AGENDA
REGULAR MEETING of THE HOLTVILLE CITY COUNCIL
121 WEST FIFTH STREET - HOLTVILLE, CALIFORNIA
Ginger Ward, Mayor Michael Pacheco, Council Member Steve Walker, City Attorney Murray Anderson, Mayor Pro Tem George Morris, City Treasurer Jack Holt, City Engineer Mike Goodsell, Council Member Nick Wells, City Manager Jeorge Galvan, City Planner John Munger, Council Member Adriana Anguis, Finance Supervisor Alex Silva, Fire Chief
THIS IS A PUBLIC MEETING
which may invade an individual's personal privacy are not permitted.
CITY COUNCIL
CLOSED SESSION PUBLIC COMMENTS: This is the time for the public to address the City Council on any item appearing on the Closed Session agenda for this meeting.
ADJOURN TO CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS: IV Healthcare Dist (Government Code Section 54956.8)
Property: APN 045-281-004 formerly held by the former Holtville RDA (S of Browning Trailer) Agency Negotiators: City Manager and City Attorney
Under Negotiation: Potential Sale
PUBLIC EMPLOYMENT:
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
RECONVENE OPEN SESSION
PLEDGE of ALLEGIANCE:
EXECUTIVE SESSION ANNOUNCEMENTS:
Designating October 2023 as Domestic Violence Awareness Month Community Outreach Department - WomanHaven
GENERAL PUBLIC COMMENTS:
on the agenda for this meeting within the purview of the City Council.
Monday, September 25, 2023
The Holtville City Council values your input if there is an issue on which you wish to be heard, for both items listed on the agenda and for items of general concern. The Mayor reserves the right to place a limit on each person's comments. Any public comments must include the individual's name and address for the record. Personal attacks on individuals and/or comments which are slanderous or The public may address the City Council on any item that DOES NOT appear PROCLAMATION:
MEETING CONVENED 5:30 PM
INVOCATION:
CITY CLERK RE: Verification of Posting of the Agenda Friday, September 22, 2023 CONSENT AGENDA:
a. Approval of the Minutes from the Regular Meeting of Monday, September 11, 2023. b. Current Demands #45963 through #46019.
REPORTS of OFFICERS, COMMISSIONS, COMMITTEES and COMMUNIQUES:
UNFINISHED BUSINESS: None
NEW BUSINESS:
a. Discussion/Related Action to Adopt RESOLUTION #23-28 Designating and Authorizing the City Manager to Execute All Caltrans Documents Related to Funding Designated for the Holton Interurban Railway Bridge Rehabilitation Project Nick Wells, City Manager
INFORMATION ONLY: None
STAFF REPORTS
a. City Manager Report - Nick Wells
b. Finance Supervisor - Adriana Anguis
c. Fire Chief - Alex Silva
d. Water/Wastewater Supervisor - Frank Cornejo
e. Public Works Foreman - Alex Chavez
Adjourn:
ADJOURNMENT:
I, Nicholas D. Wells, Acting City Clerk of the City of Holtville, California, DO HEREBY CERTIFY that the foregoing agenda was duly posted at Holtville City Hall and on the City of Holtville's website (www.Holtville.ca.gov) on Friday, September 22, 2023.
The items on the Consent Agenda are to be approved without comment. Should any Council Member or member of the public wish to discuss any item, they may request that the item be removed from the Consent Agenda and placed on the NEW Business agenda. 09/25/23
2. 3.
4. 5.
6. Items for future meetings
7. #################
1. MEETING DATE:
THE MINUTES OF THE REGULAR MEETING OF ITEM NUMBER
THE HOLTVILLE CITY COUNCIL CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
The Regular Meeting of the Holtville City Council was held on Monday, September 11, 2023, at 5:30 pm in the Civic Center. Mayor Ginger Ward was present, as were Council Members Murray Anderson, Mike Goodsell, Mike Pacheco, and John Munger. Also present were City Treasurer George Morris, City Manager Nick Wells, City Attorney Steve Walker, and Police Chief Joe Conkey.
CITY COUNCIL CLOSED SESSION MEETING CALLED TO ORDER:
The Closed Session meeting was called to order at 5:30 PM. by Mayor Ginger Ward.
CONFERENCE WITH REAL PROPERTY NEGOTIATORS:
(Government Code Section 54956.8)
Property: APN 045-281-004 formerly held by the former Holtville RDA (S of Browning Trailer) Agency Negotiators: City Manager and City Attorney
Under Negotiation: Potential Sale
No Reportable Action Taken
(Government Code Section 54957.6)
Agency Negotiator: City Manager/City Attorney
No Reportable Action Taken
CITY COUNCIL OPEN SESSION MEETING CALLED TO ORDER:
Mayor Ward called the Open Session meeting to order at 5:59 PM.
PLEDGE OF ALLEGIANCE:
Mr. Anderson deferred to Police Chief Joe Conkey to lead the Pledge of Allegiance in honor of 9/11.
INVOCATION: The Invocation was given by Mr. Goodsell.
CITY CLERK RE: VERIFICATION OF POSTING OF AGENDA:
##
EXECUTIVE SESSION ANNOUNCEMENTS:
Mr. Walker reported that there was no reportable action from the Closed Session.
GENERAL PUBLIC COMMENTS:
There were no comments from the public registered.
1. CITY COUNCIL CONSENT AGENDA: Ms. Ward
a. Approval of the Minutes from the Regular Meeting of Monday, August 28, 2023. b. Current Demands #45899 through #45962
A motion was made by Mr. Goodsell and seconded by Mr. Pacheco to approve the Consent Agenda as presented. The motion passed in the form of a roll call vote.
AYES: Anderson, Goodsell, Ward, Pacheco, Munger
NOES: None
9/25/23
1 a
Monday, September 11, 2023
Approvals
CONFERENCE WITH LABOR NEGOTIATORS:
ABSENT: None
ABSTAIN: None
REPORTS OF OFFICERS, COMMISSIONS, COMMITTEES, AND COMMUNIQUES:
Ms. Anguis reported that staff has been working on the general ledger, posting necessary data for the fiscal year to prepare for the upcoming audit. A money market account was opened and will yield a 3.6% return. Contracts were renewed with Calnet for AT&T landlines. She answered questions regarding the fiscal impact of Aramark uniform services and will report back with more data.
Chief Conkey reported that monthly comparisons reveal a decrease in incident volume, which he attributed to weather conditions causing citizens to stay inside. Upon request, he recounted an incident involving dogs damaging cars. The police department concluded that the dogs were chasing cats, not purposely being destructive. Questions were raised about the recent robbery at the public works yard, the general consensus was that a new surveillance system is necessary.
Mr. Morris had nothing to report.
Mr. Pacheco reported that he attended the 9/11 Stair Climb event dinner on Friday, then the Stair Climb the following day. He shared that Robert Amparano of the IV Stair Climb Committee claimed that this year had the highest attendees yet. Mr. Anderson asked Mr. Pacheco to discuss the recent storm on September 1st that flooded Niland and destroyed IID canal systems. The lack of warning did not allow for preparations.
Mr. Anderson attended a LAFCo advisory panel meeting in August and reported that they are planning to produce a fact sheet regarding AB 918. He will be attending the upcoming IVHA meeting with Mr. Munger.
Mr. Goodsell attended his first Lithium Valley Steering Committee meeting, they will soon be composing an RFP and asking to mail it out with water bills. He commented that major upgrades to our education system, housing, roads, and other infrastructure will be necessary to ensure the success of a Lithium Valley here in Imperial County.
Mr. Munger attended the 9/11 Stair Climb and agreed that there was a good turnout.
Mr. Walker had nothing to report.
Mr. Wells reported that he also attended the 9/11 Stair Climb and delineated his upcoming meetings with parties from different City projects. He and Mayor Ward recently attended a meeting and networking event with Cal Energy officials regarding Lithium Valley potential. This morning he attended 9/11 Memorial Ceremonies at Finley Elementary and Holtville Middle School with Chief Silva.
Ms. Ward attended the aforementioned meetings with Cal Energy Officials. Additionally, she attended a zoom meeting with Assemblymember Eduardo Garcia regarding AB 918. She felt that the meeting was rushed and contained mainly reiterated information. Tomorrow she will present a short lesson on city government at Pine School for 2nd and 3rd grade students.
