AGENDA
REGULAR MEETING of THE HOLTVILLE CITY COUNCIL
121 WEST FIFTH STREET - HOLTVILLE, CALIFORNIA
Murray Anderson, Mayor George Morris, City Treasurer Alex Silva, Fire Chief John Munger, Mayor Pro Tem Nick Wells, City Manager Joe Conkey, Police Chief Mike Goodsell, Council Member Finance Supervisor Jack Holt, City Engineer Richard Layton, Council Member Steve Walker, City Attorney Jeorge Galvan, City Planner Michael Pacheco, Council Member Yvette Rios, City Clerk
THIS IS A PUBLIC MEETING
which may invade an individual's personal privacy are not permitted.
CITY COUNCIL
MEETING CONVENED - 5:30
CLOSED SESSION PUBLIC COMMENTS: This is the time for the public to address the City Council on any item appearing on the Closed Session agenda for this meeting.
ADJOURN TO CLOSED SESSION
(Government Code Section 54957.6)
Agency Negotiator: City Manager/City Attorney
PUBLIC EMPLOYMENT:
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
RECONVENE OPEN SESSION - 6:00 PM
PLEDGE of ALLEGIANCE:
EXECUTIVE SESSION ANNOUNCEMENTS:
GENERAL PUBLIC COMMENTS: The public may address the City Council on any item that DOES NOT appear on the agenda for this meeting within the purview of the City Council.
CONSENT AGENDA:
a. Approval of the Minutes from the Regular Meeting of Monday, November 25, 2024. b. Current Demands #47474 through #47515.
1. The items on the Consent Agenda are to be approved without comment. Should any Council Member or member of the public wish to discuss any item, they may request that the item be removed from the Consent Agenda and placed on the NEW Business agenda.
CITY CLERK RE: Verification of Posting of the Agenda Friday, December 6, 2024 Monday, December 9, 2024
The Holtville City Council values your input if there is an issue on which you wish to be heard, for both items listed on the agenda and for items of general concern. The Mayor reserves the right to place a limit on each person's comments. Any public comments must include the individual's name and address for the record. Personal attacks on individuals and/or comments which are slanderous or CONFERENCE WITH LABOR NEGOTIATORS:
INVOCATION:
REPORTS of OFFICERS, COMMISSIONS, COMMITTEES and COMMUNIQUES:
UNFINISHED BUSINESS: None
SWEARING IN OF NEW COUNCIL OFFICERS Yvette Rios, City Clerk NEW BUSINESS:
a. Discussion/Related Action to Adopt RESOLUTION #24-29 Authorizing the Execution of a Contract with American Asphalt South for Construction Services Relative to the Citywide Pavement Improvements Project Nick Wells, City Manager
# b. Discussion/Related Action to Adopt RESOLUTION #24-30 Reciting the Facts of the General Municipal Election Held on November 5, 2024, Declaring the Result and Such Other Matters as Provided by Law Yvette Rios, City Clerk c. Discussion/Related Action to Select a Mayor and Mayor Pro-Tem of the City Council to Serve During The Next Year Yvette Rios, City Clerk
INFORMATION ONLY: None
STAFF REPORTS
a. City Manager Report - Nick Wells
b. Finance Supervisor -
c. Police Chief - Joe Conkey
d. Water/Wastewater Supervisor - Frank Cornejo
e. Public Works Foreman - Alex Chavez
Items for Future Meetings: Solution for chairs on sidewalk prior to the Carrot Festival Parade Resolution for textual amendment to zoning ordinance
ADJOURNMENT:
MAYORAL RECEPTION TO FOLLOW IN THE CIVIC CENTER
I, Yvette Rios, City Clerk of the City of Holtville, California, DO HEREBY CERTIFY that the foregoing agenda was duly posted at Holtville City Hall and on the City of Holtville's website (www.Holtville.ca.gov) on Friday, December 6, 2024.
2. 3.
5. 4.
6. 7.
12/09/24
MEETING DATE:
THE MINUTES OF THE REGULAR MEETING OF ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
The Regular Meeting of the Holtville City Council was held on Monday, November 25, 2024, at 5:30 pm in the Civic Center. Mayor Murray Anderson was present, as were Council Members Richard Layton, John Munger, and Mike Pacheco. Council Member Mike Goodsell was absent. Also present were Fire Chief Alex Silva, City Treasurer George Morris, City Attorney Steve Walker, City Manager Nick Wells, and City Clerk Yvette Rios.
CITY COUNCIL CLOSED SESSION MEETING CALLED TO ORDER:
The Closed Session meeting was called to order at 5:30 PM. by Mayor Murray Anderson.
CONFERENCE WITH LABOR NEGOTIATORS:
(Government Code Section 54957.6)
Agency Negotiator: City Manager/City Attorney
No Reportable Action Taken
PUBLIC EMPLOYMENT:
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
CITY COUNCIL OPEN SESSION MEETING CALLED TO ORDER:
Mayor Anderson called the Open Session meeting to order at 6:02 PM.
PLEDGE OF ALLEGIANCE: Mr. Munger led the Pledge of Allegiance.
INVOCATION: The Invocation was given by Mr. Wells.
CITY CLERK RE: VERIFICATION OF POSTING OF AGENDA:
City Clerk Yvette Rios verified that the agenda was duly posted on Friday, November 22, 2024.
EXECUTIVE SESSION ANNOUNCEMENTS:
Mr. Walker reported that there was no reportable action from the Closed Session.
GENERAL PUBLIC COMMENTS:
Vanessa Ramirez (622 Fern Avenue) came to formally introduce herself to the Council and public. She announced that she ran in the recent municipal election for a seat on the City Council and although the results have not been certified, she confidently shared that she will be one of the next Council Members.
Ms. Ramirez expressed that she is ready to learn and serve the City.
Christine Lowry (876 Ash Avenue) explained that her husband addressed a concern last year with the Council and she is now following up on that action. She spoke in reference to Ordinance No. 488, specifically regulations regarding the parking of trailers and other recreational vehicles. Ms. Lowry shared that there are vehicles in her area that are in violation of the new parking regulations and they have not been cited.
Ms. Lowry also wanted to express her dissatisfaction with the street sweeping service.
Stacy Britschgi (854 Cedar Avenue) wanted to suggest that the City use their new text alert service, TMG, to remind residents of the street sweeping schedule so that they may move their vehicles. She announced that she will be meeting with Mr. Wells and Devron Gray, HHS Track & Field Coach, regarding the route for the Carrot Races in February.
12/9/24
1 a
THE HOLTVILLE CITY COUNCIL
Monday, November 25, 2024
Approvals
Eric Cortez (1757 E Underwood Road) came to express his worries regarding overgrown bushes that are obstructing the view of traffic at the intersection of Cedar Avenue and Alamo Road. He hopes the City can address his concern for the safety of the public.
Addison Clunn (730 Circle Drive) wanted to request that the restrooms be opened or restored at Samaha Park for HLL use. She explained that young children cannot hold their faculties and the lack of restrooms prevents the club from being able to host games.
1. CITY COUNCIL CONSENT AGENDA: Ms. Ward
a. Approval of the Minutes from the Regular Meeting of Monday, November 11, 2024. b. Current Demands #47372 through #47431
A motion was made by Mr. Layton and seconded by Mr. Munger to approve the Consent Agenda as presented. The motion passed in the form of a roll call vote.
AYES: Layton, Munger, Pacheco, Anderson
NOES: None
ABSENT: Goodsell
ABSTAIN: None
REPORTS OF OFFICERS, COMMISSIONS, COMMITTEES, AND COMMUNIQUES:
Ms. Rios reported that she attended a ribbon cutting for Vikings Energy Farm and assisted with the City's Wetlands Ribbon Cutting. The previous week a Planning Commission meeting was held where an item passed for recommendation of approval by the Council, they will see the item at a future meeting.
Mr. Wells attended the Planning Commission meeting, the Vikings Energy Farm Ribbon Cutting, the City's Wetlands Ribbon Cutting. He noted that attendance exceeded expectations for the City's ceremony and that upcoming Christmas-related events are outlined in his report.
Mr. Walker announced the date for his company's Christmas party and extended invitations to the Council and other staff.
Mr. Layton reported that he attended the Wetlands Ribbon Cutting and the event was very nice.
Mr. Munger reported that he was unfortunately unable to attend the Wetlands Ribbon Cutting.
Mr. Pacheco had nothing to report.
Chief Silva also attended the Wetlands Ribbon Cutting and is excited to utilize the space for Wildland training. He announced that the HFD raised $2,081 for childrens shoes with their annual Fill-a-Boot fundraiser. Chief Silva reported on the most recent strike team to Ventura and applauded all who ran in the November election for Council.
Mayor Anderson also attended the Planning Commission meeting and Wetlands Ribbon Cutting.
He claimed that the City's ceremony received good news coverage.
2. UNFINISHED BUSINESS: None
3. NEW BUSINESS:
a. Discussion/Related Action to Adopt RESOLUTION #24-28 Approving an Agreement for Law Enforcement Services from the Imperial County Sheriff’s Department Nick Wells, City Manager
Mr. Wells delineated the history of the City's relationship with the Imperial County Sheriffs Office to provide background information and dispel any misconceptions. The City of Holtville first contracted ICSO in 2010, due to a slew of issues, including staffing, that proved for an ineffective department.
Mr. Layton confirmed this, through his personal account of the City's unsatisfactory police department.
Mr. Wells explained that since 2010, the City has annually renewed the contract every 5 years with varying increase rates between contracts. The proposed contract for 2025 entails a 3% annual increase over the life of the agreement. Mr. Wells stated that the partnership has been great and mutually beneficial. Mr. Layton and Mr. Pacheco voiced their satisfaction with the current ICSO relationship.
A motion was made by Mr. Layton and seconded by Mr. Munger to approve the action as presented.
The motion passed in the form of a roll call vote.
