AGENDA
REGULAR MEETING of THE HOLTVILLE CITY COUNCIL
121 WEST FIFTH STREET - HOLTVILLE, CALIFORNIA
Murray Anderson, Mayor George Morris, City Treasurer Alex Silva, Fire Chief John Munger, Mayor Pro Tem Nick Wells, City Manager Joe Conkey, Police Chief Mike Goodsell, Council Member Adriana Anguis, Finance Supervisor Jack Holt, City Engineer Michael Pacheco, Council Member Steve Walker, City Attorney Jeorge Galvan, City Planner Ginger Ward, Council Member Yvette Rios, City Clerk
THIS IS A PUBLIC MEETING
which may invade an individual's personal privacy are not permitted.
CITY COUNCIL
MEETING CONVENED - 5:30
CLOSED SESSION PUBLIC COMMENTS: This is the time for the public to address the City Council on any item appearing on the Closed Session agenda for this meeting.
ADJOURN TO CLOSED SESSION
PUBLIC EMPLOYMENT:
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
RECONVENE OPEN SESSION - 6:00 PM
PLEDGE of ALLEGIANCE:
EXECUTIVE SESSION ANNOUNCEMENTS:
Americorps Volunteers
John Cabrera, Borderlands Project Specialist
Holtville High School Boys and Girls Soccer Team Achievements HHS Athletic Director CJ Johnston
GENERAL PUBLIC COMMENTS: The public may address the City Council on any item that DOES NOT appear on the agenda for this meeting within the purview of the City Council.
CONSENT AGENDA:
a. Approval of the Minutes from the Regular Meeting of Monday, May 13, 2024. b. Current Demands #46782 through #46830.
RECOGNITION
RECOGNITION
1. The items on the Consent Agenda are to be approved without comment. Should any Council Member or member of the public wish to discuss any item, they may request that the item be removed from the Consent Agenda and placed on the NEW Business agenda.
INVOCATION:
CITY CLERK RE: Verification of Posting of the Agenda Saturday, May 25, 2024 Tuesday, May 28, 2024
The Holtville City Council values your input if there is an issue on which you wish to be heard, for both items listed on the agenda and for items of general concern. The Mayor reserves the right to place a limit on each person's comments. Any public comments must include the individual's name and address for the record. Personal attacks on individuals and/or comments which are slanderous or REPORTS of OFFICERS, COMMISSIONS, COMMITTEES and COMMUNIQUES:
UNFINISHED BUSINESS: None
NEW BUSINESS:
a. PUBLIC HEARING: Discussion/Related Action to Introduce and Waive the First Reading of ORDINANCE #491 Amending Title 10, Section 10.20 Regarding Restricting the Use of Cargo Containers Nick Wells, City Manager
b. Discussion/Related Action Regarding a Request by Holtville High School to Issue a Permit for a Professional Fireworks Display at the Senior Graduation to be Held on Thursday, June 6, 2024, at the HHS Football Field Nick Wells, City Manager c. Discussion/Related Action to Approve Request by the Holtville Chamber of Commerce to Obtain the Single Vendor Permit for Sale of “Safe and Sane Fireworks” in Association with 2024 Independence Day Celebrations Nick Wells, City Manager INFORMATION ONLY:
a. Discussion Only Regarding the 2024-25 Budget Nick Wells, City Manager
STAFF REPORTS
a. City Manager Report - Nick Wells
b. Finance Supervisor - Adriana Anguis
c. Fire Chief - Alex Silva
d. Water/Wastewater Supervisor - Frank Cornejo
e. Public Works Foreman - Alex Chavez
Streets Assessment Adjourn:
ADJOURNMENT:
I, Yvette Rios, City Clerk of the City of Holtville, California, DO HEREBY CERTIFY that the foregoing agenda was duly posted at Holtville City Hall and on the City of Holtville's website (www.Holtville.ca.gov) on Friday, May 24, 2024.
4. 5.
6. Items for future meetings
7. 3.
05/28/24
2. MEETING DATE:
THE MINUTES OF THE REGULAR MEETING OF ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
The Regular Meeting of the Holtville City Council was held on Monday, May 13, 2024, at 5:30 pm in the Civic Center. Mayor Murray Anderson was present, as were Council Members Mike Goodsell, John Munger, Mike Pacheco, and Ginger Ward. Also present were Finance Supervisor Adriana Anguis, Police Chief Joe Conkey, City Treasurer George Morris, City Attorney Steve Walker, City Manager Nick Wells, and City Clerk Yvette Rios.
CITY COUNCIL CLOSED SESSION MEETING CALLED TO ORDER:
The Closed Session meeting was called to order at 5:31 PM. by Mayor Murray Anderson.
PUBLIC EMPLOYMENT:
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
CITY COUNCIL OPEN SESSION MEETING CALLED TO ORDER:
Mayor Anderson called the Open Session meeting to order at 6:11 PM.
PLEDGE OF ALLEGIANCE: Mr. Munger led the Pledge of Allegiance.
INVOCATION: The Invocation was given by Mr. Goodsell.
CITY CLERK RE: VERIFICATION OF POSTING OF AGENDA:
City Clerk Yvette Rios verified that the agenda was duly posted on Friday, May 10, 2024.
EXECUTIVE SESSION ANNOUNCEMENTS:
Mr. Walker reported that there was no reportable action from the Closed Session.
PROCLAMATION: Poppy Month - to the American Legion Women's Auxiliary Karen Gibbs, Sharon Burton, Chartlotte Clunn, Francis McDonald & Mary Helen Dollente Mayor Anderson read the proclamation to make May Poppy Month. Women in attendance from the American Legion Women's Auxiliary distributed hand crafted poppy pins to the Council and staff members.
GENERAL PUBLIC COMMENTS:
Rosie Allegranza, Executive Director for the Holtville Chamber of Commerce, came to provide an update on Chamber affairs and upcoming events. She reported that the Chamber has had recent success with new merchandise and invited the Council to the upcoming mixer they are hosting in conjunction with Coopers West Insurance.
Laura Goodsell, Holtville representative for the Imperial Valley Health Care District Initial Board of Directors, came to update the Council regarding the unified health care district. She reported on their recent progress with drafting a district map that defines the physical boundaries for voting demographics.
She utilized the IVHD website to display an interactive version of the draft map. Mrs. Goodsell continued to report on developments including negotiations with merging parties and board organization.
Julie Velasco (644 Cedar Avenue) came to report that there are several lights out of service at Samaha Park. The Holtville Little League utilize the facilities and the umpires are claiming that the park is too 5/28/24
1 a
THE HOLTVILLE CITY COUNCIL
Approvals
Monday, May 13, 2024
dark. Mr. Wells informed Mrs. Velasco that the City is aware of the outages and they are due to broken ballasts. The City has been reviewing options to have them replaced but it will be a costly repair.
Mary Helen Dollente (1925 Orchard Road) came seeking an update the garden that was recently cleared, located at the intersection of Orchard Road and Fourth Street. Mr. Wells informed her that the Holtville Rotary Club needs to submit official plans to the City. Mrs. Dollente addressed other concerns she has with issues that she believe harms the aesthetic of the town, such as vehicles parked on yards, graffiti tagging, and overgrown weeds.
1. CITY COUNCIL CONSENT AGENDA: Ms. Ward
a. Approval of the Minutes from the Regular Meeting of Monday, April 22, 2024. b. Current Demands #46737 through #46781
Mr. Munger indicated errors on the minutes and Ms. Rios will correct them.
A motion was made by Ms. Ward and seconded by Mr. Pacheco to approve the Consent Agenda as presented. The motion passed in the form of a roll call vote.
AYES: Goodsell, Munger, Pacheco, Ward, Anderson
NOES: None
ABSENT: None
ABSTAIN: None
REPORTS OF OFFICERS, COMMISSIONS, COMMITTEES, AND COMMUNIQUES:
Ms. Rios reported that she attended an IVRMA TAC meeting a couple of weeks ago and that She has contacted other cities to survey what services they use for communication. She invited the Council to attend the Farmers Market that week to participate in an activity she organized.
Mr. Wells added that he has also been contacting cities regarding their communication services and will report back when he has more information. He reported that he attended the SCAG Conference where he engaged in productive conversations during the breakaway sessions. Additionally, he touched on the progress of a few projects.
Mr. Walker had nothing to report.
Ms. Ward attended a Film Commission meeting and has an Area Agency on Aging meeting the next day.
Mr. Goodsell reported that he attended the SCAG Conference, highlighting major topics that were discussed, such as zero emission vehicles and public housing. He observed that there were many varying perspectives represented at the conference.
Mr. Munger, Mr. Pacheco, and Mr. Morris had nothing to report.
Chief Conkey recapitulated service calls from the past month, remarking that it was a slower month, which is good. He reported that there has been a substantial credible witness for the hit and run ongoing investigation.
Ms. Anguis reported that she has continued working with FEMA and the auditors respectively.
