Agenda packet — Hollister City Council, December 17, 2024 (part 2 of 2)

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G8.02 ASSIGNMENT. The performance of the Contract may not be assigned by Contractor except upon the written consent of the City. Consent will not be given to any proposed assignment which would relieve the original Contractor or its surety of their responsibilities under the Contract nor will the City consent to any assignment of a part of the work to be performed under the Contract.

The Contractor may assign monies due or to become due him under the Contract and such assignment will be recognized by the City, if given proper notice thereof, to the extent permitted by law, but any assignment of monies shall be subject to all proper set-offs in favor of the City and to all deductions provided for in the Contract, and particularly all money withheld, whether assigned or not, shall be subject to being used by the City for the completion of the work in the event that the Contractor should be in default therein.

G8.03 NOTICE TO PROCEED. As soon as practicable after execution of the Contract by the City, approval by the City of the Contract Bonds and all other documents listed in the Contract, and after receipt of acceptable insurance certificates by the City, and any other items as may be required in the Contract Documents, a written Notice to Proceed will be mailed or hand delivered to the Contractor. The effective date of the Notice to Proceed will be the date stated as such in the Notice to Proceed, provided that the effective date will not be earlier than the calendar day following the issuance of the Notice to Proceed.

G8.04 BEGINNING OF WORK. The Contractor is not authorized to perform any work on the Project until he has received a Notice to Proceed from the City. No later than ten (10) calendar days after the effective date of such Notice to Proceed, the Contractor shall commence work and shall diligently prosecute the same to completion within the time limit provided in the Special Provisions.

The Contractor shall notify the Engineer, in writing, of its intent to begin work at least 72 hours before work is begun and shall specify the date the Contractor intends to start. If the Project has more than one location of work, a separate notice shall be given for each location.

Should the Contractor begin work in advance of receiving the Notice to Proceed and providing notice to the Engineer, any work performed by Contractor in advance of such notice shall be considered as having been done by Contractor at its own risk and as a volunteer.

G8.05 SCHEDULES AND PROGRESS REPORTS. The Contractor shall, within the time specified in the Special Provisions after the effective date of the Notice to Proceed, submit to the Engineer the specified number of copies of a construction schedule covering its operations for the work. Failure to submit at any time a proper and adequate schedule as specified shall be adequate reason alone to delay approval of any partial payments as an improperly submitted payment request until such required schedule is submitted and accepted. The construction schedule shall be in the form required by the Special Provisions or Specifications. The schedule shall show the order in which the Contractor proposes to carry out the work and the dates on which he expects to start and finish each part or division of the work (including procurement of materials, plant and equipment). The construction schedule shall be consistent with the time and order of work requirements of the Contract Documents and shall provide for expeditious and practicable execution of the work; provided that it shall not show a completion date earlier than the date by which the Contract must be completed pursuant to Section G8.07 and the corresponding Special Provision unless this early completion date was submitted with the Contractor's Proposal and the Contractor agrees to sign a Change Order reducing the completion time to that proposed by its schedule. If the Contractor desires to revise its construction schedule, or if it becomes necessary to revise it due to major changes, he shall submit the specified number of copies of the revised schedule for review and comment by the Engineer.

The Contractor shall, within ten (10) days after the effective date of the Notice to Proceed, also submit

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to the Engineer three copies of a schedule of submittals which is coordinated with the Contractor's construction schedule and within the review times provided in the Contract Documents.

For a payment request to be complete and proper, the Contractor shall submit to the Engineer, at the time of submittal of the invoice for work completed (See Section G9.08), a schedule summary report in a form and of sufficient detail and character as specified in the Special Provisions. The schedule summary report shall include the updated current construction schedule and shall specify whether the project is on schedule and, if not, the reasons therefor and actions being taken to get back on schedule if work is behind schedule. The monthly schedule summary report shall also indicate the delivery status of major and critical items of purchased equipment and material, the status of shop drawings and field fabricated work and such other information as may be required and set out in the Special Provisions.

G8.06 SITE MEETINGS. The Contractor shall schedule meetings with the Engineer and each active subcontractor at the work site weekly, or at such other frequency as specified in the Special Provisions. Each subcontractor shall have present a competent representative to report the conditions of its work and to discuss problems.

G8.07 TIME OF COMPLETION. The Contractor shall complete all or any designated portion(s) of the work called for under the Contract in all parts, manner and requirements within the time set forth in the Special Provisions.

G8.08 ADDITIONAL SHIFT WORK. The time limits specified for the completion of the work contemplated may be insufficient to permit completion of the work by the Contractor working a normal number of hours per day or week on a single shift basis. Where additional shifts or premium time pay are necessary to ensure that the work will be completed within the time limits specified, any resulting additional costs will be considered to be included in the price paid for the various Contract items of work and no additional compensation to Contractor will be allowed therefor.

If the Contractor desires to carry on work at night or outside regular working hours, he shall give timely written notice to the Engineer to allow satisfactory arrangements to be made for observing the work in progress.

G8.09 CITY'S RIGHT TO STOP THE WORK. If the Contractor fails to promptly correct work which is not in accordance with the requirements of the Contract Documents or persistently fails to carry out work in accordance with the Contract Documents, the Engineer may, in writing, order the Contractor to stop the work, or any portion thereof, until the cause for such order has been eliminated.

The Contractor shall immediately comply with a written order of the Engineer to stop the Work. The Work stopped shall be resumed as and when ordered by the Engineer.

G8.10 LIQUIDATED DAMAGES. It is agreed by the parties herein to the Contract that in case all the work called for under the Contract, in all parts and requirements, is not completed within the number of days as set forth in the Special Provisions, damage will be sustained by the City and that it is and will be impracticable and extremely difficult to ascertain and determine the actual damage which the City will sustain in the event of and by reason of such delay; and it is therefore agreed that the Contractor shall pay to the City, as liquidated damages for delay and not as a penalty, the sum set forth in the Special Provisions per day for each and every calendar day's delay in completing the work in excess of the number of days prescribed; and the Contractor agrees to pay said liquidated damages herein provided for, and further agrees that the City may deduct the amount thereof from any monies due or that may become due the Contractor under the Contract if the Contractor has not paid within seven (7) days any demand from the City for liquidated damages. If, based on the current

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approved progress schedule and rate of progress, it is determined by the Engineer that completion will exceed the Contract time, as extended by any change orders, the Engineer may prospectively assess and withhold liquidated damages from any progress payments to Contractor. If and at such time as progress by Contractor improves to indicate timely completion, liquidated damages so withheld may be released at the next regular progress payment.

G8.11 DELAYS AND EXTENSIONS OF TIME. The Contractor will be granted an extension of time and will not be assessed with liquidated damages or the cost of engineering and inspection for any portion of the delay in completion of the work beyond the time set forth in the Special Provisions caused by unforeseeable causes beyond the control and without the fault or negligence of the Contractor or subcontractor. Examples of such causes include acts of God or of the public enemy, fire, floods, epidemics, quarantine restrictions, strikes and other work stoppages caused by a labor dispute, shortage of materials as conditioned below, and freight embargoes, changes made under Section 4.04 ("Changes") or acts or neglect of the City or Engineer not contemplated by the Contract Documents. In all cases, any extension of time is conditioned on the following: (1) that the cause is not due in any respects to the fault of the Contractor or subcontractor and the Contractor has taken reasonable precautions to prevent delays due to such cause, (2) that the Contractor has developed and implemented work-around plans, schedules and actions to mitigate or avoid project completion delays to the extent practical and possible, (3) that any delayed activities are on the critical path and (4) that the Contractor notifies the Engineer in writing within ten (10) calendar days from the beginning of such delay specifying the nature of the delay, the number of days actually delayed or expected to be delayed and the measures taken to prevent, mitigate or minimize the delay. Failure by Contractor to submit written notice to the Engineer within this time shall constitute an absolute waiver by Contractor of any claim for a time extension; failure to submit all the required information by Contractor shall be sufficient cause for denial of the request for a time extension; and failure by Contractor to have a current and updated schedule on file with the Engineer at the time of request for a time extension or claim of delay shall be sufficient cause alone for the City to reject a claim and deny a request for a time extension.

Further, no extension of time will be granted to Contractor for a delay caused by a shortage of or delay in delivery of materials, unless the Contractor promptly furnishes to the Engineer documentary proof that he has diligently made on a timely basis every effort to obtain such materials from all known sources within reasonable reach of the work and further proof, in the form of schedule data as required in Section G8.05, that the inability to obtain such materials when originally planned did in fact cause a delay in final completion of the entire work which could not be compensated for by revising the sequence of the Contractor's operations. Only the physical shortage of material will be considered as a cause for extension of time, and no consideration will be given to any claim that material could not be obtained at a reasonable, practical or economical cost or price, unless it is shown to the satisfaction of the Engineer that such material could have been obtained only at exorbitant prices entirely out of line with current rates, taking into account the quantities involved and the usual practices in obtaining such quantities.

The term "shortage of materials," as used in this Section, shall apply only to materials, articles, parts or equipment which are standard items and shall not apply to materials, parts, articles or equipment which are processed, made, constructed, fabricated or manufactured to meet the specific requirements of the contract.

No extension of time will be granted for storms or adverse weather conditions which may reasonably be expected for the area in which the work is being performed, based on official records of monthly precipitation and other historical data. The intensity alone of any single or series of storms shall not be the basis for a time extension. In submitting a bid the bidder is certifying its understanding of the conditions for any time extension for storms or adverse weather and that he has included full

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consideration of delays in work due to weather conditions that reasonably can be expected in the project area.

No extensions of time will be granted for delays that have no measurable impact on the completion of the total work under the Contract. When extensions of time are granted, they will be limited to the period equivalent to the actual number of workdays lost on the critical path or controlling operation of construction, taking into account the extent to which that delay could be decreased by reasonable mitigation and work around measures by the Contractor or its subcontractor. All requests for extensions of time must be supported with a critical path analysis showing the critical path and impacts to it.

Within a reasonable period of time after the Contractor submits the notice and information required by this Section, the Engineer will determine whether an extension of time is justified and, if so, the number of days for the extension.

The Contractor shall have no claim for damage or compensation against City for any delay or hindrance and shall be fully compensated by an extension of time provided as set forth in this Section.

Notwithstanding the preceding sentence, the Contractor may only submit a claim for compensable delay caused by acts or omissions of the City but only if such acts or omissions: (1) cause delay which is unreasonable in the circumstances and (2) are not such as to be within the contemplation of the parties. It is expressly agreed that delays by the City in providing access to the work site are not within the contemplation of the parties but that delays by the City in reviewing shop drawings and submittals and the risk of delays due to errors or omissions in the Contract Drawings are within the contemplation of the parties as expectable events in the construction process.

G8.12 TERMINATION OF RIGHT TO PROCEED. If the Contractor should appear to the Engineer to be in default and the Contractor fails to remedy its default within ten (10) days after receipt from the Engineer of notice of such default, the City may terminate the Contractor's right to proceed with the Work or that portion which the Engineer determines is most directly affected by the default.

The term "default" for purposes of this Section includes, but is not limited to, the performance of work in violation of the terms of the Contract; abandonment, assignment or subletting of the Contract without approval of the City; bankruptcy of Contractor or appointment of a receiver for Contractor's property; refusal or failure by Contractor to properly to prosecute the work; Contractor’s use of materials, supplies, plant or equipment of improper quality or quantity; refusal or failure by Contractor to use an adequate number of properly skilled workers; failure by Contractor to provide proper workmanship; failure by Contractor to take effective steps to end a prolonged labor dispute; and Contractor’s performance of the Contract in bad faith.

Upon the City's termination of the Contractor's right to proceed with the Work, or a portion of it, the City shall have the right to complete the Work, or the portion involved, by whatever means and methods it deems expedient, including the hiring of others on such terms as the City deems advisable. The City shall have the right to take possession of the Contractor's materials, plant, tools, equipment and property of any kind provided by or on behalf of the Contractor for the purpose of the Work, or a portion of them, without being responsible to the Contractor for fair wear and tear. The Contractor shall have no rights in such property during its use by the City. The City shall not be required to obtain the lowest prices for completing the Work or a portion of it but shall make such expenditures as, in the City's sole judgment, best accomplish such completion.

The expense of completing such work or portion thereof, together with a reasonable charge for engineering, managerial and administrative services, as certified by the City, shall be charged to the Contractor, and the expense so charged shall be deducted by the City out of such monies as may be

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due or may at any time thereafter become due to the Contractor. In case such expense is more than the sum which otherwise would have been payable to the Contractor under the Contract, then the Contractor or its surety or sureties shall promptly pay the amount of such excess so due to the City.

The City may, in its sole discretion, withhold all or any part of any progress payments otherwise due the Contractor until completion and final settlement of the work covered by such notice of default.

G8.13 TERMINATION OF CONTRACT.

A. Termination for Cause. The City may terminate the Contract if the Contractor:

1. persistently or repeatedly fails or refuses to supply enough properly skilled workers or proper materials;

2. fails to make payment to subcontractors for materials or labor in accordance with the respective agreements between the Contractor and subcontractor;

3. persistently disregards laws, ordinances or rules, regulations or orders of a public authority having jurisdiction; or

4. otherwise is guilty of a material breach of a provision of the Contract Documents. A "default" as defined in Section G8.12 shall constitute a substantial breach of the Contract Documents.

When any of the above reasons exist, the City may, without prejudice to any other rights or remedies of the City under this Contract or otherwise, upon ten (10) days' written notice, terminate the Contract and may:

1. take possession of the site and of all materials, equipment, tools and construction equipment and machinery thereon owned by the Contractor;

2. finish the work by whatever means the City deems expedient.

When the City terminates the Contract under this Section, the Contractor shall not be entitled to receive any further payments to which the Contractor is actually due until the Work is completed and accepted by the City, and the Contractor is properly due any further payment.

The provisions of the last two paragraphs of Section G8.12 shall apply if the City terminates the Contract.

The City will issue the Contractor a written notice specifying that the Contract is to be terminated.

Upon receipt of said written notice and, except as otherwise directed in writing by the Engineer, the Contractor shall:

1. stop all work under the Contract except that work specifically directed to be completed prior to acceptance;

2. perform work the Engineer deems necessary to secure the project for termination;

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3. remove equipment from the site of work, as directed by the Engineer;

4. take such action as is necessary to protect the work and materials from damage;

5. notify all subcontractors and suppliers that the Contract is being terminated and that their contracts or orders are not to be further performed unless otherwise authorized in writing by the Engineer;

6. provide the Engineer with an inventory list of all materials previously produced, purchased or ordered from suppliers for use in the work and not yet used in the work, including its storage location, and such other information as the Engineer may request;

7. dispose of materials not used in the work as directed by the Engineer.

It shall be the Contractor's responsibility to provide the City with good title to all materials purchased by the City hereunder, including materials for which partial payment has been made as provided in Section G9.10, "Partial Payments," of these General Conditions and with bills of sale or other documents of title for such materials;

8. subject to the prior written approval of the Engineer, settle all outstanding liabilities and all claims arising out of subcontracts or orders for materials terminated hereunder. To the extent directed by the Engineer, the Contractor shall assign to the City all the rights, title and interest of the Contractor under subcontracts or orders for materials terminated hereunder;

9. furnish the Engineer with the documentation required to be furnished by the Contractor under the provisions of the Contract including, on projects as to which state and/or federal funds are involved, all documentation required under the state and/or federal requirements included in the Contract; and

10. take such other actions as the Engineer may direct.

B. Termination for Convenience. The City, at its sole discretion, may terminate this Contract in whole, or from time to time in part, at any time and for any reason, whenever the City shall determine that such termination is in the best interests of the City. Any termination which is not based on the circumstances set forth in Subsection A above, shall be effected by delivery to the Contractor of a notice of termination specifying the extent to which performance of work under the contract is terminated, and the date upon which such termination becomes effective. In such event, Contractor shall be paid for all actual substantiated direct costs of materials furnished and work performed up to the date of termination and such additional compensation as the City deems proper and reasonable to effect termination.

Upon Contractor's receipt of a written notice of termination for convenience, the Contractor shall cease work as to those portions of the project so terminated and shall undertake the steps outlined in Subsection A above.

In the event that the City terminates this Contract under Subsection A above and it is determined for

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any reason that there was not sufficient cause to do so, the City's termination automatically will convert to a termination for convenience under this Subsection B and the terms and conditions outlined in this Subsection automatically will be applied to effectuate the Contract termination.

G8.14 CITY AND NON-CITY FACILITIES. The Contractor shall protect from damage those utilities and City and non-City facilities that are to remain in place, be installed, relocated or otherwise arranged.

Attention is directed to the possible existence of any and all facilities not shown, and of facilities in a location different from that which is indicated. The Contractor shall take all steps necessary to ascertain the exact location of all facilities prior to doing work which may damage such facilities or interfere with their service. Where the location of a facility is not indicated or is in doubt, the Contractor shall make such excavations and explorations as are necessary to ascertain the correct location. The cost of such excavations and explorations will be considered as a part of the cost of other items of work and no additional payment will be made to Contractor. Such excavations and exploratory work shall also not entitle the Contractor to an extension of time.

Where it is determined by the Engineer that the rearrangement of an underground facility, the existence of which is not shown on the drawings, is essential in order to accommodate the work, the Engineer will provide for the rearrangement of such facility by other forces or, when so ordered by Change Order, such rearrangement shall be performed by the Contractor and will be paid for as provided under the Change Order.

The Contractor shall maintain all utility facilities placed by him in temporary locations, and all utilities within the construction area not required to be relocated but which are required to be shored or supported during the construction period. The cost of such shoring, supports and maintenance shall be borne by the Contractor and no other compensation shall be due the Contractor for this work.

The cost of providing and maintaining all necessary or required temporary structures, of making any necessary repairs, replacements, or similar operations, or furnishing indemnity or other bonds, if required, and all costs required by this Section shall be paid by the Contractor and shall be included in the prices bid in the schedule for other items of work.

G8.15 TEMPORARY UTILITIES. The Contractor shall make its own arrangements with utility companies for any services he may require in performance of the work of this Contract and shall pay all costs of these services directly to these utility organizations.

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SECTION 9

MEASUREMENT AND PAYMENT

G9.01 MEASUREMENT OF QUANTITIES. All work to be paid for at a Contract price per unit of measurement will be measured by the Engineer in accordance with United States Standard Measures unless otherwise specified in the Special Provisions or Bid Schedule.

G9.02 SCOPE OF PAYMENT. The Contractor shall accept the compensation provided in the Contract as full payment for furnishing all labor, materials, tools, equipment and incidentals necessary to the completed work and for performing all work contemplated and embraced under the Contract; also for loss or damage arising from the nature of the work, or from the action of the elements, or from any unforeseen difficulties which may be encountered during the prosecution of the work until the acceptance by the City; and for all risks of every description connected with the prosecution of the work, also for all expense incurred in consequence of the suspension or discontinuance of the work as herein specified; and for completing the work according to the Contract Documents. Neither the payment of any estimate nor of any retained percentage shall relieve the Contractor of any obligation to make good any defective work or materials.

No compensation will be made in any case for loss of anticipated profits.

Except as specifically provided otherwise, no separate payment will be made for work covered in any of these General Conditions, the Special Provisions, the Greenbook, and if used, the Technical Specifications, and the cost thereof will be considered as included in the prices paid for the various Contract items included in the Bid.

If the "payment" clause in the Contract Documents relating to any unit price in the bid schedule requires that the said unit price cover and be considered compensation for certain work or material essential to the item, this same work or material will not also be measured nor paid for under any other pay item which may appear elsewhere in the Contract Documents.

G9.03 FORCE ACCOUNT PAYMENT. When extra work or other work done pursuant to a Change Order is to be paid for on a force account basis, the labor, materials and equipment used in the performance of such work shall be subject to the approval of the Engineer and compensation will be determined as follows:

A. Work Performed by Contractor. The Contractor will be paid the direct costs for labor, materials and equipment used in performing the work determined as hereafter provided in Sections 9.03A(1), "Labor," 9.03A(2), "Materials," and 9.03A(3), "Equipment Rental," except where agreement has been reached to pay in accordance with Section 9.03B, "Work Performed by Special Forces or Other Special Services."

To the total of the direct costs computed as provided in Sections 9.03.A(1), "Labor," 9.03.A(2), "Materials" and 9.03.A(3), "Equipment Rental," there will be added a markup of 33 percent to the cost of labor, 15 percent to the cost of materials, 15 percent to the cost of Contractor- owned equipment, and 15 percent to rented equipment.

The above markups shall constitute full compensation, covering the cost of general supervision, overhead, profit and any other general expense not specifically designated as cost or equipment rental in Sections 9.03.A(1), (2) and (3). The total payment made as provided

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above shall be deemed to be the actual cost of such work and shall constitute full compensation therefor.

When work paid for on a force account basis is performed by subcontractor(s), the Contractor shall reach agreement with subcontractor(s) as to the distribution of the payment made by the City for such work. No additional payment therefor will be made by the City by reason of the performance of the work by a subcontractor(s) or other forces.

(1) Labor. The Contractor will be paid the cost of labor for the workmen (including foremen when authorized by the Engineer), used in the actual and direct performance of the work. The cost of labor, whether the employer is the Contractor, subcontractor or other forces, will be the sum of the following:
(la) Actual Wages. The actual wages paid shall include any employer payments to or on behalf of the workmen for health and welfare, pension, vacation and similar purposes.

(lb) Labor Surcharge. To the actual wages, as defined in Section

9.03A(la), will be added a labor surcharge set forth in the California Department of Transportation publication entitled Labor Surcharge And Equipment Rental Rates, which is in effect on the date upon which the work is accomplished and which is a part of the Contract. Said labor surcharge shall constitute full compensation for all payments imposed by State and Federal laws and for all other payments made to, or on behalf of, the workmen, other than actual wages as defined in Section

9.03A(la) and subsistence and travel allowance as specified in Section 9.03A(lc).

(2) Materials. The City reserves the right to furnish such materials as it deems advisable, and the Contractor shall have no claims for costs and markup on such materials.

Only materials furnished by the Contractor and necessarily used in the performance of the work will be paid for. The cost of such materials will be the cost to the purchaser, whether Contractor, subcontractor or other forces, from the supplier thereof, except as the following are applicable:

(2a) If a cash or trade discount by the actual supplier is offered or available to the purchaser, it shall be credited to the City notwithstanding the fact that such discount may not have been taken.

(2b) If materials are procured by the purchaser by any method which is not a direct purchase from and a direct billing by the actual supplier to such purchaser, the cost of such materials shall be deemed to be the price paid to the actual supplier as determined by the Engineer plus the actual costs, if any, incurred in the handling of such materials.

(2c) If the materials are obtained from a supply or source owned wholly or in part by the purchaser, the cost of such materials shall not exceed the price paid by the purchaser for similar materials furnished from said source on Contract items or the current wholesale price for such materials delivered to the job site, whichever price is lower, less any discounts as provided in Section 9.03A(2a).

(2d) If the cost of such materials is, in the opinion of the Engineer, excessive, then the cost of such material shall be deemed to be the lowest current wholesale price at which such materials were available in the quantities concerned delivered to the job site, less any discounts as provided in Section 9.03A(2a).

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(2e) If the Contractor does not furnish satisfactory evidence of the cost of such materials from the actual supplier thereof within sixty (60) days after the date of delivery of the materials or within fifteen (15) days after acceptance of the Contract, whichever occurs first, the City reserves the right to establish the cost of such materials at the lowest current wholesale prices at which such materials were available in the quantities concerned delivered to the location of the work, less any discounts as provided in Section 9.03A(2a).

(3) Equipment Rental. The Contractor will be paid for the use of equipment at the rental rates listed for such equipment in the California Department of Transportation publication entitled Labor Surcharge And Equipment Rental Rates, which is in effect on the date upon which the work is accomplished and which is a part of the Contract, regardless of ownership and any rental or other agreement, if such may exist, for the use of such equipment entered into by the Contractor except that for those pieces of equipment with a rental rate of $10.00 per hour or less as listed in the Labor Surcharge And Equipment Rental Rates publication and which are rented from a local equipment agency, other than Contractor owned, the Contractor will be paid at the hourly rate shown on the rental agency invoice or agreement for the time used on force account work as provided in Section 9.03A(3a), "Equipment on the Work." If a minimum equipment rental amount is required by the local equipment rental agency, the actual amount charged will be paid to the Contractor. If it is deemed necessary by the Engineer to use equipment not listed in the said publication, a suitable rental rate for such equipment will be established by the Engineer. The Contractor may furnish any cost data which might assist the Engineer in the establishment of such rental rate. If the rental rate established by the Engineer is $10.00 per hour or less, the provisions above concerning rental of equipment from a local equipment agency shall apply.

The rental rates paid as above provided shall include the cost of fuel, oil, lubrication, supplies, small tools, necessary attachments, repairs and maintenance of any kind, depreciation, storage, insurance and all incidentals.

Operators of rented equipment will be paid for as provided in Section 9.03A(1), "Labor."

All equipment shall, in the opinion of the Engineer, be in good working condition and suitable for the purpose for which the equipment is to be used.

Unless otherwise specified, manufacturer's ratings and manufacturer approved modifications shall be used to classify equipment for the determination of applicable rental rates.

Equipment which has no direct power unit shall be powered by a unit of at least the minimum rating recommended by the manufacturer.

Individual pieces of equipment or tools not listed in said publication and having a replacement value of $500 or less, whether or not consumed by use, shall be considered to be small tools and no payment will be made therefor.

Rental time will not be allowed while equipment is inoperative due to breakdowns.

(3a) Equipment on the Work. The rental time to be paid for equipment on the work shall be the time the equipment is in operation on the extra work being performed, and in addition, shall include the time required to move the equipment to the location of the extra work and return it to the original location or to another location requiring no more time that

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that required to return it to its original location, except that moving time will not be paid for if the equipment is used at the site of the extra work on other than such extra work. Loading and transporting costs will be allowed, in lieu of moving time, when the equipment is moved by means other than its own power, except that no payment will be made if the equipment is used at the site of the extra work on other than such extra work.

The following shall be used in computing the rental time of equipment on the work:

(1) When hourly rates are listed, less than 30 minutes of operation shall be considered to be 2 hour of operation.

(2) When daily rates are listed, less than 4 hours of operation shall be considered to be 2 day of operation.

(3b) Equipment Not on the Work. For the use of equipment moved in on the Work and used exclusively for extra work paid for on a force account basis, the Contractor will be paid the rental rates listed in the Department of Transportation publication entitled Labor Surcharge And Equipment Rental Rates, which is in effect on the date upon which the work is accomplished and which is a part of the contract, or determined as provided in Section 9.03A(3) and for the cost of transporting the equipment to the location of the work and its return to its original location, all in accordance with the following provisions:

(1) The original location of the equipment to be hauled to the location of the work will be agreed to by the Engineer in advance.

(2) The City will pay the costs of loading and unloading such equipment.

(3) The cost of transporting equipment in low bed trailers shall not exceed the hourly rates charged by established haulers.

(4) The cost of transporting equipment shall not exceed the applicable minimum established rates of the Public Utilities Commission.

(5) The rental period shall begin at the time the equipment is unloaded at the site of the extra work or the extra work is available to be accomplished whichever occurs later, shall include each day that the equipment is at the site of the extra work, excluding Saturdays, Sundays, and legal holidays unless the equipment is used to perform the extra work on such days, and shall terminate at the end of the day on which the Engineer directs the Contractor to discontinue the use of such equipment or its further use is unnecessary. The rental time to be paid per day will be in accordance with the following:

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Hours Equipment Hours to
is in Operation be Paid

0 ............... 4

0.5 ............... 4.25
1 ............... 4.5

1.5 ............... 4.75
2 ............... 5

2.5 ............... 5.25
3 ............... 5.5

3.5 ............... 5.75
4 ............... 6

4.5 ............... 6.25
5 ............... 6.5

5.5 ............... 6.75
6 ............... 7

6.5 ............... 7.25
7 ............... 7.5

7.5 ............... 7.75
8 ............... 8
Over 8 hours in operation

The hours to be paid for equipment which is operated less than eight (8) hours due to breakdown shall not exceed eight (8) less than the number of hours the equipment is inoperative due to breakdowns.

When hourly rates are listed, less than thirty (30) minutes of operation shall be considered to be one-half (2) hour of operation.

When daily rates are listed, payment for one-half (2) day will be made if the equipment is not used. If the equipment is used, payment will be made for one (1) day.

The minimum rental time to be paid for the entire rental period on an hourly basis shall not be less than eight (8) hours or if on a daily basis, shall not be less than one (1) day.

