AGENDA
REGULAR MEETING of THE HOLTVILLE CITY COUNCIL
121 WEST FIFTH STREET - HOLTVILLE, CALIFORNIA
Murray Anderson, Mayor George Morris, City Treasurer Alex Silva, Fire Chief John Munger, Mayor Pro Tem Nick Wells, City Manager Joe Conkey, Police Chief Mike Goodsell, Council Member Finance Supervisor Jack Holt, City Engineer Richard Layton, Council Member Steve Walker, City Attorney Jeorge Galvan, City Planner Michael Pacheco, Council Member Yvette Rios, City Clerk
THIS IS A PUBLIC MEETING
which may invade an individual's personal privacy are not permitted.
CITY COUNCIL
MEETING CONVENED - 5:30
CLOSED SESSION PUBLIC COMMENTS: This is the time for the public to address the City Council on any item appearing on the Closed Session agenda for this meeting.
ADJOURN TO CLOSED SESSION
PUBLIC EMPLOYMENT:
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
RECONVENE OPEN SESSION - 6:00 PM
PLEDGE of ALLEGIANCE:
EXECUTIVE SESSION ANNOUNCEMENTS:
GENERAL PUBLIC COMMENTS: The public may address the City Council on any item that DOES NOT appear on the agenda for this meeting within the purview of the City Council.
CONSENT AGENDA:
a. Approval of the Minutes from the Regular Meeting of Monday, October 7, 2024. b. Current Demands #47331 through #47376.
c. Revised RESOLUTION #24-26 Delegating the Mayor to Execute All Documents for the Infill Infrastructure Grant of 2019.
1. The items on the Consent Agenda are to be approved without comment. Should any Council Member or member of the public wish to discuss any item, they may request that the item be removed from the Consent Agenda and placed on the NEW Business agenda.
INVOCATION:
CITY CLERK RE: Verification of Posting of the Agenda Friday, October 25, 2024 Monday, October 28, 2024
The Holtville City Council values your input if there is an issue on which you wish to be heard, for both items listed on the agenda and for items of general concern. The Mayor reserves the right to place a limit on each person's comments. Any public comments must include the individual's name and address for the record. Personal attacks on individuals and/or comments which are slanderous or REPORTS of OFFICERS, COMMISSIONS, COMMITTEES and COMMUNIQUES:
UNFINISHED BUSINESS: None
NEW BUSINESS:
a. Discussion/Related Action to Authorize Execution of a Fund Transfer Agreement Between the City of Holtville and the Imperial Irrigation District for Completion of the Pear Canal Undergrounding Project Nick Wells, City Manager
b. Discussion/Related Action to Authorize Bidding for Construction Services for the 2025 Street Maintenance Project Jack Holt, City Engineer UNFINISHED BUSINESS: None
STAFF REPORTS
a. City Manager Report - Nick Wells
b. Finance Supervisor -
c. Fire Chief - Alex Silva
d. Water/Wastewater Supervisor - Frank Cornejo
e. Public Works Foreman - Alex Chavez
Items for Future Meetings: Sidewalks/Bus Bench Funding
ADJOURNMENT:
I, Yvette Rios, City Clerk of the City of Holtville, California, DO HEREBY CERTIFY that the foregoing agenda was duly posted at Holtville City Hall and on the City of Holtville's website (www.Holtville.ca.gov) on Friday, October 25, 2024.
4. 7.
2. 3.
5. 6.
10/28/24
MEETING DATE:
THE MINUTES OF THE REGULAR MEETING OF ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
The Regular Meeting of the Holtville City Council was held on Monday, October 14, 2024, at 5:30 pm in the Civic Center. Mayor Murray Anderson was present, as were Council Members Mike Goodsell, Richard Layton, John Munger, and Mike Pacheco. Also present were City Planner Jeorge Galvan, City Treasurer George Morris, City Manager Nick Wells, City Clerk Yvette Rios, and in the place of City Attorney Steve Walker who was unavailable, his partner Mitch Driskill.
CITY COUNCIL CLOSED SESSION MEETING CALLED TO ORDER:
The Closed Session meeting was called to order at 5:31 PM. by Mayor Murray Anderson.
PUBLIC EMPLOYMENT:
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
CITY COUNCIL OPEN SESSION MEETING CALLED TO ORDER:
Mayor Anderson called the Open Session meeting to order at 6:03 PM.
PLEDGE OF ALLEGIANCE: Mr. Pacheco led the Pledge of Allegiance.
INVOCATION: The Invocation was given by Mr. Goodsell.
CITY CLERK RE: VERIFICATION OF POSTING OF AGENDA:
City Clerk Yvette Rios verified that the agenda was duly posted on Friday, October 11, 2024.
EXECUTIVE SESSION ANNOUNCEMENTS:
Mr. Walker reported that there was no reportable action from the Closed Session.
PRESENTATION: Designating October 2024 as Domestic Violence Awareness Month Community Outreach Department - WomanHaven
Judi Klein Pritchard and Verna Wow-Wright came on behalf of WomanHaven to accept the City of Holtville's Proclamation designating October 2024 as Domestic Violence Awareness Month. They each took a moment to explain the WomanHaven program and highlight the significance of awareness towards domestic violence. They distributed giftbags of Domestic Violence Awareness Month promotional material and took pictures with the Council.
PRESENTATION: Holtville Wetlands and Alamo River Trail Extension River Partners
Emma Havstad came on behalf of River Partners to provide information on the organization's mission and restoration activities, including their recent focus on the Holtville Wetlands and Alamo River Trail Extension.
She shared data that the organization has collected on various subjects such as trail foot traffic and evidence of wildlife dependent on the ecosystem surrounding the river. River Partners has been a close collaborator in the project though involvement in the planning phase with the trail extension design engineer, Niklaus Engineering, Inc. Ms. Havstad presented proposed plans for the trail extension and solicited feedback from the Council.
GENERAL PUBLIC COMMENTS: No Public Comments were registered. 10/28/24
1 a
THE HOLTVILLE CITY COUNCIL
Monday, October 14, 2024
Approvals
1. CITY COUNCIL CONSENT AGENDA: Ms. Ward
a. Approval of the Minutes from the Regular Meeting of Monday, September 23, 2024. b. Current Demands #47152 through #47330
A motion was made by Mr. Pacheco and seconded by Mr. Goodsell to approve the Consent Agenda as presented. The motion passed in the form of a roll call vote.
AYES: Goodsell, Layton, Pacheco, Anderson
NOES: None
ABSENT: Munger
ABSTAIN: None
REPORTS OF OFFICERS, COMMISSIONS, COMMITTEES, AND COMMUNIQUES:
Ms. Rios reported that there is a Farmers Market & Street Fair this Thursday as well as well as Trail Walk on Saturday. She announced a successful launch of the City's new service TextMyGov the week prior and reminded residents to register to vote for the upcoming General Election.
Mr. Wells reported that he attended the League of Cities Dinner and will be at their Annual Conference in Long Beach with Mayor Anderson and Councilman Goodsell later in the week. He and Mayor Anderson attended a virtual meeting with Senator Padilla earlier that day, taking the opportunity to lobby for grant money for the Public Safety Building. Mr. Wells wanted to share a professional milestone; as of late September, he reached his 10-year anniversary as City Manager.
Mr. Driskill had nothing to report.
Mr. Layton reported that he attended the Coffee with a Cop event, the Candidate Forum, and pre-registered for the Trail Walk.
Mr. Goodsell reported that he attended the League of Cities Dinner, a Lithium Valley tour with SCAG, and a Zoom meeting for CalCog.
Mr. Pacheco reported that he attended the League of Cities Dinner and participated in the Candidate Forum; he thanked the Chamber for hosting the event.
Mr. Morris reported that the Swiss Club will hold their Buebe Schwingfest this Sunday.
Mr. Galvan had nothing to report.
Mayor Anderson reported that he attended the League of Cities Dinner, the IV Food Bank Harvest Bowl, a virtual meeting with Mr. Wells and Senator Padilla, and participated in the Candidate Forum.
Of these activities, he noted that all six Holtville City Council Candidates did a good job at the Forum and expressed that he is not hesitant to petition for grant funding from officials such as Senator Padilla.
2. UNFINISHED BUSINESS: None
3. NEW BUSINESS:
a. Discussion/Related Action to Adopt RESOLUTION #24-26 Delegating the City Manager to Execute All Documents for the Infill Infrastructure Grant of 2019 Jeorge Galvan, City Planner
Mr. Galvan provided a brief exposition of AMG Associates, the applicant for the Infill Infrastructure Grant of 2019 that is the developer connected to the Orchard View, Fern Crossing, Sunset Rose, and proposed Pine Crossing Apartments. Their newest project, Pine Crossing Apartments is fully funded through grants and loan money. As with past projects, the City is the recipient of the grant money and is responsible for executing documents. The proposed resolution will designate an authorized signatory.
A motion was made by Mr. Goodsell and seconded by Mr. Pacheco to approve the action as presented.
The motion passed in the form of a roll call vote.
AYES: Goodsell, Layton, Pacheco, Anderson
NOES: None
ABSENT: Munger
ABSTAIN: None
4. INFORMATION ONLY: None
5. STAFF REPORTS:
a. City Manager Report - Nick Wells
b. Finance Supervisor -
c. Police Chief - Joe Conkey
d. Water/Wastewater Consultant - Frank Cornejo
e. Public Works Supervisor - Alex Chavez
7. ADJOURNMENT: There being no further business to come before the Council, Mayor Anderson adjourned the meeting at 7:04 PM.
Murray Anderson, Mayor
Yvette Rios, City Clerk
6. Items for Future Meetings:
Mr. Wells reminded the Council of the Finley walk to days this week, Monday through Wednesday.
