AGENDA
REGULAR MEETING of THE HOLTVILLE CITY COUNCIL
121 WEST FIFTH STREET - HOLTVILLE, CALIFORNIA
Murray Anderson, Mayor George Morris, City Treasurer Alex Silva, Fire Chief John Munger, Mayor Pro Tem Nick Wells, City Manager Joe Conkey, Police Chief Mike Goodsell, Council Member Finance Supervisor Jack Holt, City Engineer Richard Layton, Council Member Steve Walker, City Attorney Jeorge Galvan, City Planner Michael Pacheco, Council Member Yvette Rios, City Clerk
THIS IS A PUBLIC MEETING
which may invade an individual's personal privacy are not permitted.
CITY COUNCIL
MEETING CONVENED - 5:30
CLOSED SESSION PUBLIC COMMENTS: This is the time for the public to address the City Council on any item appearing on the Closed Session agenda for this meeting.
ADJOURN TO CLOSED SESSION
(Government Code Section 54957.6)
Agency Negotiator: City Manager/City Attorney
PUBLIC EMPLOYMENT:
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
RECONVENE OPEN SESSION - 6:00 PM
PLEDGE of ALLEGIANCE:
EXECUTIVE SESSION ANNOUNCEMENTS:
GENERAL PUBLIC COMMENTS: The public may address the City Council on any item that DOES NOT appear on the agenda for this meeting within the purview of the City Council.
CONSENT AGENDA:
a. Approval of the Minutes from the Regular Meeting of Tuesday, November 12, 2024. b. Current Demands #47432 through #47472.
1. The items on the Consent Agenda are to be approved without comment. Should any Council Member or member of the public wish to discuss any item, they may request that the item be removed from the Consent Agenda and placed on the NEW Business agenda.
CONFERENCE WITH LABOR NEGOTIATORS:
INVOCATION:
CITY CLERK RE: Verification of Posting of the Agenda Friday, November 22, 2024 Monday, November 25, 2024
The Holtville City Council values your input if there is an issue on which you wish to be heard, for both items listed on the agenda and for items of general concern. The Mayor reserves the right to place a limit on each person's comments. Any public comments must include the individual's name and address for the record. Personal attacks on individuals and/or comments which are slanderous or REPORTS of OFFICERS, COMMISSIONS, COMMITTEES and COMMUNIQUES:
UNFINISHED BUSINESS: None
NEW BUSINESS:
a. Discussion/Related Action to Adopt RESOLUTION #24-28 Approving an Agreement for Law Enforcement Services from the Imperial County Sheriff’s Department Nick Wells, City Manager
UNFINISHED BUSINESS: None
STAFF REPORTS
a. City Manager Report - Nick Wells
b. Finance Supervisor -
c. Fire Chief - Alex Silva
d. Water/Wastewater Supervisor - Frank Cornejo
e. Public Works Foreman - Alex Chavez
Items for Future Meetings: Sidewalks/Bus Bench Funding
Swearing in of new Council Members
ADJOURNMENT:
I, Yvette Rios, City Clerk of the City of Holtville, California, DO HEREBY CERTIFY that the foregoing agenda was duly posted at Holtville City Hall and on the City of Holtville's website (www.Holtville.ca.gov) on Friday, November 22, 2024. 11/25/24
6. 7.
2. 3.
4. 5.
MEETING DATE:
THE MINUTES OF THE REGULAR MEETING OF ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
The Regular Meeting of the Holtville City Council was held on Tuesday, November 12, 2024, at 5:30 pm in the Civic Center. Mayor Murray Anderson was present, as were Council Members Mike Goodsell, Richard Layton, John Munger, and Mike Pacheco. Also present were Police Chief Joe Conkey, City Attorney Steve Walker, City Manager Nick Wells, and City Clerk Yvette Rios.
CITY COUNCIL CLOSED SESSION MEETING CALLED TO ORDER:
The Closed Session meeting was called to order at 5:30 PM. by Mayor Murray Anderson.
PUBLIC EMPLOYMENT:
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
CITY COUNCIL OPEN SESSION MEETING CALLED TO ORDER:
Mayor Anderson called the Open Session meeting to order at 6:02 PM.
PLEDGE OF ALLEGIANCE: Mr. Munger led the Pledge of Allegiance.
INVOCATION: The Invocation was given by Mr. Goodsell.
CITY CLERK RE: VERIFICATION OF POSTING OF AGENDA:
City Clerk Yvette Rios verified that the agenda was duly posted on Friday, November 8, 2024.
EXECUTIVE SESSION ANNOUNCEMENTS:
Mr. Walker reported that there was no reportable action from the Closed Session.
PRESENTATION: Salton Sea Management Program
Miguel Hernandez - California Natural Resources Agency
Miguel Hernandez, Public Affairs Officer for the Salton Sea Management Program, came to provide the Council information regarding projects associated with the Salton Sea. He explained that the exposed lakebed has a negative impact on air quality in the area. Efforts by the Salton Sea Management Program and other agencies, aim to improve the air quality and by effect preserve the habitat for natural wildlife.
Mr. Hernandez overviewed the plans and future stages for current projects.
GENERAL PUBLIC COMMENTS:
Laura Goodsell, Holtville representative for the Imperial Valley Health Care District Initial Board of Directors, came to update the Council regarding the unified health care district. She reported that she is not at will to discuss some recent developments due to legal proceedings preventing her from doing so. She was able to share that the issue of transitioning PMHD into the IVHCD is part of those court proceedings and she will be able to share more a later meeting. The BoD have continued with negotiations with other parties, such as ECRMC. Ms. Goodsell believes that progress towards the unified health care district has been moving in a positive direction.
Julie Velasco (644 Cedar Avenue) expressed that she is a proud Holtville resident but feels that concerned about unsightly properties around town. She wishes the City had the authority to compel improvement. 11/25/24
1 a
THE HOLTVILLE CITY COUNCIL
Tuesday, November 12, 2024
Approvals
Mary Helen Dollente (1925 Orchard Road) voiced citizen grief with inoperable public restrooms at Holt Park.
She feels that the park needs a public restroom for families to use. Ms. Dollente reported broken playground equipment. The City Clerk informed her that she can report those type of issues to the City's new texting service, TextMyGov, at (760) 359-9995.
1. CITY COUNCIL CONSENT AGENDA: Ms. Ward
a. Approval of the Minutes from the Regular Meeting of Monday, October 28, 2024. b. Current Demands #47372 through #47431
A motion was made by Mr. Goodsell and seconded by Mr. Layton to approve the Consent Agenda as presented. The motion passed in the form of a roll call vote.
AYES: Goodsell, Layton, Munger, Pacheco, Anderson
NOES: None
ABSENT: None
ABSTAIN: None
REPORTS OF OFFICERS, COMMISSIONS, COMMITTEES, AND COMMUNIQUES:
Ms. Rios reported on the successful Veterans Day Parade, informed the Council of a PC meeting next week, and shared a fundraiser idea for the Public Safety Building from Rosie at the Chamber.
Mr. Wells expressed that the Veterans Day Parade was well done. He announced that the Wetlands Ribbon Cutting Ceremony will be held November 21, at the project site. He reported that he has attended the first meeting for preconstruction for paving streets.
Mr. Walker shared that he enjoyed watching the parade as he announced.
Mr. Layton conveyed that City of Holtville staff and Holtville Chamber staff working well together is a good reflection of the City, he thanked them for their cooperation.
Mr. Goodsell also announced for the Veterans Day Parade and commented that the event improves every year. He attended a presentation at SCAG headquarters in LA, next week he has an ALUC meeting.
Mr. Munger also attended the Veterans Day Parade and volunteered to be "pied" for a Pine School Fundraiser. He thank staff for organizing a great event.
Mr. Pacheco reported that he also attended the Veterans Day Parade and donated to the Pine School fundraiser by "pie-ing" his colleagues. He confirmed with Mr. Wells that the Community Clean-Up day is this Saturday.
Chief Conkey shared that recent parades for HHS and the City went smoothly. He reported that ICSO has experienced a slower volume of calls for service in the last month and listed the community event he has attended.