She reported that the water department has received its final LIHWAP payment and is creating a report with help from staff. She answered a question from Mr. Pacheco regarding the demands.
Mayor Anderson also attended the SCAG Conference, sharing that some of the sessions may not have been as applicable to Holtville as others, but he did find the informal conversations to be beneficial. He announced that IVHA needs two new Holtville representatives to replace Mr. Munger and himself. He directed staff to publicize the positions on the website and social media.
2. UNFINISHED BUSINESS: None
3. NEW BUSINESS:
a. PUBLIC HEARING: Discussion/Related Action to Introduce and Waive the First Reading of ORDINANCE #491 Amending Title 10, Section 10.20 Regarding Restricting the Use of Cargo Containers Tabled until 5/28 Nick Wells, City Manager b. Discussion/Related Action to Oppose Imperial County Environmental Health Community Event Fee Increases Via a Letter of Support Yvette Rios, City Clerk Ms. Rios explained the increases in Community Event Fees from the Imperial County Public Health Department - Environmental Health Division that are effective July 1st, 2024. Vendors currectly pay only $15 in ICPHD fees to participate in the Holtville Farmers Market - $10 for a temporary food facility (TFF) permit and $5 for the operator fee. These fees are set to increase by 500%, meaning they will soon pay $75 in ICPHD fees - $50 for the TFF permit and $25 for the operator fee. Ms. Rios stated that she and Ms. Dowsey, the event organizer, foresee that the new fees will have a deep impact on Holtville Farmers Markets by discouraging vendors to participate. In late April, Ms. Rios and Ms. Dowsey attended a meeting with other event organizers to discuss the potential effect of these fees. In the meeting, they made a plan to collaboratively seek support from the community and public entities so that the Imperial County Board of Supervisors may be persuaded to reconsider the increased fees. In conclusion, Ms. Rios, on behlalf of herself and Ms. Dowsey, requested a letter of support from the Council. Rosie Allegranza also spoke briefly on behalf of the Holtville Chamber of Commerce. Council members expressed that they were not in favor of the new fees and agreed to provide a letter of support. Mr. Wells will use the provided draft letter of support to create a final version that will include signature blocks for each Council member.
4. INFORMATION ONLY:
a. Discussion Only Regarding the 2024-25 Budget Nick Wells, City Manager Mr. Wells shared with the Council that at the recent employee luncheon, he expressed that the Council would like to raise employee salaries but it is not always economically feasible. By analyzing economic trends, he will determine how inflated prices will affect the revenue and the budget, as well referring to trends from various years. Furthermore, recent challenges have stalled an official budget, but staff will continue working to present more.
5. STAFF REPORTS:
a. City Manager Report - Nick Wells
b. Finance Supervisor - Adriana Anguis
c. Police Chief - Joe Conkey
d. Water/Wastewater Consultant - Frank Cornejo
e. Public Works Supervisor - Alex Chavez
Streets assessment
7. ADJOURNMENT: There being no further business to come before the Council, Mayor Anderson adjourned the meeting at 7:40 PM.
Murray Anderson, Mayor
Yvette Rios, City Clerk
6. Items for Future Meetings:
City of Holtville Check Register - DETAILS REPORT Page: 1 Live 4.17.2022 Check Issue Dates: 5/3/2024 - 5/22/2024 May 22, 2024 08:09AM Report Criteria:
Report type: GL detail
Check.Type = {<>} "Adjustment"
Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 46782
05/16/2024 46782 8x8, INC. 4395324 10-12001-4425 53.69 53.69 TELEPHONE 05/16/2024 46782 8x8, INC. 4395324 10-12003-4425 53.69 53.69 TELEPHONE 05/16/2024 46782 8x8, INC. 4395324 10-14020-4425 53.68 53.68 TELEPHONE 05/16/2024 46782 8x8, INC. 4395324 11-31510-44250 53.68 53.68 TELEPHONE 05/16/2024 46782 8x8, INC. 4395324 12-31620-4425 53.68 53.68 TELEPHONE Total 46782: 268.42
46783
05/16/2024 46783 AA ELECTRIC 2028 10-31158-44300 145.00 145.00 CITY HALL ELECTRIC REPAIRS Total 46783: 145.00
46784
05/16/2024 46784 ACE HARDWARE E38173 10-31158-44200 402.97 402.97 WATER TOWER LIGHTS 05/16/2024 46784 ACE HARDWARE E39948 10-31150-44200 8.60 8.60 PLUMBER SUPPLIES 05/16/2024 46784 ACE HARDWARE E39952 10-31150-44200 8.60- 8.60- PLUMBER SUPPLIES 05/16/2024 46784 ACE HARDWARE E40352 11-31520-44200 42.15 42.15 ROUNDUP, BATTERIES 05/16/2024 46784 ACE HARDWARE E40969 11-31520-44200 78.77 78.77 WEED KILLER 05/16/2024 46784 ACE HARDWARE E41101 10-22080-4420 5.38 5.38 BUCKET 05/16/2024 46784 ACE HARDWARE E41222 10-22080-4420 24.31 24.31 SCRAPER AND SRUBBERS 05/16/2024 46784 ACE HARDWARE E41256 10-22080-4420 60.30 60.30 FIRE DEPT SUPPLIES 05/16/2024 46784 ACE HARDWARE E41688 11-31520-44200 4.30 4.30 PLUG 05/16/2024 46784 ACE HARDWARE E41709 10-22080-4420 13.55 13.55 CLEANING SUPPLIES 05/16/2024 46784 ACE HARDWARE E42697 10-21070-4420 32.30 32.30 PADLOCKS 05/16/2024 46784 ACE HARDWARE E42709 10-22080-4420 43.86 43.86 SMARTFLO MAXHOSE 05/16/2024 46784 ACE HARDWARE E42713 10-22080-4420 12.48 12.48 WASHERS, SPRINKLERS 05/16/2024 46784 ACE HARDWARE E42889 10-31150-44200 5.38 5.38 CONN WIRE 05/16/2024 46784 ACE HARDWARE E43082 10-31140-44200 3.98 3.98 BOLTS AND NUTS 05/16/2024 46784 ACE HARDWARE E43088 10-31150-44210 27.12 27.12 HOG RING TOOL 05/16/2024 46784 ACE HARDWARE E43089 10-31158-44200 25.83 25.83 CITY HALL SUPPLIES 05/16/2024 46784 ACE HARDWARE E43092 10-22080-4420 5.69 5.69 BOLTS AND NUTS 05/16/2024 46784 ACE HARDWARE E43194 10-31150-44200 12.93 12.93 SPRAY PAINT 05/16/2024 46784 ACE HARDWARE E43212 10-31150-44200 19.40 19.40 SPRAY PAINT 05/16/2024 46784 ACE HARDWARE E43971 10-31150-44200 7.53 7.53 SPRAY PAINT 05/16/2024 46784 ACE HARDWARE E44094 10-31150-44200 59.22 59.22 DISINFECTANT 05/16/2024 46784 ACE HARDWARE E44112 11-31520-44200 35.33 35.33 ROUNDUP 05/16/2024 46784 ACE HARDWARE E44636 10-21070-4420 50.63 50.63 DOG FOOD 05/16/2024 46784 ACE HARDWARE E44766 10-31140-44200 120.64 120.64 LOOP CHAINS Total 46784: 1,094.05
46785
05/16/2024 46785 ACME SAFETY & S 163025-00 10-31140-44200 114.31 114.31 RIVETS 05/16/2024 46785 ACME SAFETY & S 163065-00 10-31150-44200 476.30 476.30 PARK SUPPLIES Total 46785: 590.61
46786
05/16/2024 46786 AIRWAVE COMMU 448226 10-22080-4420 329.61 329.61 MOTOROLA BATTERIES M = Manual Check, V = Void Check
ADMIN
PW
PW
FIRE
PW
FIRE
1 b
City of Holtville Check Register - DETAILS REPORT Page: 2 Live 4.17.2022 Check Issue Dates: 5/3/2024 - 5/22/2024 May 22, 2024 08:09AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 46786: 329.61
46787
05/16/2024 46787 AUTO ZONE COM 5648850151 11-31510-44280 128.14 128.14 DURALAST BATTERY 05/16/2024 46787 AUTO ZONE COM 5648850151 12-31620-4428 128.14 128.14 DURALAST BATTERY 05/16/2024 46787 AUTO ZONE COM 5648850152 11-31510-44280 11.00- 11.00- DURALAST BATTERY 05/16/2024 46787 AUTO ZONE COM 5648850152 12-31620-4428 11.00- 11.00- DURALAST BATTERY 05/16/2024 46787 AUTO ZONE COM 5648882338 11-31510-44200 2.49 2.49 SPARK PLUGS 05/16/2024 46787 AUTO ZONE COM 5648882338 12-31620-4420 2.50 2.50 SPARK PLUGS Total 46787: 239.27