2. UNFINISHED BUSINESS: None
3. NEW BUSINESS:
a. Discussion/Related Action to Adopt RESOLUTION #23-27 Requesting the Appropriations of Additional Fiscal Year 2021-22 Funds Allocated from the State of California's Citizen Option for Public Safety ("COPS") Program to provide for Front Line Police Services Nick Wells, City Manager
Mr. Wells explained that the City must resolve annually to appropriate funds from the state's COPS program. The City was recently notified of an available $73,756.19 in 'growth' funding, in addition to the initial allotment of $100,000. A resolution and letter is mandatory to acquire the additional funding. Mr. Wells remarked that this 'growth' funding is an adjustment based on an increase in population. The secondary allotment was not foreseen, but the City is happy to accept the arrears.
A motion was made by Mr. Anderson and seconded by Mr. Pacheco to approve the action as presented. The motion passed in the form of a roll call vote.
AYES: Anderson, Goodsell, Ward, Pacheco, Munger
NOES: None
ABSENT: None
ABSTAIN: None
4. INFORMATION ONLY:
a. Discussion Only Regarding Design Concepts for the Proposed Holtville Fire Station Nick Wells, City Manager
Rubio Medina, the architect engaged to design the Public Safety Building complex, requested input from the Council and staff regarding preferences on the external design of the structures for his consideration. Mr. Wells explained that as interior functional designs progress, it is pertinent to factor in external designs that could have an impact on the final structure.
Mr. Medina took direction from City Planner Jeorge Galvan to compose plan motifs inspired by design parameters referenced in our Downtown Code. Mr. Wells presented those vision boards and alternative options provided by staff. The Council felt that the examples from the original vision boards were too thematic and did not represent modern architecture while still capturing the essence of our downtown. A photo of the Pine Valley Fire Station was presented and well received for its brick façade. A stone and glass style design submitted by an architect that was not engaged garnered favor. Mr. Pacheco suggested posting a survey for residents to offer their thoughts on the design. The topic was left for the subcommittee to coordinate the various thoughts presented and to forward to Mr. Medina.
5. STAFF REPORTS:
a. City Manager Report - Nick Wells
b. Finance Supervisor - Adriana Anguis
c. Police Chief - Alex Silva
d. Fire Chief - Joe Conkey
e. Water/Wastewater Consultant - Frank Cornejo
f. Public Works Foreman - Alex Chavez
6. Items for Future Meetings: WTP Closeout
7. ADJOURNMENT: There being no further business to come before the Council, Mayor Ward adjourned the meeting at 6:47 PM.
Nicholas D. Wells, Acting City Clerk
Ginger Ward, Mayor
City of Holtville Check Register Page: 1
Live 4.17.2022 Check Issue Dates: 4/22/2022 - 9/21/2023 Sep 21, 2023 11:33AM Report Criteria:
Report type: GL detail
Check.Check number = 45963-46019
Check.Type = {<>} "Adjustment"
Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 45963
09/21/2023 45963 ACE HARDWARE D87998 11-31520-44200 13.74 13.74 RATCHET PIPE CUTTER 09/21/2023 45963 ACE HARDWARE D87998 11-31520-44210 35.79 35.79 RATCHET PIPE CUTTER 09/21/2023 45963 ACE HARDWARE D88039 11-31510-44200 16.11 16.11 WEDGE ANCHOR 09/21/2023 45963 ACE HARDWARE D88039 12-31620-4420 16.11 16.11 WEDGE ANCHOR 09/21/2023 45963 ACE HARDWARE D88275 10-31158-44200 19.37 19.37 SPRAY PAINT 09/21/2023 45963 ACE HARDWARE D89261 11-31520-44200 108.80 108.80 VACUUM AND TRASH BAGS 09/21/2023 45963 ACE HARDWARE D89353 11-31520-44200 41.44 41.44 CABLE TIES AND ROPE 09/21/2023 45963 ACE HARDWARE D90347 11-31520-44200 5.15 5.15 BLACK CAPS 09/21/2023 45963 ACE HARDWARE D90453 11-31520-44200 29.69 29.69 FOAM TAPE 09/21/2023 45963 ACE HARDWARE D90520 10-31140-44200 84.22 84.22 PAINT BRUSHES 09/21/2023 45963 ACE HARDWARE D91453 10-31140-44200 20.67 20.67 CONCRETE PATCH 09/21/2023 45963 ACE HARDWARE D91462 11-31520-44200 45.66 45.66 THREAD SEAL TAPE 09/21/2023 45963 ACE HARDWARE D91657 11-31520-44200 10.32 10.32 VELCRO 09/21/2023 45963 ACE HARDWARE D91808 10-31150-44200 26.48 26.48 SAFETY GLASSES AND MA 09/21/2023 45963 ACE HARDWARE D91820 10-31158-44200 66.97 66.97 CAULKGUN SMOOTHROD 09/21/2023 45963 ACE HARDWARE D91846 10-31158-44200 15.47 15.47 DOOR COVERS 09/21/2023 45963 ACE HARDWARE D92048 11-31510-44200 11.19 11.19 CLEANING SUPPLIES 09/21/2023 45963 ACE HARDWARE D92048 12-31620-4420 11.19 11.19 CLEANING SUPPLIES 09/21/2023 45963 ACE HARDWARE D92394 10-22080-4420 48.89 48.89 CHAIN LOOPS 09/21/2023 45963 ACE HARDWARE D92880 10-31150-44200 43.08 43.08 BATTERIES 09/21/2023 45963 ACE HARDWARE D93122 11-31510-44200 3.76 3.76 VALVE BOX WITH COVER 09/21/2023 45963 ACE HARDWARE D93122 12-31620-4420 3.77 3.77 VALVE BOX WITH COVER 09/21/2023 45963 ACE HARDWARE D93215 10-31158-44200 20.02 20.02 COUPLINGS 09/21/2023 45963 ACE HARDWARE D93300 10-22080-4420 31.18 31.18 FIRE DEPT CLEANING SUP 09/21/2023 45963 ACE HARDWARE D93599 10-22080-4420 .20 .20 BOLTS AND NUTS 09/21/2023 45963 ACE HARDWARE D93812 11-31510-44200 14.95 14.95 UNIONS AND CLAMPS 09/21/2023 45963 ACE HARDWARE D93812 12-31620-4420 14.96 14.96 UNIONS AND CLAMPS 09/21/2023 45963 ACE HARDWARE D93947 11-31510-44210 111.50 111.50 TOOLS FOR THE SHOP 09/21/2023 45963 ACE HARDWARE D93947 12-31620-4421 111.50 111.50 TOOLS FOR THE SHOP 09/21/2023 45963 ACE HARDWARE D93960 10-31158-44200 20.02- 20.02- COUPLINGS 09/21/2023 45963 ACE HARDWARE D94007 10-22080-4420 64.38 64.38 FIRE DEPT CLEANING SUP 09/21/2023 45963 ACE HARDWARE D94317 11-31510-44210 58.71 58.71 TOOLS FOR THE SHOP 09/21/2023 45963 ACE HARDWARE D94317 12-31620-4421 58.71 58.71 TOOLS FOR THE SHOP 09/21/2023 45963 ACE HARDWARE D94407 10-22080-4420 16.15 16.15 AUTO CLEANING CLOTHS 09/21/2023 45963 ACE HARDWARE D94531 10-22080-4420 15.07 15.07 YELLOW ROPE 09/21/2023 45963 ACE HARDWARE D94568 10-31150-44310 12.18 12.18 BOLTS AND NUTS 09/21/2023 45963 ACE HARDWARE D94600 10-22080-4420 34.46 34.46 GLOVES 09/21/2023 45963 ACE HARDWARE D95112 10-31140-44210 25.14 25.14 TORCH KIT 09/21/2023 45963 ACE HARDWARE D95112 11-31510-44210 25.14 25.14 TORCH KIT 09/21/2023 45963 ACE HARDWARE D95112 12-31620-4421 25.13 25.13 TORCH KIT 09/21/2023 45963 ACE HARDWARE D95140 10-14020-4420 3.87 3.87 SCREWDRIVER 09/21/2023 45963 ACE HARDWARE D95447 10-31150-44200 49.51 49.51 POLY ROPE 09/21/2023 45963 ACE HARDWARE D95494 10-31150-44200 10.21 10.21 RISER 09/21/2023 45963 ACE HARDWARE D95804 10-21070-4420 48.48 48.48 DOG FOOD Total 45963: 1,409.30
45964
09/21/2023 45964 AKESO OCCUPATION EC4716 10-31150-44300 95.00 95.00 PRE EMPLOYMENT PHYSIC M = Manual Check, V = Void Check
PUBLIC WORKS
FIRE DEPT
PUBLIC WORKS
City of Holtville Check Register Page: 2