City of Holtville Check Register - DETAILS REPORT Page: 1 Live 4.17.2022 Check Issue Dates: 10/5/2024 - 10/25/2024 Oct 25, 2024 09:17AM Report Criteria:
Report type: GL detail
Check.Type = {<>} "Adjustment"
Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 47331
10/17/2024 47331 49er COMMUNICATIO 80137 10-22080-4420 892.59 892.59 ANTENNA, BATTERY Total 47331: 892.59
47332
10/17/2024 47332 8x8, INC. 4530584 10-12001-4425 53.77 53.77 TELEPHONE 10/17/2024 47332 8x8, INC. 4530584 10-12003-4425 53.77 53.77 TELEPHONE 10/17/2024 47332 8x8, INC. 4530584 10-14020-4425 53.77 53.77 TELEPHONE 10/17/2024 47332 8x8, INC. 4530584 11-31510-44250 53.77 53.77 TELEPHONE 10/17/2024 47332 8x8, INC. 4530584 12-31620-4425 53.76 53.76 TELEPHONE 10/17/2024 47332 8x8, INC. 4629244 10-12001-4425 53.86 53.86 TELEPHONE 10/17/2024 47332 8x8, INC. 4629244 10-12003-4425 53.86 53.86 TELEPHONE 10/17/2024 47332 8x8, INC. 4629244 10-14020-4425 53.86 53.86 TELEPHONE 10/17/2024 47332 8x8, INC. 4629244 11-31510-44250 53.86 53.86 TELEPHONE 10/17/2024 47332 8x8, INC. 4629244 12-31620-4425 53.86 53.86 TELEPHONE Total 47332: 538.14
47333
10/17/2024 47333 ACE HARDWARE E62164 10-22080-4420 44.21 44.21 GLOVES, ICE 10/17/2024 47333 ACE HARDWARE E62601 10-31150-44200 1.50 1.50 ADAPTER 10/17/2024 47333 ACE HARDWARE E63742 10-31150-44200 58.62 58.62 BATTERIES 10/17/2024 47333 ACE HARDWARE E66550 10-31150-44200 280.13 280.13 BLOWER, BLADE ATTACHMENT 10/17/2024 47333 ACE HARDWARE E69713 10-22080-4420 .83 .83 SCREWS AND WASHERS 10/17/2024 47333 ACE HARDWARE E70078 10-22080-4420 25.84 25.84 TAPE 10/17/2024 47333 ACE HARDWARE E70083 10-22080-4420 22.82 22.82 CABLE TIES, NET 10/17/2024 47333 ACE HARDWARE E70190 10-31140-44200 25.84 25.84 CONCRETE MIX 10/17/2024 47333 ACE HARDWARE E70440 10-31150-44200 24.07 24.07 ADAPTER 10/17/2024 47333 ACE HARDWARE E70447 10-31150-44200 17.23 17.23 COMPRESSION COUPLING 10/17/2024 47333 ACE HARDWARE E70675 10-22080-4420 59.88 59.88 AIR FILTER, SURGE PROTECTO 10/17/2024 47333 ACE HARDWARE E70680 10-22080-4420 32.31 32.31 SURGE PROTECTOR 10/17/2024 47333 ACE HARDWARE E70916 10-31140-44200 23.90 23.90 BRUSH, PAINT REMOVER 10/17/2024 47333 ACE HARDWARE E71089 10-22080-4420 6.45 6.45 UTILITY LIGHTER 10/17/2024 47333 ACE HARDWARE E71095 10-12003-4420 18.94 18.94 LYSOL 10/17/2024 47333 ACE HARDWARE E71136 10-21070-4420 50.63 50.63 DOG FOOD 10/17/2024 47333 ACE HARDWARE E71161 10-31150-44200 30.13 30.13 ACE RSTP SPRAY 10/17/2024 47333 ACE HARDWARE E71352 11-31510-44200 15.71 15.71 WATER METER SUPPLIES 10/17/2024 47333 ACE HARDWARE E71480 10-31140-44200 11.84 11.84 KEY STEM 10/17/2024 47333 ACE HARDWARE E71513 10-31140-44200 3.87 3.87 KAYKRAFTER 10/17/2024 47333 ACE HARDWARE E71515 10-31140-44200 9.69 9.69 SPRAY PAINT 10/17/2024 47333 ACE HARDWARE E71524 10-31150-44210 369.73 369.73 PUBLIC WORKS TOOLS 10/17/2024 47333 ACE HARDWARE E71524 11-31510-44160 52.82 52.82 PUBLIC WORKS TOOLS 10/17/2024 47333 ACE HARDWARE E71524 12-31620-4421 105.64 105.64 PUBLIC WORKS TOOLS 10/17/2024 47333 ACE HARDWARE E71561 10-22080-4420 46.27 46.27 CLEANING SUPPLIES 10/17/2024 47333 ACE HARDWARE E71629 10-22080-4420 16.36 16.36 TAPE 10/17/2024 47333 ACE HARDWARE E71833 10-22080-4420 12.41 12.41 CLEANING SUPPLIES 10/17/2024 47333 ACE HARDWARE E71942 10-22080-4420 20.54 20.54 BATTERIES 10/17/2024 47333 ACE HARDWARE E72175 10-31140-44200 2.35 2.35 BOLTS AND NUTS 10/17/2024 47333 ACE HARDWARE E72232 10-21070-4420 58.16 58.16 DOG FOOD 10/17/2024 47333 ACE HARDWARE E72354 10-22080-4420 37.25 37.25 BATTERIES AND TAPES 10/17/2024 47333 ACE HARDWARE E72735 10-22080-4420 32.31 32.31 SOAP AND TRASH BAGS M = Manual Check, V = Void Check
FIRE DEPT
ADMIN
PW
FIRE DEPT
1 b
City of Holtville Check Register - DETAILS REPORT Page: 2 Live 4.17.2022 Check Issue Dates: 10/5/2024 - 10/25/2024 Oct 25, 2024 09:17AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 10/17/2024 47333 ACE HARDWARE E72790 11-31530-44200 24.53 24.53 COUPLINGS 10/17/2024 47333 ACE HARDWARE E73112 10-22080-4420 25.85 25.85 STORAGE BOX Total 47333: 1,568.66
47334
10/17/2024 47334 AKESO OCCUPATION EC6542 10-22080-4430 1,200.00 1,200.00 FIRE DEPT PRE-HIRE Total 47334: 1,200.00
47335
10/17/2024 47335 AT&T MOBILITY 1671X10112 10-22080-4423 45.09 45.09 FIRE DEPT PHONE 10/17/2024 47335 AT&T MOBILITY 1671X10112 10-22080-4515 120.72 120.72 FIRE DEPT SERVICES Total 47335: 165.81
47336
10/17/2024 47336 AUTO ZONE COMME 5648958144 10-22080-4428 96.73 96.73 WIPER BLADE, MAT Total 47336: 96.73
47337
10/17/2024 47337 BAJA DESERT TIRE S21-21230 11-31510-44300 70.00 70.00 FLAT REPAIR Total 47337: 70.00
47338
10/17/2024 47338 CALIBER 56625 10-17030-4420 551.19 551.19 WALK THE TRAIL 2024 SHIRTS Total 47338: 551.19
47339
10/17/2024 47339 CALPERS 1017628647 10-17030-4430 110.00 110.00 SSA ANNUAL FEE 2024 Total 47339: 110.00
47340
10/17/2024 47340 CASELLE, INC. 136259 10-14020-4430 1,761.00 1,761.00 CONTRACT SUPPORT Total 47340: 1,761.00
47341
10/17/2024 47341 CLAIREMONT EQUIP RA20568-01 11-31510-45250 2,552.45 2,552.45 ARTICULATING BOOM RENTAL 10/17/2024 47341 CLAIREMONT EQUIP RA20568-01 12-31620-4525 2,552.45 2,552.45 ARTICULATING BOOM RENTAL 10/17/2024 47341 CLAIREMONT EQUIP RA21799-01 11-31510-45250 750.22 750.22 MINI EXCAVATOR RENTAL 10/17/2024 47341 CLAIREMONT EQUIP RA21799-01 12-31620-4525 750.22 750.22 MINI EXCAVATOR RENTAL Total 47341: 6,605.34
47342
10/17/2024 47342 CORE & MAIN LP V580322 10-31140-44200 1,268.03 1,268.03 PUBLIC WORKS SUPPLIES 10/17/2024 47342 CORE & MAIN LP V586385 11-31510-44200 7,194.81 7,194.81 PIPE, POLYMER BOX, COUPLIN 10/17/2024 47342 CORE & MAIN LP V613825 11-31510-44200 1,059.43 1,059.43 STOCK PARTS 10/17/2024 47342 CORE & MAIN LP V613825 12-31620-4420 1,059.43 1,059.43 STOCK PARTS M = Manual Check, V = Void Check
FIRE DEPT
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PW
ADMIN
ADMIN
ADMIN
PW
PW
City of Holtville Check Register - DETAILS REPORT Page: 3 Live 4.17.2022 Check Issue Dates: 10/5/2024 - 10/25/2024 Oct 25, 2024 09:17AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 47342: 10,581.70
47343
10/17/2024 47343 COUNTY MOTOR PA 314734 10-31140-44280 21.12 21.12 PW TRUCK REPAIRS 10/17/2024 47343 COUNTY MOTOR PA 314734 10-31150-44280 36.96 36.96 PW TRUCK REPAIRS 10/17/2024 47343 COUNTY MOTOR PA 314734 11-31530-44280 10.56 10.56 PW TRUCK REPAIRS 10/17/2024 47343 COUNTY MOTOR PA 314734 12-31620-4428 36.96 36.96 PW TRUCK REPAIRS 10/17/2024 47343 COUNTY MOTOR PA 314866 12-31620-4431 37.62 37.62 BATTERY 10/17/2024 47343 COUNTY MOTOR PA 314866 11-31510-44310 37.62 37.62 BATTERY Total 47343: 180.84
47344
10/17/2024 47344 COUNTY OF SAN DIE 25HOLTFDN 10-22080-4433 708.00 708.00 FIRE DEPT RADIOS 10/17/2024 47344 COUNTY OF SAN DIE 25HOLTFDN 12-31620-4433 14.75 14.75 PUBLIC WORKS RADIOS 10/17/2024 47344 COUNTY OF SAN DIE 25HOLTFDN 11-31510-44330 14.75 14.75 PUBLIC WORKS RADIOS Total 47344: 737.50
47345
10/17/2024 47345 CROSS CONNECTIO 2024-8-1-HO 10-22080-4420 4,285.11 4,285.11 RADIOS Total 47345: 4,285.11
47346
10/17/2024 47346 DRAGON'S EXTERMI 89243035 10-31158-44300 250.00 250.00 MONTHLY PEST Total 47346: 250.00
47347
10/17/2024 47347 FERNANDO RUIZ, IN 167887 10-31140-43150 87.50 87.50 SAFETY SERVICES 10/17/2024 47347 FERNANDO RUIZ, IN 167887 10-31150-43150 87.50 87.50 SAFETY SERVICES 10/17/2024 47347 FERNANDO RUIZ, IN 167887 11-31510-43150 87.50 87.50 SAFETY SERVICES 10/17/2024 47347 FERNANDO RUIZ, IN 167887 12-31620-4315 87.50 87.50 SAFETY SERVICES 10/17/2024 47347 FERNANDO RUIZ, IN 167887 11-31520-43150 87.50 87.50 SAFETY SERVICES 10/17/2024 47347 FERNANDO RUIZ, IN 167887 12-31610-4315 87.50 87.50 SAFETY SERVICES Total 47347: 525.00
47348
10/17/2024 47348 FORESTRY SUPPLIE 608193-00 10-22080-4420 1,708.01 1,708.01 GOGGLES, MASKS, ROPE BAG Total 47348: 1,708.01
47349
10/17/2024 47349 GALLS 029105377 10-22080-4420 210.11 210.11 BINOCULARS Total 47349: 210.11
47350
10/17/2024 47350 HALEY DOWSEY FM OCTOBE 10-13050-4430 383.96 383.96 FARMERS MARKET PERMITS O Total 47350: 383.96
M = Manual Check, V = Void Check
PW
PW
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FIRE DEPT
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PW
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FARMERS
MARKET
City of Holtville Check Register - DETAILS REPORT Page: 4 Live 4.17.2022 Check Issue Dates: 10/5/2024 - 10/25/2024 Oct 25, 2024 09:17AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 47351
10/17/2024 47351 HOLT GROUP, THE 24-08-014 11-31520-44303 960.00 960.00 (116) WWTP UV SYSTEM, WTP 10/17/2024 47351 HOLT GROUP, THE 24-08-014 12-31610-4430 270.00 270.00 (116) WWTP UV SYSTEM, WTP 10/17/2024 47351 HOLT GROUP, THE 24-08-015 22-80049-4430 22,200.00 22,200.00 (532) HOLTVILLE STREET MAIN 10/17/2024 47351 HOLT GROUP, THE 24-08-029 10-12003-4430 845.00 845.00 (047) ALAMO RIVER TRAIL, ADU 10/17/2024 47351 HOLT GROUP, THE 24-08-030 10-12003-4430 2,720.19 2,720.19 (207) BUILDING PERMITS REVI 10/17/2024 47351 HOLT GROUP, THE 24-08-031 10-31140-44302 1,970.00 1,970.00 (335) LPP FUNDS, CRRSAA GR 10/17/2024 47351 HOLT GROUP, THE 24-08-032 22-80027-4430 405.00 405.00 (456) WETLANDS GRANT AMDI 10/17/2024 47351 HOLT GROUP, THE 24-08-033 22-80050-4430 4,892.50 4,892.50 (489) TRESTLE BRIDGE TRAIL 10/17/2024 47351 HOLT GROUP, THE 24-08-034 22-80047-4430 6,162.50 6,162.50 (499) PINE CROSSING APARTM 10/17/2024 47351 HOLT GROUP, THE 24-08-035 10-12003-4430 202.50 202.50 (510) PLHA GRANT 10/17/2024 47351 HOLT GROUP, THE 24-08-036 22-80043-4430 2,137.50 2,137.50 (512) WEST 9TH ST STBG FUND 10/17/2024 47351 HOLT GROUP, THE 24-08-037 22-80042-4430 2,013.50 2,013.50 (513) EAST 9TH ST CMAQ FUND 10/17/2024 47351 HOLT GROUP, THE 24-08-038 22-80043-4430 640.00 640.00 (519) WEST 9TH ST-LPP GRANT Total 47351: 45,418.69
47352
10/17/2024 47352 HOLTVILLE FIREFIGH PP# 20-21 2 10-00000-2028 220.00 220.00 PP# 20-21 2024 DUES Total 47352: 220.00
47353
10/17/2024 47353 HUMANE SOCIETY O JULY-SEPT 2 10-21070-4432 900.00 900.00 JULY-SEPTEMBER 2024 ANIMAL Total 47353: 900.00
47354