46788
05/16/2024 46788 BABCOCK & SONS CD41929-22 12-31610-4430 65.65 65.65 OIL AND GREASE 05/16/2024 46788 BABCOCK & SONS CD41938-22 12-31610-4430 500.38 500.38 AMMONIA LAB ANALYSIS 05/16/2024 46788 BABCOCK & SONS CE40052-22 11-31520-44301 19.81 19.81 ALUMINUM LAB ANALYSIS 05/16/2024 46788 BABCOCK & SONS CE40199-22 12-31610-4430 170.93 170.93 ORTHO-PHOSPATE CALC 05/16/2024 46788 BABCOCK & SONS CE40208-22 12-31610-4430 183.32 183.32 BIOCHEMICAL OXYGEN DEMA 05/16/2024 46788 BABCOCK & SONS CE40254-22 11-31520-44301 19.81 19.81 ALUMINUM LAB ANALYSIS 05/16/2024 46788 BABCOCK & SONS CE40355-22 12-31610-4430 183.32 183.32 BIOCHEMICAL OXYGEN DEMA 05/16/2024 46788 BABCOCK & SONS LE40005-227 12-31610-4430 33.44 33.44 E.COLI LAB ANALYSIS 05/16/2024 46788 BABCOCK & SONS LE40014-227 12-31610-4430 33.44 33.44 E.COLI LAB ANALYSIS Total 46788: 1,210.10
46789
05/16/2024 46789 BAJA DESERT TIR S21-18342 11-31510-44280 12.50 12.50 FLAT REPAIR 05/16/2024 46789 BAJA DESERT TIR S21-18342 12-31620-4428 12.50 12.50 FLAT REPAIR Total 46789: 25.00
46790
05/16/2024 46790 BAVCO 270323 11-31510-44200 617.57 617.57 BACKFLOW SUPPLIES Total 46790: 617.57
46791
05/16/2024 46791 BORDER TACTICA A206426 10-12003-4314 269.16 269.16 PANTS AND POLO SHIRTS Total 46791: 269.16
46792
05/16/2024 46792 CA-NV Section AW A. CHAVEZ 2 11-31510-43130 905.00 905.00 ALEX CHAVEZ 2024 BACKFLOW 05/16/2024 46792 CA-NV Section AW F. OROZCO 11-31510-43130 905.00 905.00 FRANCISCO OROZCO 2024 BA Total 46792: 1,810.00
46793
05/16/2024 46793 CARROT TOP IND SO52093547 10-31158-44200 2,017.11 2,017.11 2 NYLON US FLAGS Total 46793: 2,017.11
46794
05/16/2024 46794 CASELLE, INC. 132924 10-14020-4430 1,693.00 1,693.00 CONTRACT SUPPORT M = Manual Check, V = Void Check
PW
PW
PW
PW
PW
PW
PW
ADMIIN
City of Holtville Check Register - DETAILS REPORT Page: 3 Live 4.17.2022 Check Issue Dates: 5/3/2024 - 5/22/2024 May 22, 2024 08:09AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 46794: 1,693.00
46795
05/16/2024 46795 COUNTY MOTOR P 311589 11-31510-44280 223.36 223.36 POWER BRAKE BOOSTER 05/16/2024 46795 COUNTY MOTOR P 311589 12-31620-4428 223.35 223.35 POWER BRAKE BOOSTER 05/16/2024 46795 COUNTY MOTOR P 311674 11-31530-44280 45.82 45.82 RETAINER Total 46795: 492.53
46796
05/16/2024 46796 COUNTY OF SAN 24HOLTFDN 10-22080-4433 684.00 684.00 FIRE DEPT RADIOS 05/16/2024 46796 COUNTY OF SAN 24HOLTFDN 12-31620-4433 14.25 14.25 PUBLIC WORKS RADIOS 05/16/2024 46796 COUNTY OF SAN 24HOLTFDN 11-31510-44330 14.25 14.25 PUBLIC WORKS RADIOS Total 46796: 712.50
46797
05/16/2024 46797 DESERT VALLEY P 2619 10-31140-44300 144.00 144.00 COMPLETE OIL SERVICE 05/16/2024 46797 DESERT VALLEY P 2619 11-31510-44300 144.00 144.00 COMPLETE OIL SERVICE 05/16/2024 46797 DESERT VALLEY P 2619 12-31620-4430 144.00 144.00 COMPLETE OIL SERVICE 05/16/2024 46797 DESERT VALLEY P 2620 10-31158-44300 312.00 312.00 COMPLETE OIL SERVICE Total 46797: 744.00
46798
05/16/2024 46798 DRAGON'S EXTER 89238098 10-31158-44300 250.00 250.00 MONTHLY PEST Total 46798: 250.00
46799
05/16/2024 46799 EVELYN ANDREA MAY 2024 FA 10-13050-4430 300.00 300.00 FARMERS MARKET MAY 2024 Total 46799: 300.00
46800
05/16/2024 46800 FRANKLIN LEE EN 11134 10-17030-4520 180.00 180.00 SYSTEM SEARCH UPDATE Total 46800: 180.00
46801
05/16/2024 46801 GRISWOLD INDUS 892389 11-31520-44200 2,736.07 2,736.07 PRESSURE VALVE RELEASE Total 46801: 2,736.07
46802
05/16/2024 46802 HOLTVILLE TRIBU 0101479 10-12003-4422 441.00 441.00 LEGAL AD-SUNSET ROSE APTS 05/16/2024 46802 HOLTVILLE TRIBU 0101479 10-12003-4422 441.00 441.00 LEGAL AD-ORDINANCE 496 05/16/2024 46802 HOLTVILLE TRIBU 0101479 10-12003-4422 315.00 315.00 LEGAL AD-ORDINANCE 488 Total 46802: 1,197.00
46803
05/16/2024 46803 IMPERIAL IRRIGAT ELECTRIC M 11-31520-44240 118.37 118.37 ELECTRICITY UTILITIES 05/16/2024 46803 IMPERIAL IRRIGAT ELECTRIC M 11-31510-44240 118.37 118.37 ELECTRICITY UTILITIES 05/16/2024 46803 IMPERIAL IRRIGAT ELECTRIC M 12-31620-4424 144.74 144.74 ELECTRICITY UTILITIES M = Manual Check, V = Void Check
PW
PW
FIRE
PW
PW
FARMER MKT
ADMIN
PW
ADMIN
PW
City of Holtville Check Register - DETAILS REPORT Page: 4 Live 4.17.2022 Check Issue Dates: 5/3/2024 - 5/22/2024 May 22, 2024 08:09AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 05/16/2024 46803 IMPERIAL IRRIGAT ELECTRIC M 12-31610-4424 7,932.52 7,932.52 ELECTRICITY UTILITIES 05/16/2024 46803 IMPERIAL IRRIGAT ELECTRIC M 11-31520-44240 12,530.31 12,530.31 ELECTRICITY UTILITIES 05/16/2024 46803 IMPERIAL IRRIGAT ELECTRIC M 10-31158-44240 3,108.95 3,108.95 ELECTRICITY UTILITIES 05/16/2024 46803 IMPERIAL IRRIGAT ELECTRIC M 10-31140-44240 2,374.01 2,374.01 ELECTRICITY UTILITIES 05/16/2024 46803 IMPERIAL IRRIGAT PARKS ELE 10-31150-44240 2,945.02 2,945.02 PARKS ELECTRICITY Total 46803: 29,272.29
46804
05/16/2024 46804 IMPERIAL IRRIGAT #0303 APRIL 11-31520-44350 2,560.00 2,560.00 RAW WATER CHARAGES Total 46804: 2,560.00
46805
05/16/2024 46805 IMPERIAL PRINTE 24-1298 10-13010-4420 21.55 21.55 YVETTE RIOS NAMEPLATE Total 46805: 21.55
46806
05/16/2024 46806 INDUSTRIAL MECH 9550 11-31520-44300 6,389.38 6,389.38 REPLACE GALVANIZED PIPE Total 46806: 6,389.38
46807
05/16/2024 46807 JADE SECURITY S 0211939 12-31610-4430 59.98 59.98 MONITOR SECURITY SYSTEM 05/16/2024 46807 JADE SECURITY S 0211939 11-31520-44300 59.99 59.99 MONITOR SECURITY SYSTEM Total 46807: 119.97
46808
05/16/2024 46808 K-C WELDING & R 195939 10-31140-44200 324.73 324.73 BLADES Total 46808: 324.73
46809
05/16/2024 46809 LA BRUCHERIE IR 280262C 11-31520-44200 28.17 28.17 BUSHINGS 05/16/2024 46809 LA BRUCHERIE IR 281722C 10-31150-44200 79.22 79.22 HUNTER MP RTR 05/16/2024 46809 LA BRUCHERIE IR 281725C 11-31520-44200 81.84 81.84 COUPLINGS 05/16/2024 46809 LA BRUCHERIE IR 281787C 10-31150-44200 360.80 360.80 HUNTER 2 STATION BATTERY 05/16/2024 46809 LA BRUCHERIE IR 281976C 10-31150-44200 465.11 465.11 SPRINKLER SUPPLIES Total 46809: 1,015.14
46810
05/16/2024 46810 METRON - FARNIE 100004252 11-31530-47950 49,941.94 49,941.94 METERS Total 46810: 49,941.94
46811
05/16/2024 46811 PEOPLEREADY,IN 28647222 10-31150-41400 782.65 782.65 TEMP WORKER PARKS 05/16/2024 46811 PEOPLEREADY,IN 28660058 12-31610-4140 1,323.39 1,323.39 TEMP WORKER WWTP 05/16/2024 46811 PEOPLEREADY,IN 28660059 10-31150-41400 782.65 782.65 TEMP WORKER PARKS Total 46811: 2,888.69
M = Manual Check, V = Void Check
PW
ADMIN
PW
PW
PW
PW
PW
ADMIN
City of Holtville Check Register - DETAILS REPORT Page: 5 Live 4.17.2022 Check Issue Dates: 5/3/2024 - 5/22/2024 May 22, 2024 08:09AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 46812
05/16/2024 46812 PITNEY BOWES G 1025218433 10-14020-4416 119.24 119.24 INK AND TAPE STRIPS 05/16/2024 46812 PITNEY BOWES G 1025218433 11-31510-44160 119.23 119.23 INK AND TAPE STRIPS 05/16/2024 46812 PITNEY BOWES G 1025218433 12-31620-4416 119.23 119.23 INK AND TAPE STRIPS Total 46812: 357.70
46813
05/16/2024 46813 QUILL CORPORATI 38514358 10-14020-4416 131.58 131.58 OFFICE SUPPLIES 05/16/2024 46813 QUILL CORPORATI 38514358 11-31510-44160 131.58 131.58 OFFICE SUPPLIES 05/16/2024 46813 QUILL CORPORATI 38514358 12-31620-4416 131.58 131.58 OFFICE SUPPLIES 05/16/2024 46813 QUILL CORPORATI 38516443 10-22080-4416 158.63 158.63 TONER 05/16/2024 46813 QUILL CORPORATI 38516443 10-14020-4416 11.79 11.79 FILE FOLDERS 05/16/2024 46813 QUILL CORPORATI 38516443 11-31510-44160 11.79 11.79 FILE FOLDERS 05/16/2024 46813 QUILL CORPORATI 38516443 12-31620-4416 11.80 11.80 FILE FOLDERS Total 46813: 588.75
