AGENDA
REGULAR MEETING of THE HOLTVILLE CITY COUNCIL
121 WEST FIFTH STREET - HOLTVILLE, CALIFORNIA
Murray Anderson, Mayor George Morris, City Treasurer Alex Silva, Fire Chief John Munger, Mayor Pro Tem Nick Wells, City Manager Joe Conkey, Police Chief Mike Goodsell, Council Member Adriana Anguis, Finance Supervisor Jack Holt, City Engineer Michael Pacheco, Council Member Steve Walker, City Attorney Jeorge Galvan, City Planner Ginger Ward, Council Member Yvette Rios, City Clerk
THIS IS A PUBLIC MEETING
which may invade an individual's personal privacy are not permitted.
CITY COUNCIL
MEETING CONVENED - 5:30
CLOSED SESSION PUBLIC COMMENTS: This is the time for the public to address the City Council on any item appearing on the Closed Session agenda for this meeting.
ADJOURN TO CLOSED SESSION
PUBLIC EMPLOYMENT:
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
RECONVENE OPEN SESSION - 6:00 PM
PLEDGE of ALLEGIANCE:
EXECUTIVE SESSION ANNOUNCEMENTS:
Robert Amparano
Imperial Valley 9/11 Stair Climb Committee
GENERAL PUBLIC COMMENTS: The public may address the City Council on any item that DOES NOT appear on the agenda for this meeting within the purview of the City Council.
CONSENT AGENDA:
a. Approval of the Minutes from the Regular Meeting of Monday, June 24, 2024. b. Current Demands #46920 through #47035.
c. Revised RESOLUTION #24-19 Identifying 2024-25 Fiscal Year SB1 Gas Tax Revenue Use PRESENTATION:
1. The items on the Consent Agenda are to be approved without comment. Should any Council Member or member of the public wish to discuss any item, they may request that the item be removed from the Consent Agenda and placed on the NEW Business agenda.
CITY CLERK RE: Verification of Posting of the Agenda Friday, July 19, 2024 Monday, July 22, 2024
The Holtville City Council values your input if there is an issue on which you wish to be heard, for both items listed on the agenda and for items of general concern. The Mayor reserves the right to place a limit on each person's comments. Any public comments must include the individual's name and address for the record. Personal attacks on individuals and/or comments which are slanderous or INVOCATION:
REPORTS of OFFICERS, COMMISSIONS, COMMITTEES and COMMUNIQUES:
UNFINISHED BUSINESS: None
NEW BUSINESS:
a. Discussion/Related Action to Adopt RESOLUTION #24-23 Authorizing Specified City Officials to sign Checks, Drafts or Other Orders for the Payment of Money on Behalf of the City on All Mechanics Bank Accounts Nick Wells, City Manager b. Discussion/Related Action to Apoint a Councilmember for the Unexpired Seat Left Vacant By the Resignation of Councilwoman Ginger Ward Yvette Rios, City Clerk c. Discussion/Related Action Regarding the Recently Updated Streets Assessment Report Nick Wells, City Manager
INFORMATION ONLY: None
STAFF REPORTS
a. City Manager Report - Nick Wells
b. Finance Supervisor - Adriana Anguis
c. Fire Chief - Alex Silva
d. Water/Wastewater Supervisor - Frank Cornejo Not submitted e. Public Works Foreman - Alex Chavez
f. Building Inspector - Raylene Tapiceria
g. Fire Prevention Officer - Francisco Hernandez
Explore communication platforms Adjourn:
ADJOURNMENT:
I, Yvette Rios, City Clerk of the City of Holtville, California, DO HEREBY CERTIFY that the foregoing agenda was duly posted at Holtville City Hall and on the City of Holtville's website (www.Holtville.ca.gov) on Friday, July 19, 2024.
4. 5.
6. Items for future meetings
7. 3.
07/22/24
2. MEETING DATE:
THE MINUTES OF THE REGULAR MEETING OF ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
The Regular Meeting of the Holtville City Council was held on Monday, June 24, 2024, at 5:30 pm in the Civic Center. Mayor Murray Anderson was present, as were Council Members Mike Goodsell, John Munger, Mike Pacheco, and Ginger Ward. Also present were Finance Supervisor Adriana Anguis, Fire Chief Alex Silva, City Treasurer George Morris, City Attorney Steve Walker, City Manager Nick Wells, and City Clerk Yvette Rios.
CITY COUNCIL CLOSED SESSION MEETING CALLED TO ORDER:
The Closed Session meeting was called to order at 5:30 PM. by Mayor Murray Anderson.
PUBLIC EMPLOYMENT:
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
CITY COUNCIL OPEN SESSION MEETING CALLED TO ORDER:
Mayor Anderson called the Open Session meeting to order at 6:00 PM.
PLEDGE OF ALLEGIANCE: Mr. Munger led the Pledge of Allegiance.
INVOCATION: The Invocation was given by Mr. Goodsell.
CITY CLERK RE: VERIFICATION OF POSTING OF AGENDA:
City Clerk Yvette Rios verified that the agenda was duly posted on Friday, June 21, 2024.
EXECUTIVE SESSION ANNOUNCEMENTS:
Mr. Walker reported that there was no reportable action from the Closed Session.
GENERAL PUBLIC COMMENTS:
Theresa Munger (753 Walnut Avenue) came to express concerns about the City's public parks. She explained that she attended a free public swim day at the Gene Layton Memorial Pool and observed low attendance. She also observed a swarm of bees at Ralph Samaha Park and wondered if the City planned to do anything about them since the area was roped off with caution tape. Mr. Anderson assured her that staff has been working to promote the free public swim days on social media.
Bryan Vega (663 Pine Avenue) informed the Council that he encouraged users on Facebook to organize for the purpose of advocating for more activity-based resources for the residents. He expressed that due to the high temperatures, the public pool would benefit from having a shade.
Debbie Fjelsted (721 Fig Avenue) came to ask about the project at the parcel located at Sixth Street and Melon Avenue. Due to the extreme heat, she was concerned for the security guards that are posted there at all hours of the day in their cars. Mr. Wells informed her that that is the site for the BESS Project.
Mr. Pacheco said that the security is contracted by the project management and is necessary because it is common for copper to be stolen from such sites.
Stacey Britschgi (854 Cedar Avenue) said that as a free public swim day sponsor, she has seen the pool being promoted on social media and encouraged others to bring pop-up shades. She said that Holtville Little League might have been the ones who roped off the area of the bees. 7/22/24
1 a
THE HOLTVILLE CITY COUNCIL
Monday, June 24, 2024
Approvals
Dina Patzloff (743 Cedar Avenue) commented on a discussion that took place on a community page on Facebook regarding city growth, saying that "we don't want it to grow any bigger, we enjoy that it's small."
Laura Goodsell, Holtville representative for the Imperial Valley Health Care District Initial Board of Directors, came to update the Council regarding the unified health care district. She reported that the zoning map that she previously presented was approved and that elections would take place for zones 1-3 in 2026 and zones 4-7 in 2028. She feels hopeful with the progress that the board has made.
1. CITY COUNCIL CONSENT AGENDA: Ms. Ward
a. Approval of the Minutes from the Regular Meeting of Monday, June 10, 2024. b. Current Demands #46873 through #46919
c. Adoption of City Manager Contract
d. Amended RESOLUTION #24-18 Calling for a Local Election on November 5, 2024 A motion was made by Ms. Ward and seconded by Mr. Pacheco to approve the Consent Agenda as presented. The motion passed in the form of a roll call vote.
AYES: Goodsell, Munger, Pacheco, Ward, Anderson
NOES: None
ABSENT: None
ABSTAIN: None
REPORTS OF OFFICERS, COMMISSIONS, COMMITTEES, AND COMMUNIQUES:
Ms. Rios reported that she started a TikTok account for the City, which she has utilized to make a pool safety PSA video so far. She feels that the public has responded well to the video.
Mr. Wells reported that he has been working on the preparation of the budget and paperwork for the East and West Ninth Street Improvement Projects. After the Wetlands site visit from a USACE Compliance Officer, he is positive that the BOR will be awarding the necessary environmental permits.
He attended an OEDC meeting and the Innercare walk at the IV Mall.
Mr. Walker had nothing to report.
Ms. Ward reported that she attended an AAA meeting where new officers were seated.
Mr. Goodsell reported that he attended a video conference for CALCOG where he was appointed as the ICTC seat. On Wednesday he has an ICTC meeting and believes that he might have to resign from the ALUC board because he is an elected official.
Mr. Munger will speak with Steve Walker regarding questions about the City Manager's contract.
Mr. Pacheco had nothing to report.
Mr. Morris apologized for missing the previous meeting due to attending the famous Indy 500.
Chief Silva reported that his department has responded to calls for heat exhaustion and mutual aids in Brawley and Incopah. He explained mutual aid procedures for Mayor Anderson.
