AGENDA
REGULAR MEETING of THE HOLTVILLE CITY COUNCIL
121 WEST FIFTH STREET - HOLTVILLE, CALIFORNIA
Murray Anderson, Mayor Ginger Ward, Council Member Steve Walker, City Attorney John Munger, Mayor Pro Tem George Morris, City Treasurer Jack Holt, City Engineer Mike Goodsell, Council Member Nick Wells, City Manager Jeorge Galvan, City Planner Michael Pacheco, Council Member Adriana Anguis, Finance Supervisor Alex Silva, Fire Chief
THIS IS A PUBLIC MEETING
which may invade an individual's personal privacy are not permitted.
CITY COUNCIL
MEETING CONVENED - 5:00
CLOSED SESSION PUBLIC COMMENTS: This is the time for the public to address the City Council on any item appearing on the Closed Session agenda for this meeting.
ADJOURN TO CLOSED SESSION
PUBLIC EMPLOYMENT: Public Comments
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
RECONVENE OPEN SESSION - 6:00 PM
PLEDGE of ALLEGIANCE:
EXECUTIVE SESSION ANNOUNCEMENTS:
GENERAL PUBLIC COMMENTS: The public may address the City Council on any item that DOES NOT appear on the agenda for this meeting within the purview of the City Council.
CONSENT AGENDA:
a. Approval of the Minutes from the Regular Meeting of Monday, February 12, 2024. b. Current Demands #46502 through #46549.
CITY CLERK RE: Verification of Posting of the Agenda Friday, February 23, 2024 Monday, February 26, 2024
The Holtville City Council values your input if there is an issue on which you wish to be heard, for both items listed on the agenda and for items of general concern. The Mayor reserves the right to place a limit on each person's comments. Any public comments must include the individual's name and address for the record. Personal attacks on individuals and/or comments which are slanderous or INVOCATION:
1. The items on the Consent Agenda are to be approved without comment. Should any Council Member or member of the public wish to discuss any item, they may request that the item be removed from the Consent Agenda and placed on the NEW Business agenda.
REPORTS of OFFICERS, COMMISSIONS, COMMITTEES and COMMUNIQUES:
UNFINISHED BUSINESS:
a. Discussion/Related Action to Adopt RESOLUTION #24-05 Approving the Expenditure of Water Enterprise Funds for the Replacement of Three Variable Speed Drives for Redundant Water Pumps at the City Water Treatment Plant Nick Wells, City Manager
NEW BUSINESS:
a. Discussion/Related Action to Adopt RESOLUTION #24-06 Awarding a Contract for Engineering Design of the West Ninth Street Sidewalk Improvements Project Nick Wells, City Manager
b. Discussion/Related Action to Appoint a Permanent City Clerk INFORMATION ONLY: None
a. Discussion Only Regarding Progress on Design of the Public Safety Building Nick Wells, City Manager
STAFF REPORTS
a. City Manager Report - Nick Wells
b. Finance Supervisor - Adriana Anguis
c. Fire Chief - Alex Silva
d. Water/Wastewater Supervisor - Frank Cornejo
e. Public Works Foreman - Alex Chavez
72-Hour & Trailer Parking Ordinance Adjourn:
Silva $
ADJOURNMENT:
I, Nicholas D. Wells, Acting City Clerk of the City of Holtville, California, DO HEREBY CERTIFY that the foregoing agenda was duly posted at Holtville City Hall and on the City of Holtville's website (www.Holtville.ca.gov) on Friday, February 23, 2024. 02/26/24
2. 3.
4. 5.
6. Items for future meetings
7. MEETING DATE:
THE MINUTES OF THE REGULAR MEETING OF ITEM NUMBER
THE HOLTVILLE CITY COUNCIL CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
The Regular Meeting of the Holtville City Council was held on Monday, February 12, 2024, at 5:30 pm in the Civic Center. Mayor Murray Anderson was present, as were Council Members Ginger Ward, Mike Goodsell, Mike Pacheco, and John Munger. City Attorney Steve Walker, Police Chief Joe Conkey, City Treasurer George Morris, Finance Supervisor Adriana Anguis, City Manager Nick Wells, and Assistant City Clerk Yvette Rios.
CITY COUNCIL CLOSED SESSION MEETING CALLED TO ORDER:
The Closed Session meeting was called to order at 5:30 PM. by Mayor Murray Anderson.
PUBLIC EMPLOYMENT:
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
CITY COUNCIL OPEN SESSION MEETING CALLED TO ORDER:
Mayor Anderson called the Open Session meeting to order at 6:02 PM.
PLEDGE OF ALLEGIANCE: Mr. Munger led the Pledge of Allegiance.
INVOCATION: The Invocation was given by Mr. Goodsell.
CITY CLERK RE: VERIFICATION OF POSTING OF AGENDA:
City Manager Nick Wells verified that the agenda was duly posted on Friday, February 9, 2024.
EXECUTIVE SESSION ANNOUNCEMENTS:
Mr. Walker reported that there was no reportable action from the Closed Session.
RECOGNITION: Mayor Ginger Ward
HHS Athletic Director and Cross Country Coach CJ Johnston Mr. Johnston attended with the HHS Girls Cross Country Team to be recognized by the Council. He briefly spoke on the hard work performed by the young ladies and explained their Valley League and CIF standings that earned them their opportunity to compete at the State level. He introduced six of the seven girls that made HHS history by being the first Girls Cross Country team to qualify and compete at the state level.
He highlighted the accomplishments of Senior Lily Strahm(1st place at IVLs and 4th at CIF). Mr. Munger offered to help with the team in the future due to his experience at the High School and Collegiate levels.
GENERAL PUBLIC COMMENTS:
Kirk Mann, IVHA Executive Director, came bearing a gift for Mayor Murray Anderson, who serves as a commissioner for IVHA. Mr. Mann also presented updates for IVHA, most notably mentioned was that they have started a new non-profit called "Imperial Valley Housing Development Corporation." He extended the opportunity to the City to donate property to the Corporation to stimulate housing in the area. IVHA appreciates having Mr. Anderson and Mr. Munger as commissioners because they now have a full board. 2/26/24
1 a
Monday, February 12, 2024
Approvals
Laura Goodsell, Holtville representative for the Imperial Valley Health Care District Initial Board of Directors, came to report to the Council for the first time regarding the unified health care district.
She stated that there is not too much to report, as they have only held two official meetings so far. She was able to announce that they have secured a domain name and a website is soon to follow. She provided her email, [email protected], for the public to address her with concerns or questions regarding the Imperial Valley Health District. She listed some of the other directors, mentioning they are waiting on one more district to appoint a representative. They are waiting to form committees until they have a seventh board member seated. The directors have heard financial presentations from the three merging parties and are doing their best to manage their responsibilities to the community.
Rosie Allegranza, Executive Director for the Holtville Chamber of Commerce, provided an update centered around the Carrot Festival. She claimed that this was a "historic" Carrot Festival due to a visibly larger crowd than has been seen before. She showed the Council a picture she took from the performance stage during the drumline competition, showing a crowd of body-to-body people all down Holt Avenue. Additionally, there were more vendors than ever before with 167 spaces marked in the park and on the street collectively. Parade entries were also high with 110 total, including one last-minute entry. Ms. Allegranza reported that the Chamber hired Esmeralda's Cleaning Company this year to handle all trash needs for the festival. Unfortunately, the Blue Angels were not able to attend the parade, due to a ceremony with higher precendence at the same time. Ms. Allegranza mentioned a couple of other issues that were minor in comparison to the widely successful event.
Council members praised the Chamber for different aspects of the festival including the announcer's script, the new Mariachi Night, and the overall good time they were able to have.
Mayor Murray Anderson read aloud a letter dropped off at City Hall by Holtville resident Julie Velasco. She thanked Public Works for cleaning up the dead garden at the corner of 4th Street and Orchard Road, expressing that it looks much better and will be "grate" with future development.
1. CITY COUNCIL CONSENT AGENDA: Ms. Ward
a. Approval of the Minutes from the Regular Meeting of Monday, January 29, 2024. b. Current Demands #46399 through #46501
Mr. Anderson wanted clarification on check #46402, a 7,272.00 sum paid to All Valley Fencing.
Ms. Anguis will report back with further details. Mr. Pacheco was curious about two checks, #46417 and #46441. Ms. Anguis explained that #46417 was for quarterly fees paid to the Humane Society. Mr. Pacheco addressed check #46441 because it included a recent purchase of rye grass at Ace Hardware, and rye grass is no longer in season. Staff suspects this charge was billed in arrears, but will look into the matter to be certain.
A motion was made by Ms. Ward and seconded by Mr. Pacheco to approve the Consent Agenda as presented. The motion passed in the form of a roll call vote.
AYES: Anderson, Goodsell, Ward, Pacheco, Munger
NOES: None
ABSENT: None
ABSTAIN: None
REPORTS OF OFFICERS, COMMISSIONS, COMMITTEES, AND COMMUNIQUES:
Ms. Rios reported that one of the Cross Country girls recognized tonight is her sister and she is very proud of her hard work. She also expressed her satisfaction with the Carrot Festival, specifically highlighting the Mariachi Night that she organized.
Mr. Wells deferred to his staff report.
Mr. Walker said that the Carrot Festival was wonderful and he enjoyed post-parade celebrations at Mr. Morris' garage.
Ms. Ward reported that she came out in the parade on the new fire truck and waved.
Mr. Goodsell announced for the parade from the judges' table next to chamber. He shared that he tried to capture a scenic moment before the parade while a fitting song played talking about a small town, but unfortunately he had his finger on the camera most of the video.
Mr. Munger reported that he attended an IVHA meeting last week and came out in the parade.
He thanked the Chamber team for their work organizing the festival.
Mr. Pacheco said that he had a great weekend at the Carrot Festival and he participated in the 3K walk before the parade with friends from work.
Mr. Morris shared that he held a class reunion during the Carrot Festival, many classmates had not been to the festival in years.
Chief Conkey reported that there were no major incidents connected to the Carrot Festival.
There were some unrelated fights at Hot Rods around the time. He explained that ICSO transferred to a new reporting system so his report included data from only ten days. He answered questions from the Council.
Ms. Anguis reported that finance staff were busy with extra work as a result of the recent festivities and added that communication with the Chamber was good during that time. She attended the first FEMA meeting for Hurricane Hilary as well as a CSFMO conference in Anaheim.
Ms. Anguis delineated key points from the 23-24 FY Mid-Year Budget Review. The Council may email her with questions and engage in more in-depth conversation at the coming meeting.
Mayor Anderson reported that the Council attended the League of Cities meeting and thanked them all for going. He attended the Chamber's Royalty and Citizen of the Year Banquet, the Carrot Festival Mariachi night, and a Meet & Greet with City Managers and Mayors. He wants to reignite conjoined meetings with the HUSD, staff will help arrange this.
