AGENDA
REGULAR MEETING of THE HOLTVILLE CITY COUNCIL
121 WEST FIFTH STREET - HOLTVILLE, CALIFORNIA
Ginger Ward, Mayor Michael Pacheco, Council Member Steve Walker, City Attorney Murray Anderson, Mayor Pro Tem George Morris, City Treasurer Jack Holt, City Engineer Mike Goodsell, Council Member Nick Wells, City Manager Jeorge Galvan, City Planner John Munger, Council Member Adriana Anguis, Finance Supervisor Alex Silva, Fire Chief
THIS IS A PUBLIC MEETING
which may invade an individual's personal privacy are not permitted.
CITY COUNCIL
CLOSED SESSION PUBLIC COMMENTS: This is the time for the public to address the City Council on any item appearing on the Closed Session agenda for this meeting.
ADJOURN TO CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS:
(Government Code Section 54956.8)
Property: APN 045-281-004 formerly held by the former Holtville RDA (S of Browning Trailer) Agency Negotiators: City Manager and City Attorney
Under Negotiation: Potential Sale
(Government Code Section 54957.6)
Agency Negotiator: City Manager/City Attorney
RECONVENE OPEN SESSION
PLEDGE of ALLEGIANCE:
EXECUTIVE SESSION ANNOUNCEMENTS:
GENERAL PUBLIC COMMENTS:
on the agenda for this meeting within the purview of the City Council.
CITY CLERK RE: Verification of Posting of the Agenda Friday, May 19, 2023 The public may address the City Council on any item that DOES NOT appear INVOCATION:
Monday, May 22, 2023
The Holtville City Council values your input if there is an issue on which you wish to be heard, for both items listed on the agenda and for items of general concern. The Mayor reserves the right to place a limit on each person's comments. Any public comments must include the individual's name and address for the record. Personal attacks on individuals and/or comments which are slanderous or MEETING CONVENED 5:30 PM
CONFERENCE WITH LABOR NEGOTIATORS:
CONSENT AGENDA:
a. Approval of the Minutes from the Regular Meeting of Monday, May 8, 2023. b. Current Demands #45417 through #45464.
REPORTS of OFFICERS, COMMISSIONS, COMMITTEES and COMMUNIQUES:
UNFINISHED BUSINESS: None
NEW BUSINESS:
a. Discussion/Related Action Regarding a Request by the Holtville Chamber of Commerce to Obtain the Single Vendor Permit for Sale of “Safe and Sane Fireworks” for 2023 Independence Day Celebrations Nick Wells, City Manager
INFORMATION ONLY:
a. Discussion Only Regarding the 2023-24 Budget Nick Wells, City Manager b. Discussion Only Regarding 2023 Memorial Day Celebration Nick Wells, City Manager
STAFF REPORTS
a. City Manager Report - Nick Wells
b. Finance Supervisor - Adriana Anguis
c. Fire Chief - Alex Silva
d. Water/Wastewater Supervisor - Frank Cornejo
e. Public Works Foreman - Alex Chavez
Adjourn:
ADJOURNMENT:
I, Nicholas D. Wells, Acting City Clerk of the City of Holtville, California, DO HEREBY CERTIFY that the foregoing agenda was duly posted at Holtville City Hall and on the City of Holtville's website (www.Holtville.ca.gov) on Friday, May 19, 2023. ################# 05/22/23
1. The items on the Consent Agenda are to be approved without comment. Should any Council Member or member of the public wish to discuss any item, they may request that the item be removed from the Consent Agenda and placed on the NEW Business agenda.
2. 3.
4. 5.
6. Items for future meetings
7. MEETING DATE:
THE MINUTES OF THE REGULAR MEETING OF ITEM NUMBER
THE HOLTVILLE CITY COUNCIL CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
The Regular Meeting of the Holtville City Council was held on Monday, May 8, 2023, at 5:30 pm in the Civic Center. Mayor Ginger Ward was present, as were Council Members Murray Anderson, Mike Goodsell, John Munger, and Mike Pacheco. Also present were City Treasurer George Morris, City Attorney Steve Walker, City Manager Nick Wells, Finance Supervisor Adriana Anguis, and and Police Chief Joe Conkey.
CITY COUNCIL CLOSED SESSION MEETING CALLED TO ORDER:
The Closed Session meeting was called to order at 5:30 PM. by Mayor Ginger Ward.
CONFERENCE WITH REAL PROPERTY NEGOTIATORS:
(Government Code Section 54956.8)
Potential Property: APN 045-281-004 formerly held by the former Holtville RDA (S of Browning Trailer) No Reportable Action Taken
CITY COUNCIL OPEN SESSION MEETING CALLED TO ORDER:
Mayor Ward called the Open Session meeting to order at 6:01 PM.
PLEDGE OF ALLEGIANCE: Mr. Pacheco led the Pledge of Allegiance.
INVOCATION: The Invocation was given by Mr. Goodsell.
CITY CLERK RE: VERIFICATION OF POSTING OF AGENDA:
City Manager Nick Wells verified that the agenda was duly posted on Friday, May 5, 2023.
EXECUTIVE SESSION ANNOUNCEMENTS:
Mr. Walker reported that there was no reportable action from the Closed Session.
GENERAL PUBLIC COMMENTS:
Antonio Ortega from the IID came to provide an update on the Ninth Street canal undergrounding project. He reminded Council that the City had provided a letter of support for an IID request for an $871,000 in earmark funding for the project through Congressman Ruiz and the office of Senator Feinstein. The project will replace the nearly 1,200 feet of open irrigation channel from Olive Avenue to Melon Road to improve public safety.
The IID received word two weeks ago that this project was selected to move forward through the appropriations process. Mr. Ortega is hopeful that funding will be approved by the fall, although the budget process can frequently extend to December. Mr. Ortega stressed, though, that the project being selected is really good news is good news and concluded by thanking Mr. Wells for his assistance. Councilman Pacheco, who also works for the IID, stated that the improvements to Ninth Street are a team effort and thanked Mr. Ortega for his work with Congressional representatives to secure funding for the project.
PROCLAMATION:
Mayor Ward read a Proclamation declaring May "Poppy Month" in recognition of the flower's symbolism for for Veterans. Members of the American Legion Women's Auxiliary were on hand to receive the document and distributed poppies to all in attendance. They will be distributing more poppies and soliciting donations at various Holtville locations this week.
5/22/23
1 a
Monday, May 8, 2023
Approvals
Council Minutes 2023 (2023'05-08) Page 1 of 4
INTRODUCTION:
Mr. Wells introduced Rubio Medina, the Architect Consultant for Public Safety Building Project. Mr. Medina was the preferred bidder for the project and was recently engaged by the City Council. He had met that afternoon with Mr. Wells and Chief Silva. Another meeting for the following morning was planned with additional staff members to discuss the goals and expectations of the project. Mr. Medina expressed that it is an honor to be selected for this project and he is looking forward to working with staff to bring the project to fruition.
1. CITY COUNCIL CONSENT AGENDA:
a. Approval of the Minutes from the Regular Meeting of Monday, April 24, 2023. b. Current Demands #45417 through #45464
A motion was made by Mr. Anderson and seconded by Mr. Pacheco to approve the Consent Agenda as presented. The motion passed in the form of a roll call vote.
AYES: Anderson, Goodsell, Munger, Pacheco, Ward
NOES: None
ABSENT: None
ABSTAIN: None
REPORTS OF OFFICERS, COMMISSIONS, COMMITTEES, AND COMMUNIQUES:
Ms. Anguis reported that the Finance Department is currently working on running all fund balances to start the new budget, ensuring all financial transactions are posted correctly. She reported that she attended the ICTC TAC meeting, which included an update on the Ninth Street East project.
Chief Conkey gave his department report of activity for April, which was consistent in comparison to previous months. Mr. Goodsell noted the number of incidents involving fentanyl in the report. In response, Chief Conkey remarked that this substance was late arriving to Holtville but it is definitely here now. There were several questions posed by the Council regarding incidents listed in the report.
