Hollister City Council
April 6, 2026

CITY OF HOLLISTER

CITY COUNCIL AGENDA

REGULAR MEETING

Monday, April 6, 2026, 6:30 p.m.

City Council Chamber, City Hall
375 Fifth Street, Hollister, CA 95023

Roxanne Stephens, Mayor Ana Cortez, City Manager Rudy Picha, Council Member, District 1 Jennifer P. Thompson, City Attorney Rolan Resendiz, Council Member, District 2
Dolores Morales, Council Member, District 3
Priscilla de Anda, Council Member, District 4

Gordon Machado, City Treasurer

As of January 1, 2023, the Levine Act (Government Code Section 84308) applies to City Council proceedings involving a license, permit, or other entitlement for use.

Pursuant to Government Code Section 84308, no Council Member shall accept, solicit, or direct a contribution of more than $500 from any party or their agent, or from any participant or their agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the City or for 12 months after a final decision is rendered in that proceeding. Any Council Member who has received a contribution of more than $500 within the preceding 12 months from a party or their agent, or from a participant or their agent, shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use their official position to influence the decision.

Pursuant to Government Code Section 84308(d), any party to a covered proceeding before the Council is required, and any participant to such a proceeding is strongly urged, to disclose on the record of the proceeding any contribution, including aggregated contributions, of more than $500 made within the preceding 12 months by them or their agent to any Council Member. The disclosure must include the name of the party or participant and any other person making the contribution, if any; the name of the recipient; the amount of the contribution; and the date the contribution was made.

The disclosure shall occur in the manner required under Government Code Section 84308 and any applicable state or local regulations, opinions, or policies. No party or their agent, and no participant or their agent, shall make a contribution of more than $500 to any Council Member during the proceeding or for 12 months after a final decision is rendered in that proceeding.

The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the requirements of the law.

NOTICE TO PUBLIC
Persons who wish to address the City Council are asked to complete a speaker’s card and give it to the City Clerk before addressing the City Council. Those who wish to address the City Council on an agenda item will be heard when the presiding officer calls for comments from the audience. City related items not on the agenda will be heard under the Public Input section of the agenda. Following

recognition, persons desiring to speak are requested to advance to the podium and state their name and address. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9. After hearing audience comments, the public portion of the meeting will be closed, and the matter brought to the City Council for discussion.

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:30 a.m. to noon, 1:00 p.m. to 4:30 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)

Requests to make presentations to the City Council should be submitted to the City Clerk’s Office at least ten days before the City Council meeting. It is customary for City staff members to review such matters before the formal presentation so that the City Council may have the benefit of all available data. PowerPoint presentations must be presented to the City Clerk by noon on the day of the City Council meeting.

The public may watch the meeting via live stream at:

City of Hollister Website
https://pub-hollister.escribemeetings.com/

Community Media Access Partnership (CMAP):
http://cmaptv.com/government/

City of Hollister YouTube Channel:
https://www.youtube.com/@cityofhollistercalifornia1489

Public Participation:

The public may attend meetings.

NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Hollister utilizes Zoom teleconferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of the public through this means is at their own risk. (Zoom teleconferencing may not be available at all meetings.)

If you wish to make a public comment remotely during the meeting, please use the zoom registration link below:
https://us02web.zoom.us/webinar/register/WN_MNOr95ZCQrWzERqd5zRuwQ

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636-4300. Notification of 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:30 a.m. to noon, 1:00 p.m. to 4:30 p.m. (City Hall is closed City of Hollister City Council Meeting

between 12:00 and 1:00 p.m.)

Notice to anyone attending any public meeting: The meeting may be broadcast live on Cable Channel 17 and/or recorded or photographed. Recent City Council meetings may also be viewed at www.CMAP.com and periodically on Cable Channel 17.

To access written translation during the meeting, please click this link:

Para acceder a la traducción durante la reunión, por favor haga clic en el enlace:

https://attend.wordly.ai/join/NLJC-7137
City of Hollister City Council Meeting

1.CALL TO ORDER

2.ROLL CALL

3.PLEDGE OF ALLEGIANCE

4.CLOSED SESSION REPORT

5.SPECIAL ORDERS OF THE DAY

5.1 YOUTH'S VOICES ON IMPROVING HOLLISTER
Receive a presentation from Julia Nordstrom, Hollister High School 11th Grade Student

5.2 WATER AWARENESS MONTH PROCLAMATION

6.PUBLIC INPUT FOR ITEMS NOT ON THE AGENDA
This is the time for anyone in the audience to speak on any item not on the agenda and within the subject matter jurisdiction of the council. Speaker cards are available in the lobby, and are to be completed and given to the City Clerk before speaking. When the City Clerk calls your name, please come to the podium, state your name and city for the record, and speak to the City Council. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9.

Each speaker will be limited to three (3) minutes with a maximum of 30 minutes per subject.

Please note that state law prohibits the City Council from discussing or taking action on any item not on the agenda.

7.CONSENT ITEMS
All items listed under consent agenda will be enacted by one motion authorizing actions indicated for those items so designated. There will be no separate discussion of these items unless requested by a member of the City Council, a staff member, or a member of the public. There will be one public comment period for all items on the Consent Agenda.

7.1 APPROVE MARCH 16, 2026 REGULAR MEETING MINUTES

7.2 APPROVE MARCH 19, 2026 SPECIAL MEETING MINUTES

7.3 WARRANT REGISTER APRIL 6, 2026
COUNCIL NEXT STEPS:

Ratify and approve the Warrant Registers for the General-Special-Enterprise- Assessment Funds attached.

7.4 RATIFICATION OF APPOINTMENT TO FILL VACANCIES ON THE BUSINESS

ADVISORY COMMISSION
COUNCIL NEXT STEPS:

Ratify the appointments of Adam Hill and Peter Lago to fill vacancies on the Business Advisory Commission.

7.5 AN ORDINANCE ADDING CHAPTER 1.06 TO THE CITY OF HOLLISTER

MUNICIPAL CODE TO DELEGATE AUTHORITY TO THE CITY MANAGER TO

SIGN CITY CONTRACTS, CONVEYANCES, AND INSTRUMENTS REQUIRING

THE CITY SEAL
City of Hollister City Council Meeting

COUNCIL NEXT STEPS:

Adopt an ordinance adding Chapter 1.06 to the City Municipal Code to delegate authority to the City Manager to sign City contracts, conveyances, and instruments requiring the City seal.

7.6 AN ORDINANCE AMENDING SECTION 3.06.210 OF THE CITY OF HOLLISTER MUNICIPAL CODE TO INCREASE THE CITY MANAGER’S PURCHASING

AUTHORITY FOR SERVICES, MATERIALS, EQUIPMENT, OR SUPPLIES TO $220,000.00
COUNCIL NEXT STEPS:

Adopt an ordinance amending section 3.06.210 of the City Municipal Code to increase the City Manager’s purchasing authority for services, materials, equipment, or supplies to Two Hundred Twenty Thousand Dollars ($220,000.00).

7.7 A RESOLUTION CALLING THE NOVEMBER 3, 2026 GENERAL MUNICIPAL ELECTION FOR ELECTION OF THE MAYOR, CITY COUNCIL DISTRICTS 2 AND 3, AND THE CITY TREASURER
COUNCIL NEXT STEPS:

Adopt a resolution calling for the holding of a general municipal election to be held on Tuesday, November 5, 2024, for the election of certain officers as required by the provisions of the laws of the State of California relating to general law cities; requesting consolidation with the statewide general election and election services from the San Benito County Board of Supervisors; and providing regulations for candidates’ statements.

7.8 CITY COUNCIL POLICY OUTLINING THE PROCEDURES OF CALLING SPECIAL

MEETINGS
COUNCIL NEXT STEPS:

Adopt a resolution approving a City Council policy to govern the process of calling a special meeting of the City Council.

7.9 A RESOLUTION APPROVING A CONTRACT WITH EMC PLANNING GROUP FOR PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT FOR THE 851

SUNNYSLOPE ROAD PROJECT
COUNCIL NEXT STEPS:

Adopt a resolution authorizing the execution of a Professional Services Agreement with EMC Planning Group for environmental consulting services and associated technical studies for 851 Sunnyslope Road (Site and Architectural Review 2025-5 and Tentative Map 2025-4).

7.10 A RESOLUTION APPROVING THE INITIATION OF PROCEEDINGS FOR THE

LEVY AND COLLECTION OF ANNUAL ASSESSMENTS FOR LANDSCAPE AND LIGHTING DISTRICT NO. 93-1 AND ORDERING THE CITY ENGINEER TO

PREPARE AND FILE THE REQUIRED REPORT WITH THE CITY CLERK COUNCIL NEXT STEPS:

Adopt a resolution approving the initiation of proceedings for the levy and collection of the FY 2026/2027 Annual Assessment for Landscape and Lighting District No. 93-1 and order the City Engineer to prepare and file the required report.

7.11 A RESOLUTION AUTHORIZING VEOLIA WATER WEST OPERATING SERVICES,

INC TO PURCHASE AND REPLACE MEMBRANE MODULES AND PARTS FOR TWO (2) MEMBRANE BIOREACTOR TREATMENT TRAINS AT THE DOMESTIC City of Hollister City Council Meeting

WASTEWATER TREATMENT PLANT
COUNCIL NEXT STEPS:

Adopt a resolution authorizing the City Manager to execute a Task Authorization with Veolia Water West Operating Services, Inc. for the purchase and installation of replacement membrane modules and parts for two (2) Membrane Bioreactor treatment trains at the Domestic Wastewater Treatment Plant.

7.12 A RESOLUTION RATIFYING ADDITIONAL SEWER WORK, APPROVING A FUND

TRANSFERS, AND RELATED BUDGET ADJUSTMENT, FOR THE WEST

GATEWAY ROUNDABOUT PROJECT, AND AUTHORIZING AN AMENDMENT TO

THE CONTRACT WITH GRANITE ROCK COMPANY
COUNCIL NEXT STEPS:

Adopt a resolution:

1. Ratifying additional sewer work performed within the project limits in the amount of $103,480, which was not included in the prior resolution approved by Council; and

2. Approving a transfer, and related budget adjustment, of an additional $103,480 from the Sewer Enterprise Fund (Fund 660) to Fund 275 to cover the cost of this additional sewer work; and

3. Authorizing the City Manager to amend the contract with Granite Rock Company to reflect this additional sewer work and adjust the total contract amount from $4,547,134 to $4,650,614.

8.COUNCIL BUSINESS

8.1 COMMUNITY DEVELOPMENT DEPARTMENT REORGANIZATION
COUNCIL NEXT STEPS:

Approve the consolidation of the Community Development Department into Public Works, Police, Finance, and Parks Departments leading to the elimination of three non-represented positions.

8.2 A RESOLUTION RESCINDING RESOLUTION NO. 2021-106 AND ADOPTING THE

REVISED POLICIES AND PROCEDURES FOR NAMING AND RENAMING OF

CITY ASSETS
COUNCIL NEXT STEPS:

Adopt a resolution rescinding Resolution 2021-106 and adopting a revised naming policy for City of Hollister Assets.

8.3 A RESOLUTION RESCINDING RESOLUTION NO. 2023-101 (NAMING A CITY PARK THE “CESAR CHAVEZ COMMUNITY PARK”)
COUNCIL NEXT STEPS:

Adopt a resolution rescinding Resolution 2023-101, A Resolution of the City Council naming a city park the “Cesar Chavez Community Park”

8.4 A RESOLUTION RESCINDING RESOLUTIONS NOS. 2022-139 AND 2022-146 (RENAMED UNION ROAD TO CESAR CHAVEZ WAY AND SUBSEQUENTLY TO

AVENIDA CESAR CHAVEZ)
COUNCIL NEXT STEPS:

Adopt a resolution rescinding Resolutions Nos. 2022-139 and 2022-146, which renamed a segment of Union Road to Cesar Chavez Way and subsequently to Avenida Cesar Chavez.

9.INFORMATIONAL REPORTS
City of Hollister City Council Meeting

Reports on compensable meetings attended. Brief reports or announcements concerning activities of members of the City Council and staff; opportunity to refer public or Council questions to staff for information; request staff to report to the Council on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Council.

9.1 COMMITTEE ASSIGNMENTS
Receive oral reports from members regarding the activities of various Ad Hoc and Standing City Council Committees.

9.2 COUNCIL REPORTS
Receive informational reports from the City Council

1.CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS

9.3 CITY MANAGER REPORT
Economic Development•
Sewer•
Water•

10.CLOSED SESSION

10.1 CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of section 54956.9 of the Government Code (1 case).

11.ADJOURNMENT

12.VERIFICATION OF AGENDA POSTING
The agenda for the City Council of the City of Hollister regular meeting of April 6, 2026 was posted on the bulletin board at City Hall on April 3, 2026 per Government Code Section 54954.2.

City of Hollister City Council Meeting

PUBLIC PARTICIPATION NOTICE
The public may attend meetings in person or watch meetings via live stream at:

City of Hollister Website:
https://hollister.ca.gov/government/agendas___minutes.php

Community Media Access Partnership (CMAP):
http://cmaptv.com/government/

City of Hollister YouTube Channel:
https://www.youtube.com/@cityofhollistercalifornia1489

NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Hollister utilizes Zoom teleconferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of the public through this means is at their own risk. (Zoom teleconferencing may not be available at all meetings.)

If you wish to make a public comment remotely during the meeting, please use the Zoom registration link below:

https://us02web.zoom.us/webinar/register/WN_MNOr95ZCQrWzERqd5zRuwQ

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636-4300. Notification 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:30 a.m. to noon, 1:00 p.m. to 4:30 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)

Notice to anyone attending any public meeting: The meeting may be broadcast live on Cable Channel 17 and/or videotaped or photographed. Recent City Council meetings may also be viewed at www.CMAP.com and periodically on Cable Channel 17.

To access written translation during the meeting, please scan the QR Code or click this link | Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
https://attend.wordly.ai/join/NLJC-7137
Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir

Use a headset on your phone for audio or read the transcript on your device. | Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo.

Youth’s Voices
on Improving
Hollister
Presented by Julia Nordstrom
HHS 11th Grade Student
In Collaboration with Heather Nichols
HHS School Counselor / Civic Seal Lead

Table of Contents
Background . . . . . . . . . . . . . . . . 1
Topics Surveyed . . . . . . . . . . . . 2
Communication . . . . . . . . . . . . . 3
Survey Results
Parks & Outdoor Recreation . . . . . 4-7
Entertainment . . . . . . . . . . . . . . . 8-9
Food . . . . . . . . . . . . . . . . . . . . . . 10 Events . . . . . . . . . . . . . . . . . . . 11-13 Middle School Summary . . . . . . 14
Further Action . . . . . . . . . . . . 15-16
Collaboration . . . . . . . . . . . . . . . . 17
Thank you/Questions . . . . . . . . . 18

Background
➢Back on January 20th, 2026, I attended a Hollister City Council meeting and asked about progress on the River Parkway project.
➢The prompt response from our Mayor indicated that while the River Parkway project has procedures to go through before progress can be made, she was intrigued by my public comment - and offered the opportunity to take on a project to gain input and ideas from Hollister’s youth to share with Hollister City Council about expanding and improving youth’s opportunities for recreation in Hollister.
➢Since then, I’ve conducted a needs assessment following 4 categories.

This survey was sent out to the high school and all local middle schools to collect data on the interests of our youth
➢These responses are collected to act as data and suggestions for what can be implemented to improve Hollister in terms of recreation while including the voices of Hollister’s youth in making those decisions.Page 11 of 271

Topics Surveyed
❏The Youth Needs Assessment surveys I created encompass four categories:
●Parks & Outdoor-focused Recreation
●Entertainment
●Food
●Events

Communication
➔Through collaboration with Heather Nichols,
these surveys reached all Hollister High School
students with daily reminders through both the
announcements and student’s emails during
the timeframe 2/26/26 - 3/6/26
➔Additionally, middle school administrators were
given the surveys to share with their students,
so that a broader demographic of youth could
be reached

Survey Results - Parks & Outdoor Recreation
➢228 entries total submitted by students in
9th - 12th grade (majority 12th)
➢Parks & Rec highlights - Hiking/walking
trails, Zipline, Mini Golf, Picnic area, Rock
climbing wall
ORANGE - 1st choice
GREEN - 2nd choice
BLUE - 3rd choice

Survey Results - Parks & Outdoor Recreation
Popular comments!!General recreational facility:
-Indoor sports center =
basketball, volleyball
-Table tennis
-Bingo, card games
Community swimming pool
Outdoor multipurpose
sports area:
-Walled soccer fields
with turf
-Disc golf
-Volleyball court
-Batting Cages
Go-karting
Larger grass area/ open
field for Frisbee, family
activities, and sports
Ice skating
rink!

●Sky Zone
●More places for camping would be
great! If there’s any creek nearby
especially :)
●Bike pump track
●A off leash dog park that only
permits nonchalant pets to be free,
should include trees and maybe
even a pond
●Hockey, ice hockey
Survey Results - Parks & Outdoor Recreation
Suggestions
●More public tennis courts in other
areas
●Outdoor soccer courts and fields
●Dance areas or anything related
●I believe having gardens of native
plants would be more beneficial for
Hollister since we as a community
would like to see more native
species of CA
●Waterpark

Suggestions
●Getting the potholes fixed
●Shooting range
●A park with lots of swings and big
slides
●Snack stands, decorated benches
(botanical, positive words, etc)
more stations for people to pick up
a bag and pick up after their dogs
waste, locating the stations around
or further parks/walking trails
●Kayaking
Survey Results - Parks & Outdoor Recreation
●Outside sand volleyball court
●A nice sort of basic park would be
really cool -- just a large section of
land mostly covered in grass,
somewhere kids could play Frisbee
or throw a football around.
●Improved skateboarding area
●Golf and Pickleball
●Better grass fields for schools
●I would to see a paintball center
●Drive-in movie theater
●Maybe like a park with walking trails
and a basketball court and a
playground Page 17 of 271

Survey Results - Entertainment
➢221 entries total submitted by students in
9th - 12th grade (majority 12th)
➢Entertainment highlights - Arcade, Bowling Alley, Trampoline Park, Escape room, Laser Tag
ORANGE - 1st choice
GREEN - 2nd choice
BLUE - 3rd choice

Suggestions
-Petting zoo
-Expand public library
-Karaoke
-Gaming room
-Music venue
-Art center, museum, stadium
-Photo booths
-Outdoor movie projection
-Bounce House Place - (like Happy
Jumpy)
-Theme Park
-Pet cafes
-More areas with quiet space perhaps, like
sometimes I want to go out and read I
just can't seem to find any areas.

Survey Results - Entertainment
Popular comments!
A real mall!
Round 1!
Better
community
stage
Dave & Busters

Survey Results - Food
➢239 entries total submitted by students in
9th - 12th grade (majority 12th)
➢Food highlights - Chick-Fil-A, Buffet, Raising Cane’s, Italian Restaurant, Barbeque
➢Free Response Themes - In-n-Out, Chili’s, Frozen
Yogurt
ORANGE - 1st choice
GREEN - 2nd choice
BLUE - 3rd choice

Survey Results - Events
➢205 entries total submitted by students in
9th - 12th grade (majority 12th)
➢Event highlights - Cultural food festival, Community cooking/music lessons, Stargazing event, Craft fair, Baking competition, Film Festival ORANGE - 1st choice
GREEN - 2nd choice
BLUE - 3rd choice

Survey Results - Events
Popular comments!
Live Cook-offs/
bake-offs!
More carnivals
and fairs
Concerts, Live music,
Music festival!
Community flea market
Art shows
Performances - dance, magic, etc.

-More car shows, rodeos
-Robotics-related events
-Talent Show
-Fun runs, color run, walk a thon for a
cause
-Thrift/Secondhand and Handmade item
market with booths selling secondhand
clothing and handmade goods like
crochet items and accessories.
-An Atlanta Streetwear Market kinda
event, I own a brand that would be
awesome to meet people in that niche.
-Movie nights at a park
Survey Results - Events
Other suggestions from students
-Craft workshops, Ceramic Workshops
-Auction
-Book signing
-Art lessons/fair
-Parties for teens
-Antiquing festival
-Water gun fight
-Comic-con
-A local sports competition
-Community dance competition
-Some type of beauty/cosmetics event
for local businesses like hair salons,
makeup artists and nail techs
-Rapper meet and greets, rap concerts
and major sporting events

Middle School Summary
➢148 entries total submitted by students in
6th - 8th grade
➢Parks & Rec highlights - Indoor Basketball
Court, Zipline, Rock Climbing Wall, Mini
Golf, Biking trails, Archery Range
➢Entertainment highlights - Arcade,
Trampoline Park, Laser Tag, Escape Room,
Bowling Alley, Mini Golf
ORANGE - 1st choice
GREEN - 2nd choice
BLUE - 3rd choice

Middle School Summary
➢148 entries total submitted by students in 6th - 8th
grade
➢Food highlights - Raising Cane’s, Buffet
Restaurant, Chick-Fil-A, Chinese Restaurant
➢Events highlights - Cultural Food Festival,
Community Cooking/ Music Lessons,
Scavenger Hunt, Craft fair
Honorable mention from the free response area:

ORANGE - 1st choice
GREEN - 2nd choice
BLUE - 3rd choice

Suggestions Moving Forward
I think it would be best to start with projects related to parks and outdoor recreation, as well as ideas in the events section, as a way to lean in to the atmosphere and environment Hollister already has.

Many of the events and smaller projects could also be offered as community service projects to the Hollister High School students working to earn their State Seal of Civic Engagement, but don’t feel they know how to best make a lasting impact.

These projects can likely be grouped together to support progress and simplicity, especially with the hiking/walking trails as they can be combined with an outdoor cross country track and biking trails.Page 26 of 271

Future Collaboration Ahead
As HHS builds interest in
volunteer / community service
projects aimed towards
earning the CA State Seal of
Civic Engagement Award, we
welcome collaboration and
partnerships both for the
support of our Balers in these
projects and for the overall
improvement of Hollister!

Thank you for the opportunity to give this
presentation and for your attentiveness during it!
Questions?

PROCLAMATION

WATER AWARENESS MONTH – MAY 2026

WHEREAS, California’s arid and semiarid climate, its ambitious and evolving economy, and its growing population have combined to make water shortages and conflicting demands the norm; and

WHEREAS, the rising concern of climate change could limit the state and fed eral governments' water infrastructure due to less snowpack and environmental concerns in the Delta; and

WHEREAS, the health, welfare, and quality of life for our community depend on a reliable, high-quality water supply; and

WHEREAS, municipal agencies and governments continue to seek cost-effective and efficient systems to obtain and deliver water to meet the needs of residents, agriculture , and the economy; and,

WHEREAS, the state, county, cities, and concerned citizens make strong efforts to foster wise decisions concerning water issues and water use; and,

WHEREAS, the fact that California will experience periodic droughts and water conservation is critical not only during drought periods, but at all times; and

WHEREAS, during May 2026, the City of Hollister is inviting everyone to find out ways to save water both at work and at home;

NOW, THEREFORE, I, Roxanne Stephens, Mayor of Hollister, do hereby proclaim May 2026 as Water Awareness Month and urge all citizens, businesses, industries, institutions, and public agencies to review their water use and water systems for water use efficiency and to contact the Water Resources Association of San Benito County for water saving ideas and assistance.

IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the seal of the City of Hollister this 6th day of April, 2026.

______________________________
Roxanne Stephens, Mayor

ATTEST:

________________________________
Jennifer Woodworth, City Clerk

lundi barroso-Osorio , Water conservation program manager WATER

AWARENESS MONTH

Rebates: Turf Removal Rebate
Water Softener
Home Water Survey
Landscaping Hardware, Ultra Low-flow Toilet,
Water Awareness Month aims to raise awareness about the importance of water conservation and the need to protect this vital resource for the future.

WHY WATER AWARENESS MATTERS?
Water Conservation- Reducing water usage

SAVING WATER TIPS
Reducing Water= Saving Money
Utilizing drip irrigationUtilizing drip irrigation
and watering the lawnand watering the lawn
between 9 p.m. to 6 p.m.between 9 p.m. to 6 p.m.

Utilizing drip irrigation
and watering the lawn
between 9 p.m. to 6 p.m.

Check for leaky faucets,Check for leaky faucets,
upgrade older toilets,upgrade older toilets, AdjustAdjust SprinklesSprinkles
Check for leaky faucets,
upgrade older toilets, Adjust
Sprinkles
Collect and Reuse Water,Collect and Reuse Water,
Use broom instead ofUse broom instead of
Hose,Hose, Replace grassReplace grass
with Drought-Tolerantwith Drought-Tolerant
plantsplants
Collect and Reuse Water,
Use broom instead of
Hose, Replace grass
with Drought-Tolerant
plants
WateringWateringWatering LeaksLeaksLeaks Water EfficiencyWater Efficiency Water Efficiency

FREE WATER HOME SURVEYS
call us for a free detection
Check Meter
Thorough indoor & outdoor inspection
Adjust Irrigation Controllers
Our Technician can repair minor leaks

THANK YOU
WEBSITE: WWW.WRASBC.ORG
PHONE: 831-637-4378
INSTAGRAM: WRASBC
FACEBOOK: WATER RESOURCES ASSOCIATION OF SAN BENITO COUNTY

1 City Council of the City of Hollister
Minutes of the Regular Meeting

March 16, 2026, 6:30 p.m.

City Council Chamber, City Hall
375 Fifth Street, Hollister, CA 95023

Members Present: Roxanne Stephens, Mayor
Rudy Picha, District 1
Rolan Resendiz, District 2
Priscilla de Anda, District 4

Members Absent: Dolores Morales, District 3
_____________________________________________________________________

1. CALL TO ORDER
Mayor Stephens called the regular meeting of the City Council of the City of Hollister to order at 6:30 p.m.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE
Councilmember Picha led the Pledge of Allegiance.

4. CLOSED SESSION REPORT
City Manager Ana Cortez stated no reportable action was taken in closed session on March 2, 2026.

5. SPECIAL ORDERS OF THE DAY

5.1 AMERICAN RED CROSS MONTH PROCLAMATION
Mayor Stephens presented a proclamation honoring March as American Red Cross Month.

5.2 GOVERNMENT FINANCE PROFESSIONALS WEEK PROCLAMATION
Mayor Stephens presented a proclamation honoring Government Finance Professionals Week.

6. PUBLIC INPUT FOR ITEMS NOT ON THE AGENDA
Tami Aviles with the Friends of the San Benito County Free Library who invited the public to attend a public hearing at 5:30 p.m. on March 17 related to a grant

2 application for expansion of the library and provided an update on the Senior Council Master Plan.

7. CONSENT ITEMS
Mayor Stephens opened public comment at 6:45 p.m.

There were no speakers for the consent agenda items.

Mayor Stephens closed public comment at 6:45 p.m.

Moved by: Council Member Resendiz
Seconded by: Council Member Picha
The consent calendar items are approved as presented.

Ayes (4): Mayor Stephens, Council Member Picha, Council Member Resendiz, and Council Member de Anda
Absent (1): Council Member Morales
Carried (4 to 0)

7.1 APPROVE MARCH 2, 2026 REGULAR MEETING MINUTES

7.2 A RESOLUTION ACCEPTING IMPROVEMENTS IN THE PUBLIC

RIGHT-OF-WAY AND OTHER AREAS DESIGNATED FOR PUBLIC
USE WITHIN THE ANNOTTI LANDING SUBDIVISION, TRACT NO. 316,

ACCEPTING OFFERS OF DEDICATION, AND DIRECTING THE CITY

ENGINEER TO FILE A NOTICE OF ACCEPTANCE
Adopt a resolution accepting the improvements in the public right-of-way and other areas designated for public use within the Annotti Landing Subdivision, and the offers of dedication shown in the Final Map for, or separately recorded against, the property, as required by the Subdivision Improvement Agreement.

7.3 A RESOLUTION APPROVING A FULL SERVICE ODOR CONTROL
AGREEMENT WITH EVOQUA WATER TECHNOLOGY LLC.

Adopt a resolution approving a sole source agreement for professional services with Evoqua Water Technologies LLC.