10/17/2024 47354 I.C. PUBLIC HEALTH 24471 10-31150-44300 208.60 208.60 NEW EMPLOYEE PRE-HIRE 10/17/2024 47354 I.C. PUBLIC HEALTH 24471 11-31510-44300 29.80 29.80 NEW EMPLOYEE PRE-HIRE 10/17/2024 47354 I.C. PUBLIC HEALTH 24471 12-31620-4430 59.60 59.60 NEW EMPLOYEE PRE-HIRE Total 47354: 298.00
47355
10/17/2024 47355 IMPERIAL IRRIGATIO ELECTRIC S 10-31140-44240 2,002.66 2,002.66 ELECTRICITY SEPTEMBER 202 10/17/2024 47355 IMPERIAL IRRIGATIO ELECTRIC S 10-31158-44240 3,717.17 3,717.17 ELECTRICITY SEPTEMBER 202 10/17/2024 47355 IMPERIAL IRRIGATIO ELECTRIC S 11-31520-44240 10,691.66 10,691.66 ELECTRICITY SEPTEMBER 202 10/17/2024 47355 IMPERIAL IRRIGATIO ELECTRIC S 12-31610-4424 5,669.22 5,669.22 ELECTRICITY SEPTEMBER 202 10/17/2024 47355 IMPERIAL IRRIGATIO ELECTRIC S 12-31620-4424 102.73 102.73 ELECTRICITY SEPTEMBER 202 10/17/2024 47355 IMPERIAL IRRIGATIO ELECTRIC S 11-31510-44240 241.91 241.91 ELECTRICITY SEPTEMBER 202 10/17/2024 47355 IMPERIAL IRRIGATIO ELECTRIC S 11-31520-44240 241.90 241.90 ELECTRICITY SEPTEMBER 202 10/17/2024 47355 IMPERIAL IRRIGATIO PARKS ELE 10-31150-44240 2,210.49 2,210.49 PARKS ELECTRICITY SEPTEMB Total 47355: 24,877.74
47356
10/17/2024 47356 IMPERIAL IRRIGATIO #3003 SEPT 11-31520-44350 2,940.00 2,940.00 RAW WATER CHARAGES Total 47356: 2,940.00
47357
10/17/2024 47357 ISABEL GARCIA FINAL BILL 11-00000-39620 56.70 56.70 FINAL UTILITY BILL Total 47357: 56.70
M = Manual Check, V = Void Check
ADMIN
FIRE DEPT
ADMIN
PW
ADMIN
ADMIN
UTILITIES
City of Holtville Check Register - DETAILS REPORT Page: 5 Live 4.17.2022 Check Issue Dates: 10/5/2024 - 10/25/2024 Oct 25, 2024 09:17AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 47358
10/17/2024 47358 K-C WELDING & REN 202747 12-31620-4420 406.15 406.15 SQUARE TUBE, GAUGE 10/17/2024 47358 K-C WELDING & REN 202927 10-31140-43140 19.99 19.99 F. OROZCO BOOTS 10/17/2024 47358 K-C WELDING & REN 202927 11-31510-43140 69.99 69.99 F. OROZCO BOOTS 10/17/2024 47358 K-C WELDING & REN 202927 12-31620-4314 110.01 110.01 F. OROZCO BOOTS Total 47358: 606.14
47359
10/17/2024 47359 KLEINFELDER 1502953 23-80025-4430 16,686.25 16,686.25 ALAMO RIVER TRAIL SERVICES Total 47359: 16,686.25
47360
10/17/2024 47360 LA BRUCHERIE IRRI 290262C 10-31150-44200 545.58 545.58 SUPPLIES FOR PARKS Total 47360: 545.58
47361
10/17/2024 47361 LEAGUE OF CA CITIE 1962 10-12001-43110 90.00 90.00 DIVISION MEETING 10/17/2024 47361 LEAGUE OF CA CITIE 1962 10-11011-43110 270.00 270.00 DIVISION MEETING Total 47361: 360.00
47362
10/17/2024 47362 MALLORY SAFETY & 6002806 10-31140-44200 51.92 51.92 GLOVES 10/17/2024 47362 MALLORY SAFETY & 6002806 10-31150-44200 51.92 51.92 GLOVES 10/17/2024 47362 MALLORY SAFETY & 6002806 11-31510-44200 51.92 51.92 GLOVES 10/17/2024 47362 MALLORY SAFETY & 6002806 12-31620-4420 51.92 51.92 GLOVES Total 47362: 207.68
47363
10/17/2024 47363 MISSIONSQUARE 6372184 10-00000-2026 2,158.72 2,158.72 INSURANCE PREMIUM 10/17/2024 47363 MISSIONSQUARE 6372184 10-00000-2027 755.76 755.76 INSURANCE PREMIUM 10/17/2024 47363 MISSIONSQUARE 6372184 10-12001-4240 672.01 672.01 INSURANCE PREMIUM 10/17/2024 47363 MISSIONSQUARE 6372184 10-14020-4240 56.16 56.16 INSURANCE PREMIUM 10/17/2024 47363 MISSIONSQUARE 6372184 10-22080-4240 346.51 346.51 INSURANCE PREMIUM 10/17/2024 47363 MISSIONSQUARE 6372184 10-12003-4240 199.44 199.44 INSURANCE PREMIUM 10/17/2024 47363 MISSIONSQUARE 6372184 10-21070-4240 42.22 42.22 INSURANCE PREMIUM 10/17/2024 47363 MISSIONSQUARE 6372184 10-31140-42400 146.51 146.51 INSURANCE PREMIUM 10/17/2024 47363 MISSIONSQUARE 6372184 10-31150-42400 25.33 25.33 INSURANCE PREMIUM 10/17/2024 47363 MISSIONSQUARE 6372184 11-31530-42400 32.78 32.78 INSURANCE PREMIUM 10/17/2024 47363 MISSIONSQUARE 6372184 11-31510-42400 490.63 490.63 INSURANCE PREMIUM 10/17/2024 47363 MISSIONSQUARE 6372184 11-31520-42400 399.12 399.12 INSURANCE PREMIUM 10/17/2024 47363 MISSIONSQUARE 6372184 12-31610-4240 466.24 466.24 INSURANCE PREMIUM 10/17/2024 47363 MISSIONSQUARE 6372184 12-31620-4240 575.00 575.00 INSURANCE PREMIUM Total 47363: 6,366.43
47364
10/17/2024 47364 PENGUIN MANAGEM 80310 10-22080-4430 792.00 792.00 12 MONTHS OF FIREFIGHTER Total 47364: 792.00
M = Manual Check, V = Void Check
PW
ADMIN
PW
ADMIN
ADMIN
PW
FIRE DEPT
City of Holtville Check Register - DETAILS REPORT Page: 6 Live 4.17.2022 Check Issue Dates: 10/5/2024 - 10/25/2024 Oct 25, 2024 09:17AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 47365
10/17/2024 47365 PEOPLEREADY,INC. 28863669 10-31150-41400 782.65 782.65 TEMP WORKER PARKS 10/17/2024 47365 PEOPLEREADY,INC. 28871040 10-31150-41400 782.65 782.65 TEMP WORKER PARKS Total 47365: 1,565.30
47366
10/17/2024 47366 PITNEY BOWES GLO 3106861357 10-14020-4525 146.69 146.69 INSERTING MACHINE LEASE 10/17/2024 47366 PITNEY BOWES GLO 3106861357 11-31510-45250 146.69 146.69 INSERTING MACHINE LEASE 10/17/2024 47366 PITNEY BOWES GLO 3106861357 12-31620-4525 146.69 146.69 INSERTING MACHINE LEASE Total 47366: 440.07
47367
10/17/2024 47367 QUILL CORPORATIO 40721922 10-14020-4416 8.50 8.50 PENS 10/17/2024 47367 QUILL CORPORATIO 40722669 12-31610-4416 51.45 51.45 PENS, TAPE, COPY PAPER 10/17/2024 47367 QUILL CORPORATIO 40722669 10-12001-4416 22.67 22.67 PENS, TAPE, COPY PAPER 10/17/2024 47367 QUILL CORPORATIO 40722669 10-12003-4416 22.67 22.67 PENS, TAPE, COPY PAPER 10/17/2024 47367 QUILL CORPORATIO 40722669 10-14020-4416 22.66 22.66 PENS, TAPE, COPY PAPER 10/17/2024 47367 QUILL CORPORATIO 40747324 10-22080-4416 240.09 240.09 OFFICE SUPPLIES 10/17/2024 47367 QUILL CORPORATIO 40747324 10-14020-4416 21.39 21.39 OFFICE SUPPLIES 10/17/2024 47367 QUILL CORPORATIO 40747324 11-31510-44160 21.39 21.39 OFFICE SUPPLIES 10/17/2024 47367 QUILL CORPORATIO 40747324 12-31620-4416 21.39 21.39 OFFICE SUPPLIES 10/17/2024 47367 QUILL CORPORATIO 40748028 10-14020-4416 2.87 2.87 STAPLES 10/17/2024 47367 QUILL CORPORATIO 40748028 11-31510-44160 2.87 2.87 STAPLES 10/17/2024 47367 QUILL CORPORATIO 40748028 12-31620-4416 2.87 2.87 STAPLES 10/17/2024 47367 QUILL CORPORATIO 40839036 10-14020-4416 11.93 11.93 RUBBER BANDS, LABEL ADDR 10/17/2024 47367 QUILL CORPORATIO 40839036 10-12003-4416 6.96 6.96 RUBBER BANDS, LABEL ADDR 10/17/2024 47367 QUILL CORPORATIO 40839036 11-31510-44160 11.93 11.93 RUBBER BANDS, LABEL ADDR 10/17/2024 47367 QUILL CORPORATIO 40839036 12-31620-4416 11.92 11.92 RUBBER BANDS, LABEL ADDR Total 47367: 483.56
47368
10/17/2024 47368 RICK'S GROUP DIES 30654 10-22080-4428 1,416.03 1,416.03 FD TRUCK REPAIRS Total 47368: 1,416.03
47369
10/17/2024 47369 SELLERS PETROLEU CL40687 10-22080-4427 1,116.86 1,116.86 FIRE DEPT FUEL 10/17/2024 47369 SELLERS PETROLEU CL40688 10-12003-4427 51.05 51.05 PUBLIC WORKS FUEL 10/17/2024 47369 SELLERS PETROLEU CL40688 10-21070-4427 370.54 370.54 PUBLIC WORKS FUEL 10/17/2024 47369 SELLERS PETROLEU CL40688 10-31150-44270 102.57 102.57 PUBLIC WORKS FUEL 10/17/2024 47369 SELLERS PETROLEU CL40688 11-31510-44270 161.62 161.62 PUBLIC WORKS FUEL 10/17/2024 47369 SELLERS PETROLEU CL40688 11-31530-44270 230.57 230.57 PUBLIC WORKS FUEL 10/17/2024 47369 SELLERS PETROLEU CL40688 11-31520-44270 241.18 241.18 PUBLIC WORKS FUEL 10/17/2024 47369 SELLERS PETROLEU CL40688 12-31610-4427 199.29 199.29 PUBLIC WORKS FUEL 10/17/2024 47369 SELLERS PETROLEU CL40688 12-31620-4427 840.55 840.55 PUBLIC WORKS FUEL Total 47369: 3,314.23
47370
10/17/2024 47370 SERVICE MASTER 35354 10-31158-44300 2,089.00 2,089.00 JANITORIAL SERVICE Total 47370: 2,089.00
M = Manual Check, V = Void Check
PW
ADMIN
ADMIN
PW
FIRE DEPT
FIRE DEPT
PW
FIRE DEPT
PW
City of Holtville Check Register - DETAILS REPORT Page: 7 Live 4.17.2022 Check Issue Dates: 10/5/2024 - 10/25/2024 Oct 25, 2024 09:17AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 47371
10/17/2024 47371 SPARKLETTS 9431538 100 10-31158-44200 159.73 159.73 PUBLIC WORKS WATER 10/17/2024 47371 SPARKLETTS 9439337 100 10-22080-4420 46.28 46.28 FIRE DEPT WATER Total 47371: 206.01
47372
10/17/2024 47372 UNDERGROUND SER 920240327 10-31140-44300 85.85 85.85 NEW TICKET CHARGES Total 47372: 85.85
47373
10/17/2024 47373 VESTIS #2000 SEPT 10-31158-44200 224.71 224.71 WORKPLACE SUPPLIES 10/17/2024 47373 VESTIS #2000 SEPT 12-31610-4314 535.50 535.50 UNIFORM CHARGES 10/17/2024 47373 VESTIS #2000 SEPT 11-31520-43140 472.58 472.58 UNIFORM CHARGES 10/17/2024 47373 VESTIS #2000 SEPT 11-31530-43140 130.70 130.70 UNIFORM CHARGES 10/17/2024 47373 VESTIS #2000 SEPT 10-31150-43140 122.53 122.53 UNIFORM CHARGES 10/17/2024 47373 VESTIS #2000 SEPT 10-31140-43140 122.53 122.53 UNIFORM CHARGES 10/17/2024 47373 VESTIS #2000 SEPT 11-31510-43140 220.55 220.55 UNIFORM CHARGES 10/17/2024 47373 VESTIS #2000 SEPT 12-31620-4314 220.56 220.56 UNIFORM CHARGES Total 47373: 2,049.66
47374
10/17/2024 47374 VIC'S A/C 99926 10-31158-44300 237.50 237.50 AMR BUILDING A/C REPAIRS Total 47374: 237.50
47375
10/17/2024 47375 WESTAIR GASES & E 11915183 10-31140-44200 150.00 150.00 FLAP DISCS, GLOVES Total 47375: 150.00
47376
10/17/2024 47376 XEROX FINANCIAL S 6282925 10-12001-4525 93.62 93.62 PRINTER LEASE 10/17/2024 47376 XEROX FINANCIAL S 6282925 10-13010-4525 93.62 93.62 PRINTER LEASE 10/17/2024 47376 XEROX FINANCIAL S 6282925 10-14020-4525 93.62 93.62 PRINTER LEASE 10/17/2024 47376 XEROX FINANCIAL S 6282925 11-31510-45250 93.62 93.62 PRINTER LEASE 10/17/2024 47376 XEROX FINANCIAL S 6282925 12-31620-4525 93.62 93.62 PRINTER LEASE Total 47376: 468.10
Grand Totals: 145,202.21
Report Criteria:
Report type: GL detail
Check.Type = {<>} "Adjustment"
M = Manual Check, V = Void Check
PW
FIRE DEPT
PW
PW
ADMIN
PW
ADMIN
City of Holtville City Council Meeting
City of Holtville FFY 2022/23 IIG-2019 Application – October 28, 2024 Page 1 of 1 116\116.499\City of Holtville FFY 2022/23 IIG-2019 Application\Staff Report & Resolution City of Holtville
Report to City Council
To: Nicholas D. Wells, City Manager
Holtville City Council
From: Jeorge Galvan, City Planner
Prepared By:
Revised By:
Alan Molina, Assistant Planner
Yvette Rios, City Clerk
Date: October 28, 2024
Project: Infill Infrastructure Grant for Pine Crossing Family Apartments Project located at 410 Pine Avenue
SUMMARY:
Applicant: City of Holtville