Mayor Anderson also attended the Veterans Day Parade and thanked Mr. Munger and Chief Silva for volunteering for the Pine School Fundraiser, a little over $400 was raised for the students. He stopped by City Hall on Election Day to drop off his ballot and he enjoyed seeing familiar faces.
2. UNFINISHED BUSINESS: None
3. NEW BUSINESS:
a. Discussion/Related Action to Adopt RESOLUTION #24-27 Approving the Expenditure of Water Enterprise Funds for the Extension of Water Utility Services to Specified Properties Located Near the Intersection of Olive Avenue and Underwood Road Nick Wells, City Manager
As per recent discussion, Mr. Wells explained that the Pear Canal Undergrounding / Ninth Street West Improvement projects will eliminate surface water for six residences in the area. Those six residences will connect to City water, at the expense of the City. The cost has been waived for the resident so that expenses may be charged to project costs. Mr. Wells reported that he has been reviewing bids from contractors and hopes to move forward soon with water connection.
A motion was made by Mr. Goodsell and seconded by Mr. Pacheco to approve the action as presented.
The motion passed in the form of a roll call vote.
AYES: Goodsell, Layton, Munger, Pacheco, Anderson
NOES: None
ABSENT: None
ABSTAIN: None
4. INFORMATION ONLY: None
5. STAFF REPORTS:
a. City Manager Report - Nick Wells
b. Finance Supervisor -
c. Police Chief - Joe Conkey
d. Water/Wastewater Consultant - Frank Cornejo
e. Public Works Supervisor - Alex Chavez
Solution for chairs on sidewalk prior to the Carrot Festival Parade
7. ADJOURNMENT: There being no further business to come before the Council, Mayor Anderson adjourned the meeting at 7:05 PM.
Murray Anderson, Mayor
Yvette Rios, City Clerk
6. Items for Future Meetings:
Mr. Wells reported that the Pine Crossing and Sunset Rose Apartments have been moving towards progress.
City of Holtville Check Register - DETAILS REPORT Page: 1 Live 4.17.2022 Check Issue Dates: 11/5/2024 - 11/18/2024 Nov 18, 2024 03:24PM Report Criteria:
Report type: GL detail
Check.Type = {<>} "Adjustment"
Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 47432
11/15/2024 47432 8x8, INC. 4678121 10-12001-4425 53.86 53.86 TELEPHONE 11/15/2024 47432 8x8, INC. 4678121 10-12003-4425 53.86 53.86 TELEPHONE 11/15/2024 47432 8x8, INC. 4678121 10-14020-4425 53.86 53.86 TELEPHONE 11/15/2024 47432 8x8, INC. 4678121 11-31510-44250 53.86 53.86 TELEPHONE 11/15/2024 47432 8x8, INC. 4678121 12-31620-4425 53.86 53.86 TELEPHONE Total 47432: 269.30
47433
11/15/2024 47433 ACE HARDWARE E75391 10-22080-4420 36.17 36.17 PADLOCK, CLEANER 11/15/2024 47433 ACE HARDWARE E75492 10-22080-4420 38.26 38.26 PROPANE 11/15/2024 47433 ACE HARDWARE E75520 10-22080-4420 10.33 10.33 PAINTER TAPEL, GLOW STIC 11/15/2024 47433 ACE HARDWARE E75535 10-31150-44200 320.62 320.62 PAINTER 11/15/2024 47433 ACE HARDWARE E75536 10-31150-44200 59.34 59.34 PAINT, TRAYS 11/15/2024 47433 ACE HARDWARE E75810 10-22080-4420 9.69 9.69 COUPLERS 11/15/2024 47433 ACE HARDWARE E76007 10-31140-44200 31.81 31.81 PUBLIC WORKS SUPPLIES 11/15/2024 47433 ACE HARDWARE E76450 10-22080-4420 23.69 23.69 CLEANING CLOTH 11/15/2024 47433 ACE HARDWARE E76573 12-31620-4420 62.46 62.46 TAPE, CHISEL 11/15/2024 47433 ACE HARDWARE E76574 10-12003-4420 4.30 4.30 AIR FRESHNER 11/15/2024 47433 ACE HARDWARE E76759 11-31510-44200 11.28 11.28 VALVES, BUSHINGS 11/15/2024 47433 ACE HARDWARE E76759 12-31620-4420 11.28 11.28 VALVES, BUSHINGS 11/15/2024 47433 ACE HARDWARE E76783 10-22080-4420 16.79 16.79 UNDERCOATING RUBBER 11/15/2024 47433 ACE HARDWARE E76803 10-31150-44200 25.84 25.84 CONCRETE MIX 11/15/2024 47433 ACE HARDWARE E76825 10-31150-44200 56.67 56.67 PAINTER TAPEL, GLOW STIC 11/15/2024 47433 ACE HARDWARE E76890 10-22080-4420 8.61 8.61 SCREWS, SCREWDRIVER 11/15/2024 47433 ACE HARDWARE E77019 10-31140-44200 51.63 51.63 STREET SUPPLIES 11/15/2024 47433 ACE HARDWARE E77022 10-31140-44200 12.37- 12.37- STREET SUPPLIES 11/15/2024 47433 ACE HARDWARE E77027 10-22080-4420 3.43 3.43 TAPE 11/15/2024 47433 ACE HARDWARE E77046 10-31140-44200 54.03 54.03 CLEANING SUPPLIES 11/15/2024 47433 ACE HARDWARE E77070 10-22080-4420 29.25 29.25 TAPE, BRUSHES 11/15/2024 47433 ACE HARDWARE E77178 10-22080-4420 86.15 86.15 BATTERIES 11/15/2024 47433 ACE HARDWARE E77206 10-22080-4420 8.46 8.46 SCREWS 11/15/2024 47433 ACE HARDWARE E77278 10-22080-4420 18.31 18.31 DEGREASER 11/15/2024 47433 ACE HARDWARE E77288 10-22080-4420 69.10 69.10 PAINT, SCRUBBER 11/15/2024 47433 ACE HARDWARE E77291 10-31150-44200 17.23 17.23 BAGS 11/15/2024 47433 ACE HARDWARE E75072 10-31150-44200 7.53 7.53 STORAGE BOX 11/15/2024 47433 ACE HARDWARE E75197 10-31150-44200 80.80 80.80 RYEGRASS 11/15/2024 47433 ACE HARDWARE E75323 10-22080-4420 10.75 10.75 SNAP BOLTS Total 47433: 1,151.44
47434
11/15/2024 47434 AMERICA'S FINES 18M 915349 10-21040-4430 243.00 243.00 SHERIFF DEPT EXTINGUISH Total 47434: 243.00
47435
11/15/2024 47435 APPLIED INDUSTR 7030560431 12-31610-4420 231.44 231.44 NITRILE GLOVES Total 47435: 231.44
M = Manual Check, V = Void Check
ADMIN
PW
FIRE DEPT
ADMIN
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City of Holtville Check Register - DETAILS REPORT Page: 2 Live 4.17.2022 Check Issue Dates: 11/5/2024 - 11/18/2024 Nov 18, 2024 03:24PM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 47436
11/15/2024 47436 AUTO ZONE COM 0564897381 10-22080-4428 37.98 37.98 MOTOR OIL 11/15/2024 47436 AUTO ZONE COM 5648971808 11-31520-44280 146.48 146.48 FILTERS, OIL 11/15/2024 47436 AUTO ZONE COM 5648973688 11-31520-44280 47.70 47.70 SUB ZERO 11/15/2024 47436 AUTO ZONE COM 5648973789 11-31520-44280 10.00- 10.00- SUB ZERP Total 47436: 222.16
47437
