Agenda packet — Hollister City Council, February 2, 2026

CITY OF HOLLISTER

CITY COUNCIL AGENDA

REGULAR MEETING

Monday, February 2, 2026, 5:30 p.m.

City Council Chamber, City Hall
375 Fifth Street, Hollister, CA 95023

Roxanne Stephens, Mayor Ana Cortez, City Manager Rudy Picha, Council Member, District 1 Jennifer P. Thompson, City Attorney Rolan Resendiz, Council Member, District 2 Jim Pia, Outgoing Interim City Manager Dolores Morales, Council Member, District 3
Priscilla de Anda, Council Member, District 4

Gordon Machado, City Treasurer

Special and Regular Meeting of the Hollister City Council 5:30 PM Special Meeting- Closed Session
6:30 PM Regular Meeting

As of January 1, 2023, the Levine Act (Government Code Section 84308) applies to City Council proceedings involving a license, permit, or other entitlement for use.

Pursuant to Government Code Section 84308, no Council Member shall accept, solicit, or direct a contribution of more than $500 from any party or their agent, or from any participant or their agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the City or for 12 months after a final decision is rendered in that proceeding. Any Council Member who has received a contribution of more than $500 within the preceding 12 months from a party or their agent, or from a participant or their agent, shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use their official position to influence the decision.

Pursuant to Government Code Section 84308(d), any party to a covered proceeding before the Council is required, and any participant to such a proceeding is strongly urged, to disclose on the record of the proceeding any contribution, including aggregated contributions, of more than $500 made within the preceding 12 months by them or their agent to any Council Member. The disclosure must include the name of the party or participant and any other person making the contribution, if any; the name of the recipient; the amount of the contribution; and the date the contribution was made.

The disclosure shall occur in the manner required under Government Code Section 84308 and any applicable state or local regulations, opinions, or policies. No party or their agent, and no participant or their agent, shall make a contribution of more than $500 to any Council Member during the proceeding or for 12 months after a final decision is rendered in that proceeding.

The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the requirements of the law.

NOTICE TO PUBLIC

Persons who wish to address the City Council are asked to complete a speaker’s card and give it to the City Clerk before addressing the City Council. Those who wish to address the City Council on an agenda item will be heard when the presiding officer calls for comments from the audience. City related items not on the agenda will be heard under the Public Input section of the agenda. Following recognition, persons desiring to speak are requested to advance to the podium and state their name and address. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9. After hearing audience comments, the public portion of the meeting will be closed, and the matter brought to the City Council for discussion.

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:30 a.m. to noon, 1:00 p.m. to 4:30 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)

Requests to make presentations to the City Council should be submitted to the City Clerk’s Office at least ten days before the City Council meeting. It is customary for City staff members to review such matters before the formal presentation so that the City Council may have the benefit of all available data. PowerPoint presentations must be presented to the City Clerk by noon on the day of the City Council meeting.

The public may watch the meeting via live stream at:

City of Hollister Website
https://pub-hollister.escribemeetings.com/

Community Media Access Partnership (CMAP):
http://cmaptv.com/government/

City of Hollister YouTube Channel:
https://www.youtube.com/@cityofhollistercalifornia1489

Public Participation:

The public may attend meetings.

NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Hollister utilizes Zoom teleconferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of the public through this means is at their own risk. (Zoom teleconferencing may not be available at all meetings.)

If you wish to make a public comment remotely during the meeting, please use the zoom registration link below:
https://us02web.zoom.us/webinar/register/WN_MNOr95ZCQrWzERqd5zRuwQ

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636-4300. Notification of 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].

City of Hollister City Council Meeting

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Notice to anyone attending any public meeting: The meeting may be broadcast live on Cable Channel 17 and/or recorded or photographed. Recent City Council meetings may also be viewed at www.CMAP.com and periodically on Cable Channel 17.

To access written translation during the meeting, please click this link:

Para acceder a la traducción durante la reunión, por favor haga clic en el enlace:

https://attend.wordly.ai/join/NLJC-7137
City of Hollister City Council Meeting

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1.CALL TO ORDER

2.ROLL CALL

3.CLOSED SESSION

3.1 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9
Initiation of Litigation Pursuant to paragraph (4) of subdivision (d) of section 54956.9 of the Government Code (Deciding Whether to Initiate Litigation): 1 case

3.2 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1)
Name of Case: Vincent Grewohl v. City of Hollister Unfair Practice Charge No. SF- CE-2294-M

3.3 CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of section 54956.9 of the Government Code (1 case)

3.4 CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6
Agency designated representatives: Interim City Manager Jim Pia and City Attorney Jennifer Thompson
Employee Organizations: Service Employees International Union (SEIU), Local 521, Hollister Firefighters Union (HFFU) , Hollister Peace Officer Association (HPOA), and un-represented employees.

4.PLEDGE OF ALLEGIANCE

5.CLOSED SESSION REPORT

6.PUBLIC INPUT FOR ITEMS NOT ON THE AGENDA
This is the time for anyone in the audience to speak on any item not on the agenda and within the subject matter jurisdiction of the council. Speaker cards are available in the lobby, and are to be completed and given to the City Clerk before speaking. When the City Clerk calls your name, please come to the podium, state your name and city for the record, and speak to the City Council. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9.

Each speaker will be limited to three (3) minutes with a maximum of 30 minutes per subject.

Please note that state law prohibits the City Council from discussing or taking action on any item not on the agenda.

7.CONSENT ITEMS
All items listed under consent agenda will be enacted by one motion authorizing actions indicated for those items so designated. There will be no separate discussion of these items unless requested by a member of the City Council, a staff member, or a member of the public. There will be one public comment period for all items on the Consent Agenda.

City of Hollister City Council Meeting

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7.1 APPROVE JANUARY 20, 2026 REGULAR MEETING MINUTES

7.2 WARRANT REGISTER FEBRUARY 2, 2026
RECOMMENDED ACTION:

Ratify and approve the Warrant Registers for the General-Special-Enterprise- Assessments funds attached.

7.3 A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE AGREEMENT

BETWEEN THE CITY AND AEROPLEX GROUP PARTNERS LLC TO PERFORM

AN AIRPORT RATES AND FEES STUDY
RECOMMENDED ACTION:

Adopt a resolution approving the First Amendment to City of Hollister General Services Agreement between the City and Aeroplex Group Partners LLC to perform an Airport Rates and Fees Study.

7.4 RESOLUTIONS APPROVING THIRD AMENDMENTS TO LANDSCAPE

PROFESSIONAL SERVICES AGREEMENTS WITH SMITH & ENRIGHT,
BRIGHTVIEW, N. RAMIREZ
RECOMMENDED ACTION:

Approve third amendments to Landscape Professional Services Agreements for, Smith and Enright, Brightview, and N. Ramirez and authorizing the City Manager to sign the amendments.

7.5 A RESOLUTION AUTHORIZING CITY STAFF TO CHANGE DIRECTION IN

BRINGING ASSISTIVE TECHNOLOGY TO SUPPORT PERMIT ISSUING

DEPARTMENTS
RECOMMENDED ACTION:

Adopt a resolution authorizing City staff to change direction in bringing helpful technology to assist permit issuing departments.

8.COUNCIL BUSINESS

8.1 UPDATE SEWER/RECLAMATION FACILITY ODOR ISSUE
RECOMMENDED ACTION:

Receive an update from staff.

8.2 A RESOLUTION APPROVING AN AGREEMENT WITH KIMLEY HORN FOR THE

DEVELOPMENT OF A SAFETY ACTION PLAN AND GRANT ADMINISTRATION FOR THE SAFE STREETS FOR ALL (SS4A) GRANT
RECOMMENDED ACTION:

Adopt a resolution approving an agreement with Kimley Horn to develop a Safety Action Plan and provide grant administration for the SS4A Grant.

8.3 SPECIAL EVENT AND BANNER PERMIT FEES
RECOMMENDED ACTION:

Discuss and consider adopting a resolution to update the City’s fee schedule to include reimbursement of actual costs related to special event and banner permit fees with a 50% discount for non-profit organizations and governmental agencies to be implemented in a phased approach with a 10% increase per year in addition to CPI increases until the fee reaches the City’s actual costs.

9.INFORMATIONAL REPORTS
City of Hollister City Council Meeting

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Reports on compensable meetings attended. Brief reports or announcements concerning activities of members of the City Council and staff; opportunity to refer public or Council questions to staff for information; request staff to report to the Council on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Council.

9.1 COMMITTEE ASSIGNMENTS
Receive oral reports from members regarding the activities of various Ad Hoc and Standing City Council Committees.

9.2 COUNCIL REPORTS
Receive informational reports from the City Council

1.CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS

1. Informational Presentation on SHIELD and RIMS Programs - Mayor Stephens

2. Sewer Update - Councilmember Resendiz

9.3 CITY MANAGER REPORT

1.UPDATED CITY COUNCIL PROJECTS

10.ADJOURNMENT

11.VERIFICATION OF AGENDA POSTING
The agenda for the City Council of the City of Hollister regular meeting of February 2, 2026 was posted on the bulletin board at City Hall on January 30, 2026 per Government Code Section 54954.2.

City of Hollister City Council Meeting

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PUBLIC PARTICIPATION NOTICE
The public may attend meetings in person or watch meetings via live stream at:

City of Hollister Website:
https://hollister.ca.gov/government/agendas___minutes.php

Community Media Access Partnership (CMAP):
http://cmaptv.com/government/

City of Hollister YouTube Channel:
https://www.youtube.com/@cityofhollistercalifornia1489

If you wish to make a public comment remotely during the meeting, please use the Zoom registration link below:

https://us02web.zoom.us/webinar/register/WN_MNOr95ZCQrWzERqd5zRuwQ

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636-4300. Notification 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].

Notice to anyone attending any public meeting: The meeting may be broadcast live on Cable Channel 17 and/or videotaped or photographed. Recent City Council meetings may also be viewed at www.CMAP.com and periodically on Cable Channel 17.

To access written translation during the meeting, please scan the QR Code or click this link | Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
https://attend.wordly.ai/join/NLJC-7137
Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir

Use a headset on your phone for audio or read the transcript on your device. | Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo.

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1 City Council of the City of Hollister
Minutes of the Regular Meeting

January 20, 2026, 5:30 p.m.

City Council Chamber, City Hall
375 Fifth Street, Hollister, CA 95023

Members Present: Roxanne Stephens, Mayor
Rudy Picha, District 1
Rolan Resendiz, District 2
Dolores Morales, District 3
Priscilla de Anda, District 4

_____________________________________________________________________

1. CALL TO ORDER
Mayor Stephens called the regular meeting of the City Council of the City of Hollister to order at 5:30 p.m.

2. ROLL CALL

3. CLOSED SESSION
City Attorney Jennifer Thompson read the closed session item titles.

Mayor Stephens opened public comment at 5:32 p.m.

There were no speakers for the closed session agenda items.

Mayor Stephens closed public comment at 5:32 p.m.

Mayor Stephens convened the meeting into closed session at 5:32 p.m.

3.1 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Closed Session Pursuant to Government Code Section 54956.9 Ingrid G. Sywak, and Alexander Sywak vs. City of Hollister; Hollister City Council; and DOES 1-100; case CU-25-00167

3.2 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of Litigation Pursuant to paragraph (4) of subdivision (d) of section 54956.9 of the Government Code (1 case)

3.3 CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54957.6

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2 Agency designated representatives: Interim City Manager Jim Pia and City Attorney Jennifer Thompson
Employee Organizations: Service Employees International Union (SEIU), Local 521, Hollister Firefighters Union (HFFU) , Hollister Peace Officer Association (HPOA), and un-represented employees.

Mayor Stephens adjourned closed session at 6:14 p.m.

The City Council reconvened into open session at 6:30 p.m.

4. PLEDGE OF ALLEGIANCE
Councilmember Picha led the Pledge of Allegiance.

5. CLOSED SESSION REPORT
City Attorney Jennifer Thompson stated no reportable action was taken in closed session.

6. SPECIAL ORDERS OF THE DAY

6.1 APPRECIATION AND RECOGNITION OF SPONSORS AND
VOLUNTEERS – 2025 COMMUNITY EVENTS & PROGRAMS
Parks & Recreation Director Charles Wall, Recreation Coordinator Armando Medina, and Recreation Coordinator Raul Gracia recognized City volunteers and event sponsors who supported the City's Parks & Recreation Program and special events in 2025.

7. PUBLIC INPUT FOR ITEMS NOT ON THE AGENDA
Adan Amezcua, Captain of the Hollister High School Robotics Club, thanked the City for its support and shared information regarding the Robotics Club and the event it is hosting on March 28-29, 2026.

Julia Nordstrom, representing Hollister High School, requested in update on the River Parkway project and other options for students to get community service hours.

Tony Avilla offered a prayer and spoke in support of peace.

Carol Lenoir asked staff to look into downtown lighting, including the tree lights, and requested the City Council discuss the downtown parklets.

Lulu spoke expressed concern regarding the smell from the City's sewer system.

8. CONSENT ITEMS
Moved by: Council Member Morales
Seconded by: Council Member Resendiz
The consent calendar items are approved as presented.

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3 Ayes (5): Mayor Stephens, Council Member Picha, Council Member Resendiz, Council Member Morales, and Council Member de Anda
Carried (5 to 0)

8.1 APPROVE JANUARY 5, 2026 REGULAR MEETING MINUTES

8.2 A RESOLUTION APPROVING A THREE-YEAR LEASE EXTENSION

WITH HOLLISTER ELKS BUILDING ASSOCIATION FOR LEASE OF
351 ASTRO DRIVE AT THE HOLLISTER MUNICIPAL AIRPORT
Moved by: Council Member Morales
Seconded by: Council Member Resendiz
Adopt a resolution approving Lease Amendment No. 1 for a Three-Year Lease Extension with Hollister Elks Building Association for the lease of 351 Astro Drive at the Hollister Municipal Airport and authorizing the Interim City Manager to execute Lease Amendment No. 1.

Carried

8.3 A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE

AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH A

FINANCIAL AUDITING FIRM FOR ANNUAL AUDITS AND ACFR

PREPARATION
Moved by: Council Member Morales
Seconded by: Council Member Resendiz
Adopt a resolution authorizing the City Manager to negotiate and execute a professional services agreement, consistent with the City’s Purchasing Ordinance exception for financial auditing services, with a qualified financial auditing firm to complete the City’s Annual Comprehe nsive Financial Report (ACFR) and required Single Audits, and to negotiate and execute amendments to the agreement up to $20,000 subject to available budget appropriations.

Carried

8.4 AUTHORIZATION TO RELEASE A REQUEST FOR PROPOSALS FOR

THE PREPARATION OF AN ENVIRONMENTAL DOCUMENT

PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
FOR THE 851 SUNNYSLOPE ROAD PROJECT (S&A 2025-5 AND TM
2025-4)
Moved by: Council Member Morales
Seconded by: Council Member Resendiz

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4 Approve authorization to release a request for proposals for environmental consulting services.

Carried

8.5 A RESOLUTION APPROVING RECLASSIFICATIONS OF THE

AIRPORT MAINTENANCE AND OPERATIONS SPECIALIST AND THE

MAINTENANCE WORKER II AND ADDING A PERMIT TECHNICIAN

I/II/SENIOR CLASSIFICATION SERIES TO THE COMMUNITY

DEVELOPMENT DEPARTMENT
Moved by: Council Member Morales
Seconded by: Council Member Resendiz
Adopt a resolution approving and establishing two new classifications titled Airport Operations Supervisor and Parks Operations Supervisor to replace two existing classifications as well as establishing new classifications titled Permit Technician I, Permit Technician II and Senior Permit Technician in the Community Development Department.

Carried

8.6 A RESOLUTION APPROVING BUDGET ADJUSTMENTS & FUND

APPROPRIATIONS FOR COMMUNITY FACILITIES DISTRICT &

ASSESSMENT DISTRICT SERVICES, & AUTHORIZING CITY
MANAGER TO EXECUTE AMENDMENT 1 TO PROFESSIONAL

SERVICES AGREEMENT WITH DEVELOPMENT & PUBLIC FINANCE,
LLC
Moved by: Council Member Morales
Seconded by: Council Member Resendiz
Adopt a resolution approving:

1. A Budget Adjustment for appropriation of funds to Fund 218 in the amount of $8,250 for the payment of administrative expenses associated with Community Facilities District (CFD) 2 through June 30, 2026.

2. A Budget Adjustment for appropriation of funds to Fund 712 in the amount of $58,950 for the payment of administrative expenses associated with CFD 4 through June 30, 2026.

3. A Budget Adjustment for appropriation of funds to Fund 713 in the amount of $17,650 for the payment of administrative expenses a ssociated with CFD 5 through June 30, 2026.

4. A Budget Adjustment for transfer of funds within Fund 709 accounts in the amount of $1,750 for the payment of administrative expenses associated with Landscape and Lighting District 93-1 (LLD 93-1) through June 30, 2026.

5. Contract Amendment #1 to the Professional Services Agreement with

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5 Development & Public Finance, LLC to provide CFD and Assessment District services through June 30, 2026.

Carried

8.7 THE CITY COUNCIL, ACTING IN ITS CAPACITY AS THE SUCCESSOR

AGENCY TO THE CITY OF HOLLISTER REDEVELOPMENT AGENCY
(RDA), TO REVIEW AND CONSIDER APPROVING THE FISCAL YEAR (FY) 2026-27 RECOGNIZED OBLIGATION PAYMENT SCHEDULE
(ROPS)
Moved by: Council Member Morales
Seconded by: Council Member Resendiz
Approve the FY 2026-27 ROPS.

Carried

9. PUBLIC HEARINGS

9.1 WATER RATE STUDY PUBLIC HEARING AND ADJUSTMENTS TO

WATER RATES
Steve Gagnon with City consultant Raftelis provided the staff presentation.

Mayor Stephens opened the public hearing at 7:03 p.m.

City Clerk Jennifer Woodworth reported 281 valid written protests were received prior to the public hearing.

Victoria Montoya requested information for assistance options for low income residents.

Tony Avilla expressed concern regarding the proposed rate increase.

Joseph da Silva expressed concern regarding the proposed rate increase.

City Clerk Jennifer Woodworth reported no additional protests were received.

Mayor Stephens closed the public hearing at 7:11 p.m.

Moved by: Council Member Resendiz
Seconded by: Council Member de Anda
Continue this item to a date certain.

Ayes (3): Council Member Picha, Council Member Resendiz, and Council Member de Anda
Noes (2): Mayor Stephens, and Council Member Morales

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6 Carried (3 to 2)

Amendment:

Following passage of the motion, the City Council stated the item would be continued to February 17, 2026.