Ms. Anguis reported that she has been working on the preparation of the budget, reports for FEMA, and inputting checks for the end of the fiscal year. She has an ICTC meeting on Thursday. grant writing class at the El Centro Public Library with Chief Silva.
Mayor Anderson reported that he attended a Holtville Chamber meeting, a Juneteenth celebration at the El Centro MLK Pavilion, IID Board meeting where he accepted a check for the pool, and the Innercare walk at the IV Mall.
2. UNFINISHED BUSINESS: None
3. NEW BUSINESS:
a. Discussion/Related Action to Appoint Two Representatives to the Imperial Valley Housing Authority Board Yvette Rios, City Clerk
Ms. Rios explained that as per the direction of the Council, she made public the availability of two seats on the IVHA Board of Directors and gathered applications. Upon the expiration of the deadline for application submissions, she released all applications to the City Council for review. They may choose two of the four applicants to be appointed or request that more applications be gathered.
Mr. Munger nominated Ricci Santisteven-Pacheco for first seat to the IVHA board. Due to familial relations, Mr. Pacheco announced that he will be abstaining from the vote.
A motion was made by Mr. Munger and seconded by Ms. Ward to appoint Ricci Santisteven-Pacheco to the IVHA Board of Directors. The motion passed in the form of a roll call vote.
AYES: Goodsell, Munger, Ward, Anderson
NOES: None
ABSENT: None
ABSTAIN: Pacheco
Mr. Anderson nominated Bryan Vega for the second seat to the IVHA board.
A motion was made by Mr. Anderson and seconded by Mr. Goodsell to appoint Bryan Vega to the.
IVHA Board of Directors. The motion passed in the form of a roll call vote.
AYES: Goodsell, Pacheco, Ward, Anderson
NOES: Munger
ABSENT: None
ABSTAIN: None
b. Discussion/Related Action to Adopt RESOLUTION #24-19 Identifying the Ninth Street Improvements Projects for Use of SB1 Gas Tax Revenue Funds for the 2024-25 Fiscal Year Nick Wells, City Manager
Mr. Wells explained that identifying projects to dedicate SB 1 Gas Tax Revenue funds is a functional procedure to ensure that funds may be captured. The Ninth Street Improvement Projects were expected to be further along, but is expected to resume progress. Dedicating funds to these two projects (East and West) will alleviate any cost overruns caused by delays.
A motion was made by Mr. Pacheco and seconded by Ms. Ward to approve the action as presented.
The motion passed in the form of a roll call vote.
AYES: Goodsell, Munger, Pacheco, Ward, Anderson
NOES: None
ABSENT: None
ABSTAIN: None
c. Discussion/Related Action to Adopt RESOLUTION #24-20 Establishing an Appropriations Limit for the 2024-25 Fiscal Year Nick Wells, City Manager Mr. Wells explained that his finance experience with the City has proven convenient for tasks such as calculating the appropriations limit in accordance with state laws, but he hopes Ms. Anguis will absorb this responsibility in the future. Mr. Wells assured the Council that the City is well under the calculated Gann Appropriations limit.
A motion was made by Mr. Goodsell and seconded by Ms. Ward to approve the action as presented.
The motion passed in the form of a roll call vote.
AYES: Goodsell, Munger, Pacheco, Ward, Anderson
NOES: None
ABSENT: None
ABSTAIN: None
d. Discussion/Related Action to Adopt RESOLUTION #24-21 Adopting the 2024-25 Salary Schedule Nick Wells, City Manager
Mr. Wells explained that upward changes to the salary schedule reflect the MOU agreement that passed last year, as well as adjustments to employees earning the minimum wage. Additionally, a part-time employee was recently promoted to full-time.
A motion was made by and seconded by to approve the action as presented.
The motion passed in the form of a roll call vote.
AYES: Goodsell, Munger, Pacheco, Ward, Anderson
NOES: None
ABSENT: None
ABSTAIN: None
e. Discussion/Related Action to Adopt RESOLUTION #24-22 Adopting a Budget for the 2024-25 Fiscal Year Nick Wells, City Manager
Mr. Wells explained that he relied on Ms. Anguis for her comprehension of the current software to extrapolate data for calculations. The estimated 3.5M in revenue from the general fund is projected to shortfall by 27k in comparison to expenses. Mr. Wells explained that despite this shortfall, the budget frequently outperforms projections. Mr. Wells and Ms. Anguis addressed questions from the Council to clarify misunderstandings. Additionally, they shared serious concerns with the accounting software that has hindered their day to day work. The Council was unanimous in the fact that this topic should be revisited at a later date. Mr. Munger directed staff to generate bimonthly budget projections so that the Council may be more informed of the budget throughout the fiscal year.
Mr. Wells agreed to hold workshops in preparation of the budget around this time next year.
A motion was made by Mr. Goodsell and seconded by Ms. Ward to approve the action as presented.
The motion passed in the form of a roll call vote.
AYES: Goodsell, Munger, Pacheco, Ward, Anderson
NOES: None
ABSENT: None
ABSTAIN: None
e. Discussion/Related Action Regarding Closure of City Hall on July 4-5 in Observance of the 2024 Independence Day Holiday Nick Wells, City Manager Mr. Wells explained that multiple Council members requested that this item be placed on the agenda and that an extra holiday has been traditionally awarded in similar circumstances for Independence Day and Christmas.
Theresa Munger (753 Walnut Ave) wanted to comment on the discussion item. She explained to the Council that she called various businesses and organizations to ask if they will be having the day after Independence Day off, and she reported that they all said no. She expressed her displeasure with the decision of the Council last year to grant an extra holiday. She implored the Council to vote against the closure of City Hall on July 5th, claiming that it will save the City money.
Mr. Munger reminded the Council of his opposition on this matter last year and referred to the employee MOU, which states that employees are awarded 12 holidays, therefore are not obligated to additional days off. Mr. Munger argued that this practice could be a slippery slope for employees to expect more holidays. Mr. Goodsell explained that granting additional holidays in this scenario has been the rule of the past Councils. Mr. Munger used the budget as reason for the additional holiday to be denied, stating that this choice will result in a financial loss. It was discussed that the loss is not necessarily financial, but could also be seen as a loss in productivity. Mr. Anderson stated that the City's employees could be paid more at a different agency, therefore decisions to grant additional holidays is a perk that the Council has the ability to offer and may make employees feel valued.
Mr. Munger countered that not all personnel, such as fire staff, can enjoy the proposed perk. Mr. Wells informed him that they receive time and a half for hours worked on a holiday and Ms. Ward stated that the Fire Department must be staffed.
A motion was made by Mr. Munger and seconded by Mr. Pacheco to not approve the closure of City Hall on July 5. The motion failed in the form of a roll call vote.
AYES: Munger, Pacheco
NOES: Goodsell, Ward, Anderson
ABSENT: None
ABSTAIN: None
A motion was made by Mr. Goodsell and seconded by Mr. Anderson to approve the closure of City Hall on July 5. The motion passed in the form of a roll call vote.
AYES: Goodsell, Ward, Anderson
NOES: Munger, Pacheco
ABSENT: None
ABSTAIN: None
Outgoing Councilwoman Ginger Ward
Nick Wells, City Manager
Mr. Wells took a moment on behalf of the City to thank Ms. Ward for her years of service to Holtville on the Planning Commission and City Council. She was presented with a plaque, flowers, and a signed picture of City Hall. Ms. Ward shared words about her desire to be involved with the City and how Holtville has been her home. She explained that she has found a family in Holtville through her involvements with the City. She is excited to live near her blood related family in Texas. A picture was taken to commemorate her retirement.
With Ms. Ward's resignation from the Council, Mayor Anderson directed Ms. Rios to open applications for Ms. Ward's seat that is set to expire on December 9, 2024, set to be up for election on November 5, 2024. The deadline for submissions will be July 12, 2024. Ms. Rios shall list the opening on social media, the City's website, and the local newspaper.
4. INFORMATION ONLY: None
RECOGNITION
5. STAFF REPORTS:
a. City Manager Report - Nick Wells
b. Finance Supervisor - Adriana Anguis
c. Fire Chief - Alex Silva
d. Water/Wastewater Consultant - Frank Cornejo
e. Public Works Supervisor - Alex Chavez
Streets assessment
Explore communication platforms
7. ADJOURNMENT: There being no further business to come before the Council, Mayor Anderson adjourned the meeting at 8:05 PM.