Mr. Morris & Mr. Pacheco had nothing to report.
Mr. Anderson reported he has been on jury duty for nearly a month and he ran into our former Chief Roy Patterson while at the court house.
Mr. Goodsell reported that he attended the SCAG Regional Conference in Palm Desert with Mr. Wells last week. He found the small break out sessions to be valuable for the discussions on issues currently being faced throughout the state. He highlighted a session that he attended "Job Growth in an Inclusive Economy." He commended Mr. Wells for working on the agenda for this meeting in his spare time at the conference.
This Wednesday he has an Airport Land Use Commission meeting and an ICTC meeting on the 24th.
Mr. Munger reported that he was unable to attend the SCAG conference due to work commitments.
He commented on the topic of "Job Growth in an Inclusive Economy," explaining that the health care sector is experiencing problems across the board, but of particular significance is that hospitals are unable to hire and retain nurses. On Thursday he has an IV Housing Authority meeting.
Mr. Walker reported there will be multiple opportunities for ethics training online, as well as an in person opportunity in June.
Council Minutes 2023 (2023'05-08) Page 2 of 4
Mr. Wells reported that staff met with the City's payroll service regarding implementing a web based time clock system in the near future. This will include a geofencing service that restricts where staff is able to clock in. He also met with Air Pollution Control regarding complaints of the controlled burn that HFD started in April. He provided brief updates to the Council on several projects.
Mayor Ward attended and spoke at the National Day of Prayer service held in the gazebo. Prayers were offered for the City and the Council.
2. UNFINISHED BUSINESS: None
3. NEW BUSINESS:
a. Discussion/Related Action Regarding a Request by Holtville High School to Issue a Permit for a Professional Fireworks Display at the Senior Graduation to be Held on Thursday, June 8, 2023, at the HHS Football Field Nick Wells, City Manager
Some good natured conversation regarding Mr. Anderson's "dislike" of the fireworks displays took place, as his residence is across the street from HHS and the noise stresses his dog. Mayor Ward pointed out how much the students love the fireworks, so Mr. Anderson "begrudgingly" assented to the action.
A motion was made by Mr. Goodsell and seconded by Mr. Munger to approve the resolution as presented. The motion passed in the form of a roll call vote.
AYES: Anderson, Goodsell, Munger, Pacheco, Ward
NOES: None
ABSENT: None
ABSTAIN: None
b. Discussion/Related Action to Adopt RESOLUTION #23-15 Authorizing an Application for the Sunset Rose Senior Apartments Project to the HCD California Housing Accelerator Program Nick Wells, City Manager
Mr. Wells explained that this is the fourth draft of this resolution due to ongoing issues over the wording of the document. Mr. Wells needed to be removed as one of the signers on the loan documents leaving Mayor Ward as the sole signer due to Wells' role as the Acting City Clerk A motion was made by Mr. Goodsell and seconded by Mr. Anderson to approve the resolution as presented. The motion passed in the form of a roll call vote.
AYES: Anderson, Goodsell, Munger, Pacheco, Ward
NOES: None
ABSENT: None
ABSTAIN: None
Council Minutes 2023 (2023'05-08) Page 3 of 4
4. INFORMATION ONLY:
a. Discussion Only Regarding Traffic and Accident Information for Select Areas in Holtville Sgt Joe Conkey, Police Chief
Chief Conkey reported that he had retrieved accident data for the past 13 years for Holt Avenue from Fifth Street to Ninth Street. He concluded that the data shows demonstrates no need for a stop sign at the intersection of Holt Avenue and Eighth Street, as had been requested by one resident. He also provided data for Sixth street pursuant to complaints he received about of speeding out of town on that street.
b. Discussion Only Regarding Assembly Bill 918 and other proposals intending to create an Imperial Valley Healthcare District Nick Wells, City Manager Mr. Wells explained that the presented Assembly Bill intends to create a single Healthcare District for the Imperial Valley by merging El Centro Regional Medical Center (ECRMC), Heffernan Memorial Healthcare District (HMHD), and Pioneers Memorial Healthcare District (PMHD). Staff has been contacted by PMHD to discuss the issue and council members from the City of El Centro requesting a meeting with the Mayor and Mayor Pro Tem to discuss their position and perhaps lobby support. Although it is a developing issue, Mr. Wells felt it was critical to introduce the topic to the Council since the City is being asked to take a position.
Aside from a few minor comments, there was no further discussion.
5. STAFF REPORTS:
a. City Manager Report - Nick Wells
b. Finance Supervisor - Adriana Anguis
c. Police Chief - Joe Conkey
d. Water/Wastewater Supervisor - Frank Cornejo
e. Public Works Foreman – Alex Chavez
Information on Memorial Day Ceremony
2023-24 Budget updates
7. ADJOURNMENT: There being no further business to come before the Council, Mayor Ward adjourned the meeting at 7:02 PM.
Nicholas D. Wells, Acting City Clerk
6. Items for Future Meetings:
Ginger Ward, Mayor
Council Minutes 2023 (2023'05-08) Page 4 of 4
City of Holtville Paid Invoice Report - Detail Report Page: 1 Live 4.17.2022 Check issue dates: 4/28/2023 - 5/31/2023 May 18, 2023 08:51AM Report Criteria:
Detail report type printed
Invoice Invoice Invoice Check Check Check
Name Number Description Date Amount Amount Number Issue Date 45465
8x8, INC. 3837619 TELEPHONE 05/01/2023 53.66 53.66 45465 05/11/2023 3837619 TELEPHONE 05/01/2023 53.66 53.66 45465 05/11/2023 3837619 TELEPHONE 05/01/2023 53.65 53.65 45465 05/11/2023 3837619 TELEPHONE 05/01/2023 53.65 53.65 45465 05/11/2023 3837619 TELEPHONE 05/01/2023 53.65 53.65 45465 05/11/2023 45466