(6) Should the Contractor desire the return of the equipment to a location other than its original location, the City will pay the cost of transportation in accordance with the above provisions; provided such payment shall not exceed the cost of moving the equipment to the work.

(7) Payment for transporting, and loading and unloading equipment, as above provided, will not be made if the equipment is used on the work in any other way than upon extra work paid for on a force account basis.

(3c) Owner-Operated Equipment. When owner-operated equipment is used to perform extra work to be paid for on a force account basis, the Contractor will be paid for the equipment and operator, as follows:

Payment for the equipment will be made in accordance with the provisions in Section 9.03A(3), "Equipment Rental."

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Payment for the cost of labor and subsistence or travel allowance will be made at the rates paid by the Contractor to other workmen operating similar equipment already on the project, or, in the absence of such other workmen, at the rates for such labor established by collective bargaining agreements for the type of workman and location of the work, whether or not the owner-operator is actually covered by such an agreement. A labor surcharge will be added to the cost of labor described herein, in accordance with the provisions in Section 9.03A(1b), "Labor Surcharge."

To the direct cost of equipment rental and labor, computed as provided herein, will be added the markups for equipment rental and labor as provided in Section

9.03A, "Work Performed by Contractor."

(3d) Dump Truck Rental. Dump truck rental shall conform to the provisions of Section 9.03A(3), "Equipment rental," 9.03A(3a), "Equipment on the Work," and

9.03A(3b), "Equipment not on the Work," except as follows:

Fully maintained and operated rental dump trucks used in the performance of extra work paid for on a force account basis will be paid for at the same hourly rate paid by the Contractor for use of fully maintained and operated rental dump trucks in performing contract item work.

In the absence of contract item work requiring dump truck rental, the Engineer will establish an hourly rental rate to be paid. The Contractor shall provide the Engineer with complete information on the hourly rental rates available for rental of fully maintained and operated dump trucks.

The provisions in Section 9.03A(1), "Labor," shall not apply to operators of rented dump trucks.

The rental rates listed for dump trucks in the Department of Transportation publication entitled Labor Surcharge And Equipment Rental Rates shall not apply.

To the total of the rental costs for fully maintained and operated dump trucks, including labor, there will be added a markup of 15 percent. No separate markup will be made for labor.

The provisions of Section 9.03A(3c), "Owner-Operated Equipment," shall not apply to dump truck rentals.

B. Work Performed by Special Forces or Other Special Services. When the Engineer and the Contractor, by agreement, determine that a special service or an item of extra work cannot be performed by the forces of the Contractor or those of any of its subcontractors, such service or extra work item may be performed by a specialist. Invoices for such service or item of extra work on the basis of the current market price thereof may be accepted without complete itemization of labor, materials and equipment rental costs when it is impracticable and not in accordance with the established practice of the special service industry to provide such complete itemization.

In those instances wherein a contractor is required to perform extra work necessitating a fabrication or machining process in a fabrication or machine shop facility away from the job site, the charges for that portion of the extra work performed in such facility may, by agreement, be accepted as a specialist billing.

To the specialist invoice price, less a credit to the City for any cash or trade discount offered or available, whether or not such discount may have been taken, will be added 15 percent in lieu of the percentages provided in Section 9.03A, "Work Performed by Contractor."

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G9.04 FORCE ACCOUNT RECORDS. The Contractor shall maintain its records in such a manner as to provide a clear distinction between the direct costs of extra work paid for on a force account basis and the costs of other operations. The records and extra work reports shall be maintained and prepared for specific scopes of work provided by the Engineer. The Engineer may establish a Not to Exceed cost for a specific scope of work. In such cases the Contractor shall maintain records so as to ensure that the Not to Exceed cost is not exceeded but that the Engineer is advised in writing ahead of time if it is anticipated that the cost will be exceeded so that the Engineer may consider action to increase the Not to Exceed cost or modify the scope of work. The City shall not pay for any costs above the Not to Exceed cost if the Contractor has not provided such notice in writing at least seven (7) calendar days in advance of the date the Contractor anticipates reaching the Not to Exceed cost.

From the above records, the Contractor shall furnish the Engineer completed daily extra work reports, on forms furnished by the City or on computerized facsimiles of the City's forms acceptable to the Engineer, for each day's extra work to be paid for on a force account basis. The daily reports shall itemize the materials used whether invoices are or are not available that day and shall cover the direct cost of labor and the charges for equipment rental, whether furnished by the Contractor, subcontractor, or other forces, except for charges described in Section G9.03.B, "Work Performed by Special Forces or Other Special Services." The daily extra work reports shall provide names or identifications and classifications of workers, the hourly rate of pay and hours worked, and also the size, type and identification number of equipment, and hours operated. With each daily extra work report submitted to the Engineer, the Contractor shall compile the total cost of the extra work accomplished to date for a specific scope of work and compare it to the Not to Exceed cost if one has been established by the Engineer.

Material charges shall be substantiated by valid copies of vendor's invoices. Such invoices shall be submitted with the daily extra work reports, or if not available, they shall be submitted with subsequent daily extra work reports clearly and distinctly noting the previous daily report(s) to which they pertain.

Should vendor's invoices not be submitted within sixty (60) days after the date of use of the materials or within fifteen (15) days after the acceptance of the Contract, whichever occurs first, the City reserves the right to establish the cost of such materials at the lowest current wholesale prices at which said materials are available in the quantities concerned delivered to the location of the work, less any discounts provided in Section G9.03.A.

The daily extra work reports shall be signed by the Contractor or its authorized representative. The daily reports shall be turned in to the Engineer no later than by the close of business on the working day following the day of the report. Failure to turn in reports on this schedule shall be the basis for denying payment and/or using the Engineer's records only as the final and indisputable basis for payment. Reports must be complete as noted above.

The Engineer will compare its records with the completed daily extra work reports furnished by the Contractor and make any necessary adjustments.

When these daily extra work reports are agreed upon and signed by both parties, except for delinquent reports as noted above, said reports shall become the basis of payment for the work performed, but shall not preclude subsequent adjustment based on the later audit by the City.

The Contractor's cost records pertaining to work paid for on a force account basis shall be open to inspection or audit by representatives of the City, during the life of the contract and for a period of not less than 3 years after the date of acceptance thereof, and the Contractor shall retain such records for that period. Where payment for materials or labor is based on the cost thereof to forces other than the Contractor, the Contractor shall make every reasonable effort to insure that the cost records of such other forces will be open to inspection and audit by representatives of the City on the same terms and conditions as the cost records of the Contractor. If an audit is to be commenced more than

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sixty (60) days after the acceptance date of the contract, the Contractor will be given a reasonable notice of the time when such audit is to begin.

Payment as provided in Sections 9.03A, "Work Performed by Contractor," and 9.03B, "Work Performed by Special Forces or Other Special Services," shall constitute full compensation to the Contractor for performance of work paid for on a force account basis and no additional compensation will be allowed therefor. Such payment will be made in accordance with the provisions for "Partial Payments."

G9.05 NOTICE OF POTENTIAL CLAIM. The Contractor shall not be entitled to the payment of any additional compensation for any cause, including any act, or failure to act, by the Engineer (including the failure or refusal to issue a Change Order), or the happening of any event, thing or occurrence, unless he shall have given the Engineer due written notice of potential claim as hereinafter specified, provided, however, that compliance with this Section shall not be a prerequisite as to matters within the scope of the Contract Change Order protest provisions in Section G4.09, "Protest Procedure," or the notice provisions in Section G8.11, "Delays and Extension of Time," nor to any claim which is based on differences in measurement or errors of computation as to correct quantities.

The written notice of potential claim shall set forth the reasons for which the Contractor believes additional compensation will or may be due, all relevant facts associated with the claim, the nature of the costs involved and, insofar as possible, the amount of the potential claim. If based on an act or failure to act by the Engineer or the City, such notice shall be given to the Engineer prior to the time that the Contractor has started performance of the work giving rise to the potential claim for additional compensation. In all other cases, notice shall be given within ten (10) days after the happening of the event or occurrence giving rise to the potential claim. Should a claim not be adequate or complete in content as set out above, the Engineer will reject and return the claim for Contractor's reconsideration and resubmission if so decided by Contractor. Any resubmission shall be made within seven (7) days of return by the Engineer to be considered timely unless a longer time frame is allowed by the Engineer.

It is the intention of this Section that differences between the parties arising under and by virtue of the Contract shall be brought to the attention of the Engineer at the earliest possible time in order that such matters may be settled if possible, or other appropriate action promptly taken. The Contractor hereby agrees that he shall have no right to additional compensation for any claim that may be based on any such act, failure to act, event, thing or occurrence for which a written notice of potential claim as herein required was not timely filed or not complete as to required content noted above.

G9.06 RECORDS. Pursuant to Government Code Section 8546.7, Contractor shall retain all project-related records for a period of three (3) years after final payment on this contract, which shall be subject to audit or inspection by the City or the State Auditor during this period.

Separate and apart from the obligations under Section 8546.7, the City shall have the right to audit project records at City’s discretion under the following circumstances: (a) submission of a Public Records Act request regarding the project; (b) inability to resolve a disputed contract change order; or (c) submission of a construction claim.

G9.07 DISPUTE RESOLUTION. To accomplish the intent of early resolution of differences between the parties, the following procedures shall be followed for any Notice of Potential Claim submitted in full compliance with Section 9.05.

The Engineer will review and analyze each claim within the timeframe established by the Engineer based on the nature and complexity of the claim and advise the Contractor of its findings and determinations. The Contractor shall provide supplemental information as may be reasonably requested by the Engineer in the course of its review/analysis, and be available for discussions with

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the Engineer on the matter. Failure of the Contractor to provide such information on a timely basis or be available for discussions shall be sufficient cause to deny the claim.

Within ten (10) calendar days of receipt of the Engineer's written findings and determinations the Contractor shall either indicate in writing agreement and acceptance or shall advise the Engineer in writing of any disagreement setting forth clearly and completely the basis for such disagreement and stating what the Contractor's position is on the issue(s) in disagreement. Failure to submit any response within the ten (10) calendar days shall be conclusively construed as Contractor acceptance of the Engineer's determinations and no further claim shall be allowed.

Upon receipt of Contractor's notice of acceptance or a non response within ten (10) calendar days the Engineer will take appropriate action to document resolution of the claim and make any needed adjustments to the contract. Should the Contractor express any disagreement he shall document it in writing to the Engineer and provide any additional documentation supporting its claim. The Engineer will conduct a review and analysis of the Contractor's documentation in the same fashion and under the same conditions as set forth for the original claim and render its final determinations and decision.

The Engineer then will take appropriate actions to adjust the Contract as may be required by its final determinations and decision.

The procedures set forth above are not intended to abrogate or replace the Public Contract Code requirements referred to in General Condition G9.11. If after participating in the dispute resolution procedures set forth above, the Contractor intends to proceed with submission of a claim, then the Contractor must formally resubmit the claim following the procedures in General Condition G9.11 and identifying that the claim is resubmitted pursuant to General Condition G9.11.

G9.08 STOP PAYMENT NOTICES. The City may, at its option and at any time, retain out of any amounts due the Contractor sums sufficient to cover claims filed pursuant to Section 9000, et seq., of the California Civil Code.

G9.09 PAYMENT SCHEDULES. The Contractor shall submit a Schedule of Anticipated Contract Payments and a Schedule of Pay Items for review and approval by the Engineer prior to the initial partial payment to the Contractor. The Schedule of Pay Items shall be prepared by the Contractor in a format approved by the Engineer and shall include such detail as directed by the Engineer. These schedules shall be sufficiently clear and detailed so as to facilitate an accurate and realistic appraisal of monthly progress for the purpose of making partial payments. The value for each bid item shall total the bid amount. The cost breakdown shall include only actual work items.

No amounts will be allowed for mobilization and other overhead costs such as bonds and insurance unless specifically provided for in the Special Provisions or bid schedule. Unless otherwise provided, costs of these items shall be spread uniformly over the actual items of work. The values in the schedule will be used only for determining partial payments.

The Schedule of Anticipated Contract Payments shall be coordinated with the Contractor's construction schedule submitted pursuant to Section G8.05 and shall show the anticipated monthly Contract payments for each of the pay items covered in the Schedule for Pay Items, the total of monthly payments and cumulative total of payments for each month. If the construction schedule is revised, the Schedule of Anticipated Contract Payments shall also be revised and resubmitted for the Engineer's review and approval as circumstances indicate to ensure that the schedule coincides with actual progress. No partial payment will be made until the Engineer has approved the Schedules required by this Section.

G9.10 PROGRESS ESTIMATES AND INVOICES FOR WORK COMPLETED. Once each month, at a time, place and location mutually agreeable, the Contractor and Engineer shall meet to discuss the amount of work completed satisfactorily during the work period since the last invoice for partial payment was prepared. The first such estimate will be of the value of the work done after the Contractor commenced the performance of the contract, and every subsequent estimate, except the

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final estimate, will be of the value of the work done after that included in the last preceding estimate.

Such estimates need not be based on strict measurements, but may be approximate only, and will be in due proportion to the whole amount of money, including payments previously made, that will have become due according to the contract when all work required under the contract shall have been completed. A draft invoice for work completed shall be prepared by the Contractor or Engineer as determined by the Engineer; the Engineer's judgment will be final if disputes occur regarding the amount of work completed or its value. Following the meeting, the Contractor shall formally submit the invoice for work completed in a form acceptable to the Engineer. The invoice will certify, and be supported by evidence if required by the Engineer, that the work invoiced has been done and that the materials listed have been incorporated into the work. The invoice may include the amount and value of such acceptable material as has been furnished and incorporated into the work. No payment or allowance shall be made for equipment or materials stored within the general work area or elsewhere but not yet satisfactorily incorporated in the work except as may be provided in the Special Provisions.

G9.11 RETENTION. In addition to amounts, if any, withheld pursuant to any other provision of these General Conditions, including the City's right to withhold for the estimated or actual costs of correcting defective work and amounts claimed by the City as liquidated damages or other offsets, the City will retain an amount equal to 5 percent of the estimated value of the work done as part security for the fulfillment of the Contract by the Contractor. Any time after 50 percent of the work has been completed, if the Engineer finds that satisfactory progress is being made, the City may (but need not) reduce the amount being retained from progress payments to any amount less than 5 percent of the value of the estimated value of said work and materials.

In addition, when the Engineer determines that the contract is 95 percent complete, the City may release a portion of total retention amount withheld, and continue to retain such lesser amount as the City determines is adequate security for the fulfillment of the balance of the work and other requirements of the contract, but in no event will said amount be reduced to less than 125 percent of the estimated value of the work yet to be completed as determined by the Engineer. In agreeing to any of the above referenced revised method(s) of progress payments, the City reserves the right to return to the original method of progress payments in the amount of 90 percent of work completed, if at any time, the Engineer finds that either the Contractor is not making satisfactory progress or there is a specific cause for greater withholding.

G9.12 PARTIAL PAYMENTS. Upon receipt of a progress payment invoice the Engineer/City will review it as soon as practicable for the purpose of determining whether or not it is proper in both form and content. If a progress payment invoice is determined not to be proper, such as not including schedule information or failure to submit a proper and adequate schedule as set forth in Section G8.05, it shall be returned to the Contractor as soon as practicable but in any event within seven (7) days after receipt together with a written statement why it is not proper. The City will make progress payments within thirty (30) days after receipt of an undisputed and properly submitted progress payment invoice. Attention is directed to Section 20104.50 of the Public Contract Code. No such payment will be made when, in the judgment of the Engineer, (a) the work is not proceeding in accordance with the provisions of the Contract; (b) the Contractor is not complying with the requirements of the Contract; or (c) when the total value of the work done as shown on the invoice does not exceed Three Hundred Dollars ($300.00).

No such invoice or payment will be construed to be an acceptance of any work or materials. Before any progress payment or the final payment is made, the Contractor may be required to submit satisfactory evidence that he is not delinquent in payments to its employees, subcontractors, suppliers or other creditors for labor and materials incorporated into the Work.

Pursuant to Public Contract Code Section 20104.50, if the City fails to make a progress payment in a timely manner, it shall pay interest to the Contractor at the legal rate set forth in Section 685.010(a) of the California Code of Civil Procedure.

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G9.13 PAYMENT OF WITHHELD FUNDS. Pursuant to Public Contract Code Section 22300, the Contractor may request to deposit securities in escrow equivalent to the amount of funds withheld from progress payments by the City as described in Section G9.11, with the City or a bank acceptable to the City as a substitution for funds withheld by the City. Alternatively, the Contractor may request to have the City make payment of the funds withheld from progress payments as described in Section G9.11 directly to an escrow agent and direct the investment of such funds into securities. The Contractor shall be the beneficial owner of any securities and shall receive interest thereon. Upon the satisfactory completion of the contract, the Contractor shall receive all securities, interest and payments. The Contractor may make this request only upon the following conditions.

a. the request to substitute securities or to have payments made directly to an escrow agent shall be at the sole expense of the Contractor;

b. securities eligible for investment shall include securities pursuant to California Government Code section 16430, bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letter of credit, or any other security mutually agreed upon by the City and Contractor;

c. the Contractor shall enter into an escrow agreement, which shall be substantially similar to the agreement form provided in Public Contract Code Section 22300;

d. the Contractor shall obtain the written consent of the surety to such agreement; and

e. the Contractor who elects or receive interest on funds withheld by the City shall, at the request of any subcontractor performing more than five percent (5%) of the Contractor's total bid, make the option available to the subcontractor to receive interest on any funds withheld in retention by the Contractor from the subcontractor. The subcontractor shall receive interest in accordance with Public Contract Code section 22300(d)(1). Alternatively, the Contractor who elects to substitute securities in lieu of retention by the City, shall by mutual consent between the Contractor and subcontractor allow any subcontractor performing more than five percent (5%) of the Contractor's total bid to substitute securities in lieu of funds withheld by the Contractor.

G9.14 PROMPT PAYMENT TO CONTRACTOR. The City will make progress payments within thirty (30) days after receipt of an undisputed and properly submitted progress payment invoice pursuant to Section 20104.50 of the Public Contract Code. No such payment will be made when, in the judgment of the Engineer, (a) the work is not proceeding in accordance with the provisions of the Contract; (b) the Contractor is not complying with the requirements of the Contract; or (c) when the total value of the work done as shown on the invoice does not exceed Three Hundred Dollars ($300.00). No such invoice or payment will be construed to be an acceptance of any work or materials. Before any progress payment or the final payment is made, the Contractor may be required to submit satisfactory evidence that he is not delinquent in payments to its employees, subcontractors, suppliers or other creditors for labor and materials incorporated into the work.

G9.15 FINAL PAYMENT. After the work has been accepted by the City, as provided in Section G7.26, "Acceptance of the Work," payment will be made to the Contractor in accordance with the provisions of this Section. Upon acceptance, the City will record a Notice of Completion covering the project.

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Within thirty-five (35) days after acceptance by the City, the Contractor shall prepare and submit a proposed final invoice in writing, prepared in a form acceptable to the Engineer. The proposed final invoice will show the proposed total amount of compensation payable to the Contractor, including an itemization of that amount segregated as to Contract item quantities, extra work and other bases for payment. The proposed final invoice will also show all deductions made or to be made for prior payments and amounts to be kept or retained under the Contract.

The Contractor shall also submit, at the same time as the proposed final invoice is submitted, a statement of all claims he has arising under or by virtue of the Contract, or a statement that he does not intend to file any such claims. All claims shall be submitted as specified herein. No claim for which a notice of potential claim or protest is required under Section G9.05, "Notice of Potential Claim," Section G4.09, "Protest Procedure," or Section G8.11, "Delays and Extension of Time," will be considered unless the Contractor has fully complied with the notice or protest requirements in said sections and the resolution process set out to Section G9.07.

Claims filed by the Contractor shall be in sufficient detail to enable the Engineer to ascertain the basis and amount of said claims.

The Engineer will review the proposed final invoice and claims and will submit its recommendation to the City as to the final estimate of the amount due the Contractor and the disposition of all claims. All prior invoices and payments are subject to correction in connection with review of the proposed final invoice.

The City will submit any changes or corrections to the proposed final invoice to the Contractor for its consideration. Within ten (10) days thereafter, the Contractor shall submit a final invoice, in a form acceptable to the Engineer, incorporating any changes or corrections made by the City, together with any additional claims resulting therefrom. Upon approval by the City, this will become the approved final invoice. The Contractor shall submit with the final invoice, certificates of any insurance required to be maintained after acceptance of the work.

If the Contractor files no claims within thirty (30) days after acceptance of the work by the City, and agreement is reached on all questions regarding the final invoice, the City will pay the entire sum found due upon the final invoice, except that the City will withhold sums sufficient to pay all unsettled claims for which stop payment notices have been filed pursuant to Section 9000, et seq., of the California Civil Code, together with the costs of administering such claims.

If the Contractor does file claims within thirty (30) days after acceptance of the work by the City, then upon final determination of all the Contractor’s claims, the City will pay the entire sum found due upon the final invoice, including the amount, if any, allowed on claims, except that the City will withhold sums sufficient to pay all unsettled claims and any amounts for which stop payment notices have been filed pursuant to Section 9000, et seq., of the California Civil Code, together with the costs of administering such claims.

Before final payment can be made, the Contractor shall furnish the Engineer with the following:

(a) All drawings, catalogues, instruction sheets and information as required by the Contract;

(b) One signed copy of the Release as discussed below in this Section and on a form furnished by the City; and

Final payment will be made within thirty (30) days after receipt of an approved final invoice and other required submittals referenced above and determination of all Contractor's claims, or sixty (60) days

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after acceptance of the work by the City, whichever is later, provided, however, that if a final invoice has not been submitted and approved within sixty (60) days after acceptance of the work by the City, the City may elect to make payment of sums not in dispute without prejudice to the right of either the City or the Contractor in connection with any disputed sums.

The acceptance by the Contractor of final payment shall constitute a waiver and release of all claims by the Contractor against the City related to the work, except for claims previously made in writing and identified as unsettled by the Contractor at the time of submission of the final invoice. The making of final payment, however, shall not operate to release the Contractor or its sureties from obligations arising under this Contract, the Contract bonds and warranties as herein provided. Specifically, the making of final payment shall not constitute a waiver and release of claims by the City arising from (a) unsettled or future liens, (b) failure of the work to comply with the requirements of the Contract Documents, (c) the terms of any warranties required by or contained in the Contract Documents, (d) the right to any insurance proceeds or the right to make any insurance or bond claims, (e) any claims with respect to Contractor's obligation of indemnity provided for in the Contract Documents, or (f) any latent defects or fraud.

END OF GENERAL CONDITIONS

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EXHIBIT 9
Special Provisions
and/or
Technical Specifications

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DIVISION I - SPECIAL PROVISIONS
01010 PROJECT DESCRIPTION
This project is subject to a Community Workforce Agreement/Project Labor Agreement. A copy of this agreement titled “Community Workforce Agreement for the City of Hollister” is available at the following website https://www.bidnetdirect.com/california/cityofhollister .

This project will repair multiple segments of roadway in the City of Hollister through cold planing and a hot mix asphalt overlay along with isolated areas of base failure repair. In addition, curb ramps within the limits of the project will be reconstructed to meet current ADA standards.

The roadway segments part of this contract are listed below. •Verde Circle and Ortiz Court (Ortiz Court to end of Verde Circle) •Ranchito Court (Central Avenue to end of Ranchito Court) •Gonzalez Drive (Central Avenue to Buena Vista Road)
01011 SUMMARY OF WORK
Pavement rehabilitation treatments and general improvements to be implemented and installed include base failure repair, cold plane and HMA overlay, striping, concrete curb, curb ramps, sidewalk, and minor drainage improvements.
01012 EQUIPMENT TO BE PROVIDED TO OWNER
(Not Used)
01013 WORK BY OTHERS
Others working on associated facilities and probably interfacing with the Contractor at some time during the execution of the work include:

1.City of Hollister Management Services Department Streets Division

2.City of Hollister Management Services Department Utilities Division The Contractor shall cooperate to complete the necessary Work at a minimum cost and time delay for all involved. In the event of lack of agreement, the City will determine how and where the interface shall be made and their decision shall be final. 01014 DEFINITIONS
City: City of Hollister
Owner: City of Hollister
Engineer or
Design Consultant: Kimley-Horn and Associates, Inc.

Contractor: The individual, partnership, corporation, joint venture, or other legal entity having a contract with the City to perform the work.

Construction Manager: City of Hollister
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01015 WORK INVOLVING EXISTING SYSTEM
Operation of the existing water system shall not be jeopardized or materially reduced in efficiency as a result of the execution of Work. The Contractor will have to maintain existing services during construction at all times.

The Contractor must not plan work schedules until a written schedule has been approved, and work is fully coordinated with the City's operations.
01016 COORDINATION OF WORK
The Contractor shall maintain overall coordination for the execution of the Work pertaining to this project. Based on the Construction Schedule prepared in accordance with these Specifications, the Contractor shall obtain from each of his subcontractors a similar schedule which shall be integrated into the construction schedule. The Contractor shall then be responsible for all parties maintaining these schedules for coordinating required modifications. 01017 WORK SEQUENCE, CONSTRAINTS, WORKING DAYS, AND LIQUIDATED DAMAGES A.Within ten (10) working days upon receiving the completed (signed) Contract, the Contractor shall initiate the submittal and review process for all materials and equipment to be used on the project.

B.The City will issue the Notice to Proceed no later than twenty-eight (28) calendar days from the award of contract. The counting of working days will commence with the Notice to Proceed.

B.Within ten (10) working days, or at the pre-construction conference, whichever occurs first, the Contractor shall prepare a Work Plan for review and approval by the City and Engineer.

The Work Plan shall describe all elements of the Work in sufficient detail to allow City and Engineer to evaluate the progression of planned activities at the Site.

C.Within fourty (40) working days after the Notice-to-Proceed has been issued, the project shall be completed. Liquidated damages accrue starting on the 1st day after the expiration of working days. Liquidated damages will be assessed using the Liquidated Damages table in Section 8-1.10A of the Caltrans Standard Specifications.

D.The Contractor shall be aware that there may be change orders involved with this Work. The Engineer has made every attempt possible to determine the extent and location of all existing facilities within the project area. However, the inexact nature of existing knowledge and unavailable as-built plans may require the issuing of change orders to reflect changed conditions.
01020 CONSTRUCTION STAKES, LINES AND GRADES
The Work shall be executed in accordance with the lines and grades indicated in the Contract Documents. Distances and measurements, except elevations and structural dimensions, shall be made on horizontal planes. Contractor shall verify elevations and locations of structures a minimum of 72 hours prior to construction. Contractor shall notify the engineer of record if any field conditions are different than what is noted on the Contract Documents.

The City will not provide construction staking. The Contractor shall layout the striping based on the lines and dimensions provided in the plans.

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01021 SITE WORK
Principal control points, including establishment of temporary bench mark, will be identified by the Contractor and shall be protected from disturbance. If the points are disturbed, any work that is governed by these monuments shall be held in abeyance until the points are re -established by the Contractor. The accuracy of all the Contractor's stakes, alignments, and grades is the responsibility of the Contractor. However, the City has the discretionary right to check the Contractor's stakes, alignments and grades at any time. Where such discretion is to be exercised by the City, he will notify the Contractor of his intention, stating the time at which the checking will commence. Any part of the work in progress, the results of which are predicated directly upon the Contractor's stakes, alignments, or grades to be checked, shall be held in abeyance until the City has notified the Contractor that the checking has been completed. The Contractor shall establish such control and reference points for line and grade as he may need and as will be required to properly lay out the Work.
01022 PARTIAL ACCEPTANCE OF WORK
After completion of certain portions of the Work, including all testing and other preparation necessary for operation of such portions by the City as herein specified, but prior to final completion of the Work, provisions may be made for partial acceptance in writing by the City for such portions only. The portions of the Work to be included for partial acceptance prior to final project completion will be noted at the preconstruction conference in accordance with Contractor's schedule, or by written notice to the Contractor at the earliest possible time.

The guarantee period for such portions of the Work shall commence with the date of their acceptance for use by the City. However, full payment for such portions will not be made until final acceptance of the total Work.

Acceptance of any portion of the Work prior to acceptance of the whole shall not be construed as absolving the Contractor of responsibility for any item of construction or incidental work included in the Contract. Prior to such occupancy or use, the City will enter into a written agreement with the Contractor delineating the portions of the Work released to the City for occupancy or use and indicating what if any, work remains to be done within the occupied or released area. If such prior use increases the cost of or delays the Work, the Contractor shall be entitled to such extra compensation, or extension of time, or both, as may be determined by the City after consideration of recommendations by the City.