Murray Anderson, Mayor
Yvette Rios, City Clerk
6. Items for Future Meetings:
PW
FIRE DEPT
1 b
PW
ADMIN
ADMIN
FIRE DEPTADMIN
ADMIN
FIRE DEPT
PW
ADMIN
BUILDING
FIRE DEPT
FIRE DEPT
PW
PWFIRE DEPT
PW
FIRE DEPT
FIRE DEPT
PW
ADMIN
FIRE DEPT
PW
FIRE DEPT
ADMIN
ADMIN
ADMIN
ADMIN
ADMIN
PW
FIRE DEPT
PW
PWPW
PW
ADMIN
PW
PW
ADMIN
ADMIN
POOL
PW
ADMIN
PW
ADMIN
ADMIN
PW
PWFIRE DEPT
FIRE DEPT
ADMIN
FIRE DEPT
FIRE DEPT
FIRE DEPT
FIRE DEPT
PW
ADMIN
ADMIN
ADMIN
ADMIN
PWFIRE DEPT
PW
ADMIN
ADMINPWFIRE DEPT
POOL - LIFEGUARDS
ADMIN
PW
PW
PW
PW
ADMIN
ADMIN
ADMIN
ADMIN
UTILITIES
POOL
PW
ADMIN
ADMINADMIN
ADMIN
PW
ADMIN
ADMINPW
ADMIN
ADMIN
ADMIN
PW
PW
PW
PWPW
ADMIN
PW
ADMIN
ADMIN
PW
ADMIN
PW
PW
PW
PW
UTILITIES
ADMIN
MEETING DATE:
ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: 2023-24
SUBJECT: Resolution No. 24-19 Identifying the Ninth Street Improvements Projects for Use of SB1 Gas Tax Revenue Funds for Fiscal Year 2023-24 *** Necessary revisions were made to the resolution due to incorrectly listed fiscal years. *** ISSUE:
Shall the City Council adopt revised Resolution No. 24-19, identifying projects for Fiscal Year 2024-25 to comply with California Transportation Commission requirements to capture SB1 Gas Tax funds?
DISCUSSION:
On June 24, 2024, the Council passed Resolution No. 24-19, identifying the two active Ninth Street Improvement Projects for allocation of SB1 Gas Tax Funds for the 2024-24 Fiscal Year, in compliance with California Transportation Commission requirements. Necessary revisions were made to the resolution due to incorrectly listed fiscal years. 07/22/24
City of Holtville
Approvals
REPORT TO COUNCIL
July 19, 2024
Nick Wells, City Manager
1 c
Reso 24-19 SB1 Fund Dedication (2024'07-22) Page 1 of 1 FISCAL IMPACT:
Allows for the capture of this funding, projected to be approximately $143,199.
CITY MANAGER RECOMMENDATION:
It is recommended that the City Council authorize the resolution supporting the proposed allocation.
ALTERNATIVES:
1 - Adopt the resolution to utilize the funding for the recommended purpose. 2 - Amend the resolution, directing staff to apply the funds to (an)other project(s). 3 - Reject adoption, foregoing SB1 funding.
HOLTVILLE CITY COUNCIL
RESOLUTION NO. 24-19
A RESOLUTION OF THE HOLTVILLE CITY COUNCIL FOR FISCAL YEAR 2024-25 ADOPTING A LIST OF ELIGIBLE PROJECTS TO BE FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, California Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April, 2017, in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB1 includes accountability and transparency provisions that will ensure that the residents of Holtville are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City will receive an estimated $143,199 in RMRA funding for Fiscal Year 2024-25 from SB1; and
WHEREAS, this is the 8th year in which the City is receiving SB1 funding which will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, while increasing access and mobility options for the traveling public that would not have otherwise been possible without SB1; and WHEREAS, the City has opened discussion for public input into our community’s transportation priorities and the project list; and
WHEREAS, the City used a Pavement Management System to develop the SB1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the funding from SB1 will help the City maintain and rehabilitate the selected street included in the Ninth Street Improvements Project ("Project"), add active transportation infrastructure throughout the City this year and multiple similar projects into the future; and
WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City/County’s streets and roads are estimated to be in an “at-risk” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into better condition; and WHEREAS, the SB1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.
WHEREAS, the following information regarding the Projects is incorporated in this Resolution:
PROJECT #1 TITLE: Ninth Street East Improvements Project PROJECT LOCATION: Ninth Street between Webb and Oak Avenues FEDERAL PROJECT ID: CML-5174 (035)
PROJECT DESCRIPTION: This project will connect two sections of curb, gutter and sidewalk along the north side of Ninth Street in this area of the City, while widening the roadway to correspond with the existing adjacent street sections.
ANTICIPATED PROJECT SCHEDULE: July, 2024, through August, 2023 ESTIMATED USEFUL LIFE: 20-25 years with continued maintenance.
PROJECT #2 TITLE: Ninth Street West Improvements Project PROJECT LOCATION: Ninth Street between Olive and Melon Avenues FEDERAL PROJECT ID: STPL 5174(034)
PROJECT DESCRIPTION: This project completes the undergrounding of the open Pear Canal along the north side of Ninth Street in the City limits, along with the resulting widening of Ninth Street to correspond with previous project as well as installation of curb, gutter and sidewalk.
ANTICIPATED PROJECT SCHEDULE:
Design: February, 2024, through June, 2024
Construction: January, 2025, through June, 2025
ESTIMATED USEFUL LIFE: 20-25 years with continued maintenance.
NOW, THEREFORE, THE HOLTVILLE CITY COUNCIL DOES HEREBY
RESOLVE, DETERMINE AND AUTHORIZE AS FOLLOWS:
1. The City Council does hereby select the Ninth Street East and Ninth Street West Improvements Projects for dedication of its fiscal year 2024-25 SB1 funding allocation.
2. That the City Council hereby directs the City Manager to incorporate these Projects into the Fiscal Year 2024-25 Budget as appropriate and add to the Capital Improvement Program.
3. That the foregoing is true, correct and adopted.
PASSED, APPROVED AND ADOPTED by Holtville City Council at a regular meeting held on this 22nd day of August, 2024, by the following roll call vote: 22-Aug AYES:
NOES:
ABSTAIN:
ABSENT:
Attest:
Murray Anderson, Mayor
Yvette Rios, City Clerk
MEETING DATE:
ITEM NUMBER 3 a
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager #
SUBJECT: Resolution No. 24-23 Changing Signers on Bank Accounts ISSUE: calling for an election to be conducted by the
Shall the City Council approve Resolution No. 24-23, authorizing the City Manager, the City Treasurer and two (2) City Council members to approve deposits, sign checks and orders for payment of money, and/or withdraw investment monies to and from the City’s accounts with Mechanics Bank?
DISCUSSION:
Typically, the City authorizes the City Manager, the City Treasurer, the Mayor and at least one other Council member as banking signors for City funds. In order to properly manage the City’s bank accounts, it is necessary to keep the bank records updated. In light of the departure of Ginger Ward, it is necessary to now update these records.Mayor Anderson was already deignated as a signor. Ms. Ward had been retained as a signor for sometime due to availability.
As Mr. Goodsell is the only Council member that works in Holtville, it is suggested that he fill that role as the most readily available during business hours.
FISCAL IMPACT:
None.
CITY MANAGER RECOMMENDED ACTION:
It is recommended that the City Council authorize the resolution as presented.
ALTERNATIVE:
1 - Adopt the action as presented
2 - Suggest alternate signors
3 - Give staff alternate direction
07/22/24
City of Holtville
Approvals
REPORT TO COUNCIL
July 18, 2024
Reso 24-23 MB Signatures (2024'07) Page 1 of 1
HOLTVILLE CITY COUNCIL
RESOLUTION NO. 24-23
A RESOLUTION OF THE HOLTVILLE CITY COUNCIL AUTHORIZING
SPECIFIED CITY OFFICIALS TO SIGN CHECKS, DRAFTS OR OTHER ORDERS
FOR THE PAYMENT OF MONEY ON BEHALF OF THE CITY ON ALL
MECHANICS BANK ACCOUNTS
WHEREAS, Mechanics Bank, as a designated depositary of the City of Holtville is hereby requested, authorized and directed to honor all checks, drafts, or other orders for the payment of money drawn in the City of Holtville's name on the following accounts:
General Fund Checking Account
Community Development Block Grant Housing Rehab Account First-Time Home Buyer Checking Account
HOME Senior Gardens Checking Account
Water Fund Reserve Account
OFM - Operations & Maintenance Reserve Account
OFM - Reserve & Replacement Reserve Account
OFM - Debt Service Account
Including those drawn to the individual order of any two persons whose names appear thereon as signers thereof, when bearing the signature(s) of any of the following:
Murray Anderson, Mayor George Morris, City Treasurer
Michael Goodsell, Councilman Nicholas D. Wells, City Manager
NOW, THEREFORE, THE HOLTVILLE CITY COUNCIL DOES HEREBY
RESOLVE, DETERMINE AND AUTHORIZE AS FOLLOWS:
1. That Mechanics Bank shall be entitled to honor and to charge the City of Holtville for all such checks, drafts or other orders for the payment of money, regardless of by whom or by what means the actual signatures thereon may have been affixed thereto.