Carried

10. COUNCIL BUSINESS

10.1 DISCUSSION ON WHETHER TO BRING BACK AN ORDINANCE
AMENDING SECTION 02.04.050 (MEETINGS- TIME AND PLACE) OF CHAPTER 02.04 (CITY COUNCIL) OF TITLE 2 (ADMINISTRATION AND

PERSONNEL) OF THE HOLLISTER MUNICIPAL CODE
Interim City Manager Jim Pia provided the staff report.

Mayor Stephens opened public comment at 7:36 p.m.

There were no speakers for this item.

Mayor Stephens closed public comment at 7:36 p.m.

By consensus, the City Council directed staff to bring a future agenda item regarding the date and time of the City Council's regular meeting to the second and fourth Mondays of the month after a staff survey of the impact of changing the dates.

10.2 CONSIDERATION OF PLANNING COMMISSION BYLAW

AMENDMENTS
City Attorney Jennifer Thompson provided the staff report.

Mayor Stephens opened public comment at 8:00 p.m.

Peter Hernandez supported the proposed bylaws amendments to allow the Planning Commission to add items to their agenda for discussion.

Mayor Stephens closed public comment at 8:03 p.m.

Councilmember Resendiz requested a future joint meeting with the Planning Commission to include discussion of the planning process and economic development in the City.

Moved by: Council Member Resendiz
Seconded by: Council Member Picha
Approve amendments to the Planning Commission bylaws.

Ayes (5): Mayor Stephens, Council Member Picha, Council Member Resendiz, Council Member Morales, and Council Member de Anda

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7 Carried (5 to 0)

11. INFORMATIONAL REPORTS

11.1 COMMITTEE ASSIGNMENTS
Councilmember Picha reported on a meeting of the Association of Monterey Bay Area Governments and discussed the draft public transit plan.

Mayor Stephens reported on the San Benito County Council of Governments and discussed improvements to Highway 25 and the highway master plan.

11.2 COUNCIL REPORTS
No reports.

1. CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS

11.3 CITY MANAGER REPORT
Interim City Manager Jim Pia stated the meeting on February will be his last meeting and City Manager Ana Cortez's first meeting.

1. UPDATED CITY COUNCIL PROJECTS

12. ADJOURNMENT
Mayor Stephens adjourned the meeting at 8:21 p.m. in honor of Dr. Martin Luther King, Jr. and his vision of equality.

Jennifer Woodworth, City Clerk

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STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: February 2, 2026
REPORT # Finance-2026-10

AGENDA ITEM: WARRANT REGISTER FEBRUARY 2, 2026

DEPARTMENT: Adminstrative Services
DEPARTMENT HEAD: Grizelle Gonzalez, Management Analyst
STAFF CONTACT: Maricela Romero, Accounting Tech II

RECOMMENDED ACTION: Ratify and approve the Warrant Registers for the General-Special-Enterprise-Assessments funds attached.

FISCAL IMPACT: 25/26

PREVIOUS COUNCIL OR COMMISSION ACTION:

ATTACHMENTS:

1. Expense Approval Register AP 12-22-25

2. Expense Approval Register AP 12-23-25

3. Expense Approval Register PYR 12-31-25

4. Expense Approval Register DP 1-6-26

5. Expense Approval Register DP 1-6-26 (2)

6. Expense Approval Register AP 1-9-26

7. Expense Approval Register PYR 1-14-26

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STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: February 2, 2026
REPORT # Airport-2026-01

AGENDA ITEM: A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE

AGREEMENT BETWEEN THE CITY AND AEROPLEX GROUP PARTNERS LLC TO

PERFORM AN AIRPORT RATES AND FEES STUDY

DEPARTMENT: Airport
DEPARTMENT HEAD: Jeff Crechriou, Airport Director
STAFF CONTACT: Jeff Crechriou, Airport Director

RECOMMENDED ACTION: Adopt a resolution approving the First Amendment to City of Hollister General Services Agreement between the City and Aeroplex Group Partners LLC to perform an Airport Rates and Fees Study.

DISCUSSION: In the fall of 2024, the Airport desired to conduct a Rates & Fees Study, Aeroplex Group Partners LLC dba Ascension Group Partners (AGP) of Long Beach, California was selected and entered into an agreement with a term of March 1, 2025, through September 30, 2025.

Due to scheduling conflicts in September and October, the final report and presentation of the Airport Rates and Fees Study to the City Council was unable to be completed until the regular meeting of November 3, 2025. AGP submitted their final invoice for payment dated November 17, 2025.

For the City to complete the payment of this invoice, the original agreement must be amended to include Section 3, Term extending the contract through November 30, 2025, and Section 5, Payment of Fees for Services specifying that the City agrees to make payment within 90 days of receipt of a detailed invoice. All other terms and conditions of the original agreement remain unchanged.

FISCAL IMPACT: There is no fiscal impact or increase in compensation in approving the First Amendment.

PREVIOUS COUNCIL OR COMMISSION ACTION: The City Council received the final report of the Hollister Municipal Airport Rates and Fees Study and presentation by AGP at the regular meeting of November 3, 2025.

CEQA: N/A

ATTACHMENTS:

1. Resolution

2. First Amendment

3. Original Agreement

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RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING THE FIRST AMENDMENT TO THE CITY OF HOLLISTER

GENERAL SERVICES AGREEMENT BETWEEN THE CITY AND

AEROPLEX GROUP PARTNERS TO PERFORM AN AIRPORT RATES

AND FEES STUDY

WHEREAS, in the fall of 2024, the Airport desired to conduct a Rates & Fees Study, Aeroplex Group Partners LLC dba Ascension Group Partners (AGP) of Long Beach, California, was selected and entered into an agreement with a term of March 1, 2025, through September 30, 2025; and

WHEREAS, due to scheduling conflicts in September and October, the final report and presentation of the Airport Rates and Fees Study to the City Council could not be completed until the regular meeting of November 3, 2025; and

WHEREAS, having completed the final report and presentation to the city council on November 3, 2025, AGP completed all tasks contemplated in the agreement and submitted their final invoice dated November 17, 2025; and

WHEREAS, for the City to complete the payment of this invoice, the original agreement must be amended to include Section 3, Term extending the contract through November 30, 2025, and Section 5, Payment of Fees for Services specifying that the City agrees to make payment within 90 days of receipt of a detailed invoice. All other terms and conditions of the original agreement remain unchanged ; and

WHEREAS, there is no fiscal impact or increase in compensation in approving the First Amendment.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby approve the First Amendment to the City of Hollister General Services Agreement between the City and Aeroplex Group Partners LLC to perform an Airport Rates and Fees Study.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on February 2, 2026, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Roxanne Stephens, Mayor

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Resolution No. 2026-XX

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Jennifer P. Thompson, City Attorney

I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2026-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on February 2, 2026, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on February 2, 2026.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

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FIRST AMENDMENT TO

CITY OF HOLLISTER GENERAL SERVICES AGREEMENT

BETWEEN THE CITY AND AEROPLEX GROUP PARTNERS LLC

THIS FIRST AMENDMENT TO AGREEMENT is made and entered into this ___ day of February, 2026, by and between the City of Hollister, California, a municipal corporation (“City”), and Aeroplex Group Partners LLC dba Ascension Group Partners, (“Contractor” and together with City, the “Parties”).

WHEREAS, City and Contractor have previously entered into an Agreement for services related to the Airport Rates & Fee Study (“Agreement”) dated March 1, 2025; and

WHEREAS, as written the term of the Agreement was limited to the duration of the project, beginning March 3, 2025, to September 30, 2025; and

WHEREAS, Section 17 provides that the Agreement must be amended by writing signed by both Parties and approved by the City Council; and

WHEREAS, City and Contractor desire to amend said Agreement to extend the term and time in which City must make payments.

NOW, THEREFORE, the Parties hereto, in consideration of the mutual covenants hereinafter recited, agree as follows:

1. This First Amendment is added to the Agreement.

2. Except as herein amended, the Agreement dated March 1, 2025, shall remain in full force and effect.

3. The Agreement term section, Section 3, shall be replaced and amended to read as follows:

“3. Term. The Term for performance of the Services shall be limited to the duration of the Project, and shall begin on March 3, 2025, and end on November 30, 2025 (“Term”), except as otherwise stated in Section 4 below, and Contractor shall complete the Services within the Term. There shall be no extension of the Term without an amendment signed by all Parties and approved by the City’s governing board. Written notice by the City Manager or designee shall be sufficient to stop further performance of the Services by Contractor or the Contractor Parties. In the event of early termination, Contractor shall be paid for satisfactory Services performed to the date of termination. Upon payment by City, City shall be under no further obligation to Contractor, monetarily or otherwise, and City may proceed with the work in any manner City deems proper.”

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4. The Payment term section, Section 5, shall be replaced and amended to read as follows:

“5. Payment of Fees for Services. City agrees to pay Contractor based on the fees listed in Exhibit B for Services satisfactorily performed. Contractor shall not increase these fees over the course of this Agreement. Total fees paid by City to Contractor for Services under the Agreement shall not exceed Thirty Thousand Dollars ($30,000.00), which consists of a not-to-exceed amount of Twenty-Seven Thousand Dollars ($27,000.00) for performance of the Basic Services, and a not- to-exceed contingency amount of Three Thousand Dollars ($3,000.00) for performance of any Additional Services. Contractor acknowledges that the not- to-exceed fee for Basic Services, above, includes contingency compensation in the foreseeable event that more time and costs may be necessary to complete the Basic Services. Contractor shall perform all Basic Services required by the Agreement even if the not-to-exceed amount for performance of Services has already been paid and no more payments will be forthcoming. City agrees to make payment within ninety (90) days of receipt of a detailed invoice from Contractor based on the fees, including any additional supporting documentation that City reasonably requests. Contractor shall not submit its invoices to City more frequently than monthly. Contractor will not be compensated for any Basic or Additional Services required as a result of wrongful acts or omissions.

IN WITNESS WHEREOF, the parties have caused this First Amendment to Agreement to be executed on the date first above written.

CITY OF HOLLISTER

BY:

Mayor

APPROVED AS TO FORM:

BY:

City Attorney

CONTRACTOR, AEROPLEX GROUP
PARTNERS LLC dba ASCENSION GROUP

PARTNERS

BY:
(Signature)

Curt Castagna, President/CEO_____

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STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: February 2, 2026
REPORT # Parks & Recreation-2026-02

AGENDA ITEM: RESOLUTIONS APPROVING THIRD AMENDMENTS TO

LANDSCAPE PROFESSIONAL SERVICES AGREEMENTS WITH SMITH & ENRIGHT, BRIGHTVIEW, N. RAMIREZ

DEPARTMENT: Parks & Recreation
DEPARTMENT HEAD: Charles Wall, Parks and Recreation Director STAFF CONTACT: Charles Wall, Parks and Recreation Director

RECOMMENDED ACTION: Approve third amendments to Landscape Professional Services Agreements for, Smith and Enright, Brightview, and N. Ramirez and authorizing the City Manager to sign the amendments.

DISCUSSION: The City Council of the City of Hollister previously approved and authorized professional service agreements with Brightview, N. Ramirez, and Smith & Enright Landscaping Inc., the lowest responsible bidders, focusing on parks, landscape, and sound wall maintenance services. Furthermore, upon the conclusion of development projects, the City is obliged to undertake the maintenance of newly landscaped areas as per the agreement with developers. Additionally, staff has grouped landscaped areas to improve efficiency in supervising the maintenance company's tasks and ensuring cleanliness in their designated zones. Once the areas were grouped, staff requested new quotes from landscapers for these specific grouped areas. It is crucial to highlight that the agreements now incorporate supplements to the compensation arrangement detailed in Exhibit B. Additionally, specific amendments have been integrated to enhance clarity and modify certain terms of the original agreement s.

Amendments:

1. This Third Amendment is added to the Agreement.

2. Section 1, “Contractor Services” shall be amended to include the following definition: “Service Areas” means those locations listed in Exhibit B – Service Areas and Compensation.

3. Section 3, “Term” – The term of the Agreement shall expire on June 30, 2026.

4. Section 5, “Payment of Fees for Services” is replaced with the following language:

The total fees paid by City to Contractor for Basic Services under the Smith and Enright Agreement will add a 3.5% CPI monthly increase during this period, and shall not exceed a monthly rate of Twenty-three thousand nine hundred seventy-one dollars and sixty-four cents ($23,971.64) based upon the Service Areas and Compensation listed in Exhibit B. The City Manager may add or remove Service Areas upon thirty (30) days’ written notice to Contractor. Service Areas added shall be considered Additional

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Services. The Performance of any Additional Services shall not exceed twenty-five thousand dollars ($25,000). City agrees to make payment for Basic Services within sixty (60) days of receipt of a detailed invoice from Contractor. City agrees to make payment for Additional Services within sixty (60) days of receipt of a detailed invoice from Contractor. Contractor shall not increase their rates over the course of this Agreement or submit invoices to City more frequently than monthly. The City may reasonably request additional supporting documentation.

The total fees paid by City to Contractor for Basic Services under the Brightview Agreement will add a 3.5% CPI monthly increase during this period, and shall not exceed a monthly rate of two thousand nine hundred seventy-two dollars and fifty-two cents ($2,972.52) based upon the Service Areas and Compensation listed in Exhibit B.

The City Manager may add or remove Service Areas upon thirty (30) days’ written notice to Contractor. Service Areas added shall be considered Additional Services.

The Performance of any Additional Services shall not exceed twenty-five thousand dollars ($25,000). City agrees to make payment for Basic Services within sixty (60) days of receipt of a detailed invoice from Contractor. City agrees to make payment for Additional Services within sixty (60) days of receipt of a detailed invoice from Contractor. Contractor shall not increase their rates over the course of this Agreement or submit invoices to City more frequently than monthly. The City may reasonably request additional supporting documentation.

The total fees paid by City to Contractor for Basic Services under the N. Ramirez Agreement will add a 3.5% CPI monthly increase during this period, and shall not exceed a monthly rate of six thousand two hundred thirt y-four dollars and eighty-four cents ($6,234.84) based upon the Service Areas and Compensation listed in Exhibit B.

The City Manager may add or remove Service Areas upon thirty (30) days’ written notice to Contractor. Service Areas added shall be considered Additional Services.

The Performance of any Additional Services shall not exceed twenty-five thousand dollars ($25,000). City agrees to make payment for Basic Services within sixty (60) days of receipt of a detailed invoice from Contractor. City agre es to make payment for Additional Services within sixty (60) days of receipt of a detailed invoice from Contractor. Contractor shall not increase their rates over the course of this Agreement or submit invoices to City more frequently than monthly. The City may reasonably request additional supporting documentation.

5.1 Contractor shall not be reimbursed directly for any of its expenses, as the fees to be paid under this Agreement include compensation for any and all of Contractor’s expenses.

5. Except as herein amended, the Agreement dated February 25, 2023, shall remain in full force and effect.

These actions are proposed to ensure the continued provision of landscaping services and maintenance under the terms of the agreement.

FISCAL IMPACT: Monthly expenditure of $33,179.00. Annual maintenance is $398,148.00. Funds budgeted in the following funds: 101, 660, 709, 712

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PREVIOUS COUNCIL OR COMMISSION ACTION: The City Council previously approved and authorized professional service agreements with Brightview, N. Ramirez, and Smith & Enright Landscaping Inc., focusing on Parks, Landscape, and Sound Wall Maintenance Services. These agreements were previously amended to extend the agreements to February 23, 2026.

CEQA: N/A

ATTACHMENTS:

1. Resolution Approving Amendments to Brightview Landscape Agreement

2. Third Amendment to Brightview Landscaping Agreement

3. Resolution Approving Amendment to N. Ramirez Landscape Agreement

4. Third Amendment to N. Ramirez Landscaping Agreement

5. Resolution Approving Amendment to Smith & Enright Landscape Agreement

6. Third Amendment to Smith & Enright Landscaping Agreement

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RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING AN AMENDED GENERAL SERVICE AGREEMENT WITH

BRIGHTVIEW LANDSCAPE SERVICES FOR PARKS, LANDSCAPES,

AND SOUND WALL MAINTENANCE SERVICES

WHEREAS, City and Contractor have previously entered into an Agreement for landscaping services (“Agreement”) dated February 25, 2023 (“Agreement”); and

WHEREAS, the parties executed the Second Amendment to the Agreement on February 4, 2025 to extend the term of the Agreement to February 23, 2026; and

WHEREAS, City and Contractor desire to further amend the Agreement to extend the term through June 30, 2026.

NOW, THEREFORE, BE IT RESOLVED the Parties hereto, in consideration of the mutual covenants hereinafter recited, agree as follows:

1. This Third Amendment is added to the Agreement.

2. Section 3, “Term” – The term of the Agreement shall expire on June 30, 2026.

3. Section 5, “Payment of Fees for Services” is replaced with the following language:

The total fees paid by City to Contractor for Basic Services under the Agreement will include a 3.5% CPI monthly increase to the lump sum price of $2,872.00 for Basic Services satisfactorily performed during the amended period of February 23, 2026 through June 30, 2026, and shall not exceed a monthly rate of two thousand nine hundred seventy-two dollars and fifty-two cents ($2,972.52) based upon the Service Areas and Compensation listed in Exhibit B. The City Manager may add or remove Service Areas upon thirty (30) days’ written notice to Contractor. Service Areas added shall be considered Additional Services. The Performance of any Additional Services shall not exceed twenty-five thousand dollars ($25,000). City agrees to make payment for Basic Services within sixty (60) days of receipt of a detailed invoice from Contractor. City agrees to make payment for Additional Services within sixty (60) days of receipt of a detailed invoice from Contractor. Contractor shall not increase their rates over the cour se of this Agreement or submit invoices to City more frequently than monthly. The City may reasonably request additional supporting documentation.

5.1 Contractor shall not be reimbursed directly for any of its expenses, as the fees to be paid under this Agreement include compensation for any and all of Contractor’s expenses.

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Page 2 of 2 ends

Resolution No. 2026-XX

4. Except as herein amended, the Agreement, and all previous amendments shall remain in full force and effect.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on February 2, 2026, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Roxanne Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Jennifer Thompson, City Attorney

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on February 2, 2026.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

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1 THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH

BRIGHTVIEW LANDSCAPE SERVICES

THIS THIRD AMENDMENT TO AGREEMENT is made and entered into this second day of February 2026, by and between the City of Hollister, California, a municipal corporation (“City”), and Brightview Landscape Services (“Contractor”).

WHEREAS, City and Contractor have previously entered into an Agreement for landscaping services (“Agreement”) dated February 25, 2023 (“Agreement”); and

WHEREAS, the parties executed the Second Amendment to the Agreement on February 4, 2025 to extend the term of the Agreement to February 23, 2026; and

WHEREAS, City and Contractor desire to further amend the Agreement to extend the term through June 30, 2026.