Should any portion of the Work in use be damaged thereby, the City shall bear the expense for repairing such damage. However, if the portion being so used should reveal deficiencies of materials or workmanship, it shall be the Contractor's responsibility to replace the defective construction.
01023 PARTIAL AND FINAL PAYMENT
Attention is directed to Subsection 9-3.2 PARTIAL AND FINAL PAYMENT of the standard specifications. Modify paragraph three to read:

From each progress payment, 5% will be deducted and retained by the agency. The City will withhold 5% of the total Contract amount until acceptance of the performance of the Contract by the City Council.
01210 PRECONSTRUCTION CONFERENCE
Upon receipt of the completed (signed) Contract, the Contractor will arrange a meeting to be SP-3 Page 153 of 274

attended by the Contractor, City, Engineer, or their respective representatives, and others involved in the execution of the work.

The purpose of this conference shall be to establish a working understanding between the parties and to discuss the Construction Schedule, shop drawing submittals and processing, applications for payments and their processing, and such other subjects as may be pertinent for the execution of the Work.
01220 PROGRESS MEETINGS
The Contractor shall arrange and conduct progress meetings. These meetings shall be conducted at least once every week and shall be attended by the Contractor's superintendent and representatives of all subcontractors, utilities, and others that are active in the execution of the Work. The purpose of these meetings shall be to expedite the work of any subcontractor or other organization that is not up to schedule, resolve conflicts, and in general coordinate and expedite the execution of the Work.

The agenda of progress meetings, provided by the Construction Manager, shall include review of progress and schedule, review payment request at monthly intervals, review of narrative report by the Contractor, review of the latest Construction Schedule update, and review of the record documents if necessary.
01221 SCHEDULE REVIEW
The Work and the Construction Schedule as identified in Section 6 of the standard specifications shall be reviewed to verify:

A.Start and finish dates of activities falling within Contract time.

B.Durations and progress of all activities are reasonable.

C.A two week minimum, 4 week maximum look ahead schedule shall be submitted and updated on a weekly basis by the contractor.
01222 REVISIONS TO CONSTRUCTION SCHEDULE
The Contractor shall submit a revised Construction Schedule within five days of the occurrence of any of the following:

A.When delay in completion of any activity or group of activities indicates an overrun of the Contract time or control point requirement, by 5 working days or ten percent (10 percent) of the remaining duration, whichever is less.

B.Delays in submittals, deliveries or work stoppages are encountered which make replanning or rescheduling of the work necessary.

C.The Schedule does not represent the actual prosecution and progress of the project as being performed in the field.

Acceptance of the revised Construction Schedule and all supporting data is contingent upon compliance with other related requirements specified before in this DIVISION I and any other previous agreements or requirements with or by the City.

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01300 SUBMITTALS - SHOP DRAWINGS
In ample time for each to serve its purpose and function, the Contractor shall submit to the City for approval all schedules, reports, drawings, lists, literature samples, instructions, directions, guarantees, shop drawings, layout diagrams, catalog data, and test reports for all materials and equipment to be used for completion of the work. All information to be provided in sufficient detail to show complete compliance with all specified requirements of the Contract Documents covering, but not limited to, 01310 Materials and Equipment List.

The Contractor, at his own expense, shall make such changes in the required drawings as may be necessary to conform to the Contract Documents. After completion of such checking, verification, and revising, the Contractor shall stamp and sign the drawings indicating his approval and submit the shop drawings and pertinent data to the City for review. Prior to the City's review of such drawings, any work which the contractor may do on the fabrications covered by the same shall be at his own risk as the City will not be responsible for any expense or delays incurred by the Contractor for changes to make the same conform to the Contract Documents.

Shop drawings and data shall be submitted to the City in such number of copies as will allow him to retain two (2) copies of each submittal; alternatively, Contractor may submit electronic PDF copies of such submittals in lieu of hard copies. The submittal shall clearly indicate the specific area of the Contract Documents for which the submittal is made. The additional copies received by him will be returned to the Contractor's representative at the job site. The City's notations of the action that he has taken will be noted on the returned copies.

The above drawings, lists, prints, samples, and other data shall become a part of the Contract Documents, and a copy of the same shall be kept with the job site Contract Documents, and the fabrications furnished shall be in conformance with the same. However, the City's review of the above drawings, lists, prints, specifications, samples or other data shall in no way release the Contractor from his responsibility for the proper fulfillment of the requirements of this Contract nor for fulfilling the purpose of the installation nor from his liability to replace the same, should it prove defective or fail to meet the specified requirements. 01310 MATERIALS AND EQUIPMENT LIST
Submittal Name Specification Section
Work Plan 01017
Work Schedule 02110
Traffic Control Plan 02200
Water Pollution Control Plan 02400
Class II Aggregate Base City of Hollister Std Specs Section 200 Concrete City of Hollister Std Specs Section 303
Hot Mix Asphalt Concrete City of Hollister Std Specs Section 203 Crack Sealant 03000
Signing and Striping Improvement Plans & Caltrans Stds
01320 QUALITY CONTROL
All materials and equipment shall be new and of the specified quality and equal to the samples found to be acceptable by the City, if samples have been submitted. The Work shall be done and completed in a thorough, workmanlike manner, notwithstanding any omission in the Contract Documents; and it shall be the duty of the Contractor to call the City's attention, apparent errors or omissions and request instructions before proceeding with the Work. The City may, by appropriate instructions, correct errors and supply omissions, which instructions shall be as binding upon the Contractor as though contained in the original Contract Documents.

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01321 SAMPLING
The Contractor shall furnish such samples of materials as are requested by the City, without charge. No material shall be used until the City has had the opportunity to test or examine such materials. Samples will be secured and tested whenever necessary to determine the quality of the material. Samples and test specimens prepared at the job site, such as concrete test cylinders, shall be taken or prepared by the City in the presence and with the assistance of the Contractor. 01322 INSPECTION
Materials, equipment, and workmanship shall be subject to the inspection of, and rejection by, the City or City’s designated Inspector, if not in conformance with the Contract Documents.

Defective materials, equipment, or Work shall be removed from the premises by the Contractor, whether in place or not, and shall be replaced with new and acceptable materials, equipment, or work. Repair of defective materials, equipment, or work shall be subject to the City's acceptance.

On all questions concerning the acceptability of materials or equipment, classification of materials, or equipment, execution of the Work, and the determination of costs, the decision of the City shall be final and binding upon all parties.

The Contractor shall at all times maintain proper facilities and provide safe access to all parts of the Work, to the shops wherein the Work is in preparation, and to all warehouses and storage yards wherein materials and equipment are stored, for purposes of inspection by the City. Should any Work be covered up before the City has had the opportunity to observe such work, it shall, if required by the City, be uncovered for examination at the Contractor's expense. 01400 TEMPORARY FACILITIES
The Contractor shall provide all temporary facilities and utilities required for prosecution of the work, protection of employees and the public, protection of the work from damage by fire, weather or vandalism, protection dust emissions, protection from contaminated stormwater runoff from the Work site, and such other facilities as may be specified or required by any legally applicable law, ordinance, rule, regulation, or permit. 01401 ELECTRICAL SERVICE
The Contractor shall be responsible for obtaining adequate temporary electrical service, if required. The Contractor shall then provide adequate job site distribution facilities conforming to applicable codes and safety regulations. Contractor shall comply with work day and work hour restrictions stipulated in the City Standard Specifications and Special Provisions contained herein. 01402 TEMPORARY LIGHTING
The Contractor shall provide temporary lighting in all work areas sufficient to maintain a lighting level during working hours not less than the lighting level required by OSHA standards. 01403 HEATING AND VENTILATION (NOT USED)
The Contractor shall provide means for heating and ventilating all work areas as may be required to protect the Work from damage caused by freezing, high temperatures, and other weather conditions. The Contractor shall provide a safe environment for workers.

Unvented direct fired heaters shall not be used in areas where freshly placed concrete will be exposed to combustible gases until at least two hours after the concrete has attained its initial set.

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01404 WATER
The City can provide construction water for a fee. Contractor shall make all arrangements for a construction water meter with the City Management Services Utilities Division and the City Administrative Services Finance Department. A reduced pressure principle backflow preventer assembly (Febco 825Y or approved equal) must be provided/installed by the Contractor with any temporary piping, hoses, etc. Construction water may not be used for human consumption.

Contractor to provide potable water that shall be kept free from contamination and shall conform to the requirements of the State and local authorities for potable water. 01405 SANITARY CONVENIENCES
The Contractor shall provide a suitable and adequate chemical toilet at the site of the work. 01414 WARNING DEVICES AND BARRICADES
The Contractor shall adequately identify and guard all hazardous areas and conditions by visual warning devices and, where necessary, physical barriers. Such devices shall, as a minimum, conform to the requirements of OSHA. A Traffic Control Plan is required to be submitted for review and approval by the City.
01415 HAZARDS IN PROTECTED AREAS
Excavation on the project site from which the public is excluded shall be marked or guarded in a manner appropriate for the hazard.
01416 PROTECTION OF EXISTING ITEMS
The Contractor shall protect all existing structures, and other items on the project site that are to be preserved, by substantial barricades or other devices commensurate with the hazard, from injury or destruction by vehicles, equipment, workmen, or other agents. 01417 PROJECT SECURITY
The Contractor shall provide means necessary to protect equipment and project site against fire, theft, and vandalism, and for the protection of the public against exposure to injury. Contractor to identify a location for a yard to store equipment and material. 01418 FIRE EXTINGUISHERS
Sufficient number of fire extinguishers of the type and capacity required to protect the Work and ancillary facilities, shall be provided in readily accessible locations. 01419 DUST CONTROL
Adequate steps, procedures, or means as are required to prevent abnormal dust conditions being caused by his operations in connection with the execution of the Work. Control shall be by sprinkling, use of dust palliatives, tarps, modification of operations, or any other means acceptable to agencies having jurisdiction. Dust control is to be maintained at all times throughout the project including weekends, evenings, holidays, or those times when there is no work in progress.

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01420 SPECIAL CONTROLS
The Contractor shall take all reasonable means to minimize inconvenience and injury to the public, or other agencies under his control. The Contractor shall limit his work and staging area to the minimum necessary and minimize disruption of any adjacent commercial, retail, recreational or residential facilities.
01422 ODOR CONTROL
The Contractor shall take whatever steps, procedures, or means as are required to prevent abnormal odors being caused by his operations.
01423 DRAINAGE CONTROL
In prosecuting the Work, care shall be taken to not disturb the pre -existing drainage pattern.

Particular care shall be taken to direct and contain drainage water on City property, and collect and properly dispose of such water as part of the Work. A Water Pollution Control Plan is required as part of the Work Plan to be submitted to the Engineer for review and approval. 01424 EROSION CONTROL
Erosion control measures for wind, water, material stockpiles, and tracking shall be implemented at all times by the contractor and shall include source control, including protection of stockpiles, protection of slopes, protection of all disturbed areas, protection of accesses, and perimeter containment measures. Erosion control shall be placed prior to the commencement of work based upon location, site characteristics or time of year. The intent of erosion control measures shall be to keep all generated sediments from entering a swale, drainage way, watercourse, atmosphere, or migrate onto adjacent properties or onto the public right-of-way. 01502 CONTRACTOR'S CONTINUING OBLIGATION
Contractor’s obligation to perform and complete the Work in accordance with the Contract Documents shall be absolute. Neither recommendation of any progress or final payment by CITY, nor the issuance of a Notice of Completion, nor any payment by CITY TO CONTRACTOR under the Contract Documents, nor any use or occupancy of the Work or any part thereof by CITY, nor any act of acceptance by CITY nor any failure to do so, nor any review and approval of a Shop Drawing or sample submission, nor the issuance of a notice of acceptability by CITY, nor any correction of defective Work by CITY will constitute an acceptance or Work not in accordance with the Contract Documents or a release of Contractor’s obligation to perform the Work in accordance with the Contract Documents.
01503 CONTACT PERSONS FOR OUTSIDE AGENCIES
The following agencies shall be contacted as specified in SECTION 5 -UTILITIES of the City of Hollister Standard Specifications.

CITY OF HOLLISTER DEPT CONTACT PERSON PHONE/EMAIL
Utilities Division
Operations & Maintenance Division
Engineering Division
AT&T
Sunnyslope Water District
Charter Communications
Summer Garcia (831) 636-4370
Derrick Speights (831) 636-4370
Cristian Builes (831) 636-4340
Charlene Crawford [email protected]
Drew Lander (831) 637-4670
Mitchell Rodriquez [email protected]
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PG&E Lori Rusca (831) 648-3249
01504 PROJECT CLOSEOUT
It is the intent of these Contract Documents that the Contractor shall deliver a complete and operable facility capable of performing its intended functions and ready for use. 01505 CLEANING
Throughout the period of construction the Contractor shall keep the Work site free and clean of all rubbish and debris, and shall promptly remove from the site, or from property adjacent to the site of the Work, all unused and rejected materials, surplus earth, concrete, and debris, excepting select material which may be required for refilling or grading. 01506 FINAL SITE CLEAN-UP
Upon completion of the Work, and prior to final acceptance, the Contractor shall remove from the vicinity of the Work all plant, surplus material, and equipment belonging to him or used under his direction during construction.
01507 WASTE DISPOSAL
The Contractor shall dispose of surplus materials, waste products, and debris and shall make necessary arrangements for such disposal.
01510 PROJECT RECORD DOCUMENTS
The Contractor shall maintain at the site, available to the City and Engineer, one copy of the Contract Documents, Drawings, Shop Drawings, Change Orders, and other modifications in good order and marked (red line) to record all changes made during construction (as -built drawings).

These documents shall be delivered to the City upon completion of the Work prior to the release of final progress payment (not retention).

During the progress meetings, such record documents shall be reviewed to ascertain that all changes have been recorded.
01520 TOUCH-UP AND REPAIR
The Contractor shall touch up or repair finished surfaces on structures, or installations that have been damaged prior to final acceptance. Surfaces on which such touch up or repair cannot be successfully accomplished shall be completely refinished or in the case of hardware and similar small items, the item shall be replaced.
01530 REUSE OF DOCUMENTS
Neither CONTRACTOR nor any Subcontractor or Supplier or other person or organization performing or furnishing any of the Work under a direct or indirect contract with CITY shall have or acquire any title to or ownership rights in any of the Drawings, Specifications or other documents (or copies of any thereof) prepared by or bearing the seal of ENGINEER; and they shall not reuse any of them on extensions of the Project or any other project without written consent of CITY and ENGINEER and specific written verification or adaptation by ENGINEER.

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**END OF SECTION DIVISION I**
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DIVISION 2 – TECHNICAL SPECIFICATIONS
02010 GENERAL CONDITIONS

1.All construction and materials shall be in accordance with these plans, City (or town) standard details and specifications, the final geotechnical report and all issued addenda, and commonly accepted construction standards. The City specifications shall govern where other specifications do not exist. In case of conflicting specifications or details, the more restrictive specification and detail shall be followed.

2.The contractor shall comply with City “general notes” for construction, if existing and required by the City

3.The contractor shall furnish all material and labor to construct the facility as shown and described in the construction documents in accordance with the appropriate authorities' specifications and requirements.

4.The contractor shall visit the site prior to bidding to determine existing conditions.

5.The contractor shall review and verify all dimensions and field conditions that may affect construction.

Any discrepancies on the drawings shall be immediately brought to the attention of the architect and engineer before commencing work. No field changes or deviations from design are to be made without prior approval of the engineer and if applicable the City. No consideration will be given to change orders for which the City, engineer, and owner were not contacted prior to construction of the affected item.

6.It is the contractor's responsibility to contact the various utility companies which may have buried or aerial utilities within or near the construction area before commencing work to have them locate their existing utilities prior to construction. The contractor shall provide an adequate minimum notice to all utility companies prior to beginning construction.

7.Contractor shall call 811 an adequate amount of time prior to commencing construction or any excavation.

8.Contractor shall use extreme caution as the site contains various known and unknown public utilities.

9.The contractor is responsible for coordinating any adjustments and relocations of existing utilities that conflict with the proposed improvements, including but not limited to, adjusting existing manholes to match proposed grade.

10.The contractor shall be responsible to obtain all required construction permits, approvals, and bonds prior to construction.

11.The contractor shall have available at the job site at all times a copy of the contract documents including plans, project and City specifications, and special conditions, copies of any required construction permits, and inspection reports.

12.All shop drawings and other documents that require engineer review shall be submitted by the contractor sufficiently in advance of construction of that item, so that no less than 10 business days for review and response is available.

13.All necessary inspections and/or certifications required by codes, jurisdictional agencies, and/or utility service companies shall be performed prior to use of the facility and the final connection of services.

14.Contractor shall arrange for required City inspections.

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15.Contractor's bid price shall include all inspection fees.

16.Contractor is responsible for all materials testing and certification, unless specified otherwise by owner.

All materials testing shall be coordinated with the appropriate City inspector and comply with City standard specifications. Testing shall be performed by an approved independent agency for testing materials.

Owner shall approve the agency nominated by the contractor for materials testing.

17.All copies of materials test results shall be sent to the City and engineer directly from the testing agency.

18.It shall be the contractor’s responsibility to show, by the standard testing procedures of the materials, that the work constructed meets the project requirements and City specifications.

19.All contractors must confine their activities to the work area. No encroachments outside of the work area will be allowed. Any damage resulting therefrom shall be contractor's sole responsibility to repair.

20.The contractor shall protect all existing structures, utilities, manholes, poles, guy wires, valve covers, vault lids, fire hydrants, communication boxes/pedestals, and other facilities to remain and shall repair any damages at no cost to the owner.

21.The contractor shall immediately repair or replace any physical damage to private property or public improvements, including but not limited to: fences, walls, signs, pavement, curbs, utilities, sidewalks, grass, trees, landscaping, and irrigation systems, etc.… to original condition or better at no cost to the owner.

22.Site safety is solely the responsibility of the contractor.

23.Signs related to site operation or safety are not included in these plans.

24.Contractor staging area shall be agreed on by the owner and contractor prior to beginning of construction.

Contractor is responsible for all permitting requirements for the construction storage and staging operations and locations.

25.All signs, pavement markings, and other traffic control devices shall conform to the "Manual on Uniform Traffic Control Devices".

26.Top rim elevations of all existing and proposed manholes shall be coordinated with top of pavement or finished grade and shall be adjusted to be flush with the actual finished grade at the time of paving.

27.Contractor shall adjust all existing and proposed valves, fire hydrants, and other utility appurtenances to match actual finished grades at the time of paving.

28.The contractor is responsible for construction sequencing and phasing, and shall contact the appropriate City officials, including building official, engineering inspector, and fire marshal to learn of any requirements.

29.References in the specifications to the Engineer also refer to the City’s Public Works Inspector, or to any other designated person representing the City.

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Additional Notes

1.All work must comply with the City of Hollister Standard Details and Specifications, the latest edition of the Standard Specifications for Public Works Construction (Greenbook), and the 2023 Caltrans Standard Specifications, as specified.

2.Traffic control must be performed in accordance with the latest revision of the CA MUTCD. Contractor must have an approved traffic control plan prior to beginning work. Prepare and submit a traffic control plan to the engineer for review and approval. Update and resubmit as needed until the plan is approved.

3.Comply with the requirements for water pollution control outlined in Section 13 of the Caltrans Standard Specifications and these special provisions.

4.Do not apply thermoplastic striping using hand cart methods. Thermoplastic traffic stripes will be measured by the linear foot regardless of the number of individual stripes comprising the detail (e.g. detail 29 placed between station 1+00 and station 2+00 will be measured as 100 linear feet even though it consists of 400 linear feet of stripe).

5.Proposed fee is considered to be full compensation for performing all work as shown on the plans and as required by the specifications. No additional payments will be made.

6.All construction must be to the City of Hollister standards and accepted by the Public Works inspector.

Standard plans are available at the office of the public works inspector.

7.Contractor shall meet with City of Hollister at least 48 hours prior to start of construction, 24 hours notice required on all inspections.

8.Contractor is responsible to make all arrangements for site inspections and ensure that all current standards for the City of Hollister are followed prior to the beginning any phase of construction work.

9.Construction shall be limited to between the hours of 7:00 a.m. and 6:00 p.m., Monday thru Friday and inspection requests shall be limited to normal City business hours: 8:00 a.m. to 5:00 p.m., Monday thru Friday.
**END OF SECTION 02010**
02011 SUBSURFACE CONDITIONS

1.GENERAL

1.01 GEOTECHNICAL INVESTIGATION
A.Any data or soil and/or subsurface conditions shown in the Plans or Specifications is based on limited information and is at best only an opinion; consequently, such data cannot be considered precise or complete and there is no guarantee as to its completeness, adequacy, contents, accuracy or precision.

B.Contractor should visit the site and review all existing site conditions before submitting a bid and the submission of a bid will be prima facie evidence of having done so.

C.Prior to bidding, Contractor may make his own subsurface investigations to satisfy himself with the TS-3 Page 163 of 274

site and subsurface conditions.

D. The Contractor shall be responsible for obtaining written approval from the responsible agency or property owner before performing any exploratory excavations.

E. Contractor is responsible for obtaining, at Contractor's expense, any additional information necessary to bid and/or perform the work.

F. Contractor agrees to make no claims against the Engineer or Owner if, in performing the work, it is found that subsurface conditions encountered do not conform to those indicated by soil borings, test excavations, and any other subsurface investigations, obtained by the Contractor.

**END OF SECTION 02010**

02016 EXISTING UTILITIES

I GENERAL

1.01 PUBLIC AND PRIVATE UTILITIES

A. The right is reserved by owners of public utilities and franchises to enter upon any street, road, right - of-way, or easement for the purpose of maintaining their property and for making necessary repairs or adjustments caused by the Contractor's operations. The Contractor shall hold the Owner harmless of any costs so incurred.

**END OF SECTION 02016**

02050 DEMOLITION / EXISTING FACILITIES

1.0 GENERAL

Remove and dispose of items as indicated on the plans. Unless a removed item is identified as being salvaged, it becomes the property of the Contractor for disposal. Items indicated as being salvaged shall be packaged, tagged, and delivered to a location within the City, as directed by the Engineer.

Items indicated to be reset shall be removed and reset in place. Replace items at your cost if you damage or break them during removal or prior to being reset.

1.01 SUMMARY

A. Section includes:

1. Selective demolition, dismantling, cutting and alterations as indicated, specified and necessary for the completion of the contract.

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2. Removing demolished materials from the site.

3. Protection of work to remain.

1.02 NIC work

A. Encapsulation, removal and disposal of asbestos and other hazardous materials.

2.00 PRODUCTS

Not used

3.00 EXECUTION

3.01 GENERAL

A. Protection:

1. Do not begin demolition until temporary partitions, barricades, warning signs and other forms of protection are installed.

2. Protect trees, plants, utilities and existing improvements that are not to be removed from injury or damage resulting from the Contractor’s operation. Replace damaged landscaping, improvements and utilities in kind.

3. During demolition provide safeguards, including warning signs and lights, barricades, and the like, for protection of the public, Contractor’s employees and existing improvements to remain.

B. Noise Control:

1. Exercise caution and care to prevent generation of unnecessary noise.

2. Keep noise levels to the minimum possible.

3. Discontinue noise producing operations, when requested by the Owner and reschedule at a mutually acceptable time.

C. Dust control: Control dust at all times.

1. Provide dust-tight partitions to prevent dust escaping into other parts of the building where demolition is not in progress.

2. Assume liability for claims related to flying dust caused by this work.

D. Water control:

1. Control the use of water to prevent damage to the existing facility and improvements to remain. Provide wet vacuum equipment where water, such as waste cooling water from concrete sawing, is used.

2. Provide impermeable floor covering and suitable dams to prevent damage by water, immediately clean up and remove surplus water, and water spilled in non -working areas.

3. Assume liability for claims related to water seepage and leakage caused by this work.

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E. Security: Coordinate security with the Owner.

1. Take necessary precautions to keep trespassers out of demolition areas.

2. Properly secure demolition areas from entry when demolition is not in progress but do not block required exit ways.

F. Safety: If at any time the safety of existing construction appears to be endangered, take immediate measures to support such endangered construction; cease operations and immediately notify the Construction Manager.

Do not resume demolition until Construction Manager’s instructions are received.

3.02 DEMOLITION

A. Existing conditions: Intent of Drawings is to show existing conditions with information developed from field surveys and to generally show the extent and type of demolition required.

1. Make a detailed survey of existing conditions prior to commencing demolition, and report discrepancies or conflicts between Drawings and actual conditions in writing to the Construction Manager for clarifications and instructions.

2. Do not proceed where such conflicts or discrepancies occur prior to the receipt of Construction Manager’s instructions.

3. Materials and finishes to be salvaged shall be carefully removed and restored.

B. The Contractor shall be fully responsible for the adequacy and installation of temporary shoring and bracing systems used during demolition.

C. Demolition shall be performed by skilled, trained and properly equipped personnel.

D. Remove existing construction only to the extent necessary for the proper installation of new construction and junction with existing materials. Cut back finished surfaces to straight, plumb or level lines as required.

E. If unanticipated conditions which conflict with intended function or design are encountered, investigate and measure both nature and extent of the conflict.

1. Submit report to Construction Manager in written, accurate detail.

2. Pending receipt of directive from Construction Manager, rearrange demolition schedule as necessary to continue overall job progress without delay.

F. Coordinate demolition with other trades to assure the proper sequence, limits, methods and time of performance. Schedule demolition so as to impose a minimum of hardship on the present operation of the facilities and the performance of the work of other trades.

G. Whenever possible, use small hand or small power tools designed for sawing or grinding; whenever possible avoid the use of tools with a hammering and chopping motion. Cut through finished surfaces from the exposed or finished side into concealed surfaces.

H. In general, remove materials as follows:

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1. Portland cement concrete.

a. Use removal methods that will not crack or structurally disturb adjacent concrete constructions.

b. Cut back concrete to clean, straight lines by saw cutting a minimum of 1 inch deep; remainder of concrete may be jack-hammered.

3.03 CLEAN-UP DISPOSAL

A. Debris, waste and removed materials, other than items to be salvaged, are Contractor’s property for legal disposal off the site.

B. Continuously clean-up and remove these items and do not allow them to accumulate on the site.

**END OF SECTION 02050**

02100 MOBILIZATION/DEMBOBILIZATION

A. Description. The Contractor shall provide labor, materials and equipment to prepare the site for the timely start and efficient completion of all work. The contractor is responsible for obtaining suitable storage and equipment area for use during the project. Coordinate suitable location on the Project Site with City staff. The storage yard shall be cleaned and restored to the condition prior to its use. All costs associated with this storage yard including setup, maintenance, dust control and restoration is the responsibility of the Contractor.

Contractor should anticipate working in wet weather months. No additional payment will be allowed for mobilization/demobilization beyond the initial bid item. This includes obtaining any necessary licenses and permits, providing required submittals, public notices, project schedule, material certificates, and attending pre-construction and progress meetings.

Demobilization work includes site cleanup, removing of equipment, personnel, temporary facilities, preparation of record drawings, and other construction resources at job completion.

B. Measurement and Payment: Measurement and payment for this item shall be as specified in the Items of Construction, Mobilization/Demobilization.

**END OF SECTION 02100**

02110 SCHEDULING
A. Description: The Contractor shall submit a complete, tentative project schedule at the time of the pre - construction meeting. A minimum of five (5) working days prior to beginning work, the Contractor shall submit to the City Engineer for approval a detailed written schedule of work. Following approval, the Contractor shall adhere diligently to the approved written schedule in the prosecution of the work.

B. Measurement and Payment: Measurement and payment for this item shall be as specified in the Items of Construction, Mobilization/Demobilization.

**END OF SECTION 02110**
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02120 SURVEYING AND CONSTRUCION STAKING
A. Description. The Contractor shall provide all surveying and construction staking necessary to construct the improvements as shown on the plans, specified herein and as directed by the Engineer.

The Engineer shall approve all staking layouts prior to construction of any improvement that requires staking.

B. Measurement and Payment: Payment for Surveying and Construction Staking is included in the various bid items and will not be considered for separate or additional payment.

**END OF SECTION 02120**

02200 TRAFFIC CONTROL SPECIFICATION
Public Convenience and Safety (Traffic Control) –
Public convenience and safety shall be according to Section 7-10 of the Standard Specifications for Public Works construction and regional supplement amendments.

The contractor shall submit traffic control plans for work to be done two weeks before starting of work, for the City engineer's approval. The contractor shall comply with the traffic control plans. Traffic control shall conform to California MUTCD, latest edition.

The contractor shall be fully responsible for the adequacy of any traffic plan used. Contractor shall notify the City at least two (2) working days before starting any construction detour.