Project Location: Northwest corner of Holt Avenue and 4th Street, APN 045-284- 013 (Refer to Attachment A – Vicinity Map)
Pending Action: Adopt revised Resolution 24-26 delegating the Mayor of the City of Holtville to Execute all documents for the Infill Infrastructure Grant of 2019.
Grant Amount: $595,386
Grant Scope of
Work:
Installation of new curb, gutter, storm drain, and sidewalk improvements; also includes sewer and water connectivity work.
RECOMMENDATION AND PENDING ACTION
Staff recommends that the City Council adopt revised Resolution No. 24-26 (Attachment A – Resolution No. 24-26) Authorizing the Mayor to enter into, execute, and deliver an STD 213, Standard Agreement, and any and all other documents required or deemed necessary or appropriate to secure the program award from the HCD relating to the Pine Crossing Apartments project.
Meeting Date: October 28, 2024
Item Number: ___1 c________
City Manager ______________
Finance Manager ______________
City Attorney ______________ Approvals
RESOLUTION NO. 24-26
A RESOLUTION OF THE CITY OF HOLTVILLE CITY COUNCIL ACCEPTING THE INFILL
INFRASTRUCTURE GRANT AND APPROVING A GRANT AGREEMENT
WHEREAS, the California Department of Housing and Community Development ("Department"), has issued a Notice of Funding Availability (“NOFA”) dated June 16, 2022, pursuant to the Infill Infrastructure Grant Program of 2019 (“Program”) established by Health and Safety Code section 53559, et seq, and implemented by the Infill Infrastructure Grant Program Small Jurisdiction Set Aside and Qualifying Infill Areas Final Guidelines issued June 16, 2022 (“Guidelines”). The Program provides grant assistance available as gap funding for Capital Improvement Projects, which are an integral part of, or necessary to facilitate the development of, a Qualifying Infill Project or Qualifying Infill Area; and WHEREAS, the City of Holtville, a Municipal Corporation (“Public Entity”), submitted an application to the Department in response to the NOFA (the “Application”) and based on the Application the Department made an award of Program funds (the “Program Award”) pursuant to that certain conditional award letter, dated February 9, 2023;
NOW THEREFORE, BE IT RESOLVED, that the City Council of the Public Entity hereby;
1. Authorizes and directs the Public Entity to accept and incur an obligation for the Program Award in an amount not to exceed $595,386, and to enter into, execute, and deliver an STD 213, Standard Agreement (the “Standard Agreement”), and any and all other documents required or deemed necessary or appropriate to secure the Program Award from the Department and to participate in the Program, including, but not limited to, an affordable housing covenant, a performance deed of trust, a disbursement agreement, and all amendments thereto (collectively, the “Program Award Documents”); and
2. Delegates and authorizes the City Mayor to execute the Program Award Documents on behalf of the Public Entity; and
3. Declares that this resolution shall take effect immediately upon its passage.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Holtville conducted on the 28th day of October 2024, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________
Murray Anderson, Mayor
Attest: ___________________________
Yvette Rios, City Clerk
MEETING DATE:
ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager
SUBJECT: Approving a Funds Transfer Agreement with the Imperial Irrigation District For the Pear Canal Undergrounding Project on Ninth Street Between Olive and Melon Avenues
ISSUE:
Shall the City Council authorize the execution of a Funds Transfer Agreement with the Imperial Irrigation District for the Pear Canal Undergrounding Project on Ninth Street Between Olive Melon Avenues?
DISCUSSION:
In conjunction with the W Ninth Street Improvements Project, which will construct pedestrian improvements with incidental street widening along Ninth Street between Olive and Melon Avenues, it is necessary to underground the open Pear Canal section along the north side of that roadway. The City has been working with the IID for sometime to complete that change, which will be the final section of that waterway to be covered, the culmination of multiple projects over decades to improve walkability and safety in Holtville.
Subsequent to the discussion of the project and the onset of design, IID applied for and was granted Congressional funding for the project in the amount of $871,280. A complication developed when it was revealed that the funding needed to be run through a state agency, which was designated as Caltrans. As IID does not work with Caltrans on an ongoing basis, no standing agreement exists between those entities.
It was quickly suggested and arrangements were made to transfer the management of the funding to the City of Holtville, as the City maintains a master agreement with Caltrans through the funding of frequent streets projects in our jurisdiction. Taking on the administration of the project also entails financial responsibility, including the 11.47% matching funds requirement of all federally-funded projects through Caltrans. Given that the City had been prepared to be responsible for 25% of the cost prior to the Congressional award, this is still in the realm of what was anticipated prior to beginning the project. (Note: it was always discussed that this cost would be passed onto the Melon Properties project, as they were/would have been responsible for completing this change as a condition of approval.) As a prerequisite of the undergrounding project, 6 properties outside of the City limits were identified to be converted to City Water service, as the undergrounding would prohibit them from continuing to receive service from the IID. The Council had agreed to potentially waive connection and development impact fees, however, these fees could likely, in effect, be paid from the matching funds back to the City (in effect, paying ourselves.) Coupled with the construction estimate from IID and some necessary project-specific utility work by CoH Public Works, we should be able to maximize fund usage and keep cash outlay to IID at a minimum.
October 25, 2024
10/28/24
Approvals
City of Holtville
REPORT TO COUNCIL
3 a
2024'10 IID Funt T-fer Agreemt (2024'02) Page 1 of 2
IID Funds Transfer Agreement
October, 2024
FISCAL IMPACT:
The City is still working with ICTC to authorize reimbursable expenses to offset the matching fund component, but at present, staff is assuming the following financing scenario:
Item Amount
Congressional Award 88.5% $871,280
Required Matching Funds 11.5% $112,884
Total Available Project Funds $984,164
IID Construction Estimate ($920,000)
Development Impact Fees $5,421 ($32,526)
Water Connection Fees $1,000 ($6,000)
CoH Utility Relocation ($25,638)
Remaining Project Funds $0
CITY MANAGER RECOMMENDED ACTION:
It is recommended that the agreement be authorized to move the project forward.
ALTERNATIVES:
1) Authorize execution of the agreement.
2) Give staff alternate direction
2024'10 IID Funt T-fer Agreemt (2024'02) Page 2 of 2
Advantage ID [Enter ID]
Funds Transfer Agreement Between the
Imperial Irrigation District and the City of Holtville
1.1 The Imperial Irrigation District(IID), a public utility district, and the city of Holtville (Holtville) hereby enter into this Funds Transfer Agreement (Agreement) on the terms and conditions set forth below.
1.2 This Agreement is not valid until signed by all parties. This Agreement shall expire on Holtville’s completion of its obligations under this Agreement but may be extended by amending this Agreement.
1.3 Incorporated herein by reference is the Master Agreement entered into between Holtville and the State of California, acting by and through its Department of Transportation (Caltrans or State)on December 13, 2007, hereinafter “Master Agreement.”
1.4 A project supplemental agreement (PSA) to the Master Agreement for the project, shall be entered into by Holtville for the purpose of project implementation.
1.5 Under all circumstances, the Master Agreement shall govern administration of the project, consistent with the Local Assistance Procedures Manual (LAPM) for Federal and State funded local transportation projects.
BACKGROUND
2.1 Under the November 2021, Infrastructure Investment and Jobs Act (the Act) $871,280 (the Funds) was appropriated from the Community Project Funding/Congressionally Directed Spending (CPFCDS) program to Caltrans, to be allocated to IID for the Imperial Irrigation District Ninth Street Pipeline Project.
2.2 IID and Holtville have determined that the best method for allocation to ensure the funds are used for the purposes specified in CPFCDS is a funds transfer agreement from IID to Holtville.
2.3 An existing open irrigation channel (Ninth Street Lateral) is on IID’s rightof-way located within an incorporated area of the city of Holtville in Imperial County. The irrigation channel is owned and operated by IID.
The project involves improvement to the irrigation channel for public safety and to facilitate the implementation of future concurrent street Funds Transfer Agreement Between the
Imperial Irrigation District and City of Holtville
improvements by Holtville. The irrigation channel needs to be underground in order to allow for the full Ninth Street improvements by Holtville to full design capacity, inclusive of sidewalk facilities. Holtville secured FHWA funding to cover the costs of roadway and pedestrian improvements but not for affected utilities. Ninth Street, including the subject roadway segment, is considered a major collector by the Federal Highway Administration’s Functional Classification System. Ninth Street is one of two emergency response routes for the city of Holtville and the only emergency response route west (towards medical facilities) that does not contain a bridge. The goal of the project is to improve the corridor by relieving the existing bottleneck, reducing hazards to pedestrians and motor-vehicles and improving traffic flow within an existing emergency route.