7.4 A RESOLUTION DECLARING THE CONDITION OF CERTAIN

PROPERTIES TO CONSTITUTE A PUBLIC NUISANCE, ORDERING

THE ABATEMENT OF WEEDS, AND NOTICING A HEARING FOR THE

RECEIPT OF OBJECTIONS
Adopt a resolution declaring the condition of certain properties to constitute a public nuisance, ordering the abatement of weeds thereon, and noticing a public hearing for the receipt of objections to the proposed abatement.

3 7.5 A RESOLUTION APPROVING A FIRE SERVICES AGREEMENT

BETWEEN THE CITY OF HOLLISTER AND HAZEL HAWKINS

MEMORIAL HOSPITAL
Adopt a resolution approving the Fire Services Agreement between the City of Hollister and Hazel Hawkins Memorial Hospital and authorize the City Manager to execute the Agreement.

7.6 A RESOLUTION AWARDING A CONTRACT IN THE AMOUNT OF
$901,909.39 TO RAPID SERVICES LLC DBA RAPID GRADING

SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE

THE CONTRACT AND ANY RELATED DOCUMENTS FOR THE
SECTION 2 GRIND AND OVERLAY PROJECT, CIP C2212
Adopt a resolution accepting the bids and award the contract to Rapid Services LLC dba Rapid Grading Services for the Section 2 Grind and Overlay Project, CIP C2212.

7.7 A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE

AGREEMENT BETWEEN THE CITY AND KIMLEY-HORN AND
ASSOCIATES, INC. TO PERFORM AN ECONOMIC IMPACT STUDY

FOR THE HOLLISTER MUNICIPAL AIRPORT
Adopt a resolution approving the First Amendment to City of Hollister General Services Agreement between the City and Kimley-Horn and Associates, Inc. to perform an Economic Impact Study for the Hollister Municipal Airport.

7.8 A RESOLUTION APPROVING AN ENGAGEMENT LETTER WITH

CHAVAN & ASSOCIATES LLP FOR INDEPENDENT FINANCIAL

AUDITING SERVICES AND AUTHORIZING THE MAYOR TO EXECUTE

THE ENGAGEMENT LETTER ON BEHALF OF THE CITY
Adopt a resolution approving the engagement letter with Chavan & Associates LLP to provide independent financial auditing services for the City of Hollister and authorize the Mayor to sign the engagement letter on behalf of the City.

7.9 A RESOLUTION ADOPTING THE ADDITION OF TWO (2) ADMIN ANALYST POSITIONS AND REMOVAL OF ONE (1) EXECUTIVE

ASSISTANT TO THE CITY MANAGER POSITION IN THE CITY
MANAGER’S OFFICE AND ADDITION OF ONE (1) POLICE SERVICES

OFFICER POSITION TO THE POLICE DEPARTMENT
Adopt a resolution approving the addition of two (2) Administrative Analyst positions and removal of one (1) Executive Assistant to the City Manager position in the City Manager’s office and the addition of one (1) Police Services Officer position to the Police Department.

8. PUBLIC HEARINGS

4 8.1 ADOPT AN URGENCY ORDINANCE ESTABLISHING A FIRE AND BUILDING CODE BOARD OF APPEALS; APPOINTMENT OF
MEMBERS TO THE BOARD OF APPEALS; AND ADOPTION OF

RULES OF PROCEDURES
City Manager Ana Cortez provided the staff presentation.

Mayor Stephens opened the public hearing at 6:47 p.m.

There were no speakers for this item.

Mayor Stephens closed the public hearing at 6:47 p.m.

Moved by: Council Member Resendiz
Seconded by: Council Member Picha
1) Adopt an Urgency Ordinance establishing the City of Hollister Fire and Building Code Board of Appeals pursuant to the California Fire Code and California Building Code; and
2) Adopt a resolution appointing members and alternates to the F ire and Building Code Board of Appeals; and
3) Adopt a resolution approving the Rules of Procedure for the Fire and Building Code Board of Appeals.

Ayes (4): Mayor Stephens, Council Member Picha, Council Member Resendiz, and Council Member de Anda
Absent (1): Council Member Morales
Carried (4 to 0)

9. COUNCIL BUSINESS

9.1 STORMWATER INFORMATIONAL PRESENTATION
Public Works Director Javier Hernandez and Associate Engineer Marco Martinez provided the staff report.

Mayor Stephens opened public comment at 7:0 2 p.m.

There were no speakers for this item.

Mayor Stephens closed public comment at 7:02 p.m.

9.2 ANNUAL REPORT ON THE HOLLISTER SUCCESSOR AGENCY LOW

AND MODERATE INCOME HOUSING ASSET FUND FOR FISCAL
YEAR 2024-2025
Assistant City Manager Rod Powell provided the staff report.

Mayor Stephens opened public comment at 7:06 p.m.

There were no speakers for this item.

5 Mayor Stephens closed public comment at 7:06 p.m.

Moved by: Council Member Resendiz
Seconded by: Council Member Picha
Accept the annual report on the Low Moderate Income Housing Asset Fund (LMIHAF) and direct staff to submit to Office of Land Use and Climate Innovation and post the report on the City’s website.

Ayes (4): Mayor Stephens, Council Member Picha, Council Member Resendiz, and Council Member de Anda
Absent (1): Council Member Morales
Carried (4 to 0)

9.3 A RESOLUTION ACCEPTING THE 2025 GENERAL PLAN AND

HOUSING ELEMENT ANNUAL PROGRESS REPORT
Assistant City Manager Rod Powell provided the staff report.

Mayor Stephens opened public comment at 7:22 p.m.

There were no speakers for this item.

Mayor Stephens closed public comment at 7:22 p.m.

Moved by: Council Member Resendiz
Seconded by: Council Member Picha
Adopt a resolution accepting the 2025 Annual General Plan and Housing Element Progress Report and direct staff to submit to the State Office of Land Use and Climate Innovation (LCI) and Department of Housing and Community Development (HCD)
Ayes (4): Mayor Stephens, Council Member Picha, Council Member Resendiz, and Council Member de Anda
Absent (1): Council Member Morales
Carried (4 to 0)

9.4 AN ORDINANCE ADDING CHAPTER 1.06 TO THE CITY OF

HOLLISTER MUNICIPAL CODE TO DELEGATE AUTHORITY TO THE

CITY MANAGER TO SIGN CITY CONTRACTS, CONVEYANCES, AND

INSTRUMENTS REQUIRING THE CITY SEAL
City Manager Ana Cortez provided the staff report.

Mayor Stephens opened public comment at 7:36 p.m.

There were no speakers for this item.

6 Mayor Stephens closed public comment at 7:36 p.m.

Moved by: Council Member Resendiz
Seconded by: Council Member de Anda
Introduce an ordinance adding Chapter 1.06 to the City Municipal Code to delegate authority to the City Manager to sign City contracts, conveyances, and instruments requiring the City seal.

Ayes (4): Mayor Stephens, Council Member Picha, Council Member Resendiz, and Council Member de Anda
Absent (1): Council Member Morales
Carried (4 to 0)

9.5 AN ORDINANCE AMENDING SECTION 3.06.210 OF THE CITY OF

HOLLISTER MUNICIPAL CODE TO INCREASE THE CITY
MANAGER’S PURCHASING AUTHORITY FOR SERVICES,
MATERIALS, EQUIPMENT, OR SUPPLIES TO $220,000.00
City Manager Ana Cortez provided the staff report.

Mayor Stephens opened public comment at 7:41 p.m.

There were no speakers for this item.

Mayor Stephens closed public comment at 7:41 p.m.

Moved by: Council Member Picha
Seconded by: Council Member Resendiz
Introduce an ordinance amending section 3.06.210 of the City Municipal Code to increase the City Manager’s purchasing authority for services, materials, equipment, or supplies to Two Hundred Twenty Thousand Dollars ($220,000.00).

Ayes (4): Mayor Stephens, Council Member Picha, Council Member Resendiz, and Council Member de Anda
Absent (1): Council Member Morales
Carried (4 to 0)

10. INFORMATIONAL REPORTS

10.1 COMMITTEE ASSIGNMENTS
Councilmember Picha reported on a meeting of the Association of Monterey Bay Area Governments where the 2050 Metropolitan Transportation Plan & the Sustainable Communities Strategy and REAP grants.

7 Councilmember de Anda reported she and Mayor Stephens will be attending a meeting of the Animal Services ad hoc meeting on Thursday.

Mayor Stephens reported on a LAFCO meeting where website accessibility was addressed and announced a vacancy for the alternate public member position. Mayor Stephens reported on a workshop the City Council held with the Planning Commission on March 12, 2026.

10.2 COUNCIL REPORTS

1. CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS

10.3 CITY MANAGER REPORT
 March 12, 2026 Joint City Council and Planning Commission Town Hall Report
 Sewer Update
 Water Update
City Manager Ana Cortez reported on the March 12, 2026 public workshop; introduced Craig Tole with 4LEAF which supports the Hollister planning and building divisions; and provided an update on procurement of online permitting software.

Public Works Director Javier Hernandez provided an update on the Domestic Wastewater Treatment Plant and implementation of water rates effective on April 17, 2026. Mr. Hernandez reported the City is holding a Capital Improvement Plan Public Workshop on March 25, 2026 at 6:00 p.m. in City Council Chambers.

1. UPDATED CITY COUNCIL PROJECTS

11. CLOSED SESSION
City Manager Ana Cortez read the closed session item titles.

Mayor Stephens opened public comment at 8:08 p.m.

There were no speakers for the closed session agenda items.

Mayor Stephens closed public comment at 8:08 p.m.

11.1 CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of section 54956.9 of the Government Code (1 case):

People of the State of California; California Department of Housing and Community Development v. City of Hollister

11.2 CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9

8 Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of section 54956.9 of the Government Code (1 case)

11.3 PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957
Title: City Manager
Mayor Stephens convened the meeting into closed session at 8:08 p.m.

The City Council reconvened into open session at 9:24 p.m.

City Manager Ana Cortez reported in closed session, the City Council voted 4-0 (Councilmember Morales absent) to enter into a stipulated judgement with the California Department of Housing & Community Development.

12. ADJOURNMENT
Mayor Stephens adjourned the meeting at 9:24 p.m.

Jennifer Woodworth, City Clerk

1 City Council of the City of Hollister
Minutes of the Special Meeting

March 19, 2026, 6:30 p.m.

City Council Chamber, City Hall
375 Fifth Street, Hollister, CA 95023

Members Present: Roxanne Stephens, Mayor
Rudy Picha, District 1
Rolan Resendiz, District 2
Dolores Morales, District 3
Priscilla de Anda, District 4

_____________________________________________________________________

1. CALL TO ORDER
Mayor Stephens called the special meeting of the City Council of the City of Hollister to order at 6:31 p.m.

2. PLEDGE OF ALLEGIANCE
Councilmember Morales led the Pledge of Allegiance.

3. ROLL CALL

4. COUNCIL BUSINESS

4.1 DISCUSSION REGARDING THE NAMING OF CITY FACILITIES AND

ROADWAYS AFTER CESAR CHAVEZ
Mayor Stephens opened public comment at 6:33 p.m.

Katherine Sanchez asked the City to consider choosing names that insp ire the community in a positive way, suggested getting input from the community when naming streets, and supported removing the name of Avenida Cesar Chavez from the City's roadway and suggested Avenido Comunidad instead.

Jackie Morris-Lopez supported removing the name of Avenida Cesar Chavez from the City's roadway.

Elena de la Puerta spoke regarding the importance of the farmworker unit and supported removing the name of Avenida Cesar Chavez from the City's roadway.

2 Diane Ortiz, President of Youth Alliance, spoke in support of Dolores Huerta and other survivors, supported removing the name of Avenida Cesar Chavez from the City's roadway and suggested naming the roadway for Dolores Huerta instead.

Samuel Ramos opposed changing the name of Avenida Cesar Chavez on the City's roadway.

Julio Rodriguez supported removing the name of Avenida Cesar Chavez from the City's roadway and spoke against naming City roadways for individuals and suggested focusing on the movements and uplifting the community.

Rose Ortiz shared her and her family's experiences with Cesar Chavez and supported removing the name of Avenida Cesar Chavez from the City's roadway.

Joe supported removing the name of Avenida Cesar Chavez from the City's roadway.

Celeste Bocanegra supported removing the name of Avenida Cesar Chavez from the City's roadway and asked Councilmember Resendiz to recuse himself from the Council's decision on this item.

Mayor Stephens closed public comment at 6:57 p.m.

Councilmember Picha supported renaming Avenida Cesar Chavez back to Union Road.

Councilmember Morales supported renaming Avenida Cesar Chavez for Dolores Huerta.

Councilmember de Anda supported renaming Avenida Cesar Chavez for Dolores Huerta or farmworkers.

Councilmember Resendiz recommended a ballot measure to determine whether to remove the name of Avenida Cesar Chavez form the City's roadway.

Mayor Stephens supported renaming Avenida Cesar Chavez and opposed naming roadways after individuals.

City Manager Ana Cortez stated she will place items on the next City Council agenda to discuss renaming Avenida Cesar Chavez and Cesar Chavez Park.

5. ADJOURNMENT
Mayor Stephens adjourned the meeting at 7:53 p.m.

3 Jennifer Woodworth, City Clerk

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 6, 2026
REPORT # Finance-2026-14

AGENDA ITEM: WARRANT REGISTER APRIL 6, 2026

DEPARTMENT: Adminstrative Services
DEPARTMENT HEAD: Jessica O'Connell, Finance Director

COUNCIL NEXT STEPS: Ratify and approve the Warrant Registers for the General- Special-Enterprise-Assessment Funds attached.

FISCAL IMPACT: 25/26

ATTACHMENTS:

1. Expense Approval Register AP 2-13-26

2. Expense Approval Register AP 2-20-26

3. Expense Approval Register PYR 2-25-26

4. Expense Approval Register AP 2-27-26

5. Expense Approval Register DP 2-27-26

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 6, 2026
REPORT # City Clerk-2026-10

AGENDA ITEM: RATIFICATION OF APPOINTMENT TO FILL VACANCIES ON THE

BUSINESS ADVISORY COMMISSION

DEPARTMENT: City Clerk
DEPARTMENT HEAD: Jennifer Woodworth, City Clerk

COUNCIL NEXT STEPS: Ratify the appointments of Adam Hill and Peter Lago to fill vacancies on the Business Advisory Commission.

DISCUSSION: The Business Advisory Commission (BAC) was established by Resolution 2025-115 on August 18, 2025. The commission currently has four vacancies. Appointments to City commissions require ratification by the City Council.

The City Clerk has received three applications for the Business Advisory Commission.

Councilmembers Picha and Resendiz recommend the appointment of Adam Hill and Peter Lago to fill vacant seats. A third application was received, but upon review, the applicant was ineligible due to living outside of Hollister city limits.

The recruitment will remain open for vacancies on all other Hollister advisory bodies.

FISCAL IMPACT: N/A

PREVIOUS COUNCIL OR COMMISSION ACTION: N/A

CEQA: Not a project under CEQA.

ATTACHMENTS:

1. Redacted Commissioner Application for Adam Hill

2. Redacted Commissioner Application for Peter Lago

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 6, 2026
REPORT # City Manager-2026-15

AGENDA ITEM: AN ORDINANCE ADDING CHAPTER 1.06 TO THE CITY OF

HOLLISTER MUNICIPAL CODE TO DELEGATE AUTHORITY TO THE CITY

MANAGER TO SIGN CITY CONTRACTS, CONVEYANCES, AND INSTRUMENTS

REQUIRING THE CITY SEAL

DEPARTMENT: City Manager
DEPARTMENT HEAD: Ana Cortez, City Manager

COUNCIL NEXT STEPS: Adopt an ordinance adding Chapter 1.06 to the City Municipal Code to delegate authority to the City Manager to sign City contracts, conveyances, and instruments requiring the City seal.

DISCUSSION: On March 16, 2026, the City Council introduced an ordinance adding Chapter 1.06 to the City Municipal Code to delegate authority to the City Manager to sign City contracts, conveyances, and instruments requiring the City seal. The ordinance was introduced by the following vote: Ayes: Councilmembers Picha, Resendiz, de Anda, and Mayor Stephens; Noes: None; Absent: Councilmember Morales; Abstained: None.

A second reading and adoption of the ordinance is required.

FISCAL IMPACT: None.

PREVIOUS COUNCIL OR COMMISSION ACTION: This ordinance was introduced at the March 16, 2026 City Council Meeting.

CEQA: Not a project under CEQA

ATTACHMENTS:

1. Ordinance 1272

ORDINANCE NO. 1272

AN ORDINANCE OF THE CITY OF HOLLISTER ADDING CHAPTER 1.06

TO THE CITY OF HOLLISTER MUNICIPAL CODE TO DELEGATE

AUTHORITY TO THE CITY MANAGER TO SIGN CITY CONTRACTS,

CONVEYANCES, AND INSTRUMENTS REQUIRING THE CITY SEAL

WHEREAS, Government Code section 40602 requires the mayor of a city to sign: (a) all warrants drawn on the city treasurer; (b) all contracts and conveyances made or entered into by the city; and (c) all instruments requiring the city seal; and

WHEREAS, Government Code section 40602 allows the legislative body of a city to provide by ordinance that the instruments described in (a), (b), or (c) be signed by an officer other than the mayor; and

WHEREAS, the City Council of the City of Hollister (“City”) wishes to delegate authority to the City Manager to sign contracts and conveyances made or entered into by the City, as well as instruments requiring the City seal.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HOLLISTER DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Chapter 1.06 (“Official Signatures”) is hereby added to the City of Hollister Municipal Code to read as follows:

Chapter 1.06 - OFFICIAL SIGNATURES

1.06.010 – Designated.

Pursuant to the provisions of section 40602 of the Government Code, contracts and conveyances made or entered into by the city, as well as all instruments requiring the city seal, shall be signed by either the mayor or the city manager.

SECTION 2. SEVERABILITY. If any part of this Ordinance is held invalid for any reason by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance, and the City Council hereby declares that it would have passed the remainder of the Ordina nce if such invalid portion thereof had been deleted.

SECTION 3. EFFECTIVE DATE. This Ordinance shall take effect and be in force thirty (30) days from and after its final passage.

SECTION 4. PUBLICATION. The City Clerk is hereby directed to post a summary and certified copy of this Ordinance in the City Clerk’s office at least five (5) days prior to

Ordinance No. 1272

adoption and to publish a summary of the Ordinance in the Free Lance, a newspaper of general circulation, within fifteen (15) days after its adoption.

INTRODUCED at a regular City Council meeting on the 16 th day of March 2026, and ADOPTED as an ordinance of the City of Hollister at a regular City Council meeting on April 6, 2026 by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

________________________________
Roxanne Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

______________________________ _______________________________ Jennifer Woodworth, MMC, City Clerk Jennifer Thompson, City Attorney

I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Ordinance No. 1272 is an original ordinance, or true and correct copy of a City ordinance, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on April 6, 2026, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on April 6, 2026.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 6, 2026
REPORT # City Manager-2026-16

AGENDA ITEM: AN ORDINANCE AMENDING SECTION 3.06.210 OF THE CITY OF HOLLISTER MUNICIPAL CODE TO INCREASE THE CITY MANAGER’S

PURCHASING AUTHORITY FOR SERVICES, MATERIALS, EQUIPMENT, OR SUPPLIES TO $220,000.00

DEPARTMENT: City Manager
DEPARTMENT HEAD: Ana Cortez, City Manager

COUNCIL NEXT STEPS: Adopt an ordinance amending section 3.06.210 of the City Municipal Code to increase the City Manager’s purchasing authority for services, materials, equipment, or supplies to Two Hundred Twenty Thousand Dollars ($220,000.00).

DISCUSSION: On March 16, 2026, the City Council introduced an ordinance amending section 3.06.210 of the City Municipal Code to increase the City Manager’s purchasing authority for services, materials, equipment, or supplies to Two Hundred Twenty Thousand Dollars ($220,000.00). The ordinance was introduced by the following vote:

Ayes: Councilmembers Picha, Resendiz, de Anda, and Mayor Stephens; Noes: None;

Absent: Councilmember Morales; Abstained: None.

A second reading and adoption of the ordinance is required.

FISCAL IMPACT: None.

PREVIOUS COUNCIL OR COMMISSION ACTION: This ordinance was introduced at the March 16, 2026 City Council Meeting.

CEQA: Not a project under CEQA

ATTACHMENTS:

1. Ordinance 1273

ORDINANCE NO. 1273

AN ORDINANCE OF THE CITY OF HOLLISTER AMENDING SECTION

3.06.210 OF THE CITY OF HOLLISTER MUNICIPAL CODE TO
INCREASE THE CITY MANAGER’S PURCHASING AUTHORITY FOR

SERVICES, MATERIALS, EQUIPMENT, OR SUPPLIES TO TWO
HUNDRED TWENTY THOUSAND DOLLARS ($220,000.00)

WHEREAS, Title 2 of Chapter 3.06 of the City of Hollister (“City”) Municipal Code (“Purchasing Ordinance”) designates the City Manager as the City’s purchasing agent; and

WHEREAS, the City Manager is authorized by the Uniform Public Construction Cost Accounting Act (Public Contracts Code sections 22000, et seq.) and City Municipal Code section 3.06.290 to approve public project contracts up to Two Hundred Twenty Thousand Dollars ($220,000.00); and

WHEREAS, currently, the City Manager's authority to procure services, materials, equipment, or supplies is One Hundred Thousand Dollars ($100,000.00); and

WHEREAS, the City Council and the City Manager wish to create consistency and efficiency in the City Purchasing Ordinance by granting the City Manager the same purchasing authority for public projects as for services, materials, equipment, or supplies.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HOLLISTER DOES ORDAIN AS FOLLOWS:

SECTION 1. Section 03.06.210 (“Purchases more than one hundred thousand dollars”) of chapter 03.06 (“Procedures for Supplies, Property, and Services”) of title 2 (“Purchasing”) of the City Municipal Code is hereby amended in its entirety to read as follows:

03.06.210 – Purchases more than one hundred thousand dollars.

Except as otherwise directed by the city council, whenever the amount to be expended for services, materials, equipment, or supplies is in excess of $100,000.00, the department head shall advertise for sealed bids and the purchase contract shall be awarded to the lowest responsive and responsible bidder, except in the case of a local vendor whose bid meets the requirements of Section 3.06.245 herein and whose bid does not exceed five percent of the lowest responsive and responsible bidder; provided that the council shall have the authority to reject any and all bids. Order splitting to avoid competitive requirements is prohibited.

For purposes of this article, "responsive bidder" is one who has submitted a bid that conforms in all material respects to the bid request. That is, compliance with the

Ordinance No. 1273

2 specifications. A "responsible bidder" has the capability in all respects to perform the contract requirement, and the integrity and reliability that will assure good faith performance. That is, the ability and means to perform.

The bid request shall be published in a local newspaper and/or advertised on the city's website for at least ten calendar days prior to the bid opening date. The bid request shall describe the goods or services required, stating the date, time, and place a ssigned for the public opening of the bids. A secure, on-line bid submittal system, or other appropriate media, may be used in lieu of sealed bids opened in public, provided the city manager has approved the system for accuracy, confidentiality, and reliab ility. No bids will be received any time after the time advertised in the announcement.

For contracts that will cost less than $220,000.00, the department head shall submit a tabulation of bids to the city manager together with a recommendation for award to the lowest responsive and responsible bidder.

For contracts that will exceed $220,000.00, the department head shall submit a tabulation of bids to the city council together with a recommendation for award to the lowest responsive and responsible bidder.

SECTION 2. SEVERABILITY. If any part of this Ordinance is held invalid for any reason by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance, and the City Council hereby declares that it would have passed the remainder of the Ordinance if such invalid portion thereof had been deleted.

SECTION 3. EFFECTIVE DATE. This Ordinance shall take effect and be in force thirty (30) days from and after its final passage.

SECTION 4. PUBLICATION. The City Clerk is hereby directed to post a summary and certified copy of this Ordinance in the City Clerk’s office at least five (5) days prior to adoption and to publish a summary of the Ordinance in the Free Lance, a newspaper of general circulation, within fifteen (15) days after its adoption.

INTRODUCED at a regular City Council meeting on March 16, 2026, and ADOPTED as an ordinance of the City of Hollister at a regular City Council meeting on April 6, 2026, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

________________________________
Roxanne Stephens, Mayor

Ordinance No. 1273

3 ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

______________________________ _______________________________ Jennifer Woodworth, MMC, City Clerk Jennifer Thompson, City Attorney

I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Ordinance No. 1273 is an original ordinance, or true and correct copy of a City ordinance, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on April 6, 2026, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on April 6, 2026.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 6, 2026
REPORT # City Clerk-2026-09

AGENDA ITEM: A RESOLUTION CALLING THE NOVEMBER 3, 2026 GENERAL

MUNICIPAL ELECTION FOR ELECTION OF THE MAYOR, CITY COUNCIL DISTRICTS 2 AND 3, AND THE CITY TREASURER

DEPARTMENT: City Clerk
DEPARTMENT HEAD: Jennifer Woodworth, City Clerk

COUNCIL NEXT STEPS: Adopt a resolution calling for the holding of a general municipal election to be held on Tuesday, November 5, 2024, for the election of certain officers as required by the provisions of the laws of the State of California relating to general law cities; requesting consolidation with the statewide general election and election services from the San Benito County Board of Supervisors; and providing regulations for candidates’ statements.

DISCUSSION: The City of Hollister will hold a general municipal election on Tuesday, November 3, 2026, to elect a citywide Mayor for a full two-year term, a Council Member representing District 2 for a full four-year term, a Council Member representing District 3 for a full four-year term, and a citywide Treasurer for a full four-year term. The filing period opens on July 13, 2026, and ends on August 7, 2026. If an incumbent does not qualify for the ballot, the filing period will be extended five calendar days for only that incumbent’s seat.

FISCAL IMPACT: Estimated cost to hold a consolidated municipal election with San Benito County for elected officials - $90,000.00-$100,000.00

PREVIOUS COUNCIL OR COMMISSION ACTION: N/A

CEQA: N/A

ATTACHMENTS:

1. Resolution

RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026, FOR THE ELECTION

OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE

LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES; REQUESTING CONSOLIDATION WITH THE STATEWIDE

GENERAL ELECTION AND ELECTION SERVICES FROM THE SAN
BENITO COUNTY BOARD OF SUPERVISORS; AND PROVIDING
REGULATIONS FOR CANDIDATES’ STATEMENTS

WHEREAS, pursuant to Part 3 (commencing with Section 10400) of the Elections Code of the State of California, the City’s General Municipal Election may be either completely or partially consolidated; and

WHEREAS, it is desirable to consolidate the General Municipal Election with the Statewide General Election to be held on the same date; to make the city precincts, polling places, and election officers of the two elections the same; to have the Registrar of Voters of the County of San Benito canvass the returns of the General Municipal Election; and hold the election in all respects as if there were only one election; and

WHEREAS, Section 13307 of the Elections Code of the State of California (“Elections Code”) provides that the City Council may adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate’s statement; and

WHEREAS, under the provisions of the laws relating to general law cities in the State of California a general municipal election shall be held on Tuesday, November 3, 2026, for the election of municipal officers.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HOLLISTER,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. Election called for November 3, 2026 for City Council Districts 2 and 3, the Mayor, and the Treasurer. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Hollister California, on Tuesday, November 3, 2026, a General Municipal Election for the purpose of electing a citywide Mayor for the full term of two years, a Council Member for District 2 for the full term of four years; a Council Member for District 3 for the full term of four years; and a citywide Treasurer for the full term of four years, to be held and conducted in the manner prescribed in §10418 of the Elections Code.

SECTION 2. Request for Consolidation. That pursuant to the requirements of Part 3 (Consolidation of Elections; §§10400 et seq.) of Division 10 of the Elections Code, the City Council hereby requests the Board of Supervisors of San Benito County to

Resolution No. 2026-XX

completely consolidate the election with the statewide election. The City Council further requests the Board of Supervisors of San Benito County to hold and conduct the election in the manner prescribed in Section 10418 of the Elections Code of the State of California and to further provide that the Registrar of Voters canvass the returns of the election.