AYES: Layton, Munger, Pacheco, Anderson
NOES: None
ABSENT: Goodsell
ABSTAIN: None
4. INFORMATION ONLY: None
5. STAFF REPORTS:
a. City Manager Report - Nick Wells
b. Finance Supervisor -
c. Fire Chief - Alex Silva
d. Water/Wastewater Consultant - Frank Cornejo
e. Public Works Supervisor - Alex Chavez
Solution for chairs on sidewalk prior to the Carrot Festival Parade Resolution for textual amendment to zoning ordinance
Swearing in of new Council members
7. ADJOURNMENT: There being no further business to come before the Council, Mayor Anderson adjourned the meeting at 6:42 PM.
Murray Anderson, Mayor
Yvette Rios, City Clerk
Chief Silva shared that this is his 16th year as fire chief.
6. Items for Future Meetings:
Mr. Wells listed projects that have made recent progress:
West Ninth Street Sidewalk Improvements/ Pear Canal
Undergrounding and the Wetlands/ Trestle Bridge.
City of Holtville Check Register - DETAILS REPORT Page: 1 Live 4.17.2022 Check Issue Dates: 11/16/2024 - 12/4/2024 Dec 04, 2024 07:56AM Report Criteria:
Report type: GL detail
Check.Type = {<>} "Adjustment"
Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 47474
11/26/2024 47474 ACE HARDWARE E79662 10-31140-44200 115.64 115.64 SCREWS, DRIVER BITS 11/26/2024 47474 ACE HARDWARE E79489 10-31150-44200 31.82 31.82 KEYS, TAGS 11/26/2024 47474 ACE HARDWARE E79689 10-31140-44200 21.54 21.54 BATTERIES 11/26/2024 47474 ACE HARDWARE E79757 10-21070-4420 99.11 99.11 DOG FOOD FOR POUND 11/26/2024 47474 ACE HARDWARE E80012 10-31150-44200 58.68 58.68 REPAIR KIT, CABLE TIES, HAMMER BI 11/26/2024 47474 ACE HARDWARE E80014 10-31150-44200 30.16 30.16 SCREWS 11/26/2024 47474 ACE HARDWARE E78001 10-31158-44200 64.60 64.60 LAMP, TAGS 11/26/2024 47474 ACE HARDWARE E77716 10-31140-44200 17.22 17.22 SPRAYPAINT 11/26/2024 47474 ACE HARDWARE E77693 10-22080-4420 6.45 6.45 PAPER 11/26/2024 47474 ACE HARDWARE E77666 10-22080-4420 62.47 62.47 STORAGE TOTE, PADLOCK 11/26/2024 47474 ACE HARDWARE E77845 10-22080-4420 16.78 16.78 CHAIN COIL, PADLOCK 11/26/2024 47474 ACE HARDWARE E77797 10-22080-4420 161.61 161.61 KEYPAD DEADBOLT 11/26/2024 47474 ACE HARDWARE E79385 10-22080-4420 49.07 49.07 CLEANING SUPPLIES 11/26/2024 47474 ACE HARDWARE E78907 10-22080-4420 59.81 59.81 WD40, BOTTLED WATER 11/26/2024 47474 ACE HARDWARE E78573 10-22080-4420 93.70 93.70 GLOVES 11/26/2024 47474 ACE HARDWARE E78530 10-22080-4420 18.31 18.31 BATTERIES 11/26/2024 47474 ACE HARDWARE E80477 10-22080-4420 26.92 26.92 GLOVES 11/26/2024 47474 ACE HARDWARE E80400 10-22080-4420 30.14 30.14 GLOVES, SUPERGLUE 11/26/2024 47474 ACE HARDWARE E80315 10-22080-4420 30.15 30.15 CLEANING SUPPLIES Total 47474: 994.18
47475
11/26/2024 47475 AFLAC 997806 10-00000-2023 17.17 17.17 INSURANCE PREMIUM 11/26/2024 47475 AFLAC 997806 10-00000-2024 8.08 8.08 INSURANCE PREMIUM 11/26/2024 47475 AFLAC 117107 10-00000-2024 8.08 8.08 INSURANCE PREMIUM 11/26/2024 47475 AFLAC 117107 10-00000-2023 17.17 17.17 INSURANCE PREMIUM Total 47475: 50.50
47476
11/26/2024 47476 AKESO OCCUPATIONAL EC6610 10-22080-4430 300.00 300.00 FIRE DEPT PRE-HIRE Total 47476: 300.00
47477
11/26/2024 47477 ALEJANDRO ESTRADA 1506 10-12001-4510 90.00 90.00 MANAGEMENT INFO SERVICES 11/26/2024 47477 ALEJANDRO ESTRADA 1506 10-12003-4510 90.00 90.00 MANAGEMENT INFO SERVICES 11/26/2024 47477 ALEJANDRO ESTRADA 1506 10-22080-4510 90.00 90.00 MANAGEMENT INFO SERVICES 11/26/2024 47477 ALEJANDRO ESTRADA 1506 10-14020-4510 90.00 90.00 MANAGEMENT INFO SERVICES 11/26/2024 47477 ALEJANDRO ESTRADA 1506 11-31510-45100 90.00 90.00 MANAGEMENT INFO SERVICES 11/26/2024 47477 ALEJANDRO ESTRADA 1506 12-31620-4510 90.00 90.00 MANAGEMENT INFO SERVICES 11/26/2024 47477 ALEJANDRO ESTRADA 1506 11-31520-45100 90.00 90.00 MANAGEMENT INFO SERVICES 11/26/2024 47477 ALEJANDRO ESTRADA 1506 12-31610-4510 90.00 90.00 MANAGEMENT INFO SERVICES 11/26/2024 47477 ALEJANDRO ESTRADA 1506 10-12003-4520 150.00 150.00 BUILDING PERMIT SYSTEM 11/26/2024 47477 ALEJANDRO ESTRADA 1506 10-13010-4520 300.00 300.00 CITY HALL CONSULTING 11/26/2024 47477 ALEJANDRO ESTRADA 1506 11-31520-45200 300.00 300.00 WTP CONSULTING 11/26/2024 47477 ALEJANDRO ESTRADA 1506 12-31610-4520 600.00 600.00 WWTP CONSULTING 11/26/2024 47477 ALEJANDRO ESTRADA 1506 10-31158-45200 300.00 300.00 IT SERVICES AT POOL M = Manual Check, V = Void Check
PW
FIRE
ADMIN
FIRE
ADMIN
PW
1 b
City of Holtville Check Register - DETAILS REPORT Page: 2 Live 4.17.2022 Check Issue Dates: 11/16/2024 - 12/4/2024 Dec 04, 2024 07:56AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 47477: 2,370.00
47478
11/26/2024 47478 ALEJANDRO SILVA TRUCK SUP 10-22080-4428 74.53 74.53 TRUCK SUPPLIES REIMBURSEMENT Total 47478: 74.53
47479
11/26/2024 47479 AMERICA'S FINEST FIRE 18M 915857 10-80127-4430 229.43 229.43 POOL EXTINGUISHER SERVICE Total 47479: 229.43
47480
11/26/2024 47480 AT&T 22563955 11-31520-44250 44.98 44.98 TELEPHONE CHARGES 11/26/2024 47480 AT&T 22563955 12-31610-4425 87.30 87.30 TELEPHONE CHARGES 11/26/2024 47480 AT&T 22563955 12-31620-4425 62.22 62.22 TELEPHONE CHARGES 11/26/2024 47480 AT&T 22563955 10-31150-44250 8.97 8.97 TELEPHONE CHARGES 11/26/2024 47480 AT&T 22563955 10-12001-4425 15.31 15.31 TELEPHONE CHARGES 11/26/2024 47480 AT&T 22563955 10-22080-4425 146.82 146.82 TELEPHONE CHARGES 11/26/2024 47480 AT&T 22563955 10-21040-4425 482.95 482.95 TELEPHONE CHARGES 11/26/2024 47480 AT&T 22563955 11-31520-44250 41.11 41.11 TELEPHONE CHARGES Total 47480: 889.66
47481
11/26/2024 47481 AT&T MOBILITY 1671X111120 10-22080-4423 45.09 45.09 FIRE DEPT PHONE 11/26/2024 47481 AT&T MOBILITY 1671X111120 10-22080-4515 120.72 120.72 FIRE DEPT SERVICES 11/26/2024 47481 AT&T MOBILITY 8116X111120 10-31150-44230 66.99 66.99 TELEPHONE CHARGES 11/26/2024 47481 AT&T MOBILITY 8116X111120 12-31610-4423 47.34 47.34 TELEPHONE CHARGES 11/26/2024 47481 AT&T MOBILITY 8116X111120 12-31620-4423 139.13 139.13 TELEPHONE CHARGES 11/26/2024 47481 AT&T MOBILITY 8116X111120 11-31530-44230 47.34 47.34 TELEPHONE CHARGES 11/26/2024 47481 AT&T MOBILITY 8116X111120 11-31510-44230 91.80 91.80 TELEPHONE CHARGES 11/26/2024 47481 AT&T MOBILITY 8116X111120 11-31520-44230 187.11 187.11 TELEPHONE CHARGES 11/26/2024 47481 AT&T MOBILITY 8116X111120 10-14020-4423 50.13 50.13 TELEPHONE CHARGES 11/26/2024 47481 AT&T MOBILITY 8116X111120 10-14020-4515 20.12 20.12 TELEPHONE CHARGES 11/26/2024 47481 AT&T MOBILITY 8116X111120 10-12003-4423 45.09 45.09 TELEPHONE CHARGES 11/26/2024 47481 AT&T MOBILITY 8116X111120 10-31140-44230 112.08 112.08 TELEPHONE CHARGES 11/26/2024 47481 AT&T MOBILITY 8116X111120 10-12001-4423 59.12 59.12 TELEPHONE CHARGES 11/26/2024 47481 AT&T MOBILITY 8116X111120 10-12001-4515 70.21 70.21 TELEPHONE CHARGES 11/26/2024 47481 AT&T MOBILITY 8116X111120 10-22080-4423 45.09 45.09 TELEPHONE CHARGES 11/26/2024 47481 AT&T MOBILITY 8116X111120 10-22080-4515 40.24 40.24 TELEPHONE CHARGES Total 47481: 1,187.60
47482