2. That all current authorizations for the signing and honoring of checks, drafts or other orders for the payment of money drawn on said Mechanics Bank by the City of Holtville by currently authorized City officials are hereby continued in full force.
3. That the foregoing is true, correct and adopted.
PASSED, APPROVED AND ADOPTED by Holtville City Council at a regular meeting held on this 22nd day of July, 2024, by the following roll call vote: 22-Jul AYES: Anderson, Layton, Pacheco, Ward, Goodsell
NOES: None
ABSTAIN: None
ABSENT: None
Attest: Murray Anderson, Mayor
Yvette Rios, City Clerk
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: July 19, 2024
FROM: Yvette Rios, City Clerk
SUBJECT: Appointment of Council Member
ISSUE:
Shall the City Council take action to appoint one Council member to fill the seat left vacant by resigned Councilwoman Ward?
DISCUSSION:
Ginger Ward submitted notice that she would resign from the Holtville City Council on June 31, 2024. Title 2, Section 2.04 of the Holtville Municipal Code reads “If a vacancy occurs in an elective office, the council shall, within 30 days of the commencement of the vacancy, either fill the vacancy by appointment or call a special election to fill the vacancy.” It was the will of the Council to fill the vacancy by appointment.
At the Council meeting held on June 24, 2024, Mayor Anderson directed City Clerk Ms. Rios to post the opening of applications for appointment to the local newspaper and the City’s website and social media platforms. By the set deadline for applications of July 12, 2024, the City Clerk received applications from Stacey Britschgi, William Kaufman, Richard Layton, Theresa Munger, Vanessa Ramirez, Thomas Rose, and Bryan Vega.
If an applicant is appointed to the City Council, they will presume the seat left vacant by Ms.
Ward, which is up for election on November 5, 2024, and is set to expire on December 9, 2024.
FISCAL IMPACT:
There is no fiscal impact.
RECOMMENDED ACTION:
The City Clerk recommends that the Council appoint one applicant to fill the vacant seat.
ALTERNATIVES:
1. Give staff alternate direction
Respectfully Submitted,
Yvette Rios
City Clerk
Meeting Date 07/22/24
Item Number 3 b
Approvals . City Manager
Finance
City Attorney
MEETING DATE:
ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager #
SUBJECT: Citywide Streets Assessment
ISSUE: calling for an election to be conducted by the
Shall the City Council take action in response to the Streets Assessment report prepared by the City Engineer?
DISCUSSION:
The quality of the local streets has long been a source of pride for the City virtually unmatched in the local area. From 1993 through 1996, about 95% of the streets inventory was resurfaced.
In 2018, the City undertook another Citywide rehabilitation project that gave attention to virtually all of the roadways in town. Ongoing maintenance such as those resurfacing projects have served to prolong the life of our streets. The often state ideal is to perform some level of maintenance every 5 to 10 years to prolong the life of the pavement and forestall reconstruction for decades.
Over the past several years, the Holtville City Council has been extremely prudent with the use of Measure D Sales Tax (LTA Funds), directed SB1 funding and Gas Tax revenue.
Coupling those funds with other transportation-specific sources, we have leveraged grant funds with required local matching funds to reconstruct vital corridors and heavily-trafficked areas when necessary. The 2018 project primarily utilized funds from $3.1 million borrowed via 15-year bonds. The approximately $305k annual payment for those bonds is deducted from the City's allocation of Measure D sales tax, which presently generates about $800k in annual revenue, That commitment runs through the 2032-33 fiscal year.
To keep the City's general maintenance program on track, the City Council commissioned an assessment of the City street system in 2023. The Holt Group completed that assessment earlier this year and were a bit surprised at how well the improvements have held up and stood the test of time. The Street Assessment Map they produced is included in this report.
If all recommended maintenance areas were approved, the total cost of the work to be done would be approximately $2.275 million. This project is scalable if fewer streets are prioritized and a lesser amount is authorized.
At present, the City LTA Fund has approximately $1.75 million in uncommitted funds, with approximately $1.1 million in the Gas Tax Fund. Any local match amounts for he two current committed projects (East and West Ninth Street) will be covered by SB1 funds, so the immediate need for transportation dollars is not high. These balances will be replenished with annual revenues of approximately $175k in general Gas Tax and $500k to the LTA Fund through Measure D Sales Tax. A chart on the following page depicts the potential impact to cash reserves for the current fiscal year if the project were fully funded. 07/22/24
City of Holtville
Approvals
REPORT TO COUNCIL
July 17, 2024
3 c
2024'07 Citywide Streets Project Page 1 of 1
City Streets Assessment Report/Action
July, 2024
Approximate Cash on Hand:
LTA Fund $1,750,000
Gas Tax Fund $1,100,000
2024-25 Projected Revenues
LTA Fund $500,000
Gas Tax Fund $175,000
Less Admin Allocation to GF ($200,000)
Full Project Estimated Cost ($2,275,810)
Potential Yearend Reserve $1,049,190
Although this report is intended to introduce the subject for discussion and perhaps reintroduction at a later date, Council may choose to take action at this meeting if that is the will of the group.
FISCAL IMPACT:
None until action is taken to proceed. As discussed, the project is scalable from the full $2.275 million project downward. An initial commitment of no more than 4% of the project cost, or approximately $74,000 could initiate the Design phase to develop Plans & Specifications for the project.
CITY MANAGER RECOMMENDED ACTION:
It is recommended that the Design phase be initiated.
ALTERNATIVE:
1 - Request additional information from staff to be presented at a later date. 2 - Direct the City Engineer to prepare Plans & Specifications for a Citywide Pavement Maintenance/Rehabilitation project.
3 - Give staff alternate direction
4 - Take no action at this time.
2024'07 Citywide Streets Project Page 2 of 1
FOURTH
FIFTH STREET
SEVENTH STREET
EIGHTH STREET
NINTH STREET NINTH STREET
EIGHTH STREET
SIXTH STREET HOLT AVENUE PINE AVENUE CEDAR AVENUE OLIVE AVENUE PALM AVENUE FERN AVENUE ORANGE AVENUE WALNUT AVENUE CHESTNUT AVE. FIGUEROA AVE. GRAPE AVE.
FIFTH STREET TAMARACK AVE. PALO VERDE AVE. OLIVE AVE. PALM AVENUE CEDAR AVENUE PINE AVENUE HOLT AVENUE FERN AVENUE WALNUT AVENUE MAPLE AVE. CHESTNUT AVE. SLAYTON ROAD ACACIA STREET MAGNOLIA STREET SEQUOIA STREET TOWLAND ROAD WEBB AVE. BRENTWOOD BEALE AVENUE EIGHTH ST.
HOLTVILLE JUNIOR
HIGH SCHOOL
ELEMENTARY
FINLEY
WOOLDRIDGE AVENUE
ARTESIA AVE. VIKING WAY
HOLT
PARK
HOLTVILLE UNION
HIGH SCHOOL
HWY 115 HIGHWAY 115
ELEVENTH STREET/THEISEN ROAD
SOUTHERN PACIFIC RAILROAD EVAN HEWES HIGHWAY/HIGHWAY 115 WATER TREATMENT
FACILITY
THIRD STREET
FOURTH STREET FIGUEROA AVENUE AVENUE WALNUT AVE. MAPLE AVENUE
BONDS CORNER ROAD
SEVENTH STREET
CITY HALL MELON AVE. OLIVE AVE. ORANGE AVENUE MAPLE AVE.
ELEVENTH STREET/THEISEN ROAD
ORCHARD
ROAD ALAMO RIVER
ALAMO
ROSE AVE.
GRAPE COURT CIRCLE DR. FIG AVENUE FIG AVE. MESQUITE AVENUE MELON AVENUE
CITY OF HOLTVILLE
STREET
APPLE APPLE AVE COURT
SIXTH STREET ORANGE AVENUE
ZENOS ROAD SIXTH STREET BEALE AVENUE
63 RIVER
ALAMO RIVER
CITY BOUNDARY
CITY BOUNDARY
CITY BOUNDARY
CITY BOUNDARY
CITY BOUNDARY
CITY BOUNDARY
CITY BOUNDARY CITY BOUNDARY
CITY BOUNDARY
RAW
WATER
PONDS MAPLE AVENUE ASH AVE. ELM AVE. OAK AVE.
