AGENDA
REGULAR MEETING of THE HOLTVILLE CITY COUNCIL
121 WEST FIFTH STREET - HOLTVILLE, CALIFORNIA
Murray Anderson, Mayor George Morris, City Treasurer Alex Silva, Fire Chief John Munger, Mayor Pro Tem Nick Wells, City Manager Joe Conkey, Police Chief Mike Goodsell, Council Member Adriana Anguis, Finance Supervisor Jack Holt, City Engineer Michael Pacheco, Council Member Steve Walker, City Attorney Jeorge Galvan, City Planner Ginger Ward, Council Member Yvette Rios, City Clerk
THIS IS A PUBLIC MEETING
which may invade an individual's personal privacy are not permitted.
CITY COUNCIL
MEETING CONVENED - 5:30
CLOSED SESSION PUBLIC COMMENTS: This is the time for the public to address the City Council on any item appearing on the Closed Session agenda for this meeting.
ADJOURN TO CLOSED SESSION
PUBLIC EMPLOYMENT:
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
RECONVENE OPEN SESSION - 6:00 PM
PLEDGE of ALLEGIANCE:
EXECUTIVE SESSION ANNOUNCEMENTS:
GENERAL PUBLIC COMMENTS: The public may address the City Council on any item that DOES NOT appear on the agenda for this meeting within the purview of the City Council.
CONSENT AGENDA:
a. Approval of the Minutes from the Regular Meeting of Monday, June 10, 2024. b. Current Demands #46873 through #46919.
c. Adoption of City Manager Contract
d. Amended RESOLUTION #24-18 Calling for a Local Election on November 5, 2024 REPORTS of OFFICERS, COMMISSIONS, COMMITTEES and COMMUNIQUES:
1. The items on the Consent Agenda are to be approved without comment. Should any Council Member or member of the public wish to discuss any item, they may request that the item be removed from the Consent Agenda and placed on the NEW Business agenda.
INVOCATION:
CITY CLERK RE: Verification of Posting of the Agenda Friday, June 21, 2024 Monday, June 24, 2024
The Holtville City Council values your input if there is an issue on which you wish to be heard, for both items listed on the agenda and for items of general concern. The Mayor reserves the right to place a limit on each person's comments. Any public comments must include the individual's name and address for the record. Personal attacks on individuals and/or comments which are slanderous or UNFINISHED BUSINESS: None
NEW BUSINESS:
a. Discussion/Related Action to Apoint Two Representatives to the Imperial Valley Housing Authority Board Yvette Rios, City Clerk
b. Discussion/Related Action to Adopt RESOLUTION #24-19 Identifying the Ninth Street Improvements Projects for Use of SB1 Gas Tax Revenue Funds for the 2024-25 Fiscal Year Nick Wells, City Manager
c. Discussion/Related Action to Adopt RESOLUTION #24-20 Establishing an Appropriations Limit for the 2024-25 Fiscal Year Nick Wells, City Manager d. Discussion/Related Action to Adopt RESOLUTION #24-21 Adopting the 2024-25 Salary Schedule Nick Wells, City Manager
e. Discussion/Related Action to Adopt RESOLUTION #24-22 Adopting a Budget for the 2024-25 Fiscal Year Nick Wells, City Manager
f. Discussion/Related Action Regarding Closure of City Hall on July 4-5 in Observance of the the 2024 Independence Day Holiday Nick Wells, City Manager Outgoing Councilwoman Ginger Ward
Nick Wells, City Manager
INFORMATION ONLY: None
STAFF REPORTS
a. City Manager Report - Nick Wells
b. Finance Supervisor - Adriana Anguis
c. Fire Chief - Alex Silva
d. Water/Wastewater Supervisor - Frank Cornejo
e. Public Works Foreman - Alex Chavez Not submitted
Streets Assessment Adjourn:
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ADJOURNMENT:
I, Yvette Rios, City Clerk of the City of Holtville, California, DO HEREBY CERTIFY that the foregoing agenda was duly posted at Holtville City Hall and on the City of Holtville's website (www.Holtville.ca.gov) on Friday, June 21, 2024.
RECOGNITION
7. Items for future meetings
3. 4.
5. 6.
2. 06/24/24
MEETING DATE:
THE MINUTES OF THE REGULAR MEETING OF ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
The Regular Meeting of the Holtville City Council was held on Monday, June 10, 2024, at 5:30 pm in the Civic Center. Mayor Murray Anderson was present, as were Council Members John Munger, Mike Pacheco, and Ginger Ward. Councilman Mike Goodsell was absent. Also present were Finance Supervisor Adriana Anguis, City Treasurer George Morris, Fire Chief Alex Silva, City Attorney Steve Walker, City Manager Nick Wells, and City Clerk Yvette Rios.
CITY COUNCIL CLOSED SESSION MEETING CALLED TO ORDER:
The Closed Session meeting was called to order at 5:30 PM. by Mayor Murray Anderson.
PUBLIC EMPLOYMENT:
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
CITY COUNCIL OPEN SESSION MEETING CALLED TO ORDER:
Mayor Anderson called the Open Session meeting to order at 6:05 PM.
PLEDGE OF ALLEGIANCE: Mr. Munger led the Pledge of Allegiance.
INVOCATION: The Invocation was given by Mr. Wells.
CITY CLERK RE: VERIFICATION OF POSTING OF AGENDA:
City Clerk Yvette Rios verified that the agenda was duly posted on Friday, June 7, 2024.
EXECUTIVE SESSION ANNOUNCEMENTS:
Mr. Walker reported that there was no reportable action from the Closed Session.
PRESENTATION: Margaret Strahm
Daughters of the American Revolution
Margaret Strahm presented Holtville resident Spike Laurenson and the City of Holtville with certificates of recognition for their exemplary displays of the American flag.
1. CITY COUNCIL CONSENT AGENDA: Ms. Ward
a. Approval of the Minutes from the Regular Meeting of Tuesday, May 28, 2024. b. Current Demands #46831 through #46872
A motion was made by Ms. Ward and seconded by Mr. Pacheco to approve the Consent Agenda as presented. The motion passed in the form of a roll call vote.
AYES: Munger, Pacheco, Ward, Anderson
NOES: None
ABSENT: Goodsell
ABSTAIN: None
REPORTS OF OFFICERS, COMMISSIONS, COMMITTEES, AND COMMUNIQUES:
Ms. Rios reported that she assisted with the Ice Cream Social, noting that the event was well attended and the kids seemed to have a fun time.
6/24/24
1 a
THE HOLTVILLE CITY COUNCIL
Monday, June 10, 2024
Approvals
Mr. Wells reported that he attended a recent Women's Club meeting with Mayor Anderson where they presented the City with a check for pool sponsorship. He also attended a tree planting at Earl Walker park with JB Hamby and a Wetlands Project site visit with a USACE Compliance Officer. A positive response was received that USACE will be granting the required permit.
Mr. Wells also attended the Ice Cream Social and commented on the success of the event.
Mr. Walker had nothing to report.
Ms. Ward drove by Holt Park during the Ice Cream Social and noticed the large crowd. She will be attending an AAA meeting the following week.
Mr. Munger reported that he had the joy of watching the fireworks display at the HHS graduation.
Mr. Pacheco had nothing to report.
Mr. Morris apologized for missing the previous meeting due to attending the famous Indy 500.
Chief Conkey reported that calls for assistance were high for the month of May and delineated high priority calls. ICSO will use new City of Holtville citations to implement the recently passed parking Ordinance.
Ms. Anguis reported that she has continued working on the budget and reports for FEMA.
An additionally payment was received from LIHWAP utility assistance program and she attended a grant writing class at the El Centro Public Library with Chief Silva.
Mayor Anderson reported that he attended the tree planting at Earl Walker park and took pictures with JB Hamby. He also attended the recent Women's Club meeting and his daughter Orian's graduation at IVC.
2. UNFINISHED BUSINESS: None
3. NEW BUSINESS:
a. PUBLIC HEARING: Discussion/Related Action to Adopt RESOLUTION #24-16 APPROVING ORDINANCE #494 Amending Title 10, Section 10.20 Regarding Restricting the Use of Cargo Containers Nick Wells, City Manager
Mr. Wells recapitulated the provisions of Ordinance No. 494, reiterating that it was not properly codified when it was originally passed. Discussion during the first hearing was sufficient, therefore the Council did not wish to speak further on the matter.
A motion was made by Mr. Munger and seconded by Ms. Ward to approve Ordinance No. 494 as presented. The motion passed in the form of a roll call vote.
AYES: Goodsell, Munger, Pacheco, Ward, Anderson
NOES: None
ABSENT: None
ABSTAIN: None
b. Discussion/Related Action to Adopt RESOLUTION #24-17 Approving the Extension of Water Utility Services Outside of City Limits to Specified Properties Located Near the Intersection of Olive Avenue and Underwood Road Nick Wells, City Manager Mr. Wells explained that it was determined that the Pear Canal undergrounding project would benefit from encouraging six properties using canal water to convert to City water. These six properties are on County land and have agreed to a water service extension from the City of Holtville, awaiting approval from the City Council and LAFCo.
A motion was made by Mr. Pacheco and seconded by Ms. Ward to approve the action as presented.
The motion passed in the form of a roll call vote.
AYES: Munger, Pacheco, Ward, Anderson
NOES: None
ABSENT: None
ABSTAIN: None
c. Discussion/Related Action to Adopt RESOLUTION #24-18 Calling for a Local Election in Conjunction with the November 5, 2024 Statewide Election Yvette Rios, City Clerk
Ms. Rios imparted information for the 2024 local election. The City of Holtville City Council has three incumbent seats expiring this year. Furthermore, she explained that it has been standard practice to consolidate the local election with the Statewide Election conducted by the County of Imperial.
Ms. Rios announced that as per her duties as City Clerk, she will be coordinating the municipal election for the first time. Fortunately, she will have guidance from Personnel Technician Ms. Dowsey, who coordinated the 2022 local election.
A motion was made by Ms. Ward and seconded by Mr. Pacheco to approve the action as presented.
The motion passed in the form of a roll call vote.
AYES: Munger, Pacheco, Ward, Anderson
NOES: None
ABSENT: Goodsell
ABSTAIN: None
4. INFORMATION ONLY:
a. Discussion Only Regarding the 2024-25 Budget Nick Wells, City Manager Mr. Wells and Ms. Anguis have been working on the budget and presented a first draft for the General Fund. Mr. Wells explained that there are fluctuations in revenue categories that they have been working to extrapolate but they do not plan for any significant adjustments in department expenditures. Shifts in salary expenditures have proven difficult to analyze for Fire Department personnel, specifically changes in the ratio of full-time to part-time staff. Mr. Wells and Ms. Anguis answered questions for the Council and encouraged them to take their general fund binders home for further review.
5. STAFF REPORTS:
a. City Manager Report - Nick Wells
b. Finance Supervisor - Adriana Anguis
c. Police Chief - Joe Conkey
d. Water/Wastewater Consultant - Frank Cornejo
e. Public Works Supervisor - Alex Chavez
Streets assessment (will be presented after the budget is finalized) IVHA representative appointment
7. ADJOURNMENT: There being no further business to come before the Council, Mayor Anderson adjourned the meeting at 6:53 PM.
Murray Anderson, Mayor
Yvette Rios, City Clerk
6. Items for Future Meetings:
City of Holtville Check Register - DETAILS REPORT Page: 1 Live 4.17.2022 Check Issue Dates: 5/31/2024 - 6/13/2024 Jun 13, 2024 11:18AM Report Criteria:
Report type: GL detail
Check.Type = {<>} "Adjustment"
Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 46873
06/13/2024 46873 8x8, INC. 4442472 10-12001-4425 53.68 53.68 TELEPHONE 06/13/2024 46873 8x8, INC. 4442472 10-12003-4425 53.68 53.68 TELEPHONE 06/13/2024 46873 8x8, INC. 4442472 10-14020-4425 53.68 53.68 TELEPHONE 06/13/2024 46873 8x8, INC. 4442472 11-31510-44250 53.69 53.69 TELEPHONE 06/13/2024 46873 8x8, INC. 4442472 12-31620-4425 53.69 53.69 TELEPHONE Total 46873: 268.42
46874
06/13/2024 46874 ACE HARDWARE E46907 10-31150-44200 86.18 86.18 WEED KILLER 06/13/2024 46874 ACE HARDWARE E48762 10-31150-44210 32.31 32.31 FERTILIZER SPREADER 06/13/2024 46874 ACE HARDWARE E46847 10-31150-44200 59.24 59.24 PLIERS, ACE SCOOP GRAIN 06/13/2024 46874 ACE HARDWARE E50373 10-31140-44200 259.84 259.84 CONCRETE MIX 06/13/2024 46874 ACE HARDWARE E48146 10-31158-44200 28.82 28.82 SWIVEL SNAP HOOKS 06/13/2024 46874 ACE HARDWARE E47708 10-31158-44200 19.36 19.36 SNAP CAP ROUND EYE 06/13/2024 46874 ACE HARDWARE H14823 10-31140-44200 118.18 118.18 ANTO-SEIZE LUBRICANT, SHOV 06/13/2024 46874 ACE HARDWARE E47830 10-21070-4420 50.63 50.63 DOG FOOD 06/13/2024 46874 ACE HARDWARE E47052 10-31150-44200 32.70 32.70 KEYS, HAIR REMOVER 06/13/2024 46874 ACE HARDWARE E47295 11-31510-44200 .74 .74 ALEX TRUCK SUPPLY 06/13/2024 46874 ACE HARDWARE E47295 12-31620-4420 .75 .75 ALEX TRUCK SUPPLY 06/13/2024 46874 ACE HARDWARE E49535 10-80127-4420 64.75 64.75 PAINT SUPPLIES 06/13/2024 46874 ACE HARDWARE E49502 10-80127-4420 70.68 70.68 PAINT SUPPLIES 06/13/2024 46874 ACE HARDWARE E48951 10-80127-4420 35.71 35.71 MARKERS 06/13/2024 46874 ACE HARDWARE E49559 10-80127-4420 41.99 41.99 BRUSHES 06/13/2024 46874 ACE HARDWARE E49044 10-80127-4420 45.24 45.24 2WAY RADIOS Total 46874: 947.12
46875
06/13/2024 46875 ADRIANA ANGUIS PERMA JUN 10-14020-43110 169.00 169.00 PERMA MEETING REIMBURSE Total 46875: 169.00
46876
06/13/2024 46876 AFLAC 302098 10-00000-2023 17.17 17.17 INSURANCE PREMIUM 06/13/2024 46876 AFLAC 302098 10-00000-2024 8.08 8.08 INSURANCE PREMIUM Total 46876: 25.25
46877
06/13/2024 46877 APPLIED INDUSTR 7029641770 12-31610-4431 349.11 349.11 LUBRIPLATE 06/13/2024 46877 APPLIED INDUSTR 7029661429 12-31610-4420 813.00 813.00 AUTOMATIC SWITCH Total 46877: 1,162.11
46878
06/13/2024 46878 BABCOCK & SONS CE40771-22 12-31610-4430 19.81 19.81 AMMONIA LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS LE40026-227 12-31610-4430 33.44 33.44 E.COLI LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CE40653-22 11-31520-44301 19.81 19.81 ALUMINUM LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CE40652-22 12-31610-4430 183.32 183.32 BIOCHEMICAL OXYGEN DEMA 06/13/2024 46878 BABCOCK & SONS CE40798-22 12-31610-4430 39.64 39.64 TOTAL HARDNESS PACKAGE M = Manual Check, V = Void Check
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City of Holtville Check Register - DETAILS REPORT Page: 2 Live 4.17.2022 Check Issue Dates: 5/31/2024 - 6/13/2024 Jun 13, 2024 11:18AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 06/13/2024 46878 BABCOCK & SONS CE40799-22 12-31610-4430 65.65 65.65 OIL AND GREASE 06/13/2024 46878 BABCOCK & SONS CE40880-22 12-31610-4430 19.81 19.81 AMMONIA LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CE41362-22 11-31520-44301 39.62 39.62 ALUMINUM LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CE41363-22 11-31520-44301 178.35 178.35 TOTAL ORGANIC CARBON 06/13/2024 46878 BABCOCK & SONS CD41513-22 11-31520-44301 39.62 39.62 ALUMINUM LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CD41678-22 12-31610-4430 39.64 39.64 TOTAL HARDNESS PACKAGE 06/13/2024 46878 BABCOCK & SONS CE40800-22 12-31610-4430 19.81 19.81 COPPER 06/13/2024 46878 BABCOCK & SONS LE40038-227 12-31610-4430 33.44 33.44 E.COLI LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CE41596-22 12-31610-4430 183.32 183.32 BIOCHEMICAL OXYGEN DEMA 06/13/2024 46878 BABCOCK & SONS CE41640-22 11-31520-44301 19.81 19.81 ALUMINUM LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS LE40054-227 12-31610-4430 33.44 33.44 E.COLI LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CE41765-22 12-31610-4430 183.32 183.32 BIOCHEMICAL OXYGEN DEMA 06/13/2024 46878 BABCOCK & SONS LF40004-227 12-31610-4430 33.44 33.44 E.COLI LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CB40862-22 11-31520-44301 19.81 19.81 ALUMINUM LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CB41023-22 12-31610-4430 170.93 170.93 TOTAL DISSOLVED SOLIDS 06/13/2024 46878 BABCOCK & SONS LB40036-227 12-31610-4430 33.44 33.44 E.COLI LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CC41778-22 12-31610-4430 1,741.92 1,741.92 HEXAVALENT CHROMIUM Total 46878: 3,151.39
46879
06/13/2024 46879 BAJA DESERT TIR S21-18857 11-31530-44280 25.00 25.00 FLAT REPAIR Total 46879: 25.00
46880
06/13/2024 46880 CA LIHWAP 2639 11-00000-39710 634.20 634.20 RECAPTURE 04302024 FUNDS Total 46880: 634.20
46881
06/13/2024 46881 CASELLE, INC. 133677 10-14020-4430 1,761.00 1,761.00 CONTRACT SUPPORT Total 46881: 1,761.00
46882
06/13/2024 46882 COUNTY MOTOR P 312174 10-31140-44200 8.12 8.12 ACCESSORY 06/13/2024 46882 COUNTY MOTOR P 312201 10-12003-4420 35.27 35.27 DOOR PANEL CLIP Total 46882: 43.39
46883
06/13/2024 46883 CR&R INCORPORA MAY 2024 13-31710-4430 27,401.48 27,401.48 GROSS RECEIPTS 06/13/2024 46883 CR&R INCORPORA MAY 2024 10-00000-3145 3,288.18- 3,288.18- FRANCHISE FEES 06/13/2024 46883 CR&R INCORPORA MAY 2024 13-00000-3849 1,644.09- 1,644.09- ABA 939 06/13/2024 46883 CR&R INCORPORA MAY 2024 10-00000-3848 1,370.07- 1,370.07- VEHICLE IMPACT FEE Total 46883: 21,099.14
46884
06/13/2024 46884 D&R SUPPLY, INC. 11306 10-80127-4420 1,043.41 1,043.41 POOL SUPPLIES Total 46884: 1,043.41
46885
06/13/2024 46885 DELL COMPUTER 1075291993 10-14020-4530 321.54 321.54 OUTLETS M = Manual Check, V = Void Check
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City of Holtville Check Register - DETAILS REPORT Page: 3 Live 4.17.2022 Check Issue Dates: 5/31/2024 - 6/13/2024 Jun 13, 2024 11:18AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 06/13/2024 46885 DELL COMPUTER 1075291993 11-31510-45300 321.53 321.53 OUTLETS 06/13/2024 46885 DELL COMPUTER 1075291993 12-31620-4530 321.53 321.53 OUTLETS Total 46885: 964.60
46886
06/13/2024 46886 DRAGON'S EXTER 89239018 10-31158-44300 250.00 250.00 MONTHLY PEST Total 46886: 250.00
46887
06/13/2024 46887 GREGORIA LOPEZ FINAL BILL 11-00000-39620 96.02 96.02 FINAL BILL Total 46887: 96.02
46888
06/13/2024 46888 GUILLERMO ZARA FINAL WATE 11-00000-39620 95.76 95.76 FINAL WATER BILL Total 46888: 95.76
46889
06/13/2024 46889 HALEY DOWSEY TARGET 6/6/ 10-13050-4420 84.09 84.09 ICE CREAM SOCIAL Total 46889: 84.09
46890
06/13/2024 46890 HARTFORD 4817747605 10-11011-42310 58.81 58.81 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 10-12001-4231 39.12 39.12 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 10-14020-4231 33.08 33.08 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 10-12003-4231 26.16 26.16 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 10-22080-4231 58.68 58.68 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 10-31140-42310 23.74 23.74 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 11-31530-42310 4.89 4.89 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 11-31510-42310 89.53 89.53 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 11-31520-42310 19.56 19.56 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 12-31610-4231 77.52 77.52 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 12-31620-4231 89.54 89.54 INSURANCE PREMIUM Total 46890: 520.63
46891
06/13/2024 46891 HOLT GROUP, THE 24-03-030 10-12003-4430 3,556.06 3,556.06 (526) PERI AND SONS LABOR H 06/13/2024 46891 HOLT GROUP, THE 24-03-029 22-80042-4430 4,885.00 4,885.00 (513) CMAQ FUNDS EAST 9TH 06/13/2024 46891 HOLT GROUP, THE 24-03-028 22-80043-4430 1,050.00 1,050.00 (512) STBG FUNDS WEST 9TH 06/13/2024 46891 HOLT GROUP, THE 24-03-027 10-12003-4430 350.00 350.00 (499) PINE CROSSING APARTM 06/13/2024 46891 HOLT GROUP, THE 24-03-026 10-12003-4430 1,077.50 1,077.50 (491) SUNSET ROSE SENIOR A 06/13/2024 46891 HOLT GROUP, THE 24-03-031 10-12003-4430 135.00 135.00 (527) ANDRADE 524 7TH ST LO 06/13/2024 46891 HOLT GROUP, THE 24-03-032 10-12003-4430 430.09 430.09 (528) HIGGINBOTTOM 1991 UN 06/13/2024 46891 HOLT GROUP, THE 24-03-025 10-12003-4430 420.00 420.00 (489) PROP 68 TRESTLE BRIDG 06/13/2024 46891 HOLT GROUP, THE 24-03-024 10-12003-4430 3,358.62 3,358.62 (207) REVIEW BUILDING PERMI 06/13/2024 46891 HOLT GROUP, THE 24-03-023 10-12003-4430 3,067.50 3,067.50 (047) APR REPORTS, PUBLIC Q 06/13/2024 46891 HOLT GROUP, THE 24-03-020 10-12003-4430 2,343.00 2,343.00 (218) ANNUAL STREET ASSESS 06/13/2024 46891 HOLT GROUP, THE 24-03-033 10-12003-4430 252.68 252.68 (529) GYSI 1912 UNDERWOOD 06/13/2024 46891 HOLT GROUP, THE 24-03-034 10-12003-4430 572.50 572.50 (530) ANDRADE 524 EAST 7TH M = Manual Check, V = Void Check
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FARMER MKT
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City of Holtville Check Register - DETAILS REPORT Page: 4 Live 4.17.2022 Check Issue Dates: 5/31/2024 - 6/13/2024 Jun 13, 2024 11:18AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 46891: 21,497.95
46892
06/13/2024 46892 HOLTVILLE SENIO HCD HOME 10-00000-3971 1,438,250.00 1,438,250.00 CHECK FROM HCD FOR HOME Total 46892: 1,438,250.00
46893
06/13/2024 46893 HOLTVILLE TRIBU 0101493 10-12003-4422 441.00 441.00 ACTIVE TRANSPORTATION LEG Total 46893: 441.00
46894
06/13/2024 46894 I.C. PUBLIC HEALT 23916 11-31520-44301 266.00 266.00 COLIFORM WATER ANALYSIS 06/13/2024 46894 I.C. PUBLIC HEALT 24119 11-31520-44301 266.00 266.00 COLIFORM WATER ANALYSIS Total 46894: 532.00
46895
06/13/2024 46895 I.C. SHERIFF'S DE 06032024-1 10-21050-4430 8,476.00 8,476.00 DISPATCH SERVICES 06/13/2024 46895 I.C. SHERIFF'S DE 06032024-1 10-21040-4430 86,832.84 86,832.84 SHERIFF SERVICES Total 46895: 95,308.84
46896
06/13/2024 46896 IMPERIAL PRINTE 24-1470 12-31620-4416 476.65 476.65 ENVELOPES 06/13/2024 46896 IMPERIAL PRINTE 24-1470 11-31510-44160 476.64 476.64 ENEVELOPES 06/13/2024 46896 IMPERIAL PRINTE 24-1470 10-14020-4416 476.64 476.64 ENVELOPES 06/13/2024 46896 IMPERIAL PRINTE 24-1469 12-31620-4416 358.39 358.39 REPLY ENVELOPES 06/13/2024 46896 IMPERIAL PRINTE 24-1469 11-31510-44160 358.40 358.40 REPLY ENVELOPES 06/13/2024 46896 IMPERIAL PRINTE 24-1469 10-14020-4416 358.40 358.40 REPLY ENVELOPES Total 46896: 2,505.12
46897
06/13/2024 46897 INDUSTRIAL MECH 9551 11-31520-44300 5,356.56 5,356.56 NEW VALVE INSTALLATION Total 46897: 5,356.56
46898
06/13/2024 46898 J&S AG SUPPLIES 775824 11-31510-44200 84.93 84.93 HOSE ASSEMBLY Total 46898: 84.93
46899
06/13/2024 46899 JORDAN IMPLEME P22075 12-31610-4420 318.14 318.14 UNIVERSAL SEALS, OIL Total 46899: 318.14
46900
06/13/2024 46900 JOSHUA L. OSUNA JOSH OSUN 11-31520-43140 42.95 42.95 JOSH OSUNA BOOTS 2023-24 06/13/2024 46900 JOSHUA L. OSUNA JOSH OSUN 11-31520-43140 157.05 157.05 JOSH OSUNA BOOTS 2023-24 Total 46900: 200.00
M = Manual Check, V = Void Check
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City of Holtville Check Register - DETAILS REPORT Page: 5 Live 4.17.2022 Check Issue Dates: 5/31/2024 - 6/13/2024 Jun 13, 2024 11:18AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 46901
06/13/2024 46901 K-C WELDING & R 197715 10-31140-43140 51.96 51.96 ALEX CHAVEZ BOOTS 06/13/2024 46901 K-C WELDING & R 197715 11-31510-43140 103.91 103.91 ALEX CHAVEZ BOOTS 06/13/2024 46901 K-C WELDING & R 197715 12-31620-4314 103.92 103.92 ALEX CHAVEZ BOOTS Total 46901: 259.79
46902
06/13/2024 46902 LA BRUCHERIE IR 283762C 10-31140-44200 393.94 393.94 CAM LOCK, PUMP WITH HOSE Total 46902: 393.94
46903
06/13/2024 46903 LEAF 16639051 10-22080-4525 248.91 248.91 PRINTER LEASE Total 46903: 248.91
46904
06/13/2024 46904 MACIAS ELECTRIC 851 12-31610-4430 1,780.00 1,780.00 REPAIRED MOUNTED AREA LIG Total 46904: 1,780.00
46905
06/13/2024 46905 MISSIONSQUARE 6466144 12-31610-4240 454.88 454.88 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 11-31520-42400 389.44 389.44 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 11-31510-42400 506.05 506.05 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 11-31530-42400 58.72 58.72 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 10-31140-42400 159.06 159.06 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 10-12003-4240 185.20 185.20 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 10-22080-4240 349.58 349.58 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 10-14020-4240 287.28 287.28 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 10-12001-4240 657.76 657.76 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 10-00000-2027 798.89 798.89 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 10-00000-2026 2,188.65 2,188.65 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6883032 10-00000-2029 640.00 640.00 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 12-31620-4240 524.50 524.50 RETIREMENT PREMIUM Total 46905: 7,200.01
46906
06/13/2024 46906 MOSS, LEVY & HA 15559 10-14020-4430 15,000.00 15,000.00 AUDIT WORK 6/30/2023 Total 46906: 15,000.00
46907
06/13/2024 46907 NOBEL SYSTEMS 15932 10-17030-4430 847.58 847.58 GIS ANNUAL SUBSCRIPTION Total 46907: 847.58
46908
06/13/2024 46908 PEOPLEREADY,IN 28689907 12-31610-4140 1,323.39 1,323.39 TEMP WORKER WWTP 06/13/2024 46908 PEOPLEREADY,IN 28695819 12-31610-4140 1,053.02 1,053.02 TEMP WORKER WWTP 06/13/2024 46908 PEOPLEREADY,IN 28676082 12-31610-4140 1,323.39 1,323.39 TEMP WORKER WWTP 06/13/2024 46908 PEOPLEREADY,IN 28670045 12-31610-4140 1,323.39 1,323.39 TEMP WORKER WWTP 06/13/2024 46908 PEOPLEREADY,IN 28695820 10-31150-41400 782.65 782.65 TEMP WORKER PARKS 06/13/2024 46908 PEOPLEREADY,IN 28689908 10-31150-41400 626.12 626.12 TEMP WORKER PARKS M = Manual Check, V = Void Check
PW
PW
FIRE
PW
ADMIN
ADMIN
ADMIN
PW
City of Holtville Check Register - DETAILS REPORT Page: 6 Live 4.17.2022 Check Issue Dates: 5/31/2024 - 6/13/2024 Jun 13, 2024 11:18AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 46908: 6,431.96