NOW, THEREFORE, the Parties hereto, in consideration of the mutual covenants hereinafter recited, agree as follows:

1. This Third Amendment is added to the Agreement.

2. Section 3, “Term” of the Agreement is amended to expire on June 30, 2026.

3. Section 5, “Payment of Fees for Services” is deleted in its entirety and replaced with the following language:

The total fees paid by City to Contractor for Basic Services under the Agreement will include a 3.5% CPI monthly increase to the lump sum price of $2,872.00 for Basic Services satisfactorily performed during the amended period of February 23, 2026 through June 30, 2026, and shall not exceed a monthly rate of two thousand nine hundred seventy-two dollars and fifty-two cents ($2,972.52) based upon the Service Areas and Compensation listed in Exhibit B. The City Manager may add or remove Service Areas upon thirty (30) days’ written notice to Contractor. Service Areas added shall be considered Additional Services. The Performance of any Additional Services shall not exceed twenty-five thousand dollars ($25,000). City agrees to make payment for Basic Services within sixty (60) days of receipt of a detailed invoice from Contractor. City agrees to make payment for Additional Services within sixty (60) days of receipt of a detailed invoice from Contractor. Contractor shall not increase their rates over the course of this Agreement or submit invoices to City more frequently than monthly. The City may reasonably request additional supporting documentation.

5.1 Contractor shall not be reimbursed directly for any of its expenses, as the fees to be paid under this Agreement include compensation for any and all of Contractor’s expenses.

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2 4. Except as herein amended, the Agreement, and all previous amendments shall remain in full force and effect.

IN WITNESS WHEREOF, the Parties have caused this Third Amendment to Agreement to be executed on the date first above written.

CITY OF HOLLISTER

BY:

City Manager

APPROVED AS TO FORM:

BY:

Jennifer Thompson, City Attorney

BRIGHTVIEW LANDSCAPE SERVICES

BY:
(Signature)

(Name)

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RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING AN AMENDED GENERAL SERVICE AGREEMENT WITH
N. RAMIREZ LANDSCAPE & CONSTRUCTION FOR PARKS,

LANDSCAPES, AND SOUND WALL MAINTENANCE SERVICES

WHEREAS, City and Contractor have previously entered into an Agreement for landscaping services dated February 25, 2023 (“Agreement”); and

WHEREAS, the parties executed the Second Amendment to the Agreement on February 4, 2025 to extend the term of the Agreement to February 23, 2026; and

WHEREAS, City and Contractor desire to further amend the Agreement to extend the term through June 30, 2026.

NOW, THEREFORE, BE IT RESOLVED the Parties hereto, in consideration of the mutual covenants hereinafter recited, agree as follows:

1. This Third Amendment is added to the Agreement.

2. Section 3, “Term” – The term of the Agreement shall expire on June 30, 2026.

3. Section 5, “Payment of Fees for Services” is replaced with the following language:

The total fees paid by City to Contractor for Basic Services under the Agreement will include a 3.5% CPI monthly increase to the lump sum price of $6,024.00 for Basic Services satisfactorily performed during the amended period of February 23, 2026 through June 30, 2026, and shall not exceed a monthly rate of six thousand two hundred thirty-four dollars and eighty-four cents ($6,234.84) based upon the Service Areas and Compensation listed in Exhibit B. The City Manager may add or remove Service Areas upon thirty (30) days’ written notice to Contractor. Service Areas added shall be considered Additional Services. The Performance of any Additional Services shall not exceed twenty-five thousand dollars ($25,000). City agrees to make payment for Basic Services within sixty (60) days of receipt of a detailed invoice from Contractor. City agrees to make payment for Additional Services within sixty (60) days of receipt of a detailed invoice from Contractor. Contractor shall not increase their rates over the cour se of this Agreement or submit invoices to City more frequently than monthly. The City may reasonably request additional supporting documentation.

5.1 Contractor shall not be reimbursed directly for any of its expenses, as the fees to be paid under this Agreement include compensation for any and all of Contractor’s expenses.

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Resolution No. 2026-XX

4. Except as herein amended, the Agreement, and all previous amendments shall remain in full force and effect.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on February 2, 2026, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Roxanne Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Jennifer Thompson, City Attorney

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on February 2, 2026.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

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1 THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH N.

RAMIREZ LANDSCAPE & CONSTRUCTION

WHEREAS, City and Contractor have previously entered into an Agreement for landscaping services dated February 25, 2023 (“Agreement”); and

WHEREAS, the parties executed the Second Amendment to the Agreement on February 4, 2025 to extend the term of the Agreement to February 23, 2026; and

WHEREAS, City and Contractor desire to further amend the Agreement to extend the term through June 30, 2026.

NOW, THEREFORE, the Parties hereto, in consideration of the mutual covenants hereinafter recited, agree as follows:

1. This Third Amendment is added to the Agreement.

2. Section 3, “Term” of the Agreement is amended to expire on June 30, 2026.

3. Section 5, “Payment of Fees for Services” is deleted in its entirety and replaced with the following language:

The total fees paid by City to Contractor for Basic Services under the Agreement will include a 3.5% CPI monthly increase to the lump sum price of $6,024.00 for Basic Services satisfactorily performed during the amended period of February 23, 2026 through June 30, 2026, and shall not exceed a monthly rate of six thousand two hundred thirty-four dollars and eighty-four cents ($6,234.84) based upon the Service Areas and Compensation listed in Exhibit B. The City Manager may add or remove Service Areas upon thirty (30) days’ written notice to Contractor. Service Areas added shall be considered Additional Services. The Performance of any Additional Services shall not exceed twenty-five thousand dollars ($25,000). City agrees to make payment for Basic Services within sixty (60) days of receipt of a detailed invoice from Contractor. City agrees to make payment for Additional Services within sixty (60) days of receipt of a detailed invoice from Contractor. Contractor shall not increase their rates over the course of this Agreement or submit invoices to City more frequently than monthly. The City may reasonably request additional supporting documentation.

5.1 Contractor shall not be reimbursed directly for any of its expenses, as the fees to be paid under this Agreement include compensation for any and all of Contractor’s expenses.

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2 4. Except as herein amended, the Agreement, and all previous amendments shall remain in full force and effect.

IN WITNESS WHEREOF, the Parties have caused this Third Amendment to Agreement to be executed on the date first above written.

CITY OF HOLLISTER

BY:

City Manager

APPROVED AS TO FORM:

BY:

Jennifer Thompson, City Attorney

N. RAMIREZ LANDSCAPE &

CONSTRUCTION

BY:
(Signature)

(Name)

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RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING AN AMENDED GENERAL SERVICE AGREEMENT WITH
SMITH & ENRIGHT LANDSCAPING INC. FOR PARKS, LANDSCAPES,

AND SOUND WALL MAINTENANCE SERVICES

WHEREAS, City and Contractor have previously entered into an Agreement for landscaping services dated February 25, 2023 (“Agreement”); and

WHEREAS, the parties executed the Second Amendment to the Agreement on February 4, 2025 to extend the term of the Agreement to February 23, 2026; and

WHEREAS, City and Contractor desire to further amend the Agreement to extend the term through June 30, 2026.

NOW, THEREFORE, BE IT RESOLVED the Parties hereto, in consideration of the mutual covenants hereinafter recited, agree as follows:

1. This Third Amendment is added to the Agreement.

2. Section 3, “Term” – The term of the Agreement shall expire on June 30, 2026.

3. Section 5, “Payment of Fees for Services” is replaced with the following language:

The total fees paid by City to Contractor for Basic Services under the Agreement will include a 3.5% CPI monthly increase to the lump sum price of $23,161.00 for Basic Services satisfactorily performed during the amended period of February 23, 2026 through June 30, 2026, and shall not exceed a monthly rate of Twenty -three thousand nine hundred seventy-one dollars and sixty-four cents ($23,971.64) based upon the Service Areas and Compensation listed in Exhibit B. The City Manager may add or remove Service Areas upon thirty (30) days’ written notice to Contractor. Service Areas added shall be considered Additional Services. The Performance of any Additional Services shall not exceed twenty-five thousand dollars ($25,000). City agrees to make payment for Basic Services within sixty (60) days of receipt of a detailed invoice from Contractor. City agrees to make payment for Additional Services within sixty (60) days of receipt of a detailed invoice from Contractor. Contractor shall not increase their rates over the course of this Agreement or submit invoices to City more frequently than monthly.

The City may reasonably request additional supporting documentation.

5.1 Contractor shall not be reimbursed directly for any of its expenses, as the fees to be paid under this Agreement include compensation for any and all of Contractor’s expenses.

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Resolution No. 2026-XX

4. Except as herein amended, the Agreement and all previous amendments shall remain in full force and effect.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on February 2, 2026, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Roxanne Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Jennifer Thompson, City Attorney

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on February 2, 2026.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

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1 THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH SMITH AND ENRIGHT LANDSCAPING, INC.

WHEREAS, City and Contractor have previously entered into an Agreement for landscaping services dated February 25, 2023 (“Agreement”); and

WHEREAS, the parties executed the Second Amendment to the Agreement on February 4, 2025 to extend the term of the Agreement to February 23, 2026; and

WHEREAS, City and Contractor desire to further amend the Agreement to extend the term through June 30, 2026.

NOW, THEREFORE, the Parties hereto, in consideration of the mutual covenants hereinafter recited, agree as follows:

1. This Third Amendment is added to the Agreement.

2. Section 3, “Term” of the Agreement is amended to expire on June 30, 2026.

3. Section 5, “Payment of Fees for Services” is deleted in its entirety and replaced with the following language:

The City Manager may add or remove Service Areas upon thirty (30) days’ written notice to Contractor. Service Areas added shall be considered Additional Services. The Performance of any Additional Services shall not exceed twenty- five thousand dollars ($25,000). City agrees to make payment for Basic Services within sixty (60) days of receipt of a detailed invoice from Contractor. City agrees to make payment for Additional Services within sixty (60) days of receipt of a detailed invoice from Contractor. Contractor shall not increase their rates over the course of this Agreement or submit invoices to City more frequently than monthly. The City may reasonably request additional supporting documentation.

5.1 Contractor shall not be reimbursed directly for any of its expenses, as the fees to be paid under this Agreement include compensation for any and all of Contractor’s expenses.

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2 4. Except as herein amended, the Agreement, and all previous amendments shall remain in full force and effect.

IN WITNESS WHEREOF, the Parties have caused this Third Amendment to Agreement to be executed on the date first above written.

CITY OF HOLLISTER

BY:

City Manager

APPROVED AS TO FORM:

BY:

Jennifer Thompson, City Attorney

SMITH AND ENRIGHT LANDSCAPING,
INC.

BY:
(Signature)

(Name)

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STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: February 2, 2026
REPORT # City Manager-2026-09

AGENDA ITEM: A RESOLUTION AUTHORIZING CITY STAFF TO CHANGE

DIRECTION IN BRINGING ASSISTIVE TECHNOLOGY TO SUPPORT PERMIT

ISSUING DEPARTMENTS

DEPARTMENT: City Manager
DEPARTMENT HEAD: Jim Pia, Interim City Manager
STAFF CONTACT: Jim Pia, Interim City Manager

RECOMMENDED ACTION: Adopt a resolution authorizing City staff to change direction in bringing helpful technology to assist permit issuing departments.

DISCUSSION: At the City Council meeting of December 19, 2022, Council authorized the implementation of the Accela Civic Platform , which could have ultimately benefited technology services within the City’s permit issuing departments. If accomplished successfully, this proposed technology could have allowed for a more efficient acceptance and processing of various permits. Unfortunately, the implementation of this effort has been unsuccessful, in part, due to the very large scale envisioned with this technology, not matching the limited internal capacity and smaller needs required by the City of Hollister.

Implementation and training envisioned during the initial phase were unsuccessful, and, over time, City staff, facing ongoing costs and demand to process an unanticipated increase in permit applications, have continued to struggle to find available time, capacity, and resources to allow them to focus on learning the complex and significant software programming and maintenance requirements. In short, the planned implementation phase of this significant technology effort lacked adequate internal resourcing and expertise necessary to accomplish the implementation of such a large - scale initiative within the identified scope, roles, and funding allocated under the initial project plan. As such, staff have recognized that the chosen product is much more complex and expensive than is needed and originally envisioned by the City. Without an additional allocation of significant funding and without additional internal and sustained staff with the necessary experience, the remaining (and lengthy) implementation process would be unattainable.

Staff recognizes the urgent need for efficient technology and will continue to review the best options going forward that can readily assist both the public and the permit-issuing departments. In consideration of the above, this consent item seeks to close out the 2022 effort with the Accela Civic Platform, including Carahsoft Technology Corporation, save this year’s additional budgeted money that would have been spent on the same effort, and instead, allow staff to focus attention on procuring a new, less complex, and more easily implemented and supported product.

FISCAL IMPACT: Approximately $1 million has been spent over the last four Fiscal Years on this effort, despite no operational advancement taking place. Future needs

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identified by staff on a reduced, more focused program will be brought back to Council for approval.

PREVIOUS COUNCIL OR COMMISSION ACTION: At the December 19, 2022, City Council meeting, the Council authorized a resolution implementing the start of the Accela Civic Platform.

CEQA: None.

ATTACHMENTS:

1. Resolution

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RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

AUTHORIZING CITY STAFF TO CHANGE DIRECTION IN BRINGING

ASSISTIVE TECHNOLOGY TO SUPPORT PERMIT ISSUING

DEPARTMENTS

WHEREAS, there is a need for beneficial technology that will serve both permit issuing departments and the public of Hollister; and

WHEREAS, on December 22, 2022, the Hollister City Council authorized a large technology effort that would have benefited Development Services, as well as the Police and Fire Departments; and

WHEREAS, the implementation and training envisioned in the 2022 ongoing effort have been unsuccessful.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hollister, as follows:

The 2022 effort with the Accela Civic Platform, including Carahsoft Technology, is terminated, and a new, smaller effort can begin, focusing only on bringing technology to support permit issuing departments.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on February 2, 2026, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Roxanne Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Jennifer P. Thompson, City Attorney

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Resolution No. 2026-XX

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on February 2, 2026.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

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STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: February 2, 2026
REPORT # Public Works-2026-05

AGENDA ITEM: A RESOLUTION APPROVING AN AGREEMENT WITH KIMLEY

HORN FOR THE DEVELOPMENT OF A SAFETY ACTION PLAN AND GRANT ADMINISTRATION FOR THE SAFE STREETS FOR ALL (SS4A) GRANT

DEPARTMENT: Public Works
DEPARTMENT HEAD: Javier Hernandez, Public Works Director STAFF CONTACT: Javier Hernandez, Public Works Director

RECOMMENDED ACTION: Adopt a resolution approving an agreement with Kimley Horn to develop a Safety Action Plan and provide grant administration for the SS4A Grant.

DISCUSSION: In 2023, the City of Hollister applied for a Federal SS4A Grant to study local streets and intersections with the goal of creating a plan to reduce traffic-related fatalities and serious injuries to zero. The application for the grant called for a study of up to 50 locations. The information obtained through those studies would be used to develop an Action Plan (Plan).

In July 2024, the City of Hollister was awarded a SS4A planning grant of $1,080,000, with a match of $270,000, to develop a plan to improve the safety of all while traveling through, in, and around Hollister. The development of the Plan will include public meetings, stakeholder meetings (including City staff, School District staff, resident groups, etc.), public outreach, public surveys, research, and options for improvements. The Plan will include near-term, mid-term, and long-term projects that will improve the safety of the public and will be included in upcoming Capital Improvement Plans.

Public Works issued a Request for Proposals in November of 2025 for a consultant to assist the City with development of the Plan and grant administration; six (6) proposals were received. Three staff members reviewed and scored each proposal, the scores of the raters were then averaged, and it was determined that Kimley Horn had the most complete, well organized, and cost-effective proposal. The categories for the scores were:

Experience, Completeness and Quality of Proposal, Available Resources, and Pricing.

The proposal has a timeline of ten months, which will meet the current deadline for expending the grant funds.

FISCAL IMPACT: The grant includes a maximum award of $1,080,000, requiring a $270,000 local match. Matching funds will be funded through budgeted General Fund allocations.

PREVIOUS COUNCIL OR COMMISSION ACTION: Resolution No. 2023-82 approving the application for the grant.

CEQA: This action does not constitute a project under the California Environmental Quality Act (CEQA) and review under CEQA is not required.

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ATTACHMENTS:

1. Resolution

2. Agreement

3. Presentation

4. Grant Agreement

5. Grant Application Resolution

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RESOLUTION NO. 2026-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING AN AGREEMENT WITH KIMLEY HORN TO DEVELOP A

SAFETY ACTION PLAN AND PROVIDE ADMINISTRATIVE SUPPORT

FOR THE SAFE STREETS FOR ALL GRANT

WHEREAS, the safety of the residents of, and visitors to, the City of Hollister is of the utmost importance; and

WHEREAS, traveling in or through the City creates unique hazards for residents and visitors alike due to the different modes of transportation used ; and

WHEREAS, the City desires to provide safe travel for all, no matter the mode of transportation; and

WHEREAS, the Federal government has a program to provide local governments funding to improve the safety of all while traveling, through a Safe Streets for All (SS4A) Grant; and

WHEREAS, Engineering applied for a SS4A planning grant in 2023; and

WHEREAS, the City of Hollister was subsequently awarded a planning grant of $1,080,000 in 2024 to develop a Safety Action Plan; and

WHEREAS, Public Works issued a Request For Proposals and received six (6) proposals in Nov 2025; and

WHEREAS, through the process of review, evaluation, and scoring of the proposals, it was determined that Kimley Horn submitted the best proposal; and

WHEREAS, Public Works desires to enter into an agreement with Kimley Horn to provide consulting services to develop the Safety Action Plan and provide grant administration and grant-funding support.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby approve the agreement with Kimley Horn for the development of a Safety Action Plan and grant administration support.

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Resolution No. 2026-XXX

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on February 2, 2026, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Roxanne Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Jennifer Thompson, City Attorney

I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2026-XXX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on February 2, 2026 at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on February 2, 2026.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

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CITY OF HOLLISTER
Safe Streets for All Plan and Grant Administration
This professional services agreement (“Agreement”) is made and entered into effective , 20 (the “Effective Date”), by and between the City of Hollister (“City”) and Kimley Horn (“Contractor” and together with City, the “Parties”).

1. Contractor Services. Contractor agrees to provide the following services to City (collectively, the “Basic Services”): develop a Safe Streets for All Plan (the “Plan”) and provide grant administration services (as further described in Exhibit A to this Agreement) (“Project”). “Services” shall mean Basic and Additional Services. Contractor agrees to perform such Services as expeditiously as is consistent with professional skill and care and the orderly progress of the Services. All services performed by the Contractor under this Agreement shall be conducted in a manner consistent with the level of care and skill ordinarily exercised by professionals specially qualified to provide the services required by the City.

