State of California
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Fire and Rescue Division
A-1 4/2012
Agreement for Temporary Transfer of Vehicular Equipment
ACCOUNTABLE PROPERTY & EQUIPMENT #ISSUED # RCVD # SHORT ACCOUNTABLE PROPERTY & EQUIPMENT #ISSUED # RCVD # SHORT ACCOUNTABLE PROPERTY & EQUIPMENT # ISSUED #RCVD # SHORT Hosebed & Reel Line Area Recap all Cal OES Owned Special Equipment Carried Note any equipment damage below:
134. Cribbing & Wedge Kit (See “Tool Info Sheet”) 2
135. Hose, 1” NPSH x 100’ Wildland 8
136. Hose, 1 ½” NH x 100’ Wildland 10
137. Hose, 1 ½” x 50’ Structural 12
138. Hose, 3” NH x 50’ Structural 12
139. Hose, 4x 100’ Structural 10
140. Hose, Booster, 1” x 100’ 2
141. Litter, Stokes Basket 1
142. Backboard 1
143. Stream Straightener 1
144. Nozzles, Deluge (1 3/8”- 1 ½” – 1 ¾” – 2”) 1
145. Nozzle, Deluge, Combo, 500 – 1250GPM 1
Apparatus Exterior
146. Cap, 2 ½” Discharge 4
147. Cap, 4” Discharge 1
148. Chock Block 2
149. Hose, 3” x 12’ Soft x Suction 2
150. Plug, 2 ½” Suction 2
151. Intake Ball Valve 6” NH F x 6” NH M 2
Front Bumper
152. Hose, 1 ½” x 35’ Truck Protection 1
153. Nozzle, 1 ½”, Combo (Wildland) 1
Note any equipment damage below:
NOTE: CELL SHADING INDICATES US&R INVENTORY
“Tool Info Sheet” can be found in OES Yellow Binder
State of California
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Fire and Rescue Division
B-1 4/2012
Agreement for Temporary Transfer of Vehicular Equipment
EXHIBIT “B”
TEMPORARY CAL OES APPARATUS ASSIGNMENT RECORD
NO.
A R T I C L E
CAL OES
DECAL
QUANTITY
1. 1,500 gpm Triple Combination Fire Engine, complete
with equipment per attached Exhibit "A" of Agreement for Temporary Transfer of Vehicular Equipment.
Cal OES
1 2.
License No: 1692689
3. VIN No: 44KFT4287RWZ24015
4. Engine No: 2122
5. Proof of Insurance:
6. Inventory Completed:
7. 8.
9. 10.
11. REASON FOR TEMPORARY TRANSFER: New Assignee
SIGNATURES:
Date
PERMANENT ASSIGNEE
Date
TEMPORARY ASSIGNEE
State of California
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Fire and Rescue Division
C-1 4/2012
Agreement for Temporary Transfer of Vehicular Equipment
EXHIBIT “C”
INSURANCE REQUIREMENTS
Part of the Agreement through which the State makes a temporary transfer of vehicular equipment is the Agreement on the part of the ASSIGNEE to furnish certain evidence of insurance. Your organization, as an ASSIGNEE of equipment, will want to be mindful of these requirements and assure they are complied with. If self-insured, in lieu of a certificate of insurance, a written statement of self -insurance shall be furnished on official letterhead and agreeing to hold Cal OES harmless from any personal injury or property damage claims arising out of the maintenance, use or operation of the Apparatus.
Liability Insurance
A certificate of insurance shall be furnished to the State providing minimum limits of insurance as follows:
BODILY INJURY and PROPERTY DAMAGE LIABILITY $1,000,000.00 PER OCCURENCE
A certificate of insurance will have the following provisions included:
1. The State of California shall be named Additional Insured.
2. The insurance company shall agree that in the event of cancellation, 15 days prior written notice will be given to the State.
3. The State shall not be responsible for premium or assessments.
4. Certificate of Insurance must include the description of the Apparatus including identification number, State license number and Cal OES unit number.
Physical Damage Insurance
The transfer agreements place certain responsibilities upon your organization for the safekeeping of the vehicle and equipment. The State will look to your organization for reimbursement for repair or replacement cost in the event the vehicle or equipment is damaged by misuse or negligence or by other causes, except normal wear and tear, acts of God and conditions over which your organization has no control.
Description of Apparatus
VEHICLE VALUE
2024 HME Type 1 Engine $514,440.75
License Number: 1692689
VIN Number: 44KFT4287RWZ24015
Engine Number: 2122
EQUIPMENT
Hose and Appliances $155,425.58
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
CANCELLATION
© 1993-2015 ACORD CORPORATION. All rights reserved.ACORD 27 (2016/03) The ACORD name and logo are registered marks of ACORD
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
EVIDENCE OF PROPERTY INSURANCE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
PROPERTY INFORMATION
LOCATION/DESCRIPTION
COVERAGE INFORMATION
COVERAGE / PERILS / FORMS AMOUNT OF INSURANCE DEDUCTIBLE PHONE(A/C, No, Ext):
(A/C, No):FAX E-MAILADDRESS:
AGENCY
THIS EVIDENCE OF PROPERTY INSURANCE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE ADDITIONAL INTEREST NAMED BELOW. THIS EVIDENCE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS EVIDENCE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE ADDITIONAL INTEREST.
CUSTOMER ID #:AGENCY
SUB CODE:CODE:
INSURED LOAN NUMBER POLICY NUMBER
TERMINATED IF CHECKED
CONTINUED UNTILEXPIRATION DATEEFFECTIVE DATE
THIS REPLACES PRIOR EVIDENCE DATED:
COMPANY
DATE (MM/DD/YYYY)EVIDENCE OF PROPERTY INSURANCE
REMARKS (Including Special Conditions)
MORTGAGEE
ADDITIONAL INSURED LOSS PAYEE
ADDITIONAL INTEREST
NAME AND ADDRESS
AUTHORIZED REPRESENTATIVE
LOAN #
PERILS INSURED BASIC BROAD SPECIAL
LENDER'S LOSS PAYABLE
10/1/2024
Alliant Insurance Services,Inc.
560 Mission Street
6th Floor
San Francisco,CA 94105
License#:0C36861
AGCS Marine Insurance Company
Monterey Bay Area Self-Insurance Authority
MBASIA -City of Hollister
375 Fifth St
Hollister CA 95023
MXI 93058679
07/01/2024 07/01/2025
PLEASE SEE REMARKS BELOW
All Risk Equipment Floater including Earthquake &Flood Per Occurrence Limits as per schedule on file with the company
$1,917,346 $10,000 -
Comprehensive
$10,000 -
Collision
The Certificate Holder is named as a Loss Payee as respects:
2024 HME Type I Engine VIN:44KFT4287RWZ24015 Vehicle Value:$669,867 X
Cal OES-State of California
3650 Schriever Avenue
Mather,CA 95655
RESOLUTION NO. 2018-34
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER TO ALLOW
THE HOLLISTER FIRE DEPARTMENT TO APPLY AND PARTICIPATE IN THE
CALIFORNIA FIRE SERVICE AND RESCUE EMERGENCY MUTUAL AID PLAN AS
AN APPARATUS ASSIGNEE
WHEREAS, upon determination of need through the California Governor's Office of Emergency Services; and
WHEREAS, the Hollister Fire Department will be temporarily assigned a Cal OES Fire Apparatus for a term of ten (10) years unless terminated pursuant to the terms of this Agreement. The Fire Apparatus will respond to Local, Regional, State, and National incidents; and
WHEREAS, Cal OES Fire Apparatus Program originated in 1953-1954 and assigned local jurisdictions under a written agreement fire apparatus; and WHEREAS, these fire apparatus are to be used at multiple-alarm fires within their own boundaries or to temporarily replace any of their own first-line fire apparatus out of service due to mechanical problems; and
WHEREAS, Assignees agree to respond the apparatus to any mutual aid emergency when requested to do so by the Operational Area Fire and Rescue Coordinator within their county.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Hollister hereby authorizes the Hollister Fire Department to apply and participate in the California Fire Service and Rescue Emergency Mutual Aid Plan as an Apparatus Assignee.
BE IT FURTHER RESOLVED, becoming an OES Apparatus Assignee would not create a significant fiscal impact. Pursuant to the terms of the agreement, whenever the apparatus is deployed to incidents outside of the local jurisdiction, the city will receive reimbursement of labor costs and a 15% administrative fee for professional support.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on this 20th day of February, 2018, by the following vote:
AYES: Council Members Gillio, Friend, Klauer, and Vice Mayor Luna.
NOES: None.
ABSTAINED: None.
ABSENT: Mayor Velazquez.
1 Mickie Solorio Luna, Vice ayor
ATTEST:
DUPLICATE OF ORIGINAL
ON FILE IN THE
Christine Black, MMC, City Clerk OFFICE OF THE CITY CLERK
CITY OF HOLLISTER
APPROVE_ S TO FORM:
JR , orneyst Law
o . Attorney Page 299 of 407
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: October 15, 2024
REPORT # Police-2024-12
AGENDA ITEM: A RESOLUTION AUTHORIZING A RENEWED AGREEMENT
BETWEEN THE CITY OF HOLLISTER AND HOLLISTER HIGH SCHOOL FOR
POLICE SCHOOL OFFICER SERVICES
DEPARTMENT: Police
DEPARTMENT HEAD: Carlos Reynoso, Police Chief
STAFF CONTACT: Rosie Betanio, Captain
RECOMMENDED ACTION: Adopt a resolution approving a renewed agreement between the City of Hollister and Hollister High School for Police School Resource Officer services, authorizing the City Manager to negotiate additional revisions based on school board feedback, and authorizing the City Manager to execute the agreement.
DISCUSSION: Hollister High School and the Hollister Police Department have entered into several agreements to provide a School Resource Officer at the High School since 2015. The agreement is to assign one police officer to patrol Ho llister High School and the surrounding areas of the school. The previous agreement will end on December 31, 2024, the High School Board voted to renew the contract for another three years.
FISCAL IMPACT: By adding this position, this agreement will provide the City of Hollister with $327,000 in reimbursement over three calendar years (January 2025 to December 2027) to cover half of the salary and benefit cost of one police officer for Hollister High School.
PREVIOUS COUNCIL OR COMMISSION ACTION: None
CEQA: N/A
ATTACHMENTS:
1. Resolution
2. Draft Agreement
RESOLUTION NO. 2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
AUTHORIZING A RENEWED AGREEMENT BETWEEN THE CITY OF
HOLLISTER AND HOLLISTER HIGH SCHOOL FOR POLICE SCHOOL
RESOURCE OFFICER SERVICES
WHEREAS, Hollister High School has offered to renew the contract for a Hollister Police Department School Resource Officer for an additional three years; and
WHEREAS, the officer will continue to provide safety at and in the surrounding areas of the high school, while providing police services to the city when the school is not in session; and
WHEREAS, Hollister High School has agreed to pay half the cost of the salary and benefits for the officer and both the City and Hollister High School mutually benefit from this agreement.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister authorizes an agreement between the City of Hollister and Hollister High School to renew School Resource Officer services through December 31, 2027 ; authorizes the City Manager to negotiate additional revisions based on school board feedback; and authorizes the City Manager to execute the Agreement.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on October 15, 2024, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Mia Casey, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney
Resolution No. 2024-XX
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meet ing held on October 15, 2024, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on October 15, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
AGREEMENT BETWEEN
THE CITY OF HOLLISTER
AND SAN BENITO HIGH SCHOOL DISTRICT
This AGREEMENT is entered into on ______________, 2024 between the CITY OF HOLLISTER (“CITY”), a California municipal corporation and SAN BENITO HIGH SCHOOL DISTRICT ("DISTRICT").
RECITALS
A. DISTRICT wishes to secure the services of one (1) police officer currently employed by CITY for the purpose of providing additional security measures and consulting services related thereto through the DISTRICT's School Resource Officer (hereinafter "SRO") Program; and
B. California Government Code section 53050 and Education Code section 35160 authorize DISTRICT to contract with persons specially trained, experienced, and competent to perform certain special services; and
C. CITY has the personnel and desires to be able to accommodate DISTRICT's request for police services for its SRO Program; and
D. It is expressly agreed that the safety of the students and responsibility therefore is not being delegated by the DISTRICT and that DISTRICT shall maintain said duty to reasonably protect students from foreseeable dangers; and
E. It is expressly acknowledged and understood that student privacy rights and the DISTRICT's broader authority, may restrict or otherwise limit the CITY officer's ability to perceive, prevent, or react to a potential threat; and
F. It is expressly acknowledged and agreed that there is no viable legal theory on which a claim and/or cause of action could arise from the absence of any assigned CITY officer and/or patrol vehicle at any school location within the DISTRICT, without regard to the requirements of this AGREEMENT. The parties hereto expressly agree that the absence of CITY's officer or patrol vehicle shall not, in any event, be considered a substantial cause of any act or omission giving rise to a claim or cause of action against the CITY and/or its assigned officer(s).
NOW, THEREFORE, in consideration of the Recitals above, the Parties agree as follows:
AGREEMENT
1. TERM OF AGREEMENT. This AGREEMENT shall become effective on January 1, 2025, and shall expire on December 31, 2027, unless otherwise terminated as provided in this AGREEMENT.
2. SERVICES TO BE PROVIDED. The CITY shall provide to DISTRICT one (1) full time (eight hours/day, maximum of 40 hours/week) police officer for use in the DISTRICT's SRO Program, specifically assigning the officer to Hollister High School, for the 180 days of the DISTRICT school year. The SRO shall perform the following services including, but not limited to, performing campus community policing duties, handling truancy issues,
complying with legal reporting requirements, and assisting the DISTRICT in providing security, directing traffic, and interacting with students and the community at mutually agreed upon activities. Whenever possible, it is the intent of the Parties that the SRO's duty hours shall conform to the school day. It is not a material breach of this AGREEMENT if the SRO and/or marked police vehicle is absent from campus.
3. EMPLOYMENT OF OFFICERS(S).
3.1 CITY shall retain control over supervision, wages, and other terms and conditions of employment of the officer(s) providing the services under this AGREEMENT.
The Parties acknowledge that such officer(s) are held to the requirements of the law and CITY policies and procedures. The CITY shall have sole responsibility to evaluate, manage, and supervise the officers. The DISTRICT acknowledges that any and all complaints made against the officer(s) providing the services must be forwarded to the CITY for appropriate action and that any and all such complaints shall not be investigated by the DISTRICT, its staff or any third parties hired by the DISTRICT.
3.2 The officer(s) providing services shall complete the forty (40) hour School Resource Officer training provided by the California Peace Officers Standards and Training (POST). This training shall be completed during the first service year of any newly assigned SRO. In the event completion of the course cannot be accomplished during the summer school break occurring during the first service year, the course shall be completed during the second service year. If attendance at the course cannot be accomplished during the summer school break, CITY will provide coverage as reasonably practicable.
4. COMPENSATION.
4.1 The DISTRICT agrees to reimburse the CITY for 50% of the costs for one police officer contracted for in this AGREEMENT. Said costs shall include salary, benefits, workers' compensation insurance, and required retirement contributions.
The DISTRICT shall provide as compensation to the CITY, an annual amount of one hundred nine thousand dollars ($109,000.00). The CITY agrees to be responsible for and pay the balance of said costs. If the DISTRICT and Police management mutually agree that additional services are needed after 4:00 PM, the DISTRICT shall pay additional compensation at the overtime rate for each additional hour worked. In the event that the officer(s) is absent from the DISTRICT for more than twenty (20) days of the 180 days in a school year, the amount paid by the DISTRICT shall be adjusted by the officer’s prorated daily rate for each day of absence beyond the twenty (20) days.
4.2 The DISTRICT shall remit payment installments of fifty-four thousand five hundred dollars ($54,500.00) on or before June 1, and December 1 of each year during the term of this AGREEMENT.
5. PAYMENTS. CITY will invoice DISTRICT at the end of each fiscal quarter for the said costs incurred during that fiscal quarter. DISTRICT shall pay invoices within 30 calendar days from receipt of invoice.
6. EQUIPMENT / PARKING. The DISTRICT shall provide the SRO with office space and access to a computer with an internet connection to be enable them to connect to the Police Department’s information systems remotely while working at Hollister High School. The
DISTRICT shall also provide the SRO with a school radio for communications with other school personnel, and a safe and visible parking space for an emergency response vehicle.
7. STUDENT DISCIPLINE. DISTRICT staff shall be responsible for student discipline and shall make all decisions regarding the imposition of discipline for students enrolled at their campus and to enforce the Education Code. The SRO may collaborate with student discipline matters upon request.
8. COMPLIANCE WITH LAW. The CITY shall provide services provided for in this AGREEMENT in accordance with all applicable federal, state, and local laws, regulations, ordinances, and written directives. With respect to CITY employees, CITY shall comply with all laws, regulations, ordinances, pertaining to wages and hours, state and federal income tax, unemployment insurance, Social Security, disability insurance, workers' compensation insurance, and the prohibition of discrimination in employment.
9. RECORDS AND AUDIT. The CITY shall maintain complete and accurate records with respect to the services rendered and the costs incurred under this AGREEMENT, invoices and payments to employees or subcontractors. All such records shall be prepared and maintained in accordance with generally accepted accounting procedures. Upon reasonable request, CITY shall make said records available to designated public or private auditors of the DISTRICT, their agents, and representatives. All records shall be maintained in a fashion to make them readily available for audit for a time period of one (1) year from the date of final payment contemplated by this AGREEMENT.
10. INSURANCE.
10.1 DISTRICT, at its sole cost and expense, shall obtain and maintain, in full force and effect during the term of this AGREEMENT, the insurance coverage described in Exhibit A. Exhibit A is attached to this agreement and incorporated herein as though fully set forth. DISTRICT and its contractors, if any, shall obtain a policy endorsement naming the CITY as an additional insured under any general liability policy or policies.
10.2 All insurance coverage required hereunder shall be provided through carriers with AM Best's Key Rating Guide ratings of Al: VII or higher which are licenses or authorized to transact insurance business in the State of California. Any and all contractors of CITY retained to perform services under this AGREEMENT will obtain and maintain, in full force and effect during the term of this AGREEMENT, identical insurance coverage, naming the CITY as an additional insured under such policies as required above.
10.3 Certificates evidencing such insurance shall be filed with CITY concurrently with the execution of this AGREEMENT. The certificates will be subject to the approval of CITY's Human Resources Director and will contain an endorsement stating that the insurance is primary coverage and will not be canceled, or materially reduced in coverage or limits, by the insurer except after filing with the Human Resources Director 30 days prior written notice of the cancellation or modification (except for non-payment of premium, in which case a 10-day notice is required. If the insurer cancels or modifies the insurance and provides less than a 30-day notice to DISTRICT, it shall provide the Human Resources Director written notice of the cancellation or modification within two business days of the DISTRICT'S receipt of such notice. DISTRICT shall be responsible for ensuring that current certificates
evidencing the insurance are provided to CITY's Human Resources Director during the entire term of this AGREEMENT.
10.4 The procuring of such required policy or policies of insurance will not be construed to limit the DISTRICT'S liability hereunder nor to fulfill the indemnification provisions of this AGREEMENT. Notwithstanding the policy or policies of insurance, the DISTRICT will be obligated for the full and total amount of any damage, injury, or loss caused by or directly arising as a result of the services performed under this AGREEMENT, including such damage, injury, or loss arising after the AGREEMENT is terminated or the term has expired.
11. INDEPENDENT CONTRACTOR.
11.1 This AGREEMENT is entered into by both parties with the express understanding that CITY shall perform all services required under this AGREEMENT as an independent contractor. Nothing in this AGREEMENT shall be construed in a manner that creates an employer/employee relationship between CITY and DISTRICT or any of its agents, employees, officers, or assigns.
11.2 CITY shall advise any and all CITY employees that it assigns or hires to perform any duty pursuant to this AGREEMENT that they are not employees of the DISTRICT. Subject to any performance criteria expressed within this AGREEMENT, sole responsibility for determining the means and methods of performing the services required by this AGREEMENT shall lie with the CITY.
DISTRICT hereby acknowledges that it has no authority or right under this AGREEMENT to control CITY's performance of services or exercise any discretion / supervision with respect to how the services provided by CITY will be performed.
CITY shall be responsible for paying any and all required state and federal taxes.
DISTRICT shall not be responsible for any payroll related costs, including but not limited to Social Security, unemployment insurance, state or federal income tax, and disability insurance.
12. INDEMNIFICATION.
12.1 The DISTRICT shall indemnify, defend, and hold harmless the CITY, its officers, officials, employees, and volunteers from and against any and all liability, claims, damage, cost, expenses, awards, fines, judgments, and expenses of litigati on (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost) of every nature arising out of or in connection with the assigned officer's performance of work or his or her failure to comply with any of its obligations contained in the AGREEMENT, except such loss or damage which was caused by the active negligence by the CITY, or the gross or willful misconduct of the assigned officer.
12.2 The CITY shall indemnify, defend, and hold harmless the DISTRICT, its officers, officials, employees, and volunteers from and against any and all liability, claims, damage, cost, expenses, awards, fines, judgments, and expenses of litigation (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost) of every nature arising out of the active negligence by the CITY or the gross or willful misconduct of the assigned officer during the performance of work hereunder.