46814
05/16/2024 46814 ROBERT S. NELSO 14911 11-31530-44280 881.01 881.01 TRUCK REPAIRS Total 46814: 881.01
46815
05/16/2024 46815 ROTO ROOTER 211098 10-22080-4430 140.00 140.00 FIRE DEPT PLUMBING SERVIC Total 46815: 140.00
46816
05/16/2024 46816 RUBIO MEDINA, A 2304-042024 10-70001-4430 21,090.23 21,090.23 PUBIC SAFETY BUILDING PLAN Total 46816: 21,090.23
46817
05/16/2024 46817 SELLERS PETROL CL38117 10-22080-4427 1,249.84 1,249.84 FIRE DEPT FUEL 05/16/2024 46817 SELLERS PETROL CL38118 12-31620-4427 555.88 555.88 PUBLIC WORKS FUEL 05/16/2024 46817 SELLERS PETROL CL38118 12-31610-4427 114.89 114.89 PUBLIC WORKS FUEL 05/16/2024 46817 SELLERS PETROL CL38118 11-31520-44270 230.42 230.42 PUBLIC WORKS FUEL 05/16/2024 46817 SELLERS PETROL CL38118 11-31530-44270 308.53 308.53 PUBLIC WORKS FUEL 05/16/2024 46817 SELLERS PETROL CL38118 11-31510-44270 194.06 194.06 PUBLIC WORKS FUEL 05/16/2024 46817 SELLERS PETROL CL38118 10-31150-44270 382.89 382.89 PUBLIC WORKS FUEL 05/16/2024 46817 SELLERS PETROL CL38118 10-21070-4427 699.29 699.29 PUBLIC WORKS FUEL 05/16/2024 46817 SELLERS PETROL CL38118 10-12003-4427 48.03 48.03 PUBLIC WORKS FUEL Total 46817: 3,783.83
46818
05/16/2024 46818 SERVICE MASTER 35206 10-31158-44300 2,045.60 2,045.60 JANITORIAL SERVICE Total 46818: 2,045.60
46819
05/16/2024 46819 SPARKLETTS 9431538 050 10-31158-44200 267.91 267.91 PUBLIC WORKS WATER 05/16/2024 46819 SPARKLETTS 9439337 050 10-22080-4420 53.51 53.51 FIRE DEPT WATER M = Manual Check, V = Void Check
ADMIN
ADMIN
FIRE
PW
FIRE
ADMIN
PW
FIRE
PW
PW
FIRE
City of Holtville Check Register - DETAILS REPORT Page: 6 Live 4.17.2022 Check Issue Dates: 5/3/2024 - 5/22/2024 May 22, 2024 08:09AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 46819: 321.42
46820
05/16/2024 46820 SUNBELT RENTAL 150297015-0 10-31140-45250 547.40 547.40 LIGHT TOWER RENTAL Total 46820: 547.40
46821
05/16/2024 46821 TARGETSOLUTION INV93413 10-22080-4313 209.97 209.97 TRAING PLATFORM Total 46821: 209.97
46822
05/16/2024 46822 THATCHER CO. 2024100105 11-31520-44201 27,340.40 27,340.40 T-FLOC Total 46822: 27,340.40
46823
05/16/2024 46823 THE COOLING AN 14249 10-31158-44300 285.00 285.00 A/C TUNE UP Total 46823: 285.00
46824
05/16/2024 46824 TRI-STATE SEMINA F. OROZCO 11-31510-43130 49.50 49.50 FRANCISCO OROZCO 2024 TRI05/16/2024 46824 TRI-STATE SEMINA F. OROZCO 12-31620-4313 49.50 49.50 FRANCISCO OROZCO 2024 TRI05/16/2024 46824 TRI-STATE SEMINA ALEX CHAV 11-31510-43130 49.50 49.50 ALEX CHAVEZ 2024 TRI-STATE 05/16/2024 46824 TRI-STATE SEMINA ALEX CHAV 12-31620-4313 49.50 49.50 ALEX CHAVEZ 2024 TRI-STATE 05/16/2024 46824 TRI-STATE SEMINA TONY ANTU 11-31530-43130 99.00 99.00 TONY ANTUNEZ 2024 TRI-STAT Total 46824: 297.00
46825
05/16/2024 46825 UNDERGROUND S 420240326 10-31140-44300 36.25 36.25 DIG ALERT FEES Total 46825: 36.25
46826
05/16/2024 46826 VESTIS #2000 APRIL 10-31158-44200 337.48 337.48 WORKPLACE SUPPLIES 05/16/2024 46826 VESTIS #2000 APRIL 12-31610-4314 639.39 639.39 UNIFORM CHARGES 05/16/2024 46826 VESTIS #2000 APRIL 11-31520-43140 642.03 642.03 UNIFORM CHARGES 05/16/2024 46826 VESTIS #2000 APRIL 11-31530-43140 151.12 151.12 UNIFORM CHARGES 05/16/2024 46826 VESTIS #2000 APRIL 10-31150-43140 141.67 141.67 UNIFORM CHARGES 05/16/2024 46826 VESTIS #2000 APRIL 10-31140-43140 141.67 141.67 UNIFORM CHARGES 05/16/2024 46826 VESTIS #2000 APRIL 11-31510-43140 255.01 255.01 UNIFORM CHARGES 05/16/2024 46826 VESTIS #2000 APRIL 12-31620-4314 255.02 255.02 UNIFORM CHARGES Total 46826: 2,563.39
46827
05/16/2024 46827 VISUAL EDGE IT, I 24AR175246 10-22080-4416 .81 .81 FIRE DEPT COPIER USAGE Total 46827: .81
46828
05/16/2024 46828 WAXIE SANITARY 82451326 10-22080-4420 149.62 149.62 BAGS M = Manual Check, V = Void Check
PW
FIRE
PW
PW
PW
PW
PW
FIRE
FIRE
City of Holtville Check Register - DETAILS REPORT Page: 7 Live 4.17.2022 Check Issue Dates: 5/3/2024 - 5/22/2024 May 22, 2024 08:09AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 46828: 149.62
46829
05/16/2024 46829 CR&R INCORPORA APRIL 2024 13-31710-4430 27,428.19 27,428.19 ADJUSTED GROSS 05/16/2024 46829 CR&R INCORPORA APRIL 2024 10-00000-3145 3,291.38- 3,291.38- FRANCHISE FEES 05/16/2024 46829 CR&R INCORPORA APRIL 2024 13-00000-3849 1,645.69- 1,645.69- ABA 939 05/16/2024 46829 CR&R INCORPORA APRIL 2024 10-00000-3848 1,371.41- 1,371.41- VEHICLE IMPACT FEE Total 46829: 21,119.71
46830
05/16/2024 46830 MISSIONSQUARE 6832179 10-00000-2026 2,179.85 2,179.85 RETIREMENT 05/16/2024 46830 MISSIONSQUARE 6832179 10-00000-2027 798.89 798.89 RETIREMENT 05/16/2024 46830 MISSIONSQUARE 6832179 10-12001-4240 657.76 657.76 RETIREMENT 05/16/2024 46830 MISSIONSQUARE 6832179 10-14020-4240 287.28 287.28 RETIREMENT 05/16/2024 46830 MISSIONSQUARE 6832179 10-22080-4240 349.58 349.58 RETIREMENT 05/16/2024 46830 MISSIONSQUARE 6832179 10-12003-4240 185.20 185.20 RETIREMENT 05/16/2024 46830 MISSIONSQUARE 6832179 10-31140-42400 159.06 159.06 RETIREMENT 05/16/2024 46830 MISSIONSQUARE 6832179 11-31530-42400 58.72 58.72 RETIREMENT 05/16/2024 46830 MISSIONSQUARE 6832179 11-31510-42400 506.05 506.05 RETIREMENT 05/16/2024 46830 MISSIONSQUARE 6832179 11-31520-42400 380.64 380.64 RETIREMENT 05/16/2024 46830 MISSIONSQUARE 6832179 12-31610-4240 454.88 454.88 RETIREMENT 05/16/2024 46830 MISSIONSQUARE 6832179 12-31620-4240 524.50 524.50 RETIREMENT Total 46830: 6,542.41
Grand Totals: 197,755.19
Report Criteria:
Report type: GL detail
Check.Type = {<>} "Adjustment"
M = Manual Check, V = Void Check
ADMIN
ADMIN
City Council Staff Report
Ordinance 494 – Cargo Containers in Residential and Downtown-B Zones
To: Nicholas Wells, City Manager
Holtville City Council
From: Jeorge Galvan, AICP, City Planner
Date: May 28, 2024
Project: Ordinance 494 – Cargo Containers in Residential and Downtown‐B Zones An interpretation of the Zoning Code was initiated in February 2018 to determine whether or not cargo containers would be allowed in various zones throughout the City. Numerous public hearings were held by the Planning Commission and City Council regarding the matter. Cargo containers were previously allowed in all industrial zones and C‐2 commercial zones. The City Council approved Resolution 18‐06 and Ordinance 491 on September 4, 2018 to allow improved cargo containers in Downtown‐B zones subject to a Minor Use Permit. Council also approved Ordinance 494 on June 4, 2019 allowing improved cargo containers in all Residential Zones.
Ordinance 491 intended to amend Section 17.41.110 of the Holtville Municipal Code – “Downtown Code, Special Regulations” adding Sub‐section E, outlining the development standards for cargo containers in the Downtown‐B zone. Such standards include placement of the cargo container be restricted to the rear yard only, maximum square footage not to exceed 320 square feet, that cargo containers must be improved to comply with the architectural design requirements and all other requirements of the Downtown Code; and other similar requirements. Ordinance 491 also establishes the requirement of a Minor Use Permit for cargo containers.