11/15/2024 47437 BABCOCK & SONS CK40142-22 12-31610-4430 183.32 183.32 BIOCHEMICAL OXYGEN DEM 11/15/2024 47437 BABCOCK & SONS CJ41574-227 11-31520-44301 178.35 178.35 TOTAL ORGANIC CARBON 11/15/2024 47437 BABCOCK & SONS CJ41704-227 12-31610-4430 157.31 157.31 BIOCHEMICAL OXYGEN DEM 11/15/2024 47437 BABCOCK & SONS CJ41705-227 11-31520-44301 19.81 19.81 ALUMINUM LAB ANALYSIS 11/15/2024 47437 BABCOCK & SONS LJ40038-227 12-31610-4430 33.44 33.44 E.COLI LAB ANALYSIS 11/15/2024 47437 BABCOCK & SONS LJ40046-227 12-31610-4430 33.44 33.44 E.COLI LAB ANALYSIS 11/15/2024 47437 BABCOCK & SONS LJ40058-227 12-31610-4430 33.44 33.44 E.COLI LAB ANALYSIS 11/15/2024 47437 BABCOCK & SONS LJ40064-227 12-31610-4430 33.44 33.44 E.COLI LAB ANALYSIS Total 47437: 672.55
47438
11/15/2024 47438 BAJA DESERT TIR S21-21666 10-31150-44280 256.24 256.24 TIRES 11/15/2024 47438 BAJA DESERT TIR S21-21666 11-31510-44280 36.60 36.60 TIRES 11/15/2024 47438 BAJA DESERT TIR S21-21666 12-31620-4428 73.20 73.20 TIRES 11/15/2024 47438 BAJA DESERT TIR S21-21707 12-31610-4428 25.00 25.00 FLAT REPAIR Total 47438: 391.04
47439
11/15/2024 47439 BLU BULK TRANS 059746 10/3 10-31158-44200 129.00 129.00 PUBLIC WORKS WATER Total 47439: 129.00
47440
11/15/2024 47440 BOUNDTREE 85520406 10-22080-4420 541.09 541.09 GLOVES, MASKS, BANDAGE Total 47440: 541.09
47441
11/15/2024 47441 CHOLLA CONSTR 111224 12-31620-4430 31,820.98 31,820.98 MELON/7TH SEWER MANHO Total 47441: 31,820.98
47442
11/15/2024 47442 COUNTY MOTOR P 315389 11-31510-44200 94.78 94.78 BACKHOE SUPPLIES 11/15/2024 47442 COUNTY MOTOR P 315398 10-31140-44200 617.34 617.34 SHAFT 11/15/2024 47442 COUNTY MOTOR P 314706 12-31610-4420 1,134.51 1,134.51 AIR FILTERS 11/15/2024 47442 COUNTY MOTOR P 315174 10-31150-44200 31.58 31.58 BRUSHES, PAINT 11/15/2024 47442 COUNTY MOTOR P 315273 10-31140-44200 67.54 67.54 D-RING, CHUCK, CONNECTO 11/15/2024 47442 COUNTY MOTOR P 315283 11-31510-44200 51.34 51.34 HOSE, GAUGE 11/15/2024 47442 COUNTY MOTOR P 315283 12-31620-4420 51.35 51.35 HOSE, GAUGE Total 47442: 2,048.44
47443
11/15/2024 47443 CR&R INCORPORA OCTOBER 2 13-31710-4430 26,543.58 26,543.58 ADJUSTED GROSS M = Manual Check, V = Void Check
PW
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PW
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City of Holtville Check Register - DETAILS REPORT Page: 3 Live 4.17.2022 Check Issue Dates: 11/5/2024 - 11/18/2024 Nov 18, 2024 03:24PM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 11/15/2024 47443 CR&R INCORPORA OCTOBER 2 10-00000-3145 3,185.23- 3,185.23- FRANCHISE FEES 11/15/2024 47443 CR&R INCORPORA OCTOBER 2 13-00000-3849 1,592.61- 1,592.61- ABA 939 11/15/2024 47443 CR&R INCORPORA OCTOBER 2 10-00000-3848 1,327.18- 1,327.18- VEHICLE IMPACT FEE Total 47443: 20,438.56
47444
11/15/2024 47444 CRAIG'S CRANE & N2 8428 11-31520-44300 1,040.00 1,040.00 MOVED GENERATOR SOLD Total 47444: 1,040.00
47445
11/15/2024 47445 D.J. MILLER, INC. 24194 22-80027-4430 298,965.00 298,965.00 PROGRESS PAYMENT #9 Total 47445: 298,965.00
47446
11/15/2024 47446 DELL COMPUTER 1077144069 12-31610-4530 1,232.48 1,232.48 OPTIPLEX MICRO FORM FAC Total 47446: 1,232.48
47447
11/15/2024 47447 DESERT VETERIN 305606 10-21070-4430 90.00 90.00 EUTHANASIA Total 47447: 90.00
47448
11/15/2024 47448 DRAGON'S EXTER 89244196 10-31158-44300 250.00 250.00 MONTHLY PEST Total 47448: 250.00
47449
11/15/2024 47449 FERGUSON ENTE 4878731 10-31140-44210 286.80 286.80 TOOLS 11/15/2024 47449 FERGUSON ENTE 4878731 10-31140-44200 192.41 192.41 SHOP SUPPLIES Total 47449: 479.21
47450
11/15/2024 47450 FERNANDO RUIZ, I 168287 12-31610-4315 87.50 87.50 SAFETY SERVICES 11/15/2024 47450 FERNANDO RUIZ, I 168287 10-31140-43150 87.50 87.50 SAFETY SERVICES 11/15/2024 47450 FERNANDO RUIZ, I 168287 10-31150-43150 87.50 87.50 SAFETY SERVICES 11/15/2024 47450 FERNANDO RUIZ, I 168287 11-31510-43150 87.50 87.50 SAFETY SERVICES 11/15/2024 47450 FERNANDO RUIZ, I 168287 12-31620-4315 87.50 87.50 SAFETY SERVICES 11/15/2024 47450 FERNANDO RUIZ, I 168287 11-31520-43150 87.50 87.50 SAFETY SERVICES Total 47450: 525.00
47451
11/15/2024 47451 GEORGE'S PIZZA 0703 12-31620-4450 86.53 86.53 MELON RD MANHOLE REPAI Total 47451: 86.53
47452
11/15/2024 47452 GOLDEN BELL PR 18971 12-31610-4420 1,987.14 1,987.14 DEGREASER M = Manual Check, V = Void Check
ADMIN
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ADMIN
PW
PW
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City of Holtville Check Register - DETAILS REPORT Page: 4 Live 4.17.2022 Check Issue Dates: 11/5/2024 - 11/18/2024 Nov 18, 2024 03:24PM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 47452: 1,987.14
47453
11/15/2024 47453 HOLTVILLE TRIBU 0101705 10-12003-4422 472.50 472.50 LEGAL AD-ORDINANCE TITL 11/15/2024 47453 HOLTVILLE TRIBU 0101704 10-12003-4422 1,575.00 1,575.00 LEGAL AD-STREET PROJECT Total 47453: 2,047.50
47454
11/15/2024 47454 I.C. SHERIFF'S DE 10312024-1 10-21050-4430 8,476.00 8,476.00 DISPATCH SERVICES 11/15/2024 47454 I.C. SHERIFF'S DE 10312024-1 10-21040-4430 82,845.94 82,845.94 SHERIFF SERVICES Total 47454: 91,321.94
47455
11/15/2024 47455 IMPERIAL COUNTY IVFTZ-2025- 10-17030-4432 1,126.49 1,126.49 IVFTZ CONTRIBUTION Total 47455: 1,126.49
47456
11/15/2024 47456 IMPERIAL IRRIGAT ELECTRICIT 10-31140-44240 2,083.86 2,083.86 ELECTRICITY 11/15/2024 47456 IMPERIAL IRRIGAT ELECTRICIT 10-31158-44240 3,069.41 3,069.41 ELECTRICITY 11/15/2024 47456 IMPERIAL IRRIGAT ELECTRICIT 11-31520-44240 12,573.48 12,573.48 ELECTRICITY 11/15/2024 47456 IMPERIAL IRRIGAT ELECTRICIT 12-31610-4424 5,095.15 5,095.15 ELECTRICITY 11/15/2024 47456 IMPERIAL IRRIGAT ELECTRICIT 12-31620-4424 116.75 116.75 ELECTRICITY 11/15/2024 47456 IMPERIAL IRRIGAT ELECTRICIT 11-31510-44240 152.94 152.94 ELECTRICITY 11/15/2024 47456 IMPERIAL IRRIGAT ELECTRICIT 11-31520-44240 152.95 152.95 ELECTRICITY 11/15/2024 47456 IMPERIAL IRRIGAT PARKS OCT 10-31150-44240 2,521.03 2,521.03 PARKS ELECTRICITY Total 47456: 25,765.57
47457
11/15/2024 47457 IMPERIAL IRRIGAT #0303 OCT 2 11-31520-44350 3,124.00 3,124.00 RAW WATER CHARAGES Total 47457: 3,124.00
47458
11/15/2024 47458 J&S AG SUPPLIES 776328 10-31140-44200 52.41 52.41 CAMLOCK Total 47458: 52.41
47459
11/15/2024 47459 LA BRUCHERIE IR 290611C 11-31520-44200 191.08 191.08 BUSHINGS AND ADAPTERS 11/15/2024 47459 LA BRUCHERIE IR 292209C 10-31150-44200 954.05 954.05 CONTROLLER, ASSEMBLY 11/15/2024 47459 LA BRUCHERIE IR 292995C 12-31610-4420 480.42 480.42 FITTINGS, HOSE Total 47459: 1,625.55
