AGENDA
REGULAR MEETING of THE HOLTVILLE CITY COUNCIL
121 WEST FIFTH STREET - HOLTVILLE, CALIFORNIA
Michael Pacheco, Mayor George Morris, City Treasurer Alex Silva, Fire Chief John Munger, Mayor Pro Tem Nick Wells, City Manager Damian Martinez, Police Chief Murray Anderson, Council Member Chandler Sinclair, Finance Supervisor Jack Holt, City Engineer Mike Goodsell, Council Member Steve Walker, City Attorney Cynthia Mancha, City Planner Vanessa Ramirez, Council Member Yvette Rios, City Clerk
THIS IS A PUBLIC MEETING
which may invade an individual's personal privacy are not permitted.
CITY COUNCIL
MEETING CONVENED - 5:00 PM
CLOSED SESSION PUBLIC COMMENTS: This is the time for the public to address the City Council on any item appearing on the Closed Session agenda for this meeting.
ADJOURN TO CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION:
(Government Code Section 54956.9(b)) Maria Miller property Potential Claim (Thompson) Against the City of Holtville CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION:
(Government Code Section 54956.9(b)) Maria Miller property Potential Claim (Garcia Gonzalez) Against the City of Holtville PUBLIC EMPLOYMENT:
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
RECONVENE OPEN SESSION - 6:00 PM
PLEDGE of ALLEGIANCE:
EXECUTIVE SESSION ANNOUNCEMENTS:
What's Coming at SDSU Imperial Valley
SDSU-IV Dean Nuñez
GENERAL PUBLIC COMMENTS: The public may address the City Council on any item that DOES NOT appear on the agenda for this meeting within the purview of the City Council.
PRESENTATION:
INVOCATION:
CITY CLERK RE: Verification of Posting of the Agenda Friday, May 8, 2026 Monday, May 11, 2026
The Holtville City Council values your input if there is an issue on which you wish to be heard, for both items listed on the agenda and for items of general concern. The Mayor reserves the right to place a limit on each person's comments. Any public comments must include the individual's name and address for the record. Personal attacks on individuals and/or comments which are slanderous or CONSENT AGENDA:
a. Approval of the Minutes from the Regular Meeting of Monday, April 27, 2026. b. Current Demands #49280 through #49315.
REPORTS of OFFICERS, COMMISSIONS, COMMITTEES and COMMUNIQUES:
UNFINISHED BUSINESS: None -70
NEW BUSINESS:
a. Discussion/Related Action to Adopt RESOLUTION #26-12 Rejecting all Bids for the Alamo River Trestle Bridge Improvement Project and Authorizing Re-Advertisement with a Reduced Scope of Work Cynthia Mancha, City Planner
INFORMATION ONLY:
a. Discussion Only Regarding 2026 Active Transportation Program (ATP) Cycle 8 Applications Cynthia Mancha, City Planner
b. Discussion Only Regarding 4th of July Event and Time Capsule Opening Ceremony in Celebration of our Nation's Semiquincentennial Nick Wells, City Manager c. Discussion Only Regarding the 2026-27 Budget
Chandler Sinclair, Finance Supervisor
STAFF REPORTS
a. City Manager Report - Nick Wells
b. Finance Supervisor - Chandler Sinclair
c. Police Chief - Damian Martinez
d. Water Plant Foreman - Josh Osuna
e. Wastewater Plant Supervisor - Gustavo Rodriguez
f. Public Works Supervisor - Alex Chavez
Items for Future Meetings:
ADJOURNMENT:
I, Yvette Rios, City Clerk of the City of Holtville, California, DO HEREBY CERTIFY that the foregoing agenda was duly posted at Holtville City Hall and on the City of Holtville's website (www.Holtville.ca.gov) on Friday, May 8, 2026.
2. 3.
4. 5.
6. 7.
05/11/26
1. The items on the Consent Agenda are to be approved without comment. Should any Council Member or member of the public wish to discuss any item, they may request that the item be removed from the Consent Agenda and placed on the NEW Business agenda.
MEETING DATE:
THE MINUTES OF THE REGULAR MEETING OF ITEM NUMBER
CITY MANAGER
FINANCE MANAGER
CITY ATTORNEY
The Regular Meeting of the Holtville City Council was held on Monday, April 27, 2026, at 5:00 pm in the Civic Center. Mayor Mike Pacheco was present, as were Council Members Murray Anderson, Mike Goodsell, John Munger, and Vanessa Ramirez. Also present were Finance Supervisor Chandler Sinclair, City Attorney Steve Walker, City Manager Nick Wells, and City Clerk Yvette Rios.
CITY COUNCIL CLOSED SESSION MEETING CALLED TO ORDER:
The Closed Session meeting was called to order at 5:00 PM. by Mayor Mike Pacheco.
CONFERENCE WITH LABOR NEGOTIATORS:
(Government Code Section 54957.6)
Agency Negotiator: City Manager/City Attorney
No Reportable Action Taken
PUBLIC EMPLOYMENT:
(Government Code Section 54957)
City Manager Evaluation
Evaluation Criteria
CITY COUNCIL OPEN SESSION MEETING CALLED TO ORDER:
Mayor Pacheco called the Open Session meeting to order at 6:06 PM.
PLEDGE OF ALLEGIANCE: Yvette Rios led the Pledge of Allegiance.
INVOCATION: The Invocation was given by Mike Goodsell.
CITY CLERK RE: VERIFICATION OF POSTING OF AGENDA:
City Clerk Yvette Rios verified that the agenda was duly posted on Friday, April 24, 2026.
EXECUTIVE SESSION ANNOUNCEMENTS:
Mr. Walker reported that there was no reportable action from the Closed Session.
National Public Safety Telecommunications Week
Sergeant Damian Martinez - ICSO
Mayor Pacheco read the proclamation, making April 12 - 18, 2026 National Public Safety Telecommunication Week in Holtville. Police Chief Martinez introduced ICSO staff in attendance and they took photos with the Council.
Military Child's Table Setting Ceremony
American Legion Women's Auxiliary & Auxiliary Unit 138 Junior Members Cassandra Gregory of the American Legion Women's Auxiliary explained the significance of the Military Child's Table Setting Ceremony as a reminder of the sacrifices that those in service make with their families, specifically in missing special moments in their children's lives. Items representing life moments were placed on a table by American Legion Members and Junior Members and then photos were taken with the Council.
GENERAL PUBLIC COMMENTS: No public comments were registered.
PROCLAMATION:
PRESENTATION:
5/11/26
1 a
THE HOLTVILLE CITY COUNCIL
Monday, April 27, 2026
Approvals
1. CITY COUNCIL CONSENT AGENDA: Ms. Ward
a. Approval of the Minutes from the Regular Meeting of Monday, April 13, 2026. b. Current Demands #49223 through #49279
A motion was made by Mr. Anderson and seconded by Mrs. Ramirez to approve the Consent Agenda as presented. The motion passed in the form of a roll call vote.
AYES: Anderson, Goodsell, Munger, Ramirez, Pacheco
NOES: None
ABSENT: None
ABSTAIN: None
REPORTS OF OFFICERS, COMMISSIONS, COMMITTEES, AND COMMUNIQUES:
Ms. Rios reported that she will be assisting Melissa from ILG schedule zoom meetings the Council.
Mr. Wells reported that he attended meetings for the July 4th Celebration and went to the Cal Leaders Summit in Sacramento where he had the opportunity to network with elected officials.
Mr. Walker had nothing to report.
Mrs. Ramirez reported that she attended the Holtville Car Club Car Show, the Farmers Market, and the Sunset Rose Ribbon Cutting. She will attend the IID tour on Friday and the SCAG Conference.
Mr. Anderson also attended the Sunset Rose Ribbon Cutting, as well as a Rotary Luncheon on behalf of InnerCare. Next week he will be in Missouri for his daughters graduation.
Mr. Munger had nothing to report.
Mr. Goodsell also attended the Sunset Rose Ribbon Cutting, the Rotary Luncheon, and the Leaders Summit in Sacramento. He shared that it was nice to be introduced on the Assembly floor.
Ms. Sinclair also attended the Sunset Rose Ribbon Cutting, as well as an ICTC meeting, and conducted inspections at the Holtville Senior Gardens Apartments with City Hall staff.
Mayor Pacheco reported that he attended an ICTC meeting for Mr. Goodsell, the Sunset Rose Ribbon Cutting, the Farmers Market, and the Turning Point Banquet.
2. UNFINISHED BUSINESS:
a. Discussion/Related Action to Adopt RESOLUTION #26-10 Accepting a Settlement Offer for a Community Development Block Grant (CDBG) for a Mobile Home at 1313 E Seventh Street, Space #67 Chandler Sinclair, Finance Supervisor Ms. Sinclair reviewed a spreadsheet with detailed information on all 25 CDBG home loans. The data showed that the City has recovered minimal portions of the loans and could be at risk of taking a total loss of funds for the specified property if the settlement with CDBG is not approved.
A motion was made by Mr. Goodsell and seconded by Mrs. Ramirez to approve the action as presented.
The motion failed in the form of a roll call vote.
AYES: Anderson, Munger, Pacheco, Ramirez, Goodsell
NOES: None
ABSENT: None
ABSTAIN: None
3. NEW BUSINESS:
a. Discussion/Related Action Regarding a Request by Holtville High School to Issue a Permit for a Professional Fireworks Display at the Senior Graduation to be Held on Thursday, June 6, 2026, at the HHS Football Field Nick Wells, City Manager Mr. Wells delineated the procedure for requesting a permit for fireworks, a process that the High School has annually completed for their fireworks displays following the senior graduation.
Mr. Anderson expressed that in consideration of veterans with PTSD, individuals with autism, and pet owners, a drone show would be much more mindful for the High School to utilize. Mr. Munger and Mr. Goodsell agreed that a drone show should be considered for future graduation ceremonies.
The Council also discussed that a representative from the High School should be present when their request is being considered.
A motion was made by Mrs. Ramirez and seconded by Mr. Goodsell to approve the action as presented.
The motion passed in the form of a roll call vote.
AYES: Goodsell, Munger, Ramirez, Pacheco
NOES: Anderson
ABSENT: None
ABSTAIN: None
4. INFORMATION ONLY: None
5. STAFF REPORTS:
a. City Manager Report - Nick Wells
b. Finance Supervisor - Chandler Sinclair
c. Fire Chief - Alex Silva
d. Water Plant Foreman - Josh Osuna
e. Water/Wastewater Consultant - Frank Cornejo
f. Public Works Supervisor - Alex Chavez
g. Fire Prevention Officer - Francisco Hernandez
6. Items for Future Meetings:
7. ADJOURNMENT: There being no further business to come before the Council, Mayor Pacheco adjourned the meeting at 6:54 PM.
Mike Pacheco, Mayor
Yvette Rios, City Clerk
Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 49280
04/30/2026 49280 ACE HARDWARE F75366 10-31158-44200 34.01 34.01 PEST CONTROL 04/30/2026 49280 ACE HARDWARE F75416 10-31152-44200 48.48 48.48 DOG FOOD FOR POUND 04/30/2026 49280 ACE HARDWARE F75487 10-22080-4420 137.58 137.58 CLEANING SUPPLIES 04/30/2026 49280 ACE HARDWARE F75633 10-22080-4420 107.74 107.74 BALLAST BYPASS 04/30/2026 49280 ACE HARDWARE F75649 10-22080-4420 34.47 34.47 ELEC BALLAST 04/30/2026 49280 ACE HARDWARE F75788 10-31150-44200 105.76 105.76 PAINT SUPPLIES 04/30/2026 49280 ACE HARDWARE F75963 10-31150-44200 24.35 24.35 OIL 04/30/2026 49280 ACE HARDWARE F75963 11-31510-44200 3.48 3.48 OIL 04/30/2026 49280 ACE HARDWARE F75963 12-31620-4420 6.95 6.95 OIL 04/30/2026 49280 ACE HARDWARE F76032 10-31158-44200 152.85 152.85 BATTERIES, CONNECTOR FLEX 04/30/2026 49280 ACE HARDWARE F76069 10-31158-44200 8.60 8.60 CLEANING SUPPLIES 04/30/2026 49280 ACE HARDWARE F76222 10-31140-44200 38.71 38.71 NOZZLES, HOSE 04/30/2026 49280 ACE HARDWARE F76404 10-13050-4420 38.75 38.75 PAINT 04/30/2026 49280 ACE HARDWARE F76641 10-31158-44200 10.97 10.97 CLEANING SUPPLIES 04/30/2026 49280 ACE HARDWARE F76983 10-22080-4420 3.87 3.87 HOOKS 04/30/2026 49280 ACE HARDWARE F76996 10-22080-4420 2.95- 2.95- HOOKS 04/30/2026 49280 ACE HARDWARE F77049 10-31150-44200 53.85 53.85 CLEANING SUPPLIES 04/30/2026 49280 ACE HARDWARE F77134 10-31140-44200 .13 .13 BOLTS, SCREWS, NUTS 04/30/2026 49280 ACE HARDWARE F77186 10-22080-4420 15.89 15.89 HOOKS, SPRINGS 04/30/2026 49280 ACE HARDWARE F77249 10-31150-44200 35.44 35.44 COOLER, RISR REMVL TOOL 04/30/2026 49280 ACE HARDWARE F77249 11-31510-44200 5.07 5.07 COOLER, RISR REMVL TOOL 04/30/2026 49280 ACE HARDWARE F77249 12-31620-4420 10.11 10.11 COOLER, RISR REMVL TOOL 04/30/2026 49280 ACE HARDWARE F77271 10-22080-4416 16.33 16.33 MARKERS 04/30/2026 49280 ACE HARDWARE F77313 10-31150-44200 32.31 32.31 WEED KILLER 04/30/2026 49280 ACE HARDWARE F77320 10-31150-44200 26.93 26.93 GLOVES 04/30/2026 49280 ACE HARDWARE F77320 10-31140-44200 26.92 26.92 GLOVES 04/30/2026 49280 ACE HARDWARE F77345 10-31150-44200 12.04 12.04 TAPE, PLUGS 04/30/2026 49280 ACE HARDWARE F77420 10-31150-44200 16.08 16.08 PVC, CAPS 04/30/2026 49280 ACE HARDWARE F77420 10-31150-44210 19.43 19.43 PIPE CUTTER 04/30/2026 49280 ACE HARDWARE F77427 10-31150-44210 82.04 82.04 PLIERS 04/30/2026 49280 ACE HARDWARE F77427 10-31150-44200 26.80 26.80 TOOLBOX, KEYS 04/30/2026 49280 ACE HARDWARE F77758 10-31150-44200 18.23 18.23 ADAPTERS, PVC, CAPS Total 49280: 1,151.22
49281
04/30/2026 49281 ALEJANDRO CHAVEZ MEALS WAT 11-31510-44500 28.63 28.63 WATER BREAK MEALS Total 49281: 28.63
49282
04/30/2026 49282 BABCOCK LABORATORIE CD60662-22 12-31610-4430 21.00 21.00 COPPER 04/30/2026 49282 BABCOCK LABORATORIE CD60665-22 12-31610-4430 21.00 21.00 AMMONIA 04/30/2026 49282 BABCOCK LABORATORIE CD60667-22 12-31610-4430 70.00 70.00 OIL AND GREASE 04/30/2026 49282 BABCOCK LABORATORIE CD60800-22 12-31610-4430 42.00 42.00 TOTAL HARDNESS PACKAGE 04/30/2026 49282 BABCOCK LABORATORIE CD60845-22 12-31610-4430 534.00 534.00 AMMONIA 04/30/2026 49282 BABCOCK LABORATORIE CD60857-22 12-31610-4430 196.00 196.00 BIOCHEMICAL OXYGEN DEMA 04/30/2026 49282 BABCOCK LABORATORIE CD60935-22 12-31610-4430 211.00 211.00 TOTAL DISSOLVED SOLIDS 04/30/2026 49282 BABCOCK LABORATORIE CD60938-22 12-31610-4430 21.00 21.00 AMMONIA 04/30/2026 49282 BABCOCK LABORATORIE CD60943-22 12-31610-4430 196.00 196.00 BIOCHEMICAL OXYGEN DEMA 04/30/2026 49282 BABCOCK LABORATORIE CD61021-22 11-31520-44301 42.00 42.00 ALUMINUM 04/30/2026 49282 BABCOCK LABORATORIE CD61328-22 11-31520-44301 192.00 192.00 TOTAL ORGANIC CARBON 04/30/2026 49282 BABCOCK LABORATORIE LD60031-227 12-31610-4430 36.00 36.00 E.COLI LAB ANALYSIS 04/30/2026 49282 BABCOCK LABORATORIE LD60032-227 12-31610-4430 36.00 36.00 E.COLI LAB ANALYSIS Total 49282: 1,618.00