SECTION 3. Request for Election Services by the County Registrar of Voters. That pursuant to Section 10002 of the Elections Code, the City Council hereby requests the San Benito County Board of Supervisors to permit the Registrar of Voters to render services to the City of Hollister relating to the conduct of Hollister’s General Municipal Election to be held on Tuesday, November 3, 2026, and instruct the Registrar of Voters to take all steps necessary to hold the consolidated election. Services shall be of the type normally performed by the Registrar of Voters, assisting municipalities in the conduct of their elections.

SECTION 4. City Clerk to Coordinate with Registrar of Voters. That the City Clerk is authorized, instructed, and directed to coordinate with the County of San Benito Registrar- Recorder/County Clerk to procure and furnish any and all official ballots, notices, printed matter, and all supplies, equipment, and paraphernalia that may be necessary to properly and lawfully conduct the election.

SECTION 5. That the polls, voting centers, and/or vote-by-mail drop-off boxes shall be open and the procedures for submitting votes-by-mail or votes at polls and voting centers shall be in accordance with those times and procedures established by the County of San Benito, except as otherwise provided in the Elections Code of the State of California.

SECTION 6. Notice of Election. That notice of the time and place of holding the election is given, and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form, and manner as required by law.

SECTION 7. Reimbursement to County for Cost of Election Services. The City of Hollister recognizes that additional costs will be incurred by the County by reason of this consolidation, and agrees to reimburse the County for the cost of services pursuant to California Elections Code Sections 10002 and 10520.

SECTION 8. Resolution of Tie Votes. Any tie vote shall be resolved “by lot” as provided for in Elections Code Section 15651.

SECTION 9. Requirements for Candidate Statements. Pursuant to Section 13307 of the Elections Code, each candidate for elective office to be voted for at the Gene ral Municipal Election on November 3, 2026, may prepare a candidate statement on an appropriate form provided by the City Clerk. The statement shall be limited to no more than 200 words.

The statement shall be consistent with the requirements of California law for such statements, including that it shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in the Office of the City Clerk at the time the candidate files their nomination papers. The statement may be withdrawn, but not changed, during the period for filing nomination

Resolution No. 2026-XX

papers and until 5:00 pm of the next working day after the close of the nomination period.

Candidates shall not be permitted to submit material s other than the candidate's statement with the sample ballot and the voter's pamphlet.

SECTION 10. Translation of Candidates’ Statements. Pursuant to the Federal Voting Rights Act, candidates’ statements will be translated into all languages required by the County of San Benito. The County is required to translate candidates’ statements into Spanish. The County will print and mail separate sample ballots and candidate statements in Spanish to only those voters who are on the county voter file as having requested a sample ballot in a particular language. The County will make the sample ballots and candidates' statements in the required languages available at all polling places, on the County’s website, and in the Election Official’s office.

SECTION 11. In all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal election s.

SECTION 12. Notice of the time and place of holding the election is given , and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form, and manner as required by law.

SECTION 13. This resolution shall apply only to the election to be held on Tuesday, November 3, 2026.

SECTION 14. The City Clerk is hereby directed to file an original copy of this resolution with the San Benito County Board of Supervisors and a certified copy of this resolution with the County Registrar of Voters of the County of San Benito.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on April 6, 2026, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Roxanne Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Jennifer P. Thompson, City Attorney

Resolution No. 2026-XX

I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2026-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on April 6, 2026, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on April 6, 2026.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 6, 2026
REPORT # City Clerk-2026-11

AGENDA ITEM: CITY COUNCIL POLICY OUTLINING THE PROCEDURES OF

CALLING SPECIAL MEETINGS

DEPARTMENT: City Clerk
DEPARTMENT HEAD: Jennifer Woodworth, City Clerk

COUNCIL NEXT STEPS: Adopt a resolution approving a City Council policy to govern the process of calling a special meeting of the City Council.

DISCUSSION: The City Council may hold various types of meetings, which are outlined in the Ralph M. Brown Act (California Government Code §54950, et seq.). Meeting types include regular, special, and emergency meetings, which have varying public notice and other requirements as outlined in the Brown Act. Local municipalities can also adopt their own rules and policies regarding when these types of meetings are held.

According to Hollister Municipal Code Section 2.04.050, the City Council’s regular meetings are held on the first and third Mondays of each month at 6:30 p.m. in the council chambers in city hall. From time to time, the City Council also holds special meetings, which may be held at other times and locations. The City does not currently have a policy on when special meetings may be called and by whom.

The attached policy outlines who may call a special meeting of the City Council and states that a special meeting may be called by any two (2) members of the City Council or by the City Manager.

FISCAL IMPACT: None

PREVIOUS COUNCIL OR COMMISSION ACTION: None

CEQA: N/A

ATTACHMENTS:

1. Resolution

RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

ADOPTING A COUNCIL POLICY ON CALLING SPECIAL MEETINGS OF

THE CITY COUNCIL

WHEREAS, the Ralph M. Brown Act establishes requirements for the calling and conduct of special meetings of legislative bodies; and

WHEREAS, the City Council desires to establish a local policy clarifying that any two (2) members of the City Council or the City Manager may call a special meeting, consistent with state law; and

WHEREAS, the City Council finds that adopting clear procedures promotes transparency, efficiency, and compliance with applicable laws.

NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Hollister does hereby adopt a City Council policy entitled, “City Council Special Meetings” attached heretofore and incorporated as Exhibit A.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on ____, 2026, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Roxanne Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Jennifer P. Thompson, City Attorney

Resolution No. 2026-XX

I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereb y certify that the attached Resolution No. 2026-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on ____, 2026 at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on ____, 2026.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

EXHIBIT A

Purpose: This policy establishes procedures for calling, noticing, and conducting special meetings of the City Council in accordance with the Ralph M. Brown Act (California Government Code §54950 et seq.), while providing direction on who may initiate such meetings.

Policy: Pursuant to Government Code §54956, a special meeting of the City Council may be called by:

 Any two (2) members of the City Council, or
 The City Manager

For purposes of this policy, the concurrence of two Councilmembers shall be sufficient to initiate a special meeting request, regardless of whether one of those members is the Mayor.

Procedure: A request to call a special meeting shall:

 Be submitted to the City Clerk and City Manager;
 Include:
o The proposed date and time of the meeting;
o A brief description of the business to be transacted; o Identification of the two Councilmembers requesting the meeting.

The City Manager, in coordination with the City Clerk, shall assist in preparing the agenda and ensuring compliance with applicable laws.

The City Clerk shall provide notice of the special meeting in accordance with the Brown Act, which requires at least 24 hours’ notice in advance of the meeting. The notice shall include the time and place of the meeting and a brief general description of each item of business to be transacted or discussed.

The notice and agenda shall also be posted on the City’s website and at designated posting locations and sent to the members of the City Council and members of the media and public who have subscribed to receive public meeting notices.

At a special meeting, only the business listed on the posted agenda may be considered at a special meeting, and no other business shall be transacted. The City Council shall limit public comments to only the business listed on the posted agenda.

CITY OF HOLLISTER POLICY NUMBER
Date
COUNCIL POLICY Authority: City Council

SUBJECT: City Council Special Meetings

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 6, 2026
REPORT # Community Development-2026-22

AGENDA ITEM: A RESOLUTION APPROVING A CONTRACT WITH EMC

PLANNING GROUP FOR PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT FOR THE 851 SUNNYSLOPE ROAD PROJECT

DEPARTMENT: Community Development
DEPARTMENT HEAD: Rod Powell, Community Development Director

COUNCIL NEXT STEPS: Adopt a resolution authorizing the execution of a Professional Services Agreement with EMC Planning Group for environmental consulting services and associated technical studies for 851 Sunnyslope Road (Site and Architectural Review 2025-5 and Tentative Map 2025-4).

DISCUSSION: On May 7, 2025, the Applicant filed for a Site and Architectural Review and Tentative Map under the State's ‘Builder’s Remedy’ for a new single-family residential development with 49 single-family detached dwelling units and 13 affordable, attached Accessory Dwelling Units on an 8.28-acre parcel located in the Neighborhood Mixed Use Zoning District.

The proposed project is subject to review under the California Environmental Quality Act and will require the preparation of a Mitigated Negative Declaration or Environmental Impact Report. On January 20, 2026, the City Council authorized Staff to prepare and distribute a Request for Proposals (RFP) for environmental work for the 851 Sunnyslope project.

On January 26, 2026, the City released the RFP. The City received three proposals to complete environmental work. Staff reviewed the submitted proposals and found that they met the minimum qualifications and could move forward. Following staff review of the proposals, the project applicant was invited to review all three proposals. After reviewing the three proposals, the Applicant selected EMC Planning Group and elected to have an Environmental Impact Report prepared for their project. Both Staff and the project applicant agree that EMC Planning Group was amongst the top in the rankings , and the Community Development Department would like to award the contract to the m.

EMC Planning Group provided all the requested information, including financial statements, and has not been involved in lawsuits, claims, etc., that would raise concern as to their ability to perform the necessary tasks.

The applicant has selected the option for the preparation of an Environmental Impact Report (EIR) and optional costs for the project (including a biological survey and cultural resources survey). Total costs for the preparation of the EIR and technical studies are $139,247.50 plus the City’s 5% administrative fee (or an additional $6,962.38).

FISCAL IMPACT: All consulting fees incurred for this project will be paid by the applicant.

The City’s required project management fee for contracts over $100,000 (paid by the

applicant) will cover overhead costs for staff management of the contract and additional Staff review related to CEQA.

PREVIOUS COUNCIL OR COMMISSION ACTION: The City Council previously authorized the distribution of an RFP for this project on January 20, 2026.

CEQA: As discussed above, the proposed residential development is subject to review under CEQA (Section 15060). The authorization to issue an RFP to solicit proposals for the environmental work is not considered a project and, therefore, is not subject to CEQA.

ATTACHMENTS:

1. Resolution authorizing a contract with EMC Planning Group.

2. Agreement for Professional Services

3. EMC Planning Group Proposal.

RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

AUTHORIZING A CONTRACT WITH EMC PLANNING GROUP FOR THE

PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT

PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
(CEQA) FOR THE 851 SUNNYSLOPE ROAD PROJECT (TENTATIVE
MAP 2025-4 AND SITE AND ARCHITECTURAL REVIEW 2022-15)

WHEREAS, the City of Hollister Community Development Department Planning Division released a Request for Proposals for Environmental Consulting Services and Related Technical Studies on January 26, 2026; and

WHEREAS, the City of Hollister Planning Division received three proposals; and

WHEREAS, staff reviewed all three proposals, ranked the proposals and consulted with the project applicant; and

WHEREAS, EMC Planning Group was ranked amongst the top and was selected for the contract award; and

WHEREAS, the City of Hollister Planning Division wishes to enter into a Professional Services Agreement with EMC Planning Group; and

WHEREAS, the City of Hollister Planning Division recommends accepting this contract because it is cost effective and provides all necessary environmental services needed to properly evaluate the project under the California Environmental Quality Act.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister authorizes the City Manager to execute a Professional Services Agreement with EMC Planning Group to provide environmental consulting services and related technical studies for the 851 Sunnyslope Road project (TM 2026-4 and S&A 2026-5).

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on April 6, 2026, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Roxanne Stephens, Mayor

Resolution No. 2026-XX

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Jennifer P. Thompson, City Attorney

I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2026-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on April 6, 2026, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on April 6, 2026.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

February 24, 2026
Erica Fraser
Senior Planner
City of Hollister
339 Fifth Street
Hollister, CA 95023
[email protected]
[email protected]
Re: 851 Sunnyslope Road (TM 2025-4 and S&A 2025-5)
Initial Study/Mitigated Negative Declaration Proposal
Dear Erica,
EMC Planning Group is pleased to submit our proposal for the 851 Sunnyslope Road project (TM 2025-4 and S&A 2025-5) to prepare an initial study and mitigated negative declaration (IS/MND). This project will be managed from our Monterey office located at 601 Abrego Street (831-649-1799).

EMC Planning Group has been providing CEQA compliance services to the City of Hollister for decades and has significant experience preparing initial studies, analyzing biological resources, and air quality and greenhouse gas emissions modeling in Hollister and within the unincorporated County of San Benito. We look forward to continuing a long relationship with the City. In addition to WJV Acoustics and Hexagon Transportation Consultants joining our team to prepare the environmental noise assessment and transportation analysis/VMT analysis, respectively, our in-house team of highly qualified planners, biologists, archaeologist, and GIS and graphics technicians will provide the City with a level of professional and quality support to ensure timely and excellent environmental services. All environmental topics within the initial study will be adequately addressed and any significant impacts will be identified and mitigated as appropriate.

Erica Fraser
City of Hollister
February 24, 2026, Page 2
EMC Planning Group is currently preparing the Meridian Village Subdivision and Multifamily Development EIR focused on vehicle miles traveled (VMT) impacts.

This process started with the preparation of an initial study and was later determined by Hexagon Transportation Consultants that VMT impacts were significant and unavoidable. After preliminary review of this project, Hexagon Transportation Consultants has determined that VMT impacts associated with this proposed project would be less than significant with implementation of minimal, feasible mitigation measures and would not require the preparation of an EIR. Hexagon Transportation Consultants states that this is likely due to the proximity of commercial uses along State Route 25/Tres Pinos and employment (i.e., Hawkins Hospital). Therefore, our approach with this proposal is to prepare an IS/MND with an optional task to prepare an EIR focused on a subject to be determined, should that scenario arise.

Should the applicant decide they want an EIR prepared with no initial study narrowing down the environmental topics, we are happy to revise this proposal.

However, it should be noted that the price for preparing a full EIR would be more expensive due to our addressing of all environmental topics in the CEQA Guidelines Checklist and to a higher level compared to focusing the EIR on only one key issue.

Within the IS/MND scope, EMC Planning Group will also prepare a response to comments and a mitigation monitoring and reporting program. The cost estimate for this proposal is valid for 180 days.

Enclosed is our proposal to prepare the IS/MND. Attached to this cover letter is the Proposer Identification Form, as requested by the request for proposals document.

If you have any questions, please contact Shoshana Lutz, Senior Planner, at [email protected] or at 831-649-1799.

Sincerely,
Michael J. Groves, AICP
President and Senior Principal
Attachment: Proposer Identification Form

CITY OF HOLLISTER | REQUEST FOR PROPOSALS | 851 SUNNYSLOPE ROAD PAGE 1
Exhibit B

REQUEST FOR PROFESSIONAL QUALIFICATIONS AND PROPOSAL
851 Sunnyslope Rd

PROPOSER IDENTIFICATION

1.Legal name of the Company:

2.Street Address:

3.Mailing Address:

4.Business Telephone:

5.Facsimile Telephone:

6.Email Address:

7.Type of Business:Sole Proprietor Partnership Corporation (State) Other:

8.Business License Number issued by the City where the Proposer’s principal place of business is located.

Number: Issuing City/State:

9.Federal Tax ID NO. DIR No.

10.Proposer’s Project Manager:

11.Contact Person if different from Project Manager:

Signature of Preparer of Proposal
Date:

Anticipated Start Date:

EMC Planning Group, Inc.
601 Abrego Street, Monterey CA
same as above
n/a
831-649-1799
[email protected]
S Corporation
Shoshana Lutz, Senior Planner
n/a
2/23/26
77-0126607 n/a
99743 Monterey , California
March 2026

Proposal
851 Sunnyslope Road SFD IS/MND
TM 2025-4 AND S&A 2025-5

February 24, 2025

Prepared by
EMC Planning Group

This document was produced on recycled paper.

PROPOSAL
851 SUNNYSLOPE R OAD SFD IS/MND
TM 2025 -4 AND S&A 2025 -5

PREPARED FOR
City of Hollister
Erica Fraser, Senior Planner
375 Fifth Street
Hollister, CA 95023
Tel 831.636.4360
[email protected]

PREPARED BY
EMC Planning Group Inc.
601 Abrego Street
Monterey, CA 93940
Tel 831.649.1799
Fax 831.649.8399
Shoshana Lutz, Senior Planner
[email protected]
www.emcplanning.com
February 24, 2026

Table of Contents

1.0 BACKGROUND AND PROJECT SUMMARY ............................................................ 1-1

1.1 Project Understanding ...................................................................................................... 1-1

1.2 Project Objective ................................................................................................................. 1-1

2.0 METHODOLOGY ........................................................................................................ 2-1

2.1 Approach ............................................................................................................................... 2-1

2.2 Scope of Work – IS/MND ................................................................................................ 2-2

2.3 Optional Tasks ..................................................................................................................... 2-8

2.4 Project Schedule ............................................................................................................... 2-10

3.0 STAFFING .................................................................................................................. 3-1

4.0 QUALIFICATIONS ...................................................................................................... 4-1

4.1 EMC Planning Group ........................................................................................................ 4-1

4.2 WJV Acoustics ..................................................................................................................... 4-6

4.3 Hexagon Transportation Consultants ......................................................................... 4-7

5.0 FINANCIAL CAPACITY .............................................................................................. 5-1

6.0 FEE PROPOSAL ........................................................................................................ 6-1

7.0 DISCLOSURE ............................................................................................................. 7-1

8.0 EX PARTE COMMUNICATIONS ............................................................................... 8-1

9.0 AGREEMENT ALTERATIONS ................................................................................... 9-1

Attachments
Attachment A WJV Acoustics Scope of Work, Hours of Service, and Resumes Attachment B Hexagon Transportation Consultants Scope of Work, Hours of Service, and Resumes
Attachment C EMC Planning Group Resumes
Attachment D Financial Statements

Section 1.0 Background and Project Summary 1-1 EMC Planning Group 851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026

1.0 Background and Project Summary

1.1 Project Understanding
The City of Hollister (“City”) received a Tentative Map and a Site and Architectural Review application for a residential subdivision project on an 8.28-acre property located within the City of Hollister, east of State Route 25 and south of Sunnyslope Road (APN 057-070-064) (“project site”). The project proposes to subdivide the 8.28-acre parcel into 49 individual lots with 49 detached dwelling units and 13 affordable accessory dwelling units (ADUs).

The project site is currently vacant and unimproved with commercial uses (also known as the Heritage Plaza Shopping Center) and State Route 25 to the west, residential uses to the north and east, and commercial and residential uses to the south. The project site is designated by the City General Plan for Mixed-Use and is zoned Neighborhood Mixed-Use (NMU).

1.2 Project Objective
EMC Planning Group will review the proposed project and provide a scope to prepare an initial study and mitigated negative declaration as well as an environmental impact report, both adequate under the current requirements of CEQA with the resulting environmental effects appropriately mitigated.

Section 2.0 Methodology 2-1 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026

2.0 Methodology

2.1 Approach
In providing environmental services to jurisdictions, we strive to work seamlessly with City staff and within the City’s established processes. We always try to make our work indistinguishable from the jurisdiction’s standard in format, content, and approach. We review the jurisdiction’s general plan, codes, approval processes, application forms, public handouts, sample agenda packets, or anything else available to guide us in knowing how the jurisdiction works and we collect templates or examples of commonly used formats. If the jurisdiction has a file-naming convention, we follow it.

We establish a communications protocol so that everyone is on the same page from the outset, and discuss expectations on when and how we will share information, and any standards for meeting with applicants or other third parties. Our goal is always to fit invisibly into the jurisdiction’s system, to be an asset to the team, and to make our relationship as beneficial to the City staff as possible.

We have very successfully used these approaches in past contract work for jurisdictions, including the City of Hollister. Our immediate communication of important information has kept jurisdictions abreast of changing circumstances or new information, allowing for timely reactions or adjustments. Our efficient approach has enabled us to complete work on time and on-budget, and sometimes under budget. Our use of comprehensive schedules, which we update as necessary, helps us track progress and ensure that critical prerequisite tasks are not ignored.

EMC Planning Group is currently preparing the Meridian Village Subdivision and Multifamily Development EIR focused on VMT impacts. This process started with the preparation of an initial study where it was determined by Hexagon Transportation Consultants that VMT impacts were significant and unavoidable. EMC Planning Group is also teaming up with Hexagon Transportation Consultants for this proposal and after preliminary review, Hexagon Transportation Consultants has determined that VMT impacts associated with this proposed project would be less than significant with minimal, feasible mitigation measures, and would not require an EIR. Hexagon Transportation Consultants states that this is likely due to the proximity of commercial uses along State Route 25/Tres Pinos and employment (i.e., Hawkins Hospital).

Section 2.0 Methodology 2-2 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026 Therefore, we have prepared a proposal to prepare an initial study and mitigated negative declaration with an optional task to prepare an EIR focused on a subject to be determined, should that scenario arise.

2.2 Scope of Work – IS/MND
This scope of work assumes the preparation of an initial study and mitigated negative declaration (IS/MND) would be required. EMC Planning Group will prepare the initial study and mitigated negative declaration in compliance with the California Environmental Quality Act (CEQA) and its implementing guidelines. The initial study will analyze all required environmental issues presented in CEQA Guidelines Appendix G.

The proposed tasks are presented below.

Task 1 Project Management/Consultation
This task includes coordinating staff, general management and administration, coordinating with subconsultants, and providing CEQA consultation for City staff. This task includes up to eight hours of meetings, including one in-person kick-off meeting.

Task 2 Research and Development
This task includes a thorough review of the application materials and plans, as well as any other documents applicable to the proposed project. The general plan and general plan EIR in effect at the time this project is initiated will also be reviewed, along with any available documentation that has been prepared for the general plan update process.

Task 3 Technical Analyses
Task 3.1 Air Quality, Greenhouse Gas Emissions, and Energy Analyses This analysis consists of emissions modeling, evaluation of air quality impacts using the air district guidelines, greenhouse gas emissions analysis using currently-accepted industry methodologies, and an evaluation of energy impacts.

Task 3.1.1 Emissions Modeling
The California Emissions Estimator Model (CalEEMod) will be used to calculate the criteria air pollutant emissions generated by the proposed development based on project information provided by the applicant, and information obtained from the transportation analysis. The model assumptions and methodology will be incorporated into the initial study and the modeled results will be presented as appendices.

EMC Planning Group will review the project description to identify proposed construction and operational information for use as model data inputs and conduct up to two model runs to quantify the construction and operational emissions generated from the proposed project under unmitigated, and, if necessary, mitigated scenarios.

Section 2.0 Methodology 2-3 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026 Task 3.1.2 Air Quality Analysis
The Monterey Bay Air Resources District (air district) provides direction for air quality analysis. The air quality analysis will reference the air district’s air quality management plans and CEQA guidance documents, and project materials. The proposed dwelling units are not expected to result in criteria air pollutant emissions that would exceed the air district thresholds. CalEEMod results will be used to assess the potential impact of emissions generated by the proposed project in relation to the thresholds of significance outlined in the air districts CEQA guidance.

EMC Planning Group will conduct the following tasks with the results incorporated into the initial study:
 Describe the physical and climatological characteristics of the North Central Coast Air Basin, existing air pollutant conditions, and health effects of air pollutants;  Review current air district documents, policies, and applicable regulatory requirements;
 Compare modeled criteria air pollutant emissions results to the air district’s screening thresholds and significance thresholds to determine if the proposed project would result in significant impacts from criteria air pollutant emissions;  Identify project sources of hazardous air pollutants or odors and health risks associated with them, as well as any existing or planned nearby sensitive receptors that could be affected; and
 Identify “Best Management Practices,” if necessary, to control construction dust or particulate matter emissions, including equipment exhaust, which should be considered a condition of project approval to minimize the short-term impact of construction related emissions.

Task 3.1.3 Greenhouse Gas Emissions Evaluation
The greenhouse gas (GHG) impacts of a project can be found to be less than significant if the project is consistent with a qualified plan for reducing GHG emissions. The City of Hollister adopted its Climate Action Plan dated October 2024; however, its 2026 updated version is currently under public review (released in January 2026). It is unknown when the 2026 version of the Climate Action Plan will be formally adopted, presumably as a “qualified” plan for reducing GHG emissions pursuant to CEQA Guidelines section 15183.5. If it is adopted prior to the draft initial study being completed, it will be used to streamline the GHG impact analysis. Otherwise, the 2024 version will be used, which is a qualified plan for reducing GHG emissions pursuant to CEQA Guidelines section 15183.5.

Section 2.0 Methodology 2-4 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026 Project consistency with GHG reduction measures in the Climate Action Plan will be assessed and where inconsistencies exist, if any, mitigation will be identified to ensure the proposed project incorporates the necessary reduction actions.

Task 3.1.4 Energy Analysis
Energy will be required to construct and operate the project. The primary sources of energy consumption will be fuel use in vehicles traveling to and from the project site, natural gas, and electricity in buildings. The thresholds of significance for energy impacts are qualitative. Consequently, potential impacts will be discussed qualitatively.

The proposed project will be required to comply with uniformly applied regulations and potentially to reduce criteria air emissions and/or GHG emission via measures that also reduce energy demand. Applicable regulations and GHG reduction measures will be discussed to identify how energy demand will be moderated. The project’s potential to result in wasteful or inefficient energy use will be evaluated in the context of these variables, as well as its land use character and whether its energy demand can inherently be considered wasteful.

Energy demand will be calculated and reported. The VMT analysis data, provided by Hexagon Transportation Consultants, will serve as a general proxy for determining the magnitude of transportation fuel consumption. The VMT data will be input into the Emissions Factor Model to quantify the transportation fuel demand.

The following tasks will be completed:
 Report energy demand from on-site use of natural gas and electricity at buildout of the proposed project based on the modeled CalEEMod results;  Identify transportation fuel demand result from cumulative development based on Emissions Factors model results;
 Identify regulatory requirements that would reduce energy demand from future development;
 Identify energy demand reduction measures being proposed by the project applicant, if any;
 Describe energy demand reduction that would occur with implanting related mitigation measures, if any;
 Identify the significance of energy impacts; and
 Present mitigation measures to reduce energy consumption, if necessary.

Section 2.0 Methodology 2-5 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026 Task 3.2 Environmental Noise Assessment
WJV Acoustics will prepare an environmental noise assessment for the proposed project that will be utilized by EMC Planning Group during preparation of the noise section of the initial study. WJV Acoustics detailed scope of work can be found in Attachment A. The following tasks will be conducted by WJV Acoustics.

Task 3.2.1 Site Inspection
WJV Acoustics will conduct a project site inspection to evaluate the acoustical characteristics of the project site and surrounding area, note the locations of nearby noise‐sensitive receptors, and identify existing noise sources in the project area. WJV Acoustics will also conduct ambient noise monitoring at representative locations throughout the project vicinity that could have potential noise‐related conflicts as a result of the proposed project.

Task 3.2.2 Analyze Roadway Traffic
WJV Acoustics will analyze potential project‐related changes in roadway traffic noise exposure along roadways near or adjacent to the project site. Calculations will be performed using the FHWA Highway Traffic Noise Prediction Model and traffic data will be obtained from the project traffic engineer (i.e., Hexagon Transportation Consultants) or other sources as may be appropriate.

Task 3.2.3 Identify Noise Impacts
WJV Acoustics will evaluate potential noise impacts from the project including: 1) noise levels from existing noise sources as they may affect the proposed development, and 2) noise levels resulting from development of the project as they may affect existing and proposed noise‐sensitive uses in the project area. This task will include an assessment of exterior and interior noise levels.

Task 3.2.4 Quantify Noise and Vibration Levels
WJV Acoustics will quantify noise and vibration levels that would likely occur during construction of the project as they could affect nearby existing or planned noise‐ sensitive receptors. WJV Acoustics will also identify nearby existing or planned noise‐ sensitive receptors that could be subjected to noise or vibration levels in excess of applicable noise standards or CEQA thresholds as a result of the project construction.

Task 3.2.5 Prepare Environmental Noise Assessment
WJV Acoustics will prepare a written technical report summarizing the methods, findings, and recommendations of the study. The report and associated exhibits will be formatted to facilitate incorporation into the initial study being prepared for the project.

Section 2.0 Methodology 2-6 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026 Task 3.3 Transportation Analysis
Hexagon Transportation Consultants will prepare a vehicle miles traveled (VMT) evaluation that will be utilized by EMC Planning Group for preparation of the transportation section of the initial study. Hexagon Transportation Consultants will also prepare a traffic operations analysis at the request of the RFP. Peak hour intersection level of service analysis will be completed at a limited number of intersections as part of the traffic operations analysis; however, the determination of project impacts per CEQA requirements will be based solely on VMT metrics. Hexagon’s detailed scope of work can be found in Attachment B. The following tasks will be conducted by Hexagon Transportation Consultants.

