20 resolved at this step, a written memorialization of such resolution shall be signed by each manager and approved by the respective disputing Party.
Step Three:
If a dispute cannot be resolved through negotiation or mediation, a disputing Party may bring an action in the Superior Court of the State of California to resolve the issue. The prevailing Party in such an action shall be entitled to its reasonable attorney fees as may be awarded by the trial court or upon appeal.
ARTICLE 8: LIMITATION OF LIABILITY
Wholesale Customers and each of them recognize and agree that no liability for damages shall attach to District, its officers, employees, agents and representatives hereunder on account of any failure to accurately anticipate availability of water, or because of actual failure of supply due to any damage to District equipment, pipelines, or facilities caused by vandalism, war, riot, invasion, fire, governmental restrictions, strikes, inability to procure supplies, Acts of God, or other causes beyond its control. Wholesale Customers and each of them shall indemnify, hold District harmless from and defend District against all claims of damage to persons or property or regulatory enforcement actions that may be asserted due to conditions within Wholesale Customers’ distribution system or systems that are beyond District’s control. District shall indemnify, hold Wholesale Customers and each of them harmless from, and defend Wholesale Customers and each of them against all claims of damage to persons or property or regulatory enforcement actions that are a result of District’s negligence that may be asserted due to conditions within District’s distribution system or systems that are beyond the control of Wholesale Customers and each of them.
ARTICLE 9: TERMINATION
This Agreement is conditioned upon the faithful performance by all Parties of all the terms and provisions herein. Pursuant to Article 10, any Party may give notice of termination for breach of a material term of this Agreement and shall thereupon commence dispute resolution pursuant to Article 7; one of the remedies in dispute resolution may be termination of the Agreement.
ARTICLE 10: DEFAULT
10.1. Notice and Right to Cure
Upon default of any of the terms of this Agreement including but not limited to failure to make required payments, violation of any material provision of this Agreement, law, or regulation, the
21 non-defaulting Party or Parties may terminate this Agreement by giving a 180-day notice; however, during the 180-day notice period, the defaulting Party shall have the right to cure any such default. The right-to-cure period may be extended upon mutual written agreement of all Parties.
10.2. Consequences of Default
If a Wholesale Customer defaults on its obligations under this Agreement, it will be required to pay all resulting direct damages including its respective share of all remaining Capital Costs incurred by District for development and construction of the Treatment Facilities and a percentage of the outstanding Capital Costs for ADRoP based on its respective share of treatment capacity as described in Article 5.1(f) herein, including interest, in addition to its financial obligations to District that remain unpaid as of the date of the default, together with District’s reasonable attorney’s fees incurred in a successful enforcement of the Agreement.
Should any incidence of default not be resolved within one hundred eighty (180) days as same may be extended, all applicable legal and equitable remedies shall be available to the Parties, including an injunction requiring a defaulting Party that operates the Treatment Facilities under contract to continue such operations on a time and materials basis for no less than one year.
ARTICLE 11: AMENDMENTS
11.1. Amendment Only by Writing
This Agreement may be amended only by a writing executed by all Parties unless expressly provided otherwise herein.
11.2. Changes in Parties’ Service Areas
The Parties hereby agree that any change in a Wholesale Customer’s service area shall modify Exhibit D hereto upon such Wholesale Customer ’s submission of a map showing the adjusted service area. Any area added to a Wholesale Customer ’s Service Area that receives treated water pursuant to this Agreement must be within the boundaries of District’s Zone 6, as shown on Exhibit E, and as Zone 6 may be amended from time to time. Upon any change in the boundaries of Zone 6, Wholesale Customers shall be provided an updated map of Zone 6 without the need for formal amendment of this Agreement.
22 ARTICLE 12: SUCCESSORS AND ASSIGNS
Subject to the provisions of Article 13 herein, this Agreement and all terms and conditions herein shall inure to the benefit of and be binding upon the successors and assigns of the Parties hereto.
ARTICLE 13: ASSIGNMENT
No assignment or transfer by a Wholesale Customer of the Agreement or any part thereof, or any rights hereunder or interest herein of a Wholesale Customer, shall be valid unless approved by District. Such approval by District shall not be unreasonably withheld.
ARTICLE 14: NOTICES
Any notice required under this Agreement shall be in writing and shall be effective three days after it is sent by United States mail, addressed to all Parties at the addresses set forth below, or as such addresses may be modified by a Party upon written notice to each other Party. A copy of the mailed notice shall also be provided to each other Party by electronic mail sent to the email addresses provided below:
SAN BENITO COUNTY WATER DISTRICT
30 Mansfield Road
Hollister, CA 95024
[email protected]
CITY OF HOLLISTER
375 Fifth Street
Hollister, CA 95023
[email protected]
SUNNYSLOPE COUNTY WATER DISTRICT
3570 Airline Highway
Hollister, CA 95023
[email protected]
CITY OF SAN JUAN BAUTISTA
311 2nd Street
San Juan Bautista, CA 95045
[email protected]
ARTICLE 15: NO THIRD PARTY BENEFICIARIES
Nothing in this Agreement is intended to confer any rights or remedies upon any person other than the Parties.
23 ARTICLE 16: OTHER PROVISIONS
Other provisions pertinent to this Agreement are as follows:
16.1. Integration
This Agreement embodies the entire agreement among the Parties relating to the subject matter hereof and supersedes all prior agreements and understandings, written or oral, relating to such subject matter, provided, however, that, in the event of dispute arising under this Agreement the Parties agree that the following documents may be referred to as an aid in determining the intent of the Parties in entering into this Agreement:
(a) Memorandum of Understanding, December 2004 and as amended in February 2008.
(b) Hollister Urban Area Water and Wastewater Master Plan, 2008. (c) Coordinated Water Supply and Treatment Agreement, 2010. (d) Water Supply and Treatment Agreement Statement of Intent, 2011. (e) Hollister Urban Area Water Supply and Treatment Agreement, 2013. (f) San Benito Urban Areas Water Supply and Treatment Master Plan Update, 2023.
16.2. Relationship of Parties
Each Party is an independent entity and is not the agent of any other Party, except as otherwise expressly provided in the Agreement or as otherwise agreed by the Parties in writing. This Agreement shall not be construed as constituting the Parties as partners or joint ventures for common law purposes, federal, state or local income tax purposes, or otherwise.
16.3. Controlling Law
This Agreement shall be construed, governed, and applied in accordance with the laws of the State of California.
16.4. Captions
Captions of the Articles and subsections of this Agreement are intended solely for the convenience of the Parties and shall not be used to discern of the meaning of the Agreement.
24 IN WITNESS WHEREOF, the Parties hereto hereby agree to be bound by the provisions, terms and covenants of this Agreement.
SAN BENITO COUNTY WATER DISTRICT
By: ____________________________________
(Print name):_____________________________
Its:_____________________________________
Date:_________________________
Attest:_________________________
Clerk, Board of Directors
CITY OF HOLLISTER
By: ____________________________________
(Print name):_____________________________
Its:_____________________________________
Date:_________________________
Attest:_________________________
Clerk, Hollister Council
SUNNYSLOPE COUNTY WATER DISTRICT
By: ____________________________________
(Print name):_____________________________
Its:_____________________________________
Date:_________________________
Attest:_________________________
Clerk of the Board
CITY OF SAN JUAN BAUTISTA
By: ____________________________________
(Print name):_____________________________
Its:_____________________________________
Date:_________________________
Attest:_________________________
Clerk, Hollister Council
25 EXHIBIT A: Capital Recovery Schedule
26
27
28
29
30 EXHIBIT B: Description of ADRoP and Associated Costs The Accelerated Drought Response Project (ADRoP) ADRoP is intended to provide water supply reliability for the District’s municipal and industrial customers during periods of extended drought. It is designed to take full advantage of water available to the District through its contract with the U.S. Bureau of Reclamation whereby excess surface water would be stored in the local aquifer in wet years for later use when allocations from the Central Valley Project combined with water previously stored by the District locally are insufficient to meet the District’s stated level of service goals. The decision to pursue ADRoP occurred through a collaborative process, which included the Wholesale Customers, as documented in the San Benito Urban Area Water and Wastewater Master Plan Update 2023.
ADRoP includes the construction of up to five Aquifer Storage and Recovery (ASR) wells, the expansion of the West Hills Water Treatment Plant (WHWTP), and the installation of pipelines for water transmission. It will have the capacity to inject, store, and recover up to 2,700 AFY of water. The WHWTP will be expanded from its current design capacity of 4.5 mgd to 6.75 mgd, which will provide additional treatment capacity to serve San Juan Bautista and deliver treated water to the ASR wells while still meeting current demands. The WHWTP will need to be modified to provide an alternative point of delivery for San Juan Bautista, the costs of which will be borne exclusively by San Juan Bautista.
In the years when water is being stored, the treated water will be delivered into the distribution system using the existing gravity flow pipeline, at which point it will be conveyed through pipelines owned by Hollister and then to the ASR wells through a new dedicated transmission pipeline owned by the District. In years when water is recovered from storage, the water will be pumped from the ASR wells, disinfected, and delivered into Hollister’s distribution system. The ASR wells will be located along Fallon Road while the transmission pipeline will be located along San Felipe Road.
Various components of ADRoP are either under active construction or are in the final design phase. The final capital costs will not be known at the time this Agreement is executed. The current estimated capital cost of ADRoP is approximately $54 million. The District has been awarded $20 million in grant funding from DWR and USBR and will be applying for up to $6 million in additional grant funding from USBR. Any grant funds received will offset the Wholesale Customer’s capital obligation for ADRoP. The District intends to fund the remaining capital costs with the issuance of $40 million in revenue bonds, which will be used for cashflow during construction and the bulk of which will need to be repaid through the Reliability Fee described in this Agreement.
Summary of Estimated Capital Costs
Component Estimated Capital Cost*
West Hills Water Treatment Plant Expansion $13,500,000
ASR Wells and Pipelines $27,800,000
Consulting Services $11,000,000
Total Estimated Capital Costs $52,300,000
Note: Capital costs are estimated as of August 25, 2025. Costs include program management, legal, financial, stakeholder outreach, design, environmental permitting and mitigation, construction, construction management, and engineering services during construction.
31 EXHIBIT C: Explanation of Cost Components
Explanation of Cost Component
Calculation Methodology
CAPITAL COSTS
Each Wholesale Customer shall be obligated to pay a respective share of the capital costs of the Treatment Facilities and ADRoP, the terms of which vary for each cost component as described below.
The Capital Treatment Component and Capital Replacement Reserve Component are “take or pay.” Each Wholesale Customer must pay the whole of their respective amount of these cost components regardless of whether a Wholesale Customer takes delivery of water.
Capital Treatment
Component
The Capital Treatment Component includes the costs
District incurred for the development and construction of the Treatment Facilities, including costs for legal review, financing, planning, design, engineering, permitting,
construction, and construction management.
The Capital Treatment Component will be
collected from Wholesale Customers on a
monthly amortized basis, with each
Wholesale Customer paying a percentage
reflecting the treatment capacity they are
entitled to, as set forth in Article 5.2(f) of the
Agreement.
Reliability Fee
Component
The Reliability Fee Component includes the remaining
principal of the costs District incurred for the
development and construction of ADRoP (wells,
pipelines, and expansion of the West Hills WTP) not
recovered by District via grant funding, including costs for legal review, financing, planning, design, engineering, permitting, construction, and construction management.
The Reliability Fee will be collected from
Wholesale Customers on a monthly basis at
the rate established by District multiplied by
the number of acre feet delivered to each
Wholesale Customer. The Reliability Fee will
also be collected from each of District’s other
M&I customers.
Capital Replacement
Reserve Component
The Capital Replacement Reserve Component shall be
an amount established by District each year to cover
annual depreciation of the Treatment Facilities.
The annual amount established by District
will be collected from each Wholesale
Customer on a monthly amortized basis.
FIXED OPERATIONAL
COSTS
Each Wholesale Customer’s obligation for their respective amount of the aggregate Fixed Operational Costs shall be based on the percentage of the treatment capacity to which each Wholesale Customer is entitled pursuant to this Agreement.
These costs are “take or pay.” Each Wholesale Customer must pay the whole of their respective amount of the Fixed Operational Costs regardless of whether a Wholesale Customer takes delivery of water.