1.1 Additional Services. Contractor shall provide services related to the Project other than Basic Services (“Additional Services”) if directed in writing by City to perform specific Additional Services. In such cases, Contractor shall provide City with the cost to provide the Additional Services and the time necessary to complete the services. Contractor shall not proceed to perform any such required Additional Services until City has determined that such service is beyond the scope of the Basic Services to be provided, is required, and has given written authorization to perform the service. Each additional service so authorized shall constitute an amendment to this agreement, shall be identified and sequentially numbered as “Additional Contractor Service no. 1” and so forth, shall be subject to all of the provisions of this agreement, and shall be attached as a new exhibit entitled “EXHIBIT C: SCOPE OF CONTRACTOR SERVICES-ADDITIONAL; COMPLETION SCHEDULE”.

1.2 Changes to Scope of Work-Basic Services. City may at any time, and upon a minimum of ten (10) days written notice, modify the scope of Basic Services to be provided under this agreement. Contractor shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in writing. Upon agreement between City and Contractor as to the extent of said impacts to time and compensation, an amendment to the Agreement shall be prepared describing such changes. Execution of the amendment by City and Contractor shall constitute the Contractor’s notice to proceed with the changed scope.

2. Contractor Qualifications. Contractor represents and warrants to City that Contractor, and all of Contractor’s employees, agents or volunteers (the “Contractor Parties”), have in effect and shall maintain in full force throughout the Term of this Agreement all licenses, credentials, permits and any other qualifications required by law to perform the Services and to fully and faithfully satisfy all of the terms set forth in this Agreement. Contractor and any Contractor Parties performing Services shall be competent to perform those Services.

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3. Term. The initial term for performance of the Services shall begin upon execution of the Agreement by both parties and shall end upon acceptance of the Plan by granting agency and after final reporting, submission, and acceptance of all grant documents and final reimbursements by the granting agency (tentatively July 2027) (“Term”), except as otherwise stated in Section 4 below, and Contractor shall complete the Services during the Term. Written notice by the City Manager or designee shall be sufficient to stop further performance of the Services by Contractor or the Contractor Parties. In the event of early termination, Contractor shall be paid for satisfactory Services performed to the date of termination. Upon payment by City, City shall be under no further obligation to Contractor, monetarily or otherwise, and City may proceed with the work in any manner City deems proper.

4. Termination. City may terminate this Agreement at any time by giving written notice to Contractor if (1) Contractor materially breaches any of the terms of this Agreement; (2) any act or omission of Contractor or the Contractor Parties exposes City to potential liability or may cause an increase in City’s insurance premiums; (3) Contractor is adjudged a bankrupt; (4) Contractor makes a general assignment for the benefit of creditors; or (5) a receiver is appointed because of Contractor’s insolvency. Such termination shall be effective immediately upon Contractor’s receipt of the notice.

5. Payment of Fees for Services. City agrees to pay Contractor based on the rates listed in Exhibit B for Services satisfactorily performed. Contractor shall not increase these rates over the course of this Agreement, except as provided in Section 5.1 below. City agrees to make payment within sixty (60) days of receipt of a detailed invoice from Contractor, including any additional supporting documentation that City reasonably requests. Contractor shall not submit its invoices to City more frequently than monthly. Contractor will not be compensated for any Basic or Additional Services required as a result of wrongful acts or omissions.

5.1 CPI Adjustment. Contractor shall be entitled to an increase to the rates listed in Exhibit B on each annual anniversary of the agreement at a rate determined using the U.S. Bureau of Labor Statistics San Francisco-Oakland-San Jose, CA Consumer Price Index (“CPI”) for the month of April. If the CPI is greater than the last published CPI of the previous year, the costs will be increased proportional to the percentage change in the CPI index. If the CPI is less than the last published CPI of the previous year, then the costs will remain the same. The maximum increase in the rates in any contract year may not exceed 3.5%. The increase shall take effect on the first day of the month following the anniversary date.

5.2 Reimbursement for Certain Expenses. Contractor shall not be reimbursed directly for any of its expenses, as the fees to be paid under this Agreement include compensation for any and all of Contractor’s expenses.

6. Indemnification. To the fullest extent permitted by California Civil Code 2782.8, Contractor shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and agents from and against any and all liability, loss, damage, expense, and cost (including without limitation, attorney fees, expert fees and all other costs and fees of litigation) of every nature to the extent arising out of, pertaining to, or relating to Contractor's negligence, recklessness, or willful misconduct of Contractor hereunder or its failure to comply with any of its obligations contained in this Agreement. In no event shall the cost to defend

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charged to the Contractor exceed the Contractor's finally determined proportionate percentage of fault.

7. Equipment and Materials. Contractor at its sole cost and expense shall provide and furnish all tools, labor, materials, equipment, transportation services and any other items (collectively, “Equipment”) which are required or necessary to perform the Services in a manner which is consistent with generally accepted standards of the profession for similar services.

Notwithstanding the foregoing, City shall not be responsible for any damages to persons or property as a result of the use, misuse or failure of any Equipment used by Contractor or the Contractor Parties, even if such Equipment is furnished, rented, or loaned to Contractor or the Contractor Parties by City. Furthermore, City may reject any Equipment or workmanship that does not conform to the requirements of this Agreement and Contractor must then promptly remedy or replace it at no additional cost to City and subject to City’s reasonable satisfaction.

8. Insurance. Without in any way limiting Contractor’s liability, or indemnification obligations set forth in Section 6 above, Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors. The minimum scope and limit of insurance is contained in Exhibit D.

9. Independent Contractor Status. The Parties agree that Contractor is free from the control and direction of City in connection with Contractor’s performance of the Services. Contractor is hereby retained to provide the specified Services for City, which are outside the usual course of City’s business. Contractor certifies that it is customarily engaged in an independently established trade, occupation, or business to provide the Services required by this Agreement.

Contractor understands and agrees that Contractor and the Contractor Parties shall not be considered officers, employees, agents, partners, or joint venturers of City, and are not entitled to benefits of any kind or nature normally provided to employees of City and/or to which City’s employees are normally entitled.

10. Taxes. All payments made by City to Contractor pursuant to this Agreement shall be reported to the applicable federal and state taxing authorities as required. City will not withhold any money

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from fees payable to Contractor, including FICA (social security), state or federal unemployment insurance contributions, or state or federal income tax or disability insurance. Contractor shall assume full responsibility for payment of all federal, state, and local taxes or contributions, including unemployment insurance, social security, and income taxes with respect to Contractor and the Contractor Parties and otherwise in connection with this Agreement.

11. Confidential Information. All City information disclosed to Contractor during the course of performance of services under this Agreement shall be treated as confidential and shall not be disclosed to any other persons or parties except as authorized by City or required by law.

12. Designation of Key Personnel. The individuals specified in the attached Exhibit B shall provide the services set forth herein and shall be the people primarily in charge of such work. No other individuals may provide services for Contractor on this project without first obtaining the written approval of the City Manager or designee.

13. Assignment/Successors and Assigns. Contractor shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties, or obligations under this Agreement without the prior written consent of City. Subject to the foregoing, this Agreement shall be binding on the heirs, executors, administrators, successors, and assigns of the respective Parties.

14. Conflict of Interest. Contractor warrants that neither Contractor, nor any of its employees, agents, or subcontractors, has an actual or potential conflict of interest with the City in respect to the Services to be performed under this Agreement for the City. None of such individuals shall, during this term of this Agreement, acquire any interest which conflicts, or could potentially conflict, in any manner with the interests of the City.

15. Notice to Proceed; Progress; Completion. Upon execution of this Agreement by the parties and approval of it by the City Council, City shall give Contractor written notice to proceed with the Services. Such notice may authorize Contractor to render all of the Services contemplated herein, or such portions or phases as may be directed by the City. In the latter event, City shall, in its sole discretion, issue subsequent notices from time to time regarding further portions or phases of the Services. Upon receipt of such notices, Contractor shall diligently proceed with the Services authorized and complete it within the agreed time period.

16. Severability. If any provision of this Agreement shall be held invalid or unenforceable by a court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement.

17. Amendments. The terms of this Agreement shall not be waived, altered, modified, supplemented, or amended in any manner whatsoever except by written agreement signed by both Parties and approved by the City Council, or City Manager if authorization is given by City Council.

18. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California, excluding its choice of law rules. Any action or proceeding seeking any relief under or with respect to this Agreement shall be brought solely in the Superior Court of the State of California for the County of San Benito subject to transfer of venue under applicable

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State law, provided that nothing in this Agreement shall constitute a waiver of immunity to suit by the City.

19. Written Notice. Written notice shall be deemed to have been duly served if delivered in person to Contractor at the address located next to the party signatures below, or if delivered at or sent by registered or certified or overnight mail to the last business address known to the person who sends the notice.

20. Compliance with Law. Each and every provision of law and clause required by law to be inserted into this Agreement shall be deemed to be inserted herein and this Agreement shall be read and enforced as though it were included therein. Contractor shall comply with all applicable federal, state, and local laws, rules, regulations, and ordinances. Contractor agrees that it shall comply with all legal requirements for the performance of duties under this Agreement and that failure to do so shall constitute material breach.

21. Non-Discrimination. There shall be no unlawful discrimination in the contracting of persons under this Agreement because of race, color, national origin, age, ancestry, religion, sex, or sexual orientation of such persons.

22. Attorneys’ Fees. If a party to this Agreement commences a legal action against the other party to enforce a provision of this Agreement or seek damages related to the services provided under this Agreement, the prevailing party in the legal action will be entitled to recover from the other party all of its reasonable litigation expense, costs, and fees actually incurred, including reasonable attorneys’ and experts’ fees.

23. Liability of City. Notwithstanding anything stated herein to the contrary, City shall not be liable for any special, consequential, indirect, or incidental damages, including, but not limited to, lost profits in connection with this Agreement.

24. Time. Time is of the essence for performance of the Services under this Agreement.

25. Waiver. No delay or omission by either Party in exercising any right under this Agreement shall operate as a waiver of that or any other right and no single or partial exercise of any right shall preclude either Party from any or further exercise of any right or remedy.

26. Reports. Contractor shall maintain complete and accurate records with respect to the Services rendered and the costs incurred under this Agreement, including records with respect to any payments to employees and subcontractors. All such records shall be prepared in accordance with generally accepted accounting procedures. Upon request, Contractor shall make such records available to City for the purpose of auditing and copying such records for a period of five years from the date of final payment under this Agreement.

27. Ownership of Documents. All plans, studies, drawings, calculations, reports, specifications, estimates, and other documents or any other works of authorship fixed in any tangible medium of expression, including but not limited to physical drawings, data magnetically or otherwise recorded on computer disks, or other writings prepared or caused to be prepared by the Contractor under this Agreement (“Documents”) shall be and shall remain the property of the City for all purposes, not only as they relate or may relate to the Services but as they relate or

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may relate to any other project. Contractor will provide the City with a complete set of Documents, and will retain, on the City's behalf, the originals, or reproducible copies of all Documents, however stored, in the Contractor’s files for a period of no less than fifteen (15) years. Contractor shall promptly make available to City any original documents it has retained under this Agreement upon request by the City.

28. Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for the City to copy, use, modify, reuse or sublicense any and all copyrights, designs and other intellectual property embodied in the Documents (“Intellectual Property”) not only as they relate or may relate to the Services but as they relate or may relate to other projects. The Contractor shall require any and all subcontractors and subconsultants to agree in writing that the City is granted a similar non-exclusive and perpetual license for the Intellectual Property of such subcontractors or consultants that they provided to Contractor as part of the Services. The compensation for the Services includes compensation not only for any such use of the Intellectual Property in connection with the Services, but also for any re-use of the Intellectual Property by the City in relation to other projects. Contractor represents and warrants that Contractor has the legal right to license the Intellectual Property that Contractor, its subcontractors, or its subconsultants prepare or cause to be prepared under this Agreement.

29. Entire Agreement. This Agreement is intended by the Parties as the final expression of their agreement with respect to such terms as are included herein and as the complete and exclusive statement of its terms and may not be contradicted by evidence of any prior agreement or of a contemporaneous oral agreement, nor explained or supplemented by evidence of consistent additional terms.

30. Ambiguity. The Parties to this Agreement, and each of them, hereby represent that the language contained herein is to be construed as jointly proposed and jointly accepted, and in the event of any subsequent determination of ambiguity, all Parties shall be treated as equally responsible for such ambiguity.

31. Execution of Other Documents. The Parties to this Agreement shall cooperate fully in the execution of any and all other documents and in the completion of any additional actions that may be necessary or appropriate to give full force and effect to the terms and intent of this Agreement.

32. Execution in Counterparts. This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy, facsimile, or an original, with all signatures appended together, shall be deemed a fully executed agreement.

33. Warranty of Authority. The persons who have signed this Agreement warrant that they are legally authorized to do so on behalf of the respective parties, and by their signatures to bind the respective parties to this Agreement.

34. Mediation. A party to this Agreement shall, as a condition precedent to initiating any litigation against the other party, demand mediation of any dispute. The parties shall endeavor to include any third-party claimant in the mediation. The parties shall select a mediator and schedule the mediation within thirty (30) days of the initial demand for mediation. If the parties

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cannot agree on a mediator, the mediator shall be appointed by JAMS. The parties to the mediation, including the parties to this Agreement, shall pay equal shares of the mediator’s fees.

Each party shall bear its own attorney’s fees related to the mediation.

35. Forms. Prior to performing any Services, Contractor shall prepare, execute, and submit all forms that may be required by law for this Agreement, including but not limited to an Iran Contract Act certification (Public Contract Code §2204). If a form is necessary, Contractor shall use the City’s versions of these forms, which the City shall make available upon request.

36. Sanctions in Response to Russian Aggression. The City requires Contractor to comply with the Governor’s March 4, 2022, Executive Order N-6-22 (“Order”) relating to any existing sanctions imposed by the United States government and the State of California in response to Russia’s actions in Ukraine, including additional requirements for contracts of $5 million or more. Failure to comply may result in the termination of the Contract.

37. Federal Non-Discrimination Requirements. This Agreement is subject to the provisions of Title VI of the Civil Rights Act of 1964 and the acts and regulations of the U.S. Department of Transportation relative to non-discrimination in federally assisted programs, including the requirements set forth in Appendices A and E, which are attached hereto and incorporated by reference.

* * * * * * * * * * * * * * * * * * * *
(Signature page follows)

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CITY OF HOLLISTER CONTRACTOR:

By:

Name: Roxanne Stephens
Title: Mayor
By:

Name: Frederik Venter PE #64621
Title: Senior Vice President

Address for City Notices: Address for Contractor Notices:

Public Works Director Kimley Horn
1321 South Street 2801 Monterey-Salinas Highway, Suite k Hollister CA 95023 Monterey, Ca 93940

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EXHIBIT A
Scope of Services
In addition to the tasks listed below, Consultant shall provide ongoing grant administration support, including quarterly reports, reimbursement requests, and other related duties until acceptance of the plan by granting agency and after final reporting, submission, and acceptance of all grant documents and final reimbursements by the granting agency (tentatively July 2027).

Task 1 – Vision Zero Strategy
Task 1.1 – Project Kick-Off
Kimley-Horn will meet with City staff to launch the project. This meeting will include a discussion of the project schedule and scope, project update meeting schedule, key project goals and objectives, and administrative procedures that will be followed regarding invoicing, progress reporting per the grant requirements, and project team communication.

Deliverables: Kick-off meeting agenda and meeting notes, Draft goals and objectives, Grant progress requirements and forms

Task 1.2 – Refined Project Scope
Based on discussions with City staff, Kimley-Horn will refine the project scope to capture additional detail for engagement strategies and tools the City would like to use, coordination between the plan components, and deliverables that will help the City achieve plan milestones.

Deliverables: Updated project scope and schedule
Task 1.3 – Vision Zero Strategy Outline
Kimley-Horn envisions a unified Vision Zero Strategy plan that includes these component elements. The plan will consist of both a written document and an online report and dashboard that will allow the City to update the plan and share progress with residents as part of the safety branding and implementation program. Kimley-Horn will work with City staff to outline that document through the initial phases of the Safety Action Plan, Safe Routes to School Plan, Safe Routes for Seniors, ADA Transition Plan, Active Transportation and Trail Plan, and engagement and activation activities. The outline will help build a framework for consistency across tasks and an early guidepost to what the plan will look like at the end of this effort. During this task, the focus of the Vision Zero Strategy will be determined in collaboration with stakeholders.

Deliverables: Vision Zero Strategy Report outline

Task 1.4 – Advisory Committee
Kimley-Horn recommends establishing an SS4A Advisory Committee that will help throughout all project tasks. Certain members of the committee may be more stakeholder focused on elements of Safe Routes to School (Task 2), Safe Routes for Seniors and ADA Transition Plan (Task 3), Active Transportation and Trail Plan ( Task 5), or other project tasks, but a cohesive advisory approach that is aware of all project elements will allow for a smoother more seamless Vision Zero Strategy Plan. If possible, the advisory committee should have committed membership from the school districts, a representative from senior and ADA advocates, the City Police and Fire Department,

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potential representative from City Council, and the City’s public information officer.

The City may identify other potential committee members as needed.

Deliverables: Advisory Committee meeting agendas, notes, and presentation materials

Task 1.5 – Draft Vision Zero Strategy Report and Website Kimley-Horn will work with the project branding developed in Task 6 to create a plan document that builds off the existing LRSP to incorporate the findings of the Safe Routes to School and Safe Routes for Seniors tasks, as well as a summary of the outreach, engagement, and activation tasks completed for the public and stakeholders. This report will outline key safety priorities for the City building off the LRSP emphasis areas and highlight future implementation steps including project development, brand maintenance, and funding opportunities. The plan will consist of a written document and a Vision Zero Strategy webpage that will share plan elements and improvements projects and provide the City with a forum to share future plan updates. The website will also include a dashboard and monitoring tool as described in Task 6.

Deliverables: Vision Zero Strategy website with dashboard and monitoring tool (see Task 6), Vision Zero Strategy draft report

Task 1.6 – Final Vision Zero Strategy Report and Website Upon consultation with City staff, stakeholders, and any input received from the Advisory Committee, Kimley-Horn will revise the plan document and website to establish the Vision Zero Strategy for the City. Upon City staff approval, Kimley-Horn will provide a plan presentation to the City Council and Commissions as part of the approval process.

Deliverables: Vision Zero Strategy website with dashboard and monitoring tool (see Task 6), Vision Zero Strategy final report, City Council presentation

Task 2 – Safe Routes to School Plan
Task 2.1 – Existing Conditions
Kimley-Horn will evaluate existing conditions for school access for each school serving residents of the City. The team will inventory bicycle and pedestrian amenities within ½ mile of each school to determine where there may be gaps that could impact safe walking or cycling for students within the school’s catchment area. For areas further from the schools, the team will document the locations of bus stops or pick-up locations that children may use, and how well those are connected to adjacent residential neighborhoods. The team will produce a map of each school’s catchment area showing where the existing facilities are. Kimley-Horn will leverage Big Data (Replica and Strava) to better understand the current walking and biking activity on City streets to assess where students are currently walking and biking to
aid in prioritization of improvements in Task 2.6. Additionally, the team will do one walking audit per school with City staff and school administrators to understand the current pick-up and drop-off operations near the school for vehicle traffic, bus routing and stop locations, and collisions that have occurred. Pick-up and drop-off on the city street network will be reviewed as part of this task. Reviews will include driver behaviors, capacity, constraints, and potential safety challenges for school children.