SCOPE OF WORK
3.1 The Funds provided under this Agreement will be used for the Ninth Street Pipeline Project which will replace approximately 1,180 feet of an existing open irrigation channel with an underground 36-inch diameter plastic pipeline (Project) in order to accommodate full street right-ofway improvements and sidewalks for the benefit of in the city of Holtville. The Project has been designed by IID. Project deliverables funded through the CPFCDS are 100% utility relocation and related improvements, inclusive of demolition of existing open irrigation channel and installation of underground pipeline along the north side of Ninth Street between Olive Avenue and Melon Avenue (Project limits). The scope of work contained herein is intended to be completed by IID as utility owner.
3.2 Holtville shall only use Funds for the Project specified in the Act. Holtville’s self- attestation verifying the intended use of funds shallbe provided to the Imperial County Transportation Commission and the Caltrans prior to the programming and release of any funds the purpose of ROW expenses.
3.3 All Project related activities and administrative responsibilities shall be the sole responsibility of Holtville. Holtville accepts all responsibility for the Project and Funds needed to carry out the Project.
Funds Transfer Agreement Between the
Imperial Irrigation District and City of Holtville
FUNDING, COSTS, COST LIMITATION, & PAYMENT
4.1 The Funds will be encumbered within 2 days of the effective date of this Agreement. Funds must be encumbered by June 30, 2025, and expended by June 30, 2027, or the funds will revert to the State’s General Fund by operation of law.
4.2 Payments shall be made as authorized by the Act, including, but not limited to the provisions noted below:
a. Notwithstanding any other law, a designated state entity administeringan allocation pursuant to this section may provide the allocation as an advance lump sum payment, and the allocation may be used to pay for costs incurred prior to the effective date of the act adding this paragraph.
b. Funding provided in this section shall not be used for a purpose subject to Section 8 of the Article XVI of California Constitution.
4.3 Within 30 days of expending all of the Funds or upon completion or termination of Project, whichever comes first, Holtville shall submitto Caltrans a Project Closeout Report. The Project Closeout Report at a minimum shall include LAPM Exhibit 17-M, photos of the completed project (including before photos if available), a description of completed Project component(s) and a description of project deliverables.
4.4 Any Project costs paid using the Funds that are determined by subsequent audit to be unallowable under 48 CFR, Part 31 or 2 CFR, Part 200, are subject to repayment by Holtville to Caltrans.
4.5 Holtville will invoice Caltrans for progress payments in arrears, consistent with LAPM Chapter 5. Any matching funds required for Project implementation will be the sole responsibility of Holtville.
4.6 Holtville shall return any unspent Funds to Caltrans at the conclusion, completion, or termination of the Project.
4.7 Upon written demand by Caltrans, any overpayment of Holtville of amounts invoiced by IID shall be returned to Caltrans.
Funds Transfer Agreement Between the
Imperial Irrigation District and City of Holtville
4.9 Should Holtville fail to refund any moneys due to Caltrans as provided herein or should Holtville breach this AGREEMENT by failing to complete Project without adequate justification and approval by Caltrans, then, within thirty (30) days of demand, or within such other period as may be agreed to in writing between the PARTIES, Caltrans, acting through the State Controller, the State Treasurer, the CTC or any other public entity or agency, may intercept, withhold and demand the transfer of an amount equal to the amounts paid by or owed to Caltrans for each Project, from future apportionments or any other funds due to Holtville from the Highway Users Tax Fund or any other sources of funds, and/or may also withhold approval of future state-funded projects proposed by ADMINISTERING AGENCY.
INQUIRIES & NOTICES
5.1 All inquiries during the term of this Agreement will be directed tothe representatives listed below:
For Imperial Irrigation District:
Name: Mike A. Pacheco
Address: 333 East Barioni, Boulevard, Imperial, CA 92251 Phone Number: (760) 427-5776
Email: [email protected]
For City of Holtville:
Name: Nick Wells
Address: 121 West 5th Street, Holtville, CA 92250
Phone Number: (760) 356-2912
Email: [email protected]
5.2 Each party may change their representative listed above upon 10 calendar days’ written or emailed notice to the other party and without the need for amending this Agreement.
Funds Transfer Agreement Between the
Imperial Irrigation District and City of Holtville
OTHER TERMS & CONDITIONS
6.1 Drug-Free Workplace Requirements: Holtville will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drug-free workplace;
3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace policy statement; and,
2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.
Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Holtville may be ineligible for award of any future State agreements if Caltrans or the State Department of General Services determines that any of the following has occurred: Holtville has made false certification, or violated the certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et seq.)
6.2 Conflict of Interest: Holtville needs to be aware of the following provisions regarding current or former state employees. If Holtville has any questions on the status of any person rendering services or involved with the Agreement, Caltrans must be contacted immediately for clarification.
Current State Employees (Pub. Contract Code §10410):
1). No officer or employee shall engage in any employment, activity Funds Transfer Agreement Between the
Imperial Irrigation District and City of Holtville
or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment. 2). No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.
Former State Employees (Pub. Contract Code §10411):
1). For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decisionmaking process relevant to the contract while employed in any capacity by any state agency.
2). For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.
If Holtville violates any provisions of above paragraphs, such action by Holtville shall render this Agreement void. (Pub.
Contract Code §10420.) If the Agreement is rendered void, Holtville shall return all Funds.
6.3 Labor Code/Workers' Compensation: Holtville needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Holtville affirms to comply with such provisions before commencing the performance of the work described in this Agreement. (Labor Code § 3700.)
Funds Transfer Agreement Between the
Imperial Irrigation District and City of Holtville
6.4. Americans With Disabilities Act: Holtville assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. § 12101 et seq.)
6.5. Holtville Name Change: An amendment is required to change Holtville’s name as listed on this Agreement. Upon receipt of legal documentation of the name change the State will process the amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said amendment.
6.6. Resolution: A county, city, district, or other local public body mustprovide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.
6.7. Air or Water Pollution Violation: Under State law, Holtville shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.
6.8. Audit: Holtville agrees that Caltrans, the California Department of General Services, the California State Auditor’s Office, or other State agency with a legitimate business purpose, or their designated representative(s) shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Holtville agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless alonger period of record retention is stipulated.
6.9. Amendments: No amendment or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties. Any amendment signed by Holtville must be approved by its local governing body as evidenced by a resolution, order, motion, orordinance of the Holtville and a copy provided to Caltrans. No oral understanding or agreement not incorporated in the Agreement is binding on any of the parties.
Funds Transfer Agreement Between the
Imperial Irrigation District and City of Holtville
6.10. Caltrans and Holtville shall continue with their responsibilities under this Agreement during any dispute.
6.11 This Agreement may be executed in separate counterparts. An electronically signed copy of this Agreement shall have the same force and effect as if it were signed manually.
6.12 Should Holtville be declared to be in breach of this AGREEMENT or otherwise in default thereof by Caltrans, and if Holtville is constituted as a joint powers authority, special district, or any other public entity not directly receiving funds through the State Controller, Caltrans is authorized to obtain reimbursement from whatever sources of funding are available, including the withholding or transfer of funds, from those constituent entities comprising a joint powers authority or by bringing of an action against Holtville or its constituent member entities, torecover all funds provided by Caltrans hereunder.
Local Agency Transferor:
IMPERIAL IRRIGATION DISTRICT
Printed Name: Jamie L. Asbury
Signature:
Title: General Manager
Date:
Local Agency Transferee:
CITY OF HOLTVILLE
Printed Name: Murray Anderson
Signature:
Title: Mayor
Date:
MEETING DATE:
ITEM NUMBER 3 b
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager
SUBJECT: Bidding Authorization for the Citywide Streets Improvement Project ISSUE:
Shall the City Council authorize bidding for the upcoming Citywide Streets Improvement Project?
DISCUSSION:
The City of Holtville operates over 23.77 miles of roadways within its incorporated boundaries.
Pursuant to a request from Council, The Holt Group performed an assessment of the Holtville Streets system, recommending a course of action for current maintenance. The 2024 Street Feasibility Report indicated that most of the city streets are generally in good repair with the entire street inventory needing only general maintenance to remain in good condition. Pursuant to a request from Council, The Holt Group produced specifications for bid advertisement to perform the work.
Streets to be refurbished will receive crack sealing and Type 2 slurry seal coat or a Type SS-1H seal coat. Crack Sealing is a method by which hot sealant is applied to pavement cracks great than 1/8 to 1/4 inch in width. Crack sealant material is a hot-applied, single component, elastically modified composition of asphalt cement, virgin synthetic polymer, recycled rubber and other modifiers which have the ability to seal the crack while staying flexible with the pavement’s movement. Crack sealants stop water and debris from entering the crack and underlying street subgrade, thereby preventing the destabilization of the street subgrade and maintaining the integrity of the asphalt pavement. This will then be followed by a slurry seal coat which involves the application of a mixture of water, asphalt emulsion, aggregate (very small crushed rock), and additives including synthetic butadiene latex (rubber) and carbon black to the existing asphalt pavement surface.
It is important to note that a number of street sections have been rehabilitated in recent years through various street improvement projects. A couple of streets, such as Cedar from Fourth to Fifth and Olive from Fifth to Sixth, have been identified as perhaps needing more attention in the near future, which staff hopes may be addressed in the next round of funding for allocating federal dollars through Caltrans.
The City Council has been judicious in its spending of transportation dollars over the years and has consequently been able to save a considerable amount of funding from annual Gas Tax and Local Transportation Authority Revenues. The bulk of those Fund expenditures have been used to underwrite the 11.47% match required on all federally funded projects, however, a portion of LTA Revenue was committed to 15-year bonds taken out in 2018 to fund a similar, but more extensive project to perform the functions of the current endeavor, as well as rebuilding multiple streets "from the ground up."
10/28/24
City of Holtville
Approvals
REPORT TO COUNCIL
October 24, 2024
Staff Report Format (2024) Page 1 of 2
Citywide Streets Project
October, 2024
As a point of reference, the City receives approximately $320,000 in Gas Tax funds annually, of which $100,000 is transferred to the General Fund to underwrite the Streets Department.
Approximately $140,000 is SB1 funding, which is restricted to non=maintenance projects, leaving somewhere in the neighborhood of $80,000 annually for projects such as this one.
The City is also allocated approximately $750,000 in LTA funds annually, with $300,000 currently withheld as payment on the 2018 Bonds. LTA also transfers $100,000 annually to the General Fund to underwrite the Streets Department, leaving approximately $350,000 to be used for any transportation-related expenditures.
Although the City has multiple federal aid projects in process and upcoming, virtually all of the matching funds for these can be covered by SB1 Funds, which are subtracted from the net cash on hand calculation presented below.
FISCAL IMPACT:
This specific action authorizes advertisement for bidding, the cost of which is negligible, however, information is being provided below for project cost and the funding available to complete it.
The project is proposed to cost $1.74 million with a 10% contingency, bringing the total projected cost to $1,917,647. With over $2.8 million cash on hand in Transportation funds, this amount can be absorbed. Of course, it is contingent on bids received after advertisement.
General Gas Tax Fund (Fund 21) $1,189,432
SB1 Fund Reserve (330,716)
LTA Gas Tax (Fund 23) 2,419,959
Local Trans Project Fund (Fund 22) (465,664)
Total Potential Available Funds $2,813,011
Mobilization $200,000
Crack Sealing 365,482
Slurry Seal 904,800
Fog Seal 33,681
Striping 239,353
Total Estimated Probable Cost $1,743,316
Contingency 174,332
Total Potential Probable Cost $1,917,647
CITY MANAGER RECOMMENDATION:
Authorize the advertisement and proceed with the bidding process.