Live 4.17.2022 Check Issue Dates: 4/22/2022 - 9/21/2023 Sep 21, 2023 11:33AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 45964: 95.00
45965
09/21/2023 45965 ALEJANDRO SILVA HOTEL R 10-22080-43110 356.02 356.02 HOTEL REIMBURSEMENT A Total 45965: 356.02
45966
09/21/2023 45966 APPLIED INDUSTRIA 70278185 12-31610-4420 394.18 394.18 SPROCKETS Total 45966: 394.18
45967
09/21/2023 45967 ARAMARK (CHICAG #2000 AU 10-31158-44200 329.49 329.49 MAINTENANCE SUPPLIES 09/21/2023 45967 ARAMARK (CHICAG #2000 AU 12-31610-4314 614.79 614.79 PUBLIC WORKS UNIFORMS 09/21/2023 45967 ARAMARK (CHICAG #2000 AU 11-31520-43140 652.25 652.25 PUBLIC WORKS UNIFORMS 09/21/2023 45967 ARAMARK (CHICAG #2000 AU 11-31530-43140 200.69 200.69 PUBLIC WORKS UNIFORMS 09/21/2023 45967 ARAMARK (CHICAG #2000 AU 10-31150-43140 188.15 188.15 PUBLIC WORKS UNIFORMS 09/21/2023 45967 ARAMARK (CHICAG #2000 AU 10-31140-43140 188.15 188.15 PUBLIC WORKS UNIFORMS 09/21/2023 45967 ARAMARK (CHICAG #2000 AU 11-31510-43140 338.66 338.66 PUBLIC WORKS UNIFORMS 09/21/2023 45967 ARAMARK (CHICAG #2000 AU 12-31620-4314 338.65 338.65 PUBLIC WORKS UNIFORMS Total 45967: 2,850.83
45968
09/21/2023 45968 AT&T 20499061 10-12001-4425 15.00 15.00 TELEPHONE CHARGES 09/21/2023 45968 AT&T 20499061 10-22080-4425 136.95 136.95 TELEPHONE CHARGES 09/21/2023 45968 AT&T 20499061 10-21040-4425 454.86 454.86 TELEPHONE CHARGES 09/21/2023 45968 AT&T 20499061 11-31520-44250 39.89 39.89 TELEPHONE CHARGES 09/21/2023 45968 AT&T 20499061 11-31520-44250 43.70 43.70 TELEPHONE CHARGES 09/21/2023 45968 AT&T 20499061 12-31610-4425 83.96 83.96 TELEPHONE CHARGES 09/21/2023 45968 AT&T 20499061 12-31620-4425 56.40 56.40 TELEPHONE CHARGES 09/21/2023 45968 AT&T 20499061 10-31150-44250 3.89 3.89 TELEPHONE CHARGES Total 45968: 834.65
45969
09/21/2023 45969 AT&T MOBILITY 1671X091 10-22080-4423 44.93 44.93 FIRE DEPT PHONE 09/21/2023 45969 AT&T MOBILITY 1671X091 10-22080-4515 120.72 120.72 FIRE DEPT SERVICES 09/21/2023 45969 AT&T MOBILITY 8116X091 10-12001-4423 58.95 58.95 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 10-22080-4423 44.93 44.93 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 10-22080-4515 40.24 40.24 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 10-14020-4515 20.12 20.12 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 10-12001-4515 20.12 20.12 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 10-12003-4420 44.93 44.93 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 10-31140-44230 44.93 44.93 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 12-31610-4423 47.13 47.13 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 11-31530-44230 47.13 47.13 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 10-31140-44230 44.93 44.93 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 11-31510-44230 22.46 22.46 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 12-31620-4423 22.47 22.47 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 11-31520-44230 23.57 23.57 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 12-31610-4423 23.56 23.56 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 11-31520-44230 47.13 47.13 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 11-31520-44230 87.05 87.05 TELEPHONE CHARGES M = Manual Check, V = Void Check
FIRE DEPT
PUBLIC WORKS
PUBLIC WORKS
ADMIN
ADMIN
PUBLIC WORKS
FIRE DEPT
City of Holtville Check Register Page: 3
Live 4.17.2022 Check Issue Dates: 4/22/2022 - 9/21/2023 Sep 21, 2023 11:33AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 09/21/2023 45969 AT&T MOBILITY 8116X091 11-31520-44230 47.13 47.13 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 10-14020-4423 9.21 9.21 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 10-14020-4423 44.93 44.93 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 12-31620-4423 47.13 47.13 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 10-31150-44230 44.93 44.93 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 11-31520-44230 47.13 47.13 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 11-31510-44230 23.57 23.57 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 12-31620-4423 23.56 23.56 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 11-31510-44230 23.57 23.57 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 12-31620-4423 23.56 23.56 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 10-31140-44230 11.79 11.79 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 10-31150-44230 11.78 11.78 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 11-31510-44230 11.78 11.78 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 12-31620-4423 11.78 11.78 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 10-31140-44230 10.06 10.06 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 10-31150-44230 10.06 10.06 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 11-31510-44230 10.06 10.06 TELEPHONE CHARGES 09/21/2023 45969 AT&T MOBILITY 8116X091 12-31620-4423 10.06 10.06 TELEPHONE CHARGES Total 45969: 1,227.39
45970
09/21/2023 45970 AUTO ZONE COMME 56487367 11-31520-44280 161.35 161.35 SUPPLIES FOR THE WTP T 09/21/2023 45970 AUTO ZONE COMME 56487388 11-31520-44280 8.52 8.52 DURALAST TOP POST TER Total 45970: 169.87
45971
09/21/2023 45971 BABCOCK & SONS, I CH32018- 12-31610-4430 174.58 174.58 BIOCHEMICAL OXYGEN DE 09/21/2023 45971 BABCOCK & SONS, I CH32045- 12-31610-4430 31.85 31.85 E.COLI LAB ANALYSIS 09/21/2023 45971 BABCOCK & SONS, I CH32193- 11-31520-44301 725.52 725.52 HALOACETIC ACIDS 09/21/2023 45971 BABCOCK & SONS, I CH32213- 12-31610-4430 31.85 31.85 E.COLI LAB ANALYSIS 09/21/2023 45971 BABCOCK & SONS, I CI30084-2 11-31520-44301 75.48 75.48 ALUMINUM LAB ANALYSIS 09/21/2023 45971 BABCOCK & SONS, I CI30085-2 11-31520-44301 169.86 169.86 TOTAL ORGANIC CARBON 09/21/2023 45971 BABCOCK & SONS, I CI30200-2 11-31520-44301 37.74 37.74 ALUMINUM LAB ANALYSIS 09/21/2023 45971 BABCOCK & SONS, I CI30219-2 12-31610-4430 174.58 174.58 BIOCHEMICAL OXYGEN DE 09/21/2023 45971 BABCOCK & SONS, I CI30225-2 12-31610-4430 31.85 31.85 E.COLI LAB ANALYSIS 09/21/2023 45971 BABCOCK & SONS, I CI30419-2 12-31610-4430 112.06 112.06 BIOCHEMICAL OXYGEN DE 09/21/2023 45971 BABCOCK & SONS, I CI30704-2 12-31610-4430 174.58 174.58 BIOCHEMICAL OXYGEN DE Total 45971: 1,739.95
45972
09/21/2023 45972 BAJA DESERT TIRE S21-1373 11-31520-44280 700.41 700.41 NEW TIRES 09/21/2023 45972 BAJA DESERT TIRE S21-1418 12-31610-4431 30.00 30.00 FLAT REPAIR Total 45972: 730.41
45973
09/21/2023 45973 CASELLE, INC. 127462 10-14020-4520 1,693.00 1,693.00 SUPPORT AND MAINTENAN Total 45973: 1,693.00
45974
09/21/2023 45974 COUNTY MOTOR PA 304968 11-31520-44280 1.71 1.71 BULB 09/21/2023 45974 COUNTY MOTOR PA 305180 11-31520-44310 239.69 239.69 BATTERY M = Manual Check, V = Void Check