11/26/2024 47482 AUTO ZONE COMMERCI 0564897742 10-22080-4420 134.24 134.24 POLISH, WAX, TIRE COATING 11/26/2024 47482 AUTO ZONE COMMERCI 0564898396 10-22080-4420 180.95 180.95 BATTERY AND SUPPLIES Total 47482: 315.19
47483
11/26/2024 47483 BAJA DESERT TIRE S21-21148 10-31140-44280 94.46 94.46 TIRES 11/26/2024 47483 BAJA DESERT TIRE S21-21983 11-31510-44300 45.00 45.00 FLAT REPAIRS M = Manual Check, V = Void Check
FIRE
PW
ADMIN
ADMIN
FIRE
PW
City of Holtville Check Register - DETAILS REPORT Page: 3 Live 4.17.2022 Check Issue Dates: 11/16/2024 - 12/4/2024 Dec 04, 2024 07:56AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 47483: 139.46
47484
11/26/2024 47484 BLUE SHIELD OF CALIFO 2431800013 11-31530-42300 191.42 191.42 INSURANCE PREMIUM 11/26/2024 47484 BLUE SHIELD OF CALIFO 2431800013 10-13010-4230 618.42 618.42 INSURANCE PREMIUM 11/26/2024 47484 BLUE SHIELD OF CALIFO 2431800013 10-12001-4230 1,859.82 1,859.82 INSURANCE PREMIUM 11/26/2024 47484 BLUE SHIELD OF CALIFO 2431800013 10-14020-4230 1,214.35- 1,214.35- INSURANCE PREMIUM 11/26/2024 47484 BLUE SHIELD OF CALIFO 2431800013 10-22080-4230 1,236.84 1,236.84 INSURANCE PREMIUM 11/26/2024 47484 BLUE SHIELD OF CALIFO 2431800013 10-31140-42300 443.17 443.17 INSURANCE PREMIUM 11/26/2024 47484 BLUE SHIELD OF CALIFO 2431800013 10-12003-4230 1,093.76 1,093.76 INSURANCE PREMIUM 11/26/2024 47484 BLUE SHIELD OF CALIFO 2431800013 11-31510-42300 1,753.77 1,753.77 INSURANCE PREMIUM 11/26/2024 47484 BLUE SHIELD OF CALIFO 2431800013 12-31610-4230 672.22 672.22 INSURANCE PREMIUM 11/26/2024 47484 BLUE SHIELD OF CALIFO 2431800013 12-31620-4230 1,861.29 1,861.29 INSURANCE PREMIUM Total 47484: 8,516.36
47485
11/26/2024 47485 BOUNDTREE 85559046 10-22080-4420 404.79 404.79 GLUTOSE, MEDICAL SUPPLIES 11/26/2024 47485 BOUNDTREE 85559047 10-22080-4420 203.61 203.61 OXIMETER Total 47485: 608.40
47486
11/26/2024 47486 CASELLE, INC. 136901 10-14020-4430 1,761.00 1,761.00 CONTRACT SUPPORT Total 47486: 1,761.00
47487
11/26/2024 47487 CITY OF IMPERIAL 2024-0164 10-17030-4432 2,944.37 2,944.37 CYBERSECURITY SERVICES Total 47487: 2,944.37
47488
11/26/2024 47488 CORE & MAIN LP V989641 11-31510-44200 537.46 537.46 HOSE, TEST PLUG 11/26/2024 47488 CORE & MAIN LP V789228 11-31510-44200 1,029.62 1,029.62 VALVE BOX SUPPLIES Total 47488: 1,567.08
47489
11/26/2024 47489 COUNTY MOTOR PARTS 315494 10-31140-44200 118.51 118.51 BINDER CHAIN 11/26/2024 47489 COUNTY MOTOR PARTS 315511 10-31140-44210 32.30 32.30 CLEVIS 11/26/2024 47489 COUNTY MOTOR PARTS 315656 10-31150-44280 60.33 60.33 MOBIL OIL 11/26/2024 47489 COUNTY MOTOR PARTS 315656 11-31510-44280 8.62 8.62 MOBIL OIL 11/26/2024 47489 COUNTY MOTOR PARTS 315656 12-31620-4428 17.23 17.23 MOBIL OIL Total 47489: 236.99
47490
11/26/2024 47490 COUNTY OF SAN DIEGO, 25HOLTFDN 10-22080-4433 708.00 708.00 FIRE DEPT RADIOS 11/26/2024 47490 COUNTY OF SAN DIEGO, 25HOLTFDN 12-31620-4433 14.75 14.75 PW RADIOS 11/26/2024 47490 COUNTY OF SAN DIEGO, 25HOLTFDN 11-31510-44330 14.75 14.75 PW RADIOS Total 47490: 737.50
M = Manual Check, V = Void Check
FIRE
ADMIN
ADMIN
ADMIN
PW
PW
PW
FIRE
City of Holtville Check Register - DETAILS REPORT Page: 4 Live 4.17.2022 Check Issue Dates: 11/16/2024 - 12/4/2024 Dec 04, 2024 07:56AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 47491
11/26/2024 47491 EMPIRE SOUTHWEST EMWK38194 11-31510-44300 586.27 586.27 BACKHOE REPAIRS Total 47491: 586.27
47492
11/26/2024 47492 FAILSAFE TESTING 13869 10-22080-4430 885.82 885.82 EQUIPMENT TESTING Total 47492: 885.82
47493
11/26/2024 47493 FERGUSON ENTERPRIS 4907811 10-31150-44200 257.81 257.81 FITTINGS, GLOVES, PVC 11/26/2024 47493 FERGUSON ENTERPRIS 4907856 10-31150-44200 522.72 522.72 DRAIN CLEANER Total 47493: 780.53
47494
11/26/2024 47494 HARTFORD 4817794958 10-31140-42310 19.82 19.82 INSURANCE PREMIUM 11/26/2024 47494 HARTFORD 4817794958 10-21070-4231 4.90 4.90 INSURANCE PREMIUM 11/26/2024 47494 HARTFORD 4817794958 10-11011-42310 20.01 20.01 INSURANCE PREMIUM 11/26/2024 47494 HARTFORD 4817794958 10-12001-4231 39.12 39.12 INSURANCE PREMIUM 11/26/2024 47494 HARTFORD 4817794958 10-14020-4231 33.08 33.08 INSURANCE PREMIUM 11/26/2024 47494 HARTFORD 4817794958 10-12003-4231 26.16 26.16 INSURANCE PREMIUM 11/26/2024 47494 HARTFORD 4817794958 10-22080-4231 58.68 58.68 INSURANCE PREMIUM 11/26/2024 47494 HARTFORD 4817794958 10-31150-42310 2.93 2.93 INSURANCE PREMIUM 11/26/2024 47494 HARTFORD 4817794958 11-31530-42310 3.92 3.92 INSURANCE PREMIUM 11/26/2024 47494 HARTFORD 4817794958 11-31510-42310 81.18 81.18 INSURANCE PREMIUM 11/26/2024 47494 HARTFORD 4817794958 11-31520-42310 19.56 19.56 INSURANCE PREMIUM 11/26/2024 47494 HARTFORD 4817794958 12-31610-4231 77.52 77.52 INSURANCE PREMIUM 11/26/2024 47494 HARTFORD 4817794958 12-31620-4231 94.95 94.95 INSURANCE PREMIUM Total 47494: 481.83
47495
11/26/2024 47495 HOLT GROUP, THE 24-09-022 22-80047-4430 320.00 320.00 (533) PINE CROSSING LINE ADJUSTM 11/26/2024 47495 HOLT GROUP, THE 24-09-021 22-80042-4430 3,021.75 3,021.75 (513) EAST 9TH ST CMAQ FUNDS 11/26/2024 47495 HOLT GROUP, THE 24-09-020 22-80043-4430 1,740.00 1,740.00 (512) WEST 9TH ST STBG FUNDS 11/26/2024 47495 HOLT GROUP, THE 24-09-019 22-80047-4430 3,925.00 3,925.00 (499) PINE CROSSING APARTMENTS 11/26/2024 47495 HOLT GROUP, THE 24-09-018 22-80050-4430 5,780.00 5,780.00 (489) TRESTLE BRIDGE TRAIL GRANT 11/26/2024 47495 HOLT GROUP, THE 24-09-017 22-80027-4430 350.00 350.00 (456) WETLANDS GRANT AMDIN AND 11/26/2024 47495 HOLT GROUP, THE 24-09-016 10-12003-4430 2,934.94 2,934.94 (207) REVIEW BUILDING PERMITS/HO 11/26/2024 47495 HOLT GROUP, THE 24-09-015 10-12003-4430 317.50 317.50 (047) 815 OLIVE SEWER, ZONING QU 11/26/2024 47495 HOLT GROUP, THE 24-09-012 22-80049-4430 25,900.00 25,900.00 (532) CITY WIDE STREET MAINTENAN Total 47495: 44,289.19
47496
11/26/2024 47496 HUMANA 296346486 11-31530-42250 54.62 54.62 INSURANCE 11/26/2024 47496 HUMANA 296346486 11-31510-42250 300.98 300.98 INSURANCE 11/26/2024 47496 HUMANA 296346486 12-31610-4225 156.08 156.08 INSURANCE 11/26/2024 47496 HUMANA 296346486 12-31620-4225 285.48 285.48 INSURANCE 11/26/2024 47496 HUMANA 296346486 10-14020-4225 26.01- 26.01- INSURANCE 11/26/2024 47496 HUMANA 296346486 10-22080-4225 234.09 234.09 INSURANCE 11/26/2024 47496 HUMANA 296346486 10-12003-4225 243.08 243.08 INSURANCE 11/26/2024 47496 HUMANA 296346486 10-31140-42250 18.20 18.20 INSURANCE 11/26/2024 47496 HUMANA 296346486 10-13010-4225 156.06 156.06 INSURANCE M = Manual Check, V = Void Check
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City of Holtville Check Register - DETAILS REPORT Page: 5 Live 4.17.2022 Check Issue Dates: 11/16/2024 - 12/4/2024 Dec 04, 2024 07:56AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 11/26/2024 47496 HUMANA 296346486 10-12001-4225 399.14 399.14 INSURANCE Total 47496: 1,821.72
47497
11/26/2024 47497 JOSE SALAZAR BLS COURS 10-22080-43110 150.08 150.08 BLS COURSE IN SAN DIEGO 11/26/2024 47497 JOSE SALAZAR BLS COURS 10-22080-4313 302.00 302.00 BLS COURSE IN SAN DIEGO Total 47497: 452.08
47498