12.3 If the DISTRICT rejects a tender of defense by the CITY and/or the assigned officer
under this AGREEMENT, and it is later determined that the CITY and/or the officer breached no duty of care and/or was immune from liability, the DISTRICT shall reimburse the CITY and/or officer for any and all litigation expenses (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost). A duty of care or immunity determination may be made by a jury or a court, including a declaratory relief determination by a court after the CITY and/or officer settles a liability claim, with or without participation by the DISTRICT.
12.4 The Parties acknowledge that it is not the intent of the AGREEMENT to create a duty of care by the CITY or its assigned officer that they would not owe in the absence of the AGREEMENT. The AGREEMENT does not create an affirmative duty of care (including, without limitation, a duty to protect, a duty to deter and/or a duty to intervene) by the CITY or the assigned officers and the absence of the assigned officers and/or the patrol vehicle is not a material breach of this AGREEMENT. The parties further acknowledge that by entering into the AGREEMENT neither the CITY nor its assigned officers intend to waive any immunities to which they would be entitled in the absence of this AGREEMENT.
13. CONFLICT OF INTEREST. The CITY agrees at all times in the performance of this AGREEMENT, to comply with the law of the State of California regarding conflicts of interest, including but not limited to Government Code Section 1090 et seq. and the Political Reform Act. The PARTIES agree that if any facts come to either's attention which raise questions about or arguably may implicate said conflict of interest laws, it will immediately notice the other regarding the same.
14. TERMINATION. The right to terminate this AGREEMENT under this provision may be exercised without prejudice to any other right or remedy which the terminating party may be entitled at law or under this AGREEMENT. DISTRICT shall pay to CITY any compensation earned for work performed under this AGREEMENT and not previously paid for up to the date of termination.
14.1 Without Cause: CITY will have the right to terminate this AGREEMENT without cause by giving 30 days' prior written notice of the intention to terminate and specifying the date of termination.
14.2 With Cause: Either party may terminate the AGREEMENT, effective upon written notice specifying the termination date, should the other party:
a. be adjudged bankrupt or;
b. become insolvent or have a receiver appointed; or
c. make a general assignment for the benefit of creditors; or d. suffer any judgment which remains unsatisfied for thirty (30) days and which would substantially impair the ability of the judgment debtor to perform under this AGREEMENT; or
14.3 Termination for Material Breach: The AGREEMENT may be terminated by either party, following material breach by the other and failure of the breaching party to remedy the breach to the satisfaction of the breaching party within five (5) days of receipt of notice specifying the breach. Following the five (5) day period, the non- breaching party may terminate the agreement upon service of written notice specifying the date of termination. If the nature of the breach cannot be remedied
within five (5) days, the breaching party shall submit a written proposal to the other party setting for the specific means to resolve the default and the anticipate d resolution date. Consent by the non-breaching party to an extended remediation period shall not be unreasonably withheld.
14.4 Effects of Termination: expiration or termination of this AGREEMENT shall not have any effect upon indemnity obligations hereunder nor any provisions relating to audits or the availability of records pertaining to the AGREEMENT.
14.5 Suspension of Performance: Independent of any right to terminate the AGREEMENT, the authorized representative of CITY may immediately suspend performance, in whole or in part, in response to any health, safety, or financial emergency or any failure or refusal by DISTRICT to comply with the provisions of this AGREEMENT until such time as the cause for suspension is resolved or a notice of termination becomes effective.
15. ENTIRE AGREEMENT: This AGREEMENT represents the entire agreement between CITY and DISTRICT as to its subject matter and no prior oral or written understanding is to be of any force or effect. NO part of this AGREEMENT may be modified without the written consent of both parties.
16. HEADINGS: Section headings are provided for organizational purposes only and do not in any manner affect the scope, meaning or intent of the provisions under the headings.
17. NOTICES: Except as may be otherwise required by law, any notice to be given shall be written and shall be either personally delivered, sent by facsimile, or first-class mail with postage prepaid and addressed as follows and shall be deemed effective the day of personal delivery, the business day following facsimile, or five calendar days following mailing.
CITY: DISTRICT:
Dave Mirrione Shawn Tennenbaum
City Manager Superintendent
375 5th Street 1220 Monterey Street
Hollister, CA 95023 Hollister, CA 95023
Tel: (831) 636-4300 Tel: (831) 637-5831
18. CONSTRUCTION: This AGREEMENT reflects the contributions of both parties and accordingly the provisions of Civil Code section 1654 will not apply to address and interpret any uncertainty or ambiguity herein.
19. NO THIRD-PARTY BENEFICIARIES INTENDED: Unless specifically set forth, the parties in this AGREEMENT do not intend to provide any other party with any benefit or enforceable legal or equitable right or remedy.
20. GOVERNING LAW: This AGREEMENT is to be interpreted and governed pursuant to the laws of the State of California without reference to California conflicts of law principles.
The parties agree that this AGREEMENT is made and shall be performed in Tulare County, California. Venue is agreed to be appropriate in the Superior Court of said County with respect to any and all disputes relating to this AGREEMENT.
21. WAIVERS: The failure of either party to insist on strict compliance with any provision of this AGREEMENT will not be considered a waiver of any right to do so, whether for that breach or any subsequent breach. The acceptance by either party of either performance or payment will not be considered to be a waiver of any preceding breach of AGREEMENT by the other party.
22. EXHIBITS AND RECITALS: The Recitals and Exhibits to this AGREEMENT are fully incorporated unto and integral parts of this AGREEMENT.
23. CONFLICT WITH LAWS OR REGULATIONS/SEVERABILITY: This AGREEMENT is subject to all applicable laws and regulations. If any provision of this AGREEMENT is found by any court or other legal authority, or is agreed by the parties, to be in conflict with any code or regulation governing its subject, the conflicting provisions will be considered null and void. If the effect of nullifying any conflicting provision is such that a material benefit of the AGREEMENT to either party is lost, the AGREEMENT may be terminated at the option of the affected party. In all other cases, the remainder of the AGREEMENT will continue in full force and effect.
24. FURTHER ASSURANCES: Each party agrees to execute any additional documents and to perform any further acts as may be reasonably required to affect the purposes of this AGREEMENT.
25. ASSURANCES OF NON-DISCRIMINATION: CITY shall not discriminate in employment or in the providing of services on the basis of any characteristic or condition upon which discrimination is prohibited by state or federal law or regulation. CITY agrees to provide appropriate training to its employees regarding discrimination and sexual harassment issues, and to promptly and appropriately investigate any allegations that any of its employees may have engaged in improper activities. DISTRICT has the right to require CITY to replace any employee providing services of any kind to DISTRICT pursuant to this AGREEMENT if DISTRICT becomes concerned that its employees, clients, or students, have been subjected to any discrimination or harassment by said employee.
26. ASSIGNMENT/SUBCONTRACTING: Unless otherwise provided in this AGREEMENT, DISTRICT is relying on the personal skill, expertise, training and experience of CITY and CITY's employees. No part of this AGREEMENT may be assigned or subcontracted by CITY without prior written consent of DISTRICT.
27. DISPUTE RESOLUTION: If a dispute arises out of or relating to this AGREEMENT, or the breach of this AGREEMENT, and if the dispute cannot be settled through negotiation, the parties agree first to try in good faith to settle the dispute by non-binding mediation before resorting to litigation, unless the parties mutually agree otherwise. The mediator will be mutually selected by the parties, but in the case of disagreement, the mediator will be selected by receiving a list of potential mediators from State Mediation and Conciliation Services (SMCS) and the parties alternately striking one name from said list. The first party to exercise a strike shall be determine by witnessed coin toss. If mediation fails to resolve the dispute within 30 days, or a time period as mutually extended by the parties, either party may pursue litigation. The prevailing party in any litigat ion will be entitled to the reimbursement of reasonable costs and attorney's fees.
28. UNEMPLOYMENT INSURANCE COMPLIANCE: If CITY is a sole proprietor or a partnership, CITY acknowledges that this AGREEMENT is subject to filing obligations
pursuant to the Unemployment Insurance Code section 1088.8. In such case, DISTRICT has an obligation to file a report with the Employment Development Department, which report must include the CITY's full name, social security number, address, the date or whether it is ongoing. CITY agrees to cooperate with the DISTRICT to make such information available and to complete DE Form 542. Failure to provide the required information may, at DISTRICT's option, prevent approval of this AGREEMENT, or be grounds for termination by DISTRICT.
29. INTEGRATION OF PRIOR TERMS AND CONDITIONS: This AGREEMENT, including all recitals (and exhibits), constitutes the entire agreement of the Parties. This AGREEMENT may be amended or modified only by the legislative body of each party, although it may be executed by an authorized agent of each Party. An authorized agent of the CITY shall be a person specifically authorized by the legislative body of the CITY to execute this AGREEMENT, at the level of City Manager, City Attorney, or equivalent.
30. STUDENT RECORDS.
30.1 The parties agree that the SRO assigned to work at the DISTRICT shall be deemed to be a “school official” for the performance of officer’s duties on behalf of the DISTRICT. The officer shall therefore be allowed access to student records but the DISTRICT is in direct control of the use, maintenance, and disclosure of student records in accordance with Education Code section 49076 and other applicable provisions of law. School officials shall allow the SRO to inspect and copy any student records maintained by the school for which the SRO has a “legitimate educational interest” within the scope of the SRO’s service under this AGREEMENT. This includes access to student directory information to the extent permitted by DISTRICT policy, classroom assignments, attendance records, and discipline files. However, the SRO may not inspect or copy confidential student records outside the scope of the police officer’s service, except as allowed by law.
30.2 If confidential student record information is needed in an emergency to protect the health or safety of a student or others, the DISTRICT may disclose to the SRO information that is needed to respond to the emergency situation based on the seriousness of the threat to someone’s health or safety, the need of the information to meet the emergency situation, and the extent to which time is of the essence.
30.3 If confidential student record information is needed by the SRO but no emergency situation exists, unless section 29 (d) applies, the information may be released only upon the issuance of a subpoena, a court order or written authorization of the parent/guardian.
30.4 Pursuant to Education Code section 48902, the principal or designee shall notify the SRO of any acts of a student that may violate specified provisions of the Penal Code and Education Code. This may require the disclosure of the student’s name or other identifying information to the police officer, along with information related to the underlying offense.
THE PARTIES, having read and considered the above provisions, indicate their agreement by their authorized signatures below.
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CITY OF HOLLISTER SAN BENITO HIGH SCHOOL DISTRICT
Mia Casey, Mayor
Miguel Sahagun, Board President
Date: ______________________________
Date: _______________________________
APPROVED AS TO LEGAL FORM:
Mary Lerner, City Attorney
APPROVED AS TO LEGAL FORM:
[NAME], District Counsel
ATTEST:
Jennifer Woodworth, City Clerk
ATTEST:
[NAME], Board Clerk
EXHIBIT A - INSURANCE REQUIREMENTS
TULARE CITY SCHOOL DISTRICT, AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE
CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE
SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST'S KEY RATING OF A- THROUGH
VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA.
AWARD IS CONTINGENT ON COMPLIANCE WITH CITY'S INSURANCE REQUIREMENTS, AS
SPECIFIED BELOW
TYPE OF COVERAGE MINIMUM TYPE
MINIMUM LIMITS
EACH
OCCURRENCE AGGREGATE
Workers’ Compensation
Employer’s Liability
Statutory
$1,000,000
Commercial General
Liability, including personal
injury, broad form property
damage
Coverage must be at least
as broad as ISO CG 00 0 1
and must include property
damage, bodily injury, and
personal injury coverage.
$5,000,000 $10,000,000
Automobile Liability,
including all owned, hired,
non-owned
District shall provide auto
liability coverage for owned,
non-owned, and hired autos
using ISO Business Auto
Coverage form CA 00 0 1,
or the exact equivalent, with
a limit of no less than
$5,000,000 per accident.
$5,000,000 $10,000,000
Personal Liability, including
errors and omissions,
malpractice (when
applicable), and negligent
performance
All damages
$1,000,000
Employment Practices
Liability, including coverage
for third-party claims
Include coverage for any
claim brought against the
City by or on behalf of any
third party claiming actual or
alleged discrimination,
sexual harassment, or
violation of third party’s civil
rights.
$1,000,000
DISTRICT, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE
AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT AGREEMENT, THE
INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONTRACTOR AND ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY, AND PROFESSIONAL INSURANCE, NAMING AS
ADDITIONAL INSUREDS CITY, ITS COUNCILMEMBERS, OFFICERS, AGENTS, EMPLOYEES, AND VOLUNTEERS.
I. INSURANCE COVERAGE MUST INCLUDE:
A. A PROVISION FOR A WRITTEN 30-DAY ADVANCE NOTICE (10-DAY NOTICE
FOR CANCELLATION DUE TO NON-PAYMENT OF PREMIUM) TO CITY OF TULARE CHANGE IN COVERAGE OR OF COVERAGE CANCELLATION; AND
B. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONTRACTOR'S AGREEMENT TO INDEMNIFY CITY.
C. DEDUCTIBLE AND/OR SELF-INSURANCE RETENTION AMOUNTS IN EXCESS OF $100,000 REQUIRE CITY'S PRIOR APPROVAL.
II. DISTRICT MUST SUBMIT CERTIFICATE(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE.
III. ENDORSEMENT PROVISIONS, WITH RESPECT TO THE INSURANCE AFFORDED TO "ADDITIONAL INSUREDS"
A. PRIMARY COVERAGE: WITH RESPECT TO CLAIMS ARISING OUT OF THE
OPERATIONS OF THE NAMED INSURED, INSURANCE AS AFFORDED BY
THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING
WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS.
B. CROSS LIABITY: THE NAMING OF MORE THAN ONE PERSON, FIRM, OR
CORPORATION AS INSUREDS UNDER THE POLICY SHALL NOT, FOR THAT
REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST
ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE
INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY.
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: October 15, 2024
REPORT # City Manager-2024-47
AGENDA ITEM: A RESOLUTION APPROVING AN AMENDMENT TO SAN BENITO
COUNTY COUNCIL OF GOVERNMENTS JOINT POWERS AGREEMENT
DEPARTMENT: City Manager
DEPARTMENT HEAD: David Mirrione, City Manager
STAFF CONTACT: David Mirrione, City Manager
RECOMMENDED ACTION: Adopt a resolution approving an amendment to the San Benito County Council of Governments Joint Powers Agreement t o increase terms for member agency appointments to the Board of Directors.
DISCUSSION: The County of San Benito, the City of Hollister, and the City of San Juan Bautista (collectively “Member Entities”) entered into the Joint Powers Agreement (JPA) on December 31, 1973 to form the San Benito County Council of Governments (SBCOG), and the agreement was subsequently amended on several occasions with the most recent amendment and restatement occurring on September 8, 2014.
Following discussions at the SBCOG March Board retreat and the July Board meeting, SBCOG legal counsel prepared a potential draft amendment for SBCOG Board review and consideration. The draft amendment would revise Article 3.2.3 of the Joint Powers Agreement establishing the Council of San Benito County Governments. The draft amendment would result in member agency appointees to the SBCOG Board of Directors serving four-year terms until the appointment and qualification of a successor.
Any vacancy that is created as a result of removal for cause or resignation from the appointing member body would be filled for the unexpired term by a replacement appointment by the appointing member agency.
The longer appointment would address SBCOG concerns that there is a significant learning curve with respect to learning and understanding the roles and responsibilities of SBCOG in project planning and development and understanding transportation policy within California, including the time it takes to plan and deliver projects. Additionally annual turnover of membership makes it difficult for SBCOG Directors to maintain a consistent understanding of ongoing projects, State and Federal transportation policies/directives, and project funding programs and opportunities. Additionally, project related agreements and programs are long-term obligations that benefit from having a Board of Directors with long-term knowledge and project familiarity which are essential to policy and decision-making concerning transportation planning, transportation services and infrastructure improvement projects.
The SBCOG Board of Directors recommends the member entities approve the draft amendment to the JPA Agreement.
FISCAL IMPACT: N/A
PREVIOUS COUNCIL OR COMMISSION ACTION: Currently the Hollister Mayor annually currently appoints members of the City Council to serve on SBCOG.
CEQA: N/A
ATTACHMENTS:
1. Resolution
2. SBCOG Resolution 24-09
3. Draft Amendment to the Joint Powers Agreement
RESOLUTION NO. 2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
APPROVING AN AMENDMENT TO THE SAN BENITO COUNTY
COUNCIL OF GOVERNMENTS JOINT POWERS AGREEMENT
WHEREAS, the San Benito County Council of Governments (SBCOG) is comprised of the County of San Benito, City of Hollister, and City of San Jaun Bautista (Member Entities); and
WHEREAS, the Member Entities entered into the Joint Powers Agreement on December 31, 1973, which has periodically been amended; and
WHEREAS, on September 19, 2024 the SBCOG Board of Directors adopted Resolution 2024-09 recommending the Member Entities amend the Joint Powers Agreement to amend the term of office to four years for appointees to the SBCOG Board of Directors.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby approve the amendment to the Joint Powers Agreement for the SBCOG as recommended by the SBCOG Board of Directors.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on October 15, 2024, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Mia Casey, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney
Resolution No. 2024-XX
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on October 15, 2024 at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on October 15, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
1 FIRST AMENDMENT TO
AMENDED JOINT EXERCISE OF POWERS AGREEMENT FOR
THE COUNCIL OF SAN BENITO COUNTY GOVERNMENTS
This First Amendment to Amended Joint Exercise of Powers Agreement (“Amendment”) is effective _________ , 2024 (“Effective Date”), and is entered into by and between the County of San Benito, the City of Hollister and the City of San Juan Bautista (hereinafter collectively referred to as “Member Entities”).
RECITALS
WHEREAS, the Member Entities entered into Joint Powers Agreement on December 31, 1973; and
WHEREAS, the Member Entities amended the Agreement on May 6, 1974; and WHEREAS, the Member Entities further amended the Agreement on July 26, 2005; and WHEREAS, the Member Entities further amended the Agreement on September 8, 2014 (the “Agreement”); and
WHEREAS, the parties now desire to amend the Agreement as it relates Governing Board member term of office.
NOW, THEREFORE, in consideration of the mutual promises set out herein, the parties agree as follows:
1. Article 3.2.3, of the Agreement is hereby amended in its entirety to read as follows:
“3.2.3 Except for the term of office of the initial directors and alternates which shall expire June 30, 1975, the term of office of each director and alternate on the Board of Directors as of the effective date of this Amendment shall be four years until the appointment and qualification of a successor. Any vacancy that is created as a result of removal for cause or resignation from the appointing member body shall be filled for the unexpired term by appointment by the appointing body whose office has become vacant. Replacement directors shall serve until the scheduled expiration of the four-year term of the Board member that they replace.”
2. Except as expressly amended herein, all terms and conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to the Agreement to be executed and attested by their proper, duly authorized officers on the day and year set opposite the name of each of the parties.
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2 COUNTY OF SAN BENITO
STATE OF CALIFORNIA
By:
[Name]
Chair of the Board of Supervisors
ATTEST:
____________________________________
[NAME]
APPROVED AS TO FORM:
____________________________________
CITY OF HOLLISTER
By:
[Name]
ATTEST:
____________________________________
[NAME]
APPROVED AS TO FORM:
____________________________________
3 CITY OF SAN JUAN BAUTISTA
By:
[Name]
ATTEST:
____________________________________
[NAME]
APPROVED AS TO FORM:
____________________________________
4
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: October 15, 2024
REPORT # Finance-2024-14
AGENDA ITEM: A RESOLUTION EXECUTING A MASTER LEASE AGREEMENT
WITH ENTERPRISE FLEET MANAGEMENT
DEPARTMENT: Adminstrative Services
DEPARTMENT HEAD: Casey Estorga, Administrative Services Director STAFF CONTACT: Casey Estorga, Administrative Services Director
RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to execute an agreement with Enterprise Fleet Management and sign all necessary documents, including any amendments, in a form approved by the City Attorney.
DISCUSSION: Like most municipal agencies, the City of Hollister uses vehicles as tools to help provide services to the community. This includes most City staff utilizing City vehicles on a daily basis to conduct business, including well over 100 vehicles in our existing fleet that are used by staff in the Police Department, Fire Department, Parks & Recreation Department, Public Works Department, and other City departments.
As a result, the City has extensive fleet needs which includes the following:
Securing/purchasing satisfactory vehicles to meet functional needs, safety requirements, and other regulatory requirements; and
Outfitting vehicles with necessary after-market equipment, including safety equipment; and
Performing basic repairs and maintenance on vehicles; and Monitoring vehicle usage to meet various rules, including regulations as administered by the California Air Resources Board (CARB); and Selling surplus vehicles to maximize the value of the assets; and Other general fleet management services, including services involving the California Department of Motor Vehicles (DMV).
The City’s current fleet practices include purchasing vehicles at dealerships throughout the region, often using a government rate, and paying 100% of the purchase price up- front. For example, if a $50,000 truck is being purchased, the City pays 100% of that $50,000 cost to the dealership and all those funds must be included in the City’s adopted budget for that year. Then, because vehicle purchases are not made every year, these transactions cause the City’s budget to periodically spike during the years when a vehicle, or multiple vehicles, are purchased.
A consolidated fleet management program could allow the City to meet our vehicle needs while concurrently incurring costs in a more predictable manner, including by smoothing those costs equally over several years by using a lease-to-own program.