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
ADMIN
PUBLIC WORKS
City of Holtville Check Register Page: 4
Live 4.17.2022 Check Issue Dates: 4/22/2022 - 9/21/2023 Sep 21, 2023 11:33AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 09/21/2023 45974 COUNTY MOTOR PA 305187 12-31610-4420 1,071.08 1,071.08 FILTERS, AND DRILL 09/21/2023 45974 COUNTY MOTOR PA 305189 11-31510-44200 50.65 50.65 D EARTH 09/21/2023 45974 COUNTY MOTOR PA 305189 12-31620-4420 50.66 50.66 D EARTH 09/21/2023 45974 COUNTY MOTOR PA 305534 11-31510-44280 105.80 105.80 LED LIGHTS 09/21/2023 45974 COUNTY MOTOR PA 305534 12-31620-4428 105.80 105.80 LED LIGHTS Total 45974: 1,625.39
45975
09/21/2023 45975 CR&R INCORPORATE AUGUST 13-31710-4430 26,379.62 26,379.62 AUGUST 2023 TRASH RECE 09/21/2023 45975 CR&R INCORPORATE AUGUST 10-00000-3145 3,165.55- 3,165.55- AUGUST 2023 TRASH RECE 09/21/2023 45975 CR&R INCORPORATE AUGUST 13-00000-3849 1,582.78- 1,582.78- AUGUST 2023 TRASH RECE 09/21/2023 45975 CR&R INCORPORATE AUGUST 10-00000-3848 1,318.98- 1,318.98- AUGUST 2023 TRASH RECE Total 45975: 20,312.31
45976
09/21/2023 45976 CSMFO 20001777 10-14020-4313 26.68 26.68 CSMFO SEPT 2023 MEETIN 09/21/2023 45976 CSMFO 20001777 11-31510-43130 6.66 6.66 CSMFO SEPT 2023 MEETIN 09/21/2023 45976 CSMFO 20001777 12-31620-4313 6.66 6.66 CSMFO SEPT 2023 MEETIN Total 45976: 40.00
45977
09/21/2023 45977 D.J. MILLER, INC. 23148 22-80027-4430 226,860.00 226,860.00 PROGRESS PAYMENT #4 Total 45977: 226,860.00
45978
09/21/2023 45978 DESERT VALLEY PO 2322 12-31610-4430 840.00 840.00 WWTP UNIT INSPECTION 09/21/2023 45978 DESERT VALLEY PO 2325 11-31520-44300 516.00 516.00 WTP UNIT INSPECTION Total 45978: 1,356.00
45979
09/21/2023 45979 DESERT VETERINAR 284858 10-21070-4430 90.00 90.00 ANIMAL VET SERVICES Total 45979: 90.00
45980
09/21/2023 45980 EMERGENCY MEDIC 2579262 10-22080-4420 626.58 626.58 MEDICAL SUPPLIES Total 45980: 626.58
45981
09/21/2023 45981 EXQUISITE POOL CU 4856 10-80127-4420 604.42 604.42 CONCENTRATED MURIATIC Total 45981: 604.42
45982
09/21/2023 45982 GALLO INC. 1157 10-22080-4430 4,956.50 4,956.50 REPAIRS TO FIRE DEPT GA Total 45982: 4,956.50
45983
09/21/2023 45983 GINA RIVAS FINAL BIL 11-00000-39620 183.90 183.90 FINAL BILL UTILITIES M = Manual Check, V = Void Check
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City of Holtville Check Register Page: 5
Live 4.17.2022 Check Issue Dates: 4/22/2022 - 9/21/2023 Sep 21, 2023 11:33AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 45983: 183.90
45984
09/21/2023 45984 HARBOR FREIGHT T 1021159 11-31520-44200 432.99 432.99 PALLET JACK Total 45984: 432.99
45985
09/21/2023 45985 HOLTVILLE CHAMBE 2826 10-12001-43110 75.00 75.00 TEACHERS LUNCHEON TIC Total 45985: 75.00
45986
09/21/2023 45986 HOLTVILLE FIREFIGH FIRE DUE 10-00000-2028 250.00 250.00 FIRE DEPT DUES #16-18 20 Total 45986: 250.00
45987
09/21/2023 45987 I.C. PUBLIC HEALTH 23597 11-31520-44301 266.00 266.00 WATER ANALYSIS Total 45987: 266.00
45988
09/21/2023 45988 I.C. TAX COLLECTOR 2023-24 P 12-31610-4430 19.54 19.54 2023-2024 PROPERTY TAX Total 45988: 19.54
45989
09/21/2023 45989 IMPERIAL IRRIGATIO SEPT 202 10-31140-44240 3,095.57 3,095.57 SEPT 2023 GENERAL ELEC 09/21/2023 45989 IMPERIAL IRRIGATIO SEPT 202 10-31158-44240 5,263.03 5,263.03 SEPT 2023 GENERAL ELEC 09/21/2023 45989 IMPERIAL IRRIGATIO SEPT 202 11-31520-44240 11,643.22 11,643.22 SEPT 2023 GENERAL ELEC 09/21/2023 45989 IMPERIAL IRRIGATIO SEPT 202 12-31610-4424 6,620.14 6,620.14 SEPT 2023 GENERAL ELEC 09/21/2023 45989 IMPERIAL IRRIGATIO SEPT 202 12-31620-4424 91.16 91.16 SEPT 2023 GENERAL ELEC 09/21/2023 45989 IMPERIAL IRRIGATIO SEPT 202 11-31510-44240 256.83 256.83 SEPT 2023 GENERAL ELEC 09/21/2023 45989 IMPERIAL IRRIGATIO SEPT 202 11-31520-44240 256.84 256.84 SEPT 2023 GENERAL ELEC 09/21/2023 45989 IMPERIAL IRRIGATIO SEPT 202 10-31150-44240 2,718.33 2,718.33 SEPT 2023 PARKS ELECTRI Total 45989: 29,945.12
45990
09/21/2023 45990 IMPERIAL IRRIGATIO #0303 SE 11-31520-44350 2,744.00 2,744.00 RAW WATER CHARAGES Total 45990: 2,744.00
45991
09/21/2023 45991 IVECA 07-150 10-17030-4432 12,689.92 12,689.92 IVECA SHARED COSTS 202 09/21/2023 45991 IVECA 07-150 10-22080-4433 3,237.91 3,237.91 IVECA SHARED COSTS 202 09/21/2023 45991 IVECA 07-150 10-31150-44330 3,237.91 3,237.91 IVECA SHARED COSTS 202 09/21/2023 45991 IVECA 07-150 11-31510-44330 3,237.91 3,237.91 IVECA SHARED COSTS 202 09/21/2023 45991 IVECA 07-150 12-31620-4433 3,237.91 3,237.91 IVECA SHARED COSTS 202 09/21/2023 45991 IVECA 07-150 11-31520-44330 3,237.91 3,237.91 IVECA SHARED COSTS 202 09/21/2023 45991 IVECA 07-150 12-31610-4433 3,237.90 3,237.90 IVECA SHARED COSTS 202 Total 45991: 32,117.37
M = Manual Check, V = Void Check
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City of Holtville Check Register Page: 6
Live 4.17.2022 Check Issue Dates: 4/22/2022 - 9/21/2023 Sep 21, 2023 11:33AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 45992
09/21/2023 45992 J&S AG SUPPLIES 774268 11-31510-44200 61.12 61.12 CAMLOCKS 09/21/2023 45992 J&S AG SUPPLIES 774268 12-31620-4420 61.13 61.13 CAMLOCKS Total 45992: 122.25
45993
09/21/2023 45993 JADE SECURITY SYS 0203993 11-31520-44300 125.00 125.00 RF SENSOR REPAIRS 09/21/2023 45993 JADE SECURITY SYS 0204237 11-31520-44300 59.99 59.99 SECURITY SYSTEM MONIT 09/21/2023 45993 JADE SECURITY SYS 0204237 12-31610-4430 59.98 59.98 SECURITY SYSTEM MONIT Total 45993: 244.97
45994
09/21/2023 45994 K-C WELDING & REN 184024 12-31610-4420 389.69 389.69 ELEMENT Total 45994: 389.69
45995
09/21/2023 45995 KLEINFELDER 1445781 23-80025-4430 5,120.00 5,120.00 ALAMO RIVER TRAIL SERVI Total 45995: 5,120.00
45996
09/21/2023 45996 LEAF 15283355 10-22080-4525 266.54 266.54 PRINTER LEASE Total 45996: 266.54
45997
09/21/2023 45997 LOWES BUSINESS A #5228 SE 11-31520-44200 14.50 14.50 SUPPLIES 09/21/2023 45997 LOWES BUSINESS A #5228 SE 12-31610-4420 14.50 14.50 SUPPLIES Total 45997: 29.00
45998
09/21/2023 45998 LUIS M. ESTRADA 498 12-31610-4430 1,360.00 1,360.00 BACKHOE REPAIRS Total 45998: 1,360.00
45999
09/21/2023 45999 MISSIONSQUARE 6551219.2 10-00000-2026 2,277.78 2,277.78 RETIREMENT 09/21/2023 45999 MISSIONSQUARE 6551219.2 10-00000-2027 1,108.89 1,108.89 RETIREMENT 09/21/2023 45999 MISSIONSQUARE 6810809 10-00000-2027 1,108.65 1,108.65 RETIREMENT 09/21/2023 45999 MISSIONSQUARE 6810809 10-00000-2026 2,312.47 2,312.47 RETIREMENT 09/21/2023 45999 MISSIONSQUARE 6810809 10-12001-4240 657.76 657.76 RETIREMENT 09/21/2023 45999 MISSIONSQUARE 6810809 10-14020-4240 273.63 273.63 RETIREMENT 09/21/2023 45999 MISSIONSQUARE 6810809 10-22080-4240 349.58 349.58 RETIREMENT 09/21/2023 45999 MISSIONSQUARE 6810809 10-12003-4240 158.88 158.88 RETIREMENT 09/21/2023 45999 MISSIONSQUARE 6810809 10-31140-42400 158.70 158.70 RETIREMENT 09/21/2023 45999 MISSIONSQUARE 6810809 11-31530-42400 58.72 58.72 RETIREMENT 09/21/2023 45999 MISSIONSQUARE 6810809 11-31510-42400 502.74 502.74 RETIREMENT 09/21/2023 45999 MISSIONSQUARE 6810809 11-31520-42400 372.24 372.24 RETIREMENT 09/21/2023 45999 MISSIONSQUARE 6810809 12-31610-4240 669.28 669.28 RETIREMENT 09/21/2023 45999 MISSIONSQUARE 6810809 12-31620-4240 521.18 521.18 RETIREMENT 09/21/2023 45999 MISSIONSQUARE 6861752.2 10-00000-2026 2,312.47 2,312.47 RETIREMENT 09/21/2023 45999 MISSIONSQUARE 6861752.2 10-00000-2027 1,108.89 1,108.89 RETIREMENT M = Manual Check, V = Void Check