46909
06/13/2024 46909 POOL ELECTRICAL 15955055-00 10-80127-4420 345.18 345.18 POOL BREEZE GRANULAR 06/13/2024 46909 POOL ELECTRICAL 15955055-00 10-80127-4420 82.33 82.33 GENERIC SKIMMER BASKET 06/13/2024 46909 POOL ELECTRICAL 16007202-00 10-80127-4420 158.21 158.21 FIRST CHOICE METAL OUT QU Total 46909: 585.72
46910
06/13/2024 46910 REXEL USA, INC. S139662495. 10-31150-44200 3,355.75 3,355.75 WSTG DIRECT ITEM 06/13/2024 46910 REXEL USA, INC. S139662495. 10-31150-44200 4,626.93 4,626.93 SYL MULTI KIT Total 46910: 7,982.68
46911
06/13/2024 46911 RUBIO MEDINA, A 2304-052024 10-70001-4430 17,546.24 17,546.24 PUBIC SAFETY BUILDING PLAN Total 46911: 17,546.24
46912
06/13/2024 46912 SELLERS PETROL CL38489 11-31530-44270 272.32 272.32 PUBLIC WORKS FUEL 06/13/2024 46912 SELLERS PETROL CL38489 11-31520-44270 206.88 206.88 PUBLIC WORKS FUEL 06/13/2024 46912 SELLERS PETROL CL38489 12-31610-4427 517.51 517.51 PUBLIC WORKS FUEL 06/13/2024 46912 SELLERS PETROL CL38489 12-31620-4427 380.95 380.95 PUBLIC WORKS FUEL 06/13/2024 46912 SELLERS PETROL CL38489 10-21070-4427 197.25 197.25 PUBLIC WORKS FUEL 06/13/2024 46912 SELLERS PETROL CL38489 10-31150-44270 385.36 385.36 PUBLIC WORKS FUEL 06/13/2024 46912 SELLERS PETROL CL38489 11-31510-44270 186.79 186.79 PUBLIC WORKS FUEL Total 46912: 2,147.06
46913
06/13/2024 46913 SERVICE MASTER 35236 10-31158-44300 2,045.60 2,045.60 JANITORIAL SERVICE Total 46913: 2,045.60
46914
06/13/2024 46914 SHI INTERNATION B17208477 10-31158-44200 7,497.92 7,497.92 MERAKI ROUTERS Total 46914: 7,497.92
46915
06/13/2024 46915 SPARKLETTS 9431538 060 10-31158-44200 293.56 293.56 WATER DELIVERY Total 46915: 293.56
46916
06/13/2024 46916 TRACTOR SUPPLY 100565859 10-31140-44200 79.92 79.92 ROUNDUP, MACHETE Total 46916: 79.92
46917
06/13/2024 46917 TROJAN TECHNOL 200/24336 12-31610-4420 4,548.50 4,548.50 LAMP DRIVER KITS M = Manual Check, V = Void Check
PW
PW
ADMIN
PW
PW
ADMIN
PW
PW
PW
City of Holtville Check Register - DETAILS REPORT Page: 7 Live 4.17.2022 Check Issue Dates: 5/31/2024 - 6/13/2024 Jun 13, 2024 11:18AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 46917: 4,548.50
46918
06/13/2024 46918 UNDERGROUND S 520240325 10-31140-44300 34.50 34.50 NEW TICKET CHARGES Total 46918: 34.50
46919
06/13/2024 46919 USA BLUEBOOK INV0034685 11-31520-44200 194.38 194.38 FLOWMETER 06/13/2024 46919 USA BLUEBOOK INV0034725 11-31520-44200 1,185.20 1,185.20 FLEXFLO PUMP 06/13/2024 46919 USA BLUEBOOK INV0037342 11-31520-44200 1,752.77 1,752.77 FLEXFLO PUMP 06/13/2024 46919 USA BLUEBOOK INV0037413 11-31520-44200 345.55 345.55 SPECIAL SIGNS 06/13/2024 46919 USA BLUEBOOK INV0035049 11-31520-44200 20.46 20.46 CHEMICAL DANGER SIGN 06/13/2024 46919 USA BLUEBOOK INV0037335 11-31520-44200 1,472.38 1,472.38 FLEXFLO PUMP Total 46919: 4,970.74
Grand Totals: 1,676,729.70
Report Criteria:
Report type: GL detail
Check.Type = {<>} "Adjustment"
M = Manual Check, V = Void Check
PW
PW
MEETING DATE:
ITEM NUMBER 3 a
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager #
SUBJECT: City Manager Contract
ISSUE: calling for an election to be conducted by the
Shall the City Council approve the negotiated 3-year contract for Nicholas Wells to continue in his current role as City Manager?
DISCUSSION:
Having served as City Manager of Holtville since September 29, 2014, I have worked under an original contract from that time, a new contract in 2017, and multiple amendments since then.
Pursuant to a performance review and negotiations early this year, a new agreement has been drafted. The language is largely unchanged from the original document, but incorporates previous changes and caveats from the recent negotiation.
The new document will be for a 3-year term, from July 1, 2024 through June 30, 2027, FISCAL IMPACT:
The discussed change to salary was minimal, with a current increase of 2%, which equates to approximately $2,229. Additional increases in 2025 (3%) and 2026 (4%) will add just over $10,300 in compensation by the end of the pact.
CITY MANAGER RECOMMENDED ACTION:
It is recommended that the action be authorized as presented.
ALTERNATIVE:
1 - Approve the contract as negotiated.
2 - Reopen negotiations to alter terms.
3 - Take no action, allowing Wells to continue to work indefinitely under the current agreement terms.
06/24/24
City of Holtville
Approvals
REPORT TO COUNCIL
June 21, 2024
2024'06 CM Contract Page 1 of 1
1 EMPLOYMENT AGREEMENT
THIS AGREEMENT is made between City of Holtville, a public entity, and Nicholas Wells, (“Wells” or “City Manager”) an individual, for employment and service as City Manager of Holtville, California.
1. Term - Employment shall continue, with designation as City Manager, on July 1, 2024, for a period of three (3) years. Thereafter, the parties may mutually agree to extend or modify this agreement. Provided, however, that the duration of this term shall not prevent, limit, or otherwise interfere with the right of the City Council to terminate the service of the City Manager as provided within this agreement and the rules, regulations and ordinances of the City of Holtville and/or state of California. This agreement shall be automatically renewed for successive one year periods unless City notifies City Manager, in writing, at least 120 days before the expiration of the initial term or any successor term, of the City’s intent not to renew this agreement. Nothing in this paragraph affects or modifies any right to severance pay upon termination.
2. Duties - Wells will serve as City Manager of the City of Holtville, as well as its Personnel Officer and Purchasing Manager, to fulfill all duties set forth by Municipal Ordinance for these positions as well as such additional responsibilities delegated by the Council.
3. Hours - Wells will dedicate his entire productive time to the management and duties of the City. Office hours are not fixed. Evening meeting attendance is a job duty.
Overtime is not paid in money or compensatory time off except for administrative leave. Wells agrees to remain the exclusive employee of the City during the term of this agreement. It is understood that Wells is frequently paid in association with musical performances, which will continue to occur on his own time.
4. Holidays - City Manager is entitled to the same holidays as all other City staff.
Presently there are twelve paid holidays per year.
5. Annual Leave - Wells shall be entitled to 200 hours (25 days) of annual leave, which may be carried over to the next year with prior approval of the City Council. At no time shall accrued annual leave exceed twice the annual rate. No more than twice annually, Wells will be permitted to cash out up to two weeks accrued annual leave in excess of his annual rate. Any further vacation cash out will only be permitted with the permission of the City Council.
Accrued, unused annual leave will be paid for at termination from service. Annual leave is earned on a prorated basis starting from the date of hire.
6. Sick Time - City Manager is entitled to earn and accrue sick leave at the rate prescribed for employees covered under the City's Management & Supervisory Bargaining Unit (currently 3.69 hours per bi-weekly pay period). Rules governing the use, conversion and forfeiture of Sick Leave will be governed under the terms specified in the Memorandum of Understanding with Management/Supervisory employees.
2 7. Administrative Leave - City Manager is entitled to 60 hours of Administrative Leave per year. Administrative Leave may be used at the City Manager’s discretion for any personal reason at any time with appropriate notice. Unused administrative leave hours do not carry over to subsequent years and must be used before the service anniversary date or be lost, without compensation.
8. Other Leave - City Manager shall be entitled to attend jury duty and have military and bereavement leave as provided for other management staff.
9. Vehicle Use - The City will reimburse the City Manager for use of a personal vehicle up to $500.00 per month for mileage travelled on City business at the rate established by the Internal Revenue Service, updated annually. Any balance of $500.00 not reimbursed as mileage shall be paid to Wells monthly as a taxable car allowance.
10. Compensation - Annual salary will be $113,675.33 per year, payable according to the usual pay periods of the City. City agrees to conduct an annual performance evaluation within 60 days of the City Manager’s anniversary date.
City has granted a two percent [2%] annual salary increase, effective the effective day of this contract (July 1, 2024), included in the compensation figure listed above. City additionally grants a three percent [3%] annual salary increase effective July 1, 2025, and a four percent [4%] annual salary increase effective July 1, 2026. The City Council may also consider adjustments to salary compensation as a result of additional revenues generated to the City, including grants, as part of the City Manager’s annual compensation review.
City will provide the health, dental, and vision insurance benefits on the same terms and conditions as are provided to other employees. City will contribute an amount equal to 7% of City Manager’s annual compensation to City’s deferred compensation/retirement program.
11. Performance Standards/Objectives - The City Council and the City Manager will establish mutually acceptable performance standards/objectives as part of the annual performance evaluation.
12. Professional Development - Subject to budget and prior authorization from Council, City agrees to pay for the professional dues and subscriptions of City Manager as needed for his continuation and full participation in national, regional, state, and local associations and organizations necessary and desirable for his continued professional participation, growth, and advancement, and for the good of the City. Subject to budget and prior authorization from Council, City agrees to pay travel and subsistence expense of City Manager for professional and official travel, meetings, and occasions to continue the professional development of City Manager and to adequately pursue necessary official and other functions for City, including but not limited to the Annual Conference of the International City Management Association, the annual League of California City Managers’ Department meeting, the annual 3 California League of Cities meeting and such other national, regional, state, and local governmental groups and committees thereof which City Manager serves as a member, provided funding is available for such expense.
13. Termination - This is a professional position serving at the pleasure of the Council, not subject to City personnel rules. No specific grounds are necessary for termination of employment. Termination may occur as set forth below, and as contained in Holtville Municipal Code '' 2.06.80.
14. Termination Notice - Termination may occur by the Council giving the City Manager written notice of termination 10 or more days before the termination date. In the event of such notice, and upon request of City Manager, City Council shall meet with City Manager in closed session to inform him of any reasons for termination. City Manager shall be entitled to full salary and benefits for five (5) months if termination is not based upon misconduct in office as defined herein. Termination may occur by City Manager giving the City written notice of termination 90 days before the termination date, if during the initial term, or 30 days before the termination date in any successor term. City Manager shall not be entitled to severance pay in this event.
15. Removal - Limitation - Notwithstanding the foregoing provision, the City Manager shall not be terminated from office, other than for willful misconduct in office, during or within a period of 90 days after a general or special municipal election at which any member of the Council is elected or when a new City Councilperson is appointed. The purpose is to allow a newly elected or appointed member of the Council or a reorganized Council to observe the actions and abilities of the City Manager in the performance of his office.
16. Termination - Misconduct in Office - Termination may occur upon the finding by a majority of the Council that the City Manager has misappropriated public funds, violated public trust for the gain of himself or others, breached any fiduciary responsibility to the City, or committed misconduct in office which would amount to a crime, provided, however, the City Manager shall be given 10 days written notice setting forth such charges before such vote occurs.
In the event of such notice, and upon request of City Manager, City Council shall meet with City Manager in closed session to inform her of the reasons for termination.
17. Bond - The City Manager shall qualify for a corporate surety bond, to be paid for by the City.
18. Notices - Notices pursuant to this contract shall be given by deposit in custody of the United States Postal Service, within the County of Imperial, postage prepaid, addressed as follows or as later designated:
City: The Honorable Mayor
City of Holtville
121 West Fifth Street
Holtville, CA 92250-1298
4 Employee: Nicholas D. Wells
273 Charles Elmore Drive
El Centro, CA 92243
Alternatively, notices required pursuant to this contract may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service.
19. General Provisions - (A) The text herein shall constitute the entire agreement between the parties; provided however, municipal ordinance governs if inconsistent with this agreement.
(B) If any provision, or any portion thereof, contained in this contract is held unconstitutional, invalid, or unenforceable, the remainder of this contract, or portion thereof, shall be deemed severable, shall not be affected, and shall remain in full force and effect.
IN WITNESS WHEREOF, the City of Holtville has caused this contract to be signed and executed on its behalf by the Mayor and duly attested by the City Clerk, and the Manager has signed and executed this contract, both in duplicate, effective as of the day and year first above written.
CITY OF HOLTVILLE
By _____________________________ ____________________________ Murray Anderson, Mayor Nicholas D. Wells
ATTEST:
_______________________________
Yvette Rios, City Clerk
MEETING DATE:
ITEM NUMBER 1 d
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM:
SUBJECT:
8-Nov
ISSUE: calling for an election to be conducted by the
Shall the City Council approve Resolution No. 24-18, calling for an election to be conducted by the County of Imperial and requesting the consolidation of such an election with the Statewide General Election to be Held on November 5, 2024, for the purpose of filling the three expiring terms on the Holtville City Council?
BACKGROUND & DISCUSSION:
In December, 2024, the terms of three seats on the City Council will be expiring. The City Council members currently holding those seats are Mike Pacheco, Murray Anderson and Ginger Ward. That election can be -and as is standard practice, is - conducted in conjunction with the November County-wide elections. It is therefore necessary to call for, publicize and otherwise prepare for the possibility of an election to be held on November 5, 2024.
The City is required to make this request by early July in election years.
A proportional share of the election costs are charged to the City by the County, however this is far more economical than holding a stand-alone election.
The Treasurer seat and language required by the County was omitted from the resolution.
FISCAL IMPACT:
The City has only participated in two elections in the past decade. The allocated cost for those cycles were approximately $3,300 in 2022 and $2,200 in 2020.
CITY MANAGER RECOMMENDED ACTION:
It is recommended that the resolution be adopted, calling for the election and consolidation with the Statewide General Election conducted regionally by the County of Imperial ALTERNATIVES:
Not to adopt, giving staff alternate direction.
06/24/24
Approvals
City of Holtville
REPORT TO COUNCIL
June 21, 2024
Yvette Rios, City Clerk
Resolution No. 24-18 Calling for a Local Election in Conjunction with the November 5, 2024 Statewide Election?
Reso 24-18 Declaring 2024 Elections (2024'06) Page 1 of 1
HOLTVILLE CITY COUNCIL
RESOLUTION NO. 24-18
A RESOLUTION OF THE HOLTVILLE CITY COUNCIL ORDERING AN ELECTION,
REQUESTING COUNTY ELECTIONS TO CONDUCT THE ELECTION, AND
REQUESTING CONSOLIDATION OF THE ELECTION
WHEREAS, pursuant to Elections code Section 1002, the governing body of any city or district may by resolution request the Board of Supervisors of the County to permit the county elections official to render specified services to the City or district relating to the conduct of an election; and
WHEREAS, pursuant to Elections Code Section 10400, whenever two or more elections, including bond elections, of any legislative or congressional district, public district, city, county, or other political subdivision are called to be held on the same day, in the same territory, or in territory that is in part the same, they may be consolidated upon the order of the governing body or bodies or officer or officers calling the elections; and WHEREAS, pursuant to Elections code Section 10400, such election for cities and special districts may be either completely or partially consolidated; and WHEREAS, pursuant to Elections Code Section 10403, whenever an election called by a district, city or other political subdivision for the submission of any question, proposition, or office to be filled is to be consolidated with a statewide election, and the question, proposition, or office to be filled is to appear upon the same ballot as that provided for that statewide election, the district, city or other political subdivision shall, at least 88 days prior to the date of the election, file with the Board of Supervisors, and a copy with the elections official, a resolution of its governing board requesting the consolidation, and setting forth the exact form of any question, proposition, or office to be voted upon at the election, as it is to appear on the ballot.
Upon such request, the Board of Supervisors may order the consolidation; and WHEREAS, the resolution requesting the consolidation shall be adopted and filed at the same time as the adoption of the ordinance, resolution, or order calling the election; and WHEREAS, various district, county, state and other political subdivision elections may 8-Nov
be, or have been, called to be held on November 5, 2024; and
NOW, THEREFORE, THE HOLTVILLE CITY COUNCIL DOES HEREBY
RESOLVE, DETERMINE AND ORDAIN AS FOLLOWS:
1. That the Holtville City Council hereby orders an election be called and consolidated with any and all elections also called to be held on November 5, 2024 in the County of Imperial, insofar as said elections are to be held in the same territory or in territory that is in part the same as the territory of the County of Imperial.
2. That the Holtville City Council hereby requests the Board of Supervisors of the County of Imperial to order such consolidation under Elections Code Section 10401 & 10403.
3. That the Holtville City Council hereby requests the Board of Supervisors to permit the Imperial County Registrar of Voters to provide any and all services necessary for conducting the election and agrees to pay for said services.
4. That the Imperial County Registrar of Voters conduct the election for the following offices on the November 5, 2024 ballot:
5. That the foregoing is true, correct and adopted.
PASSED, APPROVED AND ADOPTED by Holtville City Council at a regular meeting held on 13-Jun
this 10th day of June, 2024, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Attest: Murray Anderson, Mayor
Yvette Rios, City Clerk
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: June 21, 2024
FROM: Yvette Rios, City Clerk
SUBJECT: Appointment of IVHA Representatives
ISSUE:
Shall the City Council take action to appoint two Holtville Representatives to the Imperial Valley Housing Authority (IVHA) Board of Directors to fill the seats left vacant by Council members Murray Anderson and John Munger?
DISCUSSION:
It was recently brough to the attention of Council members Murray Anderson and John Munger that as elected officials they could no longer represent Holtville as board members for IVHA.
Consequently, Mayor Anderson directed City Clerk Ms. Rios to post the availability of the two newly vacant seats to the City’s website and social media platforms. In the weeks following, the City Clerk received applications from Louie Anderholt, Ricci Santistevan-Pacheco, Jose Valle, and Bryan Vega.
FISCAL IMPACT:
There is no fiscal impact.
RECOMMENDED ACTION:
The City Clerk recommends that the Council appoint two Holtville Representatives to the IVHA Board of Directors
ALTERNATIVES:
1. Select one of the applicants for appointment to the IVHA Board and proceed with option 2.
2. Request additional applications before proceeding
3. Give staff alternate direction
Respectfully Submitted,
Yvette Rios
Meeting Date 06/24/24
Item Number 3 a
Approvals . City Manager
Finance
City Attorney
MEETING DATE:
ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager 2023-24
SUBJECT: Resolution No. 24-19 Identifying the Ninth Street Improvements Projects for Use of SB1 Gas Tax Revenue Funds for Fiscal Year 2023-24 *** Note: As both of these identified projects encountered delays to get started, most of the information from this report was pulled forward from last year to dedicate these funds to the projects to handle any matching funds and/or cost overruns. *** ISSUE:
Shall the City Council adopt Resolution No. 24-19, identifying projects for Fiscal Year 2024-25 to comply with California Transportation Commission requirements to capture SB1 Gas Tax funds? DISCUSSION:
The California Transportation Commission website states that "The Road Repair and Accountability Act of 2017, Senate Bill (SB) 1, provides the first significant, stable, and on-going increases in state transportation funding in more than two decades. The Legislature has increased revenues…and accountability for transportation infrastructure investments." The CTC has correspondingly issued regulations and established the procedure for capturing that funding. Eligible projects include (among other criteria) major rehabilitation that extends the useful life of the segment by at least 15 years, reduces congestion and enhances safety or operational improvements that are intended to reduce accidents and fatalities or improve mobility. The CTC requires that to capture its share of RMRA funding, a local entity must include the revenue and expenditure of those funds to a specifically identified project The CTC has directed that cities utilize estimates provided by the California League of Cities to budget for the City's share of the Road Maintenance Rehabilitation Account (RMRA) funding.
CLoC estimates that the share for Holtville in 2024-25 is estimated to be approximately $143,199.
The City currently has two projects in process along the north side of Ninth Street to improve pavement and add curb, gutter and sidewalk. The Ninth Street East project will occur first, widening the roadway and connecting the sidewalk along the street between Webb and Oak Avenues. The second project, on West Ninth Street, will perform similar activities between Olive and Melon Avenues after the IID's undergrounding of the Pear Canal. Both require a match of local funds that can be drawn from this source.
It is hoped that the paperwork issues with the Ninth Street East project have been solved and it should go to construction in a matter of weeks. The West project still awaits IID's undergrounding operation, but that seems to be gearing up for late-Summer or early Fall. 06/24/24
City of Holtville
Approvals
REPORT TO COUNCIL
June 19, 2024
3 b
Reso 24-19 SB1 Fund Dedication (2024'06-24) Page 1 of 2 SB1 Funding Designation
Page -2-
Fund Fiscal Grant Local Project
Source Year Funds Match Total Project Description
Ninth Street Improvements $53,000 Will widen roadway, adding curb, gutter and Olive Avenue to Design sidewalk along the project scope area.
Melon Avenue $587,000 $82,919 Programmed to follow IID undergrounding of the Construction Construction open Pear Canal on north side of the roadway.
E Ninth Street Improvements $51,824 Finishes section left undone due to funding Webb Ave to Oak Ave Design shortfall in last project cycle.
Very ironically, the local match amount for these two projects is projected at $134,743, which is very close to the estimate for SB1 fund revenue for the year. The SB1 funding is a League of Cities estimate and there always exists the possibility of cost overruns on these projects, so it may not be quite so tidy in the end, but this seems to be a good marriage of available funding and upcoming expenditures.
FISCAL IMPACT:
Allows for the capture of this funding, projected to be approximately $143,199.
CITY MANAGER RECOMMENDATION:
It is recommended that the City Council authorize the resolution supporting the proposed allocation.
ALTERNATIVES:
1 - Adopt the resolution to utilize the funding for the recommended purpose. 2 - Amend the resolution, directing staff to apply the funds to (an)other project(s). 3 - Reject adoption, foregoing SB1 funding.