A separate traffic control plan for any work on arterial and collector streets shall be submitted for approval prior to the start of any work on these streets. The contractor shall also submit separate traffic control plans for work within any major intersections, state rights-of-way, areas where schools are present and other congested areas. The traffic control plan shall include phasing, existing striping, and temporary striping during construction, and finished permanent striping.

All traffic control plans shall be prepared and signed by a licensed C31 contractor or qualified contractor with a general "A" license. The contractor shall employ full time dedicated personnel whose sole responsibility is to do traffic control only. The contractor is prohibited from using other crew personnel to perform this job.

It is the responsibility of the contractor performing work on a City street to install and maintain the approved traffic control devices and such additional traffic control devices (e.g. flag persons) as may be required to insure safe movement of traffic motorists, bicyclists, pedestrian and construction staking staff through and around the work area and provide maximum protection and safety to construction workers.

The contractor shall be responsible for adequate barricading of the work area and controlling of traffic near the project as specified in sub Section 7-10 of the standard specifications or as directed by the engineer.

The contractor shall be responsible for preserving original locations and dimensions of all existing striping obliterated by the work. The contractor shall be responsible for maintaining sufficient striping control points to be able to restore lane dimensions. The contractor shall install and maintain temporary overlay yellow or white markers, whichever is applicable, where striping cannot be restored by the end of the workday. The contractor shall replace all roadway striping and pavement markings removed by the construction work.

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At least five (5) working days before commencing work, the contractor shall submit its construction schedule to the City for approval. This schedule shall allow residents or businesses along the streets to be worked, ample "on street" parking (if parking is allowed) within a reasonable distance from their homes or place of business. Based upon the construction schedule, the contractor shall notify residents and businesses of the proposed work, and post temporary "No Parking" signs at least 72 hours in advance.

Notification shall be in the form of "door knocker" notices and must be in English and Spanish. The contractor shall submit a sample of the "no parking" sign and "door knocker" notices to the City for approval.

All "No Parking signs" shall be mounted on "A-frames" only. Signs taped on traffic cones, trees or other structures shall not be permitted.

The City reserves the right to observe the traffic control plans in use and to make changes as field conditions warrant. Any changes will supersede the plans and will be done solely at the contractor's expense.

The contractor shall arrange with Recology, San Benito County to maintain trash pick-up services for those property owners affected by the work. The contractor shall notify the transit agencies of any delays to their buses. The contractor shall notify all schools (public and/or private) where the work may affect school operations.

Contractor is required to fill up and submit the traffic control estimate form. Payment will be adjusted based on the streets completed from this list.

Full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and all necessary traffic control as required by the City is considered included in the contract price paid for Traffic Control and Construction Area Signs and no additional compensation will be allowed.

Failure to abide by the approved traffic control plan will be cause for the Engineer to immediately stop work until traffic control activities are corrected. The City does not compensate the Contractor for any loss of work due to failure to follow the approved plan.

**END OF SECTION 02200**

02370 REMOVAL OF USA AND CONSTRUCTION MARKINGS

A. General: Remove all street and sidewalk marking used to identify the location of utility services under Underground Service Alert (USA) program and construction related markings, including but not limited to horizontal and vertical grade markings, survey stationing, offsets, curb lines, and other layout lines.

B. Method and Materials: Prior to removal, perform a test section to demonstrate that the removal method selected completely removes markings and does not damage the pavement or sidewalk. Engineer shall approve marking removal method.

C. Schedule: Remove markings within one week after the completion of the work or as determined by the Engineer.

D. Compliance with National Pollution Discharge Elimination System (NPDES) Act.: Comply with federal, state and local requirements of the NPDES Act and the Regional Water Quality Control Board. Prevent material generated by the removal operations from entering the storm drain system by covering or TS-9 Page 169 of 274

barricading storm drains. Vacuum and dispose of material off -site in accordance with Section 300-1.3 of the Standard Specifications.

E. Failure to Remove Markings: Street and sidewalk markings not removed within the required time may be removed or caused to be removed by the City. The City will charge the Contractor a fee up to three times the actual cost for removing the markings. This fee will cover the cost of removals and compliance with the NPDES and administration overhead costs.

F. Payment: Payment for this work is included in the various bid items and will not be considered for separate or additional payment.

**END OF SECTION 02370**

02400 STORM WATER BEST MANAGEMENT PRACTICES (Water Pollution Control Plan)

Prepare a Water Pollution Control Plan in compliance with section 13 of Caltrans Standard Specifications.

Submit to the City for review and approval. Revise and resubmit as necessary until it is approved. Do not begin work without an approved plan.

The Contractor will provide all labor, materials and equipment to protect and secure the site with the appropriate Storm Water Best Management Practices (BMPs) to prevent pollutants from escaping and entering the storm drain system and to keep all substances used in or resulting from the work out of the gutters, storm drains and creeks by utilizing Storm Water Best Management Practices (BMPs) measures as approved by the City of Hollister. BMPs shall comply with the CASQA Construction BMP Handbook, unless otherwise approved by the City. The Contractor will maintain said BMPs throughout the duration of the Project, including but not limited to the following BMPs:

1. Sediment Control
a. SE-10 "Storm Drain Inlet Protection"

2. Waste Management and Materials Pollution Control
a. WM-3 "Stockpile Management"
b. WM-4 "Spill Prevention"
c. WM-5 "Solid Waste Management"
d. WM-6 "Hazardous Waste Management
e. WM-8 "Concrete Waste Management

3. Non-Storm Water Management Control
a. NS-9 "Vehicle and Equipment Fueling"
b. NS-10 "Vehicle and Equipment Maintenance"

4. Employee and subcontractor training and instruction.

It shall be the Contractor's responsibility to monitor and maintain all BMP measures on a daily or more frequent basis, including non-work days and especially during storms. Special attention shall be given to dry cleanup of spills, proper disposal of concrete and paint, shoveling dirt and debris from gutters, sweeping roads within the project limits, as well as, roads entering and exiting the project limits. In addition all catch basins (both new and existing) at the project site, and which are determined by the Engineer to have been affected by the construction, shall be cleaned out by the contractor at the end of the project.

The Contractor shall comply with all Local, State, and Federal laws regarding storm water compliance. Further, it is the Contractor's responsibility to field verify the location of all storm drain inlets and facilities, and to protect and secure said storm drain inlets and facilities with the appropriate storm water BMPs to prevent pollutants from escaping the site and entering the storm drain system. Nothing in the Plans and Specifications shall relieve the Contractor of these responsibilities.

** END OF SECTION 02400 **
TS-10 Page 170 of 274

02500 COLD PLANE ASPHALT CONCRETE
Portions of the cold plane activity may result in all asphalt concrete or PCC being removed from the roadway, exposing the aggregate base layer. In these sections, the Contractor shall recompact the existing aggregate base to 95% relative compaction prior to placing the HMA overlay. Contractor shall apply water as necessary to prepare aggregate base for compaction.

Full compensation for watering and recompacting existing aggregate base is considered as included in the contract price paid for Cold Plane Asphalt Concrete, and no separate payment will be made therefor **END OF SECTION 02500**
03000 CRACK SEALING
Seal cracks after cold planing and prior to placing HMA overlay. Seal cracks greater than ¼” with a material from the Authorized Material List for flexible pavement crack treatment material. Comply with Section 37 - 6, “Crack Treatments,” of the Caltrans Standard Specifications. ** END OF SECTION 03000 **
03200 HOT MIX ASPHALT CONCRETE
Hot mix asphalt under this section is for use in conform paving around the curb ramps. HMA for use in base failure repair is covered in section 03250.

Furnish and install hot mix asphalt concrete with a maximum aggregate size of ½”. The asphalt binder shall be PG 64-10. Comply with the City Specifications for all material requirements.

Minimum ambient air and surface temperatures for paving shall be in accordance with Section 39 of the Caltrans Standard Specifications, and as shown below:

Contractor is responsible for quality control testing of asphalt concrete. Testing frequency for HMA/WMA shall be 10 density tests for each 500 tons taken at random locations representative of the tonnage placed, or at the discretion of the Public Works Inspector. For areas containing less than 500 tons, test at a rate of 1 test site for each 50 tons or portion of HMA/WMA placed. No area shall be represented by fewer than 5 test sites. Additional testing can be requested at the discretion of the public works inspector at no additional cost to the City. Full compensation for all quality control testing as described in this section is considered is as included in the price paid for Hot Mix Asphalt, and no separate payment will be made therefor.

Should the approved independent agency fail to test in accordance with this section (03200), the City may hire a separate independent testing agency to perform oversight testing , with the costs to be borne by the Contractor.
**END OF SECTION 03200**

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03250 BASE FAILURE REPAIR
Base failure areas are not shown on the plans and will be marked in the field by the Engineer.

Coordinate your work with the Engineer to allow them to walk the project locations after cold planing activities have occurred.

Remove existing asphalt concrete and PCC pavement and underlying base rock to the depth and dimensions shown on the plans and replace with HMA. The Engineer determines the exact limits of base failure repair. The minimum width of roadway section to be removed shall not be less than 4 feet unless otherwise noted on the plans.

HMA for pavement failure repair must be Type A.

Asphalt binder for the base failure repair HMA must be PG 64-10. The minimum asphalt binder content must be 5.0 percent. If you request and if authorized, you may reduce the minimum asphalt binder content.

The aggregate for the HMA must comply with the 3/4 -inch HMA Types A and B grading.

Place base failure repair under the Method construction process (Caltrans Standard Specifications).

Remove existing roadway section by grinding with a milling machine capable of cutting to a neat line or by sawcutting. Do not damage any pavement that is to remain in place. Minimize the disturbance of materials to be left in place during removal or roadway sections.

Remove failed pavement and base rock to the required depth, then grade, water, and thoroughly compact the material remaining in place to a minimum of 95% relative compaction.

Dispose of removed material.

Apply tack coat to the bottom base rock and all vertical surfaces of the existing roadway section within the base failure repair area. Follow the Tack Application Rates table using "Planed PCC and HMA (AC) surfaces" from Caltrans Standard Specifications.

The surface must be:

1. Textured uniformly

2. Compacted firmly

3. Without depressions, humps, and irregularities
Furnish and install geogrid as shown in the detail. Geogrid must be Tensar TriAx (TX) Geogrid or approved equal. Full compensation for furnishing and installing geogrid as part of base failure repair is included in the price paid for Base Failure Repair (AC) and no separate payment will be made therefor.

If the base is excavated beyond the specified plane, replace it with HMA. The City does not pay for this HMA. Damage to pavement which is to remain in place shall be repaired to a condition satisfactory to the Engineer, or the damaged pavement shall be removed and replaced with new HMA if ordered by the Engineer. Repairing or removing and replacing pavement damaged outside the limits of pavement to be reconstructed shall be at the Contractor's expense.

Perform base failure repair as shown on the plans. Repair work should confirm to the cold planned surface, so that entire roadway receives final lift of pavement.

**END OF SECTION 03250**

TS-12 Page 172 of 274

03400 UTILITY ADJUSTMENTS AND COORDINATION
Utilities will require adjustment to facilitate cold planning and overlay work. Prior to cold planning, all utilities within the limits to be cold planed must be adjusted down below the finish grade of the cold planning activity, so that no part of the existing utility is in conflict with the proposed cold planning work.

After all overlay work is completed, utilities within limits of the overlay work must be adjusted up to match finished grade.

The Contractor is responsible for adjusting all City -owned utilities and those of Sunnyslope County Water District.

CITY OWNED UTILITIES

The Contractor is responsible for adjustment of all City-owned utilities, including:

Sewer
Storm Drain
Monuments

Coordinate with the Engineer to invite the appropriate City utility representatives to the Pre - Construction Meeting. Coordinate all utility work prior to starting work with utility owner. Do not perform work on any utility without receiving advance approval from owner. Furnish standard details to owner for confirmation of approach.

All work on City-owned facilities must comply with the City of Hollister Standard Plans.

NON-CITY OWNED UTILITIES

Sunnyslope County Water District

The Contractor is responsible for adjusting Sunnyslope County Water District water utilities.

The Engineer will furnish the Sunnyslope County Water District contact name to you. Invite Sunnyslope County Water District to the Pre-Construction Meeting.

Perform work on Sunnyslope facilities in accordance with their agency standards and specifications.

PG&E

No known PG&E utilities requiring adjustment are within the project limits. Should adjustment of one or more PG&E utilities be necessary, the following will apply:

PG&E is responsible for adjustment of their utilities, including:

Gas
Electric

The Engineer will furnish the PG&E contact name to you. Invite PG&E to the Pre -Construction Meeting.

Coordinate your work with PG&E to accommodate their work.

**END OF SECTION 03400**
TS-13 Page 173 of 274

06100 CURB AND SIDEWALK (MINOR CONCRETE)

Furnish and place aggregate base as part of minor concrete work. Aggregate base is included in the price paid for Minor Concrete.

Detectable warning surfaces shall be yellow and must comply with Caltrans Standard Specifications, Section 73.

**END OF SECTION 06100**

07000 RESTORE PRIVATE PROPERTY
Restore private property as shown on the plans and as impacted by the project work. This may include reconstructing existing private irrigation systems, replacing impacted lawn areas with sod, fence replacement or resetting, and other private softscape or hardscape restoration work as necessary adjacent to the project work within the right-of-way.

Coordinate with property owners to test private irrigation systems that will be impacted by construction. Test the system in the presence of the Engineer. Reconstruct the system to operate as it did pre -construction.

**END OF SECTION 07000**

08000 SIGNING AND STRIPING

Signing and roadside signs must comply with the City Standard Specifications and with Section 82, “Signs and Markers” of the Caltrans Standard Specifications.

Traffic stripes and pavement markings must comply with the City Standard Specifications and Section 84, “Markings” of the Caltrans Standard Specifications.

Furnish and place blue retroreflectors on the finished roadway surfaces adjacent to existing fire hydrants, at locations determined by the Engineer.

Preformed Thermoplastic Pavement Markings

Preformed thermoplastic pavement markings must:

1. Conform to AASHTO designation M249, except it must be supplied in a preform state and may be a color other than white or yellow

2. Be on the Authorized Material List for signing and delineation materials

3. Be free from lead, chromium, arsenic, cadmium, barium, and other toxic metals

4. Have glass beads embedded to depth of 60 percent of their diameters

5. Have resealing characteristics and be capable of fusing with itself

6. Be resistant to sunlight, water, salt, or adverse weather conditions and must be impervious to motor fuels, lubricants, hydraulic fluids, oil, and gasoline

Submittals:

Submit surface frictional properties test results for each lot or batch of preformed thermoplastic.

TS-14 Page 174 of 274

Submit the manufacturer’s material data for the surface preparation adhesive before it is applied to precondition the pavement surface.

Preformed Thermoplastic Retroreflectivity Requirements
Traffic stripe
material
White (min, mcd
m-2 lx-1)
Yellow (min, mcd
m-2 lx-1)
Other colors
(min, mcd m-2
lx-1)
Preformed
thermoplastic
250 125 125

The applied preformed thermoplastic pavement marking must have a skid resistance value of 60.

After cleaning the surfaces, apply sealer or primer as recommended by the manufacturer. Apply the preformed thermoplastic under the manufacturer’s instructions. You may use a surface preparation adhesive to precondition the pavement surface.

Preformed thermoplastic pavement markings must be ready for traffic immediately after application.

Contrast for preformed thermoplastic pavement markings consists of a black border with a width from 2 to 4 inches. The borders must be nonreflective film bonded to the outer edge of the marking.

Within 30 days of application, test the skid resistance of the preformed thermoplastic pavement markings under ASTM E303.

**END OF SECTION 08000**

TS-15 Page 175 of 274

EXHIBIT 10
Bonds

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BUDGET ADJUSTMENT REQUEST FORM
Fiscal Year: 24/25 Prepared By:William Via Date:12/13/2024 DH Approval:William Via
Fund Cost Center Account Number Account Title Project Code Increase Decrease 256 1000 430016 REVENUE 160,020
256 1000 430016 REVENUE 248,000
256 9000 750050 IMRPOVEMENTS 408,020
256 300101 FUND BALANCE 408,020
286 9000 750050 IMPROVEMENTS 140,249
286 300101 FUND BALANCE 140,249
Date: BA Entered By:

Date:Date:

Res. No.: Date Approved: Journal No.

FOR FINANCE USE ONLY:

Approvals
(Round up to the nearest dollar)
*Route to Finance, for review, prior to approvals.

Finance Review:

City Manager Approval:

City Council Approval:

Summary and Justification: Revenue for Fund 256 is Grant funding from Caltrans for Covid Relief; NON-STIP $160,020 and STIP $248,000.

Funds will be used for Project #2211

1. Transfers between and within classifications of expenditures (i.e. between Salaries and Services and Supplies or between Professional Services and Office Supplies) must be approved by the City Manager.

2. Transfers between funds must be approved by the City Council.

3. Increase in budget needs to be offset by an additional revenue source or available fund balance.

7.29.24Page 184 of 274

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: December 17, 2024
REPORT # City Clerk-2024-58

AGENDA ITEM: A RESOLUTION RECITING THE FACTS OF THE CONSOLIDATED GENERAL MUNICIPAL ELECTION HELD ON TUESDAY NOVEMBER 5, 2024 AND

DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW

DEPARTMENT: City Clerk
DEPARTMENT HEAD: Jennifer Woodworth, City Clerk
STAFF CONTACT: Jennifer Woodworth, City Clerk

RECOMMENDED ACTION: Adopt a resolution reciting the facts of the consolidated general municipal election held on November 5, 2024, and declaring the results and such other matters as provided by law.

DISCUSSION:

The City of Hollister held a Consolidated General Municipal Election on November 5, 2024, to elect a city-wide Mayor, and Council members representing District 1 and District

4. Additionally, two ballot measures were placed on the ballot: Measure V (TOT Tax), and Measure W (Mayor Length of Term). The attached Statement of Election Results from the County of San Benito Elections Department certifies the complete results of the election:

- Mayor Roxanne Stephens was elected for a two (2) year term ending December 2026;
- District 1 Council Member Rudy Picha was elected for a four (4) year term ending December 2028;
- District 4 City Council Member Priscilla de Anda was elected for a four (4) year term ending December 2028;
- Ballot Measure V (TOT Tax) was adopted; and
- Measure W (Mayor Length of Term) was defeated.

Per California Elections Code Section 10263, the City Council must adopt a resolution reciting the facts of the election and other matters that are enumerated in Elections Code Section 10264.

FISCAL IMPACT: The cost of the election is unknown at this time.

PREVIOUS COUNCIL OR COMMISSION ACTION: N/A

CEQA: Not a project under CEQA.

ATTACHMENTS:

1. Resolution

2. Statement of the Vote from the San Benito County Registrar of Voters

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RESOLUTION NO. 2024-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

RECITING THE FACTS OF THE CONSOLIDATED GENERAL
MUNICIPAL ELECTION HELD ON TUESDAY, NOVEMBER 5, 2024, AND

DECLARING THE RESULTS AND SUCH OTHER MATTERS AS

PROVIDED BY LAW

WHEREAS, a Consolidated General Municipal Election was held and conducted in the City of Hollister, California, on Tuesday, November 5, 2024, as required by law; and

WHEREAS, the Consolidated General Municipal Election was conducted to elect a Mayor, a member of the City Council from District 1, and a member of City Council from District 4; and

WHEREAS, the City Council of the City of Hollister submitted to Hollister voters a ballot measure asking the voters to approve an ordinance to amend Chapter 3.32 of the Hollister Municipal Code, enacting a four percentage point increase in occupancy tax and reserving that increase for the city general fund (Measure V); and

WHEREAS, the City Council of the City of Hollister submitted to Hollister voters a ballot measure, proposing an amendment to Hollister Municipal Code Section 2.04.020 of Chapter 2.04 (City Council) of Title 2 (Administration and Personnel) of the Hollister Municipal Code to change the term of office of the elected mayor from two (2) years to four (4) years (Measure W ); and

WHEREAS, notice of the election was given in time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and

WHEREAS, the County of San Benito Elections Department conducted the election, counted the votes, and canvassed the returns of the election and has certified the results to this City Council, the results are received, attached, and made a part hereof as “Exhibit A”.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister, California, does resolve, declare, determine and order as follows:

SECTION 1. That the number of votes cast in each precinct for the persons and respective offices to be filled at the Consolidated General Municipal Election, are as listed in Exhibit “A,” which is incorporated herein by this reference.

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Resolution No. 2024-XXX

SECTION 2. The statement of the final results by the County of San Benito Registrar of Voters as shown in Exhibit "A", and the results of the votes cast at the Consolidated General Municipal Election are hereby ratified, confirmed , and approved.

SECTION 3. That the names of persons voted for at the election for Mayor (two- year term) and Councilmember, representing Districts 1 and 4 (four-year term), and the total number of votes given in the City to each of the persons were as follows:

Seat Candidate Votes Received Percentage of Votes
Received
Mayor Roxanne Stephens

9,192 64.05%
Mia Casey

5,160 35.95%

Seat Candidate Votes Received Percentage of Votes
Received
Councilmember
District 1
Rudy Picha

2,324 70.21%
Rick Perez

986 29.79%

Seat Candidate Votes Received Percentage of Votes
Received
Councilmember
District 4
Priscilla de Anda

2,306 52.56%
Tim Burns

2,081 47.44%

SECTION 4. The City Council does declare and determine that:

 Roxanne Stephens was elected as Mayor of the City of Hollister for a full term of two (2) years
 Rudy Picha was elected as a Member of the City Council representing District 1 for a full term of four (4) years;
 Priscilla de Anda was elected as a Member of the City Council representing District 4 for a full term of four (4) years.

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Resolution No. 2024-XXX

SECTION 5. Measure V was passed and approved by a majority of those voting on the measure. Hollister electors approved Measure V by the following vote count:

YES NO
Shall a measure enacting a four
percentage point (4%) increase to
transient occupancy tax, increasing the
total tax levied on hotel occupants from 8
to 12 percent, and reserving the increase
for the general fund, generating
approximately $300,000.00 annually for
general City services such as public
safety, park maintenance, recreation
programs, street maintenance, solid
waste, and community facilities
maintenance until ended by voters, be
adopted?
8,089 7,291

SECTION 6. Advisory Measure W was defeated by a majority of those voting on the measure. Hollister electors defeated Measure W by the following vote count:

YES NO
“Commencing with the November 5, 2024
General Municipal Election, shall the term
of office of Mayor be changed from two
(2) years to four (4) years?”

4,642 10,710

SECTION 7. That the City Clerk shall enter on the records of the City Council of the City Hollister, a statement of the results of the election, showing: (1) The whole number of ballots cast in the City; (2) The names of the persons voted for; (3) For what office each person was voted for; (4) The number of votes given at each precinct to each person; (5) The total number of votes given to each person; (6) and the total number of votes given for each measure.

SECTION 8. That the City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the Office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected.

SECTION 9. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

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Resolution No. 2024-XXX

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on December 17, 2024, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Mia Casey, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney

I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-XXX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on December 17, 2024 at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on December 17, 2024.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

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Precinct Tu
r
n
o
u
t
Un
d
e
r
v
o
t
e
s
Ov
e
r
v
o
t
e
s
MI
A

C
A
S
E
Y
To
t
a
l

V
o
t
e
s
Countywide
H10219
Vote Centers 101 7 0 29 94
Vote by Mail 581 44 0 172 537
Total 682 51 0 201 631
H10341
Vote Centers 99 12 0 26 87
Vote by Mail 658 61 0 214 597
Total 757 73 0 240 684
H10347
Vote Centers 134 14 0 43 120
Vote by Mail 973 82 0 361 891
Total 1,107 96 0 404 1,011
H20827
Vote Centers 113 14 0 30 99
Vote by Mail 591 104 0 132 487
Total 704 118 0 162 586
H20829
Vote Centers 166 24 0 52 142
Vote by Mail 936 175 0 275 761
Total 1,102 199 0 327 903
H30823
Vote Centers 50 5 0 9 45
Vote by Mail 199 37 0 65 162
Total 249 42 0 74 207
H31527
Vote Centers 122 13 0 30 109
Vote by Mail 698 81 0 185 617
Total 820 94 0 215 726
H31531
Vote Centers 148 18 0 42 130
Vote by Mail 801 78 0 238 723
Total 949 96 0 280 853
H31533
Vote Centers 118 6 0 46 112
Vote by Mail 774 100 0 334 674
Total 892 106 0 380 786
H31535
Vote Centers 31 2 0 11 29
Vote by Mail 116 13 0 37 103
Total 147 15 0 48 132
H31632
Vote Centers 152 14 0 60 138
Vote by Mail 1,053 122 0 393 931
Total 1,205 136 0 453 1,069
Contest 8 of 16 12/3/2024 9:19:02 AM
Mayor (Vote for 1) **** - Insufficient Turnout to Protect Voter Privacy Re
g
i
s
t
e
r
e
d

Vo
t
e
r
s
RO
X
A
N
N
E

S
T
E
P
H
E
N
S
1,006 65
1,006 365
1,006 430
989 444
1,442 77
989 61
989 383
1,066 69
1,066 355
1,066 424
1,442 530
1,442 607
1,634 576
392 36
1,634 90
1,634 486
1,162 79
1,162 432
1,162 511
392 97
392 133
1,386 573
1,170 66
1,386 88
1,386 485
228 18
228 66
228 84
1,170 340
1,170 406
1,620 616
1,620 78
1,620 538

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Precinct Tu
r
n
o
u
t
Un
d
e
r
v
o
t
e
s
Ov
e
r
v
o
t
e
s
MI
A

C
A
S
E
Y
To
t
a
l

V
o
t
e
s
Re
g
i
s
t
e
r
e
d

Vo
t
e
r
s
RO
X
A
N
N
E

S
T
E
P
H
E
N
S
H31747
Vote Centers 35 2 0 10 33
Vote by Mail 276 28 0 76 248
Total 311 30 0 86 281
H42143
Vote Centers 228 16 0 73 212
Vote by Mail 1,256 155 0 428 1,101
Total 1,484 171 0 501 1,313
H42241
Vote Centers 181 22 0 52 159
Vote by Mail 1,201 117 0 403 1,084
Total 1,382 139 0 455 1,243
H50825
Vote Centers 93 3 0 30 90
Vote by Mail 463 86 3 135 374
Total 556 89 3 165 464
H50831
Vote Centers 9 ****************
Vote by Mail 67 16 0 20 51
Total 76 18 0 22 58
H52311
Vote Centers 238 28 0 61 210
Vote by Mail 1,188 132 0 394 1,056
Total 1,426 160 0 455 1,266
H52313
Vote Centers 244 22 0 83 222
Vote by Mail 1,361 131 0 387 1,230
Total 1,605 153 0 470 1,452
H52431
Vote Centers 116 12 0 33 104
Vote by Mail 700 117 0 189 583
Total 816 129 0 222 687
Electionwide - Total 16,270 1,915 3 5,160 14,352
399 23
1,943 139
1,943 673
1,943 812
399 172
399 195
1,897 788
826 60
1,897 107
1,897 681
130 ****
130 31
130 36
826 239
826 299
2,051 811
2,383 139
2,051 149
2,051 662
22,825 9,192
1,101 71
1,101 394
1,101 465
2,383 843
2,383 982

Page 2 of 2 ends

Precinct Tu
r
n
o
u
t
Un
d
e
r
v
o
t
e
s
Ov
e
r
v
o
t
e
s
RU
D
Y

P
I
C
H
A
To
t
a
l

V
o
t
e
s
Countywide
H10219
Vote Centers 101 9 0 65 92
Vote by Mail 581 39 0 376 542
Total 682 48 0 441 634
H52311
Vote Centers 238 28 0 145 210
Vote by Mail 1,188 159 1 731 1,028
Total 1,426 187 1 876 1,238
H52313
Vote Centers 244 21 0 142 223
Vote by Mail 1,361 146 0 865 1,215
Total 1,605 167 0 1,007 1,438
Electionwide - Total 3,713 402 1 2,324 3,310
Contest 9 of 16 12/3/2024 9:19:02 AM
Member, City Council District 1 (Vote for 1) **** - Insufficient Turnout to Protect Voter Privacy Re
g
i
s
t
e
r
e
d