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City of Holtville Check Register Page: 7
Live 4.17.2022 Check Issue Dates: 4/22/2022 - 9/21/2023 Sep 21, 2023 11:33AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 45999: 13,951.86
46000
09/21/2023 46000 MISSIONSQUARE 6065362 # 10-00000-2029 640.00 640.00 RETIREMENT PP #16-19 Total 46000: 640.00
46001
09/21/2023 46001 ONESOURCE DISTRI S7292218. 11-31520-44200 47.85 47.85 BATTERIES Total 46001: 47.85
46002
09/21/2023 46002 PEOPLEREADY,INC. 28289220 12-31610-4130 839.40 839.40 TEMP WORKER WWTP 09/21/2023 46002 PEOPLEREADY,INC. 28289221 10-31150-41300 770.55 770.55 TEMP WORKER PARKS 09/21/2023 46002 PEOPLEREADY,INC. 28302156 12-31610-4130 671.52 671.52 TEMP WORKER WWTP 09/21/2023 46002 PEOPLEREADY,INC. 28302157 10-31150-41300 770.55 770.55 TEMP WORKER PARKS Total 46002: 3,052.02
46003
09/21/2023 46003 QUILL CORPORATIO 3438960 10-14020-4416 21.47 21.47 SHEET PROTECTORS AND 09/21/2023 46003 QUILL CORPORATIO 3438960 11-31510-44160 21.47 21.47 SHEET PROTECTOR AND P 09/21/2023 46003 QUILL CORPORATIO 3438960 12-31620-4416 21.47 21.47 SHEET PROTECTOR AND P 09/21/2023 46003 QUILL CORPORATIO 34498941 10-14020-4416 19.38 19.38 HANGING FOLDERS 09/21/2023 46003 QUILL CORPORATIO 34498941 11-31510-44160 19.39 19.39 HANGING FOLDERS 09/21/2023 46003 QUILL CORPORATIO 34498941 12-31620-4416 19.39 19.39 HANGING FOLDERS Total 46003: 122.57
46004
09/21/2023 46004 RDO EQUIPMENT CO P2125543 10-31150-44310 217.27 217.27 ECOVERS Total 46004: 217.27
46005
09/21/2023 46005 RICK'S GROUP DIES 29342 10-22080-4428 1,243.96 1,243.96 REMANUFACTURE ALTERN Total 46005: 1,243.96
46006
09/21/2023 46006 ROBERT S. NELSON 14710 10-22080-4428 433.50 433.50 FIRE DEPT TRUCK REPAIR Total 46006: 433.50
46007
09/21/2023 46007 ROTO ROOTER 208059 10-31158-44300 390.00 390.00 AMR BUILDING PLUMBING Total 46007: 390.00
46008
09/21/2023 46008 RUBIO MEDINA, ARC 2304-0720 10-70001-4430 9,330.00 9,330.00 PUBIC SAFETY BUILDING P Total 46008: 9,330.00
M = Manual Check, V = Void Check
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City of Holtville Check Register Page: 8
Live 4.17.2022 Check Issue Dates: 4/22/2022 - 9/21/2023 Sep 21, 2023 11:33AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 46009
09/21/2023 46009 SELLERS PETROLEU CL33383 10-22080-4427 1,300.01 1,300.01 FIRE DEPT FUEL 09/21/2023 46009 SELLERS PETROLEU CL33384 10-12003-4427 60.09 60.09 PUBLIC WORKS FUEL 09/21/2023 46009 SELLERS PETROLEU CL33384 10-21070-4427 362.71 362.71 PUBLIC WORKS FUEL 09/21/2023 46009 SELLERS PETROLEU CL33384 10-31150-44270 426.20 426.20 PUBLIC WORKS FUEL 09/21/2023 46009 SELLERS PETROLEU CL33384 11-31510-44270 521.30 521.30 PUBLIC WORKS FUEL 09/21/2023 46009 SELLERS PETROLEU CL33384 11-31530-44270 338.83 338.83 PUBLIC WORKS FUEL 09/21/2023 46009 SELLERS PETROLEU CL33384 11-31520-44270 859.47 859.47 PUBLIC WORKS FUEL 09/21/2023 46009 SELLERS PETROLEU CL33384 12-31610-4427 400.02 400.02 PUBLIC WORKS FUEL 09/21/2023 46009 SELLERS PETROLEU CL33384 12-31620-4427 858.50 858.50 PUBLIC WORKS FUEL Total 46009: 5,127.13
46010
09/21/2023 46010 SPARKLETTS 9431538 0 10-31158-44200 361.46 361.46 PUBLIC WORKS WATER 09/21/2023 46010 SPARKLETTS 9439337 0 10-22080-4420 87.03 87.03 FIRE DEPT WATER SUPPLY Total 46010: 448.49
46011
09/21/2023 46011 TARGETSOLUTIONS INV80906 10-22080-4313 205.65 205.65 MAINTENANCE FEES Total 46011: 205.65
46012
09/21/2023 46012 THATCHER CO. 20234001 11-31520-44201 13,391.70 13,391.70 T-CHLOR Total 46012: 13,391.70
46013
09/21/2023 46013 UNDERGROUND SER 82023032 10-31140-44300 25.75 25.75 TICKET CHARGES Total 46013: 25.75
46014
09/21/2023 46014 VIC'S A/C 95985 11-31520-44300 8,540.00 8,540.00 WTP A/C REPAIRS Total 46014: 8,540.00
46015
09/21/2023 46015 VISUAL EDGE IT 24AR1085 10-12001-4416 7.99 7.99 CITY HALL PRINTER 09/21/2023 46015 VISUAL EDGE IT 24AR1085 10-13010-4416 190.16 190.16 CITY HALL PRINTER 09/21/2023 46015 VISUAL EDGE IT 24AR1115 10-22080-4416 5.20 5.20 FIRE DEPT COPIER USAGE Total 46015: 203.35
46016
09/21/2023 46016 WALKER & DRISKILL 12927 10-16026-4430 890.00 890.00 ATTORNEY SERVICES Total 46016: 890.00
46017
09/21/2023 46017 WAXIE SANITARY SU 81938119 10-31158-44200 113.09 113.09 GLOVES AND TOILET PAPE 09/21/2023 46017 WAXIE SANITARY SU 81958630 10-22080-4420 564.78 564.78 TOILET PAPER AND SOAP M = Manual Check, V = Void Check
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City of Holtville Check Register Page: 9
Live 4.17.2022 Check Issue Dates: 4/22/2022 - 9/21/2023 Sep 21, 2023 11:33AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 46017: 677.87
46018
09/21/2023 46018 WOOLFOLK'S WELDI 77 12-31610-4430 1,687.50 1,687.50 HYDRAULIC CYLINDER Total 46018: 1,687.50
46019
09/21/2023 46019 WYMORE, INC. 1231297 11-31520-44200 1,082.50 1,082.50 AIR MOTOR REPAIRS 09/21/2023 46019 WYMORE, INC. 1231297 11-31520-44300 531.25 531.25 AIR MOTOR REPAIRS Total 46019: 1,613.75
Grand Totals: 403,778.39
Dated: ______________________________________________________ Mayor: ______________________________________________________ City Council: ______________________________________________________ ______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
City Recorder: _____________________________________________________ Report Criteria:
Report type: GL detail
Check.Check number = 45963-46019
Check.Type = {<>} "Adjustment"
M = Manual Check, V = Void Check
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City of Holtville City Council Meeting
Holton Interurban Railway Bridge Project – September 25, 2023 Page 1 of 2 M:\116\116.489\City of Holtville CRRSAA Grant\Staff Report & Resolution City of Holtville
Report to City Council
To: Nicholas D. Wells, City Manager
Holtville City Council
From: Jeorge Galvan, City Planner
Prepared By: Melany Amarillas, Assistant Planner
Date: September 25, 2023
Subject: Delegating the City Manager to Execute all Caltrans Documents for the Holton Interurban Railway Bridge
SUMMARY:
Applicant: City of Holtville
Project Location: West of State Highway 115 and West of the Alamo River Bank Pending Action: Adopt Resolution 23-28 delegating the City Manager of the City of Holtville to Execute all Caltrans documents for the Holton Interurban Railway Bridge Project.