Ordinance 494 allowed improved cargo containers in all residential zones and included a definition of an improved cargo container as one that has been modified for aesthetic purposes that may include siding material, color or modifications to make it consistent with the main structure and thus constituting an accessory structure.
Although both Ordinances were approved and a second reading was conducted, neither Ordinance was published in a newspaper circulated in Holtville. Building permits have been in issued for at least three cargo containers since the approval of both Ordinances.
Meeting Date: May 28, 2024_ ____
Item Number: __________________
City Manager __________________
Finance Manager __________________
City Attorney __________________
3 a
City Council Staff Report
Ordinance 494 – Cargo Containers in Residential and Downtown-B Zones
Council is being asked once again to approve and adopt Ordinance 494 so that it can be published in the newspaper and be legally in force once again. Ordinance 491 is not up for consideration since it would be redundant with the passage of the updated Ordinance 494.
RECOMMENDATION
Staff recommendsthe adoption of Ordinance 494 allowing improved cargo containersin residentialzones and Downtown‐B zones and instructing the City Clerk to publish the Ordinance at least once in a newspaper of general circulation printed and published in the City of Holtville, together with the names of the members of the City Council voting for and against the same. Said publication shall occur after the second reading of the Ordinance.
Attachments: Ordinance 494
ORDINANCE NO. 494
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HOLTVILLE AMENDING TITLE 17 (ZONING) OF THE HOLTVILLE MUNICIPAL CODE
RELATED TO IMPROVED CARGO CONTAINERS IN RESIDENTIAL ZONES AND
DOWNTOWN-B ZONES
WHEREAS, a cargo container is defined as an industrial, standardized reusable metal vessel that was originally, specifically, or formerly designed for or used in the packing, shipping, movement or transportation of freight, articles, goods or commodities by commercial trucks, trans, and/or ships. A cargo container modified in a manner that would preclude future use by a commercial transportation entity is still considered a cargo container; and WHEREAS, the City Council previously approved various actions related to cargo containers; and
WHEREAS, it is the intent of the City to expressly allow the use of cargo containers in the residential zones only if they are improved in such a manner as to retain the residential character of the neighborhood; and
WHEREAS, it is the intent of the City to expressly allow the use of cargo containers in the Downtown B Zone only if they are improved in accordance with established development standards and subject to a Minor Use Permit; and
WHEREAS, the Planning Commission held a duly noticed public hearings on July 16,2018 and December 17, 2018 and based on testimonies received, the Planning Commission recommends an amendment to the Municipal Code allowing improved cargo containers in residential zones and Downtown-B zones; and
WHEREAS, the City Council held a Public Hearing on August 27, 2018, February 25, 2019, and May 28, 2024 to review the pertinent facts and consider all arguments for and against the proposed text amendments and found as follows:
(a) That the above stated recitals are incorporated as findings, and (b) That the proposed amendments are consistent with the objectives of the Holtville General Plan and development policies adopted by the Holtville City Council, and (c) That the adoption of this ordinance is exempt from CEQA review per section 15061 (b)(3), and a Notice of Exemption has been filed; and
(d) That the use of improved cargo containers with limitations and restrictions proposed in the draft text amendment attached hereto would further the objectives of the Zoning Code; and
2 (e) That field investigations disclosed that the subject use in residential zone, as restricted would be compatible with the uses permitted in residential zones and Downtown B Zone respectively; and
(f) That the subject use is similar to one or more uses permitted in all residential zones and Downtown B Zone respectively; and
(g) That the subject use will be reviewed to ensure that the proposed use and location will not cause reduction in the value of the property or adversely impact surrounding properties.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
SECTION 1: Title 17 of the Holtville Municipal Code shall be amended follows:
17.04.030 “B” Definitions.
Building, Accessory “Accessory Building” means a building, part of a building, or structure which in incidental or subordinate to the main building or use on the same site. This definition does not apply to uncovered swimming pool. This definition shall apply to “improved cargo container” when proper permits are obtained for installation and improvements as codified under this chapter (See
17.04.040 “Improved Cargo Container.”)
17.04.040 “C” Definitions.
“Cargo Container” means an industrial, standardized reusable metal vessel that was originally, specifically, or formerly designed for or used in the packing, shipping, movement or transportation of freight, articles, goods or commodities by commercial trucks, transit, rails and/or ships. A cargo container modified in a manner that would preclude future use by a commercial transportation entity is still considered a cargo container.
An “Improved Cargo Container” shall mean a cargo container as defined above that has been permitted to be installed and modified for aesthetic purposes that may include siding material, color or modifications to make it consistent with the main structure and thus constituting an accessory structure.
17.41.110
E. Cargo Containers. Subject to approval of a Minor Use Permit, cargo containers may be located as an accessory structure within the Downtown B zone only when it is used for storage directly related to the primary use. The following development standards shall apply.
1. Cargo containers must be improved to comply with the architectural design requirements and all other requirements of the Downtown Code.
3 2. The parcel of land for which the cargo container is to be located must meet minimum lot size requirements as established for the General Commercial zone. A maximum of one cargo container, regardless of size, is allowed per parcel.
3. Cargo containers may only be located in the rear yard. The installation of cargo containers within the front yard or side yard is strictly prohibited.
4. A maximum of one cargo container, regardless of size, is allowed per parcel.
5. The maximum square footage of the cargo container cannot exceed 320 square feet.
6. Cargo containers shall meet the setback requirements.
7. Cargo containers shall not be used for any advertising purpose and shall be kept clean of all alpha-numeric signage and writing.
8. As a condition of placement, cargo containers may be required to be fenced or screened from abutting properties and/or rights-of-way pursuant to the provisions of the Downtown Code.
