Governments Executive Director, Binu Abraham, presented an update on the Highway 25 expansion project. Following the presentation, staff received direction via consensus to draft a letter to State Assembly Speaker Robert Rivas requesting support and funding for the expansion of California State Highway 25 from San Felipe Road in Hollister to the interchange at United States Highway 101 in Gilroy.

Staff have prepared a letter requesting funding to leverage the funding that San Benito County residents are contributing via Measure G. Additionally, the letter requests that the Assembly Speaker consider working with the Office of Planning and Research to consider alternative evaluation methods for the Vehicle Miles Traveled (VMT)methodology as required by Senate Bill 743 for rural counties such as San Benito County. Many rural counties throughout California are making similar requests to the State. Additionally, the letter highlights the potential traffic impacts that the state imposed Regional Housing Needs Allocation requirements could have on Highway 25 along with 2022-24 crash data provided by the California Highway Patrol.

FISCAL IMPACT: None

PREVIOUS COUNCIL OR COMMISSION ACTION: At the September 3, 2024 City Council meeting, the City Council directed staff to draft and send a letter to California Assembly Speaker Robert Rivas regarding the proposed expansion and construction for Highway 25.

CEQA: N/A

ATTACHMENTS:

1. Draft Letter to California Assembly Speaker Rivas

Page 163 of 212 ends

CITY OF HOLLISTER

375 FIFTH ● HOLLISTER, CA 95023-3876

City Attorney
559-431-5600
Development Services
831-636-4340
City Manager
x 1015
Administrative
Services
831-636-4301
Fire Department
831-636-4325
Police Dept.
831-638-4330
Telephone (831) 636-4300 ● Fax (831) 636-4310 ● www.hollister.ca.gov

City of Hollister
375 Fifth Street
Hollister, CA 95023

October 1, 2024
The Honorable Speaker of the Assembly Robert Rivas
California State Assembly
PO Box 942849
Sacramento, CA 94249-0029

Dear Speaker Rivas,
On behalf of the City of Hollister City Council, I hope this letter finds you well. I am writing to respectfully request your assistance in securing additional State funding to support the much- needed expansion of Highway 25 from San Felipe Road in Hollister to U.S. Highway 101. The highway is a crucial artery for San Benito County and the City of Hollister, with a majority of our residents relying on it for their daily commutes. To ensure the continued safety and functionality of this essential route, we need to combine local funding raised through Measure G with State resources.

As you are aware, San Benito County is required to plan for 5,005 new residential units by 2031 as part of its Regional Housing Needs Assessment (RHNA). This potential growth will place significant additional pressure on Highway 25, particularly since approximately two-thirds of our working residents commute out of the county, with the majority using Highway 25. Our residents rely on longer out of county travel to access essential services such as healthcare, education, and employment. As the population grows, so will the traffic burden, increasing the need for expanded infrastructure and improved traffic management.

However, the current Vehicle Miles Traveled (VMT) policy, established by Senate Bill 743, presents significant financial challenges for rural counties like ours. While the legislation aims to reduce VMT and promote sustainable development in urban and suburban areas, its unintended consequences on rural communities have significantly increased the overall project costs for transportation improvements. Rural projects, like the expansion of Highway 25, face unique challenges and needs that differ greatly from those in urban settings, where public transportation options are more robust and destinations are shorter. Applying the same VMT-based metrics to

Page 164 of 212 ends

rural transportation projects, as is done in metropolitan areas, imposes unfair and unrealistic burdens on rural residents and in the governments’ ability to address growth and safety.

In light of these issues, we respectfully request that your office collaborate with the State Office of Planning and Research (OPR) in considering amendments to SB 743 methodology to create exceptions or alternative metrics for rural transportation projects. The current one-size -fits-all approach does not adequately address the unique conditions in rural counties, where infrastructure improvements are more directly tied to commuting, agriculture, and regional connectivity. Establishing criteria that reflect the realities of rural transportation would allow the state to continue pursuing its environmental and sustainability goals while addressing the growth and safety concerns of rural communities.

Moreover, we would like to highlight the safety risks associated with the current state of Highway

25. According to California Highway Patrol crash data since 2022, there has been 390 collisions on this segment of the highway including nine fatalities with two recently occurring in August of 2024, underscoring the urgency of expanding and improving the route. Addressing these safety concerns through infrastructure expansion is not just a matter of convenience but a matter of public safety.

We are confident that by combining local resources raised through Measure G with State funding, we can make the necessary improvements to Highway 25 to ensure it meets the demands of our growing community. We appreciate your attention to this matter and hope that we can work together to secure the funding and policy adjustments needed to make this project a success.

Sincerely,

Mia Casey
Mayor, City of Hollister

Page 165 of 212 ends

Requested Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 1 Burns, Morales 2/22/2022
Discuss the appeal process for developers
appealing Planning Commission decision,
analysis on what other cities are doing
Community Development
(Planning)TBD Included in Zoning and Municipal Code Update project.
2 Morales 3/20/2023 Update on when Council will discuss the fee for Accessory Dwelling Units Community Development TBD Fee Study being completed for all city fees 3 Burns, Morales, Perez 4/18/2022
Review Hollister Municipal Code that speaks
about security for events, fees, and permit
fees associated with them.

Administrative Services TBD Wildan completed scope and has begun the study. 4 Burns 5/16/2022
Adopt a policy for staff to return calls and
emails within 24 hours, and if out of office
place notification on their email
Administrative Services (HR)TBD
Administrative Services department is in the
process of filling key vacancies within the
department and has delayed the drafting of the
policy.
5 Burns 1/17/2023 Reconsideration of City's development impact fees Administrative Services TBD Fee Study being completed for all city user fees 6 Resendiz 2/6/2023 Art development fees Parks & Recreation TBD Arts and Cultural Commission approved on 4/11.

Pulled from Council on 6/20/23
7 Perez 2/21/2023 Program to support beautification of
Downtown business and empty lots Community Development TBD Staff working to develop options for Council discussion
8 Casey 2/20/2024 Item regarding Downtown parking and green space Community Development TBD Staff working to develop agenda item 9 Council 3/18/2024
Update council policy to include travel for
Council assignments to state and regional
bodies
Administrative Services 8/20/2024 Scheduled for 8/20/24 10 Resendiz 4/2/2024 Ordinance to eliminate plastic bags and straws in the City Public Works 9/3/2024
Monitoring implementation of SB 54 by the state,
including additional regulations on plastic bags
and straws
Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
1Page 166 of 212

Requested Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
11 Resendiz/Perez 5/6/2024 Investigation into interactions at 5/4/24 City event City Attorney TBD Investigation is currently underway. 12 Burns 5/21/2024
Use discretionary funds to install memorial
plaque on the 190 Maple Street Building for
Frank Valenzuela
City Manager TBD Must wait for FY 24/25
13 Burns 6/18/2024 Graffiti Policy Public Works TBD Staff preparing report and update for council. 14 Council 6/18/2024 Policy on use of City Hall lights to commemorate various events and holidays City Manager TBD Staff working to develop policy 15 Burns 6/18/2024 Update to Administrative Hearing Procedures to require payment after the hearing is held Police TBD Will be included as part of the user fee study. 16 Burns 8/6/2024 Quote for maintenance of sound walls on Enterprise and Pinnacles Highway Public Works TBD Staff working to prepare estimates 17 Burns
8/6/2024 and
8/20/24 and
9/3/2024
Side letter with HFFU stating there will be no
layoffs resulting from the negotiations for fire
contract services with San Benito County and
San Juan Bautista
City Attorney TBD City Attorney's office is working on item. 18 Casey 8/6/2024 $20,000 of discretionary funds to Visit San Benito County City Manager TBD Must wait for organization to be verified as a non- profit
19 Burns 8/20/2024 Proclamation for Gary Byrne on his retirement City Clerk 10/15/2024 Scheduled for 10/15/24. 20 Perez 8/20/2024 Presentation by Timothy Heavin City Manager TBD Working to review presentation and schedule meeting.
21 Resendiz 9/3/2024 Pilot partnership with New Hope for Youth organization Parks & Recreation 11/19/2024 Parks and Recreation staff working with New Hope to develop partnership concepts.
22 Council 9/3/2024 Letter to CA Assembly Speaker Rivas re:
funding for Highway 25 expansion City Manager 10/1/2024 Scheduled for 10/1/24 23 Burns 9/3/2024 4-way stop at Brighton & Mimosa Engineering TBD Staff getting quote to complete traffic study 24 Burns 9/3/2024 Crosswalk at Hillcrest and Clearview Engineering TBD Location is in City limits. Staff getting quote to complete traffic study
2Page 167 of 212

Requested Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
25 Burns 9/3/2024 Update Code of Conduct to address violations of closed session City Attorney 10/1/2024 Scheduled for 10/1/24 26 Burns 9/3/2024
Update Code of Conduct to deduct costs of
internal investigation from discretionary funds
of Council member against who allegations
are sustained or from discretionary fund of
Council member who brought allegations if
they are not sustained
City Attorney 10/1/2024 Scheduled for 10/1/24
27 Morales 9/3/2024 $10,000 of her discretionary funds to New Hope for Youth organization City Manager 10/15/2024 Awaiting information from New Hope for Youth 28 Council 9/17/2024 Workplan/Timeline for implementing City Council objectives City Manager 10/15/2024 Scheduled for 10/15/24 29 Burns 9/17/2024 Creation of Disability Advisory Committee City Manager TBD City Manager and City Attorney offices are researching the matter.
30 Casey 9/17/2024 Certificate of Recognition for resident's 101st Birthday City Clerk 10/1/2024 Scheduled for 10/1/24
3Page 168 of 212

Completed Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 1 Burns 1/18/2022
Victor Gomez's project (2021-147)
be placed on a future special
meeting agenda
City Clerk 4/2/2022 Special Meeting with presentations
by Victor 4/2/2022
2 Resendiz 1/18/2022
Presentation from the high school
on the need for another high
school and impact fees for funding
City Manager 4/2/2022 Special Meeting (ran out of time at the 3/7 Meeting)4/2/2022
3 Velazquez 1/22/2022
City Manager and City Attorney to
negotiate a Rally contract with
Roadshows, that includes a fair
reimbursement to the promoter if
the City cancels, and to add that it
may be canceled due to COVID or
public safety staffing shortage.