Zoning: Public Right-of-Way
General Plan: N/A
INTRODUCTION AND BACKGROUND
The City of Holtville received funding through the Recreational Trails and Gateway Grant Program which is administered by the California Natural Resources Agency (CNRA) to repair the Alamo River Trestle Bridge located west of State Highway 115 and west of the Alamo River bank. Furthermore, the City of Holtville received an additional $35,000 funds through the State Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Program. The acquired funds are designated for the 2023/2024 Fiscal Year. To receive the disbursement of funds, Caltrans requires the authorized agent, appointed by the City Council, to sign, execute and submit all documents including, but not limited to: applications, funds, transfers, agreements, payment requests and amendments which may become necessary for the completion of the grant application and approval process for the program.
Meeting Date: September 25, 2023
Item Number: ______________
City Manager ______________
Finance Manager ______________
Approvals
City Attorney ______________
City of Holtville City Council Meeting
Holton Interurban Railway Bridge Project – September 25, 2023 Page 2 of 2 M:\116\116.489\City of Holtville CRRSAA Grant\Staff Report & Resolution
PROJECT SCOPE
The City of Holtville has undertaken several projects over the past 10 years to improve recreation and recreational trails along the Alamo River. The Alamo River Trail Bridge would be a continuation of those efforts. The existing Alamo River currently ends at the east bank of the Alamo River without a way for trail users to cross onto the other side. The City acquired an abandoned railroad trestle bridge in 2009 to facilitate the river crossing. Unfortunately, a fire incident sustained structural damage to the bridges. Therefore, the amount awarded, grant funds along with local funds will be used to repair the bridge, install pedestrian decking on the bridge, and construct trail side amenities along the pathway leading to the bridge. The bridge decking will utilize materials suitable for non-motorized traffic including pedestrians, bicycles, and equestrian users. Amenities such as landscaping, benches, and signage will also be installed along the trail pathway leading up to the bridge.
AWARDED FUNDING
Funding
Program
Fiscal Year Grant Amount Local Match Total
CRRSAA 2023/2024 $35,000 $0.00 $35,000
PENDING ACTION
Staff is requesting the City Council to adopt Resolution 23-28 (Attachment B) Authorizing the City Manager to execute all Caltrans documents relating to the Holton Interurban Railway Bridge or “Trestle Bridge” (CRRSAA).
Attachments: Attachment A – Vicinity Map
Attachment B – Resolution CC 23-28
Attachment A – Vicinity Map
Attachment B – Resolution CC 23-28
RESOLUTION NO. CC 23-28
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLTVILLE DESIGNATING THE CITY MANAGER AS THE CITY OF HOLTVILLE’S
AUTHORIZED SIGNATOR FOR THE STATE CORONAVIRUS RESPONSE AND
RELIEF SUPPLEMENTAL APPROPRIATIONS ACT PROGRAM FOR FISCAL YEAR 2023/24
WHEREAS, the City of Holtville desires to repair and improve the Alamo River Trestle Bridge located west of State Highway 115 and west of the Alamo River bank; and WHEREAS, the Holtville City Council adopted Resolution 22-16, approving the submission of an application to obtain State funding from the Recreational Trails and Greenways Grant Program, to fund those improvements; and
WHEREAS, the City has previously received a preliminary notice of funding for the project by recommendation of the Imperial County Transportation Commission; and WHEREAS, the City of Holtville desires to provide all necessary forms and documentation to procure that funding; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HOLTVILLE DOES HEREBY RESOLVE, DETERMINE AND AUTHORIZE AS FOLLOWS:
1. Certifies that the above recitals are true and correct;
2. Designates and authorizes the City Manager or his/her designee to sign, execute and submit all documents including, but not limited to: applications, funds, transfers, agreements, payment requests and amendments which may become necessary for the completion of the grant application and approval process for the program.
PASSED, ADOPTED AND APPROVED by the City Council of the City of Holtville, this 25th day of September 2023.
________________________________
Ginger Ward, Mayor
I, Nicholas D. Wells, City Manager (Acting City Clerk) of the City of Holtville, DO HEREBY CERTIFY that the foregoing resolution was duly passed, approved, and adopted by the City Council of the City of Holtville at a meeting thereof held on the 25th day of September 2023 based on the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
_
Nicholas D. Wells, City Manager
(Acting City Clerk)
1 City Council/CM Reports (09-25’23)
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: September 21, 2023
FROM: Nick Wells, City Manager
SUBJECT: City Manager Update
INFORMATION ONLY – NO ACTION REQUIRED AT THIS TIME
WATER ENTERPRISE
Water Treatment Plant Rehab –With all work substantially complete, staff is working to coordinate an onsite inspection by the State Division of Financial Assistance to officially sign off the project as complete.
A full report on the Project Change Orders was received recently. After some analysis, this will be reported to Council at the next meeting. In meeting with the City Engineer, it was requested that this be delayed for a short time to allow for the State’s inspection that is imminent.
Rate Study – The profitability of the Water Enterprise has been problematic in recent years. Coupled with the debt covenant to budget a net revenue of 120% of the annual debt service, a rate adjustment has been explored. A formal Water Rate Study must be completed, which will be brought back for discussion soon.
PUBLIC WORKS
TRANSPORTATION PROJECTS
East Ninth Street Sidewalk Improvements – preliminary design has been progressing on this project.
Per Council direction, a Request for Proposals for Design Engineering and Bidding Services was issued in March. The only respondent was The Holt Group, which was engaged in April.
An additional need arose for a Metes and Bounds legal description of the City limits to precisely identify the project area as being within the City’s jurisdiction, which was performed by The Holt Group. Staff subsequently worked with LAFCo, the County and a private landowner to finalize jurisdiction and easements in the project area. SB1 funding was allocated to this and the West Ninth project at the July, 2023, meeting.
Information on the project was input to the State’s tracking system and it was approved for utilization of the funding.
Pear Canal Undergrounding/Ninth Street Improvements (Olive to Melon) – this project has been discussed for some time. Initial action to proceed was taken in early 2021. A deposit was forwarded to IID to begin design and multiple site visits with staff, the IID and City Engineer took place to discuss issues that need to be addressed in design. Undergrounding work was scheduled to take place in December 2021, however, delays were discussed in those meetings from the IID side which eventually led to construction work being pushed back. The City has been awarded funding through ICTC for the resulting necessary sidewalk and roadway improvements, however that funding will not be available until at least October, 2023, so this is not an issue from our standpoint. A conversation with Mr. Hawk revealed that he is waiting for this project to take place to begin construction of his adjacent housing project.