2. UNFINISHED BUSINESS: None
3. NEW BUSINESS:
a. Discussion/Related Action to Adopt RESOLUTION #24-04 Awarding a Contract for Resident Engineering and Construction Management for the East Ninth Street Sidewalk Improvements Project Nick Wells, City Manager
Mr. Wells explained that three bids were received for resident engineering and construction management for the East Ninth Street Sidewalk Improvements Project. In compliance with regulations for state and federally funded transportation projects, the selection committee evaluated the bids without consideration of the amount to determine that Niklaus Engineering
was the preferred bidder. Additionally, the City of Holtville and other similar agencies have experience with this consultant. Upon selecting Niklaus Engineering, staff was able to compare the bid amount to budget allowances, further proving the selection to be favorable.
A motion was made by Mr. Munger and seconded by Mr. Pacheco to select Mr. Anderson as Mayor. The motion passed in the form of a roll call vote.
AYES: Anderson, Goodsell, Ward, Pacheco, Munger
NOES: None
ABSENT: None
ABSTAIN: None
b. Discussion/Related Action to Adopt RESOLUTION #24-05 Approving the Expenditure of Water Enterprise Funds for the Replacement of Three Variable Speed Drives for Redundant Water Pumps at the City Water Treatment Plant Nick Wells, City Manager
This item was tabled for the next meeting.
4. INFORMATION ONLY:
a. Discussion Only Regarding Progress on Design of the Public Safety Building Nick Wells, City Manager
Mr. Wells shared that he and Mr. Medina held a spontaneous meeting regarding the progress on the design of the Public Safety Building. He presented the Council with designs provided by Mr. Medina that were focused on Phase 1 of the project. He reviewed the various requests to the design that Mr. Medina attempted to reflect and explained the thought process behind aesthetic and functional attributes. Mr. Medina is fully aware that the Council is eager for construction to commence in 2024. Mayor Anderson approved of the presented designs, noting that they have progressed in a favorable direction.
5. STAFF REPORTS:
a. City Manager Report - Nick Wells Mr. Wells reported on the recent events he has attended and explained that he is on top of projects.
b. Finance Supervisor - Adriana Anguis
c. Police Chief - Joe Conkey
d. Water/Wastewater Consultant - Frank Cornejo
e. Public Works Supervisor - Alex Chavez Not Submitted
72-hour & Trailer Parking Ordinance
7. ADJOURNMENT: There being no further business to come before the Council, Mayor Anderson adjourned the meeting at 8:11 PM.
Nicholas D. Wells, Acting City Clerk
6. Items for Future Meetings:
Murray Anderson, Mayor
City of Holtville Check Register Page: 1
Live 4.17.2022 Check Issue Dates: 2/9/2024 - 2/22/2024 Feb 22, 2024 02:43PM Report Criteria:
Report type: GL detail
Check.Check number = 46502-46549
Check.Type = {<>} "Adjustment"
GL Check Check Invoice Invoice Invoice Check Description Period Issue Date Number Payee Number GL Account Amount Amount 46502
02/24 02/12/2024 46502 MISSIONSQUAR 6594209 10-00000-2026 2,327.63 2,327.63 RETIREMENT 02/24 02/12/2024 46502 MISSIONSQUAR 6594209 10-00000-2027 1,448.17 1,448.17 RETIREMENT 02/24 02/12/2024 46502 MISSIONSQUAR 6594209 10-12001-4240 657.76 657.76 RETIREMENT 02/24 02/12/2024 46502 MISSIONSQUAR 6594209 10-14020-4240 287.28 287.28 RETIREMENT 02/24 02/12/2024 46502 MISSIONSQUAR 6594209 10-22080-4240 349.58 349.58 RETIREMENT 02/24 02/12/2024 46502 MISSIONSQUAR 6594209 10-12003-4240 158.88 158.88 RETIREMENT 02/24 02/12/2024 46502 MISSIONSQUAR 6594209 10-31140-42400 159.06 159.06 RETIREMENT 02/24 02/12/2024 46502 MISSIONSQUAR 6594209 11-31530-42400 58.72 58.72 RETIREMENT 02/24 02/12/2024 46502 MISSIONSQUAR 6594209 11-31510-42400 506.05 506.05 RETIREMENT 02/24 02/12/2024 46502 MISSIONSQUAR 6594209 11-31520-42400 380.64 380.64 RETIREMENT 02/24 02/12/2024 46502 MISSIONSQUAR 6594209 12-31610-4240 669.28 669.28 RETIREMENT 02/24 02/12/2024 46502 MISSIONSQUAR 6594209 12-31620-4240 524.50 524.50 RETIREMENT Total 46502: 7,527.55
46503
02/24 02/22/2024 46503 ACE HARDWAR 424940 10-22080-4420 135.23 135.23 VELCRO STRIPS 02/24 02/22/2024 46503 ACE HARDWAR 426642 10-31150-44200 64.54 64.54 MULCH 02/24 02/22/2024 46503 ACE HARDWAR E11529 10-31140-44200 80.53 80.53 TAPCUBE CORDS 02/24 02/22/2024 46503 ACE HARDWAR E21477 10-31150-44200 32.28 32.28 COUPLERS 02/24 02/22/2024 46503 ACE HARDWAR E22156 10-31140-44200 21.51 21.51 PONCHOS 02/24 02/22/2024 46503 ACE HARDWAR E22162 10-31150-44200 31.62 31.62 KWIKSET 02/24 02/22/2024 46503 ACE HARDWAR E22184 10-31150-44200 6.36 6.36 KEY BANDS 02/24 02/22/2024 46503 ACE HARDWAR E23998 10-22080-4421 235.50 235.50 WRENCH, PLIERS 02/24 02/22/2024 46503 ACE HARDWAR E24108 10-22080-4420 13.55 13.55 GOO GONE, KNIFE 02/24 02/22/2024 46503 ACE HARDWAR E24314 10-22080-4420 40.88 40.88 CLAMPS AND TOTE 02/24 02/22/2024 46503 ACE HARDWAR E24437 10-31150-44200 60.30 60.30 ACE BAGS 02/24 02/22/2024 46503 ACE HARDWAR E24495 11-31510-44200 3.22 3.22 STAPLES 02/24 02/22/2024 46503 ACE HARDWAR E24495 12-31620-4420 3.23 3.23 STAPLES 02/24 02/22/2024 46503 ACE HARDWAR E24497 11-31510-44200 6.45 6.45 STAPLES 02/24 02/22/2024 46503 ACE HARDWAR E24497 12-31620-4420 6.46 6.46 STAPLES 02/24 02/22/2024 46503 ACE HARDWAR E24558 10-22080-4421 48.39 48.39 KNIFE AND SCRAPER 02/24 02/22/2024 46503 ACE HARDWAR E24621 10-22080-4420 15.06 15.06 AIR FRESHNER, PROTEC 02/24 02/22/2024 46503 ACE HARDWAR E24811 10-22080-4421 19.40 19.40 HEATGUN 02/24 02/22/2024 46503 ACE HARDWAR E24862 10-22080-4420 21.53 21.53 GOO GONE GEL 02/24 02/22/2024 46503 ACE HARDWAR E24883 10-22080-4420 20.81 20.81 TIDE PODS 02/24 02/22/2024 46503 ACE HARDWAR E24911 10-22080-4420 20.46 20.46 KITCHEN BAGS 02/24 02/22/2024 46503 ACE HARDWAR E25056 10-31150-44200 17.23 17.23 SPRINKLERS 02/24 02/22/2024 46503 ACE HARDWAR E25292 10-31140-44200 10.25 10.25 BUSHINGS AND COUPLE 02/24 02/22/2024 46503 ACE HARDWAR E25292 11-31510-44200 10.25 10.25 BUSHINGS AND COUPLE 02/24 02/22/2024 46503 ACE HARDWAR E25292 12-31620-4420 10.25 10.25 BUSHINGS AND COUPLE 02/24 02/22/2024 46503 ACE HARDWAR E25307 10-31150-44200 22.61 22.61 FAUCETS 02/24 02/22/2024 46503 ACE HARDWAR E25349 10-31150-44200 18.63 18.63 CAPS 02/24 02/22/2024 46503 ACE HARDWAR E25399 10-31150-44200 96.81 96.81 MULCH 02/24 02/22/2024 46503 ACE HARDWAR E25490 11-31510-44200 5.70 5.70 HOSE 02/24 02/22/2024 46503 ACE HARDWAR E25490 12-31620-4420 5.70 5.70 HOSE 02/24 02/22/2024 46503 ACE HARDWAR E25547 10-31150-44200 96.81 96.81 MULCH 02/24 02/22/2024 46503 ACE HARDWAR E25559 10-31150-44200 129.08 129.08 MULCH 02/24 02/22/2024 46503 ACE HARDWAR E25619 10-31150-44200 77.45 77.45 MULCH 02/24 02/22/2024 46503 ACE HARDWAR E25735 10-22080-4420 30.99 30.99 BOLTS AND HOOKS M = Manual Check, V = Void Check
ADMIN
PUBLIC WORKS
FIRE DEPT
City of Holtville Check Register Page: 2
Live 4.17.2022 Check Issue Dates: 2/9/2024 - 2/22/2024 Feb 22, 2024 02:43PM GL Check Check Invoice Invoice Invoice Check Description Period Issue Date Number Payee Number GL Account Amount Amount 02/24 02/22/2024 46503 ACE HARDWAR E25934 10-31158-44200 88.14 88.14 CABLES AND WIRES 02/24 02/22/2024 46503 ACE HARDWAR E25989 10-22080-4420 11.84 11.84 RESCUE TAPE 02/24 02/22/2024 46503 ACE HARDWAR E25994 10-22080-4420 6.44 6.44 SPRING CLAMPS 02/24 02/22/2024 46503 ACE HARDWAR E26021 10-22080-4420 7.52 7.52 BLACK CAPS AND ELBO 02/24 02/22/2024 46503 ACE HARDWAR E26022 10-31140-44200 39.08 39.08 BATTERIES 02/24 02/22/2024 46503 ACE HARDWAR E26076 10-22080-4420 8.60 8.60 VELCRO SQUARES 02/24 02/22/2024 46503 ACE HARDWAR E26114 10-22080-4420 34.46 34.46 POLY ROPE 02/24 02/22/2024 46503 ACE HARDWAR E26149 10-22080-4420 3.00 3.00 BOLTS 02/24 02/22/2024 46503 ACE HARDWAR G67832 12-31610-4420 329.17 329.17 SPRAY PAINT, MOUSE TR Total 46503: 1,947.32
46504