Vo
t
e
r
s
RI
C
K

P
E
R
E
Z
1,006 27
1,006 166
1,006 193
2,051 65
2,051 297
2,051 362
2,383 81
2,383 350
2,383 431
5,440 986

Page 1 of 1 ends

Precinct Tu
r
n
o
u
t
Un
d
e
r
v
o
t
e
s
Ov
e
r
v
o
t
e
s
PR
I
S
C
I
L
L
A

D
E

A
N
D
A
To
t
a
l

V
o
t
e
s
Countywide
H10341
Vote Centers 99 13 0 36 86
Vote by Mail 658 70 0 305 588
Total 757 83 0 341 674
H10347
Vote Centers 134 18 0 56 116
Vote by Mail 973 100 0 436 873
Total 1,107 118 0 492 989
H31747
Vote Centers 35 2 0 23 33
Vote by Mail 276 41 0 139 235
Total 311 43 0 162 268
H42143
Vote Centers 228 21 0 108 207
Vote by Mail 1,256 202 0 589 1,054
Total 1,484 223 0 697 1,261
H42241
Vote Centers 181 20 0 76 161
Vote by Mail 1,201 167 0 538 1,034
Total 1,382 187 0 614 1,195
Electionwide - Total 5,041 654 0 2,306 4,387
Contest 10 of 16 12/3/2024 9:19:02 AM
Member City Council District 4 (Vote for 1) **** - Insufficient Turnout to Protect Voter Privacy Re
g
i
s
t
e
r
e
d

Vo
t
e
r
s
TI
M

B
U
R
N
S
989 50
989 283
989 333
1,442 60
1,442 437
1,442 497
399 10
399 96
399 106
1,943 99
1,943 465
1,943 564
1,897 581
6,670 2,081
1,897 85
1,897 496

Page 1 of 1 ends

Precinct Tu
r
n
o
u
t
Un
d
e
r
v
o
t
e
s
Ov
e
r
v
o
t
e
s
YE
S
To
t
a
l

V
o
t
e
s
Countywide
H10219
Vote Centers 101 5 0 41 96
Vote by Mail 581 25 0 301 556
Total 682 30 0 342 652
H10341
Vote Centers 99 4 0 41 95
Vote by Mail 659 32 1 356 626
Total 758 36 1 397 721
H10347
Vote Centers 134 14 0 54 120
Vote by Mail 973 52 2 513 919
Total 1,107 66 2 567 1,039
H20827
Vote Centers 113 6 0 53 107
Vote by Mail 591 42 0 283 549
Total 704 48 0 336 656
H20829
Vote Centers 166 19 0 69 147
Vote by Mail 936 41 0 478 895
Total 1,102 60 0 547 1,042
H30823
Vote Centers 50 5 0 18 45
Vote by Mail 199 3 0 104 196
Total 249 8 0 122 241
H31527
Vote Centers 122 8 0 49 114
Vote by Mail 697 41 1 344 655
Total 819 49 1 393 769
H31531
Vote Centers 148 11 0 53 137
Vote by Mail 802 34 1 404 767
Total 950 45 1 457 904
H31533
Vote Centers 118 6 0 61 112
Vote by Mail 774 34 0 398 740
Total 892 40 0 459 852
H31535
Vote Centers 31 6 0 9 25
Vote by Mail 116 7 0 56 109
Total 147 13 0 65 134
H31632
Vote Centers 152 9 0 62 143
Vote by Mail 1,053 64 1 553 988
Total 1,205 73 1 615 1,131
Contest 34 of 16 12/3/2024 9:19:02 AM
V - Hollister Tot Tax (Vote for 1) **** - Insufficient Turnout to Protect Voter Privacy Re
g
i
s
t
e
r
e
d

Vo
t
e
r
s
NO
1,006 55
1,006 255
1,006 310
989 324
1,442 66
989 54
989 270
1,066 54
1,066 266
1,066 320
1,442 406
1,442 472
1,634 495
392 27
1,634 78
1,634 417
1,162 65
1,162 311
1,162 376
392 92
392 119
1,386 447
1,170 51
1,386 84
1,386 363
228 16
228 53
228 69
1,170 342
1,170 393
1,620 516
1,620 81
1,620 435

Page 1 of 2 ends

Precinct Tu
r
n
o
u
t
Un
d
e
r
v
o
t
e
s
Ov
e
r
v
o
t
e
s
YE
S
To
t
a
l

V
o
t
e
s
Re
g
i
s
t
e
r
e
d

Vo
t
e
r
s
NO
H31747
Vote Centers 35 1 0 17 34
Vote by Mail 276 8 0 149 268
Total 311 9 0 166 302
H42143
Vote Centers 228 12 0 99 216
Vote by Mail 1,256 67 1 656 1,188
Total 1,484 79 1 755 1,404
H42241
Vote Centers 181 16 0 81 165
Vote by Mail 1,201 47 0 614 1,154
Total 1,382 63 0 695 1,319
H50825
Vote Centers 93 8 0 41 85
Vote by Mail 463 30 2 220 431
Total 556 38 2 261 516
H50831
Vote Centers 9 ****************
Vote by Mail 67 3 0 36 64
Total 76 5 0 39 71
H52311
Vote Centers 238 22 0 89 216
Vote by Mail 1,188 72 2 619 1,114
Total 1,426 94 2 708 1,330
H52313
Vote Centers 244 16 0 95 228
Vote by Mail 1,359 66 2 661 1,291
Total 1,603 82 2 756 1,519
H52431
Vote Centers 116 4 0 43 112
Vote by Mail 700 34 0 366 666
Total 816 38 0 409 778
Electionwide - Total 16,269 876 13 8,089 15,380
399 17
1,943 117
1,943 532
1,943 649
399 119
399 136
1,897 624
826 44
1,897 84
1,897 540
130 ****
130 28
130 32
826 211
826 255
2,051 622
2,383 133
2,051 127
2,051 495
22,825 7,291
1,101 69
1,101 300
1,101 369
2,383 630
2,383 763

Page 2 of 2 ends

Precinct Tu
r
n
o
u
t
Un
d
e
r
v
o
t
e
s
Ov
e
r
v
o
t
e
s
YE
S
To
t
a
l

V
o
t
e
s
Countywide
H10219
Vote Centers 101 4 0 25 97
Vote by Mail 581 30 1 144 550
Total 682 34 1 169 647
H10341
Vote Centers 99 3 0 17 96
Vote by Mail 659 33 0 171 626
Total 758 36 0 188 722
H10347
Vote Centers 134 11 0 43 123
Vote by Mail 973 55 0 295 918
Total 1,107 66 0 338 1,041
H20827
Vote Centers 113 6 0 44 107
Vote by Mail 591 36 0 150 555
Total 704 42 0 194 662
H20829
Vote Centers 166 13 0 52 153
Vote by Mail 936 39 0 284 897
Total 1,102 52 0 336 1,050
H30823
Vote Centers 50 4 0 18 46
Vote by Mail 199 6 1 62 192
Total 249 10 1 80 238
H31527
Vote Centers 122 7 0 34 115
Vote by Mail 697 37 0 171 660
Total 819 44 0 205 775
H31531
Vote Centers 148 11 0 41 137
Vote by Mail 802 51 0 236 751
Total 950 62 0 277 888
H31533
Vote Centers 118 8 0 32 110
Vote by Mail 774 42 0 258 732
Total 892 50 0 290 842
H31535
Vote Centers 31 4 0 12 27
Vote by Mail 116 9 0 38 107
Total 147 13 0 50 134
H31632
Vote Centers 152 14 0 37 138
Vote by Mail 1,053 70 1 301 982
Total 1,205 84 1 338 1,120
Contest 35 of 16 12/3/2024 9:19:02 AM
W - Mayor Length Of Term (Vote for 1) **** - Insufficient Turnout to Protect Voter Privacy Re
g
i
s
t
e
r
e
d

Vo
t
e
r
s
NO
1,006 72
1,006 406
1,006 478
989 534
1,442 80
989 79
989 455
1,066 63
1,066 405
1,066 468
1,442 623
1,442 703
1,634 714
392 28
1,634 101
1,634 613
1,162 81
1,162 489
1,162 570
392 130
392 158
1,386 611
1,170 78
1,386 96
1,386 515
228 15
228 69
228 84
1,170 474
1,170 552
1,620 782
1,620 101
1,620 681

Page 1 of 2 ends

Precinct Tu
r
n
o
u
t
Un
d
e
r
v
o
t
e
s
Ov
e
r
v
o
t
e
s
YE
S
To
t
a
l

V
o
t
e
s
Re
g
i
s
t
e
r
e
d

Vo
t
e
r
s
NO
H31747
Vote Centers 35 0 0 11 35
Vote by Mail 276 9 0 74 267
Total 311 9 0 85 302
H42143
Vote Centers 228 11 0 63 217
Vote by Mail 1,256 76 1 364 1,179
Total 1,484 87 1 427 1,396
H42241
Vote Centers 181 17 0 51 164
Vote by Mail 1,201 49 1 358 1,151
Total 1,382 66 1 409 1,315
H50825
Vote Centers 93 6 0 36 87
Vote by Mail 463 28 0 122 435
Total 556 34 0 158 522
H50831
Vote Centers 9 ****************
Vote by Mail 67 3 0 18 64
Total 76 4 0 22 72
H52311
Vote Centers 238 20 1 69 217
Vote by Mail 1,188 72 0 348 1,116
Total 1,426 92 1 417 1,333
H52313
Vote Centers 244 16 0 72 228
Vote by Mail 1,359 67 1 375 1,291
Total 1,603 83 1 447 1,519
H52431
Vote Centers 116 4 0 29 112
Vote by Mail 700 37 1 183 662
Total 816 41 1 212 774
Electionwide - Total 16,269 909 8 4,642 15,352
399 24
1,943 154
1,943 815
1,943 969
399 193
399 217
1,897 906
826 51
1,897 113
1,897 793
130 ****
130 46
130 50
826 313
826 364
2,051 916
2,383 156
2,051 148
2,051 768
22,825 10,710
1,101 83
1,101 479
1,101 562
2,383 916
2,383 1,072

Page 2 of 2 ends

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: December 17, 2024
REPORT # City Clerk-2024-56

AGENDA ITEM: SELECTION AND OATH FOR MAYOR PRO TEMPORE

DEPARTMENT: City Clerk
DEPARTMENT HEAD: Jennifer Woodworth, City Clerk
STAFF CONTACT: Daisy Caceres, Deputy City Clerk

RECOMMENDED ACTION: Select a member of the City Council to serve as Vice Mayor, and the City Clerk will administer the oath of office.

DISCUSSION: Per Hollister Municipal Code 2.04.060, after new Councilmembers are seated in election years and/or at a meeting in December the City Council shall select one of its members to serve as Mayor Pro Tempore for a term of one year. The Vice Mayor shall be chosen on a rotating basis in sequential order of districts. Depending on whether the next member of Council in the rotation chooses to serve, the order may be reversed or a member of Council choosing not to serve as Vice Mayor may be passed over that year.

In 2023, Councilmember Morales (District 3) served as Vice Mayor, and Councilmember Resendiz (District 2) was selected to serve as Vice Mayor for calendar year 2024. If the City Council chooses to follow the current rotation, the Council member representing District 1 would be next to serve as Vice Mayor for calendar year 2025.

FISCAL IMPACT: N/A

PREVIOUS COUNCIL OR COMMISSION ACTION: N/A

CEQA: N/A

ATTACHMENTS: N/A

Page 199 of 274 ends

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: December 17, 2024
REPORT # City Manager-2024-57

AGENDA ITEM: A RESOLUTION APPROVING THE MAYOR AND

COUNCILMEMBERS TO TRAVEL FOR THE LEAGUE OF CALIFORNIA CITIES MAYORS AND COUNCILMEMBERS ACADEMY JANUARY 22-24, 2025, IN

SACRAMENTO, CA

DEPARTMENT: City Manager
DEPARTMENT HEAD: David Mirrione, City Manager
STAFF CONTACT: David Mirrione, City Manager

RECOMMENDED ACTION: Adopt a resolution approving travel expenses for Mayor Stephens and Councilmembers Picha, Resendiz, and de Anda for the League of California Cities Mayors and Councilmembers Academy, January 22-24, 2025, in Sacramento, CA.

DISCUSSION: In accordance with the City Council Travel Policy (June 2023), Policy -

2.1C City Council approves travel requests before travel…an approval of the City Council means a majority vote of the City Council at a public City Council meeting.

The Mayors and Councilmembers Academy covers the legal, financial, and practical fundamentals for elected city officials. There will be opportunities to foster relationships with peers and attend various workshops. Sessions also include an update on key legislative issues and an overview of Cal Cities services.

FISCAL IMPACT: Conference, travel costs, hotel, and per diem not to exceed $2,200 per person.

PREVIOUS COUNCIL OR COMMISSION ACTION: No previous action taken by council.

CEQA: N/A

ATTACHMENTS:

1. Resolution

Page 200 of 274 ends

Page 1 of 2 ends

RESOLUTION NO. 2024-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING THE MAYOR AND COUNCILMEMBERS TRAVEL FOR

THE LEAGUE OF CALIFORNIA CITIES MAYORS AND
COUNCILMEMBERS ACADEMY JANUARY 22-24, 2025, IN

SACRAMENTO, CA

WHEREAS, League of California Cities Mayors and Councilmembers Academy is scheduled for January 22-24, 2025 in Sacramento; and

WHEREAS, action is required by Council in accordance with the City Council Travel Policy (June 2023), Policy – 21C City Council approves travel requests before travel, approval of the City Council means a majority vote of the City Council at a public City Council meeting; and

WHEREAS, Mayor Stephens and Councilmembers Picha, Resendiz, and de Anda are requesting approval from council to attend this academy; and

WHEREAS, the Mayors and Councilmembers Academy covers the legal, financial, and practical fundamentals for elected city officials. There will be opportunities to foster relationships with peers and attend various workshops. Sessions include an update on key legislative issues and an overview of Cal Cities’ services.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approve travel for Mayor Stephens, Councilmembers Picha, Resendiz, and de Anda for the League of California Cities Mayors and Councilmembers Academy, Jan. 22-24, 2025 in an amount not to exceed $2,200 per attendee.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on December 17, 2024, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Mia Casey, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney

Page 201 of 274 ends

Page 2 of 2 ends

Resolution No. 2024-XXX

I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on December 17, 2024 at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on December 17, 2024.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

Page 202 of 274 ends

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: December 17, 2024
REPORT # City Manager-2024-60

AGENDA ITEM: A RESOLUTION APPROVING COUNCILMEMBER MORALES TO TRAVEL FOR THE 2025 CIVIC WELL POLICYMAKERS CONFERENCE, MARCH 13-16, 2025, IN YOSEMITE NATIONAL PARK

DEPARTMENT: City Manager
DEPARTMENT HEAD: David Mirrione, City Manager
STAFF CONTACT: David Mirrione, City Manager

RECOMMENDED ACTION: Adopt a resolution approving travel expenses for Councilmember Morales for the 2025 Civic Well Policymakers Conference, March 13- 16, 2025, in Yosemite National Park.

DISCUSSION: In accordance with the City Council Travel Policy (June 2023), Policy -

2.1C City Council approves travel requests before trave , an approval of the City Council means a majority vote of the City Council at a public City Council meeting.

Since 1991, the Civic Well Policymakers Conference has gathered local elected officials from across California in an inspiring and collaborative environment. From climate resilience and sustainable water management to insurance availability and social equity, the conference explores sustainable and practical tools to address the complex issues we face. This year’s program will explore how to build consensus around policies, gain support for tools and strategies, and work collectively to realize a shared vision. The agenda will also offer time for attendees to meet regionally to lay the groundwork for these collaborations to continue beyond the conference.

FISCAL IMPACT: Conference, lodging, travel costs and per diem - not to exceed $2,200

PREVIOUS COUNCIL OR COMMISSION ACTION: No previous action taken

CEQA: N/A

ATTACHMENTS:

1. Resolution

Page 203 of 274 ends

Page 1 of 2 ends

RESOLUTION NO. 2024-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING COUNCIL MEMBER MORALES TO TRAVEL FOR THE
2025 CIVIC WELL POLICYMAKERS CONFERENCE MARCH 13 -16,
2025, IN YOSEMITE NATIONAL PARK

WHEREAS, action is required by Council in accordance with the City Council Travel Policy (June 2023), Policy – 21C City Council approves travel requests before trave, an approval of the City Council means a majority vote of the City Council at a public City Council meeting; and

WHEREAS, Councilmember Morales is requesting approval to travel for the 2025 Civic Well Policymakers Conference on March 13-16, 2025, in Yosemite National Park; and

WHEREAS, since 1991, the Civic Well Policymakers Conference has gathered local elected officials from across California in an inspiring and collaborative environment.

From climate resilience and sustainable water management to insurance availability and social equity, the conference explores sustainable and practical tools to address the complex issues we face; and

WHEREAS, this year’s program will explore how to build consensus around policies, gain support for tools and strategies, and work collectively to realize a shared vision. The agenda will also offer time for attendees to meet regionally to lay the groundwork for these collaborations to continue beyond the conference.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approve travel for Councilmember Morales for the 2025 Civic Well Policymakers Conference March 13-16, 2025, in Yosemite National Park.

Page 204 of 274 ends

Page 2 of 2 ends

Resolution No. 2024-XXX

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on December 17, 2024, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Mia Casey, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on December 17, 2024.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

Page 205 of 274 ends

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: December 17, 2024
REPORT # City Clerk-2024-61

AGENDA ITEM: APPOINTMENTS TO OUTSIDE AGENCY CITY COUNCIL

COMMITTEE ASSIGNMENTS

DEPARTMENT: City Clerk
DEPARTMENT HEAD: Jennifer Woodworth, City Clerk
STAFF CONTACT: Daisy Caceres, Deputy City Clerk

RECOMMENDED ACTION: Designate primary and alternate appointees for all external agency and City Council Committee assignments as recommended by the Mayor.

DISCUSSION: The Mayor designates Council Member primary and alternate assignments for City Council Committees for outside agencies.

FISCAL IMPACT: There is no fiscal impact.

PREVIOUS COUNCIL OR COMMISSION ACTION: N/A

CEQA: N/A

ATTACHMENTS:

1. Council Committee Assignment Roster

Page 206 of 274 ends

Council Appointments
Committee Name Appointee Alternate Notes
Council of Governments (COG)
Meets every 3rd Thursday of every month at 4:00 p.m. at the Administration Bldg., 481 Fourth St., Hollister
Roxanne Stephens
Rolan Resendiz
Rudy Picha
Measure A Authority (COG Subcommittee)
Meets same day and time as COG
Local Transit Authority (COG Subcommittee)
Meets same day and time as COG
Airport Land Use Commission (COG Subcommittee)
Meets same day and time as COG
Service Authority for Freeways and Expressways (COG
Subcommittee)
Meets same day and time as COG
Local Agency Formation City Selection Committee
(LAFCO)
Meets 2nd Thursday of every month at 3:00 p.m. at the
Administration Bldg., 481 Fouth St., Hollister
Roxanne Stephens Rolan Resendiz
Intergovernmental Committee
Meets 1st Thursday of every month at 4:00 p.m.
2025 meetings in San Juan Bautista
Roxanne Stephens
Rolan Resendiz
Dolores Morales
Fire Protection Committee
Meets 1st Thursday of every other month at 9:00 a.m. at Hollister City Hall, 375 Fifth St.

Roxanne Stephens
Rolan Resendiz
Rudy Picha
Association of Monterey Bay Area Governments (AMBAG)
Meets 2nd Wednesday of every month at 6:00 p.m., except July and December, at Marina Library, 190 Seaside Circle, Marina To be determined Dolores Morales
SBC Water District Governance Committeee
Meets as needed at San Benito County Water District, 30 Mansfield Road
Rudy Picha
Priscilla de Anda
Dolores Morales
Water Resources Association
Meets 1st Thursday of even-numbered months, at 4 p.m. at San Benito County Water District, 30 Mansfield Rd.

Rudy Picha
Priscilla de Anda
Dolores Morales
Pajaro River Watershed Flood Prevention Authority
Meets every other month on 1st Friday at 9:00 a.m., except July and December. Calendar approved at the beginning of the year.

Hollister is a non-voting member. Meets via Zoom.

Roxanne Stephens
San Benito County (Integrated Waste Management) Local
Solid Waste Task Force
Meets quarterly, meeting dates determined at the start of the calendar year. Meets at 2301 Technology Parkway.

Dolores Morales Priscilla de Anda
Updated 12/17/24 Page 207 of 274

Council Appointments
Monterey Bay Area Resources District (MBARD)
Shared with SBC & Santa Cruz/Hollister in 2022 last held by D3
Meets on the 3rd Wednesday of the month at 1:30 p.m. at 24580 Silver Cloud Court, Monterey, CA 93940
Roxanne Stephens Dolores Morales
Oversight Committee of the Former Hollister
Redevelopment Agency
Meets quarterly on 2nd Monday in January, April, July, and October at 4:30 p.m. at Hollister City Hall.

Rudy Picha
Area Agency on Aging Advisory Council
Meets the 3rd Wednesday of every month at 10:00 a.m. at 236 Santa Cruz Ave. Aptos, CA and via Zoom
Roxanne Stephens Priscilla de Anda
Central Coast Community Energy (3CE)
Policy Board
Switches each year - Meetings scheduled
https://3cenergy.hylandcloud.com/203agendaonline
Rolan Resendiz Rudy Picha Shared seat with SJB.

Appointments rotate
between COH and SJB each
year. 2024 was SJB, 2025 is
COH
SBC Economic Advisory Committee
Meets 2nd Wednesday of every month at 12:00 PM at the
Sheriff’s Office Conference Room, 2301 Technology Pkwy, Hollister
Roxanne Stephens Rudy Picha
Ad Hoc Committees Appointees
July Fourth Motorcycle Rally Ad Hoc Commmitte To be determined Cannabis Ad Hoc Committee To be determined
Updated 12/17/24 Page 208 of 274

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: December 17, 2024
REPORT # City Clerk-2024-59

AGENDA ITEM: RATIFICATION OF APPOINTMENTS TO THE PLANNING

COMMISSION, PARKS AND RECREATION COMMISSION, AIRPORT ADVISORY

COMMISSION, AND THE ARTS & CULTURE COMMISSION

DEPARTMENT: City Clerk
DEPARTMENT HEAD: Jennifer Woodworth, City Clerk
STAFF CONTACT: Angie Gonzalez, Deputy City Clerk

RECOMMENDED ACTION: Ratify Commissioner appointments to the Planning Commission, Parks and Recreation Commission, Airport Advisory Commission, and the Arts & Culture Commission.

DISCUSSION:

Each Councilmember and the Mayor have the authority to nominate commissioners to serve on the City’s advisory bodies. Each Councilmember shall nominate one member to each commission representing their district, and the Mayor may appoint from any district.

Each appointment shall be ratified via consensus of the City Council. The terms of each Commissioner shall be the same as the term of the corresponding Councilmember who appointed them.

The City Clerk’s office has not received enough applications to fill all the open seats for each commission; however, staff requests Council make appointments if they wish, and staff will continue to accept applications for continued vacancies.

The Commissions that require appointments to open seats are as follows:

Planning Commission Open
Seats
Recommended Appointee
District 2 Delia Duran
District 4 Larry Rebecchi
Mayoral Seat Carla Torres De Luna

Parks and Recreation
Commission Open Seats
Recommended Appointee
District 4 Robb Rodriguez

Airport Advisory Commission
Open Seats
Recommended Appointee
Mayoral Seat Gary Hurst

Art and Culture Commission
Open Seats
Recommended Appointee
District 4 Elena Perez

Page 209 of 274 ends

FISCAL IMPACT: N/A

PREVIOUS COUNCIL OR COMMISSION ACTION: N/A

CEQA: Not a project under CEQA.

ATTACHMENTS:

1. Redacted commissioner applications

Page 210 of 274 ends

Page 211 of 274 ends

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Page 218 of 274 ends

HOLLISTER CITY COUNCIL

REQUEST FOR FUTURE AGENDA ITEM

Council member(s) requesting item
(no more than two):

Topic to be Discussed:

Recommended City Council Action:

Background information, such as reasoning for recommended Council action, justification for placing on the agenda, etc.:

Requested date of discussion (minimum of four weeks from the date of the request):

☐ Mayor Stephens
☐ Councilmember Picha, District 1
☐ Councilmember Resendiz, District 2
☐ Councilmember Morales, District 3
☐ Councilmember de Anda, District 4 4
Change meeting day and time
To have meeting day and time scheduled for every other Monday at 6:30PM. 12/17/2024
Switch meeting day and time back to original scheduled sessions to allow enough time for councilmembers and the public to attend with fewer time constraints due to work/commuting schedules.

Page 219 of 274 ends

Select the Applicable Strategic Goal(s) and list any Applicable Objective(s) City Council Goal: ☐ Infrastructure
Applicable Objective(s):

City Council Goal: ☐ Budget, Finances & Economic Development Applicable Objective(s):

City Council Goal: ☐ Quality of Life and Public Safety
Applicable Objective(s):

City Council Goal: ☐ Community Engagement, Education, and Transparency Applicable Objective(s):
4 To allow ample time for councilmembers and the public to attend scheduled meetings at a time that does not conflict with standard work hours. 4 To increase meeting attendance by adjusting current scheduled meeting days and times to a new meeting schedule that aligns with the community's needs and availability.

Page 220 of 274 ends

HOLLISTER CITY COUNCIL

REQUEST FOR FUTURE AGENDA ITEM
Council member(s) requesting item
(no more than two):

Topic to be Discussed:

Recommended City Council Action:

Background information, such as reasoning for recommended Council action, justification for placing on the agenda, etc.:

Requested date of discussion (minimum of four weeks from the date of the request):
☐Mayor Stephens
☐Councilmember Picha, District 1
☐Councilmember Resendiz, District 2
☐Councilmember Morales, District 3
☐Councilmember De Anda, District 4
4 Formation of a Fire Contract Negotiations Ad Hoc Committee Form a Fire Contract Negotiations Ad Hoc Committee to assist with the renegotiation of the Fire Services contracts with the County of San Benito and the City of San Juan Bautista Next available city council meeting

Page 221 of 274 ends

Select the Applicable Strategic Goal(s) and list any Applicable Objective(s) City Council Goal: ☐ Infrastructure
Applicable Objective(s):

City Council Goal: ☐ Budget, Finances & Economic Development Applicable Objective(s):

City Council Goal: ☐ Quality of Life and Public Safety
Applicable Objective(s):

City Council Goal: ☐ Community Engagement, Education, and Transparency Applicable Objective(s):

Page 222 of 274 ends

HOLLISTER CITY COUNCIL

REQUEST FOR FUTURE AGENDA ITEM
Council member(s) requesting item
(no more than two):

Topic to be Discussed:

Recommended City Council Action:

Background information, such as reasoning for recommended Council action, justification for placing on the agenda, etc.:

1. City Council to receive a presentation regarding holding the 2025 Hollister Independence Rally

2. Approve and authorize the 2025 Hollister Independence Rally In 2022, Hollister voters passed an advisory measure (Measure T) advising the city government to re-establish the annual Hollister Motorcycle Rally over the 4th of July weekend. Measure T passed by receiving 63% of the vote.

Hosting the Independence Day Motorcycle Rally in our city presents a unique and impactful opportunity to foster community engagement, stimulate the local economy, and celebrate our cultural heritage. The rally will attract attendees from within and beyond the region, increasing foot traffic to local establishments such as restaurants, cafes, hotels, and retail stores. Based on similar events held in other cities, motorcycle rallies have demonstrated their capacity to generate significant revenue for the local economy, particularly in the hospitality and service sectors.

Next available city council meeting

Page 223 of 274 ends

Select the Applicable Strategic Goal(s) and list any Applicable Objective(s) City Council Goal: ☐ Infrastructure
Applicable Objective(s):

City Council Goal: ☐ Budget, Finances & Economic Development Applicable Objective(s):

City Council Goal: ☐ Quality of Life and Public Safety
Applicable Objective(s):

City Council Goal: ☐ Community Engagement, Education, and Transparency Applicable Objective(s):

4 4

Page 224 of 274 ends

HOLLISTER CITY COUNCIL

REQUEST FOR FUTURE AGENDA ITEM
Council member(s) requesting item
(no more than two):

Topic to be Discussed:

Recommended City Council Action:

Background information, such as reasoning for recommended Council action, justification for placing on the agenda, etc.:

Requested date of discussion (minimum of four weeks from the date of the request):
☐Mayor Stephens
☐Councilmember Picha, District 1
☐Councilmember Resendiz, District 2
☐Councilmember Morales, District 3
☐Councilmember De Anda, District 4
4 Staff to provide a presentation on the Community Workforce Agreement approved by the City Council on December 4, 2023.

Staff receive presentation and provide direction.

I would like to receive a presentation regarding the Community Workforce Agreement with the Santa Clara and San Benito Counties Building and Construction Trades Council that was approved by the City Council on December 4, 2023.