STBG
2022/23
$722,919
2024/25
CMAQ 2022/23 $400,000 $451,824
Reso 24-19 SB1 Fund Dedication (2024'06-24) Page 2 of 2
ATTACHMENT B
Local Streets and Roads - Projected FY 2023-24 Revenues 2023-24 2024-25
Estimated January 2021 Hwy Users Tax Road Mntnc Hwy Users Tax Road Mntnc ARCATA 530,178 453,317 983,495 539,182 484,011 1,023,193 BLUE LAKE 39,391 29,206 68,597 39,971 31,183 71,154
EUREKA 763,434 654,384 1,417,818 776,431 698,692 1,475,124 FERNDALE 44,663 33,790 78,453 45,335 36,078 81,413
FORTUNA 357,125 303,723 660,848 363,157 324,288 687,445 RIO DELL 100,294 82,159 182,453 101,926 87,722 189,648
TRINIDAD 14,365 7,447 21,812 14,513 7,951 22,464
County of Humbolt 6,059,153 6,280,039 12,339,191 6,149,159 6,710,039 12,859,198 Total Cities & County: Humbolt 7,908,603 7,844,064 15,752,666 8,029,674 8,379,965 16,409,639
IMPERIAL COUNTY
BRAWLEY 668,016 773,212 1,441,228 786,368 713,248 1,499,616 CALEXICO 939,332 1,082,866 2,022,198 1,101,366 1,002,934 2,104,300 CALIPATRIA 160,364 189,824 350,188 192,982 171,222 364,204 EL CENTRO 1,087,252 1,251,688 2,338,940 1,273,101 1,160,870 2,433,971 HOLTVILLE 159,869 134,117 293,987 162,511 143,199 305,709 IMPERIAL 521,431 604,912 1,126,343 615,182 556,737 1,171,919 WESTMORLAND 48,999 61,723 110,722 62,688 52,317 115,005 County of Imperial 10,252,686 11,779,484 22,032,170 10,403,299 12,586,036 22,989,335 Total Cities & County: Imperial 13,837,950 15,877,826 29,715,777 14,597,497 16,386,563 30,984,059
INYO COUNTY
BISHOP 113,550 93,923 207,473 115,410 100,283 215,693
County of Inyo 3,516,725 3,898,054 7,414,779 3,551,860 4,164,957 7,716,817 Total City & County: Inyo 3,630,275 3,991,977 7,622,252 3,667,270 4,265,240 7,932,510 TOTAL TOTAL HUMBOLDT COUNTY Account Rehab Acct Account Rehab Acct
HOLTVILLE CITY COUNCIL
RESOLUTION NO. 24-19
A RESOLUTION OF THE HOLTVILLE CITY COUNCIL FOR FISCAL YEAR 2023-24 ADOPTING A LIST OF ELIGIBLE PROJECTS TO BE FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, California Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April, 2017, in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB1 includes accountability and transparency provisions that will ensure that the residents of Holtville are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City will receive an estimated $143,199 in RMRA funding for Fiscal Year 2024-25 from SB1; and
WHEREAS, this is the 8th year in which the City is receiving SB1 funding which will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, while increasing access and mobility options for the traveling public that would not have otherwise been possible without SB1; and WHEREAS, the City has opened discussion for public input into our community’s transportation priorities and the project list; and
WHEREAS, the City used a Pavement Management System to develop the SB1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the funding from SB1 will help the City maintain and rehabilitate the selected street included in the Ninth Street Improvements Project ("Project"), add active transportation infrastructure throughout the City this year and multiple similar projects into the future; and
WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City/County’s streets and roads are estimated to be in an “at-risk” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into better condition; and WHEREAS, the SB1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.
WHEREAS, the following information regarding the Projects is incorporated in this Resolution:
PROJECT #1 TITLE: Ninth Street East Improvements Project PROJECT LOCATION: Ninth Street between Webb and Oak Avenues FEDERAL PROJECT ID: CML-5174 (035)
PROJECT DESCRIPTION: This project will connect two sections of curb, gutter and sidewalk along the north side of Ninth Street in this area of the City, while widening the roadway to correspond with the existing adjacent street sections.
ANTICIPATED PROJECT SCHEDULE: July, 2024, through August, 2023 ESTIMATED USEFUL LIFE: 20-25 years with continued maintenance.
PROJECT #2 TITLE: Ninth Street West Improvements Project PROJECT LOCATION: Ninth Street between Olive and Melon Avenues FEDERAL PROJECT ID: STPL 5174(034)
PROJECT DESCRIPTION: This project completes the undergrounding of the open Pear Canal along the north side of Ninth Street in the City limits, along with the resulting widening of Ninth Street to correspond with previous project as well as installation of curb, gutter and sidewalk.
ANTICIPATED PROJECT SCHEDULE:
Design: February, 2024, through June, 2024
Construction: January, 2025, through June, 2025
ESTIMATED USEFUL LIFE: 20-25 years with continued maintenance.
NOW, THEREFORE, THE HOLTVILLE CITY COUNCIL DOES HEREBY
RESOLVE, DETERMINE AND AUTHORIZE AS FOLLOWS:
1. The City Council does hereby select the Ninth Street East and Ninth Street West Improvements Projects for dedication of its fiscal year 2023-24 SB1 funding allocation.
2. That the City Council hereby directs the City Manager to incorporate these Projects into the Fiscal Year 2023-24 Budget as appropriate and add to the Capital Improvement Program.
3. That the foregoing is true, correct and adopted.
PASSED, APPROVED AND ADOPTED by Holtville City Council at a regular meeting held on this 24th day of June, 2024, by the following roll call vote: 24-Jun AYES:
NOES:
ABSTAIN:
ABSENT:
Attest:
Murray Anderson, Mayor
Yvette Rios, City Clerk
MEETING DATE:
ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager
SUBJECT: Resolution No. 24-20 Establishing the Gann Appropriations Limit for the 2024-25 Fiscal Year
ISSUE:
Shall the City Council approve Resolution No. 24-20, establishing an appropriations limit for the 2024-25 Fiscal Year?
DISCUSSION:
Article XIII B of the California State Constitution (Government Spending Limitation) provides for a limit on the annual growth in the level of certain appropriations from tax proceeds for various government entities in the State. The growth in the appropriations limit utilizes the prior year's limit, then calculates an adjustment to that limit accounting for changes in population and the cost of living.
The State Department of Finance requires that all cities and counties adopt and submit that appropriations limit for each fiscal year.
Staff has collected the data and made the calculations for the 2024-25 limitation. The calculations are attached herein as "Exhibit A" and "Exhibit B."
FISCAL IMPACT:
None
STAFF RECOMMENDATION:
Staff recommends that the resolution be adopted.
ALTERNATIVE:
Not to adopt, resulting in non-compliance with State regulations. 06/24/24
City of Holtville
Approvals
REPORT TO COUNCIL
June 20, 2024
3 c
Reso 24-20 2024-25 GANN Calculation Page 1 of 1
HOLTVILLE CITY COUNCIL #
RESOLUTION NO. 24-20
A RESOLUTION OF THE HOLTVILLE CITY COUNCIL ADOPTING AN
APPROPRIATIONS LIMIT FOR 2024-25 FISCAL YEAR
WHEREAS, Article XIIIB of the Constitution of the State of California, also known as the Gann Initiative, mandates an appropriations limit on various units of government, including the City of Holtville; and
WHEREAS, the limit is calculated annually, based on the prior year's limit and established growth factors to derive a maximum increase in government expenditures; and WHEREAS, the calculation of the limit utilizes guidelines provided by the State Department of Finance; and
WHEREAS, the limit has been calculated by the Finance Department of the City of Holtville and is attached as "Exhibit A;" and
WHEREAS, the City of Holtville formally adopts the appropriations limit calculated in the attached document; and
NOW, THEREFORE, THE HOLTVILLE CITY COUNCIL DOES HEREBY
RESOLVE, DETERMINE AND AUTHORIZE AS FOLLOWS:
1. That the City Council, in accordance with Article XIIIB of the Constitution of the State of California, hereby adopts an appropriation limit of $5,289,850 for the City of Holtville for the 2024-25.
2. That corresponding Revenues subject to the appropriation limit are projected to be $2,237,200 for the 2024-25 Fiscal Year.
3. That the foregoing is true, correct and adopted.
PASSED, APPROVED AND ADOPTED by Holtville City Council at a regular meeting held on this 26th day of June, 2023, by the following roll call vote: 26-Jun AYES: Anderson, Layton, Pacheco, Ward, Goodsell
NOES: None
ABSTAIN: None
ABSENT: None
Attest:
Murray Anderson, Mayor
Yvette Rios, City Clerk
Reso 24-20 2024-25 GANN Calculation
July, 1 2023 Appropriation Limit $ 5,007,403
Per Capita Cost of Living % Change
(per California Dept of Finance) 3.620%
01/02/2024 Population Change *
Holtville 1.27%
Imperial County 1.95%
Greater of the Two Options 1.95%
June, 30 2024 Calculation Factor
Per Capita Percentage Increase 1.0362
Population Percentage Increase 1.0195
Total (Per Capita X Population) 1.0564059
June, 30 2024 Gross Appropriation Limit $ 5,289,850
Adjustments: 0
2024-25 Appropriations Limit $ 5,289,850
Projected appropriations subject to the Limit 2,237,200 Projected appropriations are below the limit by: $ 3,052,650 CONCLUSION:
The City HAS NOT exceeded its appropriation limit for the 2022-23 Fiscal Year.
Exhibit " A"
APPROPRIATIONS LIMIT CALCULATION
Fiscal Year 2024-25
CITY OF HOLTVILLE
Proceeds
Total From Non-Tax
Description Budget Taxes Revenue
Property Tax $330,700 $330,700
Motor Vehicle License Fees 675,000 675,000
Franchise Tax 107,000 107,000
Sales Tax 525,000 525,000
Utility Tax 545,000 545,000
Other Taxes 54,500 54,500
Licenses/Permits/Fines/Penalties 2,750 2,750
Other Revenues/Use of Money 55,000 55,000
Revenue From Other Agencies 345,738 345,738
Current Services 188,625 188,625
Miscellaneous Revenue 5,000 5,000
Transfers In from Transportation 200,000 200,000
Transfers In From RDA Successor 215,000 215,000
Transfers In From Sewer 125,000 125,000
Transfers In From Water 125,000 125,000
Subtotal $3,499,313 $2,237,200 $1,262,113
Reserves $0
TOTAL GF BUDGET $3,499,313 $2,237,200 $1,262,113
CITY OF HOLTVILLE
PROCEEDS OF TAXES
GANN APPROPRIATION CALCULATION
FY 2024-25
Exhibit "B"
MEETING DATE:
ITEM NUMBER 3 d
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager 22-30
SUBJECT: Resolution No. 24-21 Adopting the 2024-25 Salary Schedule ISSUE:
Shall the City Council approve Resolution No. 24-21, adopting the 2024-25 Salary Schedule? DISCUSSION:
In consideration of the Memoranda of Understanding recently negotiated with the City Employees represented by the three Bargaining Units (Management/Supervisory Employees, Classified Employees and Fire Department Personnel , a two and one-half percent (2.5%) upward adjustment has been made to their sections of the City's 2024-25 Salary Schedule.
Some additional minor modifications have also been included in this schedule, reslotting and incrementally amending multiple positions, most as a result of the adjustments to the California Minimum Wage over the past several years. None of these changes had material effects on existing employees.
FISCAL IMPACT:
Changes will result in approximately $24,200 in additional expenditures for the 2024-25 Fiscal Year. The allocation breaks down approximately as follows:
General Fund
Water Fund
Sewer Fund
CITY MANAGER RECOMMENDATION:
It is recommended that the City Council adopt the Salary Schedule as presented.
ALTERNATIVE:
Not to adopt, giving alternate direction.
$11,350
$5,950
$6,850
06/24/24
Approvals
City of Holtville
REPORT TO COUNCIL
June 21, 2024
Reso 24-21 Salary Schedule Page 1 of 1
HOLTVILLE CITY COUNCIL
RESOLUTION NO. 24-21
A RESOLUTION OF THE HOLTVILLE CITY COUNCIL ESTABLISHING TERMS AND
CONDITIONS OF EMPLOYMENT WITH FULL-TIME PERMANENT CITY EMPLOYEES WHEREAS, the City of Holtville has employees that render valuable services to the City, its citizens and facilities; and
WHEREAS, the City of Holtville wishes to continue to refine its Salary Schedule to reflect current staffing needs; and
WHEREAS, the City wishes to continue to compensate those employees in a fair, but fiscally-responsible manner; and
WHEREAS, the City wishes to align its approved Salary Schedule with negotiated changes with employee representatives; and
WHEREAS, the attached Exhibit “A” establishes new Salary Ranges in numeric order; and
NOW, THEREFORE, THE HOLTVILLE CITY COUNCIL DOES HEREBY
RESOLVE, DETERMINE AND AUTHORIZE AS FOLLOWS:
1. The positions of "Parks Maintenance Worker (I, II, & II)" have been eliminated.
2. Step D has been added to the position of "Firefighter - 53hr/wk" (Range 26).
3. A two and one half percent (2.5%) increase for positions on the attached Salary Schedule for Ranges 16 through 24, Ranges 30 through 50 and Range 54 are enacted from the previously adopted schedule for the 2023-24 Fiscal Year.
4. Per language in the Memoranda of Understanding, pay rates for all positions that garnered increases on January 1, 2024, as a result of the California Minimum Wage Increase were augmented to a net of 2.5% above the original adopted 2023-24 Salary Schedule.
This includes Ranges 16 and 26.
5. Per language in the Memoranda of Understanding, pay rates for all positions that on January 1, 2024, as a result of the California Minimum Wage Increase, garnered increases in excess of 2.5% above the original adopted 2023-24 Salary Schedule were not adjusted. This included Range 53.
6. The modifications described are included in this Resolution as the attached "Exhibit “A.”
5. The modified Salary Schedule takes effect as of July 1, 2024.
6. The foregoing is true, correct and adopted.
PASSED, APPROVED AND ADOPTED by Holtville City Council at a regular meeting held on this 24th day of June, 2024, by the following roll call vote: 24-Jun AYES: Anderson, Layton, Pacheco, Ward, Goodsell
NOES: None
ABSTAIN: None
Reso 24-21 Salary Schedule
CITY OF HOLTVILLE
Salary Schedule - 2024-25 (Proposed)
POSITION RANGE STEP A STEP B STEP C STEP D STEP E STEP F Hourly 31.78 33.37 35.04 36.79 38.63 40.56
Per Pay 2,542 2,670 2,803 2,943 3,090 3,245
Annual 66,102 69,408 72,878 76,522 80,348 84,365
Hourly 31.78 33.37 35.04 36.79 38.63 40.56
Per Pay 2,542 2,670 2,803 2,943 3,090 3,245
Annual 66,102 69,408 72,878 76,522 80,348 84,365
Hourly 25.52 26.80 28.14 29.54 31.02 32.57
Per Pay 2,042 2,144 2,251 2,363 2,482 2,606
Annual 53,082 55,736 58,522 61,449 64,521 67,747
Hourly 25.07 26.32 27.64 29.02 30.47 32.00
Per Pay 2,006 2,106 2,211 2,322 2,438 2,560
Annual 52,146 54,753 57,491 60,365 63,383 66,552
Hourly 24.51 25.74 27.02 28.37 29.79 31.28
Per Pay 1,961 2,059 2,162 2,270 2,383 2,503
Annual 50,981 53,530 56,206 59,017 61,967 65,066
POSITION RANGE STEP A STEP B STEP C STEP D STEP E STEP F Hourly 24.14 25.35 26.61 27.95 29.34 30.81
Per Pay 1,931 2,028 2,129 2,236 2,347 2,465
Annual 50,211 52,722 55,358 58,126 61,032 64,084
Hourly 24.14 25.35 26.61 27.95 29.34 30.81
Per Pay 1,931 2,028 2,129 2,236 2,347 2,465
Annual 50,211 52,722 55,358 58,126 61,032 64,084
Hourly 24.14 25.35 26.61 27.95 29.34 30.81
Per Pay 1,931 2,028 2,129 2,236 2,347 2,465
Annual 50,211 52,722 55,358 58,126 61,032 64,084
Hourly 24.14 25.35 26.61 27.95 29.34 30.81
Per Pay 1,931 2,028 2,129 2,236 2,347 2,465
Annual 50,211 52,722 55,358 58,126 61,032 64,084
Hourly 23.53 24.71 25.94 27.24 28.60 30.03
Per Pay 1,882 1,977 2,075 2,179 2,288 2,402
Annual 48,942 51,390 53,959 56,657 59,490 62,464
Hourly 23.00 24.15 25.36 26.63 27.96 29.35
Per Pay 1,840 1,932 2,029 2,130 2,237 2,348
Annual 47,840 50,232 52,744 55,381 58,150 61,057
Hourly 23.00 24.15 25.36 26.63 27.96 29.35
Per Pay 1,840 1,932 2,029 2,130 2,237 2,348
Annual 47,840 50,232 52,744 55,381 58,150 61,057
Hourly 23.00 24.15 25.36 26.63 27.96 29.35
Per Pay 1,840 1,932 2,029 2,130 2,237 2,348
Annual 47,840 50,232 52,744 55,381 58,150 61,057
Hourly 21.53 22.61 23.74 24.92 26.17 27.48
Per Pay 1,722 1,809 1,899 1,994 2,094 2,198
Annual 44,782 47,022 49,373 51,841 54,433 57,155
JO Hourly 20.50 21.53 22.60 23.73 24.92 26.16
RR Per Pay 1,640 1,722 1,808 1,899 1,993 2,093
Annual 42,640 44,772 47,011 49,361 51,829 54,421
WTPO II 33
SENIOR ACCOUNT CLERK SM 42
Building Inspector RT 37
BUDGET ANALYST 42
PERSONNEL TECH. HD 42
WWTPO II IC 45
Accountant/GL Analyst 44
WTP/WWTP Foreman JLO 45
WTPO III 45
FINANCE SUPERVISOR AA 50
PERMANENT FULL-TIME PERSONNEL (Classified)
PUBLIC WORKS FOREMAN 45
PUBLIC WORKS SUPERVISOR AC 54
FIRE CHIEF AS 53
MANAGEMENT/SUPERVISORY PERSONNEL
FINANCE MANAGER 60
WTP/WWTP SUPERVISOR 60
CITY OF HOLTVILLE
Salary Schedule - 2024-25 (Proposed)
POSITION RANGE STEP A STEP B STEP C STEP D STEP E STEP F JH Hourly 20.50 21.53 22.60 23.73 24.92 26.16
Per Pay 1,640 1,722 1,808 1,899 1,993 2,093
Annual 42,640 44,772 47,011 49,361 51,829 54,421
Hourly 20.50 21.53 22.60 23.73 24.92 26.16
Annual 42,640 44,772 47,011 49,361 51,829 54,421
Hourly 18.19 19.10 20.05 21.06 22.11 23.22
Per Pay 1,455 1,528 1,604 1,685 1,769 1,857
Annual 37,835 39,727 41,713 43,799 45,989 48,288
Hourly 17.59 18.47 19.39 20.36 21.38 22.45
Per Pay 1,407 1,478 1,551 1,629 1,710 1,796
Annual 36,587 38,417 40,337 42,354 44,472 46,696
Hourly 17.59 18.47 19.39 20.36 21.38 22.45
Per Pay 1,407 1,478 1,551 1,629 1,710 1,796
Annual 36,587 38,417 40,337 42,354 44,472 46,696
TA Hourly 16.84 17.68 18.57 19.49 20.47 21.49
BM Per Pay 1,347 1,415 1,485 1,560 1,638 1,719
FO Annual 35,027 36,779 38,617 40,548 42,576 44,705
Hourly 16.54 17.37 18.24 19.15 20.10 21.11
Per Pay 1,323 1,389 1,459 1,532 1,608 1,689
Annual 34,403 36,123 37,930 39,826 41,817 43,908
Hourly 16.27 17.08 17.94 18.83 19.78 20.77
Per Pay 1,302 1,367 1,435 1,507 1,582 1,661
Annual 33,842 35,534 37,310 39,176 41,135 43,191
Hourly 16.54 17.37 18.24 19.15 20.10 21.11
Per Pay 1,323 1,389 1,459 1,532 1,608 1,689
Annual 34,403 36,123 37,930 39,826 41,817 43,908
Hourly 16.29 16.68 17.51 18.39 19.31 20.27
Per Pay 1,303 1,334 1,401 1,471 1,545 1,622
Annual 33,883 34,694 36,429 38,251 40,163 42,171
YR Hourly 16.00 16.68 17.51 18.39 19.31 20.27
Per Pay 1,280 1,334 1,401 1,471 1,545 1,622
Annual 33,280 34,694 36,429 38,251 40,163 42,171
Hourly 16.00 16.68 17.51 18.39 19.31 20.27
Per Pay 1,280 1,334 1,401 1,471 1,545 1,622
Annual 33,280 34,694 36,429 38,251 40,163 42,171
Hourly 16.00 16.68 17.51 18.39 19.31 20.27
Per Pay 1,280 1,334 1,401 1,471 1,545 1,622
Annual 33,280 34,694 36,429 38,251 40,163 42,171
GR Hourly 16.00 16.68 17.51 18.39 19.31 20.27
LR Per Pay 1,280 1,334 1,401 1,471 1,545 1,622
Annual 33,280 34,694 36,429 38,251 40,163 42,171
Hourly 16.00 16.28 17.09 17.95 18.85 19.79
Per Pay 1,280 1,302 1,368 1,436 1,508 1,583
Annual 33,280 33,862 35,556 37,333 39,200 41,160
Hourly 16.00 16.28 16.69
4 Per Pay 1,792 1,823 1,869
Annual 46,592 47,407 48,593
FIREFIGHTER - 53hr/wk 26
MWI 16
PARKS MAINT WKR I 13
PERMANENT FULL-TIME PERSONNEL (Fire)
ADMINISTRATIVE ASSIST 16
Dist. Collection OP. OIT/Maint 16
WWTPO IT 16
PARKS MAINT WKR III 18
PARKS MAINT WKR II 17
MWIII IA 18
MWII 17
1,722
WTPO I 24
Dist. Collection OP./Oper. I 20
ADMINISTRATIVE ASSIST GP 30
PARK MAINT CREW LEADER 24
PERMANENT FULL- TIME PERSONNEL (Classified) [Continued] 1,808 1,899 1,993
WWTPO I 33
Environmental Compliance 33 Per Pay 2,093 Inspector 1,640
CITY OF HOLTVILLE
Salary Schedule - 2024-25 (Proposed)
RANGE STEP A STEP B STEP C STEP D STEP E STEP F
Firefighter (Part Time) 10 Hourly 16.00
LIFEGUARD - Seasonal ( 10 Hourly 16.00
Swimming Instructor (Seasonal) 10 Hourly 16.00
Administrative Assistant (Part Time) 10 Hourly 16.00 16.40 16.81 17.23 17.66 18.10
P/T HOURLY EMPLOYEES (NON-REPRESENTED)
MEETING DATE:
ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager
SUBJECT: Resolution No. 24-22 Adopting the Fiscal Year 2024-25 Budget ISSUE:
Shall the City Council approve Resolution No. 24-22, adopting the Fiscal Year 2024-25 budget as previously presented and discussed in City Council meetings, and rescind all prior resolutions related to the appropriation of funds?
DISCUSSION:
The City Budget serves as the financial planning tool of the City and provides for the allocation of resources across the full range of City activities. Finance staff has worked with the City Council, the City Manager, other City department heads and the public to project anticipated revenue and necessary expenditures. The City’s Annual budget represents a total financing plan for all City operations but has been analyzed in its component parts in order to make meaningful assumptions.
Although each fund represented in the budget stands alone, interdependence between the funds and allocation of common cost centers is illustrated in the packaging of the funds in summaries.
FISCAL IMPACT:
Adoption of the 2024-25 Fiscal Year Budget will direct the operation of all City activities.
STAFF RECOMMENDATION:
Staff recommends that the resolution be adopted.
ALTERNATIVE:
1) Adopt the Budget as presented
2) Direct chnges to line items, allocations and/or projections. 3) Give staff direction to recalculate, amend and present at a later date. 4) Provide staff with alternate direction in order to continue to provide ongoing necessary services to the community.
06/24/24
City of Holtville 3 e Approvals
REPORT TO COUNCIL
June 21, 2024
Reso 24-22 Adopting the FY 2024-25 Budget (2024'06) Page 1 of 1
HOLTVILLE CITY COUNCIL
RESOLUTION NO. 24-22
A RESOLUTION OF THE HOLTVILLE CITY COUNCIL ADOPTING A BUDGET FOR FISCAL YEAR 2024-25 AND RESCINDING ALL PRIOR RESOLUTIONS
RELATED TO THE APPROPRIATION OF FUNDS
WHEREAS, City staff has submitted the 2024-25 Budget to the City Council for its review and consideration in accordance with budget policies and objectives established by the City Council; and
WHEREAS, the submitted Budget is based upon extensive use of historical revenue and expenditures, direction of the City Council received at regularly scheduled meetings; and WHEREAS, the following monies are hereby appropriated from each fund in the following amounts:
General Fund $3,526,816 Gas Tax Fund 213,091 *
Water Operating Fund 1,648,886 Local Transportation Fund 3,201,824 * Sewer Operating Fund 1,514,570 Local Transportation Authority Fund 575,000 * Trash Operating Fund 338,000 Sidewalk Fund 16,000 *
Total 2024-25 Appropriations $11,034,187
WHEREAS, all previous appropriations are hereby cancelled and the balances remaining therein are applied to finance the new appropriations set forth in this budget; and WHEREAS, the City Manager has the authority to execute expenditures up to $15,000 without prior approval of the City Council; and
WHEREAS, all increases in the Fiscal Year 2024-25 Budget of funds, departments and/or activities shall be made by the City Council except that the City Manager may, on his own initiative and without prior approval of the City Council, transfer between budget accounts within a fund, activity, or capital improvement fund, or from a budget account or appropriation, to the said fund reserve, amounts determined to be in excess of actual requirements; as long as such changes are reported regularly to the City Council; and
NOW, THEREFORE, THE HOLTVILLE CITY COUNCIL DOES HEREBY
RESOLVE, DETERMINE AND AUTHORIZE AS FOLLOWS:
1. That the City Council finds that the Fiscal Year 2024-25 Budget is based upon reasonable estimates of revenues and expenditures.