Requested that the contract come
back by March 7 for Council to
review
City Manager 3/21/2022 Rally was canceled via Council
consensus 3/21/2022
4 Burns 2/7/2022 Consider cancelling Bird Scooter
program City Manager 3/21/2022 Direction given to staff re: Bird Contract 3/21/2022
5 Burns 2/22/2022 Closed session item to discuss
Safer Grant funding for firefighters City Manager 3/7/2022 3/7/2022 6 Morales 2/22/2022 Discussion on Gavilan College -
special meeting City Manager 4/2/2022 Special Meeting with presentation 4/2/2022 7 Perez 3/7/2022 Library AdHoc City Clerk 3/21/2022 created ad hoc, appointed 2 Council Members 3/21/2022
8 Perez 3/7/2022 Recreation Community Center Ad
Hoc City Clerk 3/21/2022 made this a subcommittee of the Library Ad Hoc 3/21/2022
9 Velazquez 3/7/2022 Purchase or more speed cushions
placed on a future agenda City Manager 3/21/2022 done via Resolution 3/21/2022 10 Council Member(s)3/21/2022 150th Celebration Proclamation City Clerk 4/4/2022 4/4/2022 11 Burns 2/7/2022 Discussion on hazard pay first
meeting of April City Manager 4/4/2022 MOU's re: Hazard Pay for Employees approved 5/2/2022 5/2/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 4Page 169 of 212

Completed Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 12 Council Member(s)3/21/2022 "Welcome to Hollister" sign arch over downtown, cost and design City Manager Approved at Special meeting 4/25/22 4/25/2022
13 Burns, Morales,
Perez 4/4/2022 Appropriation for $20,000 to
Bulldog Boxing City Manager 4/4/2022 Approved $30,000 at 5/2/222 Meeting 5/2/2022
14 Burns, Morales,
Perez 4/18/2022 Special Council Meeting for Sign
Contract City Manager 4/25/2022 Completed 4/25/22 4/25/2022 15 Burns, Morales,
Perez 4/4/2022
Research cost to have fiber to
Brigantino Park and Treatment
Plant and Fire Station 2
IT Completed 4/27/2022
16 Burns, Morales,
Perez 4/18/2022 Special Council Meeting to discuss
Rally and Fire District City Clerk Scheduled Special meeting for 5/14/22 5/14/2022
17 Burns 3/21/2022 Police Department Ad Hoc
Committee City Clerk 4/18/2022 Created PD Communications AdHoc on 12/20/2021 4/18/2022
18 Morales 2/22/2022 Discussion on the Ordinance
regarding Council Code of Conduct City Clerk 4/18/2022 Provided update on 4/18/2022 CCM.4/18/2022 19 Burns, Morales,
Perez 4/4/2022 Committee for Rally and Festivals City Clerk 4/18/2022 Council Members Morales and Perez were appointed on April 18, 2022.4/18/2022
20 Morales 1/18/2022 Create a way for Council to submit memos for the agenda City Clerk 4/18/2022
Clarified Council Member wants to
submit items to City Clerk for posting
to COH Social media sites.
4/18/2022
21 Perez 1/18/2022
Discuss changing/increasing
Council salaries-City Clerk provided
Council & CM with current
Ordinances 978 & 1080
City Manager 3/7/2022
First Reading of Ordinance to amend
City Code set for May 16, 2022. Item
did not pass.
5/16/2022
22 Burns, Morales,
Perez 4/4/2022
Presentation of substandard
Housing with statistics for past
substandard housing that are
significant
Code Enforcement 4/4/2022 On May 16, Council Meeting Agenda 5/16/2022 23 Burns, Morales,
Perez 4/4/2022 Council Salary Ordinance City Manager
First Reading of Ordinance to amend
City Code set for May 16, 2022-Did
not pass
5/16/2022
5Page 170 of 212

Completed Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 24 Burns 5/2/2022 Update on substandard housing Housing, Community Development Presentation on May 16, 2022 5/16/2022
25 Council Member(s)5/2/2022
Presentation on the RDA, bring
back the annual report for
acceptance (Jamila)
Housing, Community
Development Presentation on May 16, 2022 5/16/2022
26 Burns, Morales,
Perez 4/4/2022
Code of Conduct Ordinance Review
to make sure it is not
unconstitutional
City Clerk 4/4/2022
Memorandum will be provided to
Council by outside attorney. Memo
provided on 5/25/2022 on
Regulating Speech and removing
disruptive speakers
5/25/2022
27 Burns 2/22/2022
Discussion on Charter City, Term
Limits, and placing these items on
the ballot.

Ad Hoc 4/18/2022
Consultant is working on Term
Limits. Council Direction for
Charter City to be brought back
for discussion in February of
2023. Council Term limit on
agenda for 6/6/2022 for approval
6/6/2022
28 Burns 2/22/2022
Discussion on vacant lot downtown
San Benito Street at 7th St across
from the Memorial Building as a
park for green space
City Manager Inquiring with realtors, owner
doesn't want to sell.6/30/2022
29 Burns 2/22/2022
Discussion on acquiring
commercial vacant parcel on
Sunnyslope east of Airline Hwy and
South of Memorial, on South side
of road (6 acres) for a community
park.

City Manager Developer working on a project for
site and the land is in escrow.6/30/2022
30 Velazquez 3/21/2022 Discussion or Study Session on
creating a Fire District City Clerk 4/18/2022
Request to LAFCo on the process &
working with Elections Consultant.

Special Meeting to be held on May
14, 2022. LAFCO provided the
process to Council. May be ready
for Election in 2024 if process is
started in time.

Considered
complete
5/14/2022
6Page 171 of 212

Completed Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 31 Burns 3/21/2022 Discussion of putting the Rally on
the ballot City Clerk 4/18/2022
Special Meeting to be held in May

14. Consultant is working on
Advisory Measure. On June 6
Agenda for Council Approval.
6/6/2022
32 Burns, Morales,
Perez 4/4/2022
Identify which sidewalks need
repairs and determine from that
how much money is needed
City Manager
Direction given to staff to allocate
$500,000 from ARPA Funds, divide
amongst 5 Council Members -
Council to send locations
Waiting on
individual Council
Members
33 Council Member(s)5/2/2022 Presentation on grants, low income housing
Housing, Community
Development Agenda item in June 2022 6/6/2022
34 Burns 5/16/2022 Look again at non permitted
vendors in city jurisdiction Code Enforcement Code patrolling on weekends 6/30/2022 35 Burns 5/16/2022
Report on Fire Inspection
Resources & how prevention may
have helped prevent fires
downtown
Fire Department Fire Presented in June 2022 6/21/2022
36 Burns 5/16/2022 Creation of Fire Bureau &
Resources necessary
Fire Department &
City Manager Approved as part of the Budget 6/27/2022
37 Burns 5/16/2022
Report on Budget for Fire
Department being Over Budget
and Under budgeted
Fire Department &
City Manager Presentation on June 6, 2022 6/21/2022
38 Burns 5/16/2022 Fire Department Liaison
Appointment on next agenda City Clerk 6/6/2022 Placed on June 6, 2022 Agenda 6/6/2022 39 Resendiz 5/16/2022 Speed Cushion update City Manager emailed Council 6/30/2022 6/30/2022 40 Burns 3/21/2022 Renaming Union Road to "Cesar
Chavez Way"City Manager 8/1/2022
Engineering bringing to August 2022
Meeting. If approved working on
ribbon cutting
8/1/2022
41 Burns 3/21/2022 RFP for Communications Center
feasibility study Police PD to bring agenda item on 9/6.9/6/2022 42 Burns, Morales,
Perez 4/18/2022 Review policies for Noise
Ordinance to include other animals
Police (Animal
Control)/ City
Attorney
This matter has been handled via
Ordinance brought to Council on
September 6, 2022.
9/14/2022
7Page 172 of 212

Completed Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 43 Burns/Perez/Mora
les 9/6/2022
Proclamation declaring October as
Breast Cancer Awareness month.

Fly Breast Cancer flag in October at
City Hall.

City Manager 9/19/2022 Proclamation on 9/19 agenda.9/19/2022 44 Burns 9/19/2022 Closed Session item on the Airport
Tenant Eviction City Manager
City Manager provided Council
Member Burns with necessary
information so item does not need
to be put on closed session.
9/19/2022
45 Burns, Morales,
Perez 4/4/2022 Shopping Cart Ordinance Review
City Attorney /
Police (Code
Enforcement)
10/3/2022 Second reading of ordinance will be
brought to Council on 10/3/22.10/3/2022
46 Morales 9/6/2022 Council pay increase City Attorney Update provided to council.10/3/2022 47 Perez 10/3/2022 Developer Meeting City Manager 10/10/2022 City Manager will work on scheduling a Special Meeting 10/10/2022
48 Perez 10/3/2022 Building maintenance program Public Works 10/17/2022 Department working on RFQ for
Facility Assessment Survey. Will
bring to the 10/17/22 City Council
Meeting
10/17/2022
49 Burns, Morales,
Perez 4/18/2022 Building maintenance program Public Works 10/17/2022 Department working on RFQ for Facility Assessment Survey.10/17/2022
50 Morales 9/6/2022 Water Conservation Presentation City Manager 11/7/2022 Will contact SBCWD to schedule date for presentation.11/7/2022
51 Resendiz/Morales/
Perez 9/6/2022
Letter to Board of Supervisors
regarding fentanyl crisis in San
Benito County
City Manager 11/7/2022
Behavioral Health has requested to
present at 11/7/22 council meeting.

Will evaluate need for letter post
presentation.
11/7/2022
52 Burns, Morales,
Perez 4/18/2022 Analysis of Swope Alley City Manager 11/7/2022 Bid documents for the Wentz-
Browns-Swope Alley Pavement and
Drainage Project are being
presented to the Council for
approval on 11/7/22.
11/7/2022
53 Burns 11/21/2022
Municipal Code Section 1010-1050
(Parking of RV& Boats in Private
Property)
Police (Code
Enforcement)12/5/2022 Discussion scheduled for 12/5
Council meeting 12/5/2022
8Page 173 of 212

Completed Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 54 Burns 11/21/2022 Discussion on Rally City Manager 12/19/2022 Discussion scheduled for 12/19 Council meeting 12/19/2022
55 Resendiz 11/21/2022
Process for Police Department to
Wear LGBTQ+ Pride Awareness
Flag on Patch
Police City attorney reviewing 1/17/2023
56 Casey 2/6/2023
Creation of an ad hoc committee
for the animal shelter and invite
county representatives
Police (Animal
Control)/ City
Attorney
Casey and Resendiz to serve on
committee 2/6/2023
57 Resendiz 9/6/2022
Review Animal Control Ordinance
to ensure that "puppy mills" are
not inadvertently permissible in
city.