Administrative Fee
Component
The Administrative Fee Component includes, but is not
limited to, District’s actual costs for owning, managing, and operating the Treatment Facilities and ADRoP;
general overhead for general and administrative
expenses necessary for operations; employee benefits
and payroll expenses, including, but not limited to,
compensated absences, retirement benefits, Medicare,
worker’s compensation, unemployment insurance,
payment for cafeteria tax benefits, life insurance,
employee assistance programs, and other post-
retirement benefits.
The aggregate amount of the Administrative
Fee Component shall be 5% of District’s total
payroll expenses, collected from Wholesale
Customers on a monthly basis, with each
Wholesale Customer paying a percentage
reflecting the treatment capacity they are
entitled to, as set forth in Article 5.2(f) of the
Agreement.
Direct Cost Component The Direct Cost Component includes District’s fixed costs of ownership of the Treatment Facilities and
ADRoP, including property insurance, DPH fees, and
other similar costs of ownership.
The Direct Cost Component will be collected
from Wholesale Customers the following
month in which such costs were incurred,
with each Wholesale Customer paying a
percentage reflecting the treatment capacity
they are entitled to, as set forth in Article
5.2(f) of the Agreement.
Fixed Treatment
Component
The Fixed Treatment Component includes the costs for
treating raw water that remain constant regardless of the volume of water that is treated.
The Fixed Treatment Component will be
collected from Wholesale Customers on a
monthly basis, with each Wholesale
Customer paying a percentage reflecting the
treatment capacity they are entitled to, as set
forth in Article 5.2(f) of the Agreement.
32 VARIABLE
OPERATIONAL
COSTS
Each Wholesale Customer’s obligation for their respective amount of the aggregate Variable Operational Costs shall be based on the percentage of treated water delivered to each Wholesale Customer pursuant to this Agreement.
(Example: Assume District delivers 10,000 AF of water in a given year. Wholesale Customers A and B each received 40% of those total deliveries, and Wholesale Customer C received 20%. In this case, Wholesale Customers A and B will each pay 40% of the Variable Operational Costs, and Wholesale Customer C will pay 20% of the Variable Operational Costs.) Water Supply
Component
The Water Supply Component includes District’s costs of obtaining raw water for the ensuing year from the CVP
and other sources to the Treatment Facilities.
District will calculate the aggregate of the
Water Supply Component each year during
its normal rate-setting process based on the
sources and costs of water supplied during
the prior three years of deliveries, together
with projections of water availability and
costs for the ensuing 36 months of water
deliveries as requested by Wholesale
Customers. The Water Supply Component
will be collected from Wholesale Customers
on a monthly basis, with each Wholesale
Customer paying its respective percentage of
the water delivered to the Wholesale
Customers.
Variable Treatment
Component
The Variable Treatment Component includes the costs
for treating raw water that vary depending upon the
volume of water that is treated by the Treatment
Facilities, including such variable costs associated with delivering treated water to the ASR Wells for purposes of ADRoP.
District will calculate the aggregate of the
Variable Treatment Component based on
actual costs, which will be collected from the
Wholesale Customers on a monthly basis,
with each Wholesale Customer paying its
respective percentage of the water delivered
to the Wholesale Customers.
ADROP – DEFERRED
PAYMENT OF COSTS
INCURRED DURING
STORAGE YEARS
In years when District’s total water supply is determined by District to be sufficient to store water using the ASR Wells, payment for any costs associated with the Water
Supply Component or Variable Treatment Component
attributable to water stored using the ASR Wells and
ASR Pipelines shall be deferred and those costs shall be borne by District until such time that any stored water is recovered from the ASR Wells and delivered to
Wholesale Customers.
District shall account and bill for water
recovered from the ASR Wells in the same
manner it would account and bill for transfer
water acquired by District, calculated by
multiplying the amount of recovered water by
the aggregate unit cost of all water previously
stored, into its subsequent rate study. District
shall recover such deferred payments
through the Water Supply Component.
District shall also recover such unpaid costs
for water stored using the ASR Wells and
ASR Pipelines from its other M&I customers,
including those not receiving water pursuant
to this Agreement, in the same manner as
from the Wholesale Customers.
EXTRAORDINARY
OPERATIONS AND
MAINTENANCE
Extraordinary operations and maintenance costs outside of the anticipated annual budgeted amount shall be discussed by the Advisory Committee before District commits to such costs or includes them in a Wholesale Customer’s invoice. Nevertheless, if District determines after discussion with the Advisory Committee that such costs are necessary to provide a safe reliable source of potable water that meets all regulatory requirements, or if such costs are required to provide for the continuing safe operation of the Treatment Facilities or ADRoP, District shall have authority to incur such costs and include them in the Wholesale Customers’ invoice, itemizing such costs under the cost component District determines is appropriate, amortized over a 12 month period.
33 EXHIBIT D: Wholesale Customers’ Water Service Areas
City of Hollister and Sunnyslope County Water District Service Areas
Source: Hollister Urban Area Urban Water Management Plan, July 2021
34 City of San Juan Bautista Service Area
Source: City of San Juan Bautista Water Master Plan, November 2020
35 EXHIBIT E: District’s Zone 6 Boundary
36 EXHIBIT F: District Policy on Restriction and Designation of Net Assets/Cash The District Policy on Restriction and Designation of Net Assets/Case as set forth herein was adopted by the San Benito County Water District on May 28, 2025, pursuant to Resolution No. 2025-12. This Policy may be amended by the District annually.
PURPOSE:
Adequate reserved funds (net assets/cash) are a necessary component of the District’s overall financial management plan and are required to meet various externally imposed constraints.
Funds are reserved to meet specific future financial obligations and to mitigate natural, economic, political and regulatory risks. This policy is intended to document the business practices of the District and accurately reflect the nature, purpose and management of restricted and designated net assets and accurately reflect the financial condition of the District to its constituents, creditors, financial institutions, regulatory agencies, State and Federal agencies and the general public.
POLICY:
Restricted Net Assets/Cash
In accordance with GASB Statement 34 and FASB Statement 71, net assets are restricted when constraints placed on their use are externally imposed by creditors, grantors, contributors, or laws or regulations of other governments. They are also restricted if their use is constrained by law through constitutional provisions or enabling legislation. Restricted Net Assets/Cash, the source of Restriction, the purpose of the Restriction, the method of determining the amount of Restriction and the treatment of interest is shown on Table I.
Designated Nets Assets/Cash
In accordance with GASB Statement 34, designations of net assets represent management’s intended use of resources and should reflect plans approved by the government’s senior management. Designations reflect a government’s self-imposed limitations on the use of otherwise available current financial resources. Designated Net Assets/Cash, the purpose of the Designation, the method of determining the amount of Designation and the treatment of interest is shown on Table 2.
PROCEDURE:
• Restrictions are to be reviewed by the Finance Committee annually including but not limited to a review of statutory and regulatory changes impacting or creating Restriction of District Net Assets/Cash together with any new or pending constraints resulting from business relationships with creditors, grantors or contributors. • For any new or amended contract or other business relationship or action that creates or changes a restriction of Net Assets/Cash, the nature and amount of that restriction or change in restriction shall be specifically and fully detailed in the documents supporting action by the Board and only the Board shall have the authority to take or approve any action which has the effect of creating or changing such restriction(s) of Net Assets/Cash.
37 • Designations are to be reviewed by the Finance Committee annually and any changes approved by the Board on or before June 30 each year.
• Adding a designation category requires specific approval of the Board. This action will include: 1) the purpose of the designation, 2) the dollar amount of the designation, 3) the method for calculating any annual adjustment(s), if the dollar amount is to change each year, and 4) whether or not the interest accrued on the designated amount is to be added to the designation at the end of each fiscal year. • Removing a designation category requires specific approval of the Board. • Changing the method for calculating the annual adjustment(s) of the designation requires approval of the Board.
• The actual dollar amounts of the designation shall be calculated based on the defined method and adjusted at year-end for financial reporting purposes. • Designated net assets will be segregated into separate financial accounts. • An identical amount of cash will be designated for annual financial reporting purposes in order to reflect management’s intention to fund the commitment of designated net assets. Designated cash will not be segregated from undesignated cash either in bank/investment accounts or in financial accounts except when that cash is separately invested in a manner specifically approved by the Board.
The General Manager shall have full authority and responsibility to carry out actions of this policy.
38 Table #1
RESTRICTED NET ASSETS/CASH
Name of
Restricted
Net
Asset/Cash Source Of Restriction Purpose Method for Calculating Amount of Restriction
Treatment of
Accrued
Interest
District
Revolving
Fund
San Benito County Water
Conservation and Flood
Control District Act (Section
70-7.1(a))
To provide
funds which
may be used
for
emergencies
and to pay
costs
necessary for
the
establishment
of a zone
within the
District.
Amount specified in the District
Act. Interest
accrued as
specified in
the District
Act.
San Felipe-
Hollister
Conduit
Reserve
USBR Contract Central
Valley Project-Contract
Between the United States
and the San Benito County
Water Conservation and
Flood Control District for
Water Service and for
Operation and maintenance
of Certain Works of the San
Felipe Division (Contract #8-
07-20-
W0130)
To meet
unforeseen
extraordinary
costs and
emergencies.
Amount specified in the
Contract. As specified
in contract.
39 Table #1
RESTRICTED NET ASSETS/CASH
Name of
Restricted Net
Asset/Cash Source Of Restriction Purpose Method for Calculating Amount of Restriction
Treatment of
Accrued
Interest
San Felipe-
Reach 1
Reserve
USBR San Felipe
Division- Contract for
the Transfer of the
Operation and
Maintenance of Certain
San Felipe Division
Facilities (Contract # 6-
07-20- X0290): United
States, Santa Clara
Valley Water District,
and San Benito County
Water Conservation
and Flood
To meet
operations and
maintenance
costs incurred
during period
of special
stress and
extraordinary
repair or
replacement
costs
associate with
Reach 1.
Amount specified in the Contract As specified in
contract.
40 Table #1
RESTRICTED NET ASSETS/CASH
Name of
Restricted Net
Asset/Cash Source Of
Restriction Purpose Method for Calculating Amount
of Restriction
Treatment of
Accrued
Interest
USBR
Contract
Repayment
and Rate
Management
Reserve
Agreement Between
Santa Clara Valley
Water District and
San Benito County
Water District for
Repayment and
Management of San
Felipe Division
Facilities.
Funds to pay for San
Felipe Division
costs, including
existing foreseeable
and unforeseeable
costs that may result
from catastrophic
failure of San Felipe
Division facilities.
Funds from this
restricted reserve
are to be used for
USBR Amendatory
Contract Repayment
. This USBR
Contract
Repayment and
Rate Management
Reserve is intended
to provide funds to
make interest and
principal payments
on the Amendatory
contract in an effort
to minimize the
impact of the
repayment schedule
on water rates and
taxes.
At each fiscal year end, the
amount added to the reserve
would be the annual allocation
from the land tax, interest accrued
on the restricted reserve, and the
amount associated with the
interest component in M&I water
rates. Withdrawals may be made
for the USBR principal and interest
payments required during the fiscal
year as outlined in Exhibit D of the
Amendatory contract NO. 8-07-20-
W0130A and for costs associated
with WIIN Act USBR in-basin
capital repayment costs. Effective
fiscal year end 2017-2018, the
annual allocation for the Zone 6
land tax is 30% of the land tax and
is subject to annual review by the
Board. For fiscal year end 2013,
the reserve balance will be
adjusted to the target minimum of
one and one half years of USBR
Amendatory Contract payments
and the remaining balance will be
transferred to the Designation for
Hollister Urban Area Water
Treatment Plants. The Capital
Recovery components (principal
and interest) as identified in the
Water Supply and Treatment
Agreement will be added to the
reserve each year in relative
proportion to the reserves funding
of the project costs. Repayment
costs associated with repayment of
the in-basin capital costs will be
added back to the reserve on an
amortized basis over the remaining
life of the USBR Amendatory
Contract (2036).
Added to the
Restricted
Reserve to
meet future
obligations
associated
with San
Felipe Division
costs.
41 Table #1
RESTRICTED NET ASSETS/CASH
Name of
Restricted
Net
Asset/Cash Source Of Restriction Purpose Method for Calculating Amount of Restriction
Treatment of
Accrued
Interest
Reach 1
Major Repair
and
Replacement
Reserve
Agreement Between
Santa Clara Valley
Water District and San
Benito County Water
District for Repayment
and Management of
San Felipe Division
Facilities.
To provide funds for
major repair and
replacement
associated with
Reach 1.
Initial balance to be transferred
from the fiscal year end 2006
balance of the designation
USBR Contract Renewal.