Enterprise Fleet Management offers a service that allows the City to introduce these efficiencies. Using the same example as above, instead of paying $50,000 in one year,
the Enterprise Fleet Management program would allow costs to be amortized into equal payments over a period typically around 5-7 years. This model introduces budget stability and access to a wider array of vehicles, including vehicles with the latest safety features, best fuel economy, and contemporary attributes that align with California law.
The Enterprise Fleet Management program also includes the services listed below:
Leveraging Enterprise’s market position for competitive pricing and access to vehicles throughout the nation.
Future planning of City’s fleet needs.
o Includes allowing the City to order vehicles in advance, often directly from the manufacturer (i.e. no dealership mark-ups and with government discounts), at the lowest price for the exact vehicle the City needs. Basic maintenance to City’s vehicles.
o Includes the option to use automotive repair shops within Hollister. This would not replace the City’s fleet staff, but instead redirect their time to allow our employees to focus on the more technical and/or time sensitive repairs while using local businesses for routine, non-urgent maintenance. Monitoring market value of City’s vehicles.
o Includes monitoring data to assist with resale options and long-term fleet planning.
California DMV services for City vehicles.
o Includes DMV services associated with acquiring and/or selling vehicles. Vehicle usage data gathering and analysis.
o Includes data to assist with reports to the State of California
Notably, with the Enterprise Fleet Management program, a sufficient number of administrative responsibilities, and their associated costs, are transferred to third parties, which translates to efficiencies and financial savings to the City.
FISCAL IMPACT: While executing a lease agreement with Enterprise Fleet Management does not have any direct fiscal impacts, it will provide the City with additional flexibility in securing vehicles to meet operational needs moving forward.
Costs for any leased vehicles will be managed through the City’s annual budget process, including with coordination through the City Manager’s Office and the City’s fleet division.
PREVIOUS COUNCIL OR COMMISSION ACTION: N/A
CEQA: This activity is not a project pursuant to California Environmental Quality Act Statute Section 21065 and Guidelines Section 15378(b)(5), as it is an administrative activity of government that will not result in direct or a reasonably foreseeable indirect physical change in the environment.
ATTACHMENTS:
1. Draft Resolution 2024-XX
2. Draft Master Equity Lease Agreement
3. Draft Addendums
4. Draft Full Maintenance Agreement
5.
RESOLUTION NO. 2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT
WITH ENTERPRISE FLEET MANAGEMENT
WHEREAS, the City of Hollister has extensive fleet needs as vehicles are an integral resource used to provide public services to the Hollister community; and
WHEREAS, fleet management services will allow the City to further enhance the City’s processes to purchase, maintain, and sell vehicles; and
WHEREAS, the Enterprise Fleet Management lease-to-own program will allow the City to infuse budget stability with respect to vehicle purchases; and
WHEREAS, Enterprise Fleet Management will undertake significant administrative portions of vehicle purchasing and vehicle maintenance, including by establishing partnerships with local automotive repair shops as part of the program; and
WHEREAS, Enterprise Fleet Management will also assist the City with vehicle monitoring and reporting, including with reporting to the California Air Resources Board (CARB).
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister authorizes the City Manager to execute the Master Equity Lease Agreement and the Full Maintenance Agreement with Enterprise Fleet Management, and sign all necessary documents, including any amendments, in a form approved by the City Attorney.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on October 15, 2024, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Mia Casey, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney
Resolution No. 2024-XX
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on October 15, 2024, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on October 15, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
AMENDMENT TO MASTER EQUITY LEASE AGREEMENT
THIS AMENDMENT (“Amendment”) dated this ____ day of March, 2024 is attached to, and made a part of, the MASTER EQUITY LEASE AGREEMENT entered into on the ____ day of March, 2024 (“Agreement”) by and between Enterprise FM Trust, a Delaware statutory trust (“Lessor”) and City of Hollister ("Lessee"). This Amendment is made for good and valuable consideration, the receipt of which is hereby acknowledged by the parties.
Section 1 of the Master Equity Lease Agreement is amended to read as follows:
Lessor hereby leases to Lessee and Lessee hereby leases from Lessor the vehicles (individually, a “Vehicle” and collectively, the “Vehicles”) described in the schedules from time to time delivered by Lessor to Lessee as set forth below (“Schedule(s)”) for the rentals and on the terms and conditions set forth in this Agreement and in the applicable Schedule. References to this “Agreement” shall include this Master Equity Lease Agreement and the various Schedules and addenda to this Master Equity Lease Agreement, each of which are incorporated herein as part of a single, unitary Agreement. Lessor will, on or about the date of delivery of each Vehicle to Lessee, send Lessee a Schedule covering the Vehicle, which will include, among other things, a description of the Vehicle, the lease term and the monthly rental and other payments due with respect to the Vehicle. The terms contained in each such Schedule will be binding on Lessee unless Lessee objects in writing to such Schedule within ten fifteen (1015) business days after the date of delivery of the Vehicle covered by such Schedule. Lessor is the sole legal owner of each Vehicle. This Agreement is a lease only and Lessee will have no right, title or interest in or to the Vehicles except for the use of the Vehicles as described in this Agreement. This Agreement shall be treated as a true lease for federal and applicable state income tax purposes with Lessor having all benefits of ownership of the Vehicles. It is understood and agreed that Enterprise Fleet Management, Inc. or an affiliate thereof (together with any subservicer, agent, successor or assign as servicer on behalf of Lessor, “Servicer”) may administer this Agreement on behalf of Lessor and may perform the service functions herein provided to be performed by Lessor.
Section 14 second paragraph of the Master Equity Lease Agreement is amended to read as follows:
Upon the occurrence of any Event of Default, Lessor, without with notice to Lessee, will have the right to exercise concurrently or separately (and without any election of remedies being deemed made), the following remedies: (a) Lessor may demand and receive immediate possession of any or all of the Vehicles from Lessee, without releasing Lessee from its obligations under this Agreement; if Lessee fails to surrender possession of the Vehicles to Lessor on default (or termination or expiration of the Term), Lessor, Servicer, any other agent of Lessor and any of Lessor’s independent contractors shall have the right to enter upon any premises where the Vehicles may be located and to remove and repossess the Vehicles; (b) Lessor may enforce performance by Lessee of its obligations under this Agreement; (c) Lessor may recover damages and expenses sustained by Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns by reason of Lessee's default including, to the extent permitted by applicable law, all costs and expenses, including court costs and reasonable attorneys' fees and expenses, incurred by Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns in attempting or effecting enforcement of Lessor’s rights under this Agreement (whether or not litigation is commenced) and/or in connection with bankruptcy or insolvency proceedings; (d) upon written notice to Lessee, Lessor may terminate Lessee's rights under this Agreement; (e) with respect to each Vehicle, Lessor may recover from Lessee all amounts owed by Lessee under Sections 3(b) and 3(c) of this Agreement (and, if Lessor does not recover possession of a Vehicle, (i) the estimated wholesale value of such Vehicle for purposes of Section 3(c) shall be deemed to be $0.00 and (ii) the calculations described in the first two sentences of Section 3(c) shall be made without giving effect to clause (ii) in each such sentence); and/or (f) Lessor may exercise any other right or remedy which may be available to Lessor under the Uniform Commercial Code, any other applicable law or in equity. Lessor has an absolute right to recoup any obligations Lessor would owe to Lessee under this Agreement against any obligations of Lessee to Lessor under this Agreement including, without limitation, under Sections 3, 5, 8, 10 and 12 of this Agreement. A termination of this Agreement shall occur only upon written notice by Lessor to Lessee. Any termination shall not affect Lessee's obligation to pay all amounts due for periods prior to the effective date of such termination or Lessee's obligation to pay any indemnities under this Agreement. All remedies of Lessor under this Agreement or at law or in equity are cumulative.
Section 17 of the Master Equity Lease Agreement is amended to read as follows:
Subject to the provisions of Section 15, this Agreement will be binding upon Lessee and its heirs, executors, personal representatives, successors and assigns, and will inure to the benefit of Lessor, Servicer, any other agent of Lessor and their respective successors and assigns. This Agreement will be governed by and construed in accordance with the substantive laws of the State of Missouri California (determined without reference to conflict of law principles).
All references in the Agreement and in the various Schedules and addenda to the Agreement and any other references of similar import shall henceforth mean the Agreement as amended by this Amendment. Except to the extent specifically amended by this Amendment, all of the terms, provisions, conditions, covenants, representations and warranties contained in the Agreement shall be and remain in full force and effect and the same are hereby ratified and confirmed.
IN WITNESS WHEREOF, Lessor and Lessee have executed this Amendment to Master Equity Lease Agreement as of the day and year first above written.
City of Hollister (Lessee) Enterprise FM Trust (Lessor) By: Enterprise Fleet Management, Inc., its attorney in fact
By By
Title: Title:
AMENDMENT TO MASTER EQUITY LEASE AGREEMENT
THIS AMENDMENT (“Amendment”) dated this ____ day of March, 2024 is attached to, and made a part of, the MASTER EQUITY LEASE AGREEMENT entered into on the ____ day of March, 2024 (“Agreement”) by and between Enterprise FM Trust, a Delaware statutory trust (“Lessor”) and City of Hollister ("Lessee"). This Amendment is made for good and valuable consideration, the receipt of which is hereby acknowledged by the parties.
Section 1 of the Master Equity Lease Agreement is amended to read as follows:
Lessor hereby leases to Lessee and Lessee hereby leases from Lessor the vehicles (individually, a “Vehicle” and collectively, the “Vehicles”) described in the schedules from time to time delivered by Lessor to Lessee as set forth below (“Schedule(s)”) for the rentals and on the terms and conditions set forth in this Agreement and in the applicable Schedule. References to this “Agreement” shall include this Master Equity Lease Agreement and the various Schedules and addenda to this Master Equity Lease Agreement, each of which are incorporated herein as part of a single, unitary Agreement. Lessor will, on or about the date of delivery of each Vehicle to Lessee, send Lessee a Schedule covering the Vehicle, which will include, among other things, a description of the Vehicle, the lease term and the monthly rental and other payments due with respect to the Vehicle. The terms contained in each such Schedule will be binding on Lessee unless Lessee objects in writing to such Schedule within fifteen (15) business days after the date of delivery of the Vehicle covered by such Schedule. Lessor is the sole legal owner of each Vehicle. This Agreement is a lease only and Lessee will have no right, title or interest in or to the Vehicles except for the use of the Vehicles as described in this Agreement. This Agreement shall be treated as a true lease for federal and applicable state income tax purposes with Lessor having all benefits of ownership of the Vehicles. It is understood and agreed that Enterprise Fleet Management, Inc. or an affiliate thereof (together with any subservicer, agent, successor or assign as servicer on behalf of Lessor, “Servicer”) may administer this Agreement on behalf of Lessor and may perform the service functions herein provided to be performed by Lessor.
Section 14 second paragraph of the Master Equity Lease Agreement is amended to read as follows:
Upon the occurrence of any Event of Default, Lessor, with notice to Lessee, will have the right to exercise concurrently or separately (and without any election of remedies being deemed made), the following remedies: (a) Lessor may demand and receive immediate possession of any or all of the Vehicles from Lessee, without releasing Lessee from its obligations under this Agreement; if Lessee fails to surrender possession of the Vehicles to Lessor on default (or termination or expiration of the Term), Lessor, Servicer, any other agent of Lessor and any of Lessor’s independent contractors shall have the right to enter upon any premises where the Vehicles may be located and to remove and repossess the Vehicles; (b) Lessor may enforce performance by Lessee of its obligations under this Agreement; (c) Lessor may recover damages and expenses sustained by Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns by reason of Lessee's default including, to the extent permitted by applicable law, all costs and expenses, including court costs and reasonable attorneys' fees and expenses, incurred by Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns in attempting or effecting enforcement of Lessor’s rights under this Agreement (whether or not litigation is commenced) and/or in connection with bankruptcy or insolvency proceedings; (d) upon written notice to Lessee, Lessor may terminate Lessee's rights under this Agreement; (e) with respect to each Vehicle, Lessor may recover from Lessee all amounts owed by Lessee under Sections 3(b) and 3(c) of this Agreement (and, if Lessor does not recover possession of a Vehicle, (i) the estimated wholesale value of such Vehicle for purposes of Section 3(c) shall be deemed to be $0.00 and (ii) the calculations described in the first two sentences of Section 3(c) shall be made without giving effect to clause (ii) in each such sentence); and/or (f) Lessor may exercise any other right or remedy which may be available to Lessor under the Uniform Commercial Code, any other applicable law or in equity. Lessor has an absolute right to recoup any obligations Lessor would owe to Lessee under this Agreement against any obligations of Lessee to Lessor under this Agreement including, without limitation, under Sections 3, 5, 8, 10 and 12 of this Agreement. A termination of this Agreement shall occur only upon written notice by Lessor to Lessee. Any termination shall not affect Lessee's obligation to pay all amounts due for periods prior to the effective date of such termination or Lessee's obligation to pay any indemnities under this Agreement. All remedies of Lessor under this Agreement or at law or in equity are cumulative.
Section 17 of the Master Equity Lease Agreement is amended to read as follows:
Subject to the provisions of Section 15, this Agreement will be binding upon Lessee and its heirs, executors, personal representatives, successors and assigns, and will inure to the benefit of Lessor, Servicer, any other agent of Lessor and their respective successors and assigns. This Agreement will be governed by and construed in accordance with the substantive laws of the State of California (determined without reference to conflict of law principles).
All references in the Agreement and in the various Schedules and addenda to the Agreement and any other references of similar import shall henceforth mean the Agreement as amended by this Amendment. Except to the extent specifically amended by this Amendment, all of the terms, provisions, conditions, covenants, representations and warranties contained in the Agreement shall be and remain in full force and effect and the same are hereby ratified and confirmed.
IN WITNESS WHEREOF, Lessor and Lessee have executed this Amendment to Master Equity Lease Agreement as of the day and year first above written.
City of Hollister (Lessee) Enterprise FM Trust (Lessor) By: Enterprise Fleet Management, Inc., its attorney in fact
By By
Title: Title:
INDEMNITY AGREEMENT
This Agreement is entered into as of the ___ day of March, 2024, by and between Enterprise Fleet Management, Inc., (EFM), a Missouri corporation, and City of Hollister.
WITNESSETH:
INDEMNITY: Enterprise Fleet Management, Inc. ("EFM") agrees to defend and indemnify City of Hollister from and against any and all losses, damages, liabilities, suits, claims, demands, costs and expenses (including, without limitation, reasonable attorneys' fees and expenses) which City of Hollister may incur by reason of EFM's breach or violation of, or failure to observe or perform, any of its obligations as Servicer (EFM in such capacity, "Servicer") for Enterprise FM Trust in connection with the Master Equity Lease Agreement between City of Hollister and Enterprise FM Trust dated as of the date hereof, or as a result of any loss, damage, theft or destruction of any Vehicle or related to or arising out of or in connection with the use, operation or condition of any Vehicle, in each case, while the Vehicle was in possession of the Servicer.
Capitalized terms used herein and not defined herein shall have the meanings given in the Lease.
IN WITNESS WHEREOF, EFM and City of Hollister have executed this Indemnity Agreement as of the day and year first above written.
Company: City of Hollister EFM: ENTERPRISE FLEET MANAGEMENT INC.
_________________________________ _________________________________
By: ____________ By: ____________
Title: ____________ Title: ____________
Address: ____________ Address: ____________
____________ ____________ ____________
____________
Date Signed:____________, _______ Date Signed:_____________, ______
RESOLUTION 2024-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
RECOGNIZING AND SUPPORTING THE HOLLISTER FIRE
DEPARTMENT FOR THEIR EXCEPTIONAL SERVICE, DEDICATION,
HEROISM, AND COMMITMENT TO THE SAFETY AND WELL-BEING OF
THE CITY AND ITS RESIDENTS
WHEREAS, the Hollister Fire Department has been serving the citizens of Hollister, California since 1875, demonstrating a rich history of 149 years of dedicated service to the community; and
WHEREAS, the Hollister Fire Department has evolved from its beginnings as a volunteer department to become a professional career departmen t, expanding its services to include a Fire Prevention Bureau in 1999 and adding strategically located fire stations to reduce response times; and
WHEREAS, in 2013, the Hollister Fire Department expanded its organization to provide fire protection services for San Benito County and the city of San Juan Bautista, further extending its reach and impact; and
WHEREAS, the Hollister Fire Department operates as an all-risk fire department, providing comprehensive services including fire prevention, arson investigation, hazardous material response, medical aid, vehicle accident response, specialized rescue, and fire suppression; and
WHEREAS, the Department has demonstrated a commitment to community engagement through various events and programs, including the Chall enger Baseball Game, Bambino Baseball Game, Hollister Firefighters Toy Drive, Pancake Breakfast, and Open House events; and
WHEREAS, the Hollister Fire Department has shown dedication to professional development by hosting fire academies in partnership with Evergreen Valley College and developing programs for fire internships and youth exploration; and WHEREAS, the Department has consistently prioritized community preparedness through CPR instruction, disaster preparedness education, and fire safety awarene ss programs; and
WHEREAS, the Hollister Fire Department has maintained a commitment to wildfire protection through weed abatement and defensible space initiatives, crucial for the safety of our community; and
WHEREAS, the members of the Hollister Fire Department consistently demonstrate selflessness, heroism, and dedication in their service to the community, responding to emergencies with urgency and professionalism;
Resolution No. 2024-XX
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby proclaim, resolve, and order as follows:
1. The Hollister Fire Department is hereby recognized and commended for their significant contributions to public safety, community welfare, and the rich history of our city.
2. The Council extends its heartfelt gratitude and appreciation for the Department's selfless dedication, exceptional service, community engagement, and ongoing efforts to enhance both public safety and the storied, proud, and patriotic fabric of our City.
3. The City Council acknowledges the critical role of the Hollister Fire Department in ensuring community safety and emergency preparedness, and recognizes the importance of maintaining a department that can effectively meet the evolving needs of our growing community.
4. The Council commits to supporting the Hollister Fire Department's mission through thoughtful consideration of departmental needs, including training, equipment, and personnel, as part of a comprehensive and responsible approach to public safety resource allocation.
5. The City Council hereby resolves that, in the event the current fire agreements with the County of San Benito or the City of San Juan Bautista are terminated, and with the exception of disciplinary discharge of employees, it will ta ke any and all necessary action to ensure that fire personnel will not be subjected to staffing reductions below existing position allocations as they exist at the time of issuance of this resolution.
6. That this resolution be entered into the official records of the City Council meetings and that a copy hereof be duly presented to the Hollister Fire Department as a token of the high esteem in which they are held by the City and its residents.
Resolution No. 2024-XX
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 15th day of October, 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Mayor Mia Casey
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
________________________________
Jennifer Woodworth, City Clerk Mary Lerner, City Attorney
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on October 10, 2024 at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on October 10, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: October 15, 2024
REPORT # Finance-2024-18
AGENDA ITEM: CONSIDERATION OF AMENDMENTS TO THE CITY COUNCIL
TRAVEL POLICY
DEPARTMENT: Adminstrative Services
DEPARTMENT HEAD: Casey Estorga, Administrative Services Director STAFF CONTACT: Casey Estorga, Administrative Services Director
RECOMMENDED ACTION: Receive a report regarding the City Council Travel Policy and provide direction to staff regarding possible amendments , including the possible introduction of pooled travel funds. If changes are so desired, City Council to adopt a resolution making necessary changes to the City Council Travel Policy.
DISCUSSION: City officials engage in business travel on a regular basis. Business travel is only authorized when it is in the best interest of the community. Public agencies utilize a Travel Policy to help guide the activities associated with business travel, including to help the traveler and the agency act as good stewards of public funds, and to also define these protocols to showcase the City’s efforts to auditors and the public.
To that end, the Hollister City Council adopted a City Council Travel Policy in June 2023 via Resolution No. 2023-113.
On August 20, 2024, the City Council received an informational update regarding the City Council Travel Policy, including with a discussion about possible amendments. At that meeting, the City Council directed staff to explore changes associated with how to administer the budget associated with City Council travel. This included exploring an option for members of the City Council to “pool” their travel budget in support of the travel needs for the collective governing body.
Staff evaluated travel policies from neighboring municipalities including by evaluating agencies that utilized a pooled travel budget that is shared amongst all elected officials.
Based on these best practices, staff is proposing the City Council consider adopting one the concepts summarized below to determine how pooled funds could be administered:
All councilmembers receive the same amount of funding; or Mayor receives more funding; or
Mayor and Vice Mayor receive more funding.
In addition to these considerations, the City Council should also consider the size of the pooled travel funds as it relates to the above concepts (i.e. large pool vs. small pool).
The Mayor and/or Vice Mayor positions could be candidates for a higher level of travel funding because the Mayor represents the City as a whole, and the Vice Mayo r can be called to stand in the shoes of the Mayor when the Mayor is otherwise unavailable.
Further, because the existing City Council Travel Policy prescribes how to utilize travel
funds, it is recommended that the same protocols apply to the use of an y pooled travel funds. This includes having travel requests approved at a City Council meeting.