Police (Animal
Control)/ City
Attorney
Will be discussed at the Animal
Control Ad Hoc Committee meeting 2/14/2023
58 Burns 2/6/2023
Proclamation honoring LULAC for
35 years of service to the
community
City Manager 2/21/2023 Item scheduled for 2/21/23 2/21/2023 59 Burns 2/6/2023 Closed session on 2/21/23 to
discuss City Manager City Attorney 2/21/2023 City Manager contract discussion scheduled for Closed Session 2/21/2023
60 Casey 2/21/2023
Options to address feral cat
population including two
additional spay/neuter clinics in
March
Police/Animal
Control 3/6/2023 Agenda item scheduled for 3/6/23 3/6/2023 61 Casey 2/6/2023 Special meeting to discuss traffic
calming measures and city streets Public Works 3/6/2023 Agenda item scheduled for 3/6/23 3/6/2023 62 Resendiz 3/6/2023
Options for recognizing June as
LGBTQ+ month, such as flag
raising, progressive stickers, email
logos, inclusivity training, unisex
restroom signs
City Manager 3/20/2023 Item on the 3/20/23 agenda 3/20/2023 63 Burns 3/6/2023
Proclamation recognizing the
Hollister High School girl's soccer
team on their state championship
City Clerk 3/20/2023 Presented on 3/20/23 3/20/2023
9Page 174 of 212

Completed Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 64 Casey 3/6/2023 Study session on traffic calming
projects Engineering 3/27/2023
Council directed staff to draft a
speed cushion/traffic calming
measure policy
3/27/2023
65 Perez 3/20/2023 Raise the Christian Flag at City Hall on April 2 City Clerk 3/27/2023
Council approved resolution on
3/27/23 authorizing the raising of
the Christian flag on 4/2/23
3/27/2023
66 Morales 2/21/2023 Presentation on new laws
impacting city operations City Attorney 4/3/2023 Presented to Council on 4/3/23 4/3/2023 67 Burns 2/21/2023 Policy regarding proclamations City Clerk 4/3/2023 Approved by Council on 4/3/23 4/3/2023 68 Burns 3/6/2023
Update HMC 1.18.060 to reflect
location of Code Enforcement
office
City Attorney 4/3/2023 Second reading of ordinance will be brought to Council on 4/17/23 4/17/2023
69 Casey 3/6/2023
3/20/2023
Neighborhood/Community
Meeting to discuss Ladd Lane
traffic calming measures
Engineering 4/17/2023 Council approved public outreach
project 4/17/23 4/17/2023
70 Burns 4/3/2023
Proclamation for Cole Seymour
and Eliana Salcedo for their recent
wins at Razorback Wrestling
competition
City Clerk 4/17/2023 Presented on 4/17/23 4/17/2023
71 Perez 2/21/2023 Discussion of Council Pay (HMC

2.04.320)City Attorney 4/17/2023 Council direction provided 4/17/23. 4/17/2023 72 Burns 2/21/2023 Presentation on Flock Cameras Police 4/17/2023 Presented 4/17/23 4/17/2023 73 Burns 2/6/2023 Rename Community Center for
Pauline Valdivia
Parks & Recreation
(Tina)4/17/2023 Approved 4/17/23 4/17/2023
74 Casey 1/17/2023 Policy on how items are added to
the City Council agenda City Clerk 4/17/2023 Council direction provided 4/17/23.

On 5/1/23 agenda 4/17/2023
75 Burns 1/17/2023
Request update to municipal code
related to Administrative Hearing
Officer requirements
City Attorney 4/17/2023 Council direction provided 4/17/23. 4/17/2023 76 Resendiz 3/20/2023
Refer to the Arts & Cultural
Advisory Commission the design of
the Hollister logo to incorporate
the LGBTQ+ Progress Pride flag
Parks & Recreation 4/11/2023 a logo considered at the ACC meeting on 4/11/23 4/11/2023
77 Burns 3/21/2022 Discuss a Historical Officer position at budget time City Manager 3/27/2023 Will bring item back to goal setting meeting.3/27/2023
10Page 175 of 212

Completed Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 78 Burns, Morales,
Perez 4/18/2022
As part of budget process, reports
from each dept on year to date
accomplishments, 3 year fiscal
analysis or forecast for anticipated
equipment , projects,
expenditures, performance
measures, task performance
measures, and employee
satisfaction rate.

City Manager 3/27/2023 Will be included as part of 2023-24 Budget Hearings 3/27/23 - 6/30/23
79 Burns 3/6/2023
Fly the Deferred Action for
Childhood Arrivals flag at City Hall
for a month
City Clerk 5/1/2023 Resolution to Raise DACA flag 5/4/23- 5/7/23 on 5/1/23 agenda 5/1/2023
80 Burns 2/21/2023
Proclamation recognizing Bill's
Bullpen for 35 years of business in
Hollister
City Clerk 5/1/2023 Scheduled to coincide with start of Comic Book Week 5/1/2023
81 Perez 3/20/2023 Install electric vehicle charging
systems throughout the City Public Works 5/1/2023
Staff working with 3CE on a grant
proposal to provide funding for EV
stations.
5/8/2023
82 Morales 9/6/2022 Future park to be developed in
District 3 Parks & Recreation N/A
Federal appropriation request
submitted. Not awarded. Staff
exploring grant opportunities for the
Leatherback property.

TBD
83 Resendiz 5/1/2023
Presentation by United Way of San
Benito County regarding 2-1-1
Program
City Clerk 5/15/2023 Presentation confirmed 5/15/2023
84 Council 4/3/2023
Letter of opposition re: Taxpayer
Protection and Government
Accountability Act initiative
City Attorney 5/15/2023 Letter prepared for 5/15/23 meeting 5/15/2023 85 Burns 5/1/2023
Consideration of waiving pre-
application fee for the Growing
Hearts garden center
Community
Development 6/5/2023 Staff prepared agenda item for
6/5/2023 meeting
86 Resendiz 5/1/2023
Consideration of refund for
conditional use permit fee for
Fiesta Plaza
Community
Development 6/5/2023 Staff prepared agenda item for
6/5/2023 meeting
87 Burns 5/15/2023 Proclamation for Hollister High
School Green Ribbon Award City Clerk 6/5/2023 Staff prepared agenda item for 6/5/2023 meeting
11Page 176 of 212

Completed Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 88 Burns/Perez 9/6/2022 Develop cooling and warming
center policy City Manager N/A Posted OES approved policy on City Website 6/1/2023
89 Burns 6/5/2023 City Attorney Evaluation City Attorney 6/20/2023 On 6/20/23 Agenda 6/20/2023 90 Burns/Resendiz 6/5/2023 Presentation on Sewer Services Public Works 6/20/2023 On 6/20/23 Agenda 6/20/2023 91 Burns 6/5/2023
Parade for Hollister High School
baseball team, softball team and
girls soccer team
City Manager 6/17/2023 Being included in Saddle Horse Show Parade 6/17/2023
92 Burns 6/5/2023
Proclamations for Hollister High
School baseball team and softball
team
City Clerk 6/20/2023 On 6/20/23 Agenda 6/20/2023
93 Burns 6/5/2023 Funding for additional police
officer in FY23-24 budget Finance 6/12/2023 Included in draft budget 6/12/23 6/12/2023 94 Morales 4/17/2023 Use of Council discretionary funds for beautification projects
Community
Development 6/5/2023 Discretionary funds policy being
drafted as part of 2023-24 budget 6/5/2023
95 Burns 3/6/2023
4/3/2023
Clarification regarding Council
discretionary funds. Consider
raising budget to $100K
Administrative
Services 6/26/2023 Budget set at $50k.6/5/2023
96 Perez 3/6/2023 Tree Replacement Program Public Works 6/26/2023 Staff preparing program for 2023-24 Budget 6/26/2023
97 Resendiz 2/21/2023
Consideration of an amendment to
HMC regarding adoption of
tentative maps by the City Council
Community
Development TBD Item was previously brought to
Council and did not pass.
98 Resendiz 2/21/2023 Policy on use of Council travel
funds
Administrative
Services 6/12/2023 Policy complete 6/12/2023
99 Burns, Morales,
Perez 4/4/2022 Food Truck Ordinance Review Community
Development 6/5/2023
Planning Commission reviewed on
4/27/2023. 6/5/23 Council public
hearing. Staff working to conduct
outreach for businesses and food
truck owners.
6/20/2023
100 Burns/Resendiz 6/5/2023
Domestic Wastewater Treament
Plant Update including MBR
discussion
Public Works 6/20/2023 Presentation made at 6/20/23
council meeting
12Page 177 of 212

Completed Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 101 Burns 2/6/2023
City to take on cost for internet
service for computers installed by
LULAC at Community Center
Information
Technology 6/26/2023 Developing cost estimates for FY
2023-24 budget
102 Casey 3/20/23 &
6/5/2023
Use discretionary funds for ADA
accessible equipment at Summer
Park
Parks & Recreation N/A
Initial quotes for basic ADA
improvements are approximately
$60,000 which exceeds the
discretionary limit of $50,000 per
member of the council.
8/3/2023
103 Morales 8/7/2023
Creation of ad hoc committee
regarding Council Code of Conduct,
including discussion of possible
fines and potential misdemeanor
prosecution
City Attorney 8/21/2023 Agendized for 8/21/23 8/21/2023 104 Burns 6/20/2023 Use discretionary funds for tree
lights on East Street Public Works 8/31/2023
On 8/7/23 Council agenda for
consideration. If approved, lights
should be installed by 8/31/2023
8/7/2024
105 Morales, Perez 4/17/2023 Campaign finance City Attorney 8/21/2023 City attorney drafting report for future council meeting
106 Burns 3/20/2023
Consider placing the raising the
Transient Occupancy Tax on the
ballot for the next general election
City Clerk 8/21/2023
Council directed staff to return with
a ballot amendment for the
November 2024 ballot and work
with BBK on education materials
8/21/2023
107 Casey 3/6/2023 Speed Cushion Policy Engineering 8/21/2023 Staff developing policy. Council
adopted a resolution pausing large
traffic calming measures until policy
is approved.
8/21/2023
108 Burns 6/5/2023 Policy on remote meeting
participation for Council
City Attorney/City
Clerk 9/5/2023 Item on 9/5/2023 agenda for
consideration.9/5/2023
109 Casey 4/17/2023 Review Council Code of Conduct City Attorney 9/18/2023 Ad Hoc provided brief report out.

Will return with an update at a
future meeting.
9/18/2023
110 Burns 6/20/2023 Requested a presentation from the
Growing Hearts organization City Manager 10/2/2023 Presentation delivered.10/2/2023 13Page 178 of 212

Completed Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 111 Resendiz 9/18/2023
Use $5,000 of his discretionary
funds for the Hollister Downtown
Association to create altars for Dia
de Los Muertos
City Manager 10/2/2023 Approved at Council 10/2/2023
112 Perez 9/5/2023 Discussion of maintenance for City
trees Public Works 10/16/2023 Tree policy adopted at 10/16/23 meeting 10/16/2023
113 Morales 9/5/2023 Update on the status of various
Council ad hoc committees City Clerk 10/16/2023 Provided at 10/16/23 10/16/2023 114 Morales 8/21/2023
Proclamations to recognize IUPA
16 and Local 12 and their
volunteer efforts in the community
City Clerk 10/16/2023 Presented at 10/16/23 meeting 10/16/2023 115 Burns 10/3/2022 Special Meeting to Discuss the
Library City Manager 10/31/2023 Library received grant for reconstruction.10/31/2023
116 Resendiz 9/5/2023
Create an ad hoc committee to
discuss a future performing arts
center
Parks & Recreation 11/7/2023 Arts Center component added to the Community Center workgroup.11/7/2023
117 Morales 1/17/2023
Procurement Policy to express
City's preference for a skilled and
trained workforce instead of just
the lowest responsive bidder, such
as preference for local hires and
working with veterans
Administrative
Services 11/6/2023 Ordinance introduced at 11/6/23
Council meeting 11/6/2023
118 Morales 3/21/2022 Outdoor Night Market
Community
Development
(Planning)
11/7/2023
Events on private property require a
major temporary use permit.

Applications need to be submitted
45 days before event.
11/7/2023
119 Velazquez 1/18/2022 &
5/2/2022
Discussion on parking/parking
garage fees
Community
Development
(Planning/Engineerin
g)
11/6/2023
Parking fee study has been finalized
and will be brought forward to
Council for discussion and possible
action. Agreement being drafted for
developer to provide improvements
at garage.
11/6/2023
14Page 179 of 212

Completed Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 120 Morales 10/2/2023 In lieu fees for City Elections City Clerk 11/20/2023 On 11/20/23 agenda 11/20/2023 121 Burns 9/5/2023 Future Council discussion on
holding the annual motorcycle rally City Manager 11/20/2023 Presentation on 11/6/23 agenda.