47460
11/15/2024 47460 MISSIONSQUARE 6521716 10-00000-2026 2,158.71 2,158.71 INSURANCE PREMIUM 11/15/2024 47460 MISSIONSQUARE 6521716 10-00000-2027 480.21 480.21 INSURANCE PREMIUM 11/15/2024 47460 MISSIONSQUARE 6521716 10-12001-4240 672.01 672.01 INSURANCE PREMIUM 11/15/2024 47460 MISSIONSQUARE 6521716 10-14020-4240 56.16 56.16 INSURANCE PREMIUM 11/15/2024 47460 MISSIONSQUARE 6521716 10-22080-4240 346.51 346.51 INSURANCE PREMIUM 11/15/2024 47460 MISSIONSQUARE 6521716 10-12003-4240 199.44 199.44 INSURANCE PREMIUM M = Manual Check, V = Void Check
ADMIN
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City of Holtville Check Register - DETAILS REPORT Page: 5 Live 4.17.2022 Check Issue Dates: 11/5/2024 - 11/18/2024 Nov 18, 2024 03:24PM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 11/15/2024 47460 MISSIONSQUARE 6521716 12-31610-4240 466.24 466.24 INSURANCE PREMIUM 11/15/2024 47460 MISSIONSQUARE 6521716 12-31620-4240 575.00 575.00 INSURANCE PREMIUM 11/15/2024 47460 MISSIONSQUARE 6521716 10-21070-4240 42.22 42.22 INSURANCE PREMIUM 11/15/2024 47460 MISSIONSQUARE 6521716 10-31140-42400 146.51 146.51 INSURANCE PREMIUM 11/15/2024 47460 MISSIONSQUARE 6521716 10-31150-42400 25.33 25.33 INSURANCE PREMIUM 11/15/2024 47460 MISSIONSQUARE 6521716 11-31530-42400 32.78 32.78 INSURANCE PREMIUM 11/15/2024 47460 MISSIONSQUARE 6521716 11-31510-42400 490.63 490.63 INSURANCE PREMIUM 11/15/2024 47460 MISSIONSQUARE 6521716 11-31520-42400 399.12 399.12 INSURANCE PREMIUM Total 47460: 6,090.87
47461
11/15/2024 47461 PEOPLEREADY,IN 28899062 12-31610-4140 853.80 853.80 TEMP WORKER WWTP 11/15/2024 47461 PEOPLEREADY,IN 28899063 10-31150-41400 782.65 782.65 TEMP WORKER PARKS 11/15/2024 47461 PEOPLEREADY,IN 28913939 12-31610-4140 853.80 853.80 TEMP WORKER WWTP 11/15/2024 47461 PEOPLEREADY,IN 28913940 10-31150-41400 782.65 782.65 TEMP WORKER PARKS 11/15/2024 47461 PEOPLEREADY,IN 28921363 12-31610-4140 853.80 853.80 TEMP WORKER WWTP 11/15/2024 47461 PEOPLEREADY,IN 28921364 10-31150-41400 782.65 782.65 TEMP WORKER PARKS Total 47461: 4,909.35
47462
11/15/2024 47462 PYRAMID CONSTR 25175 10-31140-44200 808.64 808.64 CLASS 2 BASE 11/15/2024 47462 PYRAMID CONSTR 25176 10-31140-44200 454.00 454.00 SAND Total 47462: 1,262.64
47463
11/15/2024 47463 QUILL CORPORATI 41200207 10-14020-4416 16.44 16.44 OFFICE SUPPLIES 11/15/2024 47463 QUILL CORPORATI 41200207 11-31510-44160 16.44 16.44 OFFICE SUPPLIES 11/15/2024 47463 QUILL CORPORATI 41200207 12-31620-4416 16.44 16.44 OFFICE SUPPLIES 11/15/2024 47463 QUILL CORPORATI 41513537 10-14020-4416 11.54 11.54 OFFICE SUPPLIES 11/15/2024 47463 QUILL CORPORATI 41513537 10-22080-4416 25.29 25.29 OFFICE SUPPLIES Total 47463: 86.15
47464
11/15/2024 47464 RAYLENE TAPICER 11.4.2024 A 10-12003-4314 42.20 42.20 BUILDING INSPECTOR JACK 11/15/2024 47464 RAYLENE TAPICER CONFEREN 10-12003-43110 735.93 735.93 CODE ENFORCE TRAINING Total 47464: 778.13
47465
11/15/2024 47465 ROBERT S. NELSO 15091 10-22080-4428 225.94 225.94 TRUCK REPAIRS Total 47465: 225.94
47466
11/15/2024 47466 SELLERS PETROL CL39615-IN 10-12003-4427 52.02 52.02 PUBLIC WORKS FUEL 11/15/2024 47466 SELLERS PETROL CL39615-IN 10-21070-4427 120.60 120.60 PUBLIC WORKS FUEL 11/15/2024 47466 SELLERS PETROL CL39615-IN 10-31150-44270 485.69 485.69 PUBLIC WORKS FUEL 11/15/2024 47466 SELLERS PETROL CL39615-IN 11-31510-44270 253.44 253.44 PUBLIC WORKS FUEL 11/15/2024 47466 SELLERS PETROL CL39615-IN 11-31530-44270 256.77 256.77 PUBLIC WORKS FUEL 11/15/2024 47466 SELLERS PETROL CL39615-IN 11-31520-44270 135.00 135.00 PUBLIC WORKS FUEL 11/15/2024 47466 SELLERS PETROL CL39615-IN 12-31610-4427 55.35 55.35 PUBLIC WORKS FUEL 11/15/2024 47466 SELLERS PETROL CL39615-IN 12-31620-4427 364.69 364.69 PUBLIC WORKS FUEL M = Manual Check, V = Void Check
ADMIN
PW
ADMIN
PW
FIRE DEPT
BUILDING
FIRE DEPT
PW
City of Holtville Check Register - DETAILS REPORT Page: 6 Live 4.17.2022 Check Issue Dates: 11/5/2024 - 11/18/2024 Nov 18, 2024 03:24PM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 47466: 1,723.56
47467
11/15/2024 47467 SERVICE MASTER 35380 10-31158-44300 2,045.60 2,045.60 JANITORIAL SERVICE Total 47467: 2,045.60
47468
11/15/2024 47468 SPARKLETTS 9431538 110 10-31158-44200 294.66 294.66 PUBLIC WORKS WATER Total 47468: 294.66
47469
11/15/2024 47469 THATCHER CO. 20241001163 11-31520-44201 27,631.44 27,631.44 T-FLOC Total 47469: 27,631.44
47470
11/15/2024 47470 VESTIS #2000 OCT 2 12-31620-4314 266.67 266.67 UNIFORM CHARGES 11/15/2024 47470 VESTIS #2000 OCT 2 11-31510-43140 266.68 266.68 UNIFORM CHARGES 11/15/2024 47470 VESTIS #2000 OCT 2 10-31140-43140 148.16 148.16 UNIFORM CHARGES 11/15/2024 47470 VESTIS #2000 OCT 2 10-31150-43140 148.16 148.16 UNIFORM CHARGES 11/15/2024 47470 VESTIS #2000 OCT 2 11-31530-43140 158.03 158.03 UNIFORM CHARGES 11/15/2024 47470 VESTIS #2000 OCT 2 11-31520-43140 604.65 604.65 UNIFORM CHARGES 11/15/2024 47470 VESTIS #2000 OCT 2 12-31610-4314 638.42 638.42 UNIFORM CHARGES 11/15/2024 47470 VESTIS #2000 OCT 2 10-31158-44200 433.39 433.39 WORKPLACE SUPPLIES Total 47470: 2,664.16
47471
11/15/2024 47471 VISUAL EDGE IT, I 24AR221229 10-13010-4416 1.39 1.39 CITY HALL PRINTER 11/15/2024 47471 VISUAL EDGE IT, I 24AR221229 12-31620-4416 1.40 1.40 CITY HALL PRINTER 11/15/2024 47471 VISUAL EDGE IT, I 24AR221229 10-12001-4416 1.39 1.39 CITY HALL PRINTER 11/15/2024 47471 VISUAL EDGE IT, I 24AR221229 11-31510-44160 1.39 1.39 CITY HALL PRINTER 11/15/2024 47471 VISUAL EDGE IT, I 24AR221229 10-14020-4416 1.39 1.39 CITY HALL PRINTER Total 47471: 6.96
47472
11/15/2024 47472 XEROX FINANCIAL 6397155 10-14020-4525 195.93 195.93 PRINTER LEASE 11/15/2024 47472 XEROX FINANCIAL 6397155 11-31510-45250 195.92 195.92 PRINTER LEASE 11/15/2024 47472 XEROX FINANCIAL 6397155 12-31620-4525 195.93 195.93 PRINTER LEASE 11/15/2024 47472 XEROX FINANCIAL 6397155 10-12001-4525 195.93 195.93 PRINTER LEASE 11/15/2024 47472 XEROX FINANCIAL 6397155 10-13010-4525 195.93 195.93 PRINTER LEASE Total 47472: 979.64