11/26/2024 47498 LUIS LOPEZ CONSTRUC 781 10-22080-4430 9,500.00 9,500.00 FIRE DEPT STATION REPAIRS Total 47498: 9,500.00
47499
11/26/2024 47499 MARIA CARDENAS FINAL BILL 11-00000-39620 183.90 183.90 FINAL UTILITY BILL DEPOSIT Total 47499: 183.90
47500
11/26/2024 47500 MISSIONSQUARE 6561149 12-31620-4240 575.00 575.00 RETIREMENT 11/26/2024 47500 MISSIONSQUARE 6561149 12-31610-4240 466.24 466.24 RETIREMENT 11/26/2024 47500 MISSIONSQUARE 6561149 11-31520-42400 399.12 399.12 RETIREMENT 11/26/2024 47500 MISSIONSQUARE 6561149 11-31530-42400 32.78 32.78 RETIREMENT 11/26/2024 47500 MISSIONSQUARE 6561149 10-31150-42400 25.33 25.33 RETIREMENT 11/26/2024 47500 MISSIONSQUARE 6561149 10-31140-42400 146.51 146.51 RETIREMENT 11/26/2024 47500 MISSIONSQUARE 6561149 10-21070-4240 42.22 42.22 RETIREMENT 11/26/2024 47500 MISSIONSQUARE 6561149 10-12003-4240 199.44 199.44 RETIREMENT 11/26/2024 47500 MISSIONSQUARE 6561149 10-22080-4240 346.51 346.51 RETIREMENT 11/26/2024 47500 MISSIONSQUARE 6561149 10-14020-4240 56.16 56.16 RETIREMENT 11/26/2024 47500 MISSIONSQUARE 6561149 10-12001-4240 672.01 672.01 RETIREMENT 11/26/2024 47500 MISSIONSQUARE 6561149 10-00000-2027 480.20 480.20 RETIREMENT 11/26/2024 47500 MISSIONSQUARE 6561149 10-00000-2026 2,158.72 2,158.72 RETIREMENT 11/26/2024 47500 MISSIONSQUARE 6561149 11-31510-42400 490.63 490.63 RETIREMENT Total 47500: 6,090.87
47501
11/26/2024 47501 NATIONAL BAND & TAG C 289098 10-21070-4420 97.03 97.03 DOG TAGS ACO Total 47501: 97.03
47502
11/26/2024 47502 NICHOLAS WELLS NOVEMBER 10-12001-4429 117.59 117.59 NOVEMBER 2024 MILEAGE Total 47502: 117.59
47503
11/26/2024 47503 ODP BUSINESS SOLUTIO 3910595700 10-22080-4416 98.82 98.82 MARKERS, PENS, HOLDERS 11/26/2024 47503 ODP BUSINESS SOLUTIO 3910602220 10-22080-4416 31.94 31.94 PENS Total 47503: 130.76
47504
11/26/2024 47504 PEOPLEREADY,INC. 28931235 10-31150-41400 626.12 626.12 TEMP WORKER PARKS M = Manual Check, V = Void Check
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City of Holtville Check Register - DETAILS REPORT Page: 6 Live 4.17.2022 Check Issue Dates: 11/16/2024 - 12/4/2024 Dec 04, 2024 07:56AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 47504: 626.12
47505
11/26/2024 47505 PITNEY BOWES GLOBAL 3106825609 10-14020-4525 190.80 190.80 POSTAGE 11/26/2024 47505 PITNEY BOWES GLOBAL 3106825609 11-31510-45250 190.80 190.80 PITNEY BOWES DEC 2021 11/26/2024 47505 PITNEY BOWES GLOBAL 3106825609 12-31620-4525 190.81 190.81 PITNEY BOWES DEC 2021 Total 47505: 572.41
47506
11/26/2024 47506 PITNEY BOWES,INC. (SU 1026437805 10-14020-4416 119.23 119.23 RED INK CARTRIDGE, TAPE STRIPS 11/26/2024 47506 PITNEY BOWES,INC. (SU 1026437805 11-31510-44160 119.23 119.23 RED INK CARTRIDGE, TAPE STRIPS 11/26/2024 47506 PITNEY BOWES,INC. (SU 1026437805 12-31620-4416 119.24 119.24 RED INK CARTRIDGE, TAPE STRIPS Total 47506: 357.70
47507
11/26/2024 47507 PURCHASE POWER (PIT #9843 DEC 2 10-22080-4417 10.19 10.19 POSTAGE 11/26/2024 47507 PURCHASE POWER (PIT #9843 DEC 2 10-12003-4417 .60 .60 POSTAGE 11/26/2024 47507 PURCHASE POWER (PIT #9843 DEC 2 10-12001-4417 13.79 13.79 POSTAGE 11/26/2024 47507 PURCHASE POWER (PIT #9843 DEC 2 12-31610-4417 10.79 10.79 POSTAGE 11/26/2024 47507 PURCHASE POWER (PIT #9843 DEC 2 11-31520-44170 908.42 908.42 POSTAGE 11/26/2024 47507 PURCHASE POWER (PIT #9843 DEC 2 10-14020-4417 61.76 61.76 POSTAGE 11/26/2024 47507 PURCHASE POWER (PIT #9843 DEC 2 10-13010-4417 4.20 4.20 POSTAGE Total 47507: 1,009.75
47508
11/26/2024 47508 PYRAMID CONSTRUCTIO 24204R 22-80042-4430 16,906.43 16,906.43 CONSTRUCTION PAYMENT #3 Total 47508: 16,906.43
47509
11/26/2024 47509 SELLERS PETROLEUM CL39614-IN 10-22080-4427 2,337.40 2,337.40 FIRE DEPT FUEL Total 47509: 2,337.40
47510
11/26/2024 47510 SPARKLETTS 9439337 110 10-22080-4420 75.86 75.86 FIRE DEPT WATER Total 47510: 75.86
47511
11/26/2024 47511 VISION SERVICE PLAN 821706030 10-31140-42250 9.63 9.63 INSURANCE PREMIUM 11/26/2024 47511 VISION SERVICE PLAN 821706030 10-31150-42250 1.88 1.88 INSURANCE PREMIUM 11/26/2024 47511 VISION SERVICE PLAN 821706030 11-31530-42250 2.50 2.50 INSURANCE PREMIUM 11/26/2024 47511 VISION SERVICE PLAN 821706030 11-31510-42250 39.29 39.29 INSURANCE PREMIUM 11/26/2024 47511 VISION SERVICE PLAN 821706030 11-31520-42250 65.47 65.47 INSURANCE PREMIUM 11/26/2024 47511 VISION SERVICE PLAN 821706030 12-31610-4225 32.94 32.94 INSURANCE PREMIUM 11/26/2024 47511 VISION SERVICE PLAN 821706030 12-31620-4225 42.40 42.40 INSURANCE PREMIUM 11/26/2024 47511 VISION SERVICE PLAN 821706030 10-13010-4225 12.51 12.51 INSURANCE PREMIUM 11/26/2024 47511 VISION SERVICE PLAN 821706030 10-12001-4225 40.45 40.45 INSURANCE PREMIUM 11/26/2024 47511 VISION SERVICE PLAN 821706030 10-14020-4225 20.85- 20.85- INSURANCE PREMIUM 11/26/2024 47511 VISION SERVICE PLAN 821706030 10-12003-4225 20.43 20.43 INSURANCE PREMIUM 11/26/2024 47511 VISION SERVICE PLAN 821706030 10-22080-4225 37.53 37.53 INSURANCE PREMIUM M = Manual Check, V = Void Check
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City of Holtville Check Register - DETAILS REPORT Page: 7 Live 4.17.2022 Check Issue Dates: 11/16/2024 - 12/4/2024 Dec 04, 2024 07:56AM Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 11/26/2024 47511 VISION SERVICE PLAN 821706030 10-21070-4225 3.13 3.13 INSURANCE PREMIUM Total 47511: 287.31
47512
11/26/2024 47512 VISION TRAFFIC CONTR 632 10-31140-44200 422.18 422.18 STREET SIGNS Total 47512: 422.18
47513
11/26/2024 47513 VISUAL EDGE IT, INC. 24AR223847 12-31620-4416 46.75 46.75 PRINTER 11/26/2024 47513 VISUAL EDGE IT, INC. 24AR223847 11-31510-44160 46.75 46.75 PRINTER 11/26/2024 47513 VISUAL EDGE IT, INC. 24AR223847 10-14020-4416 46.75 46.75 PRINTER 11/26/2024 47513 VISUAL EDGE IT, INC. 24AR223847 10-13010-4416 46.75 46.75 PRINTER 11/26/2024 47513 VISUAL EDGE IT, INC. 24AR223847 10-12001-4416 46.75 46.75 PRINTER Total 47513: 233.75
47514
11/26/2024 47514 WALKER & DRISKILL 14111 10-16026-4430 2,812.24 2,812.24 ATTORNEY FEES Total 47514: 2,812.24
47515
11/26/2024 47515 WAXIE SANITARY SUPPL 82865113 10-22080-4420 123.44 123.44 CLEANING LIQUIDS 11/26/2024 47515 WAXIE SANITARY SUPPL 82839945 10-22080-4420 363.95 363.95 CAR WASH, TIDE PODS Total 47515: 487.39
Grand Totals: 114,468.38
Report Criteria:
Report type: GL detail
Check.Type = {<>} "Adjustment"
M = Manual Check, V = Void Check
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1 City of Holtville
Report to City Council
Meeting Date: December 9th, 2024
Item Number: Approvals
City Manager
Finance Manager
City Attorney
To: City of Holtville City Council
Nicholas D. Wells, City Manager
From: James G. “Jack Holt, City Engineer
Prepared By: Shane Goff, Assistant Project Engineer
Date: December 9th, 2024
Subject: Award Construction Contract for City Wide Street Maintenance Improvements Summary
Project Location: Within Holtville City Limits
Pending Action: Approval of Award of CON via Resolution 24‐29 Lowest Bid: American Asphalt $1,624,878.49
South, Inc.