49283
04/30/2026 49283 BAJA DESERT TIRE S21-30821 11-31510-44280 50.00 50.00 FLAT REPAIR PW
FIRE DEPT
PW
PW
PW
Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 49283: 50.00
49284
04/30/2026 49284 BLUE SHIELD OF CALIFO 2610300180 10-13010-4230 666.44 666.44 INSURANCE PREMIUM 04/30/2026 49284 BLUE SHIELD OF CALIFO 2610300180 10-12001-4230 1,792.19 1,792.19 INSURANCE PREMIUM 04/30/2026 49284 BLUE SHIELD OF CALIFO 2610300180 10-14020-4230 915.38 915.38 INSURANCE PREMIUM 04/30/2026 49284 BLUE SHIELD OF CALIFO 2610300180 10-22080-4230 2,831.53 2,831.53 INSURANCE PREMIUM 04/30/2026 49284 BLUE SHIELD OF CALIFO 2610300180 10-31140-42300 301.84 301.84 INSURANCE PREMIUM 04/30/2026 49284 BLUE SHIELD OF CALIFO 2610300180 10-31150-42300 464.65 464.65 INSURANCE PREMIUM 04/30/2026 49284 BLUE SHIELD OF CALIFO 2610300180 10-12003-4230 1,197.26 1,197.26 INSURANCE PREMIUM 04/30/2026 49284 BLUE SHIELD OF CALIFO 2610300180 11-31530-42300 116.38 116.38 INSURANCE PREMIUM 04/30/2026 49284 BLUE SHIELD OF CALIFO 2610300180 11-31510-42300 1,668.43 1,668.43 INSURANCE PREMIUM 04/30/2026 49284 BLUE SHIELD OF CALIFO 2610300180 11-31520-42300 742.77 742.77 INSURANCE PREMIUM 04/30/2026 49284 BLUE SHIELD OF CALIFO 2610300180 12-31620-4230 1,851.16 1,851.16 INSURANCE PREMIUM Total 49284: 12,548.03
49285
04/30/2026 49285 CR&R ENVIRONMENTAL I 318780 12-31610-4430 1,303.50 1,303.50 WWTP 40YD CONTAINER ONSI Total 49285: 1,303.50
49286
04/30/2026 49286 CR&R INCORPORATED MARCH 202 13-31710-4430 30,445.36 30,445.36 ADJUSTED GROSS 04/30/2026 49286 CR&R INCORPORATED MARCH 202 10-00000-3145 3,653.44- 3,653.44- FRANCHISE FEES 04/30/2026 49286 CR&R INCORPORATED MARCH 202 13-00000-3849 1,826.72- 1,826.72- ABA 939 04/30/2026 49286 CR&R INCORPORATED MARCH 202 10-00000-3848 1,522.27- 1,522.27- VEHICLE IMPACT FEE Total 49286: 23,442.93
49287
04/30/2026 49287 CRAIG'S CRANE & SERVI 8860 11-31520-44300 1,040.00 1,040.00 INSPECTION Total 49287: 1,040.00
49288
04/30/2026 49288 EMPIRE SOUTHWEST EMPS74071 11-31510-44200 93.75 93.75 EQUIPMENT PARTS 04/30/2026 49288 EMPIRE SOUTHWEST EMPS74071 12-31620-4420 93.75 93.75 EQUIPMENT PARTS Total 49288: 187.50
49289
04/30/2026 49289 FREEDOM AND GLORY INV148731 10-31158-44200 889.20 889.20 20X30 NYLON FLOG 04/30/2026 49289 FREEDOM AND GLORY INV148777 10-31158-44200 3,449.39 3,449.39 AMERICAN FLAG 30X60 Total 49289: 4,338.59
49290
04/30/2026 49290 GILBERTO PINEDO USPS 4/2026 10-14020-4417 11.95 11.95 USPS POSTAGE - FINANCE Total 49290: 11.95
49291
04/30/2026 49291 HALEY DOWSEY APRIL FARM 10-13050-4430 5.38 5.38 FARMERS MARKET TFF PERMI 04/30/2026 49291 HALEY DOWSEY NOTARY 202 10-12001-4313 104.00 104.00 NOTARY EXAM 04/30/2026 49291 HALEY DOWSEY NOTARY 202 10-12001-4313 119.00 119.00 NOTARY CLASS Total 49291: 228.38
ADMIN
PW
ADMIN
PW
PW
ADMIN
PW
ADMIN
ADMIN
Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 49292
04/30/2026 49292 HERITAGE POOL SUPPLY 26256723-00 10-31152-44200 528.14 528.14 POOL MAINTENANCE CHEMICA Total 49292: 528.14
49293
04/30/2026 49293 HOLT GROUP, THE 26-03-051 11-31520-44303 1,812.00 1,812.00 (041) IV WATERSHED SURVEY Total 49293: 1,812.00
49294
04/30/2026 49294 HUMANE SOCIETY OF IM JAN-MARCH 10-21070-4432 600.00 600.00 JAN-MARCH 2026 ANIMAL CAR Total 49294: 600.00
49295
04/30/2026 49295 IMPERIAL IRRIGATION DI ELECTRIC A 10-31140-44240 2,556.39 2,556.39 ELECTRIC UTILITIES 04/30/2026 49295 IMPERIAL IRRIGATION DI ELECTRIC A 10-31158-44240 3,196.15 3,196.15 ELECTRIC UTILITIES 04/30/2026 49295 IMPERIAL IRRIGATION DI ELECTRIC A 11-31520-44240 11,202.68 11,202.68 ELECTRIC UTILITIES 04/30/2026 49295 IMPERIAL IRRIGATION DI ELECTRIC A 12-31610-4424 5,876.01 5,876.01 ELECTRIC UTILITIES 04/30/2026 49295 IMPERIAL IRRIGATION DI ELECTRIC A 12-31620-4424 130.71 130.71 ELECTRIC UTILITIES 04/30/2026 49295 IMPERIAL IRRIGATION DI ELECTRIC A 11-31510-44240 412.11 412.11 ELECTRIC UTILITIES 04/30/2026 49295 IMPERIAL IRRIGATION DI ELECTRIC A 11-31520-44240 412.11 412.11 ELECTRIC UTILITIES 04/30/2026 49295 IMPERIAL IRRIGATION DI PARKS ELE 10-31150-44240 2,894.77 2,894.77 PARKS ELECTRICITY Total 49295: 26,680.93
49296
04/30/2026 49296 IMPERIAL IRRIGATION DI #0303 APRIL 11-31520-44350 2,416.00 2,416.00 RAW WATER CHARAGES Total 49296: 2,416.00
49297
04/30/2026 49297 JEFFRY L HARLAND FINAL BILL 11-00000-39620 77.90 77.90 FINAL UTILITY BILL Total 49297: 77.90
49298
04/30/2026 49298 LA BRUCHERIE IRRIGATI 326598 10-31150-44200 248.59 248.59 JOINT ASSEMBLY, SOLENOID, 04/30/2026 49298 LA BRUCHERIE IRRIGATI 326694 10-31150-44200 112.78 112.78 EXTENDERS, HUNTER Total 49298: 361.37
49299
04/30/2026 49299 LAKESIDE EQUIPMENT C 907174 12-31610-4420 10,591.83 10,591.83 SCREEN WELDMENT, GASKET Total 49299: 10,591.83
49300
04/30/2026 49300 MIKE GOODSELL 10/2025 REI 10-11011-44290 322.00 322.00 2025 CA CITIES EXPO MILEAGE 04/30/2026 49300 MIKE GOODSELL 10/2025 REI 10-11011-43110 239.00 239.00 2025 CA CITIES EXPO TRAVEL 04/30/2026 49300 MIKE GOODSELL 10/2025 REI 10-11011-43110 170.00 170.00 2026 CITY LEADERS TRAVEL Total 49300: 731.00
49301
04/30/2026 49301 MISSIONSQUARE 6762371 10-00000-2026 2,274.02 2,274.02 RETIREMENT 04/30/2026 49301 MISSIONSQUARE 6762371 10-00000-2027 636.18 636.18 RETIREMENT 04/30/2026 49301 MISSIONSQUARE 6762371 10-12001-4240 693.52 693.52 RETIREMENT 04/30/2026 49301 MISSIONSQUARE 6762371 10-13010-4240 159.92 159.92 RETIREMENT PW
PW
PW
PW
PW
UTILITIES
PW
PW
ADMIN
ADMIN
Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 04/30/2026 49301 MISSIONSQUARE 6762371 10-14020-4240 277.28 277.28 RETIREMENT 04/30/2026 49301 MISSIONSQUARE 6762371 10-22080-4240 179.14 179.14 RETIREMENT 04/30/2026 49301 MISSIONSQUARE 6762371 10-12003-4240 216.80 216.80 RETIREMENT 04/30/2026 49301 MISSIONSQUARE 6762371 10-21070-4240 43.73 43.73 RETIREMENT 04/30/2026 49301 MISSIONSQUARE 6762371 10-31140-42400 148.29 148.29 RETIREMENT 04/30/2026 49301 MISSIONSQUARE 6762371 10-31150-42400 164.39 164.39 RETIREMENT 04/30/2026 49301 MISSIONSQUARE 6762371 11-31530-42400 31.74 31.74 RETIREMENT 04/30/2026 49301 MISSIONSQUARE 6762371 11-31510-42400 508.23 508.23 RETIREMENT 04/30/2026 49301 MISSIONSQUARE 6762371 11-31520-42400 255.76 255.76 RETIREMENT 04/30/2026 49301 MISSIONSQUARE 6762371 12-31610-4240 482.64 482.64 RETIREMENT 04/30/2026 49301 MISSIONSQUARE 6762371 12-31620-4240 595.62 595.62 RETIREMENT Total 49301: 6,667.26
49302
04/30/2026 49302 NAPA AUTO PARTS 323555 10-31150-44200 34.47 34.47 SHOP SUPPLIES Total 49302: 34.47
49303
04/30/2026 49303 NICHOLAS WELLS 4/2026 REIM 10-12001-4429 245.42 245.42 4/2026 MILEAGE 04/30/2026 49303 NICHOLAS WELLS 4/2026 REIM 10-12001-43110 195.00 195.00 4/2026 TRAVEL Total 49303: 440.42
49304
04/30/2026 49304 PEAC SOLUTIONS 41928808 12-31620-4525 95.37 95.37 PRINTER LEASE 04/30/2026 49304 PEAC SOLUTIONS 41928808 11-31510-45250 95.37 95.37 PRINTER LEASE 04/30/2026 49304 PEAC SOLUTIONS 41928808 10-14020-4525 95.36 95.36 PRINTER LEASE 04/30/2026 49304 PEAC SOLUTIONS 41928808 10-13010-4525 95.36 95.36 PRINTER LEASE 04/30/2026 49304 PEAC SOLUTIONS 41928808 10-12001-4525 95.36 95.36 PRINTER LEASE Total 49304: 476.82
49305
04/30/2026 49305 PURCHASE POWER (PIT #9843 MAY 2 10-13010-4417 3.11 3.11 POSTAGE 04/30/2026 49305 PURCHASE POWER (PIT #9843 MAY 2 10-14020-4417 66.47 66.47 POSTAGE 04/30/2026 49305 PURCHASE POWER (PIT #9843 MAY 2 10-22080-4417 1.86 1.86 POSTAGE 04/30/2026 49305 PURCHASE POWER (PIT #9843 MAY 2 10-12001-4417 7.45 7.45 POSTAGE 04/30/2026 49305 PURCHASE POWER (PIT #9843 MAY 2 12-31620-4417 5.59 5.59 POSTAGE 04/30/2026 49305 PURCHASE POWER (PIT #9843 MAY 2 11-31510-44170 968.44 968.44 POSTAGE Total 49305: 1,052.92
49306
04/30/2026 49306 QUILL CORPORATION 48442024 10-22080-4416 6.45 6.45 STAPLES 04/30/2026 49306 QUILL CORPORATION 48443157 10-22080-4416 117.95 117.95 PAPER, ENVELOPES 04/30/2026 49306 QUILL CORPORATION 48443337 10-31140-44160 135.41 135.41 INK CARTRIDGES 04/30/2026 49306 QUILL CORPORATION 48443337 10-31150-44160 135.41 135.41 INK CARTRIDGES 04/30/2026 49306 QUILL CORPORATION 48443337 11-31510-44160 135.40 135.40 INK CARTRIDGES 04/30/2026 49306 QUILL CORPORATION 48443337 12-31620-4416 135.40 135.40 INK CARTRIDGES Total 49306: 666.02
49307
04/30/2026 49307 RAMON ALEJANDRO EST 1595 12-31610-4510 90.00 90.00 MANAGEMENT INFO SERVICES 04/30/2026 49307 RAMON ALEJANDRO EST 1595 11-31520-45100 90.00 90.00 MANAGEMENT INFO SERVICES 04/30/2026 49307 RAMON ALEJANDRO EST 1595 12-31620-4510 90.00 90.00 MANAGEMENT INFO SERVICES 04/30/2026 49307 RAMON ALEJANDRO EST 1595 11-31510-45100 90.00 90.00 MANAGEMENT INFO SERVICES 04/30/2026 49307 RAMON ALEJANDRO EST 1595 10-22080-4510 90.00 90.00 MANAGEMENT INFO SERVICES ADMIN
PW
FIRE DEPT
ADMIN
ADMIN
ADMIN
PW
Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount 04/30/2026 49307 RAMON ALEJANDRO EST 1595 10-14020-4510 90.00 90.00 MANAGEMENT INFO SERVICES 04/30/2026 49307 RAMON ALEJANDRO EST 1595 10-12003-4510 90.00 90.00 MANAGEMENT INFO SERVICES 04/30/2026 49307 RAMON ALEJANDRO EST 1595 10-12001-4510 90.00 90.00 MANAGEMENT INFO SERVICES 04/30/2026 49307 RAMON ALEJANDRO EST 1595 11-31520-45200 600.00 600.00 WTP CONSULTING 04/30/2026 49307 RAMON ALEJANDRO EST 1595 12-31610-4520 600.00 600.00 WWTP CONSULTING 04/30/2026 49307 RAMON ALEJANDRO EST 1595 11-31510-45200 300.00 300.00 UTILITY CONSULTING 04/30/2026 49307 RAMON ALEJANDRO EST 1595 12-31620-4520 300.00 300.00 UTILITY CONSULTING 04/30/2026 49307 RAMON ALEJANDRO EST 1595 10-31158-45200 300.00 300.00 CITY HALL CONSULTING Total 49307: 2,820.00
49308
04/30/2026 49308 SIMNSA HEALTH PLAN 149270 10-22080-4230 616.53 616.53 MEDICAL HEALTH INSURANCE 04/30/2026 49308 SIMNSA HEALTH PLAN 149270 10-21070-4230 101.96 101.96 MEDICAL HEALTH INSURANCE 04/30/2026 49308 SIMNSA HEALTH PLAN 149270 10-31140-42300 247.46 247.46 MEDICAL HEALTH INSURANCE 04/30/2026 49308 SIMNSA HEALTH PLAN 149270 10-31150-42300 669.27 669.27 MEDICAL HEALTH INSURANCE 04/30/2026 49308 SIMNSA HEALTH PLAN 149270 11-31530-42300 33.72 33.72 MEDICAL HEALTH INSURANCE 04/30/2026 49308 SIMNSA HEALTH PLAN 149270 11-31510-42300 621.70 621.70 MEDICAL HEALTH INSURANCE 04/30/2026 49308 SIMNSA HEALTH PLAN 149270 11-31520-42300 610.92- 610.92- MEDICAL HEALTH INSURANCE 04/30/2026 49308 SIMNSA HEALTH PLAN 149270 12-31610-4230 972.11 972.11 MEDICAL HEALTH INSURANCE 04/30/2026 49308 SIMNSA HEALTH PLAN 149270 12-31620-4230 926.99 926.99 MEDICAL HEALTH INSURANCE 04/30/2026 49308 SIMNSA HEALTH PLAN 149270 10-22080-4225 71.56 71.56 DENTAL HEALTH INSURANCE 04/30/2026 49308 SIMNSA HEALTH PLAN 149270 10-21070-4225 10.78 10.78 DENTAL HEALTH INSURANCE 04/30/2026 49308 SIMNSA HEALTH PLAN 149270 10-31140-42250 21.94 21.94 DENTAL HEALTH INSURANCE 04/30/2026 49308 SIMNSA HEALTH PLAN 149270 10-31150-42250 56.57 56.57 DENTAL HEALTH INSURANCE 04/30/2026 49308 SIMNSA HEALTH PLAN 149270 11-31530-42250 3.18 3.18 DENTAL HEALTH INSURANCE 04/30/2026 49308 SIMNSA HEALTH PLAN 149270 11-31510-42250 50.78 50.78 DENTAL HEALTH INSURANCE 04/30/2026 49308 SIMNSA HEALTH PLAN 149270 11-31520-42250 38.62- 38.62- DENTAL HEALTH INSURANCE 04/30/2026 49308 SIMNSA HEALTH PLAN 149270 12-31610-4225 105.65 105.65 DENTAL HEALTH INSURANCE 04/30/2026 49308 SIMNSA HEALTH PLAN 149270 12-31620-4225 74.85 74.85 DENTAL HEALTH INSURANCE Total 49308: 3,935.51
49309
04/30/2026 49309 SWRCB-DWOCP WWTP CON 12-31610-4430 544.00 544.00 WWTP CONTRACT OPERAOR R Total 49309: 544.00
49310
04/30/2026 49310 USA BLUEBOOK INV0102465 12-31610-4420 1,382.16 1,382.16 TESTING SUPPLIES 04/30/2026 49310 USA BLUEBOOK INV0102492 12-31610-4420 139.97 139.97 TESTING SUPPLIES Total 49310: 1,522.13
49311
04/30/2026 49311 VEIT, LLC 24AR345775 12-31620-4416 20.95 20.95 PRINTER 04/30/2026 49311 VEIT, LLC 24AR345775 11-31510-44160 20.95 20.95 PRINTER 04/30/2026 49311 VEIT, LLC 24AR345775 10-14020-4416 20.95 20.95 PRINTER 04/30/2026 49311 VEIT, LLC 24AR345775 10-13010-4416 20.96 20.96 PRINTER 04/30/2026 49311 VEIT, LLC 24AR345775 10-12001-4416 20.96 20.96 PRINTER Total 49311: 104.77
49312
04/30/2026 49312 VIC'S A/C 104137 10-31158-44300 142.50 142.50 POOL HUT A/C REPAIRS Total 49312: 142.50
49313
04/30/2026 49313 WAXIE SANITARY SUPPL 83891454 10-31158-44200 173.02 173.02 TOILET PAPER ADMIN
PW
PW
ADMIN
PW
PW
Check Check Invoice Invoice Invoice Check Description
Issue Date Number Payee Number GL Account Amount Amount Total 49313: 173.02
49314
04/30/2026 49314 WYMORE, INC. 1244770 11-31520-44310 906.41 906.41 REPAIRS Total 49314: 906.41
49315
05/05/2026 49315 LAFCO OF IMPERIAL CO EAST 9TH S 22-80042-4430 2,000.00 2,000.00 EAST 9TH STREET ANNEXATIO Total 49315: 2,000.00
Grand Totals: 111,234.15
PW
ADMIN
City of Holtville City Council Meeting
Trestle Bridge Construction Bid Rejection– May 11, 2026 Page 1 of 4 M:\116\116.489 –Trestle Bridge\Staff Report & Reso
City of Holtville
Report to City Council
To: Nicholas D. Wells, City Manager
Holtville City Council
From: Fumi Galvan, PE, Project Engineer
Prepared By: Fumi Galvan, PE, Project Engineer
Date: May 1, 2026
Project: City of Holtville – Alamo River Trestle Bridge Improvement Project SUMMARY:
Subject of Report: Alamo River Trestle Bridge Improvement Project - Construction Bids Review
Project Location: Alamo River Trestle Bridge – APN: 045-243-005 Pending Action: Adopt Resolution 26-12 Rejecting All Bids and Re-Bid or Award Construction Contract Refer to Attachment B – Resolution 26-12).