02/24 02/22/2024 46504 ACME SAFETY 159587-00 10-31140-44200 826.59 826.59 POSTING SIGNS 02/24 02/22/2024 46504 ACME SAFETY 160803-00 10-31140-44200 389.70 389.70 SIGNS 02/24 02/22/2024 46504 ACME SAFETY 161001-00 10-31140-44200 324.75 324.75 SIGNS 02/24 02/22/2024 46504 ACME SAFETY 161054-00 10-31140-44200 110.42 110.42 RIVETS 02/24 02/22/2024 46504 ACME SAFETY 161346-00 10-22080-4420 1,077.50 1,077.50 SANDBAGS 02/24 02/22/2024 46504 ACME SAFETY 161396-00 10-31140-44200 83.46 83.46 LIME PULLOVER 02/24 02/22/2024 46504 ACME SAFETY 161411-00 10-22080-4420 2,525.47 2,525.47 BANNERS, SIGNS 02/24 02/22/2024 46504 ACME SAFETY 161457-00 10-31140-44200 2,066.49 2,066.49 BARRICADE, CAUTION T 02/24 02/22/2024 46504 ACME SAFETY 161476-00 10-31140-44200 275.00 275.00 CARROT FESTIVAL EQUI 02/24 02/22/2024 46504 ACME SAFETY 161746-00 10-31150-45250 275.00 275.00 CARROT FESTIVAL EQUI Total 46504: 7,954.38
46505
02/24 02/22/2024 46505 ADRIANA ANGUI FEBRUARY 10-14020-4429 41.88 41.88 FEBRUARY 2024 MILEAG Total 46505: 41.88
46506
02/24 02/22/2024 46506 AKESO OCCUPA EC5341 10-22080-4430 900.00 900.00 PRE EMPLOYMENT PHY Total 46506: 900.00
46507
02/24 02/22/2024 46507 ANTHONY SILVA 8712408 10-12001-4420 120.00 120.00 CUSTOMER WATER TOW Total 46507: 120.00
46508
02/24 02/22/2024 46508 AT&T 21234032 10-12001-4425 14.50 14.50 TELEPHONE CHARGES 02/24 02/22/2024 46508 AT&T 21234032 10-22080-4425 142.67 142.67 TELEPHONE CHARGES 02/24 02/22/2024 46508 AT&T 21234032 10-21040-4425 473.35 473.35 TELEPHONE CHARGES 02/24 02/22/2024 46508 AT&T 21234032 11-31520-44250 81.83 81.83 TELEPHONE CHARGES 02/24 02/22/2024 46508 AT&T 21234032 12-31610-4425 85.92 85.92 TELEPHONE CHARGES 02/24 02/22/2024 46508 AT&T 21234032 12-31620-4425 61.72 61.72 TELEPHONE CHARGES 02/24 02/22/2024 46508 AT&T 21234032 10-31150-44250 6.82 6.82 TELEPHONE CHARGES Total 46508: 866.81
46509
02/24 02/22/2024 46509 AT&T MOBILITY 1671X02112 10-22080-4423 45.07 45.07 FIRE DEPT PHONE 02/24 02/22/2024 46509 AT&T MOBILITY 1671X02112 10-22080-4515 120.72 120.72 FIRE DEPT SERVICES 02/24 02/22/2024 46509 AT&T MOBILITY 8116X021120 10-12001-4423 59.09 59.09 TELEPHONE CHARGES M = Manual Check, V = Void Check
PUBLIC WORKS
FIRE DEPT
ADMIN
FIRE DEPT
ADMIN
ADMIN
ADMIN
City of Holtville Check Register Page: 3
Live 4.17.2022 Check Issue Dates: 2/9/2024 - 2/22/2024 Feb 22, 2024 02:43PM GL Check Check Invoice Invoice Invoice Check Description Period Issue Date Number Payee Number GL Account Amount Amount 02/24 02/22/2024 46509 AT&T MOBILITY 8116X021120 10-12001-4515 60.36 60.36 TELEPHONE CHARGES 02/24 02/22/2024 46509 AT&T MOBILITY 8116X021120 10-22080-4423 45.07 45.07 TELEPHONE CHARGES 02/24 02/22/2024 46509 AT&T MOBILITY 8116X021120 10-22080-4515 40.24 40.24 TELEPHONE CHARGES 02/24 02/22/2024 46509 AT&T MOBILITY 8116X021120 10-14020-4423 50.10 50.10 TELEPHONE CHARGES 02/24 02/22/2024 46509 AT&T MOBILITY 8116X021120 10-14020-4515 20.12 20.12 TELEPHONE CHARGES 02/24 02/22/2024 46509 AT&T MOBILITY 8116X021120 10-12003-4423 45.07 45.07 TELEPHONE CHARGES 02/24 02/22/2024 46509 AT&T MOBILITY 8116X021120 10-31140-44230 114.48 114.48 TELEPHONE CHARGES 02/24 02/22/2024 46509 AT&T MOBILITY 8116X021120 10-31150-44230 69.42 69.42 TELEPHONE CHARGES 02/24 02/22/2024 46509 AT&T MOBILITY 8116X021120 12-31610-4423 70.97 70.97 TELEPHONE CHARGES 02/24 02/22/2024 46509 AT&T MOBILITY 8116X021120 12-31620-4423 141.53 141.53 TELEPHONE CHARGES 02/24 02/22/2024 46509 AT&T MOBILITY 8116X021120 11-31530-44230 47.31 47.31 TELEPHONE CHARGES 02/24 02/22/2024 46509 AT&T MOBILITY 8116X021120 11-31510-44230 94.19 94.19 TELEPHONE CHARGES 02/24 02/22/2024 46509 AT&T MOBILITY 8116X021120 11-31520-44230 210.65 210.65 TELEPHONE CHARGES Total 46509: 1,234.39
46510
02/24 02/22/2024 46510 BABCOCK & SO CB40395-22 11-31520-44301 19.81 19.81 ALUMINUM LAB ANALYSI 02/24 02/22/2024 46510 BABCOCK & SO CB40561-22 12-31610-4430 183.32 183.32 BIOCHEMICAL OXYGEN 02/24 02/22/2024 46510 BABCOCK & SO CB40858-22 12-31610-4430 183.32 183.32 BIOCHEMICAL OXYGEN 02/24 02/22/2024 46510 BABCOCK & SO LB40003-227 12-31610-4430 33.44 33.44 E.COLI LAB ANALYSIS 02/24 02/22/2024 46510 BABCOCK & SO LB40019-227 12-31610-4430 33.44 33.44 E.COLI LAB ANALYSIS Total 46510: 453.33
46511
02/24 02/22/2024 46511 BAJA DESERT TI S21-16726 11-31510-44310 40.00 40.00 FLAT REPAIR Total 46511: 40.00
46512
02/24 02/22/2024 46512 BLUE SHIELD O 2404300360 10-12001-4230 1,666.00 1,666.00 MEDICAL INSURANCE P 02/24 02/22/2024 46512 BLUE SHIELD O 2404300360 10-14020-4230 951.60 951.60 MEDICAL INSURANCE P 02/24 02/22/2024 46512 BLUE SHIELD O 2404300360 10-22080-4230 1,601.26 1,601.26 MEDICAL INSURANCE P 02/24 02/22/2024 46512 BLUE SHIELD O 2404300360 10-31140-42300 581.82 581.82 MEDICAL INSURANCE P 02/24 02/22/2024 46512 BLUE SHIELD O 2404300360 10-12003-4230 618.03 618.03 MEDICAL INSURANCE P 02/24 02/22/2024 46512 BLUE SHIELD O 2404300360 11-31530-42300 237.74 237.74 MEDICAL INSURANCE P 02/24 02/22/2024 46512 BLUE SHIELD O 2404300360 11-31510-42300 1,819.38 1,819.38 MEDICAL INSURANCE P 02/24 02/22/2024 46512 BLUE SHIELD O 2404300360 12-31610-4230 623.16 623.16 MEDICAL INSURANCE P 02/24 02/22/2024 46512 BLUE SHIELD O 2404300360 12-31620-4230 1,819.37 1,819.37 MEDICAL INSURANCE P Total 46512: 9,918.36
46513
02/24 02/22/2024 46513 BORDER TACTI A205048 10-22080-4314 194.80 194.80 NOMEX PANTS Total 46513: 194.80
46514
02/24 02/22/2024 46514 CARROT TOP IN INV124797 10-22080-4420 421.02 421.02 NYLONG US FLAG Total 46514: 421.02
46515
02/24 02/22/2024 46515 CORE & MAIN L T935064 10-31140-44200 255.18 255.18 VALVES 02/24 02/22/2024 46515 CORE & MAIN L T935064 11-31510-44200 255.19 255.19 VALVES M = Manual Check, V = Void Check
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City of Holtville Check Register Page: 4
Live 4.17.2022 Check Issue Dates: 2/9/2024 - 2/22/2024 Feb 22, 2024 02:43PM GL Check Check Invoice Invoice Invoice Check Description Period Issue Date Number Payee Number GL Account Amount Amount 02/24 02/22/2024 46515 CORE & MAIN L T935064 12-31620-4420 255.19 255.19 VALVES 02/24 02/22/2024 46515 CORE & MAIN L U282550 11-31510-44310 405.79 405.79 DISC HOLDER ASSEMBL 02/24 02/22/2024 46515 CORE & MAIN L U282550 12-31620-4431 405.79 405.79 DISC HOLDER ASSEMBL 02/24 02/22/2024 46515 CORE & MAIN L U318995 11-31510-44310 641.31 641.31 O-RINGS, SLEDGE HAM 02/24 02/22/2024 46515 CORE & MAIN L U318995 12-31620-4431 641.31 641.31 O-RINGS, SLEDGE HAM Total 46515: 2,859.76
46516
02/24 02/22/2024 46516 COUNTY MOTO 308970 10-31140-44200 10.32 10.32 DEGREASER 02/24 02/22/2024 46516 COUNTY MOTO 309092 11-31510-44280 359.58 359.58 FITLERS, ANTIFREEZE, C 02/24 02/22/2024 46516 COUNTY MOTO 309092 12-31620-4428 359.58 359.58 FITLERS, ANTIFREEZE, C 02/24 02/22/2024 46516 COUNTY MOTO 309187 11-31530-44280 46.96 46.96 BLISTER PACK 02/24 02/22/2024 46516 COUNTY MOTO 309448 10-31140-44200 22.85 22.85 STEERING FLUID Total 46516: 799.29
46517
02/24 02/22/2024 46517 EMERGENCY M 2614245 10-22080-4420 309.07 309.07 RESPIRATOR MASK Total 46517: 309.07
46518
02/24 02/22/2024 46518 HOLTVILLE TRIB 0101421 10-12003-4422 693.00 693.00 LEGAL ADVERTISING Total 46518: 693.00
46519
02/24 02/22/2024 46519 HUMANA 296346420 10-12001-4225 199.57 199.57 DENTAL PREMIUM 02/24 02/22/2024 46519 HUMANA 296346420 10-14020-4225 104.04 104.04 DENTAL PREMIUM 02/24 02/22/2024 46519 HUMANA 296346420 10-22080-4225 156.06 156.06 DENTAL PREMIUM 02/24 02/22/2024 46519 HUMANA 296346420 10-12003-4225 121.54 121.54 DENTAL PREMIUM 02/24 02/22/2024 46519 HUMANA 296346420 10-31140-42250 61.12 61.12 DENTAL PREMIUM 02/24 02/22/2024 46519 HUMANA 296346420 11-31530-42250 27.31 27.31 DENTAL PREMIUM 02/24 02/22/2024 46519 HUMANA 296346420 11-31510-42250 202.51 202.51 DENTAL PREMIUM 02/24 02/22/2024 46519 HUMANA 296346420 12-31610-4225 78.03 78.03 DENTAL PREMIUM 02/24 02/22/2024 46519 HUMANA 296346420 12-31620-4225 194.74 194.74 DENTAL PREMIUM Total 46519: 1,144.92
46520
02/24 02/22/2024 46520 I.C. PUBLIC HEA 23878 11-31520-44301 266.00 266.00 COLIFORM WATER ANAL Total 46520: 266.00
46521
02/24 02/22/2024 46521 I.C. TREASURE 2022-2023 10-17030-4432 674.43 674.43 HOUSING AUTHORITY M Total 46521: 674.43
46522