INTRODUCTION AND BACKGROUND
The City of Holtville Street System consists of 18 miles of streets. The City of Holtville last completed a street maintenance improvement project in the fiscal year 2018/2019. Street maintenance improvement projects are of high importance to maintain the integrity of a street system. It is recommended street sections be maintained every 3 to 5 years to keep the street system in good condition.
ANALYSIS
Project Scope
The City Wide Street Maintenance Improvement Project will consist of the application of an SS‐1H fog seal emulsion to designated street sections which have been rehabilitated or constructed in recent years, and crack sealing and slurry seal coating of designated street sections which have been maintained for a number of years. The project will also consist of various striping improvements which include the installation of stop bars, stop legends, parking stalls, crosswalks, centerline striping, raised pavement markers, and similar striping.
3 a
2 Bid Results
Construction Services: The City Engineer was authorized to go out to bid and the project was advertised on October 31, 2024. The City Engineer corresponded with various Plan Holders throughout the bidding process for project clarification purposes. The bids were opened on December 3, 2024. There was a total of three (3) bidders. The bid results have been reviewed and the lowest, responsive, responsible bidder has been verified by the City Engineer. All required paperwork for bid compliance was satisfactorily completed. The lowest, responsive, responsible bid wassubmitted by American Asphalt South, Inc. Below is the bid result summary which includes the Engineer’s Opinion of Probable Cost.
Contractor Bid Amount
American Asphalt South, Inc. $1,624,878.49
Pavement Coatings Company $1,840,659.17
Roy Allan Slurry Seal, Inc. $2,190,670.99
Engineer’s Opinion of Probable Cost $1,743,315.65
Fiscal Impact
The City of Holtville intends to utilize its Transportation funds to fund this project. The total available funding for this project is $2,813,011. The total construction contract award amount for this project is $1,624,878.49. The remaining Transportation funds budget is $1,188,132.51 after the award of the construction contract. The City (along with other agencies in the county in varying dollar amounts) issued a bond for $2.9M to finance various street pavement projects undertaken in 2018. Measure D Sales Tax Revenues were pledged as payment towards the bond. The City of Holtville’s debt service obligation for 2025 is $116,292.00. Bond payments are amortized to the year 2038. Sufficient funds will remain to be able to cover next year’s debt service, as well as maintain sufficient reserves to cover emergency road repairs.
RECOMMENDATION AND PENDING ACTION
Construction Contract: The City Engineer recommends that the City award a contract for the City Wide Street Maintenance Improvement Project to American Asphalt South, Inc., in the amount of $1,624,878.49. Staff is requesting the City Council to consider the following actions:
1. Adopt Resolution 24‐29 Authorizing the Award of Construction Contract to American Asphalt South, Inc., in the amount of $1,624,878.49 (Please see Attachment A); Alternatives
2. Reject Resolution 24‐29 Authorizing the Award of Construction Contract to American Asphalt South, Inc., in the amount of $1,624,878.49.
Attachments:
A – Resolution 24‐29
B – Bid Price Review
C – Bid Evaluation Checklist
D – Letter of Recommendation
Item No. Description Unit Quantity Unit Cost Amount Unit Cost Amount Unit Cost Amount Unit Cost Amount 1 Mobilization LUMP SUM 1 $200,000.00 $200,000.00 $306,550.00 $306,550.00 $155,000.00 $155,000.00 $100,000.00 $100,000.00 2 Crack Seal LBS 140,570 $2.60 $365,482.00 $0.75 $105,427.50 $3.22 $452,635.40 $2.15 $302,225.503 Slurry Seal TONS 3,016 $300.00 $904,800.00 $299.47 $903,201.52 $287.00 $865,592.00 $448.71 $1,353,309.364 Fog Seal SQYD 24,949 $1.35 $33,681.15 $1.43 $35,677.07 $4.00 $99,796.00 $2.79 $69,607.715 Paint 1-Foot wide White "Stop" Bar L.F. 3,123 $4.50 $14,053.50 $7.25 $22,641.75 $6.03 $18,831.69 $10.27 $32,073.216 Paint White "STOP" Legend Each 183 $160.00 $29,280.00 $159.50 $29,188.50 $297.00 $54,351.00 $401.25 $73,428.757 Paint "AHEAD" Legend Each 1 $200.00 $200.00 $220.00 $220.00 $297.00 $297.00 $363.80 $363.808 Paint "SLOW" Legend Each 16 $180.00 $2,880.00 $165.00 $2,640.00 $297.00 $4,752.00 $337.05 $5,392.809 Paint "SCHOOL" Legend Each 16 $240.00 $3,840.00 $253.00 $4,048.00 $340.00 $5,440.00 $454.75 $7,276.00 10 Paint "XING" Legend Each 16 $180.00 $2,880.00 $154.00 $2,464.00 $297.00 $4,752.00 $337.05 $5,392.8011 Paint "NO PARKING" Legend Each 6 $50.00 $300.00 $50.00 $300.00 $88.00 $528.00 $123.05 $738.3012 Paint 1-Foot wide White Crosswalk and Limit Line L.F. 4,725 $4.50 $21,262.50 $7.15 $33,783.75 $6.00 $28,350.00 $10.27 $48,525.75 13 Paint 1-Foot wide Yellow Crosswalk and
Limit Line L.F. 3,783 $4.50 $17,023.50 $7.15 $27,048.45 $6.00 $22,698.00 $10.27 $38,851.41 14 Paint 4-inch wide white stripe for
parking spaces L.F. 12,962 $5.00 $64,810.00 $4.10 $53,144.20 $2.08 $26,960.96 $2.57 $33,312.34 15 Paint 6-inch double yellow for centerline
striping L.F. 11,530 $2.20 $25,366.00 $2.15 $24,789.50 $2.70 $31,131.00 $3.85 $44,390.50 SPREADSHEET OF COSTS PER DECEMBER 3, 2024 BID OPENING
City of Holtville - City Wide Street Maintenance Improvement Project - FY 2024/2025 - THG Project No. 116.532 The Holt Group (EOOPC) American Asphalt South, Inc. Pavement Coatings Company Roy Allan Slurry Seal, Inc.
The Holt Group (EOOPC) American Asphalt South, Inc. Pavement Coatings Company Roy Allan Slurry Seal, Inc. 16 Paint 4-inch wide red stripe for no
parking zones L.F. 407 $4.50 $1,831.50 $4.40 $1,790.80 $2.58 $1,050.06 $2.68 $1,090.76 17 Paint 8-inch white stripe for left turn lane L.F. 305 $1.50 $457.50 $2.75 $838.75 $2.88 $878.40 $3.85 $1,174.2518 Paint 12-inch wide yellow stripe for loading and unloading zones L.F. 637 $3.50 $2,229.50 $11.50 $7,325.50 $6.03 $3,841.11 $10.27 $6,541.99 19 Paint 6-inch wide white stripe L.F. 21 $2.50 $52.50 $1.65 $34.65 $3.20 $67.20 $5.22 $109.6220 Paint Face and Top of Curb - Red Paint L.F. 4,879 $3.00 $14,637.00 $4.45 $21,711.55 $3.06 $14,929.74 $3.18 $15,515.2221 Paint Face and Top of Curb - Yellow Paint L.F. 397 $3.00 $1,191.00 $4.45 $1,766.65 $3.50 $1,389.50 $3.64 $1,445.08 22 Paint Face and Top of Curb - Blue Paint L.F. 269 $3.00 $807.00 $4.45 $1,197.05 $3.50 $941.50 $3.64 $979.1623 Paint 4-inch wide blue stripe for Handicap Parking Spaces L.F. 680 $2.50 $1,700.00 $4.10 $2,788.00 $2.58 $1,754.40 $2.68 $1,822.40 24 Paint Handicap Symbol with Box Each 12 $110.00 $1,320.00 $137.50 $1,650.00 $193.64 $2,323.68 $224.70 $2,696.4025 Paint White Type I Arrow Each 2 $150.00 $300.00 $100.00 $200.00 $159.65 $319.30 $176.55 $353.1026 Paint White Type IV (L) Arrow Each 1 $150.00 $150.00 $115.00 $115.00 $141.00 $141.00 $200.09 $200.0927 Paint White Type IV (R) Arrow Each 6 $150.00 $900.00 $110.00 $660.00 $141.00 $846.00 $171.20 $1,027.2028 Install Channelizing Chevron at Ninth Street and Towland Each 4 $150.00 $600.00 $192.50 $770.00 $216.00 $864.00 $261.08 $1,044.32 29 Paint "NO PARKING" Legend Each 1 $3,500.00 $3,500.00 $750.00 $750.00 $566.00 $566.00 $588.50 $588.5030 Install Two-Way Yellow Reflective Raised Pavement Markers Each 1,514 $6.00 $9,084.00 $6.60 $9,992.40 $8.36 $12,657.04 $8.69 $13,156.66 31 Install Blue Reflective Raised Pavement
Markers Each 121 $13.00 $1,573.00 $27.50 $3,327.50 $25.75 $3,115.75 $26.75 $3,236.75 32 Install Two-Way White Reflective
Raised Pavement Markers Each 309 $6.00 $1,854.00 $6.60 $2,039.40 $8.36 $2,583.24 $8.69 $2,685.21 33 Install Type G One-Way Clear RetroReflective White Pavement Markers Each 2,545 $6.00 $15,270.00 $6.60 $16,797.00 $8.36 $21,276.20 $8.69 $22,116.05 Totals $1,743,315.65 $1,624,878.49 $1,840,659.17 $2,190,670.99 The Holt Group (EOOPC) American Asphalt South, Inc. Pavement Coatings Company Roy Allan Slurry Seal, Inc.
Forms Reviewed - Reviewed 09/10/2021 American Asphalt South, Inc.
Pavement Coatings Co. Roy Allan Slurry Seal, Inc.