INTRODUCTION & BACKGROUND
PROJECT SCOPE
The City of Holtville secured grant funding in the amount of $1,262,000 from the California Natural Resources Agency (CRNA) for the Alamo River Trestle Bridge Improvement Project. The project scope includes three primary components: the structural repair and conversion of the trestle bridge into a pedestrian walkway, the construction of continuous trail segments with recreational amenities, and the installation of landscaping and irrigation systems. Funding for this project is comprised of Prop 68 CRNA grant funds, a $729,000 settlement from a previous fire incident, and $9,000 in-kind local funds, please reference Table A for a detailed description of project funding.
Following the completion of the design phase, the City published Notices Inviting Bids on December 11 and 18, 2025. Bids were publicly opened on January 30, 2026. Two bids were received: Pyramid Construction and Aggregates, Inc., and Rove Engineering. Both submissions significantly exceeded the Engineer’s Opinion of Probable Cost and the project's total available budget. This Staff Report is to consider adopting Resolution 26-12 to Reject All Bids and Re-Bid or Award Construction Contract.
Meeting Date: May 11, 2026
Item Number: ______________
City Manager ______________
Finance Manager ______________
ApprovalsCity Attorney ______________
3 a
City of Holtville City Council Meeting
Trestle Bridge Construction Bid Rejection– May 11, 2026 Page 2 of 4 M:\116\116.489 –Trestle Bridge\Staff Report & Reso
ISSUES FOR DISCUSSION
A cost estimate for the project was prepared by Simon Wong Engineers (SWE) in 2020. The CRNA grant application included the SWE estimate which consisted of repairs to the bridge and trail side improvements at a cost of $1,991,000. Kleinfelder, the project design engineer, prepared an estimate of probable cost of $2,170,000 which included unit prices escalated to 2026, 10% mobilization, and a 20% contingency. Please refer to Table A below for a summary of the project funding.
Table A
Items Project Cost CNRA
(Grant)
Local Funds Available
Funds
Administration, Design, and
Permitting
$249,000.00 $240,000.00 $9,000.00 $249,000.00
Construction $2,170,000.00 $882,000.00 $720,000.00 -$568,000.00 Construction Management TBD $140,000.00 TBD TBD
Subtotal: TBD $1,262,000.00 $729,000.00 TBD
Total: $1,991,000.00
1. Budgetary Alignment: The current project scope cannot be completed within the reserved funding. The scope must be scaled down to align with available resources.
2. Grant Compliance: While reducing the project scope, the City must ensure that essential elements required by the California Natural Resources Agency (Prop 68) remain included to maintain grant eligibility.
BID ANALYSIS
The following table summarizes the bid results in comparison to the Engineer's Estimate:
Entity Bid Amount
Engineer’s Opinion of Probable Cost $1,808,200.00 (without contingency) Pyramid Construction and Aggregates, Inc. $4,933,794.60 Rove Engineering $2,370,406.85
The lowest responsive bid by Rove Engineering exceeds the total available funding by $768,406.85, Please refer to Table B below for a summary of the available funding in comparison to the lowest bidder amount.
City of Holtville City Council Meeting
Trestle Bridge Construction Bid Rejection– May 11, 2026 Page 3 of 4 M:\116\116.489 –Trestle Bridge\Staff Report & Reso
Table B
Items Project Cost CNRA
(Grant)
Local Funds Available
Funds
Administration, Design, and
Permitting
$249,000.00 $240,000.00 $9,000.00 $249,000.00
Lowest Construction Bid $2,370,406.85 $882,000.00 $720,000.00 -$768,406.85 Construction Management TBD $140,000.00 TBD TBD
Subtotal: TBD $1,262,000.00 $729,000.00 TBD
Total: $1,991,000.00
The bid price is provided in Attachment A – Bid Tabulation.
ALTERNATIVES
1. Reject all bids, modify the project scope, and re-bid. This includes authorizing The Holt Group, Inc. to revise specifications to fit the budget.
2. Award the contract to Rove Engineering. This would require the City to identify and allocate an additional $768,406.85 from other funding sources to cover the deficit.
FISCAL IMPACT
Total reserved funding for the construction phase is $1,602,000.00. The original $12,000.00 contract with The Holt Group, Inc. for bidding services has been fully expended. An additional $10,000.00 is requested to cover the costs of stakeholder coordination, communication with the funding agency, and the revision of specifications and bidding documents for the re-bid process.
RECOMMENDATION
Staff recommends that the City Council reject all bids due to the significant budget overrun. Furthermore, Staff recommends authorizing The Holt Group, Inc. to revise the scope of work in coordination with the funding agency and prepare revised bidding documents.
City of Holtville City Council Meeting
Trestle Bridge Construction Bid Rejection– May 11, 2026 Page 4 of 4 M:\116\116.489 –Trestle Bridge\Staff Report & Reso
PROPOSED ACTIONS
1. Adopt Resolution 2026-12 rejecting all bids and authorizing the re-bidding of the project with a reduced scope of work.
2. (Alternative) Accept the bid and direct staff to identify additional funding to award the contract to Rove Engineering.
Attachments:
Attachment A – Bid Tabulation Form
Attachment B – Resolution 26-12 Rejecting All Bids and Re-Bid or Award Construction Contract Attachment A – Bid Tabulation Form
CITY OF HOLTVILLE
121 WEST FIFTH STREET
HOLTVILLE, CALIFORNIA 92250 - 1298 (760) 356 - 2912
“ THE CARROT CAPITAL OF THE WORLD ”
BID OPENING – BID TABULATION FORM
CITY OF HOLTVILLE
RAILROAD TRESTLE BRIDGE REHABILITATION OVER ALAMO RIVER, ALONGSIDE HIGHWAY 115
GRANT PROJECT NO. 0540TG87120
THG PROJECT NO. 116.489E/P
DATE: JANUARY 30, 2026 TIME: 2:00 P.M.
LOCATION: HOLTVILLE CITY HALL
121 W. FIFTH STREET ENGINEER’S ESTIMATE: $ 1,808,200.00 HOLTVILLE, CA 92250
NO. ENTITY BID AMOUNT
1. Pyramid Construction and
Aggregates, Inc.
839 Dogwood Road
Heber, CA 92249
Phone: (760) 482-8379
Contact: Archie Abeyta
Email: [email protected]
$ 4,933,794.60
2. Rove Engineering, Inc.
P.O. Box 2108
El Centro, CA 92244
Phone: (760) 604-4299
Contact: Francisco Duffy
Email: [email protected]
$ 2,370,406.85
Atachment B – Resolu�on 26-12
Rejec�ng All Bids and Re-Bid or Award Construc�on Contract RESOLUTION NO. 26-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLTVILLE
REJECTING ALL BIDS FOR THE ALAMO RIVER TRESTLE BRIDGE
IMPROVEMENT PROJECT AND AUTHORIZING RE-ADVERTISEMENT WITH A
REDUCED SCOPE OF WORK
WHEREAS, the City of Holtville (the "City") initiated the Alamo River Trestle Bridge Improvement Project (the "Project") to rehabilitate the fire-damaged wooden structure for multimodal pedestrian and bicycle use; and
WHEREAS, design plans and specifications were prepared by Kleinfelder and vetted by City staff, with bidding administered by The Holt Group, Inc.; and WHEREAS, the City secured total construction funding of $1,602,000, consisting of an $882,000 allocation from a California Natural Resources Agency grant and a $720,000 insurance settlement; and
WHEREAS, the Engineer’s Opinion of Probable Cost estimated construction at $1,808,000 without contingency, yet the lowest responsive bid received on January 30, 2026, was submitted by Rove Engineering in the amount of $2,370,406.85; and WHEREAS, the City is unable to bridge the resulting $768,406.85 funding gap and lacks additional funds to cover such a significant cost overrun.
NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF HOLTVILLE AS FOLLOWS:
1. Rejection of Bids: The City Council hereby rejects all bid proposals received on January 30, 2026, including those from Rove Engineering and Pyramid Construction and Aggregates, Inc.
2. Authorization to Re-Bid: The City Council authorizes the Project to be re-advertised with a reduced scope of work to align with available funding.
3. Amendment to Service Contract: The City Council authorizes an additional $10,000 to The Holt Group, Inc. for professional engineering services required to re-design and rebid the Project.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Holtville held on this 11th day of May 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mike Pacheco, Mayor
ATTEST:
I, Yvette Rios, City Clerk of the City of Holtville, hereby certify that the foregoing Resolution 26-12 was adopted by the City Council at a regular meeting on this 11th day of May, 2026 _____________________________
Yvette Rios, City Clerk
City of Holtville
Report to City Council
To: Nicholas D. Wells, City Manager
Holtville City Council
From: Cynthia Mancha, City Planner
Prepared By: Francisco Barba, Associate Planner
Date: May 11, 2026
Project: 2026 Active Transportation Program (ATP) Cycle 8 Applications Summary:
Program: 2026 Active Transportation Program (ATP) Cycle 8 Applications
Summary: The ATP is a competitive statewide program created to encourage increased use of active modes of
transportation, such as biking and walking.
Available Funds: $619 million in funding across Fiscal Years 2027-28, 2028-29, 2029-30, and 2030-31.
Local Match: None
Funded Phases: Project approval and environmental documentation (PAED), Plans, specifications and estimate (PS&E),
Right-of-way (RW), and Construction (CON)
Eligible Project Types: Infrastructure, planning, non-infrastructure, and combination projects.
Application Deadline: June 22, 2026
INTRODUCTION AND BACKGROUND
The Active Transportation Program (ATP) was created by Senate Bill 99 and Assembly Bill 101 to encourage, promote and increase active modes of transportation. Administered by the Division of Local Assistance, Office of State Programs, the ATP receives funding annually from the Road Maintenance and Rehabilitation Account, as mandated by Senate Bill 1 (SB 1). By consolidating disparate programs, such as the Transportation Alternatives Program (TAP), Bicycle Meeting Date: May 11, 2026
Item Number: ______________
City Manager ______________
Finance Manager ______________
ApprovalsCity Attorney ______________
4 a
Transportation Account (BTA), and Safe Routes to School (SRTS), into one single program the ATP streamlines efforts toward advancing California's status as a national leader in fostering active transportation.
Approximately $619 million in ATP funding is available across a four-year period. ATP funding is divided into three sections consisting of a competitive statewide program, Metropolitan Planning Organizations (MPO), and Small Urban and Rural regions (SUR). The City of Holtville is proposing the submittal of three ATP applications for new pedestrian infrastructure along Ninth Street, Fourth Street, and the abandoned railway line connecting to the existing Alamo River Trail.
The purpose of this item is to present eligible sites along with preliminary project information to the City Council and public for review and comments prior to commencing a public outreach and comment period beginning on the 12th of May and ending on the 29th of May.
ANALYSIS
Program Timeline
ATP programming cycles include four years of funding. The 2026 ATP Cycle 8 will provide funding for state fiscal years 2027-28, 2028-29, 2029-30, and 2030-31. See Table 1 below for the program schedule of the 2026 ATP:
Table 1: ATP Program Schedule
Event Date(s)
Call for projects March 19-20, 2026
Project application deadline June 22, 2026
Staff recommendations (Statewide and Small Urban and Rural components)
November 2, 2026
Program adoption (Statewide and Small Urban and Rural components) December 3-4, 2026
Distribution of Funds
Per the adopted Cycle 8 ATP guidelines, $619 million in ATP funds will be distributed as follows:
1. Fifty percent (50%) to the Statewide Component.
• Projects are competitively awarded by the Commission.
2. Ten percent (10%) to SERs.
• Projects are competitively awarded by the Commission. • Small urban areas are those with populations of 5,001 to 200,000. • Rural areas are those with populations of 5,000 or less. • Projects eligible for the MPO component cannot receive funding in the SER component.
3. Forty percent (40%) to MPOs.
• Projects are competitively awarded by eligible MPOs in consultation with the Commission and Caltrans.
• Eligible MPOs must be urban areas with a population greater than 200,000. • Funds are distributed to eligible MPOs based on total populations.
According to the U.S. Census Bureau 2024 American Community Survey (ACS), the City of Holtville has a population of approximately 5,617 people. This would classify the city as a small urban area under the SER component.
Disadvantaged Communities
SB 99 specifies that at least 25% of funds must benefit disadvantaged communities within each of the program components. To qualify as a disadvantaged community, the community served by the project must meet at least one of the following criteria:
• Median household income is below 80% (<$79,297.60) of the statewide median using recent 2024 Census data.
• Area ranks in the top 25% most disadvantaged in California per CalEnviroScreen 4.0 (score ≥ 40.05).
• At least 75% of local public-school students qualify for free or reduced-price meals, with the project located within two miles of the school(s).
• Census tract falls at or below the 25th percentile on the Healthy Places Index, indicating poorer community conditions.
• Project is located on or submitted by federally recognized Native American Tribal Lands. • Other qualifying justification may be submitted if standard criteria are unmet, subject to Commission approval.
Per the U.S. Census Bureau 2024 ACS, the City of Holtville has an average median household income of $65,039 which is less than the 80% ($79,297.60) threshold to qualify as a disadvantaged community.
Eligible Projects
The following list includes infrastructure projects considered generally eligible for ATP funding.
Please note that other types of projects not on this list may also be eligible if they further the goals of the ATP.
Infrastructure Projects:
• Development of new bikeways and walkways that improve mobility, access, or safety for non-motorized users.
• Safe Routes to School projects that improve the safety of children walking and bicycling to school, in accordance with Section 1404 of Public Law 109-59.
• Recreational trails and trailheads, park projects that facilitate trail linkages or connectivity to non-motorized corridors, and conversion of abandoned railroad corridors to trails.
• Bicycle highways that provide fast, direct connections between major destinations, aimed primarily at commuters.
• Complete low-stress bicycle networks that connect key community destinations through low-speed, low traffic streets, separated paths, and protected bikeways.
Eligible Projects
Based on ATP Guidelines, The City of Holtville has sites that meet the funding guidelines (Refer to Attachment A – Eligible Sites):
1. Trestle Bridge Trail.
2. 9th Street Pedestrian Improvements between Holt and Maple.
3. Fourth Street Pedestrian Improvements between Walnut Avenue and Grape Avenue.
4. Cedar Avenue between 9th Street and City limits.
It is important to note that the proposed projects are preliminary and are subject to change based on comments received by the City Council and public. Additionally, pedestrian improvements consist of but are not limited to sidewalks, curbs, gutters, bicycle lanes, curb ramps, crosswalks, etc.
Public Participation
Per the scoring criteria on the final ATP guidelines, public participation makes up ten percent (10%) of the total score. To meet the public participation requirements, the city will conduct public outreach activities for each of the proposed projects. These activities will consist of a public hearing, posting of a public hearing notice in the Holtville Tribune, and reaching out to surrounding property owners both in person and via physical mail. These activities will be conducted between the 12th and 29th of May. All comments and suggestions will be compiled and presented to the City Council during a public hearing on the 8th of June.