A construction challenge for IID existed for this project, as it would make it difficult to continue to service several nearby County-area residences served by surface water. It was determined that incentivizing these Meeting Date 09/25/23
Item Number 5 a
Approvals .
City Manager
Finance
City Attorney
2 City Council/CM Reports (09-25’23)
properties to convert to City water would be in the best interest of the project. Staff worked with IID on companion communication to those residents to encourage them to switch. At one point, IID had identified that only two properties remained that needed conversion, but staff met with them in July, 2023, and thet agreed to convert to City service! Staff has scheduled a meeting with IID staff to double check total compliance and is working with a local contractor to estimate the cost of installation.
Pine Avenue Sidewalks – Subsequent to the awards of funding for streets projects utilizing Federal Highways dollars through ICTC in early 2022, another year of projects was quickly requested to be added.
Holtville submitted a project to capture CMAQ dollars to add sidewalks to either side of Pine Avenue between Fourth and Fifth Streets. Action to approve was taken in October.
PARKS
Holtville Wetlands Project – In late 2016, approximately $3 million was granted to the City through the US Bureau of Reclamation (BoR). THG was selected for Grant Administration tasks and George Cairo Engineering (GCE) for design services. GCE was significantly behind schedule from the outset, but finally produced a Record of Survey that was first filed with the County in 2018. The plan check process proved to be extremely slow with holdups by both the County and GCE. THG and staff applied pressure throughout the process, with an eventual approval in 2021.
Authorization was given to release a construction RFP in August, 2021 and was advertised in early 2022.
Only one bid was submitted, which was significantly over (+/- $1.4 million) the construction budget. A status conference was held with BoR to strategize and discuss options, as staff began working on potential solutions, such as augmented grant funds from other sources and “value engineering” to trim the cost of the project. The contractor has committed to holding their bid for a few more months.
The BoR representative, Jeremy Brooks, has been extremely helpful in moving the project along. In September, he was able to secure funding to bridge the gap to pay for construction. A letter officially requesting the additional funding with a revised budget was forwarded to BoR in October. That funding was officially awarded in early February. Staff has had discussion with IID regarding the reinitialization of the project and their assistance in the construction phase. Staff is working to schedule an “all hands” meeting soon. Action to officially award the construction contract was taken in March, so we await a kickoff meeting to start work. A pre-con meeting was held in early May and the contractor has been onsite performing various activities. There is an issue with a couple of biological habitat hot spots that will likely need to be preserved through the end of nesting season in September, but the contractor does not believe those areas are crucial to moving forward. The site has been fully constituted with regard to major earth work, with finish grading and piping remaining to be completed. Additionally, the access roadway needs to be completed. A minor holdup with a permit from the state is currently pausing progress temporarily, but is in process. A site tour has been rescheduled with BoR representatives for early October.
Railroad Trestle Repair – A grant was secured from the California Natural Resources Agency to repair the railroad trestle burned in a river bottom fire several years ago. This is necessary to connect the Trail to east side of the river and eventually the future Wetlands area. After over a decade and a half of being somewhat unsightly and unusable, the trestle will soon be fixed cosmetically and usable for pedestrian and non-motorized traffic. Documentation was finally signed for this grant in late October, 2021, The City Engineer completed the technical specification for the Scope of Work in June 2022 for the RFP. A decision was made to forestall the bid process a bit to allow construction costs to stabilize. An extension was secured in early October from the funding agency to allow this extra time. Kleinfelder, Inc., was selected for Design services in April. A meeting with the design team was held in early May wherein various facets of the project were discussed. Mayor Ward volunteered to sit in on meetings for this project when possible, so she and staff met with the design team via Zoom to discuss preliminary design concepts last month. There are multiple concepts being discussed, most to control costs and stretch the project dollars, for which they sought 3 City Council/CM Reports (09-25’23)
input. Staff has continued to meet with the design team and expects preliminary work product in the near future. A meeting last week with the design engineer led to multiple decisions on design considerations. Mayor Ward and the CM have proceeded with the general direction of keeping the original character of the structure, while making concessions to keep costs under control.
At the SCAG event in May, 2022, the City Manager had multiple discussions about a Trail extension from the Trestle to the Country Club area, then to the UC Research station and eventually to Hwy 111 for easier access to IVC with active transportation funding options. The idea was well-received and staff will be meeting with other agencies about the concept in the future. Subsequently, the head of Public Works for the County was brought in and he was enthusiastically supportive. This will be explored in a future Active Transportation funding cycle.
Mellinger Alamo River Trail - A grant application through River Partners, a non-profit that deals in habitat restoration, for a project that would be a good complement to our Wetlands trail spur, was unsuccessful in 2022. RP has recently contacted staff to discuss another potential submission.
Staff has begun to look at another grant opportunity through State Parks for the spur line to the Wetlands.
As the Trestle Improvements and Wetlands projects are about to begin, the need for the Trail extension will soon be crucial.
ADMINISTRATION
Public Safety Lot/New Construction – Rubio Medina of Irvine, California was engaged in April to perform Architecture services to design Phase I (Fire Apparatus Bay) and Phase II (PS Administration & Fire Dormitories) of this project. Staff met with Mr. Medina multiple times in early May and iterative documents are already being discussed and revised. Pursuant to discussions between Chief Silva, the CM and Mr. Medina, regarding configuration a plan for constructing a 3-bay apparatus section and a 2-story administration/residence area was developed. Further discussion also clarified the placement of the building on the site. Chief Silva continues work with Mr. Medina on design elements. At the last Council meeting, there was discussion regarding the external motif of the building, which moved on to the subcommittee for the project. Feedback was provided to the architect and he was very open to incorporating ideas presented. He will update the design palette and present again soon.
BUILDING DEPT - The City has issued 84 building permits thus far in 2023. A list of permits pulled by month is available on the City’s website at http://holtville.ca.gov/section.php?id=73.
Melon, LLC Housing Project (± 50) – A project has been in the works for some time at the northeast corner of Ninth and Melon, just outside the City limits. After years of confusion regarding the process, the project’s ownership group, led by John Hawk, engaged Development Design & Engineering in 2016 to assist in shepherding the project along. DD&E completed CEQA compliance and a Mitigated Negative Declaration was adopted by the Planning Commission and City Council in late 2020.
The project was presented at Planning Commission in October 2020 and drew a good deal of public opposition. PC action pushed the project forward with a designation of allowing R-1 or R-2 development, with Council accepting the PC recommendation in November, 2020. The more dense R-2 zoning designation would allow up to 8 units per acre or approximately 65 units. The annexation was approved by LAFCo in February, 2021. We await further submission from the project proponent.
Word has trickled back to staff that Mr. Hawk is once again actively entertaining the thought of selling off this project. The CM recently met with a developer that is highly interested in acquiring the project. A site visit and further discussion seemed promising. Staff has been interacting with a developer interested in the project and is currently arranging a tour of a Mexicali plant that would provide them with an 4 City Council/CM Reports (09-25’23)
innovative new building material. The CM and Building Inspector are planning on touring the facility and examining the feasibility of the product.
AMG Sunset Rose Senior Apartments (± 33) – In July, 2022, the City was granted HOME funding for this AMG & Associates apartment project, proposed in the area of Third and Grape. This will create some longterm oversight by the City, but it does continue to add housing. A subdivision map was approved for the property. A consultant to administer this grant was engaged in May, 2022, and an application for additional subsidized financing was approved by the City in late November.
A pre-submittal meeting was held in early November to discuss necessary aspects to the construction with the project proponent, including offsite improvements. Much of the discussion centered on handling stormwater. This will be ongoing. Plans were submitted in late November. AMG addressed all substantive issues and permits were issued in late February. We continue to work with them on a few ancillary issues, but discussions are productive and positive. Final map and the necessary proposed lot split were approved in late February as well. The Building Inspector and the City Engineer have cleared the project to begin construction, but there are still some loan closing issues being finalized with multiple daily emails. Loan closing was expected to occur May 16, 2023, but was pushed back to complete all of the voluminous documentation. Since the closing of the financing, several paperwork/compliance issues have cropped up that the City has been left to work on. This was not the “deal” as originally presented, so staff sought assistance. Staff met with HCD representatives on this project early this week. We are hoping they will assist in working with the contractor to get the project running more smoothly.