47473
11/15/2024 47473 I.C. PUBLIC WORK 11152024 11-31510-44301 85.00 85.00 WATER DISTRIBUTION PERM Total 47473: 85.00
Grand Totals: 536,661.92
M = Manual Check, V = Void Check
PW
PW
PW
PW
ADMIN
ADMIN
ADMIN
MEETING DATE:
ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Nick Wells, City Manager
SUBJECT: Resolution No. 24-28 Renewal of ICSO Contract
ISSUE:
Shall the City Council approve Resolution No. 24-28, approving the renewal of a contract with the Imperial County Sheriff’s Office (ICSO) to provide law enforcement services for Holtville? DISCUSSION:
The City of Holtville began contracting with the ICSO in 2010 upon dissolution of the local Police Department. The scope of services was negotiated for a period of five (5) years with a caveat for annual reexamination and/or termination. Prior to the conclusion of that agreement in 2015, the City opted to renew for another 5-year term, then again in 2020. With that renewal set to expire, City staff began discussion with ICSO several weeks ago to extend that agreement for another 5-year term.
In conjunction with County Counsel and the County Auditor/Controller, a new “not to exceed” amount has been proposed. Under the first contract, that was $975,874, then $1,068,392 for the second, which represented a 9.5% increase, then the third iteration was capped at $1,103,461, which represented a 3.28% increase. With the extensive shifts in economic factors since the last renewal, ICSO is proposing a 3% annual increase over the life of the 5-year renewal. The new proposed "not to exceed" amounts would then equate to:
Increase Cap Amount
(Current Cap) $1,103,458
2025 3.000% $1,136,554 $1,136,562
2026 3.000% $1,170,666 $1,170,659
2027 3.000% $1,205,781 $1,205,778
2028 3.000% $1,241,552 $1,241,952
2029 3.000% $1,279,179 $1,279,210
In past years, average annual billings have at times totaled from 88 – 92% of the original “not to exceed” number. It is always hoped that some savings can occur to keep the billed amounts more palatable.
FISCAL IMPACT:
An additional $33,096 is added to the cap amount of the contract for next calendar year, climbing to $175,721 in additional expenditures at the end of the contract, all coming from the General Fund.
November 21, 2024
11/25/24
City of Holtville 3 a Approvals
REPORT TO COUNCIL
Reso 24-28 ICSO Contract Extension (2024'11) Page 1 of 2 ICSO Contract Renewal
November, 2024
CITY MANAGER RECOMMENDED ACTION:
It is recommended that the City Council authorize the renewal of the contract for services as presented in the attached “Agreement Between the County of Imperial and the City of Holtville for the Imperial County Sheriff's Office to Perform Certain Law Enforcement Services and Functions.”
ALTERNATIVES:
1) Adopt the action as presented
2) Give staff direction to open further negotiations
3) Direct staff to explore alternate law enforcement services Reso 24-28 ICSO Contract Extension (2024'11) Page 2 of 2
CITY OF HOLTVILLE
Analysis of Contract with Imperial County Sheriff's Office for Law Enforcement Services
MONTH/YEAR 2017 2018 2019 2020 2021 2022 2023 2024
January $ 74,000.33 $ 70,862.35 $ 64,043.36 $ 75,548.23 $ 78,998.12 $ 76,996.31 $ 78,174.01 $ 79,077.42 February 76,182.19 70,844.76 65,117.86 77,155.55 72,033.68 72,264.75 74,050.73 79,367.49 March 71,467.97 69,922.99 61,284.35 79,118.90 82,036.64 76,288.84 78,102.29 82,602.79 April 76,075.55 72,490.21 62,452.82 83,857.99 75,259.82 72,292.39 73,534.36 80,327.27 May 70,601.32 69,515.38 62,928.95 86,777.32 83,097.23 77,400.59 81,543.01 86,832.84 June 77,333.63 74,693.49 71,160.20 85,580.65 82,832.86 75,323.32 85,532.84 76,665.61 July 73,051.72 68,755.54 65,305.98 88,551.04 80,535.06 81,108.12 83,433.43 76,016.12 August 73,503.07 72,375.53 66,652.74 85,526.18 74,398.30 86,412.69 83,038.12 79,633.78 September 76,273.70 67,084.47 66,721.95 73,552.12 67,159.19 79,679.47 77,252.44 81,734.66 October 70,471.61 65,471.97 70,592.85 83,644.33 78,062.74 76,504.19 81,032.27 82,845.94 November 74,050.42 67,918.60 71,950.12 83,871.10 74,789.56 78,460.65 76,827.58 76,693.00 December 67,469.12 65,421.36 70,070.23 83,861.59 73,245.17 75,718.88 83,315.37 77,427.00 Dispatch 101,712.00 101,712.00 101,712.00 101,712.00 101,712.00 101,712.00 101,712.00 101,712.00 Annual Total $ 982,192.63 $ 937,068.65 $ 899,993.41
"Not to Exceed" Amt $ 1,068,391 $ 1,068,391 $ 1,068,391 $ 1,068,391 $ 1,068,391 $ 1,068,391 $ 1,068,391 $ 1,068,391 % OF NO EXCEED 92% 88% 84% 102% 96% 96% 99% 99%
Savings to Holtville $ 86,198.37 $ 131,322.35 $ 168,397.59 $ (20,366.00) $ 44,230.63 $ 38,228.80 $ 10,842.55 $ 7,455.08 Monthly Average $ 81,849.39 $ 78,089.05 $ 74,999.45 $ 90,729.75 $ 85,346.70 $ 85,846.85 $ 88,129.04 $ 88,411.33 $ 1,088,757.00 $ 1,024,160.37 $ 1,030,162.20 $ 1,057,548.45 $ 1,060,935.92 Reso 24-28 ICSO Contract Extension (2024'11) (Annualized) Page 1 of 1 4:33 PM 11/21/2024
HOLTVILLE CITY COUNCIL
RESOLUTION NO. 24-28
A RESOLUTION OF THE HOLTVILLE CITY COUNCIL APPROVING AN
AGREEMENT WITH THE COUNTY OF IMPERIAL FOR THE PROVISION OF
PUBLIC SAFETY AND LAW ENFORCEMENT SERVICES THROUGH THE
IMPERIAL COUNTY SHERIFF’S OFFICE
WHEREAS, the City of Holtville is authorized to provide law enforcement and public safety service to residents of the City within the incorporated area; and WHEREAS, after successfully utilizing the services of the Imperial County Sheriff’s Office to provide law enforcement and public safety services since 2010 to the satisfaction of the City of Holtville; and
WHEREAS, the County of Imperial and Imperial County Sheriff’s Office are willing to continue to provide law enforcement and public safety services to the City of Holtville pursuant to the terms delineated in the written agreement for said services; and
NOW, THEREFORE, THE HOLTVILLE CITY COUNCIL DOES HEREBY
RESOLVE, DETERMINE AND AUTHORIZE AS FOLLOWS:
1. That the City of Holtville finds that it best serves its residents by continuing to contract with the County of Imperial to provide public safety and law enforcement services.