Review amount of restriction
annually to be in compliance
with Section 4(a) of the
Agreement Between Santa
Clara Valley Water District and
San Benito County Water
District for Repayment and
Management of San Felipe
Division Facilities. When funds
are used from this reserve to
pay for Reach 1 Major repair
and replacement, they will be
replenished from the operating
budget over 5 to 10 years,
depending on life of asset,
beginning in the initial project
year. Replenishment will
also include a 3% inflation
factor. Target minimum
established at $500,000.
Accrued
interest is to
be added to
the
Restricted
Reserve until
such time that
the minimum
aggregate
amount is
achieved.
Once the
minimum
aggregate
amount is
achieved, the
interest will
be added to
the
undesignated
cash of the
District.
42 Table #1
RESTRICTED NET ASSETS/CASH
Name of
Restricted
Net
Asset/Cash Source Of Restriction Purpose Method for Calculating Amount of Restriction
Treatment of
Accrued
Interest
Reserved for
Water
Treatment
Plants-Asset
Replacement
Reserve
Hollister Urban Area Water
Supply and Treatment
Agreement: Article
6.3(a)(4)
To provide funds
for capital
replacement of
assets of the
Water Supply
and Treatment
Program, and
funds so
expended will be
replaced through
subsequent
contributions.
Annual contribution of
$190,000 for the Lessalt
water treatment plant through
fiscal year end 2017.
Effective fiscal year 17-18,
the annual amount collected
is established at 1.5% of
constructed cost of water
treatment plants. Amount is
collected through the capital
replacement cost component
of the monthly billing to the
Hollister Urban Area retailers
to cover anticipated costs for
future capital replacements for
both water treatment plants as
reviewed annually by District
Engineer. Effective fiscal year
end 2018-2019, any balance
remaining in the Reserve for
Hollister Urban Area Water
Treatment Facilities will be
transferred to the Reserve for
Water Treatment Plants-
Asset Replacement Reserve.
Interest will
accrue. Interest
accrued on
restricted balance
is added to the
restriction each
fiscal year-end.
Average LAIF
interest rate is
applied to the
amount of
restriction during
that fiscal year.
Reserve for
Other Post-
Employment
Benefits
(OPEB)
Trust
CERBT Trust Account To provide
restricted funds
for retiree future
medical
payments.
Amount will be reviewed
annually by the Board during
the budget process.
As specified in
CERBT contract.
43 Table #2
DESIGNATED NET ASSETS/CASH
Name of Designated
Net
Asset/Cash
Purpose Method for Calculating Amount of
Designation
Treatment of
Accrued
Interest
Reserved for Operations The reserves designated
for operating
contingencies are
established to provide for
unforeseen needs,
revenue shortfalls, and
emergency
appropriations during the
year.
At fiscal year-end, the District will
move from fifty percent to one
hundred percent of an average of the
most recent 3 years’ annual operating
expense (excluding depreciation,
amortization and operating expense
associated with the Hollister Urban
Area water treatment plants)by
increasing the amount to be sixty
seven percent, then the next fiscal
year to eighty four percent, and then
final one hundred percent in the next
following fiscal year.
No interest accrual.
Reserved for Capital
Improvements
Established by board
action(s) to fund future
capital improvement
projects. The purpose of
this designation is to
accumulate funds for
specific projects or utility
purpose to provide all or a
portion of the cost.
These designations are for specific
new capital improvement projects.
The board decides how much to fund
and for which projects. Funding level
is reviewed annually. Any use of
funds is replenished from the
operating budget on an amortized
basis over the assigned life of the
project. Use of funds from this
reserve for preliminary survey and
investigation, will be replenished from
the operating budget on an amortized
basis over 5 years.
No interest accrual.
Reserved for Self-
Insurance
Established by board
policy to fund the
contingent liability for the
District's self-insured
portion of vehicle
coverage.
Adequacy of funding level will be
reviewed annually.
No interest accrual.
44 Table #2
DESIGNATED NET ASSETS/CASH
Name of
Designated
Net
Asset/Cash
Purpose Method for Calculating Amount
of
Designation
Treatment
of Accrued
Interest
Reserved for
Capital Asset
Replacement
This designation is to accrue funding for
asset purchase and replacement in the
period of use. Through this funding
reservation, monies are set aside for
planned future asset expenditures within
specified categories. In addition, this
reserve provides a funding source for
unanticipated asset needs, mitigates the
impact of large budget expenditures, and
assists with asset management and long
range planning.
The designation will be increased by
the amount of the annual depreciation
expense for each asset multiplied by a
factor for each asset group based on
their assigned life. Assets with
assigned lives of 1-15 years are
reserved at 100% of their annual
depreciation expense. Assets with
assigned lives of 16 to 49 years are
reserved at 50% of their annual
depreciation expense. Assets with
assigned lives of 50+ years and land
are not reserved for.
Interest will
accrue. Interest
accrued on
designated
balance is
added to the
designation at
fiscal year end.
Average LAIF
interest rate is
applied to the
amount of
designation
during that
fiscal year.
Water Supply
Revolving
Reserve
To provide additional source of funds for
Zone 6 water supply augmentation
through local or imported water
purchases.
Amount of administrative fee from
water sales/transfers and/or funding
from operations. Funding level is
reviewed annually. Use of funds will be
replenished from the operating budget
over 5 years on an amortized basis.
Target minimum of $3 million funded
over 5 years.
No interest
accrual
Expanded
Pacheco
Reservoir
To provide funds for the pre- construction
(planning and design) phase of the
project.
Effective July 1, 2018, the reserve will
be initially funded at $1,000,000. At
FYE Amount will be reviewed annually
by the Board during the budget
process.
No interest
accrual.
Reserved for
Reliability
Charge M&I
Established to fund future water reliability
improvement projects. The purpose of this
designation is to accumulate funds for
specific reliability projects to provide all or
a portion of the cost.
These designations are for specific
new reliability capital improvement
projects. The funds are accumulated
from the reliability fee charged each
fiscal year.
No interest
accrual.
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: October 20, 2025
REPORT # Public Works-2025-56
AGENDA ITEM: A RESOLUTION APPROVING AN AGREEMENT WITH ITERIS INC.
FOR THE DEVELOPMENT OF A SAFETY ACTION PLAN AND GRANT
ADMINISTRATION FOR THE SAFE STREETS FOR ALL (SS4A) GRANT
DEPARTMENT: Public Works
DEPARTMENT HEAD: William Via, Public Works Director
STAFF CONTACT: William Via
RECOMMENDED ACTION: Adopt a resolution approving an agreement with Iteris Inc. to develop a Safety Action Plan and provide Grant Administration for the SS4A Grant.
DISCUSSION: In 2023, the City of Hollister applied for a Federal SS4A Grant to study local streets and intersections with the goal of creating a plan to reduce traffic related fatalities and serious injuries to zero. The application for the grant called for a study of up to 50 locations. The information obtained through those studies would be used to develop an Action Plan (Plan).
In July 2024, the City of Hollister was awarded a SS4A planning grant of $1,080,000, with a match of $270,000, to develop a plan to improve the safety of all while traveling through, in, and around Hollister. The development of the Plan will include public meetings, stakeholder meetings (including City staff, School District staff, resident groups, etc.), public outreach, public surveys, research, and options for improvements. The Plan will include near-term, mid-term, and long-term projects that will improve the safety of the public and will be included in upcoming Capital Improvement Plans.
Public Works issued a Request For Proposals in June of 2025 for a consultant to assist the City with development of the Plan and grant administration; six (6) proposals were received. Three staff members reviewed and scored each proposal, the scores of the raters were then averaged, and it was determined that Iteris Inc. had the most complete, well organized, and cost-effective proposal. The categories for the scores were:
Experience, Completeness and Quality of Proposal, Available Resources, and Pricing.
The proposal has a timeline of 2 0 months, which will meet the current deadline for expending the grant funds.
FISCAL IMPACT: The grant will cover a maximum of $1,080,000 with a $270,000 match.
PREVIOUS COUNCIL OR COMMISSION ACTION: Resolution No. 2023-82 approving the application for the grant.
CEQA: This action does not constitute a project under the California Environmental Quality Act (CEQA) and review under CEQA is not required.
ATTACHMENTS:
1. Resolution
2. Agreement
3. Presentation
4. Grant Agreement
5. Grant Application Resolution
RESOLUTION NO. 2025-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING AN AGREEMENT WITH ITERIS INC. TO DEVELOP A
SAFETY ACTION PLAN AND PROVIDE ADMINISTRATIVE SUPPORT
FOR THE SAFE STREETS FOR ALL GRANT
WHEREAS, the safety of the residents of, and visitors to, the City of Hollister is of the utmost importance; and
WHEREAS, traveling in or through the City creates unique hazards for residents and visitors alike due to the different modes of transportation used ; and
WHEREAS, the City desires to provide safe travel for all, no matter the mode of transportation; and
WHEREAS, the Federal government has a program to provide local governments funding to improve the safety of all while traveling, through a Safe Streets For All (SS4A) Grant; and
WHEREAS, Engineering applied for a SS4A planning grant in 2023; and
WHEREAS, City of Hollister was subsequently awarded a planning grant of $1,080,000 in 2024 to develop a Safety Action Plan; and
WHEREAS, Public Works issued a Request For Proposals and received six (6) proposals in June 2025; and
WHEREAS, through the process of review, evaluation, and scoring of the proposals, it was determined that Iteris Inc. submitted the best proposal; and
WHEREAS, Public Works desires to enter into an agreement with Iteris Inc. to provide consulting services to develop the Safety Action Plan and provide grant administration support.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby approve the agreement with Iteris Inc. for the development of a Safety Action Plan and grant administration support.
Resolution No. 2025-XXX
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on October 20, 2025, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Roxanne Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2025-XXX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular mee ting held on October 20, 2025 at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on October 20, 2025.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
1 Iteris Inc. SS4 Agreement
CITY OF HOLLISTER
Safe Streets for All Plan and Grant Administration
This professional services agreement (“Agreement”) is made and entered into effective ____________, 20___ (the “Effective Date”), by and between the City of Hollister (“City”) and Iteris Inc. (“Contractor” and together with City, the “Parties”).
1. Contractor Services. Contractor agrees to provide the following services to City (collectively, the “Basic Services”): develop a Safe Streets For All Plan (the “Plan”) and provide grant administration services (as further described in Exhibit A to this Agreement) (“Project”). “Services” shall mean Basic and Additional Services. Contractor agrees to perform such Services as expeditiously as is consistent with professional skill and care and the orderly progress of the Services. All services performed by the Contractor under this Agreement shall be conducted in a manner consistent with the level of care and skill ordinarily exercised by professionals specially qualified to provide the services required by the City.
1.1 Additional Services. Contractor shall provide services related to the Project other than Basic Services (“Additional Services”) if directed in writing by City to perform specific Additional Services. In such cases, Contractor shall provide City with the cost to provide the Additional Services and the time necessary to complete the services. Contractor shall not proceed to perform any such required Additional Services until City has determined that such service is beyond the scope of the Basic Services to be provided, is required, and has given written authorization to perform the service. Each additional service so authorized shall constitute an amendment to this agreement, shall be identified and sequentially numbered as “Additional Contractor Service no. 1” and so forth, shall be subject to all of the provisions of this agreement, and shall be attached as a new exhibit entitled “EXHIBIT C: SCOPE OF CONTRACTOR SERVICES-ADDITIONAL; COMPLETION SCHEDULE”.
1.2 Changes to Scope of Work-Basic Services. City may at any time, and upon a minimum of ten (10) days written notice, modify the scope of Basic Services to be provided under this agreement. Contractor shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in writing. Upon agreement between City and Contractor as to the extent of said impacts to time and compensation, an amendment to the Agreement shall be prepared describing such changes. Execution of the amendment by City and Contractor shall constitute the Contractor’s notice to proceed with the changed scope.
2. Contractor Qualifications. Contractor represents and warrants to City that Contractor, and all of Contractor’s employees, agents or volunteers (the “Contractor Parties”), have in effect and shall maintain in full force throughout the Term of this Agreement all licenses, credentials, permits and any other qualifications required by law to perform the Services and to fully and faithfully satisfy all of the terms set forth in this Agreement. Contractor and any Contractor Parties performing Services shall be competent to perform those Services.