Deliverables: Existing conditions memorandum, School traffic counts, Base maps for schools, High- level on-street improvements and recommendations on aerial images

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Task 2.2 – Collision and Gaps Analysis
Kimley-Horn will refer to the challenges identified in the LRSP and supplement those findings with a more detailed assessment of student transportation needs for each school. Collision patterns will be evaluated to determine what opportunities there are to enhance safety near schools from the engineering, enforcement, education, and policy standpoints. For each school, Kimley-Horn will produce a map of needs including sidewalks, bicycle paths, protected crossings, and lighting.

Deliverables: Collisions and gaps analysis memorandum

Task 2.3 – Outreach and Engagement
Kimley-Horn proposes to develop an engagement and awareness campaign as part of Task 6. Task

2.3 will be focused on outreach to school administrators and groups to get specific information on known transportation safety challenges for each school. Kimley-Horn will hold up to three focus meetings with designated schools and perform a walking audit of the school environments to better understand where students are most frequently coming from and what challenges have been brought to the school’s attention.

Deliverables: Summary of comments and contact sheet for each school, Additional deliverables listed under Task 6

Task 2.4 – Crossing Guard Analysis
The team will work to understand existing criteria used to identify and prioritize crossing guard locations against current best practices. Kimley-Horn will then work with the school board and school administrators to record existing crossing guard deployments within the existing school yellow zones to identify high volume crossings that are currently unguarded. In locations that are further away from the school but within ½ mile walking distance, the team will evaluate other potential crossing protections to extend the schools’ safer accessibility sphere.

Deliverables: Crossing guard prioritization memorandum

Task 2.5 – Recommendation and Prioritization
Kimley-Horn will work with City staff and the Advisory Committee to synthesize the technical analysis and the information from the public gathered in Task 6 to develop a prioritization matrix that will prioritize the identified improvements gathered in this effort and that the City can use to begin a program of improvements for new schools in the future or for new communities that are developed that will need access to existing schools. Input from Task 2.1-2.4 will be used in the prioritization process.

Graphical presentations and tabular data assessment will be prepared.

Deliverables: Infrastructure improvement recommendations memorandum (including maps and cost estimates), Project prioritization methodology memorandum and prioritization matrix, Suggested routes maps, Programmatic recommendations memorandum

Task 2.6 – Draft and Final Strategy
The Safe Routes to School strategy will be developed as a section of the Vision Zero Strategy report, as indicated in Task 1.5. The report will consist of a written document, as well as written collateral for the project website that the City can maintain to share the plan, implementation progress, and a forum for residents to continue to use to request plan updates and make requests.

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Deliverables: Draft Safe Routes to School chapter, Public Draft Safe Routes to School chapter, Final Safe Routes to School chapter

Task 3 – Self Evaluation ADA Transition Plan and Safe Routes for Seniors Plan Task 3.1 – Self Evaluation ADA Transition Plan and Pedestrian Safety Task 3.1.1. Existing Conditions Survey Using GIS
Kimley-Horn will perform a comprehensive self-evaluation of public right-of-way (PROW), including sidewalks, curb ramps, crosswalks, bus stops, and pedestrian signals using Nearmap, over the shoulder drive through and GIS information. The ADA field surveys and collection of compliance information will be conducted on the ADA routes and senior routes identified in the project outreach plan in Task 6. The Kimley-Horn team will use mobile GIS tools (Daxbot) to collect geospatial data on these existing facilities and their ADA compliance status (listed below). Kimley-Horn will integrate collected data into an existing base map GIS system to allow for ongoing tracking and updates.

The roadways that will be reviewed include those identified in this task only (Task 3.1, ADA Transition routes and the Senior Travel Routes in Task 3.2). Our team will conduct evaluations of the finalized list of roadways, documenting compliances and/or violations. We will collect and analyze data, focusing on ADA standards for accessible design, local building codes, and PROWAG. We developed KADA, an ArcGIS/GPS-based data collection, data processing, and data management application used to develop and implement ADA Transition Plans. KADA will be used to assess compliance of all pedestrian facilities within the public right-of-way. The KADA-generated reports will document compliances and/or violations, photos, notes on related areas of concern, descriptions of the possible solutions, associated cost projections for bringing the location into compliance, and project priority. All field measurements, compliance statuses, possible solutions, cost projections, and priorities will be provided in a GIS database for each facility, which will aid the City during the implementation process and while monitoring remediation progress.

Task 3.1.2. Community Engagement and ADA Route Development Kimley-Horn will establish an Ad-hoc ADA Advisory Committee composed of residents with disabilities, advocacy groups, and City staff and conduct public workshops and online surveys to gather input on mobility challenges and priority routes. Kimley-Horn will develop a network of ADA Priority Routes that connect key destinations such as schools, transit stops, government buildings, and commercial centers.

Task 3.1.3. Identification of Non-Compliant Facilities
Kimley-Horn will evaluate each facility against current ADA standards (2010 ADA Standards for Accessible Design and PROWAG). Crash statistics will be overlain on the GIS maps/barriers to access identified, including missing curb ramps, excessive cross slopes, narrow sidewalks, and inaccessible pedestrian signals. Deficiencies will be cataloged in a GIS-enabled database with photo evidence and field notes.

Task 3.1.4. ADA Transition Plan Development
Kimley-Horn will develop the draft ADA Transition Plan as a living document that includes:

⬗ Summary of findings from self-evaluation
⬗ GIS maps indicating the ADA routing and deficiencies
⬗ Methodology for barrier identification and prioritization ⬗ Public engagement outcomes

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⬗ Develop a prioritized implementation plan with a schedule and implementation strategy

The ADA Transition Plan will be compatible with the City’s CIP and SS4A Safety Planning Framework

1. Task 3.1.5. Prioritization of ADA Improvements
Kimley-Horn will develop a prioritization matrix based on:

⬗ Severity of non-compliance
⬗ Proximity to high-use pedestrian corridors and vulnerable populations ⬗ Community input and equity considerations
⬗ Coordination with planned capital projects

Each improvement will be assigned to a priority level (High, Medium, Low) for completion.

Task 3.1.6 Conceptual Cost Estimation and Administrative Requirements Kimley-Horn will prepare planning level cost estimates for typical ADA improvements (e.g., curb ramp installation, sidewalk widening, detectable warning surfaces) for the transition plan. The costs will be incorporated into the prioritization plan and identified barriers to generate a citywide conceptual cost estimate. Include cost ranges for short-, mid-, and long-term implementation phases.

⬗ Administrative Requirements ADA Coordinator Roles and Responsibilities: Having an ADA coordinator is a requirement under the ADA for state and local governments with 50 or more employees.

The roles and responsibilities of the ADA coordinator includes being responsible for coordinating the efforts of the government entity to comply with Title II and investigating any complaints that claim the entity has violated Title II.

⬗ ADA Grievance Policy and Procedure: The City is required to adopt and publish procedures for resolving grievances arising under Title II of the ADA and have this posted on the City’s website. As a part of this project, we will either review and make any necessary recommendations or develop a grievance policy and procedure.

⬗ ADA Notice: The ADA public notice requirement applies to all state and local governments covered by Title II, the target audience for the public notice includes applicants, beneficiaries, and other people interested in the City’s programs, services, and activities (PSAs).

The City should provide the information on an ongoing basis whenever necessary. As a part of this project, we will review the City’s notice under the ADA and make any necessary recommendations.

⬗ Self-Evaluation Documentation: Following the self-evaluation of each program, service, activity, and facility, we will provide summaries that document the evaluation findings, including common issues, compliance and prioritization statistics, and barrier removal recommendations. The results of the evaluation effort will be augmented by comments from interested people received through outreach to the public ADA Ad-hoc Advisory Committee.

Task 3.1.7 Draft and Final ADA Transition Plan
Kimley-Horn will prepare a draft and final ADA Transition plan that will be communicated to the Ad- hoc ADA Transition Committee and City staff for review.

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Deliverables: ADA Transition Plan document, GIS database of surveyed facilities and barriers, Prioritized project list with conceptual costs, Public engagement summary report

Task 3.2 – Safe Routes for Seniors Plan
Task 3.2.1 – Existing Conditions
Kimley-Horn will leverage big data to evaluate origin-destination patterns, senior residences, and other key senior destinations to better understand where there is demand today for safe and comfortable senior mobility. Kimley-Horn staff will conduct field reconnaissance at the top five identified locations to identify barriers and missing ADA infrastructure elements.

The team will develop maps for each location in a similar fashion to Task 2.1 emphasizing existing amenities supportive of safe senior mobility.

Deliverables: Existing conditions memorandum, Location traffic counts, Base maps for schools

Task 3.2.2 – Collisions and Gaps Analysis
The team will work with City staff and the Advisory Committee to determine potential gaps in the pedestrian and bicycle network, unprotected crossings, ADA improvements, as well as a slow streets option, and neighborhood best practices that will make it easier for City seniors to get around safely and independently for longer.

Deliverables: Collisions and gaps analysis memorandum

Task 3.2.3 – Outreach and Engagement
Kimley-Horn proposes to develop an engagement and awareness campaign as part of Task 6. This task will be focused on outreach to the senior center, senior advocates, senior living Homeowner Associations (HOAs), and ADA groups to get specific information on known transportation safety challenges for seniors in the City. We will develop a project website using PublicCoordinate© for each of the SS4A elements. In addition, we will have surveys for the community that will be easy to access and answer. It is recognized that the current political climate requires more “door-to-door” outreach to capture input from broad spectrum of the community. Outreach will include a wide variety of methods to engage the public, including in-person meetings, pop-up events at targeted locations, virtual meetings, focus groups, and door-to-door services.

Potential outreach will include the local business community (downtown) and other CBOs.

We anticipate participation from the County based on the location of some of the schools.

Deliverables: Summary of comments and contact sheet for each senior community, Additional deliverables listed under Task 6

Task 3.2.4 – Recommendation and Prioritization
Kimley-Horn will work with City staff and the Advisory Committee to synthesize the technical analysis and the information from the public gathered in Task 6 to develop a prioritization matrix that will prioritize the identified improvements gathered in this effort and that the City can use to begin a program of improvements for additional destinations and amenities frequented by seniors and as new senior living communities are developed.

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Deliverables: Infrastructure improvement recommendations memorandum (including maps and cost estimates), Project prioritization methodology memorandum, Suggested routes maps, Programmatic recommendations memorandum

Task 3.2.5 – Draft and Final Strategy
The Safe Routes for Seniors strategy will be developed as a section of the Vision Zero strategy report as indicated in Task 1.5. The report will consist of a written document, as well as written collateral for the project website that the City can maintain to share the plan, implementation progress, and a forum for residents to continue to use to request plan updates and make requests.

Deliverables: Draft Safe Routes for Seniors chapter, Public Draft Safe Routes for Seniors chapter, Final Draft Safe Routes for Seniors chapter

Task 4 – Evacuation Plan
Kimley-Horn will develop a Safety Evacuation Plan for a fire event for the City of Hollister, using our KHEvac Tool. Following California’s evolving safety mandates, the tool directly supports compliance with AB 747 (evaluation of evacuation route capacity, safety, and viability) and SB 99 (identification of residential areas with limited egress), while aligning with the Attorney General’s Technical Advisory on Evacuation Modeling and LCI’s Draft Evacuation Planning Advisory.

It provides a data driven approach for public agencies to strengthen their plans, policies, and evacuation operations, so that evacuation planning is not only regulatory- compliant but operationally effective in protecting lives.

Deliverables: Draft and Final Evacuation Plan

Task 5 – Active Transportation and Trail Plan (ATP)
Task 5.1 – Existing Conditions
Kimley-Horn will conduct a review of up to 10 local and regional planning documents relevant to the development of the ATP to identify planned projects and programs that impact bicycle and pedestrian mobility in the City, including the new General Plan, the Complete Streets Plan, the San Felipe Road Precise Plan, various private development projects, and pavement management projects. The review will focus on identifying relevant planned projects, community needs, and any policies or programs that would likely encourage or discourage active transportation in Hollister. The Kimley-Horn team will also compile existing circulation GIS data for pedestrians, bicyclists, and motorists to develop a socio- demographic analysis. Much of this GIS mapping data is available from the General Plan technical studies. This analysis will assess the need, demand, and potential for walking and bicycling using available data from the City Travel Demand Model. Replica Big Data will be utilized to highlight major activity centers and corridors for walking and biking trips. The analysis will also include access to the new Gavilan
College on Fairview Drive. Kimley-Horn will supplement existing traffic count data with school peak period traffic counts and filed visits. The purpose of this analysis will be to evaluate school peak hour congestion. The number of schools are identified in the Outreach Plan and the selectin of schools will be done in collaboration with the Advisory Committee and the school administrators.

The Kimley-Horn team will develop base maps of the data analyzed. The set of maps will include an existing and proposed network to illustrate pedestrian and bicycle routes by functional classification and

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their overall connections to the regional network as well as existing and proposed land use maps with key destinations. It is assumed that the GIS files provided will conform to Model Inventory or Road Elements (MIRE) specifications, and that any required modifications or cleaning are not included in this scope and fee. Data such as Average Daily
Traffic (ADT), speed limits, and roadway classifications will be provided in the GIS files. Additionally, the team will do walking audits as defined in the outreach plan with City staff and school administrators to understand the current pick-up and drop-off operations near schools for vehicle traffic, bus routing and stop locations, and collisions that have occurred related to school traffic or those involving bicycles and pedestrians for a prior five-year period. Building off the General Plan Maps and with input from the community and other ongoing planning efforts, the Kimley-Horn team will develop base maps and document the condition of existing trail segments and potential corridor alignments.

Deliverables: Existing conditions memorandum and existing ATP map; Base maps with count data, destination land uses, and travel characteristics; GIS maps for travel patterns, including the new Gavilan College on Fairview Drive; GIS maps for the City trail network overlain on the destinations and Big Data information

Task 5.2 – ATP Safety Analysis
The Kimley-Horn team will compile previously analyzed traffic safety data from the Hollister LRSP with newer crash data focusing on pedestrian and bicycle crashes and serious injuries that have occurred since the LRSP data was analyzed. Kimley-Horn will utilize the latest historical collision data to identify pedestrian- and bicycle-related collision hot spot locations. The analysis will help identify high-incident locations, and the team will take a proactive approach to systemically identify countermeasures for reducing pedestrian- and bicycle-related collisions. The countermeasure profiles will be incorporated into the ATP. Gap and Barrier Analysis will map existing pedestrian and bicycle facilities in the City using any existing GIS or CAD data available from the City. If City records are incomplete, the Kimley-Horn team will update the maps for the arterial and collector roadway system using available aerial photography. The team will identify key thematic active transportation needs based on the data obtained and analyzed in previous tasks, highlighting gaps in the existing infrastructure that may inhibit system use. In coordination with the City, Kimley-Horn will identify key activity centers (existing and proposed) such as schools, parks, job centers, tourist destinations, and other regional activity centers that attract pedestrians and bicyclists. Using the key destinations and proposed active transportation network, Kimley-Horn will develop a propensity active transportation demand model to understand the anticipated number of biking and walking trips. The General Plan land use plan will be used to identify connectivity gaps between existing and proposed development. Level of Traffic Stress (LTS) Analysis: Kimley-Horn will perform a Bicycle Level of Traffic Stress (BLTS) analysis on circulation element
roadways in the City to identify low-stress facilities in the existing bicycle network. The analysis will help identify areas that are considered high-stress environments for bicyclists based on roadway characteristics such as vehicle speeds, volumes, number of travel lanes, and distance between vehicles and bicyclists. The results will be used to inform the decision-making process for the recommended bike network, highlighting key areas in need of bicycle enhancements Trail Network Access and Connectivity Analysis: The Kimley-Horn team will evaluate the existing and proposed trail network, primarily focusing on points of access, existing connections, and crossings. Identifying opportunities to expand trail connectivity, complete missing links,

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and assessing the placement of safe crossings will be key to integrating the trails into the overall citywide active transportation network.

Deliverables: Collision maps and diagrams; Gap and barrier maps; Level of Stress map; Trail network access map; Ridership, collisions and gaps analysis memorandum; Existing Active Transportation Plan Map

Task 5.3 – Project Network, Concepts and Prioritization The Kimley-Horn team will identify and recommend improvements to the pedestrian and bicycle networks for people walking, biking, and using mobility assistance devices, such as wheelchairs.

Kimley-Horn will use previous planning studies as a starting point for a list of projects, then work with City staff to include locally desired projects and identify appropriate gap closures and connections between existing communities and areas planned for development. Input collected through public outreach will also be incorporated into the list of desired projects. Kimley-Horn will prepare maps of proposed improvements. A high-level feasibility study will be performed for all recommended bikeway projects to ensure projects can be implemented within the existing right-of-way to the extent feasible. Kimley-Horn will make an effort to propose low-cost projects where feasible and recommend a connected network that does not rely on redevelopment in order to be successfully implemented. The team will evaluate the recommendations based on goals developed by the community and describe impacts and benefits such as safety, connectivity, increased biking and walking, and maintenance. Prioritization will be completed using GIS tools.

Criteria may include:

⬗ Collision locations
⬗ Capital Improvement Plans
⬗ Public support (community engagement results)
⬗ Bicycle Level of Traffic stress
⬗ Local and regional connectivity
⬗ Proximity to activity centers (schools, parks, transit, retail, recreation, etc.) ⬗ Schools eligible in the Free-Reduced Meal program
⬗ Social equity factors (household income, private vehicle access, and median income, among others) ⬗ Healthy Places Index factors

After review and comment, the prioritization criteria will be applied to the recommended active transportation network to develop a prioritized list of active transportation improvements for concept development.

Corridor Concept Analysis, Designs, and Costs: Kimley-Horn will develop up to three illustrative cross-section alternatives for the top six priority projects (corridors or areas) identified in the prioritization process. Consideration will be given to the complex intersections involved in each project, and high-level intersection designs will be identified for each of the alternatives. The alternatives will be presented at one of the project progress meetings for feedback from the City prior to presenting the alternatives to the Advisory Committee. The concepts for the preferred alternative of the top six projects (corridors or areas) will be developed at a 10% AutoCAD level based on aerial imagery or base maps provided by the City. The concepts will show locations of existing curb and gutter, back of sidewalk,

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medians, and pavement markings as well as right-of-way information provided by the City. The cost estimates will be provided to the level necessary for inclusion in future grant applications. Up to three trail network improvements will be designed as concept level plans in AutoCAD and will include planning level cost estimates based on feedback from the community, the Advisory Committee, and the City. The concept level plans will also be based exclusively on the latest high-resolution aerial photos from Nearmap or available AutoCAD base mapping, if available.