Next available city council meeting

Page 225 of 274 ends

Select the Applicable Strategic Goal(s) and list any Applicable Objective(s) City Council Goal: ☐ Infrastructure
Applicable Objective(s):

City Council Goal: ☐ Budget, Finances & Economic Development Applicable Objective(s):

City Council Goal: ☐ Quality of Life and Public Safety
Applicable Objective(s):

City Council Goal: ☐ Community Engagement, Education, and Transparency Applicable Objective(s):

4 4

Page 226 of 274 ends

Requested Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 1 Burns, Morales 2/22/2022
Discuss the appeal process for developers appealing
Planning Commission decision, analysis on what other
cities are doing
Community Development
(Planning)TBD Included in Zoning and Municipal Code Update project.
2 Morales 3/20/2023 Update on when Council will discuss the fee for Accessory Dwelling Units Community Development TBD Fee Study being completed for all city fees 3 Burns, Morales, Perez 4/18/2022
Review Hollister Municipal Code that speaks about
security for events, fees, and permit fees associated
with them.

Administrative Services TBD Wildan completed scope and has begun the study. 4 Burns 5/16/2022
Adopt a policy for staff to return calls and emails
within 24 hours, and if out of office place notification on their email
Administrative Services (HR)TBD
Administrative Services department is in the
process of filling key vacancies within the
department and has delayed the drafting of the
policy.
5 Burns 1/17/2023 Reconsideration of City's development impact fees Administrative Services TBD Fee Study being completed for all city user fees 6 Resendiz 2/6/2023 Art development fees Parks & Recreation TBD Arts and Cultural Commission approved on 4/11.

Pulled from Council on 6/20/23
7 Perez 2/21/2023 Program to support beautification of Downtown business and empty lots Community Development TBD Staff working to develop options for Council discussion
8 Casey 2/20/2024 Item regarding Downtown parking and green space Community Development TBD Staff working to develop agenda item 9 Burns 6/18/2024 Graffiti Policy Public Works TBD Staff preparing report and update for council. 10 Council 6/18/2024 Policy on use of City Hall lights to commemorate various events and holidays City Manager TBD Staff working to develop policy 11 Burns 6/18/2024 Update to Administrative Hearing Procedures to require payment after the hearing is held Police TBD Will be included as part of the user fee study.

Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
1Page 227 of 274

Requested Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
12 Burns 8/20/2024 Proclamation for Gary Byrne on his retirement City Clerk TBD Staff working to finalize proclamation with requesting Councilmember
13 Council 9/17/2024 Workplan/Timeline for implementing City Council objectives City Manager TBD TBD
14 Burns 9/17/2024 Creation of Disability Advisory Committee City Manager TBD City Manager and City Attorney offices are researching the matter.
15 Burns 12/3/2024 Sidewalks in Sunnyslope Village Public Works TBD 2Page 228 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 1 Burns 1/18/2022
Victor Gomez's project (2021-147)
be placed on a future special
meeting agenda
City Clerk 4/2/2022 Special Meeting with presentations
by Victor 4/2/2022
2 Resendiz 1/18/2022
Presentation from the high school
on the need for another high
school and impact fees for funding
City Manager 4/2/2022 Special Meeting (ran out of time at the 3/7 Meeting)4/2/2022
3 Velazquez 1/22/2022
City Manager and City Attorney to
negotiate a Rally contract with
Roadshows, that includes a fair
reimbursement to the promoter if
the City cancels, and to add that it
may be canceled due to COVID or
public safety staffing shortage.

Requested that the contract come
back by March 7 for Council to
review
City Manager 3/21/2022 Rally was canceled via Council
consensus 3/21/2022
4 Burns 2/7/2022 Consider cancelling Bird Scooter
program City Manager 3/21/2022 Direction given to staff re: Bird Contract 3/21/2022
5 Burns 2/22/2022 Closed session item to discuss
Safer Grant funding for firefighters City Manager 3/7/2022 3/7/2022 6 Morales 2/22/2022 Discussion on Gavilan College -
special meeting City Manager 4/2/2022 Special Meeting with presentation 4/2/2022 7 Perez 3/7/2022 Library AdHoc City Clerk 3/21/2022 created ad hoc, appointed 2 Council Members 3/21/2022
8 Perez 3/7/2022 Recreation Community Center Ad
Hoc City Clerk 3/21/2022 made this a subcommittee of the Library Ad Hoc 3/21/2022
9 Velazquez 3/7/2022 Purchase or more speed cushions
placed on a future agenda City Manager 3/21/2022 done via Resolution 3/21/2022 10 Council Member(s)3/21/2022 150th Celebration Proclamation City Clerk 4/4/2022 4/4/2022 11 Burns 2/7/2022 Discussion on hazard pay first
meeting of April City Manager 4/4/2022 MOU's re: Hazard Pay for Employees approved 5/2/2022 5/2/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 3Page 229 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 12 Council Member(s)3/21/2022 "Welcome to Hollister" sign arch over downtown, cost and design City Manager Approved at Special meeting 4/25/22 4/25/2022
13 Burns, Morales,
Perez 4/4/2022 Appropriation for $20,000 to
Bulldog Boxing City Manager 4/4/2022 Approved $30,000 at 5/2/222 Meeting 5/2/2022
14 Burns, Morales,
Perez 4/18/2022 Special Council Meeting for Sign
Contract City Manager 4/25/2022 Completed 4/25/22 4/25/2022 15 Burns, Morales,
Perez 4/4/2022
Research cost to have fiber to
Brigantino Park and Treatment
Plant and Fire Station 2
IT Completed 4/27/2022
16 Burns, Morales,
Perez 4/18/2022 Special Council Meeting to discuss
Rally and Fire District City Clerk Scheduled Special meeting for 5/14/22 5/14/2022
17 Burns 3/21/2022 Police Department Ad Hoc
Committee City Clerk 4/18/2022 Created PD Communications AdHoc on 12/20/2021 4/18/2022
18 Morales 2/22/2022 Discussion on the Ordinance
regarding Council Code of Conduct City Clerk 4/18/2022 Provided update on 4/18/2022 CCM.4/18/2022 19 Burns, Morales,
Perez 4/4/2022 Committee for Rally and Festivals City Clerk 4/18/2022 Council Members Morales and Perez were appointed on April 18, 2022.4/18/2022
20 Morales 1/18/2022 Create a way for Council to submit memos for the agenda City Clerk 4/18/2022
Clarified Council Member wants to
submit items to City Clerk for
posting to COH Social media sites.
4/18/2022
21 Perez 1/18/2022
Discuss changing/increasing
Council salaries-City Clerk provided
Council & CM with current
Ordinances 978 & 1080
City Manager 3/7/2022
First Reading of Ordinance to amend
City Code set for May 16, 2022.

Item did not pass.
5/16/2022
22 Burns, Morales,
Perez 4/4/2022
Presentation of substandard
Housing with statistics for past
substandard housing that are
significant
Code Enforcement 4/4/2022 On May 16, Council Meeting Agenda 5/16/2022 23 Burns, Morales,
Perez 4/4/2022 Council Salary Ordinance City Manager
First Reading of Ordinance to amend
City Code set for May 16, 2022-Did
not pass
5/16/2022
4Page 230 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 24 Burns 5/2/2022 Update on substandard housing Housing, Community Development Presentation on May 16, 2022 5/16/2022
25 Council Member(s)5/2/2022
Presentation on the RDA, bring
back the annual report for
acceptance (Jamila)
Housing, Community
Development Presentation on May 16, 2022 5/16/2022
26 Burns, Morales,
Perez 4/4/2022
Code of Conduct Ordinance Review
to make sure it is not
unconstitutional
City Clerk 4/4/2022
Memorandum will be provided to
Council by outside attorney. Memo
provided on 5/25/2022 on
Regulating Speech and removing
disruptive speakers
5/25/2022
27 Burns 2/22/2022
Discussion on Charter City, Term
Limits, and placing these items on
the ballot.

Ad Hoc 4/18/2022
Consultant is working on Term
Limits. Council Direction for
Charter City to be brought back
for discussion in February of
2023. Council Term limit on
agenda for 6/6/2022 for approval
6/6/2022
28 Burns 2/22/2022
Discussion on vacant lot downtown
San Benito Street at 7th St across
from the Memorial Building as a
park for green space
City Manager Inquiring with realtors, owner
doesn't want to sell.6/30/2022
29 Burns 2/22/2022
Discussion on acquiring
commercial vacant parcel on
Sunnyslope east of Airline Hwy and
South of Memorial, on South side
of road (6 acres) for a community
park.

City Manager Developer working on a project for
site and the land is in escrow.6/30/2022
30 Velazquez 3/21/2022 Discussion or Study Session on
creating a Fire District City Clerk 4/18/2022
Request to LAFCo on the process &
working with Elections Consultant.

Special Meeting to be held on May
14, 2022. LAFCO provided the
process to Council. May be ready
for Election in 2024 if process is
started in time.

Considered
complete
5/14/2022
5Page 231 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 31 Burns 3/21/2022 Discussion of putting the Rally on
the ballot City Clerk 4/18/2022
Special Meeting to be held in May

14. Consultant is working on
Advisory Measure. On June 6
Agenda for Council Approval.
6/6/2022
32 Burns, Morales,
Perez 4/4/2022
Identify which sidewalks need
repairs and determine from that
how much money is needed
City Manager
Direction given to staff to allocate
$500,000 from ARPA Funds, divide
amongst 5 Council Members -
Council to send locations
Waiting on
individual Council
Members
33 Council Member(s)5/2/2022 Presentation on grants, low income housing
Housing, Community
Development Agenda item in June 2022 6/6/2022
34 Burns 5/16/2022 Look again at non permitted
vendors in city jurisdiction Code Enforcement Code patrolling on weekends 6/30/2022 35 Burns 5/16/2022
Report on Fire Inspection
Resources & how prevention may
have helped prevent fires
downtown
Fire Department Fire Presented in June 2022 6/21/2022
36 Burns 5/16/2022 Creation of Fire Bureau &
Resources necessary
Fire Department &
City Manager Approved as part of the Budget 6/27/2022
37 Burns 5/16/2022
Report on Budget for Fire
Department being Over Budget
and Under budgeted
Fire Department &
City Manager Presentation on June 6, 2022 6/21/2022
38 Burns 5/16/2022 Fire Department Liaison
Appointment on next agenda City Clerk 6/6/2022 Placed on June 6, 2022 Agenda 6/6/2022 39 Resendiz 5/16/2022 Speed Cushion update City Manager emailed Council 6/30/2022 6/30/2022 40 Burns 3/21/2022 Renaming Union Road to "Cesar
Chavez Way"City Manager 8/1/2022
Engineering bringing to August 2022
Meeting. If approved working on
ribbon cutting
8/1/2022
41 Burns 3/21/2022 RFP for Communications Center
feasibility study Police PD to bring agenda item on 9/6.9/6/2022 42 Burns, Morales,
Perez 4/18/2022 Review policies for Noise
Ordinance to include other animals
Police (Animal
Control)/ City
Attorney
This matter has been handled via
Ordinance brought to Council on
September 6, 2022.
9/14/2022
6Page 232 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 43 Burns/Perez/Mora
les 9/6/2022
Proclamation declaring October as
Breast Cancer Awareness month.

Fly Breast Cancer flag in October at
City Hall.

City Manager 9/19/2022 Proclamation on 9/19 agenda.9/19/2022 44 Burns 9/19/2022 Closed Session item on the Airport
Tenant Eviction City Manager
City Manager provided Council
Member Burns with necessary
information so item does not need
to be put on closed session.
9/19/2022
45 Burns, Morales,
Perez 4/4/2022 Shopping Cart Ordinance Review
City Attorney /
Police (Code
Enforcement)
10/3/2022 Second reading of ordinance will be
brought to Council on 10/3/22.10/3/2022
46 Morales 9/6/2022 Council pay increase City Attorney Update provided to council.10/3/2022 47 Perez 10/3/2022 Developer Meeting City Manager 10/10/2022 City Manager will work on scheduling a Special Meeting 10/10/2022
48 Perez 10/3/2022 Building maintenance program Public Works 10/17/2022 Department working on RFQ for
Facility Assessment Survey. Will
bring to the 10/17/22 City Council
Meeting
10/17/2022
49 Burns, Morales,
Perez 4/18/2022 Building maintenance program Public Works 10/17/2022 Department working on RFQ for Facility Assessment Survey.10/17/2022
50 Morales 9/6/2022 Water Conservation Presentation City Manager 11/7/2022 Will contact SBCWD to schedule date for presentation.11/7/2022
51 Resendiz/Morales/
Perez 9/6/2022
Letter to Board of Supervisors
regarding fentanyl crisis in San
Benito County
City Manager 11/7/2022
Behavioral Health has requested to
present at 11/7/22 council meeting.

Will evaluate need for letter post
presentation.
11/7/2022
52 Burns, Morales,
Perez 4/18/2022 Analysis of Swope Alley City Manager 11/7/2022 Bid documents for the Wentz-
Browns-Swope Alley Pavement and
Drainage Project are being
presented to the Council for
approval on 11/7/22.
11/7/2022
53 Burns 11/21/2022
Municipal Code Section 1010-1050
(Parking of RV& Boats in Private
Property)
Police (Code
Enforcement)12/5/2022 Discussion scheduled for 12/5
Council meeting 12/5/2022
7Page 233 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 54 Burns 11/21/2022 Discussion on Rally City Manager 12/19/2022 Discussion scheduled for 12/19 Council meeting 12/19/2022
55 Resendiz 11/21/2022
Process for Police Department to
Wear LGBTQ+ Pride Awareness
Flag on Patch
Police City attorney reviewing 1/17/2023
56 Casey 2/6/2023
Creation of an ad hoc committee
for the animal shelter and invite
county representatives
Police (Animal
Control)/ City
Attorney
Casey and Resendiz to serve on
committee 2/6/2023
57 Resendiz 9/6/2022
Review Animal Control Ordinance
to ensure that "puppy mills" are
not inadvertently permissible in
city.

Police (Animal
Control)/ City
Attorney
Will be discussed at the Animal
Control Ad Hoc Committee meeting 2/14/2023
58 Burns 2/6/2023
Proclamation honoring LULAC for
35 years of service to the
community
City Manager 2/21/2023 Item scheduled for 2/21/23 2/21/2023 59 Burns 2/6/2023 Closed session on 2/21/23 to
discuss City Manager City Attorney 2/21/2023 City Manager contract discussion scheduled for Closed Session 2/21/2023
60 Casey 2/21/2023
Options to address feral cat
population including two
additional spay/neuter clinics in
March
Police/Animal
Control 3/6/2023 Agenda item scheduled for 3/6/23 3/6/2023 61 Casey 2/6/2023 Special meeting to discuss traffic
calming measures and city streets Public Works 3/6/2023 Agenda item scheduled for 3/6/23 3/6/2023 62 Resendiz 3/6/2023
Options for recognizing June as
LGBTQ+ month, such as flag
raising, progressive stickers, email
logos, inclusivity training, unisex
restroom signs
City Manager 3/20/2023 Item on the 3/20/23 agenda 3/20/2023 63 Burns 3/6/2023
Proclamation recognizing the
Hollister High School girl's soccer
team on their state championship
City Clerk 3/20/2023 Presented on 3/20/23 3/20/2023
8Page 234 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 64 Casey 3/6/2023 Study session on traffic calming
projects Engineering 3/27/2023
Council directed staff to draft a
speed cushion/traffic calming
measure policy
3/27/2023
65 Perez 3/20/2023 Raise the Christian Flag at City Hall on April 2 City Clerk 3/27/2023
Council approved resolution on
3/27/23 authorizing the raising of
the Christian flag on 4/2/23
3/27/2023
66 Morales 2/21/2023 Presentation on new laws
impacting city operations City Attorney 4/3/2023 Presented to Council on 4/3/23 4/3/2023 67 Burns 2/21/2023 Policy regarding proclamations City Clerk 4/3/2023 Approved by Council on 4/3/23 4/3/2023 68 Burns 3/6/2023
Update HMC 1.18.060 to reflect
location of Code Enforcement
office
City Attorney 4/3/2023 Second reading of ordinance will be brought to Council on 4/17/23 4/17/2023
69 Casey 3/6/2023
3/20/2023
Neighborhood/Community
Meeting to discuss Ladd Lane
traffic calming measures
Engineering 4/17/2023 Council approved public outreach
project 4/17/23 4/17/2023
70 Burns 4/3/2023
Proclamation for Cole Seymour and
Eliana Salcedo for their recent wins
at Razorback Wrestling
competition
City Clerk 4/17/2023 Presented on 4/17/23 4/17/2023
71 Perez 2/21/2023 Discussion of Council Pay (HMC

2.04.320)City Attorney 4/17/2023 Council direction provided 4/17/23. 4/17/2023 72 Burns 2/21/2023 Presentation on Flock Cameras Police 4/17/2023 Presented 4/17/23 4/17/2023 73 Burns 2/6/2023 Rename Community Center for
Pauline Valdivia
Parks & Recreation
(Tina)4/17/2023 Approved 4/17/23 4/17/2023
74 Casey 1/17/2023 Policy on how items are added to
the City Council agenda City Clerk 4/17/2023 Council direction provided 4/17/23.

On 5/1/23 agenda 4/17/2023
75 Burns 1/17/2023
Request update to municipal code
related to Administrative Hearing
Officer requirements
City Attorney 4/17/2023 Council direction provided 4/17/23. 4/17/2023 76 Resendiz 3/20/2023
Refer to the Arts & Cultural
Advisory Commission the design of
the Hollister logo to incorporate
the LGBTQ+ Progress Pride flag
Parks & Recreation 4/11/2023 a logo considered at the ACC meeting on 4/11/23 4/11/2023
77 Burns 3/21/2022 Discuss a Historical Officer position at budget time City Manager 3/27/2023 Will bring item back to goal setting meeting.3/27/2023
9Page 235 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 78 Burns, Morales,
Perez 4/18/2022
As part of budget process, reports
from each dept on year to date
accomplishments, 3 year fiscal
analysis or forecast for anticipated
equipment , projects,
expenditures, performance
measures, task performance
measures, and employee
satisfaction rate.

City Manager 3/27/2023 Will be included as part of 2023-24 Budget Hearings 3/27/23 - 6/30/23
79 Burns 3/6/2023
Fly the Deferred Action for
Childhood Arrivals flag at City Hall
for a month
City Clerk 5/1/2023 Resolution to Raise DACA flag 5/4/23- 5/7/23 on 5/1/23 agenda 5/1/2023
80 Burns 2/21/2023
Proclamation recognizing Bill's
Bullpen for 35 years of business in
Hollister
City Clerk 5/1/2023 Scheduled to coincide with start of Comic Book Week 5/1/2023
81 Perez 3/20/2023 Install electric vehicle charging
systems throughout the City Public Works 5/1/2023
Staff working with 3CE on a grant
proposal to provide funding for EV
stations.
5/8/2023
82 Morales 9/6/2022 Future park to be developed in
District 3 Parks & Recreation N/A
Federal appropriation request
submitted. Not awarded. Staff
exploring grant opportunities for the
Leatherback property.

TBD
83 Resendiz 5/1/2023
Presentation by United Way of San
Benito County regarding 2-1-1
Program
City Clerk 5/15/2023 Presentation confirmed 5/15/2023
84 Council 4/3/2023
Letter of opposition re: Taxpayer
Protection and Government
Accountability Act initiative
City Attorney 5/15/2023 Letter prepared for 5/15/23 meeting 5/15/2023 85 Burns 5/1/2023
Consideration of waiving pre-
application fee for the Growing
Hearts garden center
Community
Development 6/5/2023 Staff prepared agenda item for
6/5/2023 meeting
86 Resendiz 5/1/2023
Consideration of refund for
conditional use permit fee for
Fiesta Plaza
Community
Development 6/5/2023 Staff prepared agenda item for
6/5/2023 meeting
87 Burns 5/15/2023 Proclamation for Hollister High
School Green Ribbon Award City Clerk 6/5/2023 Staff prepared agenda item for 6/5/2023 meeting
10Page 236 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 88 Burns/Perez 9/6/2022 Develop cooling and warming
center policy City Manager N/A Posted OES approved policy on City Website 6/1/2023
89 Burns 6/5/2023 City Attorney Evaluation City Attorney 6/20/2023 On 6/20/23 Agenda 6/20/2023 90 Burns/Resendiz 6/5/2023 Presentation on Sewer Services Public Works 6/20/2023 On 6/20/23 Agenda 6/20/2023 91 Burns 6/5/2023
Parade for Hollister High School
baseball team, softball team and
girls soccer team
City Manager 6/17/2023 Being included in Saddle Horse Show Parade 6/17/2023
92 Burns 6/5/2023
Proclamations for Hollister High
School baseball team and softball
team
City Clerk 6/20/2023 On 6/20/23 Agenda 6/20/2023
93 Burns 6/5/2023 Funding for additional police
officer in FY23-24 budget Finance 6/12/2023 Included in draft budget 6/12/23 6/12/2023 94 Morales 4/17/2023 Use of Council discretionary funds for beautification projects
Community
Development 6/5/2023 Discretionary funds policy being
drafted as part of 2023-24 budget 6/5/2023
95 Burns 3/6/2023
4/3/2023
Clarification regarding Council
discretionary funds. Consider
raising budget to $100K
Administrative
Services 6/26/2023 Budget set at $50k.6/5/2023
96 Perez 3/6/2023 Tree Replacement Program Public Works 6/26/2023 Staff preparing program for 2023-24 Budget 6/26/2023
97 Resendiz 2/21/2023
Consideration of an amendment to
HMC regarding adoption of
tentative maps by the City Council
Community
Development TBD Item was previously brought to
Council and did not pass.
98 Resendiz 2/21/2023 Policy on use of Council travel
funds
Administrative
Services 6/12/2023 Policy complete 6/12/2023
99 Burns, Morales,
Perez 4/4/2022 Food Truck Ordinance Review Community
Development 6/5/2023
Planning Commission reviewed on
4/27/2023. 6/5/23 Council public
hearing. Staff working to conduct
outreach for businesses and food
truck owners.
6/20/2023
100 Burns/Resendiz 6/5/2023
Domestic Wastewater Treament
Plant Update including MBR
discussion
Public Works 6/20/2023 Presentation made at 6/20/23
council meeting
11Page 237 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 101 Burns 2/6/2023
City to take on cost for internet
service for computers installed by
LULAC at Community Center
Information
Technology 6/26/2023 Developing cost estimates for FY
2023-24 budget
102 Casey 3/20/23 &
6/5/2023
Use discretionary funds for ADA
accessible equipment at Summer
Park
Parks & Recreation N/A
Initial quotes for basic ADA
improvements are approximately
$60,000 which exceeds the
discretionary limit of $50,000 per
member of the council.
8/3/2023
103 Morales 8/7/2023
Creation of ad hoc committee
regarding Council Code of Conduct,
including discussion of possible
fines and potential misdemeanor
prosecution
City Attorney 8/21/2023 Agendized for 8/21/23 8/21/2023 104 Burns 6/20/2023 Use discretionary funds for tree
lights on East Street Public Works 8/31/2023
On 8/7/23 Council agenda for
consideration. If approved, lights
should be installed by 8/31/2023
8/7/2024
105 Morales, Perez 4/17/2023 Campaign finance City Attorney 8/21/2023 City attorney drafting report for future council meeting
106 Burns 3/20/2023
Consider placing the raising the
Transient Occupancy Tax on the
ballot for the next general election
City Clerk 8/21/2023
Council directed staff to return with
a ballot amendment for the
November 2024 ballot and work
with BBK on education materials
8/21/2023
107 Casey 3/6/2023 Speed Cushion Policy Engineering 8/21/2023 Staff developing policy. Council
adopted a resolution pausing large
traffic calming measures until policy
is approved.
8/21/2023
108 Burns 6/5/2023 Policy on remote meeting
participation for Council
City Attorney/City
Clerk 9/5/2023 Item on 9/5/2023 agenda for
consideration.9/5/2023
109 Casey 4/17/2023 Review Council Code of Conduct City Attorney 9/18/2023 Ad Hoc provided brief report out.

Will return with an update at a
future meeting.
9/18/2023
110 Burns 6/20/2023 Requested a presentation from the
Growing Hearts organization City Manager 10/2/2023 Presentation delivered.10/2/2023 12Page 238 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 111 Resendiz 9/18/2023
Use $5,000 of his discretionary
funds for the Hollister Downtown
Association to create altars for Dia
de Los Muertos
City Manager 10/2/2023 Approved at Council 10/2/2023
112 Perez 9/5/2023 Discussion of maintenance for City
trees Public Works 10/16/2023 Tree policy adopted at 10/16/23 meeting 10/16/2023
113 Morales 9/5/2023 Update on the status of various
Council ad hoc committees City Clerk 10/16/2023 Provided at 10/16/23 10/16/2023 114 Morales 8/21/2023
Proclamations to recognize IUPA
16 and Local 12 and their volunteer
efforts in the community
City Clerk 10/16/2023 Presented at 10/16/23 meeting 10/16/2023 115 Burns 10/3/2022 Special Meeting to Discuss the
Library City Manager 10/31/2023 Library received grant for reconstruction.10/31/2023
116 Resendiz 9/5/2023
Create an ad hoc committee to
discuss a future performing arts
center
Parks & Recreation 11/7/2023 Arts Center component added to the Community Center workgroup.11/7/2023
117 Morales 1/17/2023
Procurement Policy to express
City's preference for a skilled and
trained workforce instead of just
the lowest responsive bidder, such
as preference for local hires and
working with veterans
Administrative
Services 11/6/2023 Ordinance introduced at 11/6/23
Council meeting 11/6/2023
118 Morales 3/21/2022 Outdoor Night Market
Community
Development
(Planning)
11/7/2023
Events on private property require a
major temporary use permit.

Applications need to be submitted
45 days before event.
11/7/2023
119 Velazquez 1/18/2022 &
5/2/2022
Discussion on parking/parking
garage fees
Community
Development
(Planning/Engineerin
g)
11/6/2023
Parking fee study has been finalized
and will be brought forward to
Council for discussion and possible
action. Agreement being drafted for
developer to provide improvements
at garage.
11/6/2023
13Page 239 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 120 Morales 10/2/2023 In lieu fees for City Elections City Clerk 11/20/2023 On 11/20/23 agenda 11/20/2023 121 Burns 9/5/2023 Future Council discussion on
holding the annual motorcycle rally City Manager 11/20/2023 Presentation on 11/6/23 agenda.