ALTERNATIVES:
1 - Authorize the bidding as presented
2 - Request a scaled-down, less costly project from staff 3 - Take no action, foregoing the project at this time. 4 - Give staff alternate direction. Cost Estimate Available Funds Staff Report Format (2024) Page 2 of 2
FOURTH
FIFTH STREET
SEVENTH STREET
EIGHTH STREET
NINTH STREET NINTH STREET
EIGHTH STREET
SIXTH STREET HOLT AVENUE PINE AVENUE CEDAR AVENUE OLIVE AVENUE PALM AVENUE FERN AVENUE ORANGE AVENUE WALNUT AVENUE CHESTNUT AVE. FIGUEROA AVE. GRAPE AVE.
FIFTH STREET TAMARACK AVE. PALO VERDE AVE. OLIVE AVE. PALM AVENUE CEDAR AVENUE PINE AVENUE HOLT AVENUE FERN AVENUE WALNUT AVENUE MAPLE AVE. CHESTNUT AVE. SLAYTON ROAD ACACIA STREET MAGNOLIA STREET SEQUOIA STREET TOWLAND ROAD WEBB AVE. BRENTWOOD BEALE AVENUE EIGHTH ST.
HOLTVILLE JUNIOR
HIGH SCHOOL
ELEMENTARY
FINLEY
WOOLDRIDGE AVENUE
ARTESIA AVE. VIKING WAY
HOLT
PARK
HOLTVILLE UNION
HIGH SCHOOL
HWY 115 HIGHWAY 115
ELEVENTH STREET/THEISEN ROAD
SOUTHERN PACIFIC RAILROAD EVAN HEWES HIGHWAY/HIGHWAY 115 WATER TREATMENT
FACILITY
THIRD STREET
FOURTH STREET FIGUEROA AVENUE AVENUE WALNUT AVE. MAPLE AVENUE
BONDS CORNER ROAD
SEVENTH STREET
CITY HALL MELON AVE. OLIVE AVE. ORANGE AVENUE MAPLE AVE.
ELEVENTH STREET/THEISEN ROAD
ORCHARD
ROAD ALAMO RIVER
ALAMO
ROSE AVE.
GRAPE COURT CIRCLE DR. FIG AVENUE FIG AVE. MESQUITE AVENUE MELON AVENUE
CITY OF HOLTVILLE
STREET
APPLE APPLE AVE COURT
SIXTH STREET ORANGE AVENUE
ZENOS ROAD SIXTH STREET BEALE AVENUE
63 RIVER
ALAMO RIVER
CITY BOUNDARY
CITY BOUNDARY
CITY BOUNDARY
CITY BOUNDARY
CITY BOUNDARY
CITY BOUNDARY
CITY BOUNDARY CITY BOUNDARY
CITY BOUNDARY
RAW
WATER
PONDS MAPLE AVENUE ASH AVE. ELM AVE. OAK AVE.
116A
TENTH STREET/UNDERWOOD ROAD TENTH STRE ET/ UNDE RWOOD ROAD 1 2 3
4 5 6 7 8 9 10 11 12
15 16
94 95
121
14 168
141 117 122
111
128
106
17 18 19 20 21
101 107 112 118
123
129
22 23 25 26 27 28 29 30
169
156 163
142
133
155 148
96 48
97 98
105
104
103
33 99
102
32 108
34 35
109 114 120
36 37 38
113 119 124
125 131
135
39 40 41
143 130 134
150
157
42 43 44 45 46
175
47 161
158
151 144
53 54 55 56 57 58 59 60 61
126 132
136 145
152
159
162
171
173 175
177 179 181
62 75 76 77 78 79 80 81 83
164
70 71 72 73 74
127
138
88 89 90 91 92
160
153
137
13 31
49 50 51 52
64 65 67 68 69
84 85
86 87
93 110 115
24 139
140
146
147
154
165
166
167
170
172
174
182
82 100
176 178 180
183
149
184
116
66 186 187
CITY BOUNDARY MELON AVE.
185
CITY BOUNDARY
CITY BOUNDARY
No. REVISION
SHEET CONTENT :
PROJECT NUMBER :
PROJECT TITLE :
31773
REG. EXP.
12-31-24
R.C.E. No.
DATE
DRAWN BY:
CHECKED BY:
ELEV.:
DATE DESIGNED BY:
SCALE:
BENCH MARK No.
PREPARED UNDER THE DIRECT SUPERVISION OF:
04/16/2024
APPROVED
2 SHEET NO.
201 E. HOBSONWAY
BLYTHE, CA 92225
PHONE : (760) 922-4658
FAX : (760) 922-4660
1601 N. IMPERIAL AVE.
EL CENTRO, CA 92243
PHONE : (760) 337-3883
FAX : (760) 337-5997
ENGINEERING * SURVEYING * CONSTRUCTION MANAGEMENT * PLANNING The Holt Group, Inc.
UNAUTHORIZED CHANGES AND USES: The engineer preparing these plans will not be responsible for, or liable for, unauthorized changes to or uses of these plans. All changes to these plans must be in writing and must be approved by the preparer of these plans.
JAMES G. "JACK" HOLT, P.E.
JGH
OF SHEETS
116.218E
CITY OF HOLTVILLE - STREET ASSESSMENT REPORT - 2024
FBC & SG FBC & SG
NTS
N
CITY OF HOLTVILLE STREET MAINTENANCE MAP
1 1
2 LEGEND
SYMBOL
3 ITEM NO.
STREET SECTIONS TO BE IMPROVED BY MAINTENANCE. APPLY SS-1H FOG SEAL.
SEE TABLE B ON SHEET 2 FOR STREET DIMENSIONS, MAINTENANCE, QUANTITIES AND COSTS.
STREET SECTION NUMBER
STREET SECTIONS TO BE IMPROVED BY MAINTENANCE - CRACK SEALING AND TYPE 2 SLURRY SEALCOAT. SEE TABLE A ON SHEET 2 FOR STREET DIMENSIONS, MAINTENANCE, QUANTITIES AND COSTS.
24 4
5 STREET SECTIONS NOT MAINTAINED BY THE CITY OF HOLTVILLE -
NOT A PART OF THIS PROJECT
DESCRIPTION
CITY BOUNDARY
Holtville Street List - 2024 (CONTINUED )
No. REVISION
SHEET CONTENT :
PROJECT NUMBER :
PROJECT TITLE :
31773
REG. EXP.
12-31-24
R.C.E. No.
DATE
DRAWN BY:
CHECKED BY:
ELEV.:
DATE DESIGNED BY:
SCALE:
BENCH MARK No.
PREPARED UNDER THE DIRECT SUPERVISION OF:
04/16/2024
APPROVED
2 SHEET NO.
201 E. HOBSONWAY
BLYTHE, CA 92225
PHONE : (760) 922-4658
FAX : (760) 922-4660
1601 N. IMPERIAL AVE.
EL CENTRO, CA 92243
PHONE : (760) 337-3883
FAX : (760) 337-5997
ENGINEERING * SURVEYING * CONSTRUCTION MANAGEMENT * PLANNING The Holt Group, Inc.
UNAUTHORIZED CHANGES AND USES: The engineer preparing these plans will not be responsible for, or liable for, unauthorized changes to or uses of these plans. All changes to these plans must be in writing and must be approved by the preparer of these plans.
JAMES G. "JACK" HOLT, P.E.
JGH
OF SHEETS
116.218E
CITY OF HOLTVILLE - STREET ASSESSMENT REPORT - 2024
FBC & SG FBC & SG
CITY OF HOLTVILLE STREET MAINTENANCE SUMMARY CHARTS
2 (CONTINUED)
The Holt Group, Inc. Engineering Department
Municipal Design Infrastructure Engineering Construction Management Land Surveying 1601 North Imperial Avenue El Centro, CA 92243 760/337-3883 Fax 760/337-5997 116.532E – Holtville City Wide Street Maintenance Improvement Project Page 1 of 2 City of Holtville
City Wide Street Maintenance Improvement Project – FY 2024/2025 THG Project No. 116.532E
Schedule of Events
Date: October 18, 2024
ITEM
NO.
ITEM SCHEDULE
1. Holtville City Council to consider approval of
Council Resolution for Advertisement of Project for
Bidding at a Regularly Scheduled Holtville City
Council Meeting.
Monday, October 28, 2024
2. Prepare Cover Letter transmitting Legal
Advertisement to the Imperial Valley Press. The
Imperial Valley Press requires the Legal
Advertisement 72 hours or 3 business days prior to
the Advertising of the Project.
Tuesday, October 29, 2024
3. Complete printing of bid set plans, specifications
and contract documents.
Wednesday, October 30, 2024
4. Advertise Project for Bidding in the Imperial Valley Press.
Thursday, October 31, 2024
and
Thursday, November 7, 2024
5. Conduct Pre-Bid Conference at 10:00 a.m. at
Holtville City Hall, 121 W. Fifth Street, Holtville, CA 92250
Tuesday, November 12, 2024
6. Conduct Bid Opening at 2:00 p.m. at Holtville City
Hall, 121 W. Fifth Street, Holtville, CA 92250
Tuesday, December 3, 2024
116.532E – Holtville City Wide Street Maintenance Improvement Project Page 2 of 2 ITEM
NO.
ITEM SCHEDULE
7. Award Contract for Construction for the City Wide
Street Maintenance Improvement Project –
FY 2024/2025 at a Regularly Scheduled
Holtville City Council Meeting.
Monday, December 9, 2024
8. 9.
Process Contract Documents. Receive Insurance
Certificates, Performance Bond and Payment Bond
from Contractor. Review of Insurance and Bond
Documents by City Attorney. Execution of
Agreement and Notice to Proceed after approval of
Insurance and Bond Documents.
Conduct Pre-Construction Conference at Holtville
City Hall at 10:00 a.m.
Tuesday, December 10, 2024
through
Friday, January 10, 2025
Friday, January 17, 2025
10. Issue Notice to Proceed to Contractor. Start
project construction within 10 days after issuance
of Notice to Proceed.
Friday, January 17, 2025
11. Review Project Submittal Documents. Monday, January 20, 2025 Through
Friday, January 24, 2025
12. Project Construction (90 Calendar Days). Monday, January 27, 2025 through
Friday, April 25, 2025
13. Conduct Final Project Inspection with Contractor
and the City of Holtville Representatives.
Monday, April 21, 2025
14. Contractor to complete “Punch List” items and
finish project construction.
Friday, April 25, 2025
15. File Notice of Completion at County of Imperial
Recorder’s Office.
Monday, April 28, 2025
Item Unit
No Item Unit Cost Quantity Total
1 Mobilization of Equipment and Material, Permits, Insurance, Bonds, Taxes, Portable Restroom Facilities, Freight, Submittal Documents, potable drinking water, safety requirements, meetings, utility identification and project signs, complete in its entirety in strict conformance with the contract documents.
LUMP
SUM
------- -------- $200,000.00
2 Furnish all labor, material, transportation, equipment and services for the placement of Crack Sealant in the cracks along the street sections listed and illustrated on the Improvement Plans. Include notification of Residents, Businesses, Schools, Government Agencies and Institutions at least 24 hours prior to crack sealing a given street section. The notification requirement is incidental to this item. Include the initial sweeping of the streets prior to crack sealing as an incidental item. Also, include the sweeping of the street area after crack sealing has been accomplished each work day as an incidental item. Traffic Control is included as incidental to this item. The placement of crack sealant shall be
accomplished in strict conformance with the contract documents.
LBS $2.60 140,570 $365,482.00
The
Holt
Group
Municipal Design • Infrastructure Engineering • Construction Management • Land Surveying 1601 N. Imperial Ave.