Funding and Phasing: Kimley-Horn will develop a compiled matrix of funding sources to plan and implement the active transportation and trail network improvements proposed in the plan. The funding sources may include local, regional, state, and federal sources and would include a variety of fund types, including transportation, air quality, water quality, health, and sustainability. The funding list will include details on what each funding source can address, such as feasibility analysis, environmental review, right-of-way acquisition, final design, construction, maintenance, and operations. The matrix will include the anticipated next call for applications date and other key information needed for the applications. A more detailed implementation plan for the top six priority projects, identifying the most competitive funding sources and cycle timelines for each, will also be provided.

Deliverables: ATP maps (draft and final), trail map, infrastructure improvement recommendations memorandum (including maps and cost estimates), project prioritization methodology memorandum and prioritization matrix, Design layouts and cost estimates, Design guideline, Programmatic recommendations memorandum

Task 5.4 – Draft and Final Active Transportation Plan
Kimley-Horn will incorporate the results of all prior tasks listed, to create a draft ATP. The plan will be graphically illustrated with maps and drawings, including detailed recommendations for public infrastructure improvements. Following administrative review by the City and potentially Caltrans (Highway 25) and one round of minor consolidated comments, the draft will be made available for review by the public for a 30-day comment period. Based on input received by the public on the draft plan, Kimley-Horn will prepare the final ATP. The final ATP will include an action plan for the City’s next steps towards implementation of the recommended projects and programs. This plan will include all analysis and recommendations discussed in previous tasks, including existing conditions, access and connectivity analysis, Trail Network concept design and cost estimates, potential funding sources, design guidelines, and maintenance plan

Deliverables: Draft plan, Final plan, City Council and Commission presentations

Task 5.5 – ATP Outreach and Engagement
Kimley-Horn proposes to develop an engagement and awareness campaign as part of Task 5. Task

5.5 will be focused on preparing and attending up to two Advisory Committee (SAC) meetings facilitated by the City of Hollister and Farmhouse Communications. For the first meeting, Kimley-Horn will present the draft recommended networks and preliminary concept alternatives to solicit initial feedback from the committee. For the second meeting, Kimley- Horn will present design concepts based on feedback on alternatives as well as a draft implementation plan. The implementation plan will highlight key funding sources that the City can capitalize on in order to take the proposed projects to the design phase and will provide key actions and next steps for phasing the plan. Kimley-Horn will prepare for and participate in up to four group interviews with various stakeholder groups. The stakeholder group interviews will target specific locations where alternatives are under consideration and input from those invested in adjacent properties

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or heavily utilizing the corridor will be able to weigh in. Kimley-Horn will develop presentation materials for each stakeholder meeting. The interviews will be summarized and included as an attachment to the ATP document, if desired. The goal of the community survey will be to solicit feedback from the City’s residents and visitors on their vision for active transportation in Hollister. It will be important for the community members to feel informed about active transportation and empowered to make a difference in their City. The feedback received will be incorporated in the development of the recommended networks, especially in the project prioritization process.

Deliverables: Draft Community survey, Four Stakeholder interviews, Presentation materials, Interview Summary matrix and appendix

Task 6 – Public Outreach, Engagement and Activation
The following sections include the outreach and engagement deliverables for the Safe Routes to School and Safe Routes for Seniors and Active Transportation and Trails plans in this section for better organization.

Outreach and Engagement
In partnership with City staff, Kimley-Horn will prepare an overall outreach and engagement plan that consists of strategies, tools, and techniques to educate and fully engage the range of residents and visitors of Hollister, from students to seniors, the affluent to members of more disadvantaged neighborhoods who are cautious of participating in government processes, and planning activities. All community engagement will be presented in both English and Spanish, both in person and in the online and printed materials. We recommend planning and hosting a Vision Zero Launch Party to bring City employees, active transportation leaders, advocates, and organizers together to implement the safety culture while walking, riding, and driving the talk and being an example for the Hollister community. This launch will tie together the branding and communication deliverables, culminating in community building and opportunities to make living, working, studying and visiting safer for all.

Print and Digital Collateral
Collateral in both printed and digital formats to educate and solicit input will include clear, easy to understand language, visuals, and infographics. All public-facing materials will be provided in English and Spanish. These collaterals include, but are not limited to, fact sheets, social media posts, email blasts, community meeting flyers, comment cards, mailings/postcards, display boards, photos/exhibits, and PowerPoint presentations.

Websites
Kimley-Horn will develop two interactive and graphical websites, one aimed at reaching school-aged members of the community and one catered towards seniors, that will serve as the main information hub.

This will allow the team to interface with the public, build interest groups, share upcoming event details, and track the reach and saturation of information. Links to this information from the City’s website will also be promoted through key stakeholder groups and community-based organizations who will be partners in helping raise awareness of Vision Zero goals and initiatives and encourage participation from their robust network of community members who may otherwise be difficult to reach.

Surveys

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Surveys will be developed by Kimley-Horn to obtain input as part of community engagement for the Safe Routes to Schools and Safe Routes for Seniors plans. Attendees at meetings and pop-up events will be provided with a palm card with a QR code to allow them to take the survey on their own time. A simplified version of the survey will be available in print for distribution at nearby schools, senior centers, and at local pop-up opportunities. Input from the survey and the pop- ups will be used to inform the identification of project needs and develop an initial set of improvements.

Community Meetings
Kimley-Horn will work with the City to conduct up to three community workshops per individual project for both the student and senior communities and the general community. one workshop may cover several individual projects. We will make use of CBOs to assist in the outreach to these communities. We will provide a hybrid option if the City prefers. A fluent Spanish speaker will be present for Spanish language support, if necessary. In-person workshops would be held at schools and senior community/living centers and will allow for various stations with display boards for attendees to visit and connect with staff.

Walk Audits
Kimley-Horn will conduct two walk audits with City staff, project stakeholders and interested and impacted parties. One walk audit will be conducted with local community members to learn and observe behaviors related to seniors and the elderly to identify gaps in unsafe environments. A second walk audit will include school communities hearing from students, teachers and parents about their interactions and experiences with access and mobility challenges.

Pop-Ups
Kimley-Horn is proposing up to six pop-up events, three for both the senior and student communities.

Pop-up events will be staffed by two Kimley-Horn team members and City staff will be invited to participate as well. Kimley-Horn has technical staff who are fluent in non-English languages and will be not only there to only provide interpretation services but confidently interact with the public in their preferred language.

At least one of the two pop-up team members is expected to be multilingual. The pop-up events will solicit community input via similar means as the workshops and surveys. Pop-ups will include interactive activities to gain input from the community on how they move around the area today. Testimonials from input received online and in-person will be shared with decision- makers to help build momentum for recommendations to come so that there is no question that consensus has been achieved and the City can feel comfortable in their decision to improve the safety and access of this corridor for all those who live, work, visit, and play in the City.

Deliverables:
⬗ Outreach and engagement plans for schools and seniors ⬗ Project website for schools and seniors
⬗ Surveys for schools and seniors
⬗ Student travel tallies and parent surveys analysis memorandum ⬗ Three virtual engagement
memorandums
⬗ Three PowerPoint presentations

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⬗ Three school workshops
⬗ Three senior workshops
⬗ Three walk audit reports
⬗ Up to three pop-up workshops at public events focused on school aged Communities ⬗ Up to three pop-up workshops at public events focused on senior-aged communities ⬗ Photos
⬗ Outreach materials

Task 6.1 – Campaign Goals and Objectives
Kimley Horn will kick off this effort with a meeting with our City partners to share ideas, refine goals and objectives, confirm deliverables, and establish expectations.

Deliverable: Draft and final creative brief memorandum

Task 6.2 – Ideation and Concept Development
During a series of internal workshops and community listening sessions, we will establish the vision, goals, and expectations of this important campaign. The outcome of this collaboration will be a Vision Zero Campaign, aligned with the the City’s brand but also one that catches the eye, sparks interest, and raises to the importance of its mission, to be recognized and embraced by those who live, work, study, play, and visit the City. We will work with the City at the onset to establish that vision through storyboards, sketches and other visual aids to convey a consistent, accessible, and positive lifestyle for driving, walking, scootering and biking safely throughout the City.

Deliverable: Draft and final creative concepts memorandum

Task 6.3 – Content Creation
Through our workshops and walk audits with the youth, school administrators, parents, seniors, community partners and organizations, we will grow the attention, reach and saturation of a safety education and encouragement campaign. This will be an inclusive and iterative process with our team evaluating the strength and effectiveness of messaging and engagement along the way. Kimley-Horn, with support from Farmhouse Communications, will develop primary messaging to help educate residents about the importance of pedestrian safety, build awareness of the City’s Vision Zero strategy, and create positive interest in the initiative. The work includes assisting in the creation of different messaging variants to test with target audience groups through social media and working to refine final messaging across a variety of media. Specific messaging may include unique calls to action (e.g., prompting users to complete a short survey, etc.).

Deliverables: Campaign content memorandum (including campaign content)

Task 6.4 – Campaign Workflow
Kimley-Horn will develop a campaign workflow that aligns with an agreed upon schedule to include key milestones, events and the launch of the Vision Zero campaign that is intended to become embedded in the mobility lifestyle of residents and visitors of the City. The workflow will clearly define roles and responsibilities by task, identification of marketing channels, platforms and vehicles to deliver the messaging and all the steps necessary to deliver an approved and desirable

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campaign. Monitoring and reporting mechanisms will also be built into the workflow so that our team can relay the effectiveness of the campaign and make any adjustments where and when needed.

Deliverables: Campaign workflow schedule and memorandum

Task 6.5 – Campaign Implementation
The central focus of this campaign is to create a broad narrative surrounding collision deaths, utilizing project data and personal stories from victims, survivors, and local leaders to generate awareness and interest. Kimley-Horn, with support from Farmhouse Communications, will craft and implement a public relations strategy to engage local media, generating a list of high-priority contacts in the press, developing a timeline for outreach to journalists, and crafting press releases and pitches to the media.

Vision Zero Launch Party
The Vision Zero campaign launch in the form of a major community event and press conference presents a significantly earned media opportunity. It will also lay the groundwork for future event coverage when it is appropriate to provide ongoing updates on results, milestones, new data, and future efforts that help maintain awareness and support the campaign’s long-term goals. In addition to event- based strategies, recommendations include opinion columns from key stakeholders, “op-art” infographics to accompany written content, editorial board meetings with major outlets, and the distribution of press releases and fact sheets. The campaign will seek to leverage owned media, such as videos and social media, by earning additional coverage throughout the campaign.

Community Partners Strategy
To expand community participation, amplify Vision Zero messaging, and disseminate safety education materials, Kimley-Horn will work with the City to identify and leverage other government agencies, grassroots CBO’s, public and non-profit partners’ engagement opportunities, like piggybacking on pre- scheduled meetings and events, for example. This collaboration will show a united front in tackling safety challenges, and it will provide an effective avenue for refining and improving Vision Zero deliverables along the way. Other strategies
include working with the City to identify members of a stakeholder group to provide input, covering a variety of interests and knowledge to help in the development of a balanced and representative campaign that addresses roadway safety. We anticipate working with the likes of the City’s Advisory Committee, Youth Leadership Councils, Safe Routes Committee, and School PTA Boards. We also recommend partnering with law enforcement, emergency response personnel and media partners to conduct “stings” to assess field conditions and observe driver behavior and conflicts. Kimley-Horn will team with Safe Routes to School volunteers by providing educational materials that should be serious but also fun to capture young people’s attention.

Media Buy Strategy
Kimley-Horn, with support from Farmhouse Communications, will help the City create a media buy strategy that makes the most efficient use of media dollars, maximizing reach and engagement, with clear performance measurements. The advertising strategy for the City’s Vision Zero campaign is carefully designed to actively engage and inspire our target audience, with a particular emphasis on school-age students and parents, encouraging them to prioritize road safety. We plan to connect with them in the places they frequent

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most—where they live, learn, and play—by utilizing precise audience segmentation and targeting through age-appropriate digital and social media platforms. Additionally, we will make use of impactful out-of-home placements and in-store promotions to reinforce these vital messages. Our approach centers around creating compelling and actionable content that deeply resonates with our target demographic. To achieve this, we will leverage geo-targeted digital advertisements, organize events within school communities, collaborate with influencers, and utilize data analytics to measure and enhance the effectiveness of our campaign. This multifaceted approach enables us to maximize our reach while keeping the safety of school-age students and parents in the City at the forefront.

Deliverables: Vision Zero launch party, Community partners strategy, Media buy strategy

Task 6.6 – Performance Evaluation
Throughout and at the conclusion of the Vision Zero campaign, Kimley-Horn, with support from Farmhouse Communications, will assess its overall performance, impact, and outcomes to gain insights that will be critical to sustain safe and effective transportation habits for residents and visitors of the City. A set of determined metrics will guide this work and be agreed upon from the onset of this campaign.

Deliverables: Campaign performance evaluation memorandum, Campaign performance evaluation presentation

Task 7 – Vision Zero Investment Strategy
Task 7.1 – Update Baseline Safety Analysis
Kimley-Horn will update the City’s baseline Safety Action Analysis from the LRSP to reflect current data that will be used to analyze Safe Routes to School, Safe Routes for Seniors, and ATP that can be used to advance other City safety priorities as well. An equity assessment will be included in the update to align with the current federal guidance for SS4As. This update will occur at the beginning of the plan so it can be used to support all the planning tasks.

Deliverables: Safety Action Plan analysis update technical memorandum

Task 7.2 – Literature and Plan Review
Kimley-Horn will work with City staff to get a list of currently planned or programmed improvements, including those identified in the current LRSP and those identified in the Safe Routes to School and Safe Routes for Seniors Plans to develop a comprehensive list of safety improvements for the City that can be fed into the prioritization matrix. The matrix will include a rough order of magnitude cost estimate, potentially eligible grant programs and a safety benefit cost score.

Deliverables: Literature review technical memorandum, Matrix of safety projects

Task 7.3 – Project Prioritization
Kimley-Horn will work with City staff and the advisory committee to prioritize projects based on the benefit cost, project complexity, and the likely availability of project funding opportunities. Kimley- Horn will help the City prioritize developing a Safe Streets for All grant application for the next available funding cycle to allow for as many opportunities to get feedback and successful awards as possible.

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Deliverables: Project implementation of strategy technical memorandum

Task 7.4 – Draft and Final Investment Strategy
The investment strategy will be developed as a section of the Vision Zero Strategy report as indicated in Task 1.5. The report will consist of a written document and collateral for the project website that the City can maintain to share the plan, implementation progress, and a forum for residents to continue to use to request plan updates and make requests.

Deliverables: Draft investment strategy chapter, Public investment strategy chapter, Final draft investment strategy chapter

Task 8 – Dashboard and Monitoring Tool
Task 8.1 – Dashboard Goals and Objectives
Kimley-Horn will work with City staff and the Advisory Committee to outline what the City would like to share on a public facing online dashboard. The intent is to provide public oversight of traffic safety in the City and allow the City to quickly and consistently share progress in the implementation of the Vision Zero Strategy. The goals and objectives determined in this task will then be used to create an inventory of elements that should be included in the dashboard, and how often they should be updated and maintained.

Deliverables: Dashboard and monitoring tool goals and objectives, Dashboard and monitoring tool content list

Task 8.2 – Dashboard Proof of Concept
Kimley-Horn will develop up to three mock-ups of what the dashboard could look like based on the items identified in Task 7.1 to get comments from the City and the advisory group. Upon selection of the preferred option, the team will make updates based on comments received that can be incorporated into the design task.

Deliverables: Three dashboard mock-ups, One preferred design with comments addressed

Task 8.3 – Dashboard Design
Kimley-Horn will construct the virtual dashboard and monitoring tool according to the approved design from Task 7.2. The dashboard will be configured to integrate with the City’s engage page and the Vision Zero Strategy project website. Kimley-Horn’s system architects will work with City staff to make the Dashboard as compatible as possible with other City systems to make future updates and maintenance easier.

Deliverables: Draft virtual dashboard and monitoring tool

Task 8.4 – Implementation and Troubleshooting
Once the draft virtual dashboard has been activated, Kimley-Horn will work with City staff to identify bugs or items that are not working as planned to get the site ready for public consumption.

Kimley-Horn will plan for two weeks of testing and debugging before the draft is considered public ready.

Deliverables: Public launch of monitoring tool

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25 Kimley Horn- SS4A
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Task 8.5 – Training for City Staff
Kimley-Horn will prepare documentation for the dashboard and monitoring tool to help with future updates and maintenance. The team will also host a training session for interested City staff to walk them through the steps needed to update the tool in the future as plan implementation proceeds. Our cost proposal includes ongoing support for the tool for two years post-project completion.

Deliverables: Dashboard and monitoring tool documentation, Live training session with City staff (up to three hours)

Task 8.6 – Dashboard Finalization
Kimley-Horn will transition control of the dashboard and monitoring tool to City staff. Our team will maintain access for the duration of the support period to help when needed with technical support.

Deliverables: City monitoring tool, City staff training

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EXHIBIT B
Rates

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EXHIBIT “C”

SCOPE OF CONTRACTOR SERVICES - ADDITIONAL; COMPLETION SCHEDULE (IF

APPPLICABLE)

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28 Kimley Horn- SS4A
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EXHIBIT “D”

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Professional Liability (Errors and Omissions): Insurance appropriates to the Contractor’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).

Primary Coverage
For any claims related to this contract, the Contractor’s insurance coverage shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance

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29 Kimley Horn- SS4A
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and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies.

Umbrella or Excess Policy
The Contractor may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Contractor’s primary and excess liability policies are exhausted.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

Waiver of Subrogation
Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance.

Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. The CGL and any policies, including Excess liability policies, may not be subject to a self-insured retention (SIR) or deductible that exceeds $25,000, unless approved in writing by City. Any and all deductibles and SIRs shall be the sole responsibility of Contractor or subcontractor who procured such insurance and shall not apply to the Indemnified Additional Insured Parties. City may deduct from any amounts otherwise due Contractor to fund the SIR/deductible. Policies shall NOT contain any self-insured retention (SIR) provision that limits the satisfaction of the SIR to the Named. The policy must also provide that Defense costs, including the Allocated Loss Adjustment Expenses, will satisfy the SIR or deductible. City reserves the right to obtain a copy of any policies and endorsements for verification.

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Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Claims Made Policies
If any of the required policies provide claims-made coverage:

1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

3. If coverage is canceled or non-renewed and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, then the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language affecting coverage required by this clause and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

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EXIBIT E

APPENDIX A & E
This Agreement is subject to the provisions of Title VI of the Civil Rights Act of 1964 and the acts and regulations of the U.S. Department of Transportation relative to non-discrimination in federally assisted programs, including the requirements set fort h in Appendices A and E, which are attached hereto and incorporated by reference. Contractor agrees to include the Appendix A and Appendix E clauses in every subcontract financed as a whole or in part with Federal funds.