2. That in the fiscal year beginning July 1, 2024, there is hereby appropriated out of the Treasury of the City of Holtville for municipal purposes and for allowances to be used by various departments and activities, the sum of $11,034,187 in the amounts, allowances and estimates on file in the office of the City Clerk; and
3. That the Mayor is hereby authorized to sign said Resolution, a copy of which is on file at the Office of the City Clerk, on behalf of the City of Holtville, California.
4. That the foregoing is true, correct and adopted.
Reso 24-22 Adopting the FY 2024-25 Budget (2024'06)
PASSED, APPROVED AND ADOPTED by Holtville City Council at a regular meeting held on this 24th day of June, 2024, by the following roll call vote: 24-Jun AYES: Anderson, Layton, Pacheco, Ward, Goodsell
NOES: None
ABSTAIN: None
ABSENT: None
Attest: Murray Anderson, Mayor
Yvette Rios, City Clerk
* Transporation budgets still being developed - to be presented at 06/24/2024 meeting. 2023-24 numbers listed for reference, will be replaced.
Reso 24-22 Adopting the FY 2024-25 Budget (2024'06)
CITY OF HOLTVILLE
Reso 24-22 Adopting the FY 2024-25 Budget (2024'06) Budget Summary
GENERAL FUND
Property Other Licenses, Use of Other Agys Other TOTAL
Taxes Taxes Prmts, Fines Money / Services Revenue REVENUE $330,700 $2,750 $55,000 $670,000 $3,499,313
Personal Supplies & Data Outlay & Total G&A
Salaries Benefits Expenses Services Processing Other Expenses CITY COUNCIL $21,000 $1,804 $10,750 $6,580 $0 $500 $40,634 CITY MANAGER $183,543 $50,413 $5,900 $5,228 $7,850 $0 $252,935 PLANNING $52,342 $23,459 $3,635 $182,475 $3,175 $0 $265,086 ENGINEERING $0 $0 $0 $5,000 $0 $0 $5,000
CITY CLERK $36,263 $15,625 $1,050 $7,125 $1,250 $0 $61,313 FARMERS MARKETS $0 $0 $0 $8,100 $500 $0 $8,600
FINANCE $80,975 $26,576 $3,460 $61,725 $10,350 $5,000 $188,086 CITY TREASURER $1,800 $144 $50 $0 $0 $0 $1,994
CITY ATTORNEY - - $600 $30,500 $0 $0 $31,100
NON-DEPARTMENTAL $0 $0 $285,000 $26,000 $12,000 $0 $323,000 ADMIN TOTAL $375,923 $118,022 $310,445 $332,733 $35,125 $5,500 $1,177,748 POLICE $0 $0 $0 $967,000 $0 $0 $967,000
DISPATCH $0 $0 $0 $97,500 $0 $0 $97,500
ANIMAL CONTROL $11,958 $5,401 $100 $11,000 $0 $0 $28,459 FIRE $429,183 $143,264 $28,250 $145,930 $8,350 $5,000 $759,977 SAFETY TOTAL $441,141 $148,665 $28,350 $1,221,430 $8,350 $5,000 $1,852,936 STREETS $41,913 $17,597 $3,500 $89,880 $700 $8,500 $162,090 PARKS $114,479 $33,362 $3,400 $62,700 $4,250 $3,500 $221,691 GOV'T BLDGS $0 $0 $0 $99,850 $0 $12,500 $112,350
PUBLIC WKS TOTAL $156,392 $50,959 $6,900 $252,430 $4,950 $24,500 $496,132 TOTAL GF REVENUE OVER EXPENSES ($27,503) PUBLIC WKS
REVENUES $1,231,500 $1,209,363 ADMINISTRATION SAFETY
Reso 24-22 Adopting the FY 2024-25 Budget (2024'06) (GenBudSumm6-24) Page 1 of 1 3:23 PM 6/21/2024
CITY OF HOLTVILLE
Proposed 2024-25 Other Funds Budget Summary
Materials, Outlay /
Salaries & Personal Supplies & Data Transfers, Capital Total Revenue Benefits Expenses Services Processing Debt Service Improvment Expenditures WATER $1,579,250 $125,000 $1,454,250
Treatment $177,226 $10,550 $533,050 $12,135 $194,906 $110,333 $1,038,200 Distribution $200,640 $5,425 $63,200 $7,250 $0 $86,500 $363,015 Meters $14,471 $1,600 $6,600 $0 $0 $100,000 $122,671
Net Enterprise Income ($69,636)
$392,337 $17,575 $602,850 $19,385 $194,906
SEWER $1,643,600 $125,000 $1,518,600
Collection $232,025 $5,950 $42,000 $9,500 $167,300 $52,500 $509,275 Treatment $192,306 $11,400 $315,650 $16,850 $228,589 $95,000 $859,796 Lift Stations $0 $0 $5,500 $0 $0 $15,000 $20,500
Net Enterprise Income $129,030
$424,331 $17,350 $363,150 $26,350 $395,889
TRASH $342,500 $338,000 Net Enterprise Income $4,500
ENTERPRISE FUNDS
Reso 24-22 Adopting the FY 2024-25 Budget (2024'06) (Other Funds Summ) Page 1 of 1 3:23 PM 6/21/2024 1 City Council/CM Reports (06-24’24)
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: June 21, 2024
FROM: Nick Wells, City Manager
SUBJECT: City Manager Update
INFORMATION ONLY – NO ACTION REQUIRED AT THIS TIME
ADMINISTRATION
Financial Audit – Multiple challenges with the new accounting software delayed work on the City’s annual financial audit. This is impacting the submission of the Single Audit of Federal funds, which was due March 31, however the Finance Department continues to work to rectify the issue. Auditors were finally able to begin work onsite recently and completed preliminary work. We have received a draft copy and the CPA firm is currently reviewing the document.
Public Safety Lot/New Construction – Rubio Medina of Irvine, California was engaged in April,2023, to perform Architecture services to design Phase I (Fire Apparatus Bay) and Phase II (PS Administration & Fire Dormitories) of this project. Staff met with Mr. Medina multiple times in early May and iterative documents were discussed and revised. Pursuant to discussions between Chief Silva, the CM and Mr.
Medina regarding configuration, direction solidified for constructing a 3-bay apparatus section and a 2-story administration/residence area. Further discussion also clarified the placement of the building on the site and the external motif of the building. Feedback was provided to the architect and he was very open to incorporating ideas presented.
Mr. Medina is now moving forward with subconsultants for plumbing, electrical, HVAC, etc. Due to an increase in the size of the project over that which was called out in the RFP, the architect has approached the City about augmented funding, which will be brought to Council in May. The CM and Chief Silva checked in with the architect via Zoom recently and the project continues to develop.
Multiple conversations regarding augmented funding have taken place with staff, Mayor Anderson, and various entities. Some very positive leads have developed that will continue to be pursued. The CM compiled information from various sources and submitted an application for directed Congressional funding to Raul Ruiz’s office in early May. The City received word that the project was selected by the Congressman and recommended to the Congressional budget committee. We now await a positive response there!
PUBLIC WORKS
TRANSPORTATION PROJECTS
East Ninth Street Sidewalk Improvements – The City was awarded CMAQ money to complete this project through Caltrans and ICTC. Holt Group completed design on the project in late 2023. Staff worked with LAFCo, the County and a private landowner to finalize jurisdiction and easements in the project area.
SB1 funding was allocated to this and the West Ninth project in July, 2023. Advertising to procure contractors was run in January and Nicklaus Engineering (NEI) was selected as the RE/CM for the project.
A project kickoff meeting was held in early March with NEI, THG and staff to discuss issues and responsibilities. The construction bid opening was held on Tuesday, February 13, 2024, with a low bid Meeting Date 06/24/24
Item Number 5 a
Approvals .
City Manager
Finance
City Attorney
2 City Council/CM Reports (06-24’24)
actually coming in below the projected project cost. A request was made to Caltrans to reallocate some of the funding to cover some non-construction costs. Contract documents have been completed by the contractor and counter signed by the City. A previously agreed upon administrative course of action to annex a small strip of the project from the County into the City is now requiring a more formal process. The CM met with the County CEO and Public Works Director to finalize all of the required paperwork, which will now need to go through a formal process with LAFCO. This put the project on hold for a few weeks. The CM worked with the County to obtain an encroachment permit while the jurisdiction transfer is being completed. It is hoped that this project gets greenlit by the end of this month.
Pear Canal Undergrounding/Ninth Street Improvements (Olive to Melon) – this project has been discussed for some time. Initial action to proceed was taken in early 2021. A deposit was forwarded to IID to begin design and multiple site visits with staff, the IID and City Engineer took place to discuss issues that need to be addressed in design. Undergrounding work was scheduled to take place in December 2021, however, delays were discussed in those meetings from the IID side which eventually led to construction work being pushed back. The City has been awarded funding through ICTC for the resulting necessary sidewalk and roadway improvements. A conversation with Mr. Hawk revealed that he is waiting for this project to take place to begin construction of his adjacent housing project. LC Engineering was awarded the contract for design in February.
A construction challenge for IID existed for this project, as it would make it difficult to continue to service several nearby County-area residences served by surface water. It was determined that incentivizing these properties to convert to City water would be in the best interest of the project. Staff worked with IID to encourage the residents to switch. In March, the final remaining holdout submitted paperwork to connect to City water service, so staff is working with IID to get the project reinitialized. Separately, staff met with a contractor to establish physical connections. The CM is working with IID to schedule the work prior to the undergrounding operation. The CM has had multiple conversations with IID in the past week and we will keep this moving forward.
A new wrinkle developed wherein the dedicated Congressional funding IID procured is not immediately accessible. Although that is expected to be resolved fairly soon, the uncertainty begat the need to push the City’s project funding into next fiscal year to avoid non-performance. David Aguirre with ICTC worked with SCAG and Caltrans to accomplish that and, although there are still some final steps, it has been tentatively approved at the base level.
Pine Avenue Sidewalks – Subsequent to the awards of funding for streets projects utilizing Federal Highways dollars through ICTC in early 2022, another year of projects was quickly requested to be added.
Holtville submitted a project to capture CMAQ dollars to add sidewalks to either side of Pine Avenue between Fourth and Fifth Streets. Action to approve was taken in October, 2023.
Capital Improvements Project Listing – a meeting was held in November with staff, including the City Manager, City Engineer, City Planner and Water/Wastewater Lead Operator to discuss long term capital improvements needed in the City. Water system improvements, sewer system upgrades, streets projects and other issues were discussed and expected to be further explored. A more complete detailing of the discussion will be presented to the Council in the near future.
PARKS
Holtville Wetlands Project – In late 2016, approximately $3 million was granted to the City through the US Bureau of Reclamation (BoR). THG was selected for Grant Administration tasks and George Cairo Engineering (GCE) for design services. GCE was significantly behind schedule from the outset, but finally produced approved plans in 2021.
3 City Council/CM Reports (06-24’24)
A construction RFP was released in early 2022 netted only one bid, which was significantly over (+/- $1.4 million) the construction budget. The BoR representative, Jeremy Brooks, was extremely helpful in moving the project along. In September, 2022, he was able to secure funding to bridge the gap to pay for construction.
That funding was officially awarded in early February, 2023. Action to officially award the construction contract was taken in March and a pre-con meeting was held in early May, with the contractor onsite performing various activities simultaneously.
The site has now been fully constructed with regard to major earth work, piping and the inlet headworks, however there remains a holdup with a permit from the Army Corps of Engineers (USACE). We await approval to tap into the River and begin the process of populating the beds with plant species.
When awaiting the ACE permit drug on, the project grant end date was looming on January 30. BoR was aware of the issue, but staff officially requested an extension in January, which was granted. The new completion deadline has been pushed to September, 2024. THG completed work on an additional set of documents requested by USACE and met with their representative in March. Although the application was not immediately accepted, he gave some positive feedback that things are on the right track and suggested a short list of fixes. THG resubmitted the amended application in early April, but was unable to connect with USACE until late-April. Although the application was deemed complete, the compliance officer insisted on an onsite inspection. That inspection was performed earlier this month and the compliance officer has now stated that the permit will now be reissued! THG is contacting the contractor to ramp back up as soon as the permit is in hand. The horticulture contractor has begun ordering plants for the project. With a 30- to 60-day lead time, it is assumed that we will be able to proceed when the material is in hand.
Railroad Trestle Repair – A grant was secured from the California Natural Resources Agency to repair the railroad trestle burned in a river bottom fire several years ago. This is necessary to connect the Trail to east side of the river and eventually the future Wetlands area. After over a decade and a half of being somewhat unsightly and unusable, the trestle will soon be fixed cosmetically and usable for pedestrian and non-motorized traffic. Documentation was finally signed for this grant in late October, 2021. The City Engineer completed the technical specification for the Scope of Work in June 2022 for the RFP. A decision was made to forestall the bid process a bit to allow construction costs to stabilize. An extension was secured in early October from the funding agency to allow this extra time. Kleinfelder, Inc., was selected for Design services in April. A meeting with the design team was held in early May wherein various facets of the project were discussed. Mayor Ward volunteered to sit in on meetings for this project when possible, so she and staff met with the design team via Zoom to discuss preliminary design concepts. Multiple ideas to control costs and stretch the project dollars were decided upon. Staff has continued to meet with the design team.
Mayor Ward and the CM have proceeded with the general direction of keeping the original character of the structure, while making concessions to keep costs under control.
At this point, most of the structural work has been completed, with additional work needed on ancillary elements such as landscaping and the proposed picnic area. A January update meeting between the Design team, the City Planner and the CM revealed that the project had stalled due to a needed topographical study that the consultant thought the City would provide. After discussion, Kleinfelder engaged a local consultant to produce the document and the project is back in motion. Preliminary plans were recently submitted for review. Other than requesting a reprioritization of the elements to be completed vis a vis available funding, the project is once again progressing and starting to take definitive shape. The designer recently inquired about prioritization of construction elements, so costing seems to be on the horizon.
At the SCAG event in May, 2022, the City Manager had multiple discussions about a Trail extension from the Trestle to the Country Club area, then to the UC Research station and eventually to Hwy 111 for easier access to IVC with active transportation funding options. The idea was well-received and staff will be meeting with other agencies about the concept in the future. Subsequently, the head of Public Works for the County was brought in and he was enthusiastically supportive. A new round of Active Transportation funding is now available, so staff is working on an application for funding this project. A public hearing was 4 City Council/CM Reports (06-24’24)
held at Planning Commission to solicit any comments from residents regarding the project. Although only one member of the public was on hand to register a comment, both his feedback and that from the PC was positive. A grant application was submitted this week to fund design of the project.
Mellinger Alamo River Trail - A grant application through River Partners, a non-profit that deals in habitat restoration, for a project that would include our Wetlands trail spur, was unsuccessful in 2022, but a reapplication recently received approval. RP met with the City Manager and toured the site this week to kick off the project. They are in discussion with Nicklaus Engineering to design the project. Staff was contacted by NEI in March to discuss design elements. River Partners staff met briefly with the CM a few weeks ago while in town to do a physical “scouting” trip to decide a best path for the trail extension. We expect to meet with them and the design engineer soon to discuss. Staff has interacted with River Partners multiple times in the past few weeks. They have done some preliminary exploration and soil sampling and continue to move the project forward. They are now beginning weekly check-in meetings. A tentative map was forwarded to the City this week. The original template is aggressive (i.e. “Expensive”), so it is assumed that discussions and concessions will be forthcoming.
BUILDING DEPT - The City issued 64 building permits in 2024. A list of permits pulled by month is available on the City’s website at http://holtville.ca.gov/section.php?id=73.
Melon, LLC Housing Project (± 50) – A project has been in the works for some time at the northeast corner of Ninth and Melon, just outside the City limits. After years of confusion regarding the process, the project’s ownership group, led by John Hawk, engaged Development Design & Engineering in 2016 to assist in shepherding the project along. DD&E completed CEQA compliance and a Mitigated Negative Declaration was adopted by the Planning Commission and City Council in late 2020.
The project was presented at Planning Commission in October 2020 and drew a good deal of public opposition. PC action pushed the project forward with a designation of allowing R-1 or R-2 development, with Council accepting the PC recommendation in November, 2020. The more dense R-2 zoning designation would allow up to 8 units per acre or approximately 65 units. The annexation was approved by LAFCo in February, 2021. We await further submission from the project proponent.
Staff spoke with Mr. Hawk multiple times to remind him that there are still several requirements to move his project forward, which he could be doing concurrently with the preparation and construction of the IID and City improvements. He said he will be speaking to his partners. As the undergrounding and street work are imminent, he still needs to produce a site plan, building plans, pull permits, etc. The City’s project should now have no bearing on his timeline. This was reiterated to Mr. Hawk again in January.
AMG Sunset Rose Senior Apartments (± 33) – In July, 2022, the City was granted HOME funding for this AMG & Associates apartment project, proposed in the area of Third and Grape. This will create some longterm oversight by the City, but it does continue to add housing. A subdivision map was approved for the property. A consultant to administer this grant was engaged in May, 2022, and an application for additional subsidized financing was approved by the City in late November.
A pre-submittal meeting was held in early November to discuss necessary aspects to the construction with the project proponent, including offsite improvements. Much of the discussion centered on handling stormwater. Final map and the necessary proposed lot split were approved in late February as well. Since the closing of the financing, several paperwork/compliance issues cropped up that the City was left to work on. This was not the “deal” as originally presented, so staff sought assistance. Staff met with HCD representatives on this project in October. We are hoping they will assist in working with the contractor to get the project running more smoothly.
Start was delayed as construction bids came in significantly over projections. The developer has now made a drawdown on funding, however, the ownership group has been somewhat unresponsive as the project 5 City Council/CM Reports (06-24’24)
continues to sit in limbo. An extension on their CUP was requested and was granted by Planning Commission in May, so we still await the start of construction activities. The CM had a recent conversation with AMG to express disappointment over the lack of information flow. It was promised that more updates would begin to flow.
AMG Pine Crossing Apartments (± 64) – Staff has been notified by AMG, that the mirror image project across from Fern Crossing will be starting up, with plan submittal expected soon. The Building Inspector coordinated a meeting with a firm to perform the plan check, of whom the City Engineer approved. The Building Inspector finalized the agreement with the firm and submitted plans in June. The plans have already been returned to AMG with comments, so we await resubmission.
Peri & Sons Ag Labor Housing (66) – this project was introduced to Planning Commission earlier this week. It proposes to construct USDA-approved dormitory style housing for up to 660 H2A Visa Program agriculture laborers working for the applicant firm. PC approved the site plan and density waiver contingent on City Council approval of the land use designation and Conditional Use Permit. A Public Hearing was held at the last City Council meeting and the project was approved. We will now await more definitive site plans and building design for review.
WATER ENTERPRISE
Rate Study – The profitability of the Water Enterprise has been problematic in recent years. Coupled with the debt covenant to budget a net revenue of 120% of the annual debt service, a rate adjustment has been explored. A formal Water Rate Study must be completed, which will be brought back for discussion at some point in the future.
MEETINGS & EVENTS RECENTLY ATTENDED :
∙ 06/10/24 Department Head Meeting City Hall
∙ 06/10/24 Holtville City Council Meeting City Hall
∙ 06/11/24 Trail Wetlands Spur Design Check-in Web Conference ∙ 06/12/24 ICTC Management/CCMA Meetings City of Imperial ∙ 06/12/24 Conference w/ City Attorney re: Various Issues Offices of Walker & Driskill ∙ 06/14/24 Holtville Rotary Club Meeting St. Paul's Lutheran Church ∙ 06/17/24 Department Head Meeting City Hall
∙ 06/18/24 Summer Swim Safety Check Presentation w/ Dippy Duck IID Board Chambers(EC) ∙ 06/19/24 Juneteenth Observed (City Hall Closed)
∙ 06/19/24 Conference w/ City Attorney re: Various Issues Offices of Walker & Driskill ∙ 06/20/24 Overall Economic Development Commission (OEDC) IC Workforce Development (EC) ∙ 06/20/24 Meeting w/ City Engineering Staff re: Various Issues THG Offices (EC) ∙ 06/21/24 Holtville Rotary Club Meeting St. Paul's Lutheran Church ∙
∙
UPCOMING EVENTS :
∙ 06/24/24 Department Head Meeting City Hall
∙ 06/24/24 Holtville City Council Meeting Civic Center
∙ 06/27/24 Proposed Project Meeting THG Offices (EC)
∙ 06/28/24 Holtville Rotary Club Meeting St. Paul's Lutheran Church ∙ 07/01/24 Department Head Meeting City Hall
∙ 07/04/24 Independence Day Observed (City Hall Closed) ∙ 07/08/24 Holtville City Council Meeting (Planned to be DARK) ∙ 07/09/24 Alamo River Trail (Wetlands Spur) Check-in Meeting Web Conference ∙ 07/10/24 ICTC Management/CCMA Meetings ICTC Offices (EC) ∙ 07/11/24 Imperial-Mexicali Bi-National Alliance Meeting Imperial County ∙ 07/16/24 Alamo River Trail (Wetlands Spur) Check-in Meeting Web Conference ∙ 07/16/24 Holtville Planning Commission Meeting City Hall ∙ 07/17/24 IV Foreign Trade Zone Meeting IC Workforce Development (EC) ∙ 07/22/24 Holtville City Council Meeting City Hall
∙ 07/23/24 Alamo River Trail (Wetlands Spur) Check-in Meeting Web Conference ∙ 08/05/24 Overall Economic Development Commission (OEDC) IC Workforce Development (EC) ∙ 10/16 - 10/18/24 SCAG General Assembly & Annual Conference Long Beach, CA ∙
If you have any questions about any of the items presented, please feel free to contact me directly.
Respectfully submitted,
Nicholas D. Wells
(760) 356-2831 6
City Council/CM Reports (2024'06-24)
City of Holtville
Report to City Council
June 20, 2024
From: Adriana Anguis, Finance Supervisor
Subject: Bimonthly Report
THIS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform Council of City of Holtville Finance activities and updates since the last council meeting.
• Budget for fiscal year 24-25
• Working on the roof reports with Raylene for the FEMA claims. • Received the financial statements and single audit from auditors, we are currently reviewing it to finalize.
• Staff has been working posting all transactions and paying invoices before June 30th.
Respectfully Submitted,
Adriana Anguis
Adriana Anguis
Finance Supervisor
City of Holtville
5 b
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: June 10, 2024
FROM: Alex Silva, Fire Chief
SUBJECT: Monthly Report for May 2024
THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The following is the monthly report for May, 2024. We had the great pleasure to participate on the Annual Memorial Day Presentation. Our fire personnel attended free training throughout the valley. We attended Career days at Finley School and Mental Health at the high school. Firefighter Hernadez continued with the nuisance abatement program. Attached are the fire report for the month of May, 2024.
Emergency calls 68
Training hours 174
Residential inspections 60
Commercial inspections 2
Cordially submitted
Alex Silva
Fire Chief
5 c
MAJOR INCIDENT TYPE # INCIDENTS % of TOTAL
Fires 11 16.18%
Rescue & Emergency Medical Service 39 57.35%
Hazardous Condition (No Fire) 1 1.47%
Service Call 4 5.88%
Good Intent Call 8 11.76%
False Alarm & False Call 5 7.35%
TOTAL 68 100%
ACTION TAKEN # INCIDENTS PERCENTAGE
00 - Action taken, other 1 1.45%
11 - Extinguishment by fire service personnel 7 10.14%
12 - Salvage & overhaul 2 2.9%
14 - Contain fire (wildland) 1 1.45%
30 - Emergency medical services, other 1 1.45%
31 - Provide first aid & check for injuries 6 8.7%
32 - Provide basic life support (BLS) 32 46.38%
58 - Operate apparatus or vehicle 1 1.45%
72 - Assist animal 1 1.45%
73 - Provide manpower 2 2.9%
86 - Investigate 8 11.59%
87 - Investigate fire out on arrival 1 1.45%
93 - Cancelled en route 8 11.59%
TOTAL: 71
Days of the week
8 8 10 10 11 11 10
Hours of the day
5 2 1 2 1 1 4 4 5 2 2 6 8 2 5 5 3 4 2 3 1
13 7 5 26 4 8 1 4
City of Holtville
REPORT TO CITY COUNCIL
DATE ISSUED: June 18th, 2024
FROM: Frank Cornejo
Water/Wastewater Operations Supervisor
SUBJECT: Water / Wastewater Plant Operations & Maintenance Summary THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform council of the most current Water/Wastewater Treatment Plant performance data.
WATER TREATMENT PLANT:
I am pleased to inform council that after the aeration system upgrades to our 2.4 MG storage tank, The City of Holtville has remained in full compliance with DBP Rule limits for TTHM’s and HAA5’s Summarized below for your review is an updated spreadsheet including data for the 2nd Quarter 2024. 5 d
WASTEWATER TREATMENT PLANT:
As noted in the spreadsheet below, wastewater treatment plant effluent ammonia levels have continued to remain in compliance during the 1st Quarter 2024.
Respectfully Submitted,
Frank Cornejo.
Water/Wastewater Chief Operator/Consultant
IV Water Specialists
AGENDA
REGULAR MEETING of THE HOLTVILLE CITY COUNCIL
121 WEST FIFTH STREET - HOLTVILLE, CALIFORNIA
Murray Anderson, Mayor George Morris, City Treasurer Alex Silva, Fire Chief John Munger, Mayor Pro Tem Nick Wells, City Manager Joe Conkey, Police Chief Mike Goodsell, Council Member Adriana Anguis, Finance Supervisor Jack Holt, City Engineer Michael Pacheco, Council Member Steve Walker, City Attorney Jeorge Galvan, City Planner Ginger Ward, Council Member Yvette Rios, City Clerk
THIS IS A PUBLIC MEETING
which may invade an individual's personal privacy are not permitted.