Item continued to 11/20/23 11/20/2023
122 Morales 10/2/2023 Ballot measure to change mayoral
term to four years City Clerk 11/20/2023 On 11/20/23 agenda 11/20/2023 123 Burns 3/20/2023 Create litter abatement and graffiti abatement team Public Works 11/20/2023
Cost estimates presented with the
FY2023-24 Q1 Budget Update. Item
continued to 11/20/23
12/4/2023
124 Perez 11/20/2023 Present certificate of recognition to Ken Lindsay City Clerk 12/4/2023 On 12/4/23 Council agenda 12/4/2023 125 Resendiz 12/4/2023 Council approval of tentative maps City Attorney N/A Council provided memo on request.12/11/2023 126 Resendiz 11/20/2023 Use his discretionary funds to
support Los Posadas event City Manager 12/4/2023 On 12/4/23 Council agenda 12/4/2023 127 Council 11/20/2023 Resolution Calling for Ceasefire in Gaza City Manager 12/4/2023 On 12/4/23 Council agenda 12/4/2023 128 Morales 12/4/2023
Use of discretionary funds for
students to attend Colonel Nicole
Mann event
City Manager 12/18/2023 Adopted resolution 12/18/2023
129 Burns 12/4/2023
Requested staff review the
agreement with Del Curto for the
400 Block of San Benito Street
Community
Development 1/16/2024 Item on 1/16/24 Council agenda 1/16/2024 130
Perez
Burns
Resendiz
9/18/2023
10/16/23
Address odor reduction in District
2 Public Works 12/18/2023
Staff included odor control measures
in forthcoming Collection System
Improvement project.
12/18/2023
131 Burns 1/16/2024 Convert Dunne Park tennis court to
4 pickleball courts Parks & Recreation 2/5/2024 Update on project at 2/5/24 meeting 2/5/2024 14Page 240 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 132 Burns 11/20/2023
Separate project to construct
crosswalk on Memorial Drive near
elementary school to speed up
process
Public Works 2/5/2024
Council directed staff to install speed
cushions to be replaced with speed
tables and to move forward with
implementation of crosswalks at
Verdun and Memorial and other
improvements
2/5/2024
133 Resendiz 9/18/2023
Council item regarding what other
municipalities are doing regarding
landscape and lighting district
Engineering 2/20/2024
Other municipalities and the City of
Hollister supplement Landscape and
Lighting Districts with the general
fund as the LLD assessments do not
have an annual inflation factor
included in them.
2/15/2024
134 Burns 2/5/2024
Options to address speeding on
San Benito Street after South
Street
Public Works 2/20/2024 Item discussed at 2/20/24 Council meeting 2/20/2024
135 Burns 2/5/2024 Creation of a Council ad hoc
committee related to Cannabis City Clerk 2/20/2024 Committee formed at 2/20/24 Council meeting 2/20/2024
136 Morales 2/5/2024 Proclamation for Black History
Month City Clerk 2/20/2024 Presented at 2/20/24 Council meeting 2/20/2024
137 Casey 2/5/2024 Proclamation for Give Kids a Smile
Event City Clerk 2/20/2024 Presented at 2/20/24 Council meeting 2/20/2024
138 Burns 12/4/2023
Consider road engineering on
Sunnyslope near Sunnyslope Lane
and Beverly such as a crosswalk
with flashing lights
Public Works 2/20/2024 Item discussed at 2/20/24 Council meeting 2/20/2024
139 Morales 12/4/2023
Traffic study of San Benito Street
between Hawkins to Nash
complaints related to speeding and
traffic
Public Works 2/20/2024 Item discussed at 2/20/24 Council meeting 2/20/2024
140 Resendiz 2/20/2024 Certificate of Recognition for Elyssa Hernandez City Clerk 3/4/2024 Scheduled for 3/4/2024 3/4/2024 141 Morales 2/5/2024
Recognition of Community
Volunteers who provided
assistance following the Line Street
Apartment fire
City Manager 3/4/2024 Scheduled for 3/4/2024 3/4/2024
15Page 241 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 142 Council 1/16/2024 San Benito Leadership Institute
funding City Manager 3/4/2024
Staff working to develop agenda
item to allocate $20,000 from the
general fund
3/4/2024
143 Perez 1/16/2024 Item to make raising Christian Flag at City Hall an annual event City Clerk 3/4/2024 Scheduled for 3/4/2024 3/4/2024 144 Burns 2/5/2024
Options for creating a non-profit
that people can donate to to
support the Animal Control
Services Division
Administrative
Services 3/8/2024
Public is able to donate to the
Animal Shelter. Funds are restricted
when donated.
3/4/2024
145 Morales 12/18/2023
Discussion Re: potential updates to
HMC to set Council regular
meeting time for 9:00 AM
City Attorney 3/4/2024
On 2/5/24 Council directed staff to
return with an ordinance to set the
regular meeting start time at 4:00
PM.

Introduction of ordinance scheduled
for 3/4/24.

Re-introduction scheduled for
3/18/24
3/4/2024
146 Burns 12/4/2023
Use of discretionary funds to install
dog waste bag dispensers in
Sunnyslope Village
City Manager 3/4/2024 Scheduled for 3/4/2024 3/4/2024
147 Casey 11/20/2023 &
1/16/2024
Seeks to be able to review draft
agenda with City Manager prior to
publication
City Manager 3/4/2024 Item did not pass. 2-2 vote on
3/4/24 3/4/2024
148 Perez 11/20/2023 Lighted crosswalk near Fourth and
Line Streets Public Works 3/18/2024
Staff will be completing the work in
house. Project does not need to
return to Council for approval.
3/5/2024
149 Casey 2/20/2024 Council Goal-Setting Workshop
prior to budget development City Manager 3/18/2024 Discretionary fund request for meeting scheduled for 3/18/24 3/18/2024
150 Morales 1/16/2024 Review of City policies on Council training and travel
Administrative
Services 3/18/2024 Council direction given on 3/18/24.3/18/2024 16Page 242 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 151 Casey 2/20/2024
Bring inclusionary housing
ordinance back for Council
consideration to include a 6% very
low income, 5% low income, and
4% moderate income levels split
and options for alternative
compliance.

Community
Development 3/18/2024 Council direction given on 3/18/24.

Ordinance returning on 4/15/24 3/18/2024
152 Burns 3/18/2024 Update on Motorcycle Rally City Manager 4/2/2024 Scheduled for 4/2/24 4/2/2024 153 Burns 3/18/2024 Report on recent animal hoarding
incident in the County Police 4/2/2024 Scheduled for 4/2/24 4/2/2024 154 Burns 3/18/2024 Proclamation for Hollister High
School boys soccer team City Clerk 4/2/2024 Scheduled for 4/2/24 4/2/2024 155 Burns 3/4/2024 Update on Motorcycle Rally City Manager 4/2/2024 Scheduled for 4/2/24 4/2/2024 156 Perez 3/4/2024
Proclamation on Womens History
Month and International Womens
Day
City Clerk 4/2/2024 Scheduled for 4/2/24 4/2/2024
157 Casey 12/4/2023
Traffic study of McCray Street
behind shopping center and
potential options (agenda item)
and address blight in the area
Public Works 4/2/2024 Item rescheduled from 3/18/24 to
4/2/2024.4/2/2024
158 Casey 1/16/2024 Vacant building ordinance Community Development 4/2/2024 Working with consultant to bring a presentation to Council 4/2/2024
159 Casey 4/3/2023 Ordinance re: Vacant commercial
buildings
Community
Development 4/2/2024 Scheduled for 4/2/24 4/2/2024
17Page 243 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 160 Burns 8/21/2023 Use of discretionary funds to install cameras at Valley View Park Police 4/2/2024 Staff gathering quotes and preparing agenda item for 4/2/24 4/2/2024
161 Burns 12/4/2023 Use of discretionary funds for
COVID-19 victims memorial City Manager 4/15/2024 Staff working to develop agenda item 4/15/2024
162 Perez 3/4/2024 $8500 from discretionary funds for
Bulldog Boxing City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024 163 Resendiz 3/18/2024
$1500 from CM Resendiz
discretionary funds for Dia de los
Ninos Event
City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024
164 Council 3/18/2024 $1000 each from discretionary
funds for Jovenes de Antano City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024 165 Casey 3/18/2024 $5000 from discretionary funds for
community center renderings City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024 166 Morales 3/18/2024 $3000 from discretionary funds for printing of City Resource Guide City Manager 4/15/2024 Scheduled for 4/15/24 4/15/2024 167 Resendiz 4/2/2024 Local preference ordinance for
affordable housing
Community
Development 4/15/2024 Scheduled for 4/15/24 4/15/2024
168 Perez 4/2/2024 Provide direction on amending
campaign contributions ordinance City Attorney 4/15/2024 Scheduled for 4/15/24 4/15/2024 169 Burns 3/18/2024 Options for increasing meeting
efficiency City Clerk 5/6/2024 Scheduled for 5/6/2024 5/6/2024 18Page 244 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 170 Casey/Perez 4/2/2024
$3000 each of discretionary funds
for the Indigenous Nations
Diversity Network event in
September
City Manager 5/6/2024 Scheduled for 5/6/2024 5/6/2024
171 Morales 4/15/2024
Proclamation declaring May as
National Missing and Murdered
Indigenous Women Month and
recognizing May 5 as National
Missing and Murdered Indigenous
Women Day
City Clerk 5/6/2024 Scheduled for 5/6/2024 5/6/2024
172 Casey 4/2/2024 Waive permit fees for Mr. Wrobel
if permissible
Community
Development TBD
Staff working with Mr. Wrobel and
determining if waiving fee is
permissible based on project spefics
5/14/2024
173 Casey 4/15/2024 Proclamation for 90th Annual
Saddle Horse Show City Clerk 5/21/2024 Scheduled for 5/21/2024 5/21/2024 174 Morales 4/15/2024
$2000 from discretionary funds for
Missing and Murdered Indigenous
Women Event
City Manager 5/21/2024 Scheduled for 5/21/2024 5/21/2024 175 Morales 4/15/2024
Use of discretionary funds for safer
communities programs for teens -
evenly distribute to Parks &
Recreation Dept, New Hope for
Youth Organization, and substance
abuse programs
City Manager 5/21/2024 Scheduled for 5/21/2024 5/21/2024 176 Perez 5/6/2024 Visit San Benito County
Presentation City Manager 6/4/2024 Scheduled for 6/4/2024 6/4/2024 177 Resendiz 5/21/2024
Update from COG/CalTrans Re:

Highway 25 & Highway 156
roadwork
City Manager 6/18/2024 Scheduled for 6/18/2024 6/18/2024 178 Burns 5/21/2024
Agenda item on potentially
extending term of impact fees for
400 Block
Community
Development 6/18/2024
On 6/4/2024 Council directed staff
to return with Amendment to
Agreement at 6/18/24 meeting
6/18/2024
179 Morales 5/21/2024 Agenda item on results of recent
investigation City Attorney 6/18/2024 Scheduled for 6/18/2024 6/18/2024 19Page 245 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 180 Council Member(s)5/2/2022
Strategic Plan and Study for Vista
Park Hill improvements, quotes for
creating a dog park at Park Hill to
be included in next budget cycle
Parks & Recreation 6/18/2024
Topo survey has been contracted
with Kelly Engineering and survey
has been completed. Master plan to
be presented for consideration in
2024-25 budget.
6/18/2024
181 Burns 8/21/2023
Future closed session or open
session item on previous mountain
lion encounter in the City
City Attorney N/A Memo provided to council.7/16/2024
182 Casey 6/18/2024 Proclamation for Benjamin
Tollantino City Clerk 8/6/2024 Scheduled for 8/6/24 8/6/2024 183 Casey 8/6/2024
Presentation on SBC Housing
Element and implications to the
City if implemented
City Attorney/
Community
Development
8/13/2024 Memo sent to Council
184 Casey 8/6/2024 CM Morales to serve on Fire
Protection Committee City Clerk 8/20/2024 Scheduled for 8/20/24 8/20/2024 185 Morales 8/6/2024 Presentation by New Hope for
Youth City Manager 9/3/2024 Scheduled for 9/3/24 9/3/2024 186 Morales 8/6/2024
Discussion of Orosco Group
request for refund/transfer of
cannabis fees
Community
Development 9/3/2024 Scheduled for 9/3/24 9/3/2024
187 Burns/Perez 8/20/2024 $5,000 each of discretionary funds to Second Native Gathering event City Manager 9/3/2024 Scheduled for 9/3/24 9/3/2024 188 Casey 9/3/2024 Motorcycle rally ad hoc committee City Manager 9/17/2024 Scheduled for 9/17/24 9/17/2024 189 Casey 9/3/2024 Adopt Council strategic goals City Manager 9/17/2024 Scheduled for 9/17/24 9/17/2024 190 Council 9/3/2024
Letter to CA Assembly Speaker
Rivas re: funding for Highway 25
expansion
City Manager 10/1/2024 Scheduled for 10/1/24 10/1/2024
191 Burns 5/21/2024
Use discretionary funds to install
memorial plaque on the 190 Maple
Street Building for Frank
Valenzuela
City Manager 5/21/2024 Must wait for FY 24/25 5/21/2024 20Page 246 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 192 Casey 9/17/2024 Certificate of Recognition for
resident's 101st Birthday City Clerk 10/15/2024 Scheduled for 10/15/24 10/15/2024 193 Morales 9/3/2024
$10,000 of her discretionary funds
to New Hope for Youth
organization
City Manager 10/15/2024 Scheduled for 10/15/24 10/15/2024 194 Perez 8/20/2024 Presentation by Timothy Heavin City Manager 10/15/2024 Scheduled for 10/15/24 10/15/2024 195 Burns
8/6/2024 and
8/20/24 and
9/3/2024
Side letter with HFFU stating there
will be no layoffs resulting from
the negotiations for fire contract
services with San Benito County
and San Juan Bautista
City Attorney 10/15/2024 Resolution scheduled for
10/15/2024 10/15/2024
196 Council 3/18/2024
Update council policy to include
travel for Council assignments to
state and regional bodies
Administrative
Services 10/15/2024 Scheduled for 10/15/24 10/15/2024
197 Casey 8/6/2024 $20,000 of discretionary funds to
Visit San Benito County City Manager 10/15/2024 Scheduled for 10/15/24 10/15/2024 198 Resendiz 10/1/2024 Monthly updates for SBCOG on
Highway 25 City Manager 12/3/2024 Scheduled for 12/3/2024 and for subsequent meetings 11/12/2024
199 Resendiz 4/2/2024 Ordinance to eliminate plastic bags and straws in the City Public Works 9/3/2024
Monitoring implementation of SB 54
by the state, including additional
regulations on plastic bags and
straws
10/15/2024
200 Casey 9/17/2024 Disciplinary hearing for CM
Resendiz City Attorney 11/12/2024
Staff will schedule item when Mayor
requests for item to be placed on
the agenda.
11/12/2024
201 Burns 8/6/2024
Quote for maintenance of sound
walls on Enterprise and Pinnacles
Highway
Public Works TBD Quote provided to Councilmember
Burns 11/14/2024
21Page 247 of 274

Completed Agenda Items CITY COUNCIL PROJECT LIST 12/13/2024 Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 202 Burns 9/3/2024 Update Code of Conduct to
address violations of closed session City Attorney 12/3/2024 Feedback on draft ordinance given
at 10/1/24 council meeting.

Ordinance first reading scheduled
for 11/12/2024. Second reading
scheduled for 12/3/24
12/3/2024
203 Burns 9/3/2024
Update Code of Conduct to deduct
costs of internal investigation from
discretionary funds of Council
member against who allegations
are sustained or from discretionary
fund of Council member who
brought allegations if they are not
City Attorney 12/3/2024
Feedback on draft ordinance given
at 10/1/24 council meeting.

Ordinance first reading scheduled
for 11/12/2024. Second reading
scheduled for 12/3/24
12/3/2024
204 Resendiz/Perez 5/6/2024 Investigation into interactions at 5/4/24 City event City Attorney TBD Attorney Client Privledge correspondence sent to Council 11/12/2024
22Page 248 of 274

Update Requests from Council (non-agenda items)CITY COUNCIL PROJECT LIST 12/13/2024 1 Morales 1/22/2022
Community Development to create a
checklist of steps for new businesses to
get started to help streamline the process
Community Development Project will be assigned to Economic Development Manager once hired.TBD
2 Burns 4/15/2024 Update on feasibility of creating City dispatch center Police Staff preparing report and update for council.TBD 3 Burns 6/18/2024 Create Citizen Volunteer Group to
combat graffiti Public Works Staff preparing report and update for council.TBD Status Estimated Date of
Completion#Council Member Meeting Date Update Requested Department 23Page 249 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #
1 Burns 1/8/2022 Set a hard stop date for map submission City Clerk 1/8/2022 2 Perez 1/8/2022
Requested the number of hits to the
redistricting website and emails received re:
submitting maps be emailed to council prior to
the next meeting
Information Systems
& Technology 1/8/2022
3 Velazquez 1/18/2022
Request any communications sent to Council
Members re: redistricting be sent to the City
Clerk and shared with all of Council
City Clerk 2/7/2022
4 Burns 1/18/2022 Report on the Bird Scooter pilot program-- revenue, issues, etc.City Manager 3/21/2022
5 Burns 1/18/2022 Update on the process of adding roofs to the parklets downtown City Manager 1/28/2022
6 Burns 1/18/2022 Update on the Executive recruitment process for various positions City Manager 1/22/2022
7 Burns 1/18/2022 Update on the American Rescue Plan (ARPA), plans for recognition or payment to staff City Manager 1/22/2022 8 Morales 1/18/2022
Council to submit information to be distributed
to the Community by Social Media or any other
ways from their committees
City Clerk 4/18/2022
9 Morales 1/18/2022
Update on all of the grants she mentioned the
City could apply for in December-Received an
email from CM on 4/12/2022 with an attached
excel sheet.

City Manager 4/12/2022
10 Perez 1/18/2022 Update on the Central Ave traffic calming project if it is complete Engineering 3/16/2022
11 Morales 1/18/2022 Report on other City Council salaries and benefits City Manager 3/7/2022
12 Morales 1/18/2022 Update on the Broadband for the City Information Systems & Technology 4/27/2022
Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 24Page 250 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 13 Burns 1/22/2022 Analysis on how other cities are spending ARPA funds City Manager 4/4/2022
14 Burns 1/22/2022
Department Heads go through the list of City
staff and put them into categories, such as front
line staff, public safety, office workers, consider
tiers of hazard pay by April 1
City Manager 2/23/2022
15 Burns 1/22/2022
Have Council come up with ways to recognize
other groups of essential workers outside of City
Staff, such as teachers, grocery clerks, gas
station attendants, come up with plan to give
hazard pay or gift cards, by April 1
City Manager 4/4/2022
16 Burns 2/7/2022 Update on Executive position recruitment City Manager 3/15/2022 17 Morales 2/7/2022 Spreadsheet of all actions items requested by Council City Clerk 3/21/2022
18 Morales 2/7/2022 Update on 150th Celebration City Manager 3/21/2022 19 Morales 2/7/2022 Submit applications for grants due by Feb. 24th Fire 2/22/2022 20 Morales 2/7/2022 List of all projects utilizing Measure G funds, status, amount spent, etc.City Manager 2/23/2022
21 Resendiz 2/22/2022 Find out if other cities have a Veterans preference in hiring for all depts., not just PD
Administrative
Services
Finance/Human
Resources
4/4/2022
22 Burns 2/22/2022
How many HPD officers are veterans? How
many City staff members throughout the city
are veterans?
Administrative
Services
Finance/Human
Resources
4/4/2022
23 Burns 2/22/2022
Consider adding to the Assistant City Manager
position job description to be a liaison to
Council.

City Manager 2/22/2022
24 Resendiz 2/22/2022
Consider adding to the Assistant City Manager
position job description to work on PRA
requests
City Manager 2/22/2022
25Page 251 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 25 Burns 2/22/2022
Evaluate K-rails blocking union road are a
hindrance to Fire and Police response in an
emergency
Engineering 2/25/2022
26 Burns 2/22/2022
Consider an item to purchase 400-500
"grabbers" for picking up trash, and have
Council give these away at park openings so
public can help keep parks clean.

Recreation 3/5/2022
27 Morales 2/22/2022 Update on 2021 goals and accomplishments, and what is our road map for 2022 goals City Manager 2/24/2022 28 Morales 2/22/2022
Requested a report on what percent of our
budget is from grants and what the grants are
for (separate from entitlement grants)
City Manager 2/22/2022
29 Morales 2/22/2022 Update on the 311 application Information Systems & Technology 2/7/2022
30 Council 2/22/2022 Update on the total number of PRA requests the City Clerk's Office receives per year City Clerk 4/4/2022 31 Morales 2/22/2022 Report on all of the IT projects to help with streamlining
Information Systems
& Technology 2/25/2022
32 Morales 3/7/2022 4th of July Fireworks bring back location of event Recreation 3/21/2022
33 Burns 3/7/2022 Staff look at other cities using Accela and talk with IT, Planning, and Building
Information Systems
& Technology 4/27/2022
34 Burns, Morales,
Perez 4/4/2022 Assistant City Manager update City Manager 4/4/2022 35 Burns, Morales,
Perez 4/4/2022 Update on Deputy City Clerk recruitment-CC is Waiting for HR City Manager HR posted Deputy City Clerk position online 5/2/2022
36 Burns, Morales,
Perez 4/4/2022 Social Media posts-votes of previous night Council Mtgs City Clerk Waiting for additional Deputy City Clerk 3/31/2023
26Page 252 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 37 Burns, Morales,
Perez 4/4/2022 Naming of park by Fire Station 2: Cesar Chavez Park Parks & Recreation
Received Prop 68 grant for park
construction. Will include the
name in all public outreach efforts
as required by the grant.
3/31/2024
38 Burns, Morales,
Perez 4/18/2022
Provide training at the County's Fentanyl and
Opioid Training in June to have video available
to be able to administer NARCAN
PD
Presentation given on 5/2/2022,
with Narcan training for public
offered on 6/11/2022
5/2/2022
39 Morales 3/7/2022
Assistant City Manager Recruitment be
completed in ideally 3 months, no later than 6
months
City Manager
Approved contract with Peckham
& McKenney for recruitment
services
5/2/2022
40 Perez 3/21/2022 Dog Park Grass - Update. Recreation-Report to be provided at May 2, 2022 Council Meeting.

Public Works
Parks/Streets/Utilitie
s/Fleet
5/2/2022
41 Velazquez 1/22/2022
Move ARPA funds to general fund by March,
earmarking funds for business revitalization,
tourism, "Welcome to Hollister" sign, develop
loan or grant program for businesses to apply
for
City Manager 4/25/2022
42 Burns 2/22/2022
Report on the City's intentions and ideas on
what to do with Park Hill. Recreation-Report to
be provided at May 2, 2022 Council Meeting
Recreation Recreation gave a presentation on
5/2/2022 5/2/2022
43 Burns 3/21/2022 Promoting the 150th Celebration City Manager Update given by Ad Hoc (Morales) during meeting 5/2/2022
44 Perez
Morales
3/7/2022
4/4/2022
Report on speed cushions, current locations,
future locations and remaining amount,
provided an update on 3/21/2022 Council
requested another update on 4/4/2022
Engineering 4/18/2022
45 Burns, Morales,
Perez 4/18/2022 Update on Youth Art and Cultural Commissioner applications City Clerk Two applicants for appointment
on 5/16/2022 5/16/2022
46 Burns, Morales,
Perez 4/18/2022
Information on City of Hollister plans for Office
Professionals Day and recognition events that
have to do with our staffing.

City Manager
Recognized Office Professionals
Day. Working on other staff
morale ideas
4/27/2022
27Page 253 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 47 Perez 5/2/2022 Requested a 5 minute timer for all
presentations City Clerk Completed 5/16/2022
48 Morales 1/18/2022 Traffic study on San Benito Road near 7-11 Engineering Study in process-Speed humps not warranted 4/30/2022
49 Velazquez 1/22/2022 See if other nearby cities want to purchase speed cushions so we may order in bulk
Public Works
Parks/Streets/Utilitie
s/Fleet
Invite was given to CAO & City
Manager of SJB 3/30/2022
50 Velazquez 2/7/2022 Monthly or bi-Monthly meetings with the Fire Committee Fire Fire Committee created 5/26/2022
51 Burns 2/22/2022
Asked if City Attorney can confirm if we can
close/stop public comment, requested his legal
opinion on the matter
City Attorney Requested from Consultant as a
separate memo 5/26/2022
52 Morales 2/22/2022 Update on traffic study for speed cushions on San Benito Street by 7-11 Engineering Study in process-Speed humps not warranted 4/30/2022
53 Burns, Morales,
Perez 4/18/2022 Dunne Park Community Center update City Manager Recreation Services Manager Garza provided presentation 5/2/2022
54 Burns, Morales,
Perez 4/18/2022 Add to second evaluation of Ord. 1202 for constitutionality City Clerk Requested from Consultant as a separate memo on 4/19.5/25/2022
55 Council 5/2/2022
Divide the APRA $500K for sidewalks between
the 5 council members to allocate for use in
their respective districts.

City Manager 5/2/2022
56 Resendiz 5/2/2022
Requests staff consider putting spikes on top of
the streetlights on Piane Crati Court (in D2) due
to complaints of bird waste on cars
Public Works Purchasing Bird Spikes 5/13/2022
57 Burns, Morales,
Perez 4/4/2022 Outstanding Building Permits over 6 months with status Building Council given monthly 6/30/2022
58 Resendiz 5/2/2022 Update on Dollar General's weed and graffiti abatement Code Enforcement Weeds removed 5/25/2022
28Page 254 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 59 Burns, Morales,
Perez 4/18/2022 memo clarification on using titles, city issued equipment, and our platform for campaigning City Clerk
Requested from Consultant as a
separate memo on 4/19.

Requested clarification from
consultant on using city logo
shirts and posting videos
5/20/2022
60 Morales 3/7/2022 Process for requesting speed cushions be placed on website for the public to access Engineering
Council wanted to keep it simple
so the process is that a request is
made to a council member who
relays it to the City Manager who
relays it to Engineering for study.

A more detailed process was
brought to Council, but rejected.
6/6/2022
61 Morales 2/7/2022
Revisit Council Committee assignments, updates
on committees that do not meet, and create
committee assignments for Finance and Public
Works
City Clerk
Staff requested clarification on
which committees updates are
being requested from.

Department Liaisons for Finance is
Council Member Resendiz and
Public Works Liaison is Mayor
Velazquez.
6/21/2022
62 Perez 2/22/2022 Consider changes to City's Parking Ordinance, regarding parking across from the Library.Police Department PD working on removing parking
restrictions on 5th St. On
6/6/2022 Agenda
6/6/2022
63 Morales 2/22/2022 Discussion on Planning Department projects that are delayed and what the problems are DS-Planning Spreadsheet provided to Council on 6/24/2022 6/24/2022
64 Burns, Morales,
Perez 4/4/2022 Safe Zones Police Dept PD working on testing site before press release.6/21/2022
29Page 255 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 65 Perez 5/2/2022 Consider making a temporary loading zone area in front of Gunnagle Funeral Home for Hearses
Planning,
Engineering?
A work order has been issued to
Public Works to create a loading
zone out of two of the parking
spaces in front of the funeral
home.
7/22/2022
66 Resendiz 5/16/2022 May we look to see what may be done about accidents at Alvarado & Santa Ana.PD Staff provided status on 7/21/2022 7/21/2022
67 Burns 1/18/2022 Look into Central Coast 3CE Grant City Manager Staff is working with 3CE staff and the new grant writer 7/25/2022
68 Morales 1/18/2022
Discuss changing the time of Council meetings
so they are earlier, so they do not go late into
the night
City Clerk/ City
Attorney
Will request as part of HMC 2.04
changes. Requested start time is
9:00 am. Was not changed as part
of the revisions.
5/16/2022
69 Morales 1/18/2022 Proposal for electric vehicles, to utilize grants for electric vehicles
Public Works
Parks/Streets/Utilitie
s/Fleet
Staff given direction to look at
available electric vehicles. Have
not found any. Staff will need to
put a refundable deposit down
and order them.
7/22/2022
70 Morales 2/7/2022
Finance to provide more details on the budget
totals, percent paid vs. actual with the warrant
registers for approval
Administrative
Services
Finance/Human
Resources
Will begin 8/1/2022. Item is part
of the warrant registers.8/1/2022
71 Burns, Morales,
Perez 4/4/2022 Renaming of Union Road and new park by FS2 to Cesar Chavez Way and Cesar Chavez Park City Manager Engineering is in process. Will be on 8/1 Council agenda.8/1/2022
72 Morales 1/22/2022 Analysis on the speeding complaints in the City by neighborhood Police Department
PD confirmed that they do not
track complaints at the
neighborhood level.
9/1/2022
73 Morales 1/22/2022 Add Community Development position to help businesses get started go through the processes City Manager Will be done by Asst. City Manager 9/1/2022
74 Burns, Morales,
Perez 4/4/2022 Intelligence on PD Issues and Trends in the community Police Dept Annual report with statistics is
posted on PD website.9/1/2022
30Page 256 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 75 Burns, Morales,
Perez 4/4/2022 Cameras up at all access and have PD work with IT work on and add a privacy aspect PD & IT Policy determined to be adequate by City Attorney 9/1/2022
76 Morales 5/2/2022
List of resources for the community with links
on the City's webpage, such as local non profits,
food assistance, housing assistance, etc. Link to
see what district residents live in.