The project is currently somewhat in limbo, as construction bids came in significantly over projections. The developer is working to mitigate some of those issues prior to proceeding.
BESS Project – A proposed battery storage project near Melon and Sixth was proposed several months ago and had a flurry of meetings, submissions and communications in the past month. After much consternation, a permit for initial site work was granted in July. Staff continues to work with the contractor on submissions.
ISSUES
Imperial Valley Healthcare District – the proposed creation of this entity has continued to be a topic for discussion on various fronts. Mr. Anderson and Ms. Ward have been sitting in on some discussions to keep Council informed on this “hot button” regional topic. A representative of Assemblyman Garcia’s office reached out to let us know that in its latest iteration, the Board that would be constituted by this legislation would include a seat for a representative of Holtville. In a recent press article, this was called into question, so we continue to track this issue as it evolves.
OTHER
League of Cities Conference (Sacramento) – the CM attended the League’s annual Conference last week. As usual, some valuable information was gleaned from organized sessions and perhaps more from informal interactions with representatives from other California cities facing similar issues.
New Employees- Hector Ramirez and Luis Gonzales have been onto the Public Works crew in recent months to replace a couple of departed employees. If you see some new faces working for the City around town, feel free to greet them!
MEETINGS & EVENTS RECENTLY ATTENDED :
∙ 09/11/23 Department Head Meeting City Hall
∙ 09/11/23 Holtville City Council Meeting City Hall
∙ 09/12/23 Wetlands Project Status Meeting Project Site ∙ 09/12/23 Trestle Project Status Meeting Video Conference ∙ 09/13/23 ICTC Management/CCMA Meetings City of Brawley ∙ 09/14/23 Imperial County Retired Employees Luncheon The Eagles Hall (EC) ∙ 09/14/23 Public Safety Building Subcommittee Meeting City Hall ∙ 09/15/23 Holtville Rotary Club Meeting St. Paul's Lutheran Church ∙ 09/18/23 Department Head Meeting City Hall
∙ 09/19/23 NW Personal Day (Out of Office in AM)
∙ 9/20 - 9/22/23 League of CA Cities Conference Sacramento, CA ∙ 09/21/23 Meeting w/ ESRI GIS Representative re: Res Water Service Inventory Sacramento, CA ∙ 09/21/23 San Diego & Imperial Counties Division CLoC Conf Reception Sacramento, CA UPCOMING EVENTS :
∙ 09/21/23 Holtville Farmers Market & Street Fair Holt Park ∙ 09/25/23 Department Head Meeting City Hall
∙ 09/25/23 Holtville City Council Meeting City Hall
∙ 09/28/23 IVEDC Membership Meeting Farm Credit Office (Imperial) ∙ 10/02/23 Department Head Meeting City Hall
∙ 10/03 - 10/05/23 Walk to School Events Samaha Park/Streets of Holtville ∙ 10/05/23 Wetlands Project Status Meeting Project Site ∙ 10/09/23 Holtville City Council Meeting City Hall
∙ 10/11/23 ICTC Management/CCMA Meetings City of Calexico ∙ 10/14/23 Trail Walk Event Mellinger Trail
∙ 10/16/23 Holtville Planning Commission Meeting City Hall ∙ 10/19/23 Holtville Farmers Market & Street Fair Holt Park ∙ 11/04/23 IV Veterans Day Parade & Farmers Market Main Street/Holt Park ∙ 11/10/23 Veterans Day Observed (City Hall Closed)
∙ 11/11/23 Brawley Cattle Call Parade & Rodeo City of Brawley ∙ 11/15/23 IV Foreign Trade Zone Meeting Web Conference ∙ 11/23/23 Thanksgiving Day (City Hall Closed)
∙ 11/24/23 Black Friday (City Hall Closed)
∙ 11/30/23 Christmas Tree Lighting Ceremony (Tentative) If you have any questions about any of the items presented, please feel free to contact me directly.
Respectfully submitted,
Nicholas D. Wells
(760) 356-2831 5
City Council/CM Reports (2023'09-25)
City of Holtville
Report to City Council
September 21, 2023
From: Adriana Anguis, Finance Supervisor
Subject: Bimonthly Report
THIS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform Council of City of Holtville Finance activities and updates since the last council meeting.
• Staff has been working on the general ledger, reconciliations and postings of the fiscal year.
• Water shutoffs, 22 total one currently off.
• CSFMO IV Chapter meeting, presentation from Ramirez & Co about city credit rankings. • Receiving payments from Campesinos Unidos LIHWAP utility assistance, helpful with the summer bills.
Respectfully Submitted,
Adriana Anguis
Adriana Anguis
Finance Supervisor
City of Holtville
b
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: September 14, 2023
FROM: Alex Silva, Fire Chief
SUBJECT: Monthly Report for August 2023
THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The most notably event we had during August was of course Tropical Storm Hilary.
HFD staff was in constant contact with the Imperial County. I atended mee�ngs live and zoom, in prepara�on for the upcoming weather event. We prepared by obtaining sand bags, coordina�ng with Public Works for sand. We gave out approximately 3000 sand bags to our residents. I over staff over the weekend to ensure we were ready for whatever Hillary brought us. We patrolled the city constantly, responded to downed trees, u�lity lines and of course daily emergency calls. Kudos to Holtville Based Sheriffs Office, Public Works and of course my great staff. The following is the monthly report for August 2023.
Emergency calls 89
Training hours 175
Cordially submited
Alex Silva
Fire Chief
c
MAJOR INCIDENT TYPE # INCIDENTS % of TOTAL
Fires 7 7.87%
Rescue & Emergency Medical Service 64 71.91%
Hazardous Condition (No Fire) 2 2.25%
Service Call 4 4.49%
Good Intent Call 10 11.24%
False Alarm & False Call 2 2.25%
TOTAL 89 100%
ACTION TAKEN # INCIDENTS PERCENTAGE
10 - Fire control or extinguishment, other 3 3.33%
11 - Extinguishment by fire service personnel 4 4.44%
12 - Salvage & overhaul 2 2.22%
31 - Provide first aid & check for injuries 4 4.44%
32 - Provide basic life support (BLS) 63 70%
55 - Establish safe area 2 2.22%
64 - Shut down system 1 1.11%
70 - Assistance, other 5 5.56%
82 - Notify other agencies. 1 1.11%
86 - Investigate 4 4.44%
93 - Cancelled en route 5 5.56%
TOTAL: 94
Days of week
13 12 15 10 14 10 15
Time of day
1 2 1 2 4 1 3 5 6 4 5 5 4 4 4 4 6 8 3 4 3 4 6
Zones
32 7 1 32 1 1 9 6
City of Holtville
REPORT TO CITY COUNCIL
DATE ISSUED: September 20th, 2023
FROM: Frank Cornejo
Water/Wastewater Operations Supervisor
SUBJECT: Water / Wastewater Plant Operations & Maintenance Summary THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform council of all operations and maintenance activities carried out at the Water & Wastewater treatment facilities during the period between 09/06/23 thru 09/20/2023.
Water Plant-
• Staff completed installation of new Unistrut channel and cable anchoring components for spare Aluminum Sulfate and Sodium Hypochlorite storage tanks (see first photo below).
• J&S Fencing completed installation of new privacy security fence for high voltage and aeration system along North side of water plant office (see second photo below). • Vic’s Air Conditioning completed installation of new evaporative cooling unit at West side of chemical storage room (see third photo below).
Wastewater Plant-
• Staff biosolids removal operations on drying beds 1-2-3.
Respectfully Submitted,
Frank Cornejo.
Water/Wastewater Chief Operator/Consultant
IV Water Specialists
d
New Unistrut Channel and Cable anchoring components for spare chemical storage tanks.
New privacy security fencing along north side of water plant.
New evaporative cooling unit installed at chemical storage room at water plant.
City of Holtville
REPORT TO COUNCIL
DATE ISSUED September 21ST, 2023
FROM: Public Works Foreman
SUBJECT: Bimonthly Report.
THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform Council of Public Works activities since the last council meeting.
Public Works has been actively working on or completed the following:
• Cleared sewer plugs at various locations in town.
• Repaired water service line leaks.
• Worked with the Sheriff’s Department to clean up graffiti at park and around town. • Cleaning up all burnt salt cedars south of the skate park. • Replaced 3 ¾ inch meters.
• Tested 6 backflow devices.
• Caught 5 dogs.
Respectfully Submitted,
Alejandro Chavez
Public Works Foreman
City of Holtville
e