02/24 02/22/2024 46522 IMPERIAL IRRIG 7774 JANUA 11-31510-44240 22.78 22.78 YARD ELECTRICITY 02/24 02/22/2024 46522 IMPERIAL IRRIG 7774 JANUA 11-31520-44240 22.79 22.79 YARD ELEECTRICITY 02/24 02/22/2024 46522 IMPERIAL IRRIG ELECTRICIT 10-31140-44240 3,450.43 3,450.43 ELECTRICITY 02/24 02/22/2024 46522 IMPERIAL IRRIG ELECTRICIT 10-31158-44240 2,707.93 2,707.93 ELECTRICITY 02/24 02/22/2024 46522 IMPERIAL IRRIG ELECTRICIT 11-31520-44240 12,379.29 12,379.29 ELECTRICITY M = Manual Check, V = Void Check
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City of Holtville Check Register Page: 5
Live 4.17.2022 Check Issue Dates: 2/9/2024 - 2/22/2024 Feb 22, 2024 02:43PM GL Check Check Invoice Invoice Invoice Check Description Period Issue Date Number Payee Number GL Account Amount Amount 02/24 02/22/2024 46522 IMPERIAL IRRIG ELECTRICIT 12-31610-4424 7,993.07 7,993.07 ELECTRICITY 02/24 02/22/2024 46522 IMPERIAL IRRIG ELECTRICIT 12-31620-4424 140.67 140.67 ELECTRICITY 02/24 02/22/2024 46522 IMPERIAL IRRIG ELECTRICIT 11-31510-44240 58.06 58.06 ELECTRICITY 02/24 02/22/2024 46522 IMPERIAL IRRIG ELECTRICIT 11-31520-44240 58.06 58.06 ELECTRICITY 02/24 02/22/2024 46522 IMPERIAL IRRIG FEB 2024 EL 10-31150-44240 1,911.85 1,911.85 PARKS ELECTRICITY Total 46522: 28,744.93
46523
02/24 02/22/2024 46523 IMPERIAL IRRIG #0303 JANU 11-31520-44350 2,292.00 2,292.00 RAW WATER CHARAGES Total 46523: 2,292.00
46524
02/24 02/22/2024 46524 JADE SECURITY 0209070 12-31610-4430 59.98 59.98 MONITOR SECURITY SY 02/24 02/22/2024 46524 JADE SECURITY 0209070 11-31520-44300 59.99 59.99 MONITOR SECURITY SY Total 46524: 119.97
46525
02/24 02/22/2024 46525 JONES BROTHE 14296 10-31140-44200 44.17 44.17 PLATE Total 46525: 44.17
46526
02/24 02/22/2024 46526 LAKESIDE EQUI 904838 12-31610-4431 2,170.09 2,170.09 BRUSH ASSEMBLY; LOW Total 46526: 2,170.09
46527
02/24 02/22/2024 46527 LEAF 16025125 10-22080-4525 107.53 107.53 FIRE DEPT COPIER Total 46527: 107.53
46528
02/24 02/22/2024 46528 LOWES BUSINE 85190 11-31520-44200 13.73 13.73 CLEANER 02/24 02/22/2024 46528 LOWES BUSINE 90387 11-31520-44200 400.04 400.04 SINK Total 46528: 413.77
46529
02/24 02/22/2024 46529 MALLORY SAFE 5813637 11-31510-44200 454.10 454.10 GLOVES AND SAFETY GL 02/24 02/22/2024 46529 MALLORY SAFE 5813637 12-31620-4420 454.10 454.10 GLOVES AND SAFETY GL 02/24 02/22/2024 46529 MALLORY SAFE 5813950 10-22080-4420 862.00 862.00 SAND BAGS 02/24 02/22/2024 46529 MALLORY SAFE 5814936 10-31140-44200 28.44 28.44 SAFETY GLASSES 02/24 02/22/2024 46529 MALLORY SAFE 5814937 10-31140-44200 30.17 30.17 NITRILE GLOVES 02/24 02/22/2024 46529 MALLORY SAFE 5819693 10-31140-44200 203.76 203.76 RUBBER STEEL TOE, RAI Total 46529: 2,032.57
46530
02/24 02/22/2024 46530 MISSIONSQUAR 6671363 10-00000-2026 2,113.23 2,113.23 RETIREMENT 02/24 02/22/2024 46530 MISSIONSQUAR 6671363 10-00000-2027 900.80 900.80 RETIREMENT 02/24 02/22/2024 46530 MISSIONSQUAR 6671363 10-12001-4240 657.76 657.76 RETIREMENT 02/24 02/22/2024 46530 MISSIONSQUAR 6671363 10-14020-4240 287.28 287.28 RETIREMENT 02/24 02/22/2024 46530 MISSIONSQUAR 6671363 10-22080-4240 349.58 349.58 RETIREMENT M = Manual Check, V = Void Check
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City of Holtville Check Register Page: 6
Live 4.17.2022 Check Issue Dates: 2/9/2024 - 2/22/2024 Feb 22, 2024 02:43PM GL Check Check Invoice Invoice Invoice Check Description Period Issue Date Number Payee Number GL Account Amount Amount 02/24 02/22/2024 46530 MISSIONSQUAR 6671363 10-12003-4240 158.88 158.88 RETIREMENT 02/24 02/22/2024 46530 MISSIONSQUAR 6671363 10-31140-42400 159.06 159.06 RETIREMENT 02/24 02/22/2024 46530 MISSIONSQUAR 6671363 11-31530-42400 58.72 58.72 RETIREMENT 02/24 02/22/2024 46530 MISSIONSQUAR 6671363 11-31510-42400 506.05 506.05 RETIREMENT 02/24 02/22/2024 46530 MISSIONSQUAR 6671363 11-31520-42400 380.64 380.64 RETIREMENT 02/24 02/22/2024 46530 MISSIONSQUAR 6671363 12-31610-4240 454.88 454.88 RETIREMENT 02/24 02/22/2024 46530 MISSIONSQUAR 6671363 12-31620-4240 524.50 524.50 RETIREMENT Total 46530: 6,551.38
46531
02/24 02/22/2024 46531 MISSIONSQUAR 6916462 10-00000-2029 640.00 640.00 RETIREMENT Total 46531: 640.00
46532
02/24 02/22/2024 46532 MOSS, LEVY & 14831 10-14020-4430 15,000.00 15,000.00 AUDIT 2023 AND SCO RE Total 46532: 15,000.00
46533
02/24 02/22/2024 46533 NICHOLAS WEL FEB 2024 MI 10-12001-4429 195.98 195.98 FEBRUARY 2024 MILEAG Total 46533: 195.98
46534
02/24 02/22/2024 46534 PEOPLEREADY,I 28535983 12-31610-4140 683.04 683.04 TEMP WORKER WWTP 02/24 02/22/2024 46534 PEOPLEREADY,I 28535984 10-31150-41300 782.65 782.65 TEMP WORKER PARKS 02/24 02/22/2024 46534 PEOPLEREADY,I 28544944 12-31610-4140 1,166.86 1,166.86 TEMP WORKER WWTP 02/24 02/22/2024 46534 PEOPLEREADY,I 28544945 10-31150-41400 782.65 782.65 TEMP WORKER PARKS Total 46534: 3,415.20
46535
02/24 02/22/2024 46535 POOL ELECTRI 14094178-00 10-80127-4420 2,220.00 2,220.00 POLARIS ROBOTIC CLEA Total 46535: 2,220.00
46536
02/24 02/22/2024 46536 QUILL CORPOR 36959237 11-31520-44160 114.23 114.23 HP INK 02/24 02/22/2024 46536 QUILL CORPOR 36959237 10-14020-4420 6.20 6.20 OFFICE SUPPLIES Total 46536: 120.43
46537
02/24 02/22/2024 46537 RICK'S GROUP 1925865 10-22080-4428 3,717.55 3,717.55 TRUCK REPAIRS Total 46537: 3,717.55
46538
02/24 02/22/2024 46538 ROBERT S. NEL 14841 10-22080-4428 120.77 120.77 OIL REPAIRS Total 46538: 120.77
46539
02/24 02/22/2024 46539 ROTO ROOTER 210988-1 10-31158-44300 291.90 291.90 SEWER REPAIRS AMR M = Manual Check, V = Void Check
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City of Holtville Check Register Page: 7
Live 4.17.2022 Check Issue Dates: 2/9/2024 - 2/22/2024 Feb 22, 2024 02:43PM GL Check Check Invoice Invoice Invoice Check Description Period Issue Date Number Payee Number GL Account Amount Amount Total 46539: 291.90
46540
02/24 02/22/2024 46540 SAF-T-FLO WAT 102436 11-31520-44200 531.96 531.96 SOLUTION TUBES Total 46540: 531.96
46541
02/24 02/22/2024 46541 SERVICE MAST 35109 10-31158-44300 2,045.60 2,045.60 JANITORIAL SERVICE Total 46541: 2,045.60
46542
02/24 02/22/2024 46542 SIMNSA HEALTH 126892 10-22080-4225 50.12 50.12 DENTAL HEALTH INSURA 02/24 02/22/2024 46542 SIMNSA HEALTH 126892 10-31140-42250 3.79 3.79 DENTAL HEALTH INSURA 02/24 02/22/2024 46542 SIMNSA HEALTH 126892 10-31150-42250 51.24 51.24 DENTAL HEALTH INSURA 02/24 02/22/2024 46542 SIMNSA HEALTH 126892 11-31510-42250 38.31 38.31 DENTAL HEALTH INSURA 02/24 02/22/2024 46542 SIMNSA HEALTH 126892 11-31520-42250 18.93 18.93 DENTAL HEALTH INSURA 02/24 02/22/2024 46542 SIMNSA HEALTH 126892 12-31610-4225 73.51 73.51 DENTAL HEALTH INSURA 02/24 02/22/2024 46542 SIMNSA HEALTH 126892 12-31610-4225 28.05 28.05 DENTAL HEALTH INSURA 02/24 02/22/2024 46542 SIMNSA HEALTH 126892 10-22080-4230 408.16 408.16 MEDICAL HEALTH INSUR 02/24 02/22/2024 46542 SIMNSA HEALTH 126892 10-21070-4230 40.10 40.10 MEDICAL HEALTH INSUR 02/24 02/22/2024 46542 SIMNSA HEALTH 126892 10-31140-42300 32.08 32.08 MEDICAL HEALTH INSUR 02/24 02/22/2024 46542 SIMNSA HEALTH 126892 10-31150-42300 501.08 501.08 MEDICAL HEALTH INSUR 02/24 02/22/2024 46542 SIMNSA HEALTH 126892 11-31510-42300 433.72 433.72 MEDICAL HEALTH INSUR 02/24 02/22/2024 46542 SIMNSA HEALTH 126892 11-31520-42300 271.38 271.38 MEDICAL HEALTH INSUR 02/24 02/22/2024 46542 SIMNSA HEALTH 126892 12-31610-4230 1,004.19 1,004.19 MEDICAL HEALTH INSUR 02/24 02/22/2024 46542 SIMNSA HEALTH 126892 12-31620-4230 310.56 310.56 MEDICAL HEALTH INSUR Total 46542: 3,265.22
46543
02/24 02/22/2024 46543 SPARKLETTS 9431538 020 10-31158-44200 302.29 302.29 WATER DELIVERY 02/24 02/22/2024 46543 SPARKLETTS 9439337 020 10-22080-4420 81.50 81.50 FIRE DEPT WATER Total 46543: 383.79
46544
02/24 02/22/2024 46544 SUNBELT RENT 149917481-0 10-31140-44310 45.00 45.00 CHAINSAW REPAIRS Total 46544: 45.00
46545
02/24 02/22/2024 46545 TROJAN TECHN 200/20630 11-31520-44200 278.85 278.85 INDUCTIVE SENSOR Total 46545: 278.85
46546
02/24 02/22/2024 46546 UNIVAR USA, IN 51846292 11-31520-44201 3,361.80 3,361.80 COAGULANT Total 46546: 3,361.80
46547
02/24 02/22/2024 46547 VISION SERVIC 819912973 10-12001-4225 40.45 40.45 VISION 02/24 02/22/2024 46547 VISION SERVIC 819912973 10-14020-4225 16.68 16.68 VISION M = Manual Check, V = Void Check