116A
TENTH STREET/UNDERWOOD ROAD TENTH STRE ET/ UNDE RWOOD ROAD 1 2 3
4 5 6 7 8 9 10 11 12
15 16
94 95
121
14 168
141 117 122
111
128
106
17 18 19 20 21
101 107 112 118
123
129
22 23 25 26 27 28 29 30
169
156 163
142
133
155 148
96 48
97 98
105
104
103
33 99
102
32 108
34 35
109 114 120
36 37 38
113 119 124
125 131
135
39 40 41
143 130 134
150
157
42 43 44 45 46
175
47 161
158
151 144
53 54 55 56 57 58 59 60 61
126 132
136 145
152
159
162
171
173 175
177 179 181
62 75 76 77 78 79 80 81 83
164
70 71 72 73 74
127
138
88 89 90 91 92
160
153
137
13 31
49 50 51 52
64 65 67 68 69
84 85
86 87
93 110 115
24 139
140
146
147
154
165
166
167
170
172
174
182
82 100
176 178 180
183
149
184
116
66 186 187
CITY BOUNDARY MELON AVE.
185
CITY BOUNDARY
CITY BOUNDARY
No. REVISION
SHEET CONTENT :
PROJECT NUMBER :
PROJECT TITLE :
31773
REG. EXP.
12-31-24
R.C.E. No.
DATE
DRAWN BY:
CHECKED BY:
ELEV.:
DATE DESIGNED BY:
SCALE:
BENCH MARK No.
PREPARED UNDER THE DIRECT SUPERVISION OF:
04/16/2024
APPROVED
2 SHEET NO.
201 E. HOBSONWAY
BLYTHE, CA 92225
PHONE : (760) 922-4658
FAX : (760) 922-4660
1601 N. IMPERIAL AVE.
EL CENTRO, CA 92243
PHONE : (760) 337-3883
FAX : (760) 337-5997
ENGINEERING * SURVEYING * CONSTRUCTION MANAGEMENT * PLANNING The Holt Group, Inc.
UNAUTHORIZED CHANGES AND USES: The engineer preparing these plans will not be responsible for, or liable for, unauthorized changes to or uses of these plans. All changes to these plans must be in writing and must be approved by the preparer of these plans.
JAMES G. "JACK" HOLT, P.E.
JGH
OF SHEETS
116.218E
CITY OF HOLTVILLE - STREET ASSESSMENT REPORT - 2024
FBC & SG FBC & SG
NTS
N
CITY OF HOLTVILLE STREET MAINTENANCE MAP
1 1
2 LEGEND
SYMBOL
3 ITEM NO.
STREET SECTIONS TO BE IMPROVED BY MAINTENANCE. APPLY SS-1H FOG SEAL.
SEE TABLE B ON SHEET 2 FOR STREET DIMENSIONS, MAINTENANCE, QUANTITIES AND COSTS.
STREET SECTION NUMBER
STREET SECTIONS TO BE IMPROVED BY MAINTENANCE - CRACK SEALING AND TYPE 2 SLURRY SEALCOAT. SEE TABLE A ON SHEET 2 FOR STREET DIMENSIONS, MAINTENANCE, QUANTITIES AND COSTS.
24 4
5 STREET SECTIONS NOT MAINTAINED BY THE CITY OF HOLTVILLE -
NOT A PART OF THIS PROJECT
DESCRIPTION
CITY BOUNDARY
Holtville Street List - 2024 (CONTINUED )
No. REVISION
SHEET CONTENT :
PROJECT NUMBER :
PROJECT TITLE :
31773
REG. EXP.
12-31-24
R.C.E. No.
DATE
DRAWN BY:
CHECKED BY:
ELEV.:
DATE DESIGNED BY:
SCALE:
BENCH MARK No.
PREPARED UNDER THE DIRECT SUPERVISION OF:
04/16/2024
APPROVED
2 SHEET NO.
201 E. HOBSONWAY
BLYTHE, CA 92225
PHONE : (760) 922-4658
FAX : (760) 922-4660
1601 N. IMPERIAL AVE.
EL CENTRO, CA 92243
PHONE : (760) 337-3883
FAX : (760) 337-5997
ENGINEERING * SURVEYING * CONSTRUCTION MANAGEMENT * PLANNING The Holt Group, Inc.
UNAUTHORIZED CHANGES AND USES: The engineer preparing these plans will not be responsible for, or liable for, unauthorized changes to or uses of these plans. All changes to these plans must be in writing and must be approved by the preparer of these plans.
JAMES G. "JACK" HOLT, P.E.
JGH
OF SHEETS
116.218E
CITY OF HOLTVILLE - STREET ASSESSMENT REPORT - 2024
FBC & SG FBC & SG
CITY OF HOLTVILLE STREET MAINTENANCE SUMMARY CHARTS
2 (CONTINUED)
1 City Council/CM Reports (07-22’24)
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: July 19, 2024
FROM: Nick Wells, City Manager
SUBJECT: City Manager Update
INFORMATION ONLY – NO ACTION REQUIRED AT THIS TIME
ADMINISTRATION
Financial Audit – Multiple challenges with the new accounting software delayed work on the City’s annual financial audit. This is impacting the submission of the Single Audit of Federal funds, which was due March 31, however the Finance Department continues to work to rectify the issue. Auditors were finally able to begin work onsite recently and completed preliminary work. The audit has been finalized and the process of filing the document with the proper agencies has begun. The audit will be presented to Council at a future meeting.
Public Safety Lot/New Construction – Rubio Medina of Irvine, California was engaged in April,2023, to perform Architecture services to design Phase I (Fire Apparatus Bay) and Phase II (PS Administration & Fire Dormitories) of this project. Staff met with Mr. Medina multiple times in early May and iterative documents were discussed and revised. Pursuant to discussions between Chief Silva, the CM and Mr.
Medina regarding configuration, direction solidified for constructing a 3-bay apparatus section and a 2-story administration/residence area. Further discussion also clarified the placement of the building on the site and the external motif of the building. Feedback was provided to the architect and he was very open to incorporating ideas presented.
Mr. Medina is now moving forward with subconsultants for plumbing, electrical, HVAC, etc. Due to an increase in the size of the project over that which was called out in the RFP, the architect has approached the City about augmented funding, which may be brought to Council in the future. Another Zoom meeting is being scheduled for the near future.
Multiple conversations regarding augmented funding have taken place with staff, Mayor Anderson, and various entities. Some very positive leads have developed that will continue to be pursued. The CM compiled information from various sources and submitted an application for directed Congressional funding to Raul Ruiz’s office in early May. The City received word that the project was selected by the Congressman and recommended to the Congressional budget committee. We now await a positive response there!
PUBLIC WORKS
TRANSPORTATION PROJECTS
Citywide Pavement Maintenance Project – a Streets Assessment report was prepared by the City Engineer earlier this year reporting the general condition of the over 16 miles of streets maintained by the City. Nearly all of the system is in good condition, requiring maintenance rather rehabilitation or construction. A recommendation has been made to perform crack sealing and slurry coat to the bulk of the system to prolong life of the system and forestall major work to a future date. An item is on the current agenda to discuss how to proceed.
Meeting Date 07/22/24
Item Number 5 a
Approvals .
City Manager
Finance
City Attorney
2 City Council/CM Reports (07-22’24)
East Ninth Street Sidewalk Improvements – The City was awarded CMAQ money to complete this project through Caltrans and ICTC. Holt Group completed design on the project in late 2023. Staff worked with LAFCo, the County and a private landowner to finalize jurisdiction and easements in the project area.
SB1 funding was allocated to this and the West Ninth project in July, 2023. Advertising to procure contractors was run in January and Nicklaus Engineering (NEI) was selected as the RE/CM for the project.
A project kickoff meeting was held in early March with NEI, THG and staff to discuss issues and responsibilities. The construction bid opening was held on Tuesday, February 13, 2024, with a low bid actually coming in below the projected project cost. A request was made to Caltrans to reallocate some of the funding to cover some non-construction costs. Contract documents have been completed by the contractor and counter signed by the City. A previously agreed upon administrative course of action to annex a small strip of the project from the County into the City is now requiring a more formal process. The CM met with the County CEO and Public Works Director to finalize all of the required paperwork, which will now need to go through a formal process with LAFCO. This put the project on hold for a few weeks. A stopgap measure was completed to circumvent this issues while the full process is completed. The project was permitted to go forward, so a pre-construction meeting was held early this week.
Construction is expected to begin the last week of this month.
Pear Canal Undergrounding/Ninth Street Improvements (Olive to Melon) – this project has been discussed for some time. Initial action to proceed was taken in early 2021. A deposit was forwarded to IID to begin design and multiple site visits with staff, the IID and City Engineer took place to discuss issues that need to be addressed in design. Undergrounding work was scheduled to take place in December 2021, however, delays were discussed in those meetings from the IID side which eventually led to construction work being pushed back. The City has been awarded funding through ICTC for the resulting necessary sidewalk and roadway improvements. A conversation with Mr. Hawk revealed that he is waiting for this project to take place to begin construction of his adjacent housing project. LC Engineering was awarded the contract for design in February.