Attachments: Attachment A – Eligible Sites
Attachment B – ATP Cycle 8 Grant Guidelines
Attachment C – ATP Presentation
Attachment A – Eligible Sites
L E G E N D : SECOND
STREET TO INTERSTATE 8 BONDS CORNER TOWN & COUNTRY APARTMENTS SPANISH TRAILS MOBILE HOME PARK 130 UNITS I.V. HOUSING AUTHORITY 30 UNITS EARL WALKER PARK HOLTVILLE HIGH SCHOOL HOLTVILLE MIDDLE SCHOOL FINLEY ELEMENTARY SCHOOL CITY PUBLIC WORK YARD ORCHARD VIEW APARTMENTS MACK PARK EXPLORER PARK PROPOSED TRESTLE BRIDGE TRAIL AREA PROPOSED SIDEWALK ON 4TH STREET FROM WALNUT AVENUE TO GRAPE AVENUE PROPOSED SIDEWALK ON 9TH STREET FROM HOLT AVENUE TO MAPLE AVENUE PROPOSED SIDEWALK ON CEDAR AVENUE FROM 9TH STREET TO CITY LIMITS 4TH STREET CEDAR AVE. 9TH STREET TRESTLE BRIDGE EXISTING CLASS I BICYCLE PATH EXISTING ALAMO RIVER TRAIL CITY LIMITS SKATE PARK 1601 NORTH IMPERIAL AVENUE EL CENTRO, CALIFORNIA 92243 760-337-3883 PROJECT NO THG 116.543 DATE: 5/8/2026 NOT TO SCALE The Holt Group, Inc. 2026 Active Transportation Program Eligible Site Holtville, CA 92250 PROJECT LOCATION Attachment B – ATP Cycle 8 Grant Guidelines
2027
ACTIVE
TRANSPORTATION
PROGRAM
GUIDELINES
ADOPTION
March 19, 2026
RESOLUTION
G-26-31
TABLE OF CONTENTS
I. INTRODUCTION........................................................................................................ 1
1. Purpose and Goals .............................................................................................. 1
2. Authority .............................................................................................................. 1
3. Program Schedule ............................................................................................... 2 II. FUNDING OVERVIEW ................................................................................................ 3
4. Funding and Program Cycle................................................................................. 3
5. Distribution .......................................................................................................... 3
6. Matching Requirement ........................................................................................ 4
7. Leveraging Funds ................................................................................................ 4
8. Reimbursement ................................................................................................... 5
9. Funding Restrictions............................................................................................ 5 III. ELIGIBILITY............................................................................................................... 7
10.Eligible Applicants ............................................................................................... 7
10.1 Partnering with Implementing Agencies......................................................8
11.Eligible Project Types .......................................................................................... 8
12.Project Requirements .......................................................................................... 9 IV. PROJECT APPLICATION ........................................................................................12
13.Submittal Requirements ....................................................................................12
14.Minimum Funding Request................................................................................14
15.Requesting State-Only Funding..........................................................................14 V. PROJECT SELECTION PROCESS............................................................................14
16.Screening Criteria ..............................................................................................15
17.Project Evaluation Process................................................................................15
17.1 Evaluator Team Process ............................................................................ 16
17.2 Scoring Rubrics ........................................................................................... 16
18.Scoring Criteria..................................................................................................17
19.Project Selection Between Applications with the Same Score...........................21 VI. MPO COMPONENT................................................................................................. 21
20.MPO Regional Guidelines ..................................................................................21
21.MPO Competitive Project Selection...................................................................22 VII. PROGRAMMING .....................................................................................................24
22.Program of Projects ..........................................................................................24
23.Contingency List................................................................................................25
24.Committed and Uncommitted Funds................................................................. 25
25.Federal Requirements........................................................................................26
26.Baseline Agreements.........................................................................................27 VIII.PROJECT DELIVERY ...............................................................................................28
27.Delivery Methods ...............................................................................................28
28.Allocation Requests...........................................................................................28
28.1 Allocation Review Process......................................................................... 29
28.2 Allocation Requirements ............................................................................ 29
29.Tribal Governments – Contracting and Allocations ...........................................31
30.Letter of No Prejudice........................................................................................32
31.Timely Use of Funds - Deadlines........................................................................33
32.Timely Use of Funds – Time Extensions............................................................34
33.Project Amendments.........................................................................................35
34.Design Standards ..............................................................................................40
35.Project Cost Savings .........................................................................................41
35.1 Allocation Adjustments .............................................................................. 41
36.Project Inactivity ................................................................................................42
37.Project Cancellation ..........................................................................................42 IX. REPORTING ............................................................................................................43
38.Performance Metrics.........................................................................................43
38.1 Policy on User Counts................................................................................. 43
38.2 Other Performance Metrics........................................................................ 44
39.Project Reporting...............................................................................................44
40.Project Auditing ................................................................................................. 45
41.Project Signage ................................................................................................. 45
42.Title VI Requirements ........................................................................................46 X. APPENDICES ..........................................................................................................47 APPENDIX A – Eligible Projects.................................................................................... 48 APPENDIX B – Guidance For Plan Projects................................................................. 50 APPENDIX C – Guidance For Non-Infrastructure Projects......................................... 52 APPENDIX D – Guidance For Quick Build Projects in the MPO Component ............ 54 APPENDIX E – Anti-Displacement Resources............................................................. 58 APPENDIX F – Active Transportation Resource Center Management...................... 59 APPENDIX G – Links Throughout Guidelines .............................................................. 62 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
CALIFORNIA TRANSPORTATION COMMISSION | PAGE 1
I. INTRODUCTION
1. Purpose and Goals
Pursuant to statute, the purpose of the Active Transportation Program (ATP) is to encourage increased use of active modes of transportation, such as biking, walking, and rolling. The program goals stipulated in statute are to:
• Increase the proportion of trips accomplished by biking and walking. • Increase safety and mobility for nonmotorized users.
• Advance the active transportation efforts of regional agencies to achieve greenhouse gas reduction goals as established pursuant to Senate Bill 375 (Chapter 728, Statutes of 2008) and Senate Bill 391 (Chapter 585, Statutes of 2009). • Enhance public health, including reduction of childhood obesity through the use of programs including, but not limited to, projects eligible for Safe Routes to School Program funding.
• Ensure that disadvantaged communities fully share in the benefits of the program. • Provide a broad spectrum of projects to benefit many types of active transportation users.
In addition to the above listed goals, the ATP also considers state goals and provisions set forth in the Climate Action Plan for Transportation Infrastructure (also known as CAPTI), as applicable.
The Commission encourages applicants to apply for projects that provide a transformative benefit to a community or a region. The Commission hopes to fund one or more transformative projects that significantly expand the active transportation opportunities in a community or a region.
In alignment with the Commission’s Racial Equity Statement, applicants are encouraged to create mobility opportunities for all Californians. The Commission is committed to funding projects that create accessible facilities designed to be usable by persons with or without disabilities. The Commission encourages projects that contribute to accessible mode shift and facilities that empower people to roll, walk, and bike to their destinations.
2. Authority
Senate Bill 99 (SB 99) (Committee on Budget and Fiscal Review, Chapter 359, Statutes of 2013) and Assembly Bill 101 (Committee on Budget, Chapter 354, Statutes of 2013) created the ATP, and Senate Bill 1 (SB 1) (Beall, Chapter 5, Statutes of 2017) directs additional funding from the Road Maintenance and Rehabilitation Account to the program. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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These guidelines describe the policy, standards, criteria, and procedures for the development, adoption, and management of the ATP. The California Transportation Commission (Commission) may update these guidelines after conducting at least one public hearing. The Commission must make a reasonable effort to amend the guidelines prior to a call for projects or may extend the deadline for project submission to comply with the amended guidelines.
The guidelines were developed in consultation with the ATP Technical Advisory Committee and the ATP workgroup comprised of the Interagency Equity Advisory Committee, the California Department of Transportation (Caltrans), other government agencies, regional transportation planning agencies, metropolitan planning organizations, advocacy groups, and other stakeholders.
3. Program Schedule
The Commission will adopt a program of projects no later than the date designated in statute of each odd-numbered year. Alternatively, the Commission may elect to adopt a program annually. The following schedule lists the major milestones for the development and adoption of the 2027 ATP:
MILESTONE DATE
Draft Guidelines Presented to the Commission January 29-30, 2026 Draft ATP Fund Estimate Presented to the Commission January 29-30, 2026 Guidelines Hearing March 19-20, 2026
Guidelines Adoption and Call for Projects March 19-20, 2026 ATP Fund Estimate Adoption March 19-20, 2026
Project Applications Due June 22, 2026
Staff Recommendations
(Statewide Component, Small Urban and Rural Component) November 2, 2026 Program Adoption
(Statewide Component, Small Urban and Rural Component) December 3-4, 2026
MPO COMPONENT MILESTONE DATE
MPO Regional Guidelines Due (optional) May 8, 2026
MPO Regional Guidelines Approval by Commission June 25-26, 2026 Unprogrammed Project List Distributed to MPOs December, 2026 Draft MPO Recommendations and Draft Programming Package Due February 19, 2027 MPO Final Program of Projects Due April 23, 2027
MPO Component Recommendations June 4, 2027
MPO Component Program Adoption June 2027*
* Exact date will coincide with the Commission’s adopted 2027 meeting calendar. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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II. FUNDING OVERVIEW
4. Funding and Program Cycle
The total amount of funding available for each cycle of the ATP is published in the Fund Estimate which is adopted by the Commission prior to the call for projects. The Fund Estimate sets out the amount available in each component for the current program cycle. ATP is funded from various federal and state funds appropriated in the annual Budget Act:
• 100 percent of the federal Transportation Alternative Program funds, except for federal Recreation Trail Program funds appropriated to the Department of Parks and Recreation.
• $21,000,000 of federal Highway Safety Improvement Program funds or other federal funds
• State Highway Account funds.
• Road Maintenance and Rehabilitation Account (SB 1) funds.
The Commission will program four years of funding in each new cycle. The 2027 ATP will program projects in state fiscal years 2027-28, 2028-29, 2029-30, and 2030-31.
5. Distribution
The ATP funds will be distributed via three components: Statewide Component, Small Urban and Rural Component, and the Metropolitan Planning Organization (MPO) Component.
Each component must:
• Select projects through a competitive process.
• Distribute a minimum of 25% of the funds to projects that benefit disadvantaged communities.
• Distribute no more than 2% of available funds to the Plan project type.
State and federal law direct the percentage of funds that must be distributed via each component. ATP funds must be distributed as follows:
1) Fifty percent (50%) to the Statewide Component.
• Projects are competitively awarded by the Commission. • A portion of funding distributed to the Statewide component funds the Active Transportation Resource Center which provides statewide technical assistance and support to all current and potential ATP applicants. (See Appendix F) 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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2) Ten percent (10%) to the Small Urban and Rural Component • Projects are competitively awarded by the Commission. • Small urban areas are those with populations of 5,001 to 200,000. • Rural areas are those with populations of 5,000 or less. • If a project is eligible for the MPO Component, it cannot receive funding in the Small Urban and Rural component.
• Federal law segregates the Transportation Alternative Program into separate small urban and rural competitions based on their relative share of the state population. 3) Forty percent (40%) to the MPO Component
• Projects are competitively awarded by eligible metropolitan planning organizations in consultation with the Commission and Caltrans.
• Eligible metropolitan planning organizations must be urban areas with a population greater than 200,000.
• Funds are distributed to eligible metropolitan planning organizations based on total population. The apportionment for each metropolitan planning organization is identified in the ATP Fund Estimate.
6. Matching Requirement
Projects funded by the ATP do not require a match. Metropolitan planning organizations, in administering the competitive selection process for the MPO Component, may require a funding match.
7. Leveraging Funds
The Commission encourages nominating projects that leverage committed funding for medium and large infrastructure projects from discretionary private, federal, state, local, or regional sources. Applicants are not required to leverage funds.
Projects that leverage committed funding will score higher as specified in Section 18 (Scoring Criteria). Funds expended by the local agency for pre-construction phases (Project Approval and Environmental Document (PAED), Plans, Specifications, and Estimate (PSE), and Right-ofWay (RW)) will be considered for leveraging points even if the funds were expended before the application deadline.
Except for State Transportation Improvement Program (STIP) funds, leveraged funds will only be considered for leveraging points when not allocated by the Commission on a project specific basis.
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Local Streets and Roads Program funding may be used; however, apportionments must be received from the State Controller’s Office, and the project must be eligible as outlined in the Local Streets and Roads Program Guidelines.
Funds proposed for ineligible costs and activities are not considered for leveraging points. The Commission will not consider in-kind, non-infrastructure activities, staff time, or nonparticipating funds as eligible for leveraging.
Applications submitted by Tribal Governments (federally recognized Native American Tribes) as well as projects proposed within federally recognized Tribal Lands (typically within the boundaries of a Reservation or Rancheria) will receive full leveraging points regardless of the amount of eligible leverage funding committed to the project.
To be considered for leveraging points, applicants must ensure the following is provided in the project application:
• A complete (phase-by-phase) project funding plan through construction that includes the ATP request and the leveraged funding.
• A signed letter of commitment indicating the amounts and committed funding sources of leveraged funds. Applicants without a signed letter of commitment will not receive leveraging points.
o The letter of commitment must be signed by the Chief Executive Officer or other officer authorized by the applicant’s governing board.
o Applicants may also include other documentation to substantiate committed leveraging funds, including meeting minutes from a governing body, a budget sheet, a board or council resolution, etc.
8. Reimbursement
The ATP is a reimbursement program for eligible costs incurred. An agency may begin incurring eligible costs upon allocation.
Costs incurred before Commission allocation approval and, for federally funded projects, Federal Highway Administration project approval (i.e., Authorization to Proceed) are not eligible for reimbursement.
9. Funding Restrictions
Projects on the state highway system and projects implemented by Caltrans require a Caltrans-approved Project Report.
Projects applying for funding in pre-construction phases must also apply for funding in the construction phase. Exceptions are outlined in Section 13 and Section 21 of these guidelines. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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The ATP shall only fund:
• Project scopes that have independent utility, meaning they must have standalone benefits.
• Projects that have a complete Project Study Report (PSR) or PSR equivalent. o The ATP application is considered a PSR equivalent if it defines and justifies the project scope, cost, and schedule.
If the PSR or equivalent focuses on the project phase(s) proposed for ATP funding, it must also provide at least a preliminary cost estimate for all phases.
PSR guidelines are posted on the STIP page of the Commission’s website under “Background Information.”
o Further guidance can be found in the Caltrans Project Development Procedures Manual.
o Feasibility studies are not considered PSR equivalent documents. • Project scopes that further the purpose and goals of the ATP. • Projects that meet the eligibility requirements specific to at least one ATP funding source listed in Section 4.
The ATP funds shall not:
• Fund a project that proposes installing new sharrows on a roadway that has a posted speed limit greater than 30 miles per hour. (Streets and Highways Code Section 891.9) • Fund a project that creates a Class III bikeway, unless, pursuant to Streets and Highways Code Section 2384 (b), any of the following apply:
o The Class III bikeway or marking is on a highway with a design speed limit of 25 miles per hour or less.
o The project will implement improvements to reduce the design speed limit to 25 miles per hour or less.
o The project applicant demonstrates that the use of the Class III bikeway or marking is appropriate for the local community context and advances a lower stress environment or a low-stress network.
• Be used to supplant other committed funds.
• Be used to fund ongoing or existing non-infrastructure projects and related operations. • Fund cost increases. An implementing agency must provide evidence of its ability to absorb any cost overruns and deliver the project with no additional funding from the ATP.
o The Commission will consider funding a cost increase for Caltrans nominated on-system projects as described in Section 33.
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III. ELIGIBILITY
10.Eligible Applicants
Implementing agencies must be able to comply with all federal and state laws, regulations, policies, and procedures required to enter into a Local Administering Agency-State Master Agreement (Master Agreement) with Caltrans.
The Commission expects collaboration and cooperation between the applicant agency and Caltrans for all projects on the state highway system.
The following entities within the State of California are eligible to apply for ATP funds:
1) Local, regional, or state agencies. Examples include cities, counties, metropolitan planning organizations, and regional transportation planning agencies. • Projects nominated by Caltrans must be consistent with local and regional priorities.
Caltrans is required to submit documentation showing:
o feedback solicited in advance of applying that shows community support of the proposed project, and
o no other fund source is available for the project, such as the State Highway Operations and Protection Program (SHOPP) funds.
• Caltrans and metropolitan planning organizations, except for metropolitan planning organizations that are also regional transportation planning agencies, are not eligible to receive the federal Transportation Alternative Program funds appropriated to ATP.
o Caltrans and metropolitan planning organizations may partner with another eligible entity to expand funding opportunities.
2) Transit Agencies. Any agency responsible for public transportation that is eligible for funds from the Federal Transit Administration.
3) Natural resources or public land agencies. A federal, Tribal, state, or local agency responsible for natural resources or public land administration. Examples include:
• State or local park or forest agencies.
• State or local fish and game or wildlife agencies.
• Department of the Interior Land Management agencies.
• U.S. Forest Service.
4) Public schools or school districts.
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5) Tribal governments – federally recognized Native American Tribes. 6) Private nonprofit, tax-exempt organizations that are responsible for the management of public lands. The following restrictions apply:
• Projects must be eligible for Recreational Trails Program funds. • Eligible project types include recreational trails and trailheads, park projects that facilitate trail linkages or connectivity to non-motorized corridors, and conversion of abandoned railroad corridors to trails.
• Projects must benefit the general public.
7) Any other entity with responsibility for oversight of transportation or recreational trails that the Commission deems eligible. Eligibility should be established with Commission staff before the application deadline.
10.1 Partnering with Implementing Agencies
Eligible applicants that are unable to meet the application requirements, such as PSR equivalency, or can’t enter into a Master Agreement with the state have the option to partner with another eligible applicant that can meet the requirements. In addition, eligible applicants that are unfamiliar with the requirements to administer a Federal-Aid Highway Program project are also encouraged to partner with an eligible agency that can implement the project.
Projects that will be implemented by an agency other than the applicant must provide documentation of the agreement between the project applicant and the implementing agency with the project application. The implementing agency must assume responsibility for the project including ongoing operations and maintenance of the facility. The implementing agency is responsible and accountable for the use and expenditure of program funds as well as fulfilling the reporting requirements.
11.Eligible Project Types
The ATP funds a variety of projects including capital projects, plans, and education and encouragement programs. Eligible projects for the ATP will be consistent with Streets and Highways Code Section 2382(f). See Appendix A for example projects. 1) Infrastructure Projects: capital projects that will further the goals of the ATP. • Applicants may apply for the following project phases:
o project approval and environmental document (PAED)
o plans, specifications, and estimate (PSE)
o right-of-way (RW)
o construction (CON)
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• Applicants applying for funding in pre-construction phases must also apply for construction phase funding, with the exceptions noted in Section 13 and Section 21. • Applicants applying for projects on the state highway system must attach a completed State Highway System Project Impact Assessment Form to the application. This form can be obtained on the Caltrans ATP Cycle 8 website. 2) Plans: development of a community-wide active transportation plan. See Appendix B for guidance.