Task 3.3.1 VMT Evaluation
All new development projects within the City are required to evaluate their effects on the transportation system using the VMT metric and methodology outlined in the City’s Draft Senate Bill 743 Implementation Guidelines dated September 2020. Based on the results of the VMT evaluation, impacts due to the site generated VMT will be identified and described. Based upon a preliminary review, Hexagon Transportation Consultants states that project VMT will be less than significant with implementation of minimal, feasible mitigation measures and would not require the preparation of an EIR. Mitigation of VMT impacts could include improvements to the transit, bicycle, and pedestrian infrastructure. In addition, the implementation of travel demand management measures that promote multi-modal travel and reduce the use of single-occupant automobile travel for the purpose of meeting VMT reduction goals may be required.

Task 3.3.2 Traffic Operations Analysis
The purpose of the traffic operations analysis is to evaluate the effects of the site development on key intersections in the vicinity of the project area. Preliminarily, Hexagon Transportation Consultants has identified the need to study up to five intersections as part of the study. The final list of study intersections will be identified in consultation with City staff. The study will include an evaluation of intersection levels of service analysis and traffic signal warrant checks at the identified study intersections.

Each of the identified study intersections will be evaluated for adverse effects during the AM and PM peak commute hours. Hexagon Transportation Consultant’s scope and budget include the evaluation of one development scenario. Conducting analyses for and evaluating alternative project descriptions or phases will require additional time and budget. Details associated with the tasks for the traffic operations analysis can be found in Attachment B.

Section 2.0 Methodology 2-7 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026 Task 3.3.3 Reports and Meetings
Hexagon’s findings and recommendations will be summarized in an administrative draft report. Following review and comment on the administrative draft by EMC Planning Group, a draft report will be submitted for review by City staff. Hexagon Transportation Consultants will prepare a final report that addresses all of the comments received from City staff. This final report will be included in the environmental document. Following public review and comment, Hexagon Transportation Consultants will assist with responding to public comments, with a maximum of four hours of staff time allocated to respond to public comments.

Hexagon Transportation Consultant’s cost estimate includes attendance at one meeting with City staff and/or the project team in connection with the project. Attendance at additional meetings, public hearings, and neighborhood or community meetings would require authorization and additional budget.

Task 4 Draft Initial Study/Mitigated Negative Declaration EMC Planning Group will prepare the draft IS/MND for review and comment by City staff. One (1) electronic version will be provided.

Task 5 Final Initial Study/Mitigated Negative Declaration Revise the draft IS/MND, as necessary, and prepare the final IS/MND. EMC Planning Group will provide one (1) electronic copy of the final IS/MND for distribution by the City.

Task 6 Response to Comments and Mitigation Monitoring and Reporting Program
EMC Planning Group will prepare responses to public comments received on the mitigated negative declaration during the 30-day public review period and prepare a mitigation monitoring and reporting program (MMRP) for adoption by the City. EMC Planning Group will provide one (1) draft electronic copy of the response to comments and the MMRP for review and comment and one (1) final electronic copy, with comments incorporated. The budget assumes that no more than six (6) comment letters would be received.

Task 7 Public Hearings
EMC Planning Group will virtually attend two public hearings, one Planning Commission and one City Council, to answer questions on the environmental analysis and documentation.

Assumptions
 The City will conduct all AB 52-related tasks (e.g., consultation offer letters, etc.)

Section 2.0 Methodology 2-8 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026  The City will prepare, distribute, and file all noticing and public review documentation (e.g., local newspaper, City website, County Clerk, State Clearinghouse, etc.).  All deliverables will be electronic.

2.3 Optional Tasks
Optional Task #1 EIR Focused on One Environmental Topic For the purpose of budgeting, this optional task includes the preparation of an EIR focused on only one environmental topic that has been determined through the initial study evaluation to be significant and unavoidable.

EMC Planning Group will prepare the Notice of Preparation and an administrative draft EIR. In addition to evaluating the one environmental topic (to be determined), all of the other required sections will be prepared including: Introduction, Summary, Environmental Setting, Project Description, Significant and Unavoidable Impacts, Growth Inducing Impacts, Alternatives, Organization and Persons Contacted, and Sources, as well as appropriate appendices.

EMC Planning Group will also prepare a public review draft EIR, administrative final EIR, a draft and final mitigation monitoring and reporting program, CEQA Findings, Statement of Overriding Considerations, and attendance at public hearings.

Optional Task #2 Noticing
EMC Planning Group will prepare all noticing required for the IS/MND process. This includes: Notice of Intent, Notice of Completion, State Clearinghouse Summary Form, and Notice of Determination.

EMC Planning Group will prepare a draft and final version of all notices and provide each (PDF) to City staff for review and comment. City staff shall post, file, and distribute the noticing as required (e.g., local newspaper, County Clerk, etc.); however, EMC Planning Group will upload the notices to the State Clearinghouse CEQA Submit website.

At the request of City staff, EMC Planning Group can also upload the final IS/MND and appendices to the State Clearinghouse CEQA Submit website.

Optional Task #3 Cultural Resources Evaluation
The RFP indicates that background information related to cultural resources will be provided by the City. If this information is not enough for the CEQA evaluation, EMC Planning Group proposes the following:

Section 2.0 Methodology 2-9 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026 An archaeologist will prepare a cultural resources (archaeological resources) evaluation for the proposed project. The evaluation will include a discussion about the archival records search that is conducted, a surface reconnaissance of the project site, and a written report of the findings. The written report will include a discussion about the archival search and the surface reconnaissance conducted as well as a description of findings with appropriate recommendations.

Optional Task #4 Biological Resource Analysis
The RFP indicates that background information related to biological resources will be provided by the City. If this information is not enough for the CEQA evaluation, EMC Planning Group proposes the following:

EMC Planning Group will compile and review available project information, including preliminary site plans and aerial photographs. EMC Planning Group will conduct a review to determine the special-status species that have been recorded as occurring within the general project vicinity based on current database searches of California Department of Fish and Wildlife’s California Natural Diversity Database, the California Native Plant Society Rare and Endangered Plant Inventory, the U.S. Fish and Wildlife Service’s Information for Planning and Consultation database, the U.S. Fish and Wildlife Service’s National Wetlands Inventory, and other biological studies conducted in the vicinity of the project site, if available.

EMC Planning Group will complete a reconnaissance-level field survey to: (1) identify and map the principal plant communities; (2) assess the potential for special-status species and their habitats, wildlife movement corridors, potentially jurisdictional wetlands and waterways, regulated trees, and other significant biological resources to occur; and (3) identify and map any observed locations of special-status species and/or habitats. Plant and wildlife species observed during the survey will be recorded in field notes. Any special-status species observed will be reported to the California Natural Diversity Database in compliance with California Department of Fish and Wildlife permit requirements, after the information is provided to the client.

Note: Focused surveys for specific plant and/or animal species are not included in this proposed scope of work. The presence or absence of certain species can be determined during the reconnaissance-level site assessment. If appropriate habitat for other sensitive species is observed during the site assessment, species-specific surveys may be required (i.e., surveys for annual plants not in bloom at the time of the reconnaissance-level survey, protocol-level surveys for special-status wildlife species, etc.).

Section 2.0 Methodology 2-10 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026

2.4 Project Schedule
EMC Planning Group’s proposal project schedule for preparation of an IS/MND is presented below in the following table.

Task # of Weeks
Technical Analyses (AQ, GHG, Energy; Noise; Transportation – VMT Only) 4 Draft Initial Study/Mitigated Negative Declaration 5
City Staff Review 2
Final Initial Study/Mitigated Negative Declaration 1
30-Day Public Review Period 4
Response to Comments and Mitigation Monitoring and Reporting Program 2 Public Hearings To be scheduled
Total 18 weeks

Section 3.0 Staffing 3-1 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026

3.0 Staffing
The key staff members that will work on this project are shown in the table below.

Resumes for EMC Planning Group staff can be found in Attachment C. The anticipated hours of service for each individual from EMC Planning Group, as well as collectively for each subconsultant, can be found in the budget spreadsheet found in Section 6.0, Fee Proposal. The resume and anticipated hours of service for WJV Acoustics can be found in Attachment A and resumes and anticipated hours of service for each individual at Hexagon Transportation Consultants staff can be found in Attachment B.

Staff Project Role Experience
EMC Planning Group
Teri Wissler Adam
Senior Principal Principal-in-Charge 35 years of CEQA compliance experience Shoshana Lutz
Senior Planner
Project Manager
Manage and Review Initial Study
9 years of experience in land use planning and
CEQA compliance
Ron Sissem, MRP
Senior Principal
Manage Air Quality, Greenhouse Gas
Emissions, and Energy Analysis
39 years of project management experience in
land use, entitlement management and CEQA
compliance
Kelley Liang
Senior Planner
Air Quality and Greenhouse Gas Emissions
Modeling and Analysis and/or Prepare
Related Sections of Initial Study
8 years of experience in the field of
environmental planning
Troy Lawson, MCRP
Associate Planner
Air Quality and Greenhouse Gas Emissions
Modeling and Analysis and/or Prepare
Related Sections of Initial Study
6 years of experience in the field of
environmental planning
Janet Walther, MS
Principal Biologist
Manage Biological Resources Analysis 26 years of experience in the field of biology, biological resources regulatory compliance, and
CEQA compliance
Kimiya Ghadiri
Associate Biologist
Prepare Biological Resources Section of
Initial Study
11 years of experience in the field of biology and
biological resources regulatory compliance
Vanessa Potter, MA,
RPA
Registered Professional
Archaeologist
Prepare Cultural Section of the Initial Study 16 years of experience in anthropology, specializing in the field of archaeology
Subconsultant Team
WJV Acoustics
Walter J. Van
Groningen
President
Prepare Environmental Noise Assessment 21 years of experience in community noise control

Section 3.0 Staffing 3-2 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026 Staff Project Role Experience
Hexagon Transportation Consultants
Robert Del Rio, T.E.

Vice President and
Principal Associate
Manage Transportation Analysis 30 years of experience in traffic engineering and transportation planning
Luis Descanzo
Associate
Prepare Transportation Analysis 9 years of experience in traffic engineering and transportation planning

Section 4.0 Qualifications 4-1 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026

4.0 Qualifications

4.1 EMC Planning Group
EMC Planning Group has a long and well-established land use and environmental consulting practice since 1978 and has worked for the City of Hollister and the County of San Benito for a majority of that time. Over the course of 45 years in business, EMC Planning Group has gained rich experience in a broad range of planning and development disciplines. Our firm translates that experience into concrete, focused results in a time and cost-effective manner. EMC Planning Group’s receipt of numerous awards and national recognition is one indicator that our clients and peers acknowledge our expertise. EMC Planning Group delivers the following services to its extensive public and private sector clients:
 CEQA and NEPA Compliance Services: initial studies, environmental assessments, environmental impact reports, environmental impact statements, noticing, and findings;
 Biological Resources: biological resources assessment, special-status species surveys, wetland delineations, habitat conservation plans, and compliance permitting;
 Air Quality Analysis: criteria air pollutant emissions, air quality dispersion modeling, and hazard risk assessments using the California Emissions Estimator Model (CalEEMod) and Emissions Factor Model (EMFAC), regulatory and legislative analysis, impact analysis, and emissions reduction/mitigation strategies;  Greenhouse Gas Analysis: greenhouse gas emissions modeling using CalEEMod and EMFAC, regulatory and legislative analysis, impact analysis, and emissions reduction/mitigation strategies;
 Archaeology: archaeological surveys, testing, and monitoring, National Register eligibility assessments, preparation of cultural resources report in compliance with CEQA, NEPA, and National Historic Preservation Act (NHPA) Section 106 NEPA compliance;
 Advanced/General Planning: general plans, specific plans, local coastal programs, zoning codes, housing elements, sphere-of-influence studies, area plans, and vibrancy plans;

Section 4.0 Qualifications 4-2 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026  Procedural Planning: contract planning staff services including development review process management, permit processing, policy and regulatory analyses, application preparation and completeness review, land use plan/specific plan preparation, zoning regulation preparation/review, preparation of project consideration packages (staff report, resolutions and ordinances, findings, etc.), environmental documentation preparation, public noticing, preparation of specialized technical documentation, coordinate and manage technical consultants, prepare and monitor project schedules and budgets, public outreach/participation, etc.;  Land Use Planning: development site selection and evaluation, site planning and design, master planning, architectural and landscape design, permit processing, entitlement process coordination and management, local agency formation commission application processing, and project representation; and  Public Outreach: develop and implement public outreach programs.

EMC Planning Group’s experience and knowledge of development projects going through the CEQA process ensures that any challenges that arise would be handled efficiently. It is important to have a complete and stable project description when preparing CEQA documentation. Significant changes to the project description after the start of the environmental review process may result in additional cost and time. Other challenges not anticipated may arise during the CEQA process, but EMC Planning Group’s understanding of CEQA and the development process will ensure a smooth process for the City.

Representative Projects
Meridian Village Subdivision and Multifamily Development Initial Study and EIR (ongoing)
EMC Planning Group has prepared an initial study as well as an EIR focused on VMT impacts for the City of Hollister on the proposed Meridian Village Subdivision and Multifamily Development. The project proposes to subdivide the 12.75-acre parcel into five individual lots, with a total of 219 multi-family units.

The initial study focused on biological resources, air quality, greenhouse gas emissions, energy, and transportation impacts. Hexagon Transportation Consultants, as a sub to EMC Planning Group, determined that impacts associated with VMT would be significant and unavoidable and, therefore, preparation of an EIR focusing on only VMT impacts was prepared.

This project began in 2024 and was put on hold by the applicant for several months. It is currently ongoing. The administrative draft EIR focusing on VMT impacts is underway.

Staff: Teri Wissler Adam (project management); Shoshana Lutz (preparation of IS and EIR); and Janet Walther (biological resources).

Section 4.0 Qualifications 4-3 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026 Almond Acres Subdivision, City of Soledad (2025)
EMC Planning Group has prepared an initial study as well as an EIR focused on vehicle miles traveled (VMT) impacts for the City of Soledad on the proposed Almond Acres Subdivision project. The project proposes to subdivide the site into three parcels: a 55- lot single-family subdivision on one parcel, a 12-unit, multi-family affordable housing apartment building on another parcel, and stormwater improvements would be installed on the last parcel.

The initial study focused on biological and cultural resources, air quality, greenhouse gas emissions, energy, and transportation impacts. Hexagon Transportation Consultants, as a sub to EMC Planning Group, determined that impacts associated with VMT would be significant and unavoidable. The preparation of an EIR focusing on only VMT impacts was prepared and EMC Planning Group prepared the CEQA findings and statement of overriding considerations associated with the significant and unavoidable impact.

This project began in February 2025 and EMC Planning Group’s tasks completed in December 2025.

Staff: Ron Sissem (project management); Shoshana Lutz (preparation of IS and EIR); and Janet Walther (biological resources).

Ridgemark Subdivision EIR, County of San Benito (Ongoing) EMC Planning Group has prepared a draft EIR for San Benito County on the proposed Ridgemark residential subdivision located within the Ridgemark Golf Course and Country Club property, south of State Route 25 (Airline Highway) and southeast of the City of Hollister. The proposed project includes a vesting tentative map to re-subdivide the project site to accommodate 175 maximum residential lots for eventual construction of 160 market-rate single-family residential units and 30 below-market-rate duplex or duet residential units (on 15 lots), commercial/non-residential development, recreational/open space improvements, roadway improvements, and related utility infrastructure improvements.

Environmental issues being addressed in the EIR include impacts to traffic and transportation, air quality, greenhouse gas emissions, energy resources, noise, geologic hazards, aesthetics, public services, utilities, and plan consistency. Special attention has been made to sensitive biological resources, due to habitat for special-status species, and tribal cultural resources, due to consultation with Tribes. EMC Planning Group is currently preparing the final EIR.

Staff: Teri Wissler Adam (project management); Ron Sissem (GHG section of EIR); Shoshana Lutz (preparation of EIR); and Janet Walther (biological resources).

Section 4.0 Qualifications 4-4 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026 143 & 151 E. Main Street Mixed Use Project (SB 330) IS/MND EMC Planning Group prepared an initial study and mitigated negative declaration for the development of 30 multi-family units and 2,416 square feet of commercial/retail/ restaurant use (SB 330 application) located at 143 and 151 E Main St in downtown Los Gatos. The initial study focused on the following issues: air quality, greenhouse gas emissions, transportation, and noise.

EMC Planning Group teamed up with Hexagon Transportation Consultants and WJV Acoustics for VMT and noise analyses, respectively.

Staff: Teri Wissler Adam (project management); Shoshana Lutz (preparation of initial study); and Janet Walther (biological resources).

San Juan Bautista to Hollister Sanitary Sewer Main CEQA/NEPA Compliance and Environmental Permitting, City of San Juan Bautista (2023) On behalf of the City of San Juan Bautista, EMC Planning Group prepared all environmental documentation necessary for project compliance with CEQA, as well as with NEPA as the city had applied for fundings through the US Environmental Protection Agency (US EPA) and the US Department of Agriculture (USDA). The proposed project includes repurposing San Juan Bautista’s existing waste water treatment plant influent pump station and development of a new 10-inch diameter high-density polyethylene force main that would carry effluent from San Juan Bautista’s existing waste water treatment plant to a manhole just upstream of the Hollister Domestic waste water treatment plant influent pump station.

A CEQA-Plus IS/MND was prepared for the City and EPA, and an Environmental Report was prepared for USDA. Environmental documentation in compliance with NEPA was prepared separately for each agency, as every Federal agency has their own NEPA-compliance and documentation compliance. Other documentation included all required noticing and document distribution, a mitigation monitoring and reporting program, and response to public comments. The documentation addresses all required environmental issues, but focused on sensitive biological and archaeological resources.

The City of San Juan Bautista adopted the mitigated negative declaration in December 2021. Based on the sensitive biological issues in the project vicinity, environmental permits from the US Army Corps of Engineers, the US Fish and Wildlife Service, the California Department of Fish and Wildlife, and the Regional Water Quality Control Board were required, and EMC Planning Group assisted the City of San Juan Bautista with obtaining those permits. As a part of this application process, EMC Planning Group also conducted a wetland delineation and rare plant surveys, and prepared a biological assessment. EMC Planning Group will also be providing biological monitoring services during the construction phase of the project.

Section 4.0 Qualifications 4-5 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026 Staff: Teri Wissler Adam (project management); Ron Sissem (GHG section of initial study); Shoshana Lutz (assistance with NEPA documentation); and Janet Walther (manage biological resources component of CEQA and NEPA documentation).

Bridge Road Outfall and Stormwater Improvements at the Industrial Wastewater Treatment Plant Projects, City of Hollister (2021)
EMC Planning Group prepared an initial study to evaluate the environmental impacts of proposed improvements to the City of Hollister Industrial Wastewater Treatment Plant and the Bridge Road Outfall to treat stormwater. The project was approved. It included two separate, but related projects to treat stormwater; the first project will be to install a full capture system at the Bridge Road Outfall to treat the stormwater before it reaches the San Benito River and the second project consists of improvements at the wastewater treatment plant and includes a full capture system and a stormwater diversion structure at the Apricot Lane outfall and a stormwater diversion structure at South Street, to replace an existing manhole. The projects are proposed to comply with storm water quality requirements of the Regional Water Quality Control Board.

The environmental evaluation focused on the following issues: archaeological resources and biological resources (San Joaquin kit fox, California tiger salamander, California red-legged frog, western spadefoot toad, western pond turtle, burrowing owl, prairie falcon, western red bat, and western mastiff bat.

The project began in July 2020 and was approved in June 2021. EMC Planning Group continues to provide project support with archaeological and tribal monitoring during construction activities.

Staff: Teri Wissler Adam (project management); Shoshana Lutz (preparation of initial study); and Janet Walther (manage biological resources tasks).

References
County of San Benito
Abraham Prado, Director of Planning and Building
Resource Management Agency
2301 Technology Parkway
Hollister, CA 95023
(831) 902-2273
[email protected]
City of Gilroy
Melissa Durkin, Senior Planner
7351 Rosanna Street, Gilroy, CA 95020

Section 4.0 Qualifications 4-6 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026 (408) 846-0248
[email protected]
Town of Los Gatos
Joel Paulson AICP, Community Development Director
Community Development Department
110 E. Main Street
Los Gatos, CA 95030
(408) 354-6879
[email protected]

4.2 WJV Acoustics
WJV Acoustics, Inc., formerly Brown‐Buntin Associates, Inc. (BBA), is a full‐service acoustical consulting firm which specializes in the measurement, modeling and evaluation of environmental and transportation noise and architectural acoustics. BBA was originally established in 1981 by Robert E. Brown and Jim Buntin in Visalia, California. Beginning January 1, 2015, BBA began operating as WJV Acoustics, Inc.

WJV Acoustics utilizes state‐of‐the‐art sound measurement and analysis equipment, coupled with computer data management and modeling capabilities, to quantify noise from construction, aircraft, traffic, rail, industrial/commercial and other sources. WJV Acoustics has prepared hundreds of acoustical analyses over the past 30 years. WJV Acoustics has prepared general plan noise elements and/or noise element updates for approximately 50 California jurisdictions. Additionally, WJV Acoustics prepares environmental noise assessments for CEQA and NEPA documents, prepares noise exposure studies for airports of all sizes, and consults with architects concerning the acoustical design of schools, office buildings and performing arts facilities. WJV Acoustics has made numerous public presentations.

WJV Acoustics has completed noise studies for a number of projects that were considered controversial by local citizens. Many of these projects have included extensive public testimony, demonstrations of noise monitoring procedures, and a thoughtful approach to study design, analysis and document preparation so that complex technical information could be effectively presented to non‐technical persons.

WJV Acoustics has fostered a strong reputation within the environmental community as a consultant able to provide sound and defensible work while maintaining a high level of client attentiveness that separates WJV Acoustics from other firms.

Section 4.0 Qualifications 4-7 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026 Representative Projects
Meridian Village, City of Hollister (2024)
The project consists of a multi-family residential development on an undeveloped parcel of land in the City of Hollister. WJV Acoustics conducted ambient noise monitoring throughout the project site, including an assessment of noise related to an adjacent nut processing facility. WJV Acoustics also conducted traffic noise modeling, and preparation of an Environmental Noise Assessment as part of the CEQA-level environmental analysis prepared for the project by EMC Planning Group.

Staff: Walter J. Van Groningen (prepared the environmental noise assessment and conducted the monitoring)
Branford Point Mixed-Use Development, City of Merced (2024) The project included a General Plan Amendment, Annexation, Rezone/Prezone, and Tentative Tract Map to facilitate a mixed-use development. The project proposed to subdivide the project site parcel into ten lots to accommodate a variety of uses including single-family residential, multi-family housing, affordable housing, commercial, hospitality, retail, and mixed use. WJV Acoustics conducted ambient noise monitoring throughout the project area, conducted traffic noise modeling, and preparation of an Environmental Noise Assessment for the project.

Staff: Walter J. Van Groningen (prepared the environmental noise assessment and conducted the monitoring and traffic noise modeling)
Wawona Apartments, City of Manteca (2025)
The project was the construction of a new multi-family residential development in Manteca, California. The project site was located along two arterial roadways (Wawona Street and Airport Way). WJV Acoustics conducted 24-hour noise level measurements to document exterior traffic noise exposure at the project site to ensure project site noise exposure was compatible with the City of Manteca noise standards for new residential land uses.

Staff: Walter J. Van Groningen (prepared the acoustical analysis report and conducted the monitoring)

4.3 Hexagon Transportation Consultants
Hexagon Transportation Consultants, Inc. was founded in 1998 in San Jose, California with the goal of providing top-quality, professional transportation consulting services to private and public entities. Hexagon provides services in all major aspects of transportation planning and traffic engineering. Hexagon has built its firm around three

Section 4.0 Qualifications 4-8 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026 fundamental principles. First, delivering the highest quality work with findings that are double checked and presented clearly and concisely. Second, delivering work products when promised. Lastly, Hexagon is accessible and responsive.

Hexagon’s staff members have prepared thousands of studies, both large and small, over their professional careers. Hexagon’s public clients include city, county and state agencies and regional planning organizations. Hexagon has a wide range of private clients including technology companies, developers, architects, civil engineers, and environmental firms.

Hexagon provides a wide range of services including, but not limited to: countywide and citywide circulation; traffic impact fee studies; corridor studies; traffic safety studies; specific plans; site review studies; parking studies; traffic impact analyses’ traffic simulation; and travel demand forecasting models. Over the past ten years, Hexagon staff have prepared well over 500 transportation impact studies and circulation sections of EIRs for all types of new development in numerous jurisdictions. Transportation impact studies typically include extensive intersection and roadway traffic counts as well as intersection level of service analyses and are almost always prepared at the direction of city or county staff.

Representative Projects
Hexagon Transportation Consultants has extensive experience providing traffic engineering and transportation planning services for a wide variety of projects within the City of Hollister and San Benito County. Hexagon has also completed the Circulation Elements for the San Benito County and Hollister General Plans. A few representative projects that have recently been completed in San Benito County and Hollister are described below:

Meridian Village Residential, City of Hollister (2024)
Hexagon Transportation Consultants, Inc., as a sub to EMC Planning Group, prepared a Traffic Operations Analysis and Vehicle Miles Traveled (VMT) assessment for the Meridian Village residential development project located at the southwest corner of the Meridian Street and State Route 25 in the City of Hollister. The project as proposed consists of the construction of 219 multi-family residential units (90 apartments and 129 attached homes) on a currently vacant site. Trip estimates were calculated based on rates published in Institute of Transportation Engineer’s Trip Generation Manual, 11th Edition (2021). An intersection level of service analysis and signal warrant evaluation were performed at ten intersections that would serve the project site. A site access evaluation and on-site circulation assessment were performed to identify any access or circulation issues. The VMT assessment was performed in accordance with the City of Hollister’s VMT policy.

Section 4.0 Qualifications 4-9 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026 Staff: Robert Del Rio (Principal-in-Charge, review and assistance with reports) and Luis Descanzo (Project Manager, complete technical analysis and prepare transportation analysis)
Rajkovich Way Residential, City of Hollister (2023)
Hexagon was hired to prepare a Trip Generation Evaluation, Traffic Operations Analysis, and Vehicle Miles Traveled (VMT) assessment for the proposed Rajkovich Way II residential development project located at the southeast corner of the Rajkovich Way and Fourth Street intersection in Hollister, California. The project as proposed consisted of the construction of 76 multi-family residential units, which include 10 live- work units, on a vacant site. Trip estimates were calculated based on rates published in ITE’s Trip Generation Manual, 11th Edition (2021). An intersection level of service analysis and signal warrant evaluation were performed at three intersections that would serve the project site. A site access evaluation and on-site circulation assessment were performed to identify any access or circulation issues. The VMT assessment was performed in accordance with the City of Hollister’s VMT policy.

Staff: Robert Del Rio (Principal-in-Charge, review and assist with reports) and Luis Descanzo (assist with analysis and reports)
Ridgemark Residential, San Benito County (2022)
Hexagon prepared a traffic impact analysis for the proposed Ridgemark residential development in San Benito County, California, under contract to EMC Planning Group.

The project consists of the addition of 190 residential units, commercial uses, and a hotel to the existing Ridgemark Golf Club and Resort development located along Airline Highway. The traffic impact analysis documented the impacts to the surrounding transportation system associated with developing the proposed project. The potential impacts of the project were evaluated in accordance with the standards set forth by the City of Hollister, San Benito County, and Caltrans. The study included an analysis of 19 intersections and three highway segments.

Staff: Rober Del Rio (Principal-in-Charge, review and assist reports).

Section 5.0 Financial Capacity 5-1 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026

5.0 Financial Capacity
EMC Planning Group’s most recent audited financial statements for the year 2025 can be found in Attachment D. This statement consists of the profit and loss statement and balance sheet. EMC Planning Group is not aware of any administrative proceedings, claims, lawsuits, or other pending exposures.