CITY COUNCIL
MEETING CONVENED - 5:30
CLOSED SESSION PUBLIC COMMENTS: This is the time for the public to address the City Council on any item appearing on the Closed Session agenda for this meeting.
ADJOURN TO CLOSED SESSION
PUBLIC EMPLOYMENT:
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
RECONVENE OPEN SESSION - 6:00 PM
PLEDGE of ALLEGIANCE:
EXECUTIVE SESSION ANNOUNCEMENTS:
GENERAL PUBLIC COMMENTS: The public may address the City Council on any item that DOES NOT appear on the agenda for this meeting within the purview of the City Council.
CONSENT AGENDA:
a. Approval of the Minutes from the Regular Meeting of Monday, June 10, 2024. b. Current Demands #46873 through #46919.
c. Adoption of City Manager Contract
d. Amended RESOLUTION #24-18 Calling for a Local Election on November 5, 2024 REPORTS of OFFICERS, COMMISSIONS, COMMITTEES and COMMUNIQUES:
1. The items on the Consent Agenda are to be approved without comment. Should any Council Member or member of the public wish to discuss any item, they may request that the item be removed from the Consent Agenda and placed on the NEW Business agenda.
INVOCATION:
CITY CLERK RE: Verification of Posting of the Agenda Friday, June 21, 2024 Monday, June 24, 2024
The Holtville City Council values your input if there is an issue on which you wish to be heard, for both items listed on the agenda and for items of general concern. The Mayor reserves the right to place a limit on each person's comments. Any public comments must include the individual's name and address for the record. Personal attacks on individuals and/or comments which are slanderous or UNFINISHED BUSINESS: None
NEW BUSINESS:
a. Discussion/Related Action to Apoint Two Representatives to the Imperial Valley Housing Authority Board Yvette Rios, City Clerk
b. Discussion/Related Action to Adopt RESOLUTION #24-19 Identifying the Ninth Street Improvements Projects for Use of SB1 Gas Tax Revenue Funds for the 2024-25 Fiscal Year Nick Wells, City Manager
c. Discussion/Related Action to Adopt RESOLUTION #24-20 Establishing an Appropriations Limit for the 2024-25 Fiscal Year Nick Wells, City Manager d. Discussion/Related Action to Adopt RESOLUTION #24-21 Adopting the 2024-25 Salary Schedule Nick Wells, City Manager
e. Discussion/Related Action to Adopt RESOLUTION #24-22 Adopting a Budget for the 2024-25 Fiscal Year Nick Wells, City Manager
f. Discussion/Related Action Regarding Closure of City Hall on July 4-5 in Observance of the the 2024 Independence Day Holiday Nick Wells, City Manager Outgoing Councilwoman Ginger Ward
Nick Wells, City Manager
INFORMATION ONLY: None
STAFF REPORTS
a. City Manager Report - Nick Wells
b. Finance Supervisor - Adriana Anguis
c. Fire Chief - Alex Silva
d. Water/Wastewater Supervisor - Frank Cornejo
e. Public Works Foreman - Alex Chavez Not submitted
Streets Assessment Adjourn:
Explore communication platforms
ADJOURNMENT:
I, Yvette Rios, City Clerk of the City of Holtville, California, DO HEREBY CERTIFY that the foregoing agenda was duly posted at Holtville City Hall and on the City of Holtville's website (www.Holtville.ca.gov) on Friday, June 21, 2024.
RECOGNITION
7. Items for future meetings
3. 4.
5. 6.
2. 06/24/24
MEETING DATE:
THE MINUTES OF THE REGULAR MEETING OF ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
The Regular Meeting of the Holtville City Council was held on Monday, June 10, 2024, at 5:30 pm in the Civic Center. Mayor Murray Anderson was present, as were Council Members John Munger, Mike Pacheco, and Ginger Ward. Councilman Mike Goodsell was absent. Also present were Finance Supervisor Adriana Anguis, City Treasurer George Morris, Fire Chief Alex Silva, City Attorney Steve Walker, City Manager Nick Wells, and City Clerk Yvette Rios.
CITY COUNCIL CLOSED SESSION MEETING CALLED TO ORDER:
The Closed Session meeting was called to order at 5:30 PM. by Mayor Murray Anderson.
PUBLIC EMPLOYMENT:
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
CITY COUNCIL OPEN SESSION MEETING CALLED TO ORDER:
Mayor Anderson called the Open Session meeting to order at 6:05 PM.
PLEDGE OF ALLEGIANCE: Mr. Munger led the Pledge of Allegiance.
INVOCATION: The Invocation was given by Mr. Wells.
CITY CLERK RE: VERIFICATION OF POSTING OF AGENDA:
City Clerk Yvette Rios verified that the agenda was duly posted on Friday, June 7, 2024.
EXECUTIVE SESSION ANNOUNCEMENTS:
Mr. Walker reported that there was no reportable action from the Closed Session.
PRESENTATION: Margaret Strahm
Daughters of the American Revolution
Margaret Strahm presented Holtville resident Spike Laurenson and the City of Holtville with certificates of recognition for their exemplary displays of the American flag.
1. CITY COUNCIL CONSENT AGENDA: Ms. Ward
a. Approval of the Minutes from the Regular Meeting of Tuesday, May 28, 2024. b. Current Demands #46831 through #46872
A motion was made by Ms. Ward and seconded by Mr. Pacheco to approve the Consent Agenda as presented. The motion passed in the form of a roll call vote.
AYES: Munger, Pacheco, Ward, Anderson
NOES: None
ABSENT: Goodsell
ABSTAIN: None
REPORTS OF OFFICERS, COMMISSIONS, COMMITTEES, AND COMMUNIQUES:
Ms. Rios reported that she assisted with the Ice Cream Social, noting that the event was well attended and the kids seemed to have a fun time.
6/24/24
1 a
THE HOLTVILLE CITY COUNCIL
Monday, June 10, 2024
Approvals
Mr. Wells reported that he attended a recent Women's Club meeting with Mayor Anderson where they presented the City with a check for pool sponsorship. He also attended a tree planting at Earl Walker park with JB Hamby and a Wetlands Project site visit with a USACE Compliance Officer. A positive response was received that USACE will be granting the required permit.
Mr. Wells also attended the Ice Cream Social and commented on the success of the event.
Mr. Walker had nothing to report.
Ms. Ward drove by Holt Park during the Ice Cream Social and noticed the large crowd. She will be attending an AAA meeting the following week.
Mr. Munger reported that he had the joy of watching the fireworks display at the HHS graduation.
Mr. Pacheco had nothing to report.
Mr. Morris apologized for missing the previous meeting due to attending the famous Indy 500.
Chief Conkey reported that calls for assistance were high for the month of May and delineated high priority calls. ICSO will use new City of Holtville citations to implement the recently passed parking Ordinance.
Ms. Anguis reported that she has continued working on the budget and reports for FEMA.
An additionally payment was received from LIHWAP utility assistance program and she attended a grant writing class at the El Centro Public Library with Chief Silva.
Mayor Anderson reported that he attended the tree planting at Earl Walker park and took pictures with JB Hamby. He also attended the recent Women's Club meeting and his daughter Orian's graduation at IVC.
2. UNFINISHED BUSINESS: None
3. NEW BUSINESS:
a. PUBLIC HEARING: Discussion/Related Action to Adopt RESOLUTION #24-16 APPROVING ORDINANCE #494 Amending Title 10, Section 10.20 Regarding Restricting the Use of Cargo Containers Nick Wells, City Manager
Mr. Wells recapitulated the provisions of Ordinance No. 494, reiterating that it was not properly codified when it was originally passed. Discussion during the first hearing was sufficient, therefore the Council did not wish to speak further on the matter.
A motion was made by Mr. Munger and seconded by Ms. Ward to approve Ordinance No. 494 as presented. The motion passed in the form of a roll call vote.
AYES: Goodsell, Munger, Pacheco, Ward, Anderson
NOES: None
ABSENT: None
ABSTAIN: None
b. Discussion/Related Action to Adopt RESOLUTION #24-17 Approving the Extension of Water Utility Services Outside of City Limits to Specified Properties Located Near the Intersection of Olive Avenue and Underwood Road Nick Wells, City Manager Mr. Wells explained that it was determined that the Pear Canal undergrounding project would benefit from encouraging six properties using canal water to convert to City water. These six properties are on County land and have agreed to a water service extension from the City of Holtville, awaiting approval from the City Council and LAFCo.
A motion was made by Mr. Pacheco and seconded by Ms. Ward to approve the action as presented.
The motion passed in the form of a roll call vote.
AYES: Munger, Pacheco, Ward, Anderson
NOES: None
ABSENT: None
ABSTAIN: None
c. Discussion/Related Action to Adopt RESOLUTION #24-18 Calling for a Local Election in Conjunction with the November 5, 2024 Statewide Election Yvette Rios, City Clerk
Ms. Rios imparted information for the 2024 local election. The City of Holtville City Council has three incumbent seats expiring this year. Furthermore, she explained that it has been standard practice to consolidate the local election with the Statewide Election conducted by the County of Imperial.
Ms. Rios announced that as per her duties as City Clerk, she will be coordinating the municipal election for the first time. Fortunately, she will have guidance from Personnel Technician Ms. Dowsey, who coordinated the 2022 local election.
A motion was made by Ms. Ward and seconded by Mr. Pacheco to approve the action as presented.
The motion passed in the form of a roll call vote.
AYES: Munger, Pacheco, Ward, Anderson
NOES: None
ABSENT: Goodsell
ABSTAIN: None
4. INFORMATION ONLY:
a. Discussion Only Regarding the 2024-25 Budget Nick Wells, City Manager Mr. Wells and Ms. Anguis have been working on the budget and presented a first draft for the General Fund. Mr. Wells explained that there are fluctuations in revenue categories that they have been working to extrapolate but they do not plan for any significant adjustments in department expenditures. Shifts in salary expenditures have proven difficult to analyze for Fire Department personnel, specifically changes in the ratio of full-time to part-time staff. Mr. Wells and Ms. Anguis answered questions for the Council and encouraged them to take their general fund binders home for further review.
5. STAFF REPORTS:
a. City Manager Report - Nick Wells
b. Finance Supervisor - Adriana Anguis
c. Police Chief - Joe Conkey
d. Water/Wastewater Consultant - Frank Cornejo
e. Public Works Supervisor - Alex Chavez
Streets assessment (will be presented after the budget is finalized) IVHA representative appointment
7. ADJOURNMENT: There being no further business to come before the Council, Mayor Anderson adjourned the meeting at 6:53 PM.
Murray Anderson, Mayor
Yvette Rios, City Clerk
6. Items for Future Meetings:
City of Holtville Check Register - DETAILS REPORT Page: 1 Live 4.17.2022 Check Issue Dates: 5/31/2024 - 6/13/2024 Jun 13, 2024 11:18AM Report Criteria:
Report type: GL detail
Check.Type = {<>} "Adjustment"
Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 46873
06/13/2024 46873 8x8, INC. 4442472 10-12001-4425 53.68 53.68 TELEPHONE 06/13/2024 46873 8x8, INC. 4442472 10-12003-4425 53.68 53.68 TELEPHONE 06/13/2024 46873 8x8, INC. 4442472 10-14020-4425 53.68 53.68 TELEPHONE 06/13/2024 46873 8x8, INC. 4442472 11-31510-44250 53.69 53.69 TELEPHONE 06/13/2024 46873 8x8, INC. 4442472 12-31620-4425 53.69 53.69 TELEPHONE Total 46873: 268.42
46874
06/13/2024 46874 ACE HARDWARE E46907 10-31150-44200 86.18 86.18 WEED KILLER 06/13/2024 46874 ACE HARDWARE E48762 10-31150-44210 32.31 32.31 FERTILIZER SPREADER 06/13/2024 46874 ACE HARDWARE E46847 10-31150-44200 59.24 59.24 PLIERS, ACE SCOOP GRAIN 06/13/2024 46874 ACE HARDWARE E50373 10-31140-44200 259.84 259.84 CONCRETE MIX 06/13/2024 46874 ACE HARDWARE E48146 10-31158-44200 28.82 28.82 SWIVEL SNAP HOOKS 06/13/2024 46874 ACE HARDWARE E47708 10-31158-44200 19.36 19.36 SNAP CAP ROUND EYE 06/13/2024 46874 ACE HARDWARE H14823 10-31140-44200 118.18 118.18 ANTO-SEIZE LUBRICANT, SHOV 06/13/2024 46874 ACE HARDWARE E47830 10-21070-4420 50.63 50.63 DOG FOOD 06/13/2024 46874 ACE HARDWARE E47052 10-31150-44200 32.70 32.70 KEYS, HAIR REMOVER 06/13/2024 46874 ACE HARDWARE E47295 11-31510-44200 .74 .74 ALEX TRUCK SUPPLY 06/13/2024 46874 ACE HARDWARE E47295 12-31620-4420 .75 .75 ALEX TRUCK SUPPLY 06/13/2024 46874 ACE HARDWARE E49535 10-80127-4420 64.75 64.75 PAINT SUPPLIES 06/13/2024 46874 ACE HARDWARE E49502 10-80127-4420 70.68 70.68 PAINT SUPPLIES 06/13/2024 46874 ACE HARDWARE E48951 10-80127-4420 35.71 35.71 MARKERS 06/13/2024 46874 ACE HARDWARE E49559 10-80127-4420 41.99 41.99 BRUSHES 06/13/2024 46874 ACE HARDWARE E49044 10-80127-4420 45.24 45.24 2WAY RADIOS Total 46874: 947.12
46875
06/13/2024 46875 ADRIANA ANGUIS PERMA JUN 10-14020-43110 169.00 169.00 PERMA MEETING REIMBURSE Total 46875: 169.00
46876
06/13/2024 46876 AFLAC 302098 10-00000-2023 17.17 17.17 INSURANCE PREMIUM 06/13/2024 46876 AFLAC 302098 10-00000-2024 8.08 8.08 INSURANCE PREMIUM Total 46876: 25.25
46877
06/13/2024 46877 APPLIED INDUSTR 7029641770 12-31610-4431 349.11 349.11 LUBRIPLATE 06/13/2024 46877 APPLIED INDUSTR 7029661429 12-31610-4420 813.00 813.00 AUTOMATIC SWITCH Total 46877: 1,162.11
46878
06/13/2024 46878 BABCOCK & SONS CE40771-22 12-31610-4430 19.81 19.81 AMMONIA LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS LE40026-227 12-31610-4430 33.44 33.44 E.COLI LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CE40653-22 11-31520-44301 19.81 19.81 ALUMINUM LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CE40652-22 12-31610-4430 183.32 183.32 BIOCHEMICAL OXYGEN DEMA 06/13/2024 46878 BABCOCK & SONS CE40798-22 12-31610-4430 39.64 39.64 TOTAL HARDNESS PACKAGE M = Manual Check, V = Void Check
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1 a
City of Holtville Check Register - DETAILS REPORT Page: 2 Live 4.17.2022 Check Issue Dates: 5/31/2024 - 6/13/2024 Jun 13, 2024 11:18AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 06/13/2024 46878 BABCOCK & SONS CE40799-22 12-31610-4430 65.65 65.65 OIL AND GREASE 06/13/2024 46878 BABCOCK & SONS CE40880-22 12-31610-4430 19.81 19.81 AMMONIA LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CE41362-22 11-31520-44301 39.62 39.62 ALUMINUM LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CE41363-22 11-31520-44301 178.35 178.35 TOTAL ORGANIC CARBON 06/13/2024 46878 BABCOCK & SONS CD41513-22 11-31520-44301 39.62 39.62 ALUMINUM LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CD41678-22 12-31610-4430 39.64 39.64 TOTAL HARDNESS PACKAGE 06/13/2024 46878 BABCOCK & SONS CE40800-22 12-31610-4430 19.81 19.81 COPPER 06/13/2024 46878 BABCOCK & SONS LE40038-227 12-31610-4430 33.44 33.44 E.COLI LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CE41596-22 12-31610-4430 183.32 183.32 BIOCHEMICAL OXYGEN DEMA 06/13/2024 46878 BABCOCK & SONS CE41640-22 11-31520-44301 19.81 19.81 ALUMINUM LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS LE40054-227 12-31610-4430 33.44 33.44 E.COLI LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CE41765-22 12-31610-4430 183.32 183.32 BIOCHEMICAL OXYGEN DEMA 06/13/2024 46878 BABCOCK & SONS LF40004-227 12-31610-4430 33.44 33.44 E.COLI LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CB40862-22 11-31520-44301 19.81 19.81 ALUMINUM LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CB41023-22 12-31610-4430 170.93 170.93 TOTAL DISSOLVED SOLIDS 06/13/2024 46878 BABCOCK & SONS LB40036-227 12-31610-4430 33.44 33.44 E.COLI LAB ANALYSIS 06/13/2024 46878 BABCOCK & SONS CC41778-22 12-31610-4430 1,741.92 1,741.92 HEXAVALENT CHROMIUM Total 46878: 3,151.39
46879
06/13/2024 46879 BAJA DESERT TIR S21-18857 11-31530-44280 25.00 25.00 FLAT REPAIR Total 46879: 25.00
46880
06/13/2024 46880 CA LIHWAP 2639 11-00000-39710 634.20 634.20 RECAPTURE 04302024 FUNDS Total 46880: 634.20
46881
06/13/2024 46881 CASELLE, INC. 133677 10-14020-4430 1,761.00 1,761.00 CONTRACT SUPPORT Total 46881: 1,761.00
46882
06/13/2024 46882 COUNTY MOTOR P 312174 10-31140-44200 8.12 8.12 ACCESSORY 06/13/2024 46882 COUNTY MOTOR P 312201 10-12003-4420 35.27 35.27 DOOR PANEL CLIP Total 46882: 43.39
46883
06/13/2024 46883 CR&R INCORPORA MAY 2024 13-31710-4430 27,401.48 27,401.48 GROSS RECEIPTS 06/13/2024 46883 CR&R INCORPORA MAY 2024 10-00000-3145 3,288.18- 3,288.18- FRANCHISE FEES 06/13/2024 46883 CR&R INCORPORA MAY 2024 13-00000-3849 1,644.09- 1,644.09- ABA 939 06/13/2024 46883 CR&R INCORPORA MAY 2024 10-00000-3848 1,370.07- 1,370.07- VEHICLE IMPACT FEE Total 46883: 21,099.14
46884
06/13/2024 46884 D&R SUPPLY, INC. 11306 10-80127-4420 1,043.41 1,043.41 POOL SUPPLIES Total 46884: 1,043.41
46885
06/13/2024 46885 DELL COMPUTER 1075291993 10-14020-4530 321.54 321.54 OUTLETS M = Manual Check, V = Void Check
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City of Holtville Check Register - DETAILS REPORT Page: 3 Live 4.17.2022 Check Issue Dates: 5/31/2024 - 6/13/2024 Jun 13, 2024 11:18AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 06/13/2024 46885 DELL COMPUTER 1075291993 11-31510-45300 321.53 321.53 OUTLETS 06/13/2024 46885 DELL COMPUTER 1075291993 12-31620-4530 321.53 321.53 OUTLETS Total 46885: 964.60
46886
06/13/2024 46886 DRAGON'S EXTER 89239018 10-31158-44300 250.00 250.00 MONTHLY PEST Total 46886: 250.00
46887
06/13/2024 46887 GREGORIA LOPEZ FINAL BILL 11-00000-39620 96.02 96.02 FINAL BILL Total 46887: 96.02
46888
06/13/2024 46888 GUILLERMO ZARA FINAL WATE 11-00000-39620 95.76 95.76 FINAL WATER BILL Total 46888: 95.76
46889
06/13/2024 46889 HALEY DOWSEY TARGET 6/6/ 10-13050-4420 84.09 84.09 ICE CREAM SOCIAL Total 46889: 84.09
46890
06/13/2024 46890 HARTFORD 4817747605 10-11011-42310 58.81 58.81 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 10-12001-4231 39.12 39.12 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 10-14020-4231 33.08 33.08 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 10-12003-4231 26.16 26.16 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 10-22080-4231 58.68 58.68 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 10-31140-42310 23.74 23.74 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 11-31530-42310 4.89 4.89 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 11-31510-42310 89.53 89.53 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 11-31520-42310 19.56 19.56 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 12-31610-4231 77.52 77.52 INSURANCE PREMIUM 06/13/2024 46890 HARTFORD 4817747605 12-31620-4231 89.54 89.54 INSURANCE PREMIUM Total 46890: 520.63
46891
06/13/2024 46891 HOLT GROUP, THE 24-03-030 10-12003-4430 3,556.06 3,556.06 (526) PERI AND SONS LABOR H 06/13/2024 46891 HOLT GROUP, THE 24-03-029 22-80042-4430 4,885.00 4,885.00 (513) CMAQ FUNDS EAST 9TH 06/13/2024 46891 HOLT GROUP, THE 24-03-028 22-80043-4430 1,050.00 1,050.00 (512) STBG FUNDS WEST 9TH 06/13/2024 46891 HOLT GROUP, THE 24-03-027 10-12003-4430 350.00 350.00 (499) PINE CROSSING APARTM 06/13/2024 46891 HOLT GROUP, THE 24-03-026 10-12003-4430 1,077.50 1,077.50 (491) SUNSET ROSE SENIOR A 06/13/2024 46891 HOLT GROUP, THE 24-03-031 10-12003-4430 135.00 135.00 (527) ANDRADE 524 7TH ST LO 06/13/2024 46891 HOLT GROUP, THE 24-03-032 10-12003-4430 430.09 430.09 (528) HIGGINBOTTOM 1991 UN 06/13/2024 46891 HOLT GROUP, THE 24-03-025 10-12003-4430 420.00 420.00 (489) PROP 68 TRESTLE BRIDG 06/13/2024 46891 HOLT GROUP, THE 24-03-024 10-12003-4430 3,358.62 3,358.62 (207) REVIEW BUILDING PERMI 06/13/2024 46891 HOLT GROUP, THE 24-03-023 10-12003-4430 3,067.50 3,067.50 (047) APR REPORTS, PUBLIC Q 06/13/2024 46891 HOLT GROUP, THE 24-03-020 10-12003-4430 2,343.00 2,343.00 (218) ANNUAL STREET ASSESS 06/13/2024 46891 HOLT GROUP, THE 24-03-033 10-12003-4430 252.68 252.68 (529) GYSI 1912 UNDERWOOD 06/13/2024 46891 HOLT GROUP, THE 24-03-034 10-12003-4430 572.50 572.50 (530) ANDRADE 524 EAST 7TH M = Manual Check, V = Void Check
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UTILITIES
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FARMER MKT
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City of Holtville Check Register - DETAILS REPORT Page: 4 Live 4.17.2022 Check Issue Dates: 5/31/2024 - 6/13/2024 Jun 13, 2024 11:18AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 46891: 21,497.95
46892
06/13/2024 46892 HOLTVILLE SENIO HCD HOME 10-00000-3971 1,438,250.00 1,438,250.00 CHECK FROM HCD FOR HOME Total 46892: 1,438,250.00
46893
06/13/2024 46893 HOLTVILLE TRIBU 0101493 10-12003-4422 441.00 441.00 ACTIVE TRANSPORTATION LEG Total 46893: 441.00
46894
06/13/2024 46894 I.C. PUBLIC HEALT 23916 11-31520-44301 266.00 266.00 COLIFORM WATER ANALYSIS 06/13/2024 46894 I.C. PUBLIC HEALT 24119 11-31520-44301 266.00 266.00 COLIFORM WATER ANALYSIS Total 46894: 532.00
46895
06/13/2024 46895 I.C. SHERIFF'S DE 06032024-1 10-21050-4430 8,476.00 8,476.00 DISPATCH SERVICES 06/13/2024 46895 I.C. SHERIFF'S DE 06032024-1 10-21040-4430 86,832.84 86,832.84 SHERIFF SERVICES Total 46895: 95,308.84
46896
06/13/2024 46896 IMPERIAL PRINTE 24-1470 12-31620-4416 476.65 476.65 ENVELOPES 06/13/2024 46896 IMPERIAL PRINTE 24-1470 11-31510-44160 476.64 476.64 ENEVELOPES 06/13/2024 46896 IMPERIAL PRINTE 24-1470 10-14020-4416 476.64 476.64 ENVELOPES 06/13/2024 46896 IMPERIAL PRINTE 24-1469 12-31620-4416 358.39 358.39 REPLY ENVELOPES 06/13/2024 46896 IMPERIAL PRINTE 24-1469 11-31510-44160 358.40 358.40 REPLY ENVELOPES 06/13/2024 46896 IMPERIAL PRINTE 24-1469 10-14020-4416 358.40 358.40 REPLY ENVELOPES Total 46896: 2,505.12
46897
06/13/2024 46897 INDUSTRIAL MECH 9551 11-31520-44300 5,356.56 5,356.56 NEW VALVE INSTALLATION Total 46897: 5,356.56
46898
06/13/2024 46898 J&S AG SUPPLIES 775824 11-31510-44200 84.93 84.93 HOSE ASSEMBLY Total 46898: 84.93
46899
06/13/2024 46899 JORDAN IMPLEME P22075 12-31610-4420 318.14 318.14 UNIVERSAL SEALS, OIL Total 46899: 318.14
46900
06/13/2024 46900 JOSHUA L. OSUNA JOSH OSUN 11-31520-43140 42.95 42.95 JOSH OSUNA BOOTS 2023-24 06/13/2024 46900 JOSHUA L. OSUNA JOSH OSUN 11-31520-43140 157.05 157.05 JOSH OSUNA BOOTS 2023-24 Total 46900: 200.00
M = Manual Check, V = Void Check
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City of Holtville Check Register - DETAILS REPORT Page: 5 Live 4.17.2022 Check Issue Dates: 5/31/2024 - 6/13/2024 Jun 13, 2024 11:18AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 46901
06/13/2024 46901 K-C WELDING & R 197715 10-31140-43140 51.96 51.96 ALEX CHAVEZ BOOTS 06/13/2024 46901 K-C WELDING & R 197715 11-31510-43140 103.91 103.91 ALEX CHAVEZ BOOTS 06/13/2024 46901 K-C WELDING & R 197715 12-31620-4314 103.92 103.92 ALEX CHAVEZ BOOTS Total 46901: 259.79
46902
06/13/2024 46902 LA BRUCHERIE IR 283762C 10-31140-44200 393.94 393.94 CAM LOCK, PUMP WITH HOSE Total 46902: 393.94
46903
06/13/2024 46903 LEAF 16639051 10-22080-4525 248.91 248.91 PRINTER LEASE Total 46903: 248.91
46904
06/13/2024 46904 MACIAS ELECTRIC 851 12-31610-4430 1,780.00 1,780.00 REPAIRED MOUNTED AREA LIG Total 46904: 1,780.00
46905
06/13/2024 46905 MISSIONSQUARE 6466144 12-31610-4240 454.88 454.88 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 11-31520-42400 389.44 389.44 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 11-31510-42400 506.05 506.05 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 11-31530-42400 58.72 58.72 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 10-31140-42400 159.06 159.06 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 10-12003-4240 185.20 185.20 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 10-22080-4240 349.58 349.58 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 10-14020-4240 287.28 287.28 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 10-12001-4240 657.76 657.76 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 10-00000-2027 798.89 798.89 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 10-00000-2026 2,188.65 2,188.65 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6883032 10-00000-2029 640.00 640.00 RETIREMENT PREMIUM 06/13/2024 46905 MISSIONSQUARE 6466144 12-31620-4240 524.50 524.50 RETIREMENT PREMIUM Total 46905: 7,200.01
46906
06/13/2024 46906 MOSS, LEVY & HA 15559 10-14020-4430 15,000.00 15,000.00 AUDIT WORK 6/30/2023 Total 46906: 15,000.00
46907
06/13/2024 46907 NOBEL SYSTEMS 15932 10-17030-4430 847.58 847.58 GIS ANNUAL SUBSCRIPTION Total 46907: 847.58
46908
06/13/2024 46908 PEOPLEREADY,IN 28689907 12-31610-4140 1,323.39 1,323.39 TEMP WORKER WWTP 06/13/2024 46908 PEOPLEREADY,IN 28695819 12-31610-4140 1,053.02 1,053.02 TEMP WORKER WWTP 06/13/2024 46908 PEOPLEREADY,IN 28676082 12-31610-4140 1,323.39 1,323.39 TEMP WORKER WWTP 06/13/2024 46908 PEOPLEREADY,IN 28670045 12-31610-4140 1,323.39 1,323.39 TEMP WORKER WWTP 06/13/2024 46908 PEOPLEREADY,IN 28695820 10-31150-41400 782.65 782.65 TEMP WORKER PARKS 06/13/2024 46908 PEOPLEREADY,IN 28689908 10-31150-41400 626.12 626.12 TEMP WORKER PARKS M = Manual Check, V = Void Check
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City of Holtville Check Register - DETAILS REPORT Page: 6 Live 4.17.2022 Check Issue Dates: 5/31/2024 - 6/13/2024 Jun 13, 2024 11:18AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 46908: 6,431.96
46909
06/13/2024 46909 POOL ELECTRICAL 15955055-00 10-80127-4420 345.18 345.18 POOL BREEZE GRANULAR 06/13/2024 46909 POOL ELECTRICAL 15955055-00 10-80127-4420 82.33 82.33 GENERIC SKIMMER BASKET 06/13/2024 46909 POOL ELECTRICAL 16007202-00 10-80127-4420 158.21 158.21 FIRST CHOICE METAL OUT QU Total 46909: 585.72
46910
06/13/2024 46910 REXEL USA, INC. S139662495. 10-31150-44200 3,355.75 3,355.75 WSTG DIRECT ITEM 06/13/2024 46910 REXEL USA, INC. S139662495. 10-31150-44200 4,626.93 4,626.93 SYL MULTI KIT Total 46910: 7,982.68
46911
06/13/2024 46911 RUBIO MEDINA, A 2304-052024 10-70001-4430 17,546.24 17,546.24 PUBIC SAFETY BUILDING PLAN Total 46911: 17,546.24
46912
06/13/2024 46912 SELLERS PETROL CL38489 11-31530-44270 272.32 272.32 PUBLIC WORKS FUEL 06/13/2024 46912 SELLERS PETROL CL38489 11-31520-44270 206.88 206.88 PUBLIC WORKS FUEL 06/13/2024 46912 SELLERS PETROL CL38489 12-31610-4427 517.51 517.51 PUBLIC WORKS FUEL 06/13/2024 46912 SELLERS PETROL CL38489 12-31620-4427 380.95 380.95 PUBLIC WORKS FUEL 06/13/2024 46912 SELLERS PETROL CL38489 10-21070-4427 197.25 197.25 PUBLIC WORKS FUEL 06/13/2024 46912 SELLERS PETROL CL38489 10-31150-44270 385.36 385.36 PUBLIC WORKS FUEL 06/13/2024 46912 SELLERS PETROL CL38489 11-31510-44270 186.79 186.79 PUBLIC WORKS FUEL Total 46912: 2,147.06
46913
06/13/2024 46913 SERVICE MASTER 35236 10-31158-44300 2,045.60 2,045.60 JANITORIAL SERVICE Total 46913: 2,045.60
46914
06/13/2024 46914 SHI INTERNATION B17208477 10-31158-44200 7,497.92 7,497.92 MERAKI ROUTERS Total 46914: 7,497.92
46915
06/13/2024 46915 SPARKLETTS 9431538 060 10-31158-44200 293.56 293.56 WATER DELIVERY Total 46915: 293.56
46916
06/13/2024 46916 TRACTOR SUPPLY 100565859 10-31140-44200 79.92 79.92 ROUNDUP, MACHETE Total 46916: 79.92
46917
06/13/2024 46917 TROJAN TECHNOL 200/24336 12-31610-4420 4,548.50 4,548.50 LAMP DRIVER KITS M = Manual Check, V = Void Check
PW
PW
ADMIN
PW
PW
ADMIN
PW
PW
PW
City of Holtville Check Register - DETAILS REPORT Page: 7 Live 4.17.2022 Check Issue Dates: 5/31/2024 - 6/13/2024 Jun 13, 2024 11:18AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 46917: 4,548.50
46918
06/13/2024 46918 UNDERGROUND S 520240325 10-31140-44300 34.50 34.50 NEW TICKET CHARGES Total 46918: 34.50
46919
06/13/2024 46919 USA BLUEBOOK INV0034685 11-31520-44200 194.38 194.38 FLOWMETER 06/13/2024 46919 USA BLUEBOOK INV0034725 11-31520-44200 1,185.20 1,185.20 FLEXFLO PUMP 06/13/2024 46919 USA BLUEBOOK INV0037342 11-31520-44200 1,752.77 1,752.77 FLEXFLO PUMP 06/13/2024 46919 USA BLUEBOOK INV0037413 11-31520-44200 345.55 345.55 SPECIAL SIGNS 06/13/2024 46919 USA BLUEBOOK INV0035049 11-31520-44200 20.46 20.46 CHEMICAL DANGER SIGN 06/13/2024 46919 USA BLUEBOOK INV0037335 11-31520-44200 1,472.38 1,472.38 FLEXFLO PUMP Total 46919: 4,970.74
Grand Totals: 1,676,729.70
Report Criteria:
Report type: GL detail
Check.Type = {<>} "Adjustment"
M = Manual Check, V = Void Check
PW
PW
MEETING DATE:
ITEM NUMBER 3 a
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager #
SUBJECT: City Manager Contract
ISSUE: calling for an election to be conducted by the
Shall the City Council approve the negotiated 3-year contract for Nicholas Wells to continue in his current role as City Manager?