2. That the City Council hereby agrees to extend the agreement with the County of Imperial for the provision of law enforcement and public safety services pursuant to the written agreement and addenda, copies of which in form and substance are attached hereto as Exhibit A.
3. That this agreement will take effect upon execution by authorized representatives of the City of Holtville and the County of Imperial.
4. The foregoing is true, correct and adopted.
PASSED, APPROVED AND ADOPTED by Holtville City Council at a regular meeting held on this 26th day of November, 2024, by the following roll call vote: 26-Nov AYES: Anderson, Layton, Pacheco, Ward, Goodsell
NOES: None
ABSTAIN:
ABSENT:
Attest: Murray Anderson, Mayor
Yvette Rios, City Clerk
Reso 24-28 ICSO Contract Extension (2024'11)
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AGREEMENT BETWEEN THE COUNTY OF IMPERIAL
AND THE CITY OF HOLTVILLE FOR THE IMPERIAL COUNTY SHERIFF'S OFFICE
TO PROVIDE CERTAIN LAW ENFORCEMENT SERVICES AND FUNCTIONS THIS AGREEMENT ("Agreement"), made and entered into effective the _____ day of ____________, 2025, by and between the COUNTY OF IMPERIAL, a political subdivision of the State of California, through its Imperial County Sheriffs Office, ("County"), and the CITY OF HOLTVILLE, a California municipality with its main office located at 121 West 5th Street, Holtville, California 92250,
RECITALS
WHEREAS, the Imperial County Sheriffs Office ("ICSO") has contracted with the City of Holtville to perform law enforcement services and functions for the City of Holtville; and WHEREAS, the City desires to enter into a new contract with the County for the ICSO provide certain law enforcement services and functions within the City's jurisdictional boundaries, by reason its qualifications and experience for performing such services; and WHEREAS, this Agreement is authorized pursuant to Government Code§ 51301; and WHEREAS, the Parties agree to enter into this Agreement on the terms and in the manner set forth herein.
NOW, THEREFORE, in consideration of their mutual covenants, the Parties have and hereby agree to the following:
1. TERM.
1.1 The term of this Agreement shall be effective from January 4, 2025 through January 4, 2030, unless otherwise modified or terminated as provided for herein.
1.2 This Agreement shall automatically renew for an additional five (5) year period unless otherwise modified or terminated by either Party.
2. SCOPE OF SERVICES.
County shall provide to the City the services identified under "Scope of Services," which is attached hereto and incorporated herein by this reference as Exhibit "A". 3. COMPENSATION.
3.1 City shall pay County an amount not to exceed One Million, One Hundred Thirty-Six 1 2
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Thousand, Five Hundred Fifty-Four Dollars ($1,136,554), for County's services contemplated under this Agreement, for year one January 4, 2025 through January 4, 2026. City shall pay County an amount not to exceed One Million, One Hundred Seventy, Six Hundred Sixty-Six Dollars ($1,170,666), for County's services contemplated under this Agreement, for year two January 4, 2026 through January 4, 2027. City shall pay County an amount not to exceed One Million, Two Hundred and Five, Seven Hundred Eighty-One Dollars ($1,205,781), for County's services contemplated under this Agreement, for year three January 4, 2027 through January 4, 2028. City shall pay County an amount not to exceed One Million, Two Hundred FortyOne, Five Hundred Fifty-Two Dollars ($1,241,552), for County's services contemplated under this Agreement, for year four January 4, 2028 through January 4, 2029. City shall pay County an amount not to exceed One Million, Two Hundred Seventy-Nine, One Hundred Seventy-Nine Dollars ($1,279,179), for County's services contemplated under this Agreement, for year five January 4, 2029 through January 4, 2030.
As identified in the "Detail Worksheet for Sheriff Services - FBHR for the City of Holtville," which is attached hereto and incorporated herein by this reference as Exhibit “B”. 3.2 City understands and agrees that it will be invoiced separately for the actual cost of overtime and all services performed by County that exceed the professional expertise of the positions specifically contemplated by this Agreement, including but not limited to investigation work performed by ICSO investigators and/or SAL-related work performed by ICSO staff.
3.3 County, through the ICSO, shall render to City within ten (10) days after the close of each calendar month an invoice which covers all services performed during said month, and City shall pay County therefore within thirty (30) calendar days after receipt of each monthly statement.
3.4 Except as provided for in paragraph 2 of Exhibit C, CITY agrees to pay for any increased costs that result from collective bargaining negotiations between COUNTY and any relevant ICSO bargaining units which come into effect during the term of this Agreement. COUNTY and CITY will amend the Agreement and Exhibit A accordingly each time the not-to-exceed amount increases as a result of collective bargaining negotiations.
3.5 In the event this Agreement is terminated by either Party, City shall pay County the total outstanding compensation within thirty (30) calendar days of the date of termination. ///
1 City Council/CM Reports (11-26’24)
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: November 22, 2024
FROM: Nick Wells, City Manager
SUBJECT: City Manager Update
INFORMATION ONLY – NO ACTION REQUIRED AT THIS TIME
ADMINISTRATION
Public Safety Lot/New Construction – Rubio Medina of Irvine, California was engaged in April, 2023, to perform Architecture services to design Phase I (Fire Apparatus Bay) and Phase II (PS Administration & Fire Dormitories) of this project. Staff met with Mr. Medina multiple times in early May, wherein iterative documents were discussed and revised. Pursuant to discussions between Council, Chief Silva, the CM and Mr. Medina regarding configuration, direction solidified for constructing a 3-bay apparatus section and a 2- story administration/residence area. Further discussion also clarified the placement of the building on the site and the external motif of the building. Mr. Medina moved forward with subconsultants for plumbing, electrical, HVAC, etc. Due to an increase in the size of the project over that which was called out in the RFP, the architect has approached the City about augmented funding, which may be brought to Council in the future. More solid delineation of cost estimates for the phasing of the project were presented in August and presented to Council for consideration.
Staff met with representatives of USDA Rural Development in September to discuss financing the remaining unfunded portion of the project. Unfortunately, although their website notes capability of disadvantaged communities with populations under 12,000 to apply for 50% grant, 50% loan funding, that program is capped at $50,000 for grants, so any hope that grant funding may be available is not there. Rates were adjusted on October 1, from 4% down to 3.75%, so the loan payment calculation improved, but not drastically.
Multiple conversations regarding augmented funding have taken place with staff, Council, and various entities. The CM compiled information from various sources and submitted an application for directed Congressional funding to Raul Ruiz’s office in early May. The City received word that the project was selected by the Congressman and recommended to the Congressional budget committee. Although we received word that the project is on track to receive some funding, the amount projected to be received will likely be a fraction of the amount requested, so sizing the project down is probably on the horizon.
Staff continues to pursue additional funding sources. At the recent League of Cities Annual Conference, Mayor Anderson, Councilman Goodsell and the CM had multiple conversations with firms and organizations that show promise as potential funding sources. We have followed up with some and will continue to attempt to develop those leads. One proposal has been received. Council has requested further research in the proposed service.
EVENTS –Multiple events are on tap for both the City and the Chamber of Commerce for Christmas and the Holiday season. Please see the final page of this report for upcoming events.
Meeting Date 11/25/24
Item Number 5 a
Approvals .
City Manager
Finance
City Attorney
2 City Council/CM Reports (11-26’24)
PUBLIC WORKS
TRANSPORTATION PROJECTS
Citywide Pavement Maintenance Project – a Streets Assessment report was prepared by the City Engineer earlier this year reporting the general condition of the over 16 miles of streets maintained by the City. Nearly all of the system is in good condition, requiring maintenance rather rehabilitation or construction. A recommendation has been made to perform crack sealing and slurry coat to the bulk of the system to prolong life of the system and forestall major work to a future date. At the July Council meeting, direction was given to proceed with preparation of specifications for the project. In October, Council approved moving the project forward with advertisement for construction bidding. A pre-bid conference was held last week with multiple contractors expressing interest in the project.