ACE HARDWARE D69915 BATTERIES 04/26/2023 17.23 17.23 45466 05/11/2023 D69994 FIRE DEPT SUPPLIES 04/27/2023 32.95 32.95 45466 05/11/2023 D70053 CLEANING SUPPLIES 04/27/2023 87.47 87.47 45466 05/11/2023 D70039 BOTTLED WATER 04/27/2023 34.43 34.43 45466 05/11/2023 D70529 ROPE 04/29/2023 20.46 20.46 45466 05/11/2023
D70687 CLEANING SUPPLIES 04/30/2023 89.99 89.99 45466 05/11/2023 D69834 CLEANING SUPPLIES 04/26/2023 8.18 8.18 45466 05/11/2023 D68844 BOTTLED WATER 04/21/2023 5.38 5.38 45466 05/11/2023 D68196 SCREWS AND WASHES 04/18/2023 7.46 7.46 45466 05/11/2023 D69042 CHAIN LOOPS 04/22/2023 83.58 83.58 45466 05/11/2023 D69520 SIGNS 04/25/2023 62.81 62.81 45466 05/11/2023
D69630 CABLE TIES 04/25/2023 11.30 11.30 45466 05/11/2023 D65546 LED LIGHTS 04/05/2023 32.29 32.29 45466 05/11/2023 D68221 CLEANING SUPPLIES 04/18/2023 55.32 55.32 45466 05/11/2023 D68151 FIRE DEPT SUPPLIES 04/18/2023 9.37 9.37 45466 05/11/2023 D68202 BOLTS AND NUTS 04/18/2023 .34 .34 45466 05/11/2023 D68084 FIRE DEPT SUPPLIES 04/18/2023 62.99 62.99 45466 05/11/2023 F50559 CHEMICALS 04/05/2023 88.44 88.44 45466 05/11/2023 D64003 PET WASTE STATION 04/12/2023 635.70 635.70 45466 05/11/2023 D67078 NUTES AND WASHERS 04/13/2023 1.70 1.70 45466 05/11/2023 D67078 NUTS AND WASHERS 04/13/2023 1.70 1.70 45466 05/11/2023 D67334 FLEX TAPE 04/14/2023 34.46 34.46 45466 05/11/2023 D59351 STAKES 03/06/2023 7.94 7.94 45466 05/11/2023
D64241 CUP WHEEL 03/31/2023 37.71 37.71 45466 05/11/2023 D64241 CUP WHEEL 03/31/2023 37.70 37.70 45466 05/11/2023 D68734 PARK SUPPLIES 04/21/2023 117.39 117.39 45466 05/11/2023 D69616 BOLTS 04/25/2023 9.47 9.47 45466 05/11/2023
D69391 INSECT KILLER 04/24/2023 3.77 3.77 45466 05/11/2023 D69835 TUBY POLY 04/26/2023 2.50 2.50 45466 05/11/2023
D64587 CLEANING SUPPLIES 03/31/2023 101.69 101.69 45466 05/11/2023 D66304 SHOP SUPPLIES 04/10/2023 28.20 28.20 45466 05/11/2023 D66304 SHOP SUPPLIES 04/10/2023 28.20 28.20 45466 05/11/2023 D66304 SHOP SUPPLIES 04/10/2023 28.19 28.19 45466 05/11/2023 D70235 JIG SAW 04/28/2023 117.99 117.99 45466 05/11/2023 D70235 JIG SAW 04/28/2023 117.98 117.98 45466 05/11/2023 D69621 HOSE FLEXOGEN 04/25/2023 20.57 20.57 45466 05/11/2023 D69621 HOSE FLEXOGEN 04/25/2023 20.56 20.56 45466 05/11/2023 D68649 ANT KILLER 04/20/2023 18.31 18.31 45466 05/11/2023 D66834 VALVES 04/12/2023 43.60 43.60 45466 05/11/2023
F53857 VALVES 04/13/2023 59.48 59.48 45466 05/11/2023
D68295 NAILS 04/19/2023 59.23 59.23 45466 05/11/2023
D59886 FILTERS 03/08/2023 3.76 3.76 45466 05/11/2023
D61284 FILTERS 03/15/2023 36.59 36.59 45466 05/11/2023
D51943 ADAPTERS 01/30/2023 12.00 12.00 45466 05/11/2023 D51944 SUPPLY HOSE 01/30/2023 6.45 6.45 45466 05/11/2023 D51944 SUPPLY HOSE 01/30/2023 6.44 6.44 45466 05/11/2023 D54617 TABLES 02/11/2023 199.32 199.32 45466 05/11/2023 ADMIN
PUBLIC WORKS
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City of Holtville Paid Invoice Report - Detail Report Page: 2 Live 4.17.2022 Check issue dates: 4/28/2023 - 5/31/2023 May 18, 2023 08:51AM Invoice Invoice Invoice Check Check Check
Name Number Description Date Amount Amount Number Issue Date D55490 SCREWS 02/15/2023 46.08 46.08 45466 05/11/2023
D55871 CLEANING SUPPLIES 02/17/2023 23.24 23.24 45466 05/11/2023 D56850 DRILLS 02/22/2023 52.25 52.25 45466 05/11/2023
D56850 DRILLS 02/22/2023 52.24 52.24 45466 05/11/2023
D67059 BLACK OXIDE 04/13/2023 8.07 8.07 45466 05/11/2023 D67059 BLACK OXIDE 04/13/2023 8.08 8.08 45466 05/11/2023 D67300 GLOVES 04/14/2023 17.23 17.23 45466 05/11/2023
D67302 LIGHTER 04/14/2023 5.15 5.15 45466 05/11/2023
D68058 LUMBER STUDIO PINE 04/18/2023 20.01 20.01 45466 05/11/2023 D68305 WTP SUPPLIES 04/19/2023 41.11 41.11 45466 05/11/2023 D68353 BATTERIES 04/19/2023 7.00 7.00 45466 05/11/2023
D68353 BATTERIES 04/19/2023 7.00 7.00 45466 05/11/2023
D68594 LEDS 04/20/2023 10.76 10.76 45466 05/11/2023
D68779 CLAMPS 04/21/2023 44.33 44.33 45466 05/11/2023
D68816 SCREWS 04/21/2023 2.79 2.79 45466 05/11/2023
D46775 FIRE DEPT SUPPLIES 01/04/2023 28.64 28.64 45466 05/11/2023 45467
ADRIANA ANGUIS MILEAGE AP MILEAGE FOR APRIL 202 05/01/2023 40.94 40.94 45467 05/11/2023 45468
AIRWAVE COMMUNICATI 446518 RADIO REPAIRS 04/17/2023 431.76 431.76 45468 05/11/2023 45469
APPLIED INDUSTRIAL TE 7026560507 GRAFFITI PAINT 03/21/2023 870.22 870.22 45469 05/11/2023 7026718483 GLOVES 04/11/2023 286.92 286.92 45469 05/11/2023 45470
ARAMARK SERVICES, IN #2000 MAY 2 UNIFORM CHARGES 05/01/2023 257.71 257.71 45470 05/11/2023 #2000 MAY 2 UNIFORM CHARGES 05/01/2023 478.92 478.92 45470 05/11/2023 #2000 MAY 2 UNIFORM CHARGES 05/01/2023 487.00 487.00 45470 05/11/2023 #2000 MAY 2 UNIFORM CHARGES 05/01/2023 119.81 119.81 45470 05/11/2023 #2000 MAY 2 UNIFORM CHARGES 05/01/2023 112.32 112.32 45470 05/11/2023 #2000 MAY 2 UNIFORM CHARGES 05/01/2023 112.32 112.32 45470 05/11/2023 #2000 MAY 2 UNIFORM CHARGES 05/01/2023 202.18 202.18 45470 05/11/2023 #2000 MAY 2 UNIFORM CHARGES 05/01/2023 202.18 202.18 45470 05/11/2023 45471
AUTO ZONE COMMERCI 5648681764 VEHICLE SUPPLIES 04/30/2023 47.02 47.02 45471 05/11/2023 5648676529 EXHAUST FLUID 04/22/2023 36.61 36.61 45471 05/11/2023 45472
BABCOCK & SONS, INC. CD31172-22 E.COLI LAB ANALYSIS 04/18/2023 31.85 31.85 45472 05/11/2023 CD31171-22 BIOCHEMICAL OXYGEN 04/18/2023 174.58 174.58 45472 05/11/2023 CD31217-22 AMMONIA LAB ANALYSIS 04/18/2023 18.87 18.87 45472 05/11/2023 CD31006-22 TOTAL ORGANIC CARBO 04/17/2023 254.79 254.79 45472 05/11/2023 CI21034-227 ALUMINUM LAB ANALYSI 09/16/2022 17.64 17.64 45472 05/11/2023 CJ21388-227 ASBESTOS LAB ANALYSI 10/19/2022 871.50 871.50 45472 05/11/2023 CB31381-22 TOTAL ORGANIC CARBO 02/20/2023 169.86 169.86 45472 05/11/2023 LB30037-227 E.COLI LAB ANALYSIS 02/13/2023 31.85 31.85 45472 05/11/2023 LA30024 E.COLI LAB ANALYSIS 01/09/2023 29.77 29.77 45472 05/11/2023 CD30617-22 BIOCHEMICAL OXYGEN 04/11/2023 174.58 174.58 45472 05/11/2023 CD31638-22 ASBESTOS LAB ANALYSI 04/25/2023 932.51 932.51 45472 05/11/2023 CD31797-22 BIOCHEMICAL OXYGEN 04/26/2023 174.58 174.58 45472 05/11/2023 CD31743-22 E.COLI LAB ANALYSIS 04/26/2023 31.85 31.85 45472 05/11/2023 CD31739-22 COPPER LAB ANALYSIS 04/26/2023 18.87 18.87 45472 05/11/2023 CD31798-22 AMMONIA LAB ANALYSIS 04/26/2023 18.87 18.87 45472 05/11/2023 CE30026-22 TOTAL HARDNESS PACK 05/01/2023 37.75 37.75 45472 05/11/2023 CE30105-22 ALUMINUM LAB ANALYSI 05/01/2023 28.31 28.31 45472 05/11/2023 45473