Section 6.0 Fee Proposal 6-1 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026

6.0 Fee Proposal
EMC Planning Group’s proposed fee proposal for preparation of an IS/MND can be found on the following page.

Task
Staff Senior
Principal Senior Planner Associate
Planner
Reg. Prof.

Archaeologist
Principal
Biologist
Associate
Biologist Graphics Production
Manager
Admin./
Production
Billing Rate (Per Hour) $295.00 $225.00 $195.00 $145.00 $245.00 $185.00 $150.00 $165.00 $125.00 Task 1 - Project Management/Consultation 1.0 10.0 6.0 0.0 1.0 0.0 0.0 0.0 3.0 21.0 $4,335.00 Task 2 - Research and Development 0.0 1.0 5.0 2.0 1.0 3.0 0.0 0.0 0.0 12.0 $2,290.00 Task 3 - Technical Analyses

3.1 AQ, GHG, and Energy Analyses 2.0 2.0 30.0 0.0 0.0 0.0 0.0 0.0 0.0 34.0 $6,890.00

3.2 Environmental Noise Assessment 0.0 1.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 $615.00

3.3 Transportation Analysis 0.0 1.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 $615.00 Task 4 - Draft IS/MND 3.0 10.0 40.0 4.0 2.0 8.0 8.0 2.0 0.0 77.0 $15,015.00 Task 5 - Final IS/MND 0.0 3.0 7.0 0.0 0.0 0.0 2.0 1.0 0.0 13.0 $2,505.00 Task 6 - Response to Comments and MMRP 1.0 2.0 6.0 0.0 0.0 0.0 0.0 1.0 0.0 10.0 $2,080.00 Task 7 - Public Hearings 0.0 8.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 8.0 $1,800.00 Subtotal (Hours)7.0 38.0 98.0 6.0 4.0 11.0 10.0 4.0 3.0 Total Hours Total Cost Subtotal (Cost)$2,065.00 $8,550.00 $19,110.00 $870.00 $980.00 $2,035.00 $1,500.00 $660.00 $375.00 181.0 $36,145.00 Additional Costs
Production/Printing Costs
Travel Costs
Postal/Deliverables
Miscellaneous
Administrative Overhead 15%
Total
Subconsultant Fees
WJV Acoustics, Inc.

Hexagon Transportation Consultants
Subconsultant Overhead 15%
Total
Total Costs
NOTE: This proposal is valid for 180 days
851 Sunnyslope Road Single-Family Residential Subdivision Project - IS/MND Budget EMC Planning Group Inc.

Total CostTotal
Hours
4 - Biological Resource Analysis $4,109.00
1 - EIR Focused on One Environmental Topic $42,212.50
2 - Noticing $1,395.00
3 - Cultural Resources Evaluation $4,134.00

OPTIONAL TASKS
$50.00
$149.50
$19.50
$10.00
$60.00
$10.00

$5,850.00
$39,800.00
$88,792.00
$6,847.50
$52,497.50

Section 7.0 Disclosure 7-1 EMC Planning Group
851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026

7.0 Disclosure
EMC Planning Group does not have any past or current business or personal relationships with any current City of Hollister elected official, appointed official, City employee, or family member of any current City of Hollister electric official, appointed official, or City employee.

Section 8.0 Ex Parte Communications 8-1 EMC Planning Group 851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026

8.0 Ex Parte Communications
EMC Planning Group’s signed Ex Parte Communications form can be found on the following page.

CITY OF HOLLISTER | REQUEST FOR PROPOSALS | 851 SUNNYSLOPE ROAD PAGE 1
Exhibit C

EX PARTE COMMUNICATIONS

Proposers and Proposers’ representatives should not communicate with the City Council members about this RFP. In addition, Proposers and Proposers’ representatives should not communicate outside the procedures set forth in this RFP with an officer, employee or agent of the City, including any member of the evaluation panel, with the exception of the RFP Facilitator, regarding this RFP until after Contract Award. Proposers and their representatives are not prohibited, however, from making oral statements or presentations in public to one or more representatives of the City during a public meeting. A "Proposer" or "Proposer's representative" includes all of the Proposer's employees, officers, directors, consultants and agents, any subcontractors or suppliers listed in the Proposer's proposal, and any individual or entity who has been requested by the Proposer to contact the City on the Proposer's behalf. Please indicate by signing below one of the following two statements.

Only sign one statement.

I certify that Proposer and Proposer’s representatives have not had any communication with a City Councilmember concerning the Initial Study/Mitigated Negative Declaration or Environmental Impact Report RFP at any time after January 20, 2026.

________________________________

OR

I certify that Proposer or Proposer’s representatives have communicated after January 20, 2026 with a City Councilmember concerning the Initial Study/Mitigated Negative Declaration or Environmental Impact Report RFP. A copy of all such communications is attached to this form for public distribution.

_____________________________________

Section 9.0 Agreement Alterations 9-1 EMC Planning Group 851 Sunnyslope Road SFD Project IS/MND and EIR Proposal February 2026

9.0 Agreement Alterations
EMC Planning Group has no changes and accepts the agreement as written.

WJV Acoustics
Scope of Work, Hours of Service, and Resumes A

ATTACHMENT

Aviation Noise Studies ꞏ Community Noise ꞏ Architectural Acoustics ꞏ Environmental Noise Assessments

113 N. Church Street, Suite 203 ∙ Visalia, CA 93291∙ (559) 627-4923

1945 (Sunnyslope Road Project, Hollister)

February 13, 2026

Shoshana Lutz
Senior Planner
EMC PLANNING GROUP INC.
601 Abrego Street
Monterey, California 93940

RE: ENVIRONMENTAL NOISE ASSESSMENT, SUNNYSLOPE ROAD PROJECT,

HOLLISTER, CALIFORNIA

Dear Ms. Lutz:

Based upon the information you have provided, WJV Acoustics, Inc. (WJVA) is pleased to submit this proposal to prepare an environmental noise assessment for the above- referenced project. Following is a description of our proposed scope of services, fee and schedule for completion.

Scope of Services:

1. Conduct a project site inspection to evaluate the acoustical characteristics of the project site and surrounding area, note the locations of nearby noise-sensitive receptors and identify existing noise sources in the project area. Conduct ambient noise monitoring at representative locations throughout the project vicinity that could have potential noise-related conflicts as a result of the proposed project. It is anticipated that continuous 24-hour ambient noise measurements will be conducted at up to two (2) locations using automated noise monitors and that short-term sampling of ambient noise levels will be conducted at up to four (4) additional sites.

2. Analyze potential project-related changes in roadway traffic noise exposure along roadways near or adjacent to the project site. Calculations will be performed using the FHWA Highway Traffic Noise Prediction Model and traffic data to be obtained from the project traffic engineer or other sources as may be appropriate. Compare

Shoshana Lutz
Senior Planner
EMC PLANNING GROUP INC.

February 13, 2026

1945 (Sunnyslope Road Project, Hollister)
project-related changes in traffic noise exposure to applicable City of Hollister noise level standards and other thresholds of significance.

3. Evaluate potential noise impacts from the project including 1) noise levels from existing noise sources as they may affect the proposed development, and 2) noise levels resulting from development of the project as they may affect existing and proposed noise-sensitive uses in the project area. This task will include an assessment of exterior and interior noise levels.

4. Quantify noise and vibration levels that would likely occur during construction of the project as they could affect nearby existing or planned noise-sensitive receptors. Identify nearby existing or planned noise-sensitive receptors that could be subjected to noise or vibration levels in excess of applicable noise standards or CEQA thresholds as a result of the project construction.

5. Prepare recommendations for noise mitigation as may be required to reduce significant noise impacts to less-than-significant. Significance will be based on City of Hollister noise standards and the CEQA Guidelines criteria. Identify any significant project-related noise impacts that cannot be reasonably mitigated.

6. Prepare a written technical report summarizing the methods, findings, and recommendations of the study. The report and associated exhibits will be formatted to facilitate incorporation into the CEQA documents being prepared for the project.

Shoshana Lutz
Senior Planner
EMC PLANNING GROUP INC.

February 13, 2026

1945 (Sunnyslope Road Project, Hollister)
Fee/Breakdown:

WJVA proposes to provide the services described above for a total fee of $5,850, including expenses. Attendance of meetings or hearings, if required, would be subject to additional charges based upon the enclosed Fee Schedule plus expenses. Full payment for services rendered will be due upon submittal of the completed report.

Principal Consultant Hourly Rate: $190
 Task 1: 10 hrs, $1,900
 Task 2: 5 hrs, $950
 Task 3: 5 hrs, $950
 Task 4: 1 hr, $190
 Task 5: 2 hrs, $380
 Task 6: 5 hrs, $950

Clerical Hourly Rate: $85
 Clerical: 1 hr, $85

Mileage: 625 @ $0.725/mile, $453

Total: $5,858

Shoshana Lutz
Senior Planner
EMC PLANNING GROUP INC.

February 13, 2026

1945 (Sunnyslope Road Project, Hollister)
Schedule For Completion:

Work will be scheduled for completion in compliance with the overall project schedule. It is anticipated that the noise study will be completed within 30 days after receipt of all necessary maps, traffic data, project information and the notice-to-proceed.

We are looking forward to the possibility of working with you on this project. Please do not hesitate to contact me at (559) 627-4923 or [email protected] if you have any questions or would like additional information.

Sincerely,

WJV ACOUSTICS, INC.

Walter J. Van Groningen
President

WJV:wjv

Enclosure: Fee Schedule

Aviation Noise Studies ꞏ Community Noise ꞏ Architectural Acoustics ꞏ Environmental Noise Assessments

113 N. Church Street, Suite 203 ∙ Visalia, CA 93291∙ (559) 627-4923

1945 (Sunnyslope Road Project, Hollister)

FEE SCHEDULE

WJV Acoustics, Inc.

January 1, 2026

Labor: Time spent on behalf of a client is charged as follows:

Principal Consultant: $190/hour
Consultant: $165/hour
Technician: $95/hour
Clerical: $85/hour

Time spent includes travel to/from WJVA’s Visalia office.

A surcharge of 50% over the above rates will be charged for expert witness testimony.

Direct Charges: Direct charges include actual costs for travel, lodging, meals, mileage, equipment fees, computer services, printing and similar costs. Mileage is charged at the standard IRS rate.

Retainer: A retainer of up to 50% of the total fee may be required for new clients or jobs where initial expenses are anticipated to exceed $500.

Note: A Finance Charge of 1% per month, which is 12% per annum, may be charged on accounts not paid within 30 days of invoice.

WALTER J. VAN GRONINGEN
President
WJV Acoustics, Inc.

Experience:

Mr. Van Groningen is the founding consultant of WJV Acoustics, Inc. His technical skills include the prediction and analysis of aircraft, traffic, railroad and construction noise and the evaluation of community noise problems and litigation support. He has prepared technical noise studies for a variety of projects requiring CEQA or NEPA documentation and has developed noise level criteria and implementation programs for addressing noise-related conflicts and long-range noise compatibility planning. Mr. Van Groningen has particular expertise in preparing traffic noise assessments for federally funded roadway improvement projects using the Caltrans Protocol. Mr. Van Groningen has also prepared general plan noise elements and noise element updates for several California jurisdictions.

Mr. Van Groningen became involved in community noise control in 2005, when he joined the consulting staff at Brown-Buntin Associates, Inc. Since that time, he has conducted short- and long-term aircraft noise monitoring and acoustical testing for federally funded aircraft sound insulation programs and conducted and/or managed numerous environmental noise analyses, including the following:

 Environmental noise assessments addressing aircraft, traffic, rail, commercial, industrial and construction sources for projects requiring CEQA/NEPA documentation. Many of these studies have involved controversial projects and significant public interest in the agency review process.  Aircraft noise analysis and preparation of noise exposure maps and summary reports for Las Vegas McCarran and Reno-Tahoe International Airports.  Federally funded school and/or residential sound insulation programs for Los Angeles, Reno-Tahoe, Phoenix Sky Harbor and Anchorage Ted Stevens International Airports.
 General Plan Noise Elements for numerous California jurisdictions.  Acoustical analyses and noise monitoring for numerous mining operations and construction projects.

Professional Affiliations:

 Member, Institute of Noise Control Engineering.
 Member, Acoustical Society of America.

Software Skills and Certifications:

 FHWA Traffic Noise Model Certified
 FAA Integrated Noise Model (INM)
 Aviation Environmental Design Tool (AEDT2B)
 Larson Davis Laboratories, AutoCAD, Microsoft Word, Microsoft Excel, SoundPLAN
 SoundPLAN Software & Noise Modeling Seminar

Education:

 B.A. Physical/Environmental Geography, Humboldt State University, 1999.  Post Graduate studies in Hydrology, California State University Chico, 1999- 2002.

Hexagon Transportation Consultants
Scope of Work, Hours of Service, and Resumes B

ATTACHMENT

February 10, 2026

Ms. Shoshana Lutz
EMC Planning Group
601 Abrego Street
Monterey, CA 93940

Subject: Proposal to Prepare a VMT Evaluation and Traffic Operations Analysis for the Proposed 851 Sunnyslope Road Residential Development

Ms. Lutz:

Hexagon Transportation Consultants, Inc. is pleased to submit this proposal to prepare a Vehicle Miles Traveled (VMT) evaluation and traffic operations analysis for the proposed 851 Sunnyslope Road residential development project located in Hollister, California. The project as proposed consists of the construction of 49 single-family residential units and 13 attached dwelling units (ADUs) on a currently vacant site. Access would be provided via a proposed extension of Versailles Drive and Black Forest Drive.

The following scope of services was developed by Hexagon staff based on our understanding of the project and requirements of the City of Hollister. A draft scope of work as outlined in the tasks below will be submitted to City staff for their review. We will inform you if the City requests additional work elements not included in the scope of work below.

SCOPE OF SERVICES
Historically, traffic impact analysis has focused on the identification of traffic impacts and potential roadway improvements based on delay to relieve traffic congestion that may result due to proposed/planned growth. However, with the adoption of Senate Bill (SB) 743 legislation, public agencies are required (effective July 2020) to base transportation impacts on VMT rather than level of service that typically uses delay as its metric. The change in measurement is intended to better evaluate the effects on the state’s goals for climate change and multi-modal transportation.

Therefore, an evaluation of the project’s effect on VMT must be completed along with a supplemental traffic operations analysis. Peak hour intersection level of service analysis will be completed at a limited number of intersections as part of the traffic operations analysis. However, the determination of project impacts per CEQA requirements will be based solely on VMT metrics.

VMT Evaluation

All new development projects within the City of Hollister are required to evaluate their effects on the transportation system using the Vehicle Miles Traveled (VMT) metric and methodology outlined in the City of Hollister Draft Senate Bill 743 Implementation Guidelines, September 2020. The following specific tasks are proposed to be completed as part of the CEQA analysis:

1. VMT Evaluation. A VMT evaluation for the project will be completed using the City of Hollister VMT Evaluation Tool. A preliminary evaluation indicates that the project will have a VMT impact per the City’s VMT threshold for residential developments. The tool indicates that the impact may be mitigated by implementing TDM measures.

Ms. Shoshana Lutz
February 10, 2026

2. Description of Impacts and Mitigation. Based on the results of the VMT evaluation, impacts due to the site generated VMT will be identified and described. Mitigation of VMT impacts could include improvements to the transit, bicycle, and pedestrian infrastructure. In addition, the implementation of Travel Demand Management (TDM) measures that promote multi-modal travel and reduce the use of single-occupant automobile travel for the purpose of meeting VMT reduction goals may be required.

Traffic Operations Analysis

The purpose of the traffic operations analysis is to evaluate the effects of the site development on key intersections in the vicinity of the project area. Preliminarily, we have identified the need to study up to five intersections as part of the study. The final list of study intersections will be identified in consultation with City staff. The study will include an evaluation of intersection levels of service analysis and traffic signal warrant checks at the identified study intersections. Each of the identified study intersections will be evaluated for adverse effects during the AM and PM peak commute hours.

Our scope and budget includes the evaluation of one development scenario. Conducting analysis for and evaluating alternative project descriptions or phases will require additional time and budget.

Study Scenarios

The proposed study scenarios are summarized below.

 Existing Conditions: Existing traffic volumes on the existing roadway network.  Existing Plus Project Conditions: Existing traffic volumes + proposed project trips on the existing roadway network.
 Background Conditions: Existing traffic volumes + trips from approved development projects.  Background Plus Project Conditions: Existing traffic volumes + trips from approved development projects + proposed project trips.
 Cumulative Conditions: Future traffic projections with and without proposed project trips on the planned roadway network.

Study Intersections

Traffic conditions at the following intersections will be evaluated:

1. SR 25 and Sunnyslope Road/Tres Pinos Road

2. Black Forest Drive and Sunnyslope Road (unsignalized)

3. Versailles Drive and Sunnyslope Road (unsignalized)

4. Memorial Drive and Sunnyslope Road (unsignalized)

5. Versailles Drive and Freedom Drive (unsignalized; proposed project access)

Additional locations will require authorization and additional budget.

Study Tasks

The tasks to be included for the traffic operations analysis are as follows:

1. Site Reconnaissance. The physical characteristics of the site and the surrounding roadway network will be reviewed to identify existing roadway cross-sections, intersection lane

Ms. Shoshana Lutz
February 10, 2026

configurations, traffic control devices, intersection traffic signal cycle lengths, and surrounding land uses.

2. Data Collection. Existing weekday AM and PM peak-hour traffic volumes at the existing study intersections will be obtained from new peak hour counts at each of the intersections.

3. Evaluation of Existing Conditions. The existing traffic conditions at the study intersections will be evaluated with SYNCHRO software using the 2010 Highway Capacity Manual (HCM) level of service methodology and current peak-hour volumes. Unsignalized intersections also will be analyzed using peak hour traffic signal warrants.

4. Site Traffic Projections. Based on the proposed development size and land use, site- generated traffic will be estimated using the appropriate vehicular trip generation rates published in the latest edition of ITE’s Trip Generation. The directional distribution of site- generated traffic will be developed based on existing traffic patterns in the area, the available roadway network, and the locations of complementary land uses. The site-generated traffic will be added to the roadway network based on this trip distribution pattern. The preliminary trip generation estimates, trip distribution pattern, and trip assignment will be submitted to the City for review and approval prior to inclusion in the traffic study.

5. Evaluation of Existing Plus Project Conditions. Project-generated traffic will be added to existing traffic volumes to yield existing plus project traffic volumes. Intersection level of service calculations will be conducted using SYNCHRO to estimate the operating levels of service at the study intersections during the AM and PM peak hours under existing plus project conditions.

6. Evaluation of Background Conditions. Lists of approved development projects (including size, use, and location) will be obtained from San Benito County and City of Hollister. Hexagon will develop trip generation estimates and trip distribution patterns for approved projects in the vicinity of the study area. The approved trips will be added to the existing peak-hour volumes to obtain traffic volumes for background conditions. Roadway improvements associated with approved developments will be assumed as directed by City staff. Intersection levels of service under background conditions will be evaluated using SYNCHRO.

7. Evaluation of Background Plus Project Conditions. Project trips will be added to background traffic volumes to yield traffic volumes under background plus project conditions.

Intersection levels of service under background plus project conditions will be evaluated using SYNCHRO. Background plus project conditions will be compared to background conditions for the purpose of identifying potential project impacts.

8. Evaluation of Cumulative Conditions. Lists of pending developments will be obtained from San Benito County and the City of Hollister. Hexagon will develop trip generation estimates and trip distribution patterns for the pending projects in the vicinity of the study area. Trips from the pending developments will be added to the background peak-hour volumes to estimate traffic volumes for cumulative no-project conditions. Roadway improvements associated with cumulative developments will be assumed as directed by City staff. Site-generated traffic estimated in Task 4 will be added to cumulative no-project traffic volumes to yield traffic conditions under cumulative plus project conditions. Intersection level of service calculations will be conducted to estimate the operating levels during the AM and PM peak hours under cumulative no-project and cumulative with project conditions. Cumulative project impacts will

Ms. Shoshana Lutz
February 10, 2026

be evaluated relative to cumulative no-project conditions. Intersection levels of service under cumulative conditions will be evaluated using SYNCHRO.

9. Signal and Stop Sign Warrant Analysis. The need for signalization or implementation of roundabouts or stop signs at the unsignalized study intersection will be evaluated on the basis of the Peak-Hour Warrant (Warrant 3 – Part B) and guidance for the implementation of stop signs in the California Manual on Uniform Traffic Control Devices. The warrants will be evaluated using peak-hour volumes for all study scenarios.

10. Bicycle, Pedestrian, and Transit Facilities. A qualitative analysis of the project’s effect on transit service in the area and on bicycle and pedestrian circulation in the study area will be included in the traffic report.

11. Site Access and Circulation Analysis. Site access will be evaluated based on locations of the proposed project site entrances. This will include a qualitative analysis of the access to the project parcel, evaluation of the number and location of the access points and required control devices at the access points. Vehicle queuing and vehicle storage capacity at proposed entrances to the project site also will be evaluated. A review of the project site circulation concept will be performed to determine if adequate on-site circulation is provided and to identify any access or circulation issues that should be resolved. Necessary improvements will be identified. We will work with City staff to identify the appropriate roadway design standards that should be used for evaluating the adequacy of the on-site roadway network. In addition, a planning level review of the existing and planned roadway system will be conducted to ensure that adequate connectivity from the project parcel to the roadway system is provided. Off-site roadway improvements necessary to provide adequate access to/from the project site will be identified.

12. Description of Impacts and Recommendations. Based on the results of the level of service calculations and signal warrant analyses, impacts of the site-generated traffic will be identified and described. Recommendations will be formulated that identify the locations and types of improvements or modifications necessary to mitigate significant project impacts. Improvements could include street widenings, lane additions, changes in lane usage, addition of traffic signals, or modifying existing traffic signals. Additionally, mitigation and/or traffic impact fees associated with any individual and/or cumulative project impacts will be described.

Reports

Hexagon’s findings and recommendations will be summarized in an administrative draft report.

Following review and comment (on the administrative draft) by project staff, a draft report will be submitted for review by City staff. Hexagon will prepare a final report that addresses all of the comments received from City staff. This final report will be included in the environmental document.

Following public review and comment, Hexagon will assist with responding to public comments, with a maximum of four hours of staff time allocated to respond to public comments.

Meetings

Our cost estimate includes Hexagon staff attendance at up to one meeting with City staff and/or or the project team in connection with the project. Attendance at additional meetings, public hearings, and neighborhood or community meetings would require authorization and additional budget and would be billed as Additional Services.

Ms. Shoshana Lutz
February 10, 2026

ADDITIONAL SERVICES
Any work not specifically referenced in the above Scope of Services—for example analyzing a different project description, conducting more than the eight identified peak hour intersection counts, analyzing additional development scenarios, conducting other technical analyses not described above, attending public hearings, and providing feasibility drawings or cost estimates for mitigation measures—shall be considered additional services. Additional services will require additional budget and time.

TIME OF PERFORMANCE
Barring any unforeseen delays, an administrative draft report will be submitted eight weeks after: (1) authorization to proceed and (2) Hexagon’s work scope is approved by the City. The draft and final reports will be delivered one week after receipt of all respective review comments. We are ready to start work on this project immediately upon authorization.

COST OF SERVICES
The cost for services rendered under this agreement will be a lump sum amount of $39,800 which includes completion of both the VMT Evaluation and Traffic Operations scope tasks, as outlined in our Scope of Services. A breakdown of task costs is provided in the table below.

Billings will be conducted monthly, on a percent complete basis. Additional Services shall be provided upon authorization and, if requested, will be billed separately. This price quote is good for 30 days. This price quote assumes all project-related activities will be completed within one year.

An extended project schedule may require additional budget for project administration. We can provide you with a copy of our standard contract upon request.

We appreciate your consideration of Hexagon Transportation Consultants for this assignment. If you have any questions, please do not hesitate to call.

Sincerely,

HEXAGON TRANSPORTATION CONSULTANTS, INC.

Robert Del Rio, T.E.

Vice President and Principal Associate

Luis Descanzo
Associate

Task Cost Breakdown 2/9/26
851 Sunnyslope Residential
Staff Hours
Principal Associate Admin Total Staff
Robert
Del Rio
Luis
Descanzo
Hours Staff Hours
Task Description
VMT Evaluation
1 Evaluation of Vehicle Miles Traveled (VMT) 2.0 4.0 6.0 $1,500 2 Description of Impacts and Recommendations 2.0 4.0 2.0 8.0 $1,770 Traffic Operations Analysis
1 Site Reconnaissance 0.0 4.0 4.0 $220 $1,080
2 Data Collection 0.0 4.0 4.0 $1,120 $1,980
3 Evaluation of Existing Conditions 0.0 6.0 6.0 $1,290
4 Site Traffic Projections 0.0 6.0 6.0 $1,290
5 Evaluation of Existing Plus Project Conditions 0.0 6.0 6.0 $1,290 6 Evaluation of Background Conditions 2.0 6.0 8.0 $1,930 7 Evaluation of Background Plus Project Conditions 0.0 6.0 6.0 $1,290 8 Evaluation of Cumulative Conditions 2.0 6.0 8.0 $1,930 9 Signal Warrant Analysis 0.0 8.0 8.0 $1,720
10 Bicycle, Pedestrian, and Transit Facilities 1.0 8.0 9.0 $2,040 11 Site Access and Circulation Analysis 2.0 8.0 10.0 $2,360 12 Description of Impacts and Recommendations 4.0 8.0 12.0 $3,000 Reports 16.0 40.0 4.0 60.0 $14,260
Meetings 2.0 2.0 4.0 $1,070
Project Totals 33 126 6 165 $ 1,340 $ 39,800
/a/ Direct costs are associated with site reconaissance and data collection costs.

Total CostDirect
Cost /a/

Robert Del Rio,
T.E.

Vice President &
Principal Associate

Education
Bachelor of Science in
Civil Engineering, San
Jose State University,
San Jose, California

Professional
Associations
Member of the
Institute of
Transportation
Engineers

Registered
Professional Traffic
Engineer in the State
of California (TR 2641)

EXPERIENCE
Since September 1996, Robert has participated and managed a variety of traffic engineering and transportation planning projects for both the public and private sectors. These projects included the preparation of scopes of work, site traffic analyses, general plan amendment studies, traffic simulation & operations studies, detour plans, parking studies, parking designs, and surveys.

REPRESENTATIVE PROJECTS
Transportation Planning
 Traffic Simulation/Operations Studies to evaluate operations of existing and future transportation systems for both existing and future growth conditions. These studies included the use of the NETSIM animation software to conduct qualitative as well as the quantitative analysis produced using CORSIM. Representative projects include: Downtown San Jose Traffic Operations, US 101/Bailey Interchange Operations, North Coyote Valley Transportation System, and the US 101/Tennant Interchange PSR.  Site Traffic Impact Analyses/EIRs/Traffic Feasibility Studies for various office, retail, residential, manufacturing, and mixed-use developments throughout Northern and Central California. These studies included the estimation of proposed project impacts on the surrounding transportation system under existing and future traffic conditions, recommending mitigation measures, site-plan and circulation review, and parking layout review.

Representative projects include: Santana Row Office Development, Santana Row West, Winchester Reserve Mixed-Use, Valley Fair Mall Expansion and Santana Row Redevelopment; Various office, manufacturing, and R&D developments throughout Santa Clara County.
 General Plan Amendments for the Cities of Morgan Hill and San Jose GP updates. Using the City’s traffic models, projections were made to determine the effects of the amendments on the supporting transportation system.  Area-Wide Traffic Impact Analyses for the City of San Jose North San Jose Development Policy, Downtown Strategy Plan, and Diridon Station Area Plan. The studies included an analysis of the effects of large area-wide development on transportation facilities not only within the development area, but also facilities located throughout Santa Clara County Parking
 Parking Studies for San Jose City College and the Downtown Palo Alto Parking Structure. These studies included the estimation of parking demand using employee and parking lot surveys.
 Parking Operations and Design for Valley Medical Center in San Jose and the Cal Poly San Luis Obispo Parking Structure. The analysis involved the evaluation of parking structure circulation and entrance/exit efficiency.