El Centro, CA 92243
760.337.3883
760.337.5997 (fax)
www.theholtgroup.net
PROJECT: CITY OF HOLTVILLE
CITY WIDE STREET IMPROVEMENTS PROJECT - 2024/2025
THG PROJECT NO. 116.532
DATE: OCTOBER 18, 2024
ENGINEER’S OPINION OF PROBABLE COST
Item Unit
No Item Unit Cost Quantity Total
3 Furnish all labor, material, transportation, equipment and services for the placement of a slurry seal coat on the existing A.C. pavement surface along the street sections illustrated and listed on the Improvement Plans. Street sweeping, clean up, protection of utility covers and traffic control are incidental and to be included within this item. Notification of Residents, Businesses, Schools, Government Agencies, Post Office, Agencies and Institutions at least 24 hours prior to slurry seal coat application is incidental to this item. The slurry seal coat shall be compensated by this item per dry ton of aggregate utilized. The calculated weight of the dry aggregate to be placed per square yard was based upon 13.3 pounds per square yard as illustrated on the plans. The dry ton aggregate price shall include the incidental items noted by this item and the Specification requirements. It shall also include the remaining constituents in addition to the dry aggregate for the formulation of a modified slurry asphalt emulsion including but not limited to set control additives, coloring additives, styrene butadiene latex, water and all other required components. Slurry Testing shall be incidental to the slurry seal coat placement.
TONS $300.00 3,016 $904,800.00
4 Furnish all labor, material, transportation, equipment and services for the placement of a fog coat on the existing A.C. pavement surface along the street sections illustrated and listed on the Improvement Plans. Street sweeping, clean up, protection of utility covers, striping removal, and traffic control are incidental and to be included within this item. Notification of Residents, Businesses, Schools, Government Agencies, Post Office, Agencies and Institutions at least 24 hours prior to fog coat application is incidental to this item.
SQYD $1.35 24,949 $33,681.15
5 Paint 1-foot wide white “STOP” Bar on the A.C. pavement or concrete surfaces in accordance with the Contract Documents.
L.F. $4.50 3,123 $14,053.50
6 Paint white “STOP" Legend on the A.C. pavement surface per Caltrans Standard Plan A24D in accordance with the Contract Documents.
Each $160.00 183 $29,280.00
7 Paint white “AHEAD" Legend on the A.C. pavement surface per Caltrans Standard Plan A24D in accordance with the Contract Documents.
Each $200.00 1 $200.00
Item Unit
No Item Unit Cost Quantity Total
8 Paint white “SLOW" Legend on the A.C. pavement surface per Caltrans Standard Plan A24D in accordance with the Contract Documents.
Each $180.00 16 $2,880.00
9 Paint white “SCHOOL" Legend on the A.C. pavement surface per Caltrans Standard Plan A24D in accordance with the Contract Documents.
Each $240.00 16 $3,840.00
10 Paint white “XING" Legend on the A.C. pavement surface per Caltrans Standard Plan A24D in accordance with the Contract Documents.
Each $180.00 16 $2,880.00
11 Paint “NO PARKING” Legend per Caltrans Standard Plan A24E. EACH $50.00 6 $300.00 12 Paint 1-foot wide white crosswalk and limit line per Caltrans Standard Plan A24E.
L.F. $4.50 4,725 $21,262.50
13 Paint 1-foot wide yellow crosswalk and limit line per Caltrans Standard Plan A24E.
L.F. $4.50 3,783 $17,023.50
14 Paint 4-inch wide white stripe on A.C. pavement surfaces for parking spaces & other pavement marking purposes.
L.F. $5.00 12,962 $64,810.00
15 Paint 6-inch wide double yellow stripe on the A.C. pavement surfaces for centerline striping and other purposes.
L.F. $2.20 11,530 $25,366.00
16 Paint 4-inch wide red stripe on A.C. pavement surfaces for no parking zones.
L.F. $4.50 407 $1,831.50
17 Paint 8-inch wide white stripe on A.C. pavement surfaces for left turn lane.
L.F. $1.50 305 $457.50
18 Paint 12-inch-wide yellow stripe on A.C. pavement surfaces for passenger loading and unloading zones.
L.F. $3.50 637 $2,229.50
19 Paint 6-inch wide white stripe on A.C. pavement surfaces. L.F. $2.50 21 $52.50 20 Paint face and top of curb (no parking curb) with two (2) applications of red paint.
L.F. $3.00 4,879 $14,637.00
Item Unit
No Item Unit Cost Quantity Total
21 Paint face and top of curb (loading and unloading zone) with two (2) applications of yellow paint.
L.F. $3.00 397 $1,191.00
22 Paint face and top of curb (handicap zone) with two (2) applications of blue paint.
L.F. $3.00 269 $807.00
23 Paint 4 inch wide blue stripe on A.C. pavement surfaces for Handicap Parking Spaces and Handicap Loading Zones.
L.F $2.50 680 $1,700.00
24 Paint Handicap Symbol with Box per Caltrans Standard Plan A24C. Each $110.00 12 $1,320.00 25 Paint White Type I Arrow per Caltrans Standard Plan A24A. Each $150.00 2 $300.00 26 Paint White Type IV (L) Arrow per Caltrans Standard Plan A24A. Each $150.00 1 $150.00 27 Paint White Type IV (R) Arrow per Caltrans Standard Plan A24A. Each $150.00 6 $900.00 28 Paint White Type VII (L) Arrow per Caltrans Standard Plan A24A. Each $150.00 4 $600.00 29 Install Channelizing Chevron at Ninth Street and Towland Road as illustrated on the Improvement Plans.
Each $3,500.00 1 $3,500.00
30 Install two way Yellow Reflective Raised Pavement Marker (Caltrans Standard Plans Type “D”) in accordance with the Contract Documents.
Each $6.00 1,514 $9,084.00
31 Install blue reflective raised pavement markers – two (2) reflective faces per City of Holtville Standard Detail W107.
Each $13.00 121 $1,573.00
32 Install two way reflective white raised pavement markers. Each $6.00 309 $1,854.00 33 Install Type G one way clear retro -reflective white raised pavement markers per Caltrans Standard Plan A20A.
Each $6.00 2,545 $15,270.00
$1,743,315.65
$174,331.57
$1,917,647.22
CONTINGENCY 10%
TOTAL ENGINEERS OPINION OF PROBABLE COST
1 City Council/CM Reports (10-28’24)
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: October 25, 2024
FROM: Nick Wells, City Manager
SUBJECT: City Manager Update
INFORMATION ONLY – NO ACTION REQUIRED AT THIS TIME
ADMINISTRATION
Public Safety Lot/New Construction – Rubio Medina of Irvine, California was engaged in April,2023, to perform Architecture services to design Phase I (Fire Apparatus Bay) and Phase II (PS Administration & Fire Dormitories) of this project. Staff met with Mr. Medina multiple times in early May wherein iterative documents were discussed and revised. Pursuant to discussions between Chief Silva, the CM and Mr.
Medina regarding configuration, direction solidified for constructing a 3-bay apparatus section and a 2-story administration/residence area. Further discussion also clarified the placement of the building on the site and the external motif of the building. Feedback was provided and Mr. Medina was very open to incorporating ideas presented. Mr. Medina has moved forward with subconsultants for plumbing, electrical, HVAC, etc.
Due to an increase in the size of the project over that which was called out in the RFP, the architect has approached the City about augmented funding, which may be brought to Council in the future. More solid delineation of cost estimates for the phasing of the project were presented in August and presented to Council for consideration.
Staff met with representatives of USDA Rural Development in September to discuss financing the remaining unfunded portion of the project. Unfortunately, although their website notes capability of disadvantaged communities with populations under 12,000 to apply for 50% grant, 50% loan funding, that program is capped at $50,000 for grants, so any hope that grant funding may be available is not there. Rates were adjusted on October 1, from 4% down to 3.75%, so the loan payment calculation improved, but not drastically.
Multiple conversations regarding augmented funding have taken place with staff, Mayor Anderson, and various entities. The CM compiled information from various sources and submitted an application for directed Congressional funding to Raul Ruiz’s office in early May. The City received word that the project was selected by the Congressman and recommended to the Congressional budget committee. We recently received word that the project is on track to receive some funding, which will be a welcome addition to the City’s ability to construct. However, the amount projected to be received will likely be a fraction of the amount requested, so sizing the project down is probably on the horizon.
Staff continues to pursue additional funding sources. At the recent League of Cities Annual Conference, Mayor Anderson, Councilman Goodsell and the CM had multiple conversations with firms and organizations that show promise as potential funding sources. We have followed up with some and will continue to attempt to develop those leads.
EVENTS – Farmers Markets continue to be a hit in the community, with the “Trunk or Treat” event of last week drawing a large group of kids and parents. The annual Trail Walk continued its growth pattern, with over 90 walkers, our biggest turnout yet! Meeting Date 10/28/24
Item Number 5 a
Approvals .
City Manager
Finance
City Attorney
2 City Council/CM Reports (10-28’24)
PUBLIC WORKS
TRANSPORTATION PROJECTS
Citywide Pavement Maintenance Project – a Streets Assessment report was prepared by the City Engineer earlier this year reporting the general condition of the over 16 miles of streets maintained by the City. Nearly all of the system is in good condition, requiring maintenance rather rehabilitation or construction. A recommendation has been made to perform crack sealing and slurry coat to the bulk of the system to prolong life of the system and forestall major work to a future date. At the July Council meeting, direction was given to proceed with preparation of specifications for the project. An item is on the current agenda to move the project forward to construction bidding.
Pear Canal Undergrounding/Ninth Street Improvements (Olive to Melon) – this project has been discussed for some time. Initial action to proceed was taken in early 2021. A deposit was forwarded to IID to begin design and multiple site visits with staff, the IID and City Engineer took place to discuss issues that need to be addressed in design. Undergrounding work was scheduled to take place in December 2021, however, delays were discussed in those meetings from the IID side which eventually led to construction work being pushed back. The City has been awarded funding through ICTC for the resulting necessary sidewalk and roadway improvements. LC Engineering was awarded the contract for design in February.
A construction challenge for IID existed for this project, as it would make it difficult to continue to service several nearby County-area residences served by surface water. It was determined that incentivizing these properties to convert to City water would be in the best interest of the project. Staff worked with IID to encourage the residents to switch. In March, the final remaining holdout submitted paperwork to connect to City water service, so staff is working with IID to get the project reinitialized. Separately, staff met with a contractor to establish physical connections. The CM is working with IID to schedule the work prior to the undergrounding operation. The CM has had multiple conversations with IID and ICTC in the past several weeks and we will keep this moving forward.
A new wrinkle developed wherein the dedicated Congressional funding IID procured is not immediately accessible. Although that is expected to be resolved fairly soon, the uncertainty begat the need to push the City’s project funding into next fiscal year to avoid non-performance. David Aguirre with ICTC worked with SCAG and Caltrans to accomplish that. At present, we await final paperwork issues for the dispersal of Congressional funds for the project. It looks as if the funding will be directed to the City to administer,.
In a significant development last week, it was relayed to staff that by taking on administration of the funding, the City would now be responsible for paying the 11.47% matching funds necessary for the grant, which could be in the neighborhood of $100k. An item is on the current agenda to move the project forward by executing an agreement to this end.
A web conference was held in September to clarify the need to move a portion of the funding for the street project into the current fiscal year.
Pine Avenue Sidewalks – Subsequent to the awards of funding for streets projects utilizing Federal Highways dollars through ICTC in early 2022, another year of projects was quickly requested to be added.
Holtville submitted a project to capture CMAQ dollars to add sidewalks to either side of Pine Avenue between Fourth and Fifth Streets. Action to approve was taken in October, 2023.
Capital Improvements Project Listing – a meeting was held in November with staff, including the City Manager, City Engineer, City Planner and Water/Wastewater Lead Operator to discuss long term capital improvements needed in the City. Water system improvements, sewer system upgrades, streets projects and other issues were discussed and expected to be further explored. A more complete detailing of the discussion will be presented to the Council in the near future.
3 City Council/CM Reports (10-28’24)
PARKS
Holtville Wetlands Project – In late 2016, approximately $3 million was granted to the City through the US Bureau of Reclamation (BoR). THG was selected for Grant Administration tasks and George Cairo Engineering (GCE) for design services. GCE was significantly behind schedule from the outset, but finally produced approved plans in 2021.
A construction RFP was released in early 2022 netted only one bid, which was significantly over (+/- $1.4 million) the construction budget. The BoR representative, Jeremy Brooks, was extremely helpful in moving the project along. In September, 2022, he was able to secure funding to bridge the gap to pay for construction.