Given the above variables, the City Council should evaluate the following questions when considering a possible amendment to the City Council Travel Policy that would introduce the use of pooled travel funds:
1. How should travel funding, including pooled funds, be distributed between councilmembers?
2. Should shared travel funds be in a large pool or a small pool?
3. How can councilmembers access pooled travel funds?
FISCAL IMPACT: The travel budget for the City Council is developed annually and does not roll-over to subsequent fiscal years. For example, the Fiscal Year 2024-25 travel budget for councilmembers was adopted at $5,000 per councilmember, or $25,000 in total. Because this funding was part of the Fiscal Year 2024-25 Adopted Budget, the funds are available for use between July 1, 2024 – June 30, 2025. Travel funding for future fiscal years is not automatic and would need to be adopted by the City Council as part of future budget cycles.
Amending the City Council Travel Policy to introduce a pooled set of funds to be shared by all councilmembers could result in additional administrative costs; however, it is not expected that this increase in costs would be substantial.
PREVIOUS COUNCIL OR COMMISSION ACTION: City Council adopted a City Council Travel Policy in June 2023 via Resolution No. 2023 -113. City Council also received an update regarding the City Council Travel Policy in August 2024, and directed staff to return with possible amendments that included the use of pooled travel funds.
CEQA: Not a project.
ATTACHMENTS:
1. Draft Resolution 2024-XX
2. City Council Travel Policy (June 2023)
RESOLUTION NO. 2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
AMENDING THE CITY COUNCIL TRAVEL POLICY
WHEREAS, the City Council adopted a City Council Travel Policy on June 5, 2023, with Resolution No. 2023-113; and
WHEREAS, the City Council determined an amendment to the Travel Policy was necessary to establish pooled travel funds; and
WHEREAS, pooled travel funds will be administered in a manner that is fair, accountable, and transparent; and
WHEREAS, the City Manager shall recommend a funding level for all City Council travel appropriations, including pooled travel funds, to the City Council every fiscal year as part of the City’s annual budget process.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby amend the City Council Travel Policy to include the use of pooled travel funds .
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on October 15, 2024, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Mia Casey, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney
Resolution No. 2024-XX
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on October 15, 2024, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on October 15, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
Exhibit A
City of Hollister
City Council Travel
Policy
SUMMARY OF CONTENTS
June 2023
1. Scope and Purpose ........................................................................................................................... 2
2. Policy ............................................................................................................................................ 2
3. Travel Arrangements .................................................................................................................... 4
4. Lodging ......................................................................................................................................... 5
5. Meals ............................................................................................................................................ 6
6. Transportation ............................................................................................................................. 6
7. Additional Reimbursements ......................................................................................................... 9
8. International Travel ................................................................................................................... 10
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1. Scope and Purpose
1.1 Scope
This Administrative Policy Instruction (API) applies to City of Hollister (City) City Council Members and other City Council appointed commissioners and committee members (travelers) who travel on official business for the City of Hollister.
All travel arrangements, reconciliations and reimbursements shall be performed within the scope of delegated authority and in compliance with all applicable Federal statutes, State, and City codes, and policies.
This policy shall be formally adopted by the City Council and any changes thereto shall also be adopted by City Council.
1.2 Purpose
The City of Hollister recognizes the constructive value of professional conferences, seminars, meetings, and training and provides travel funds for Travelers who attend such official events. Travelers shall be entitled to reimbursement for their reasonable expenses associated with travel, meals, lodging and other actual and necessary expenses associated with attending such events in a manner and in the amounts as set forth in this policy. The purpose of this policy is to establish business travel guidelines for City Council and other City Council appointed commissioners and committee members that are fair, accountable, and transparent.
2. Policy
2.1 Responsibilities
A. Finance Department: Administers and monitors compliance of the travel policy and processes Traveler requests for travel prepayments, advances, and reimbursements.
B. City Manager’s Office Staff: Available to facilitate travel arrangements and reservations, complete travel request forms, provide access to Traveler’s available travel budget balance, agenda reports for City Council approval, and other administrative support relating to travel and complying with this travel policy.
C. City Council (or designee): Approves travel requests before travel. The City Council may delegate this authority, but they are ultimately responsible for ensuring that all approved travel requests comply with the travel policy and that funds are available within the Traveler's budget for the approved travel. An approval of the City Council means a majority vote of the City Council at a public City Council meeting.
D. City Manager (or designee): Approves travel reconciliations and reimbursements of Traveler after travel. The City Manager may delegate this authority, but they are ultimately responsible for ensuring that all approved reconciliations and reimbursements comply with the travel policy and that funds are available within the budget for the final reimbursement. If the budget is exceeded after approved travel occurred, the Traveler would need to let the Traveler
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know and agendize a budget amendment for City Council approval.
E. Traveler: Represents the City of Hollister at an approved event (meeting, training, conference, etc.) and verifies the accuracy of bills and other travel documents before accepting or paying said bills, reports all expenses promptly and accurately with the required documentation, and requests reimbursement for necessary and reasonable expenses.
2.2 General Provisions
A. Travelers are responsible for understanding and complying with this travel policy and are expected to exercise good judgment with respect to travel expenses.
B. It is the policy of the City of Hollister that no Traveler shall experience personal financial loss for reasonable and necessary costs as a result of representing the City of Hollister, as long as the expenses are within the guidelines set forth in this policy.
C. Each City Council Member will have a travel budget set annually during the budget adoption. City Council Members may not exceed their travel budget. City Council may approve increases to a travel budget.
D. Non-City Council Members traveler budget amounts will be set annually during the budget adoption as a pool of funds available for all non-City Council member travel.
E. Business travel commences when the Traveler leaves his/her home or City Hall for official City business for a destination at least 25 miles outside the City. Generally, business travel ends when the Traveler returns to their residence or City Hall. Same Day Travel: Trips of less than 25 miles one way from Hollister are considered local travel and do not qualify for an overnight stay or per diem rates.
F. Attendance at out-of-state conferences and meetings should be limited to events where comparable conferences or meetings are not available within the state or online.
G. Travelers shall provide brief reports at the next regular meeting on their business travel and meetings attended at the expense of the City (as required by Government Code 53232.3(d)).
H. If a trip includes both business and personal travel, Travelers are personally responsible for any personal travel expenses.
I. Reimbursement of travel expenses is limited to travel by the most direct and common route and by the most economical means of transport. That portion of any travel, which is unnecessarily done by indirect route, is not in the interest of the City, or is for personal business, will not be reimbursed.
J. Expenses which are not approved or which are not in compliance with this policy, such as delinquent submission of travel documents or outstanding balances owed to the City, will become the Traveler's personal responsibility and may result in any one or more of the following consequences (as outlined in Government Section 53232.4):
1. Notification to the full City Council regarding violations of this policy.
2. Reporting travel advances or expense reimbursements as taxable income to the Internal Revenue Service (IRS) and State of California taxing authority.
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3. Suspension of travel privileges at the discretion of the City Council.
4. Formal disciplinary procedures at the discretion of the City Council.
5. Require the Traveler to return any travel funds that were advanced.
2.3 Authorization for Travel
A. Travelers must obtain City Council or authorized designee approval prior to making travel arrangements.
B. Travelers are personally responsible for any changes or upgrades in transportation and/or accommodations that are not approved by the City Council or designee.
2.4 Examples of types of travel which are covered by this policy are as follows:
A. Attendance at City events, an approved conference, convention, hearing, training, seminar, or other meeting.
B. Communicating with representatives of regional, state, and national government on City adopted policy positions.
C. Attending educational seminars designed to improve Traveler's skills and knowledge levels.
D. Participating in regional, state, and national organizations whose activities affect the City's interests.
E. Implementing a City-approved strategy for attracting or retaining businesses.
F. Other such activities requiring travel which is clearly necessary and in the best interest of the City.
2.5 Travel Funded by Another Entity
In advance of travel, the City Council must determine if the Traveler is to be reimbursed at either the City's or the other entity's per diem rate. If the travel costs are borne by the City, reimbursement from the other entity shall be paid to the City. If another entity's funds are used, no City advance shall be made unless approved by the City Council or authorized designee.
2.6 Public Records Requirement
All documents related to reimbursable City travel expenditures are public records and may be subject to disclosure under the California Public Records Act (Government Code §6250-6270). The City's Records Retention Schedule requires that travel documents be retained for five (5) years.
3. Travel Arrangements
3.1 Advances for estimated out-of-pocket expenses will not be issued for less than $100.
3.2 In order to assure timely arrangements, advances, prepayments, reconciliations, and reimbursements, Travelers should consider the following timelines:
A. Within ten (10) working days prior to the City Council meeting to approve the request: The travel request should be coordinated with the City Manager’s Staff to agendize the travel request for City Council approval.
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B. At least ten (10) working days prior to the trip: City Council approval date should be at least ten (10) working days prior to the trip. Requests for advances and prepayments (such as those for hotel reservation and course/conference registration) are to be submitted to the Finance Division.
C. Within twenty (20) working days following the trip (unless on a CalCard): The required receipts are to be submitted to the Finance Division upon return from the approved trip. The following table highlights acceptable types of travel documentation:
Item Documentation Required
Meals and Incidentals None unless Traveler claims actual costs if he or she exceeds Incidentals the daily per diem.
Lodging 1. Hotel receipts must be itemized.
2. Meals charged to the room should be listed separately from hotel charges.
3. Credit card receipts may not be substituted for itemized hotel receipts.
Transportation (Air,
Ground, Rail, or Bus)
Itinerary or confirmation document.
Itemized receipt unless not available.
Registration Fees Receipt and copy of conference agenda.
City Vehicle Gas receipts- unless Traveler was issued a City Calcard.
Private Vehicle 1. Authorization by City Council or authorized designee.
2. Documentation that demonstrates mileage calculation (e.g., Internet- based map with mileage).
3. Gas is not reimbursed as it is part of the mileage rate.
3.4 Emergency Travel
Emergency travel is applicable only when time constraints between completion of approval from City Council and the date of the actual event do not allow for standard procedures to be followed. In this occasion, the City Council or their authorized designee must approve the travel request as soon as possible after the fact. Generally, conferences and meetings do not constitute emergency travel. City policy regarding transportation, lodging, meals, registration, and mileage are still applicable.
4 Lodging
4.1 Lodging Reimbursement
Reimbursement of lodging is limited to the actual cost of a single room. When making arrangements for lodging, the government, group, conference, or promotional rates shall be requested. The City will not reimburse the Traveler for luxury upgrades (e.g., ocean views, king-size beds, suites, etc.). When lodging at a conference facility is full, lodging at a comparable hotel shall be acceptable. An original, dated and itemized hotel receipt must accompany completed claims for lodging.
4.2 Cancellations
Hotel cancellations are the responsibility of the Traveler. Hotels generally require a 48-hour advance notice for cancellations. Any cancellation charges incurred will be billed to the Traveler unless reasonable justification is provided and approved by the City Council or authorized designee.
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4.3 Companion Travel
When a spouse, domestic partner, or other companion travel with a Traveler on official business, reimbursement for the Traveler's lodging will be at the single occupancy rate for the accommodations.
If the Traveler arranges for the lodging it is the responsibility of the Traveler to obtain the lodging rate for both single and double occupancy.
4.4 Lodging in a Private Residence
Travelers who stay in a private residence with relatives or friends while traveling on business are not eligible for reimbursement of lodging costs.
5 Meals
5.1 Reimbursement Rates
Reimbursement for meals shall be made only when travel extends for a minimum of six (6) hours except when specifically approved otherwise by the City Council or authorized designee.
Reimbursement shall be at the current per diem rate established by the U.S. Government General Services Administration (GSA).
If the meal expense exceeds the per diem maximum, a memorandum or e-mail justifying the additional expenses must be approved by the Administrative Services Director or authorized designee. Itemized receipts are required for all meal reimbursement claims that exceed the per diem amount.
Note: As a reminder, IRS rules state that meal reimbursements for non-overnight travel results in taxable income to the City Council member.
5.2 Reimbursement Schedule
In order to be reimbursed for the cost of meals, travel must begin or end as shown in the following schedule:
Meals Departure on Initial Day
of Travel
Return on Final Day of
Travel
Breakfast Before 7:00 am After 10:00 am
Lunch Before 11:00 am After 2:00 pm
Dinner Before 4:00 pm After 7:00 pm
To determine eligibility for reimbursement, travel shall be considered to begin when the Traveler departs his or her residence or City Hall.
5.4 Tips
Gratuities for meals are included in the per diem rates and are not reimbursed separately.
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6 Transportation
Travel will be by the most economical means available, taking into consideration requirements for meal reimbursement, lodging, and Traveler time. When a private vehicle is used as the means of transportation, reimbursement will be in an amount not to exceed the lowest available airfare.
However, if a location is not served by an airline, reimbursement will be provided for travel by the most direct route.
6.1 Air Travel
A. Arrangements
1. Air travel arrangements for Travelers are to be made by the Traveler through the Internet, travel agency, or directly through the common carrier.
2. The Traveler will arrange for reservations and tickets for approved travel requests. The most economical means available fare will be used for air travel. As a general rule, Travelers will be expected to accept flights departing within two (2) hours of the desired departure time.
B. Changes, Cancellations and Unused Tickets
Generally, tickets are non-refundable and non-transferable and fees will be incurred for any changes made once the reservations are booked. Flights with cancellation penalties should be carefully monitored by the Traveler. If cancellation occurs due to a City-related change or circumstances beyond the Traveler's control, the Traveler’s budget will pay for the penalty cost.
However, if the cancellation occurs due to a Traveler's personal request, the Traveler will be required to pay the penalty. Unused tickets or portions of unused tickets must be returned to the department. For tickets purchased through the Internet, the Traveler should work with the City Manager’s office to ensure credit is received for unused tickets or portions of unused tickets.
C. Privately-owned Aircraft
Travelers are prohibited from piloting or traveling in privately-owned aircraft (i.e., non-commercial airlines), while conducting City business without written approval of the City Council. Written approval will be maintained by the City Manager’s office.
D. Frequent Flyer Mileage
Travelers may participate in frequent flyer programs however the City will not incur extra expenses in order to accommodate the Traveler's preferred frequent flyer program.
6.2 Car Rental
A. Travelers should use public transportation (taxis, airport shuttles, buses, etc.) whenever it is more economical than a rental car. City Council may approve car rentals. Generally, a rental car should be requested when:
1. Multiple business meetings require travel between locations and public transportation is impractical.
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2. Two travelers are attending the same meeting and one rental car for the group would be more economical.
3. It is less expensive to rent a car overall compared to alternative forms of transportation.
B. Arrangements
Travelers should request car rental arrangements through the Enterprise Rent-a-Car App on the City’s intranet page. This agreement was established for use by the State of California, whose rates (which includes insurances) have been made available to the City.
C. Insurance
Because the City of Hollister assumes risk for a Traveler conducting official City business, it is not necessary for the Traveler to purchase extra insurance coverage when renting a car for City business use. Additionally, Travelers are encouraged to use rental agencies that have contracts with the State of California because those rates generally include the Collision Damage Waiver and Liability Coverage. Travelers may choose to purchase additional insurance, but it will not be reimbursed by the City.
D. Fuel
Travelers must fill the gas tank before returning a rental car to avoid fuel surcharges. Or, if it is the most economical means available a Traveler can use the prepaid fuel option. Receipts are necessary for reimbursement of fuel costs unless the Traveler uses a City-issued CaIcard.
6.3 Travel by City Vehicle
A. Travelers who use City vehicles must follow the provisions of the City's Policy.
B. If more than one Traveler is traveling on the same trip, all reasonable efforts will be made to minimize transportation costs by use of a single vehicle.
6.4 Travel by Private Vehicle
A. Authorization
City Council or designee approval is required when the Traveler requests to use a private vehicle.
B. Reimbursement
The City will reimburse for mileage at the current IRS standard rate per mile which includes gas, maintenance, and vehicle related costs. Gas costs will not be reimbursed separately. The City's maximum mileage reimbursement will not exceed the cost of the lowest available airfare.
C. Carpooling Travelers
Mileage reimbursement will be payable only to the owner of the vehicle in which the Travelers are carpooling.
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6.5 Collisions/ Accidents
A. City Owned Vehicles and Privately Owned Vehicles
Travelers who are involved in vehicle collisions or accidents while driving a City owned vehicle or privately owned vehicle while on City business are required to file an accident report with Risk Management within 24 hours (48 hours if the accident occurs on a weekend).
B. Rental Cars
Travelers who are involved in vehicle collisions while driving a rental car must report the accident to Risk Management within 24 hours (48 hours if the accident occurs on a weekend). The Traveler should keep a copy of all pertinent information and provide copies to Risk Management to assist in settling claims.
6.6 Other
Trains, buses, ferries, or other means of ground transportation may be used. Reimbursement will not exceed the cost of the most economical means available.
7 Additional Reimbursements
7.1 Incidental per diem.
For each day of travel, the employee will receive a reimbursement at the current GSA daily rate for incidental travel expenses. Personal telephone calls, baggage handling, and bellhop tips are examples of incidental costs covered by this per diem.
7.2 Other Reimbursable Expenses
A. The following expenses are reimbursable at actual cost with receipts:
1. Necessary taxicab, Uber or Lyft, airport transportation, bus fare, bridge tolls, etc.
2. Conference materials such as tapes, reports, etc.
3. Parking fees
4. Reasonable telephone/fax/internet connectivity charges associated with official City business
5. Visa and passport expenses, when directly related to City travel
B. Without receipt at actual cost:
1. BART (Bay Area Rapid Transit) and other rapid transit system fares (must include fee schedule with reimbursement request).
C. Other justifiable expenses
Other justifiable expenses will be approved based on review of special circumstances.
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7.3 Non-reimbursable Expenses
A. Airline-related: Airline club membership dues, air-phone usage, in-flight headsets B. Alcoholic beverages
C. Auto-related: Rental upgrades, personal auto repairs, accident insurance, parking tickets, traffic violations, personal auto expenses other than mileage
D. Claims submitted for reimbursement more than twenty (20) working days following the Traveler's return from the approved trip
E. Expenses associated with a non-City employee who accompanies the Traveler on official City business (e.g., spouse or domestic partner's transportation, lodging, and/or meals) F. Hotel-related: Health club fees, room upgrades, movie rentals, mini-bar usage G. Loss or theft of personal funds, property or luggage H. Non-essential program activities associated with a conference/seminar unless approved by City Council, such as sports tournaments, social activities, tours, etc., that are not included with the conference registration
I. Personal expenses: Personal credit card annual fees, babysitting or dependent care, pet care (including kennel and pet sitting fees), computer rental for personal use, barber, hairdresser, laundry, spa services (saunas, massages, facials, etc.), toiletries, shoeshine, etc.
7.4 Extended Personal Travel
Travelers who combine personal travel with business travel must identify and pay for the personal segment of the trip. The City will not reimburse a Traveler for expenses incurred beyond the most economical means available portion of the business travel when the Traveler chooses to extend his/her time at the destination for personal reasons (i.e., the Traveler takes vacation or stays through the weekend). Reimbursable expenses will cease to accrue when the Traveler is outside the most economical means available portion of the business portion of the trip. Reimbursement for car rental and airport parking must be prorated to allow reimbursement for only those costs associated with City business.
8 International Travel
The most economical and practical accommodations available considering the purpose of the meeting, transportation costs, time and other relevant factors will be reimbursed. Receipts for international travel must be itemized and accompanied by an exchange rate calculation.
International travel should have prior approval from the City Council.
HOLLISTER CITY COUNCIL
REQUEST FOR FUTURE AGENDA ITEM
Council member(s) requesting item
(no more than two):
Topic to be Discussed:
Recommended City Council Action:
Background information, such as reasoning for recommended Council action, justification for placing on the agenda, etc.:
Requested date of discussion (minimum of four weeks from the date of the request):
☐ Mayor Casey
☐ Councilmember Perez, District 1
☐ Councilmember Resendiz, District 2
☐ Councilmember Morales, District 3
☐ Councilmember Burns, District 4
4 Request to determine if councilmember Rick Perez's felony convictions and extensive criminal history precludes him from being an City Councilman for the city of Hollister.
Recommend that Councilman Rick Perez's criminal history being examined to determine whether or not he is legally eligible to be a sitting councilman for the city of Hollister.
Councilmember Rick Perez has disclosed that he was arrested approximately seventy-nine times. This information was initially disclosed in a KSBW interview after the councilman was elected into office. Later numerous journalist have been looking into Rick Perez's criminal record and it has been publicly disclosed that Rick Perez was last arrested and convicted for a felony of corporal abuse of a child, check fraud, and that he currently lives in a house with a convicted child molester.
October 15, 2024
Select the Applicable Strategic Goal(s) and list any Applicable Objective(s) City Council Goal: ☐ Infrastructure
Applicable Objective(s):
City Council Goal: ☐ Budget, Finances & Economic Development Applicable Objective(s):
City Council Goal: ☐ Quality of Life and Public Safety
Applicable Objective(s):
City Council Goal: ☐ Community Engagement, Education, and Transparency Applicable Objective(s):
4 It has been reported that Councilman Rick Perez is taking his convicted child molester housemate to public events held by the city such as the Easter Egg Hunt at Dunne Park and the public is not comfortable with him and his housemate at these public events.
Requested Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 1 Burns, Morales 2/22/2022
Discuss the appeal process for developers appealing
Planning Commission decision, analysis on what other
cities are doing
Community Development
(Planning)TBD Included in Zoning and Municipal Code Update project.