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APPENDIX A

During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows:

1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the Regulations relative to Non-discrimination in Federally-assisted programs of the U.S. Department of Transportation, Federal Highway Administration (FHWA), as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment.

The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 C.F.R. Part 21.

3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to Non-discrimination on the grounds of race, color, or national origin.

4. Information and Reports: The contractor will provide all information and reports required b y the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the Recipient or the FHWA, as appropriate, and will set forth what efforts it has made to obtain the information.

5. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non- discrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:

a. withholding payments to the contractor under the contract until the contractor complies; and/or
b. cancelling, terminating, or suspending a contract, in whole or in part.

6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the Recipient or the FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance.

Provided, that if the contractor becomes involved in, or is threatened with litigation by a

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subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the co ntractor may request the United States to enter into the litigation to protect the interests of the United States.

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APPENDIX E

During the perfo1mance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees to comply with the following non- discrimination statutes and authorities; including but not limited to:

Pertinent Non-Discrimination Authorities:

• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 C.F.R. Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 C.F.R. Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); • Titles ll and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 - 12189) as implemented by Department of Transportation regulations at 49 C.F.R. Parts 37 and 38; • The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title YI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. § 1681 et seq).

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Safe Streets For All
City of Hollister
Public Works
Cassandra Orozco
February 2, 2025

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•Federal program to reduce roadway fatalities
& serious injuries
•Supports development of a comprehensive
Safety Action Plan
•Uses data analysis, crash trends, and high-
injury network evaluation
•Requires public engagement and agency
collaboration
•Emphasizes equity, focusing on underserved
communities
•Guides future safety investments and
promotes Vision Zero-aligned goals
2 Executive Summary

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•In 2023 –City Applied for the Safe Streets for All Planning Grant. (Reso 2023-82)
•July 2024 –The city accepted the award of $1,080,000 Federal funds with an additional $270,000 from local match funds bringing the grant to $1.35M
•Staff went out to bid through an RFP process and received 6 highly qualified proposals.
•With the help of the two COH staff members and one
representative from the San Benito County Local
Transportation Authority
•The team selected the vendor that best met the City’s needs for the SS4A Action Plan.
•Kimley Horn –brings 58 years of experience as a top-ranked planning and consulting firm, with expertise in ADA
compliance, pedestrian and bicycle safety, Vision Zero, action planning, capital project development, and grant support. •Proposal cost $1.35M with a tentative timeline of 15 months. 3 Background

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•According to the 2024
Hollister Police Department
Annual Report, 399 traffic
collisions resulting in injuries
were reported in the City of
Hollister between 2020 and
2024.
4 City of Hollister

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•Staff will work with our selected
vendor (Kimley Horn) to develop
an Execution Plan for City Council
adoption, meeting all federal,
state & local Action Plan
requirements by focusing on
locations with fatalities/serious
injuries.
5 Next Steps

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Recommendation
It is recommended that City Council approve a resolution to adopt an agreement with Kimely Horn to develop a Safety Action Plan and provide grant administration and grant funding support for the SS4A Grant.
6Page 164 of 196

Thank you!
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1 of 16

1. Federal Award No.
693JJ32440567

2. Effective Date
See No. 16 Below

3. Assistance
Listings No.

20.939

4. Award To
City of Hollister
373 5th Street
Hollister, CA 95023

Unique Entity Id.: H5URDJJ82F38
TIN No.: 94-6000348

5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop E71-117
Washington, DC 20590

6. Period of Performance
Effective date of award to 36
months

7. Total Amount
Federal Share:

Recipient Share:

Other Federal Funds:

Other Funds:

Total:

$1,080,000
$270,000
$0
$0
$1,350,000

8. Type of Agreement
Grant

9. Authority
Section 24112 of the Infrastructure Investment
and Jobs Act (Pub. L. 117–58, November 15,
2021; also referred to as the “Bipartisan
Infrastructure Law” or “BIL”)

10. Procurement Request No.

HSA240031PR

11. Federal Funds Obligated
1,080,000

12. Submit Payment Requests To
See Article 5.

14. Description of the Project
The planning grant will be for identifying and
planning safety needs for future improvements at
important high volume pedestrian/bicyclist traffic
locations in the City, as well as locations where
bicycle/pedestrian accidents have occurred.

13. Accounting and Appropriations Data
15X0173E50.0000.055SR10500.5592000000.4101

0.610066

RECIPIENT

15. Signature of Person Authorized to Sign

___________________________________
Signature Date Name: William E. Via, Jr.

Title: Public Works Director

FEDERAL HIGHWAY ADMINISTRATION

16. Signature of Agreement Officer

______________________________________
Signature Date Name: Hector R. Santamaria
Title: Agreement Officer
07/08/2024

HECTOR RAMON

SANTAMARIA
Digitally signed by HECTOR

RAMON SANTAMARIA
Date: 2024.07.25 12:26:00
-04'00'

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U.S. DEPARTMENT OF TRANSPORTATION

GRANT AGREEMENT UNDER THE
FISCAL YEAR 2023 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM

This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the City of Hollister (the “Recipient”).

This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the City of Hollister Safe Streets for All Planning Grant The parties therefore agree to the following:

ARTICLE 1

GENERAL TERMS AND CONDITIONS

1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2023 Safe Streets and Roads for All (“SS4A”) Grant Program,”, which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2023.” Articles 7–30 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement.
(b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (BIL, div. G §§ 70901-27). (c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-government- wide integrity and performance system.

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ARTICLE 2

APPLICATION, PROJECT, AND AWARD

2.1 Application.

Application Title: City of Hollister Safe Streets for All Planning Grant Application Date: 7/8/23
SS4A Grant Amount: 1,080,000

2.2 Federal Obligation Information.

Federal Obligation Type: Single

2.3 Budget Period.

Budget Period: See Block 6 of Page 1
Designation: Planning and Demonstration

Summary Project Information

2.4 Summary of Project’s Statement of Work.

The scope of work after the execution of the funding agreement, will include:

1. Prepare an execution plan for adoption by City Council. The execution plan will detail the actions and deliverables necessary to ensure the work performed and deliverables meet or exceed the federal, state, and local requirements for an Action Plan including the items identified in Safe Streets for Roads for All Self Certification Eligibility Worksheet.

2. Recommend the City Council adopt the plan; commit to an eventual goal of zero roadway fatalities and serious injuries OR commit to setting a target date OR setting one or more target dates to achieve significant declines; approve the establishment of a committee charged with the plan’s development, implementation, and monitoring.

3. Establish the committee with representatives from various stakeholders.

4. Hire a consultant experienced in preparing Action Plans.

5. Analyze existing conditions and historic trends to baseline the level of crashes involving fatalities and serious injuries and analyze the location of crashes and identify safety needs.

6. Analyze up to 50 locations where accidents that resulted in death or serious injuries occurred and are known high pedestrian and bicyclist traffic volumes.

7. Hold at least two public meetings and coordinate with other government agencies, and include the information received from the engagement and collaboration into a plan.

8. Consider equity using inclusive and representation processes and identify underserved communities, and perform an equity analysis.

9. Prepare a plan that includes assessment of current policies, plans, guidelines, and standards; identify opportunities to improve how processes prioritized safety standards; and that discusses implementation through the adoption of revised or new policies, guidelines, and standards.

10. Prepare a comprehensive list of projects and strategies to address safety problems in the

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Action Plan; develop and explain project prioritization criteria, and develop time ranges for implementing projects and strategies.

11. Prepare a description of how progress will be measured which includes outcome data, current data vs. baseline data.

12. Post the Action Plan on the City’s website.

2.5 Project’s Estimated Schedule.

Action Plan Schedule

Milestone Schedule Date
Planned NEPA Completion Date: [INSERT DATE]
Planned Draft Plan Completion Date: 24 months from award date Planned Final Plan Completion Date: 30 months from award date Planned Final Plan Adoption Date: 34 months from award date Planned SS4A Final Report Date: 36 months from award date

2.6 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $108,0000
Other Federal Funds: 0
State Funds: 0
Local Funds: $270,000
In-Kind Match:

Other Funds: 0
Total Eligible Project Cost: $1,350,000

Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.

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ARTICLE 3

RECIPIENT INFORMATION

3.1 Recipient Contact(s).

William Via
Public Works Director
City of Hollister
1321 South Street, Hollister, CA 95023
[email protected]
(831) 636-4370

3.2 Recipient Key Personnel.

Name Title or Position
William Via Public Works Director
Cristian Builes Engineer
Dillon Albert Engineer

3.3 USDOT Project Contact(s).

Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: E71-117
1200 New Jersey Avenue, S.E.

Washington, DC 20590
202-366-2822
[email protected]

and

Agreement Officer (AO)
Federal Highway Administration
Office of Acquisition and Grants Management
HCFA-33, Mail Stop E62-310
1200 New Jersey Avenue, S.E.

Washington, DC 20590
202-493-2402
[email protected]

and

Division Administrator – Elissa Konove

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Agreement Officer’s Representative (AOR)
FHWA California Division Office
650 Capitol Mall, Ste. 4-100
Sacramento, CA 95814
916-498-5015
[email protected]

and

Mike Shami,
California Division Office Lead Point of Contact
650 Capitol Mall, Ste. 4-100
Sacramento, CA 95814
Safety & Operations Engineer
916-498-5853
[email protected]

ARTICLE 4

USDOT ADMINISTRATIVE INFORMATION

4.1 Office for Subaward and Contract Authorization.

USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants Management

SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).

Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327. Note: This clause is only applicable to grants that do not include construction.

In accordance with 2 CFR 200.308(c)(6), unless described in the application and funded in the approved award, the Recipient must obtain prior written approval from the AO for the subaward, transfer, or contracting out of any work under this award above the Simplified Acquisition Threshold. This provision does not apply to the acquisition of supplies, material, equipment, or general support services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement.

The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre-approval requirements of this clause.

5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.

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(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred.
(c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer’s Representative (the “AOR”) may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver. (f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.

ARTICLE 5

SPECIAL GRANT TERMS

6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement.

6.2. The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.

6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures.

6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Action Plan will be made publicly available and agrees that it will publish the final Action Plan on a publicly available website.

6.5 There are no other special grant requirements.

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ATTACHMENT A

PERFORMANCE MEASUREMENT INFORMATION
Study Area: City of Hollister
Table 1: Performance Measure Table
Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
Equity
[for all Grants]
Percent of Funds to Underserved
Communities: Funding amount (of total
project amount) benefitting underserved
communities, as defined by USDOT
Within 120 days
after the end of the
period of
performance
Costs
[for all Grants]
Project Costs: Quantification of the cost
of each eligible project carried out using
the grant
Within 120 days
after the end of the
period of
performance
Lessons Learned and
Recommendations
[for all Grants]
Lessons Learned and Recommendations:

Description of lessons learned and any
recommendations relating to future
projects or strategies to prevent death and
serious injury on roads and streets.

Within 120 days
after the end of the
period of
performance

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ATTACHMENT B

CHANGES FROM APPLICATION
Describe all material differences between the scope, schedule, and budget described in the application and the scope, schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately document any differences in scope, schedule, and budget to establish the parties’ knowledge and acceptance of those differences. See Article 11 for the Statement of Work, Schedule, and Budget Changes. If there are no changes, please insert “N/A” in Section 3.3 of the table.

Scope:

Schedule:

Budget:

The table below provides a summary comparison of the project budget.

Fund Source
Application Section 3.3
$ % $ %
Previously Incurred Costs
(Non-Eligible Project Costs)
Federal Funds n/a
Non-Federal Funds n/a
Total Previously Incurred Costs n/a
Future Eligible Project Costs
SS4AFunds n/a
Other Federal Funds n/a
Non-Federal Funds n/a
Total Future Eligible Project
Costs n/a
Total Project Costs n/a

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ATTACHMENT C

RACIAL EQUITY AND BARRIERS TO OPPORTUNITY

1. Efforts to Improve Racial Equity and Reduce Barriers to Opportunity.

The Recipient states that rows marked with “X” in the following table align with the application:

A racial equity impact analysis has been completed for the Project. (Identify a report on that analysis or, if no report was produced, describe the analysis and its results in the supporting narrative below.)

The Recipient or a project partner has adopted an equity and inclusion program/plan or has otherwise instituted equity-focused policies related to project procurement, material sourcing, construction, inspection, hiring, or other activities designed to ensure racial equity in the overall delivery and implementation of the Project. (Identify the relevant programs, plans, or policies in the supporting narrative below.)

The Project includes physical-barrier-mitigating land bridges, caps, lids, linear parks, and multimodal mobility investments that either redress past barriers to opportunity or that proactively create new connections and opportunities for underserved communities that are underserved by transportation. (Identify the relevant investments in the supporting narrative below.)

The Project includes new or improved walking, biking, and rolling access for individuals with disabilities, especially access that reverses the disproportional impacts of crashes on people of color and mitigates neighborhood bifurcation. (Identify the new or improved access in the supporting narrative below.)

The Project includes new or improved freight access to underserved communities to increase access to goods and job opportunities for those underserved communities. (Identify the new or improved access in the supporting narrative below.)
x The Recipient has taken other actions related to the Project to improve racial equity and reduce barriers to opportunity, as described in the supporting narrative below.

The Recipient has not yet taken actions related to the Project to improve racial equity and reduce barriers to opportunity but intends to take relevant actions described in the supporting narrative below.

The Recipient has not taken actions related to the Project to improve racial equity and reduce barriers to opportunity and will not take those actions under this award.

2. Supporting Narrative.

An equity analysis will be included in the finished action plan. Our core population tracts are low income (65th percentile), linguistically isolated (92nd percentile), low median income (91st percentile), low rate of high school education and high unemployment (96th percentile). These communities are marginalized and thus to make efficacious safety improvements, further study needs to be done about how these communities are interacting with current traffic patterns to determine what improvements would bring about the best safety results. Especially when it comes to linguistic isolation, which suggests that these communities might need different types of signage and communications/.

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11 of 16
This grant will allow the City to make restorative efforts to learn from the community how to make safety improvements in these areas.

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ATTACHMENT D

CLIMATE CHANGE AND ENVIRONMENTAL JUSTICE IMPACTS

1. Consideration of Climate Change and Environmental Justice Impacts.

The Recipient states that rows marked with “X” in the following table align with the application:

The Project directly supports a Local/Regional/State Climate Action Plan that results in lower greenhouse gas emissions. (Identify the plan in the supporting narrative below.)
The Project directly supports a Local/Regional/State Equitable Development Plan that results in lower greenhouse gas emissions. (Identify the plan in the supporting narrative below.)
The Project directly supports a Local/Regional/State Energy Baseline Study that results in lower greenhouse gas emissions. (Identify the plan in the supporting narrative below.)
x The Recipient or a project partner used environmental justice tools, such as the EJScreen, to minimize adverse impacts of the Project on environmental justice communities. (Identify the tool(s) in the supporting narrative below.) The Project supports a modal shift in freight or passenger movement to reduce emissions or reduce induced travel demand. (Describe that shift in the supporting narrative below.)
The Project utilizes demand management strategies to reduce congestion, induced travel demand, and greenhouse gas emissions. (Describe those strategies in the supporting narrative below.)
The Project incorporates electrification infrastructure, zero-emission vehicle infrastructure, or both. (Describe the incorporated infrastructure in the supporting narrative below.)
The Project supports the installation of electric vehicle charging stations. (Describe that support in the supporting narrative below.) The Project promotes energy efficiency. (Describe how in the supporting narrative below.)
The Project serves the renewable energy supply chain. (Describe how in the supporting narrative below.)
The Project improves disaster preparedness and resiliency (Describe how in the supporting narrative below.)

The Project avoids adverse environmental impacts to air or water quality, wetlands, and endangered species, such as through reduction in Clean Air Act criteria pollutants and greenhouse gases, improved stormwater management, or improved habitat connectivity. (Describe how in the supporting narrative below.)
The Project repairs existing dilapidated or idle infrastructure that is currently causing environmental harm. (Describe that infrastructure in the supporting narrative below.)
The Project supports or incorporates the construction of energy- and location- efficient buildings. (Describe how in the supporting narrative below.)

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x The Project includes recycling of materials, use of materials known to reduce or reverse carbon emissions, or both. (Describe the materials in the supporting narrative below.)
The Recipient has taken other actions to consider climate change and environmental justice impacts of the Project, as described in the supporting narrative below.

The Recipient has not yet taken actions to consider climate change and environmental justice impacts of the Project but will take relevant actions described in the supporting narrative below.

The Recipient has not taken actions to consider climate change and environmental justice impacts of the Project and will not take those actions under this award.

2. Supporting Narrative.

The EJ Screen has already been used to discover that several core Hollister census tracts are in 90-100th percentile in terms of traffic proximity. Many of its core census tracts are also in the 90-100th percentile for limited English speaking. These issues have been taken into consideration as something to explore in the action plan (e.g. considering multi-lingual signage). City already has a policy in place to prioritize the procurement of recycled materials and this will guide any construction activities that take place during the implementation phase. The City will work with the action plan consultant to identify other environmental and sustainability factors to include in the bidding process when we select vendors to implement the action plan items.

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ATTACHMENT E

LABOR AND WORKFORCE

1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table align with the application:

The Recipient demonstrate, to the full extent possible consistent with the law, an effort to create good-paying jobs with the free and fair choice to join a union and incorporation of high labor standards. (Identify the relevant agreements and describe the scope of activities they cover in the supporting narrative below.) X The Recipient or a project partner has adopted the use of local and economic hiring preferences in the overall delivery and implementation of the Project. (Describe the relevant provisions in the supporting narrative below.)

The Recipient or a project partner has adopted the use of registered apprenticeships in the overall delivery and implementation of the Project. (Describe the use of registered apprenticeship in the supporting narrative below.)

The Recipient or a project partner will provide training and placement programs for underrepresented workers in the overall delivery and implementation of the Project. (Describe the training programs in the supporting narrative below.)

The Recipient or a project partner will support free and fair choice to join a union in the overall delivery and implementation of the Project by investing in workforce development services offered by labor-management training partnerships or setting expectations for contractors to develop labor-management training programs. (Describe the workforce development services offered by labor-management training partnerships in the supporting narrative below.)

The Recipient or a project partner will provide supportive services and cash assistance to address systemic barriers to employment to be able to participate and thrive in training and employment, including childcare, emergency cash assistance for items such as tools, work clothing, application fees and other costs of apprenticeship or required pre-employment training, transportation and travel to training and work sites, and services aimed at helping to retain underrepresented groups like mentoring, support groups, and peer networking. (Describe the supportive services and/or cash assistance provided to trainees and employees in the supporting narrative below.)
x
The Recipient or a project partner has documented agreements or ordinances in place to hire from certain workforce programs that serve underrepresented groups. (Identify the relevant agreements and describe the scope of activities they cover in the supporting narrative below.)