Pear Canal Undergrounding/Ninth Street Improvements (Olive to Melon) – this project has been discussed for some time. Initial action to proceed was taken in early 2021. A deposit was forwarded to IID to begin design and multiple site visits with staff, the IID and City Engineer took place to discuss issues that need to be addressed in design. Undergrounding work was scheduled to take place in December 2021, however, delays were discussed in those meetings from the IID side which eventually led to construction work being pushed back. The City has been awarded funding through ICTC for the resulting necessary sidewalk and roadway improvements. LC Engineering was awarded the contract for design in February.
A construction challenge for IID existed for this project, as it would make it difficult to continue to service several nearby County-area residences served by surface water. It was determined that incentivizing these properties to convert to City water would be in the best interest of the project. Staff worked with IID to encourage the residents to switch. In March, the final remaining holdout submitted paperwork to connect to City water service. Action was taken in early November to fund installation of water infrastructure to serve the affected residents that are moving off of IID service. Staff has been working with the contractor to prepare, including procuring County permits.
A new wrinkle developed wherein the dedicated Congressional funding IID procured is not immediately accessible. The uncertainty begat the need to push the City’s project funding into next fiscal year to avoid non-performance. David Aguirre with ICTC worked with SCAG and Caltrans to accomplish that. Due to its ongoing relationship for project funding with Caltrans, the Congressional funding and its administration were transferred to the City. In a significant development late in the process, it was relayed to staff that by taking on administration of the funding, the City would now be responsible for paying the 11.47% matching funds necessary for the grant, which could be in the neighborhood of $100k. Nevertheless, an agreement was approved with IID to administer the funding in October.
A web conference was held in September to clarify the need to move a portion of the funding for the street project into the current fiscal year.
Pine Avenue Sidewalks – Subsequent to the awards of funding for streets projects utilizing Federal Highways dollars through ICTC in early 2022, another year of projects was quickly requested to be added.
Holtville submitted a project to capture CMAQ dollars to add sidewalks to either side of Pine Avenue between Fourth and Fifth Streets. Action to approve was taken in October, 2023.
Capital Improvements Project Listing – a meeting was held in November, 2023, with staff, including the City Manager, City Engineer, City Planner and Water/Wastewater Lead Operator to discuss long term capital improvements needed in the City. Water system improvements, sewer system upgrades, streets projects and other issues were discussed and expected to be further explored. A more complete detailing of the discussion will be presented to the Council in the near future. 3 City Council/CM Reports (11-26’24)
PARKS
Holtville Wetlands Project – In late 2016, approximately $3 million was granted to the City through the US Bureau of Reclamation (BoR). THG was selected for Grant Administration tasks and George Cairo Engineering (GCE) for design services. GCE was significantly behind schedule from the outset, but finally produced approved plans in 2021.
A construction RFP was released in early 2022 netted only one bid, which was significantly over (+/- $1.4 million) the construction budget. The BoR representative, Jeremy Brooks, was extremely helpful in moving the project along. In September, 2022, he was able to secure funding to bridge the gap to pay for construction.
That funding was officially awarded in early February, 2023. Action to officially award the construction contract was taken in March and a pre-con meeting was held in early May, with the contractor onsite performing various activities simultaneously.
The site has now been fully constructed with regard to major earth work, piping and the inlet headworks, however there was a substantial holdup with a permit from the Army Corps of Engineers (USACE).
Originally applied for as a renewal in October, 2023, a new analyst required much more information than previously required. Through various meetings and multiple iterations, THG completed work on additional documents requested by USACE and the permit was finally approved in June (though still not officially issued!). In early August, the USACE permit was finally officially granted and issued! The long wait for the USACE permit necessitated a time extension request in January, which was granted.
The new completion deadline was pushed to September, 2024. Now that the USACE permit is in hand, it would be possible to complete the planting in a short amount of time, however, the potential success of establishing foliage during the Imperial Valley summer months is a difficult endeavor, so due to the length of time taken by USACE, another extension needed to be requested in July. The extension to December 31 was granted in August. THG recently updated the required stormwater plan (SWPPP) and we await an updated construction schedule from the contractor.
THG contacted the contractor to ramp back up when possible. The horticulture contractor has ordered plants for the project. It is assumed that we will be able to tap into the River and begin the process populating the beds with plant species proceed in late-September or early October when the material is in hand. Staff has begun discussions with BoR to schedule a ribbon cutting in the Fall. Staff has continued to follow up on this, but we still await scheduling information from the contractor. With construction substantially complete, planting is in process and should be complete by the end of the month. A ribbon cutting ceremony was held this week with many project partners and members of the community coming out to celebrate the completion of the project.
Railroad Trestle Repair – A grant was secured from the California Natural Resources Agency to repair the railroad trestle burned in a river bottom fire several years ago. This is necessary to connect the Trail to east side of the river and eventually the future Wetlands area. After over a decade and a half of being somewhat unsightly and unusable, the trestle will soon be fixed cosmetically and usable for pedestrian and non-motorized traffic. Documentation was finally signed for this grant in late October, 2021. The City Engineer completed the technical specification for the Scope of Work in June 2022 for the RFP. A decision was made to forestall the bid process a bit to allow construction costs to stabilize. Eventually, Kleinfelder, Inc., was selected for Design services in April. A meeting with the design team was held in early May wherein various facets of the project were discussed. Ginger Ward volunteered to sit in on meetings for this project when possible, so she and staff met multiple times with the design team via Zoom to discuss design concepts. Multiple ideas to control costs and stretch the project dollars were decided upon. The decision was made to proceed with the general direction of keeping the original character of the structure, while making concessions to keep costs under control.
4 City Council/CM Reports (11-26’24)
A January update meeting between the Design team, the City Planner and the CM revealed that the project had stalled due to a needed topographical study that the consultant thought the City would provide. After discussion, Kleinfelder engaged a local consultant to produce the document and the project is back in motion.
Pursuant to a periodic plan check, reprioritization of the elements to be completed vis a vis available funding was amended in May. Kleinfelder provided 90% plans in late September, so this phase nears completion.
Included in that plan set were construction estimates. After some analysis, staff will be bringing this to Council to approve advertising and bidding. THG reviewed the plans and sent them back to Kleinfelder for clarification and/or correction.
Holtville East Trail Link - The City Manager had multiple discussions in recent years about a Trail extension from the Trestle to the Country Club area, then to the UC Research station and eventually to Hwy 111 for easier access to IVC with active transportation funding options. The idea has been well received by SCAG staff and the head of County Public Works. An application for Active Transportation funding was developed in mid-2024 and a grant application was submitted in June to fund design of the project.
Mellinger Alamo River Trail - A grant was awarded in early 2024 to River Partners, a non-profit that deals in habitat restoration, for a project that would include a Wetlands trail spur. RP met with the City Manager and toured the site, then engaged Nicklaus Engineering to design the project. Staff was contacted by NEI in March to discuss design elements. River Partners staff continued to meet with the CM throughout the Spring and early Summer, performing a few physical “scouting” trips to decide the best path for the trail extension. They have done some preliminary exploration and soil sampling and continue to move the project forward. A tentative map was forwarded to the City this week. The original template is aggressive (i.e. “Expensive”), so it is assumed that discussions and concessions will be forthcoming. River Partners presented a slightly revised plan to the Council in early October to get feedback on the direction of the project.
BUILDING DEPT - The City issued 112 building permits in 2024. A list of permits issued by month is available on the City’s website at https://www.holtville.ca.gov/building-planning/building-and-planning/building-department/ Melon, LLC Housing Project (± 50) – A project has been in the works for some time at the northeast corner of Ninth and Melon, just outside the City limits. After years of confusion regarding the process, the project’s ownership group, led by John Hawk, engaged Development Design & Engineering in 2016 to assist in moving the project along. DD&E completed CEQA compliance, and a Mitigated Negative Declaration was adopted by the Planning Commission and City Council in late 2020.