A construction challenge for IID existed for this project, as it would make it difficult to continue to service several nearby County-area residences served by surface water. It was determined that incentivizing these properties to convert to City water would be in the best interest of the project. Staff worked with IID to encourage the residents to switch. In March, the final remaining holdout submitted paperwork to connect to City water service, so staff is working with IID to get the project reinitialized. Separately, staff met with a contractor to establish physical connections. The CM is working with IID to schedule the work prior to the undergrounding operation. The CM has had multiple conversations with IID and ICTC in the past several week and we will keep this moving forward.
A new wrinkle developed wherein the dedicated Congressional funding IID procured is not immediately accessible. Although that is expected to be resolved fairly soon, the uncertainty begat the need to push the City’s project funding into next fiscal year to avoid non-performance. David Aguirre with ICTC worked with SCAG and Caltrans to accomplish that and, although there are still some final steps, it has been tentatively approved at the base level. At present, we await final paperwork issues for the dispersal of Congressional funds for the project.It looks as if the funding will be directed to the City to administer, which may allow for some flexibility in reimbursing City expesnes on the project.
Pine Avenue Sidewalks – Subsequent to the awards of funding for streets projects utilizing Federal Highways dollars through ICTC in early 2022, another year of projects was quickly requested to be added.
Holtville submitted a project to capture CMAQ dollars to add sidewalks to either side of Pine Avenue between Fourth and Fifth Streets. Action to approve was taken in October, 2023.
Capital Improvements Project Listing – a meeting was held in November with staff, including the City Manager, City Engineer, City Planner and Water/Wastewater Lead Operator to discuss long term capital 3 City Council/CM Reports (07-22’24)
improvements needed in the City. Water system improvements, sewer system upgrades, streets projects and other issues were discussed and expected to be further explored. A more complete detailing of the discussion will be presented to the Council in the near future.
PARKS
Holtville Wetlands Project – In late 2016, approximately $3 million was granted to the City through the US Bureau of Reclamation (BoR). THG was selected for Grant Administration tasks and George Cairo Engineering (GCE) for design services. GCE was significantly behind schedule from the outset, but finally produced approved plans in 2021.
A construction RFP was released in early 2022 netted only one bid, which was significantly over (+/- $1.4 million) the construction budget. The BoR representative, Jeremy Brooks, was extremely helpful in moving the project along. In September, 2022, he was able to secure funding to bridge the gap to pay for construction.
That funding was officially awarded in early February, 2023. Action to officially award the construction contract was taken in March and a pre-con meeting was held in early May, with the contractor onsite performing various activities simultaneously.
The site has now been fully constructed with regard to major earth work, piping and the inlet headworks, however there remains a holdup with a permit from the Army Corps of Engineers (USACE). We await approval to tap into the River and begin the process of populating the beds with plant species.
When awaiting the ACE permit drug on, the project grant end date was looming on January 30. BoR was aware of the issue, but staff officially requested an extension in January, which was granted. The new completion deadline was pushed to September, 2024. THG completed work on an additional set of documents requested by USACE and through various meetings and iterations of the application, the permit was finally approved in recent weeks (though still not officially issued!). THG contacted the contractor to ramp back up as soon as the permit is in hand. The horticulture contractor has begun ordering plants for the project. With a 30- to 60-day lead time, it is assumed that we will be able to proceed when the material is in hand. Although it would be possible to complete the planting in a short amount of time, the potential success of establishing foliage during the Imperial Valley summer months is a difficult endeavor, so a short time extension has been requested from BoR. Positive feed back for that extension has been received, so we await final word on that front.
Railroad Trestle Repair – A grant was secured from the California Natural Resources Agency to repair the railroad trestle burned in a river bottom fire several years ago. This is necessary to connect the Trail to east side of the river and eventually the future Wetlands area. After over a decade and a half of being somewhat unsightly and unusable, the trestle will soon be fixed cosmetically and usable for pedestrian and non-motorized traffic. Documentation was finally signed for this grant in late October, 2021. The City Engineer completed the technical specification for the Scope of Work in June 2022 for the RFP. A decision was made to forestall the bid process a bit to allow construction costs to stabilize. An extension was secured in early October from the funding agency to allow this extra time. Kleinfelder, Inc., was selected for Design services in April. A meeting with the design team was held in early May wherein various facets of the project were discussed. Mayor Ward volunteered to sit in on meetings for this project when possible, so she and staff met with the design team via Zoom to discuss preliminary design concepts. Multiple ideas to control costs and stretch the project dollars were decided upon. Staff has continued to meet with the design team.
Mayor Ward and the CM have proceeded with the general direction of keeping the original character of the structure, while making concessions to keep costs under control.
At this point, most of the structural design work has been completed, with additional work needed on ancillary elements such as landscaping and the proposed picnic area. A January update meeting between the Design team, the City Planner and the CM revealed that the project had stalled due to a needed topographical study that the consultant thought the City would provide. After discussion, Kleinfelder engaged a local 4 City Council/CM Reports (07-22’24)
consultant to produce the document and the project is back in motion. Preliminary plans were recently submitted for review. Other than requesting a reprioritization of the elements to be completed vis a vis available funding, the project is once again progressing and starting to take definitive shape. The designer recently inquired about prioritization of construction elements, so costing seems to be on the horizon.
At the SCAG event in May, 2022, the City Manager had multiple discussions about a Trail extension from the Trestle to the Country Club area, then to the UC Research station and eventually to Hwy 111 for easier access to IVC with active transportation funding options. The idea was well-received and staff will be meeting with other agencies about the concept in the future. Subsequently, the head of Public Works for the County was brought in and he was enthusiastically supportive. A new round of Active Transportation funding is now available, so staff is working on an application for funding this project. A public hearing was held at Planning Commission to solicit any comments from residents regarding the project. Although only one member of the public was on hand to register a comment, both his feedback and that from the PC was positive. A grant application was submitted in June to fund design of the project.
Mellinger Alamo River Trail - A grant application through River Partners, a non-profit that deals in habitat restoration, for a project that would include our Wetlands trail spur, was unsuccessful in 2022, but a reapplication recently received approval. RP met with the City Manager and toured the site this week to kick off the project. They are in discussion with Nicklaus Engineering to design the project. Staff was contacted by NEI in March to discuss design elements. River Partners staff met briefly with the CM a few weeks ago while in town to do a physical “scouting” trip to decide a best path for the trail extension. We expect to meet with them and the design engineer soon to discuss. Staff has interacted with River Partners multiple times in the past few weeks. They have done some preliminary exploration and soil sampling and continue to move the project forward. They are now beginning weekly check-in meetings. A tentative map was forwarded to the City this week. The original template is aggressive (i.e. “Expensive”), so it is assumed that discussions and concessions will be forthcoming. A slightly revised plan was recently presented which will be discussed with Council soon.
BUILDING DEPT - The City issued 70 building permits in 2024. A list of permits pulled by month is available on the City’s website at http://holtville.ca.gov/section.php?id=73.
Melon, LLC Housing Project (± 50) – A project has been in the works for some time at the northeast corner of Ninth and Melon, just outside the City limits. After years of confusion regarding the process, the project’s ownership group, led by John Hawk, engaged Development Design & Engineering in 2016 to assist in shepherding the project along. DD&E completed CEQA compliance and a Mitigated Negative Declaration was adopted by the Planning Commission and City Council in late 2020.
The project was presented at Planning Commission in October 2020 and drew a good deal of public opposition. PC action pushed the project forward with a designation of allowing R-1 or R-2 development, with Council accepting the PC recommendation in November, 2020. The more dense R-2 zoning designation would allow up to 8 units per acre or approximately 65 units. The annexation was approved by LAFCo in February, 2021. We await further submission from the project proponent.
Staff spoke with Mr. Hawk multiple times to remind him that there are still several requirements to move his project forward, which he could be doing concurrently with the preparation and construction of the IID and City improvements. He said he will be speaking to his partners. As the undergrounding and street work are imminent, he still needs to produce a site plan, building plans, pull permits, etc. The City’s project should now have no bearing on his timeline. This was reiterated to Mr. Hawk again in January.
AMG Sunset Rose Senior Apartments (± 33) – In July, 2022, the City was granted HOME funding for this AMG & Associates apartment project, proposed in the area of Third and Grape. This will create some longterm oversight by the City, but it does continue to add housing. A subdivision map was approved for the 5 City Council/CM Reports (07-22’24)
property. A consultant to administer this grant was engaged in May, 2022, and an application for additional subsidized financing was approved by the City in late November.
A pre-submittal meeting was held in early November to discuss necessary aspects to the construction with the project proponent, including offsite improvements. Much of the discussion centered on handling stormwater. Final map and the necessary proposed lot split were approved in late February as well. Since the closing of the financing, several paperwork/compliance issues cropped up that the City was left to work on. This was not the “deal” as originally presented, so staff sought assistance. Staff met with HCD representatives on this project in October. We are hoping they will assist in working with the contractor to get the project running more smoothly.