9. Cargo containers shall be included in the calculation of overall lot coverage.
10. Cargo containers shall not occupy required off-street parking, loading or landscaping areas.
11. Materials stored within cargo containers are subject to review and approval by the Fire Department.
12. A Building Permit is required for any cargo containers exceeding 120 square feet in size.
SECTION 2: This ordinance shall take effect and shall be in force thirty (30) days after the date of adoption, and prior to the expiration of fifteen (15) days from the passage thereof, shall be published at least once in a newspaper of general circulation printed and published in the City of Holtville, together with the names of the members of the City Council voting for and against the same.
PASSED, ADOPTED AND APROVED by the City Council of the City of Holtville, this 28th day of May 2024.
4 ___________________________________
Murray Anderson, Mayor
I, Yvette Rios, City Clerk of the City of Holtville, DO HEREBY CERTIFY that the foregoing ordinance was duly passed, approved, and adopted by the City Council of said City of Holtville at a meeting thereof held on the 28th day of May 2024and that the same was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Yvette Rios, City Clerk
MEETING DATE:
ITEM NUMBER 3 b
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager 06/08/23
SUBJECT: Request by Holtville High School to Issue a Permit for a Professional Fireworks Display at the 2024 Senior Class Graduation Ceremony ISSUE:
Shall the City Council take action allowing a permit to be issued to Pyro Spectaculars, Inc. (dba Pyro Spectaculars by Souza) of Alpine, California, to perform a pyrotechnics display at the Holtville High School senior graduation ceremony to be held on Thursday, June 6, 2024, at the HHS Footbal Field?
DISCUSSION:
Staff was approached again this year by HHS administration requesting that they be permitted to engage a pyrotechnics professional to put on a fireworks display at this year's graduation ceremony. Mr. Arevalo, the HHS Principal, has been working with Holtville Fire and the City Finance Department to gather the required paperwork and follow the procedures necessary to allow the display, which they have properly completed.
The City ordinance dealing with fireworks (excerpt attached as Attachment A) allows for such displays by licensed experts with proper insurance coverage. The representatives of the school have engaged Pyro Spectaculars by Souza of San Diego to perform the display. The City has obtained a copy of the firm's liability insurance coverage, naming the City as an additional insured (Attachment B) and the Fire Chief is satisfied with the proposed physical setup, assuming winds are not too strong that evening, which would preclude the demonstration.
A fee is mentioned in the ordinance, however, no fee has been established and it is recommended that any consideration of such a fee be waived for the High School.
FISCAL IMPACT:
None, other than loss of an undetermined fee.
CITY MANAGER RECOMMENDED ACTION:
Allow the issuance of a permit with no fee.
ALTERNATIVE:
1 - Approve the request
2 - Choose not to issue a permit
3 - Give staff alternate direction
REPORT TO COUNCIL
May 23, 2024
05/28/24
Approvals
City of Holtville
2024'05 HHS Fireworks Page 1 of 1
Attachment A
Ordinance 483
(Excerpt)
Insurance Coverage
Attachment B
MEETING DATE:
ITEM NUMBER 3 c
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager 23-14
SUBJECT: Sale of Fireworks
ISSUE:
Shall the City Council approve the request by the Holtville Chamber of Commerce to obtain the Single Vendor Permit allowed by City Ordinance for the Sale of “Safe and Sane Fireworks” in Association with 2024 Independence Day Celebrations?
DISCUSSION:
Ordinance No. 483 (2014), allows a maximum of one (1) temporary fireworks stand permit to be issued by the City each calendar year. To be eligible to be awarded the permit, the organization must be a local non-profit, tax exempt entity qualified under Section 501(c)(3) of the Internal Revenue Code.
The primary purpose for limiting the number of stands to one is to avoid diluting the profits between such organizations. The ordinance allows the sale of fireworks to commence on June 28th and conclude on July 5th at 9:00 p.m., for a total of seven days. From 2013-2023 (except in 2016 when no permit was issued), the Holtville Chamber of Commerce has been the vendor issued the permit. The Chamber has once again requested that they be the sole local fireworks vendor.
FISCAL IMPACT:
$500 permit revenue for the City, which offsets additional staffing required during the 4th of July and the adjacent weekend.
CITY MANAGER RECOMMENDATION:
Given that no other group has come forward to request the permit and the limited window of time to complete the state permitting requirements, it is recommended that the Chamber be issued the City permit.
ALTERNATIVE:
1 - Approve the application
2 - Choose not to issue a permit
3 - Give staff alternate direction
05/28/24
City of Holtville
Approvals
REPORT TO COUNCIL
May 23, 2024
Fireworks Permit (2024) Page 1 of 1
1 City Council/CM Reports (05-28’24)
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: May 10, 2024
FROM: Nick Wells, City Manager
SUBJECT: City Manager Update
INFORMATION ONLY – NO ACTION REQUIRED AT THIS TIME
ADMINISTRATION
Financial Audit – Multiple challenges with the new accounting software delayed work on the City’s annual financial audit. This is impacting the submission of the Single Audit of Federal funds, which was due March 31, however the Finance Department continues to work to rectify the issue. Auditors were finally able to begin work onsite recently and completed preliminary work.
Capital Improvements Project Listing – a meeting was held in November with staff, including the City Manager, City Engineer, City Planner and Water/Wastewater Lead Operator to discuss long term capital improvements needed in the City. Water system improvements, sewer system upgrades, streets projects and other issues were discussed and expected to be further explored. A more complete detailing of the discussion will be presented to the Council in the near future.
Events – the CM joined Mayor Anderson and Councilman Pacheco at the Ribbon Cutting ceremony for the Imperial Avenue south extension. The new roadway will be a welcome addition to many Valleyites (excluding, perhaps, many Wake Avenue residents like Frank Cornejo!) Public Safety Lot/New Construction – Rubio Medina of Irvine, California was engaged in April,2023, to perform Architecture services to design Phase I (Fire Apparatus Bay) and Phase II (PS Administration & Fire Dormitories) of this project. Staff met with Mr. Medina multiple times in early May and iterative documents were discussed and revised. Pursuant to discussions between Chief Silva, the CM and Mr.
Medina regarding configuration, direction solidified for constructing a 3-bay apparatus section and a 2-story administration/residence area. Further discussion also clarified the placement of the building on the site and the external motif of the building. Feedback was provided to the architect and he was very open to incorporating ideas presented.
Mr. Medina is now moving forward with subconsultants for plumbing, electrical, HVAC, etc. Due to an increase in the size of the project over that which was called out in the RFP, the architect has approached the City about augmented funding, which will be brought to Council in May. The CM and Chief Silva checked in with the architect via Zoom recently and the project continues to develop.
Multiple conversations regarding augmented funding have taken place with staff, Mayor Anderson, and various entities. Some very positive leads have developed that will continue to be pursued. The CM compiled information from various sources and submitted an application for directed Congressional funding to Raul Ruiz’s office in early May. The City received word that the project was selected by the Congressman and recommended to the Congressional budget committee. We now await a positive response there! Meeting Date 05/28/24
Item Number 5 a
Approvals .
City Manager
Finance
City Attorney
2 City Council/CM Reports (05-28’24)
PUBLIC WORKS
TRANSPORTATION PROJECTS
East Ninth Street Sidewalk Improvements – The City was awarded CMAQ money to complete this project through Caltrans and ICTC. Holt Group completed design on the project in late 2023. Staff worked with LAFCo, the County and a private landowner to finalize jurisdiction and easements in the project area.
SB1 funding was allocated to this and the West Ninth project in July, 2023. Advertising to procure contractors was run in January and Nicklaus Engineering (NEI) was selected as the RE/CM for the project.
A project kickoff meeting was held in early March with NEI, THG and staff to discuss issues and responsibilities. The construction bid opening was held on Tuesday, February 13, 2024, with a low bid actually coming in below the projected project cost. A request was made to Caltrans to reallocate some of the funding to cover some non-construction costs. Contract documents have been completed by the contractor and counter signed by the City. A previously agreed upon administrative course of action to annex a small strip of the project from the County into the City is now requiring a more formal process. The CM met with the County CEO and Public Works Director to finalize all of the required paperwork, which will now need to go through a formal process with LAFCO. This has put the project on hold for a few weeks.
Pear Canal Undergrounding/Ninth Street Improvements (Olive to Melon) – this project has been discussed for some time. Initial action to proceed was taken in early 2021. A deposit was forwarded to IID to begin design and multiple site visits with staff, the IID and City Engineer took place to discuss issues that need to be addressed in design. Undergrounding work was scheduled to take place in December 2021, however, delays were discussed in those meetings from the IID side which eventually led to construction work being pushed back. The City has been awarded funding through ICTC for the resulting necessary sidewalk and roadway improvements, however that funding will not be available until at least October, 2023, so this is not an issue from our standpoint. A conversation with Mr. Hawk revealed that he is waiting for this project to take place to begin construction of his adjacent housing project. LC Engineering was awarded the contract for design in February.