• Eligible plan types include bicycle, pedestrian, safe routes to school, or a comprehensive active transportation plan.
• All plans must encompass or be predominantly located in a disadvantaged community.
3) Non-infrastructure (NI) Projects: education and encouragement programs that further the goals of the ATP. See Appendix C for guidance.
• All NI projects must be new programs or components and demonstrate how the program is sustainable and will be continued after ATP funding is exhausted. 4) Combination infrastructure and NI project: capital projects with education or encouragement programs.
• The NI project should be related to and enhance the infrastructure project. • Applicants must ensure that the application and the project programming request (PPR) clearly reflect the cost and schedule for both the capital project and the NI project.
12.Project Requirements
SB 99 specifies that at least 25% of funds must benefit disadvantaged communities within each of the program components. The ATP also includes other project types that must meet certain requirements. Below is an explanation of the requirements specific to the project types listed in SB 99.
A. Disadvantaged Communities
For a project to contribute toward the disadvantaged communities funding requirement, the project must clearly demonstrate, with verifiable information, a direct, meaningful, and assured benefit to a disadvantaged community as defined using the criteria outlined below. A project is considered beneficial if it fulfills an important need of a disadvantaged community in a way that provides significant value. The project’s benefits must primarily target a disadvantaged community while avoiding substantial burdens on that community.
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Metropolitan planning organizations, in administering a competitive selection process for the MPO Component, may use different criteria for determining which projects benefit disadvantaged communities if the criteria are approved by the Commission prior to a metropolitan planning organization’s call for projects.
It is incumbent upon the applicant to clearly articulate how the project benefits the disadvantaged community; there is no presumption of benefit, even for projects located within a disadvantaged community. For a project to qualify as directly benefiting a disadvantaged community, the project must:
• Be located within, or be within reasonable proximity to, the disadvantaged community served by the project,
• Have a direct connection to the disadvantaged community, or • Be an extension or a segment of a larger project that connects to or is directly adjacent to the disadvantaged community.
To qualify as a disadvantaged community, the community served by the project must meet at least one of the following criteria:
• Median Household Income: (Table ID B19013) is less than 80% of the statewide median based on the most current Census Tract (ID 140) level data from the 2020- 2024 American Community Survey (<$79,297.60). Communities with a population of less than 15,000 may use data at the Census Block Group (ID 150) level.
Unincorporated communities may use data at the Census Place (ID 160) level.
Data is available at the United States Census Bureau website. • CalEnviroScreen: An area identified as among the most disadvantaged 25% in the state according to the CalEPA and based on the California Communities Environmental Health Screening Tool 4.0 (CalEnviroScreen 4.0) scores (score must be greater than or equal to 40.05). The mapping tool can be found here, and the list can be found under “SB 535 List of Disadvantaged Communities”. • National School Lunch Program: At least 75% of public-school students in the project area are eligible to receive free or reduced-price meals under the National School Lunch Program for the 2024-2025 school year. Data is available at the California Department of Education website. Applicants using this measure must indicate how the project benefits the school students in the project area. The project must be located within two miles of the school(s) represented by this criterion.
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• Healthy Places Index: The Healthy Places Index includes a composite score for each census tract in the State. The higher the score, the healthier the community conditions based on 25 community characteristics. The scores are then converted to a percentile to compare it to other tracts in the State. A census tract must be in the 25th percentile or less to qualify as a disadvantaged community. The live map and the direct data can both be found on the California Healthy Places Index website.
• Native American Tribal Lands: Projects located within federally recognized Tribal Lands (typically within the boundaries of a Reservation or Rancheria) and projects submitted by tribal governments (federally recognized Native American Tribes). • Other: If an applicant believes that the project benefits a disadvantaged community, but the project does not meet the above-mentioned criteria due to a lack of accurate information, the applicant may submit another means of qualifying for consideration. Commission staff will review and provide approval to applicants using any of the qualifiers listed below. Regional definitions must be approved by the Commission before applying to the ATP. Suggested alternatives that can be submitted under this category include:
o Census data representing a small neighborhood or unincorporated area.
The applicant must submit for consideration a quantitative assessment, such as a survey, to demonstrate that the community’s median household income is at or below 80% of the state median household income. o CalEnviroScreen data representing a small neighborhood or unincorporated area. To be considered under this category, the applicant must submit an assessment to demonstrate that the community’s CalEnviroScreen score is at or above 40.05.
o A Regional Definition representing areas such as “environmental justice communities,” “equity priority communities,” or “communities of concern.” The Regional Definition must have been developed through a robust public outreach process that includes the input of community stakeholders and must be ranked based on severity. A regional definition of disadvantaged communities must be adopted as part of a regular four-year cycle adoption of a Regional Transportation Plan (RTP) or Sustainable Communities Strategy (SCS) by a metropolitan planning organization or regional transportation planning agency per obligations with Title VI of the Federal Civil Rights Act of 1964. A regional definition of disadvantaged 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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communities must serve the region’s broader planning principles and should not be adopted solely for the purpose of applying to the ATP.
B. Safe Routes to School Projects
For a project to qualify for a Safe Routes to School designation, the project must directly increase safety and convenience for public school students to walk and/or bike to school.
Safe Routes to School infrastructure projects must be located within two miles of a public school or within the vicinity of a public-school bus stop, and the school community, including students, parents, caregivers, teachers, and staff, must be the intended beneficiaries of the project. For Safe Routes to School non-infrastructure, the program must benefit school students, parents, caregivers, teachers, and/or staff and primarily be based at the school.
C. Recreational Trails Projects
Caltrans will ensure that trail projects that are primarily recreational meet the federal requirements of the Recreational Trails Program, given that these projects may not be eligible for funding from other sources. However, trails that serve active transportation purposes (such as multi-use paths, Class I bikeways, etc.) do not need to meet the Recreational Trails Program requirements to be eligible for other ATP fund sources.
IV. PROJECT APPLICATION
Applications will be available on the ATP online application portal, “Submittable”, and must be submitted using the portal.
13.Submittal Requirements
Applicants must choose one of five applications depending on the project type and size.
Applications for plans cannot be combined with another project type. When choosing an application for a capital project, applicants must consider the entire project cost, not only the ATP request amount. It is incumbent on the applicant to complete the correct application.
The five application types are:
1. Large Project application: projects with a total project cost of more than $10 million. 1a) Infrastructure only
1b) Combination Infrastructure and Non-infrastructure
• Projects that qualify for the large application have the option to apply only for pre-construction phases.
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• Caltrans and Commission staff may conduct onsite field reviews on a random selection of projects using these applications. Field reviews are not indicative of the project’s likelihood to receive funding.
2. Medium Project application: projects with a total project cost of more than $3.5 million to $10 million.
2a) Infrastructure only
2b) Combination Infrastructure and Non-infrastructure
3. Small Project application: projects with a total project cost of $3.5 million or less. 3a) Infrastructure only
3b) Combination Infrastructure and Non-infrastructure
4. Non-infrastructure only application
5. Plan application
The Commission requires the following:
• All project applications must include the signature of the Chief Executive Officer or other officer authorized by the applicant’s governing board. • All applications for projects within 500 feet of a freeway or roadway with a traffic volume over 125,000 annual average daily traffic (AADT) must include a description of any project design elements intended to minimize exposure to air pollution and an explanation of the circumstances that make locating project components in close proximity to heavily traveled freeways or roadways unavoidable or an explanation of why this location was chosen. This item will not be scored. • All applications proposing Class III bicycle improvements or sharrows must provide a description of the facility addressing why it is necessary in the local context and disclose the speed limit (or proposed speed limit) on the relevant road. This item will not be scored.
A regional transportation planning agency, a county transportation commission or a metropolitan planning organization may request that an applicant in their jurisdiction send a copy of their project application to them. Applicants should check with the requesting agency for their preference on how an application is submitted to them. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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14.Minimum Funding Request
To maximize the effectiveness of program funds and to encourage the aggregation of small projects into one larger comprehensive project, the required minimum request for ATP funds is $250,000. This minimum does not apply to non-infrastructure projects, safe routes to school projects, recreational trail projects, and plans. Metropolitan planning organizations, in administering a competitive selection process, may use a different minimum request amount.
15.Requesting State-Only Funding
Some of the funds in the ATP are federal funds. Agencies may request State-only funding at the time of application. Such a request does not guarantee a State-only funding designation.
ATP projects programmed as part of the Statewide and Small Urban and Rural Components with capital construction values of one million dollars ($1,000,000) or more in ATP funding must be federal-aid eligible. Refer to the Federal-Aid Project Funding Guidelines for more information. Caltrans will post a project list indicating whether projects recommended for funding are funded with state-only funding or federal funding on the Caltrans Active Transportation Program website within 60 days of program adoption.
V. PROJECT SELECTION PROCESS
All project applications will be competitively evaluated using the evaluation criteria specified in Section 18. Project applications will receive a total score out of 100 possible points. The highest scoring applications will be programmed for funding in the Statewide Component up to the program capacity specified in the adopted fund estimate. Then, each of the remaining projects will be eligible for funding in either the Small Urban and Rural Component or the MPO Component based on project location.
The highest scoring applications not funded in the Statewide Component that are in a small urban or rural jurisdiction (not within the boundaries of one of the participating metropolitan planning organizations) will be programmed for funding in the Small Urban and Rural Component up to the program capacity specified in the adopted fund estimate.
Projects not funded in the Statewide Component that are located within the boundaries of one of the participating metropolitan planning organizations must be considered for funding in the MPO Component. The metropolitan planning organizations will submit a recommended program of projects in accordance with Part VI and the instructions provided therein. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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16.Screening Criteria
The Commission will screen all applications for program eligibility and use of the correct application type. Applications for projects that are deemed completely ineligible or applicants that use the incorrect application type will not be evaluated and given a score.
In addition, during the review process, applications are screened by Commission and Caltrans staff for the following:
• The project application is complete, prepared, and submitted in accordance with the 2027 ATP Guidelines and instructions provided therein.
• The project is consistent with an adopted regional transportation plan. • The application demonstrates that all other funds for the proposed project are committed.
• The request for ATP funds is not to supplant other committed funds. A project that is already fully funded will not be considered for funding in the ATP. • The project demonstrates that it is an eligible project type as specified in Section 11 of these guidelines.
• The projects applying for funding in pre-construction phases are also applying for funding in the construction phase. Exceptions are outlined in Sections 13 and 24 of these guidelines.
• The total request for ATP funds meets the minimum amount outlined in Section 14 of these guidelines.
• The proposed project is not required as a condition for private development approval or permits.
• The project applicant has not purposefully misrepresented information that could affect a project’s score. Should this occur, all project submittals from the applicant may be removed from the current program cycle applicant pool as well as that of the subsequent cycle.
Applicants with projects that are deemed ineligible or purposefully misrepresented information will be notified as soon as a determination has been found.
17.Project Evaluation Process
Eligible project applications are scored by multidisciplinary evaluation teams. Commission staff seek volunteer evaluators that represent communities from all parts of the state that have expertise in active transportation, community engagement, safe routes to school projects, and projects that benefit disadvantaged communities. Evaluators may include staff from state agencies, metropolitan planning organizations, regional transportation planning agencies, cities and counties, including those located in small urban and rural areas, and nongovernmental organizations. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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Priority for participation on an evaluation team will be given to those who do not represent a project applicant or will not benefit from a submitted project. Except for Caltrans, no more than two evaluators from one agency will be chosen to ensure a broad representation of evaluators.
Excess volunteers will be placed on an alternate list that will be accessed if positions become available. Consultants will not be considered for participation.
Commission and Caltrans staff will collaborate with the Department of Parks and Recreation to evaluate proposed projects that will be funded with federal Recreational Trails Program funds to ensure federal requirements are met.
17.1 Evaluator Team Process
Each evaluator team is comprised of two volunteers, representing northern and southern California, if possible. Evaluators must participate in an ATP evaluator training and sign a conflict-of-interest form before receiving their assigned applications. Failure to complete either one means removal from the evaluator team.
Evaluator teams are not assigned project applications located within the county (or counties) where they live and work. Each evaluator team reviews their assigned applications and must agree on a consensus score for each question. Teams must use the scoring rubric developed by Commission staff, Caltrans, and the ATP workgroup. Evaluators are required to include meaningful comments on each consensus score form. Consensus score forms without meaningful comments will be returned to the evaluator team for completion.
Concurrently with evaluator team reviews, Commission staff scores every application to provide a check score. In addition, Caltrans staff review each application to ensure PSR equivalency and scope deliverability. Commission staff use the check scores to identify errors or discrepancies with evaluator team scores. To ensure score consistency, Commission and Caltrans staff hold debrief meetings with all evaluator teams to discuss each application’s score, address evaluator questions, and ensure use of the correct scoring rubric.
17.2 Scoring Rubrics
Each application type has a corresponding scoring rubric that must be used by the evaluator teams to score their assigned applications. The scoring rubrics provide a consistent framework, ensuring that projects are evaluated with the same standards. The Commission anticipates publishing the scoring rubric for each application type by March 27, 2026.
Applicants are encouraged to utilize the rubric when preparing their project applications. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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18.Scoring Criteria
Project applications will be scored based on the scoring topics included in this section. The chart below references the scoring topics and points allotted to the different types of applications, as well as the maximum number of points allowed for each scoring topic by application type. If a scoring topic is left blank, it is not applicable to that application type.
Scoring Topic Large Inf.
and I + NI
Medium Inf.
and I + NI
Small Inf.
and I + NI Plan
NonInfrastructure
Only
Benefit to Disadvantaged
Communities
10 10 10 30 10
Need 38 40 52 20 40
Safety 20 25 25 10
Public Participation and
Planning
10 10 10 25 15
Scope and Plan Layout
Consistency and Cost
Effectiveness
7 Scope and Plan Layout
Consistency
5 3 10
Context Sensitive and
Innovation
5 5 5
Transformative Projects 5
Evaluation and
Sustainability
10 Leveraging
5 5
Implementation and Plan
Development
25 Corps Use (0 or -5) (0 or -5) (0 or -5) (0 or -5)
Past Performance 0 to -10 0 to -10 0 to -10 0 to -10 0 to -10 Total 100 100 100 100 100
Key: Infrastructure Only (Inf.), combination Infrastructure and Non-Infrastructure (I + NI). 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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A. Benefit to Disadvantaged Communities. The applicant demonstrates the benefit provided to the disadvantaged community impacted by the project. The score is divided into three sections: direct benefit to the disadvantaged community, project location, and severity. This criterion also considers the applicant’s anti-displacement policies and actions that are being implemented to discourage gentrification of the community. See Appendix E for anti-displacement resources.
B. Need. The applicant demonstrates the need for the project and the project’s potential to increase active transportation modes. Applicants should consider children, older adults, students, working professionals, persons with disabilities, and mobility device users.
The score considers need in the context of connectivity to key destinations including connections to transit, mobility to access everyday needs and services, and local public health concerns. The score is impacted by the applicant’s ability to demonstrate the active transportation needs of students.
C. Safety. The application must address the project’s potential for reducing active transportation users’ fatalities and injuries. The score considers the identified safety hazards for active transportation users as well as the history of pedestrian and bicycle collisions and the selected countermeasures. The applicants must demonstrate that the project location is a priority, and the project will remedy the identified safety hazards.
D. Public Participation and Planning. The application must clearly describe the project specific outreach and engagement activities conducted. The applicant must provide evidence of the engagement conducted and describe the community feedback received throughout the public participation process.
• Projects using the large project application type will receive a higher score if the project is specifically listed in an adopted bicycle transportation plan, pursuant to Section 891.2, a pedestrian plan, a safe routes to school plan, or an overall active transportation plan.
E. Scope and Plan Layout Consistency and Cost Effectiveness. Specific to the Large Project application. The application must demonstrate that the proposed project is maximizing the impact of the ATP funds. The score is based on consistency between the maps, engineer’s estimate, and project scope. Other elements related to on-time delivery of the project and cost effectiveness are also considered.
F. Scope and Plan Layout Consistency. Specific to Medium and Small Project applications and Non-Infrastructure only applications. The score is based on consistency between the maps, engineer’s estimate, and project scope. Other elements related to on time 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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delivery of the project are also considered, such as a realistic schedule and clear, complete project scope detail.
G. Context-Sensitive Bikeways/Walkways and Innovative Project Elements. Specific to Large and Medium Project applications. The score is based on the “recognized best” solutions appropriate in the local community context. The applicant should discuss how the project advances a lower-stress environment or a low-stress network for children, older adults, and persons with disabilities to safely walk, bike, and roll to key destinations. For infrastructure projects proposing a non-infrastructure element, the score considers how the effectiveness of the program will be measured and how the program will be sustained after completion.
H. Transformative Projects. Specific to the Large Project application. The score is based on the transformative nature of the project in the context of other projects in the area and local policies or laws that encourage walking and biking and other forms of mode shift. The score also considers if the project is part of a larger walking and biking network, as well as the local jurisdiction’s goals and planning objectives for reducing pedestrian and bicyclist fatalities and injuries. Part of the score is also based on the potential for the project to support existing and planned housing, especially affordable housing. Applicants participating in the California Department of Housing and Community Development’s Prohousing Designation Program should describe how local policies align with prohousing criteria.