Item continued to 11/20/23 11/20/2023
122 Morales 10/2/2023 Ballot measure to change mayoral
term to four years City Clerk 11/20/2023 On 11/20/23 agenda 11/20/2023 123 Burns 3/20/2023 Create litter abatement and graffiti abatement team Public Works 11/20/2023
Cost estimates presented with the
FY2023-24 Q1 Budget Update. Item
continued to 11/20/23
12/4/2023
124 Perez 11/20/2023 Present certificate of recognition to Ken Lindsay City Clerk 12/4/2023 On 12/4/23 Council agenda 12/4/2023 125 Resendiz 12/4/2023 Council approval of tentative maps City Attorney N/A Council provided memo on request.12/11/2023 126 Resendiz 11/20/2023 Use his discretionary funds to
support Los Posadas event City Manager 12/4/2023 On 12/4/23 Council agenda 12/4/2023 127 Council 11/20/2023 Resolution Calling for Ceasefire in Gaza City Manager 12/4/2023 On 12/4/23 Council agenda 12/4/2023 128 Morales 12/4/2023
Use of discretionary funds for
students to attend Colonel Nicole
Mann event
City Manager 12/18/2023 Adopted resolution 12/18/2023
129 Burns 12/4/2023
Requested staff review the
agreement with Del Curto for the
400 Block of San Benito Street
Community
Development 1/16/2024 Item on 1/16/24 Council agenda 1/16/2024 130
Perez
Burns
Resendiz
9/18/2023
10/16/23
Address odor reduction in District
2 Public Works 12/18/2023
Staff included odor control measures
in forthcoming Collection System
Improvement project.
12/18/2023
131 Burns 1/16/2024 Convert Dunne Park tennis court to
4 pickleball courts Parks & Recreation 2/5/2024 Update on project at 2/5/24 meeting 2/5/2024 15Page 180 of 212

Completed Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 132 Burns 11/20/2023
Separate project to construct
crosswalk on Memorial Drive near
elementary school to speed up
process
Public Works 2/5/2024
Council directed staff to install speed
cushions to be replaced with speed
tables and to move forward with
implementation of crosswalks at
Verdun and Memorial and other
improvements
2/5/2024
133 Resendiz 9/18/2023
Council item regarding what other
municipalities are doing regarding
landscape and lighting district
Engineering 2/20/2024
Other municipalities and the City of
Hollister supplement Landscape and
Lighting Districts with the general
fund as the LLD assessments do not
have an annual inflation factor
included in them.
2/15/2024
134 Burns 2/5/2024
Options to address speeding on
San Benito Street after South
Street
Public Works 2/20/2024 Item discussed at 2/20/24 Council meeting 2/20/2024
135 Burns 2/5/2024 Creation of a Council ad hoc
committee related to Cannabis City Clerk 2/20/2024 Committee formed at 2/20/24 Council meeting 2/20/2024
136 Morales 2/5/2024 Proclamation for Black History
Month City Clerk 2/20/2024 Presented at 2/20/24 Council meeting 2/20/2024
137 Casey 2/5/2024 Proclamation for Give Kids a Smile
Event City Clerk 2/20/2024 Presented at 2/20/24 Council meeting 2/20/2024
138 Burns 12/4/2023
Consider road engineering on
Sunnyslope near Sunnyslope Lane
and Beverly such as a crosswalk
with flashing lights
Public Works 2/20/2024 Item discussed at 2/20/24 Council meeting 2/20/2024
139 Morales 12/4/2023
Traffic study of San Benito Street
between Hawkins to Nash
complaints related to speeding and
traffic
Public Works 2/20/2024 Item discussed at 2/20/24 Council meeting 2/20/2024
140 Resendiz 2/20/2024 Certificate of Recognition for Elyssa Hernandez City Clerk 3/4/2024 Scheduled for 3/4/2024 3/4/2024 141 Morales 2/5/2024
Recognition of Community
Volunteers who provided
assistance following the Line Street
Apartment fire
City Manager 3/4/2024 Scheduled for 3/4/2024 3/4/2024
16Page 181 of 212

Completed Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 142 Council 1/16/2024 San Benito Leadership Institute
funding City Manager 3/4/2024
Staff working to develop agenda
item to allocate $20,000 from the
general fund
3/4/2024
143 Perez 1/16/2024 Item to make raising Christian Flag at City Hall an annual event City Clerk 3/4/2024 Scheduled for 3/4/2024 3/4/2024 144 Burns 2/5/2024
Options for creating a non-profit
that people can donate to to
support the Animal Control
Services Division
Administrative
Services 3/8/2024
Public is able to donate to the
Animal Shelter. Funds are restricted
when donated.
3/4/2024
145 Morales 12/18/2023
Discussion Re: potential updates to
HMC to set Council regular
meeting time for 9:00 AM
City Attorney 3/4/2024
On 2/5/24 Council directed staff to
return with an ordinance to set the
regular meeting start time at 4:00
PM.

Introduction of ordinance scheduled
for 3/4/24.

Re-introduction scheduled for
3/18/24
3/4/2024
146 Burns 12/4/2023
Use of discretionary funds to install
dog waste bag dispensers in
Sunnyslope Village
City Manager 3/4/2024 Scheduled for 3/4/2024 3/4/2024
147 Casey 11/20/2023 &
1/16/2024
Seeks to be able to review draft
agenda with City Manager prior to
publication
City Manager 3/4/2024 Item did not pass. 2-2 vote on
3/4/24 3/4/2024
148 Perez 11/20/2023 Lighted crosswalk near Fourth and
Line Streets Public Works 3/18/2024
Staff will be completing the work in
house. Project does not need to
return to Council for approval.
3/5/2024
149 Casey 2/20/2024 Council Goal-Setting Workshop
prior to budget development City Manager 3/18/2024 Discretionary fund request for meeting scheduled for 3/18/24 3/18/2024
150 Morales 1/16/2024 Review of City policies on Council training and travel
Administrative
Services 3/18/2024 Council direction given on 3/18/24.3/18/2024 17Page 182 of 212

Completed Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 151 Casey 2/20/2024
Bring inclusionary housing
ordinance back for Council
consideration to include a 6% very
low income, 5% low income, and
4% moderate income levels split
and options for alternative
compliance.

Community
Development 3/18/2024 Council direction given on 3/18/24.

Ordinance returning on 4/15/24 3/18/2024
152 Burns 3/18/2024 Update on Motorcycle Rally City Manager 4/2/2024 Scheduled for 4/2/24 4/2/2024 153 Burns 3/18/2024 Report on recent animal hoarding
incident in the County Police 4/2/2024 Scheduled for 4/2/24 4/2/2024 154 Burns 3/18/2024 Proclamation for Hollister High
School boys soccer team City Clerk 4/2/2024 Scheduled for 4/2/24 4/2/2024 155 Burns 3/4/2024 Update on Motorcycle Rally City Manager 4/2/2024 Scheduled for 4/2/24 4/2/2024 156 Perez 3/4/2024
Proclamation on Womens History
Month and International Womens
Day
City Clerk 4/2/2024 Scheduled for 4/2/24 4/2/2024
157 Casey 12/4/2023
Traffic study of McCray Street
behind shopping center and
potential options (agenda item)
and address blight in the area
Public Works 4/2/2024 Item rescheduled from 3/18/24 to
4/2/2024.4/2/2024
158 Casey 1/16/2024 Vacant building ordinance Community Development 4/2/2024 Working with consultant to bring a presentation to Council 4/2/2024
159 Casey 4/3/2023 Ordinance re: Vacant commercial
buildings
Community
Development 4/2/2024 Scheduled for 4/2/24 4/2/2024
18Page 183 of 212

Completed Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 160 Burns 8/21/2023 Use of discretionary funds to install cameras at Valley View Park Police 4/2/2024 Staff gathering quotes and preparing agenda item for 4/2/24 4/2/2024
161 Burns 12/4/2023 Use of discretionary funds for
COVID-19 victims memorial City Manager 4/15/2024 Staff working to develop agenda item 4/15/2024
162 Perez 3/4/2024 $8500 from discretionary funds for
Bulldog Boxing City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024 163 Resendiz 3/18/2024
$1500 from CM Resendiz
discretionary funds for Dia de los
Ninos Event
City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024
164 Council 3/18/2024 $1000 each from discretionary
funds for Jovenes de Antano City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024 165 Casey 3/18/2024 $5000 from discretionary funds for
community center renderings City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024 166 Morales 3/18/2024 $3000 from discretionary funds for printing of City Resource Guide City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024 167 Resendiz 4/2/2024 Local preference ordinance for
affordable housing
Community
Development 4/15/2024 Scheduled for 4/15/24 4/15/2024
168 Perez 4/2/2024 Provide direction on amending
campaign contributions ordinance City Attorney 4/15/2024 Scheduled for 4/15/24 4/15/2024 169 Burns 3/18/2024 Options for increasing meeting
efficiency City Clerk 5/6/2024 Scheduled for 5/6/2024 5/6/2024 19Page 184 of 212

Completed Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 170 Casey/Perez 4/2/2024
$3000 each of discretionary funds
for the Indigenous Nations
Diversity Network event in
September
City Manager 5/6/2024 Scheduled for 5/6/2024 5/6/2024
171 Morales 4/15/2024
Proclamation declaring May as
National Missing and Murdered
Indigenous Women Month and
recognizing May 5 as National
Missing and Murdered Indigenous
Women Day
City Clerk 5/6/2024 Scheduled for 5/6/2024 5/6/2024
172 Casey 4/2/2024 Waive permit fees for Mr. Wrobel
if permissible
Community
Development TBD
Staff working with Mr. Wrobel and
determining if waiving fee is
permissible based on project spefics
5/14/2024
173 Casey 4/15/2024 Proclamation for 90th Annual
Saddle Horse Show City Clerk 5/21/2024 Scheduled for 5/21/2024 5/21/2024 174 Morales 4/15/2024
$2000 from discretionary funds for
Missing and Murdered Indigenous
Women Event
City Manager 5/21/2024 Scheduled for 5/21/2024 5/21/2024 175 Morales 4/15/2024
Use of discretionary funds for safer
communities programs for teens -
evenly distribute to Parks &
Recreation Dept, New Hope for
Youth Organization, and substance
abuse programs
City Manager 5/21/2024 Scheduled for 5/21/2024 5/21/2024 176 Perez 5/6/2024 Visit San Benito County
Presentation City Manager 6/4/2024 Scheduled for 6/4/2024 6/4/2024 177 Resendiz 5/21/2024
Update from COG/CalTrans Re:

Highway 25 & Highway 156
roadwork
City Manager 6/18/2024 Scheduled for 6/18/2024 6/18/2024 178 Burns 5/21/2024
Agenda item on potentially
extending term of impact fees for
400 Block
Community
Development 6/18/2024
On 6/4/2024 Council directed staff
to return with Amendment to
Agreement at 6/18/24 meeting
6/18/2024
179 Morales 5/21/2024 Agenda item on results of recent
investigation City Attorney 6/18/2024 Scheduled for 6/18/2024 6/18/2024 20Page 185 of 212