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City of Holtville Check Register Page: 8
Live 4.17.2022 Check Issue Dates: 2/9/2024 - 2/22/2024 Feb 22, 2024 02:43PM GL Check Check Invoice Invoice Invoice Check Description Period Issue Date Number Payee Number GL Account Amount Amount 02/24 02/22/2024 46547 VISION SERVIC 819912973 10-12003-4225 12.26 12.26 VISION 02/24 02/22/2024 46547 VISION SERVIC 819912973 10-22080-4225 45.70 45.70 VISION 02/24 02/22/2024 46547 VISION SERVIC 819912973 10-31140-42250 8.68 8.68 VISION 02/24 02/22/2024 46547 VISION SERVIC 819912973 10-31150-42250 29.65 29.65 VISION 02/24 02/22/2024 46547 VISION SERVIC 819912973 11-31530-42250 5.00 5.00 VISION 02/24 02/22/2024 46547 VISION SERVIC 819912973 11-31510-42250 51.72 51.72 VISION 02/24 02/22/2024 46547 VISION SERVIC 819912973 11-31520-42250 65.47 65.47 VISION 02/24 02/22/2024 46547 VISION SERVIC 819912973 12-31610-4225 12.51 12.51 VISION 02/24 02/22/2024 46547 VISION SERVIC 819912973 12-31620-4225 49.23 49.23 VISION Total 46547: 337.35
46548
02/24 02/22/2024 46548 WYMORE, INC. 1233623 12-31610-4420 802.49 802.49 CHAIN Total 46548: 802.49
46549
02/24 02/22/2024 46549 D.J. MILLER, IN 23165 22-80027-4430 19,000.00 19,000.00 PROGRESS PAYMENT #8 Total 46549: 19,000.00
Grand Totals: 136,616.61
Report Criteria:
Report type: GL detail
Check.Check number = 46502-46549
Check.Type = {<>} "Adjustment"
M = Manual Check, V = Void Check
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ADMIN
MEETING DATE:
ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Frank Cornejo, Water Operations Supervisor
Nick Wells, City Manager
SUBJECT: Resolution No. 24-05 Authorizing the Replacement of Variable Speed Pump Drives for the Water Treatment Plant
ISSUE:
Shall the City Council approve Resolution No. 24-05, authorizing the expenditure of Water Enterprise funds for the replacement of three variable speed drives for redundant water pumps at the City Water Treatment Plant?
DISCUSSION:
Recent upgrades to the City's Water Treatment Plant have significantly improved the overall functionality and reliability of its complex and highly integrated electronic control systems.
Eric Blom with Control Systems Engineering personally completed most all of that work, including installing and programming the SCADA telemetry which monitors and controls the majority of the water plant’s operational systems.
The main objective of said improvements was to address ongoing noncompliance issues directly related to TTHMs in the water supply. The majority of these improvements were focused on the treatment process itself and the storage tanks for treated water prior distribution to the delivery system throughout town. Due to the fact that funding for these upgrades was directly related to noncompliance issues, the controls for the distribution system were not factored into that scope of work.
During the past year, there have been several instances where BOTH of the existing distribution pump controller (PLC) and (3) variable frequency drive units (VFDs) have failed to optimally regulate water distribution flow and pressure. Both systems (PLC & VFDs) have been in service for well over 20 years. The company who originally installed this equipment (Brithinee Electric) is no longer in business, and the existing equipment is both obsolete and no longer supported by the manufacturer (Allen Bradley).
This matter was first discussed by Water Operations Supervisor Frank Cornejo and the City Manager several weeks ago, however, it was deemed possible to forestall repairs until the next fiscal year's budget cycle to more fully flesh out the problem with Council. However, a major after-hours water break recently occurred when a power surge shut down all three pumps simultaneously . This caused the emergency "jockey pump" to kick on, which is a separate stand alone unit, and does not have a variable speed drive. When the jockey pump kicks on, the WTP staff is typically on hand to monitor pressure and make flow adjustments as needed.
As the situation occurred after hours, staff was unable to respond until AFTER some damage had already occurred. In this case, the force of the emergency pump created a massive surge in 02/12/24
Approvals
City of Holtville
REPORT TO COUNCIL
3 b
February 9, 2024
Reso 24-05 WTP VFDs (2024'02) Page 1 of 2
WTP VFDs
February, 2024
pressure known as “water hammer” (basically a tsunami in the distribution system), the force of which burst a pipe in a weak section of the distribution system (on Brentwood Avenue).
The new variable control drives have surge protection not present in the old units that would prevent this from occurring in the event of similar power fluctuations.
Consequently, Mr. Cornejo promptly proceeded to contact Mr. Blom with CSE to provide quotes for both replacement of the PLC, as well as the (3) VFD’s. (see attachments).
Mr. Blom was contacted for this project since replacing the PLC requires making new telemetry connections to the new SCADA system, which he both designed and built, and having another firm perform this work may void the warranty of the new SCADA control system. Moreover, because of his familiarity, Mr. Blom provided us with very competitive estimates.
Originally, staff opted to move forward with just upgrading the PLC at the present time, and address the replacement of the (3) VFDs after July 1st (2024-2025 fiscal year). However, upon performing some initial troubleshooting and experimenting with operating the VFDs independently of the PLC (manual mode), it quickly became evident that the VFDs could not function in this manner, and that I in order to replace the PLC, both it and the (3) VFDs would need to be replaced at the same time.
FISCAL IMPACT:
Control Systems Engineering, the contractor that has been working on the electronic controls for both of the recent Water system projects, has submitted a quote for $20,456.98 to procure and install a new PLC unit, and a separate quote for $30,643.38 to procure and upgrade all (3) VFD drives. The funds will be drawn from Water Enterprise Capital reserves.
CITY MANAGER RECOMMENDED ACTION:
It is recommended that the purchase be approved.
ALTERNATIVES:
Not to authorize, giving staff alternate direction.
Reso 24-05 WTP VFDs (2024'02) Page 2 of 2
Exhibit A
Cost Proposals
2299 Winterhaven Drive Unit 508
Winterhaven CA 92283
VOICE 951.551-6347
www.ControlSystemsEng.com
CA DIR Registration #1000002966
CA License 558496 Class A, B, C10
Electrical Construction, Industrial Controls and Automation \\CSEI-Server\CSEI\Engineering Department\Estimating\2023-4 Holtville BPS PLC Upgrade\Proposal.Docx City of Holtville Public Works Updated Proposal #23-04 Sept 25th 2023 Attention: Frank Cornejo, Josh Osuna
Job Description:
Upgrade Legacy Allen Bradley SLC 500 PLC & Touchscreen at the Water Filtration Plant. The existing PLC and its touchscreen are discontinued by the manufacturer, and no longer available for repair or parts. This system is critical and should be updated before it fails. This proposal is for AB 1769 PLC hardware like what is currently installed in the Trojan UV control panel.
Proposed Services:
1. Upgrade the legacy AB SLC-504 PLC and modules with the newer 1769-L33ER CompactLogix Controller and CompactLogix modules.
2. Import the legacy RSLogix 500 PLC application into RSLogix 5000.
3. Replace the legacy Panelview 2711-T5A8L1 touchscreen with a new 7” Touchscreen.
4. Include performance testing and startup services for the new system.
5. Include 2-year warranty for hardware and software including onsite service. LUMP SUM BID $20,182.
Bid Exclusions / Clarifications:
1. This upgrade will require a plant operator to manually operate the 40HP jockey pump while we make the cutovers. The operators must place the jockey pump in hand mode, they must also place one of the 100HP VFD drives in hand mode and adjust the distribution pressure as needed manually. This cutover may likely take 8 hours in manual operation.
Control Systems Engineering, Inc.