Contractors California License Number #784969 #303609 #372798 General Contractor in Good Standing of Contractor License in CA Yes Yes Yes General Contractor Department of Industrial Relations Registration Number
#1000000645 #1000003382 #1000001156
General Contractor in Compliance with Department of Industrial Relations
Yes Yes Yes
1 Proposal Forms - Fully Completed Yes Yes Yes
2 Schedule of Items and Prices - Fully Completed and Math Correct Yes Yes No 3 Addendum Acknowledgement (1) - Filled Out Yes Yes Yes 4 Submittal of Valid Bid Bond Per Amount Required Yes Yes Yes 5 List of Proposed Subcontractors Yes Yes Yes
6 Submittal of Major Material Suppliers List Yes Yes Yes 7 Experience Statement Submitted Yes Yes Yes
8 Submittal of Certification of Non-Segregated Facilities - Signed and Submitted
Yes Yes Yes
9 Submittal of Contractor's Certification of Prevailing Wage Requirements - Signed and Submitted
Yes Yes Yes
10 Submittal of Contractor's Certificate of Worker's Compensation - Signed and Submitted
Yes Yes Yes
11 Equal Employment Opportunity Certification Yes Yes Yes 12 Public Contract Code Yes Yes Yes
13 Non-Collusion Affidavit Yes Yes Yes
14 Debartment and Suspension Certification Yes Yes Yes
15 Non-Lobbying Certification for Federal Aid Contracts Yes Yes Yes 16 Disclosure of Lobbying Activities Yes Yes Yes
Subcontractor Pavement Coatings Co. Superior Pavement
Markings
Superior Pavement
Markings
Contractors California License Number (#303609) (#776306) (#776306) General Contractor Department of Industrial Relations Registration Number (#1000003382) (#1000001476) (#1000001476)
Sub-Contractors in Good Standing with CA Department of Consumer Affairs YES YES YES
Sub-Contractors in Good Standing with Department of Industrial Relations YES YES YES
Subcontractor Chrisp Company Global Road Sealing
Contractors California License Number (#788286) (#757584) General Contractor Department of Industrial Relations Registration Number (#1000000306) (#1000007714)
Sub-Contractors in Good Standing with CA Department of Consumer Affairs YES YES
Sub-Contractors in Good Standing with Department of Industrial Relations YES YES
City of Holtville - City Wide Street Maintenance Improvement Project - FY 2024/2025 - THG #116.532
BID RESPONSIVENESS REVIEW CHART
December 3, 2024
Forms Reviewed - Reviewed 09/10/2021 American Asphalt South, Inc.
Pavement Coatings Co. Roy Allan Slurry Seal, Inc.
RESOLUTION NO. 24-29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLTVILLE APPROVING THE
AWARD OF CONSTRUCTION CONTRACT FOR THE CITY WIDE STREET MAINTENANCE IMPROVEMENT PROJECT – FY 2024/2025
WHEREAS, the City of Holtville receives funding through the Measure D Tax Funds and Local Transportation Authority (LTA) which collects a half-cent of local gas sales tax to be used for local transportation projects; and
WHEREAS, funds may be used for various street projects including the repair and rehabilitation of existing roadways; projects that reduce congestion and improve roadway safety; and construction of new roadway facilities; and similar roadway improvements; and WHEREAS, the City of Holtville has a current balance of $2,813,011 cash in hand and an estimated total of $430,000 in LTA/General Gas Tax revenues for the FY 2024/25, to allocate towards street improvement projects; and
WHEREAS, the City went out to bid on October 31st, 2024 and received three (3) bids with the lowest, responsive, responsible bidder being in the amount of $1,624,878.49; and NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Holtville hereby;
1. Certifies that the above recitals are true and correct;
2. Approve an Award of Contract to American Asphalt South, Inc. in the amount of $1,624,787.49 to construct the City Wide Street Maintenance Improvement Project – FY 2024/2025; and
3. Delegates and authorizes the City Manager to sign, execute and submit all documents including, but not limited to agreements, payment requests, change orders and amendments which may become necessary for the completion of the project; and PASSED and APPROVED this 9th day of December 2024 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Murray Anderson, Mayor
ATTEST:
Yvette Rios, City Clerk
MEETING DATE:
ITEM NUMBER 3 b
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
DATE ISSUED:
FROM: Yvette Rios, City Clerk
SUBJECT: Resolution No. 24-30 Reciting the Facts of the General Election Held on November 5, 2024, Declaring the Result and Such Other Matters as Provided by Law
ISSUE:
Shall the City Council approve Resolution No. 24-30, reciting the facts of the General Election held November 5, 2024, declaring the result and such other matters as provided by law? DISCUSSION:
With three four-year terms on this board and that of the City Treasurer position scheduled to expire as of January 1, 2025, the City Council adopted Resolution No. 24-18 at the June 6, 2024, regular meeting calling for an election. It was further requested through the Board of Supervisors that the County of Imperial conduct that election in consolidation with the federal General Election to be held on November 5, 2024.
Six individuals filed the proper documents to run for City Council: two of three of the incumbents (Michae Pacheco and Murray Anderson) and four additional challengers, Teresa Castillo Munger, Stacy Britschgi, Vanessa Ramirez, and Bryan Vega. Those six names were therefore listed on the ballot. No individuals filed for the City Treasurer position, so that position was not listed on the ballot.
The Imperial County Registrar of Voters announced the release of the Final Official Results for the election on Tuesday, December 3, 2024. Those results are attached as Exhibit A to Resolution 24-30.
FISCAL IMPACT:
None
CITY MANAGER RECOMMENDED ACTION:
It is recommended that the resolution be adopted and the results recorded in City records.
ALTERNATIVE:
Not to adopt.
12/09/24
Approvals
City of Holtville
REPORT TO COUNCIL
December 6, 2024
Reso 20-26 Certifying Election Results (2020'12-14) Page 1 of 1
HOLTVILLE CITY COUNCIL
RESOLUTION NO. 24-30
A RESOLUTION OF THE HOLTVILLE CITY COUNCIL RECITING THE FACTS OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024,
DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW WHEREAS, a General Municipal Election was held and conducted in the City of Holtville, California, on Tuesday, November 5, 2024, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and
WHEREAS, the Imperial County Election Department canvassed the returns of the election and has certified the results to this City Council, the results are received, attached and made a part hereof as "Exhibit A".
NOW, THEREFORE, THE HOLTVILLE CITY COUNCIL DOES HEREBY
RESOLVE, DETERMINE AND AUTHORIZE AS FOLLOWS:
SECTION 1. That the names of persons voted for at the election for Member of the City Council are as follows:
Murray Anderson Michael A. Pacheco
Stacy L. Britschgi Vanessa Ramirez
Teresa Castillo Munger Bryan Vega
SECTION 2. That the number of votes given at each precinct and the number of votes given in the City to each of the persons above named for the respective offices for which the persons were candidates were as listed in Exhibit ''A" attached.
SECTION 3. That the City Council does declare and determine that:
Murray Anderson was elected as Member of the City Council for the full term of four years; Michael A. Pacheco was elected as Member of the City Council for the full term of four years; and Vanessa Ramirez was elected as Member of the City Council for the full term of four years No candidates filed for the City Treasurer position, therefore, it was not placed on the ballot.
SECTION 4. That the City Clerk shall enter on the records of the City Council of the City, a statement of the result of the election, showing:
(1) The whole number of votes cast in the City
(2) The names of the persons voted for
(3) For what office each person was voted for
(4) The number of votes given at each precinct to each person (5) The total number of votes given to each person
SECTION 5. That the City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the city Clerk and authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected.
SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the City's book of original resolutions.
PASSED, APPROVED AND ADOPTED by Holtville City Council at a regular meeting held on the by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Murray Anderson, Mayor
Attest:
09th of December, 2024,
Yvette Rios, City Clerk
Exhibit A
Certified Election Results
1 City Council/CM Reports (12-09’24)
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: December 6, 2024
FROM: Nick Wells, City Manager
SUBJECT: City Manager Update
INFORMATION ONLY – NO ACTION REQUIRED AT THIS TIME
ADMINISTRATION
Public Safety Lot/New Construction – Rubio Medina of Irvine, California was engaged in April, 2023, to perform Architecture services to design Phase I (Fire Apparatus Bay) and Phase II (PS Administration & Fire Dormitories) of this project. Staff met with Mr. Medina multiple times in early May, wherein iterative documents were discussed and revised. Pursuant to discussions between Council, Chief Silva, the CM and Mr. Medina regarding configuration, direction solidified for constructing a 3-bay apparatus section and a 2- story administration/residence area. Further discussion also clarified the placement of the building on the site and the external motif of the building. Mr. Medina moved forward with subconsultants for plumbing, electrical, HVAC, etc. Due to an increase in the size of the project over that which was called out in the RFP, the architect has approached the City about augmented funding, which may be brought to Council in the future. More solid delineation of cost estimates for the phasing of the project were presented in August and presented to Council for consideration. A status update meeting with Mr. Medina is currently being scheduled for the week of 12/16.
Staff met with representatives of USDA Rural Development in September to discuss financing the remaining unfunded portion of the project. Unfortunately, although their website notes capability of disadvantaged communities with populations under 12,000 to apply for 50% grant, 50% loan funding, that program is capped at $50,000 for grants, so any hope that grant funding may be available is not there. Rates were adjusted on October 1, from 4% down to 3.75%, so the loan payment calculation improved, but not drastically.
Multiple conversations regarding augmented funding have taken place with staff, Council, and various entities. The CM compiled information from various sources and submitted an application for directed Congressional funding to Raul Ruiz’s office in early May. The City received word that the project was selected by the Congressman and recommended to the Congressional budget committee. Although we received word that the project is on track to receive some funding, the amount projected to be received will likely be a fraction of the amount requested, so sizing the project down is probably on the horizon.
Staff continues to pursue additional funding sources. At the recent League of Cities Annual Conference, Mayor Anderson, Councilman Goodsell and the CM had multiple conversations with firms and organizations that show promise as potential funding sources. We have followed up with some and will continue to attempt to develop those leads. One proposal has been received. Council has requested further research in the proposed service.
EVENTS – Multiple events are on tap for both the City and the Chamber of Commerce for Christmas and the Holiday season. Please see the final page of this report for upcoming events. The Tree Lighting event was well attended and went off with without any significant surprises. Staff is compiling RSVP lists for some of the various parties and events for the Holiday season.
Meeting Date 12/09/24
Item Number 5 a
Approvals .