A construction challenge for IID existed for this project, as it would make it difficult to continue to service several nearby County-area residences served by surface water. It was determined that incentivizing these properties to convert to City water would be in the best interest of the project. Staff worked with IID on companion communication to those residents to encourage them to switch. At one point, IID had identified that only two properties remained that needed conversion, but staff met with them in July, 2023, and they agreed to convert to City service! City staff has worked with IID staff to double check total compliance (2 more residences were discovered that need to be contacted) and is working with a local contractor to estimate the cost of installation. Staff renewed attempts to contact the remaining residents. One of the 2 has now expressed an interest in starting City water service. In March, the final remaining holdout submitted paperwork to connect to City water service, so staff is working with IID to get the project reinitialized.
Separately, staff met with a contractor to establish physical connections. The CM is working with IID to schedule the work prior to the undergrounding operation.
A new wrinkle developed wherein the dedicated Congressional funding is not immediately accessible to IID. Although that is expected to be resolved fairly soon, the uncertainty begat the need to push the City’s project funding into next fiscal year to avoid non-performance. David Aguirre with ICTC worked with SCAG and Caltrans to accomplish that and, although there are still some final steps, it has been tentatively approved at the base level.
Pine Avenue Sidewalks – Subsequent to the awards of funding for streets projects utilizing Federal Highways dollars through ICTC in early 2022, another year of projects was quickly requested to be added.
Holtville submitted a project to capture CMAQ dollars to add sidewalks to either side of Pine Avenue between Fourth and Fifth Streets. Action to approve was taken in October, 2023. 3 City Council/CM Reports (05-28’24)
PARKS
Holtville Wetlands Project – In late 2016, approximately $3 million was granted to the City through the US Bureau of Reclamation (BoR). THG was selected for Grant Administration tasks and George Cairo Engineering (GCE) for design services. GCE was significantly behind schedule from the outset, but finally produced approved plans in 2021.
A construction RFP was released in early 2022 netted only one bid, which was significantly over (+/- $1.4 million) the construction budget. The BoR representative, Jeremy Brooks, was extremely helpful in moving the project along. In September, 2022, he was able to secure funding to bridge the gap to pay for construction.
That funding was officially awarded in early February, 2023. Action to officially award the construction contract was taken in March and a pre-con meeting was held in early May, with the contractor onsite performing various activities simultaneously.
The site has now been fully constructed with regard to major earth work, piping and the inlet headworks, however there remains a holdup with a permit from the Army Corps of Engineers (USACE). We await approval to tap into the River and begin the process of populating the beds with plant species.
When awaiting the ACE permit drug on, the project grant end date was looming on January 30. BoR was aware of the issue, but staff officially requested an extension in January, which was granted. The new completion deadline has been pushed to September, 2024. THG completed work on an additional set of documents requested by USACE and met with their representative in March. Although the application was not immediately accepted, he gave some positive feedback that things are on the right track and suggested a short list of fixes. THG resubmitted the amended application in early April, but was unable to connect with USACE until late-April. Although the application was deemed complete, the compliance officer has now insisted on an onsite inspection, which he cannot perform until mid-June. Staff is in communication with BoR on this development.
Railroad Trestle Repair – A grant was secured from the California Natural Resources Agency to repair the railroad trestle burned in a river bottom fire several years ago. This is necessary to connect the Trail to east side of the river and eventually the future Wetlands area. After over a decade and a half of being somewhat unsightly and unusable, the trestle will soon be fixed cosmetically and usable for pedestrian and non-motorized traffic. Documentation was finally signed for this grant in late October, 2021. The City Engineer completed the technical specification for the Scope of Work in June 2022 for the RFP. A decision was made to forestall the bid process a bit to allow construction costs to stabilize. An extension was secured in early October from the funding agency to allow this extra time. Kleinfelder, Inc., was selected for Design services in April. A meeting with the design team was held in early May wherein various facets of the project were discussed. Mayor Ward volunteered to sit in on meetings for this project when possible, so she and staff met with the design team via Zoom to discuss preliminary design concepts. Multiple ideas to control costs and stretch the project dollars were decided upon. Staff has continued to meet with the design team.
Mayor Ward and the CM have proceeded with the general direction of keeping the original character of the structure, while making concessions to keep costs under control.
At this point, most of the structural work has been completed, with additional work needed on ancillary elements such as landscaping and the proposed picnic area. A January update meeting between the Design team, the City Planner and the CM revealed that the project had stalled due to a needed topographical study that the consultant thought the City would provide. After discussion, Kleinfelder engaged a local consultant to produce the document and the project is back in motion. Preliminary plans were recently submitted for review. Other than requesting a reprioritization of the elements to be completed vis a vis available funding, the project is once again progressing and starting to take definitive shape.
At the SCAG event in May, 2022, the City Manager had multiple discussions about a Trail extension from the Trestle to the Country Club area, then to the UC Research station and eventually to Hwy 111 for easier 4 City Council/CM Reports (05-28’24)
access to IVC with active transportation funding options. The idea was well-received and staff will be meeting with other agencies about the concept in the future. Subsequently, the head of Public Works for the County was brought in and he was enthusiastically supportive. A new round of Active Transportation funding is now available, so staff is working on an application for funding this project. A public hearing was held at Planning Commission to solicit any comments from residents regarding the project. Although only one member of the public was on hand to register a comment, both his feedback and that from the PC was positive.
Mellinger Alamo River Trail - A grant application through River Partners, a non-profit that deals in habitat restoration, for a project that would include our Wetlands trail spur, was unsuccessful in 2022, but a reapplication recently received approval. RP met with the City Manager and toured the site this week to kick off the project. They are in discussion with Nicklaus Engineering to design the project. Staff was contacted by NEI in March to discuss design elements. River Partners staff met briefly with the CM a few weeks ago while in town to do a physical “scouting” trip to decide a best path for the trail extension. We expect to meet with them and the design engineer soon to discuss. Staff has interacted with River Partners multiple times in the past few weeks. They have done some preliminary exploration and soil sampling and continue to move the project forward.
BUILDING DEPT - The City issued 53 building permits in 2024. A list of permits pulled by month is available on the City’s website at http://holtville.ca.gov/section.php?id=73.
Melon, LLC Housing Project (± 50) – A project has been in the works for some time at the northeast corner of Ninth and Melon, just outside the City limits. After years of confusion regarding the process, the project’s ownership group, led by John Hawk, engaged Development Design & Engineering in 2016 to assist in shepherding the project along. DD&E completed CEQA compliance and a Mitigated Negative Declaration was adopted by the Planning Commission and City Council in late 2020.
The project was presented at Planning Commission in October 2020 and drew a good deal of public opposition. PC action pushed the project forward with a designation of allowing R-1 or R-2 development, with Council accepting the PC recommendation in November, 2020. The more dense R-2 zoning designation would allow up to 8 units per acre or approximately 65 units. The annexation was approved by LAFCo in February, 2021. We await further submission from the project proponent.
Staff spoke with Mr. Hawk multiple times to remind him that there are still several requirements to move his project forward, which he could be doing concurrently with the preparation and construction of the IID and City improvements. He said he will be speaking to his partners. As the undergrounding and street work are imminent, he still needs to produce a site plan, building plans, pull permits, etc. The City’s project should now have no bearing on his timeline. This was reiterated to Mr. Hawk again in January.
AMG Sunset Rose Senior Apartments (± 33) – In July, 2022, the City was granted HOME funding for this AMG & Associates apartment project, proposed in the area of Third and Grape. This will create some longterm oversight by the City, but it does continue to add housing. A subdivision map was approved for the property. A consultant to administer this grant was engaged in May, 2022, and an application for additional subsidized financing was approved by the City in late November.
A pre-submittal meeting was held in early November to discuss necessary aspects to the construction with the project proponent, including offsite improvements. Much of the discussion centered on handling stormwater. Final map and the necessary proposed lot split were approved in late February as well. Since the closing of the financing, several paperwork/compliance issues cropped up that the City was left to work on. This was not the “deal” as originally presented, so staff sought assistance. Staff met with HCD representatives on this project in October. We are hoping they will assist in working with the contractor to get the project running more smoothly.
5 City Council/CM Reports (05-28’24)
Start was delayed as construction bids came in significantly over projections. The developer has now made a drawdown on funding, however, the ownership group has been somewhat unresponsive as the project continues to sit in limbo. An extension on their CUP was requested and was granted by Planning Commission early this week, so we still await the start of construction activities.
AMG Pine Crossing Apartments (± 64) – Staff has been notified by AMG, that the mirror image project across from Fern Crossing will be starting up, with plan submittal expected soon. The Building Inspector coordinated a meeting with a firm to perform the plan check, of whom the City Engineer approved. The Building Inspector finalized the agreement with the firm and submitted plans last week.