2 Morales 3/20/2023 Update on when Council will discuss the fee for Accessory Dwelling Units Community Development TBD Fee Study being completed for all city fees 3 Burns, Morales, Perez 4/18/2022
Review Hollister Municipal Code that speaks about
security for events, fees, and permit fees associated
with them.
Administrative Services TBD Wildan completed scope and has begun the study. 4 Burns 5/16/2022
Adopt a policy for staff to return calls and emails
within 24 hours, and if out of office place notification on their email
Administrative Services (HR)TBD
Administrative Services department is in the
process of filling key vacancies within the
department and has delayed the drafting of the
policy.
5 Burns 1/17/2023 Reconsideration of City's development impact fees Administrative Services TBD Fee Study being completed for all city user fees 6 Resendiz 2/6/2023 Art development fees Parks & Recreation TBD Arts and Cultural Commission approved on 4/11.
Pulled from Council on 6/20/23
7 Perez 2/21/2023 Program to support beautification of Downtown business and empty lots Community Development TBD Staff working to develop options for Council discussion
8 Casey 2/20/2024 Item regarding Downtown parking and green space Community Development TBD Staff working to develop agenda item 9 Council 3/18/2024 Update council policy to include travel for Council assignments to state and regional bodies Administrative Services 10/15/2024 Scheduled for 10/15/24 10 Resendiz 4/2/2024 Ordinance to eliminate plastic bags and straws in the City Public Works 9/3/2024
Monitoring implementation of SB 54 by the state,
including additional regulations on plastic bags and
straws
11 Resendiz/Perez 5/6/2024 Investigation into interactions at 5/4/24 City event City Attorney TBD Investigation is currently underway.
Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
1Page 361 of 407
Requested Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
12 Burns 6/18/2024 Graffiti Policy Public Works TBD Staff preparing report and update for council. 13 Council 6/18/2024 Policy on use of City Hall lights to commemorate various events and holidays City Manager TBD Staff working to develop policy 14 Burns 6/18/2024 Update to Administrative Hearing Procedures to require payment after the hearing is held Police TBD Will be included as part of the user fee study. 15 Burns 8/6/2024 Quote for maintenance of sound walls on Enterprise and Pinnacles Highway Public Works TBD Staff working to prepare estimates 16 Burns
8/6/2024 and
8/20/24 and
9/3/2024
Side letter with HFFU stating there will be no layoffs
resulting from the negotiations for fire contract
services with San Benito County and San Juan Bautista
City Attorney 10/15/2024 Resolution scheduled for 10/15/2024 17 Casey 8/6/2024 $20,000 of discretionary funds to Visit San Benito County City Manager 10/15/2024 Scheduled for 10/15/24
18 Burns 8/20/2024 Proclamation for Gary Byrne on his retirement City Clerk TBD Staff working to finalize proclamation with requesting Councilmember
19 Perez 8/20/2024 Presentation by Timothy Heavin City Manager 10/15/2024 Scheduled for 10/15/24 20 Resendiz 9/3/2024 Pilot partnership with New Hope for Youth organization Parks & Recreation 11/12/2024 Parks and Recreation staff working with New Hope to develop partnership concepts.
21 Burns 9/3/2024 Update Code of Conduct to address violations of closed session City Attorney 11/12/2024
Feedback on draft ordinance given at 10/1/24
council meeting. Ordinance first reading scheduled
for 11/12/2024.
22 Burns 9/3/2024
Update Code of Conduct to deduct costs of internal
investigation from discretionary funds of Council
member against who allegations are sustained or from
discretionary fund of Council member who brought
allegations if they are not sustained.
City Attorney 11/12/2024
Feedback on draft ordinance given at 10/1/24
council meeting. Ordinance first reading scheduled
for 11/12/2024.
23 Morales 9/3/2024 $10,000 of her discretionary funds to New Hope for Youth organization City Manager 10/15/2024 Scheduled for 10/15/24 2Page 362 of 407
Requested Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
24 Council 9/17/2024 Workplan/Timeline for implementing City Council objectives City Manager 11/12/2024 Scheduled for 11/12/24 25 Burns 9/17/2024 Creation of Disability Advisory Committee City Manager 12/3/2024 City Manager and City Attorney offices are researching the matter.
26 Casey 9/17/2024 Certificate of Recognition for resident's 101st Birthday City Clerk 10/15/2024 Scheduled for 10/15/24 27 Casey 9/17/2024 Disciplinary hearing for CM Resendiz City Attorney 10/15/2024 Scheduled for 10/15/24 28 Resendiz 10/1/2024 Monthly updates for SBCOG on Highway 25 City Manager 11/12/2024 Scheduled for 11/12/2024 3Page 363 of 407
Completed Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 1 Burns 1/18/2022
Victor Gomez's project (2021-147)
be placed on a future special
meeting agenda
City Clerk 4/2/2022 Special Meeting with presentations
by Victor 4/2/2022
2 Resendiz 1/18/2022
Presentation from the high school
on the need for another high
school and impact fees for funding
City Manager 4/2/2022 Special Meeting (ran out of time at the 3/7 Meeting)4/2/2022
3 Velazquez 1/22/2022
City Manager and City Attorney to
negotiate a Rally contract with
Roadshows, that includes a fair
reimbursement to the promoter if
the City cancels, and to add that it
may be canceled due to COVID or
public safety staffing shortage.
Requested that the contract come
back by March 7 for Council to
review
City Manager 3/21/2022 Rally was canceled via Council
consensus 3/21/2022
4 Burns 2/7/2022 Consider cancelling Bird Scooter
program City Manager 3/21/2022 Direction given to staff re: Bird Contract 3/21/2022
5 Burns 2/22/2022 Closed session item to discuss
Safer Grant funding for firefighters City Manager 3/7/2022 3/7/2022 6 Morales 2/22/2022 Discussion on Gavilan College -
special meeting City Manager 4/2/2022 Special Meeting with presentation 4/2/2022 7 Perez 3/7/2022 Library AdHoc City Clerk 3/21/2022 created ad hoc, appointed 2 Council Members 3/21/2022
8 Perez 3/7/2022 Recreation Community Center Ad
Hoc City Clerk 3/21/2022 made this a subcommittee of the Library Ad Hoc 3/21/2022
9 Velazquez 3/7/2022 Purchase or more speed cushions
placed on a future agenda City Manager 3/21/2022 done via Resolution 3/21/2022 10 Council Member(s)3/21/2022 150th Celebration Proclamation City Clerk 4/4/2022 4/4/2022 11 Burns 2/7/2022 Discussion on hazard pay first
meeting of April City Manager 4/4/2022 MOU's re: Hazard Pay for Employees approved 5/2/2022 5/2/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 4Page 364 of 407
Completed Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 12 Council Member(s)3/21/2022 "Welcome to Hollister" sign arch over downtown, cost and design City Manager Approved at Special meeting 4/25/22 4/25/2022
13 Burns, Morales,
Perez 4/4/2022 Appropriation for $20,000 to
Bulldog Boxing City Manager 4/4/2022 Approved $30,000 at 5/2/222 Meeting 5/2/2022
14 Burns, Morales,
Perez 4/18/2022 Special Council Meeting for Sign
Contract City Manager 4/25/2022 Completed 4/25/22 4/25/2022 15 Burns, Morales,
Perez 4/4/2022
Research cost to have fiber to
Brigantino Park and Treatment
Plant and Fire Station 2
IT Completed 4/27/2022
16 Burns, Morales,
Perez 4/18/2022 Special Council Meeting to discuss
Rally and Fire District City Clerk Scheduled Special meeting for 5/14/22 5/14/2022
17 Burns 3/21/2022 Police Department Ad Hoc
Committee City Clerk 4/18/2022 Created PD Communications AdHoc on 12/20/2021 4/18/2022
18 Morales 2/22/2022 Discussion on the Ordinance
regarding Council Code of Conduct City Clerk 4/18/2022 Provided update on 4/18/2022 CCM.4/18/2022 19 Burns, Morales,
Perez 4/4/2022 Committee for Rally and Festivals City Clerk 4/18/2022 Council Members Morales and Perez were appointed on April 18, 2022.4/18/2022
20 Morales 1/18/2022 Create a way for Council to submit memos for the agenda City Clerk 4/18/2022
Clarified Council Member wants to
submit items to City Clerk for posting
to COH Social media sites.
4/18/2022
21 Perez 1/18/2022
Discuss changing/increasing
Council salaries-City Clerk provided
Council & CM with current
Ordinances 978 & 1080
City Manager 3/7/2022
First Reading of Ordinance to amend
City Code set for May 16, 2022. Item
did not pass.
5/16/2022
22 Burns, Morales,
Perez 4/4/2022
Presentation of substandard
Housing with statistics for past
substandard housing that are
significant
Code Enforcement 4/4/2022 On May 16, Council Meeting Agenda 5/16/2022 23 Burns, Morales,
Perez 4/4/2022 Council Salary Ordinance City Manager
First Reading of Ordinance to amend
City Code set for May 16, 2022-Did
not pass
5/16/2022
5Page 365 of 407
Completed Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 24 Burns 5/2/2022 Update on substandard housing Housing, Community Development Presentation on May 16, 2022 5/16/2022
25 Council Member(s)5/2/2022
Presentation on the RDA, bring
back the annual report for
acceptance (Jamila)
Housing, Community
Development Presentation on May 16, 2022 5/16/2022
26 Burns, Morales,
Perez 4/4/2022
Code of Conduct Ordinance Review
to make sure it is not
unconstitutional
City Clerk 4/4/2022
Memorandum will be provided to
Council by outside attorney. Memo
provided on 5/25/2022 on
Regulating Speech and removing
disruptive speakers
5/25/2022
27 Burns 2/22/2022
Discussion on Charter City, Term
Limits, and placing these items on
the ballot.
Ad Hoc 4/18/2022
Consultant is working on Term
Limits. Council Direction for
Charter City to be brought back
for discussion in February of
2023. Council Term limit on
agenda for 6/6/2022 for approval
6/6/2022
28 Burns 2/22/2022
Discussion on vacant lot downtown
San Benito Street at 7th St across
from the Memorial Building as a
park for green space
City Manager Inquiring with realtors, owner
doesn't want to sell.6/30/2022
29 Burns 2/22/2022
Discussion on acquiring
commercial vacant parcel on
Sunnyslope east of Airline Hwy and
South of Memorial, on South side
of road (6 acres) for a community
park.
City Manager Developer working on a project for
site and the land is in escrow.6/30/2022
30 Velazquez 3/21/2022 Discussion or Study Session on
creating a Fire District City Clerk 4/18/2022
Request to LAFCo on the process &
working with Elections Consultant.
Special Meeting to be held on May
14, 2022. LAFCO provided the
process to Council. May be ready
for Election in 2024 if process is
started in time.
Considered
complete
5/14/2022
6Page 366 of 407
Completed Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 31 Burns 3/21/2022 Discussion of putting the Rally on
the ballot City Clerk 4/18/2022
Special Meeting to be held in May
14. Consultant is working on
Advisory Measure. On June 6
Agenda for Council Approval.
6/6/2022
32 Burns, Morales,
Perez 4/4/2022
Identify which sidewalks need
repairs and determine from that
how much money is needed
City Manager
Direction given to staff to allocate
$500,000 from ARPA Funds, divide
amongst 5 Council Members -
Council to send locations
Waiting on
individual Council
Members
33 Council Member(s)5/2/2022 Presentation on grants, low income housing
Housing, Community
Development Agenda item in June 2022 6/6/2022
34 Burns 5/16/2022 Look again at non permitted
vendors in city jurisdiction Code Enforcement Code patrolling on weekends 6/30/2022 35 Burns 5/16/2022
Report on Fire Inspection
Resources & how prevention may
have helped prevent fires
downtown
Fire Department Fire Presented in June 2022 6/21/2022
36 Burns 5/16/2022 Creation of Fire Bureau &
Resources necessary
Fire Department &
City Manager Approved as part of the Budget 6/27/2022
37 Burns 5/16/2022
Report on Budget for Fire
Department being Over Budget
and Under budgeted
Fire Department &
City Manager Presentation on June 6, 2022 6/21/2022
38 Burns 5/16/2022 Fire Department Liaison
Appointment on next agenda City Clerk 6/6/2022 Placed on June 6, 2022 Agenda 6/6/2022 39 Resendiz 5/16/2022 Speed Cushion update City Manager emailed Council 6/30/2022 6/30/2022 40 Burns 3/21/2022 Renaming Union Road to "Cesar
Chavez Way"City Manager 8/1/2022
Engineering bringing to August 2022
Meeting. If approved working on
ribbon cutting
8/1/2022
41 Burns 3/21/2022 RFP for Communications Center
feasibility study Police PD to bring agenda item on 9/6.9/6/2022 42 Burns, Morales,
Perez 4/18/2022 Review policies for Noise
Ordinance to include other animals
Police (Animal
Control)/ City
Attorney
This matter has been handled via
Ordinance brought to Council on
September 6, 2022.
9/14/2022
7Page 367 of 407
Completed Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 43 Burns/Perez/Mora
les 9/6/2022
Proclamation declaring October as
Breast Cancer Awareness month.
Fly Breast Cancer flag in October at
City Hall.
City Manager 9/19/2022 Proclamation on 9/19 agenda.9/19/2022 44 Burns 9/19/2022 Closed Session item on the Airport
Tenant Eviction City Manager
City Manager provided Council
Member Burns with necessary
information so item does not need
to be put on closed session.
9/19/2022
45 Burns, Morales,
Perez 4/4/2022 Shopping Cart Ordinance Review
City Attorney /
Police (Code
Enforcement)
10/3/2022 Second reading of ordinance will be
brought to Council on 10/3/22.10/3/2022
46 Morales 9/6/2022 Council pay increase City Attorney Update provided to council.10/3/2022 47 Perez 10/3/2022 Developer Meeting City Manager 10/10/2022 City Manager will work on scheduling a Special Meeting 10/10/2022
48 Perez 10/3/2022 Building maintenance program Public Works 10/17/2022 Department working on RFQ for
Facility Assessment Survey. Will
bring to the 10/17/22 City Council
Meeting
10/17/2022
49 Burns, Morales,
Perez 4/18/2022 Building maintenance program Public Works 10/17/2022 Department working on RFQ for Facility Assessment Survey.10/17/2022
50 Morales 9/6/2022 Water Conservation Presentation City Manager 11/7/2022 Will contact SBCWD to schedule date for presentation.11/7/2022
51 Resendiz/Morales/
Perez 9/6/2022
Letter to Board of Supervisors
regarding fentanyl crisis in San
Benito County
City Manager 11/7/2022
Behavioral Health has requested to
present at 11/7/22 council meeting.
Will evaluate need for letter post
presentation.
11/7/2022
52 Burns, Morales,
Perez 4/18/2022 Analysis of Swope Alley City Manager 11/7/2022 Bid documents for the Wentz-
Browns-Swope Alley Pavement and
Drainage Project are being
presented to the Council for
approval on 11/7/22.
11/7/2022
53 Burns 11/21/2022
Municipal Code Section 1010-1050
(Parking of RV& Boats in Private
Property)
Police (Code
Enforcement)12/5/2022 Discussion scheduled for 12/5
Council meeting 12/5/2022
8Page 368 of 407
Completed Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 54 Burns 11/21/2022 Discussion on Rally City Manager 12/19/2022 Discussion scheduled for 12/19 Council meeting 12/19/2022
55 Resendiz 11/21/2022
Process for Police Department to
Wear LGBTQ+ Pride Awareness
Flag on Patch
Police City attorney reviewing 1/17/2023
56 Casey 2/6/2023
Creation of an ad hoc committee
for the animal shelter and invite
county representatives
Police (Animal
Control)/ City
Attorney
Casey and Resendiz to serve on
committee 2/6/2023
57 Resendiz 9/6/2022
Review Animal Control Ordinance
to ensure that "puppy mills" are
not inadvertently permissible in
city.
Police (Animal
Control)/ City
Attorney
Will be discussed at the Animal
Control Ad Hoc Committee meeting 2/14/2023
58 Burns 2/6/2023
Proclamation honoring LULAC for
35 years of service to the
community
City Manager 2/21/2023 Item scheduled for 2/21/23 2/21/2023 59 Burns 2/6/2023 Closed session on 2/21/23 to
discuss City Manager City Attorney 2/21/2023 City Manager contract discussion scheduled for Closed Session 2/21/2023
60 Casey 2/21/2023
Options to address feral cat
population including two
additional spay/neuter clinics in
March
Police/Animal
Control 3/6/2023 Agenda item scheduled for 3/6/23 3/6/2023 61 Casey 2/6/2023 Special meeting to discuss traffic
calming measures and city streets Public Works 3/6/2023 Agenda item scheduled for 3/6/23 3/6/2023 62 Resendiz 3/6/2023
Options for recognizing June as
LGBTQ+ month, such as flag
raising, progressive stickers, email
logos, inclusivity training, unisex
restroom signs
City Manager 3/20/2023 Item on the 3/20/23 agenda 3/20/2023 63 Burns 3/6/2023
Proclamation recognizing the
Hollister High School girl's soccer
team on their state championship
City Clerk 3/20/2023 Presented on 3/20/23 3/20/2023
9Page 369 of 407
Completed Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 64 Casey 3/6/2023 Study session on traffic calming
projects Engineering 3/27/2023
Council directed staff to draft a
speed cushion/traffic calming
measure policy
3/27/2023
65 Perez 3/20/2023 Raise the Christian Flag at City Hall on April 2 City Clerk 3/27/2023
Council approved resolution on
3/27/23 authorizing the raising of
the Christian flag on 4/2/23
3/27/2023
66 Morales 2/21/2023 Presentation on new laws
impacting city operations City Attorney 4/3/2023 Presented to Council on 4/3/23 4/3/2023 67 Burns 2/21/2023 Policy regarding proclamations City Clerk 4/3/2023 Approved by Council on 4/3/23 4/3/2023 68 Burns 3/6/2023
Update HMC 1.18.060 to reflect
location of Code Enforcement
office
City Attorney 4/3/2023 Second reading of ordinance will be brought to Council on 4/17/23 4/17/2023
69 Casey 3/6/2023
3/20/2023
Neighborhood/Community
Meeting to discuss Ladd Lane
traffic calming measures
Engineering 4/17/2023 Council approved public outreach
project 4/17/23 4/17/2023
70 Burns 4/3/2023
Proclamation for Cole Seymour
and Eliana Salcedo for their recent
wins at Razorback Wrestling
competition
City Clerk 4/17/2023 Presented on 4/17/23 4/17/2023
71 Perez 2/21/2023 Discussion of Council Pay (HMC
2.04.320)City Attorney 4/17/2023 Council direction provided 4/17/23. 4/17/2023 72 Burns 2/21/2023 Presentation on Flock Cameras Police 4/17/2023 Presented 4/17/23 4/17/2023 73 Burns 2/6/2023 Rename Community Center for
Pauline Valdivia
Parks & Recreation
(Tina)4/17/2023 Approved 4/17/23 4/17/2023
74 Casey 1/17/2023 Policy on how items are added to
the City Council agenda City Clerk 4/17/2023 Council direction provided 4/17/23.
On 5/1/23 agenda 4/17/2023
75 Burns 1/17/2023
Request update to municipal code
related to Administrative Hearing
Officer requirements
City Attorney 4/17/2023 Council direction provided 4/17/23. 4/17/2023 76 Resendiz 3/20/2023
Refer to the Arts & Cultural
Advisory Commission the design of
the Hollister logo to incorporate
the LGBTQ+ Progress Pride flag
Parks & Recreation 4/11/2023 a logo considered at the ACC meeting on 4/11/23 4/11/2023
77 Burns 3/21/2022 Discuss a Historical Officer position at budget time City Manager 3/27/2023 Will bring item back to goal setting meeting.3/27/2023
10Page 370 of 407
Completed Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 78 Burns, Morales,
Perez 4/18/2022
As part of budget process, reports
from each dept on year to date
accomplishments, 3 year fiscal
analysis or forecast for anticipated
equipment , projects,
expenditures, performance
measures, task performance
measures, and employee
satisfaction rate.
City Manager 3/27/2023 Will be included as part of 2023-24 Budget Hearings 3/27/23 - 6/30/23
79 Burns 3/6/2023
Fly the Deferred Action for
Childhood Arrivals flag at City Hall
for a month
City Clerk 5/1/2023 Resolution to Raise DACA flag 5/4/23- 5/7/23 on 5/1/23 agenda 5/1/2023
80 Burns 2/21/2023
Proclamation recognizing Bill's
Bullpen for 35 years of business in
Hollister
City Clerk 5/1/2023 Scheduled to coincide with start of Comic Book Week 5/1/2023
81 Perez 3/20/2023 Install electric vehicle charging
systems throughout the City Public Works 5/1/2023
Staff working with 3CE on a grant
proposal to provide funding for EV
stations.
5/8/2023
82 Morales 9/6/2022 Future park to be developed in
District 3 Parks & Recreation N/A
Federal appropriation request
submitted. Not awarded. Staff
exploring grant opportunities for the
Leatherback property.