Start was delayed as construction bids came in significantly over projections. The developer has now made a drawdown on funding, however, the ownership group has been somewhat unresponsive as the project continues to sit in limbo. An extension on their CUP was requested and was granted by Planning Commission in May, so we still await the start of construction activities. The CM had a recent conversation with AMG to express disappointment over the lack of information flow. It was promised that more updates would begin to flow.
AMG Pine Crossing Apartments (± 64) – Staff has been notified by AMG, that the mirror image project across from Fern Crossing will be starting up, with plan submittal expected soon. The Building Inspector coordinated a meeting with a firm to perform the plan check, of whom the City Engineer approved. The Building Inspector finalized the agreement with the firm and submitted plans in June. The plans have already been returned to AMG with comments, so we await resubmission.
Peri & Sons Ag Labor Housing (66) – this project was introduced to Planning Commission earlier this week. It proposes to construct USDA-approved dormitory style housing for up to 660 H2A Visa Program agriculture laborers working for the applicant firm. PC approved the site plan and density waiver contingent on City Council approval of the land use designation and Conditional Use Permit. A Public Hearing was held at the last City Council meeting and the project was approved. We will now await more definitive site plans and building design for review.
WATER ENTERPRISE
Rate Study – The profitability of the Water Enterprise has been problematic in recent years. Coupled with the debt covenant to budget a net revenue of 120% of the annual debt service, a rate adjustment has been explored. A formal Water Rate Study must be completed, which will be brought back for discussion at some point in the future.
MEETINGS & EVENTS RECENTLY ATTENDED :
∙ 06/24/24 Department Head Meeting City Hall
∙ 06/24/24 Holtville City Council Meeting City Hall
∙ 06/27/24 Proposed Project Water Line Extension Meeting THG Offices (EC) ∙ 06/28/24 Holtville Rotary Club Meeting St. Paul's Lutheran Church ∙ 07/01/24 Department Head Meeting City Hall
∙ 07/02/24 Trail Wetlands Spur Design Check-in Web Conference ∙ Independence Day Observed (City Hall Closed)
∙ 07/08/24 Department Head Meeting City Hall
∙ 07/12/24 Holtville Rotary Club Meeting St. Paul's Lutheran Church ∙ 07/16/24 Ninth Street East Pre-Construction Meeting City Hall ∙ 07/16/24 Conference w/ City Engineer re: Various Projects City Hall ∙ 07/17/24 Meeting w/ Project Engineer Offices of Dubose Design/LC Engineering (EC) ∙ 07/18/24 NW Vacation Day (Out of Office ) Lake Arrowhead, CA ∙ 07/19/24 Conference w/ ICTC re: West Ninth Street Project Phone Conference ∙ 07/19/24 NW Vacation Day (Out of Office ) Lake Arrowhead, CA ∙
UPCOMING EVENTS :
∙ 07/22/24 Department Head Meeting City Hall
∙ 07/22/24 Holtville City Council Meeting City Hall
∙ 07/23/24 Alamo River Trail (Wetlands Spur) Check-in Meeting Web Conference ∙ 07/29/24 Department Head Meeting City Hall
∙ 07/30/24 Alamo River Trail (Wetlands Spur) Check-in Meeting Web Conference ∙ 08/09/24 Holtville Rotary Club Meeting St. Paul's Lutheran Church ∙ 08/12/24 Overall Economic Development Commission (OEDC) IC Workforce Development (EC) ∙ 08/12/24 Holtville City Council Meeting (Planned to be DARK) ∙ 08/14/24 ICTC Management/CCMA Meetings ICTC Offices (EC) ∙ 08/19/24 CofC Welcome Back Teachers Luncheon IV Swiss Club ∙ 08/19/24 Holtville Planning Commission Meeting City Hall ∙ 08/26/24 Holtville City Council Meeting City Hall
∙ 09/12/24 Imperial-Mexicali Bi-National Alliance Meeting Imperial County ∙ 09/19/24 Holtville Farmers Market & Street Fair (Tentative) Holt Park ∙ 10/19/24 Mellinger Alamo River Trail Walk Trail/Holt Park ∙ 10/16 - 18/2024 SCAG General Assembly & Annual Conference Long Beach, CA ∙ 11/02/24 Veterans Day Parade Fifth Street
If you have any questions about any of the items presented, please feel free to contact me directly.
Respectfully submitted,
Nicholas D. Wells
(760) 356-2831 6
07/04-05/2024
City Council/CM Reports (2024'07-22)
City of Holtville
Report to City Council
July 18, 2024
From: Adriana Anguis, Finance Supervisor
Subject: Bimonthly Report
THIS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform Council of City of Holtville Finance activities and updates since the last council meeting.
• Financial statements and single audit have been approved and submitted by auditors. • Working on all final transactions and postings to close the month of June. • Water shutoffs 10, all on the same day.
• Running late fee reports for utility, working on crediting accounts that are incorrect. • LTA, Gas Tax and LTF analysis of cash and payments.
Respectfully Submitted,
Adriana Anguis
Adriana Anguis
Finance Supervisor
City of Holtville
5 b
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: July 1, 2024
FROM: Alex Silva, Fire Chief
SUBJECT: Monthly Report for June 2024
THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
As we approach end of the fiscal year we have reached midyear. Fulltime staff has been increasing our training. We are always training new personnel to one day be our fulltime firefighters. Staff has increased the level of training preparing our future. I am extremely proud of the strides we have achieved. We attended the local school end of the year programs. We had a soak down at the middle school. Attended the high school graduation and oversaw the fireworks presentation. Glad to report no incidents occurred at any of the school. We assisted in the “Rain on Main” program. Staff had more fun than the kids. The ladder truck worked out great. The following is the monthly report for the month of June 2024.
Emergency Calls 93
Training hours 224
Residential inspections 50
Commercial inspections 2
Cordially submitted
Alex Silva
Fire Chief
5 c
MAJOR INCIDENT TYPE # INCIDENTS % of TOTAL
Fires 9 9.68%
Rescue & Emergency Medical Service 70 75.27%
Service Call 4 4.3%
Good Intent Call 8 8.6%
False Alarm & False Call 2 2.15%
TOTAL 93 100%
ACTION TAKEN # INCIDENTS PERCENTAGE
10 - Fire control or extinguishment, other 1 1.06%
11 - Extinguishment by fire service personnel 4 4.26%
12 - Salvage & overhaul 3 3.19%
14 - Contain fire (wildland) 3 3.19%
16 - Control fire (wildland) 1 1.06%
23 - Extricate, disentangle 1 1.06%
31 - Provide first aid & check for injuries 6 6.38%
32 - Provide basic life support (BLS) 61 64.89%
70 - Assistance, other 2 2.13%
71 - Assist physically disabled 2 2.13%
72 - Assist animal 1 1.06%
73 - Provide manpower 3 3.19%
86 - Investigate 3 3.19%
93 - Cancelled en route 8 8.51%
TOTAL: 99
TOTAL
INCIDENTS
TOTAL PROPERTY
LOSS
TOTAL CONTENT
LOSS
TOTAL
LOSSES
AVERAGE
LOSS
2 $100,600.00 $0.00 $100,600.00 $50,300.00
INCIDENT
NUMBER
DATE Incident Type PROPERTY
LOSS
CONTENT
LOSS
TOTAL % of Total
2024-478 06/25/2024 151 - Outside rubbish, trash
or waste fire
$600.00 $0.00 $600.00 0.60%
2024-486 06/26/2024 171 - Cultivated grain or
crop fire
$100,000.00 $0.00 $100,000.00 99.40%
8 10 19 13 1 13 19
4 4 2 2 4 1 4 3 5 4 5 2 8 5 2 4 3 9 7 4 5 3 3
23 15 8 28 4 12 2 1 2
Mid year calls as of July 01
2021 489
2022 415
2023 532
2024 501
July 19th
, 2024.
City of Holtville
REPORT TO COUNCIL
DATE ISSUED
FROM:
SUBJECT:
Public Works Supervisor
Bimonthly Report.
THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform the Council of Public Works activities since the last council meeting.
Public Works has been actively working on or completed the following:
• Cleared sewer plugs at various locations in town.
o Repaired water service line leaks.
• Worked with the Sheriff's Department to clean up graffiti at park and around town. • Cleaning up all burnt salt cedars south of the skate park. o Replaced 3 one-inch meters.
o Replaced 13 ¾ inch meters.
• Installed I 3-inch meter at the water station.
• Installed 1 4-inch meter at Finley Elementary School. • Repaired 8-inch water break on 4th St. and Grape Ave. • Repaired 2-inch water break at Holt Park.
o Pumped out water at Apple Court retention basin.
° Caught 1 dog.