The project was presented at the Planning Commission in October 2020 and drew a good deal of public opposition. PC action pushed the project forward with a designation of allowing R-1 or R-2 development, with Council accepting the PC recommendation in November, 2020. The denser R-2 zoning designation would allow up to 8 units per acre or approximately 65 units. The annexation was approved by LAFCo in February, 2021. We await further submission from the project proponent.
Staff spoke with Mr. Hawk multiple times to remind him that there are still several requirements to move his project forward, which he could be doing concurrently with the preparation and construction of the IID and City improvements. He said he will be speaking to his partners. As the undergrounding and street work are imminent, he still needs to produce a site plan, building plans, pull permits, etc. The City’s project should now have no bearing on his timeline. This was reiterated to Mr. Hawk again in January and again in July. A conversation with Mr. Hawk in early October revealed that he is still pursuing developer investment. We discussed the coming timeline with the undergrounding and the street project. He hopes to have some momentum by the time those things are complete.
5 City Council/CM Reports (11-26’24)
AMG Sunset Rose Senior Apartments (± 33) – In July, 2022, the City was granted HOME funding for this AMG & Associates apartment project, proposed in the area of Third and Grape. This will create some longterm oversight by the City, but it does continue to add housing. A subdivision map was approved for the property. A consultant to administer this grant was engaged in May, 2022, and an application for additional subsidized financing was approved by the City in late November.
A pre-submittal meeting was held in early November to discuss necessary aspects to the construction with the project proponent, including offsite improvements. Much of the discussion centered on handling stormwater. Final map and the necessary proposed lot split were approved in late February as well. Since the closing of the financing, several paperwork/compliance issues cropped up that the City was left to work on. This was not the “deal” as originally presented, so staff sought assistance. Staff met with HCD representatives on this project in October. We are hoping they will assist in working with the contractor to get the project running more smoothly.
Start was delayed as construction bids came in significantly over projections. The developer has now made a drawdown on funding, however, the ownership group has been somewhat unresponsive as the project continues to sit in limbo. An extension on their CUP was requested and was granted by Planning Commission in May, so we still await the start of construction activities. The CM had a recent conversation with AMG to express disappointment over the lack of information flow. It was promised that more updates would begin to flow.
Staff was recently apprised of the fact that a contractor has been engaged to begin earth moving to build up pads to start construction. We have communicated the need to schedule a pre-construction meeting to the developer and expect that soon
AMG Pine Crossing Apartments (± 64) – This is a proposed mirror image project across from Fern Crossing complex. The Building Inspector and City Engineer have coordinated with a plan check firm on the plans that were first submitted in June. After a few iterations and resubmissions, the building plans were approved in early October. AMG is still working with The City Engineer and staff on finalizing all site work and off-site plans for utilities and stormwater handling. There continues to be back and forth regarding these issues now, particularly the abandonment of the Artesian well on the property.
Peri & Sons Ag Labor Housing (66) – this project was introduced to Planning Commission earlier this week. It proposes to construct USDA-approved dormitory style housing for up to 660 H2A Visa Program agriculture laborers working for the applicant firm. PC approved the site plan and density waiver contingent on City Council approval of the land use designation and Conditional Use Permit. A Public Hearing was held at the last City Council meeting and the project was approved. We will now await more definitive site plans and building design for review.
WATER ENTERPRISE
Rate Study – The profitability of the Water Enterprise has been problematic in recent years. Coupled with the debt covenant to budget a net revenue of 120% of the annual debt service, a rate adjustment has been explored. A formal Water Rate Study must be completed, which will be brought back for discussion at some point in the future.
MEETINGS & EVENTS RECENTLY ATTENDED :
∙ 11/11/24 Veterans Day Observed (City Hall Closed)
∙ 11/12/24 Department Head Meeting City Hall
∙ 11/12/24 Holtville City Council Meeting City Hall
∙ 11/12/24 Citywide Pavement Project Pre-Bid Meeting Video Conference ∙ 11/14/24 Imperial-Mexicali Bi-National Alliance Meeting Imperial County ∙ 11/18/24 Department Head Meeting City Hall
∙ 11/18/24 Holtville Planning Commission Meeting (Postponed-Lack of Quorum) City Hall ∙ 11/19/24 Alamo River Trail (Wetlands Spur) Check-in Meeting Web Conference ∙ 11/19/24 BOOST Assistance Strategy Session Web Conference ∙ 11/19/24 Holtville Planning Commission Meeting City Hall ∙ 11/20/24 Vikings Solar Ribbon Cutting Project Site (East of Holtville) ∙ 11/20/24 IV Foreign Trade Zone Meeting IC Workforce Development (EC) ∙ 11/21/24 Holtville Wetlands Ribbon Cutting Project Site ∙ 11/21/24 El Centro Rotary Club Meeting PAL Building (EC) UPCOMING EVENTS :
∙ 11/25/24 Department Head Meeting City Hall
∙ 11/25/24 Holtville City Council Meeting City Hall
∙ 11/28/24 Thanksgiving Day (City Hall Closed)
∙ 11/29/24 Thanksgiving Observed (City Hall Closed)
∙ 12/03/24 Alamo River Trail (Wetlands Spur) Check-in Meeting Web Conference ∙ 12/03/24 BOOST Assistance Strategy Session Web Conference ∙ 12/03/24 Citywide Pavement Project Bid Opening City Hall ∙ 12/05/24 Tree Lighting Ceremony Holt Park
12/06/24 El Centro Rotary Club Meeting PAL Building (EC) ∙ 12/09/24 Holtville City Council Reorganization Meeting City Hall ∙ 12/11/24 ICTC Management/CCMA Meetings City of Westmorland ∙ 12/16/24 Holtville Planning Commission Meeting City Hall ∙ 12/19/24 Employee Christmas Luncheon Hot Rods & Beer
∙ 12/19/24 Holtville CofC Christmas in the Park Holt Park ∙ 12/23/24 Holtville City Council Meeting (Likely Dark) City Hall ∙ 12/25/24 Christmas Day Observed (City Hall Closed)
∙ 12/26 - 27/2024 Christmas Observed (City Hall Closed) ∙ 01/01/24 New Years Day Observed (City Hall Closed)
∙ 01/15/25 Imperial-Mexicali Bi-National Alliance Meeting Imperial County ∙ 01/15/25 IV Foreign Trade Zone Meeting IC Workforce Development (EC) ∙
If you have any questions about any of the items presented, please feel free to contact me directly.
Respectfully submitted,
Nicholas D. Wells, City Manager 6
City Council/CM Reports (2024'11-26)
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: November 19, 2024
FROM: Alex Silva, Fire Chief
SUBJECT: Monthly Report for October 2024
THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
During the month of October 2024, we participated in a few events for the month. We started with our 16th annual walk to school. This year we had a total of 215 kids for the 3 day event. We had annual fire prevention week at the schools and day care. HFD participated in the Valley wide Fire Engine caravan, two day event we went to the elementary schools throughout the valley. We were asked again to assist in the Finley Pumking Run. The following is the monthly report for October 2024.
Emergency calls
Training hours
Cordially J;;ted
Al� O
Fire Chief
62 175
5 c
City of Holtville
REPORT TO CITY COUNCIL
DATE ISSUED: November 19th, 2024
FROM: Frank Cornejo
Water/Wastewater Operations Supervisor
SUBJECT: Water / Wastewater Plant Operations & Maintenance Summary THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform council of all operations and maintenance activities carried out at the Water & Wastewater treatment facilities during the period between 11/06/2024 thru 11/19/2024.
WATER PLANT:
• Water Plant staff finished disconnecting all old conduit and exhaust pipes from old main gen-set and assisted in loading onto transport truck for delivery to buyer. • Water plant staff completed isolation, draining, and drying of Raw Water Ponds #1 & 2 in preparation for annual cleaning operations.
WASTEWATER PLANT:
• Staff completed dried sludge removal operations of drying beds 4-5-6.
Respectfully Submitted,
Frank Cornejo.
Water/Wastewater Chief Operator/Consultant
IV Water Specialists
5 d
Old water plant gen-set site circled in RED
New main gen-set circled in BLUE
Old gen-set removed from concrete slab foundation
Raw Water Pond #1 drained and prepped for annual cleaning operations Raw Water Pond #2 drained and prepped for annual cleaning operations 5 e