BAJA DESERT TIRE S21-11167 PUBLIC WORKS VEHICL 04/04/2023 50.00 50.00 45473 05/11/2023 S21-11167 PUBLIC WORKS VEHICL 04/04/2023 50.00 50.00 45473 05/11/2023 ADMIN
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PUBLIC WORKS
PUBLIC WORKS
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PUBLIC WORKS
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City of Holtville Paid Invoice Report - Detail Report Page: 3 Live 4.17.2022 Check issue dates: 4/28/2023 - 5/31/2023 May 18, 2023 08:51AM Invoice Invoice Invoice Check Check Check
Name Number Description Date Amount Amount Number Issue Date 45474
BORDER TACTICAL A196476 STICHED PATCH 03/31/2023 26.00 26.00 45474 05/11/2023 45475
CASELLE, INC. 124831 CONTRACT SUPPORT 05/01/2023 1,693.00 1,693.00 45475 05/11/2023 45476
CODE PUBLISHING CO. GC00120095 ANNUAL WEB FEES 2023 01/31/2023 830.00 830.00 45476 05/11/2023 45477
CONTROL SYSTEMS EN 2023-0411 10HP MOTOR REPAIR 04/15/2023 3,527.18 3,527.18 45477 05/11/2023 2023-0421 WTP REPAIRS 04/22/2023 2,390.51 2,390.51 45477 05/11/2023 45478
COUNTY MOTOR PARTS 293172 TRUCK REPAIRS 07/27/2022 182.14 182.14 45478 05/11/2023 293051 TRUCK REPAIR 07/22/2022 114.15 114.15 45478 05/11/2023 293051 TRUCK REPAIR 07/22/2022 114.14 114.14 45478 05/11/2023 293011 SHOP SUPPLIES 07/21/2022 10.23 10.23 45478 05/11/2023 293011 SHOP SUPPLIES 07/21/2022 10.23 10.23 45478 05/11/2023 292987 TRUCK REPAIR 07/20/2022 35.50 35.50 45478 05/11/2023 292987 TRUCK REPAIR 07/20/2022 35.49 35.49 45478 05/11/2023 292853 TRUCK REPAIR 07/15/2022 39.80 39.80 45478 05/11/2023 292853 TRUCK REPAIR 07/15/2022 39.79 39.79 45478 05/11/2023 299614 TRUCK SUPPLIES 02/16/2023 15.08 15.08 45478 05/11/2023 299614 TRUCK SUPPLIES 02/16/2023 15.07 15.07 45478 05/11/2023 299583 RETAINER 02/15/2023 5.42 5.42 45478 05/11/2023
299583 RETAINER 02/15/2023 5.43 5.43 45478 05/11/2023
299455 BATTERY 02/09/2023 194.03 194.03 45478 05/11/2023 298871 OIL 01/24/2023 11.45 11.45 45478 05/11/2023
298714 BATTERY 01/19/2023 157.32 157.32 45478 05/11/2023 298714 BATTERY 01/19/2023 157.31 157.31 45478 05/11/2023 299941 WIPER BLADE 02/27/2023 11.08 11.08 45478 05/11/2023 299941 WIPER BLADE 02/27/2023 11.09 11.09 45478 05/11/2023 301413 AUGER BIT 04/14/2023 24.66 24.66 45478 05/11/2023 301413 AUGER BIT 04/14/2023 24.65 24.65 45478 05/11/2023 301376 TRUCK REPAIR 04/13/2023 78.32 78.32 45478 05/11/2023 301376 TRUCK REPAIR 04/13/2023 78.31 78.31 45478 05/11/2023 301321 TRUCK REPAIR 04/12/2023 240.44 240.44 45478 05/11/2023 301321 TRUCK REPAIR 04/12/2023 240.44 240.44 45478 05/11/2023 301543 PIPE TAP 04/19/2023 87.34 87.34 45478 05/11/2023 301657 HEXBITS 04/24/2023 38.04 38.04 45478 05/11/2023
301657 HEXBITS 04/24/2023 38.03 38.03 45478 05/11/2023
301689 WRENCHES 04/25/2023 90.11 90.11 45478 05/11/2023 301689 WRENCHES 04/25/2023 90.11 90.11 45478 05/11/2023 301515 FILTERS 04/18/2023 933.46 933.46 45478 05/11/2023 45479
CR&R INCORPORATED APRIL 2023 TRASH RECEIVABLES AP 05/01/2023 23,549.87 23,549.87 45479 05/11/2023 APRIL 2023 TRASH RECEIVABLES AP 05/01/2023 2,825.98- 2,825.98- 45479 05/11/2023 APRIL 2023 TRASH RECEIVABLES AP 05/01/2023 1,412.99- 1,412.99- 45479 05/11/2023 APRIL 2023 TRASH RECEIVABLES AP 05/01/2023 1,177.49- 1,177.49- 45479 05/11/2023 45480
DEPT OF TRANSPORTATI SL230714 SIGNALS AND LIGHTING 05/14/2023 153.03 153.03 45480 05/11/2023 45481
EMPIRE SOUTHWEST EMWK34464 TELEHANDLER REPAIRS 03/02/2023 203.33 203.33 45481 05/11/2023 EMWK34464 TELEHANDLER REPAIRS 03/02/2023 203.33 203.33 45481 05/11/2023 EMWK34464 EQUIPMENT REPAIR 03/02/2023 1,615.85 1,615.85 45481 05/11/2023 EMWK34464 EQUIPMENT REPAIR 03/02/2023 1,615.85 1,615.85 45481 05/11/2023 45482
EXQUISITE POOL CUSTO 4853 MURIATIC ACID 05/01/2023 452.05 452.05 45482 05/11/2023 45483
FERGUSON ENTERPRIS 2179682 BUSHES 01/14/2023 7.25 7.25 45483 05/11/2023
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City of Holtville Paid Invoice Report - Detail Report Page: 4 Live 4.17.2022 Check issue dates: 4/28/2023 - 5/31/2023 May 18, 2023 08:51AM Invoice Invoice Invoice Check Check Check
Name Number Description Date Amount Amount Number Issue Date 2508356 CLST REP KIT 04/27/2023 144.09 144.09 45483 05/11/2023 2522153 ADAPTER 05/03/2023 32.94 32.94 45483 05/11/2023 45484
FERNANDO RUIZ, INC. 164200 SAFETY SERVICES 04/25/2023 138.34 138.34 45484 05/11/2023 164200 SAFETY SERVICES 04/25/2023 138.34 138.34 45484 05/11/2023 164200 SAFETY SERVICES 04/25/2023 138.33 138.33 45484 05/11/2023 164200 SAFETY SERVICES 04/25/2023 138.33 138.33 45484 05/11/2023 164200 SAFETY SERVICES 04/25/2023 138.33 138.33 45484 05/11/2023 164200 SAFETY SERVICES 04/25/2023 138.33 138.33 45484 05/11/2023 45485
GRANITE DATA SOLUTIO IN85573-1 TERM LICENSE ACROBA 04/25/2023 78.00 78.00 45485 05/11/2023 45486
HARRIS COMPUTER SYS XT00172669 DEMANDS 04/19/2023 506.83 506.83 45486 05/11/2023 45487
I.C. PUBLIC HEALTH DEP 23206 EMPLOYEE SERVICES 04/18/2023 149.00 149.00 45487 05/11/2023 45488
I.C. SHERIFF'S DEPT 04302023-1 SHERIFF SERVICES APRI 05/01/2023 8,476.00 8,476.00 45488 05/11/2023 04302023-1 SHERIFF SERVICES APRI 05/01/2023 73,534.36 73,534.36 45488 05/11/2023 45489
IMPERIAL IRRIGATION DI #0303 MARC WATER 04/05/2023 3,038.00 3,038.00 45489 05/11/2023 45490
IMPERIAL PRINTERS 23-1497 ABSENCE FORMS 04/28/2023 361.60 361.60 45490 05/11/2023 45491
IVEDC 2023 IVEDC IVEDC SILVER MEMBERS 12/01/2022 2,500.00 2,500.00 45491 05/11/2023 45492
JADE SECURITY SYSTE 0199509 MONITOR SECURITY SY 04/10/2023 59.99 59.99 45492 05/11/2023 0199509 MONITOR SECURITY SY 04/10/2023 59.98 59.98 45492 05/11/2023 45493
K-C WELDING & RENTAL, 177377 WATER TRUCK REPAIRS 04/17/2023 590.59 590.59 45493 05/11/2023 45494
LA BRUCHERIE IRRIGATI 260687C IRRIGATION SUPPLIES 04/12/2023 54.19 54.19 45494 05/11/2023 261081C FITTINGS 04/19/2023 138.43 138.43 45494 05/11/2023 260569C IRRIGATION SUPPLIES 04/11/2023 393.06 393.06 45494 05/11/2023 261637C NOZZLES 04/27/2023 135.58 135.58 45494 05/11/2023 260226C SPEARS 04/04/2023 34.13 34.13 45494 05/11/2023