I. Evaluation and Sustainability. Specific to the Non-Infrastructure only project application. The score is based on the applicant’s plan to measure the effectiveness of the program as well as the plan to sustain the program beyond ATP funding. The score also considers whether the proposed tools and methods for evaluation are realistic and sustainable, and if the program adds lasting value to the community.
J. Leveraging. Specific to the Large and Medium project applications. Points are awarded based on the amount of non-ATP funds committed to the project. Applications submitted by Tribal Governments (federally recognized Native American Tribes) and projects that are on Tribal Lands will be awarded the maximum points.
K. Implementation and Plan Development. Specific to the Plan application. The score is based on evidence that the plan will lead to the implementation of the identified projects and the scope for developing the plan is clear, complete, and organized.
The following priorities are established for funding plans:
1. First priority: eligible applicants that don’t have any eligible plans: bicycle plan, pedestrian plan, safe routes to school plan, or active transportation plan. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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2. Second priority: eligible applicants that have at least one eligible plan, but not all.
3. Third priority: eligible applicants that wish to update an eligible plan that is more than five years old.
4. Lowest priority: eligible applicants that wish to update an eligible plan that is five years old or less.
L. Corps Use. Specific to all application types except the Plan application. Applicants must seek the California Conservation Corps or a certified local community conservation corps’ participation, as defined in Section 14507.5 of the Public Resources Code. This applies to the construction of projects in accordance with Section 1524 of Public Law 112-141. Points are deducted if an applicant does not seek Corps participation or if an applicant intends not to utilize a Corps in a project in which the Corps can participate. a. Applicants must consult with the Corps every ATP cycle and for each application submitted. Applicants may not use Corps consultation from previous ATP cycles or from other ATP applications to satisfy this requirement. b. General information and instructions for consulting with the Corps on ATP projects can be found at the California Conservation Corps website or at the California Association of Local Conservation Corps website. c. Requests for both the California Conservation Corps (CCC) and California Association of Local Conservation Corps can be submitted via their online form. d. For general questions, please contact the CCC at [email protected] and the Local Corps at [email protected].
e. Direct contracting with the California Conservation Corps or a certified local community conservation corps without bidding is permissible, provided that the implementing agency demonstrates cost effectiveness per 23 CFR 635.204 and obtains approval from Caltrans. A copy of the agreement between the implementing agency and the proposed conservation corps must be provided to Caltrans.
f. Funded projects will be required to report on the use of the California Conservation Corps or a certified local community conservation corps as noticed in the application.
M. Past Performance. This applies to all application types. Applicant’s performance on past ATP projects. Points may be deducted for poor past performance on an ATP project. Poor past performance includes but is not limited to non-use of the Corps as committed to in a past ATP award or adverse audit findings on a past ATP project that are the fault of the applicant. The Commission will assess the need to deduct points for the failure to deliver any phases of an ATP project programmed in a prior cycle. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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19.Project Selection Between Applications with the Same Score If two or more project applications receive the same score and it is the funding cut-off score, the following criteria will be used to determine which project(s) will be funded in the following priority order:
1) Project readiness including, but not limited to, completed environmental documents. 2) Highest score on the highest point value question (questions with the highest point value may vary by application type).
3) Highest score on the second highest point value question.
VI. MPO COMPONENT
Metropolitan planning organizations with large, urbanized areas are responsible for overseeing a competitive project selection process in accordance with these guidelines. The Fund Estimate will include the distribution of ATP funds to each eligible metropolitan planning organization.
Projects selected for funding in the MPO Component must abide by all policies and reporting requirements outlined in these ATP guidelines.
A metropolitan planning organization may choose to delegate project selection to the Commission if it uses the Commission’s statewide project selection criteria, weighting, minimum funding request amount, match requirement, and definition of disadvantaged communities. A metropolitan planning organization delegating its project selection to the Commission must notify the Commission by the deadline to submit regional guidelines as noted in Section 3 (Program Schedule) and may not conduct a supplemental call for projects.
20.MPO Regional Guidelines
A metropolitan planning organization may choose to seek Commission approval of regional guidelines. Metropolitan planning organization guidelines may include the following differences from the statewide competition:
• Different project selection criteria or weighting.
• A regional definition of disadvantaged communities.
• Different minimum fund request requirement.
• A match requirement.
• A supplemental call for projects.
o The project applications received in this call must be considered along with those not selected for funding in the Statewide Component. o Applications not selected in the Statewide Component may submit a supplemental application to down-scope the project or provide a scalability plan for the project.
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o An application for a quick-build project must be submitted in a supplemental call for projects and meet the requirements outlined in Appendix D.
21.MPO Competitive Project Selection
Metropolitan planning organizations that choose to administer a competitive selection process must use a multidisciplinary advisory group to assist in evaluating project applications, like the evaluation teams described in Section 17. Metropolitan planning organizations must address how the projects recommended for funding in the MPO Component provide a broad spectrum of benefits to pedestrians, bicyclists, and students.
The Commission requires each metropolitan planning organization to submit the following documentation along with its recommended program of projects:
1) A cover letter addressed to the Commission providing an overview of the recommended program of projects.
2) Metropolitan planning organizations that conduct a supplemental call for projects must submit copies of all applications received. Supplemental applications will not be considered by the Commission for programming unless the application is received by February 19, 2027. Commission and Caltrans staff will review all applications for eligibility and deliverability.
3) A list of members on its multidisciplinary advisory group. 4) A description of the unbiased project selection methodology. • Metropolitan planning organizations must include at least one region specific selection methodology. It is recommended that it reflect the metropolitan planning organization’s regional priorities.
• The region-specific selection methodology may be added to the score an application received in the statewide competition.
5) The regional score for each project evaluated by the advisory group. 6) A program of projects on the template provided by Caltrans or Commission staff which contains the following elements:
a. A list of all projects recommended for funding with the following information provided for each project:
• application ID (if submitted in the Statewide competition), implementing agency name, project title, county, total project cost, and the total ATP request amount. • total ATP request amount shown by fiscal year, and total for each project phase. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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• the state and federal funding split.
o metropolitan planning organizations may work with Commission staff to designate the fund type for their recommended projects. b. Project type designations such as large, medium, or small infrastructure, non-infrastructure, plan, etc.
• Not more than 2% of funding may be programmed to Plan projects. c. Identify Safe Routes to Schools projects.
d. Evidence that at least 25 percent of total funds benefit disadvantaged communities. e. Identify projects that require a Baseline Agreement. f. Comments for each project as applicable.
g. Identify projects requesting State-only funding.
• All quick-build projects must be designated for State-only funding. • The recommendations must not exceed the total State funds specified in the adopted 2027 ATP Fund Estimate.
• For projects not designated for State-only funds at the time of programming that later require State-only funding, the metropolitan planning organization must modify the State-only fund designations among all its programmed projects so that the State-only fund designations do not exceed the total in the adopted 2027 ATP Fund Estimate.
• The metropolitan planning organization must inform Caltrans of any changed State-only funding designations before submitting an allocation request for any affected projects and inform the Commission which State-only-funded project(s) will be converted to federal funds.
7) A signed board resolution approving the program of projects. 8) A Project Programming Request (PPR) and the form, Part A4, for each recommended project.
9) An optional contingency list of projects to be amended into the program in the event a programmed project is delivered with cost savings or is deleted. This contingency list will be in effect only until the adoption of the next Statewide Component. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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A metropolitan planning organization may choose to recommend a project with uncommitted funds if the project is at the funding cut-off in their MPO Component and the programming meets the total funding apportioned in the fund estimate. Uncommitted funding is allowed in subsequent project phases to the phase(s) receiving funding. All project phases receiving ATP funds must be fully funded. The metropolitan planning organization must provide the applicant’s plan to secure the funding for the subsequent phase(s) so that the scope included in the project application will be delivered.
The following statutory requirements apply specifically to the Southern California Association of Governments (SCAG):
• SCAG must consult with county transportation commissions, the Commission, and Caltrans in the development of competitive project selection criteria. • The criteria used by SCAG should include consideration of geographic equity, consistent with program objectives.
• SCAG must place priority on projects that are consistent with plans adopted by local and regional governments within the county where the project is located. • SCAG must obtain concurrence from the county transportation commissions.
The Commission may require each metropolitan planning organization to participate in a meeting with Commission, Caltrans, and metropolitan planning organization staff to review submittal completeness and accuracy.
If Commission staff determines that a metropolitan planning organization’s submittal is not complete or accurate, the Commission’s adoption of that metropolitan planning organization’s program will be postponed until the submittal is deemed complete and accurate.
VII. PROGRAMMING
22. Program of Projects
The program of projects will be developed consistent with the adopted fund estimate and all statutory requirements. The Commission will adopt a program of projects for each component of the ATP no later than June 30 of each odd-numbered year. The Commission will adopt the Statewide and Small Urban and Rural components after conducting at least one public hearing.
The program of projects for each fiscal year will include, for each project, the amount to be funded from the ATP and the estimated total cost of the project. In the case of a large project delivered in segments, the program of projects will include the total cost of the segment for 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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which ATP funds are requested. Projects programmed by the Commission in ATP will not be given priority in other programs under the Commission’s purview.
Project costs in the ATP will include the project approval and environmental document phase, the plans, specifications, and estimate phase, the right of way phase, the construction phase, and the construction non-infrastructure phase. For Caltrans implemented projects, construction support and right of way support costs will be programmed separately from the capital costs for the construction and right of way phases.
If the Commission recommends a program of projects that is less than the capacity identified in the fund estimate, the unprogrammed balance will carry over to the next cycle.
A project nomination may identify an implementing agency other than the applicant. The implementing agency assumes responsibility and accountability for the use, expenditure, and reporting of program funds. Applicants and implementing agencies must comply with all relevant federal and state laws, regulations, policies, and procedures.
All projects programmed in the ATP, including those in the MPO Component, must:
• Meet Project Study Report (PSR) equivalency requirements. Projects that do not have PSR equivalency must take corrective action before requesting allocation of funds. • Submit user count data and performance metrics in accordance with policies included in these guidelines (Part IX. Reporting).
23.Contingency List
The Commission may choose to maintain a contingency list of projects that will be in effect only until the adoption of the next cycle’s Statewide Component. The Commission will amend projects from the contingency list into the program if funds become available. For example, if a previously programmed project has project cost savings or is deleted from the program.
24.Committed and Uncommitted Funds
The Commission will program funding to projects in whole thousands of dollars and will include a project only if it is fully funded from a combination of ATP funds and other committed and uncommitted funds, as identified below.
The Commission will regard funds as committed when they are programmed by the Commission or when the agency with discretionary authority over the funds has made its commitment to the project by ordinance or resolution. For federal formula funds, including Regional Surface Transportation Program, Congestion Mitigation and Air Quality Improvement Program, and federal formula transit funds, the commitment may be by Federal Transportation 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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Improvement Program adoption. For federal discretionary funds, the commitment may be by federal approval of a full funding grant agreement or by grant approval.
The Commission may choose to program a project with uncommitted funds in two situations:
• In the MPO Component: if the project is at the funding cut-off for a metropolitan planning organization and it has programmed up to the total funding apportioned in the fund estimate.
• The applicant is using the Large Infrastructure application type and has only requested ATP funding for pre-construction phases of the project.
Uncommitted funds may only be from the following programs: Local Partnership Program (Competitive and Formulaic), Solutions for Congested Corridors Program, Trade Corridor Enhancement Program, or a federal discretionary grant program. Projects may show uncommitted funds from a future ATP cycle for those project phases that are not requesting funding in the current ATP application. If a project with uncommitted funds is programmed, all funding commitments for a phase programmed with ATP funds must be secured before July 1 of the fiscal year in which the project phase is programmed, or the project will be removed from the program.
Applicants applying for a project with uncommitted funds must:
• Provide a plan to secure the funding commitment, explain the risk of not securing that commitment, and provide a contingency plan to secure an alternate source of funding if the commitment is not obtained.
• Provide a plan to secure funding through the construction phase to deliver a scope that is consistent with the project application.
Funds expended on phases prior to the one with uncommitted funding must be repaid if alternate funding is not secured and the project lapses.
25.Federal Requirements
Unless fully programmed for state-only funding, project applicants must comply with the provisions of Titles 23 and 49 of the U.S. Code of Federal Regulations and the processes and procedures for federally funded projects contained in the Caltrans Local Assistance Procedures Manual and the Master Agreement with Caltrans. Below are examples of federal requirements that must be met when administering ATP projects. Failure to comply with federal requirements may result in the repayment of ATP funds to the State. • National Environmental Policy Act (NEPA) compliance and documentation are required for all projects. Refer to the Local Assistance Procedures Manual, Chapter 6:
Environmental Procedures, for guidance and procedures on complying with NEPA and other federal environmentally related laws.
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• Project applicants may not proceed with the final design of a project or request “Authorization to proceed with Right-of-Way” or “Authorization to proceed with Construction” until Caltrans has signed a Categorical Exclusion, a Finding of No Significant Impact, or a Record of Decision. Failure to follow this requirement will make the project ineligible for federal reimbursement.
• If the project requires the purchase of right of way (the acquisition of real property), the provisions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 apply. For more information, refer to the Local Assistance Procedures Manual, Chapter 13, Right of Way.
• If the applicant requires consultation services that include but are not limited to the services of architects, landscape architects, land surveyors, or engineers, the procedures in Chapter 10, Consultant Selection, of the Local Assistance Procedures Manual must be followed. The naming of a partner in the application does not negate this requirement.
• Contract documents are required to incorporate applicable federal requirements such as Davis Bacon wage rates, competitive bidding, Disadvantaged Business Enterprises/Equal Employment Opportunity provisions, etc. For more information, refer to the Local Assistance Procedures Manual, Chapter 9, Civil Rights and Disadvantaged Business Enterprises, and Chapter 12, Plans, Specifications, and Estimates.
26.Baseline Agreements
In accordance with the SB 1 Accountability and Transparency Guidelines, the Commission requires Baseline Agreements for ATP projects with a total project cost of $25 million or greater (all funds) or ATP funding in the amount of $10 million or greater, including large infrastructure projects that are programmed with ATP funds in pre-construction phases only.
Baseline agreements should reflect project scope, project cost, project schedule, and anticipated benefits, as set forth in the project application and programmed by the Commission.
The Commission may delete a project for which no baseline agreement is executed. The Commission will not consider approval of a project allocation, except for the environmental project phase and the non-infrastructure project phase for combination projects, without an approved baseline agreement.
Applicants must refer to the SB 1 Accountability and Transparency Guidelines for further details.
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VIII. PROJECT DELIVERY
27.Delivery Methods
The Commission supports innovative delivery methods. Projects using an alternative delivery method such as design-build, progressive design-build, design sequencing procurement, or Construction Manager General Contractor (CMGC) should be identified in the application, before programming, or as soon as possible before allocation. Due to the non-traditional nature of alternative delivery methods, it is possible that projects using alternative delivery methods might not follow the same procedures as projects utilizing design bid-build delivery.
Flexibility may be requested and approved consistent with programming and allocation capacity, program guidelines, and state and federal law.
For a project expected to use design-build or design-sequencing delivery method, the Commission will program the ATP funds in the Construction phase of the project. The allocation, however, may be a combined amount to include Design, Right-of-Way, and Construction.
When using the CMGC delivery method, the project will be programmed and allocated in the same manner as design-bid-build. During the environmental or design phase, CMGC contract costs are considered environmental or design phase expenditures. As the project advances in the design phase, it may be desirable to separate the project into packages for efficiencies in the Construction delivery. If this is the case, the project may be separated into distinct delivery contracts and the Commission must be notified as soon as possible. The delivery dates and the scope of work must be consistent with the approved baseline agreement.
28.Allocation Requests
When an agency is ready to implement a project or project phase, the agency will submit an allocation request to Caltrans. After receipt of the request, the typical time required to complete Caltrans review and recommendation, and Commission allocation is 60 days.
Allocation request deadlines are outlined on the Caltrans Active Transportation Program website.
• If the project or project component is to be implemented by an agency other than the applicant, the allocation request must be signed by the implementing agency. o Include a copy of the Memorandum of Understanding or Interagency Agreement between the project applicant and implementing agency.
The ATP does not fund cost increases. If there is a cost increase to the project, the implementing agency must submit an updated PPR that identifies the cost increase and the fund source that will cover the cost increase. If funding is not identified to cover the cost 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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increase, the project component cannot be allocated. The implementing agency should work with the Commission and Caltrans to determine if the project can be delivered.
28.1 Allocation Review Process
Caltrans will review the allocation request and then provide a recommendation to the Commission for action. The recommendation from Caltrans will include:
• Determination of project readiness.
• Availability of appropriated funding.
• Availability of all identified and committed supplementary funding. • Consistency with the executed Baseline Agreement, if applicable. • Consistency with the project scope in the application or approved scope amendment. • For a construction allocation, certification from Caltrans verifying that a project’s plans, specifications, and estimate are complete, environmental and right-of-way clearances are secured, and all necessary permits and agreements (including railroad construction and maintenance) are executed. Caltrans considers these projects Ready to List (RTL). • For projects receiving federal funds, verification from Caltrans that the project complies with the provisions of Titles 23 and 49 of the U.S. Code of Federal Regulations and Caltrans’ processes and procedures for federally funded projects.
Commission staff may request additional information as part of the Commission’s review.
28.2 Allocation Requirements
a) In compliance with Section 21150 of the Public Resources Code, the Commission will not allocate funds for PSE, RW, or construction before documentation of environmental clearance under the California Environmental Quality Act. • Funds allocated to a non-infrastructure or plan project will be allocated as Construction Non-infrastructure (CON-NI) and must also comply. • As a matter of policy, the Commission will not allocate funds, other than for the environmental phase, of a federally funded project before documentation of environmental clearance under the National Environmental Policy Act (NEPA).