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The Recipient or a project partner participates in a State/Regional/Local comprehensive plan to promote equal opportunity, including removing barriers to hire and preventing harassment on work sites, and that plan demonstrates action to create an inclusive environment with a commitment to equal opportunity, including:
a. affirmative efforts to remove barriers to equal employment opportunity above and beyond complying with Federal law; b. proactive partnerships with the U.S. Department of Labor’s Office of Federal Contract Compliance Programs to promote compliance with EO 11246 Equal Employment Opportunity requirements and meet the requirements as outlined in the Notice of Funding Opportunity to make good faith efforts to meet the goals of 6.9 percent of construction project hours being performed by women and goals that vary based on geography for construction work hours and for work being performed by people of color;
c. no discriminatory use of criminal background screens and affirmative steps to recruit and include those with former justice involvement, in accordance with the Fair Chance Act and equal opportunity requirements;
d. efforts to prevent harassment based on race, color, religion, sex, sexual orientation, gender identity, and national origin; e. training on anti-harassment and third-party reporting procedures covering employees and contractors; and
f. maintaining robust anti-retaliation measures covering employees and contractors.
(Describe the equal opportunity plan in the supporting narrative below.) The Recipient has taken other actions related to the Project to create good- paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.)

The Recipient has not yet taken actions related to the Project to create good- paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the project, will take relevant actions described in the supporting narrative below.

The Recipient has not taken actions related to the Project to improving good- paying jobs and strong labor standards and will not take those actions under this award.

2. Supporting Narrative.

The City’s Ordinance No. 1241 describes the city’s procurement process which factors in many considerations to obtain the best value. These criteria include labor compliance, which is the involves the ability to comply with contract and statutory requirements for the payment of wages and qualifications of the workforce. There also a clause giving preference to local vendors, to improve local economic development. These procedures will be most relevant when selecting vendors to implement the changes we identify in the action plan. We will work with consultants to identify other pertinent qualifications related to good labor practices that we can include in the bid process.

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ATTACHMENT F

2. Supporting Narrative. N/A

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Page 1 of 2 ends

RESOLUTION NO.2023-82

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING A

LETTER OF SUPPORT FOR THE CITY OF HOLLISTER'S SAFE STREETS AND ROADS FOR ALL GRANT APPLICATION;AUTHORIZING THE MAYOR TO SIGN THE LETTER OF SUPPORT;AND DIRECTING THE CITY MANAGER TO SUBMIT THE APPLICATION WHEREAS,as part of the 2023/2024 10-Year Capital Improvement Program,staff intends to propose a Safe Routes to Schools,Parks,and Community Center Study;and WHEREAS,the Study will identify future capital improvement projects to improve safety of motorists,pedestrians,and bicyclists near schools,parks,and the community center;and WHEREAS,a U.S.Department of Transportation's Safe Streets and Roads for All Grant will fund the such a Study;and
WHEREAS,if awarded the Grant,the Grant funds would be used to fund the Study;and WHEREAS,the U.S.Department of Transportation requests letters of support be submitted as part of the Grant application;and
WHEREAS,the City Council would like to submit a letter of support as part of the Grant application.

NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of Hollister hereby:

1.Approves the letter of support for the City of Hollister's application for the Safe Streets and Roads for All grant;and

2.Authorizes the Mayor to sign the letter of support;and

3. Directs the City Manager to submit the application to the U.S. Department of Transportation.

PASSED AND ADOPTED,by the City Council of the City of Hollister at a regular meeting held this 15th day of May,2023,by the following vote:

AYES:Councilmembers Perez,Resendiz, Morales, Burns and Mayor Casey NOES:None
ABSTAINED:None
ABSENT: None
y/l'Gl
is Casey,Mayor
ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law
J nnifer odworth,MMC,City Clerk Mary rner,City Attorney

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Resolution No.2023-82
I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister,do hereby certify that the attached Resolution No. 2023-82 is an original resolution, or true and correct copy of a City resolution,duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 15th day of May, 2023, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister this 15th day of May,2023.
et
nnife Woodworth,MMC
City Clerk of the City of Hollister

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CITY OF HOLLISTER
375 FIFTH • HOLLISTER, CA 95023-3876
May 15, 2023
U.S. Department of Transportation
Attn: Mr. Paul Teicher
1200 New Jersey Avenue SE
W84-322
Washington, DC 20590
Subject: City of Hollister's Letter of Support for the SS4A Grant Dear Mr. Teicher and the U.S. Department of Transportation; The City Council of the City of Hollister, California is pleased to support the City's application for the U.S. Department of Transportation's Safe Streets and Roads for All Grant.

The City has historically been an agricultural community. At one time, the City was home to the largest hay producer in the United States. The City has experienced significant growth due to its proximity to San Jose, California and Silicon Valley. The City's population has grown from 34,928 in 2000 to 41,678 in 2020 to 43,346 in 2021 (U.S.

Census Data).

The City is applying for funding to create an Action Plan to identify how Hollister should invest to improve the safety of streets near schools, parks, and our community center.

The improvements identified in the Action Plan will benefit all residents in the City. The City Council believes children will greatest beneficiary of the improvements, as the Action Plan will focus on schools, parks, and community center.

City Council believes that the City is deserving of the Grant to improve safety to its schools, parks, and community center for its residents, especially the children.

Sincerely,
OIA"
Mia Casey, Wyor
City of Hollister
City Attorney Development City Manager Administrative Fire Police Dept. 559-431-5600 Services x 1014 Services Department 831-638-4330 831-636-4340 831-636-4301 831-636-4325
Telephone (831) 636-4300 9 Fax (831) 636-4310 9 www.hollister.ca.gov Page 184 of 196

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: February 2, 2026
REPORT # City Clerk-2026-03

AGENDA ITEM: SPECIAL EVENT AND BANNER PERMIT FEES

DEPARTMENT: City Clerk
DEPARTMENT HEAD: Jennifer Woodworth, City Clerk
STAFF CONTACT: Jennifer Woodworth, City Clerk

RECOMMENDED ACTION: Discuss and consider adopting a resolution to update the City’s fee schedule to include reimbursement of actual costs related to special event and banner permit fees with a 50% discount for non -profit organizations and governmental agencies to be implemented in a phased approach with a 10% increase per year in addition to CPI increases until the fee reaches the City’s actual costs.

DISCUSSION:

The City of Hollister has established a special event procedure to coordinate approvals and logistics required for holding events on outdoor public and private property. The City Clerk Department currently manages the special event permit process and serves as a liaison between City departments and the event organizer. Special event permits are required for various public and private gatherings such as parades, block parties, farmers markets, and other temporary outdoor events or gatherings that require street closures, block public property, include the sale of merchandise, etc.

The requirements and procedures for special event permits are outlined in Hollister Municipal Code (HMC) Section 12.36 (Parades and Public Assemblies), which also states the City shall charge a nonrefundable permit application fee and shall charge departmental service charges, which are defined as “the actual costs which a department of the city incurs in connection with activities for which a permit is required” under this section of the municipal costs. The permit application fee and departmental services charges are to be set by resolution of the City Council.

The City charges a permit application fee, but it has not previously billed applicants for departmental services charges as authorized by the HMC. Staff compiled the costs to hold various types of events common to the City and researched special events in nearby and similar cities and their associated fees. All cities surveyed charge either higher application fees and/or additional fees related to the type of event. Most nearby agencies charge costs based on the size and location of the event, with additional fees for street sweeping, amplified sound, etc.

In recent years, the frequency of events and level of staff time needed to prepare for and staff public events have increased. This has increased costs to departments and the City in the form of staff overtime and other resources. Additionally, events in the downtown area typically require road closures using K-rails to protect pedestrian safety.

Public Works Department staff set up detour and road closure signs, barricades, and may also be required to staff vehicles when used as barriers.

When event organizers have used volunteers to manage traffic barricades for the

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protection of event participants in the roadways, the volunteers often provide either an inadequate level of barricading of streets or have been observed leaving their areas of assignment, which may lead to others removing the barricades to pass through a closed area.

Additionally, with the increase in violent incidents at public events, the need for greater law enforcement presence and security preparation also increases. With the events becoming larger in attendance, they can also become more tempting targets for such threats, as well as a higher potential for violence and property crimes with the higher density of people in a particular area. As a result, the City has opted to utilize K-rail barriers for events in the downtown area.

As mentioned above, the City has not previously charged departmental service fees, which would reimburse the City for services provided by staff and the use of City equipment. As a result, in Fiscal Year 2024-25, the City took in $1,554 in special event application fees and utilized approximately $125,000 of General Fund budget to fully subsidize costs related to staff time and City resources. Using the actual costs of staff time and other resources, staff recommends charging the unadjusted actual costs for departmental services charges.

The fees for each type of event would be based on the actual resources needed to support public safety and access, rather than a one-size-fits-all approach. In order to continue to promote community events, staff recommends subsidizing the costs to non- profit organizations and governmental agencies by 50%. Staff additionally recommends phasing in the fee adjustments with a 10% increase per year until the fee reaches the actual costs to the City to provide staff time and resources.

The City also allows non-profits and government agencies to hang banners in two locations over San Benito Street in the Downtown Area. Currently, the application fee for this is $169 for the banners over San Benito Street, which covers costs to review and process the application. To hang each San Benito Street banner costs the City approximately $315.50 in staff time and other resources.

For Fiscal Year 2024-25, the City took in $1,503 in banner fees and subsidized another $2,839 in staff time and other resources using General Fund budget. According to the HMC, permits for San Benito Street banners are only granted for non -profit organizations and government agencies. Staff recommends charging 50% of the unadjusted actual costs for departmental services charges to hang street banners, for a total of $325.75.

FISCAL IMPACT: Potential increase in revenue to offset the costs to the General Fund will depend on the number of special event permits and banner permits issued each year.

PREVIOUS COUNCIL OR COMMISSION ACTION: The City Council discussed the proposed increase to permit fees at its regular meeting on January 5, 2026. Council requested additional information regarding the increases in costs to specific events, which information is included as Attachment 2.

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CEQA: N/A

ATTACHMENTS:

1. Resolution

2. Examples of Proposed Special Event Fees

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RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

AMENDING THE FEE SCHEDULE TO UPDATE SPECIAL EVENT

PERMIT FEES AND BANNER PERMIT FEES

WHEREAS, the City of Hollister is authorized under law to collect user fees; and

WHEREAS, the City of Hollister has established user fees based on the necessary nexus methodologies and calculations; and

WHEREAS, the City Council adopted Resolution 2025-83 adopting the City’s Fiscal Year 2025-26 Fee Schedule; and

WHEREAS, the City of Hollister is authorized to charge fees to support cost-recovery methods for services that provide a specific benefit to an individual; and

WHEREAS, these additions align both with City policy and the law.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approves the addition of user fees for special event permits and banner permits to the Fiscal Year 2025-26 Fee Schedule as follows:

Special Event Permit Fees
Application Review & Processing $189.00
K-Rails (8 rails) $36.00
K-Rails (16 rails) $73.00
After Hours Downtown Event
(San Benito Street only – South St. to Fifth St.) $681.00 Business Hours Parade Loop
(includes Monterey to Nash) $447.00
Street Closure (during business hours) $64.00
Street Closure (weekend or after hours) $103.00
Parade with Animals $326.00
Farmers Market Setup (during business hours) $82.00
Farmers Market Cleanup (after hours) $73.00
Non-profits & Government Agencies
Application Review & Processing $189.00

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Page 2 of 3 ends

Resolution No. 2026-XX

K-Rails (8 rails) $18.00
K-Rails (16 rails) $36.00
After Hours Downtown Event
(San Benito Street only – South St. to Fifth St.) $340.00 Parade Loop (includes Monterey to Nash) $223.00
Street Closure (during business hours) $32.00
Street Closure (weekend or after hours) $51.00
Parade with Animals $163.00
Farmers Market Setup (during business hours) $41.00
Farmers Market Cleanup (after hours) $36.00
San Benito Street Banners $325.00
*Fees will be effective for applications submitted July 1, 2026 or later. **User fees will increase annually by 10% in addition to any CPI increases until the fee reaches the City’s actual costs

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on February 2, 2026, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Roxanne Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Jennifer P. Thompson, City Attorney

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Page 3 of 3 ends

Resolution No. 2026-XX

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on February 2, 2026.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

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Event Application Fee K-Rails (Small)K-Rails (Large)Downtown Parade (After hours)
Parade Loop (Business
hours)
Parade Loop (after
hours)
Other Street Closure
(Business Hours)
Other Street Closure (After
hours)
Animals Farmers Market Set
Up
Farmers Market
Clean Up
Total Cost
Homecoming Parade $ 189.00 $ 36.00 $ 223.00 $ 448.00 Veterans Parade $ 189.00 $ 18.00 $ 207.00 Block Party $ 189.00 $ 18.00 $ 51.00 $ 258.00 Portuguese Parade $ 189.00 $ 51.00 $ 240.00 Food & Wine Stroll $ 189.00 $ 189.00 Native Gathering $ 189.00 $ 189.00 Our City Under God $ 189.00 $ 51.00 $ 240.00 San Benito Foods $ 189.00 $ 189.00 Red Ribbon Run $ 189.00 $ 18.00 $ 340.00 $ 547.00 Elks Lodge Car Show $ 189.00 $ 189.00 Pride Event $ 189.00 $ 51.00 $ 240.00 Earth Day $ 189.00 $ 18.00 $ 51.00 $ 258.00 Kids at the Park $ 189.00 $ 18.00 $ 51.00 $ 258.00 Latino Colation Press Conference $ 189.00 $ 189.00 Toy Drive at Vets Hall $ 189.00 $ 189.00 Cinco de Mayo $ 189.00 $ 18.00 $ 51.00 $ 258.00 Dia de Los Muertos $ 189.00 $ 18.00 $ 51.00 $ 258.00 Food Truck Tuesdays (8 weeks) $ 189.00 $ 144.00 $ 408.00 $ 741.00 Street Car Festival $ 189.00 $ 18.00 $ 340.00 $ 547.00 Lights On Parade $ 189.00 $ 36.86 $ 340.00 $ 565.86 Farmers Market (26 weeks) $ 189.00 $ 468.00 $ 1,075.00 $ 958.00 $ 2,690.00 Saddle Horse Parade $ 189.00 $ 36.00 $ 340.00 $ 163.00 $ 728.00

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HOLLISTER CITY COUNCIL

REQUEST FOR FUTURE AGENDA ITEM
Council member(s) requesting item
(no more than two):

Topic to be Discussed:

Recommended City Council Action:

Background information, such as reasoning for recommended Council action, justification for placing on the agenda, etc.:

Requested date of discussion (minimum of four weeks from the date of the request):
☐Mayor Stephens
☐Councilmember Picha, District 1
☐Councilmember Resendiz, District 2
☐Councilmember Morales, District 3
☐Councilmember De Anda, District 4
4 Informational presentation regardng SHEILD and RMS programs Request an informational presentation from Hollister Police Department on the SHIELD and RMS programs 3/2/2026
Docusign Envelope ID: E3C4034E-5B02-4D59-A949-8063E5199E59

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City Council Agenda Requests
1 3/3/2025 4/7/2025 Stephens Potential Policy Regarding Communication and Sharing Information with the Public
4/7/25: Return with additional information at future meeting.

TBD
2 6/16/2025 9/2/2025 Morales Empty Building Policy/Ordinance: Establish policy or an ordinance to address commercial empty buildings
1/5/26: Item referred to Business Advisory Commission. Staff to return with options to address effects of closed commercial buildings
TBD
3 9/15/2025 12/15/2025 Stephens Discussion regarding the City of Hollister's Hotel Incentive Program
TBD
4 11/3/2025 11/17/2025 de Anda Presentation on Tobacco Education Program at San Benito County Public Health
5 1/5/2026 1/20/2026 Morales Move regular City Council meeting date to 2nd & 4th Mondays Date Completed#Request Date Discussion Date Requestor Agenda Item Requested

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City Council Agenda Requests - COMPLETED
1 12/3/2024 2/4/2025 Burns Repair or replace sidewalks in Sunnyslope Village (to be included in Q2 budget presentation)
2/4/2025
2 12/17/2024 1/7/2025 de Anda Change Council regular meeting to first and third Mondays at 6:30 p.m.
1/21/2025
3 12/17/2024 1/21/2025 Picha Presentation on Community Workforce Agreement 2/4/2025 4 12/17/2024 1/7/2025 Resendiz Form Fire Services Contract Negotiations Ad Hoc Committee 1/7/2025 5 12/17/2024 1/7/2025 Stephens Authorization of 2025 Hollsiter Independence Rally 1/7/2025 6 1/7/2025 2/4/2025 Resendiz Rescind Resolution 2024-170 1/21/2025 7 1/7/2025 2/4/2025 Stephens Comprehensive mid-year budget presentation 2/4/2025 8 2/4/2025 3/3/2025 Morales Immigration 3/3/2025
9 2/4/2025 3/3/2025 de Anda Presentation by Jovenes de Antano 3/3/2025 10 3/3/2025 4/7/2025 Resendiz Planning Commission's Tentative Map Approval Process 4/7/2025 11 1/21/2025 2/18/2025
4/7/2025
Resendiz Restricting city services to only within city limits 2/18/25 Direction: Presentation by PlaceWorks on urban growth boundaries (4/7/25), bring out of jurisdiction ordinance (4/7/25), send letter to LAFCO re Regional wastewater
treatment plant (5/15/25)
5/15/2025
12 6/9/2025 6/9/2025 Stephens Create Motorcycle Rally Ad Hoc Committee 6/9/2025 13 2/18/2025 4/7/2025 Resendiz Discussion re: development of lobbying ordinance and program 4/7/25: Return with additional information at future meeting. 9/15/25: Introduce Ordinance
11/20/2025
Date Completed#Request Date Discussion Date Requestor Agenda Item Requested

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City Council Agenda Requests - COMPLETED
Date Completed#Request Date Discussion Date Requestor Agenda Item Requested 14 2/4/2025 3/17/2025 Resendiz Designation of Downtown Hollister as an Entertainment District 3/17/25 Direction:

Bring back item to discuss option to create downtown business advisory body, consider consolidating various commissions, and potential costs of items. (5/19/25)
Bring Resolution to create Business Advisory Commission (8/18/25)
Bring back update to noise ordinance [Complete]
8/18/2025
15 10/20/2025 11/3/2025 Stephens Presentation by Higher Ground Aspiration 11/3/2025 16 12/1/2025 12/15/2025 Resendiz Discussion of Planning Commission Bylaws and potential revisions. Bylaws adopted 1/20/26
1/20/2026

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Hollister City CouncilFebruary 2, 2026

Hollister City Council
February 2, 2026