Luis Descanzo
Associate

Education
Bachelor of Science
in Civil Engineering,
California Polytechnic
State University, San
Luis Obispo

Professional
Associations
Member, Institute of
Transportation
Engineers

EXPERIENCE
Since joining Hexagon in 2017, Luis has participated in a variety of traffic engineering and transportation planning projects throughout the Bay Area.

These projects include Transportation Impact Analysis (TIA) for environmental impact reports, site traffic analyses, transportation demand management (TDM) plans, and parking studies.

Luis has experience with Synchro/Simtraffic, AutoCAD, and TRAFFIX. Luis primarily utilizes the Highway Capacity Manual (HCM) methodology, California Manual on Uniform Traffic Control (CA MUTCD), and California Highway Design Manual (HDM) to evaluate traffic operations, project impacts, and roadway improvements. Luis also is proficient with Excel and Word.

REPRESENTATIVE PROJECTS
Traffic Impact Analyses for offices, hotels, residential subdivisions, apartments, retail centers, restaurants, and multiple-use developments in San Benito County, Monterey County, and Santa Clara County. These analyses include part or all of the following: project trip generation and assignment, intersection level of service calculations using Traffix, freeway segment level of service analysis, CAD drawings, site access and circulation review, signal warrant analysis, and intersection operational analysis, and recommendations for mitigation measures. Representative projects include:
 Meridian Village Residential Development – Hollister, CA  Portofino Inn – Carmel Valley, CA
 5300/5400 Monterey Road Commercial TIA – Gilroy, CA
 Chiri-Tennant Residential Development – Morgan Hill, CA Transportation Demand Management (TDM) Plans for residential, hotel, office, and multiple-use projects. TDM plans incorporate services, incentives, facilities, and actions that help reduce single-occupant vehicle (SOV) trips to help relieve traffic congestion, parking demand, and air pollution problems based on the project’s size and location.

Operations Analyses using Synchro and Simtraffic to analyze traffic- related issues and identify intersection control, pedestrian, and/or bicycle network improvements.
 First Street and Kern Avenue Improvements – Gilroy, CA  Lightfighter Drive and Gen. Jim Moore Boulevard Improvements – Seaside, CA
Site Access Studies for the Zip-Thru Car Wash in Morgan Hill, CA and Hippo Harvest Agricultural Processing Facility in San Juan Bautista, CA.

The studies included identifying existing and future access problems and developing several feasible design alternatives.

EMC Planning Group Resumes C

ATTACHMENT

STAFF RESUME | EMC Planning Group

Teri Wissler Adam

SENIOR PRINCIPAL

PROFESSIONAL EXPERIENCE
Ms. Wissler Adam joined the EMC Planning Group in 1991. Her area of expertise is in California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA)
compliance.

Ms. Wissler Adam directs the CEQA and NEPA compliance
projects for the firm. She has been responsible for a large variety of private projects, including residential, commercial, industrial, mixed-use, and large specific plan and general plan projects. She has also managed several projects for public facilities, such as recycled water projects, roadway projects, bikeway projects, bridge projects, elementary schools, high schools, and college campuses, and other public facilities, such as health clinics, landfills, child development centers, and federal research facilities. She has represented public clients throughout Monterey County, San Benito County, Santa Clara County, Marin County, Alameda County, Merced County, San Luis Obispo County, San Mateo County, Stanislaus County, Santa Cruz County, Sonoma County, Humboldt County, and Los Angeles County.

EDUCATION
B.S. California Polytechnic State University
at San Luis Obispo, Business
Administration, Concentration in
Environmental Management, 1991

PROFESSIONAL ACHIEVEMENTS
 Presenter, CEQA Seminar, Lorman
Education Services
 Presenter, CEQA Workshop, Association
of Environmental Professionals
 Member, Association of Environmental
Professionals
 Contributor, Environmental Mitigation
Handbook, California’s Coalition for
Adequate School Housing, February 2009
 Past Director/President/Newsletter Editor,
Monterey Bay Area Chapter, Association
of Environmental Professionals

PROFESSIONAL ASSOCIATION
 Member, Association of Environmental
Professionals

STAFF RESUME | EMC Planning Group

Shoshana Lutz

SENIOR PLANNER

PROFESSIONAL EXPERIENCE
Mrs. Lutz joined the firm in 2017 with the primary responsibility of writing and managing initial studies, environmental impact reports, and categorical exemptions in compliance with the California Environmental Quality Act (CEQA). Mrs. Lutz also prepares categorical exclusions under the National Environmental Policy Act (NEPA).

She has experience across a range of project types including residential and commercial development, school sites, recreation facilities, and coastal development/infrastructure.

Prior to joining EMC Planning Group, Mrs. Lutz worked for the City of Carmel-by-the-Sea in the Community Planning and Building Department. Her responsibilities included assisting with preliminary plan check review for building and planning applications, conducting preliminary site assessments on residential properties, and conducting preliminary design reviews in residential and commercial areas.

EDUCATION
B.S. California State University Monterey Bay,
Environmental Science Technology and
Policy, Emphasis in Ecology and Natural
Resources, 2014

PROFESSIONAL ASSOCIATION
 Member, Association of Environmental
Professionals

STAFF RESUME | EMC Planning Group

Ron Sissem, MRP

SENIOR PRINCIPAL

PROFESSIONAL EXPERIENCE
Mr. Sissem worked for EMC Planning Group for three years writing environmental impact reports in the 1980s before taking on international assignments with USAID and the World Bank.

His international experience includes national resource and protected area management in Mongolia, environmental
auditing/impact evaluation to address business development lending risks in Bosnia and Herzegovina, clean technology deployment in India to reduce greenhouse gas emissions, and environmental compliance for USAID-funded economic
development projects.

In 2002, Mr. Sissem returned to EMC Planning Group and has been a principal since 2016. His primary responsibilities are to manage large land planning and environmental review projects.

He assists public agencies with California Environmental Quality Act (CEQA) compliance for diverse, complex projects; manages preparation of specific plans and general plans; and manages planning and entitlement processes for private clients.

Mr. Sissem is the firm’s climate change/greenhouse gas emissions specialist. He manages climate change impact analyses for CEQA documents, consults local agencies on integrating climate planning strategies/policy/emission reduction measures into advanced planning documents (e.g. general plans and specific plans), and consults developers on climate change mitigation project design.

EDUCATION
M.R.P. University of North Carolina at Chapel
Hill, Urban and Regional Planning, 1995
B.S. University of California at Santa Barbara,
Geography, 1982
B.A. University of California at Santa Barbara,
Environmental Studies, 1982

PROFESSIONAL ACHIEVEMENTS
 Awards, City of Salinas Economic
Development Element, 2014
 Outstanding Planning Document-
Association of Environmental
Professional (2016)
 Economic Planning and Development
Award of Excellence-American Planning
Association, California Chapter,
Northern Section (2015)
 Economic Planning and Development
Award of Merit-American Planning
Association California Chapter (2015)
 Presenter, Advanced CEQA Workshop,
Association of Environmental Professionals
(2009, 2010, 2013)
 Authored “A Guide to Maximizing Profits and
Business Stability through Environmental
Management,” produced by the World Bank
 Federation of Bosnia, Ministry of
Environment Achievement Award for
advancement of environmental management
in Bosnia

STAFF RESUME | EMC Planning Group
Kelley Liang

SENIOR PLANNER

PROFESSIONAL EXPERIENCE
Ms. Liang joined EMC Planning Group in 2025. Her
responsibilities include preparation of environmental review documentation in compliance with the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). She has extensive experience in preparation of
environmental review documents in compliance with NEPA; drafting letters for consultation with regulatory agencies; floodplain management; and project management. Ms. Liang’s skills include air quality, greenhouse gas emissions, and energy analysis using the California Emissions Estimator Model (CalEEMod).

Ms. Liang has 7 years conducting environmental review and previously worked for the Federal Emergency Management
Agency (FEMA) where she reviewed federally funded disaster recovery grant projects and ensured compliance with applicable environmental laws and regulations in nine different states. She primarily worked on the Direct Housing Program, advising the agency to comply with environmental planning and historic preservation laws, regulations, and executive orders when providing temporary housing for disaster survivors.

EDUCATION
B.S. University of California, Davis
Environmental Science and Management
with a concentration in Geospatial
Information Science, with a Minor in
Human Development, 2015

TECHNICAL PROFICIENCIES
ESRI ArcGIS Pro, Microsoft Office, Microsoft
PowerPlatform, 508 compliant documents,
Adobe Acrobat Pro, and Adobe Creative Suite

CERTIFICATES AND TRAINING
 OSHA 32-hour HAZWOPER, 2024
 Association of State Floodplain Managers,
Certified Floodplain Manager, 2023-2025

PUBLICATIONS
Contributing Author, A Nitrogen Fertilization Tool
for Drip Irrigated Processing Tomatoes,
Progressive Crop Consultants, 2019

STAFF RESUME | EMC Planning Group
Troy Lawson, MCRP

ASSOCIATE PLANNER

PROFESSIONAL EXPERIENCE
Mr. Lawson joined the firm in 2025. His current responsibilities include preparation of environmental review documentation in compliance with the California Environmental Quality Act (CEQA). His professional expertise spans a range of
environmental and land-use planning project types including CEQA compliance, coastal and environmental permitting, city contract planning, land acquisition and entitlements, preparation of housing elements, and California Department of Drinking Water State Revolving Fund projects. Technical proficiencies include CalEEMod and extensive experience with ESRI ArcGIS mapping.

Prior to working for EMC Planning Group, Mr. Lawson worked for another private sector firm assisting with land use and environmental planning projects. While earning his M.C.R.P., he worked on current and environmental planning projects for the County of San Luis Obispo as a Planning Assistant Intern, and for the Cal Poly Corporation/Central Coast Collaborative 4C as a Graduate Student Research Assistant.

EDUCATION
M.C.R.P. California Polytechnic State
University-San Luis Obispo,
City and Regional Planning Program,
with a concentration in environmental
planning and sustainability, 2020
B.S. California Polytechnic State
University-San Luis Obispo,
Geography & Anthropology with a
concentration in human ecology, 2014

ACADEMIC AWARDS
Ken Schwartz Award, City and Regional
Planning Department, Cal Poly, 2020
Cal Poly CRP Service Award City and Regional
Planning Department, Cal Poly, 2020

INTERNSHIPS
Planning Student Intern, Current and
Environmental Planning, County of San
Luis Obispo, 2019 – 2020
Graduate Student Research Assistant, Cal Poly
Corporation/Central Coast Climate
Collaborative 4C, 2018 – 2020
Mapping, Charting, and Data Production Intern,
Environmental Systems Research Institute
(ESRI), 2014
GIS Intern, City of San Luis Obispo, GIS
Division, 2013 - 2014

PROFESSIONAL DEVELOPMENT

COURSES
Certificate in CEQA Practice, University of
California, San Diego, 2023

PROFESSIONAL ASSOCIATIONS
 Member, Association of Environmental
Professionals (AEP)

STAFF RESUME | EMC Planning Group

Janet Walther, MS

PRINCIPAL BIOLOGIST

PROFESSIONAL EXPERIENCE
Ms. Walther joined the firm in 2003 and has been working in the field of biology since 2000. She is responsible for performing botanical and wildlife surveys; wetland and waters of the U.S. determinations; data analysis; and reports in support of management agreements, permits, and mitigation monitoring. She assists clients in complying with the Federal Endangered Species Act, California Endangered Species Act, Sections 401 and 404 of the Clean Water Act, California Fish and Game Code, and local (county and/or city) regulations.

Ms. Walther works with clients to design projects to avoid or minimize impacts to threatened and endangered species. Where impacts are unavoidable, she helps create mitigation strategies and the application documents necessary to obtain the required permits, including habitat conservation and land management plans.

In addition to her experience in biological survey and reporting, Ms. Walther is responsible for preparation of environmental documents in compliance with the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). She produces a variety of graphics for use in
environmental and natural resources documents and routinely works with ArcGIS, AutoCAD, and Adobe
Illustrator/Photoshop.

In previous positions, Ms. Walther inventoried both native and non-native species in compliance with regulatory requirements, and assisted in preparing California Energy Commission
Applications for Certification for four major power plant projects in California. She also conducted biological survey work in southern California and the High Desert and wetland and endangered species survey work in Nevada, Arizona, Georgia, and Florida.

EDUCATION
M.S. California State University Monterey Bay,
Coastal Watershed Science and Policy,
2014
B.S. California Polytechnic State University at
San Luis Obispo, Ecology and Systematic
Biology, 2000 - Concentration:

Environmental Management

CERTIFICATES AND TRAINING
 Biology and Management of California Tiger
Salamander Workshop, Elkhorn Slough
Coastal Training Program, 2007
 Biology and Management of California Red-
legged Frog Workshop, Elkhorn Slough
Coastal Training Program, 2007
 OSHA 40-hr HAZWOPER Certificate, 2001
and 8-hr Refresher Training, 2002-2007
 California Pesticide Application Certification,
2003/2004
 Army Corps of Engineers Wetland
Delineation Training, 2002

PROFESSIONAL ACHIEVEMENT
 Contributor, Environmental Mitigation
Handbook, California’s Coalition for
Adequate School Housing, February 2009

STAFF RESUME | EMC Planning Group

Kimiya Ghadiri

ASSOCIATE BIOLOGIST

EDUCATION
B.A. University of California, Santa Cruz,
Environmental Studies combined with
Biology, 2017

CERTIFCATIONS AND TRAINING
• Obtained sufficient hours to apply for
USFWS Federal Recovery Permit for Santa
Cruz long-toed salamander California tiger
salamander and California red-legged frog,
2025
• Biology and Management of the Western
Burrowing Owl Workshop, Elkhorn Slough
Foundation, 2024
• Ecology of Foothill Yellow-Legged Frog
Workshop, Elkhorn Slough Coastal Training
Program, 2023
• Wetland Delineation Certificate, 2022
• Fifty Plant Families: Monterey Bay Area
Workshop, The Jepson Herbarium, 2022
• Ecology of California Tiger Salamander
Workshop, Elkhorn Slough Coastal Training
Program, 2022
• Amphibians of the San Francisco Bay Area
Workshop, Laguna De Santa Rosa
Foundation, 2021

PROFESSIONAL EXPERIENCE
Ms. Ghadiri joined EMC Planning Group in 2025 as an
Associate Biologist. Responsibilities include general biological field surveys; preparation of focused surveys/habitat
assessments for special-status plant and wildlife species; jurisdictional wetland and waterway delineation; regulatory agency coordination, permitting, and compliance support; and the preparation of resources technical reports and
CEQA/NEPA biological resource impact analysis.

Ms. Ghadiri possesses over ten years of experience in the field of biology. She has extensive experience in botanical
evaluations, including rare and endangered species such as Monterey gilia, Monterey spineflower, and Seaside bird’s beak.

She also has extensive experience managing and conducting pre-construction wildlife surveys including surveys for the following: nesting birds, Monterey and San Francisco dusky- footed woodrat, legless lizard, California red-legged frog, Santa Cruz long-toed salamander, and California tiger salamander.

Ms. Ghadiri also has significant experience in restoration/ natural resource management, including activities involving the reclamation of former military lands and other disturbed site restoration, herbicide treatment, and permit acquisition.

Ms. Ghadiri previously worked for the California State Parks in Nature Resource Management, for the University of Miami as a research assistant specializing in Santa Cruz long-toed salamanders and other amphibian species, and for the
University of California, Santa Cruz Fort Ord Natural Reserve as Research, Education, and Restoration Steward. Volunteer experience includes working to identify native and invasive plant species at the San Vicente Land Trust, and identifying reptile and amphibian species for the Forest Ecology Research Plot at the University of California at Santa Cruz.

STAFF RESUME | EMC Planning Group

Vanessa Potter, MA, RPA

REGISTERED PROFESSIONAL

ARCHAEOLOGIST

EDUCATION
M.A. San Jose State University,
Applied Anthropology, 2010
B.A. University of Hawaii, Manoa;
Anthropology, 2000
AWARDS
▪ Microgrant in Applied Anthropology from San
Jose State University, 2009

PUBLICATIONS
Relocation, Assessment, and Limited Testing at Devils Postpile National Monument Sites, Madera County, California, 2025 An Inventory of Paleoindian Ornamentation, Current Research in the Pleistocene, Volume 22, 2005
Archaeology Monitoring Report, 157 Grand Avenue, Pacific Grove, Monterey County, California, Hotel Development, 2025.

A class III cultural resources survey of 5.36 acres near Cortaro Farms Road, Pima County, Arizona: Desert Son Survey, Tucson, Arizona: WestLand Resources, 2005.

A class III cultural resources survey of approximately 0.1 acres in Willcox, State Route 186: SR 186 Willcox ADOT permit, Tucson, Arizona: WestLand Resources, 2005.

A class III cultural resources survey of approximately 3.5 acres near State Route 77, for the Steam Pump Development, Oro Valley, Pima County, Arizona, Tucson, Arizona: WestLand Resources, 2005.

A class III cultural resources survey of approximately 6.9 acres for State Route 287 in Casa Grande, Arizona: SR 287 Casa Grande ADOT permit, Tucson, Arizona: WestLand Resources, 2005.

Class III cultural resources survey of 54.35 acres near Snyder Hill Road and Desert Sunrise Trail: Snyder Hill Estates, Tucson Arizona:

WestLand Resources, 2005
A class III cultural resources survey of 2.28 acres near River Road and First Avenue, Pima County, Arizona, 1090 East River Road due diligence, Tucson, Arizona: WestLand Resources, 2005
A class III cultural resources survey at the Highway 80 and Country Club 35-acre property, Cochise County, Arizona, Tucson, Arizona:

WestLand Resources, 2006
A class III cultural resources survey of 21 acres at Pima Mine Road, Pima County, Arizona, Tucson, Arizona: WestLand Resources, 2006
A class III cultural resources survey of 55 acres west of Benson, Cochise County, Arizona, Tucson, Arizona: WestLand Resources, 2006

PROFESSIONAL EXPERIENCE
Ms. Potter joined EMC Planning Group in June 2023
and is a Registered Professional Archaeologist (RPA)
that meets the Secretary of Interior’s Standards and
Guidelines for her field.

Ms. Potter is responsible for conducting
archaeological surveys, database inquiries, cultural
sensitivity trainings, Sacred Lands records searches,
assisting agencies with Native American consultation,
leading archaeological testing, and making
recommendations for listing through the California
Register of Historical Resources (California Register)
and the National Register of Historic Places (NRHP).

Other responsibilities include preparing cultural
resources sections of environmental documentation in
compliance with the California Environmental Quality
Act (CEQA) and the National Environmental Policy
Act (NEPA).

Ms. Potter has worked in Anthropology since 2000,
and specializes in field archaeology, site protection,
ethnography, osteology, artifact analysis, and data
recovery curation. Previous work experience includes
founding her own ethnography company. She also
held positions within the anthropology departments
of San Jose State University, The University of
Arizona, The University of Hawaii, the Cultural
Resources Department of California Parks and
Recreation, and the National Park Service through the
Great Basin Institute.

PROFESSIONAL AFFILIATIONS:

Society for California Archaeology

Financial Statements D

ATTACHMENT

Basis: Accrual
Print accounts with activity
EMC Planning Group Inc.

Balance Sheet

Wednesday, February 4, 2026
Date Range from: 1/1/2025 to 12/31/2025
Vehicles, Furnishings & Equipment 292,859.74
Software 48,903.32
Leasehold Improvements 713,428.77
Accumulated Depreciation & Amortization -211,475.37
Total Non-Current Asset 843,716.46
Non-Current Asset
Other Current Assets 317,532.00
Work-In-Progress 130,340.55
Receivables 960,071.06
Cash 490,531.59
Total Current Asset 1,898,475.20
Current Asset
Total Assets $ 2,742,191.66
Assets

Basis: Accrual
Print accounts with activity
EMC Planning Group Inc.

Balance Sheet

Wednesday, February 4, 2026
Date Range from: 1/1/2025 to 12/31/2025
Net Income 267,994.70
Capital 3,402,149.04
Total Retained Earnings 3,670,143.74
Retained Earnings
Capital -1,757,216.66
Total Equity -1,757,216.66
Equity
Other Current Liabilities 124,852.13
Payroll Payables 428,216.15
Current Payables 275,868.08
Short-Term Debt 328.22
Total Current Liability 829,264.58
Current Liability
Total Liabilities and Equity $ 2,742,191.66
Liabilities and Equity

Basis: Accrual
Print accounts with activity
EMC Planning Group Inc.
.

Profit & Loss Statement

Wednesday, February 4, 2026
Date Range from: 1/1/2025 to 12/31/2025
.

Other Employment Expenses -145
Professional Services 95,804
Net Income After Pension & Profit Sharing 325,535
Pension & Profit Sharing 38,468
Benefit Insurance 16,965
Employment Taxes 340,759
Indirect Labor Cost 1,058,057
Business Insurance 52,519
Miscellaneous 21,451
8290 Memberships & Subscriptions 25,206
8280 Publications & Manuals 347
8270 Printing & Copying -5,624
8260 Miscellaneous Hardware 4,899
8250 Miscellaneous Software 79
8240 Computer Supplies 145
8230 Licenses & Permits 7,775
8210 Office Supplies 5,944
8140 Repairs & Maintenance 53,417
8130 Janitorial Services 10,140
8120 Utilities 985
8110 Rent 145,778
Total Office Expenses 249,091
Office Expenses
Interest, Taxes & Fines 9,395
Vehicles & Travel 28,446
Other Benefits 297,482
Communications 11,476
Marketing & Business Development 18,124
Contributions 1,700
Total Expenses 2,239,591
Expenses
Non-Billable Cost of Services 205,124
Total Nonbillable Cost 205,124
Nonbillable Cost
Billable Cost of Services 2,671,246
Total Billable Cost 2,671,246
Billable Cost
Total Cost Of Sales 2,876,371
Cost Of Sales
Professional Services Write-Offs -135,590
Professional Services Revenue 5,481,428
Total Income 5,345,838
Income
Gross Margin 2,469,467
Current Month

Basis: Accrual
Print accounts with activity
EMC Planning Group Inc.
.

Profit & Loss Statement

Wednesday, February 4, 2026
Date Range from: 1/1/2025 to 12/31/2025
.

Other Income 38,119
Total Other Income 38,119
Other Income
Net Operating Income 229,876
Net Income (Loss)267,995
Current Month

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 6, 2026
REPORT # Public Works-2026-18

AGENDA ITEM: A RESOLUTION APPROVING THE INITIATION OF PROCEEDINGS

FOR THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS FOR
LANDSCAPE AND LIGHTING DISTRICT NO. 93 - 1 AND ORDERING THE CITY

ENGINEER TO PREPARE AND FILE THE REQUIRED REPORT WITH THE CITY CLERK

DEPARTMENT: Public Works
DEPARTMENT HEAD: Javier Hernandez, Public Works Director

COUNCIL NEXT STEPS: Adopt a resolution approving the initiation of proceedings for the levy and collection of the FY 2026/2027 Annual Assessment for Landscape and Lighting District No. 93-1 and order the City Engineer to prepare and file the required report.

DISCUSSION: On July 6, 1993, the City Council adopted Resolution No. 93-111, which ordered the formation, levy, and collection of assessments of Landscape and Lighting District No. 93-1 pursuant to the Landscaping and Lighting Act of 1972. Each year the annual renewal proceedings must be initiated by resolution.

The assessment will be used for operation, maintenance, and services of the lighting and landscaping installed or to be installed within the public right of way and easements. The work generally includes care and upkeep of the perimeter sound wall, landscaping, street trees, irrigation systems, street improvements, a bio -retention pond, street lighting, energy, and facility maintenance and replacement.

Staff is preparing the required report. At a future City Council meeting, the City Council may approve the report, as filed, or modified. After approving the report, as filed or as modified, the City Council may adopt a resolution of intention.

After the adoption of the resolution of intention, the City Council will hold a public hearing. All interested people shall be afforded the opportunity to hear and be heard.

The City Council shall consider all oral statements and written protests. The City Council may order changes to the report. The City Council may adopt a resolution approving the report, as originally proposed, or as changed by it.

FISCAL IMPACT: The City will incur staff costs in conducting the proceedings and preparing the report. The anticipated assessment revenue is approximately $223,000.

PREVIOUS COUNCIL OR COMMISSION ACTION: N/A

CEQA: This action does not constitute a project under the California Environmental Quality Act (CEQA) and review under CEQA is not required.

ATTACHMENTS: Resolution

RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING THE INITIATION OF PROCEEDINGS FOR THE LEVY AND

COLLECTION OF ANNUAL ASSESSMENTS FOR LANDSCAPE AND
LIGHTING DISTRICT NO. 93 - 1 AND ORDERING THE CITY ENGINEER

TO PREPARE AND FILE THE REQUIRED REPORT WITH THE CITY
CLERK

WHEREAS, on May 17, 1993, the City Council of the City of Hollister adopted Resolution No. 93 - 81 which declared its intention to form, levy and collection of assessments against parcels of land within the boundary of Landscape and Lighting District No. 93 -1 (District) to pay for the costs and expenses of operating, maintaining and servicing landscaping and lighting located within the public right-of-way and easements, pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (Act); and

WHEREAS, on July 6, 1993, the City Council adopted Resolution No. 93-111, which ordered the formation of the District pursuant to the Act; and

WHEREAS, the development complied with the conditions to install lighting and landscaping improvements within public rights-of-way and easements, and post energy and maintenance bonds for the operation and service of the facilities and plantings; and

WHEREAS, the development had a condition upon their subdivision map to form and/or irrevocably waive protest and submit their respective lots and/or parcels into a landscaping and lighting district; and

WHEREAS, developments that have previously installed, energized, and maintained lighting and landscaping areas have released maintenance bonds , and those specific maintenance areas are now part of the City's operation and maintenance program; and

WHEREAS, the costs of operation, maintenance, and services of landscaping and lighting improvements is similar to the costs of operation, maintenance, and services outside the District; and

WHEREAS, the benefits received by owners of property within the District are substantially better than the benefits received by owners of other property outside of the District area; and

WHEREAS, the Act specifies the requirements to levy and collect annual assessments of the District; and

WHEREAS, it is the desire of the City Council to initiate the proceedings for the levy and collection of the FY 2026 / 2027 annual assessments for Landscape and Lighting District No. 93-1, pursuant to the Act.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby resolve as follows:

Resolution No. 2026-XX

SECTION 1
The City Manager is authorized to initiate proceedings for the levy and collection of the FY 2026 / 2027 annual assessments for the Landscape and Lighting District No. 93-1.

SECTION 2
The annual assessment shall be used for operation, maintenance , and services of the lighting and landscaping installed or to be installed within the public right-of-way and easements.

SECTION 3
The City Engineer is hereby ordered to prepare and file a report in accordance with the Act with the City Clerk.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on April 6, 2026, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Roxanne Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Jennifer Thompson, City Attorney

I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2026-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on April 6, 2026 at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on April 6, 2026.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 6, 2026
REPORT # Public Works-2026-15

AGENDA ITEM: A RESOLUTION AUTHORIZING VEOLIA WATER WEST

OPERATING SERVICES, INC TO PURCHASE AND REPLACE MEMBRANE MODULES AND PARTS FOR TWO (2) MEMBRANE BIOREACTOR TREATMENT

TRAINS AT THE DOMESTIC WASTEWATER TREATMENT PLANT

DEPARTMENT: Public Works
DEPARTMENT HEAD: Javier Hernandez, Public Works Director

COUNCIL NEXT STEPS: Adopt a resolution authorizing the City Manager to execute a Task Authorization with Veolia Water West Operating Services, Inc. for the purchase and installation of replacement membrane modules and parts for two (2) Membrane Bioreactor treatment trains at the Domestic Wastewater Treatment Plant.

DISCUSSION: The City of Hollister (“City”) owns and operates a Domestic Wastewater Treatment Plant (DWWTP) that provides wastewater treatment services for the City of Hollister, the City of San Juan Bautista, and San Benito County.

As part of the treatment process, the DWWTP utilizes four (4) Membrane Bioreactor (MBR) treatment trains. These MBR systems treat wastewater by filtering it through specialized membrane modules that remove suspended solids and other contaminants as part of the biological treatment process.