Completed Agenda Items CITY COUNCIL PROJECT LIST 9/27/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 180 Council Member(s)5/2/2022
Strategic Plan and Study for Vista
Park Hill improvements, quotes for
creating a dog park at Park Hill to
be included in next budget cycle
Parks & Recreation 6/18/2024
Topo survey has been contracted
with Kelly Engineering and survey
has been completed. Master plan to
be presented for consideration in
2024-25 budget.
6/18/2024
181 Burns 8/21/2023
Future closed session or open
session item on previous mountain
lion encounter in the City
City Attorney N/A Memo provided to council.7/16/2024
182 Casey 6/18/2024 Proclamation for Benjamin
Tollantino City Clerk 8/6/2024 Scheduled for 8/6/24 8/6/2024 183 Casey 8/6/2024
Presentation on SBC Housing
Element and implications to the
City if implemented
City Attorney/
Community
Development
8/13/2024 Memo sent to Council
184 Casey 8/6/2024 CM Morales to serve on Fire
Protection Committee City Clerk 8/20/2024 Scheduled for 8/20/24 8/20/2024 185 Morales 8/6/2024 Presentation by New Hope for
Youth City Manager 9/3/2024 Scheduled for 9/3/24 9/3/2024 186 Morales 8/6/2024
Discussion of Orosco Group
request for refund/transfer of
cannabis fees
Community
Development 9/3/2024 Scheduled for 9/3/24 9/3/2024
187 Burns/Perez 8/20/2024 $5,000 each of discretionary funds to Second Native Gathering event City Manager 9/3/2024 Scheduled for 9/3/24 9/3/2024 188 Casey 9/3/2024 Motorcycle rally ad hoc committee City Manager 9/17/2024 Scheduled for 9/17/24 9/17/2024 189 Casey 9/3/2024 Adopt Council strategic goals City Manager 9/17/2024 Scheduled for 9/17/24 9/17/2024 21Page 186 of 212

Update Requests from Council (non-agenda items)CITY COUNCIL PROJECT LIST 9/27/2024 1 Morales 1/22/2022
Community Development to create a
checklist of steps for new businesses to
get started to help streamline the process
Community Development Project will be assigned to Economic Development Manager once hired.TBD
2 Casey 3/18/2024
Receive update from animal ad hoc
committee regarding recommend policy
changes
Police Animal ad hoc committee holding meetings to discuss potential policy updates.TBD
3 Burns 4/15/2024 Update on feasibility of creating City dispatch center Police Staff preparing report and update for council.TBD 4 Burns 6/18/2024 Create Citizen Volunteer Group to
combat graffiti Public Works Staff preparing report and update for council.TBD 5 Burns 8/6/2024 Repair damaged cinder block wall
segment on Avenida Cesar Chavez Public Works Staff working on securing quotes for repairs and investigating the source of the damage.TBD
6 Burns 8/20/2024
Information regarding the City's costs to
offset fire services costs provided to San
Juan Bautista and San Benito County
City Manager / Fire Staff preparing report and update for council.TBD 7 Casey 9/3/2024 Additional information regarding the
City's Economic Development Committee City Clerk / City Manager Staff researching past Council actions to include in memo TBD
Status Estimated Date of
Completion#Council Member Meeting Date Update Requested Department 22Page 187 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #
1 Burns 1/8/2022 Set a hard stop date for map submission City Clerk 1/8/2022 2 Perez 1/8/2022
Requested the number of hits to the
redistricting website and emails received re:
submitting maps be emailed to council prior to
the next meeting
Information Systems
& Technology 1/8/2022
3 Velazquez 1/18/2022
Request any communications sent to Council
Members re: redistricting be sent to the City
Clerk and shared with all of Council
City Clerk 2/7/2022
4 Burns 1/18/2022 Report on the Bird Scooter pilot program-- revenue, issues, etc.City Manager 3/21/2022
5 Burns 1/18/2022 Update on the process of adding roofs to the parklets downtown City Manager 1/28/2022
6 Burns 1/18/2022 Update on the Executive recruitment process for various positions City Manager 1/22/2022
7 Burns 1/18/2022 Update on the American Rescue Plan (ARPA), plans for recognition or payment to staff City Manager 1/22/2022 8 Morales 1/18/2022
Council to submit information to be distributed
to the Community by Social Media or any other
ways from their committees
City Clerk 4/18/2022
9 Morales 1/18/2022
Update on all of the grants she mentioned the
City could apply for in December-Received an
email from CM on 4/12/2022 with an attached
excel sheet.

City Manager 4/12/2022
10 Perez 1/18/2022 Update on the Central Ave traffic calming project if it is complete Engineering 3/16/2022
11 Morales 1/18/2022 Report on other City Council salaries and benefits City Manager 3/7/2022
12 Morales 1/18/2022 Update on the Broadband for the City Information Systems & Technology 4/27/2022
Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 23Page 188 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 13 Burns 1/22/2022 Analysis on how other cities are spending ARPA funds City Manager 4/4/2022
14 Burns 1/22/2022
Department Heads go through the list of City
staff and put them into categories, such as front
line staff, public safety, office workers, consider
tiers of hazard pay by April 1
City Manager 2/23/2022
15 Burns 1/22/2022
Have Council come up with ways to recognize
other groups of essential workers outside of City
Staff, such as teachers, grocery clerks, gas
station attendants, come up with plan to give
hazard pay or gift cards, by April 1
City Manager 4/4/2022
16 Burns 2/7/2022 Update on Executive position recruitment City Manager 3/15/2022 17 Morales 2/7/2022 Spreadsheet of all actions items requested by Council City Clerk 3/21/2022
18 Morales 2/7/2022 Update on 150th Celebration City Manager 3/21/2022 19 Morales 2/7/2022 Submit applications for grants due by Feb. 24th Fire 2/22/2022 20 Morales 2/7/2022 List of all projects utilizing Measure G funds, status, amount spent, etc.City Manager 2/23/2022
21 Resendiz 2/22/2022 Find out if other cities have a Veterans preference in hiring for all depts., not just PD
Administrative
Services
Finance/Human
Resources
4/4/2022
22 Burns 2/22/2022
How many HPD officers are veterans? How
many City staff members throughout the city
are veterans?
Administrative
Services
Finance/Human
Resources
4/4/2022
23 Burns 2/22/2022
Consider adding to the Assistant City Manager
position job description to be a liaison to
Council.

City Manager 2/22/2022
24 Resendiz 2/22/2022
Consider adding to the Assistant City Manager
position job description to work on PRA
requests
City Manager 2/22/2022
24Page 189 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 25 Burns 2/22/2022
Evaluate K-rails blocking union road are a
hindrance to Fire and Police response in an
emergency
Engineering 2/25/2022
26 Burns 2/22/2022
Consider an item to purchase 400-500
"grabbers" for picking up trash, and have
Council give these away at park openings so
public can help keep parks clean.

Recreation 3/5/2022
27 Morales 2/22/2022 Update on 2021 goals and accomplishments, and what is our road map for 2022 goals City Manager 2/24/2022 28 Morales 2/22/2022
Requested a report on what percent of our
budget is from grants and what the grants are
for (separate from entitlement grants)
City Manager 2/22/2022
29 Morales 2/22/2022 Update on the 311 application Information Systems & Technology 2/7/2022
30 Council 2/22/2022 Update on the total number of PRA requests the City Clerk's Office receives per year City Clerk 4/4/2022 31 Morales 2/22/2022 Report on all of the IT projects to help with streamlining
Information Systems
& Technology 2/25/2022
32 Morales 3/7/2022 4th of July Fireworks bring back location of event Recreation 3/21/2022
33 Burns 3/7/2022 Staff look at other cities using Accela and talk with IT, Planning, and Building
Information Systems
& Technology 4/27/2022
34 Burns, Morales,
Perez 4/4/2022 Assistant City Manager update City Manager 4/4/2022 35 Burns, Morales,
Perez 4/4/2022 Update on Deputy City Clerk recruitment-CC is Waiting for HR City Manager HR posted Deputy City Clerk position online 5/2/2022
36 Burns, Morales,
Perez 4/4/2022 Social Media posts-votes of previous night Council Mtgs City Clerk Waiting for additional Deputy City Clerk 3/31/2023
25Page 190 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 37 Burns, Morales,
Perez 4/4/2022 Naming of park by Fire Station 2: Cesar Chavez Park Parks & Recreation
Received Prop 68 grant for park
construction. Will include the
name in all public outreach efforts
as required by the grant.
3/31/2024
38 Burns, Morales,
Perez 4/18/2022
Provide training at the County's Fentanyl and
Opioid Training in June to have video available
to be able to administer NARCAN
PD
Presentation given on 5/2/2022,
with Narcan training for public
offered on 6/11/2022
5/2/2022
39 Morales 3/7/2022
Assistant City Manager Recruitment be
completed in ideally 3 months, no later than 6
months
City Manager
Approved contract with Peckham
& McKenney for recruitment
services
5/2/2022
40 Perez 3/21/2022 Dog Park Grass - Update. Recreation-Report to be provided at May 2, 2022 Council Meeting.

Public Works
Parks/Streets/Utilitie
s/Fleet
5/2/2022
41 Velazquez 1/22/2022
Move ARPA funds to general fund by March,
earmarking funds for business revitalization,
tourism, "Welcome to Hollister" sign, develop
loan or grant program for businesses to apply
for
City Manager 4/25/2022
42 Burns 2/22/2022
Report on the City's intentions and ideas on
what to do with Park Hill. Recreation-Report to
be provided at May 2, 2022 Council Meeting
Recreation Recreation gave a presentation on
5/2/2022 5/2/2022
43 Burns 3/21/2022 Promoting the 150th Celebration City Manager Update given by Ad Hoc (Morales) during meeting 5/2/2022
44 Perez
Morales
3/7/2022
4/4/2022
Report on speed cushions, current locations,
future locations and remaining amount,
provided an update on 3/21/2022 Council
requested another update on 4/4/2022
Engineering 4/18/2022
45 Burns, Morales,
Perez 4/18/2022 Update on Youth Art and Cultural Commissioner applications City Clerk Two applicants for appointment
on 5/16/2022 5/16/2022
46 Burns, Morales,
Perez 4/18/2022
Information on City of Hollister plans for Office
Professionals Day and recognition events that
have to do with our staffing.

City Manager
Recognized Office Professionals
Day. Working on other staff
morale ideas
4/27/2022
26Page 191 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 47 Perez 5/2/2022 Requested a 5 minute timer for all
presentations City Clerk Completed 5/16/2022
48 Morales 1/18/2022 Traffic study on San Benito Road near 7-11 Engineering Study in process-Speed humps not warranted 4/30/2022
49 Velazquez 1/22/2022 See if other nearby cities want to purchase speed cushions so we may order in bulk
Public Works
Parks/Streets/Utilitie
s/Fleet
Invite was given to CAO & City
Manager of SJB 3/30/2022
50 Velazquez 2/7/2022 Monthly or bi-Monthly meetings with the Fire Committee Fire Fire Committee created 5/26/2022
51 Burns 2/22/2022
Asked if City Attorney can confirm if we can
close/stop public comment, requested his legal
opinion on the matter
City Attorney Requested from Consultant as a
separate memo 5/26/2022
52 Morales 2/22/2022 Update on traffic study for speed cushions on San Benito Street by 7-11 Engineering Study in process-Speed humps not warranted 4/30/2022
53 Burns, Morales,
Perez 4/18/2022 Dunne Park Community Center update City Manager Recreation Services Manager Garza provided presentation 5/2/2022
54 Burns, Morales,
Perez 4/18/2022 Add to second evaluation of Ord. 1202 for constitutionality City Clerk Requested from Consultant as a separate memo on 4/19.5/25/2022
55 Council 5/2/2022
Divide the APRA $500K for sidewalks between
the 5 council members to allocate for use in
their respective districts.