DISCUSSION:
Having served as City Manager of Holtville since September 29, 2014, I have worked under an original contract from that time, a new contract in 2017, and multiple amendments since then.
Pursuant to a performance review and negotiations early this year, a new agreement has been drafted. The language is largely unchanged from the original document, but incorporates previous changes and caveats from the recent negotiation.
The new document will be for a 3-year term, from July 1, 2024 through June 30, 2027, FISCAL IMPACT:
The discussed change to salary was minimal, with a current increase of 2%, which equates to approximately $2,229. Additional increases in 2025 (3%) and 2026 (4%) will add just over $10,300 in compensation by the end of the pact.
CITY MANAGER RECOMMENDED ACTION:
It is recommended that the action be authorized as presented.
ALTERNATIVE:
1 - Approve the contract as negotiated.
2 - Reopen negotiations to alter terms.
3 - Take no action, allowing Wells to continue to work indefinitely under the current agreement terms.
06/24/24
City of Holtville
Approvals
REPORT TO COUNCIL
June 21, 2024
2024'06 CM Contract Page 1 of 1
1 EMPLOYMENT AGREEMENT
THIS AGREEMENT is made between City of Holtville, a public entity, and Nicholas Wells, (“Wells” or “City Manager”) an individual, for employment and service as City Manager of Holtville, California.
1. Term - Employment shall continue, with designation as City Manager, on July 1, 2024, for a period of three (3) years. Thereafter, the parties may mutually agree to extend or modify this agreement. Provided, however, that the duration of this term shall not prevent, limit, or otherwise interfere with the right of the City Council to terminate the service of the City Manager as provided within this agreement and the rules, regulations and ordinances of the City of Holtville and/or state of California. This agreement shall be automatically renewed for successive one year periods unless City notifies City Manager, in writing, at least 120 days before the expiration of the initial term or any successor term, of the City’s intent not to renew this agreement. Nothing in this paragraph affects or modifies any right to severance pay upon termination.
2. Duties - Wells will serve as City Manager of the City of Holtville, as well as its Personnel Officer and Purchasing Manager, to fulfill all duties set forth by Municipal Ordinance for these positions as well as such additional responsibilities delegated by the Council.
3. Hours - Wells will dedicate his entire productive time to the management and duties of the City. Office hours are not fixed. Evening meeting attendance is a job duty.
Overtime is not paid in money or compensatory time off except for administrative leave. Wells agrees to remain the exclusive employee of the City during the term of this agreement. It is understood that Wells is frequently paid in association with musical performances, which will continue to occur on his own time.
4. Holidays - City Manager is entitled to the same holidays as all other City staff.
Presently there are twelve paid holidays per year.
5. Annual Leave - Wells shall be entitled to 200 hours (25 days) of annual leave, which may be carried over to the next year with prior approval of the City Council. At no time shall accrued annual leave exceed twice the annual rate. No more than twice annually, Wells will be permitted to cash out up to two weeks accrued annual leave in excess of his annual rate. Any further vacation cash out will only be permitted with the permission of the City Council.
Accrued, unused annual leave will be paid for at termination from service. Annual leave is earned on a prorated basis starting from the date of hire.
6. Sick Time - City Manager is entitled to earn and accrue sick leave at the rate prescribed for employees covered under the City's Management & Supervisory Bargaining Unit (currently 3.69 hours per bi-weekly pay period). Rules governing the use, conversion and forfeiture of Sick Leave will be governed under the terms specified in the Memorandum of Understanding with Management/Supervisory employees.
2 7. Administrative Leave - City Manager is entitled to 60 hours of Administrative Leave per year. Administrative Leave may be used at the City Manager’s discretion for any personal reason at any time with appropriate notice. Unused administrative leave hours do not carry over to subsequent years and must be used before the service anniversary date or be lost, without compensation.
8. Other Leave - City Manager shall be entitled to attend jury duty and have military and bereavement leave as provided for other management staff.
9. Vehicle Use - The City will reimburse the City Manager for use of a personal vehicle up to $500.00 per month for mileage travelled on City business at the rate established by the Internal Revenue Service, updated annually. Any balance of $500.00 not reimbursed as mileage shall be paid to Wells monthly as a taxable car allowance.
10. Compensation - Annual salary will be $113,675.33 per year, payable according to the usual pay periods of the City. City agrees to conduct an annual performance evaluation within 60 days of the City Manager’s anniversary date.
City has granted a two percent [2%] annual salary increase, effective the effective day of this contract (July 1, 2024), included in the compensation figure listed above. City additionally grants a three percent [3%] annual salary increase effective July 1, 2025, and a four percent [4%] annual salary increase effective July 1, 2026. The City Council may also consider adjustments to salary compensation as a result of additional revenues generated to the City, including grants, as part of the City Manager’s annual compensation review.
City will provide the health, dental, and vision insurance benefits on the same terms and conditions as are provided to other employees. City will contribute an amount equal to 7% of City Manager’s annual compensation to City’s deferred compensation/retirement program.
11. Performance Standards/Objectives - The City Council and the City Manager will establish mutually acceptable performance standards/objectives as part of the annual performance evaluation.
12. Professional Development - Subject to budget and prior authorization from Council, City agrees to pay for the professional dues and subscriptions of City Manager as needed for his continuation and full participation in national, regional, state, and local associations and organizations necessary and desirable for his continued professional participation, growth, and advancement, and for the good of the City. Subject to budget and prior authorization from Council, City agrees to pay travel and subsistence expense of City Manager for professional and official travel, meetings, and occasions to continue the professional development of City Manager and to adequately pursue necessary official and other functions for City, including but not limited to the Annual Conference of the International City Management Association, the annual League of California City Managers’ Department meeting, the annual 3 California League of Cities meeting and such other national, regional, state, and local governmental groups and committees thereof which City Manager serves as a member, provided funding is available for such expense.
13. Termination - This is a professional position serving at the pleasure of the Council, not subject to City personnel rules. No specific grounds are necessary for termination of employment. Termination may occur as set forth below, and as contained in Holtville Municipal Code '' 2.06.80.
14. Termination Notice - Termination may occur by the Council giving the City Manager written notice of termination 10 or more days before the termination date. In the event of such notice, and upon request of City Manager, City Council shall meet with City Manager in closed session to inform him of any reasons for termination. City Manager shall be entitled to full salary and benefits for five (5) months if termination is not based upon misconduct in office as defined herein. Termination may occur by City Manager giving the City written notice of termination 90 days before the termination date, if during the initial term, or 30 days before the termination date in any successor term. City Manager shall not be entitled to severance pay in this event.
15. Removal - Limitation - Notwithstanding the foregoing provision, the City Manager shall not be terminated from office, other than for willful misconduct in office, during or within a period of 90 days after a general or special municipal election at which any member of the Council is elected or when a new City Councilperson is appointed. The purpose is to allow a newly elected or appointed member of the Council or a reorganized Council to observe the actions and abilities of the City Manager in the performance of his office.
16. Termination - Misconduct in Office - Termination may occur upon the finding by a majority of the Council that the City Manager has misappropriated public funds, violated public trust for the gain of himself or others, breached any fiduciary responsibility to the City, or committed misconduct in office which would amount to a crime, provided, however, the City Manager shall be given 10 days written notice setting forth such charges before such vote occurs.
In the event of such notice, and upon request of City Manager, City Council shall meet with City Manager in closed session to inform her of the reasons for termination.
17. Bond - The City Manager shall qualify for a corporate surety bond, to be paid for by the City.
18. Notices - Notices pursuant to this contract shall be given by deposit in custody of the United States Postal Service, within the County of Imperial, postage prepaid, addressed as follows or as later designated:
City: The Honorable Mayor
City of Holtville
121 West Fifth Street
Holtville, CA 92250-1298
4 Employee: Nicholas D. Wells
273 Charles Elmore Drive
El Centro, CA 92243
Alternatively, notices required pursuant to this contract may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service.
19. General Provisions - (A) The text herein shall constitute the entire agreement between the parties; provided however, municipal ordinance governs if inconsistent with this agreement.
(B) If any provision, or any portion thereof, contained in this contract is held unconstitutional, invalid, or unenforceable, the remainder of this contract, or portion thereof, shall be deemed severable, shall not be affected, and shall remain in full force and effect.
IN WITNESS WHEREOF, the City of Holtville has caused this contract to be signed and executed on its behalf by the Mayor and duly attested by the City Clerk, and the Manager has signed and executed this contract, both in duplicate, effective as of the day and year first above written.
CITY OF HOLTVILLE
By _____________________________ ____________________________ Murray Anderson, Mayor Nicholas D. Wells
ATTEST:
_______________________________
Yvette Rios, City Clerk
MEETING DATE:
ITEM NUMBER 1 d
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM:
SUBJECT:
8-Nov
ISSUE: calling for an election to be conducted by the
Shall the City Council approve Resolution No. 24-18, calling for an election to be conducted by the County of Imperial and requesting the consolidation of such an election with the Statewide General Election to be Held on November 5, 2024, for the purpose of filling the three expiring terms on the Holtville City Council?
BACKGROUND & DISCUSSION:
In December, 2024, the terms of three seats on the City Council will be expiring. The City Council members currently holding those seats are Mike Pacheco, Murray Anderson and Ginger Ward. That election can be -and as is standard practice, is - conducted in conjunction with the November County-wide elections. It is therefore necessary to call for, publicize and otherwise prepare for the possibility of an election to be held on November 5, 2024.
The City is required to make this request by early July in election years.
A proportional share of the election costs are charged to the City by the County, however this is far more economical than holding a stand-alone election.
The Treasurer seat and language required by the County was omitted from the resolution.
FISCAL IMPACT:
The City has only participated in two elections in the past decade. The allocated cost for those cycles were approximately $3,300 in 2022 and $2,200 in 2020.
CITY MANAGER RECOMMENDED ACTION:
It is recommended that the resolution be adopted, calling for the election and consolidation with the Statewide General Election conducted regionally by the County of Imperial ALTERNATIVES:
Not to adopt, giving staff alternate direction.
06/24/24
Approvals
City of Holtville
REPORT TO COUNCIL
June 21, 2024
Yvette Rios, City Clerk
Resolution No. 24-18 Calling for a Local Election in Conjunction with the November 5, 2024 Statewide Election?
Reso 24-18 Declaring 2024 Elections (2024'06) Page 1 of 1
HOLTVILLE CITY COUNCIL
RESOLUTION NO. 24-18
A RESOLUTION OF THE HOLTVILLE CITY COUNCIL ORDERING AN ELECTION,
REQUESTING COUNTY ELECTIONS TO CONDUCT THE ELECTION, AND
REQUESTING CONSOLIDATION OF THE ELECTION
WHEREAS, pursuant to Elections code Section 1002, the governing body of any city or district may by resolution request the Board of Supervisors of the County to permit the county elections official to render specified services to the City or district relating to the conduct of an election; and
WHEREAS, pursuant to Elections Code Section 10400, whenever two or more elections, including bond elections, of any legislative or congressional district, public district, city, county, or other political subdivision are called to be held on the same day, in the same territory, or in territory that is in part the same, they may be consolidated upon the order of the governing body or bodies or officer or officers calling the elections; and WHEREAS, pursuant to Elections code Section 10400, such election for cities and special districts may be either completely or partially consolidated; and WHEREAS, pursuant to Elections Code Section 10403, whenever an election called by a district, city or other political subdivision for the submission of any question, proposition, or office to be filled is to be consolidated with a statewide election, and the question, proposition, or office to be filled is to appear upon the same ballot as that provided for that statewide election, the district, city or other political subdivision shall, at least 88 days prior to the date of the election, file with the Board of Supervisors, and a copy with the elections official, a resolution of its governing board requesting the consolidation, and setting forth the exact form of any question, proposition, or office to be voted upon at the election, as it is to appear on the ballot.
Upon such request, the Board of Supervisors may order the consolidation; and WHEREAS, the resolution requesting the consolidation shall be adopted and filed at the same time as the adoption of the ordinance, resolution, or order calling the election; and WHEREAS, various district, county, state and other political subdivision elections may 8-Nov
be, or have been, called to be held on November 5, 2024; and
NOW, THEREFORE, THE HOLTVILLE CITY COUNCIL DOES HEREBY
RESOLVE, DETERMINE AND ORDAIN AS FOLLOWS:
1. That the Holtville City Council hereby orders an election be called and consolidated with any and all elections also called to be held on November 5, 2024 in the County of Imperial, insofar as said elections are to be held in the same territory or in territory that is in part the same as the territory of the County of Imperial.
2. That the Holtville City Council hereby requests the Board of Supervisors of the County of Imperial to order such consolidation under Elections Code Section 10401 & 10403.
3. That the Holtville City Council hereby requests the Board of Supervisors to permit the Imperial County Registrar of Voters to provide any and all services necessary for conducting the election and agrees to pay for said services.
4. That the Imperial County Registrar of Voters conduct the election for the following offices on the November 5, 2024 ballot:
5. That the foregoing is true, correct and adopted.
PASSED, APPROVED AND ADOPTED by Holtville City Council at a regular meeting held on 13-Jun
this 10th day of June, 2024, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Attest: Murray Anderson, Mayor
Yvette Rios, City Clerk
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: June 21, 2024
FROM: Yvette Rios, City Clerk
SUBJECT: Appointment of IVHA Representatives
ISSUE:
Shall the City Council take action to appoint two Holtville Representatives to the Imperial Valley Housing Authority (IVHA) Board of Directors to fill the seats left vacant by Council members Murray Anderson and John Munger?
DISCUSSION:
It was recently brough to the attention of Council members Murray Anderson and John Munger that as elected officials they could no longer represent Holtville as board members for IVHA.
Consequently, Mayor Anderson directed City Clerk Ms. Rios to post the availability of the two newly vacant seats to the City’s website and social media platforms. In the weeks following, the City Clerk received applications from Louie Anderholt, Ricci Santistevan-Pacheco, Jose Valle, and Bryan Vega.
FISCAL IMPACT:
There is no fiscal impact.
RECOMMENDED ACTION:
The City Clerk recommends that the Council appoint two Holtville Representatives to the IVHA Board of Directors
ALTERNATIVES:
1. Select one of the applicants for appointment to the IVHA Board and proceed with option 2.
2. Request additional applications before proceeding
3. Give staff alternate direction
Respectfully Submitted,
Yvette Rios
Meeting Date 06/24/24
Item Number 3 a
Approvals . City Manager
Finance
City Attorney
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: June 21, 2024
FROM: Yvette Rios, City Clerk
SUBJECT: Appointment of IVHA Representatives
ISSUE:
Shall the City Council take action to appoint two Holtville Representatives to the Imperial Valley Housing Authority (IVHA) Board of Directors to fill the seats left vacant by Council members Murray Anderson and John Munger?
DISCUSSION:
It was recently brough to the attention of Council members Murray Anderson and John Munger that as elected officials they could no longer represent Holtville as board members for IVHA.
Consequently, Mayor Anderson directed City Clerk Ms. Rios to post the availability of the two newly vacant seats to the City’s website and social media platforms. In the weeks following, the City Clerk received applications from Louie Anderholt, Ricci Santistevan-Pacheco, Jose Valle, and Bryan Vega.
FISCAL IMPACT:
There is no fiscal impact.
RECOMMENDED ACTION:
The City Clerk recommends that the Council appoint two Holtville Representatives to the IVHA Board of Directors
ALTERNATIVES:
1. Select one of the applicants for appointment to the IVHA Board and proceed with option 2.
2. Request additional applications before proceeding
3. Give staff alternate direction
Respectfully Submitted,
Yvette Rios
Meeting Date 06/24/24
Item Number 3 a
Approvals . City Manager
Finance
City Attorney
MEETING DATE:
ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager 2023-24
SUBJECT: Resolution No. 24-19 Identifying the Ninth Street Improvements Projects for Use of SB1 Gas Tax Revenue Funds for Fiscal Year 2023-24 *** Note: As both of these identified projects encountered delays to get started, most of the information from this report was pulled forward from last year to dedicate these funds to the projects to handle any matching funds and/or cost overruns. *** ISSUE:
Shall the City Council adopt Resolution No. 24-19, identifying projects for Fiscal Year 2024-25 to comply with California Transportation Commission requirements to capture SB1 Gas Tax funds? DISCUSSION:
The California Transportation Commission website states that "The Road Repair and Accountability Act of 2017, Senate Bill (SB) 1, provides the first significant, stable, and on-going increases in state transportation funding in more than two decades. The Legislature has increased revenues…and accountability for transportation infrastructure investments." The CTC has correspondingly issued regulations and established the procedure for capturing that funding. Eligible projects include (among other criteria) major rehabilitation that extends the useful life of the segment by at least 15 years, reduces congestion and enhances safety or operational improvements that are intended to reduce accidents and fatalities or improve mobility. The CTC requires that to capture its share of RMRA funding, a local entity must include the revenue and expenditure of those funds to a specifically identified project The CTC has directed that cities utilize estimates provided by the California League of Cities to budget for the City's share of the Road Maintenance Rehabilitation Account (RMRA) funding.
CLoC estimates that the share for Holtville in 2024-25 is estimated to be approximately $143,199.
The City currently has two projects in process along the north side of Ninth Street to improve pavement and add curb, gutter and sidewalk. The Ninth Street East project will occur first, widening the roadway and connecting the sidewalk along the street between Webb and Oak Avenues. The second project, on West Ninth Street, will perform similar activities between Olive and Melon Avenues after the IID's undergrounding of the Pear Canal. Both require a match of local funds that can be drawn from this source.
It is hoped that the paperwork issues with the Ninth Street East project have been solved and it should go to construction in a matter of weeks. The West project still awaits IID's undergrounding operation, but that seems to be gearing up for late-Summer or early Fall. 06/24/24
City of Holtville
Approvals
REPORT TO COUNCIL
June 19, 2024
3 b
Reso 24-19 SB1 Fund Dedication (2024'06-24) Page 1 of 2 SB1 Funding Designation
Page -2-
Fund Fiscal Grant Local Project
Source Year Funds Match Total Project Description
Ninth Street Improvements $53,000 Will widen roadway, adding curb, gutter and Olive Avenue to Design sidewalk along the project scope area.
Melon Avenue $587,000 $82,919 Programmed to follow IID undergrounding of the Construction Construction open Pear Canal on north side of the roadway.
E Ninth Street Improvements $51,824 Finishes section left undone due to funding Webb Ave to Oak Ave Design shortfall in last project cycle.
Very ironically, the local match amount for these two projects is projected at $134,743, which is very close to the estimate for SB1 fund revenue for the year. The SB1 funding is a League of Cities estimate and there always exists the possibility of cost overruns on these projects, so it may not be quite so tidy in the end, but this seems to be a good marriage of available funding and upcoming expenditures.