MBR membrane modules have an expected service life of approximately seven (7) to ten (10) years. Two (2) of the City’s MBR treatment trains replaced modules in 2015 and have now reached the end of their useful service life. Replacement of these membranes is necessary to maintain treatment efficiency and to ensure continued regulatory compliance.

Pursuant to Hollister Municipal Code (HMC) §3.06.270, the City may utilize a sole source procurement when equipment must be obtained from a single manufacturer due to compatibility requirements. The code provides that sole source procurement applies when a product or service is available from only one known supplier due to unique performance capabilities, manufacturing processes, compatibility requirements, or market conditions.

The existing MBR system installed at the DWWTP utilizes proprietary membrane equipment manufactured by Veolia Water Technologies and Solutions. Due to system compatibility requirements, replacement membranes must be provided by the original manufacturer to ensure that it works with existing treatment infrastructure.

Veolia Water West Operating Services, Inc. (“Veolia”), the City’s contracted wastewater treatment plant operator, will procure the required membrane equipment and perform the installation as part of the plant’s ongoing operations and maintenance services.

Staff is therefore requesting that the City Council authorize the City Manager to execute a Task Authorization, and any other documents or actions required for the purchase and installation of replacement membrane modules and parts for two (2) MBR treatment trains at the Domestic Wastewater Treatment Plant.

FISCAL IMPACT: Impact of $1,696,285.00 funded through available budget in Sewer Fund 660.

PREVIOUS COUNCIL OR COMMISSION ACTION:

CEQA: N/A

ATTACHMENTS:

1. Resolution

2. Task Authorization

RESOLUTION NO. 2026-XX

A RESOLUTION AUTHORIZING VEOLIA WATER WEST OPERATING
SERVICES, INC. TO PURCHASE AND REPLACE MEMBRANE
MODULES AND PARTS FOR TWO (2) MEMBRANE BIOREACTOR

TREATMENT TRAINS AT THE DOMESTIC WASTEWATER

TREATMENT PLANT

WHEREAS, the City of Hollister (“City”) owns and operates a Domestic Wastewater Treatment Plant (DWWTP) that provides wastewater treatment services for the City of Hollister, the City of San Juan Bautista, and San Benito County; and

WHEREAS, the DWWTP utilizes four (4) Membrane Bioreactor (MBR) treatment trains as part of the wastewater treatment process; and

WHEREAS, MBR membrane modules have an expected service life of approximately seven (7) to ten (10) years depending on operational conditions ; and

WHEREAS, two (2) of the MBR treatment trains last had their membrane modules replaced in 2015 and have now reached the end of their useful service life and require replacement in order to maintain treatment efficiency and regulatory compliance; and

WHEREAS, Hollister Municipal Code §3.06.270 allows for exceptions to the competitive bidding process when equipment must be procured from a sole source due to compatibility requirements; and

WHEREAS, the existing MBR system at the DWWTP utilizes proprietary membrane equipment manufactured by Veolia Water Technologies and Solutions, and due to compatibility requirements, replacement membranes must be obtained from the original manufacturer; and

WHEREAS, replacement of the membrane modules is necessary to ensure the continued reliable operation of the Domestic Wastewater Treatment Plant.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HOLLISTER AS FOLLOWS:

1. The City Council hereby authorizes the City Manager to execute a Task Authorization with Veolia Water West Operating Services, Inc. for the purchase and installation of replacement membrane modules and parts for two (2) Membrane Bioreactor treatment trains at the City’s Domestic Wastewater Treatment Plant.

2. The City Manager is further authorized to execute any documents and take any actions necessary to implement this resolution.

Resolution No. 2026-XX

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on April 6, 2026, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Roxanne Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Jennifer P. Thompson, City Attorney

I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2026-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on April 6, 2026, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on April 6, 2026.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

1 Task Authorization

Client: City of Hollister, California (“City”)
From: Veolia Water West Operating Services, Inc. (“Veolia”) Date: February 26, 2026
Re: Task 64 - Membranes

This Task Authorization is executed by the City and Veolia as of the date set forth above to authorize Veolia to take the actions and deliver the services described below. This Task Authorization is governed by that certain Agreement for Operations and Maintenance Services, dated as of August 3, 2010 (as amended, the “Agreement”), by and between the City and Veolia.

All capitalized terms used but not otherwise defined in this Task Authorization shall have the meaning ascribed to such terms in the Agreement.

The following services and expenses are an Extraordinary Repair and Capital Project, as such terms are defined in the Agreement.

Scope of Services
This Task Authorization is for the purchase of replacement membranes and associated parts for the City of Hollister's Water Reclamation Facility. The existing membranes are currently operating in a significantly degraded state due to a high volume of trash and rags in the inflow that has overloaded the membranes. These membranes were last replaced in 2015 and typically have a 10-year usable life.

Cost
Description Cost
Membrane Cassettes $1,188,293..00
Freight $222,342.00
On-site support for installation $64,395.00
Subtotal $1,475,030.00
Mark-up (15%) $221,254.50
TOTAL $1,696,284.50
The above costs are detailed in the Membrane Replacement proposal, which is attached as Exhibit A.

Docusign Envelope ID: C8777ACB-3A0E-4889-A823-FAF5E36977A2

2 The City hereby authorizes these services and agrees to reimburse Veolia the amount set forth above.

This Task Authorization sets forth the entire agreement between the City and Veolia with respect to the matters set forth herein. There have been no additional oral or written representations or agreements. Except as expressly modified or amended herein, all the terms and conditions set forth in the Agreement remain unchanged, in full force and effect, and are incorporated by reference. In the event of a conflict between the provisions of the Agreement and this Task Authorization, the provisions of this Task Authorization shall govern and control.

This Task Authorization may be executed in multiple counterparts, each of which is deemed an original but together constitute one and the same instrument, and a signature delivered by email or other means of electronic transmission is deemed to have the same legal effect as delivery of an original signature. The individuals executing this Task Authorization represent and warrant that they have the right, power, legal capacity, and authority to enter into this Task Authorization on behalf of the respective legal entities of the City and Veolia. This Task Authorization shall insure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.

IN WITNESS WHEREOF, Veolia and the City have caused this Task Authorization to be executed and intend to be legally bound thereby as of the date first set forth above.

Veolia Water West Operating Services, Inc.

By: ________________________________
Name: Troy McCoy
Title: Vice President
City of Hollister, California
By: _______________________________
Name: Ana Cortez
Title: City Manager
Docusign Envelope ID: C8777ACB-3A0E-4889-A823-FAF5E36977A2

Exhibit A
Docusign Envelope ID: C8777ACB-3A0E-4889-A823-FAF5E36977A2

Membrane Replacement Proposal

To:

Veolia Water West Operating Service,
referred to here as Veolia Water WOS or
Buyer
Date: February 24, 2026
No. of Pages: 26 including cover
Attention: Kenney Tomas Email: [email protected] Plant
Address:
2690 San Juan Hollister Road,
Hollister, CA 95023 USA Telephone No.: 831 636 4370

From:

Jason Diamond
Regional Lifecycle Manager
Western USA
Email:

Cell No.:
[email protected]
905 399 7055
CC: Josh Rogers, Ross Tate (CHC)

Subject: Membrane & cassette replacement for the final 2 trains.

Proposal No.: 672934-1
Original Project No.: 500272
Plant
Data:

Please provide corrections if inaccurate
Hollister Water Reclamation Facility. Municipal sanitary wastewater treatment.

ZW500D plant: 4 trains, 2 trains of 8 x 48/48M cassettes with 370ft² membranes; 2 trains upgraded to 5 x 52/52M LEAP cassettes + 2 x 36/52M LEAP cassettes all with 40ft² membranes.

Original substantial completion date: June 2008

Veolia Confidential and Proprietary Information
Membrane Replacement Proposal for the Hollister Water Reclamation Plant (WRF) Proposal number 672934 – revision 1 - February 24, 2026 Page 1 of 26

Docusign Envelope ID: C8777ACB-3A0E-4889-A823-FAF5E36977A2

Proposal Provisos
This proposal has been issued based on the information provided by the customer and on information currently available to Veolia Water Technologies & Solutions at the time of proposal issuance. Any changes or discrepancies in site conditions, including but not limited to changes in system influent water characteristics, changes in environmental health and safety (EH&S) conditions, changes in the reissued state/provincial disposal system permit, changes in buyer financial standing, buyer requirements, or any other relevant change or discrepancy in the factual basis upon which this proposal was created may lead to changes in the offering, including but not limited to changes in pricing, guarantees, quoted specifications, or terms and conditions.

Confidential and Proprietary Information
The enclosed materials are considered proprietary property of Veolia Water Technologies & Solutions (Veolia). No assignments, either implied or expressed, of intellectual property rights, data, know how, trade secrets or licenses of use thereof are given. All information is provided exclusively to the addressee and agents of the addressee for the purposes of evaluation and is not to be reproduced or divulged to other parties, nor used for manufacture or other means, without the express written consent of Veolia. The acceptance of this document will be construed as an acceptance of the foregoing.

Trademarks
The following are trademarks of Veolia Water Technologies & Solutions and may be registered in one or more countries:
+100, ABMet, Absolute.Z, Absolute.Za, AccuSensor, AccuTrak, AccuTrak PLUS, ActNow, Acufeed, ALGAECAP, AmmCycle, Apogee, APPLICATIONS ATLAS, AquaFloc, AquaMax, Aquamite, Aquaplex, AquaSel, Aquatrex, Argo Analyzer, AutoSDI, BENCHMARK, Betz, BetzDearborn, BEV Rite, BioHealth, BioMate, BioPlus, BIOSCAN, Bio-Trol, Butaclean, Certified Plus, CheckPoint, ChemFeed, ChemSensor, ChemSure, CHEX, CleanBlade, CLOROMAT, CoalPlus, COMP-METER, COMP-RATE, COMS (Crude Overhead Monitoring System), Continuum, CopperTrol, CorrShield, CorTrol, Custom Clean, Custom Flo, Cyto3, DataGuard, DataPlus, DataPro, De:Odor, DELTAFLOW, DEOX, DeposiTrol, Desal, Dianodic, Dimetallic, Dispatch Restore, Durasan, DuraSlick, Durasolv, Duratherm, DusTreat, E-Cell, E-Cellerator, ELECTROMAT, Embreak, EndCor, EXACT, FACT-FINDER, Feedwater First, Ferrameen, Ferroquest, FilterMate, Fleet View, FloGard, Flotrex, Flotronics, FoamTrol, FoodPro, Fore4Sight, ForeSight, FRONTIER, FS CLEAN FLOW, FuelSolv, Full-Fit, G.T.M., GenGard, GEWaterSource, Glegg, Heat-Rate Pro, High Flow Z, HPC, HPD Process, HyperSperse, Hypure, Hytrex, InfoCalc, InfoScan, InfoTrac, InnovOx, InSight, IONICS, IONICS EDR 2020, IPER (Integrated Pump & Energy Recovery), iService, ISR (Integrated Solutions for Refining), JelCleer, KlarAid, Kleen, LayUp, Leak Trac, Leakwise, LEAPmbr, LEAPprimary, Learning Source, LOGIX, LoSALT, M-PAK, MACarrier, Mace, Max-Amine, MegaFlo, Membrex, MemChem, Memtrex, MerCURxE, MetClear, MiniWizard, MK-3, MOBILEFLOW, MobileRO, Modular Pro, ModuleTrac, MonitAll, Monitor, Monitor Plus, Monsal, MP-MBR, MULTIFLOW, Muni.Z, NEWater, NGC (Next Generation Cassette), Novus, NTBC (Non Thermal Brine Concentrator), OptiGuard, OptiSperse, OptiTherm, Osmo, Osmo PRO, Osmo Titan, Osmonics, Pacesetter, PaceSetter, Petroflo, Petromeen, pHlimPLUS, PICOPORE, PlantGuard, PolyFloc, PowerTreat, Predator, PRO E-Cell, Pro Elite, ProCare, Procera, ProChem, Proof Not Promises, ProPAK, ProShield, ProSolv, ProSweet, Purtrex, QSO (Quality System Optimization), QuickShip, RCC, RE:Sep, Rec-Oil, Recurrent, RediFeed, ReNEW, Renewell, Return on Environment, RMS (Rackless Modular System), ROSave.Z, SalesEdge, ScaleTrol, SeaPAK, SeaPRO, SeaSMART, Seasoft, SeaTECH, Selex, Sensicore, Sentinel, Sepa, Sevenbore, Shield, SIDTECH, SIEVERS, SmartScan, SoliSep, SolSet, Solus, Spec-Aid, Spectrus, SPLASH, Steamate, SteriSafe, Styrex, SUCROSOFT, SUCROTEST, Super Westchar, SuperStar, TFM (Thin Film Membrane), Therminator, Thermoflo, Titan RO, TLC, Tonkaflo, TraveLab, Trend, TruAir, TrueSense, TurboFlo, Turboline, Ultrafilic, UsedtoUseful, Vape-Sorber, VeriFeed, VersaFlo, Versamate, VICI (Virtual Intelligent Communication Interface), V-Star, WasteWizard, WATER FOR THE WORLD, Water Island, Water-Energy Nexus Game, WaterGenie, WaterNODE, WaterNOW, WaterPOINT, WellPro.Z, XPleat, YieldUp, Z-BOX, Z-MOD, Z-PAK, Z-POD, ZCore, ZeeBlok, ZeeLung, ZeeWeed, ZENON, and Z.Plex.

Veolia Confidential and Proprietary Information
Membrane Replacement Proposal for the Hollister Water Reclamation Plant (WRF) Proposal number 672934 – revision 1 - February 24, 2026 Page 2 of 26

Docusign Envelope ID: C8777ACB-3A0E-4889-A823-FAF5E36977A2

Table of Contents

1. Introduction..........................................................................................................................................4

2. Veolia Scope & Price...........................................................................................................................4

3. Material Description............................................................................................................................6

3.1. Membrane Modules & Cassettes..................................................................................................6

3.2. Installation Hardware....................................................................................................................6

3.3. Spares & Consumables................................................................................................................6

4. Veolia Support.....................................................................................................................................7

4.1. Off-site Support.............................................................................................................................7

4.2. On-Site Technical Advisory Services............................................................................................7

5. Delivery.................................................................................................................................................9

6. ZeeWeed Configuration....................................................................................................................10

7. Scope - Veolia Water WOS................................................................................................................11

7.1. Installation Preparation...............................................................................................................11

7.2. Installation...................................................................................................................................11

8. Solution Design Notes......................................................................................................................12

8.1. Permits........................................................................................................................................12

8.2. Technical.....................................................................................................................................12

9. Health & Safety..................................................................................................................................12

10. ZeeWeed Membrane Module Standard Warranty.........................................................................14

11. Terms and Conditions of Sale........................................................................................................17

12. Signed Agreement...........................................................................................................................19 Attachment A Veolia Standard Terms and Conditions......................................................................20 Attachment B ZENON Environmental W-9..........................................................................................25

Veolia Confidential and Proprietary Information
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Docusign Envelope ID: C8777ACB-3A0E-4889-A823-FAF5E36977A2

1. Introduction
Veolia Water Technologies & Solutions is pleased to present this proposal at the request of Veolia Water West Operating Service to provide wastewater membrane modules and cassettes to replace the final two trains of ZW500D 48M cassettes and upgrade to LEAPmbr aeration at the Hollister Water Reclamation Plant (WRF).

Veolia is a proven leader in delivering tangible value to our clients over the life of the plant. Our measure of success is how well we deliver solutions that help our clients meet their critical business objectives.

Through long-acquired technical experience, Veolia has clearly distinguished itself from other membrane manufacturers. A mature service culture and deep technical expertise are ready to serve and support Veolia Water WOS through this next membrane lifecycle/upgrade.

2. Veolia Scope & Price
Veolia’s scope includes the material and services outlined in the table below. The sections that follow provide additional detail regarding each scope item.

Item Description Part # Quantity Price
ZW500D 52/52M LEAPmbr cassettes with RX12 430ft² membrane modules, see materials section 3178048 10
$1,188,293
ZW500D 36/52M LEAPmbr Cassettes with RX12 430ft² membrane modules, see materials section 3178063 4
2-year full replacement membrane warranty, see warranty section incl.

Installation equipment, see installation hardware section lot Spares and consumables, see spares & consumables section lot Off-site support, drawing and controls update, project
management, see off-site support section incl.

International shipment and fees, see delivery section incl. $108,449 Freight, DDP Hollister WRF, see delivery section 3095534 incl.

Tariffs Note 1 incl. $113,893
Material, off-site labor, delivery Sub-total $1,410,635 On-site support for installation Note 2, 3 FSRs, 9x10-hr days on-site plus travel & living, see on-site support section 135491 1 visit $64,395 On-site support Sub-total $64,395
All figures are in USD and exclude taxes, which will be applied at the time of invoicing.

Please make purchase order to ZENON Environmental Corporation Total Price $1,475,030
Veolia Confidential and Proprietary Information
Membrane Replacement Proposal for the Hollister Water Reclamation Plant (WRF) Proposal number 672934 – revision 1 - February 24, 2026 Page 4 of 26

Docusign Envelope ID: C8777ACB-3A0E-4889-A823-FAF5E36977A2

Note 1: As of the date of this proposal, ZeeWeed membranes and components manufactured in Hungary are subject to a 15% tariff; tariffs and costs to administer tariffs have been included herein. Veolia reserves the right to adjust our pricing at the time of order based on any material changes to tariffs, duties, or other government-imposed costs that directly impact our pricing.

Note 2: Any additional on-site control changes for the new membranes and LEAPmbr upgrade is expected to occur during installation/commissioning..

Proposal Notes:
● Veolia would like to note that under the current exceptional circumstances across global supply chains and logistics networks, Veolia may not be in a position to guarantee and comply with the planned schedule for product / project delivery or performance. Veolia reserves the right to modify the schedule / contract accordingly. Veolia will promptly inform you of any changes which may impact the contract or the project.
● Given the evolving geopolitical landscape and the potential for changes in tariffs, duties, and trade regulations, Veolia’s pricing is based on the laws, regulations and tariffs in effect as of the date of this proposal. If any material changes to tariffs, duties, or other government-imposed costs directly impact our pricing or time of performance, Veolia reserves the right to adjust our proposal pricing and schedule accordingly.

At Veolia, we remain committed to our customers. Veolia assures you that we are taking proactive measures to mitigate any impacts caused by any increase in tariff rates. We will continue to communicate any impacts as they become known. ● Veolia’s proposed price for ZeeWeed membranes is subject to adjustment between the period from the expiry of the proposal validity up to shipment of membranes according to upward changes in the following indices:
● 40%: PPI Industry Index for Hungary: LINK to Industry Index ● 60%: PPI Chemical Industry for European Union: LINK to EU Chemical PPI In the event that either index becomes unavailable, a suitable equivalent replacement index will be agreed between the parties. The buyer has the right to request that the supplier supports any price increase with market pricing data, within the bounds of commercial confidentiality. ● Shipment/Collection Delays: The membrane sale will be subject to price adjustment if not collected within 1 month of Readiness for Shipment. After the one month of Readiness for Shipment if Purchaser does not send agreement to receive or collect the membranes (depending on Incoterms), Seller is entitled to reallocate the membranes to another customer.

Veolia Confidential and Proprietary Information
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Docusign Envelope ID: C8777ACB-3A0E-4889-A823-FAF5E36977A2

Invoicing Schedule Approximate % of
Sub-Total
Invoice Value,
Excluding Tax
An invoice will be issued upon acceptance by Veolia of
customer purchase order. Approximate percent calculation based on the material, off-site labor, delivery sub-total of the purchase order. Shipment of membranes is contingent on
receipt of this initial milestone payment.
30% $423,190
An invoice for the balance of the material, off-site labor, delivery sub-total will be issued when membrane module
shipping documents are supplied to the carrier.
70% $987,445
An invoice for the on-site installation support will be issued upon completion of installation. 100% $64,395
Total $1,475,030

3. Material Description
The following materials are provided within Veolia’s scope of supply.

3.1. Membrane Modules & Cassettes
● 10 x ZW500D 52/52M cassettes with ZW500D 430ft² membrane modules; ● 4 x ZW500D 36/52M cassettes with ZW500D 430ft² membrane modules.

3.2. Installation Hardware
● 56 x hanging arms and hardware for the new cassettes (4 per cassette); ● 14 x sets of permeate and aeration cassette spools;
● 4 x safety hoist rings.

3.3. Spares & Consumables
● 50 x spare ZW500D #118 EPDM permeate spigot o-rings;
● 5 x spare ZW500D element end cap keys;
● 1 x o-ring lubricant (food grade);
● 3 x anti-seize lubricant (food grade).

4. Veolia Support

4.1. Off-site Support
Controls
Provide system controls programming adjustments as required for the new membranes.

Veolia Confidential and Proprietary Information
Membrane Replacement Proposal for the Hollister Water Reclamation Plant (WRF) Proposal number 672934 – revision 1 - February 24, 2026 Page 6 of 26

Docusign Envelope ID: C8777ACB-3A0E-4889-A823-FAF5E36977A2

Documentation
The base level of documentation updates will include:
● Summary of any relevant control/programming updates;
● Markups of relevant P&ID and GA drawings.

These updates should be filed in the O&M manual as interim documentation.

Due to the very high cost of comprehensive updating of plant documentation with each system upgrade, Veolia recommends planning a complete documentation update every 1-4 years to coincide with a selected system upgrade. Veolia will be pleased to develop a documentation update price quotation on request.

Project Management
Provide planning and off-site assistance during the membrane replacement project.

4.2. On-Site Technical Advisory Services
The proposal includes a provision for technical advisory services during: a) installation and commissioning process and b) the performance test, to support Veolia Water WOS’s and Hollister staff as outlined in the Veolia scope & price section. Please see the customer installation section for recommendations on the number of plant staff necessary to perform the work.

Installation and commissioning of membranes will be executed one train at a time to minimize down-time and to return each train to beneficial use in a timely manner.

The following activities will be completed by plant staff with Veolia oversight assistance:
● Remove existing membranes/cassettes;
● Install the new membrane modules/cassettes;
● Upload required revisions to the PLC program with adjusted set-points; ● Perform bubble test where applicable to test membrane integrity and review trans membrane pressure (TMP) on the installed membranes and compare to expected values for new membranes; complete repairs/adjustments necessary to provide new membrane performance.

Operating Responsibility -Veolia Water WOS retains control of the work site and retains final responsibility for the installation and commissioning process.

Veolia will perform the services specified in the scope section of this document, but Veolia will not operate the system. For the purposes of this agreement, the term “operate the system” shall mean to run or control the functioning of the equipment or to otherwise conduct or manage the affairs of any aspect of water or wastewater treatment or other functions at Veolia Water WOS’s site, and shall include functions such as providing operators or laborers to adjust or control water treatment (“WT”) equipment, wastewater treatment (“WWT”) equipment or sludge management facilities (“SMF”), providing program oversight or directing on-site or contract operators/laborers to adjust or control WWT or SMF, providing personnel responsible for or providing oversight of water treatment residual quality, wastewater effluent quality, sludge quality, waste characterization, or waste disposal activities, or providing personnel with continual or daily operational responsibilities with respect to water or wastewater treatment, influent or effluent compliance monitoring, process monitoring, government reporting or notification, or permit Veolia Confidential and Proprietary Information
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Docusign Envelope ID: C8777ACB-3A0E-4889-A823-FAF5E36977A2

compliance.

Waiting Time - Any overtime or waiting times required due to unforeseen site events outside the control of Veolia will be invoiced according to the prevailing Veolia service labor rates sheet, available on request.

Reporting - Before leaving site, Veolia will record observations and discuss with operators concerning the condition of the equipment, tasks accomplished during the visit, and key operating and maintenance issues requiring further attention. Veolia will provide a copy of a written report before leaving site and/or provide a service visit report to the plant operator within a reasonable timeframe of the Veolia service representative’s return to the office. In any case, Veolia Water WOS will be asked to sign a work order that describes the hours on site and tasks accomplished.

Veolia Duties for On-Site Services
● Veolia will coordinate its work under this agreement in a reasonable manner with the operating staff of the facility.
● Veolia will maintain public liability and property damage insurance covering all operations undertaken by Veolia and its sub-contractors with a limit of $5,000,000 inclusive for any one accident or occurrence. If for any reason additional insurance coverage (e.g. general construction/erection all risk, general liability) is required above and beyond Veolia’s standard insurance terms for on-site commissioning supervision, Veolia Water WOS must inform Veolia in writing 60 days prior to work commencement at site. Veolia Water WOS will be billed for all additional insurance costs and processing fees. ● Veolia will maintain workers compensation and employers’ liability coverage as per statutory requirements.

5. Delivery

● Freight
● DDP - Delivery will be by standard ocean/ground on the basis of DDP Hollister WRF, Hollister, CA, USA or other named place of destination; Incoterms 2020. DDP = delivery duty paid. Partial shipments will be acceptable unless otherwise specified. Where delivery cannot be accepted at this destination,Veolia Water WOS shall specify an alternate, equivalent destination without delay.

Due to varying origins and availability, non-membrane items included in this proposal may be shipped separately from the membranes. Should separate shipments be required, where possible, Veolia will strive to provide these items on or before the delivery of the membranes.
● Title & Risk - Title and risk of loss or damage to membrane modules, cassette frames, ancillary equipment and crating shall pass to Veolia Water WOS upon delivery at the named place of destination.
● International Shipment, Fees, and Duties
● Origin:
○ ZeeWeed membranes and components originate from the Veolia Water Hungary Kft, Veolia Confidential and Proprietary Information
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Docusign Envelope ID: C8777ACB-3A0E-4889-A823-FAF5E36977A2

Bláthy Ottó u 4, Oroszlány, 2840 Hungary facility. Costs to transport membranes into North America are included in Veolia’s quoted price.
○ Fabricated equipment, spool components and ancillary parts originate from the Veolia Water Technologies & Solutions Canada facilities.
● Export Documents - All ZeeWeed membrane module shipments into the USA require clearance documentation from the EPA. Veolia will prepare and provide the required EPA documentation to the Carrier.
● MPF - Merchandise processing fee is a fee assessed for formal custom entries based on

0.35% of the invoice value, with a minimum of USD $32 per formal entry and a maximum of USD $614. On the basis of DDP terms, this fee will be paid by Veolia within the quoted price.
● Tariff – A US Tariff of 15% applies to all materials that originate from the European Union.

On the basis of DDP terms, this tariff will be paid by Veolia within the quoted price. Any new or increased tariff imposed after the date of this proposal is the responsibility of Veolia Water WOS.
● Taxes - All applicable local, state, or federal taxes are the responsibility of Veolia Water WOS. ● Temperature - UF membranes cannot be allowed to freeze or overheat and may require temperature-controlled freight and handling according to the season and the planned routing. If required, the price of temperature control will be included within the firm quote on freight by Veolia.
● Packaging – Membranes will be factory-installed in operational cassettes. ● Unloading - may require one of or a combination of a loading dock, extended forks and an experienced forklift driver at delivery destination. Please consult with Veolia at the time of purchase order (PO) preparation on this.

Shipping crate information (estimated)
Quantity Description Dimensions
(in)
Weight
(lb)
10 ZW500D 52/52M cassette 110 X 89 X 82 4,101
4 ZW500D 36/52M cassette 110 X 89 X 82 2,981
Notes:
● Only crates for membrane/cassette transport have been shown above to identify the largest and heaviest items that will need to be unloaded;
● Smaller crates/skids will be used for hardware items (hanger arms, spool connection components, etc.).
● Handling – ZW500D 52M membrane cassette frames are shipped and will arrive on-site on their sides. An eye bolt kit, included in this proposal, should be used to safely turn the cassettes upright. Adequate work area and height and equipment will also be needed to be available to safely turn the cassettes upright for installation.
● Availability - Definitive availability will be confirmed once a purchase order is received from Veolia Water WOS and acknowledgement of a purchase order is issued by Veolia. Expediting options may be available for urgent needs.