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LESLIE'S POOL SUPPLIE WPR902591 ALKALINE UP 03/30/2023 79.32 79.32 45495 05/11/2023 WPR903916 ALKALINE UP 04/18/2023 79.32 79.32 45495 05/11/2023 00652-02-04 ZAPPIT 04/25/2023 431.26 431.26 45495 05/11/2023 00652-02-04 POOL SUPPLIES 04/18/2023 277.51 277.51 45495 05/11/2023 45496
MISSIONSQUARE 6516748 INSURANCE PREMIUM 05/05/2023 2,209.98 2,209.98 45496 05/11/2023 6516748 INSURANCE PREMIUM 05/05/2023 1,404.56 1,404.56 45496 05/11/2023 6516748 INSURANCE PREMIUM 05/05/2023 643.76 643.76 45496 05/11/2023 6516748 INSURANCE PREMIUM 05/05/2023 267.01 267.01 45496 05/11/2023 6516748 INSURANCE PREMIUM 05/05/2023 342.15 342.15 45496 05/11/2023 6516748 INSURANCE PREMIUM 05/05/2023 147.60 147.60 45496 05/11/2023 6516748 INSURANCE PREMIUM 05/05/2023 154.84 154.84 45496 05/11/2023 6516748 INSURANCE PREMIUM 05/05/2023 154.72 154.72 45496 05/11/2023 6516748 INSURANCE PREMIUM 05/05/2023 57.28 57.28 45496 05/11/2023 6516748 INSURANCE PREMIUM 05/05/2023 490.54 490.54 45496 05/11/2023 6516748 INSURANCE PREMIUM 05/05/2023 338.84 338.84 45496 05/11/2023 6516748 INSURANCE PREMIUM 05/05/2023 811.00 811.00 45496 05/11/2023 6516748 INSURANCE PREMIUM 05/05/2023 508.57 508.57 45496 05/11/2023 45497
ONESOURCE DISTRIBUT S7148740.00 BALLAST 01/31/2023 27.75 27.75 45497 05/11/2023 S7148740.00 BALLAST 01/31/2023 27.74 27.74 45497 05/11/2023 ADMIN
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City of Holtville Paid Invoice Report - Detail Report Page: 5 Live 4.17.2022 Check issue dates: 4/28/2023 - 5/31/2023 May 18, 2023 08:51AM Invoice Invoice Invoice Check Check Check
Name Number Description Date Amount Amount Number Issue Date 45498
PEOPLEREADY,INC. 28037328 TEMP WORKER WWTP 04/11/2023 671.52 671.52 45498 05/11/2023 28049183 TEMP WORKER WWTP 04/18/2023 839.40 839.40 45498 05/11/2023 28063853 TEMP WORKER PARKS 04/25/2023 770.55 770.55 45498 05/11/2023 28070995 TEMP WORKER PARKS 05/02/2023 770.55 770.55 45498 05/11/2023 28063852 TEMP WORKER WWTP 04/25/2023 839.40 839.40 45498 05/11/2023 28070994 TEMP WORKER WWTP 05/02/2023 671.52 671.52 45498 05/11/2023 45499
PINNACLE ENTERTAINM FARMERS M NO AUDIO - FARMERS M 04/11/2023 700.00 700.00 45499 05/11/2023 45500
PRECISION ELECTRIC C 0106497-IN MOTOR REPAIR PARTS 04/21/2023 7,071.00 7,071.00 45500 05/11/2023 45501
PURCHASE POWER (PIT APRIL 2023 POSTAGE 05/01/2023 10.46 10.46 45501 05/11/2023 APRIL 2023 POSTAGE 05/01/2023 48.61 48.61 45501 05/11/2023 APRIL 2023 POSTAGE 05/01/2023 48.61 48.61 45501 05/11/2023 APRIL 2023 POSTAGE 05/01/2023 945.71 945.71 45501 05/11/2023 APRIL 2023 POSTAGE 05/01/2023 11.08 11.08 45501 05/11/2023 APRIL 2023 POSTAGE 05/01/2023 1.22 1.22 45501 05/11/2023 APRIL 2023 POSTAGE 05/01/2023 5.54 5.54 45501 05/11/2023 45502
PYRAMID CONSTRUCTIO 21736 SAND 01/16/2023 1,053.05 1,053.05 45502 05/11/2023 45503
QUILL CORPORATION 31467397 PRINTER 03/21/2023 592.61 592.61 45503 05/11/2023 32047054 OFFICE SUPPLIES 04/19/2023 10.23 10.23 45503 05/11/2023 31890052 OFFICE SUPPLIES 04/11/2023 25.56 25.56 45503 05/11/2023 31890052 OFFICE SUPPLIES 04/11/2023 25.56 25.56 45503 05/11/2023 31890052 OFFICE SUPPLIES 04/11/2023 25.55 25.55 45503 05/11/2023 45504
REXEL USA, INC. S136454612. SERVICE CHARGE 04/25/2023 7.71 7.71 45504 05/11/2023 45505
ROBERT S. NELSON AUT 14589 TRUCK REPAIRS 04/25/2023 1,395.89 1,395.89 45505 05/11/2023 14589 TRUCK REPAIRS 04/25/2023 1,395.88 1,395.88 45505 05/11/2023 45506
SERVICE MASTER 34828 JANITORIAL SERVICE 05/05/2023 1,989.00 1,989.00 45506 05/11/2023 45507
SPARKLETTS 9439337 040 DRINKING WATER 04/01/2023 113.14 113.14 45507 05/11/2023 45508
SUNBELT RENTALS 136591626-0 REPAIRS 03/28/2023 839.33 839.33 45508 05/11/2023 133256417-0 MANLIFT RENTAL 12/07/2022 3,447.10 3,447.10 45508 05/11/2023 45509
TARGETSOLUTIONS LEA INV70910 MAINTENANCE FEES 05/31/2023 205.65 205.65 45509 05/11/2023 45510
UNDERGROUND SERVIC 420230328 TICKET CHARGES 05/01/2023 31.00 31.00 45510 05/11/2023 45511
USA BLUEBOOK 307541 FLOATERS 03/22/2023 1,721.31 1,721.31 45511 05/11/2023 307356 FLOATERS 03/22/2023 271.48 271.48 45511 05/11/2023 307251 CHEMICALS 03/22/2023 1,289.83 1,289.83 45511 05/11/2023 317268 REPAIRS 03/31/2023 775.92 775.92 45511 05/11/2023 324546 THERMOMETER 04/07/2023 588.38 588.38 45511 05/11/2023 325837 THERMOMETER 04/10/2023 1,176.76 1,176.76 45511 05/11/2023 45512
VALLEY TESTING 35503 PRE EMPLOYMENT DRU 04/30/2023 63.00 63.00 45512 05/11/2023 45513
VISUAL EDGE IT 24AR787206 PRINTER 04/20/2023 10.58 10.58 45513 05/11/2023 24AR787206 PRINTER 04/20/2023 10.58 10.58 45513 05/11/2023 24AR787206 PRINTER 04/20/2023 11.91 11.91 45513 05/11/2023 24AR787206 PRINTER 04/20/2023 11.91 11.91 45513 05/11/2023
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City of Holtville Paid Invoice Report - Detail Report Page: 6 Live 4.17.2022 Check issue dates: 4/28/2023 - 5/31/2023 May 18, 2023 08:51AM Invoice Invoice Invoice Check Check Check
Name Number Description Date Amount Amount Number Issue Date 24AR787206 PRINTER 04/20/2023 11.91 11.91 45513 05/11/2023 45514
WAXIE SANITARY SUPPL 81623189 CLEANING SUPPLIES 04/06/2023 127.98 127.98 45514 05/11/2023 45515
WYMORE, INC. 1229175 REPAIRS 04/04/2023 504.57 504.57 45515 05/11/2023 45516
XEROX FINANCIAL SERV 4183002 PRINTER LEASE 04/19/2023 177.12 177.12 45516 05/11/2023 4183002 PRINTER LEASE 04/19/2023 177.11 177.11 45516 05/11/2023 4183002 PRINTER LEASE 04/19/2023 177.11 177.11 45516 05/11/2023 4183002 PRINTER LEASE 04/19/2023 177.11 177.11 45516 05/11/2023 4183002 PRINTER LEASE 04/19/2023 177.11 177.11 45516 05/11/2023 Grand Totals: 175,528.86 175,528.86
Report Criteria:
Detail report type printed
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MEETING DATE:
ITEM NUMBER 3 a
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager 23-14
SUBJECT: Sale of Fireworks
ISSUE:
Shall the City Council approve the request by the Holtville Chamber of Commerce to obtain the Single Vendor Permit allowed by City Ordinance for the Sale of “Safe and Sane Fireworks” in Association with 2023 Independence Day Celebrations?