Eric Blom, President
Holtville WTP
Replace 3 100HP Toshiba VFD Drives
Materials/
Date Hours Costs Rate *Min Svc Chg Amount Description
2/9/2024 $ 24,548.38 $ 24,548.38 Procure VFAs3-4750PV 100HP VFDs - See Keller SO#0234836 2/9/2024 $ 450.00 $ 450.00 Freight 3 pallets @ 150 lbs each 2/12/2024 8 $ 110.00 $ 120.00 $ 1,000.00 Rework control wiring from PLC to new VFDs TBD 8 $ 110.00 $ 120.00 $ 1,000.00 Install 100HP VFD - estimate 8 hr/drive TBD 8 $ 110.00 $ 120.00 $ 1,000.00 Install 100HP VFD - estimate 8 hr/drive TBD 8 $ 110.00 $ 120.00 $ 1,000.00 Install 100HP VFD - estimate 8 hr/drive $ 120.00 $ 120.00 Wire, labeling, miscellaneous materials $ 300.00 $ 300.00 Rental Portable Engine Hoist - 4 days $ 225.00 $ 225.00 After-market sheet metal trim plates for new keypads TBD 8 $ 110.00 $ 120.00 $ 1,000.00 Configuration, Tune-up, Performance Testing $ $ 30,643.38
Material costs include Contractor Mark-up
* Minimum Service Charge includes drive time, mileage, fuel costs
HOLTVILLE CITY COUNCIL
RESOLUTION NO. 24-05
A RESOLUTION OF THE HOLTVILLE CITY COUNCIL APPROVING THE
EXPENDITURE OF WATER ENTERPRISE FUNDS FOR THE REPLACEMENT OF
THREE VARIABLE SPEED DRIVES FOR REDUNDANT WATER PUMPS
AT THE CITY WATER TREATMENT PLANT
WHEREAS, the City of Holtville maintains a Water Treatment system that processes and delivers approximately 350 million gallons of potable drinking water to area residents annually; and
WHEREAS, through recent upgrades, the processing control system has been replaced and/or upgraded in association with other plant improvements; and WHEREAS, a separate autonomous control system the distribution pump control system to avoid interruption of water delivery in the event of problems or failures in the main plant and/or its processing controls is also currently being upgraded; and WHEREAS, a recent malfunction in the older components of the distribution pump control system created a situation that caused a water break in the City distribution system; and WHEREAS, further repairs to the system were deemed necessary; and WHEREAS, the City's waterworks staff solicited and received quotes from Control Systems Engineering to rectify the recently experienced issues that created service interruptions to residents; and
WHEREAS, a quote of was received to replace the distribution pump controller (PLC); and
WHEREAS, a quote of was received to replace the three (3) variable frequency drive units (VFDs); and
WHEREAS, staff has deemed these proposal by Control Systems Engineering to be reasonable and adequate; and
NOW, THEREFORE, THE HOLTVILLE CITY COUNCIL DOES HEREBY
RESOLVE, DETERMINE AND AUTHORIZE AS FOLLOWS:
1. Approves the proposals by Control Systems Engineering in the total amount of for work on the City's Water distribution system to be drawn on Capital reserves of the Water Enterprise Fund.
2. That the Holtville City Council hereby designates and authorizes the City Manager or his/her designee to sign and execute documents to complete the purchase.
3. The foregoing is true, correct and adopted.
PASSED, APPROVED AND ADOPTED by Holtville City Council at a regular meeting held on this 26th day of February, 2024, by the following roll call vote: 26-Feb $50,825
$20,182
$30,643
Reso 24-05 WTP VFDs (2024'02)
MEETING DATE:
ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager
SUBJECT: Resolution No. 24-06 Awarding a Contract for Design Engineering Services Construction Management Services for the West Ninth Street Sidewalk Improvements Project to LC Engineering
ISSUE:
Shall the City Council approve Resolution No. 24-06, authorizing a professional services contract for Engineering Design & Bidding services for the West Ninth Street Pedestrian Improvements Project from Olive Avenue to Melon Avenue? PROJECT DESCRIPTION:
This Project will construct pedestrian improvements with incidental street widening along Ninth Street between Olive and Melon Avenues after completion of the IID project to underground the last open section of the irrigation canal that used to run the length of the City. It will extend the PCC sidewalk along the north side of Ninth Street to improve the walkability of this area adjacent to the High School and in anticipation of the housing project to be constructed north of the improvements.
DISCUSSION:
In 2022, the City was awarded funding in the amount of $53,000.00 through the Regional Surface Transportation Block Grant (STPL) Program for the Project. Given the amounts the City contracted for recent previous sections of similar projects, this was deemed a reasonable amount to complete the work. As the allocation was programmed for the previous fiscal year, it is imperative to move this function forward with expedience. Also, as the IID canal undergrounding project proceeds on a parallel track, design of the City's sidewalk project needs to be completed to follow in short order. That information was included in the Request for Proposals for Engineering Design & Bidding Services released by the City last month.
Two contractors responded to the RFP and the proposals were evaluated by a selection committee. Due primarily to past experience both with the City and with other area agencies, LC Engineering was selected as the preferred consultant for this function.
FISCAL IMPACT:
LC Engineering's proposal to perform these services is $53,000.00 , which is only slightly above the allocated grant amount of $53,000.00. The remaining amount is easily absorbed under the City's transportation specific funding (LTA and/or SB1 dollars).
CITY MANAGER RECOMMENDED ACTION:
It is recommended that LC Engineering be awarded the contract for 02/26/24
Approvals
City of Holtville
REPORT TO COUNCIL
3 a
February 22, 2024
$53,255
Reso 24-06 Ninth St W Sidewalk Design (2024'02) Page 1 of 2 West Ninth Street RE/CM
February, 2024
ALTERNATIVES:
1) Accept the LC Engineering bid, authorizing a contract for Design & Bidding Services. 2) Explore the alternate bid from ProTerra Engineering
3) Reject all bids and readvertise the function.
4) Give staff alternate direction
Reso 24-06 Ninth St W Sidewalk Design (2024'02) Page 2 of 2 Exhibit A
Cost Proposal
February 9, 2024
Nicholas D. Wells
City Manager/Project Administrator
121 West Fifth Street
Holtville, CA 92250
Re: RFP for Engineering Design and Bidding Services for the West Ninth Street Pedestrian Project (Olive Avenue and Melon Avenue – 2024).
Mr. Wells:
LC Engineering, Consultants, Inc. (LCE) is pleased to submit the following Proposal for Engineering Design and Bidding Services for the West Ninth Street Pedestrian Project (Olive Avenue and Melon Avenue – 2024)
LCE is considering the following for the preparation of the project Fee Schedule:
The design and approvals including processing is estimated to have a duration of approximately 60 days from the notice to proceed.
Total Cost Not to Exceed $ 53,255.00
This Proposal is valid for a ninety (90) day period.
The cost breakdown of fees is included in the Task and Fee Schedule attachment A, also included is Attachment B for LCE Hourly Rate Sheet for any additional scope of work.
EXCEPTIONS:
Exceptions to this proposal are as follows:
1. This specific proposal is only for the services listed in the attached Task & Fee Schedule and any additional services would be offered by LC Engineering Consultants via change order or at the option of the client could be billed as extras on a time and materials basis at the rates reflected herein.
2. Any fees required by other agencies or firms including professional services fees, filing fees, review fees, permitting fees and/or processing or recording fees are excluded from this proposal and to be paid directly by the owner/client.
3. This proposal does not include the design of any special engineering facilities or studies including canals and drains, Geotechnical Reports, SWPPP, WQMP.
4. The proposal does not include Construction Management or Construction Inspection services during the construction stage.
Thank you for the opportunity to provide this proposal for Engineering Design Services for LaBrucherie Widening Project from Aten Boulevard to Treshill Road. If you have any questions, please call our office at (760) 353-8110. We look forward to assisting you on this project.
Sincerely,
LC Engineering Consultant, Inc.
Carlos Corrales, P.E., L.S.
Principal Engineer
Attachment A
TASK AND FEE SCHEDULE
(Olive Avenue to Melon Avenue - 2024)
TASK NO. DESCRIPTION FEE
TASK NO. 1 BASE MAP
1.01 Research recorded plats and maps for right of way. $680.00
1.02 Conduct field survey to locate property right of way monuments, $1,185.00 property corners along right of way as indicated by record maps and right of way plats, and preparation of a right of way map (Note: This does not inlcude the setting of boundary monuments as the monuments can only be set by filing a Record of Survey for the site per California Surveyor's Act)
1.03 Provide topographic survey of the design area including road cross $6,710.00 sections of Ninth Street, manhole rim/invert elevations, drains, curb flow lines and utiliites as required for engineering design and/or re-location.
1.04 Research of existing underground utilities to determine existing locaiton and coordination with different agencies
1.05 Review and analize field work and prepare Base map at 1"=40' scale. $510.00 Sub-Total $9,085.00
TASK NO. 2 IMPROVEMENT PLANS
PRELIMINARY DESIGN
2.01 Preparation of a Conceptual Plan to be presented to the City of $3,720.00 Holville representatives for review and approval
Fee Schedule
CITY OF HOLTVILLE
ENGINEERING DESIGN BIDDING SERVICES
for the
WEST NINTH STREET PEDESTRIAN IMPROVEMENT PROJECT
NinthSt-Pedestrian Fee Proposal
1 2/9/2024
TASK NO. DESCRIPTION FEE
FINAL DESIGN
2.02 Preparation of Construction Drawings including; $21,590.00 Improvement plans, Erosion Control Plan, Street Cross Sections and Details
2.03 Traffic Design Services $5,000.00
A. Signing and striping plans
B. Traffic Control Plans
Sub-Total $30,310.00
TASK NO. 3 SPECIFICATIONS AND BID PROPOSAL DOCUMENTS
3.01 Preparation of technical specifications $2,800.00
3.02 Preparation of general specifications and bid proposal documents $2,040.00 Sub-Total $4,840.00
TASK NO. 4 CONSTRUCTION COST ESTIMATE
4.01 Preparation of an engineer's cost estimate for both schedules of work $2,160.00 for the project construction items including cost of mobilization, phasing and staging, permits, inspections, etc.
Sub-Total $2,160.00
TASK NO. 5 SERVICES DURING CONSTRUCTION
5.01 Assist the City of Holtvillel in the Pre-construction meeting, preparatiion $3,220.00 of schedule of events, legal advertisement, preparation of the plan holder list, distribution of Bid Sets, preparation of Pre-bid conference Agenda, coordination with plan holders, preparation and issuance of addenda as required, preparatio of Bid Tabulation Form, processing of contract documents and preparation of conformed specifications.