Respectfully Submitted,
��
Alejandro Chavez
Public Works Supervisor
City of Holtville
5 e
City of Holtville
REPORT TO CITY COUNCIL
DATE ISSUED:
FROM: Raylene Tapiceria
THIS REPORT IS PROVIDED TO THE CITY COUNCIL FOR THEIR INFORMATION
NO ACTION IS REQUIRED AT THIS TIME
The purpose of this report is to inform Council of Building Inspection activities during the period of April through June of 2024
21 INSPECTIONS:
TYPE # TYPE # TYPE #
Concrete 0 Gas 0 Roof Nailing 12
Courtesy Inspection 3 Insulation 0 Set Back 2
Drywall Nail 2 Lath 2 Signs 0
Electrical 9 Plumbing 2 Solar Panels 3
Fence 0 Pool Demo 0 Underlyment Paper 12
Fire Restoration 0 Rebar 2 Water Heater 0
Fire Sprinklers 0 Replace A/C 2 Windows 2
Footing 2 Roofing 12
Framing 5 Roof Collapse 0
31 FINAL INSPECTIONS:
(for Windows, Upgraded Electrical Panels, Pool Demos, Solar Panels and A/C Units.) 761 Fern.Ave.- Upgrade Electrical 879 Holt Ave. Demo Reroof 828 Ash Ave. - Demo Reroof 642 Pine Ave. - Reroof
819 Brentwood Ave. - Demo Reroof 881 Walnut Ave. - Demo Reroof 620 Walnut Ave. - Upgrade Electrical 539 Wooldridge Ave. - Relocate Electrical upgrade 620 Rose Ave. - Upgrade Electrical 507 E.Tenth St. - Patio 800 Chestnut Ave.- Upgrade Electrical 1226 E. Seventh St. - Replace electrical breaker 880 Walnut Ave. - Demo Reroof 621 Walnut Ave. - Patio / Relocate Electrical panel 811 Walnut Ave. - Replace two A/Cs 806 Pine Ave. - Demo Reroof 685 Cedar Ave. - Demo Reroof 236 W. Fifth St. - Electrical / Enclosed area / Stage 620 Walnut Ave. - Demo Reroof
SUBJECT:
July 1, 2024
Building Inspections Quarterly Report
04/01/2024-06/30/2025
5 f
35 PLAN REVIEW / BUILDING PERMITS:
761 Fern Ave. - Upgrade Electrical Panel 720 Chestnut Ave. - Demo Reroof 828 Ash Ave. - Demo Reroof 685 Cedar Ave. - Demo Reroof 819 Brentwood Ave. - Demo Reroof 321 Chestnut Ave. - Demo Reroof 631 Holt Ave. - Concrete slab for parking 538 W. Seventh St. - Storage Shed 932 Maple Ave. - Solar Panels 525 Palo Verde Ave. - Back door to bedroom 521 Cedar Ave. - Remodel / Concrete for driveway 620 Walnut Ave. - Demo Reroof 620 Walnut Ave. - Replace Windows 878 Holt Ave. - Demo Reroof 620 Rose St. - Upgrade Electrical Panel 641 Pine Ave. - Reroof 629 Chestnut Ave. - Storage Shed 663 Cedar Ave. - Garage into Studio 520 Figueroa Ave. - New Home 729 Chestnut Ave. - Electrical upgrade / Solar Panels 800 Chestnut Ave. - Relocate Electrical Upgrade Panel 880 Walnut Ave. - Demo Reroof 880 Walnut Ave. - Demo Reroof Carport 538 Wooldridge Ave. - Relocate Electrical Panel Upgrade 811 Walnut Ave. - Replace two A/C Units 506 E. Tenth St. - Patio 211 E. Fifth St.- Repair damaged Exterior Wall 1225 E.Seventh St. - Replace Electrical Breaker 336 E. Sixth St. - Upgrade Electrical Panel 620 Walnut Ave. - Patio / Relocate Electrical Panel Upgrade 805 Pine Ave. - Demo Reroof 124 W. Eight St. - Concrete Slab / Shade 235 W. Fifth St. - Electrical / Enclosed Area / Stage 770 Brentwood Ave. - New Electrical Panel / Solar Panels 954 Beale Ave. - Solar Panels
2 PROJECT MEETINGS:
April 12, 2024 a meeting was held with myself, Juni, and Fumi from THG at the BESS Project regarding the driveway.
May 8, 2024 a meeting was held with myself and Bureau Veritas regarding the Pine Crossing Apartments. 3 RED TAGS:
525 Palo Verde Ave. - Working with no Building Permit. Knocking a whole in the wall to build a door. 720 Chestnut Ave. - Working with Building Permit. Reroof 720 Chestnut Ave. - Working with Building Permit. Installing Solar Panels. 3 COURTESY INSPECTIONS:
225 W.Seventh St. - Garage into a Studio
101 E. Sixth St. - Roof Inspection
731 E. Seventh St. - Electrical Inspection
Respectfully Submitted,
Raylene Tapiceria
Building Inspector
City of Holtville
Report to city of council
Date issued: July 1st, 2024
Fire prevention: 04/01/24 - 06/30/24
This report is provided to the city council for their information no action is required at this time The purpose of this report is to inform council of fire prevention activities during the period of April through June 2024
APRIL
418 w ninth st- trash around the property
326 w ninth st- trash in backyard
326 w ninth st- trash and miscellaneous items around property 769 cedar- trash and miscellaneous items in backyard
422 w ninth st- trash on property
895 olive ave- trash in property
548 w ninth st- trash and pile of branches
777 palm ave- trash and old hot tube in the back yard
806 pine ave- couch and trash bag
895 olive ave -trash and miscellaneous items around the home 524 E seventh st- miscellaneous items under carport
878 fern ave- trash from back yard
122 E Eighth st - trash and miscellaneous items around home 775 cedar ave- trash and miscellaneous items around the house 719 cedar ave- clean up trash from the alley
584 palo verde- trash in backyard
578 palo verde- trash in pack yard
490 palo verde- pile of wood
504 palo verde- shower tub in alley
530 palo verde trash in backyard alley way
564 palo verde items trash in back yard
825 cedar ave miscellaneous items and trash
830 cedar ave- overgrown grass
743 cedar ave-miscellaneous and trash around home
731 cedar ave- overgrown grass
670 cedar ave-overgrown grass
663 cedar ave- overgrown grass
621 palm ave- boxes under carport
845 palm ave overgrown grass
506 wooldridge desk on side of home
640 E Third st- tires in property
853 orange clean front of home
5 g
MAY
861 oak ave- couch on yard
853 oak- brick pike in front of home
812 oak- overgrown weeds
829 ash- washer machine outside home
828 ash ave- miscellaneous items on side of the house
640 E ninth st- clean under carport and wood pallets on side of gate 878 fern ave- trash and overgrown grass
838 fern ave- overgrown grass and weeds
830 fern ave- clean up beanches and overgrown grass
822 fern ave- clean trash and miscellaneous items around home 711 Holt ave- overgrown grass and weeds as well as trash 729 Holt- clean under carport
755 wooldridge remove miscellaneous items around home
711 wooldridge ave- overgrown grass and miscellaneous items 708 wooldridge remove pile of branches
705 wooldridge ave dried up weeds
820 pine ave- couch and chairs front yard
828 pine- clean under carport
838 pine ave- clean trash front of home
853 pine ave- overgrown grass
859 pune ave- overgrown grass
870 pine ave- couch in front of home
505 sixth st -overgrown grass
711 chestnut ave- overgrown grass
760 chestnut - clean under carport
800 chestnut ave- clean miscellaneous items under carport 845 maple ave- clear front of home
769 maple ave- clear under carport
730 maple ave- clear front of home miscellaneous items
561 maple ave- clean side of home
525 maple ave- office chairs front of home
514 walnut ave - clear bed from alley
619 walnut ave- couch in front of home
645 walnit ave- clear fron of home miscellaneous items
761 walnut- clear front of home miscellaneous items
JUNE
615 pine ave- pile of wood Nd miscellaneous items in back yard 691 pine ave - broken furniture
821 pine ave- pile clothes under carport
855 pine ave remove table from side of home
656 palm ave- organize shelf under carport and any remove miscellaneous items 538 palm ave- growing weeds and trash in alley
542 palm ave - pile of branches trash and refrigerator
550 palm ave- pile of woods, tires and trash
575 palm ave- cardboard boxes table, bucket, tires on side of home 638 olive ave- boiler in alley
678 olive ave- miscellaneous items in backyard closest to alley 654 olive ave- beds under carport pieces of furniture in the back and pile of wood 660 olive ave- window screen and cardboard box from alley 646 olive ave- overgrown grass and weeds
638 palm ave dead branches and boiler in alley
Commercial inspections
235 E fifth st- pass
128 E fifth st - firework stand pass
Sincerely,
Francisco Hernandez
Fire Prevention Officer