City Manager 5/2/2022
56 Resendiz 5/2/2022
Requests staff consider putting spikes on top of
the streetlights on Piane Crati Court (in D2) due
to complaints of bird waste on cars
Public Works Purchasing Bird Spikes 5/13/2022
57 Burns, Morales,
Perez 4/4/2022 Outstanding Building Permits over 6 months with status Building Council given monthly 6/30/2022
58 Resendiz 5/2/2022 Update on Dollar General's weed and graffiti abatement Code Enforcement Weeds removed 5/25/2022
27Page 192 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 59 Burns, Morales,
Perez 4/18/2022 memo clarification on using titles, city issued equipment, and our platform for campaigning City Clerk
Requested from Consultant as a
separate memo on 4/19.

Requested clarification from
consultant on using city logo
shirts and posting videos
5/20/2022
60 Morales 3/7/2022 Process for requesting speed cushions be placed on website for the public to access Engineering
Council wanted to keep it simple
so the process is that a request is
made to a council member who
relays it to the City Manager who
relays it to Engineering for study.

A more detailed process was
brought to Council, but rejected.
6/6/2022
61 Morales 2/7/2022
Revisit Council Committee assignments, updates
on committees that do not meet, and create
committee assignments for Finance and Public
Works
City Clerk
Staff requested clarification on
which committees updates are
being requested from.

Department Liaisons for Finance is
Council Member Resendiz and
Public Works Liaison is Mayor
Velazquez.
6/21/2022
62 Perez 2/22/2022 Consider changes to City's Parking Ordinance, regarding parking across from the Library.Police Department PD working on removing parking
restrictions on 5th St. On
6/6/2022 Agenda
6/6/2022
63 Morales 2/22/2022 Discussion on Planning Department projects that are delayed and what the problems are DS-Planning Spreadsheet provided to Council on 6/24/2022 6/24/2022
64 Burns, Morales,
Perez 4/4/2022 Safe Zones Police Dept PD working on testing site before press release.6/21/2022
28Page 193 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 65 Perez 5/2/2022 Consider making a temporary loading zone area in front of Gunnagle Funeral Home for Hearses
Planning,
Engineering?
A work order has been issued to
Public Works to create a loading
zone out of two of the parking
spaces in front of the funeral
home.
7/22/2022
66 Resendiz 5/16/2022 May we look to see what may be done about accidents at Alvarado & Santa Ana.PD Staff provided status on 7/21/2022 7/21/2022
67 Burns 1/18/2022 Look into Central Coast 3CE Grant City Manager Staff is working with 3CE staff and the new grant writer 7/25/2022
68 Morales 1/18/2022
Discuss changing the time of Council meetings
so they are earlier, so they do not go late into
the night
City Clerk/ City
Attorney
Will request as part of HMC 2.04
changes. Requested start time is
9:00 am. Was not changed as part
of the revisions.
5/16/2022
69 Morales 1/18/2022 Proposal for electric vehicles, to utilize grants for electric vehicles
Public Works
Parks/Streets/Utilitie
s/Fleet
Staff given direction to look at
available electric vehicles. Have
not found any. Staff will need to
put a refundable deposit down
and order them.
7/22/2022
70 Morales 2/7/2022
Finance to provide more details on the budget
totals, percent paid vs. actual with the warrant
registers for approval
Administrative
Services
Finance/Human
Resources
Will begin 8/1/2022. Item is part
of the warrant registers.8/1/2022
71 Burns, Morales,
Perez 4/4/2022 Renaming of Union Road and new park by FS2 to Cesar Chavez Way and Cesar Chavez Park City Manager Engineering is in process. Will be on 8/1 Council agenda.8/1/2022
72 Morales 1/22/2022 Analysis on the speeding complaints in the City by neighborhood Police Department
PD confirmed that they do not
track complaints at the
neighborhood level.
9/1/2022
73 Morales 1/22/2022 Add Community Development position to help businesses get started go through the processes City Manager Will be done by Asst. City Manager 9/1/2022
74 Burns, Morales,
Perez 4/4/2022 Intelligence on PD Issues and Trends in the community Police Dept Annual report with statistics is
posted on PD website.9/1/2022
29Page 194 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 75 Burns, Morales,
Perez 4/4/2022 Cameras up at all access and have PD work with IT work on and add a privacy aspect PD & IT Policy determined to be adequate by City Attorney 9/1/2022
76 Morales 5/2/2022
List of resources for the community with links
on the City's webpage, such as local non profits,
food assistance, housing assistance, etc. Link to
see what district residents live in.

City Manager
Resources added to existing site
and will be included on new city
website.
9/7/2022
77 Morales, Burns 5/2/2022
Add the Council updates and request
spreadsheets to the City's webpage for public
transparency
City Manager
Reports add under
"Transparency" tab on existing
site. Reports will be included on
new city website.
9/30/2022
78 Resendiz 9/6/2022 Ensure that Mexican music is played during Summer Concert Series Recreation Mariachi groups will play on September 16th. 9/16/2022
79 Council 5/2/2022
Install sod grass at Jerry Gabe dog park, one side
at a time, to keep one side open at all times
while laying sod on the other side. Block off side
of park with fence to keep dogs/people out
Public Works / Parks
& Recreation
Staff has tried to fence off areas
of the dog park in the past. This
did not contain the small dogs nor
stopped visitors from entering the
other sides
9/14/2022
80 Resendiz 9/6/2022
Inquiries from Hollister School District for
Planning: Rosati project, parking lot and
walkway, CFDs, increasing development fees,
and shared facility use agreements
Community
Development
(Planning)
Staff has not received any
inquires from HSD. Staff has had
discussions with HSD recently
regarding approved housing
developments.
9/14/2022
81 Morales 5/2/2022
Study session on Code Enforcement problem
solving, communications training, dispute
resolution
Police (Code
Enforcement)
PD has met with Councilmember
Morales and addressed her
concerns.
8/31/2022
82 Morales 2/22/2022 Receipts of budget vs actuals Administrative Services
Reports will start with new
budget. Included with standing
warrant agenda item.
8/1/2022
30Page 195 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 83 Resendiz 5/2/2022
Have staff to remove the fenced area at Klauer
park so it is not used as a dog park, and come up
with an alternative solution for the area
Parks & Recreation /
Public Works
Received quote from contractor
to remove fence. Scheduled to be
removed by 9/23/22
9/26/2022
84 Perez 9/6/2022 Provide speed hump installation schedule Public Works Dept provided schedule to City Manager's Office for review 9/20/2022
85 Perez 9/6/2022 Parks ADA Schedule Parks & Recreation Staff is working to prepare
schedule. Will be provided at
Parks and Recreation Commission
meeting and to council.
9/27/2022
86 Morales 9/6/2022 Provide update on status of salary study Administrative Services
Update will be provided on 9/19
council meeting 9/19/2022
87 Morales 9/6/2022 PIO Plan City Manager Assistant City Manager developing plan.9/8/2022
88 Resendiz 9/6/2022 200 Zinc Plates available for donation.Parks & Recreation Referred to Art & Cultural Commission 10/5/2022
89 Morales 9/6/2022 Business Loan Program update City Manager Update program to make more
businesses are eligible to receive
loan.
10/3/2022
90 Resendiz 9/6/2022 Need speed cushions at intersection of Alvarado and Santa Ana
Public Works
(Engineering)
Will be installed the week of
September 26th.9/30/2022
91 Morales 2/7/2022
Grant chart, showing what grants are available,
which are applied for, status, etc. Will provide a
template
City Manager
On 6/6/2022 Agenda to request
grant writer. Grant writer
approved.
9/30/2022
92 Resendiz, Burns 5/2/2022
Earmark funds from ARPA to help businesses
transition to going green (after other ARPA
funding priorities are met)
City Manager
City will assist businesses as
requested. City Manager will
provide update at 10/3 Council
meeting.
10/3/2022
93 Morales 5/2/2022 An Ordinance to ensure that business are not fined for stolen shopping carts
Police (Code
Enforcement) / City
Attorney
Second reading of ordinance will
be brought to Council on 10/3/22.10/3/2022
94 Burns 9/6/2022 Organizational Charts for City and Departments (include vacant positions)City Manager
Departments submitting org
charts to City Managers Office for
review.
10/17/2022
31Page 196 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 95 Burns 9/6/2022 Update on downtown sign
City Manager /
Community
Development/
Engineering
Engineering is currently reviewing
plans for sign. Structural review
will be completed on 9/16/22.
9/30/2022
96 Perez 1/18/2022 Update on the tree program Public Works Dept has received a list of all trees
trimmed or removed in Fiscal
Year 2021-22. Report under
review and will be distributed to
council.
10/5/2022
97 Burns/Velazquez 9/19/2022 Crosswalk on Ladd Lane City Manager Staff installed temporary
crosswalk markings while
contractor works to permanently
correct Ladd Lane.
10/3/2022
98 Burns 10/3/2022 Prune Street Pavement Public Works
Prune St construction is scheduled
for August 2023. Potholes on
Prune St are scheduled to be
refilled by 10/31/22.
10/10/2022
99 Morales 10/3/2022 San Benito and Hawkins Street Traffic Study Engineering Study on intersection was
completed in 2022. All ways stops
were not warranted.
10/3/2022
100 Burns/Velazquez 9/6/2022
Confirm that judgement is due to city from Irma
Gonzalez and Elia Salinas and begin collection
process if applicable.

City Attorney
City's Risk Management firm has
confirmed that they are beginning
the collection process. Confirmed
that there are no other
outstanding legal judgements.
10/14/2022
101 Resendiz 10/17/2022
Forward email from Gavilan College
President/Superintendent to the local press and
to City Clerk for submission into the official
record
City Manager Email was forwarded as
requested 10/18/2022
32Page 197 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 102 Resendiz 5/2/2022 Update on whether the City can be more restrictive regarding use of plastic bags
Public Works / City
Attorney
City cannot pass a more
restrictive ordinance than the
state.
10/20/2022
103 Resendiz, Perez 10/17/2022 Provide letter from Gavilan College on Presentation done by Sunnyslope Water District
City Manager/City
Clerk Letter was provided as requested 10/18/2022
104 Perez 11/7/2022 Financials for 150th Celebration City Manager Follow up meeting held with
Councilmember Perez and City
Manager.
11/14/2022
105 Perez/Morales 9/6/2022 Provide streets/sidewalks/alleys schedule Public Works City Manager's office is sending
out project schedules as
confirmed. Schedules will be
posted on social media as well.
11/21/2022
106 Morales 9/6/2022 Timeline for Council Projects City Manager Assistant City Manager working
with Department Heads to
develop timelines for projects.
11/30/2022
107 Morales 11/7/2022
Follow up with Planning Department regarding
customer service concerns brought up at San
Benito Chamber of Commerce Business
Advocacy Committee
City Manager Confirming follow up meeting.