Sub-Total $3,220.00
NinthSt-Pedestrian Fee Proposal
2 2/9/2024
TASK NO. DESCRIPTION FEE
TASK NO. 6 PROJECT DESIGN COORDINATION MEETINGS
6.01 Coordination with City Staff and Design team during the plan $1,860.00 preparation time
6.02 Coordination with Utility Purveyors regarding existing facilities $1,780.00 Sub-Total $3,640.00
TOTAL FEES TASK NO. 1 - 6 $53,255.00
NinthSt-Pedestrian Fee Proposal
3 2/9/2024
HOLTVILLE CITY COUNCIL
RESOLUTION NO. 24-06
A RESOLUTION OF THE HOLTVILLE CITY COUNCIL AWARDING A
PROFESSIONAL SERVICES CONTRACT FOR CONSTRUCTION MANAGEMENT
FOR THE NINTH STREET EAST SIDEWALK IMPROVEMENT PROJECT
BETWEEN WEBB AND OAK AVENUES (STPL-5174(034))
WHEREAS, the City of Holtville has previously submitted an application for federally-funded transportation programs administered by Caltrans to fund the West Ninth Street Pedestrian Improvements Project ("the Project"); and WHEREAS, the City received funding from the Regional Surface Transportation Block Grant Program (STPL) in the amount of $53,000.00 for Design of the Project; and WHEREAS, the City of Holtville received the approved E-76 Form (Authorization to Proceed) for the Design Engineering phase; and
WHEREAS, the City advertised a Request for Proposal (RFP) for Engineering Design & Bidding Services for the Project; and
WHEREAS, the City received two (2) proposals from qualified firms; and WHEREAS, a qualified and responsive bid was received from LC Engineering in an amount not to exceed $53,255.00 for Engineering Design & Bidding Services for the Project; and
NOW, THEREFORE, THE HOLTVILLE CITY COUNCIL DOES HEREBY
RESOLVE, DETERMINE AND AUTHORIZE AS FOLLOWS:
1. Approves an Award of Contract to LC Engineering in an amount not to exceed for Engineering Design & Bidding Services related to the Project; and
2. Delegates and authorizes the City Manager to sign, execute and submit all documents including, but not limited to; applications, funds transfers, agreements, payment requests and amendments which may become necessary for the completion of the grant application and approval process for the project;
3. Certifies that the City will have the necessary local match amount for the project using local funds for the given fiscal year(s) as well as sufficient funds to operate and maintain the project.
4. The foregoing is true, correct and adopted.
PASSED, APPROVED AND ADOPTED by Holtville City Council at a regular meeting held on this 26th day of February, 2024, by the following roll call vote: 26-Feb AYES: Anderson, Layton, Pacheco, Ward, Goodsell
NOES: None
ABSTAIN:
ABSENT:
$53,255
Reso 24-06 Ninth St W Sidewalk Design (2024'02)
1 City Council/CM Reports (02-26’24)
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: February 23, 2024
FROM: Nick Wells, City Manager
SUBJECT: City Manager Update
INFORMATION ONLY – NO ACTION REQUIRED AT THIS TIME
WATER ENTERPRISE
Rate Study – The profitability of the Water Enterprise has been problematic in recent years. Coupled with the debt covenant to budget a net revenue of 120% of the annual debt service, a rate adjustment has been explored. A formal Water Rate Study must be completed, which will be brought back for discussion soon.
PUBLIC WORKS
TRANSPORTATION PROJECTS
East Ninth Street Sidewalk Improvements – The Holt Group has completed design on the project. Staff has worked with LAFCo, the County and a private landowner to finalize jurisdiction and easements in the project area. SB1 funding was allocated to this and the West Ninth project at the July, 2023, meeting.
Information on the project was input to the State’s tracking system and it was approved for utilization of the funding. Advertising to procure contractors was approved in November. Nicklaus Engineering was selected as the RE/CM for the project. The construction bid opening was held on Tuesday, February 13, 2024, with a low bid actually below the projected project cost. The bid has been checked and vetted, and will be brought to Council at our first March meeting for award of contract.
Pear Canal Undergrounding/Ninth Street Improvements (Olive to Melon) – this project has been discussed for some time. Initial action to proceed was taken in early 2021. A deposit was forwarded to IID to begin design and multiple site visits with staff, the IID and City Engineer took place to discuss issues that need to be addressed in design. Undergrounding work was scheduled to take place in December 2021, however, delays were discussed in those meetings from the IID side which eventually led to construction work being pushed back. The City has been awarded funding through ICTC for the resulting necessary sidewalk and roadway improvements, however that funding will not be available until at least October, 2023, so this is not an issue from our standpoint. A conversation with Mr. Hawk revealed that he is waiting for this project to take place to begin construction of his adjacent housing project.
A construction challenge for IID existed for this project, as it would make it difficult to continue to service several nearby County-area residences served by surface water. It was determined that incentivizing these properties to convert to City water would be in the best interest of the project. Staff worked with IID on companion communication to those residents to encourage them to switch. At one point, IID had identified that only two properties remained that needed conversion, but staff met with them in July, 2023, and they agreed to convert to City service! City staff has worked with IID staff to double check total compliance (2 more residences were discovered that need to be contacted) and is working with a local contractor to estimate the cost of installation. Staff renewed attempts to contact the remaining residents. One of the 2 has now expressed an interest in starting City water service.
Meeting Date 02/26/24
Item Number 5 a
Approvals .
City Manager
Finance
City Attorney
2 City Council/CM Reports (02-26’24)
The ad to procure a Design Engineer was recently run in the Holtville Tribune with a 30-day response window. A preferred contractor has been selected and is on the agenda for this meeting for approval.
Pine Avenue Sidewalks – Subsequent to the awards of funding for streets projects utilizing Federal Highways dollars through ICTC in early 2022, another year of projects was quickly requested to be added.
Holtville submitted a project to capture CMAQ dollars to add sidewalks to either side of Pine Avenue between Fourth and Fifth Streets. Action to approve was taken in October, 2023.
PARKS
Holtville Wetlands Project – In late 2016, approximately $3 million was granted to the City through the US Bureau of Reclamation (BoR). THG was selected for Grant Administration tasks and George Cairo Engineering (GCE) for design services. GCE was significantly behind schedule from the outset, but finally produced a Record of Survey that was first filed with the County in 2018. The plan check process proved to be extremely slow with holdups by both the County and GCE. THG and staff applied pressure throughout the process, with an eventual approval in 2021.
Authorization was given to release a construction RFP in August, 2021 and was advertised in early 2022.
Only one bid was submitted, which was significantly over (+/- $1.4 million) the construction budget. A status conference was held with BoR to strategize and discuss options, as staff began working on potential solutions, such as augmented grant funds from other sources and “value engineering” to trim the cost of the project. The contractor has committed to holding their bid for a few more months.
The BoR representative, Jeremy Brooks, has been extremely helpful in moving the project along. In September, he was able to secure funding to bridge the gap to pay for construction. That funding was officially awarded in early February. Action to officially award the construction contract was taken in March and a pre-con meeting was held in early May, with the contractor onsite performing various activities simultaneously.
The site has now been fully constituted with regard to major earth work, with finish grading and piping remaining to be completed. Additionally, the access roadway needs to be completed. A minor holdup with a permit from the state is currently pausing progress temporarily, but is in process. The October site tour with BoR representatives was rescheduled, however, a conversation notifying them of a potential extension received positive feedback to demonstrated progress. The BoR rep also offered to intervene in speeding up the latest hiccup in the permitting process. He made some calls and one permit with the state was approved, the other with the Army Corps of Engineers (ACE) was returned for further revision. Much of the piping between cells has been completed, as has the headworks for the inlet area. We await approval to tap into the River and begin the process of populating the beds with plant species. Although the ACE permit seems to be imminent, the project grant end date was looming on January 30. BoR was aware of the issue, but staff officially requested an extension in January, which was granted. The new completion deadline has been pushed to September, 2024. Staff has continued to work with THG to rectify the ACE permit issue.
Railroad Trestle Repair – A grant was secured from the California Natural Resources Agency to repair the railroad trestle burned in a river bottom fire several years ago. This is necessary to connect the Trail to east side of the river and eventually the future Wetlands area. After over a decade and a half of being somewhat unsightly and unusable, the trestle will soon be fixed cosmetically and usable for pedestrian and non-motorized traffic. Documentation was finally signed for this grant in late October, 2021. The City Engineer completed the technical specification for the Scope of Work in June 2022 for the RFP. A decision was made to forestall the bid process a bit to allow construction costs to stabilize. An extension was secured in early October from the funding agency to allow this extra time. Kleinfelder, Inc., was selected for Design services in April. A meeting with the design team was held in early May wherein various facets of the project were discussed. Mayor Ward volunteered to sit in on meetings for this project when possible, so she and staff met with the design team via Zoom to discuss preliminary design concepts. Multiple ideas to control 3 City Council/CM Reports (02-26’24)
costs and stretch the project dollars were decided upon. Staff has continued to meet with the design team.
Mayor Ward and the CM have proceeded with the general direction of keeping the original character of the structure, while making concessions to keep costs under control.
Staff checked in with the Design Engineer in late December. At this point, most of the structural work has been completed, with additional work needed on ancillary elements such as landscaping and the proposed picnic area. A January update meeting between the Design team, the City Planner and the CM revealed that the project had stalled due to a needed topographical study that the consultant thought the City would provide. After discussion, Kleinfelder engaged a local consultant to produce the document and the project is back in motion.
At the SCAG event in May, 2022, the City Manager had multiple discussions about a Trail extension from the Trestle to the Country Club area, then to the UC Research station and eventually to Hwy 111 for easier access to IVC with active transportation funding options. The idea was well-received and staff will be meeting with other agencies about the concept in the future. Subsequently, the head of Public Works for the County was brought in and he was enthusiastically supportive. This will be explored in a future Active Transportation funding cycle.
Mellinger Alamo River Trail - A grant application through River Partners, a non-profit that deals in habitat restoration, for a project that would be a good complement to our Wetlands trail spur, was unsuccessful in 2022. RP has recently contacted staff to discuss another potential submission.
Staff has begun to look at another grant opportunity through State Parks for the spur line to the Wetlands.
As the Trestle Improvements and Wetlands projects are about to begin, the need for the Trail extension will soon be crucial.
ADMINISTRATION
Public Safety Lot/New Construction – Rubio Medina of Irvine, California was engaged in April to perform Architecture services to design Phase I (Fire Apparatus Bay) and Phase II (PS Administration & Fire Dormitories) of this project. Staff met with Mr. Medina multiple times in early May and iterative documents are already being discussed and revised. Pursuant to discussions between Chief Silva, the CM and Mr. Medina, regarding configuration a plan for constructing a 3-bay apparatus section and a 2-story administration/residence area was developed. Further discussion also clarified the placement of the building on the site. Chief Silva continues work with Mr. Medina on design elements. Council had discussion regarding the external motif of the building, which moved on to the subcommittee for the project. Feedback was provided to the architect and he was very open to incorporating ideas presented. A meeting was recently held to present updated design palettes to the subcommittee last week. Mr. Medina has some exciting ideas and is welcoming input as the project progresses. Staff met with Mr. Medina this week and more formal site plan drawings were presented, which will be shown to Council at this meeting. Mr. Medina is now moving forward with subconsultants for plumbing, electrical, HVAC. Etc.