2 Iteris Inc. SS4 Agreement
3. Term. The initial term for performance of the Services shall begin upon execution of the Agreement by both parties and shall end upon acceptance of the Plan by granting agency and after final reporting, submission, and acceptance of all grant documents and final reimbursements by the granting agency (tentatively July 2027) (“Term”), except as otherwise stated in Section 4 below, and Contractor shall complete the Services during the Term. Written notice by the City Manager or designee shall be sufficient to stop further performance of the Services by Contractor or the Contractor Parties. In the event of early termination, Contractor shall be paid for satisfactory Services performed to the date of termination. Upon payment by City, City shall be under no further obligation to Contractor, monetarily or otherwise, and City may proceed with the work in any manner City deems proper.
4. Termination. City may terminate this Agreement at any time by giving written notice to Contractor if (1) Contractor materially breaches any of the terms of this Agreement; (2) any act or omission of Contractor or the Contractor Parties exposes City to potential liability or may cause an increase in City’s insurance premiums; (3) Contractor is adjudged a bankrupt; (4) Contractor makes a general assignment for the benefit of creditors; or (5) a receiver is appointed because of Contractor’s insolvency. Such termination shall be effective immediately upon Contractor’s receipt of the notice.
5. Payment of Fees for Services. City agrees to pay Contractor based on the rates listed in Exhibit B for Services satisfactorily performed. Contractor shall not increase these rates over the course of this Agreement, except as provided in Section 5.1 below. City agrees to make payment within sixty (60) days of receipt of a detailed invoice from Contractor, including any additional supporting documentation that City reasonably requests. Contractor shall not submit its invoices to City more frequently than monthly. Contractor will not be compensated for any Basic or Additional Services required as a result of wrongful acts or omissions.
5.1 CPI Adjustment. Contractor shall be entitled to an increase to the rates listed in Exhibit B on each annual anniversary of the agreement at a rate determined using the U.S. Bureau of Labor Statistics San Francisco-Oakland-San Jose, CA Consumer Price Index (“CPI”) for the month of April. If the CPI is greater than the last published CPI of the previous year, the costs will be increased proportional to the percentage change in the CPI index. If the CPI is less than the last published CPI of the previous year, then the costs will remain the same. The maximum increase in the rates in any contract year may not exceed 3.5%. The increase shall take effect on the first day of the month following the anniversary date.
5.2 Reimbursement for Certain Expenses. Contractor shall not be reimbursed directly for any of its expenses, as the fees to be paid under this Agreement include compensation for any and all of Contractor’s expenses.
6. Indemnity. Contractor shall defend, indemnify, and hold harmless City and its agents, representatives, officers, consultants, employees, and City Council (collectively, the “City Parties”), from and against any and all claims, demands, liabilities, damages, losses, suits and actions, and expenses (including, but not limited to attorney fees and costs including fees of consultants) of any kind, nature and description (collectively, the “Claims”) directly or indirectly
3 Iteris Inc. SS4 Agreement
arising out of, connected with, or resulting from any act, error, omission, negligence, or willful misconduct of Contractor, the Contractor Parties or their respective agents, subcontractors, employees, material or equipment suppliers, invitees, or licensees in the performance of or failure to perform Contractor’s obligations under this Agreement, including, but not limited to Contractor’s or the Contractor Parties’ use of the site, Contractor’s or the Contractor Parties’ performance of the Services, Contractor’s or the Contractor Parties’ breach of any of the representations or warranties contained in this Agreement, or for injury to or death of persons or damage to property or delay or damage to the City or the City Parties. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity, which would otherwise exist as to a party, person, or City described in this paragraph. The indemnification provided for in this Section 6 includes, without limitation to the foregoing, claims that may be made against City by any taxing authority asserting that an employer-employee relationship exists by reason of this Agreement, and any claims made against City alleging civil rights violations by Contractor or Contractor Parties under the California Fair Employment and Housing Act (“FEHA”).
7. Equipment and Materials. Contractor at its sole cost and expense shall provide and furnish all tools, labor, materials, equipment, transportation services and any other items (collectively, “Equipment”) which are required or necessary to perform the Services in a manner which is consistent with generally accepted standards of the profession for similar services.
Notwithstanding the foregoing, City shall not be responsible for any damages to persons or property as a result of the use, misuse or failure of any Equipment used by Contractor or the Contractor Parties, even if such Equipment is furnished, rented, or loaned to Contractor or the Contractor Parties by City. Furthermore, City may reject any Equipment or workmanship that does not conform to the requirements of this Agreement and Contractor must then promptly remedy or replace it at no additional cost to City and subject to City’s reasonable satisfaction.
8. Insurance. Without in any way limiting Contractor’s liability, or indemnification obligations set forth in Section 6 above, Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors. The minimum scope and limit of insurance is contained in Exhibit D.
9. Independent Contractor Status. The Parties agree that Contractor is free from the control and direction of City in connection with Contractor’s performance of the Services. Contractor is hereby retained to provide the specified Services for City, which are outside the usual course of City’s business. Contractor certifies that it is customarily engaged in an independently established trade, occupation, or business to provide the Services required by this Agreement.
Contractor understands and agrees that Contractor and the Contractor Parties shall not be considered officers, employees, agents, partners, or joint venturers of City, and are not entitled to benefits of any kind or nature normally provided to employees of City and/or to which City’s employees are normally entitled.
10. Taxes. All payments made by City to Contractor pursuant to this Agreement shall be reported to the applicable federal and state taxing authorities as required. City will not withhold any money
4 Iteris Inc. SS4 Agreement
from fees payable to Contractor, including FICA (social security), state or federal unemployment insurance contributions, or state or federal income tax or disability insurance. Contractor shall assume full responsibility for payment of all federal, state, and local taxes or contributions, including unemployment insurance, social security, and income taxes with respect to Contractor and the Contractor Parties and otherwise in connection with this Agreement.
11. Confidential Information. All City information disclosed to Contractor during the course of performance of services under this Agreement shall be treated as confidential and shall not be disclosed to any other persons or parties except as authorized by City or required by law.
12. Designation of Key Personnel. The individuals specified in the attached Exhibit B shall provide the services set forth herein and shall be the people primarily in charge of such work. No other individuals may provide services for Contractor on this project without first obtaining the written approval of the City Manager or designee.
13. Assignment/Successors and Assigns. Contractor shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties, or obligations under this Agreement without the prior written consent of City. Subject to the foregoing, this Agreement shall be binding on the heirs, executors, administrators, successors, and assigns of the respective Parties.
14. Conflict of Interest. Contractor warrants that neither Contractor, nor any of its employees, agents, or subcontractors, has an actual or potential conflict of interest with the City in respect to the Services to be performed under this Agreement for the City. None of such individuals shall, during this term of this Agreement, acquire any interest which conflicts, or could potentially conflict, in any manner with the interests of the City.
15. Notice to Proceed; Progress; Completion. Upon execution of this Agreement by the parties and approval of it by the City Council, City shall give Contractor written notice to proceed with the Services. Such notice may authorize Contractor to render all of the Services contemplated herein, or such portions or phases as may be directed by the City. In the latter event, City shall, in its sole discretion, issue subsequent notices from time to time regarding further portions or phases of the Services. Upon receipt of such notices, Contractor shall diligently proceed with the Services authorized and complete it within the agreed time period.
16. Severability. If any provision of this Agreement shall be held invalid or unenforceable by a court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement.
17. Amendments. The terms of this Agreement shall not be waived, altered, modified, supplemented, or amended in any manner whatsoever except by written agreement signed by both Parties and approved by the City Council, or City Manager if authorization is given by City Council.
18. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California, excluding its choice of law rules. Any action or proceeding seeking any relief under or with respect to this Agreement shall be brought solely in the Superior Court of the State of California for the County of San Benito subject to transfer of venue under applicable
5 Iteris Inc. SS4 Agreement
State law, provided that nothing in this Agreement shall constitute a waiver of immunity to suit by the City.
19. Written Notice. Written notice shall be deemed to have been duly served if delivered in person to Contractor at the address located next to the party signatures below, or if delivered at or sent by registered or certified or overnight mail to the last business address known to the person who sends the notice.
20. Compliance with Law. Each and every provision of law and clause required by law to be inserted into this Agreement shall be deemed to be inserted herein and this Agreement shall be read and enforced as though it were included therein. Contractor shall comply with all applicab le federal, state, and local laws, rules, regulations, and ordinances. Contractor agrees that it shall comply with all legal requirements for the performance of duties under this Agreement and that failure to do so shall constitute material breach.
21. Non-Discrimination. There shall be no unlawful discrimination in the contracting of persons under this Agreement because of race, color, national origin, age, ancestry, religion, sex, or sexual orientation of such persons.
22. Attorneys’ Fees. If a party to this Agreement commences a legal action against the other party to enforce a provision of this Agreement or seek damages related to the services provided under this Agreement, the prevailing party in the legal action will be entitled to recover from the other party all of its reasonable litigation expense, costs, and fees actually incurred, including reasonable attorneys’ and experts’ fees.
23. Liability of City. Notwithstanding anything stated herein to the contrary, City shall not be liable for any special, consequential, indirect, or incidental damages, including, but not limited to, lost profits in connection with this Agreement.
24. Time. Time is of the essence for performance of the Services under this Agreement.
25. Waiver. No delay or omission by either Party in exercising any right under this Agreement shall operate as a waiver of that or any other right and no single or partial exercise of any right shall preclude either Party from any or further exercise of any right or remedy.
26. Reports. Contractor shall maintain complete and accurate records with respect to the Services rendered and the costs incurred under this Agreement, including records with respect to any payments to employees and subcontractors. All such records shall be prepared in accordance with generally accepted accounting procedures. Upon request, Contractor shall make such records available to City for the purpose of auditing and copying such records for a period of five years from the date of final payment under this Agreement.
27. Ownership of Documents. All plans, studies, drawings, calculations, reports, specifications, estimates, and other documents or any other works of authorship fixed in any tangible medium of expression, including but not limited to physical drawings, data magnetically or otherwise recorded on computer disks, or other writings prepared or caused to be prepared by the Contractor under this Agreement (“Documents”) shall be and shall remain the property of the City for all purposes, not only as they relate or may relate to the Services but as they relate or
6 Iteris Inc. SS4 Agreement
may relate to any other project. Contractor will provide the City with a complete set of Documents, and will retain, on the City's behalf, the originals, or reproducible copies of all Documents, however stored, in the Contractor’s files for a period of no less than fifteen (15) years. Contractor shall promptly make available to City any original documents it has retained under this Agreement upon request by the City.
28. Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for the City to copy, use, modify, reuse or sublicense any and all copyrights, designs and other intellectual property embodied in the Documents (“Intellectual Property”) not only as they relate or may relate to the Services but as they relate or may relate to other projects. The Contractor shall require any and all subcontractors and subconsultants to agree in writing that the City is granted a similar non-exclusive and perpetual license for the Intellectual Property of such subcontractors or consultants that they provided to Contractor as part of the Services. The compensation for the Services includes compensation not only for any such use of the Intellectual Property in connection with the Services, but also for any re-use of the Intellectual Property by the City in relation to other projects. Contractor represents and warrants that Contractor has the legal right to license the Intellectual Property that Contractor, its subcontractors, or its subconsultants prepare or cause to be prepared under this Agreement.
29. Entire Agreement. This Agreement is intended by the Parties as the final expression of their agreement with respect to such terms as are included herein and as the complete and exclusive statement of its terms and may not be contradicted by evidence of any prior agreement or of a contemporaneous oral agreement, nor explained or supplemented by evidence of consistent additional terms.
30 Ambiguity. The Parties to this Agreement, and each of them, hereby represent that the language contained herein is to be construed as jointly proposed and jointly accepted, and in the event of any subsequent determination of ambiguity, all Parties shall be treated as equally responsible for such ambiguity.
31. Execution of Other Documents. The Parties to this Agreement shall cooperate fully in the execution of any and all other documents and in the completion of any additional actions that may be necessary or appropriate to give full force and effect to the terms and intent of this Agreement.
32. Execution in Counterparts. This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy, facsimile, or an original, with all signatures appended together, shall be deemed a fully executed agreement.
33. Warranty of Authority. The persons who have signed this Agreement warrant that they are legally authorized to do so on behalf of the respective parties, and by their signatures to bind the respective parties to this Agreement.
34. Mediation. A party to this Agreement shall, as a condition precedent to initiating any litigation against the other party, demand mediation of any dispute. The parties shall endeavor to include any third-party claimant in the mediation. The parties shall select a mediator and schedule the mediation within thirty (30) days of the initial demand for mediation. If the parties
7 Iteris Inc. SS4 Agreement
cannot agree on a mediator, the mediator shall be appointed by JAMS. The parties to the mediation, including the parties to this Agreement, shall pay equal shares of the mediator’s fees.