TBD
83 Resendiz 5/1/2023
Presentation by United Way of San
Benito County regarding 2-1-1
Program
City Clerk 5/15/2023 Presentation confirmed 5/15/2023
84 Council 4/3/2023
Letter of opposition re: Taxpayer
Protection and Government
Accountability Act initiative
City Attorney 5/15/2023 Letter prepared for 5/15/23 meeting 5/15/2023 85 Burns 5/1/2023
Consideration of waiving pre-
application fee for the Growing
Hearts garden center
Community
Development 6/5/2023 Staff prepared agenda item for
6/5/2023 meeting
86 Resendiz 5/1/2023
Consideration of refund for
conditional use permit fee for
Fiesta Plaza
Community
Development 6/5/2023 Staff prepared agenda item for
6/5/2023 meeting
87 Burns 5/15/2023 Proclamation for Hollister High
School Green Ribbon Award City Clerk 6/5/2023 Staff prepared agenda item for 6/5/2023 meeting
11Page 371 of 407
Completed Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 88 Burns/Perez 9/6/2022 Develop cooling and warming
center policy City Manager N/A Posted OES approved policy on City Website 6/1/2023
89 Burns 6/5/2023 City Attorney Evaluation City Attorney 6/20/2023 On 6/20/23 Agenda 6/20/2023 90 Burns/Resendiz 6/5/2023 Presentation on Sewer Services Public Works 6/20/2023 On 6/20/23 Agenda 6/20/2023 91 Burns 6/5/2023
Parade for Hollister High School
baseball team, softball team and
girls soccer team
City Manager 6/17/2023 Being included in Saddle Horse Show Parade 6/17/2023
92 Burns 6/5/2023
Proclamations for Hollister High
School baseball team and softball
team
City Clerk 6/20/2023 On 6/20/23 Agenda 6/20/2023
93 Burns 6/5/2023 Funding for additional police
officer in FY23-24 budget Finance 6/12/2023 Included in draft budget 6/12/23 6/12/2023 94 Morales 4/17/2023 Use of Council discretionary funds for beautification projects
Community
Development 6/5/2023 Discretionary funds policy being
drafted as part of 2023-24 budget 6/5/2023
95 Burns 3/6/2023
4/3/2023
Clarification regarding Council
discretionary funds. Consider
raising budget to $100K
Administrative
Services 6/26/2023 Budget set at $50k.6/5/2023
96 Perez 3/6/2023 Tree Replacement Program Public Works 6/26/2023 Staff preparing program for 2023-24 Budget 6/26/2023
97 Resendiz 2/21/2023
Consideration of an amendment to
HMC regarding adoption of
tentative maps by the City Council
Community
Development TBD Item was previously brought to
Council and did not pass.
98 Resendiz 2/21/2023 Policy on use of Council travel
funds
Administrative
Services 6/12/2023 Policy complete 6/12/2023
99 Burns, Morales,
Perez 4/4/2022 Food Truck Ordinance Review Community
Development 6/5/2023
Planning Commission reviewed on
4/27/2023. 6/5/23 Council public
hearing. Staff working to conduct
outreach for businesses and food
truck owners.
6/20/2023
100 Burns/Resendiz 6/5/2023
Domestic Wastewater Treament
Plant Update including MBR
discussion
Public Works 6/20/2023 Presentation made at 6/20/23
council meeting
12Page 372 of 407
Completed Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 101 Burns 2/6/2023
City to take on cost for internet
service for computers installed by
LULAC at Community Center
Information
Technology 6/26/2023 Developing cost estimates for FY
2023-24 budget
102 Casey 3/20/23 &
6/5/2023
Use discretionary funds for ADA
accessible equipment at Summer
Park
Parks & Recreation N/A
Initial quotes for basic ADA
improvements are approximately
$60,000 which exceeds the
discretionary limit of $50,000 per
member of the council.
8/3/2023
103 Morales 8/7/2023
Creation of ad hoc committee
regarding Council Code of Conduct,
including discussion of possible
fines and potential misdemeanor
prosecution
City Attorney 8/21/2023 Agendized for 8/21/23 8/21/2023 104 Burns 6/20/2023 Use discretionary funds for tree
lights on East Street Public Works 8/31/2023
On 8/7/23 Council agenda for
consideration. If approved, lights
should be installed by 8/31/2023
8/7/2024
105 Morales, Perez 4/17/2023 Campaign finance City Attorney 8/21/2023 City attorney drafting report for future council meeting
106 Burns 3/20/2023
Consider placing the raising the
Transient Occupancy Tax on the
ballot for the next general election
City Clerk 8/21/2023
Council directed staff to return with
a ballot amendment for the
November 2024 ballot and work
with BBK on education materials
8/21/2023
107 Casey 3/6/2023 Speed Cushion Policy Engineering 8/21/2023 Staff developing policy. Council
adopted a resolution pausing large
traffic calming measures until policy
is approved.
8/21/2023
108 Burns 6/5/2023 Policy on remote meeting
participation for Council
City Attorney/City
Clerk 9/5/2023 Item on 9/5/2023 agenda for
consideration.9/5/2023
109 Casey 4/17/2023 Review Council Code of Conduct City Attorney 9/18/2023 Ad Hoc provided brief report out.
Will return with an update at a
future meeting.
9/18/2023
110 Burns 6/20/2023 Requested a presentation from the
Growing Hearts organization City Manager 10/2/2023 Presentation delivered.10/2/2023 13Page 373 of 407
Completed Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 111 Resendiz 9/18/2023
Use $5,000 of his discretionary
funds for the Hollister Downtown
Association to create altars for Dia
de Los Muertos
City Manager 10/2/2023 Approved at Council 10/2/2023
112 Perez 9/5/2023 Discussion of maintenance for City
trees Public Works 10/16/2023 Tree policy adopted at 10/16/23 meeting 10/16/2023
113 Morales 9/5/2023 Update on the status of various
Council ad hoc committees City Clerk 10/16/2023 Provided at 10/16/23 10/16/2023 114 Morales 8/21/2023
Proclamations to recognize IUPA
16 and Local 12 and their
volunteer efforts in the community
City Clerk 10/16/2023 Presented at 10/16/23 meeting 10/16/2023 115 Burns 10/3/2022 Special Meeting to Discuss the
Library City Manager 10/31/2023 Library received grant for reconstruction.10/31/2023
116 Resendiz 9/5/2023
Create an ad hoc committee to
discuss a future performing arts
center
Parks & Recreation 11/7/2023 Arts Center component added to the Community Center workgroup.11/7/2023
117 Morales 1/17/2023
Procurement Policy to express
City's preference for a skilled and
trained workforce instead of just
the lowest responsive bidder, such
as preference for local hires and
working with veterans
Administrative
Services 11/6/2023 Ordinance introduced at 11/6/23
Council meeting 11/6/2023
118 Morales 3/21/2022 Outdoor Night Market
Community
Development
(Planning)
11/7/2023
Events on private property require a
major temporary use permit.
Applications need to be submitted
45 days before event.
11/7/2023
119 Velazquez 1/18/2022 &
5/2/2022
Discussion on parking/parking
garage fees
Community
Development
(Planning/Engineerin
g)
11/6/2023
Parking fee study has been finalized
and will be brought forward to
Council for discussion and possible
action. Agreement being drafted for
developer to provide improvements
at garage.
11/6/2023
14Page 374 of 407
Completed Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 120 Morales 10/2/2023 In lieu fees for City Elections City Clerk 11/20/2023 On 11/20/23 agenda 11/20/2023 121 Burns 9/5/2023 Future Council discussion on
holding the annual motorcycle rally City Manager 11/20/2023 Presentation on 11/6/23 agenda.
Item continued to 11/20/23 11/20/2023
122 Morales 10/2/2023 Ballot measure to change mayoral
term to four years City Clerk 11/20/2023 On 11/20/23 agenda 11/20/2023 123 Burns 3/20/2023 Create litter abatement and graffiti abatement team Public Works 11/20/2023
Cost estimates presented with the
FY2023-24 Q1 Budget Update. Item
continued to 11/20/23
12/4/2023
124 Perez 11/20/2023 Present certificate of recognition to Ken Lindsay City Clerk 12/4/2023 On 12/4/23 Council agenda 12/4/2023 125 Resendiz 12/4/2023 Council approval of tentative maps City Attorney N/A Council provided memo on request.12/11/2023 126 Resendiz 11/20/2023 Use his discretionary funds to
support Los Posadas event City Manager 12/4/2023 On 12/4/23 Council agenda 12/4/2023 127 Council 11/20/2023 Resolution Calling for Ceasefire in Gaza City Manager 12/4/2023 On 12/4/23 Council agenda 12/4/2023 128 Morales 12/4/2023
Use of discretionary funds for
students to attend Colonel Nicole
Mann event
City Manager 12/18/2023 Adopted resolution 12/18/2023
129 Burns 12/4/2023
Requested staff review the
agreement with Del Curto for the
400 Block of San Benito Street
Community
Development 1/16/2024 Item on 1/16/24 Council agenda 1/16/2024 130
Perez
Burns
Resendiz
9/18/2023
10/16/23
Address odor reduction in District
2 Public Works 12/18/2023
Staff included odor control measures
in forthcoming Collection System
Improvement project.
12/18/2023
131 Burns 1/16/2024 Convert Dunne Park tennis court to
4 pickleball courts Parks & Recreation 2/5/2024 Update on project at 2/5/24 meeting 2/5/2024 15Page 375 of 407
Completed Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 132 Burns 11/20/2023
Separate project to construct
crosswalk on Memorial Drive near
elementary school to speed up
process
Public Works 2/5/2024
Council directed staff to install speed
cushions to be replaced with speed
tables and to move forward with
implementation of crosswalks at
Verdun and Memorial and other
improvements
2/5/2024
133 Resendiz 9/18/2023
Council item regarding what other
municipalities are doing regarding
landscape and lighting district
Engineering 2/20/2024
Other municipalities and the City of
Hollister supplement Landscape and
Lighting Districts with the general
fund as the LLD assessments do not
have an annual inflation factor
included in them.
2/15/2024
134 Burns 2/5/2024
Options to address speeding on
San Benito Street after South
Street
Public Works 2/20/2024 Item discussed at 2/20/24 Council meeting 2/20/2024
135 Burns 2/5/2024 Creation of a Council ad hoc
committee related to Cannabis City Clerk 2/20/2024 Committee formed at 2/20/24 Council meeting 2/20/2024
136 Morales 2/5/2024 Proclamation for Black History
Month City Clerk 2/20/2024 Presented at 2/20/24 Council meeting 2/20/2024
137 Casey 2/5/2024 Proclamation for Give Kids a Smile
Event City Clerk 2/20/2024 Presented at 2/20/24 Council meeting 2/20/2024
138 Burns 12/4/2023
Consider road engineering on
Sunnyslope near Sunnyslope Lane
and Beverly such as a crosswalk
with flashing lights
Public Works 2/20/2024 Item discussed at 2/20/24 Council meeting 2/20/2024
139 Morales 12/4/2023
Traffic study of San Benito Street
between Hawkins to Nash
complaints related to speeding and
traffic
Public Works 2/20/2024 Item discussed at 2/20/24 Council meeting 2/20/2024
140 Resendiz 2/20/2024 Certificate of Recognition for Elyssa Hernandez City Clerk 3/4/2024 Scheduled for 3/4/2024 3/4/2024 141 Morales 2/5/2024
Recognition of Community
Volunteers who provided
assistance following the Line Street
Apartment fire
City Manager 3/4/2024 Scheduled for 3/4/2024 3/4/2024
16Page 376 of 407
Completed Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 142 Council 1/16/2024 San Benito Leadership Institute
funding City Manager 3/4/2024
Staff working to develop agenda
item to allocate $20,000 from the
general fund
3/4/2024
143 Perez 1/16/2024 Item to make raising Christian Flag at City Hall an annual event City Clerk 3/4/2024 Scheduled for 3/4/2024 3/4/2024 144 Burns 2/5/2024
Options for creating a non-profit
that people can donate to to
support the Animal Control
Services Division
Administrative
Services 3/8/2024
Public is able to donate to the
Animal Shelter. Funds are restricted
when donated.
3/4/2024
145 Morales 12/18/2023
Discussion Re: potential updates to
HMC to set Council regular
meeting time for 9:00 AM
City Attorney 3/4/2024
On 2/5/24 Council directed staff to
return with an ordinance to set the
regular meeting start time at 4:00
PM.
Introduction of ordinance scheduled
for 3/4/24.
Re-introduction scheduled for
3/18/24
3/4/2024
146 Burns 12/4/2023
Use of discretionary funds to install
dog waste bag dispensers in
Sunnyslope Village
City Manager 3/4/2024 Scheduled for 3/4/2024 3/4/2024
147 Casey 11/20/2023 &
1/16/2024
Seeks to be able to review draft
agenda with City Manager prior to
publication
City Manager 3/4/2024 Item did not pass. 2-2 vote on
3/4/24 3/4/2024
148 Perez 11/20/2023 Lighted crosswalk near Fourth and
Line Streets Public Works 3/18/2024
Staff will be completing the work in
house. Project does not need to
return to Council for approval.
3/5/2024
149 Casey 2/20/2024 Council Goal-Setting Workshop
prior to budget development City Manager 3/18/2024 Discretionary fund request for meeting scheduled for 3/18/24 3/18/2024
150 Morales 1/16/2024 Review of City policies on Council training and travel
Administrative
Services 3/18/2024 Council direction given on 3/18/24.3/18/2024 17Page 377 of 407
Completed Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 151 Casey 2/20/2024
Bring inclusionary housing
ordinance back for Council
consideration to include a 6% very
low income, 5% low income, and
4% moderate income levels split
and options for alternative
compliance.
Community
Development 3/18/2024 Council direction given on 3/18/24.
Ordinance returning on 4/15/24 3/18/2024
152 Burns 3/18/2024 Update on Motorcycle Rally City Manager 4/2/2024 Scheduled for 4/2/24 4/2/2024 153 Burns 3/18/2024 Report on recent animal hoarding
incident in the County Police 4/2/2024 Scheduled for 4/2/24 4/2/2024 154 Burns 3/18/2024 Proclamation for Hollister High
School boys soccer team City Clerk 4/2/2024 Scheduled for 4/2/24 4/2/2024 155 Burns 3/4/2024 Update on Motorcycle Rally City Manager 4/2/2024 Scheduled for 4/2/24 4/2/2024 156 Perez 3/4/2024
Proclamation on Womens History
Month and International Womens
Day
City Clerk 4/2/2024 Scheduled for 4/2/24 4/2/2024
157 Casey 12/4/2023
Traffic study of McCray Street
behind shopping center and
potential options (agenda item)
and address blight in the area
Public Works 4/2/2024 Item rescheduled from 3/18/24 to
4/2/2024.4/2/2024
158 Casey 1/16/2024 Vacant building ordinance Community Development 4/2/2024 Working with consultant to bring a presentation to Council 4/2/2024
159 Casey 4/3/2023 Ordinance re: Vacant commercial
buildings
Community
Development 4/2/2024 Scheduled for 4/2/24 4/2/2024
18Page 378 of 407
Completed Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 160 Burns 8/21/2023 Use of discretionary funds to install cameras at Valley View Park Police 4/2/2024 Staff gathering quotes and preparing agenda item for 4/2/24 4/2/2024
161 Burns 12/4/2023 Use of discretionary funds for
COVID-19 victims memorial City Manager 4/15/2024 Staff working to develop agenda item 4/15/2024
162 Perez 3/4/2024 $8500 from discretionary funds for
Bulldog Boxing City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024 163 Resendiz 3/18/2024
$1500 from CM Resendiz
discretionary funds for Dia de los
Ninos Event
City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024
164 Council 3/18/2024 $1000 each from discretionary
funds for Jovenes de Antano City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024 165 Casey 3/18/2024 $5000 from discretionary funds for
community center renderings City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024 166 Morales 3/18/2024 $3000 from discretionary funds for printing of City Resource Guide City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024 167 Resendiz 4/2/2024 Local preference ordinance for
affordable housing
Community
Development 4/15/2024 Scheduled for 4/15/24 4/15/2024
168 Perez 4/2/2024 Provide direction on amending
campaign contributions ordinance City Attorney 4/15/2024 Scheduled for 4/15/24 4/15/2024 169 Burns 3/18/2024 Options for increasing meeting
efficiency City Clerk 5/6/2024 Scheduled for 5/6/2024 5/6/2024 19Page 379 of 407
Completed Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 170 Casey/Perez 4/2/2024
$3000 each of discretionary funds
for the Indigenous Nations
Diversity Network event in
September
City Manager 5/6/2024 Scheduled for 5/6/2024 5/6/2024
171 Morales 4/15/2024
Proclamation declaring May as
National Missing and Murdered
Indigenous Women Month and
recognizing May 5 as National
Missing and Murdered Indigenous
Women Day
City Clerk 5/6/2024 Scheduled for 5/6/2024 5/6/2024
172 Casey 4/2/2024 Waive permit fees for Mr. Wrobel
if permissible
Community
Development TBD
Staff working with Mr. Wrobel and
determining if waiving fee is
permissible based on project spefics
5/14/2024
173 Casey 4/15/2024 Proclamation for 90th Annual
Saddle Horse Show City Clerk 5/21/2024 Scheduled for 5/21/2024 5/21/2024 174 Morales 4/15/2024
$2000 from discretionary funds for
Missing and Murdered Indigenous
Women Event
City Manager 5/21/2024 Scheduled for 5/21/2024 5/21/2024 175 Morales 4/15/2024
Use of discretionary funds for safer
communities programs for teens -
evenly distribute to Parks &
Recreation Dept, New Hope for
Youth Organization, and substance
abuse programs
City Manager 5/21/2024 Scheduled for 5/21/2024 5/21/2024 176 Perez 5/6/2024 Visit San Benito County
Presentation City Manager 6/4/2024 Scheduled for 6/4/2024 6/4/2024 177 Resendiz 5/21/2024
Update from COG/CalTrans Re:
Highway 25 & Highway 156
roadwork
City Manager 6/18/2024 Scheduled for 6/18/2024 6/18/2024 178 Burns 5/21/2024
Agenda item on potentially
extending term of impact fees for
400 Block
Community
Development 6/18/2024
On 6/4/2024 Council directed staff
to return with Amendment to
Agreement at 6/18/24 meeting
6/18/2024
179 Morales 5/21/2024 Agenda item on results of recent
investigation City Attorney 6/18/2024 Scheduled for 6/18/2024 6/18/2024 20Page 380 of 407
Completed Agenda Items CITY COUNCIL PROJECT LIST 10/11/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 180 Council Member(s)5/2/2022
Strategic Plan and Study for Vista
Park Hill improvements, quotes for
creating a dog park at Park Hill to
be included in next budget cycle
Parks & Recreation 6/18/2024
Topo survey has been contracted
with Kelly Engineering and survey
has been completed. Master plan to
be presented for consideration in
2024-25 budget.
6/18/2024
181 Burns 8/21/2023
Future closed session or open
session item on previous mountain
lion encounter in the City
City Attorney N/A Memo provided to council.7/16/2024
182 Casey 6/18/2024 Proclamation for Benjamin
Tollantino City Clerk 8/6/2024 Scheduled for 8/6/24 8/6/2024 183 Casey 8/6/2024
Presentation on SBC Housing
Element and implications to the
City if implemented
City Attorney/
Community
Development
8/13/2024 Memo sent to Council
184 Casey 8/6/2024 CM Morales to serve on Fire
Protection Committee City Clerk 8/20/2024 Scheduled for 8/20/24 8/20/2024 185 Morales 8/6/2024 Presentation by New Hope for
Youth City Manager 9/3/2024 Scheduled for 9/3/24 9/3/2024 186 Morales 8/6/2024
Discussion of Orosco Group
request for refund/transfer of
cannabis fees
Community
Development 9/3/2024 Scheduled for 9/3/24 9/3/2024
187 Burns/Perez 8/20/2024 $5,000 each of discretionary funds to Second Native Gathering event City Manager 9/3/2024 Scheduled for 9/3/24 9/3/2024 188 Casey 9/3/2024 Motorcycle rally ad hoc committee City Manager 9/17/2024 Scheduled for 9/17/24 9/17/2024 189 Casey 9/3/2024 Adopt Council strategic goals City Manager 9/17/2024 Scheduled for 9/17/24 9/17/2024 190 Council 9/3/2024
Letter to CA Assembly Speaker
Rivas re: funding for Highway 25
expansion
City Manager 10/1/2024 Scheduled for 10/1/24 10/1/2024
191 Burns 5/21/2024
Use discretionary funds to install
memorial plaque on the 190 Maple
Street Building for Frank
Valenzuela
City Manager 5/21/2024 Must wait for FY 24/25 5/21/2024 21Page 381 of 407
Update Requests from Council (non-agenda items)CITY COUNCIL PROJECT LIST 10/11/2024 1 Morales 1/22/2022
Community Development to create a
checklist of steps for new businesses to
get started to help streamline the process
Community Development Project will be assigned to Economic Development Manager once hired.TBD
2 Casey 3/18/2024
Receive update from animal ad hoc
committee regarding recommend policy
changes
Police Animal ad hoc committee holding meetings to discuss potential policy updates.TBD
3 Burns 4/15/2024 Update on feasibility of creating City dispatch center Police Staff preparing report and update for council.TBD 4 Burns 6/18/2024 Create Citizen Volunteer Group to
combat graffiti Public Works Staff preparing report and update for council.TBD 5 Burns 8/6/2024 Repair damaged cinder block wall
segment on Avenida Cesar Chavez Public Works Staff working on securing quotes for repairs and investigating the source of the damage.TBD
6 Burns 8/20/2024
Information regarding the City's costs to
offset fire services costs provided to San
Juan Bautista and San Benito County
City Manager / Fire Staff preparing report and update for council.TBD Status Estimated Date of
Completion#Council Member Meeting Date Update Requested Department 22Page 382 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #
1 Burns 1/8/2022 Set a hard stop date for map submission City Clerk 1/8/2022 2 Perez 1/8/2022
Requested the number of hits to the
redistricting website and emails received re:
submitting maps be emailed to council prior to
the next meeting
Information Systems
& Technology 1/8/2022
3 Velazquez 1/18/2022
Request any communications sent to Council
Members re: redistricting be sent to the City
Clerk and shared with all of Council
City Clerk 2/7/2022
4 Burns 1/18/2022 Report on the Bird Scooter pilot program-- revenue, issues, etc.City Manager 3/21/2022
5 Burns 1/18/2022 Update on the process of adding roofs to the parklets downtown City Manager 1/28/2022
6 Burns 1/18/2022 Update on the Executive recruitment process for various positions City Manager 1/22/2022
7 Burns 1/18/2022 Update on the American Rescue Plan (ARPA), plans for recognition or payment to staff City Manager 1/22/2022 8 Morales 1/18/2022
Council to submit information to be distributed
to the Community by Social Media or any other
ways from their committees
City Clerk 4/18/2022
9 Morales 1/18/2022
Update on all of the grants she mentioned the
City could apply for in December-Received an
email from CM on 4/12/2022 with an attached
excel sheet.