City Manager
Finance
City Attorney
2 City Council/CM Reports (12-09’24)
PUBLIC WORKS
TRANSPORTATION PROJECTS
Citywide Pavement Maintenance Project – a Streets Assessment report was prepared by the City Engineer earlier this year reporting the general condition of the over 16 miles of streets maintained by the City. Nearly all of the system is in good condition, requiring maintenance rather rehabilitation or construction. A recommendation has been made to perform crack sealing and slurry coat to the bulk of the system to prolong life of the system and forestall major work to a future date. At the July Council meeting, direction was given to proceed with preparation of specifications for the project. In October, Council approved moving the project forward with advertisement for construction bidding. Bids were received early this week with the low bidder coming in under the estimated cost. Action is on the current agenda to engage the preferred contractor.
Pear Canal Undergrounding/Ninth Street Improvements (Olive to Melon) – this project has been discussed for some time. Initial action to proceed was taken in early 2021. A deposit was forwarded to IID to begin design and multiple site visits with staff, the IID and City Engineer took place to discuss issues that need to be addressed in design. Undergrounding work was scheduled to take place in December 2021, however, delays were discussed in those meetings from the IID side which eventually led to construction work being pushed back. The City has been awarded funding through ICTC for the resulting necessary sidewalk and roadway improvements. LC Engineering was awarded the contract for design in February.
A construction challenge for IID existed for this project, as it would make it difficult to continue to service several nearby County-area residences served by surface water. It was determined that incentivizing these properties to convert to City water would be in the best interest of the project. Staff worked with IID to encourage the residents to switch. In March, the final remaining holdout submitted paperwork to connect to City water service. Action was taken in early November to fund installation of water infrastructure to serve the affected residents that are moving off of IID service. Work has begun on this function with significant progress this week. Unfortunately, due to a paperwork holdup with Caltrans, the IID undergrounding operation needed to be pushed forward a week. At the time of this report, there was still no answer on the issue.
A new wrinkle developed wherein the dedicated Congressional funding IID procured is not immediately accessible. The uncertainty begat the need to push the City’s project funding into next fiscal year to avoid non-performance. David Aguirre with ICTC worked with SCAG and Caltrans to accomplish that. Due to its ongoing relationship for project funding with Caltrans, the Congressional funding and its administration were transferred to the City. In a significant development late in the process, it was relayed to staff that by taking on administration of the funding, the City would now be responsible for paying the 11.47% matching funds necessary for the grant, which could be in the neighborhood of $100k. Nevertheless, an agreement was approved with IID to administer the funding in October.
A web conference was held in September to clarify the need to move a portion of the funding for the street project into the current fiscal year.
Pine Avenue Sidewalks – Subsequent to the awards of funding for streets projects utilizing Federal Highways dollars through ICTC in early 2022, another year of projects was quickly requested to be added.
Holtville submitted a project to capture CMAQ dollars to add sidewalks to either side of Pine Avenue between Fourth and Fifth Streets. Action to approve was taken in October, 2023.
Capital Improvements Project Listing – a meeting was held in November, 2023, with staff, including the City Manager, City Engineer, City Planner and Water/Wastewater Lead Operator to discuss long term capital improvements needed in the City. Water system improvements, sewer system upgrades, streets 3 City Council/CM Reports (12-09’24)
projects and other issues were discussed and expected to be further explored. A more complete detailing of the discussion will be presented to the Council in the near future.
PARKS
Holtville Wetlands Project – In late 2016, approximately $3 million was granted to the City through the US Bureau of Reclamation (BoR). THG was selected for Grant Administration tasks and George Cairo Engineering (GCE) for design services. GCE was significantly behind schedule from the outset, but finally produced approved plans in 2021.
A construction RFP was released in early 2022 netted only one bid, which was significantly over (+/- $1.4 million) the construction budget. The BoR representative, Jeremy Brooks, was extremely helpful in moving the project along, including securing funding to bridge the gap to pay for construction. That funding was officially awarded in early February, 2023, and the construction contract was awarded in March, a pre-con meeting held in early May, with the contractor onsite performing various activities simultaneously.
Another substantial holdup cropped up in late 2023 with a permit from the Army Corps of Engineers (USACE). Originally applied for as a renewal in October, 2023, a new analyst required much more information than previously required. Through various meetings and multiple iterations, THG completed work on additional documents requested by USACE and the permit was finally approved in June and officially issued in early August.
The long wait for the USACE permit necessitated a time extension request in January, which was granted.
The new completion deadline was pushed to September, 2024, then again to December 31, when the planting time was pushed to the summer and it was recognized that the potential success of establishing foliage during the Imperial Valley summer months is a difficult endeavor.
A ribbon cutting ceremony was held in November with many project partners and members of the community coming out to celebrate the completion of the project. Construction activities are now complete, including planting of the various species to help clean the river water. Closeout paperwork is in process and should be complete by the end of the month.
Railroad Trestle Repair – A grant was secured from the California Natural Resources Agency to repair the railroad trestle burned in a river bottom fire several years ago. This is necessary to connect the Trail to east side of the river and eventually the future Wetlands area. After over a decade and a half of being somewhat unsightly and unusable, the trestle will soon be fixed cosmetically and usable for pedestrian and non-motorized traffic. Documentation was finally signed for this grant in late October, 2021. The City Engineer completed the technical specification for the Scope of Work in June 2022 for the RFP. A decision was made to forestall the bid process a bit to allow construction costs to stabilize. Eventually, Kleinfelder, Inc., was selected for Design services in April. A meeting with the design team was held in early May wherein various facets of the project were discussed. Ginger Ward volunteered to sit in on meetings for this project when possible, so she and staff met multiple times with the design team via Zoom to discuss design concepts. Multiple ideas to control costs and stretch the project dollars were decided upon. The decision was made to proceed with the general direction of keeping the original character of the structure, while making concessions to keep costs under control.
A January update meeting between the Design team, the City Planner and the CM revealed that the project had stalled due to a needed topographical study that the consultant thought the City would provide. After discussion, Kleinfelder engaged a local consultant to produce the document and the project is back in motion.
Pursuant to a periodic plan check, reprioritization of the elements to be completed vis a vis available funding was amended in May. Kleinfelder provided 90% plans in late September, so this phase nears completion.
Included in that plan set were construction estimates. After some analysis, staff will be bringing this to 4 City Council/CM Reports (12-09’24)
Council to approve advertising and bidding. THG reviewed the plans and sent them back to Kleinfelder for clarification and/or correction. The revised plans were expected by the end of this week for additional review.
Holtville East Trail Link - The City Manager had multiple discussions in recent years about a Trail extension from the Trestle to the Country Club area, then to the UC Research station and eventually to Hwy 111 for easier access to IVC with active transportation funding options. The idea has been well received by SCAG staff and the head of County Public Works. An application for Active Transportation funding was developed in mid-2024 and a grant application was submitted in June to fund design of the project.
Mellinger Alamo River Trail - A grant was awarded in early 2024 to River Partners, a non-profit that deals in habitat restoration, for a project that would include a Wetlands trail spur. RP met with the City Manager and toured the site, then engaged Nicklaus Engineering to design the project. Staff was contacted by NEI in March to discuss design elements. River Partners staff continued to meet with the CM throughout the Spring and early Summer, performing a few physical “scouting” trips to decide the best path for the trail extension. They have done some preliminary exploration and soil sampling and continue to move the project forward. A tentative map was forwarded to the City this week. The original template is aggressive (i.e. “Expensive”), so it is assumed that discussions and concessions will be forthcoming. River Partners presented a slightly revised plan to the Council in early October to get feedback on the direction of the project.
BUILDING DEPT - The City issued 113 building permits in 2024. A list of permits issued by month is available on the City’s website at https://www.holtville.ca.gov/building-planning/building-and-planning/building-department/ Melon, LLC Housing Project (± 50) – A project has been in the works for some time at the northeast corner of Ninth and Melon, just outside the City limits. After years of confusion regarding the process, the project’s ownership group, led by John Hawk, engaged Development Design & Engineering in 2016 to assist in moving the project along. DD&E completed CEQA compliance, and a Mitigated Negative Declaration was adopted by the Planning Commission and City Council in late 2020.
The project was presented at the Planning Commission in October 2020 and drew a good deal of public opposition. PC action pushed the project forward with a designation of allowing R-1 or R-2 development, with Council accepting the PC recommendation in November, 2020. The denser R-2 zoning designation would allow up to 8 units per acre or approximately 65 units. The annexation was approved by LAFCo in February, 2021. We await further submission from the project proponent.
Staff spoke with Mr. Hawk multiple times to remind him that there are still several requirements to move his project forward, which he could be doing concurrently with the preparation and construction of the IID and City improvements. He said he will be speaking to his partners. As the undergrounding and street work are imminent, he still needs to produce a site plan, building plans, pull permits, etc. The City’s project should now have no bearing on his timeline. This was reiterated to Mr. Hawk again in January and again in July. A conversation with Mr. Hawk in early October revealed that he is still pursuing developer investment. We discussed the coming timeline with the undergrounding and the street project. He hopes to have some momentum by the time those things are complete.
AMG Sunset Rose Senior Apartments (± 33) – In July, 2022, the City was granted HOME funding for this AMG & Associates apartment project, proposed in the area of Third and Grape. This will create some longterm oversight by the City, but it does continue to add housing. A subdivision map was approved for the property. A consultant to administer this grant was engaged in May, 2022, and an application for additional subsidized financing was approved by the City in late November. 5 City Council/CM Reports (12-09’24)
A pre-submittal meeting was held in early November to discuss necessary aspects to the construction with the project proponent, including offsite improvements. Much of the discussion centered on handling stormwater. Final map and the necessary proposed lot split were approved in late February as well. Since the closing of the financing, several paperwork/compliance issues cropped up that the City was left to work on. This was not the “deal” as originally presented, so staff sought assistance. Staff met with HCD representatives on this project in October. We are hoping they will assist in working with the contractor to get the project running more smoothly.
Start was delayed as construction bids came in significantly over projections. The developer has now made a drawdown on funding, however, the ownership group has been somewhat unresponsive as the project continues to sit in limbo. An extension on their CUP was requested and was granted by Planning Commission in May, so we still await the start of construction activities. The CM had a recent conversation with AMG to express disappointment over the lack of information flow. It was promised that more updates would begin to flow.