Will provide an update to Council.11/30/2022
108 Burns 11/21/2022 Status Update on General Plan
Community
Development
(Planning)
Timeline emailed to Council on
11/30/2022 11/30/2022
109 Resendiz 9/6/2022 General Plan Action Committee (GPAC) Update Community
Development
(Planning)
Timeline emailed to Council on
11/30/2022 11/30/2022
33Page 198 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 110 Burns 11/21/2022
Status on hiring an Community Development
Director, Airport Manager, Chief Building
Official, and Building Inspector
City Manager
Recruitment update provided to
Council. Interviews for
Administrative Services Director
will take place on the week of
December 5th. City Engineer
interviews scheduled for week of
December 12th.
11/30/2022
111 Perez 11/7/2022 Cienega Road Survey Engineering Draft report received 11/18. Final report expected on 12/15/22 12/12/2022
112 Burns 12/5/2022 Financials for the 150th Year Celebration City Manager City Manager developing final
financial report to send to City
Council.
12/19/2022
113 Burns 12/5/2022 Status Report on Shot Spotter Program Update Police PD working with vendor to provide a presentation to Council.1/17/2023
114 Burns 11/21/2022 Next Steps to Implement Term Limits City Clerk Clerk will provide a memo to City Council 1/30/2023
115 Burns 2/22/2022 Requested additional cameras be installed in the Sunnyslope area due to stolen car items Police
Equipment has been delivered.

Staff is waiting for the weather to
clear prior to install them.
1/31/2023
116 Burns 11/21/2022 Status on Gateway Monument Sign City Manager Installation is underway.2/10/2023 117 Burns 12/5/2022 Status on Gateway Monument Sign City Manager Installation is underway.2/10/2022 118 Morales 2/6/2023 Copies of City's contracts with 4LEAF City Manager Contracts sent to Council.2/9/2023 34Page 199 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 119 Morales 2/6/2023 Status of money raised by the Community Foundation to assist flood-impacted residents City Manager Update provided to Council 2/15/2023 120 Burns 2/21/2023 Options for fencing the Downtown area for the motorcycle rally and charging an entrance fee Police Update will be provided at 3/6/2023 City Council meeting 3/6/2023
121 Burns 3/6/2023 Update on Police Communications Center Police Update sent to Council 3/15/2023 122 Burns 3/6/2023 Update on parklet request for 300 block of Monterey
Community
Development
Application incomplete, business
owner and neighbor 3/12/2023
123 Morales 3/6/2023 HPD to follow up on incident reported by Mr.

Rojas Police Police report taken 3/12/2023
124 Burns 3/6/2023 Status of the downtown monument sign Community Development
Update provided to council on
3/16/23 3/16/2023
125 Resendiz 9/6/2022 Need speed cushions near Calaveras School on Central Avenue
Public Works
(Engineering)
Post speed study completed.

Councilmember can request to
add speed hump using their
district allocation
2/20/2023
126 Velazquez 2/7/2022 Update from Beautification ad hoc committee in March Ad Hoc Committee Waiting on Ad Hoc Committee to
meet TBD
127 Burns 12/5/2022 Update on Cameras at the skate park Police Camera purchase request being
considered at 3/20/2023 council
meeting
3/20/2023
128 Burns 11/21/2022 Lighting on side streets Public Works Need to issue an RFP as estimate
is $150k. RFP boilerplate is
currently under review with City
Attorney. RFP released on March
15, 2023.
6/30/2023
35Page 200 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 129 Casey 4/3/2023 Post city vacancies on website Human Resources All active recruitments are
currently published on the City’s
website and other websites,
including GovernmentJobs.com,
as well as industry-specific
bulletin boards based on
Department needs.

Updated on a
rolling basis
130 Burns 4/3/2023 Certificate of Recognition for former Parks & Recreation Commissioner Alliyah Gomez City Clerk
To be signed by Mayor on
4/17/23 and provided to Alliyah
Gomez
5/15/2023
131 Morales 4/3/2023 Certificate of Recognition for Sarah Nordwick with the SBC Food Bank City Clerk
To be signed by Mayor on
4/17/23 and provided to Sarah
Nordwick
5/1/2023
132 Burns 4/17/2023 Use of Council discretionary funds to repair sidewalks Public Works List provided to Council 4/23/2023 133 Casey 3/20/2023
Update on participation in the San Benito
County Economic Development Committee by
the City
City Manager City Manager to attend 3/30
committee meeting 3/30/2023
134 Burns 2/21/2023 Update on the Senior Council and if City has contributed for past two years Parks and Recreation FY 2021-22 and 2022-23 Invoices were requested for payment 3/31/2023
135 Perez 2/6/2023 Update on condor statue to be installed at Graf and 4th Street Public Works Condor statue is at contractor's yard and is 90% complete.3/31/2023
136 Burns, Velazquez 5/2/2022 Staff research drought resistant ideas for Jerry Gabe Dog Park and all future dog parks
Parks & Recreation
(Tina)
Staff met with landscapers to
assess sprinklers. Staff is
contacting other cities to learn
what materials they are using.

Landscapers will be seeding the
park on October.
4/25/2023
137 Resendiz 3/20/2023 Work with San Benito County to coordinate on any Pride Month events Parks & Recreation City manager to discuss with County CAO 4/26/2023
138 Morales 3/20/2023 Join committee to support bringing First Five community center Parks & Recreation Referred to Parks Department 4/23/2023 36Page 201 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 139 Burns 2/22/2022
Requested discussion with the Parks Manager
about ideas for Skate Park, and City investing in
park cleanup.

Public Works / Parks
& Recreation
The graffiti truck is operational
and Public Works is responsible
for abatement. We are adding a
maintenance position to deal with
graffiti on a regular basis and will
develop regular routes to deal
with graffiti before it is reported.
3/31/2023
140 Resendiz 1/18/2022
Discuss creating a Homelessness committee
with representatives from different entities to
tackle homeless problem, to discuss this on a
future agenda
City Attorney
JPA summary prepared by City
Attorney and sent to
Council.Homeless JPA being
discussed at Intergovernmental
Committee.
4/12/2023
141 Resendiz 5/2/2022 Update on the Homelessness JPA City Attorney JPA summary prepared by City
Attorney and sent to
Council.Homeless JPA being
discussed at Intergovernmental
Committee.
4/12/2023
142 Velazquez 2/7/2022 Update on alleys Engineering
On 6/6/2022 Agenda. Alley survey
is underway - working on
schedule with surveyor. Topo
survey work began in late July of
2022. Topo Surveys were
completed in September.
9/30/2022
143 Resendiz 3/6/2023 Update on Inclusionary Housing Ordinance Community Development
Planning Commission reviewed
ordinance on 2/23/23. Council
continued item until additonal
public outreach completed
(5/1/23)
5/1/2023
144 Morales 4/17/2023 Weeds at San Benito Street and Promise Public Works Crew dispatched to address concern 5/3/2023
37Page 202 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 145 Burns 3/20/2023
Update on previous concerns by members of
the public regarding parklets that would harm
their business
Community
Development
Parklet not approved due to
safety concerns 5/4/2023
146 Resendiz 2/21/2023 Training for peace officers and dispatchers as required by AB2504 City Attorney/Police
Training is scheduled and all staff
should complete by August of
2023.
5/8/2023
147 Burns 1/17/2023
Suggested potential changes to the process
regarding City Council's review of initiating a
general plan amendment to potentially lower
the threshold for the required Council vote to
approve the initiation.

City Attorney Memo sent to Council 5/8/2023
148 Burns 3/6/2023
3/20/2023
Update on hiring of maintenance worker to
repaint sound walls citywide Public Works
Interviews held on 5/8. Offers will
be made by 5/12. Paint truck is
currently operational.
5/31/2023
149 Burns 9/6/2022
Union Rd signs need to be replaced with
Avenida Cesar Chavez signs at Fairview and Hwy
25 intersections
Public Works Sign installed on 6/1/2023 6/1/2023
150 Burns 3/6/2023 Update on Hillcrest east of Memorial to El Toro Engineering Project complete. Acceptance of
project will be presented to City
Council on 6/5/23.
6/5/2023
151 Resendiz 4/3/2023
Transcribe LGBTQ+ Manual for Public Officials
and provide to employees and other
jurisdictions.

City Manager
Transcription completed and
manual being reviewed by
Esperanza Center team.
6/5/2023
152 Burns 3/20/2023 Update on collection of fees from litigation City has won
Administrative
Services
Staff are gathering information
and will report back to Council at
a future date
6/5/2023
38Page 203 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 153 Council 5/2/2022
Upgrade or replace the lights downtown and
the first block of the side streets with APRA
funds
Public Works
RFP is closed. Contract will be
brought to the 6/5 Council
meeting for approval.
6/13/2023
154 Burns, Morales 4/3/2023 Employee Recognition Program Human Resources Staff looking at options to bring back pre-COVID events 7/17/2023
155 Morales 3/20/2023
Update on the status of City's involvement in
regional efforts regarding broadband
installation
City Manager
Staff working on developing a
report for council. Staff is
currently amending its LATA grant
application in an effort to secure
$500k for broadband design work.
8/7/2023
156 Velazquez 2/7/2022 Update on lighting on 6th street and solar lights Engineering Supplies have been received by
contractor. Material delays have
slowed project. Installation will
begin in May of 2023
6/30/2023
157 Burns 2/6/2023
Mountain lion shooting incident from 2022 -
Requested independent investigation of the
incident and the body camera footage to be
released and presented at regular city council
meeting
City Attorney/Police Referred to City Attorney 8/1/2023 158 Perez 4/3/2023 Information on chemical pesticide use by the City and policy on use of chemical pesticides Public Works Memo sent to Council 8/30/2023 39Page 204 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 159 Burns, Perez 8/7/2023
Certificates of recognition for longstanding
Hollister businesses: San Benito Tire, A&W Root
Beer, Foster Freeze, McKinnon Lumber and
Country Rose
City Clerk Certificate created and sent to
honoree 9/5/2023
160 Burns 8/21/2023
Certificates of recognition for longstanding
Hollister businesses: G&M Auto Repair, Hollister
Paints, and the Cannery
City Clerk Certificate created and sent to
honoree 9/5/2023
161 Burns 9/5/2023
Certificates of recognition for longstanding
Hollister businesses: Dr. Mohammad al-Hassan,
Premier Cinema, and Round Table Pizza
City Clerk Certificate created and sent to
honoree 9/6/2023
162
Burns 9/18/2023
Certificates of recognition for longstanding
Hollister businesses: Ace Hardware, Super
Taqueria, and Greenwood Chevrolet.