Exceptions to this policy may be made in instances where federal law allows for the acquisition of right-of-way prior to completion of NEPA review. b) The Commission, as a Responsible Agency, must approve the environmentally cleared project for future funding consideration. The submission forms for this approval are available on the Commission website.
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c) The Commission will approve an allocation in whole thousands of dollars. d) If there are insufficient program funds to approve an allocation, the Commission may delay the allocation of funds to a project until the next fiscal year without requiring an extension.
e) Allocation for ATP funds must be requested individually by project phase:
environmental (PAED), design (PSE), right of way (RW), construction (CON), and construction non-infrastructure (CON-NI), as applicable. f) Allocation requests for a project programmed in the MPO Component must include a recommendation by the metropolitan planning organization. g) Projects awarded to Tribal Governments will be allocated in accordance with Section 29.
h) Projects using design-build or design-sequencing contracting methods will be considered ready for allocation upon completion of environmental clearance. i) If a project or project phase is ready for implementation earlier than the fiscal year in which it is programmed in the ATP, an implementing agency may request an allocation in advance of the programmed year. The Commission may approve an allocation in advance of the programmed year if the allocation will not delay availability of funding for other projects.
j) Scope change requests must be submitted to Caltrans for consideration and to the Commission for approval, prior to Construction phase allocation in the manner described in Section 33.
Construction phase allocations:
• A project will only be placed on the Commission’s agenda for an allocation of Construction funds if the project is ready to advertise. • When Caltrans is the implementing agency, right-of-way support and construction support costs must be allocated separately from right-of-way capital and construction capital costs.
• An implementing agency must not award the construction contract for a project until the Commission has approved an allocation of the ATP funds for the project. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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• An agency should not request an allocation of construction funds unless it is prepared to award contract(s) related to the allocation within six months of allocation approval. • If an agency has Commission approval to use more than one contract to deliver the programmed project scope, then it must request separate allocations for each independent contract.
29.Tribal Governments – Contracting and Allocations
There are 109 federally recognized tribal governments (Tribes) in California. Tribes that are awarded funding have several options for contracting with Caltrans, as described below. There may be other contracting methods besides those described below, and Tribal governments are encouraged to work with Caltrans to explore their options. Commission staff must be notified of the preferred contracting option since the allocation of funds may be different for each option.
(1) Contracting with Tribes Directly – The authority Caltrans uses to contract with Tribes directly comes from California Streets and Highways Code section 94. Currently, Caltrans requires Tribes to provide a limited waiver of sovereign immunity with a restricted grant agreement. The ATP funds will be allocated to the Tribe directly in accordance with these guidelines. The Tribe is the implementing agency responsible for project delivery and completion of the ATP reporting requirements. (2) Partnering with a Regional or Local Agency – Another mechanism for contracting with Caltrans is to collaborate with a metropolitan planning organization, regional transportation planning agency, city, or county with a current Local Administering Agency-State Master Agreement (Master Agreement). This option is usually the quickest option to allow projects to get started. The ATP funds will be allocated to the partnering agency in accordance with these guidelines. The partnering agency is the implementing agency responsible for project delivery and completion of the ATP reporting requirements.
(3) Transferring Funds - Pursuant to 23 U.S.C. 202(a)(9) – Section 202(a)(9) of Title 23, United States Code encourages cooperation between States and Tribes by allowing any funds received from a State, county, or local government to be credited to appropriations available for the Tribal Transportation Program.
Caltrans has successfully used the federal Section 202(a)(9) process to transfer grant funds to Tribes. To use this transfer process, an agreement is required with the Federal Highway Administration (FHWA) or the Bureau of Indian Affairs (BIA), the Tribe, and the State that clearly identifies the project and the roles and responsibilities of all parties. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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Each interagency fund transfer includes 1) a fund transfer template and 2) an addendum outlining the specific terms. This option requires involvement and approval by the Caltrans Legal Department and the funds must be used for the intended purpose of the awarded Active Transportation Program funds.
A project that will be transferred to the BIA must allocate every phase of the project in one allocation, per the BIA’s request. The Tribe must submit the BIA 202(a)(9) agreement to Caltrans along with the allocation request. At the time of allocation, Caltrans must add a “BIA Transfer” notation to the vote box along with the funding programmed to each project phase. Once a project has been transferred to the BIA, the State relinquishes reporting requirements to the BIA.
When considering this contracting option, Tribes should be aware that Caltrans has encountered repeated, multi-year delays in executing interagency funds transfer agreements with the BIA. Utilizing this option may cause significant delays in starting the ATP funded project phases.
(4) Caltrans Tribal Agreement - To expedite Tribal contracting, Caltrans has developed a Caltrans Tribal Agreement specific to Tribal governments. To enter into this contracting agreement, a tribal government must agree to 1) a pre-award audit, and 2) a limited waiver of the Tribe’s sovereign immunity to deliver the project within the scope of the application, any approved scope amendments, and remain fiscally responsible for any damages incurred because of delivering the project. Tribal governments are encouraged to reach out to Caltrans Division of Local Assistance to execute this contract as soon as possible to ensure timely allocation of funds.
The ATP funds will be allocated to the Tribe directly as outlined in these guidelines. The Tribe is the implementing agency responsible for project delivery and completion of the ATP reporting requirements.
30.Letter of No Prejudice
The Commission will consider approval of a Letter of No Prejudice when the implementing agency is ready to begin a project phase programmed in a future fiscal year and an allocation is not possible. Approval of the Letter of No Prejudice allows the implementing agency to begin work and incur eligible expenses prior to allocation. An approved Letter of No Prejudice does not relieve the implementing agency from the program requirements outlined in these ATP Guidelines. The Letter of No Prejudice Guidelines are available here. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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31.Timely Use of Funds - Deadlines
The Commission expects certain deadlines to be met as programmed projects are implemented. If the expected deadlines are not met and a time extension is not approved prior to the expiration of a deadline, the ATP funds will lapse, and the project or project phase will be deleted from the ATP. Lapsed funds are returned to the ATP for use in future cycles.
1. Allocation Deadline – Allocation for a programmed project phase must be requested in the fiscal year in which the funds are programmed. Funds programmed to a project expire on June 30 of the fiscal year in which the funds are programmed. An allocation request must be placed on a Commission meeting agenda no later than the June Commission meeting of the fiscal year in which the funds are programmed.
2. Contract Award Deadline – Construction contracts must be awarded within six months of an approved allocation. Implementing agencies must not award the contract for a project until the Commission has allocated construction funds for the project.
3. Project Expenditure Deadline (pre-construction). Funds allocated for project development (PAED, PSE), or right-of-way costs must be expended by the end of the second fiscal year following the fiscal year in which the funds were allocated. The implementing agency must invoice Caltrans for these costs no later than 180 days after the expenditure deadline.
4. Project Completion Deadline – After award of the construction phase contract(s), an implementing agency has up to 36 months to complete (accept) the contract(s). The implementing agency must invoice Caltrans for these costs no later than 180 days after the completion deadline.
At the time of construction fund allocation, an implementing agency may request that the Commission extend the deadline for completion of work and the liquidation of funds to accommodate the proposed expenditure plan for the project.
5. 10-year requirement. Projects must commence right-of-way acquisition or construction within ten years of receiving pre-construction funding (PAED, PSE) through the ATP.
Projects must commence construction within ten years of receiving right-of-way funding through ATP. Otherwise, the implementing agency must repay the ATP funds, and the repaid funds may be made available for redistribution in a future ATP cycle. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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32.Timely Use of Funds – Time Extensions
The Commission will consider extending the deadlines stated in Section 31, upon request of the implementing agency under the following conditions:
• An unforeseen and extraordinary circumstance beyond the control of the implementing agency has occurred to justify the extension.
• Extension requests should describe the specific unforeseen and extraordinary circumstance and identify the delay directly attributable to the circumstance. • No deadline will be extended more than once.
• Each deadline extension request will be considered separately for each programmed project phase.
• The extension will not exceed the period of delay directly attributed to the extraordinary circumstance.
• The extension request cannot exceed the maximum period of delay identified in this section.
• An implementing agency must submit a time extension request to Caltrans at least 60 days before the Commission meeting in which the extension needs to be approved. o Except for the allocation of funds, time extension requests must be received by Caltrans before the expiration dates indicated in Section 31. o An allocation extension request must be approved by the Commission before June 30 of the fiscal year the funds are programmed.
• Extension requests for a project in the MPO Component must include a recommendation by the metropolitan planning organization. • Caltrans will review and prepare a written analysis of the proposed extension request and forward the written analysis and recommendation to the Commission for action. • The Commission will consider a time extension request when it receives a time extension request with a recommendation from Caltrans.
• If a time extension is not approved before the expiration of a deadline, the project phase will be deleted from the ATP. The deleted funds will be returned to the ATP. • Quick-Build projects must refer to Appendix D for information on the types of time extensions allowed.
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The following types of extensions may be requested in the ATP:
1. Allocation Extension (20 months maximum) – May be requested if a project phase cannot be allocated before June 30 in the fiscal year it is programmed.
2. Contract Award Extension (12 months maximum) – May be requested if the construction contract(s) cannot be awarded within six months of the approved allocation of construction funds.
3. Project Expenditure Extension (12 months maximum) – May be requested if pre-construction phase expenditures (PAED, PSE, RW) cannot be completed by the end of the second fiscal year following the fiscal year in which the funds were allocated.
4. Project Completion Extension (12 months maximum) – May be requested if, after allocation, an implementing agency finds that project completion will not occur within 36 months of the construction contract award.
33.Project Amendments
Implementing agencies who wish to request project amendments must obtain approval from all partner and funding entities before submitting these requests to the Commission.
Implementing agencies must submit amendment requests in a timely manner and include documentation that supports the requested change and its impact on the scope, cost, schedule, public support, and benefits.
Caltrans will coordinate all amendment requests and utilize the Project Programming Request (PPR) form to help document the change. Implementing agencies must notify Caltrans in writing of proposed project amendments. The standard processing time for amendment requests is a minimum of 60 days prior to the Commission meeting for which an action is considered.
The following project amendments will be considered in ATP:
1. Scope Changes – the Commission may consider changes to the scope of the project only as described in subsection 1 below.
2. Funding Distribution Changes – the Commission may consider a request to move funds between phases after a project has been programmed only as described in subsection 2 below.
3. Project Segmenting – the Commission may consider a request to segment a project into two or more segments only as described in subsection 3 below. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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4. Caltrans Supplementals - The ATP will not fund any cost increases to a project, except for Caltrans-implemented projects as described in subsection 4 below.
Schedule changes to a project will not be considered unless a time extension is approved as specified in Section 32. If there is a change in the cost estimate, the implementing agency must notify Caltrans as soon as possible. The written notification should include an updated Project Programming Request (PPR) and explain the change and the plan to cover the increase.
1. Scope Changes. The Commission will consider changes to the approved scope submitted in the project application to assist agencies in implementing their ATP projects and to maximize the overall benefits of the ATP.
Scope change requests must be submitted as soon as an implementing agency has identified a need for one and must include documentation that supports the requested change. The Commission will not consider recommending the allocation of any additional project phases until the scope change request has been approved.
The implementing agency must submit and gain approval of a scope change before the allocation of construction phase funds, except when there are contract award cost savings, as described in Section 35 of these Guidelines.
Scope change requests must be submitted as follows:
• The implementing agency must notify Caltrans in writing of the proposed scope change.
• The request to Caltrans must include the following:
o An explanation of the proposed scope change.
o The reason for the proposed scope change.
o The impact the proposed scope change would have on the overall cost of the project.
o An estimate of the impact the proposed scope change would have on the potential of the project to increase walking and bicycling as compared to the benefits identified in the project application (increase or decrease in benefit). o An estimate of the impact the proposed scope change would have on the potential of the project to increase the safety of pedestrians and bicyclists as 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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compared to the benefits identified in the project application (increase or decrease in benefit).
o An estimate of the impact of the proposed scope change on benefits to disadvantaged communities, if applicable (increase or decrease in benefit). o An explanation of the methodology used to develop the estimates. o Evidence of public support for the new scope.
o Revalidation of the environmental document(s), if needed. o How the scope changes impact the project schedule.
o For projects in which the original ATP scope has been or will be completed through a different project or funding source, the implementing agency must submit an explanation of the overlapping scopes of the projects and/or change in funding source. If the scope change is approved, the agency must continue to report on any items that were in the original ATP scope but were or will be completed through a different project or funding source. o Identification of any funding sources used to complete the project that were not included in the project application.
o Identification of any savings expected due to a reduced or modified scope. o An explanation of how the scope change affects the project budget, and how increases will be funded, or savings will be utilized.
o For projects programmed in the MPO Component, evidence of the metropolitan planning organization’s approval and their rationale for approval. • Caltrans will coordinate the scope change request and document the change. • Caltrans will review the proposed scope change and present the agency’s proposal along with Caltrans’ written analysis and recommendation to Commission staff for the Commission’s approval.
• Commission staff review includes analysis of whether a proposed amendment dramatically differs from the original scope elements and the intended purpose of the project as was expressed in the application.
• Commission staff will present recommended minor scope changes to the Commission as a part of the project allocation request. Minor scope changes are those that demonstrate strong public support and have little or no impact on the project benefits or increase the benefits of the project. All other scope changes will be presented to the Commission as a major scope change. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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o If Commission staff do not recommend approval of the request as a minor scope change, then Caltrans, in collaboration with the requesting agency, may resubmit the request as a major scope change.
• Caltrans will present major scope changes to the Commission as a project amendment.
o Commissioners have the discretion to approve or deny a scope change request, regardless of what is recommended by staff and Caltrans. • For more information on quick-build project scope change requirements, see Appendix D.
2. Funding Distribution Changes. Agencies may request to move fund amounts between programmed phases, including PAED, PSE, RW, and construction. Moving funds between phases will not increase the total programmed amount. The agency must show that the project remains fully funded and that the benefits of the project will remain the same or increase. All Funding Distribution Change requests must be considered by the Commission for approval.
When preparing a request for a Funding Distribution Change, agencies should consider the following:
• The request must be made prior to the state fiscal year in which the funds have been programmed.
• The funds that are part of the request cannot have been allocated. • Funds programmed in construction cannot be moved out of construction. • An agency may only request a Funding Distribution Change once during the life of the project. Agencies should consider waiting until after the environmental review has been completed to submit a Funding Distribution Change.
The notification to Caltrans must include:
• A revised Project Programming Request that outlines the proposed Funding Distribution Change.
• The reason for the proposed Funding Distribution Change. • The impact the proposed change would have on the overall cost of the project. The project must remain fully funded.
• A discussion of whether the Funding Distribution Change will affect the benefit of the project as described in the project application.
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3. Project Segmenting. The Commission will consider project segmenting requests that aid in the overall delivery of the project. It may be necessary to scale a project into segments because of size, funding, or delivery schedule.
When preparing a request to segment a project, agencies should consider the following:
• Each project phase must remain programmed in the fiscal year in which it was originally programmed.
• An agency may only request to segment a project once during the life of a project. • Segmenting must be approved prior to construction allocation. An allocated phase cannot be segmented.
• All segments must be fully funded.
• The implementing agency must continue to report on the project until all segments are completed.
Segmenting amendment requests must be submitted to Caltrans and include the following:
• An explanation of the proposed project segmentation.
• The reason for the proposed project segmentation.
• A map clearly showing each project segment.
• Identify the scope, funding plan, and schedule for each segment. This includes segments without ATP funding but delivering any portion of the project scope that was originally programmed.
• Discuss how each segment of the project will be delivered and an estimated timeline for completing the overall project and each segment.
• Separate PPRs for each project segment.
Caltrans will review the proposed project segmenting request and forward the proposal along with Caltrans’ written analysis and recommendation to Commission staff for the Commission’s consideration.
4. Caltrans Supplemental Funds Request. ATP funding may be requested to fund cost increases for projects nominated by Caltrans for on-system work. Approved requests will be funded with available savings or from the subsequent program cycle. ATP funding capacity will be adjusted accordingly from the Component in which the project is programmed (Statewide, Small Urban and Rural, or MPO Components). 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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For projects jointly nominated by Caltrans and another local agency, the Commission expects the local agency to be responsible for cost increases, and this should be memorialized in an agreement and in the Baseline Agreement, if applicable, and adhered to by all parties involved.
For projects programmed in the MPO Component, the Commission expects collaboration and partnership between Caltrans and the metropolitan planning organization to explore every option including a scope change or securing local or federal funds before requesting additional ATP funds.
34.Design Standards
The implementing agency is responsible for complying with design standards for active transportation facilities. Bicycle design standards are outlined in Streets and Highways Code Sections 890 through 892. In addition to these sections, the Caltrans manuals also provide guidance.
Streets and Highways Code Section 891 requires that all city, county, regional, and other local agencies responsible for the development or operation of bikeways or roadways where bicycle travel is permitted utilize the minimum safety design criteria pursuant to Streets and Highways Code Section 890.6. An agency may utilize other minimum safety design criteria if specific conditions are met, as described in Streets and Highways Code Section 891(b).
Streets and Highways Code Section 891.9 requires that an agency cannot install a new sharrow on a highway that has a posted speed limit greater than 30 miles per hour, except at or near an intersection for the purpose of connecting a Class I, Class II, or Class IV bikeway through the intersection. For purposes of Section 891.9, “sharrow” means the marking in Figure 9C-9 of the 2014 California Manual on Uniform Traffic Control Devices, Revision 8.
The Caltrans Local Assistance Procedures Manual, Chapter 11, Design Guidance, describes statewide design standards, specifications, procedures, guides, and references that are acceptable in the geometric, drainage, and structural design of Local Assistance projects.