Each party shall bear its own attorney’s fees related to the mediation.
35. Forms. Prior to performing any Services, Contractor shall prepare, execute, and submit all forms that may be required by law for this Agreement, including but not limited to an Iran Contract Act certification (Public Contract Code §2204). If a form is necessary, Contractor shall use the City’s versions of these forms, which the City shall make available upon request.
* * * * * * * * * * * * * * * * * * * *
(Signature page follows)
8 Iteris Inc. SS4 Agreement
CITY OF HOLLISTER CONTRACTOR:
By:
Name: Roxanne Stephens
Title: Mayor
By:
Name: Steven Bradley, PE
Title: Senior Vice President ______
Address for City Notices: Address for Contractor Notices:
Public Works Director Iteris Inc.
1321 South Street 1700 Carnegie Ave., Suite 100
Hollister CA 95023 Santa Ana, Ca 92705-5551
9 Iteris Inc. SS4 Agreement
EXHIBIT A
Scope of Services
In addition to the tasks listed below, Consultant shall provide ongoing grant administration support, including quarterly reports, reimbursement requests, and other related duties until acceptance of the plan by granting agency and after final reporting, submission, and acceptance of all grant documents and final reimbursements by the granting agency (tentatively July 2027).
TASK 1. PROJECT MANAGEMENT
Kick-off Meeting and Coordination Meetings
Consultant will conduct a project kickoff meeting with the City of Hollister staff. The outcomes of the kick-off will be included in the Project Management Plan to outline the detailed work plan and schedule.
Project Management Plan
As part of project initiation, Consultant will develop a detailed Project Work Plan and Schedule to guide the successful and timely execution of the City of Hollister’s SS4A Action Plan. This comprehensive work plan will define all key tasks, milestones, engagement touchpoints, deliverables, and decision points, aligning them with federal SS4A guidelines, City goals, and stakeholder expectations. It will include a clearly defined timeline structured around project phases—such as kickoff, a needs phase of engagement and technical efforts, review of potential solutions, project prioritization, final plan development, and policy changes. Each task will be mapped with corresponding start and end dates, responsible parties, review and approval windows, and dependencies in consultation with City staff to ensure alignment with internal review processes. The plan will be a living document, updated regularly to reflect real-time progress, challenges, and adjustments, and will include built-in flexibility to accommodate emerging issues or opportunities.
Progress Meetings/Reports
Consultant will conduct ongoing monthly meetings over the duration of the project and may conduct more frequent meetings (bi-weekly) during certain stages of the project when there is a need. Consultant will develop meeting agendas and circulate meeting notes for each meeting.
Quality Control Plan
Consultant will ensure commitment to the objectives in their Quality Assurance / Quality Control (QA/QC) program by identifying goals at the outset of the project and monitoring the product implementation and delivery process.
Deliverables
• Meeting Agendas and Minutes
• Detailed Work Plan and Schedule
10 Iteris Inc. SS4 Agreement
• Monthly Progress Reports including supporting data
• Quality Control Plan
TASK 2. STAKEHOLDER OUTREACH
Stakeholder Mapping & Engagement Plan
Consultant will collaborate closely with City of Hollister staff to identify and map key stakeholders. These include government agencies, advocacy groups, law enforcement, school administrators, community-based organizations, and other relevant stakeholders. Special emphasis will be placed on engaging historically underserved, low-income, and linguistically isolated communities to ensure their voices are heard and reflected in the planning process through targeted and multilingual outreach. Following this mapping process, a comprehensive Engagement Plan will be developed to outline outreach tools, engagement methods, timelines, and responsible parties.
Integrating Community Feedback into the Planning Process
During each phase of public outreach, Consultant will follow a structured process to collect, analyze, and apply community input:
• Collect and Organize Feedback
Gather input from all engagement activities (e.g., meetings, events, surveys, interviews, comment cards, and emails). Organize responses into categories such as safety concerns, infrastructure needs, enforcement issues, and equity considerations. • Map Feedback Geographically
Use Geographic Information System (GIS) tools to map location-specific comments (e.g., unsafe intersections, poorly lit areas, or speeding zones near schools). Overlay this data with crash history, demographic data, and environmental risk factors to identify priority areas.
• Synthesize Themes into Priorities
Identify common issues raised by multiple groups (e.g., lack of sidewalks, unsafe crossings, or speeding). Translate recurring themes into clear problem statements that can guide goal setting and solution development.
• Integrate Feedback into the Needs Assessment
Use community input to validate or refine findings from the technical analysis.
Highlight community-confirmed safety "hot spots" as critical focus areas in the Action Plan.
• Inform Actionable Strategies
Ensure final recommendations address both technical data and community-expressed concerns. Include a mix of infrastructure and non-infrastructure strategies—such as enforcement, education, and signage—based on public priorities.
Engagement Phase 1: Needs Identification
This task will be conducted concurrently with Task 3: Data Collection and Task 4: Data Analysis to allow for cross-validation of public perceptions and technical data. Outreach methods include
11 Iteris Inc. SS4 Agreement
public workshops, school engagement, focus groups, community events, and online surveys to maximize participation and ensure inclusive input. Consultant will provide an interactive web map for members of the public to identify and describe safety issues. The goal setting and emphasis area development will occur during this phase and may include some technical analysis to inform specific objectives of the Plan.
Engagement Phase 2: Solution Development
Consultant will formulate preliminary strategies, using community input to review, refine, and prioritize proposed safety improvements.
Engagement Phase 3: Public Review
Consultant will invite the stakeholder to see how their input shaped the Plan. During this phase, all the proposed and prioritized solutions are made available to the public for review and comment. Consultant will create a framework of a safety campaign for Hollister, which can be a component of a future SS4A implementation grant.
As a part of this effort, Consultant will use several engagement formats:
• Virtual Community Meetings - Plan and Implement virtual community meetings that will focus on educating the community for the need for the project, the process for developing the plan, and when and how community input will be requested.
• Community Based Organizations Partnership Program - develop partnerships with up to five (5) CBOs to support project engagement through participant recruitment, amplifying messages, promoting events, and providing input related to project content when needed
• Focus Groups – Implement and facilitate focus groups to hear from community members and/or organizational staff representing specific audiences, such as commuters, business and tourism organizations, youth, older adults, monolingual Spanish speakers, and other identified historically marginalized communities. • Community Workshops - plan and implement workshops to educate and gather input from audiences on adaptation strategy recommendations, prioritization, and tradeoffs, including options for traditional workshops and/or guided tours as needed to focus on a specific location.
• Surveys – Develop and host digital surveys to collect location-specific input on policy recommendations and preferred safety measures.
• Pop-Up Events – Plan and implement pop-up events to educate and gather input from community members at locations they go.
The quantity and location of the engagement formats will be detailed in the engagement plan.
These events will be facilitated with consistent project presentations, display boards, factsheets, talking points, and frequently asked questions. All input will be summarized within a consolidated engagement tracker and summarized for each phase of the project.
As part of the program of safety countermeasures, Consultant will assist City of Hollister staff in a framework for a safety campaign.
12 Iteris Inc. SS4 Agreement
Deliverables
• Public Engagement Plan and Schedule
• Survey Content
• Engagement and educational materials and outreach content • Final Plan that consolidating the Public Feedback
TASK 3. DATA COLLECTION
For this task, Consultant will work in close collaboration with the City of Hollister staff to develop a detailed and comprehensive data collection plan. This plan will address all critical aspects of the project, including identifying data requirements, defining methodologies, and setting clear timelines. Once finalized, the plan will be shared with Consultant’s traffic count firm (IDAX Data Solutions), with Mr. Daly overseeing coordination to ensure efficient and accurate data gathering that aligns with the project’s objectives. The list below provides a sample of the data to be collected as part of this task.
• Crash Data: Statewide Integrated Traffic Records System (SWITRS), Transportation Injury Mapping System (TIMS), and/or local California Highway Patrol (CHP) records for the past five years to identify safety hotspots and crash trends.
• Field Review: Infrastructure, intersection control, sightlines, land use, and other contextual factors will be documented for the 50 priority locations. • Multimodal Traffic Counts: Manual and automated counts for pedestrian, bicycle, and vehicular activity.
• Travel Behavior and Congestion Data: Volumes, speeds, and travel patterns from StreetLight or Iteris ClearGuide. A detailed description of the Iteris ClearGuide is described in Task 4.
• Roadway Characteristics: Inventory and field audits to assess infrastructure, signage, and physical conditions.
• Transit Ridership Data: Collected from Local Transit Agency. • Equity and Demographic Data: From the U.S. Census Bureau, to identify underserved and vulnerable populations.
• School-Related Data: Enrollment, traffic flow, and safety conditions from local school districts.
• Park Access and Usage Data: Data on public parks, including access routes, usage levels, pedestrian/bicycle connectivity, and safety conditions. • Environmental Risk Data: Wildfire and climate vulnerability layers from Federal Emergency Management Agency (FEMA) and California Office of the State Fire Marshall (OSFM).
• Document Review: Consultant will review several planning-related documents and extract key takeaways from each. The documents will include a combination of City-specific documents, such as the County’s Local Road Safety Plan and General Plan, as well as California-specific documents such as Caltrans Local Roadway Safety Manual, Caltrans Complete Intersections, and the California Systematic Safety Analysis Report Program Guidelines. The documents will be summarized in an Excel spreadsheet with links to each document and will include a summary of their relevance to the City’s transportation safety program goals.
13 Iteris Inc. SS4 Agreement
TASK 4. DATA ANALYSIS / NEEDS ASSESSMENT
Consultant will lead a thorough and multidisciplinary analysis of the gathered datasets to identify key transportation safety issues and opportunities across the City of Hollister using GIS, Synchro, VISSIM, SIDRA and manuals including Caltrans Manual on Uniform Traffic Control Devices (MUTCD), Highway Design Manual, Highway Safety Manual, American Association of State Highway and Transportation Officials (AASHTO) to conduct necessary traffic operational analysis and safety analysis. Consultant will conduct a detailed analysis to identify the gaps in data, understand the needs, understand the safety concerns, and areas of improvement.
The analysis will include the following components:
Crash Analysis and Safety Trends
Crash data from SWITRS, TIMS, and local CHP records will be analyzed to identify collision hotspots, high-risk travel behaviors, and trends over time. The analysis will include:
• Crash type, severity, and contributing factors (e.g., speeding, failure to yield, DUI).
• Driver state, surface conditions, lighting conditions, and weather conditions • Weekly and Monthly distribution
• Identification of corridors and intersections with high concentrations of serious injuries and fatalities.
• Evaluation of vulnerable road users (pedestrians, bicyclists, and motorcyclists) and overrepresented crash locations.
CITY OF HOLLISTER - CRASH AND OUTCOME ANALYSIS
Using multimodal count data and mobility data, Consultant will:
• Identify areas with high multimodal activity, including pedestrian and bicycle volumes near schools, parks, and downtown areas—as well as planned facilities in the General Plan Update and San Benito County Bikeway and Pedestrian Master Plan. • Assess volumes and travel patterns across key corridors. • Evaluate patterns of congestion and speeding behavior during peak and off-peak periods using ClearGuide data platform.
Disadvantaged Communities Assessment
Using indicators such as income, age, race/ethnicity, language isolation, and disability status— drawn from the U.S. Census Bureau and other population measures, Consultant will perform a geographic equity overlay with crash, infrastructure, and access data.
Rail Crossing Analysis
14 Iteris Inc. SS4 Agreement
Rail crossing analysis will be conducted to evaluate the safety, traffic operations, and potential impacts associated with eleven at-grade railroad crossings within the city. A detailed review of existing rail crossing locations, train frequency, vehicular delay, and collision history will be performed. Key considerations include pedestrian and bicycle safety, emergency response access, and future growth in both rail and vehicular traffic. Any locations with operational or safety concerns will be identified, and recommendations will be recommended; including upgraded warning devices, signal coordination, grade separation feasibility, or traffic rerouting strategies will be recommended. Consultant will collaborate with agencies such as the California Public Utilities Commission, Union Pacific Railroad, and the City of Hollister to ensure that proposed improvements are both effective and implementable. The findings will help guide policy decisions, infrastructure investments, and future development planning near rail corridors.