City Clerk Certificate created and sent to
honoree 9/30/2023
163 Burns 8/7/2023 Certification of Recogntion for former Planning Commissioner David Huboi City Clerk Certificate created and sent to honoree 9/18/2023
164 Casey 8/21/2023
Investigation and a legal opinion regarding
reports of Councilmember Resendiz's inclusion
on a federal watch list and the potential inability
for Councilmember Resendiz to be able to vote
on contracts regarding federal funding
City Attorney Memo Sent to Council 8/31/2023
165 Burns 9/18/2023 Weed abatement for property behind Goodwill store Fire
Disced in April 2023 by owner and
two notices sent for weed
abatement. Referred to Code
Enforcement
9/24/2023
166 Burns 9/5/2023 Replacement of dilleneators on San Benito Street near entrance of downtown Public Works Completed 9/25/2023 167 Resendiz 6/20/2023
Requested information regarding what other
cities are providing for translation services for
public comments and public documents
City Clerk Staff soliciting quotes for meeting
translation services 10/2/2023
40Page 205 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 168 Burns/Perez 10/2/2023
Certificates of recognition for longstanding
Hollister businesses: Bulldog Boxing, Spudnuts,
Colonial Cleaners, Postal Graphics, and Ken
Lindsay
City Clerk Certificate created and sent to
honoree 10/3/2023
169 Resendiz 6/20/2023 Update on work done on Fremont Way Public Works Memo sent to Council 10/1/2023 170 Burns 6/20/2023 Requested staff study the regulations for A- frames signs
Community
Development
Council will be provided a memo
on the topic 10/10/2023
171 Morales 8/7/2023 Information on creating a formal internship program Human Resources Staff is preparing memo for
council 10/10/2023
172 Burns 10/16/2023
Certificates of recognition for Hollister Collision
Center, Hollister Quality Water, and the Hazel's
Treasures
City Clerk Certificates distributed.10/23/2023
173 Resendiz 9/18/2023 Meeting of Downtown Business Ad Hoc Committee City Manager
Meeting regarding downtown
businesses being held on
10/17/2023 at Vets Hall at 6pm in
partnership with HDA.
10/17/2023
174 Perez 8/7/2023 Update on tree replacement program Public Works Staff is preparing a policy to bring to City Council on 10/16/2023.10/16/2023
175 Morales 8/7/2023 Information on parklets and requested meeting with business community
Community
Development
Meeting regarding downtown
businesses being held on
10/17/2023 at Vets Hall at 6pm in
partnership with HDA.
10/17/2023
176 Burns 6/5/2023 Hollister Sign Update City Manager Staff preparing update on sign, lights, and bollards 11/15/2023
177 Burns 11/20/2023 Certificates of Recognition for Baskin Robbins, Dr. Paul Percival, Wong's Garden, Nob Hill City Clerk Certificates sent 11/22/2023 41Page 206 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 178 Morales 10/2/2023 Status report on vacant City Positions Administrative Services (HR)Report sent to Council 12/1/2023
179 Resendiz 11/20/2023 Follow up Re: Dog attacks at Mission Oaks mobile home park Police Report sent to Council 12/1/2023 180 Burns 4/3/2023 Comprehensive training report City Manager Report sent to Council.12/1/2023 181 Burns 12/4/2023
Certificates of Recognition for True Value,
Hollister Super, and Village Market City Clerk Certificates sent 12/5/2023 182 Velazquez 5/2/2022 Discussion on dark sky Ordinance to prevent light pollution at night.

Community
Development
Dark sky provisions included in
the draft General Plan Update.11/6/2023
183 Burns 8/22/2023
Staff to provide information regarding waiver of
the specific plan amendment fee as requested
by Bright Future Recovery
Community
Development
Council directed staff to bring
forward the fee waiver at a future
Council meeting
12/18/2023
184 Burns 11/20/2023 Updates at each Council meeting re: sewer smell in District 2 Public Works Staff providing agenda item on topic at 12/18/23 Council meeting 12/18/2023
185 Burns 11/20/2023 Information Re: nitrate levels in wells on Wright Road Public Works
Wells mentioned at City Council
meeting by a member of the
public do not belong to the City of
Hollister.
1/12/2024
186 Burns 11/20/2023 Update on small business loan to MMM Churros Finance Staff preparing report 1/16/2024 187 Council 10/16/2023 Legal Analysis Re: Taking a position on the landfill expansion City Attorney Staff working with Integrated Waste and City Attorney's Office 1/16/2024
188 Resendiz 9/6/2022 Develop toddler activity area at Dunne Park Parks & Recreation Recreation researching costs to
add feature to Dunne Park as well
as a master plan for Dunne Park.
2/15/2024
42Page 207 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 189 Council 1/16/2024 Naming future park, building, etc. after Frank Valenzuela Parks & Recreation
Staff to provide information to
family regarding facility naming
process
2/16/2024
190 Burns 2/5/2024 Look into reports of mailboxes being broken into near Beverly Street Police No visual of mailboxes from cameras 2/15/2024
191 Burns 8/7/2023 Report on how CFD funds are being spent Public Works/Finance Staff preparing report 3/15/2024
192 Burns 8/7/2023 Update on how funds related to maintenance of Sunnyslope Village soundwalls are being spent
Parks and Rec,
Admin Services Staff preparing report 3/15/2024
193 Resendiz 3/4/2024 Send letter of opposition to AT&T regarding discontinuance of land lines City Manager Letter of opposition sent to AT&T 3/15/2024 194 Casey 2/20/2024 Amend SNIP Bus Contract to include rabies vaccinations Animal Control Scheduled for 3/18/24 meeting.3/18/2024 195 Morales 12/18/2023
Clarify City's role in addressing incorrect
information being disseminated to the public by
outside organizations including confidential
information from closed session and potential
referral to District Attorney and Attorney
General
City Attorney Memo sent to Council.3/22/2024
196 Resendiz 3/4/2024 Maintenance of bumpers on Sally Street and Central Ave.Public Works
Staff have repaired Sally St traffic
calming elements. Staff are
currently working on Central
Avenue.
3/31/2024
197 Morales 3/18/2024 Confirm City vendors do not have substantial violations on the project registration database Public Works Staff will review prior to issuing contracts 3/22/2024
43Page 208 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 198 Burns 8/7/2023 Cleaning and regular maintenance of
Downtown sidewalks and around parklets Public Works
HDA is developing a proposal for
services. Business that have a
parklet are required to keep the
area clean around the parklets.
3/20/2024
199 Burns 3/18/2024 Report on the pros and cons of SAFER grants Administrative Services
Staff will provide a memo to
Council 4/10/2024
200 Casey 3/18/2024 Council to sign updated City Council Code of Ethics City Clerk
Staff providing updated Code of
Conduct and acknowledgement
form to Council
4/2/2024
201 Morales 11/20/2023 Creation of cards with QR code to direct public to City resources and community resources City Manager
Staff designing cards and
gathering printing quotes.

Working to ensure codes will
work on new website.
3/31/2024
202 Resendiz 4/2/2024 Information regarding waiver of a potential impound fee for the arrested cyclist's bicycle Police
Staff working with City Attorney's
office to prepare an analysis on
potential fee
4/12/2024
203 Burns 1/16/2024 Update on request for more lighting at Dunne Park Parks and Rec Lighting at courts has been
installed 5/15/2024
204 Morales 5/6/2024 Letter of Support for AMBAG's REAP funding request City Manager Letter sent in support 5/17/2024
205 Perez 6/4/2024
Certificates of recognition for longstanding
Hollister businesses: Hollister RV and Henry
Salcido
City Clerk Certificates sent 6/11/2024
206 Burns 5/21/2024 Naming of the 190 Maple Street Building for Frank Valenzuela Parks & Recreation Staff to provide policy for naming city buildings to the City Council 6/14/2024
207 Burns 5/21/2024 Look into potential creation of City-run afterschool programs City Manager
FY 2024-25 Budget does not
support creating new after school
programs
6/13/2024
44Page 209 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 208 Burns 6/4/2024 Inspect Vista Park Hill walkway Parks & Recreation Staff has visited and will be preparing estimates for repairs 6/14/2024
209 Casey 6/4/2024 Upgrades Whale Park - Overwatering of ball fields, replacement of bases, etc. Parks & Recreation
Irrigation leak has been repaired.

Staff researching alternative
options for bases on the ball field.
6/13/2024
210 Resendiz 5/21/2024
Gather information re: Rosemary Porras's
comments on afterschool programs and write a
letter to school district in support of afterschool
programs
City Manager
Letter has been sent to Cerra
Vista School and Hollister School
District.
7/3/2024
211 Perez 6/4/2024 Update on Dunne Park Master Plan Parks & Recreation Funding approved to complete study as part of 24/25 budget.6/18/2024
212 Casey 6/18/2024 Letter to Hollister School District requesting space for YMCA afterschool program City Manager Letter sent to HSD 7/3/2024 213 Perez 6/4/2024 Update on renovations to Community Center kitchen facilities Parks & Recreation Memo on kitchen renovations sent to Council 7/16/2024
214 Burns 5/6/2024
Update on speed and traffic enforcement on
Hillcrest and Clearview near Maze Middle
School
Police
Speed study conducted at
Hillcrest from 6/13/24 to
6/20/24. Additional enforcement
and radar trailer placed to reduce
speeding.
6/20/2024
215 Morales 6/18/2024 Concern with city owned tree Public Works Tree trimmed.7/8/2024 216 Burns 9/6/2022 Shade structure at Klauer Park Parks & Recreation Structures are ordered and
delivered. Plans under building
dept review.
7/31/2024
217 Burns 6/18/2024 Look into speeding on Valley View Road Police Radar signs installed 8/2/2024 218 Burns 8/6/2024 Information re: prohibiting electric scooters from sidewalks Police Needs social media post 8/14/2024 45Page 210 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 219 Burns 8/6/2024 Update on interaction between staff and Alex Valles
Community
Development Memo sent to Council 8/16/2024
220 Casey 8/6/2024
Direct staff to provide clarifying statements and
information in response to false information in
the community
City Attorney Will send memo again 8/16/2024
221 Casey 8/6/2024 Certificates for Second Native Gathering Event City Clerk Certificates created 8/20/2024 222 Burns 8/6/2024 Role of Council re: TOT measure City Manager/City Attorney
Staff preparing report and update
for council.8/30/2024
223 Burns 8/20/2024
Analysis of whether Council code of conduct can
be amended to remove Council members from
future closed sessions if they have previously
disclosed confidential closed session
information
City Attorney City Attorney researching item.8/29/2024
224 Burns 8/6/2024 Update on shade structures as Las Brisas Park Parks & Recreation Shade structures have been
ordered and will be installed upon
arrival.
9/30/2024
225 Burns 5/16/2022
Hire full time employees for building
Department Building Official and Building
Inspector
Administrative
Services (HR)
Recruitment failed for Sr Building
Inspector. Position on hold.9/13/2024
226 Resendiz 9/18/2024 Information on eligibility of convicted felons to hold office City Attorney City Attorney's sent memo to
council 9/20/2024
227 Burns 9/18/2024
Update on court case in Salinas regarding
levying of fines by Salinas prior to an
administrative hearing
City Attorney City Attorney's office monitoring
this potential case as requested.9/20/2024
228 Morales 9/18/2024 Analysis re: use of public meeting videos for campaign materials City Attorney City Attorney's sent memo to council 9/20/2024
229 Burns 9/3/2024 Fill two vacant Fire Department command positions Human Resources
At direction of council via
consensus and against the advice
of the City Attorney, staff have
begun the formal recruitment
process.
9/26/2024
46Page 211 of 212

Completed Update Requests CITY COUNCIL PROJECT LIST 9/27/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 230 Perez 9/3/2024 Address missing sidewalk at Powell and Seventh Streets Public Works
Staff will evaluate request and
include it as a potential project for
consideration at the FY2025-26
9/26/2024
231 Perez 4/15/2024 Additional information regarding potential widening of San Juan Fourth Street Bridge Engineering Memo sent to City Council 9/27/2024 47Page 212 of 212

Hollister City CouncilOctober 1, 2024

Hollister City Council
October 1, 2024