City Manager 4/12/2022
10 Perez 1/18/2022 Update on the Central Ave traffic calming project if it is complete Engineering 3/16/2022
11 Morales 1/18/2022 Report on other City Council salaries and benefits City Manager 3/7/2022
12 Morales 1/18/2022 Update on the Broadband for the City Information Systems & Technology 4/27/2022
Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 23Page 383 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 13 Burns 1/22/2022 Analysis on how other cities are spending ARPA funds City Manager 4/4/2022
14 Burns 1/22/2022
Department Heads go through the list of City
staff and put them into categories, such as front
line staff, public safety, office workers, consider
tiers of hazard pay by April 1
City Manager 2/23/2022
15 Burns 1/22/2022
Have Council come up with ways to recognize
other groups of essential workers outside of City
Staff, such as teachers, grocery clerks, gas
station attendants, come up with plan to give
hazard pay or gift cards, by April 1
City Manager 4/4/2022
16 Burns 2/7/2022 Update on Executive position recruitment City Manager 3/15/2022 17 Morales 2/7/2022 Spreadsheet of all actions items requested by Council City Clerk 3/21/2022
18 Morales 2/7/2022 Update on 150th Celebration City Manager 3/21/2022 19 Morales 2/7/2022 Submit applications for grants due by Feb. 24th Fire 2/22/2022 20 Morales 2/7/2022 List of all projects utilizing Measure G funds, status, amount spent, etc.City Manager 2/23/2022
21 Resendiz 2/22/2022 Find out if other cities have a Veterans preference in hiring for all depts., not just PD
Administrative
Services
Finance/Human
Resources
4/4/2022
22 Burns 2/22/2022
How many HPD officers are veterans? How
many City staff members throughout the city
are veterans?
Administrative
Services
Finance/Human
Resources
4/4/2022
23 Burns 2/22/2022
Consider adding to the Assistant City Manager
position job description to be a liaison to
Council.
City Manager 2/22/2022
24 Resendiz 2/22/2022
Consider adding to the Assistant City Manager
position job description to work on PRA
requests
City Manager 2/22/2022
24Page 384 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 25 Burns 2/22/2022
Evaluate K-rails blocking union road are a
hindrance to Fire and Police response in an
emergency
Engineering 2/25/2022
26 Burns 2/22/2022
Consider an item to purchase 400-500
"grabbers" for picking up trash, and have
Council give these away at park openings so
public can help keep parks clean.
Recreation 3/5/2022
27 Morales 2/22/2022 Update on 2021 goals and accomplishments, and what is our road map for 2022 goals City Manager 2/24/2022 28 Morales 2/22/2022
Requested a report on what percent of our
budget is from grants and what the grants are
for (separate from entitlement grants)
City Manager 2/22/2022
29 Morales 2/22/2022 Update on the 311 application Information Systems & Technology 2/7/2022
30 Council 2/22/2022 Update on the total number of PRA requests the City Clerk's Office receives per year City Clerk 4/4/2022 31 Morales 2/22/2022 Report on all of the IT projects to help with streamlining
Information Systems
& Technology 2/25/2022
32 Morales 3/7/2022 4th of July Fireworks bring back location of event Recreation 3/21/2022
33 Burns 3/7/2022 Staff look at other cities using Accela and talk with IT, Planning, and Building
Information Systems
& Technology 4/27/2022
34 Burns, Morales,
Perez 4/4/2022 Assistant City Manager update City Manager 4/4/2022 35 Burns, Morales,
Perez 4/4/2022 Update on Deputy City Clerk recruitment-CC is Waiting for HR City Manager HR posted Deputy City Clerk position online 5/2/2022
36 Burns, Morales,
Perez 4/4/2022 Social Media posts-votes of previous night Council Mtgs City Clerk Waiting for additional Deputy City Clerk 3/31/2023
25Page 385 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 37 Burns, Morales,
Perez 4/4/2022 Naming of park by Fire Station 2: Cesar Chavez Park Parks & Recreation
Received Prop 68 grant for park
construction. Will include the
name in all public outreach efforts
as required by the grant.
3/31/2024
38 Burns, Morales,
Perez 4/18/2022
Provide training at the County's Fentanyl and
Opioid Training in June to have video available
to be able to administer NARCAN
PD
Presentation given on 5/2/2022,
with Narcan training for public
offered on 6/11/2022
5/2/2022
39 Morales 3/7/2022
Assistant City Manager Recruitment be
completed in ideally 3 months, no later than 6
months
City Manager
Approved contract with Peckham
& McKenney for recruitment
services
5/2/2022
40 Perez 3/21/2022 Dog Park Grass - Update. Recreation-Report to be provided at May 2, 2022 Council Meeting.
Public Works
Parks/Streets/Utilitie
s/Fleet
5/2/2022
41 Velazquez 1/22/2022
Move ARPA funds to general fund by March,
earmarking funds for business revitalization,
tourism, "Welcome to Hollister" sign, develop
loan or grant program for businesses to apply
for
City Manager 4/25/2022
42 Burns 2/22/2022
Report on the City's intentions and ideas on
what to do with Park Hill. Recreation-Report to
be provided at May 2, 2022 Council Meeting
Recreation Recreation gave a presentation on
5/2/2022 5/2/2022
43 Burns 3/21/2022 Promoting the 150th Celebration City Manager Update given by Ad Hoc (Morales) during meeting 5/2/2022
44 Perez
Morales
3/7/2022
4/4/2022
Report on speed cushions, current locations,
future locations and remaining amount,
provided an update on 3/21/2022 Council
requested another update on 4/4/2022
Engineering 4/18/2022
45 Burns, Morales,
Perez 4/18/2022 Update on Youth Art and Cultural Commissioner applications City Clerk Two applicants for appointment
on 5/16/2022 5/16/2022
46 Burns, Morales,
Perez 4/18/2022
Information on City of Hollister plans for Office
Professionals Day and recognition events that
have to do with our staffing.
City Manager
Recognized Office Professionals
Day. Working on other staff
morale ideas
4/27/2022
26Page 386 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 47 Perez 5/2/2022 Requested a 5 minute timer for all
presentations City Clerk Completed 5/16/2022
48 Morales 1/18/2022 Traffic study on San Benito Road near 7-11 Engineering Study in process-Speed humps not warranted 4/30/2022
49 Velazquez 1/22/2022 See if other nearby cities want to purchase speed cushions so we may order in bulk
Public Works
Parks/Streets/Utilitie
s/Fleet
Invite was given to CAO & City
Manager of SJB 3/30/2022
50 Velazquez 2/7/2022 Monthly or bi-Monthly meetings with the Fire Committee Fire Fire Committee created 5/26/2022
51 Burns 2/22/2022
Asked if City Attorney can confirm if we can
close/stop public comment, requested his legal
opinion on the matter
City Attorney Requested from Consultant as a
separate memo 5/26/2022
52 Morales 2/22/2022 Update on traffic study for speed cushions on San Benito Street by 7-11 Engineering Study in process-Speed humps not warranted 4/30/2022
53 Burns, Morales,
Perez 4/18/2022 Dunne Park Community Center update City Manager Recreation Services Manager Garza provided presentation 5/2/2022
54 Burns, Morales,
Perez 4/18/2022 Add to second evaluation of Ord. 1202 for constitutionality City Clerk Requested from Consultant as a separate memo on 4/19.5/25/2022
55 Council 5/2/2022
Divide the APRA $500K for sidewalks between
the 5 council members to allocate for use in
their respective districts.
City Manager 5/2/2022
56 Resendiz 5/2/2022
Requests staff consider putting spikes on top of
the streetlights on Piane Crati Court (in D2) due
to complaints of bird waste on cars
Public Works Purchasing Bird Spikes 5/13/2022
57 Burns, Morales,
Perez 4/4/2022 Outstanding Building Permits over 6 months with status Building Council given monthly 6/30/2022
58 Resendiz 5/2/2022 Update on Dollar General's weed and graffiti abatement Code Enforcement Weeds removed 5/25/2022
27Page 387 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 59 Burns, Morales,
Perez 4/18/2022 memo clarification on using titles, city issued equipment, and our platform for campaigning City Clerk
Requested from Consultant as a
separate memo on 4/19.
Requested clarification from
consultant on using city logo
shirts and posting videos
5/20/2022
60 Morales 3/7/2022 Process for requesting speed cushions be placed on website for the public to access Engineering
Council wanted to keep it simple
so the process is that a request is
made to a council member who
relays it to the City Manager who
relays it to Engineering for study.
A more detailed process was
brought to Council, but rejected.
6/6/2022
61 Morales 2/7/2022
Revisit Council Committee assignments, updates
on committees that do not meet, and create
committee assignments for Finance and Public
Works
City Clerk
Staff requested clarification on
which committees updates are
being requested from.
Department Liaisons for Finance is
Council Member Resendiz and
Public Works Liaison is Mayor
Velazquez.
6/21/2022
62 Perez 2/22/2022 Consider changes to City's Parking Ordinance, regarding parking across from the Library.Police Department PD working on removing parking
restrictions on 5th St. On
6/6/2022 Agenda
6/6/2022
63 Morales 2/22/2022 Discussion on Planning Department projects that are delayed and what the problems are DS-Planning Spreadsheet provided to Council on 6/24/2022 6/24/2022
64 Burns, Morales,
Perez 4/4/2022 Safe Zones Police Dept PD working on testing site before press release.6/21/2022
28Page 388 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 65 Perez 5/2/2022 Consider making a temporary loading zone area in front of Gunnagle Funeral Home for Hearses
Planning,
Engineering?
A work order has been issued to
Public Works to create a loading
zone out of two of the parking
spaces in front of the funeral
home.
7/22/2022
66 Resendiz 5/16/2022 May we look to see what may be done about accidents at Alvarado & Santa Ana.PD Staff provided status on 7/21/2022 7/21/2022
67 Burns 1/18/2022 Look into Central Coast 3CE Grant City Manager Staff is working with 3CE staff and the new grant writer 7/25/2022
68 Morales 1/18/2022
Discuss changing the time of Council meetings
so they are earlier, so they do not go late into
the night
City Clerk/ City
Attorney
Will request as part of HMC 2.04
changes. Requested start time is
9:00 am. Was not changed as part
of the revisions.
5/16/2022
69 Morales 1/18/2022 Proposal for electric vehicles, to utilize grants for electric vehicles
Public Works
Parks/Streets/Utilitie
s/Fleet
Staff given direction to look at
available electric vehicles. Have
not found any. Staff will need to
put a refundable deposit down
and order them.
7/22/2022
70 Morales 2/7/2022
Finance to provide more details on the budget
totals, percent paid vs. actual with the warrant
registers for approval
Administrative
Services
Finance/Human
Resources
Will begin 8/1/2022. Item is part
of the warrant registers.8/1/2022
71 Burns, Morales,
Perez 4/4/2022 Renaming of Union Road and new park by FS2 to Cesar Chavez Way and Cesar Chavez Park City Manager Engineering is in process. Will be on 8/1 Council agenda.8/1/2022
72 Morales 1/22/2022 Analysis on the speeding complaints in the City by neighborhood Police Department
PD confirmed that they do not
track complaints at the
neighborhood level.
9/1/2022
73 Morales 1/22/2022 Add Community Development position to help businesses get started go through the processes City Manager Will be done by Asst. City Manager 9/1/2022
74 Burns, Morales,
Perez 4/4/2022 Intelligence on PD Issues and Trends in the community Police Dept Annual report with statistics is
posted on PD website.9/1/2022
29Page 389 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 75 Burns, Morales,
Perez 4/4/2022 Cameras up at all access and have PD work with IT work on and add a privacy aspect PD & IT Policy determined to be adequate by City Attorney 9/1/2022
76 Morales 5/2/2022
List of resources for the community with links
on the City's webpage, such as local non profits,
food assistance, housing assistance, etc. Link to
see what district residents live in.
City Manager
Resources added to existing site
and will be included on new city
website.
9/7/2022
77 Morales, Burns 5/2/2022
Add the Council updates and request
spreadsheets to the City's webpage for public
transparency
City Manager
Reports add under
"Transparency" tab on existing
site. Reports will be included on
new city website.
9/30/2022
78 Resendiz 9/6/2022 Ensure that Mexican music is played during Summer Concert Series Recreation Mariachi groups will play on September 16th. 9/16/2022
79 Council 5/2/2022
Install sod grass at Jerry Gabe dog park, one side
at a time, to keep one side open at all times
while laying sod on the other side. Block off side
of park with fence to keep dogs/people out
Public Works / Parks
& Recreation
Staff has tried to fence off areas
of the dog park in the past. This
did not contain the small dogs nor
stopped visitors from entering the
other sides
9/14/2022
80 Resendiz 9/6/2022
Inquiries from Hollister School District for
Planning: Rosati project, parking lot and
walkway, CFDs, increasing development fees,
and shared facility use agreements
Community
Development
(Planning)
Staff has not received any
inquires from HSD. Staff has had
discussions with HSD recently
regarding approved housing
developments.
9/14/2022
81 Morales 5/2/2022
Study session on Code Enforcement problem
solving, communications training, dispute
resolution
Police (Code
Enforcement)
PD has met with Councilmember
Morales and addressed her
concerns.
8/31/2022
82 Morales 2/22/2022 Receipts of budget vs actuals Administrative Services
Reports will start with new
budget. Included with standing
warrant agenda item.
8/1/2022
30Page 390 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 83 Resendiz 5/2/2022
Have staff to remove the fenced area at Klauer
park so it is not used as a dog park, and come up
with an alternative solution for the area
Parks & Recreation /
Public Works
Received quote from contractor
to remove fence. Scheduled to be
removed by 9/23/22
9/26/2022
84 Perez 9/6/2022 Provide speed hump installation schedule Public Works Dept provided schedule to City Manager's Office for review 9/20/2022
85 Perez 9/6/2022 Parks ADA Schedule Parks & Recreation Staff is working to prepare
schedule. Will be provided at
Parks and Recreation Commission
meeting and to council.
9/27/2022
86 Morales 9/6/2022 Provide update on status of salary study Administrative Services
Update will be provided on 9/19
council meeting 9/19/2022
87 Morales 9/6/2022 PIO Plan City Manager Assistant City Manager developing plan.9/8/2022
88 Resendiz 9/6/2022 200 Zinc Plates available for donation.Parks & Recreation Referred to Art & Cultural Commission 10/5/2022
89 Morales 9/6/2022 Business Loan Program update City Manager Update program to make more
businesses are eligible to receive
loan.
10/3/2022
90 Resendiz 9/6/2022 Need speed cushions at intersection of Alvarado and Santa Ana
Public Works
(Engineering)
Will be installed the week of
September 26th.9/30/2022
91 Morales 2/7/2022
Grant chart, showing what grants are available,
which are applied for, status, etc. Will provide a
template
City Manager
On 6/6/2022 Agenda to request
grant writer. Grant writer
approved.
9/30/2022
92 Resendiz, Burns 5/2/2022
Earmark funds from ARPA to help businesses
transition to going green (after other ARPA
funding priorities are met)
City Manager
City will assist businesses as
requested. City Manager will
provide update at 10/3 Council
meeting.
10/3/2022
93 Morales 5/2/2022 An Ordinance to ensure that business are not fined for stolen shopping carts
Police (Code
Enforcement) / City
Attorney
Second reading of ordinance will
be brought to Council on 10/3/22.10/3/2022
94 Burns 9/6/2022 Organizational Charts for City and Departments (include vacant positions)City Manager
Departments submitting org
charts to City Managers Office for
review.
10/17/2022
31Page 391 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 95 Burns 9/6/2022 Update on downtown sign
City Manager /
Community
Development/
Engineering
Engineering is currently reviewing
plans for sign. Structural review
will be completed on 9/16/22.
9/30/2022
96 Perez 1/18/2022 Update on the tree program Public Works Dept has received a list of all trees
trimmed or removed in Fiscal
Year 2021-22. Report under
review and will be distributed to
council.
10/5/2022
97 Burns/Velazquez 9/19/2022 Crosswalk on Ladd Lane City Manager Staff installed temporary
crosswalk markings while
contractor works to permanently
correct Ladd Lane.
10/3/2022
98 Burns 10/3/2022 Prune Street Pavement Public Works
Prune St construction is scheduled
for August 2023. Potholes on
Prune St are scheduled to be
refilled by 10/31/22.
10/10/2022
99 Morales 10/3/2022 San Benito and Hawkins Street Traffic Study Engineering Study on intersection was
completed in 2022. All ways stops
were not warranted.
10/3/2022
100 Burns/Velazquez 9/6/2022
Confirm that judgement is due to city from Irma
Gonzalez and Elia Salinas and begin collection
process if applicable.
City Attorney
City's Risk Management firm has
confirmed that they are beginning
the collection process. Confirmed
that there are no other
outstanding legal judgements.
10/14/2022
101 Resendiz 10/17/2022
Forward email from Gavilan College
President/Superintendent to the local press and
to City Clerk for submission into the official
record
City Manager Email was forwarded as
requested 10/18/2022
32Page 392 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 102 Resendiz 5/2/2022 Update on whether the City can be more restrictive regarding use of plastic bags
Public Works / City
Attorney
City cannot pass a more
restrictive ordinance than the
state.
10/20/2022
103 Resendiz, Perez 10/17/2022 Provide letter from Gavilan College on Presentation done by Sunnyslope Water District
City Manager/City
Clerk Letter was provided as requested 10/18/2022
104 Perez 11/7/2022 Financials for 150th Celebration City Manager Follow up meeting held with
Councilmember Perez and City
Manager.
11/14/2022
105 Perez/Morales 9/6/2022 Provide streets/sidewalks/alleys schedule Public Works City Manager's office is sending
out project schedules as
confirmed. Schedules will be
posted on social media as well.
11/21/2022
106 Morales 9/6/2022 Timeline for Council Projects City Manager Assistant City Manager working
with Department Heads to
develop timelines for projects.
11/30/2022
107 Morales 11/7/2022
Follow up with Planning Department regarding
customer service concerns brought up at San
Benito Chamber of Commerce Business
Advocacy Committee
City Manager Confirming follow up meeting.
Will provide an update to Council.11/30/2022
108 Burns 11/21/2022 Status Update on General Plan
Community
Development
(Planning)
Timeline emailed to Council on
11/30/2022 11/30/2022
109 Resendiz 9/6/2022 General Plan Action Committee (GPAC) Update Community
Development
(Planning)
Timeline emailed to Council on
11/30/2022 11/30/2022
33Page 393 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 110 Burns 11/21/2022
Status on hiring an Community Development
Director, Airport Manager, Chief Building
Official, and Building Inspector
City Manager
Recruitment update provided to
Council. Interviews for
Administrative Services Director
will take place on the week of
December 5th. City Engineer
interviews scheduled for week of
December 12th.
11/30/2022
111 Perez 11/7/2022 Cienega Road Survey Engineering Draft report received 11/18. Final report expected on 12/15/22 12/12/2022
112 Burns 12/5/2022 Financials for the 150th Year Celebration City Manager City Manager developing final
financial report to send to City
Council.
12/19/2022
113 Burns 12/5/2022 Status Report on Shot Spotter Program Update Police PD working with vendor to provide a presentation to Council.1/17/2023
114 Burns 11/21/2022 Next Steps to Implement Term Limits City Clerk Clerk will provide a memo to City Council 1/30/2023
115 Burns 2/22/2022 Requested additional cameras be installed in the Sunnyslope area due to stolen car items Police
Equipment has been delivered.
Staff is waiting for the weather to
clear prior to install them.