Peri & Sons Ag Labor Housing (66) – this project was introduced to Planning Commission earlier this week. It proposes to construct USDA-approved dormitory style housing for up to 660 H2A Visa Program agriculture laborers working for the applicant firm. PC approved the site plan and density waiver contingent on City Council approval of the land use designation and Conditional Use Permit. A Public Hearing was held at the last City Council meeting and the project was approved. We will now await more definitive site plans and building design for review.
WATER ENTERPRISE
Rate Study – The profitability of the Water Enterprise has been problematic in recent years. Coupled with the debt covenant to budget a net revenue of 120% of the annual debt service, a rate adjustment has been explored. A formal Water Rate Study must be completed, which will be brought back for discussion at some point in the future.
MEETINGS & EVENTS RECENTLY ATTENDED :
∙ 05/13/24 Department Head Meeting City Hall
∙ 05/13/24 Holtville City Council Meeting Civic Center
∙ 05/15/24 IV Foreign Trade Zone Meeting IC Workforce Development (EC) ∙ 05/16/24 Wetlands Project Status Meeting w/ BoR Rep Phone Conference ∙ 05/16/24 Holtville Farmers Market & Street Fair Holt Park ∙ 05/17/24 Rubin Funeral St. Paul's Lutheran Church
∙ 05/17/24 Holtville Rotary Club Meeting City Hall
∙ 05/20/24 Department Head Meeting City Hall
∙ 05/20/24 Holtville Planning Commission Meeting City Hall ∙ 05/22/24 Imperial Avenue South Dedication Ceremony Project Site (El Centro) ∙ 05/23/24 Tour with Planning Commissioners CoH Sites
∙ 05/23/24 League of Cities Division Dinner Casa Blanca (Holtville) ∙ 05/24/24 Conference w/ City Attorney re: Various Issues Offices of Walker & Driskill ∙
∙
UPCOMING EVENTS :
∙ 05/27/24 Memorial Day Observed (City Hall Closed)
∙ 05/27/24 Memorial Day Ceremony Holt Park
∙ 05/28/24 Department Head Meeting City Hall
∙ 05/28/24 Holtville City Council Meeting City Hall
∙ 05/30/24 Tree Planting Ceremony w/ IID Director Mellinger Alamo River Trail ∙ 05/30/24 IVRMA TAC Meeting ICTC Offices (EC)
∙ 05/31/24 Holtville Rotary Club Meeting St. Paul's Lutheran Church ∙ 06/03/24 Department Head Meeting City Hall
∙ 06/06/24 HHS Graduation Ceremony HHS Football Field
∙ 06/07/24 Ice Cream Social (Tentative) Holt Park
∙ 06/07/24 Lithium Valley Needs Assessment Workshop Calworks (EC) ∙ 06/10/24 Holtville City Council Meeting Civic Center
∙ 06/12/24 ICTC Management/CCMA Meetings City of Imperial ∙ 06/15/24 Wetlands Project USACE Inspection Project Site ∙ 06/17/24 Holtville Planning Commission Meeting City Hall ∙ 07/11/24 Imperial-Mexicali Bi-National Alliance Meeting Imperial County ∙ 07/17/24 IV Foreign Trade Zone Meeting IC Workforce Development (EC) ∙ 10/16 - 10/18/24 SCAG General Assembly & Annual Conference Long Beach, CA If you have any questions about any of the items presented, please feel free to contact me directly.
Respectfully submitted,
Nicholas D. Wells
(760) 356-2831 6
City Council/CM Reports (2024'05-28)
City of Holtville
Report to City Council
May 23, 2024
From: Adriana Anguis, Finance Supervisor
Subject: Bimonthly Report
THIS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform Council of City of Holtville Finance activities and updates since the last council meeting.
Working with auditors on finalizing the audit.
Working on the 2024-25 budget, closed the month of April to run the year-to-date report. Continuing work with FEMA, working on roof reports.
May shutoffs 21 total
Active project billing
Respectfully Submitted,
Adriana Anguis
Adriana Anguis
Finance Supervisor
City of Holtville
5 b
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: May 6, 2024
FROM: Alex Silva, Fire Chief
SUBJECT: Monthly Report for April 2024
THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The month of April had a low call volume. During the month of April, the Fire Chief’s Association held its first Wild land training in the Imperial Valley. The inaugural site was our beautiful city. Firefighters from throughout the valley and Yuma attend the drill. We had a total of 127 firefighters for the 3 day event. The training included, radio communications, Incident Action Plans, progressive hose lays, Wild land Urban Interface with a Incident Within and Incident. The training assisted in preparation for the annual San Diego Wild land drill.
The following is the monthly report for April 2024
Emergency calls 69
Training hours 314
Residential inspections 83
Commercial inspections 15
Cordially submitted
Alex Silva
Fire Chief
5 c
ACTION TAKEN # INCIDENTS PERCENTAGE
10 - Fire control or extinguishment, other 1 1.41%
30 - Emergency medical services, other 1 1.41%
31 - Provide first aid & check for injuries 3 4.23%
32 - Provide basic life support (BLS) 51 71.83%
70 - Assistance, other 1 1.41%
71 - Assist physically disabled 1 1.41%
73 - Provide manpower 1 1.41%
82 - Notify other agencies. 1 1.41%
87 - Investigate fire out on arrival 4 5.63%
93 - Cancelled en route 7 9.86%
TOTAL: 71
TOTAL
INCIDENTS
TOTAL PROPERTY
LOSS
TOTAL CONTENT
LOSS
TOTAL
LOSSES
AVERAGE
LOSS
1 $15,000.00 $0.00 $15,000.00 $15,000.00
INCIDENT
NUMBER
DATE Incident Type PROPERTY
LOSS
CONTENT
LOSS
TOTAL % of
Total
2024-268 04/03/2024 112 - Fires in structure
other than in a building
$15,000.00 $0.00 $15,000.00 100.00%
Days of the week
15 8 8 9 9 11 9 Hours of the day
4 4 2 1 1 3 3 2 4 4 2 3 1 4 2 4 3 4 6 4 2 4 1 Calls volume by April 30th
2023 351
2024 345
Zones
17 13 11 16 8 3 1
PERSONNEL COUNT PERCENTAGE
Beltran, Jacob 3 4.35 %
Botello, Steve 4 5.80 %
Campbell, Thadeo 3 4.35 %
Escoto, Luis 24 34.78 %
Flores, Ted 16 23.19 %
Fuentes, Bryan 23 33.33 %
Gonzalez, Ivan O 6 8.70 %
Guzman, Imogen 10 14.49 %
Hernandez, Francisco 2 2.90 %
Navarro, Joey 4 5.80 %
Perez, Raymond 5 7.25 %
Reyes, Kevin 11 15.94 %
Robles, John 22 31.88 %
Salazar, Jose 6 8.70 %
Sum of Individual
Responses 139
Total Incidents for Date
Range
69 INCIDENT COUNT
INCIDENT TYPE # INCIDENTS
EMS 53
FIRE 16
TOTAL 69
TOTAL TRANSPORTS (N2 and N3)
APPARATUS # of APPARATUS
TRANSPORTS
# of PATIENT
TRANSPORTS
TOTAL # of PATIENT
CONTACTS
3651 0 0 1
QRV36 0 0 44
TOTAL 0 0 45
PRE-INCIDENT VALUE LOSSES
$15,000.00 $15,000.00
CO CHECKS
TOTAL
MUTUAL AID
Aid Type Total
OVERLAPPING CALLS
# OVERLAPPING % OVERLAPPING
6 8.7
LIGHTS AND SIREN - AVERAGE RESPONSE TIME (Dispatch to Arrival) Station EMS FIRE
Station 1 0:05:00 0:13:00
AVERAGE FOR ALL CALLS 0:06:08
LIGHTS AND SIREN - AVERAGE TURNOUT TIME (Dispatch to Enroute) Station EMS FIRE
AVERAGE FOR ALL CALLS
AGENCY AVERAGE TIME ON SCENE (MM:SS)
Holtville Fire Department 22:54
City of Holtville
REPORT TO CITY COUNCIL
DATE ISSUED: May 21st, 2024
FROM: Frank Cornejo
Water/Wastewater Operations Supervisor
SUBJECT: Water / Wastewater Plant Operations & Maintenance Summary THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform council of all operations and maintenance activities carried out at the Water & Wastewater treatment facilities during the period between 05/07/24 thru 05/21/2024.
WATER PLANT:
• Water plant staff assisted IMS work crews with replacement/installation of new 4” Sharpe pneumatic control valves for filter air scour pipelines.
WASTEWATER PLANT:
• Staff began Class 2 Biosolids disposal operations and arranged for CR&R transport to Yuma County Landfill.
Respectfully Submitted,
Frank Cornejo.
Water/Wastewater Chief Operator/Consultant
IV Water Specialists
5 d
IMS work crew replacing 4” Sharpe pneumatic control valves for filter air scour pipelines.
Close up view of new 4” double action Sharpe valve for filter air scour pipeline.
Wastewater plant staff loading Class B Biosolids into waste bins for transport and disposal at Yuma County Landfill.