Infrastructure and Roadway Conditions Review
Data from field audits, GIS mapping, and the roadway inventory will be used to assess existing conditions. This will include:
• Presence or absence of sidewalks, bike lanes, crosswalks, and curb ramps. • Signage adequacy and visibility.
• Roadway geometry, lighting, and pavement conditions.
Identified deficiencies will be mapped and categorized to support project prioritization.
School and Park Zone Safety Assessment
Special attention will be given to areas near schools, parks, libraries, and community facilities.
The team will:
• Review current Safe Routes to Schools plans
• Evaluate traffic circulation patterns during school pick-up/drop-off times. • Assess pedestrian access, crossing safety, and vehicle speeds in recreational zones.
• Coordinate with school districts and community stakeholders to validate findings.
Wildfire-Prone Areas Assessment
To support long-term resiliency, transportation safety issues will be analyzed in the context of environmental risks—such as wildfire-prone areas—using FEMA and Office of the State Fire Marshal (OSFM) data.
State Highway Assessment
Consultant will assess the access highways to Hollister within and potentially beyond the Planning Area of the City in order to identify issues areas where the City can work with San Benito, Gilroy and other Cities and Counties to address safety issues.
Deliverables
• High-Injury Network segments.
• Equity-priority zones.
• Multimodal conflict points.
15 Iteris Inc. SS4 Agreement
• Active transportation including Safe Routes to School and Parks gap closure. • Collision mapping.
The findings will be visualized through interactive maps, charts, and summaries that clearly communicate safety priorities and support the development of strategies in subsequent tasks.
TASK 5. HOT SPOT/ NEEDS IDENTIFICATION AND PRIORITIZATION
Consultant will conduct an existing conditions analysis/assessment, which will provide the framework necessary to begin defining discrete goals for the Project to help meet the Project’s purpose of providing safe streets for all. Prioritization will be based on data analysis and stakeholder input. Consultant will employ a layered approach to effectively identify and prioritize areas of concern, ensuring that the most critical safety issues are addressed. This methodology integrates findings from traffic operational analysis, crash data review, insights gathered through stakeholder outreach and equity analysis. By combining these layers, a comprehensive understanding of high-risk locations is achieved.
For example:
• Collision hotspots that overlap with issue areas identified by school communities during the public outreach are flagged as priority zones. • Collision hotspots that overlap with operational issues like a lack of appropriate traffic control, are flagged as priority zones.
• Areas with two or more severe collisions are categorized as high-risk locations, warranting immediate near-term countermeasures for safety improvements.
Initial Countermeasure List
Building off the Document Review task within the Data Collection phase, Consultant will develop a comprehensive toolbox of countermeasures informed by a range of authoritative sources. These include the FHWA Proven Safety Countermeasures, the Highway Safety Manual, NHTSA’s Countermeasures That Work, the Crash Modification Factor (CMF) Clearinghouse, the Strategic Highway Safety Plan, and SS4A guidelines. The toolbox will encompass both engineering and non-engineering strategies—such as enforcement, education, and emergency response—that can be considered for implementation through future efforts. Consultant will use available Crash Reduction Factors (CRFs) to support a preliminary prioritization process and will develop high-level cost estimates for each strategy.
Prioritized Countermeasures
Contractor will identify a comprehensive set of projects and strategies that are shaped by data, utilizing the best available evidence and best practices, be informed by collision diagrams, stakeholders, achieve equitable outcomes, and address the safety challenges identified in the Action Plan. Contractor will work with the City and stakeholder groups to identify prioritization approaches from a menu of options.
Deliverables
• List (Microsoft Excel Format) of proposed countermeasures as related to types of collisions, data, and prioritized list.
16 Iteris Inc. SS4 Agreement
• Draft of methodology used to determine the Prioritized list in Microsoft Word.
TASK 6. SCALABLE AND ACTIONABLE IMPLEMENTATION PLAN
Consultant will develop a scalable and actionable implementation plan, for near-term safety benefits as well as positioning the City to obtain the resources to improve Hollister’s long-term health, equity, and mobility goals.
Tiered Project Prioritization Framework
Consultant will categorize the recommendations into near/quick-build, medium, and long-term strategies to ensure the project goals are met:
• Tier 1: Near- Term/Quick-Build Improvements (0 – 2 years) Recommendations are likely to be completed within two years, focusing on immediate and impactful changes. This category includes low-cost, high-impact infrastructure measures like striping and signing recommendations, stop sign enhancements, intersection daylighting, speed feedback signs, right-turn on red improvements, left-turn improvements, and signal timing adjustments as well as educational, enforcement and emergency service actions.
• Tier 2: Medium-Term Strategies (2 – 5 years)
Recommendations with a timeline of two to five years, addressing infrastructure enhancements which have shorter development periods or could be funded with local funds such as filling sidewalk gaps, bike lanes, divided highway crossing improvements, raised and extended crosswalks, right turn slip lane improvements, Americans with Disabilities (ADA) curb ramps, pedestrian refuge islands, and protected bike lanes, especially in school zones and near parks. This could also include longer term educational, enforcement, emergency response and emerging technology actions. We provide scope for ten concept plans for intersection or segments to advance their development as part of this Plan.
• Tier 3: Long-Term Strategies (> 5 years)
Recommendations projected to take over five years, which may include more extensive infrastructure changes requiring lengthy project development or external funding like corridor-wide redesigns, roundabouts, road diets to high-risk corridors, separated pathways, and comprehensive roadway redesigns that can be phased based on community priorities and funding availability.
Multi-Benefit Approach: Health, Safety, and Mobility
This Implementation Plan will make the connection between these safety countermeasure actions such as:
• Active transportation: Encouraging walking and biking through safe infrastructure contributes to lowering obesity and cardiovascular risks.
17 Iteris Inc. SS4 Agreement
• Impaired driving prevention: Education campaigns and enforcement near nightlife zones and commercial corridors will target the 19% binge drinking rate. • Air quality and stress reduction: Slower speeds, complete streets, and tree-lined buffers improve environmental and mental health.
Deliverables
• Recommendations Summary Categorized as Short-, Mid- and Long-Term Strategies
• Ten concept plans detailing infrastructure improvements • Rough Cost Estimate of the Recommendations
TASK 7. POLICIES
Consultant will work with the City of Hollister to conduct a robust review and reform of existing transportation policies to support a safer, more inclusive, and proactive safety environment.
A Safety-First Culture
Assessment of Existing Policies and Standards
The Consultant will begin with a comprehensive evaluation of Hollister’s current policies, design standards, operational procedures, and transportation guidelines. This review will focus on identifying whether current practices support a safety-first approach and accommodate all road users, especially those most vulnerable. Areas of review may include:
• Traffic calming and street design standards
• Pedestrian and bicycle infrastructure policies
• Safe Routes to School programs
• Equity considerations in project selection
Gap Analysis and Opportunities
Consultant will identify key gaps, conflicts, or inconsistencies that may hinder safety outcomes.
This task will also highlight opportunities to embed Safe System and Vision Zero principles into policy frameworks. Examples may include:
• Outdated roadway classification systems that prioritize vehicle flow over safety • Lack of formal guidelines for addressing high-injury corridors • Missed opportunities to include equity and vulnerability in project prioritization
Policy Recommendations
Consultant will develop a series of practical and context-sensitive recommendations for with the City’s safety goals.
Deliverables
• Vision Zero policy statement or resolution
18 Iteris Inc. SS4 Agreement
• Summary of implementing lower speed thresholds in residential or high- pedestrian areas
• Updated standard plans to reflect Complete Streets and NACTO guidance • Citywide framework for addressing high-injury networks • Formalized Safe Routes to School policies and school zone design practices
TASK 8. DOCUMENTATION OF THE FINDINGS
The final task consists of preparing the draft and final plan that incorporates all the work done in previous tasks and allows for adequate time for City review.
Draft Plan
Using the data and results from previous tasks, Consultant will prepare a draft Safety Action Plan for review and comment by City staff. The document will include all methodologies, figures, and data back-up. Consultant will schedule a meeting with City staff to present the components of the draft and to answer any initial questions while the City is in the process of reviewing.
Final Plan
Based on the verbal and/or written comments received in the third phase of the engagement, Consultant will prepare a final version of the Safety Action Plan. Consultant will work with City staff to incorporate the appropriate branding colors and images that best represent the community; incorporating marketing/graphics design staff to produce a document that is both technically sound and visually appealing. Consultant will assist City staff with the City Council presentation for the adoption of the Final Plan, as well as other items as needed such as a Vision Zero resolution.
Monitoring Dashboard
A safety monitoring and reporting dashboard will be developed for the City to track and visually display traffic safety progress in meeting goals defined in the Plan project process. This may include overall citywide trends, focus on specific locations or areas of the City, interactive mapping of collision events or improvement projects.
Deliverables
• Draft Safety Action Plan.
• Response to Comments on draft Plan.
• Two (2) bound hard copies of the Safety Action Plan.
• Electronic Files of the Final Safety Action Plan in Microsoft Word and PDF
19 Iteris Inc. SS4 Agreement
EXHIBIT B
Rates
Notes:
• Rates subject to annual adjustments on contract anniversary date, see section 5.1 • Subconsultant, Subcontractor and Equipment expenses to be billed at negotiated cost plus markup. • Other direct expenses to be billed at cost, unless otherwise negotiated. • Mileage rates will be based upon current IRS standard rates.
Iteris Staff Role in the Project Loaded Billing Rate
Deepak Kaushik, PE Senior Advisor & QA/QC $300
David Huynh, PE Principal-in-Charge $360
Sean Daly, AICP, PTP Project Manager $300
Aswini Rajagopalan, PE, TE Deputy Project Manager $300
Shruti Shrivastava Data Analysis Task Lead $250
Monique Fuhrman, PE Implementation Strategies Task
Lead $300
Matt Wages, PE Implementation Strategies
Support Staff $300
SungWoo Jo, TE Support Staff $188
Bill Zhou, EIT, RSP1 Support Staff $176
Arthur Kwong, EIT Support Staff $159
Kassra Rafiee, EIT Support Staff $158
Cameron McKeague, EIT Support Staff $137
Jin Eo, AICP Support Staff $160
Winter Consulting Staff Role in the Project Loaded Billing Rate Corinne Winter Senior Director $291
Frank Ponciano Engagement Lead $174
Engagement Manager Engagement Task Lead $128
Engagement Coordinator Engagement Support $99
Admin Assistant Administration $76
Office Manager Administration $116
20 Iteris Inc. SS4 Agreement
EXHIBIT “C”
SCOPE OF CONTRACTOR SERVICES - ADDITIONAL; COMPLETION SCHEDULE (IF
APPPLICABLE)
21 Iteris Inc. SS4 Agreement
EXHIBIT “D”
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Professional Liability (Errors and Omissions): Insurance appropriates to the Contractor’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.
If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).
Primary Coverage
For any claims related to this contract, the Contractor’s insurance coverage shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance
22 Iteris Inc. SS4 Agreement
and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies.
Umbrella or Excess Policy
The Contractor may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Contractor’s primary and excess liability policies are exhausted.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.
Waiver of Subrogation
Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance.
Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. The CGL and any policies, including Excess liability policies, may not be subject to a self-insured retention (SIR) or deductible that exceeds $25,000, unless approved in writing by City. Any and all deductibles and SIRs shall be the sole responsibility of Contractor or subcontractor who procured such insurance and shall not apply to the Indemnified Additional Insured Parties. City may deduct from any amounts otherwise due Contractor to fund the SIR/deductible. Policies shall NOT contain any self-insured retention (SIR) provision that limits the satisfaction of the SIR to the Named. The policy must also provide that Defense costs, including the Allocated Loss Adjustment Expenses, will satisfy the SIR or deductible. City reserves the right to obtain a copy of any policies and endorsements for verification.
23 Iteris Inc. SS4 Agreement
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies
If any of the required policies provide claims-made coverage:
1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
2. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
3. If coverage is canceled or non-renewed and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, then the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.
Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language affecting coverage required by this clause and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Safe Streets For All
City of Hollister
Public Works
Cassandra Orozco
October 20, 2025
Prioritizes human life and proactive
safety strategies
Five E’s—Engineering, Education,
Enforcement, Encouragement, and
Evaluation
Safety as a Public Health Priority
Comprehensive, Inclusive Community
Engagement
Data Analysis
Disadvantaged Communities and
Hazard Risk
Scalable and Actionable
Implementation Plan
Safe System Approach
2Page 454 of 481
STAKEHOLDER OUTREACH
•Stakeholder Mapping &
Engagement Plan
o Government agencies, advocacy
groups, law enforcement, school
administrators, and community-based
organizations
•Integrating Community Feedback
into the Planning Process
o Engagement Phase 1: Needs
Identification
o Engagement Phase 2: Solution
Development
o Engagement Phase 3: Public Review
3Page 455 of 481
DATA COLLECTION
•Crash Data
•Field Review
•Multimodal Traffic Counts
•Travel Behavior and Congestion Data
•Roadway Characteristics
•Transit Ridership Data
•Equity and Demographic Data
•School-Related Data
•Park Access and Usage Data
•Environmental Risk Data
•Document Review
4Page 456 of 481
DATA ANALYSIS/NEEDS ASSESSMENT
•Crash Analysis and Safety Trends
•City of Hollister -Crash and Outcome Analysis
•Pedestrian and Bicycle Crash Involvement
•Multimodal and Travel Behavior Analysis
•Disadvantaged Communities Assessment
•Rail Crossing Analysis
•Infrastructure and Roadway Conditions
Review
•School and Park Zone Safety Assessment
•Wildfire-Prone Areas Assessment
•State Highway Assessment
5Page 457 of 481
HOT SPOT/ NEEDS IDENTIFICATION AND PRIORITIZATION
•Initial Countermeasure
List
•Prioritized
Countermeasures
•Tiered Project
Prioritization Framework
•Multi-Benefit Approach:
Health, Safety, and
Mobility
6Page 458 of 481
SCALABLE AND ACTIONABLE IMPLEMENTATION PLAN
•Tiered Project Prioritization
Framework
o Tier 1: Near-Term/Quick-Build Improvements
(0 –2 years)
o Tier 2: Medium-Term Strategies (2 –5 years)
o Tier 3: Long-Term Strategies (> 5 years)
•Multi-Benefit Approach: Health, Safety,
and Mobility
o Active transportation
o Impaired driving prevention
o Air quality and stress reduction
7Page 459 of 481
POLICIES & DOCUMENTATION OF FINDINGS
•A Safety-First Culture
•Assessment of Existing Policies and
Standards
•Gap Analysis and Opportunities
•Policy Recommendations
•Draft Plan
•Final Plan
•Monitoring Dashboard
8Page 460 of 481
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1. Federal Award No.
693JJ32440567
2. Effective Date
See No. 16 Below
3. Assistance
Listings No.
20.939
4. Award To
City of Hollister
373 5th Street
Hollister, CA 95023
Unique Entity Id.: H5URDJJ82F38
TIN No.: 94-6000348
5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop E71-117
Washington, DC 20590
6. Period of Performance
Effective date of award to 36
months
7. Total Amount
Federal Share:
Recipient Share:
Other Federal Funds:
Other Funds:
Total:
$1,080,000
$270,000
$0
$0
$1,350,000
8. Type of Agreement
Grant
9. Authority
Section 24112 of the Infrastructure Investment
and Jobs Act (Pub. L. 117–58, November 15,
2021; also referred to as the “Bipartisan
Infrastructure Law” or “BIL”)
10. Procurement Request No.
HSA240031PR
11. Federal Funds Obligated
1,080,000
12. Submit Payment Requests To
See Article 5.
14. Description of the Project
The planning grant will be for identifying and
planning safety needs for future improvements at
important high volume pedestrian/bicyclist traffic
locations in the City, as well as locations where
bicycle/pedestrian accidents have occurred.
13. Accounting and Appropriations Data
15X0173E50.0000.055SR10500.5592000000.4101
0.610066
RECIPIENT
15. Signature of Person Authorized to Sign
___________________________________
Signature Date Name: William E. Via, Jr.
Title: Public Works Director
FEDERAL HIGHWAY ADMINISTRATION
16. Signature of Agreement Officer
______________________________________
Signature Date Name: Hector R. Santamaria
Title: Agreement Officer
07/08/2024
HECTOR RAMON
SANTAMARIA
Digitally signed by HECTOR
RAMON SANTAMARIA
Date: 2024.07.25 12:26:00
-04'00'
2 of 16
U.S. DEPARTMENT OF TRANSPORTATION
GRANT AGREEMENT UNDER THE
FISCAL YEAR 2023 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM
This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the City of Hollister (the “Recipient”).
This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the City of Hollister Safe Streets for All Planning Grant The parties therefore agree to the following:
ARTICLE 1
GENERAL TERMS AND CONDITIONS
1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2023 Safe Streets and Roads for All (“SS4A”) Grant Program,”, which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2023.” Articles 7–30 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement.
(b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (BIL, div. G §§ 70901-27). (c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-government- wide integrity and performance system.
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ARTICLE 2
APPLICATION, PROJECT, AND AWARD
2.1 Application.
Application Title: City of Hollister Safe Streets for All Planning Grant Application Date: 7/8/23
SS4A Grant Amount: 1,080,000
2.2 Federal Obligation Information.
Federal Obligation Type: Single
2.3 Budget Period.
Budget Period: See Block 6 of Page 1
Designation: Planning and Demonstration
Summary Project Information
2.4 Summary of Project’s Statement of Work.
The scope of work after the execution of the funding agreement, will include:
1. Prepare an execution plan for adoption by City Council. The execution plan will detail the actions and deliverables necessary to ensure the work performed and deliverables meet or exceed the federal, state, and local requirements for an Action Plan including the items identified in Safe Streets for Roads for All Self Certification Eligibility Worksheet.
2. Recommend the City Council adopt the plan; commit to an eventual goal of zero roadway fatalities and serious injuries OR commit to setting a target date OR setting one or more target dates to achieve significant declines; approve the establishment of a committee charged with the plan’s development, implementation, and monitoring.
3. Establish the committee with representatives from various stakeholders.
4. Hire a consultant experienced in preparing Action Plans.
5. Analyze existing conditions and historic trends to baseline the level of crashes involving fatalities and serious injuries and analyze the location of crashes and identify safety needs.
6. Analyze up to 50 locations where accidents that resulted in death or serious injuries occurred and are known high pedestrian and bicyclist traffic volumes.
7. Hold at least two public meetings and coordinate with other government agencies, and include the information received from the engagement and collaboration into a plan.
8. Consider equity using inclusive and representation processes and identify underserved communities, and perform an equity analysis.
9. Prepare a plan that includes assessment of current policies, plans, guidelines, and standards; identify opportunities to improve how processes prioritized safety standards; and that discusses implementation through the adoption of revised or new policies, guidelines, and standards.
10. Prepare a comprehensive list of projects and strategies to address safety problems in the
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Action Plan; develop and explain project prioritization criteria, and develop time ranges for implementing projects and strategies.
11. Prepare a description of how progress will be measured which includes outcome data, current data vs. baseline data.
12. Post the Action Plan on the City’s website.
2.5 Project’s Estimated Schedule.
Action Plan Schedule
Milestone Schedule Date
Planned NEPA Completion Date: [INSERT DATE]
Planned Draft Plan Completion Date: 24 months from award date Planned Final Plan Completion Date: 30 months from award date Planned Final Plan Adoption Date: 34 months from award date Planned SS4A Final Report Date: 36 months from award date
2.6 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $108,0000
Other Federal Funds: 0
State Funds: 0
Local Funds: $270,000
In-Kind Match:
Other Funds: 0
Total Eligible Project Cost: $1,350,000
(c) Indirect Costs
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.
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ARTICLE 3
RECIPIENT INFORMATION
3.1 Recipient Contact(s).
William Via
Public Works Director
City of Hollister
1321 South Street, Hollister, CA 95023
[email protected]
(831) 636-4370
3.2 Recipient Key Personnel.
Name Title or Position
William Via Public Works Director
Cristian Builes Engineer
Dillon Albert Engineer
3.3 USDOT Project Contact(s).
Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: E71-117
1200 New Jersey Avenue, S.E.
Washington, DC 20590
202-366-2822
[email protected]
and
Agreement Officer (AO)
Federal Highway Administration
Office of Acquisition and Grants Management
HCFA-33, Mail Stop E62-310
1200 New Jersey Avenue, S.E.
Washington, DC 20590
202-493-2402
[email protected]
and
Division Administrator – Elissa Konove
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Agreement Officer’s Representative (AOR)
FHWA California Division Office
650 Capitol Mall, Ste. 4-100
Sacramento, CA 95814
916-498-5015
[email protected]
and
Mike Shami,
California Division Office Lead Point of Contact
650 Capitol Mall, Ste. 4-100
Sacramento, CA 95814
Safety & Operations Engineer
916-498-5853
[email protected]
ARTICLE 4
USDOT ADMINISTRATIVE INFORMATION
4.1 Office for Subaward and Contract Authorization.
USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants Management
SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).
Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327. Note: This clause is only applicable to grants that do not include construction.
In accordance with 2 CFR 200.308(c)(6), unless described in the application and funded in the approved award, the Recipient must obtain prior written approval from the AO for the subaward, transfer, or contracting out of any work under this award above the Simplified Acquisition Threshold. This provision does not apply to the acquisition of supplies, material, equipment, or general support services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement.
The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre-approval requirements of this clause.
5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.
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(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred.
(c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer’s Representative (the “AOR”) may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver. (f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.
ARTICLE 5
SPECIAL GRANT TERMS
6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement.
6.2. The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.
6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures.
6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Action Plan will be made publicly available and agrees that it will publish the final Action Plan on a publicly available website.
6.5 There are no other special grant requirements.
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ATTACHMENT A
PERFORMANCE MEASUREMENT INFORMATION
Study Area: City of Hollister
Table 1: Performance Measure Table
Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
Equity
[for all Grants]
Percent of Funds to Underserved
Communities: Funding amount (of total
project amount) benefitting underserved
communities, as defined by USDOT
Within 120 days
after the end of the
period of
performance
Costs
[for all Grants]
Project Costs: Quantification of the cost
of each eligible project carried out using
the grant
Within 120 days
after the end of the
period of
performance
Lessons Learned and
Recommendations
[for all Grants]
Lessons Learned and Recommendations:
Description of lessons learned and any
recommendations relating to future
projects or strategies to prevent death and
serious injury on roads and streets.
Within 120 days
after the end of the
period of
performance
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ATTACHMENT B
CHANGES FROM APPLICATION
Describe all material differences between the scope, schedule, and budget described in the application and the scope, schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately document any differences in scope, schedule, and budget to establish the parties’ knowledge and acceptance of those differences. See Article 11 for the Statement of Work, Schedule, and Budget Changes. If there are no changes, please insert “N/A” in Section 3.3 of the table.
Scope:
Schedule:
Budget:
The table below provides a summary comparison of the project budget.
Fund Source
Application Section 3.3
$ % $ %
Previously Incurred Costs
(Non-Eligible Project Costs)
Federal Funds n/a
Non-Federal Funds n/a
Total Previously Incurred Costs n/a
Future Eligible Project Costs
SS4AFunds n/a
Other Federal Funds n/a
Non-Federal Funds n/a
Total Future Eligible Project
Costs n/a
Total Project Costs n/a
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ATTACHMENT C
RACIAL EQUITY AND BARRIERS TO OPPORTUNITY
1. Efforts to Improve Racial Equity and Reduce Barriers to Opportunity.
The Recipient states that rows marked with “X” in the following table align with the application:
A racial equity impact analysis has been completed for the Project. (Identify a report on that analysis or, if no report was produced, describe the analysis and its results in the supporting narrative below.)
The Recipient or a project partner has adopted an equity and inclusion program/plan or has otherwise instituted equity-focused policies related to project procurement, material sourcing, construction, inspection, hiring, or other activities designed to ensure racial equity in the overall delivery and implementation of the Project. (Identify the relevant programs, plans, or policies in the supporting narrative below.)
The Project includes physical-barrier-mitigating land bridges, caps, lids, linear parks, and multimodal mobility investments that either redress past barriers to opportunity or that proactively create new connections and opportunities for underserved communities that are underserved by transportation. (Identify the relevant investments in the supporting narrative below.)
The Project includes new or improved walking, biking, and rolling access for individuals with disabilities, especially access that reverses the disproportional impacts of crashes on people of color and mitigates neighborhood bifurcation. (Identify the new or improved access in the supporting narrative below.)
The Project includes new or improved freight access to underserved communities to increase access to goods and job opportunities for those underserved communities. (Identify the new or improved access in the supporting narrative below.)
x The Recipient has taken other actions related to the Project to improve racial equity and reduce barriers to opportunity, as described in the supporting narrative below.