1/31/2023
116 Burns 11/21/2022 Status on Gateway Monument Sign City Manager Installation is underway.2/10/2023 117 Burns 12/5/2022 Status on Gateway Monument Sign City Manager Installation is underway.2/10/2022 118 Morales 2/6/2023 Copies of City's contracts with 4LEAF City Manager Contracts sent to Council.2/9/2023 34Page 394 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 119 Morales 2/6/2023 Status of money raised by the Community Foundation to assist flood-impacted residents City Manager Update provided to Council 2/15/2023 120 Burns 2/21/2023 Options for fencing the Downtown area for the motorcycle rally and charging an entrance fee Police Update will be provided at 3/6/2023 City Council meeting 3/6/2023
121 Burns 3/6/2023 Update on Police Communications Center Police Update sent to Council 3/15/2023 122 Burns 3/6/2023 Update on parklet request for 300 block of Monterey
Community
Development
Application incomplete, business
owner and neighbor 3/12/2023
123 Morales 3/6/2023 HPD to follow up on incident reported by Mr.
Rojas Police Police report taken 3/12/2023
124 Burns 3/6/2023 Status of the downtown monument sign Community Development
Update provided to council on
3/16/23 3/16/2023
125 Resendiz 9/6/2022 Need speed cushions near Calaveras School on Central Avenue
Public Works
(Engineering)
Post speed study completed.
Councilmember can request to
add speed hump using their
district allocation
2/20/2023
126 Velazquez 2/7/2022 Update from Beautification ad hoc committee in March Ad Hoc Committee Waiting on Ad Hoc Committee to
meet TBD
127 Burns 12/5/2022 Update on Cameras at the skate park Police Camera purchase request being
considered at 3/20/2023 council
meeting
3/20/2023
128 Burns 11/21/2022 Lighting on side streets Public Works Need to issue an RFP as estimate
is $150k. RFP boilerplate is
currently under review with City
Attorney. RFP released on March
15, 2023.
6/30/2023
35Page 395 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 129 Casey 4/3/2023 Post city vacancies on website Human Resources All active recruitments are
currently published on the City’s
website and other websites,
including GovernmentJobs.com,
as well as industry-specific
bulletin boards based on
Department needs.
Updated on a
rolling basis
130 Burns 4/3/2023 Certificate of Recognition for former Parks & Recreation Commissioner Alliyah Gomez City Clerk
To be signed by Mayor on
4/17/23 and provided to Alliyah
Gomez
5/15/2023
131 Morales 4/3/2023 Certificate of Recognition for Sarah Nordwick with the SBC Food Bank City Clerk
To be signed by Mayor on
4/17/23 and provided to Sarah
Nordwick
5/1/2023
132 Burns 4/17/2023 Use of Council discretionary funds to repair sidewalks Public Works List provided to Council 4/23/2023 133 Casey 3/20/2023
Update on participation in the San Benito
County Economic Development Committee by
the City
City Manager City Manager to attend 3/30
committee meeting 3/30/2023
134 Burns 2/21/2023 Update on the Senior Council and if City has contributed for past two years Parks and Recreation FY 2021-22 and 2022-23 Invoices were requested for payment 3/31/2023
135 Perez 2/6/2023 Update on condor statue to be installed at Graf and 4th Street Public Works Condor statue is at contractor's yard and is 90% complete.3/31/2023
136 Burns, Velazquez 5/2/2022 Staff research drought resistant ideas for Jerry Gabe Dog Park and all future dog parks
Parks & Recreation
(Tina)
Staff met with landscapers to
assess sprinklers. Staff is
contacting other cities to learn
what materials they are using.
Landscapers will be seeding the
park on October.
4/25/2023
137 Resendiz 3/20/2023 Work with San Benito County to coordinate on any Pride Month events Parks & Recreation City manager to discuss with County CAO 4/26/2023
138 Morales 3/20/2023 Join committee to support bringing First Five community center Parks & Recreation Referred to Parks Department 4/23/2023 36Page 396 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 139 Burns 2/22/2022
Requested discussion with the Parks Manager
about ideas for Skate Park, and City investing in
park cleanup.
Public Works / Parks
& Recreation
The graffiti truck is operational
and Public Works is responsible
for abatement. We are adding a
maintenance position to deal with
graffiti on a regular basis and will
develop regular routes to deal
with graffiti before it is reported.
3/31/2023
140 Resendiz 1/18/2022
Discuss creating a Homelessness committee
with representatives from different entities to
tackle homeless problem, to discuss this on a
future agenda
City Attorney
JPA summary prepared by City
Attorney and sent to
Council.Homeless JPA being
discussed at Intergovernmental
Committee.
4/12/2023
141 Resendiz 5/2/2022 Update on the Homelessness JPA City Attorney JPA summary prepared by City
Attorney and sent to
Council.Homeless JPA being
discussed at Intergovernmental
Committee.
4/12/2023
142 Velazquez 2/7/2022 Update on alleys Engineering
On 6/6/2022 Agenda. Alley survey
is underway - working on
schedule with surveyor. Topo
survey work began in late July of
2022. Topo Surveys were
completed in September.
9/30/2022
143 Resendiz 3/6/2023 Update on Inclusionary Housing Ordinance Community Development
Planning Commission reviewed
ordinance on 2/23/23. Council
continued item until additonal
public outreach completed
(5/1/23)
5/1/2023
144 Morales 4/17/2023 Weeds at San Benito Street and Promise Public Works Crew dispatched to address concern 5/3/2023
37Page 397 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 145 Burns 3/20/2023
Update on previous concerns by members of
the public regarding parklets that would harm
their business
Community
Development
Parklet not approved due to
safety concerns 5/4/2023
146 Resendiz 2/21/2023 Training for peace officers and dispatchers as required by AB2504 City Attorney/Police
Training is scheduled and all staff
should complete by August of
2023.
5/8/2023
147 Burns 1/17/2023
Suggested potential changes to the process
regarding City Council's review of initiating a
general plan amendment to potentially lower
the threshold for the required Council vote to
approve the initiation.
City Attorney Memo sent to Council 5/8/2023
148 Burns 3/6/2023
3/20/2023
Update on hiring of maintenance worker to
repaint sound walls citywide Public Works
Interviews held on 5/8. Offers will
be made by 5/12. Paint truck is
currently operational.
5/31/2023
149 Burns 9/6/2022
Union Rd signs need to be replaced with
Avenida Cesar Chavez signs at Fairview and Hwy
25 intersections
Public Works Sign installed on 6/1/2023 6/1/2023
150 Burns 3/6/2023 Update on Hillcrest east of Memorial to El Toro Engineering Project complete. Acceptance of
project will be presented to City
Council on 6/5/23.
6/5/2023
151 Resendiz 4/3/2023
Transcribe LGBTQ+ Manual for Public Officials
and provide to employees and other
jurisdictions.
City Manager
Transcription completed and
manual being reviewed by
Esperanza Center team.
6/5/2023
152 Burns 3/20/2023 Update on collection of fees from litigation City has won
Administrative
Services
Staff are gathering information
and will report back to Council at
a future date
6/5/2023
38Page 398 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 153 Council 5/2/2022
Upgrade or replace the lights downtown and
the first block of the side streets with APRA
funds
Public Works
RFP is closed. Contract will be
brought to the 6/5 Council
meeting for approval.
6/13/2023
154 Burns, Morales 4/3/2023 Employee Recognition Program Human Resources Staff looking at options to bring back pre-COVID events 7/17/2023
155 Morales 3/20/2023
Update on the status of City's involvement in
regional efforts regarding broadband
installation
City Manager
Staff working on developing a
report for council. Staff is
currently amending its LATA grant
application in an effort to secure
$500k for broadband design work.
8/7/2023
156 Velazquez 2/7/2022 Update on lighting on 6th street and solar lights Engineering Supplies have been received by
contractor. Material delays have
slowed project. Installation will
begin in May of 2023
6/30/2023
157 Burns 2/6/2023
Mountain lion shooting incident from 2022 -
Requested independent investigation of the
incident and the body camera footage to be
released and presented at regular city council
meeting
City Attorney/Police Referred to City Attorney 8/1/2023 158 Perez 4/3/2023 Information on chemical pesticide use by the City and policy on use of chemical pesticides Public Works Memo sent to Council 8/30/2023 39Page 399 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 159 Burns, Perez 8/7/2023
Certificates of recognition for longstanding
Hollister businesses: San Benito Tire, A&W Root
Beer, Foster Freeze, McKinnon Lumber and
Country Rose
City Clerk Certificate created and sent to
honoree 9/5/2023
160 Burns 8/21/2023
Certificates of recognition for longstanding
Hollister businesses: G&M Auto Repair, Hollister
Paints, and the Cannery
City Clerk Certificate created and sent to
honoree 9/5/2023
161 Burns 9/5/2023
Certificates of recognition for longstanding
Hollister businesses: Dr. Mohammad al-Hassan,
Premier Cinema, and Round Table Pizza
City Clerk Certificate created and sent to
honoree 9/6/2023
162
Burns 9/18/2023
Certificates of recognition for longstanding
Hollister businesses: Ace Hardware, Super
Taqueria, and Greenwood Chevrolet.
City Clerk Certificate created and sent to
honoree 9/30/2023
163 Burns 8/7/2023 Certification of Recogntion for former Planning Commissioner David Huboi City Clerk Certificate created and sent to honoree 9/18/2023
164 Casey 8/21/2023
Investigation and a legal opinion regarding
reports of Councilmember Resendiz's inclusion
on a federal watch list and the potential inability
for Councilmember Resendiz to be able to vote
on contracts regarding federal funding
City Attorney Memo Sent to Council 8/31/2023
165 Burns 9/18/2023 Weed abatement for property behind Goodwill store Fire
Disced in April 2023 by owner and
two notices sent for weed
abatement. Referred to Code
Enforcement
9/24/2023
166 Burns 9/5/2023 Replacement of dilleneators on San Benito Street near entrance of downtown Public Works Completed 9/25/2023 167 Resendiz 6/20/2023
Requested information regarding what other
cities are providing for translation services for
public comments and public documents
City Clerk Staff soliciting quotes for meeting
translation services 10/2/2023
40Page 400 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 168 Burns/Perez 10/2/2023
Certificates of recognition for longstanding
Hollister businesses: Bulldog Boxing, Spudnuts,
Colonial Cleaners, Postal Graphics, and Ken
Lindsay
City Clerk Certificate created and sent to
honoree 10/3/2023
169 Resendiz 6/20/2023 Update on work done on Fremont Way Public Works Memo sent to Council 10/1/2023 170 Burns 6/20/2023 Requested staff study the regulations for A- frames signs
Community
Development
Council will be provided a memo
on the topic 10/10/2023
171 Morales 8/7/2023 Information on creating a formal internship program Human Resources Staff is preparing memo for
council 10/10/2023
172 Burns 10/16/2023
Certificates of recognition for Hollister Collision
Center, Hollister Quality Water, and the Hazel's
Treasures
City Clerk Certificates distributed.10/23/2023
173 Resendiz 9/18/2023 Meeting of Downtown Business Ad Hoc Committee City Manager
Meeting regarding downtown
businesses being held on
10/17/2023 at Vets Hall at 6pm in
partnership with HDA.
10/17/2023
174 Perez 8/7/2023 Update on tree replacement program Public Works Staff is preparing a policy to bring to City Council on 10/16/2023.10/16/2023
175 Morales 8/7/2023 Information on parklets and requested meeting with business community
Community
Development
Meeting regarding downtown
businesses being held on
10/17/2023 at Vets Hall at 6pm in
partnership with HDA.
10/17/2023
176 Burns 6/5/2023 Hollister Sign Update City Manager Staff preparing update on sign, lights, and bollards 11/15/2023
177 Burns 11/20/2023 Certificates of Recognition for Baskin Robbins, Dr. Paul Percival, Wong's Garden, Nob Hill City Clerk Certificates sent 11/22/2023 41Page 401 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 178 Morales 10/2/2023 Status report on vacant City Positions Administrative Services (HR)Report sent to Council 12/1/2023
179 Resendiz 11/20/2023 Follow up Re: Dog attacks at Mission Oaks mobile home park Police Report sent to Council 12/1/2023 180 Burns 4/3/2023 Comprehensive training report City Manager Report sent to Council.12/1/2023 181 Burns 12/4/2023
Certificates of Recognition for True Value,
Hollister Super, and Village Market City Clerk Certificates sent 12/5/2023 182 Velazquez 5/2/2022 Discussion on dark sky Ordinance to prevent light pollution at night.
Community
Development
Dark sky provisions included in
the draft General Plan Update.11/6/2023
183 Burns 8/22/2023
Staff to provide information regarding waiver of
the specific plan amendment fee as requested
by Bright Future Recovery
Community
Development
Council directed staff to bring
forward the fee waiver at a future
Council meeting
12/18/2023
184 Burns 11/20/2023 Updates at each Council meeting re: sewer smell in District 2 Public Works Staff providing agenda item on topic at 12/18/23 Council meeting 12/18/2023
185 Burns 11/20/2023 Information Re: nitrate levels in wells on Wright Road Public Works
Wells mentioned at City Council
meeting by a member of the
public do not belong to the City of
Hollister.
1/12/2024
186 Burns 11/20/2023 Update on small business loan to MMM Churros Finance Staff preparing report 1/16/2024 187 Council 10/16/2023 Legal Analysis Re: Taking a position on the landfill expansion City Attorney Staff working with Integrated Waste and City Attorney's Office 1/16/2024
188 Resendiz 9/6/2022 Develop toddler activity area at Dunne Park Parks & Recreation Recreation researching costs to
add feature to Dunne Park as well
as a master plan for Dunne Park.
2/15/2024
42Page 402 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 189 Council 1/16/2024 Naming future park, building, etc. after Frank Valenzuela Parks & Recreation
Staff to provide information to
family regarding facility naming
process
2/16/2024
190 Burns 2/5/2024 Look into reports of mailboxes being broken into near Beverly Street Police No visual of mailboxes from cameras 2/15/2024
191 Burns 8/7/2023 Report on how CFD funds are being spent Public Works/Finance Staff preparing report 3/15/2024
192 Burns 8/7/2023 Update on how funds related to maintenance of Sunnyslope Village soundwalls are being spent
Parks and Rec,
Admin Services Staff preparing report 3/15/2024
193 Resendiz 3/4/2024 Send letter of opposition to AT&T regarding discontinuance of land lines City Manager Letter of opposition sent to AT&T 3/15/2024 194 Casey 2/20/2024 Amend SNIP Bus Contract to include rabies vaccinations Animal Control Scheduled for 3/18/24 meeting.3/18/2024 195 Morales 12/18/2023
Clarify City's role in addressing incorrect
information being disseminated to the public by
outside organizations including confidential
information from closed session and potential
referral to District Attorney and Attorney
General
City Attorney Memo sent to Council.3/22/2024
196 Resendiz 3/4/2024 Maintenance of bumpers on Sally Street and Central Ave.Public Works
Staff have repaired Sally St traffic
calming elements. Staff are
currently working on Central
Avenue.
3/31/2024
197 Morales 3/18/2024 Confirm City vendors do not have substantial violations on the project registration database Public Works Staff will review prior to issuing contracts 3/22/2024
43Page 403 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 198 Burns 8/7/2023 Cleaning and regular maintenance of
Downtown sidewalks and around parklets Public Works
HDA is developing a proposal for
services. Business that have a
parklet are required to keep the
area clean around the parklets.
3/20/2024
199 Burns 3/18/2024 Report on the pros and cons of SAFER grants Administrative Services
Staff will provide a memo to
Council 4/10/2024
200 Casey 3/18/2024 Council to sign updated City Council Code of Ethics City Clerk
Staff providing updated Code of
Conduct and acknowledgement
form to Council
4/2/2024
201 Morales 11/20/2023 Creation of cards with QR code to direct public to City resources and community resources City Manager
Staff designing cards and
gathering printing quotes.
Working to ensure codes will
work on new website.
3/31/2024
202 Resendiz 4/2/2024 Information regarding waiver of a potential impound fee for the arrested cyclist's bicycle Police
Staff working with City Attorney's
office to prepare an analysis on
potential fee
4/12/2024
203 Burns 1/16/2024 Update on request for more lighting at Dunne Park Parks and Rec Lighting at courts has been
installed 5/15/2024
204 Morales 5/6/2024 Letter of Support for AMBAG's REAP funding request City Manager Letter sent in support 5/17/2024
205 Perez 6/4/2024
Certificates of recognition for longstanding
Hollister businesses: Hollister RV and Henry
Salcido
City Clerk Certificates sent 6/11/2024
206 Burns 5/21/2024 Naming of the 190 Maple Street Building for Frank Valenzuela Parks & Recreation Staff to provide policy for naming city buildings to the City Council 6/14/2024
207 Burns 5/21/2024 Look into potential creation of City-run afterschool programs City Manager
FY 2024-25 Budget does not
support creating new after school
programs
6/13/2024
44Page 404 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 208 Burns 6/4/2024 Inspect Vista Park Hill walkway Parks & Recreation Staff has visited and will be preparing estimates for repairs 6/14/2024
209 Casey 6/4/2024 Upgrades Whale Park - Overwatering of ball fields, replacement of bases, etc. Parks & Recreation
Irrigation leak has been repaired.
Staff researching alternative
options for bases on the ball field.
6/13/2024
210 Resendiz 5/21/2024
Gather information re: Rosemary Porras's
comments on afterschool programs and write a
letter to school district in support of afterschool
programs
City Manager
Letter has been sent to Cerra
Vista School and Hollister School
District.
7/3/2024
211 Perez 6/4/2024 Update on Dunne Park Master Plan Parks & Recreation Funding approved to complete study as part of 24/25 budget.6/18/2024
212 Casey 6/18/2024 Letter to Hollister School District requesting space for YMCA afterschool program City Manager Letter sent to HSD 7/3/2024 213 Perez 6/4/2024 Update on renovations to Community Center kitchen facilities Parks & Recreation Memo on kitchen renovations sent to Council 7/16/2024
214 Burns 5/6/2024
Update on speed and traffic enforcement on
Hillcrest and Clearview near Maze Middle
School
Police
Speed study conducted at
Hillcrest from 6/13/24 to
6/20/24. Additional enforcement
and radar trailer placed to reduce
speeding.
6/20/2024
215 Morales 6/18/2024 Concern with city owned tree Public Works Tree trimmed.7/8/2024 216 Burns 9/6/2022 Shade structure at Klauer Park Parks & Recreation Structures are ordered and
delivered. Plans under building
dept review.
7/31/2024
217 Burns 6/18/2024 Look into speeding on Valley View Road Police Radar signs installed 8/2/2024 218 Burns 8/6/2024 Information re: prohibiting electric scooters from sidewalks Police Needs social media post 8/14/2024 45Page 405 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 219 Burns 8/6/2024 Update on interaction between staff and Alex Valles
Community
Development Memo sent to Council 8/16/2024
220 Casey 8/6/2024
Direct staff to provide clarifying statements and
information in response to false information in
the community
City Attorney Will send memo again 8/16/2024
221 Casey 8/6/2024 Certificates for Second Native Gathering Event City Clerk Certificates created 8/20/2024 222 Burns 8/6/2024 Role of Council re: TOT measure City Manager/City Attorney
Staff preparing report and update
for council.8/30/2024
223 Burns 8/20/2024
Analysis of whether Council code of conduct can
be amended to remove Council members from
future closed sessions if they have previously
disclosed confidential closed session
information
City Attorney City Attorney researching item.8/29/2024
224 Burns 8/6/2024 Update on shade structures as Las Brisas Park Parks & Recreation Shade structures have been
ordered and will be installed upon
arrival.
9/30/2024
225 Burns 5/16/2022
Hire full time employees for building
Department Building Official and Building
Inspector
Administrative
Services (HR)
Recruitment failed for Sr Building
Inspector. Position on hold.9/13/2024
226 Resendiz 9/18/2024 Information on eligibility of convicted felons to hold office City Attorney City Attorney's sent memo to
council 9/20/2024
227 Burns 9/18/2024
Update on court case in Salinas regarding
levying of fines by Salinas prior to an
administrative hearing
City Attorney City Attorney's office monitoring
this potential case as requested.9/20/2024
228 Morales 9/18/2024 Analysis re: use of public meeting videos for campaign materials City Attorney City Attorney's sent memo to council 9/20/2024
229 Burns 9/3/2024 Fill two vacant Fire Department command positions Human Resources
At direction of council via
consensus and against the advice
of the City Attorney, staff have
begun the formal recruitment
process.
9/26/2024
46Page 406 of 407
Completed Update Requests CITY COUNCIL PROJECT LIST 10/11/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 230 Perez 9/3/2024 Address missing sidewalk at Powell and Seventh Streets Public Works
Staff will evaluate request and
include it as a potential project for
consideration at the FY2025-26
budget hearings.
9/26/2024
231 Perez 4/15/2024 Additional information regarding potential widening of San Juan Fourth Street Bridge Engineering Memo sent to City Council 9/27/2024 232 Casey 9/3/2024 Additional information regarding the City's Economic Development Committee
City Clerk / City
Manager
Staff researching past Council
actions to include in memo 10/10/2024
233 Burns 9/3/2024 Crosswalk at Hillcrest and Clearview Engineering Staff has authorized an All Way
Stop study. Stop signs and
crosswalks will be installed if
10/9/2024
234 Burns 9/3/2024 4-way stop at Brighton & Mimosa Engineering Staff will be installing traffic
warning sign instead of issuing a
study.
10/11/2024
47Page 407 of 407