DISCUSSION:
Ordinance No. 483 (2014), allows a maximum of one (1) temporary fireworks stand permit to be issued by the City each calendar year. To be eligible to be awarded the permit, the organization must be a local non-profit, tax exempt entity qualified under Section 501(c)(3) of the Internal Revenue Code.
The primary purpose for limiting the number of stands to one is to avoid diluting the profits between such organizations. The ordinance allows the sale of fireworks to commence on June 28th and conclude on July 5th at 9:00 p.m., for a total of seven days. From 2013-2022 (except in 2016 when no permit was issued), Holtville Chamber of Commerce has been the vendor issued the permit. The Chamber has once again requested that they be the sole local fireworks vendor.
FISCAL IMPACT:
$500 permit revenue for the City, which offsets additional staffing required during the 4th of July and the adjacent weekend.
CITY MANAGER RECOMMENDATION:
Given that no other group has come forward to request the permit and the limited window of time to complete the state permitting requirements, it is recommended that the Chamber be issued the City permit.
ALTERNATIVE:
Approve the application or choose not to issue a permit 05/22/23
City of Holtville
Approvals
REPORT TO COUNCIL
May 18, 2023
Fireworks Permit (2023) Page 1 of 1
1 City Council/CM Reports (05-22’23)
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: May 19, 2023
FROM: Nick Wells, City Manager
SUBJECT: City Manager Update
INFORMATION ONLY – NO ACTION REQUIRED AT THIS TIME
WATER ENTERPRISE
Water Treatment Plant Rehab –With all work substantially complete, staff is working to coordinate an onsite inspection by the State Division of Financial Assistance to officially sign off the project as complete.
A full report on the Project Change Orders was received recently. After some analysis, this will be reported to Council at the next (May 22) meeting.
Rate Study – The profitability of the Water Enterprise has been problematic in recent years. Coupled with the issues listed above and the debt covenant to budget a net revenue of 120% of the annual debt service, a rate adjustment has been explored. A formal Water Rate Study must be completed, which will be brought back for discussion soon.
TRASH ENTERPRISE
Staff continues to work handling changing regulation regarding organic waste recovery/diversion mandated by the state. A new ordinance with regulations was adopted in March, 2022.
CR&R proposed another substantial waste hauling price increase in 2022. This after experiencing multiple issues with service quality during the Covid shutdown and subsequent recovery. After a City protest, CR&R offered to forestall and mitigate the increase (by approximately 75%), in return for a contract extension.
With CalRecycle basically mandating reopening our existing hauler contract anyway, we can handle that extension, while adding protections against future disproportionate increases. The mitigated rate adjustment took effect in October, 2022, with action in September to agree in principle to an extension. Contract language is still being finalized, however CR&R has requested that it be executed soon, so expect soon.
PUBLIC WORKS
TRANSPORTATION PROJECTS
East Ninth Street Sidewalk Improvements – preliminary design has been progressing on this project.
Per Council direction, a Request for Proposals for Design Engineering and Bidding Services was issued in March. The only respondent was The Holt Group, which was engaged in April.
An additional need arose for a Metes and Bounds legal description of the City limits to precisely identify the project area as being within the City’s jurisdiction. A Request for Proposals to perform this service was issued in March, with the only response coming from The Holt Group, which was engaged in April.
Pear Canal Undergrounding/Ninth Street Improvements (Olive to Melon) – this project has been discussed for some time. Initial action to proceed was taken in early 2021. A deposit was forwarded to IID to Meeting Date 05/22/23
Item Number 5 a
Approvals .
City Manager
Finance
City Attorney
2 City Council/CM Reports (05-22’23)
begin design and multiple site visits with staff, the IID and City Engineer took place to discuss issues that need to be addressed in design. Undergrounding work was scheduled to take place in December 2021, however, delays were discussed in those meetings from the IID side which eventually led to construction work being pushed back. The City has been awarded funding through ICTC for the resulting necessary sidewalk and roadway improvements, however that funding will not be available until at least October, 2023, so this is not an issue from our standpoint. A recent conversation with Mr. Hawk revealed that he is waiting for this project to take place to begin working in earnest to begin construction.
The current construction challenge for IID is that this project will make it difficult to continue to service several nearby County-area residences served by surface water. It was determined that incentivizing these properties to convert to City water would be in the best interest of the project. We are still working to persuade the outside properties to convert to City service. At the outset of the outreach, 4 of the 8 or 9 property owners have applied for City service. Staff worked with IID on companion communication for another round of letters to the remaining residents to encourage them to switch. Staff met with IID representatives in February to finalize a strategy for converting existing users of surface water to City water, which is the only stumbling block to finalizing design. IID has identified that only three properties remain that need conversion. It was decided that preliminary contact via telephone would be best. Staff is coordinating for a group call next week.
Pine Avenue Sidewalks – Subsequent to the awards of funding for streets projects utilizing Federal Highways dollars through ICTC in early 2022, another year of projects was quickly requested to be added.
Holtville submitted a project to capture CMAQ dollars to add sidewalks to either side of Pine Avenue between Fourth and Fifth Streets. Action to approve was taken in October.
PARKS
Holtville Wetlands Project – In late 2016, approximately $3 million was granted to the City through the US Bureau of Reclamation (BoR). THG was selected for Grant Administration tasks and George Cairo Engineering (GCE) for design services. GCE was significantly behind schedule from the outset, but finally produced a Record of Survey that was first filed with the County in 2018. The plan check process proved to be extremely slow with holdups by both the County and GCE. THG and staff applied pressure throughout the process, with an eventual approval in 2021.
Monthly status conferences with BoR began in March 2021 after representatives expressed concern over project progress. Due to difficulties with GCE and Covid, we were given an 18-month extension on the grant agreement that was set to expire on July 30, 2021. The extension was approved by BoR in April, 2021.
Authorization was given to release a construction RFP in August, 2021 and was advertised in early 2022.