Staff was recently apprised of the fact that a contractor has been engaged to begin earth moving to build up pads to start construction. We have communicated the need to schedule a pre-construction meeting to the developer and expect that soon
AMG Pine Crossing Apartments (± 64) – This is a proposed mirror image project across from Fern Crossing complex. The Building Inspector and City Engineer have coordinated with a plan check firm on the plans that were first submitted in June. After a few iterations and resubmissions, the building plans were approved in early October. AMG is still working with The City Engineer and staff on finalizing all site work and off-site plans for utilities and stormwater handling. There continues to be back and forth regarding these issues now, particularly the abandonment of the Artesian well on the property.
Peri & Sons Ag Labor Housing (66) – this project was introduced to Planning Commission earlier this week. It proposes to construct USDA-approved dormitory style housing for up to 660 H2A Visa Program agriculture laborers working for the applicant firm. PC approved the site plan and density waiver contingent on City Council approval of the land use designation and Conditional Use Permit. A Public Hearing was held at the last City Council meeting and the project was approved. We will now await more definitive site plans and building design for review.
WATER ENTERPRISE
Rate Study – The profitability of the Water Enterprise has been problematic in recent years. Coupled with the debt covenant to budget a net revenue of 120% of the annual debt service, a rate adjustment has been explored. A formal Water Rate Study must be completed, which will be brought back for discussion at some point in the future.
MEETINGS & EVENTS RECENTLY ATTENDED :
∙ 11/25/24 Department Head Meeting City Hall
∙ 11/25/24 Holtville City Council Meeting City Hall
∙ 11/28/24 Thanksgiving Day (City Hall Closed)
∙ 11/29/24 Thanksgiving Observed (City Hall Closed)
∙ 12/02/24 Department Head Meeting City Hall
∙ 12/02/24 Ninth Street Undergrounding/Water Service Project Check In Project Site ∙ 12/03/24 Alamo River Trail (Wetlands Spur) Check-in Meeting Web Conference ∙ 12/03/24 BOOST Assistance Strategy Session Web Conference ∙ 12/03/24 Citywide Pavement Project Bid Opening City Hall ∙ 12/05/24 Meeting w/ County Elections County Admin Building ∙ 12/05/24 Tree Lighting Ceremony Holt Park
∙ 12/06/24 Holtville Rotary Club Meeting St. Paul's Lutheran Church UPCOMING EVENTS :
∙ 12/09/24 Department Head Meeting City Hall
∙ 12/09/24 Holtville City Council Reorganization Meeting City Hall ∙ 12/10/24 MTC IRDF Community Partners Luncheon
∙ 12/10/24 Alamo River Trail (Wetlands Spur) Check-in Meeting Web Conference ∙ 12/11/24 ICTC Management/CCMA Meetings ICTC Offices
∙ 12/13/24 Holtville Rotary Club Christmas Party Rural Holtville ∙ 12/16/24 Holtville Planning Commission Meeting City Hall ∙ 12/17/24 BOOST Assistance Strategy Session Web Conference 12/18/24 SiteLogiq Christmas Party Stockmen's Club (Brawley) 12/19/24 Employee Christmas Luncheon Hot Rods & Beer
∙ 12/19/24 Holtville CofC Christmas in the Park Holt Park ∙ 12/20/24 Holtville Rotary Club Meeting St. Paul's Lutheran Church ∙ 12/23/24 Holtville City Council Meeting (Likely Dark) City Hall ∙ 12/25/24 Christmas Day Observed (City Hall Closed)
∙ 12/26 - 27/2024 Christmas Observed (City Hall Closed) ∙ 01/01/24 New Years Day Observed (City Hall Closed)
∙ 01/15/25 Imperial-Mexicali Bi-National Alliance Meeting Imperial County ∙ 01/15/25 IV Foreign Trade Zone Meeting IC Workforce Development (EC) ∙ 01/25/25 IV Leadership Luncheon NAF El Centro
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If you have any questions about any of the items presented, please feel free to contact me directly.
Respectfully submitted,
Nicholas D. Wells, City Manager 6
City Council/CM Reports (2024'12-09)
City of Holtville
Report to Council
Date Issued: December 03, 2024
From: Sergeant Joseph Conkey, Chief of Police
Subject: Holtville Sheriff’s Monthly Report – November 2024 THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The following is a summary of statistics for the Holtville Sheriff’s Deputies for the month of November 2024.
Calls for Service:
263 total incident reports, which were entered into Pro Phoenix Computer Database by the Imperial County Sheriff’s Dispatch Center. These calls consisted of requests for Sheriff’s services.
49 21
1 0
Traffic
Traffic Stops
Citations Issued
Traffic Collisions
DUI's
5 c
6 3
1 7
0 Criminal Activity
Burglary/Theft
Domestic Violence
Vandalism
Disturbance Calls
Narcotics
Sexual Assault
3 0
Arrests
Criminal
Warrants
The following is a brief summary of incidnets and events that the Holtville Police Department has been involved in during the month of November 2024. 24-33955 – Attmept to contact in the 600 Block of Palm Avenue Deputy contacted a subject in the area who had an active warrant for his arrest. Subject was cited and release with court date.
24-33978 – Suspicious in the 900 Block of Walnut Avenue Multiple reporitng persons called in to report suspicious male subject in the area walking and yelling. Subject was later located in backyard of nearby residence and detained. Subject was arrested and booked into county jail for tresspassing.
24-34202 – Assault on school bus
Reporting person called to report their child was assaulted on the school bus. Contact was made with reporitng person and school officials handled the incidnet and suspended child. 24-34505 – Suspicious in the 800 Block of Chestunut Avenue Repoting person called to report a male subject looking into his vehicle. Deputy arrived on scene and checked the area. Deputy was not able to locate anyone in the area and checked the vehicle, which was locked and secured. Reporting person stated he did not see if the subject tried to open the vehicle only noticed he was looking at the vehicle. 24-34917 – Suspicious in the 500 Block of West 7th Street Reporting perosn called in to report an unknown male subject in her vehicle. Deputy arrived on scene and located the male subject who was still inside the vehicle. Subject stated he was waiting for his wife. Male subject was arrested and booked into jail for vehicle tampering. 3 6
8 5
Miscellaneous
Animal Problem
Alarm Calls
Deputy Requests
Suspicious Calls
24-35429 – Assist Other Agency in the Spanish Trails
El Centro Police requested we attempt to make contact at a resdicne and look for damage on their vehicle as the vehicle was involved in a hit and run in El Centro. Contact was made and damages were located on vehicle. El Centro Police was advised of vehicle driver and registered owner.
24-35607 – Disturbance in the 1200 block of East 7th Street Reporitn person called to report her grandson is causing a disturbance and not taking his medication. Contacted both parties and advised of options. Negative crime. 24-35690 – Theft at the 711
Three juveniles came into the store and stole 3 12 packs of twisted teas. Reporting person did not know the juveniles but stated they could identify them if they returned. Report was taken. 24-35995 – Fire in the area of Orchard View Apartments
Two vehicles on fire in the parking lot. Fire and deputy arrived and extinguished fire.
Appeared fire started due to electrical issues. Negative arson. 24-36174 – Patrol check in the 800 Bock of Palm
Reporting person called to report students driving fast in the area. Deputy conducted patrol checks of the area as well as the School Resource Officer. 24-36208 – Harrassment in the 700 Block of East 4th Street Reporting person called to report a male subject calling and harrassing her on the telepone.
Report was taken.
24-36408 – Disturbance in the 700 Block of East 4th Street Reporing person called to report her brother threatening her. Deputy arrived and took a report for threats. Brother was not on scene and report was filed with DA’s office. 24-36545 – Disturbacne in the 900 Block of Walnut Avenue Reporting person called to report loud music in the area. Deputy contacted homeowner of loud music and they agreed to lower the music. No furhter calls. 24-36780 – Juvenile Problem in the area of 7th and Beale Small child walking by himslef. Deputy contacted child and stated he was walking to find his mother and his siblings were at home. Deputy took child and conducted a welfare check at the resdience and found two small children home alone. Mother was not located and CPS was called. Mother returned home approximately 2 hours later and was arrested for child endangerment, neglect and abandonment.
Respectfully submitted,
Sergeant Joseph Conkey
City of Holtville
REPORT TO CITY COUNCIL
DATE ISSUED: December 3rd, 2024
FROM: Frank Cornejo
Water/Wastewater Operations Supervisor
SUBJECT: Water / Wastewater Plant Operations & Maintenance Summary THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform council of all operations and maintenance activities carried out at the Water & Wastewater treatment facilities during the period between 11/20/2024 thru 12/03/2024.
WATER PLANT:
• Staff completed sediment removal and cleaning operations on Raw Water Ponds #1 (see attached photos)
WASTEWATER PLANT:
• Staff completed repairs to the portable emergency backup generator for the sewer pump stations (see attached photo).
Respectfully Submitted,
Frank Cornejo.
Water/Wastewater Chief Operator/Consultant
IV Water Specialists
5 d
Raw Water Pond #1 undergoing annual cleaning operations.
Raw Water Pond #1 cleaning operations completed on November 27th, and put reservoir placed back into service.
Portable emergency generator for sewer pump stations ready for service.
City of Holtville
REPORT TO COUNCIL
DATE ISSUED
FROM:
SUBJECT:
December 6th, 2024.
Public Works Supervisor
Bimonthly Report.
THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform the Council of Public Works activities since the last council meeting.
Public Works has been actively working on or completed the following:
• Cleared sewer plugs at various locations in town.
• Repaired water service line leaks.
• Worked with the Sheriffs Department to clean up graffiti at park and around town. • Cleaning up all burnt salt cedars south of the skate park. • Repaired 6-inch water break in the 600 Block alley of Fern and Holt Ave. • Put up Christmas lights at Holt Park.
• Repaired sewer lateral on the 9
th St. undergrounding of canal project.
• Assisted Andy Hoyt Engineering with the Underwood water line project. • Replaced 4 1-inch meters.
• Replaced 2 ¾- inch meters.
Respectfully Submitted,
Alejandro Chavez
Public Works Supervisor
City of Holtville
5 e