BUILDING DEPT - The City issued 17 building permits in 2024. A list of permits pulled by month is available on the City’s website at http://holtville.ca.gov/section.php?id=73.
Melon, LLC Housing Project (± 50) – A project has been in the works for some time at the northeast corner of Ninth and Melon, just outside the City limits. After years of confusion regarding the process, the project’s ownership group, led by John Hawk, engaged Development Design & Engineering in 2016 to assist in shepherding the project along. DD&E completed CEQA compliance and a Mitigated Negative Declaration was adopted by the Planning Commission and City Council in late 2020. 4 City Council/CM Reports (02-26’24)
The project was presented at Planning Commission in October 2020 and drew a good deal of public opposition. PC action pushed the project forward with a designation of allowing R-1 or R-2 development, with Council accepting the PC recommendation in November, 2020. The more dense R-2 zoning designation would allow up to 8 units per acre or approximately 65 units. The annexation was approved by LAFCo in February, 2021. We await further submission from the project proponent.
Mr. Hawk has vacillated between engaging a contractor to begin construction and selling off this project.
The CM met with a developer in the Spring that was highly interested in acquiring the project, but that may have cooled somewhat.
Staff recently spoke with Mr. Hawk and reminded him that there are still several requirements to move his project forward, which he could be doing concurrently with the preparation and construction of the IID and City improvements. He said he will be speaking to his partners. As the undergrounding and street work are imminent, he still needs to produce a site plan, building plans, pull permits, etc. The City’s project should now have no bearing on his timeline. This was reiterated to Mr. Hawk again in January.
AMG Sunset Rose Senior Apartments (± 33) – In July, 2022, the City was granted HOME funding for this AMG & Associates apartment project, proposed in the area of Third and Grape. This will create some longterm oversight by the City, but it does continue to add housing. A subdivision map was approved for the property. A consultant to administer this grant was engaged in May, 2022, and an application for additional subsidized financing was approved by the City in late November.
A pre-submittal meeting was held in early November to discuss necessary aspects to the construction with the project proponent, including offsite improvements. Much of the discussion centered on handling stormwater. Final map and the necessary proposed lot split were approved in late February as well. Since the closing of the financing, several paperwork/compliance issues cropped up that the City was left to work on. This was not the “deal” as originally presented, so staff sought assistance. Staff met with HCD representatives on this project in October. We are hoping they will assist in working with the contractor to get the project running more smoothly.
Start was delayed as construction bids came in significantly over projections. The developer has now made a draw down on funding, so construction is imminent.
Peri & Sons Ag Labor Housing – this project was introduced to Planning Commission earlier this week. It proposes to construct USDA-approved dormitory style housing for up to 660 H2A Visa Program agriculture laborers working for the applicant firm. PC approved the site plan and density waiver contingent on City Council approval of the land use designation and Conditional Use Permit.
A Public Hearing will be scheduled for City Council in March.
BESS Project – A proposed battery storage project near Melon and Sixth was proposed several months ago and had a flurry of meetings, submissions and communications in the past month. After much consternation, a permit for initial site work was granted in July. Staff continues to work with the contractor on submissions. Interaction continues as the project develops. Discussions has continued to revise requirements and continue the project moving forward.
Capital Improvements Project Listing – a meeting was held in November with staff, including the City Manager, City Engineer, City Planner and Water/Wastewater Lead Operator to discuss long term capital improvements needed in the City. Water system improvements, sewer system upgrades, streets projects and other issues were discussed and expected to be further explored. A more complete detailing of the discussion will be presented to the Council in the near future.
MEETINGS & EVENTS RECENTLY ATTENDED :
∙ 02/12/24 Department Head Meeting City Hall
∙ 02/12/24 Meeting w/ HHS Ag Students re: FFA Activities City Hall ∙ 02/12/24 Holtville City Council Meeting City Hall
∙ 02/13/24 East Ninth Street Bid Opening Civic Center
∙ 02/13/24 Carrot Festival Wrap-up Meeting City Hall
∙ 02/14/24 ICTC Management/CCMA Meetings City of El Centro ∙ 02/15 - 2/16/24 NW Vacation Days (Out of Office ) Puerto Vallarta, Mexico ∙ 02/19/24 President's Day Observed (City Hall Closed)
∙ 02/20/24 Department Head Meeting City Hall
∙ 02/20/24 Holtville Planning Commission Meeting City Hall ∙ 02/20/24 Wetlands Project Status Meeting Project Site ∙ 02/21/24 Conference w/ Ag Labor Project Consultant Teleconference ∙ 02/22/24 Consultant Selection Committee Civic Center
∙ 02/23/24 Holtville Rotary Club Meeting St. Paul's Lutheran Church ∙
UPCOMING EVENTS :
∙ 02/24/24 El Centro Mardi Gras Parade Downtown El Centro ∙ 02/26/24 Department Head Meeting City Hall
∙ 02/26/24 Holtville City Council Meeting Civic Center
∙ 02/27/24 Wetlands Project Status Meeting Project Site ∙ 03/02 - 03/10/24 California Fair & Fiesta Imperial, CA ∙ 03/04/24 Department Head Meeting City Hall
∙ 03/11/24 Holtville City Council Meeting City Hall
∙ 03/13/24 ICTC Management/CCMA Meetings ICTC Offices
∙ 03/18/24 Holtville Planning Commission Meeting City Hall ∙ 03/21/24 Holtville Farmers Market & Street Fair Holt Park ∙ 03/25/24 Holtville City Council Meeting City Hall
∙ 03/28/24 City Select Committee Site TBD
∙ 03/28/24 League of Cities Division Dinner Site TBD
∙ 03/29/24 Good Friday Observed (City Hall Closed)
∙ 03/31/24 Easter Sunday
∙ 04/05/24 NW Vacation Day (Out of Office) Bakersfield, CA ∙ 04/06/24 Trash Clean-up Day Old PW Yard
∙ 05/01 - 05/03/24 SCAG General Assembly & Annual Conference Palm Desert, CA ∙ 05/27/24 Memorial Day Observed (City Hall Closed)
If you have any questions about any of the items presented, please feel free to contact me directly.
Respectfully submitted,
Nicholas D. Wells
(760) 356-2831 5
City Council/CM Reports (2024'02-26)
City of Holtville
Report to City Council
February 23, 2024
From: Adriana Anguis, Finance Supervisor
Subject: Bimonthly Report
THIS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform Council of City of Holtville Finance activities and updates since the last council meeting.
• 29 water shutoffs in Febuary
• FEMA meeting, working on the claims.
• Attended ICTC meeting, project updates.
• Receiving payments from Campesinos Unidos LIHWAP utility assistance and report submittals to LIHWAP.
Respectfully Submitted,
Adriana Anguis
Adriana Anguis
Finance Supervisor
City of Holtville
5 b
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: February 20, 2024
FROM: Alex Silva, Fire Chief
SUBJECT: Monthly Report for January 2024
THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The year started out busy. We had 6 CPR in the first 12 days. I assisted the county in the yearly Point in time (Homeless count) The City of Holtville had 4 confirmed in the city and 10 by the hot springs. We have been working with ICSO and monitor the homeless count within the city.
We had one monetary significant call. Ormat geothermal had a generator fire that threatened chemicals. No chemicals were released to the environment. The generator was valued at $1.5 million dollars. As you know we took possession of the ladder truck from Sycuan Casino. We had staff from Calexico Fire Department come and provide training for our staff. The following is the monthly report for January 2024.
Emergency calls 101
Training hours 224
Residential inspections 75
Commercial inspections 2
Cordially submited
Alex Silva
Fire Chief
5 c
MAJOR INCIDENT TYPE # INCIDENTS % of TOTAL
Fires 7 6.93%
Rescue & Emergency Medical Service 81 80.2%
Service Call 5 4.95%
Good Intent Call 7 6.93%
False Alarm & False Call 1 0.99%
TOTAL 101 100%
ACTION TAKEN #
INCIDENTS PERCENTAGE
11 - Extinguishment by fire service personnel 5 4.95%
12 - Salvage & overhaul 3 2.97%
14 - Contain fire (wildland) 1 0.99%
31 - Provide first aid & check for injuries 16 15.84%
32 - Provide basic life support (BLS) 71 70.3%
55 - Establish safe area 1 0.99%
71 - Assist physically disabled 1 0.99%
73 - Provide manpower 1 0.99%
84 - Refer to proper authority 1 0.99%
86 - Investigate 1 0.99%
87 - Investigate fire out on arrival 1 0.99%
93 - Cancelled en route 5 4.95%
TOTAL: 107
Days of the week
13 15 20 19 12 8 14
Monetary loss
TOTAL
INCIDENTS
TOTAL PROPERTY
LOSS
TOTAL CONTENT
LOSS
TOTAL
LOSSES
AVERAGE
LOSS
3 $1,597,000.00 $0.00 $1,597,000.00 $532,333.00
INCIDENT
NUMBER
DATE Incident Type PROPERTY
LOSS
CONTENT
LOSS
TOTAL % of
Total
2024-101 01/31/2024 322 - Motor vehicle accident
with injuries
$52,000.00 $0.00 $52,000.00 3.26%
2024-73 01/22/2024 162 - Outside equipment fire $1,500,000.00 $0.00 $1,500,000.00 93.93% 2024-83 01/25/2024 322 - Motor vehicle accident
with injuries
$45,000.00 $0.00 $45,000.00 2.82%
Hours of the day
2 1 1 3 5 2 1 7 8 5 3 5 7 4 5 7 9 3 5 5 2 5 6
Zones
21 23 3 29 1 20 4
City of Holtville
REPORT TO CITY COUNCIL
DATE ISSUED: February 21st, 2024
FROM: Frank Cornejo
Water/Wastewater Operations Supervisor
SUBJECT: Water / Wastewater Plant Operations & Maintenance Summary THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform council of all operations and maintenance activities carried out at the Water & Wastewater treatment facilities during the period between 02/07/24 thru 02/21/2024.
WATER PLANT:
• Staff completed annual cleaning operations and replaced leaky steel bolted compression couplings in North upflow clarifier basin (see attached photos). • Staff completed packing seal replacement, lubed, and changed oil on Raw Water Transfer Pump #2.
WASTEWATER PLANT:
• staff removed accumulated silt/sediment, pressure washed, and replaced waste activated sludge (WAS) pump in sludge return basin. (see last photo).
Respectfully Submitted,
Frank Cornejo.
Water/Wastewater Chief Operator/Consultant
IV Water Specialists
5 d
North upflow clarifier basin compression couplings replaced.
Raw Water Transfer Pump #2.
Fresh oil in Raw Water Pump #2 oil level window.
New waste activated sludge (WAS) pump installed.