City Manager
Resources added to existing site
and will be included on new city
website.
9/7/2022
77 Morales, Burns 5/2/2022
Add the Council updates and request
spreadsheets to the City's webpage for public
transparency
City Manager
Reports add under
"Transparency" tab on existing
site. Reports will be included on
new city website.
9/30/2022
78 Resendiz 9/6/2022 Ensure that Mexican music is played during Summer Concert Series Recreation Mariachi groups will play on September 16th. 9/16/2022
79 Council 5/2/2022
Install sod grass at Jerry Gabe dog park, one side
at a time, to keep one side open at all times
while laying sod on the other side. Block off side
of park with fence to keep dogs/people out
Public Works / Parks
& Recreation
Staff has tried to fence off areas
of the dog park in the past. This
did not contain the small dogs nor
stopped visitors from entering the
other sides
9/14/2022
80 Resendiz 9/6/2022
Inquiries from Hollister School District for
Planning: Rosati project, parking lot and
walkway, CFDs, increasing development fees,
and shared facility use agreements
Community
Development
(Planning)
Staff has not received any
inquires from HSD. Staff has had
discussions with HSD recently
regarding approved housing
developments.
9/14/2022
81 Morales 5/2/2022
Study session on Code Enforcement problem
solving, communications training, dispute
resolution
Police (Code
Enforcement)
PD has met with Councilmember
Morales and addressed her
concerns.
8/31/2022
82 Morales 2/22/2022 Receipts of budget vs actuals Administrative Services
Reports will start with new
budget. Included with standing
warrant agenda item.
8/1/2022
31Page 257 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 83 Resendiz 5/2/2022
Have staff to remove the fenced area at Klauer
park so it is not used as a dog park, and come up
with an alternative solution for the area
Parks & Recreation /
Public Works
Received quote from contractor
to remove fence. Scheduled to be
removed by 9/23/22
9/26/2022
84 Perez 9/6/2022 Provide speed hump installation schedule Public Works Dept provided schedule to City Manager's Office for review 9/20/2022
85 Perez 9/6/2022 Parks ADA Schedule Parks & Recreation Staff is working to prepare
schedule. Will be provided at
Parks and Recreation Commission
meeting and to council.
9/27/2022
86 Morales 9/6/2022 Provide update on status of salary study Administrative Services
Update will be provided on 9/19
council meeting 9/19/2022
87 Morales 9/6/2022 PIO Plan City Manager Assistant City Manager developing plan.9/8/2022
88 Resendiz 9/6/2022 200 Zinc Plates available for donation.Parks & Recreation Referred to Art & Cultural Commission 10/5/2022
89 Morales 9/6/2022 Business Loan Program update City Manager Update program to make more
businesses are eligible to receive
loan.
10/3/2022
90 Resendiz 9/6/2022 Need speed cushions at intersection of Alvarado and Santa Ana
Public Works
(Engineering)
Will be installed the week of
September 26th.9/30/2022
91 Morales 2/7/2022
Grant chart, showing what grants are available,
which are applied for, status, etc. Will provide a
template
City Manager
On 6/6/2022 Agenda to request
grant writer. Grant writer
approved.
9/30/2022
92 Resendiz, Burns 5/2/2022
Earmark funds from ARPA to help businesses
transition to going green (after other ARPA
funding priorities are met)
City Manager
City will assist businesses as
requested. City Manager will
provide update at 10/3 Council
meeting.
10/3/2022
93 Morales 5/2/2022 An Ordinance to ensure that business are not fined for stolen shopping carts
Police (Code
Enforcement) / City
Attorney
Second reading of ordinance will
be brought to Council on 10/3/22.10/3/2022
94 Burns 9/6/2022 Organizational Charts for City and Departments (include vacant positions)City Manager
Departments submitting org
charts to City Managers Office for
review.
10/17/2022
32Page 258 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 95 Burns 9/6/2022 Update on downtown sign
City Manager /
Community
Development/
Engineering
Engineering is currently reviewing
plans for sign. Structural review
will be completed on 9/16/22.
9/30/2022
96 Perez 1/18/2022 Update on the tree program Public Works Dept has received a list of all trees
trimmed or removed in Fiscal
Year 2021-22. Report under
review and will be distributed to
council.
10/5/2022
97 Burns/Velazquez 9/19/2022 Crosswalk on Ladd Lane City Manager Staff installed temporary
crosswalk markings while
contractor works to permanently
correct Ladd Lane.
10/3/2022
98 Burns 10/3/2022 Prune Street Pavement Public Works
Prune St construction is scheduled
for August 2023. Potholes on
Prune St are scheduled to be
refilled by 10/31/22.
10/10/2022
99 Morales 10/3/2022 San Benito and Hawkins Street Traffic Study Engineering Study on intersection was
completed in 2022. All ways stops
were not warranted.
10/3/2022
100 Burns/Velazquez 9/6/2022
Confirm that judgement is due to city from Irma
Gonzalez and Elia Salinas and begin collection
process if applicable.

City Attorney
City's Risk Management firm has
confirmed that they are beginning
the collection process. Confirmed
that there are no other
outstanding legal judgements.
10/14/2022
101 Resendiz 10/17/2022
Forward email from Gavilan College
President/Superintendent to the local press and
to City Clerk for submission into the official
record
City Manager Email was forwarded as
requested 10/18/2022
33Page 259 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 102 Resendiz 5/2/2022 Update on whether the City can be more restrictive regarding use of plastic bags
Public Works / City
Attorney
City cannot pass a more
restrictive ordinance than the
state.
10/20/2022
103 Resendiz, Perez 10/17/2022 Provide letter from Gavilan College on Presentation done by Sunnyslope Water District
City Manager/City
Clerk Letter was provided as requested 10/18/2022
104 Perez 11/7/2022 Financials for 150th Celebration City Manager Follow up meeting held with
Councilmember Perez and City
Manager.
11/14/2022
105 Perez/Morales 9/6/2022 Provide streets/sidewalks/alleys schedule Public Works City Manager's office is sending
out project schedules as
confirmed. Schedules will be
posted on social media as well.
11/21/2022
106 Morales 9/6/2022 Timeline for Council Projects City Manager Assistant City Manager working
with Department Heads to
develop timelines for projects.
11/30/2022
107 Morales 11/7/2022
Follow up with Planning Department regarding
customer service concerns brought up at San
Benito Chamber of Commerce Business
Advocacy Committee
City Manager Confirming follow up meeting.

Will provide an update to Council.11/30/2022
108 Burns 11/21/2022 Status Update on General Plan
Community
Development
(Planning)
Timeline emailed to Council on
11/30/2022 11/30/2022
109 Resendiz 9/6/2022 General Plan Action Committee (GPAC) Update Community
Development
(Planning)
Timeline emailed to Council on
11/30/2022 11/30/2022
34Page 260 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 110 Burns 11/21/2022
Status on hiring an Community Development
Director, Airport Manager, Chief Building
Official, and Building Inspector
City Manager
Recruitment update provided to
Council. Interviews for
Administrative Services Director
will take place on the week of
December 5th. City Engineer
interviews scheduled for week of
December 12th.
11/30/2022
111 Perez 11/7/2022 Cienega Road Survey Engineering Draft report received 11/18. Final report expected on 12/15/22 12/12/2022
112 Burns 12/5/2022 Financials for the 150th Year Celebration City Manager City Manager developing final
financial report to send to City
Council.
12/19/2022
113 Burns 12/5/2022 Status Report on Shot Spotter Program Update Police PD working with vendor to provide a presentation to Council.1/17/2023
114 Burns 11/21/2022 Next Steps to Implement Term Limits City Clerk Clerk will provide a memo to City Council 1/30/2023
115 Burns 2/22/2022 Requested additional cameras be installed in the Sunnyslope area due to stolen car items Police
Equipment has been delivered.

Staff is waiting for the weather to
clear prior to install them.
1/31/2023
116 Burns 11/21/2022 Status on Gateway Monument Sign City Manager Installation is underway.2/10/2023 117 Burns 12/5/2022 Status on Gateway Monument Sign City Manager Installation is underway.2/10/2022 118 Morales 2/6/2023 Copies of City's contracts with 4LEAF City Manager Contracts sent to Council.2/9/2023 35Page 261 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 119 Morales 2/6/2023 Status of money raised by the Community Foundation to assist flood-impacted residents City Manager Update provided to Council 2/15/2023 120 Burns 2/21/2023 Options for fencing the Downtown area for the motorcycle rally and charging an entrance fee Police Update will be provided at 3/6/2023 City Council meeting 3/6/2023
121 Burns 3/6/2023 Update on Police Communications Center Police Update sent to Council 3/15/2023 122 Burns 3/6/2023 Update on parklet request for 300 block of Monterey
Community
Development
Application incomplete, business
owner and neighbor 3/12/2023
123 Morales 3/6/2023 HPD to follow up on incident reported by Mr.

Rojas Police Police report taken 3/12/2023
124 Burns 3/6/2023 Status of the downtown monument sign Community Development
Update provided to council on
3/16/23 3/16/2023
125 Resendiz 9/6/2022 Need speed cushions near Calaveras School on Central Avenue
Public Works
(Engineering)
Post speed study completed.

Councilmember can request to
add speed hump using their
district allocation
2/20/2023
126 Velazquez 2/7/2022 Update from Beautification ad hoc committee in March Ad Hoc Committee Waiting on Ad Hoc Committee to
meet TBD
127 Burns 12/5/2022 Update on Cameras at the skate park Police Camera purchase request being
considered at 3/20/2023 council
meeting
3/20/2023
128 Burns 11/21/2022 Lighting on side streets Public Works Need to issue an RFP as estimate
is $150k. RFP boilerplate is
currently under review with City
Attorney. RFP released on March
15, 2023.
6/30/2023
36Page 262 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 129 Casey 4/3/2023 Post city vacancies on website Human Resources All active recruitments are
currently published on the City’s
website and other websites,
including GovernmentJobs.com,
as well as industry-specific
bulletin boards based on
Department needs.

Updated on a
rolling basis
130 Burns 4/3/2023 Certificate of Recognition for former Parks & Recreation Commissioner Alliyah Gomez City Clerk
To be signed by Mayor on
4/17/23 and provided to Alliyah
Gomez
5/15/2023
131 Morales 4/3/2023 Certificate of Recognition for Sarah Nordwick with the SBC Food Bank City Clerk
To be signed by Mayor on
4/17/23 and provided to Sarah
Nordwick
5/1/2023
132 Burns 4/17/2023 Use of Council discretionary funds to repair sidewalks Public Works List provided to Council 4/23/2023 133 Casey 3/20/2023
Update on participation in the San Benito
County Economic Development Committee by
the City
City Manager City Manager to attend 3/30
committee meeting 3/30/2023
134 Burns 2/21/2023 Update on the Senior Council and if City has contributed for past two years Parks and Recreation FY 2021-22 and 2022-23 Invoices were requested for payment 3/31/2023
135 Perez 2/6/2023 Update on condor statue to be installed at Graf and 4th Street Public Works Condor statue is at contractor's yard and is 90% complete.3/31/2023
136 Burns, Velazquez 5/2/2022 Staff research drought resistant ideas for Jerry Gabe Dog Park and all future dog parks
Parks & Recreation
(Tina)
Staff met with landscapers to
assess sprinklers. Staff is
contacting other cities to learn
what materials they are using.

Landscapers will be seeding the
park on October.
4/25/2023
137 Resendiz 3/20/2023 Work with San Benito County to coordinate on any Pride Month events Parks & Recreation City manager to discuss with County CAO 4/26/2023
138 Morales 3/20/2023 Join committee to support bringing First Five community center Parks & Recreation Referred to Parks Department 4/23/2023 37Page 263 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 139 Burns 2/22/2022
Requested discussion with the Parks Manager
about ideas for Skate Park, and City investing in
park cleanup.

Public Works / Parks
& Recreation
The graffiti truck is operational
and Public Works is responsible
for abatement. We are adding a
maintenance position to deal with
graffiti on a regular basis and will
develop regular routes to deal
with graffiti before it is reported.
3/31/2023
140 Resendiz 1/18/2022
Discuss creating a Homelessness committee
with representatives from different entities to
tackle homeless problem, to discuss this on a
future agenda
City Attorney
JPA summary prepared by City
Attorney and sent to
Council.Homeless JPA being
discussed at Intergovernmental
Committee.
4/12/2023
141 Resendiz 5/2/2022 Update on the Homelessness JPA City Attorney JPA summary prepared by City
Attorney and sent to
Council.Homeless JPA being
discussed at Intergovernmental
Committee.
4/12/2023
142 Velazquez 2/7/2022 Update on alleys Engineering
On 6/6/2022 Agenda. Alley survey
is underway - working on
schedule with surveyor. Topo
survey work began in late July of
2022. Topo Surveys were
completed in September.
9/30/2022
143 Resendiz 3/6/2023 Update on Inclusionary Housing Ordinance Community Development
Planning Commission reviewed
ordinance on 2/23/23. Council
continued item until additonal
public outreach completed
(5/1/23)
5/1/2023
144 Morales 4/17/2023 Weeds at San Benito Street and Promise Public Works Crew dispatched to address concern 5/3/2023
38Page 264 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 145 Burns 3/20/2023
Update on previous concerns by members of
the public regarding parklets that would harm
their business
Community
Development
Parklet not approved due to
safety concerns 5/4/2023
146 Resendiz 2/21/2023 Training for peace officers and dispatchers as required by AB2504 City Attorney/Police
Training is scheduled and all staff
should complete by August of
2023.
5/8/2023
147 Burns 1/17/2023
Suggested potential changes to the process
regarding City Council's review of initiating a
general plan amendment to potentially lower
the threshold for the required Council vote to
approve the initiation.

City Attorney Memo sent to Council 5/8/2023
148 Burns 3/6/2023
3/20/2023
Update on hiring of maintenance worker to
repaint sound walls citywide Public Works
Interviews held on 5/8. Offers will
be made by 5/12. Paint truck is
currently operational.
5/31/2023
149 Burns 9/6/2022
Union Rd signs need to be replaced with
Avenida Cesar Chavez signs at Fairview and Hwy
25 intersections
Public Works Sign installed on 6/1/2023 6/1/2023
150 Burns 3/6/2023 Update on Hillcrest east of Memorial to El Toro Engineering Project complete. Acceptance of
project will be presented to City
Council on 6/5/23.
6/5/2023
151 Resendiz 4/3/2023
Transcribe LGBTQ+ Manual for Public Officials
and provide to employees and other
jurisdictions.

City Manager
Transcription completed and
manual being reviewed by
Esperanza Center team.
6/5/2023
152 Burns 3/20/2023 Update on collection of fees from litigation City has won
Administrative
Services
Staff are gathering information
and will report back to Council at
a future date
6/5/2023
39Page 265 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 153 Council 5/2/2022
Upgrade or replace the lights downtown and
the first block of the side streets with APRA
funds
Public Works
RFP is closed. Contract will be
brought to the 6/5 Council
meeting for approval.
6/13/2023
154 Burns, Morales 4/3/2023 Employee Recognition Program Human Resources Staff looking at options to bring back pre-COVID events 7/17/2023
155 Morales 3/20/2023
Update on the status of City's involvement in
regional efforts regarding broadband
installation
City Manager
Staff working on developing a
report for council. Staff is
currently amending its LATA grant
application in an effort to secure
$500k for broadband design work.
8/7/2023
156 Velazquez 2/7/2022 Update on lighting on 6th street and solar lights Engineering Supplies have been received by
contractor. Material delays have
slowed project. Installation will
begin in May of 2023
6/30/2023
157 Burns 2/6/2023
Mountain lion shooting incident from 2022 -
Requested independent investigation of the
incident and the body camera footage to be
released and presented at regular city council
meeting
City Attorney/Police Referred to City Attorney 8/1/2023 158 Perez 4/3/2023 Information on chemical pesticide use by the City and policy on use of chemical pesticides Public Works Memo sent to Council 8/30/2023 40Page 266 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 159 Burns, Perez 8/7/2023
Certificates of recognition for longstanding
Hollister businesses: San Benito Tire, A&W Root
Beer, Foster Freeze, McKinnon Lumber and
Country Rose
City Clerk Certificate created and sent to
honoree 9/5/2023
160 Burns 8/21/2023
Certificates of recognition for longstanding
Hollister businesses: G&M Auto Repair, Hollister
Paints, and the Cannery
City Clerk Certificate created and sent to
honoree 9/5/2023
161 Burns 9/5/2023
Certificates of recognition for longstanding
Hollister businesses: Dr. Mohammad al-Hassan,
Premier Cinema, and Round Table Pizza
City Clerk Certificate created and sent to
honoree 9/6/2023
162
Burns 9/18/2023
Certificates of recognition for longstanding
Hollister businesses: Ace Hardware, Super
Taqueria, and Greenwood Chevrolet.

City Clerk Certificate created and sent to
honoree 9/30/2023
163 Burns 8/7/2023 Certification of Recogntion for former Planning Commissioner David Huboi City Clerk Certificate created and sent to honoree 9/18/2023
164 Casey 8/21/2023
Investigation and a legal opinion regarding
reports of Councilmember Resendiz's inclusion
on a federal watch list and the potential inability
for Councilmember Resendiz to be able to vote
on contracts regarding federal funding
City Attorney Memo Sent to Council 8/31/2023
165 Burns 9/18/2023 Weed abatement for property behind Goodwill store Fire
Disced in April 2023 by owner and
two notices sent for weed
abatement. Referred to Code
Enforcement
9/24/2023
166 Burns 9/5/2023 Replacement of dilleneators on San Benito Street near entrance of downtown Public Works Completed 9/25/2023 167 Resendiz 6/20/2023
Requested information regarding what other
cities are providing for translation services for
public comments and public documents
City Clerk Staff soliciting quotes for meeting
translation services 10/2/2023
41Page 267 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 168 Burns/Perez 10/2/2023
Certificates of recognition for longstanding
Hollister businesses: Bulldog Boxing, Spudnuts,
Colonial Cleaners, Postal Graphics, and Ken
Lindsay
City Clerk Certificate created and sent to
honoree 10/3/2023
169 Resendiz 6/20/2023 Update on work done on Fremont Way Public Works Memo sent to Council 10/1/2023 170 Burns 6/20/2023 Requested staff study the regulations for A- frames signs
Community
Development
Council will be provided a memo
on the topic 10/10/2023
171 Morales 8/7/2023 Information on creating a formal internship program Human Resources Staff is preparing memo for
council 10/10/2023
172 Burns 10/16/2023
Certificates of recognition for Hollister Collision
Center, Hollister Quality Water, and the Hazel's
Treasures
City Clerk Certificates distributed.10/23/2023
173 Resendiz 9/18/2023 Meeting of Downtown Business Ad Hoc Committee City Manager
Meeting regarding downtown
businesses being held on
10/17/2023 at Vets Hall at 6pm in
partnership with HDA.
10/17/2023
174 Perez 8/7/2023 Update on tree replacement program Public Works Staff is preparing a policy to bring to City Council on 10/16/2023.10/16/2023
175 Morales 8/7/2023 Information on parklets and requested meeting with business community
Community
Development
Meeting regarding downtown
businesses being held on
10/17/2023 at Vets Hall at 6pm in
partnership with HDA.
10/17/2023
176 Burns 6/5/2023 Hollister Sign Update City Manager Staff preparing update on sign, lights, and bollards 11/15/2023
177 Burns 11/20/2023 Certificates of Recognition for Baskin Robbins, Dr. Paul Percival, Wong's Garden, Nob Hill City Clerk Certificates sent 11/22/2023 42Page 268 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 178 Morales 10/2/2023 Status report on vacant City Positions Administrative Services (HR)Report sent to Council 12/1/2023
179 Resendiz 11/20/2023 Follow up Re: Dog attacks at Mission Oaks mobile home park Police Report sent to Council 12/1/2023 180 Burns 4/3/2023 Comprehensive training report City Manager Report sent to Council.12/1/2023 181 Burns 12/4/2023
Certificates of Recognition for True Value,
Hollister Super, and Village Market City Clerk Certificates sent 12/5/2023 182 Velazquez 5/2/2022 Discussion on dark sky Ordinance to prevent light pollution at night.

Community
Development
Dark sky provisions included in
the draft General Plan Update.11/6/2023
183 Burns 8/22/2023
Staff to provide information regarding waiver of
the specific plan amendment fee as requested
by Bright Future Recovery
Community
Development
Council directed staff to bring
forward the fee waiver at a future
Council meeting
12/18/2023
184 Burns 11/20/2023 Updates at each Council meeting re: sewer smell in District 2 Public Works Staff providing agenda item on topic at 12/18/23 Council meeting 12/18/2023
185 Burns 11/20/2023 Information Re: nitrate levels in wells on Wright Road Public Works
Wells mentioned at City Council
meeting by a member of the
public do not belong to the City of
Hollister.
1/12/2024
186 Burns 11/20/2023 Update on small business loan to MMM Churros Finance Staff preparing report 1/16/2024 187 Council 10/16/2023 Legal Analysis Re: Taking a position on the landfill expansion City Attorney Staff working with Integrated Waste and City Attorney's Office 1/16/2024
188 Resendiz 9/6/2022 Develop toddler activity area at Dunne Park Parks & Recreation Recreation researching costs to
add feature to Dunne Park as well
as a master plan for Dunne Park.
2/15/2024
43Page 269 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 189 Council 1/16/2024 Naming future park, building, etc. after Frank Valenzuela Parks & Recreation
Staff to provide information to
family regarding facility naming
process
2/16/2024
190 Burns 2/5/2024 Look into reports of mailboxes being broken into near Beverly Street Police No visual of mailboxes from cameras 2/15/2024
191 Burns 8/7/2023 Report on how CFD funds are being spent Public Works/Finance Staff preparing report 3/15/2024
192 Burns 8/7/2023 Update on how funds related to maintenance of Sunnyslope Village soundwalls are being spent
Parks and Rec,
Admin Services Staff preparing report 3/15/2024
193 Resendiz 3/4/2024 Send letter of opposition to AT&T regarding discontinuance of land lines City Manager Letter of opposition sent to AT&T 3/15/2024 194 Casey 2/20/2024 Amend SNIP Bus Contract to include rabies vaccinations Animal Control Scheduled for 3/18/24 meeting.3/18/2024 195 Morales 12/18/2023
Clarify City's role in addressing incorrect
information being disseminated to the public by
outside organizations including confidential
information from closed session and potential
referral to District Attorney and Attorney
General
City Attorney Memo sent to Council.3/22/2024
196 Resendiz 3/4/2024 Maintenance of bumpers on Sally Street and Central Ave.Public Works
Staff have repaired Sally St traffic
calming elements. Staff are
currently working on Central
Avenue.
3/31/2024
197 Morales 3/18/2024 Confirm City vendors do not have substantial violations on the project registration database Public Works Staff will review prior to issuing contracts 3/22/2024
44Page 270 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 198 Burns 8/7/2023 Cleaning and regular maintenance of
Downtown sidewalks and around parklets Public Works
HDA is developing a proposal for
services. Business that have a
parklet are required to keep the
area clean around the parklets.
3/20/2024
199 Burns 3/18/2024 Report on the pros and cons of SAFER grants Administrative Services
Staff will provide a memo to
Council 4/10/2024
200 Casey 3/18/2024 Council to sign updated City Council Code of Ethics City Clerk
Staff providing updated Code of
Conduct and acknowledgement
form to Council
4/2/2024
201 Morales 11/20/2023 Creation of cards with QR code to direct public to City resources and community resources City Manager
Staff designing cards and
gathering printing quotes.

Working to ensure codes will
work on new website.
3/31/2024
202 Resendiz 4/2/2024 Information regarding waiver of a potential impound fee for the arrested cyclist's bicycle Police
Staff working with City Attorney's
office to prepare an analysis on
potential fee
4/12/2024
203 Burns 1/16/2024 Update on request for more lighting at Dunne Park Parks and Rec Lighting at courts has been
installed 5/15/2024
204 Morales 5/6/2024 Letter of Support for AMBAG's REAP funding request City Manager Letter sent in support 5/17/2024
205 Perez 6/4/2024
Certificates of recognition for longstanding
Hollister businesses: Hollister RV and Henry
Salcido
City Clerk Certificates sent 6/11/2024
206 Burns 5/21/2024 Naming of the 190 Maple Street Building for Frank Valenzuela Parks & Recreation Staff to provide policy for naming city buildings to the City Council 6/14/2024
207 Burns 5/21/2024 Look into potential creation of City-run afterschool programs City Manager
FY 2024-25 Budget does not
support creating new after school
programs
6/13/2024
45Page 271 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 208 Burns 6/4/2024 Inspect Vista Park Hill walkway Parks & Recreation Staff has visited and will be preparing estimates for repairs 6/14/2024
209 Casey 6/4/2024 Upgrades Whale Park - Overwatering of ball fields, replacement of bases, etc. Parks & Recreation
Irrigation leak has been repaired.

Staff researching alternative
options for bases on the ball field.
6/13/2024
210 Resendiz 5/21/2024
Gather information re: Rosemary Porras's
comments on afterschool programs and write a
letter to school district in support of afterschool
programs
City Manager
Letter has been sent to Cerra
Vista School and Hollister School
District.
7/3/2024
211 Perez 6/4/2024 Update on Dunne Park Master Plan Parks & Recreation Funding approved to complete study as part of 24/25 budget.6/18/2024
212 Casey 6/18/2024 Letter to Hollister School District requesting space for YMCA afterschool program City Manager Letter sent to HSD 7/3/2024 213 Perez 6/4/2024 Update on renovations to Community Center kitchen facilities Parks & Recreation Memo on kitchen renovations sent to Council 7/16/2024
214 Burns 5/6/2024
Update on speed and traffic enforcement on
Hillcrest and Clearview near Maze Middle
School
Police
Speed study conducted at
Hillcrest from 6/13/24 to
6/20/24. Additional enforcement
and radar trailer placed to reduce
speeding.
6/20/2024
215 Morales 6/18/2024 Concern with city owned tree Public Works Tree trimmed.7/8/2024 216 Burns 9/6/2022 Shade structure at Klauer Park Parks & Recreation Structures are ordered and
delivered. Plans under building
dept review.
7/31/2024
217 Burns 6/18/2024 Look into speeding on Valley View Road Police Radar signs installed 8/2/2024 218 Burns 8/6/2024 Information re: prohibiting electric scooters from sidewalks Police Needs social media post 8/14/2024 46Page 272 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 219 Burns 8/6/2024 Update on interaction between staff and Alex Valles
Community
Development Memo sent to Council 8/16/2024
220 Casey 8/6/2024
Direct staff to provide clarifying statements and
information in response to false information in
the community
City Attorney Will send memo again 8/16/2024
221 Casey 8/6/2024 Certificates for Second Native Gathering Event City Clerk Certificates created 8/20/2024 222 Burns 8/6/2024 Role of Council re: TOT measure City Manager/City Attorney
Staff preparing report and update
for council.8/30/2024
223 Burns 8/20/2024
Analysis of whether Council code of conduct can
be amended to remove Council members from
future closed sessions if they have previously
disclosed confidential closed session
information
City Attorney City Attorney researching item.8/29/2024
224 Burns 8/6/2024 Update on shade structures as Las Brisas Park Parks & Recreation Shade structures have been
ordered and will be installed upon
arrival.
9/30/2024
225 Burns 5/16/2022
Hire full time employees for building
Department Building Official and Building
Inspector
Administrative
Services (HR)
Recruitment failed for Sr Building
Inspector. Position on hold.9/13/2024
226 Resendiz 9/18/2024 Information on eligibility of convicted felons to hold office City Attorney City Attorney's sent memo to
council 9/20/2024
227 Burns 9/18/2024
Update on court case in Salinas regarding
levying of fines by Salinas prior to an
administrative hearing
City Attorney City Attorney's office monitoring
this potential case as requested.9/20/2024
228 Morales 9/18/2024 Analysis re: use of public meeting videos for campaign materials City Attorney City Attorney's sent memo to council 9/20/2024
229 Burns 9/3/2024 Fill two vacant Fire Department command positions Human Resources
At direction of council via
consensus and against the advice
of the City Attorney, staff have
begun the formal recruitment
process.
9/26/2024
47Page 273 of 274

Completed Update Requests CITY COUNCIL PROJECT LIST 12/13/2024 #Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 230 Perez 9/3/2024 Address missing sidewalk at Powell and Seventh Streets Public Works
Staff will evaluate request and
include it as a potential project for
consideration at the FY2025-26
budget hearings.
9/26/2024
231 Perez 4/15/2024 Additional information regarding potential widening of San Juan Fourth Street Bridge Engineering Memo sent to City Council 9/27/2024 232 Casey 9/3/2024 Additional information regarding the City's Economic Development Committee
City Clerk / City
Manager
Staff researching past Council
actions to include in memo 10/10/2024
233 Burns 9/3/2024 Crosswalk at Hillcrest and Clearview Engineering Staff has authorized an All Way
Stop study. Stop signs and
crosswalks will be installed if
10/9/2024
234 Burns 9/3/2024 4-way stop at Brighton & Mimosa Engineering Staff will be installing traffic
warning sign instead of issuing a
study.
10/11/2024
235 Resendiz 9/3/2024 Pilot partnership with New Hope for Youth organization Parks & Recreation
New Hope for Youth has received
discretionary funds and has chose
to focus solely on the work
associated with those funds.
11/4/2024
236 Burns 8/6/2024 Repair damaged cinder block wall segment on Avenida Cesar Chavez Public Works Staff is finalizing agreement with contractor for repairs.11/4/2024
237 Casey 3/18/2024 Receive update from animal ad hoc committee regarding recommend policy changes
Animal Control Ad-
Hoc
Animal control ad-hoc has
completed its meetings. Staff will
bring an agenda item for a report
out when requested by the
Committee
11/4/2024
238 Burns 8/20/2024
Information regarding the City's costs to offset
fire services costs provided to San Juan Bautista
and San Benito County
City Manager / Fire Update provided at 11/12/24
Council meeting 11/12/2024
48Page 274 of 274

Hollister City CouncilDecember 17, 2024

Hollister City Council
December 17, 2024