FISCAL IMPACT:
Allows for the capture of this funding, projected to be approximately $143,199.
CITY MANAGER RECOMMENDATION:
It is recommended that the City Council authorize the resolution supporting the proposed allocation.
ALTERNATIVES:
1 - Adopt the resolution to utilize the funding for the recommended purpose. 2 - Amend the resolution, directing staff to apply the funds to (an)other project(s). 3 - Reject adoption, foregoing SB1 funding.
STBG
2022/23
$722,919
2024/25
CMAQ 2022/23 $400,000 $451,824
Reso 24-19 SB1 Fund Dedication (2024'06-24) Page 2 of 2
ATTACHMENT B
Local Streets and Roads - Projected FY 2023-24 Revenues 2023-24 2024-25
Estimated January 2021 Hwy Users Tax Road Mntnc Hwy Users Tax Road Mntnc ARCATA 530,178 453,317 983,495 539,182 484,011 1,023,193 BLUE LAKE 39,391 29,206 68,597 39,971 31,183 71,154
EUREKA 763,434 654,384 1,417,818 776,431 698,692 1,475,124 FERNDALE 44,663 33,790 78,453 45,335 36,078 81,413
FORTUNA 357,125 303,723 660,848 363,157 324,288 687,445 RIO DELL 100,294 82,159 182,453 101,926 87,722 189,648
TRINIDAD 14,365 7,447 21,812 14,513 7,951 22,464
County of Humbolt 6,059,153 6,280,039 12,339,191 6,149,159 6,710,039 12,859,198 Total Cities & County: Humbolt 7,908,603 7,844,064 15,752,666 8,029,674 8,379,965 16,409,639
IMPERIAL COUNTY
BRAWLEY 668,016 773,212 1,441,228 786,368 713,248 1,499,616 CALEXICO 939,332 1,082,866 2,022,198 1,101,366 1,002,934 2,104,300 CALIPATRIA 160,364 189,824 350,188 192,982 171,222 364,204 EL CENTRO 1,087,252 1,251,688 2,338,940 1,273,101 1,160,870 2,433,971 HOLTVILLE 159,869 134,117 293,987 162,511 143,199 305,709 IMPERIAL 521,431 604,912 1,126,343 615,182 556,737 1,171,919 WESTMORLAND 48,999 61,723 110,722 62,688 52,317 115,005 County of Imperial 10,252,686 11,779,484 22,032,170 10,403,299 12,586,036 22,989,335 Total Cities & County: Imperial 13,837,950 15,877,826 29,715,777 14,597,497 16,386,563 30,984,059
INYO COUNTY
BISHOP 113,550 93,923 207,473 115,410 100,283 215,693
County of Inyo 3,516,725 3,898,054 7,414,779 3,551,860 4,164,957 7,716,817 Total City & County: Inyo 3,630,275 3,991,977 7,622,252 3,667,270 4,265,240 7,932,510 TOTAL TOTAL HUMBOLDT COUNTY Account Rehab Acct Account Rehab Acct
HOLTVILLE CITY COUNCIL
RESOLUTION NO. 24-19
A RESOLUTION OF THE HOLTVILLE CITY COUNCIL FOR FISCAL YEAR 2023-24 ADOPTING A LIST OF ELIGIBLE PROJECTS TO BE FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, California Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April, 2017, in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB1 includes accountability and transparency provisions that will ensure that the residents of Holtville are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City will receive an estimated $143,199 in RMRA funding for Fiscal Year 2024-25 from SB1; and
WHEREAS, this is the 8th year in which the City is receiving SB1 funding which will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, while increasing access and mobility options for the traveling public that would not have otherwise been possible without SB1; and WHEREAS, the City has opened discussion for public input into our community’s transportation priorities and the project list; and
WHEREAS, the City used a Pavement Management System to develop the SB1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the funding from SB1 will help the City maintain and rehabilitate the selected street included in the Ninth Street Improvements Project ("Project"), add active transportation infrastructure throughout the City this year and multiple similar projects into the future; and
WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City/County’s streets and roads are estimated to be in an “at-risk” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into better condition; and WHEREAS, the SB1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.
WHEREAS, the following information regarding the Projects is incorporated in this Resolution:
PROJECT #1 TITLE: Ninth Street East Improvements Project PROJECT LOCATION: Ninth Street between Webb and Oak Avenues FEDERAL PROJECT ID: CML-5174 (035)
PROJECT DESCRIPTION: This project will connect two sections of curb, gutter and sidewalk along the north side of Ninth Street in this area of the City, while widening the roadway to correspond with the existing adjacent street sections.
ANTICIPATED PROJECT SCHEDULE: July, 2024, through August, 2023 ESTIMATED USEFUL LIFE: 20-25 years with continued maintenance.
PROJECT #2 TITLE: Ninth Street West Improvements Project PROJECT LOCATION: Ninth Street between Olive and Melon Avenues FEDERAL PROJECT ID: STPL 5174(034)
PROJECT DESCRIPTION: This project completes the undergrounding of the open Pear Canal along the north side of Ninth Street in the City limits, along with the resulting widening of Ninth Street to correspond with previous project as well as installation of curb, gutter and sidewalk.
ANTICIPATED PROJECT SCHEDULE:
Design: February, 2024, through June, 2024
Construction: January, 2025, through June, 2025
ESTIMATED USEFUL LIFE: 20-25 years with continued maintenance.
NOW, THEREFORE, THE HOLTVILLE CITY COUNCIL DOES HEREBY
RESOLVE, DETERMINE AND AUTHORIZE AS FOLLOWS:
1. The City Council does hereby select the Ninth Street East and Ninth Street West Improvements Projects for dedication of its fiscal year 2023-24 SB1 funding allocation.
2. That the City Council hereby directs the City Manager to incorporate these Projects into the Fiscal Year 2023-24 Budget as appropriate and add to the Capital Improvement Program.
3. That the foregoing is true, correct and adopted.
PASSED, APPROVED AND ADOPTED by Holtville City Council at a regular meeting held on this 24th day of June, 2024, by the following roll call vote: 24-Jun AYES:
NOES:
ABSTAIN:
ABSENT:
Attest:
Murray Anderson, Mayor
Yvette Rios, City Clerk
MEETING DATE:
ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager
SUBJECT: Resolution No. 24-20 Establishing the Gann Appropriations Limit for the 2024-25 Fiscal Year
ISSUE:
Shall the City Council approve Resolution No. 24-20, establishing an appropriations limit for the 2024-25 Fiscal Year?
DISCUSSION:
Article XIII B of the California State Constitution (Government Spending Limitation) provides for a limit on the annual growth in the level of certain appropriations from tax proceeds for various government entities in the State. The growth in the appropriations limit utilizes the prior year's limit, then calculates an adjustment to that limit accounting for changes in population and the cost of living.
The State Department of Finance requires that all cities and counties adopt and submit that appropriations limit for each fiscal year.
Staff has collected the data and made the calculations for the 2024-25 limitation. The calculations are attached herein as "Exhibit A" and "Exhibit B."
FISCAL IMPACT:
None
STAFF RECOMMENDATION:
Staff recommends that the resolution be adopted.
ALTERNATIVE:
Not to adopt, resulting in non-compliance with State regulations. 06/24/24
City of Holtville
Approvals
REPORT TO COUNCIL
June 20, 2024
3 c
Reso 24-20 2024-25 GANN Calculation Page 1 of 1
HOLTVILLE CITY COUNCIL #
RESOLUTION NO. 24-20
A RESOLUTION OF THE HOLTVILLE CITY COUNCIL ADOPTING AN
APPROPRIATIONS LIMIT FOR 2024-25 FISCAL YEAR
WHEREAS, Article XIIIB of the Constitution of the State of California, also known as the Gann Initiative, mandates an appropriations limit on various units of government, including the City of Holtville; and
WHEREAS, the limit is calculated annually, based on the prior year's limit and established growth factors to derive a maximum increase in government expenditures; and WHEREAS, the calculation of the limit utilizes guidelines provided by the State Department of Finance; and
WHEREAS, the limit has been calculated by the Finance Department of the City of Holtville and is attached as "Exhibit A;" and
WHEREAS, the City of Holtville formally adopts the appropriations limit calculated in the attached document; and
NOW, THEREFORE, THE HOLTVILLE CITY COUNCIL DOES HEREBY
RESOLVE, DETERMINE AND AUTHORIZE AS FOLLOWS:
1. That the City Council, in accordance with Article XIIIB of the Constitution of the State of California, hereby adopts an appropriation limit of $5,289,850 for the City of Holtville for the 2024-25.
2. That corresponding Revenues subject to the appropriation limit are projected to be $2,237,200 for the 2024-25 Fiscal Year.
3. That the foregoing is true, correct and adopted.
PASSED, APPROVED AND ADOPTED by Holtville City Council at a regular meeting held on this 26th day of June, 2023, by the following roll call vote: 26-Jun AYES: Anderson, Layton, Pacheco, Ward, Goodsell
NOES: None
ABSTAIN: None
ABSENT: None
Attest:
Murray Anderson, Mayor
Yvette Rios, City Clerk
Reso 24-20 2024-25 GANN Calculation
July, 1 2023 Appropriation Limit $ 5,007,403
Per Capita Cost of Living % Change
(per California Dept of Finance) 3.620%
01/02/2024 Population Change *
Holtville 1.27%
Imperial County 1.95%
Greater of the Two Options 1.95%
June, 30 2024 Calculation Factor
Per Capita Percentage Increase 1.0362
Population Percentage Increase 1.0195
Total (Per Capita X Population) 1.0564059
June, 30 2024 Gross Appropriation Limit $ 5,289,850
Adjustments: 0
2024-25 Appropriations Limit $ 5,289,850
Projected appropriations subject to the Limit 2,237,200 Projected appropriations are below the limit by: $ 3,052,650 CONCLUSION:
The City HAS NOT exceeded its appropriation limit for the 2022-23 Fiscal Year.
Exhibit " A"
APPROPRIATIONS LIMIT CALCULATION
Fiscal Year 2024-25
CITY OF HOLTVILLE
Proceeds
Total From Non-Tax
Description Budget Taxes Revenue
Property Tax $330,700 $330,700
Motor Vehicle License Fees 675,000 675,000
Franchise Tax 107,000 107,000
Sales Tax 525,000 525,000
Utility Tax 545,000 545,000
Other Taxes 54,500 54,500
Licenses/Permits/Fines/Penalties 2,750 2,750
Other Revenues/Use of Money 55,000 55,000
Revenue From Other Agencies 345,738 345,738
Current Services 188,625 188,625
Miscellaneous Revenue 5,000 5,000
Transfers In from Transportation 200,000 200,000
Transfers In From RDA Successor 215,000 215,000
Transfers In From Sewer 125,000 125,000
Transfers In From Water 125,000 125,000
Subtotal $3,499,313 $2,237,200 $1,262,113
Reserves $0
TOTAL GF BUDGET $3,499,313 $2,237,200 $1,262,113
CITY OF HOLTVILLE
PROCEEDS OF TAXES
GANN APPROPRIATION CALCULATION
FY 2024-25
Exhibit "B"
MEETING DATE:
ITEM NUMBER 3 d
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager 22-30
SUBJECT: Resolution No. 24-21 Adopting the 2024-25 Salary Schedule ISSUE:
Shall the City Council approve Resolution No. 24-21, adopting the 2024-25 Salary Schedule? DISCUSSION:
In consideration of the Memoranda of Understanding recently negotiated with the City Employees represented by the three Bargaining Units (Management/Supervisory Employees, Classified Employees and Fire Department Personnel , a two and one-half percent (2.5%) upward adjustment has been made to their sections of the City's 2024-25 Salary Schedule.
Some additional minor modifications have also been included in this schedule, reslotting and incrementally amending multiple positions, most as a result of the adjustments to the California Minimum Wage over the past several years. None of these changes had material effects on existing employees.
FISCAL IMPACT:
Changes will result in approximately $24,200 in additional expenditures for the 2024-25 Fiscal Year. The allocation breaks down approximately as follows:
General Fund
Water Fund
Sewer Fund
CITY MANAGER RECOMMENDATION:
It is recommended that the City Council adopt the Salary Schedule as presented.
ALTERNATIVE:
Not to adopt, giving alternate direction.
$11,350
$5,950
$6,850
06/24/24
Approvals
City of Holtville
REPORT TO COUNCIL
June 21, 2024
Reso 24-21 Salary Schedule Page 1 of 1
HOLTVILLE CITY COUNCIL
RESOLUTION NO. 24-21
A RESOLUTION OF THE HOLTVILLE CITY COUNCIL ESTABLISHING TERMS AND
CONDITIONS OF EMPLOYMENT WITH FULL-TIME PERMANENT CITY EMPLOYEES WHEREAS, the City of Holtville has employees that render valuable services to the City, its citizens and facilities; and
WHEREAS, the City of Holtville wishes to continue to refine its Salary Schedule to reflect current staffing needs; and
WHEREAS, the City wishes to continue to compensate those employees in a fair, but fiscally-responsible manner; and
WHEREAS, the City wishes to align its approved Salary Schedule with negotiated changes with employee representatives; and
WHEREAS, the attached Exhibit “A” establishes new Salary Ranges in numeric order; and
NOW, THEREFORE, THE HOLTVILLE CITY COUNCIL DOES HEREBY
RESOLVE, DETERMINE AND AUTHORIZE AS FOLLOWS:
1. The positions of "Parks Maintenance Worker (I, II, & II)" have been eliminated.
2. Step D has been added to the position of "Firefighter - 53hr/wk" (Range 26).
3. A two and one half percent (2.5%) increase for positions on the attached Salary Schedule for Ranges 16 through 24, Ranges 30 through 50 and Range 54 are enacted from the previously adopted schedule for the 2023-24 Fiscal Year.
4. Per language in the Memoranda of Understanding, pay rates for all positions that garnered increases on January 1, 2024, as a result of the California Minimum Wage Increase were augmented to a net of 2.5% above the original adopted 2023-24 Salary Schedule.
This includes Ranges 16 and 26.
5. Per language in the Memoranda of Understanding, pay rates for all positions that on January 1, 2024, as a result of the California Minimum Wage Increase, garnered increases in excess of 2.5% above the original adopted 2023-24 Salary Schedule were not adjusted. This included Range 53.
6. The modifications described are included in this Resolution as the attached "Exhibit “A.”
5. The modified Salary Schedule takes effect as of July 1, 2024.
6. The foregoing is true, correct and adopted.
PASSED, APPROVED AND ADOPTED by Holtville City Council at a regular meeting held on this 24th day of June, 2024, by the following roll call vote: 24-Jun AYES: Anderson, Layton, Pacheco, Ward, Goodsell
NOES: None
ABSTAIN: None
Reso 24-21 Salary Schedule
CITY OF HOLTVILLE
Salary Schedule - 2024-25 (Proposed)
POSITION RANGE STEP A STEP B STEP C STEP D STEP E STEP F Hourly 31.78 33.37 35.04 36.79 38.63 40.56
Per Pay 2,542 2,670 2,803 2,943 3,090 3,245
Annual 66,102 69,408 72,878 76,522 80,348 84,365
Hourly 31.78 33.37 35.04 36.79 38.63 40.56
Per Pay 2,542 2,670 2,803 2,943 3,090 3,245
Annual 66,102 69,408 72,878 76,522 80,348 84,365
Hourly 25.52 26.80 28.14 29.54 31.02 32.57
Per Pay 2,042 2,144 2,251 2,363 2,482 2,606
Annual 53,082 55,736 58,522 61,449 64,521 67,747
Hourly 25.07 26.32 27.64 29.02 30.47 32.00
Per Pay 2,006 2,106 2,211 2,322 2,438 2,560
Annual 52,146 54,753 57,491 60,365 63,383 66,552
Hourly 24.51 25.74 27.02 28.37 29.79 31.28
Per Pay 1,961 2,059 2,162 2,270 2,383 2,503
Annual 50,981 53,530 56,206 59,017 61,967 65,066
POSITION RANGE STEP A STEP B STEP C STEP D STEP E STEP F Hourly 24.14 25.35 26.61 27.95 29.34 30.81
Per Pay 1,931 2,028 2,129 2,236 2,347 2,465
Annual 50,211 52,722 55,358 58,126 61,032 64,084
Hourly 24.14 25.35 26.61 27.95 29.34 30.81
Per Pay 1,931 2,028 2,129 2,236 2,347 2,465
Annual 50,211 52,722 55,358 58,126 61,032 64,084
Hourly 24.14 25.35 26.61 27.95 29.34 30.81
Per Pay 1,931 2,028 2,129 2,236 2,347 2,465
Annual 50,211 52,722 55,358 58,126 61,032 64,084
Hourly 24.14 25.35 26.61 27.95 29.34 30.81
Per Pay 1,931 2,028 2,129 2,236 2,347 2,465
Annual 50,211 52,722 55,358 58,126 61,032 64,084
Hourly 23.53 24.71 25.94 27.24 28.60 30.03
Per Pay 1,882 1,977 2,075 2,179 2,288 2,402
Annual 48,942 51,390 53,959 56,657 59,490 62,464
Hourly 23.00 24.15 25.36 26.63 27.96 29.35
Per Pay 1,840 1,932 2,029 2,130 2,237 2,348
Annual 47,840 50,232 52,744 55,381 58,150 61,057
Hourly 23.00 24.15 25.36 26.63 27.96 29.35
Per Pay 1,840 1,932 2,029 2,130 2,237 2,348
Annual 47,840 50,232 52,744 55,381 58,150 61,057
Hourly 23.00 24.15 25.36 26.63 27.96 29.35
Per Pay 1,840 1,932 2,029 2,130 2,237 2,348
Annual 47,840 50,232 52,744 55,381 58,150 61,057
Hourly 21.53 22.61 23.74 24.92 26.17 27.48
Per Pay 1,722 1,809 1,899 1,994 2,094 2,198
Annual 44,782 47,022 49,373 51,841 54,433 57,155
JO Hourly 20.50 21.53 22.60 23.73 24.92 26.16
RR Per Pay 1,640 1,722 1,808 1,899 1,993 2,093
Annual 42,640 44,772 47,011 49,361 51,829 54,421
WTPO II 33
SENIOR ACCOUNT CLERK SM 42
Building Inspector RT 37
BUDGET ANALYST 42
PERSONNEL TECH. HD 42
WWTPO II IC 45
Accountant/GL Analyst 44
WTP/WWTP Foreman JLO 45
WTPO III 45
FINANCE SUPERVISOR AA 50
PERMANENT FULL-TIME PERSONNEL (Classified)
PUBLIC WORKS FOREMAN 45
PUBLIC WORKS SUPERVISOR AC 54
FIRE CHIEF AS 53
MANAGEMENT/SUPERVISORY PERSONNEL
FINANCE MANAGER 60
WTP/WWTP SUPERVISOR 60
CITY OF HOLTVILLE
Salary Schedule - 2024-25 (Proposed)
POSITION RANGE STEP A STEP B STEP C STEP D STEP E STEP F JH Hourly 20.50 21.53 22.60 23.73 24.92 26.16
Per Pay 1,640 1,722 1,808 1,899 1,993 2,093
Annual 42,640 44,772 47,011 49,361 51,829 54,421
Hourly 20.50 21.53 22.60 23.73 24.92 26.16
Annual 42,640 44,772 47,011 49,361 51,829 54,421
Hourly 18.19 19.10 20.05 21.06 22.11 23.22
Per Pay 1,455 1,528 1,604 1,685 1,769 1,857
Annual 37,835 39,727 41,713 43,799 45,989 48,288
Hourly 17.59 18.47 19.39 20.36 21.38 22.45
Per Pay 1,407 1,478 1,551 1,629 1,710 1,796
Annual 36,587 38,417 40,337 42,354 44,472 46,696
Hourly 17.59 18.47 19.39 20.36 21.38 22.45
Per Pay 1,407 1,478 1,551 1,629 1,710 1,796
Annual 36,587 38,417 40,337 42,354 44,472 46,696
TA Hourly 16.84 17.68 18.57 19.49 20.47 21.49
BM Per Pay 1,347 1,415 1,485 1,560 1,638 1,719
FO Annual 35,027 36,779 38,617 40,548 42,576 44,705
Hourly 16.54 17.37 18.24 19.15 20.10 21.11
Per Pay 1,323 1,389 1,459 1,532 1,608 1,689
Annual 34,403 36,123 37,930 39,826 41,817 43,908
Hourly 16.27 17.08 17.94 18.83 19.78 20.77
Per Pay 1,302 1,367 1,435 1,507 1,582 1,661
Annual 33,842 35,534 37,310 39,176 41,135 43,191
Hourly 16.54 17.37 18.24 19.15 20.10 21.11
Per Pay 1,323 1,389 1,459 1,532 1,608 1,689
Annual 34,403 36,123 37,930 39,826 41,817 43,908
Hourly 16.29 16.68 17.51 18.39 19.31 20.27
Per Pay 1,303 1,334 1,401 1,471 1,545 1,622
Annual 33,883 34,694 36,429 38,251 40,163 42,171
YR Hourly 16.00 16.68 17.51 18.39 19.31 20.27
Per Pay 1,280 1,334 1,401 1,471 1,545 1,622
Annual 33,280 34,694 36,429 38,251 40,163 42,171
Hourly 16.00 16.68 17.51 18.39 19.31 20.27
Per Pay 1,280 1,334 1,401 1,471 1,545 1,622
Annual 33,280 34,694 36,429 38,251 40,163 42,171
Hourly 16.00 16.68 17.51 18.39 19.31 20.27
Per Pay 1,280 1,334 1,401 1,471 1,545 1,622
Annual 33,280 34,694 36,429 38,251 40,163 42,171
GR Hourly 16.00 16.68 17.51 18.39 19.31 20.27
LR Per Pay 1,280 1,334 1,401 1,471 1,545 1,622
Annual 33,280 34,694 36,429 38,251 40,163 42,171
Hourly 16.00 16.28 17.09 17.95 18.85 19.79
Per Pay 1,280 1,302 1,368 1,436 1,508 1,583
Annual 33,280 33,862 35,556 37,333 39,200 41,160
Hourly 16.00 16.28 16.69
4 Per Pay 1,792 1,823 1,869
Annual 46,592 47,407 48,593
FIREFIGHTER - 53hr/wk 26
MWI 16
PARKS MAINT WKR I 13
PERMANENT FULL-TIME PERSONNEL (Fire)
ADMINISTRATIVE ASSIST 16
Dist. Collection OP. OIT/Maint 16
WWTPO IT 16
PARKS MAINT WKR III 18
PARKS MAINT WKR II 17
MWIII IA 18
MWII 17
1,722
WTPO I 24
Dist. Collection OP./Oper. I 20
ADMINISTRATIVE ASSIST GP 30
PARK MAINT CREW LEADER 24
PERMANENT FULL- TIME PERSONNEL (Classified) [Continued] 1,808 1,899 1,993
WWTPO I 33
Environmental Compliance 33 Per Pay 2,093 Inspector 1,640
CITY OF HOLTVILLE
Salary Schedule - 2024-25 (Proposed)
RANGE STEP A STEP B STEP C STEP D STEP E STEP F
Firefighter (Part Time) 10 Hourly 16.00
LIFEGUARD - Seasonal ( 10 Hourly 16.00
Swimming Instructor (Seasonal) 10 Hourly 16.00
Administrative Assistant (Part Time) 10 Hourly 16.00 16.40 16.81 17.23 17.66 18.10
P/T HOURLY EMPLOYEES (NON-REPRESENTED)
MEETING DATE:
ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager
SUBJECT: Resolution No. 24-22 Adopting the Fiscal Year 2024-25 Budget ISSUE:
Shall the City Council approve Resolution No. 24-22, adopting the Fiscal Year 2024-25 budget as previously presented and discussed in City Council meetings, and rescind all prior resolutions related to the appropriation of funds?
DISCUSSION:
The City Budget serves as the financial planning tool of the City and provides for the allocation of resources across the full range of City activities. Finance staff has worked with the City Council, the City Manager, other City department heads and the public to project anticipated revenue and necessary expenditures. The City’s Annual budget represents a total financing plan for all City operations but has been analyzed in its component parts in order to make meaningful assumptions.
Although each fund represented in the budget stands alone, interdependence between the funds and allocation of common cost centers is illustrated in the packaging of the funds in summaries.
FISCAL IMPACT:
Adoption of the 2024-25 Fiscal Year Budget will direct the operation of all City activities.
STAFF RECOMMENDATION:
Staff recommends that the resolution be adopted.
ALTERNATIVE:
1) Adopt the Budget as presented
2) Direct chnges to line items, allocations and/or projections. 3) Give staff direction to recalculate, amend and present at a later date. 4) Provide staff with alternate direction in order to continue to provide ongoing necessary services to the community.
06/24/24
City of Holtville 3 e Approvals
REPORT TO COUNCIL
June 21, 2024
Reso 24-22 Adopting the FY 2024-25 Budget (2024'06) Page 1 of 1
HOLTVILLE CITY COUNCIL
RESOLUTION NO. 24-22
A RESOLUTION OF THE HOLTVILLE CITY COUNCIL ADOPTING A BUDGET FOR FISCAL YEAR 2024-25 AND RESCINDING ALL PRIOR RESOLUTIONS
RELATED TO THE APPROPRIATION OF FUNDS
WHEREAS, City staff has submitted the 2024-25 Budget to the City Council for its review and consideration in accordance with budget policies and objectives established by the City Council; and
WHEREAS, the submitted Budget is based upon extensive use of historical revenue and expenditures, direction of the City Council received at regularly scheduled meetings; and WHEREAS, the following monies are hereby appropriated from each fund in the following amounts:
General Fund $3,526,816 Gas Tax Fund 213,091 *
Water Operating Fund 1,648,886 Local Transportation Fund 3,201,824 * Sewer Operating Fund 1,514,570 Local Transportation Authority Fund 575,000 * Trash Operating Fund 338,000 Sidewalk Fund 16,000 *
Total 2024-25 Appropriations $11,034,187
WHEREAS, all previous appropriations are hereby cancelled and the balances remaining therein are applied to finance the new appropriations set forth in this budget; and WHEREAS, the City Manager has the authority to execute expenditures up to $15,000 without prior approval of the City Council; and
WHEREAS, all increases in the Fiscal Year 2024-25 Budget of funds, departments and/or activities shall be made by the City Council except that the City Manager may, on his own initiative and without prior approval of the City Council, transfer between budget accounts within a fund, activity, or capital improvement fund, or from a budget account or appropriation, to the said fund reserve, amounts determined to be in excess of actual requirements; as long as such changes are reported regularly to the City Council; and
NOW, THEREFORE, THE HOLTVILLE CITY COUNCIL DOES HEREBY
RESOLVE, DETERMINE AND AUTHORIZE AS FOLLOWS:
1. That the City Council finds that the Fiscal Year 2024-25 Budget is based upon reasonable estimates of revenues and expenditures.