That funding was officially awarded in early February, 2023. Action to officially award the construction contract was taken in March and a pre-con meeting was held in early May, with the contractor onsite performing various activities simultaneously.
The site has now been fully constructed with regard to major earth work, piping and the inlet headworks, however there was a substantial holdup with a permit from the Army Corps of Engineers (USACE).
Originally applied for as a renewal in October, 2023, a new analyst required much more information than previously required. Through various meetings and multiple iterations, THG completed work on additional documents requested by USACE and the permit was finally approved in June (though still not officially issued!). In early August, the USACE permit was finally officially granted and issued! The long wait for the USACE permit necessitated a time extension request in January, which was granted.
The new completion deadline was pushed to September, 2024. Now that the USACE permit is in hand, it would be possible to complete the planting in a short amount of time, however, the potential success of establishing foliage during the Imperial Valley summer months is a difficult endeavor, so due to the length of time taken by USACE, another extension needed to be requested in July. The extension to December 31 was granted in August. THG recently updated the required stormwater plan (SWPPP) and we await an updated construction schedule from the contractor.
THG contacted the contractor to ramp back up when possible. The horticulture contractor has ordered plants for the project. It is assumed that we will be able to tap into the River and begin the process populating the beds with plant species proceed in late-September or early October when the material is in hand. Staff has begun discussions with BoR to schedule a ribbon cutting in the Fall. Staff has continued to follow up on this, but we still await scheduling information from the contractor. A regulatory report that the contractor needs to provide is currently holding up progress. A site meeting was held this week and construction is scheduled to resume on Monday, 10/28. Staff has reached out to BoR to schedule a ribbon cutting ceremony, most probably the week before Thanksgiving.
Railroad Trestle Repair – A grant was secured from the California Natural Resources Agency to repair the railroad trestle burned in a river bottom fire several years ago. This is necessary to connect the Trail to east side of the river and eventually the future Wetlands area. After over a decade and a half of being somewhat unsightly and unusable, the trestle will soon be fixed cosmetically and usable for pedestrian and non-motorized traffic. Documentation was finally signed for this grant in late October, 2021. The City Engineer completed the technical specification for the Scope of Work in June 2022 for the RFP. A decision was made to forestall the bid process a bit to allow construction costs to stabilize. Eventually, Kleinfelder, Inc., was selected for Design services in April. A meeting with the design team was held in early May wherein various facets of the project were discussed. Ginger Ward volunteered to sit in on meetings for this project when possible, so she and staff met multiple times with the design team via Zoom to discuss design concepts. Multiple ideas to control costs and stretch the project dollars were decided upon. The decision was made to proceed with the general direction of keeping the original character of the structure, while making concessions to keep costs under control.
4 City Council/CM Reports (10-28’24)
A January update meeting between the Design team, the City Planner and the CM revealed that the project had stalled due to a needed topographical study that the consultant thought the City would provide. After discussion, Kleinfelder engaged a local consultant to produce the document and the project is back in motion.
Pursuant to a periodic plan check, reprioritization of the elements to be completed vis a vis available funding was amended in May. Kleinfelder provided 90% plans in late September, so this phase nears completion.
Included in that plan set were construction estimates. After some analysis, staff will be bringing this to Council to approve advertising and bidding. THG reviewed the plans and sent them back to Kleinfelder for clarification and/or correction.
Holtville East Trail Link - The City Manager had multiple discussions in recent years about a Trail extension from the Trestle to the Country Club area, then to the UC Research station and eventually to Hwy 111 for easier access to IVC with active transportation funding options. The idea has been well received by SCAG staff and the head of County Public Works. An application for of Active Transportation funding was developed in mid-2024 and a grant application was submitted in June to fund design of the project.
Mellinger Alamo River Trail - A grant was awarded in early 2024 to River Partners, a non-profit that deals in habitat restoration, for a project that would include a Wetlands trail spur. RP met with the City Manager and toured the site, then engaged Nicklaus Engineering to design the project. Staff was contacted by NEI in March to discuss design elements. River Partners staff continued to meet with the CM throughout the Spring and early Summer, performing a few physical “scouting” trips to decide the best path for the trail extension. They have done some preliminary exploration and soil sampling and continue to move the project forward. A tentative map was forwarded to the City this week. The original template is aggressive (i.e. “Expensive”), so it is assumed that discussions and concessions will be forthcoming. River Partners presented a slightly revised plan to the Council in early October to get feedback on the direction of the project.
BUILDING DEPT - The City issued 100 building permits in 2024. A list of permits pulled by month is available on the City’s website at http://holtville.ca.gov/section.php?id=73.
Melon, LLC Housing Project (± 50) – A project has been in the works for some time at the northeast corner of Ninth and Melon, just outside the City limits. After years of confusion regarding the process, the project’s ownership group, led by John Hawk, engaged Development Design & Engineering in 2016 to assist in moving the project along. DD&E completed CEQA compliance, and a Mitigated Negative Declaration was adopted by the Planning Commission and City Council in late 2020.
The project was presented at the Planning Commission in October 2020 and drew a good deal of public opposition. PC action pushed the project forward with a designation of allowing R-1 or R-2 development, with Council accepting the PC recommendation in November, 2020. The denser R-2 zoning designation would allow up to 8 units per acre or approximately 65 units. The annexation was approved by LAFCo in February, 2021. We await further submission from the project proponent.
Staff spoke with Mr. Hawk multiple times to remind him that there are still several requirements to move his project forward, which he could be doing concurrently with the preparation and construction of the IID and City improvements. He said he will be speaking to his partners. As the undergrounding and street work are imminent, he still needs to produce a site plan, building plans, pull permits, etc. The City’s project should now have no bearing on his timeline. This was reiterated to Mr. Hawk again in January and again in July. A conversation with Mr. Hawk in early October revealed that he is still pursuing developer investment. We discussed the coming timeline with the undergrounding and the street project. He hopes to have some momentum by the time those things are complete.
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AMG Sunset Rose Senior Apartments (± 33) – In July, 2022, the City was granted HOME funding for this AMG & Associates apartment project, proposed in the area of Third and Grape. This will create some longterm oversight by the City, but it does continue to add housing. A subdivision map was approved for the property. A consultant to administer this grant was engaged in May, 2022, and an application for additional subsidized financing was approved by the City in late November.
A pre-submittal meeting was held in early November to discuss necessary aspects to the construction with the project proponent, including offsite improvements. Much of the discussion centered on handling stormwater. Final map and the necessary proposed lot split were approved in late February as well. Since the closing of the financing, several paperwork/compliance issues cropped up that the City was left to work on. This was not the “deal” as originally presented, so staff sought assistance. Staff met with HCD representatives on this project in October. We are hoping they will assist in working with the contractor to get the project running more smoothly.
Start was delayed as construction bids came in significantly over projections. The developer has now made a drawdown on funding, however, the ownership group has been somewhat unresponsive as the project continues to sit in limbo. An extension on their CUP was requested and was granted by Planning Commission in May, so we still await the start of construction activities. The CM had a recent conversation with AMG to express disappointment over the lack of information flow. It was promised that more updates would begin to flow.
Staff was recently apprised of the fact that a contractor has been engaged to begin earth moving to build up pads to start construction. We have communicated the need to schedule a pre-construction meeting to the developer and expect that soon
AMG Pine Crossing Apartments (± 64) – This is a proposed mirror image project across from Fern Crossing complex. The Building Inspector and City Engineer have coordinated with a plan check firm on the plans that were first submitted in June. After a few iterations and resubmissions, the building plans were approved in early October. AMG is still working with The City Engineer and staff on finalizing all site work and off-site plans for utilities and stormwater handling. There continues to be back and forth regarding these issues now, particularly the abandonment of the Artesian well on the property.
Peri & Sons Ag Labor Housing (66) – this project was introduced to Planning Commission earlier this week. It proposes to construct USDA-approved dormitory style housing for up to 660 H2A Visa Program agriculture laborers working for the applicant firm. PC approved the site plan and density waiver contingent on City Council approval of the land use designation and Conditional Use Permit. A Public Hearing was held at the last City Council meeting and the project was approved. We will now await more definitive site plans and building design for review.
WATER ENTERPRISE
Rate Study – The profitability of the Water Enterprise has been problematic in recent years. Coupled with the debt covenant to budget a net revenue of 120% of the annual debt service, a rate adjustment has been explored. A formal Water Rate Study must be completed, which will be brought back for discussion at some point in the future.
MEETINGS & EVENTS RECENTLY ATTENDED :
∙ 10/14/24 Department Head Meeting City Hall
∙ 10/14/24 Meeting w/ Senator Steve Padilla El Centro Office ∙ 10/14/24 Holtville City Council Meeting City Hall
∙ 10/16-18/2024 CA League of Cities Annual Conference Long Beach, CA ∙ 10/19/24 Mellinger Alamo River Trail Walk Trail/Holt Park ∙ 10/21/24 Department Head Meeting City Hall
∙ 10/21/24 Meeting w/ City Engineers/Planners re: Various Issues THG Offices (EC) ∙ 10/22/24 Holtville Wetlands Project Status Meeting Project Site ∙ 10/24/24 Chamber of Commerce Mixer Event Hot Rods & Beer ∙ 10/25/24 Holtville Rotary Club Mixer Vessey Offices
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UPCOMING EVENTS :
∙ 10/28/24 Department Head Meeting City Hall
∙ 10/28/24 Holtville City Council Meeting City Hall
∙ 10/29/24 Alamo River Trail (Wetlands Spur) Check-in Meeting Web Conference ∙ 11/01/24 Holtville Rotary Club Meeting St. Paul's Lutheran Church ∙ 11/01/24 CA FFA Foundation Board Meeting Video Conference ∙ 11/02/24 11th Annual IV Veterans Day Parade Fifth Street ∙ 11/02/24 Holtville Farmers Market & Street Fair Holt Park ∙ 11/11/24 Veterans Day Observed (City Hall Closed)
∙ 11/12/24 Holtville City Council Meeting City Hall
∙ 11/13/24 ICTC Management/CCMA Meetings City of Westmorland ∙ 11/14/24 Imperial-Mexicali Bi-National Alliance Meeting Imperial County ∙ 11/18/24 Holtville Planning Commission Meeting City Hall ∙ 11/20/24 IV Foreign Trade Zone Meeting IC Workforce Development (EC) ∙ 11/25/24 Holtville City Council Meeting
∙ 11/28/24 Thanksgiving Day (City Hall Closed)
∙ 11/29/24 Thanksgiving Observed (City Hall Closed)
∙ 12/05/24 Tree Lighting Ceremony (Tentative) Holt Park ∙
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If you have any questions about any of the items presented, please feel free to contact me directly.
Respectfully submitted,
Nicholas D. Wells, City Manager 6
City Council/CM Reports (2024'10-28)
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City of Holtville
REPORT TO CITY COUNCIL
DATE ISSUED: October 22nd, 2024
FROM: Frank Cornejo
Water/Wastewater Operations Supervisor
SUBJECT: Water / Wastewater Plant Operations & Maintenance Summary THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform council of all operations and maintenance activities carried out at the Water & Wastewater treatment facilities during the period between 10/07/2024 thru 10/22/2024.
WATER PLANT:
• Control Systems Engineering (Eric Blom) completed installation of telemetry bypass switch for distribution flow signal to be shared with 2.4 MG tank flow transmitter from 2.4 MG Tank (see attached photo).
• Water plant staff completed removal of all mechanical connections to old water plant main generator in preparation for pick up and transport by purchaser. • Water plant staff completed taking triennial Lead & Copper samples and delivered to Babcock Labs for analysis.
WASTEWATER PLANT:
• Staff began making repairs and servicing septage waste receiving station and making treatment plant operational adjustments in preparation for peak winter waste disposal traffic.
Respectfully Submitted,
Frank Cornejo.
Water/Wastewater Chief Operator/Consultant
IV Water Specialists
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2.4 MG Tank Sparling TigerMag flow transmitter.
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