The Recipient has not yet taken actions related to the Project to improve racial equity and reduce barriers to opportunity but intends to take relevant actions described in the supporting narrative below.
The Recipient has not taken actions related to the Project to improve racial equity and reduce barriers to opportunity and will not take those actions under this award.
2. Supporting Narrative.
An equity analysis will be included in the finished action plan. Our core population tracts are low income (65th percentile), linguistically isolated (92nd percentile), low median income (91st percentile), low rate of high school education and high unemployment (96th percentile). These communities are marginalized and thus to make efficacious safety improvements, further study needs to be done about how these communities are interacting with current traffic patterns to determine what improvements would bring about the best safety results. Especially when it comes to linguistic isolation, which suggests that these communities might need different types of signage and communications/.
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This grant will allow the City to make restorative efforts to learn from the community how to make safety improvements in these areas.
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ATTACHMENT D
CLIMATE CHANGE AND ENVIRONMENTAL JUSTICE IMPACTS
1. Consideration of Climate Change and Environmental Justice Impacts.
The Recipient states that rows marked with “X” in the following table align with the application:
The Project directly supports a Local/Regional/State Climate Action Plan that results in lower greenhouse gas emissions. (Identify the plan in the supporting narrative below.)
The Project directly supports a Local/Regional/State Equitable Development Plan that results in lower greenhouse gas emissions. (Identify the plan in the supporting narrative below.)
The Project directly supports a Local/Regional/State Energy Baseline Study that results in lower greenhouse gas emissions. (Identify the plan in the supporting narrative below.)
x The Recipient or a project partner used environmental justice tools, such as the EJScreen, to minimize adverse impacts of the Project on environmental justice communities. (Identify the tool(s) in the supporting narrative below.) The Project supports a modal shift in freight or passenger movement to reduce emissions or reduce induced travel demand. (Describe that shift in the supporting narrative below.)
The Project utilizes demand management strategies to reduce congestion, induced travel demand, and greenhouse gas emissions. (Describe those strategies in the supporting narrative below.)
The Project incorporates electrification infrastructure, zero-emission vehicle infrastructure, or both. (Describe the incorporated infrastructure in the supporting narrative below.)
The Project supports the installation of electric vehicle charging stations. (Describe that support in the supporting narrative below.) The Project promotes energy efficiency. (Describe how in the supporting narrative below.)
The Project serves the renewable energy supply chain. (Describe how in the supporting narrative below.)
The Project improves disaster preparedness and resiliency (Describe how in the supporting narrative below.)
The Project avoids adverse environmental impacts to air or water quality, wetlands, and endangered species, such as through reduction in Clean Air Act criteria pollutants and greenhouse gases, improved stormwater management, or improved habitat connectivity. (Describe how in the supporting narrative below.)
The Project repairs existing dilapidated or idle infrastructure that is currently causing environmental harm. (Describe that infrastructure in the supporting narrative below.)
The Project supports or incorporates the construction of energy- and location- efficient buildings. (Describe how in the supporting narrative below.)
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x The Project includes recycling of materials, use of materials known to reduce or reverse carbon emissions, or both. (Describe the materials in the supporting narrative below.)
The Recipient has taken other actions to consider climate change and environmental justice impacts of the Project, as described in the supporting narrative below.
The Recipient has not yet taken actions to consider climate change and environmental justice impacts of the Project but will take relevant actions described in the supporting narrative below.
The Recipient has not taken actions to consider climate change and environmental justice impacts of the Project and will not take those actions under this award.
2. Supporting Narrative.
The EJ Screen has already been used to discover that several core Hollister census tracts are in 90-100th percentile in terms of traffic proximity. Many of its core census tracts are also in the 90-100th percentile for limited English speaking. These issues have been taken into consideration as something to explore in the action plan (e.g. considering multi-lingual signage). City already has a policy in place to prioritize the procurement of recycled materials and this will guide any construction activities that take place during the implementation phase. The City will work with the action plan consultant to identify other environmental and sustainability factors to include in the bidding process when we select vendors to implement the action plan items.
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ATTACHMENT E
LABOR AND WORKFORCE
1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table align with the application:
The Recipient demonstrate, to the full extent possible consistent with the law, an effort to create good-paying jobs with the free and fair choice to join a union and incorporation of high labor standards. (Identify the relevant agreements and describe the scope of activities they cover in the supporting narrative below.) X The Recipient or a project partner has adopted the use of local and economic hiring preferences in the overall delivery and implementation of the Project. (Describe the relevant provisions in the supporting narrative below.)
The Recipient or a project partner has adopted the use of registered apprenticeships in the overall delivery and implementation of the Project. (Describe the use of registered apprenticeship in the supporting narrative below.)
The Recipient or a project partner will provide training and placement programs for underrepresented workers in the overall delivery and implementation of the Project. (Describe the training programs in the supporting narrative below.)
The Recipient or a project partner will support free and fair choice to join a union in the overall delivery and implementation of the Project by investing in workforce development services offered by labor-management training partnerships or setting expectations for contractors to develop labor-management training programs. (Describe the workforce development services offered by labor-management training partnerships in the supporting narrative below.)
The Recipient or a project partner will provide supportive services and cash assistance to address systemic barriers to employment to be able to participate and thrive in training and employment, including childcare, emergency cash assistance for items such as tools, work clothing, application fees and other costs of apprenticeship or required pre-employment training, transportation and travel to training and work sites, and services aimed at helping to retain underrepresented groups like mentoring, support groups, and peer networking. (Describe the supportive services and/or cash assistance provided to trainees and employees in the supporting narrative below.)
x
The Recipient or a project partner has documented agreements or ordinances in place to hire from certain workforce programs that serve underrepresented groups. (Identify the relevant agreements and describe the scope of activities they cover in the supporting narrative below.)
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The Recipient or a project partner participates in a State/Regional/Local comprehensive plan to promote equal opportunity, including removing barriers to hire and preventing harassment on work sites, and that plan demonstrates action to create an inclusive environment with a commitment to equal opportunity, including:
a. affirmative efforts to remove barriers to equal employment opportunity above and beyond complying with Federal law; b. proactive partnerships with the U.S. Department of Labor’s Office of Federal Contract Compliance Programs to promote compliance with EO 11246 Equal Employment Opportunity requirements and meet the requirements as outlined in the Notice of Funding Opportunity to make good faith efforts to meet the goals of 6.9 percent of construction project hours being performed by women and goals that vary based on geography for construction work hours and for work being performed by people of color;
c. no discriminatory use of criminal background screens and affirmative steps to recruit and include those with former justice involvement, in accordance with the Fair Chance Act and equal opportunity requirements;
d. efforts to prevent harassment based on race, color, religion, sex, sexual orientation, gender identity, and national origin; e. training on anti-harassment and third-party reporting procedures covering employees and contractors; and
f. maintaining robust anti-retaliation measures covering employees and contractors.
(Describe the equal opportunity plan in the supporting narrative below.) The Recipient has taken other actions related to the Project to create good- paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.)
The Recipient has not yet taken actions related to the Project to create good- paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the project, will take relevant actions described in the supporting narrative below.
The Recipient has not taken actions related to the Project to improving good- paying jobs and strong labor standards and will not take those actions under this award.
2. Supporting Narrative.
The City’s Ordinance No. 1241 describes the city’s procurement process which factors in many considerations to obtain the best value. These criteria include labor compliance, which is the involves the ability to comply with contract and statutory requirements for the payment of wages and qualifications of the workforce. There also a clause giving preference to local vendors, to improve local economic development. These procedures will be most relevant when selecting vendors to implement the changes we identify in the action plan. We will work with consultants to identify other pertinent qualifications related to good labor practices that we can include in the bid process.
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ATTACHMENT F
2. Supporting Narrative. N/A
RESOLUTION NO.2023-82
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING A
LETTER OF SUPPORT FOR THE CITY OF HOLLISTER'S SAFE STREETS AND ROADS FOR ALL GRANT APPLICATION;AUTHORIZING THE MAYOR TO SIGN THE LETTER OF SUPPORT;AND DIRECTING THE CITY MANAGER TO SUBMIT THE APPLICATION WHEREAS,as part of the 2023/2024 10-Year Capital Improvement Program,staff intends to propose a Safe Routes to Schools,Parks,and Community Center Study;and WHEREAS,the Study will identify future capital improvement projects to improve safety of motorists,pedestrians,and bicyclists near schools,parks,and the community center;and WHEREAS,a U.S.Department of Transportation's Safe Streets and Roads for All Grant will fund the such a Study;and
WHEREAS,if awarded the Grant,the Grant funds would be used to fund the Study;and WHEREAS,the U.S.Department of Transportation requests letters of support be submitted as part of the Grant application;and
WHEREAS,the City Council would like to submit a letter of support as part of the Grant application.
NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of Hollister hereby:
1.Approves the letter of support for the City of Hollister's application for the Safe Streets and Roads for All grant;and
2.Authorizes the Mayor to sign the letter of support;and
3. Directs the City Manager to submit the application to the U.S. Department of Transportation.
PASSED AND ADOPTED,by the City Council of the City of Hollister at a regular meeting held this 15th day of May,2023,by the following vote:
AYES:Councilmembers Perez,Resendiz, Morales, Burns and Mayor Casey NOES:None
ABSTAINED:None
ABSENT: None
y/l'Gl
is Casey,Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
J nnifer odworth,MMC,City Clerk Mary rner,City Attorney
Resolution No.2023-82
I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister,do hereby certify that the attached Resolution No. 2023-82 is an original resolution, or true and correct copy of a City resolution,duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 15th day of May, 2023, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister this 15th day of May,2023.
et
nnife Woodworth,MMC
City Clerk of the City of Hollister
CITY OF HOLLISTER
375 FIFTH • HOLLISTER, CA 95023-3876
May 15, 2023
U.S. Department of Transportation
Attn: Mr. Paul Teicher
1200 New Jersey Avenue SE
W84-322
Washington, DC 20590
Subject: City of Hollister's Letter of Support for the SS4A Grant Dear Mr. Teicher and the U.S. Department of Transportation; The City Council of the City of Hollister, California is pleased to support the City's application for the U.S. Department of Transportation's Safe Streets and Roads for All Grant.
The City has historically been an agricultural community. At one time, the City was home to the largest hay producer in the United States. The City has experienced significant growth due to its proximity to San Jose, California and Silicon Valley. The City's population has grown from 34,928 in 2000 to 41,678 in 2020 to 43,346 in 2021 (U.S.
Census Data).
The City is applying for funding to create an Action Plan to identify how Hollister should invest to improve the safety of streets near schools, parks, and our community center.
The improvements identified in the Action Plan will benefit all residents in the City. The City Council believes children will greatest beneficiary of the improvements, as the Action Plan will focus on schools, parks, and community center.
City Council believes that the City is deserving of the Grant to improve safety to its schools, parks, and community center for its residents, especially the children.
Sincerely,
OIA"
Mia Casey, Wyor
City of Hollister
City Attorney Development City Manager Administrative Fire Police Dept. 559-431-5600 Services x 1014 Services Department 831-638-4330 831-636-4340 831-636-4301 831-636-4325
Telephone (831) 636-4300 9 Fax (831) 636-4310 9 www.hollister.ca.gov Page 479 of 481
HOLLISTER CITY COUNCIL
REQUEST FOR FUTURE AGENDA ITEM
Council member(s) requesting item
(no more than two):
Topic to be Discussed:
Recommended City Council Action:
Background information, such as reasoning for recommended Council action, justification for placing on the agenda, etc.:
Requested date of discussion (minimum of four weeks from the date of the request):
☐Mayor Stephens
☐Councilmember Picha, District 1
☐Councilmember Resendiz, District 2
☐Councilmember Morales, District 3
☐Councilmember De Anda, District 4
4 Higher Aspiration Presentation – Supporting Justice-Impacted Individuals in San Benito County Receive presentation
Annette Gutierrez will be presenting on Higher Aspiration and its benefits for justice-involved individuals, spanning both juveniles and adults.
11/3/25
Select the Applicable Strategic Goal(s) and list any Applicable Objective(s) City Council Goal: ☐ Infrastructure
Applicable Objective(s):
City Council Goal: ☐ Budget, Finances & Economic Development Applicable Objective(s):
City Council Goal: ☐ Quality of Life and Public Safety
Applicable Objective(s):
City Council Goal: ☐ Community Engagement, Education, and Transparency Applicable Objective(s):