Only one bid was submitted, which was significantly over (+/- $1.4 million) the construction budget. A status conference was held with BoR to strategize and discuss options, as staff began working on potential solutions, such as augmented grant funds from other sources and “value engineering” to trim the cost of the project. The contractor has committed to holding their bid for a few more months.
The BoR representative, Jeremy Brooks, has been extremely helpful in moving the project along. In September, he was able to secure funding to bridge the gap to pay for construction. A letter officially requesting the additional funding with a revised budget was forwarded to BoR in October. That funding was officially awarded in early February. Staff has had discussion with IID regarding the reinitialization of the project and their assistance in the construction phase. Staff is working to schedule an “all hands” meeting soon. Action to officially award the construction contract was taken in March, so we await a kickoff meeting to start work. A pre-con meeting was held in early May and the contractor has been onsite performing various activities. There is an issue with a couple of biological habitat hot spots that will likely need to be preserved through the end of nesting season in September, but the contractor does not believe those areas are crucial to moving forward.
3 City Council/CM Reports (05-22’23)
An RFP for Resident Engineering/Construction Management has been released. Staff expects a recommendation to come before Council in early June.
Railroad Trestle Repair – A grant was secured from the California Natural Resources Agency to repair the railroad trestle burned in a river bottom fire several years ago. This is necessary to connect the Trail to east side of the river and eventually the future Wetlands area. After over a decade and a half of being somewhat unsightly and unusable, the trestle will soon be fixed cosmetically and usable for pedestrian and non-motorized traffic. Documentation was finally signed for this grant in late October, 2021, The City Engineer completed the technical specification for the Scope of Work in June 2022 for the RFP. A decision was made to forestall the bid process a bit to allow construction costs to stabilize. An extension was secured in early October from the funding agency to allow this extra time. Kleinfelder, Inc., was selected for Design services in April. A meeting with the design team was held in early May wherein various facets of the project were discussed. The team will be visiting further and meeting with staff as the process continues.
At the SCAG event in May, 2022, the City Manager had multiple discussions about a Trail extension from the Trestle to the Country Club area, then to the UC Research station and eventually to Hwy 111 for easier access to IVC with active transportation funding options. The idea was well-received and staff will be meeting with other agencies about the concept in the future. Subsequently, the head of Public Works for the County was brought in and he was enthusiastically supportive. This will be explored in a future Active Transportation funding cycle. Similar discussions were had at this month’s SCAG event.
Mellinger Alamo River Trail - A grant application through River Partners, a non-profit that deals in habitat restoration, for a project that would be a good complement to our Wetlands trail spur, was unsuccessful in 2022. RP has recently contacted staff to discuss another potential submission.
Staff has begun to look at another grant opportunity through State Parks for the spur line to the Wetlands.
As the Trestle Improvements and Wetlands projects are about to begin, the need for the Trail extension will soon be crucial.
Gene Layton Pool – After the Pool refurbishment project, of 2022, the final paperwork was submitted in the past few weeks to receive the State Parks funding that was the basis of the project. Utilizing additional funding received from the IID, staff has started on a project to get internet service to the area for a muchneeded security system. Staff met with a State Parks representative last week to get the completion package signed off. We expect full grant fund reimbursement before summer. Preparations are being made to get the Pool ready for this summer’s use, including starting to seek daily sponsors for Public Swim. The Pool is already being used by swim teams now and will open for Public swim on June 9.
Mac Park – Working with Little League, Public Works staff is working to get the second field up to par and playable. It is expected to be fully ready for next year’s play.
ADMINISTRATION
Public Safety Lot/New Construction – Rubio Medina of Irvine, California was engaged in April to perform Architecture services to design Phase I (Fire Apparatus Bay) and Phase II (PS Administration & Fire Dormitories). Staff met with Mr. Medina multiple times in early May and iterative documents are already being discussed and revised. Updates will be flowing to Council soon.
Website Redesign – Conveyor Group was engaged in March to oversee a redesign of the City’s aged site.
They recently presented their first mockup of the site and staff will be interfacing with them over the next few weeks to get the site implemented. A demo version has been provided. Work on editing that version 4 City Council/CM Reports (05-22’23)
will be a priority this week. Several changes were suggested and incorporated to the site. We are currently working on gathering pictures and other content to upload. Submissions are welcome! Some of this has been forwarded in recent weeks and we are working to keep the progress going. A “Final” batch of changes was forwarded last week. We are awaiting scheduling a training session to take over administration and to “go live” soon! Multiple staff members attended an online training this week to take over the site. It is assumed that the new website will be up in a matter of weeks! EVENTS – Staff has begun coordinating the annual Memorial Day ceremony with interested groups. The event begins at 8:15 am on Monday, May 29, 2023, at 8:15 am. Soon thereafter, June 9 will feature both the opening of the Pool for Public Swim and the annual Ice Cream Social.
BUILDING DEPT - The City has issued 35 building permits thus far in 2023. A list of permits pulled by month is available on the City’s website at http://holtville.ca.gov/section.php?id=73.
Melon, LLC Housing Project (± 50) – A project has been in the works for some time at the northeast corner of Ninth and Melon, just outside the City limits. After years of confusion regarding the process, the project’s ownership group, led by John Hawk, engaged Development Design & Engineering in 2016 to assist in shepherding the project along. DD&E completed CEQA compliance and a Mitigated Negative Declaration was adopted by the Planning Commission and City Council in late 2020.
The project was presented at Planning Commission in October 2020 and drew a good deal of public opposition. PC action pushed the project forward with a designation of allowing R-1 or R-2 development, with Council accepting the PC recommendation in November, 2020. The more dense R-2 zoning designation would allow up to 8 units per acre or approximately 65 units. The annexation was approved by LAFCo in February, 2021. We await further submission from the project proponent.
Word has trickled back to staff that Mr. Hawk is once again actively entertaining the thought of selling off this project. The CM recently met with a developer that is highly interested in acquiring the project. A site visit and further discussion seemed promising.
AMG Sunset Rose Senior Apartments (± 33) – In July, 2022, the City was granted HOME funding for this AMG & Associates apartment project, proposed in the area of Third and Grape. This will create some longterm oversight by the City, but it does continue to add housing. A subdivision map was approved for the property. A consultant to administer this grant was engaged in May, 2022, and an application for additional subsidized financing was approved by the City in late November.
A pre-submittal meeting was held in early November to discuss necessary aspects to the construction with the project proponent, including offsite improvements. Much of the discussion centered on handling stormwater. This will be ongoing. Plans were submitted in late November. AMG addressed all substantive issues and permits were issued in late February. We continue to work with them on a few ancillary issues, but discussions are productive and positive. Final map and the necessary proposed lot split were approved in late February as well. The Building Inspector and the City Engineer have cleared the project to begin construction, but there are still some loan closing issues being finalized with multiple daily emails. Loan closing was expected to occur May 16, 2023, but was pushed back early this week to complete all of the voluminous documentation.