Veolia Confidential and Proprietary Information
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6. ZeeWeed Configuration
Configuration Data Units Existing Plant
Configuration
Proposed
Configuration After
Replacement
Number of trains, plant 4 4
Number of trains as configured 2 2 4
Type of ZeeWeed membrane ZW500D ZW500D ZW500D
Module surface area ft² 370 430 430
Total number of cassette spaces per train 9 9 9
Maximum number of modules per cassette 48 52 52
Fully populated cassettes installed per train 8 5 5
Flex cassettes installed per train 0 2 2
Installed number of modules per flex cassette 0 36 36
Total module count, train 384 332 332
Total surface area in operation, train ft² 142,080 142,760 142,780 Total module count, plant 768 664 1,328
Total surface area in operation, plant ft² 569,680 571,040

7. Scope - Veolia Water WOS

7.1. Installation Preparation
● Receive, off-load, handle and provide temperature-controlled storage of the equipment and materials required for Seller to perform the duties outlined in the Seller ’s scope of supply.

Prior to off-loading, Buyer to confirm temperature indicators have not been tripped. ● Membranes must be stored in a sheltered area, protected from freezing, direct sunlight or extreme heat, and sealed as shipped until ready for use. Storage should be in a dark, dry, level area at a temperature of 5-30°C (41-86°F). Membranes have a shelf life of 1 year before requiring re-preservation and should not be stored longer than necessary prior to installation. Veolia Water WOS is responsible for risk of loss of Seller ’s parts while in storage at the customer ’s plant.
● Inspect, evaluate and make repairs as required for the membrane tanks, mounting brackets, hoses and all connections prior to Veolia arriving at site. ● Provide all access structures (such as scaffolding) and mechanical lifting equipment including cranes, forklifts and scissor lifts.
● Assure availability of a copy of the operating manual, all process and instrumentation drawings, and all electrical drawings on site and accessible for reference. ● Maintain adequate insurance coverage for the risks of fire, theft, vandalism, floods and personal injury to authorized or unauthorized visitors.

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7.2. Installation
● While Veolia has provided on-site services to conduct the installation of new cassettes, it is recommended that Hollister provide a point of contact with at least 1 plant personnel available during installation and commissioning of the modules for the full duration of the site visit
● Veolia Water WOS will afford Seller’s personnel free access and egress of the facility for all authorized work. Veolia Water WOS will provide reasonable access to workshop facilities with standard workshop tools and equipment as is necessary to meet any repair and maintenance requirements of the system during installation. Veolia Water WOS will provide Seller ’s personnel reasonable access to the facility amenities, including washrooms and break rooms.
● Provide adequate illumination and emergency lighting for all areas in which the Seller will be executing the scope of supply. Provide all site utilities such as raw water, instrument quality air, potable water and power required for operation of the proposed equipment included in this scope of supply. Assure that adequate quantities of membrane cleaning and neutralizing chemicals are on hand for wash procedures including sodium hypochlorite, sodium bisulphite, citric acid and sodium hydroxide. Supply telephone/fax/modem access while Seller ’s staff members are on-site.
● Veolia Water WOS and/or Hollister will:
○ Dispose of as all retired membrane modules and cassette components; ○ Dispose of shipping and packaging materials unless specifically requested not to do so by Veolia.

8. Solution Design Notes

8.1. Permits
Regulatory Requirements
Veolia Water WOS is responsible to review and report to the permit granting agency on the impact of any of the proposed changes on the regulatory permit. Veolia will provide the necessary manufacturer’s technical support on regulatory issues.

Please speak with your regional lifecycle manager (RLM) if there are any regulatory requirements or concerns.

Utilization
Veolia understands that these modules are required as replacements for currently installed modules.

These modules are offered on the basis that the membrane modules will not be used to provide expanded flow beyond the current plant flow rating. Veolia makes no guarantees, implied or otherwise as to the performance of these modules in any other capacity than as replacement membranes.

Production Interruption
After the purchase order is acknowledged, Veolia’s project manager for the installation will Veolia Confidential and Proprietary Information
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consult with Veolia Water WOS to jointly develop the installation plan and work schedule with due regard for membrane delivery to the plant and plant preparation.

8.2. Technical
Bubble Test Pressure
The bubble test pressure for the purchased membranes is 2 psi horizontally and 3 psi vertically.

9. Health & Safety
Veolia Water WOS
● Veolia Water WOS will provide orientation to Seller’s personnel to ensure site-specific safety protocols are known. Veolia Water WOS will identify and inform Seller ’s personnel of any site-specific hazards present in the workplace that could impact the delivery of Seller’s scope of supply and agrees to work with Seller to remove, monitor, and control the hazards to a practical level.
● Veolia Water WOS will provide any site-specific or standard company operating procedures and practices for Seller ’s personnel to perform work on site, if required by Veolia Water WOS’s policies. Such programs may include, but are not limited to, general environmental health & safety (EHS), HAZOP, fire protection, drug testing, incident notice, site conduct, standard first aid, chemical receiving, electrical safety, etc. Veolia Water WOS will provide a certificate of program completion for Seller’s personnel. This program will be fully documented, training materials will be provided, and attendance list will be kept. ● If any type of lifting devices will be used on site, Veolia Water WOS will provide proof of its maintenance, inspection and certification documentation upon request and will assist the Veolia service representative to complete a safety inspection checklist. ● Where confined space entry may be required, Veolia Water WOS will provide early notice and will collaborate with Veolia in planning adequate staffing and in advising the local fire/rescue department as required.
● No time or cost provision has been made for preparations such as safety record clearances, drug testing, insurance confirmations or pre-job-training in excess of 1 hour. Prior to finalizing the Purchase Order and the work schedule, Veolia Water WOS will advise Veolia of any pre-job or pre-mobilization requirements. Where these requirements exceed 1 hour, this time will be charged to Veolia Water WOS at rates set out in the prevailing Veolia labor rate sheet. ● Where certain short duration activities require two people for safety and the Veolia Service representative is alone at site, Veolia Water WOS will cooperate as required to assure that correct safety precautions are taken.
● Veolia Water WOS is responsible for the following environmental provisions:
○ Environmental use and discharge permits for all chemicals at Veolia Water WOS’s facility either listed in this document or proposed for use at a later date; ○ Any special permits required for Seller’s or Veolia Water WOS’s employees to perform work related to the water treatment system at the facility; Veolia Confidential and Proprietary Information
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○ All site testing, including soil, ground and surface water, air emissions, etc.; ○ Disposal of all solid and liquid waste from the Seller’s system including waste materials generated during construction, start up and operation.
● Veolia Water WOS is responsible for provision of health and safety facilities to Seller ’s field service representatives to the same extent that they are provided to Veolia Water WOS’s own employees, including provision of:
○ Eyewash and safety showers in the water treatment area; ○ Chemical spill response;
○ Security and fire protection systems per local codes.

Veolia
● All work on site will be performed in accordance with applicable law and will be performed reasonably, in a clean and safe manner. The Veolia service representative will abide by the more stringent of the applicable health, safety and environmental policies and procedures of either Veolia Water WOS or Veolia.
● Veolia will provide all applicable safety training required by Veolia policies or by state or national health and safety regulations. The Veolia service representative will have undergone workplace hazardous material information system (WHMIS) training and will come equipped with necessary personal protective equipment (PPE).
● Emergencies - In emergencies affecting the safety of persons, work or property at the site and adjacent thereto, Veolia will act, without previous instructions from Veolia Water WOS, as the situation warrants. Veolia will notify Veolia Water WOS immediately thereafter.

10. ZeeWeed Membrane Module Standard Warranty
This schedule sets out the warranty with respect to ZeeWeed membrane modules (“membrane modules”). No other warranties, expressed or implied are made in connection with the sale of these products, including, without limitation, warranties as to fitness for any purpose or use or merchantability of these products. The warranty provided herein will be the exclusive and sole remedy of Buyer. This warranty is not transferable.

1. Definitions
The following terms shall have the meaning set forth below when used in the warranty document:
a. “Buyer” means the party purchasing the ZeeWeed Modules from the Seller b. “Seller” means a business component of, or legal entity within the Veolia business which is selling the ZeeWeed membranes.

2. Warranty Product
This warranty applies to only the membrane modules supplied under the contract of sale.

Membrane module means the hollow fiber ultrafiltration membranes and the potted plastic headers.

This warranty does not cover air piping to the membrane module, permeate piping from the membrane module, piping connection fittings, connecting hardware and cassette frames with their Veolia Confidential and Proprietary Information
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associated components including but not limited to spacers, aerator tubes, aerator assemblies, screen, module dummies or module blanks.

3. Scope of Warranty
The Seller warrants that its membrane module(s) will be free of defects due to faulty materials or errors in manufacturing workmanship.

Regular membrane module inspection and normal fiber repair shall be the responsibility of Buyer.

All replacement membrane modules will be shipped on the basis of INCOTERMS 2020 FCA Veolia manufacturing facility.

All ancillary costs including but not limited to bagging, boxing, crating, freight, freight insurance, applicable taxes, import duties, certifications, brokerage, receiving, forklift services, storage at site, reattachment hardware, hose/clamp/camlock replacement, crane services, installation, fiber repair materials, glycerin flushing, commissioning and waste disposal are the responsibility of Buyer.

4. Warranty Start Date
Membrane warranty will start on the earlier of:
a. The date that installation of the original membrane module(s) has been substantially completed, or
b. Three (3) months from the date of delivery of the original membrane module(s) to Buyer.

5. Warranty Duration
Total Warranty Duration: a total of 24 months of full replacement warranty coverage.

6. Notification Of Claim
All claims filed under this warranty shall be made in writing by Buyer within 30 days of identifying a defect.

Buyer shall provide the following information:
a. A description of the defect giving rise to the claim; b. Photographs showing the manufacturing defect;
c. The serial number(s) of the membrane module(s) which is (are) the subject of the warranty claim; and
d. Operating data and repair history for the life of membrane modules which are the subject of a warranty claim.

7. Verification of Claim
After receipt of written notification of a defect, the Seller will promptly undertake such investigations as, in the Seller's opinion, are necessary to verify whether a defect exists. The Seller reserves the right to require additional data as necessary to validate claims. Buyer may, in the course of these investigations, be requested to return membrane module(s) to the Seller for examination (see section 11). The Seller may also conduct reasonable tests and inspections at Buyer ’s plant or premises. If the results of the investigation do not validate the defect claimed, Buyer will reimburse the Seller for all reasonable expenses associated with said investigation, including expenses for all tests, inspections, and associated travel.

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8. Satisfaction of Claims
The Seller will have the right to satisfy claims under this warranty in a flexible manner. Such flexibility may include the repair of existing membrane modules or changes in operating protocols or membrane module replacement or by upgrading failed membrane modules with newer membrane module(s) that may embody design and efficiency improvements. Buyer consents to the supply of replacement membrane modules which may be of a different design than original membrane modules.

9. Operating Information
To maintain the membrane module warranty, membrane system operation records from initial start-up date until claim must be maintained by Buyer and made available to the Seller upon request. Records must be provided in sufficient detail as applicable to verify the subject of a warranty claim and can include but is not limited to, operation data including information on feed water quality, temperatures, flows, trans-membrane pressures, aeration rates, permeate quality, cleaning intervals, cleaning chemical concentrations, elapsed time since start-up, relevant analytical data and reporting of any screen bypass events.

Buyer shall maintain and share access to a single reference copy in electronic form of a membrane module map containing the history of activity by membrane module and the serial number for each module. Buyer shall log its procedures performed related to a membrane module including relocation of membrane modules, repairs, replacements and any other noteworthy events.

Buyer authorizes the Seller to conduct any reasonable review of operation and maintenance records or to inspect facilities where membrane modules are installed, upon reasonable notice to Buyer. Such reviews and/or inspections are intended to also assist the Seller and Buyer in detection of membrane system faults and to optimize the care and operation of the membrane modules.

10. Limitation of Warranties
Occurrence of any of the following as reasonably determined by the Seller will void this warranty:
a. A material failure to operate the membrane system in accordance with Seller ’s operations and maintenance manual supplied to Buyer as part of the contract, including material failure to adhere to the Seller ’s specified membrane module cleaning procedures and the use of anything other than Seller-approved membrane module cleaning agents. b. Failure to adhere to the preventive maintenance program as presented in the Seller ’s operations and maintenance manual, in published product manuals and in specifications. c. Failure to adhere to all transportation and storage requirements. ZeeWeed membrane modules may be stored up to 12 months from date of receipt and must be transported and stored in original intact packaging out of direct sunlight in ambient temperatures between 5-35 Degrees Celsius. Storage beyond 12 months from date of receipt requires a written request to Veolia to maintain membrane module warranties. d. Introduction of destructive foreign materials and chemical agents into the membrane module. e. Failure to maintain and provide system operating data and repair history for the life of membrane modules which are the subject of a warranty claim. f. Physical abuse or misuse, incorrect removal or installation of membrane modules by non-Seller personnel including fiber damage caused by operator error in handling of membrane modules or cassettes.

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g. Unauthorized alteration of any components or parts originally supplied by the Seller. h. Intentional damage.

11. Return Procedure
In the event that the return of a membrane module is required pursuant to this warranty, Buyer will first obtain a Return Goods Authorization (RGA) number from the Seller. Membrane module(s) shipped to the Seller for warranty examination must be shipped freight prepaid in environmentally controlled freight and storage with ambient air temperature between 5-35 degree Celsius. If Buyer desires temporary replacement membrane module(s) to replace those alleged to be defective and returned to the Seller for warranty examination, Buyer shall be responsible for the cost associated with any such replacements until examination of the returned membrane modules pursuant to this warranty is complete. Any membrane module examined by Seller as part of a warranty claim where the membrane module is subsequently found to be performing as warranted or where a membrane module failure is not covered under the warranty will be returned to Buyer, freight collect or disposed of by Seller and the cost associated with any membrane analysis and diagnostic work will be levied against the Buyer based on Veolia standard labor rates.

12. Disclaimer and Limitation on Liability
To the maximum extent permitted by law, in no event shall Seller be liable for any loss of profit or revenues, loss of production, loss of use of equipment or services or any associated equipment, interruption of business, cost of capital, cost of replacement water or power, downtime costs, increased operating costs, claims of Buyer ’s customers for such damages, or for any special, consequential, incidental, indirect, punitive or exemplary damages arising out of or relating to the performance or actual or alleged breach of the agreement, regardless of whether a claim is based in contract (including warranty or indemnity), extra-contractual liability, tort (including negligence or strict liability), statute, equity or any other legal theory.

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11. Terms and Conditions of Sale
A - Specific Terms and Conditions of Sale
These terms take precedence over the general terms and conditions of sale. 1 Legal Entity for Contracting
ZENON Environmental Corporation is the name of the Seller, and means a business component of, or legal entity within the Veolia Water Technologies & Solutions business (Veolia).

Please advise us if this Veolia entity is not set up in your purchasing system as a vendor and you do have another Veolia entity set up. We are keen to make the purchase process as convenient as possible forVeolia Water WOS. short form: Where a short reference is required in this document, for convenience, we are called simply Veolia. 2 Payment
Veolia prefers to receive payment by wire transfer and will also accept payment by courier check.

Wire transfer information for ZENON Environmental Corporation send details to: SHD WATS REMIT-NAM [email protected] Bank of America Merrill Lynch
C/O ZENON Environmental Corporation
901 Main Street Dallas, TX 75202
ACCT# 4426318136
ABA# 026009593
SWIFT# BOFAUS3N
ACH# 111000012
3 Payment Terms
On approved credit, payment terms are net 30 days from customer receipt of invoice. Please see the invoicing schedule in the price section. In the event an invoice is issued on shipment of goods from a Veolia Hungarian production facility, payment terms will be extended by an additional 45 days to account for the additional transit time to the delivery location. 4 Proposal Validity
Prices quoted and proposal terms are valid up to thirty (30) days after the date of issue of this proposal unless confirmed with a purchase order.
5 Bonds
Performance or payment bonds are not included in the price. These bonds can be purchased on request but will be at an additional cost.
6 Assignment of Membrane Warranty
The Buyer will be entitled to assign to a subsequent owner of the membranes the warranties of the Seller under this Agreement, provided that a prior written notification is sent to the Seller and the assignment agreement contains terms and conditions which provide the Seller with the protections of the warranties and limitations on liability contained in the Agreement. Subject to Buyer ’s compliance with the foregoing requirement, such warranty rights are expressly assignable by the Buyer to a subsequent owner of the membranes. Except as provided herein, Buyer is not entitled to extend or transfer this warranty to any other party.
7 Flight Booking
Prices quoted for installation which include airfare are either based on timely confirmation of a visit schedule or based on receipt of a purchase order in time to book any flights seven days in advance. Additional airfare charges related to late arrival of a purchase order will be extra and billed through to Veolia Water WOS without mark-up.

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8 Warranty on Programming
Veolia warrants that the PLC program will conform to the specifications in the relevant sections of the CLC and OSC (revised for the project) and will be free from defects in workmanship when operated at all times in accordance with Veolia’s written instructions. If any defects are found and reported by Veolia Water WOS within a period not exceeding twelve (12) months beyond the completion of the site acceptance test, Veolia will make modifications to the PLC code as deemed necessary. Any changes requested by Veolia Water WOS after this period will be at the customer ’s expense. 9 Purchase Order Guidelines
Please confirm that your purchase order has covered the following points. This will ensure accurate and prompt order entry, product delivery, invoicing and accounts receivables processing and will prevent administrative delays for all parties. ● Documentation – Our strong preference is to receive a hard or digital copy of your purchase order (PO) rather than a PO number alone. Your PO can be sent by email to [email protected]. If you are not able to provide a PO, please contact us for alternatives.
● Veolia legal entity – Please be sure your purchase order is issued in the name of the specific Veolia legal entity outlined in the quote. We will be glad to work with your purchasing department to set this entity up as an approved supplier/vendor.

Please advise us if this Veolia entity is not set up in your purchasing system as a vendor and you do have another Veolia entity set up.
● Quotation Number – Please reference the quotation number in your PO. ● Product – Please note which product(s) you wish to purchase along with the quoted price, particularly if quantities or scope differ from the quotation.
● Taxes – Please provide any required tax exemption certificates. Please indicate if taxes have been added in your PO. ● Payment Terms – Please acknowledge the payment terms included with the quotation. ● Bill-to Address – Please include contact information for your accounts payable. ● Ship-to Address – Please clearly define the delivery location and the receiver’s email & telephone. Please specify receiving hours and any special off-loading requirements. ● Delivery Date – Please include your requested delivery date B – General Terms and Conditions of Sale
Veolia’s standard terms and conditions apply. See Attachment A.

Note to purchasing agent: Veolia’s standard set of commercial terms & conditions are written for moderate value transactions to allow an efficient and rapid provision of services and parts. Where corporate agreement terms have been previously agreed, these may be brought forward by either party and applied by mutual consent. If either of these terms sets are not immediately acceptable, please expect a typical 6-10 week cycle of mutual review to build agreement on changes.

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12. Signed Agreement
Through the issue of this proposal, Veolia signals their intent to enter into an agreement with Veolia Water WOS. Veolia Water WOS and Veolia acknowledge that they have read and understood this agreement and agree to be bound by the terms and conditions specified in it.

Offered by
Legal Entity:

ZENON
Environmental
Corporation
3600 Horizon Blvd.,
Trevose, PA, 19053

Accepted by
Legal Entity:

Veolia Water West Operating
Service,
also known as Veolia Water WOS or
Buyer
Authorized
Signature by:

Title:

Signature
Date:

Signature: x

Purchase Order No:

If options were available,
which options selected

Upon acceptance of this proposal, please forward the
following by email with .pdf attachments referencing the legal entity above:
1) this signature page completed
2) a copy of your purchase order, and
3) any required tax exemption certificates

to: [email protected]

This agreement comes into force when Veolia has issued a formal acceptance of Veolia Water WOS’s Purchase order or formal acceptance of this Veolia Water WOS signed agreement.

Doc. control: Author: RM Technical review:n/a Commercial review: JP/JD DOA: Veolia NA

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Attachment A Veolia Standard Terms and Conditions

1. Exclusive Terms and Conditions. Together with any other terms the Parties agree to in writing, these General Terms and Conditions – together with the last proposal in order of time issued by the Seller – form the exclusive terms (“Agreement”) whereby Buyer agrees to purchase, and Seller agrees to sell products and equipment (jointly “Equipment”) and to provide advice, instruction and other services in connection with the sale of that Equipment (“Services”). If Buyer sends to Seller other terms and conditions to which Seller may not respond, including but not limited to those contained in Buyer ’s purchase order, such shall not apply. This Agreement may only be revised by a change order approved in writing by both Parties. All terms not defined herein shall be defined in Seller´s proposal.

2. Equipment and Services. The Equipment to be delivered and the Services to be provided shall be as set out in this Agreement. Unloading, handling, storage, installation, and operation of Buyer ’s systems or the Equipment are the responsibility of Buyer. Buyer shall not require or permit Seller ’s personnel to operate Buyer’s systems or the Equipment at Buyer ’s site.

3. Prices and Payment. Buyer shall pay Seller for the Equipment and Services in accordance with the payment schedule (as set forth in Seller´s proposal or, if applicable, in any special conditions agreed to in writing by the Parties). Unless otherwise specified in writing, payment is due net thirty (30) days from the date of Seller’s invoice.

Seller may require a Letter of Credit or other payment guarantee, in which case the stated amount of the guarantee will be adjusted by Buyer in the event of any currency-based adjustment to prices or payment amounts per the Payment Schedule, and Buyer shall deliver the adjusted guarantee within five (5) days of request by Seller. Buyer agrees to reimburse Seller for collection costs, including 2% (two percent) interest per month (not to exceed the maximum amount permitted by applicable law), should Buyer fail to timely pay. Buyer shall have no rights to make any deduction, retention, withholding or setoff relating to any payments due under this Agreement.

4. Taxes and Duties. Seller shall be responsible for all corporate taxes measured by net income due to performance of or payment for work under this Agreement (“Seller Taxes”). Buyer shall be responsible for all taxes, duties, fees, or other charges of any nature (including, but not limited to, consumption, gross receipts, import, property, sales, stamp, turnover, use, or value-added taxes, and all items of withholding, deficiency, penalty, addition to tax, interest, or assessment related thereto, imposed by any governmental authority on Buyer or Seller or its subcontractors) in relation to the Agreement or the performance of or payment for work under the Agreement other than Seller Taxes ("Buyer Taxes"). The Agreement prices do not include the amount of any Buyer Taxes. If Buyer deducts or withholds Buyer Taxes, Buyer shall pay additional amounts so that Seller receives the full Agreement price without reduction for Buyer Taxes. Buyer shall provide to Seller, within one month of payment, official receipts from the applicable governmental authority for deducted or withheld taxes.

Buyer shall furnish Seller with evidence of tax exemption acceptable to taxing authorities if applicable, prior to execution of the Agreement by both Parties or issuance by the Seller of the order acceptance. Buyer ’s failure to provide evidence of exemption at time of order will relieve Seller of any obligation to refund taxes paid by Seller.

5. Delivery, Title, Risk of Loss. Unless otherwise specified in this Agreement, Seller shall deliver all Equipment to Buyer FCA (Incoterms 2020) Seller ’s facility. The time for delivery of the Equipment to Buyer shall be specified in this Agreement. Seller ’s sole liability for any delay in delivery of the Equipment shall be as expressly set out in this Agreement. The place of delivery specified herein shall be firm and fixed, provided that Buyer may notify Seller no later than forty-five (45) days prior to the scheduled shipment date of the Equipment of an alternate point of delivery, Buyer shall compensate Seller for any additional cost in implementing the change. If any part of the Equipment cannot be delivered when ready due to any cause not attributable to Seller, Buyer shall designate a climate-controlled storage location, and Seller shall ship such Equipment to storage. Title and risk of loss shall thereupon pass to Buyer and amounts payable to Seller upon delivery or shipment shall be paid by Buyer along with expenses incurred by Seller. Services provided herein shall be charged at the rate prevailing at the time of actual use and Buyer shall pay any increase, and Buyer shall pay directly all costs for storage and subsequent transportation. Failure by Buyer to take delivery of the Equipment shall be a material breach of this Agreement.

Title and risk of loss to the Equipment shall be transferred from Seller to Buyer at the point of delivery upon handover in accordance with this Agreement. Title and risk of loss to the Services shall pass as they are performed.

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6. Warranties and Remedies. Seller warrants that Equipment shall be delivered free from defects in material, workmanship and title and that Services shall be performed in a competent, diligent manner in accordance with any mutually agreed specifications. Seller’s warranty does not cover the results of improper handling, storage, installation, commissioning, operation or maintenance of the Equipment by Buyer or third parties, repairs or alterations made by Buyer without Seller's written consent, influent water which does not comply with agreed parameters, or fair wear and tear.

Unless otherwise expressly provided in this Agreement, the foregoing warranties are valid for:
(a) Chemicals and services, for six (6) months from their date of delivery or the provision of Services; (b) Consumables, including filters and spiral wound membranes (other than spiral wound membranes for process treatment), the earlier of twelve (12) months from date of first use or fifteen (15) months from their date of delivery;
(c) Spiral wound membranes for process fluid treatment, ninety (90) days from their date of first use; (d) Ultrafiltration membranes (ZW500, ZW700B, ZW1000, ZW1500), twelve (12) months from their date of delivery;
(e) Equipment other than chemicals and consumables, the earlier of, fifteen (15) months from delivery or shipment to storage, or twelve (12) months from start-up/first use; (f) Software, ninety (90) days from the date of receipt; (g) Equipment not manufactured by Seller; the warranty shall be the manufacturer ’s transferable warranty only.

Any claim for breach of these warranties must be promptly notified in writing, and Buyer shall make the defective item available to the Seller, or the claim will be void. Seller’s sole responsibility and Buyer’s exclusive remedy arising out of or relating to the Equipment or Services or any breach of these warranties is limited to repair at Seller's facility or (at Seller’s option) replace at Seller's facility the defective item of Equipment and re-perform defective Services. In performance of its obligations hereunder, Seller will not control the actual operation of either Buyer ’s systems or the Equipment at the Buyer ’s site.

Warranty repair, replacement or re-performance by Seller shall not extend or renew the applicable warranty period.

The warranties and remedies are conditioned upon (a) proper unloading, handling, storage, installation, use, operation, and maintenance of the Equipment and Buyer’s facility and all related system in accordance with Seller’s instructions and, in the absence, generally accepted industry practice, (b) Buyer keeping accurate and complete records of operation and maintenance during the warranty period and providing Seller access to those records, and (c) modification or repair of Equipment or Services only as authorized by Seller in writing. Failure to meet any such conditions renders the warranty null and void.

The Buyer will be entitled to assign to a subsequent owner of the Equipment the warranties of the Seller under this Agreement, provided that a prior written notification is sent to the Seller and the assignment agreement contains terms and conditions which provide the Seller with the protections of the warranties and limitations on liability contained in the Agreement. Subject to Buyer ’s compliance with the foregoing requirement, such warranty rights are expressly assignable by the Buyer to a subsequent owner of the Equipment. Except as provided herein, Buyer is not entitled to extend or transfer this warranty to any other party. The warranties and remedies set forth in this article are in lieu of and exclude all other warranties and remedies, statutory, express or implied, including any warranty of merchantability or of fitness for a particular purpose.

Unless otherwise expressly stipulated in this Agreement, Seller gives no warranty or guarantee as to process results or performance of the Equipment, including but not limited to product quality, flow, production, capacity, membrane life, chemical consumption, regulatory compliance or energy consumption.

7. General Indemnity. Seller shall indemnify and hold harmless Buyer from claims for physical damage to third party property or injury to persons, including death, to the extent caused by the negligence of Seller or its officers, agents, employees, and/or assigns while engaged in activities under this Agreement. Buyer shall likewise indemnify and hold harmless Seller from claims for physical damage to third party property or injury to persons, including death, to the extent caused by the negligence of the Buyer, its officers, agents, employees, and/or assigns. In the event such damage or injury is caused by the joint or concurrent negligence of Seller and Buyer, Veolia Confidential and Proprietary Information
Membrane Replacement Proposal for the Hollister Water Reclamation Plant (WRF) Proposal number 672934 – revision 1 - February 24, 2026 Page 21 of 26

Docusign Envelope ID: C8777ACB-3A0E-4889-A823-FAF5E36977A2