2. That in the fiscal year beginning July 1, 2024, there is hereby appropriated out of the Treasury of the City of Holtville for municipal purposes and for allowances to be used by various departments and activities, the sum of $11,034,187 in the amounts, allowances and estimates on file in the office of the City Clerk; and
3. That the Mayor is hereby authorized to sign said Resolution, a copy of which is on file at the Office of the City Clerk, on behalf of the City of Holtville, California.
4. That the foregoing is true, correct and adopted.
Reso 24-22 Adopting the FY 2024-25 Budget (2024'06)
PASSED, APPROVED AND ADOPTED by Holtville City Council at a regular meeting held on this 24th day of June, 2024, by the following roll call vote: 24-Jun AYES: Anderson, Layton, Pacheco, Ward, Goodsell
NOES: None
ABSTAIN: None
ABSENT: None
Attest: Murray Anderson, Mayor
Yvette Rios, City Clerk
* Transporation budgets still being developed - to be presented at 06/24/2024 meeting. 2023-24 numbers listed for reference, will be replaced.
Reso 24-22 Adopting the FY 2024-25 Budget (2024'06)
CITY OF HOLTVILLE
Reso 24-22 Adopting the FY 2024-25 Budget (2024'06) Budget Summary
GENERAL FUND
Property Other Licenses, Use of Other Agys Other TOTAL
Taxes Taxes Prmts, Fines Money / Services Revenue REVENUE $330,700 $2,750 $55,000 $670,000 $3,499,313
Personal Supplies & Data Outlay & Total G&A
Salaries Benefits Expenses Services Processing Other Expenses CITY COUNCIL $21,000 $1,804 $10,750 $6,580 $0 $500 $40,634 CITY MANAGER $183,543 $50,413 $5,900 $5,228 $7,850 $0 $252,935 PLANNING $52,342 $23,459 $3,635 $182,475 $3,175 $0 $265,086 ENGINEERING $0 $0 $0 $5,000 $0 $0 $5,000
CITY CLERK $36,263 $15,625 $1,050 $7,125 $1,250 $0 $61,313 FARMERS MARKETS $0 $0 $0 $8,100 $500 $0 $8,600
FINANCE $80,975 $26,576 $3,460 $61,725 $10,350 $5,000 $188,086 CITY TREASURER $1,800 $144 $50 $0 $0 $0 $1,994
CITY ATTORNEY - - $600 $30,500 $0 $0 $31,100
NON-DEPARTMENTAL $0 $0 $285,000 $26,000 $12,000 $0 $323,000 ADMIN TOTAL $375,923 $118,022 $310,445 $332,733 $35,125 $5,500 $1,177,748 POLICE $0 $0 $0 $967,000 $0 $0 $967,000
DISPATCH $0 $0 $0 $97,500 $0 $0 $97,500
ANIMAL CONTROL $11,958 $5,401 $100 $11,000 $0 $0 $28,459 FIRE $429,183 $143,264 $28,250 $145,930 $8,350 $5,000 $759,977 SAFETY TOTAL $441,141 $148,665 $28,350 $1,221,430 $8,350 $5,000 $1,852,936 STREETS $41,913 $17,597 $3,500 $89,880 $700 $8,500 $162,090 PARKS $114,479 $33,362 $3,400 $62,700 $4,250 $3,500 $221,691 GOV'T BLDGS $0 $0 $0 $99,850 $0 $12,500 $112,350
PUBLIC WKS TOTAL $156,392 $50,959 $6,900 $252,430 $4,950 $24,500 $496,132 TOTAL GF REVENUE OVER EXPENSES ($27,503) PUBLIC WKS
REVENUES $1,231,500 $1,209,363 ADMINISTRATION SAFETY
Reso 24-22 Adopting the FY 2024-25 Budget (2024'06) (GenBudSumm6-24) Page 1 of 1 3:23 PM 6/21/2024
CITY OF HOLTVILLE
Proposed 2024-25 Other Funds Budget Summary
Materials, Outlay /
Salaries & Personal Supplies & Data Transfers, Capital Total Revenue Benefits Expenses Services Processing Debt Service Improvment Expenditures WATER $1,579,250 $125,000 $1,454,250
Treatment $177,226 $10,550 $533,050 $12,135 $194,906 $110,333 $1,038,200 Distribution $200,640 $5,425 $63,200 $7,250 $0 $86,500 $363,015 Meters $14,471 $1,600 $6,600 $0 $0 $100,000 $122,671
Net Enterprise Income ($69,636)
$392,337 $17,575 $602,850 $19,385 $194,906
SEWER $1,643,600 $125,000 $1,518,600
Collection $232,025 $5,950 $42,000 $9,500 $167,300 $52,500 $509,275 Treatment $192,306 $11,400 $315,650 $16,850 $228,589 $95,000 $859,796 Lift Stations $0 $0 $5,500 $0 $0 $15,000 $20,500
Net Enterprise Income $129,030
$424,331 $17,350 $363,150 $26,350 $395,889
TRASH $342,500 $338,000 Net Enterprise Income $4,500
ENTERPRISE FUNDS
Reso 24-22 Adopting the FY 2024-25 Budget (2024'06) (Other Funds Summ) Page 1 of 1 3:23 PM 6/21/2024 1 City Council/CM Reports (06-24’24)
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: June 21, 2024
FROM: Nick Wells, City Manager
SUBJECT: City Manager Update
INFORMATION ONLY – NO ACTION REQUIRED AT THIS TIME
ADMINISTRATION
Financial Audit – Multiple challenges with the new accounting software delayed work on the City’s annual financial audit. This is impacting the submission of the Single Audit of Federal funds, which was due March 31, however the Finance Department continues to work to rectify the issue. Auditors were finally able to begin work onsite recently and completed preliminary work. We have received a draft copy and the CPA firm is currently reviewing the document.
Public Safety Lot/New Construction – Rubio Medina of Irvine, California was engaged in April,2023, to perform Architecture services to design Phase I (Fire Apparatus Bay) and Phase II (PS Administration & Fire Dormitories) of this project. Staff met with Mr. Medina multiple times in early May and iterative documents were discussed and revised. Pursuant to discussions between Chief Silva, the CM and Mr.
Medina regarding configuration, direction solidified for constructing a 3-bay apparatus section and a 2-story administration/residence area. Further discussion also clarified the placement of the building on the site and the external motif of the building. Feedback was provided to the architect and he was very open to incorporating ideas presented.
Mr. Medina is now moving forward with subconsultants for plumbing, electrical, HVAC, etc. Due to an increase in the size of the project over that which was called out in the RFP, the architect has approached the City about augmented funding, which will be brought to Council in May. The CM and Chief Silva checked in with the architect via Zoom recently and the project continues to develop.
Multiple conversations regarding augmented funding have taken place with staff, Mayor Anderson, and various entities. Some very positive leads have developed that will continue to be pursued. The CM compiled information from various sources and submitted an application for directed Congressional funding to Raul Ruiz’s office in early May. The City received word that the project was selected by the Congressman and recommended to the Congressional budget committee. We now await a positive response there!
PUBLIC WORKS
TRANSPORTATION PROJECTS
East Ninth Street Sidewalk Improvements – The City was awarded CMAQ money to complete this project through Caltrans and ICTC. Holt Group completed design on the project in late 2023. Staff worked with LAFCo, the County and a private landowner to finalize jurisdiction and easements in the project area.
SB1 funding was allocated to this and the West Ninth project in July, 2023. Advertising to procure contractors was run in January and Nicklaus Engineering (NEI) was selected as the RE/CM for the project.
A project kickoff meeting was held in early March with NEI, THG and staff to discuss issues and responsibilities. The construction bid opening was held on Tuesday, February 13, 2024, with a low bid Meeting Date 06/24/24
Item Number 5 a
Approvals .
City Manager
Finance
City Attorney
2 City Council/CM Reports (06-24’24)
actually coming in below the projected project cost. A request was made to Caltrans to reallocate some of the funding to cover some non-construction costs. Contract documents have been completed by the contractor and counter signed by the City. A previously agreed upon administrative course of action to annex a small strip of the project from the County into the City is now requiring a more formal process. The CM met with the County CEO and Public Works Director to finalize all of the required paperwork, which will now need to go through a formal process with LAFCO. This put the project on hold for a few weeks. The CM worked with the County to obtain an encroachment permit while the jurisdiction transfer is being completed. It is hoped that this project gets greenlit by the end of this month.
Pear Canal Undergrounding/Ninth Street Improvements (Olive to Melon) – this project has been discussed for some time. Initial action to proceed was taken in early 2021. A deposit was forwarded to IID to begin design and multiple site visits with staff, the IID and City Engineer took place to discuss issues that need to be addressed in design. Undergrounding work was scheduled to take place in December 2021, however, delays were discussed in those meetings from the IID side which eventually led to construction work being pushed back. The City has been awarded funding through ICTC for the resulting necessary sidewalk and roadway improvements. A conversation with Mr. Hawk revealed that he is waiting for this project to take place to begin construction of his adjacent housing project. LC Engineering was awarded the contract for design in February.
A construction challenge for IID existed for this project, as it would make it difficult to continue to service several nearby County-area residences served by surface water. It was determined that incentivizing these properties to convert to City water would be in the best interest of the project. Staff worked with IID to encourage the residents to switch. In March, the final remaining holdout submitted paperwork to connect to City water service, so staff is working with IID to get the project reinitialized. Separately, staff met with a contractor to establish physical connections. The CM is working with IID to schedule the work prior to the undergrounding operation. The CM has had multiple conversations with IID in the past week and we will keep this moving forward.
A new wrinkle developed wherein the dedicated Congressional funding IID procured is not immediately accessible. Although that is expected to be resolved fairly soon, the uncertainty begat the need to push the City’s project funding into next fiscal year to avoid non-performance. David Aguirre with ICTC worked with SCAG and Caltrans to accomplish that and, although there are still some final steps, it has been tentatively approved at the base level.
Pine Avenue Sidewalks – Subsequent to the awards of funding for streets projects utilizing Federal Highways dollars through ICTC in early 2022, another year of projects was quickly requested to be added.
Holtville submitted a project to capture CMAQ dollars to add sidewalks to either side of Pine Avenue between Fourth and Fifth Streets. Action to approve was taken in October, 2023.
Capital Improvements Project Listing – a meeting was held in November with staff, including the City Manager, City Engineer, City Planner and Water/Wastewater Lead Operator to discuss long term capital improvements needed in the City. Water system improvements, sewer system upgrades, streets projects and other issues were discussed and expected to be further explored. A more complete detailing of the discussion will be presented to the Council in the near future.
PARKS
Holtville Wetlands Project – In late 2016, approximately $3 million was granted to the City through the US Bureau of Reclamation (BoR). THG was selected for Grant Administration tasks and George Cairo Engineering (GCE) for design services. GCE was significantly behind schedule from the outset, but finally produced approved plans in 2021.
3 City Council/CM Reports (06-24’24)
A construction RFP was released in early 2022 netted only one bid, which was significantly over (+/- $1.4 million) the construction budget. The BoR representative, Jeremy Brooks, was extremely helpful in moving the project along. In September, 2022, he was able to secure funding to bridge the gap to pay for construction.
That funding was officially awarded in early February, 2023. Action to officially award the construction contract was taken in March and a pre-con meeting was held in early May, with the contractor onsite performing various activities simultaneously.
The site has now been fully constructed with regard to major earth work, piping and the inlet headworks, however there remains a holdup with a permit from the Army Corps of Engineers (USACE). We await approval to tap into the River and begin the process of populating the beds with plant species.
When awaiting the ACE permit drug on, the project grant end date was looming on January 30. BoR was aware of the issue, but staff officially requested an extension in January, which was granted. The new completion deadline has been pushed to September, 2024. THG completed work on an additional set of documents requested by USACE and met with their representative in March. Although the application was not immediately accepted, he gave some positive feedback that things are on the right track and suggested a short list of fixes. THG resubmitted the amended application in early April, but was unable to connect with USACE until late-April. Although the application was deemed complete, the compliance officer insisted on an onsite inspection. That inspection was performed earlier this month and the compliance officer has now stated that the permit will now be reissued! THG is contacting the contractor to ramp back up as soon as the permit is in hand. The horticulture contractor has begun ordering plants for the project. With a 30- to 60-day lead time, it is assumed that we will be able to proceed when the material is in hand.
Railroad Trestle Repair – A grant was secured from the California Natural Resources Agency to repair the railroad trestle burned in a river bottom fire several years ago. This is necessary to connect the Trail to east side of the river and eventually the future Wetlands area. After over a decade and a half of being somewhat unsightly and unusable, the trestle will soon be fixed cosmetically and usable for pedestrian and non-motorized traffic. Documentation was finally signed for this grant in late October, 2021. The City Engineer completed the technical specification for the Scope of Work in June 2022 for the RFP. A decision was made to forestall the bid process a bit to allow construction costs to stabilize. An extension was secured in early October from the funding agency to allow this extra time. Kleinfelder, Inc., was selected for Design services in April. A meeting with the design team was held in early May wherein various facets of the project were discussed. Mayor Ward volunteered to sit in on meetings for this project when possible, so she and staff met with the design team via Zoom to discuss preliminary design concepts. Multiple ideas to control costs and stretch the project dollars were decided upon. Staff has continued to meet with the design team.
Mayor Ward and the CM have proceeded with the general direction of keeping the original character of the structure, while making concessions to keep costs under control.
At this point, most of the structural work has been completed, with additional work needed on ancillary elements such as landscaping and the proposed picnic area. A January update meeting between the Design team, the City Planner and the CM revealed that the project had stalled due to a needed topographical study that the consultant thought the City would provide. After discussion, Kleinfelder engaged a local consultant to produce the document and the project is back in motion. Preliminary plans were recently submitted for review. Other than requesting a reprioritization of the elements to be completed vis a vis available funding, the project is once again progressing and starting to take definitive shape. The designer recently inquired about prioritization of construction elements, so costing seems to be on the horizon.
At the SCAG event in May, 2022, the City Manager had multiple discussions about a Trail extension from the Trestle to the Country Club area, then to the UC Research station and eventually to Hwy 111 for easier access to IVC with active transportation funding options. The idea was well-received and staff will be meeting with other agencies about the concept in the future. Subsequently, the head of Public Works for the County was brought in and he was enthusiastically supportive. A new round of Active Transportation funding is now available, so staff is working on an application for funding this project. A public hearing was 4 City Council/CM Reports (06-24’24)
held at Planning Commission to solicit any comments from residents regarding the project. Although only one member of the public was on hand to register a comment, both his feedback and that from the PC was positive. A grant application was submitted this week to fund design of the project.
Mellinger Alamo River Trail - A grant application through River Partners, a non-profit that deals in habitat restoration, for a project that would include our Wetlands trail spur, was unsuccessful in 2022, but a reapplication recently received approval. RP met with the City Manager and toured the site this week to kick off the project. They are in discussion with Nicklaus Engineering to design the project. Staff was contacted by NEI in March to discuss design elements. River Partners staff met briefly with the CM a few weeks ago while in town to do a physical “scouting” trip to decide a best path for the trail extension. We expect to meet with them and the design engineer soon to discuss. Staff has interacted with River Partners multiple times in the past few weeks. They have done some preliminary exploration and soil sampling and continue to move the project forward. They are now beginning weekly check-in meetings. A tentative map was forwarded to the City this week. The original template is aggressive (i.e. “Expensive”), so it is assumed that discussions and concessions will be forthcoming.
BUILDING DEPT - The City issued 64 building permits in 2024. A list of permits pulled by month is available on the City’s website at http://holtville.ca.gov/section.php?id=73.
Melon, LLC Housing Project (± 50) – A project has been in the works for some time at the northeast corner of Ninth and Melon, just outside the City limits. After years of confusion regarding the process, the project’s ownership group, led by John Hawk, engaged Development Design & Engineering in 2016 to assist in shepherding the project along. DD&E completed CEQA compliance and a Mitigated Negative Declaration was adopted by the Planning Commission and City Council in late 2020.
The project was presented at Planning Commission in October 2020 and drew a good deal of public opposition. PC action pushed the project forward with a designation of allowing R-1 or R-2 development, with Council accepting the PC recommendation in November, 2020. The more dense R-2 zoning designation would allow up to 8 units per acre or approximately 65 units. The annexation was approved by LAFCo in February, 2021. We await further submission from the project proponent.
Staff spoke with Mr. Hawk multiple times to remind him that there are still several requirements to move his project forward, which he could be doing concurrently with the preparation and construction of the IID and City improvements. He said he will be speaking to his partners. As the undergrounding and street work are imminent, he still needs to produce a site plan, building plans, pull permits, etc. The City’s project should now have no bearing on his timeline. This was reiterated to Mr. Hawk again in January.
AMG Sunset Rose Senior Apartments (± 33) – In July, 2022, the City was granted HOME funding for this AMG & Associates apartment project, proposed in the area of Third and Grape. This will create some longterm oversight by the City, but it does continue to add housing. A subdivision map was approved for the property. A consultant to administer this grant was engaged in May, 2022, and an application for additional subsidized financing was approved by the City in late November.
A pre-submittal meeting was held in early November to discuss necessary aspects to the construction with the project proponent, including offsite improvements. Much of the discussion centered on handling stormwater. Final map and the necessary proposed lot split were approved in late February as well. Since the closing of the financing, several paperwork/compliance issues cropped up that the City was left to work on. This was not the “deal” as originally presented, so staff sought assistance. Staff met with HCD representatives on this project in October. We are hoping they will assist in working with the contractor to get the project running more smoothly.
Start was delayed as construction bids came in significantly over projections. The developer has now made a drawdown on funding, however, the ownership group has been somewhat unresponsive as the project 5 City Council/CM Reports (06-24’24)
continues to sit in limbo. An extension on their CUP was requested and was granted by Planning Commission in May, so we still await the start of construction activities. The CM had a recent conversation with AMG to express disappointment over the lack of information flow. It was promised that more updates would begin to flow.
AMG Pine Crossing Apartments (± 64) – Staff has been notified by AMG, that the mirror image project across from Fern Crossing will be starting up, with plan submittal expected soon. The Building Inspector coordinated a meeting with a firm to perform the plan check, of whom the City Engineer approved. The Building Inspector finalized the agreement with the firm and submitted plans in June. The plans have already been returned to AMG with comments, so we await resubmission.
Peri & Sons Ag Labor Housing (66) – this project was introduced to Planning Commission earlier this week. It proposes to construct USDA-approved dormitory style housing for up to 660 H2A Visa Program agriculture laborers working for the applicant firm. PC approved the site plan and density waiver contingent on City Council approval of the land use designation and Conditional Use Permit. A Public Hearing was held at the last City Council meeting and the project was approved. We will now await more definitive site plans and building design for review.
WATER ENTERPRISE
Rate Study – The profitability of the Water Enterprise has been problematic in recent years. Coupled with the debt covenant to budget a net revenue of 120% of the annual debt service, a rate adjustment has been explored. A formal Water Rate Study must be completed, which will be brought back for discussion at some point in the future.
MEETINGS & EVENTS RECENTLY ATTENDED :
∙ 06/10/24 Department Head Meeting City Hall
∙ 06/10/24 Holtville City Council Meeting City Hall
∙ 06/11/24 Trail Wetlands Spur Design Check-in Web Conference ∙ 06/12/24 ICTC Management/CCMA Meetings City of Imperial ∙ 06/12/24 Conference w/ City Attorney re: Various Issues Offices of Walker & Driskill ∙ 06/14/24 Holtville Rotary Club Meeting St. Paul's Lutheran Church ∙ 06/17/24 Department Head Meeting City Hall
∙ 06/18/24 Summer Swim Safety Check Presentation w/ Dippy Duck IID Board Chambers(EC) ∙ 06/19/24 Juneteenth Observed (City Hall Closed)
∙ 06/19/24 Conference w/ City Attorney re: Various Issues Offices of Walker & Driskill ∙ 06/20/24 Overall Economic Development Commission (OEDC) IC Workforce Development (EC) ∙ 06/20/24 Meeting w/ City Engineering Staff re: Various Issues THG Offices (EC) ∙ 06/21/24 Holtville Rotary Club Meeting St. Paul's Lutheran Church ∙
∙
UPCOMING EVENTS :
∙ 06/24/24 Department Head Meeting City Hall
∙ 06/24/24 Holtville City Council Meeting Civic Center
∙ 06/27/24 Proposed Project Meeting THG Offices (EC)
∙ 06/28/24 Holtville Rotary Club Meeting St. Paul's Lutheran Church ∙ 07/01/24 Department Head Meeting City Hall
∙ 07/04/24 Independence Day Observed (City Hall Closed) ∙ 07/08/24 Holtville City Council Meeting (Planned to be DARK) ∙ 07/09/24 Alamo River Trail (Wetlands Spur) Check-in Meeting Web Conference ∙ 07/10/24 ICTC Management/CCMA Meetings ICTC Offices (EC) ∙ 07/11/24 Imperial-Mexicali Bi-National Alliance Meeting Imperial County ∙ 07/16/24 Alamo River Trail (Wetlands Spur) Check-in Meeting Web Conference ∙ 07/16/24 Holtville Planning Commission Meeting City Hall ∙ 07/17/24 IV Foreign Trade Zone Meeting IC Workforce Development (EC) ∙ 07/22/24 Holtville City Council Meeting City Hall
∙ 07/23/24 Alamo River Trail (Wetlands Spur) Check-in Meeting Web Conference ∙ 08/05/24 Overall Economic Development Commission (OEDC) IC Workforce Development (EC) ∙ 10/16 - 10/18/24 SCAG General Assembly & Annual Conference Long Beach, CA ∙
If you have any questions about any of the items presented, please feel free to contact me directly.
Respectfully submitted,
Nicholas D. Wells
(760) 356-2831 6
City Council/CM Reports (2024'06-24)
City of Holtville
Report to City Council
June 20, 2024
From: Adriana Anguis, Finance Supervisor
Subject: Bimonthly Report
THIS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform Council of City of Holtville Finance activities and updates since the last council meeting.
• Budget for fiscal year 24-25
• Working on the roof reports with Raylene for the FEMA claims. • Received the financial statements and single audit from auditors, we are currently reviewing it to finalize.
• Staff has been working posting all transactions and paying invoices before June 30th.
Respectfully Submitted,
Adriana Anguis
Adriana Anguis
Finance Supervisor
City of Holtville
5 b
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: June 10, 2024
FROM: Alex Silva, Fire Chief
SUBJECT: Monthly Report for May 2024
THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The following is the monthly report for May, 2024. We had the great pleasure to participate on the Annual Memorial Day Presentation. Our fire personnel attended free training throughout the valley. We attended Career days at Finley School and Mental Health at the high school. Firefighter Hernadez continued with the nuisance abatement program. Attached are the fire report for the month of May, 2024.
Emergency calls 68
Training hours 174
Residential inspections 60
Commercial inspections 2
Cordially submitted
Alex Silva
Fire Chief
5 c
MAJOR INCIDENT TYPE # INCIDENTS % of TOTAL
Fires 11 16.18%
Rescue & Emergency Medical Service 39 57.35%
Hazardous Condition (No Fire) 1 1.47%
Service Call 4 5.88%
Good Intent Call 8 11.76%
False Alarm & False Call 5 7.35%
TOTAL 68 100%
ACTION TAKEN # INCIDENTS PERCENTAGE
00 - Action taken, other 1 1.45%
11 - Extinguishment by fire service personnel 7 10.14%
12 - Salvage & overhaul 2 2.9%
14 - Contain fire (wildland) 1 1.45%
30 - Emergency medical services, other 1 1.45%
31 - Provide first aid & check for injuries 6 8.7%
32 - Provide basic life support (BLS) 32 46.38%
58 - Operate apparatus or vehicle 1 1.45%
72 - Assist animal 1 1.45%
73 - Provide manpower 2 2.9%
86 - Investigate 8 11.59%
87 - Investigate fire out on arrival 1 1.45%
93 - Cancelled en route 8 11.59%
TOTAL: 71
Days of the week
8 8 10 10 11 11 10
Hours of the day
5 2 1 2 1 1 4 4 5 2 2 6 8 2 5 5 3 4 2 3 1
13 7 5 26 4 8 1 4
City of Holtville
REPORT TO CITY COUNCIL
DATE ISSUED: June 18th, 2024
FROM: Frank Cornejo
Water/Wastewater Operations Supervisor
SUBJECT: Water / Wastewater Plant Operations & Maintenance Summary THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform council of the most current Water/Wastewater Treatment Plant performance data.
WATER TREATMENT PLANT:
I am pleased to inform council that after the aeration system upgrades to our 2.4 MG storage tank, The City of Holtville has remained in full compliance with DBP Rule limits for TTHM’s and HAA5’s Summarized below for your review is an updated spreadsheet including data for the 2nd Quarter 2024. 5 d
WASTEWATER TREATMENT PLANT:
As noted in the spreadsheet below, wastewater treatment plant effluent ammonia levels have continued to remain in compliance during the 1st Quarter 2024.
Respectfully Submitted,
Frank Cornejo.
Water/Wastewater Chief Operator/Consultant
IV Water Specialists