MEETINGS & EVENTS RECENTLY ATTENDED:
∙ 05/08/23 Department Head Meeting City Hall
∙ 05/08/23 Sunset Rose Loan Closing Call Phone Conference ∙ 05/08/23 Meeting w/ Architect re: Public Safety Building City Hall/HFD ∙ 05/08/23 Holtville City Council Meeting City Hall
∙ 05/09/23 Meeting w/ Architect re: Public Safety Building City Hall ∙ 05/09/23 Wetlands Project Pre-Construction Meeting City Hall ∙ 05/10/23 Meeting w/ Trestle Project Design Engineer Project Site ∙ 05/10/23 ICTC Management/CCMA Meetings County of Imperial Admin Offices ∙ 05/12/23 Wetlands Project Site Meeting Project Site
∙ 05/12/23 Meeting w/ City Engineer re: various projects Project Sites ∙ 05/15/23 Department Head Meeting City Hall
∙ 05/16/23 2023 Blue Angels Litho Presentation City Hall ∙ 05/16/23 Sunset Rose Loan Closing Call Phone Conference ∙ 05/17/23 IV Foreign Trade Zone Meeting IC Workforce Development Office (EC) ∙ 05/18/23 City Website Training Zoom Conference
∙ 05/18/23 Holtville Farmers Market & Street Fair Holt Park UPCOMING EVENTS:
∙ 05/19/23 Turning Point Banquet Old Eucalyptus Schoolhouse (EC) ∙ 05/22/23 Department Head Meeting City Hall
∙ 05/22/23 Sunset Rose Loan Closing Call Phone Conference ∙ 05/24/23 Meeting w/ Public Safety Building Architect IC Workforce Development Office (EC) ∙ 05/25/23 League of Cities Division Dinner (Tentative) Site TBA ∙ 05/29/23 Memorial Day Observed (City Hall Closed)
∙ 05/29/23 Memorial Day Ceremony Holt Park - Flagpole/Memorial Wall ∙ 05/30/23 Department Head Meeting City Hall
∙ 06/08/23 2023 Graduation Ceremony Holtville High School ∙ 06/09/23 2023 Gene Layton Pool Opening Samaha Park
∙ 06/09/23 Ice Cream Social Holt Park
∙ 06/09/23 CA FFA Foundation Board Meeting Zoom Conference ∙ 06/12/23 Holtville City Council Meeting City Hall
∙ 06/14/23 ICTC Management/CCMA Meetings ICTC Offices
∙ 06/19/23 Holtville Planning Commission Meeting City Hall ∙ 06/26/23 Holtville City Council Meeting City Hall
∙ 07/04/23 Independence Day Observed (City Hall Closed) ∙ 07/19/23 IV Foreign Trade Zone Meeting Web Conference If you have any questions about any of the items presented, please feel free to contact me directly.
Respectfully submitted,
Nicholas D. Wells
(760) 356-2831 5
City Council/CM Reports (2023'05-22)
City of Holtville
Report to City Council
May 19, 2023
From: Adriana Anguis, Finance Supervisor
Subject: Bimonthly Report
THIS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform Council of City of Holtville Finance activities and updates since the last council meeting.
• Running all fund balances to start new budget.
• The department is currently making sure all financial transactions are posted correctly and is all up to date.
• Implementing the new clock in system, gave training to all city employees. We are looking into starting next pay period.
• CSFMO of Imperial County first training will be Tuesday May 23rd in Heber.
Respectfully Submitted,
Adriana Anguis
Adriana Anguis
Finance Supervisor
City of Holtville
b
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: May 11, 2023
FROM: Alex Silva, Fire Chief
SUBJECT: Monthly Report for April 2023
THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The month of April 2023 showed an increase in call volume for our department. Significantly our medical aid calls increased. I am happy to inform you we currently have 4 of our newest members finishing off the EMT class at IVC. We also have 3 members from our department atending the local fire academy.
We have a lot of young personnel, but they are eager to implement their skills. This greatly improves our service to our community. Full �me personnel atended the S-290 (Intermediate Wildland Fire Behavior) wildland class in Brawley. I am extremely proud of the accomplishments our staff are achieving. We atended the annual San Diego Wildland exercise. This year’s exercise was located at the site of the 2003 Cedar Fire. HFD received great praises from the proctors of the drill.
During the month of April, we atended Career days at both Holtville High and Pine Schools. We recently had “ride your bike to school” (Pine School 5.3 miles and Finley School ½ mile) Thank you to ICSO, Public Works and City Manager Nick Wells. The following is the monthly report for your fire department.
Emergency calls 102
Training hours 325
Cordially submited.
Alex Silva
Fire Chief
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MAJOR INCIDENT TYPE # INCIDENTS % of TOTAL
Fires 13 12.75%
Rescue & Emergency Medical Service 65 63.73%
Hazardous Condition (No Fire) 3 2.94%
Service Call 8 7.84%
Good Intent Call 12 11.76%
False Alarm & False Call 1 0.98%
TOTAL 102 100%
ACTION TAKEN #
INCIDENTS PERCENTAGE
00 - Action taken, other 1 0.98%
10 - Fire control or extinguishment, other 5 4.9%
11 - Extinguishment by fire service
personnel
5 4.9%
12 - Salvage & overhaul 3 2.94%
13 - Establish fire lines (wildfire) 1 0.98%
14 - Contain fire (wildland) 1 0.98%
22 - Rescue, remove from harm 1 0.98%
31 - Provide first aid & check for injuries 2 1.96%
32 - Provide basic life support (BLS) 64 62.75%
41 - Identify, analyze hazardous materials 1 0.98%
71 - Assist physically disabled 4 3.92%
73 - Provide manpower 2 1.96%
82 - Notify other agencies. 1 0.98%
84 - Refer to proper authority 1 0.98%
86 - Investigate 4 3.92%
87 - Investigate fire out on arrival 2 1.96%
93 - Cancelled en route 10 9.8%
TOTAL: 108
TOTAL
INCIDENTS
TOTAL PROPERTY
LOSS
TOTAL CONTENT
LOSS
TOTAL
LOSSES
AVERAGE
LOSS
1 $6,500.00 $0.00 $6,500.00 $6,500.00
INCIDENT
NUMBER
DATE Incident Type PROPERTY
LOSS
CONTENT
LOSS
TOTAL % of
Total
2023-342 04/28/2023 171 - Cultivated grain or crop fire $6,500.00 $0.00 $6,500.00 100.00% 19 14 10 14 14 14 17
1 1 3 2 4 3 1 3 2 6 2 8 5 2 4 8 10 5 11 7 7 3 4
43 4 28 2 22 1 1 1
City of Holtville
REPORT TO CITY COUNCIL
DATE ISSUED: May 17th, 2023
FROM: Frank Cornejo
Water/Wastewater Operations Supervisor
SUBJECT: Water / Wastewater Plant Operations & Maintenance Summary THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform council of all operations and maintenance activities carried out at the Water & Wastewater treatment facilities during the period between 05/02/23 to 05/17/2023.
Water Plant:
• Staff completed discharge valves and piping replacement, as well as installation of newly reconditioned South Recirculation Pump (see photo below) at Gene Layton Memorial Pool in preparation for annual Public Health Inspection. • Water Plant staff and Controls Systems Engineering (Eric Blom) completed installation of new dual pressure transducer manifold with secondary backup transducer at distribution pump station. (second photo below) • Water plant staff completed submittal of 2022 Electronic Annual Report (EAR) to Division of Drinking Water, along with all supporting documentation.
Wastewater Plant:
• Wastewater plant staff completed biannual servicing of Trojan UV 3000 system, including replacement of UV bulbs, sleeves, and wiper ring assemblies. • Wastewater plant staff completed 2nd Year Effluent Toxicity Screening Phase (bioassay) of Most Sensitive test species (Water Flea), and submitted results to Regional Board for review.
Respectfully Submitted,
Frank Cornejo.
Water/Wastewater Operations Supervisor
City of Holtville
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Staff completed discharge valves and piping replacement, as well as installation of newly reconditioned South Recirculation Pump (shown above in gold color) at Gene Layton Memorial Pool in preparation for annual Public Health Inspection.
Water Plant staff and Controls Systems Engineering (Eric Blom) completed installation of new dual pressure transducer manifold with secondary backup transducer at distribution pump station.
City of Holtville
REPORT TO COUNCIL
DATE ISSUED May 19, 2023
FROM: Public Works Foreman
SUBJECT: Bimonthly Report.
THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform Council of Public Works activities since the last council meeting.
Public Works has been actively working on or completed the following:
• Cleared sewer plugs at various locations in town.
• Repaired water service line leaks.
• Worked with the Sheriff’s Department to clean up graffiti at park and around town. • Replaced 5 one-inch meters.
• Replaced ¾ inch meters.
• Installed 4-inch valve in the intersection of 8th St. and Circle Dr. • Caught 1 dog, 2 turkeys and 5 ducks.
• Replaced two 2-inch valves at Mack park.
• Setup road closure for the Holtville car show.
• Setup road closure for the farmer’s market.
Respectfully Submitted,
Alejandro Chavez
Public Works Foreman
City of Holtville
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