Additionally, Caltrans Highway Design Manual, Chapter 1000, Bicycle Transportation Design, provides design guidance for bicycle transportation facilities.
For capital projects off the state highway system, the implementing agency will be responsible for the ongoing operations and maintenance of the facility. If another entity agrees to assume responsibility for the ongoing operations and maintenance of the facility, documentation of the agreement must be submitted with the project application, and a copy of the Memorandum of Understanding or Interagency Agreement between the parties must be submitted with the request for allocation.
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All facilities constructed using ATP funds cannot revert to non-active transportation use for a minimum of 20 years or its actual useful life as documented in the project application, whichever is less, without the approval of the Commission. The exception to this is ATP funded quick-build projects.
35.Project Cost Savings
Savings at contract award may be used to expand the scope of the project only if the expanded scope provides additional quantifiable benefits. The expanded scope must be approved by Commission staff before contract award. All other contract award savings will be returned proportionally to the ATP at project completion and made available for redistribution in subsequent programming cycles.
Savings at project completion must be returned proportionally except when an agency has, after project programming, committed additional funds to the project to fund a cost increase.
In such instances, savings at project completion may be returned to other fund types first, until the proportions match those at programming. Any additional savings must be returned proportionally, through Commission action, and made available for programming in subsequent programming cycles. All savings, including savings from projects programmed in the MPO Component, will return proportionally to the ATP and will be made available for programming in a future cycle.
When used in reference to project cost savings the word “proportionally” means that savings will be returned to each funding source based on the amount contributed from the respective source.
35.1 Allocation Adjustments
Allocated funds may be shifted between programmed project phases to accommodate cost changes within the following limits:
Any amount allocated to the PAED phase may also be expended for the PSE phase. In addition, the implementing agency may expend an amount allocated to PAED, PSE, RW, or construction (infrastructure and non-infrastructure) for another allocated project phase, provided that the total expenditure shifted to a phase in this way is not more than 20 percent of the amount actually allocated for either phase. This means that the amount transferred by the implementing agency from one phase to another may be no more than 20 percent of whichever of the phases has received the smaller allocation from the Commission.
Shifting funds between phases will not impact the amount of ATP funding programmed to the project. The implementing agency must coordinate with Caltrans and receive approval from all 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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partners that nominated the project (including the metropolitan planning organization) before submitting allocation adjustment requests to Caltrans.
36.Project Inactivity
Once funds for a project are encumbered, project applicants are expected to invoice on a regular basis (for federal funds, see 23 CFR 630.106 and the Caltrans’ Inactive Obligation Policy). Failure to do so will result in the project being deemed “inactive” and subject to deobligation if proper justification is not provided.
37.Project Cancellation
If an implementing agency elects to cancel a project, the agency must stop accruing expenditures, cease invoicing, and relinquish any remaining funds to the program.
The implementing agency must submit a letter to Caltrans to request cancellation. The letter must be addressed to the Commission’s Executive Director and signed by the agency’s Chief Executive Officer, Public Works Director, or other officer authorized by its governing body.
At minimum, the letter must include the following information:
• Reason for project cancellation.
• Efforts made to avoid cancellation.
• Lessons learned from challenges faced.
The appropriate regional transportation planning agency or metropolitan planning organization should be copied on the letter.
Caltrans will submit the request to the Commission with a written recommendation.
Commission staff may schedule a follow-up meeting with all parties involved to discuss the reasons for cancellation.
Project cancellations in the PAED, PSE, and RW phases require repayment of the reimbursed ATP funds if the investment does not result in physical improvements within ten years. Project cancellations directly related to compliance with other federal and/or state law, such as NEPA and CEQA, do not require repayment. If an implementing agency determines that repayment is not required on a project canceled in the PAED, PSE, or RW phase, the implementing agency must submit a written request to Caltrans. Caltrans will review the request, obtain FHWA concurrence for federally funded projects, and forward the request and a written recommendation for the Commission’s consideration.
Funds repaid or recovered from canceled projects will be returned to the ATP for redistribution in the subsequent program cycle.
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IX. REPORTING
The Active Transportation Program will be evaluated for its effectiveness in increasing the use of active modes of transportation in California. The Commission will include in its annual report to the Legislature a discussion on the effectiveness of the program in terms of planned and achieved improvement in mobility and safety and will include a summary of its activities relative to the administration of ATP.
Successful applicants, including those selected in the MPO Component, are required to submit project reports and performance metrics for each of their programmed projects, as noted in the sections below. Consequences for noncompliance are outlined below.
Caltrans will provide a written warning to an implementing agency that is currently not in compliance with the reporting requirements outlined in these guidelines. Caltrans will also establish a corrective action plan with the agency to ensure timely collection of user counts.
Consequences for noncompliance include:
• A written warning
• Placement on a watch list presented to the Commission • A required appearance before the Commission
Agencies that never provide performance metric data for an awarded project may have further consequences:
• Ineligibility for future allocations and programming actions • Reduced reimbursements.
38.Performance Metrics
Successful applicants, including those selected in the MPO Component, are required to submit performance metrics for each of their programmed projects, as noted below. Agencies that do not provide the required performance metrics data by the requested deadline may face disciplinary consequences.
38.1 Policy on User Counts
The Commission’s Policy on User Counts was adopted to ensure that implementing agencies collect user counts in accordance with these Guidelines and the Count Methodology Guide (Count Guide). User counts help to inform the ATP’s progress toward achieving its statutory goal of increasing walking and biking.
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Implementing agencies must comply with the Count Guide which provides standard expectations for estimating user data for each type of ATP project. In addition, the Count Guide seeks to follow national best practices and accommodate existing regional pedestrian and bicycle count methodologies across California.
The Count Guide was developed by Caltrans in collaboration with the ATP Technical Advisory Committee. Caltrans will update the Count Guide if needed. In addition, Caltrans will issue a reminder to agencies to submit user counts by the deadline provided by Caltrans.
Submittal Requirements
Every project with programmed construction funds, including non-infrastructure and combination projects, is required to submit before and after user counts and report them in accordance with the Count Guide. Agencies that receive ATP funds to create a plan are not required to conduct counts.
User counts must be submitted three times, once before the start of construction, a second time at construction completion, and a third time five years after construction completion, in accordance with the Count Guide.
38.2 Other Performance Metrics
Successful applicants must submit performance metric data to Commission and Caltrans staff upon request.
The Commission will use the California Active Transportation Benefit-Cost Tool to provide a program-level summary of expected benefits for the 2027 Active Transportation Program. The tool was developed by the Commission, Caltrans, and the UC Davis BicyclingPlus Research Collaborative to estimate active transportation benefits. The tool estimates safety benefits, mode shift, reductions in vehicle miles traveled, and total reductions in greenhouse gas emissions.
39.Project Reporting
The purpose of all required reports is to ensure that the project is executed on time and within budget, and that it delivers the scope and benefits identified in the project application. The ATP adheres to the accountability and reporting requirements set forth in the SB1 Accountability and Transparency Guidelines which apply to all projects programmed in the ATP.
All implementing agencies must submit regular progress reports, a completion report, and a final delivery report to Caltrans. Implementing agencies should refer to the Local Assistance website for details. Implementing agencies must submit photographs of the completed project as part of the Completion Report. Photos showing people using the completed facility are best. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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If there are recognizable faces in the photos, the agency must include a photo release waiver with the report. Photographs of the completed project should be at least 300 dots per inch (DPI). Implementing agencies will also be encouraged to submit photographs of the project with progress reports when significant project milestones are achieved.
Projects transferred to the Bureau of Indian Affairs or another federal agency must comply with the reporting requirements set forth by the Bureau of Indian Affairs or the other federal agency. Projects transferred to the Bureau of Indian Affairs are not required to report to Caltrans. The implementing agency is encouraged to notify Caltrans when the project is completed.
Caltrans will track the delivery of ATP projects and submit to the Commission the required reports showing the delivery of each project phase.
40.Project Auditing
The audit requirements are outlined in the Commission’s Accountability and Transparency Guidelines and are required for all projects programmed in the ATP.
41.Project Signage
For all projects receiving SB 1 funds, an implementing agency must include signage stating that the project was made possible by SB 1 - The Road Repair and Accountability Act of 2017 (or Rebuilding California Funds). All projects receiving Federal Trust funds (Infrastructure Investment and Jobs Act funding) must use the Investing in America logo in alignment with the Investing in America Signage Guidelines. In addition, the signage should include the Commission’s official logo which can be requested from the Clerk of the Commission.
The signage should comply with applicable federal and state laws, and Caltrans’ manual and guidelines, including but not limited to the provisions of the California Manual on Uniform Traffic Control Devices. Reference Caltrans’ Construction Project Funding Identification Sign webpage for additional details and requirements about project construction signage. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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42.Title VI Requirements
Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d et seq. (“Title VI”) prohibits discrimination on the basis of race, color, or national origin in any program or activity that receives federal funds or other federal financial assistance.
All projects programmed for ATP funds shall comply with Title VI requirements, as follows:
• The implementing agency assumes responsibility and accountability for the use and expenditure of program funds. Applicants and implementing agencies must comply with all relevant federal and state laws, regulations, policies, and procedures. • The implementing agency will ensure that no person or group(s) of persons shall, on the grounds of race, color, national origin, sex, age, disability, limited English proficiency, or income status, be excluded, or otherwise subject to discrimination, related to projects programmed and allocated by the Commission, regardless of whether the programs and activities are federally funded.
• The implementing agency will comply with all federal and state statutes and implementing regulations relating to nondiscrimination.
A current list of Title VI nondiscrimination and related authorities is available on the Commission’s website.
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X. APPENDICES
APPENDIX A – ELIGIBLE PROJECTS............................................................................ 48 APPENDIX B – GUIDANCE FOR PLANS ....................................................................... 50 APPENDIX C – GUIDANCE FOR NON-INFRASTRUCTURE PROJECTS ...................... 52 APPENDIX D – GUIDANCE FOR QUICK BUILD PROJECTS (MPO COMPONENT) .... 54 APPENDIX E – ANTI-DISPLACEMENT RESOURCES ................................................... 58 APPENDIX F – ACTIVE TRANSPORTATION RESOURCE CENTER MANAGEMENT.. 59 APPENDIX G – LINKS THROUGHOUT GUIDELINES.....Error! Bookmark not defined.2 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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APPENDIX A – ELIGIBLE PROJECTS
This is a list of projects considered generally eligible for ATP funding. It is not intended to be comprehensive; other types of projects that are not on this list may also be eligible if they further the goals of the program. Individual components or elements of an otherwise eligible project may not be eligible.
Infrastructure Projects:
• Development of new bikeways and walkways that improve mobility, access, or safety for nonmotorized users. • Improvements to existing bikeways and walkways that improve mobility, access, or safety for non-motorized users.
o Elimination of hazardous conditions on existing bikeways and walkways. o Preventative maintenance of bikeways and walkways with the primary goal of improving the active transportation operations/usability, extending the service life of the facility. • Installation of traffic control devices to improve the safety of pedestrians and bicyclists. • Safe Routes to School projects that improve the safety of children walking and bicycling to school, in accordance with Section 1404 of Public Law 109-59. • Safe routes to transit projects, which will encourage transit by improving biking and walking routes to mass transportation facilities and school bus stops. • Safe routes for seniors projects that increase walking and biking among older adults and create routes that connect to activities that improve quality of life. • Secure bicycle parking at employment centers, park and ride lots, rail and transit stations, and ferry docks and landings for the benefit of the public. • Bicycle-carrying facilities on public transit, including rail and ferries. • Establishment or expansion of a bike share program.
• Recreational trails and trailheads, park projects that facilitate trail linkages or connectivity to non-motorized corridors, and conversion of abandoned railroad corridors to trails. • Bicycle highways that provide fast, direct connections between major destinations, aimed primarily at commuters.
• Complete low-stress bicycle networks that connect key community destinations through lowspeed, low-traffic streets, separated paths, and protected bikeways.
Plan Projects:
• Development of a community-wide bicycle, pedestrian, safe routes to schools, or active transportation plan in a disadvantaged community.
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Non-Infrastructure Projects:
• Education and encouragement programs to increase bicycling, walking, or other non-motorized rolling. Program activities could include any of the following: development and implementation encouragement days, such as bike-to-work, bike-to-school, walk-to-work, and walk-to-school days.
• Conducting pedestrian and bicycle safety education programs, such as bike rodeos, mock cities, classroom or physical education curriculum about walking and biking, school or community-wide bicycle clinics, etc.
• Development of community walking and biking maps, including school route/travel plans. • Development and implementation of walking school bus or bike train programs. • Demonstration projects or events directly linked to the promotion of a new infrastructure project or designed to promote walking and biking on a daily basis. • Building community partnerships that emphasize activities directly related to improving pedestrian and bicyclist safety.
• School crossing guard training.
• Conducting NI program evaluation (such as administering surveys, evaluating knowledge or improved skills, or tracking participation)
• Conducting walkability and bikeability audits.
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APPENDIX B – GUIDANCE FOR PLAN PROJECTS
A city, county, county transportation commission, regional transportation planning agency, metropolitan planning organization, school district, or transit district may prepare an active transportation plan (bicycle, pedestrian, safe-routes-to-school, or comprehensive). An active transportation plan prepared by a city or county may be integrated into the circulation element of its general plan or a separate plan that is compliant or will be brought into compliance with the Complete Streets Act, Assembly Bill 1358 (Chapter 657, Statutes of 2008).
An active transportation plan must include, but not be limited to, the following components or explain why the component is not applicable:
• Mode Share: The estimated number of existing bicycle trips and pedestrian trips in the plan area, both in absolute numbers and as a percentage of all trips, and the estimated increase in the number of bicycle trips and pedestrian trips resulting from the implementation of the plan. • Description of Land Use/Destinations: A map and description of existing and proposed land use and settlement patterns which must include, but not be limited to, locations of residential neighborhoods, schools, shopping centers, public buildings, major employment centers, major transit hubs, and other destinations. Major transit hubs must include, but are not limited to, rail and transit terminals and ferry docks and landings.
• Pedestrian Facilities: A map and description of existing and proposed pedestrian facilities, including those at major transit hubs and those that serve public and private schools. • Bicycle Facilities: A map and description of existing and proposed bicycle transportation facilities, including those at major transit hubs and those that serve public and private schools. • Bicycle Parking: A map and description of existing and proposed end-of-trip bicycle parking facilities. Include a description of existing and proposed policies related to bicycle parking in public locations, private parking garages and parking lots, and in new commercial and residential developments. Also, include a map and description of existing and proposed bicycle transport and parking facilities for connections with and use of other transportation modes. These must include, but not be limited to, bicycle parking facilities at transit stops, rail and transit terminals, ferry docks and landings, park and ride lots, and provisions for transporting bicyclists and bicycles on transit or rail vehicles or ferry vessels. • Wayfinding: A description of existing and proposed signage providing wayfinding along bicycle and pedestrian networks to designated destinations.
• Non-Infrastructure: A description of existing and proposed bicycle and pedestrian education and encouragement programs conducted in the area included within the plan. • Collision Analysis: The number and location of collisions, serious injuries, and fatalities suffered by bicyclists and pedestrians in the plan area, both in absolute numbers and as a percentage of all collisions and injuries, and a goal for collision, serious injury, and fatality reduction after implementation of the plan.
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• Equity Analysis: Identify census tracts that are considered disadvantaged or low-income and identify bicycle and pedestrian needs of those disadvantaged or low-income residents, including lack of connectivity to key destinations, mobility challenges, public health concerns, and safety issues.
• Community Engagement: A description of the extent of community involvement in the development of the plan, including disadvantaged and underserved communities. • Coordination: A description of how the active transportation plan has been coordinated with neighboring jurisdictions, including school districts within the plan area, and is consistent with other local or regional transportation, air quality, housing, or energy conservation plans, including, but not limited to, general plans and a Sustainable Community Strategy in a Regional Transportation Plan, and local or regional housing plans or process improvements that are adopted or in development.
• Prioritization: A description of the projects and programs proposed in the plan and a listing of their priorities for implementation, including the methodology for project prioritization and a proposed timeline for implementation.
• Funding: A description of future financial needs for projects and programs that improve safety and convenience for bicyclists and pedestrians in the plan area. Include anticipated cost, revenue sources, and potential funding for bicycle and pedestrian uses. • Implementation: A description of steps necessary to implement the plan and the reporting process that will be used to keep the adopting agency and community informed of the progress being made in implementing the plan.
• Maintenance: A description of the policies and procedures for maintaining existing and proposed bicycle and pedestrian facilities, including, but not limited to, the maintenance of smooth pavement, ADA level surfaces, freedom from encroaching vegetation, maintenance of traffic control devices including striping and other pavement markings, and lighting. • Resolution: A resolution showing the adoption of the plan by the city, county, or district. If the active transportation plan was prepared by a county transportation commission, regional transportation planning agency, metropolitan planning organization, school district, or transit district, the plan should indicate the support via resolution of the city(s) or county(s) in which the proposed facilities would be located.
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APPENDIX C – GUIDANCE FOR NON-INFRASTRUCTURE PROJECTS
An eligible applicant can apply for a non-infrastructure (NI) project either as a stand-alone project, or in combination with an infrastructure project. Eligible NI projects are programs that provide education and encouragement activities that further the ATP’s goals. NI projects can benefit school students, older adults, or entire communities.
To be eligible for the ATP, a NI project must:
• Be a start-up program or a new component of an existing program. o A project is a start-up when no program currently exists. o NI projects proposing to add components to an existing program must demonstrate how the original program is continuing without ATP funding. • Demonstrate how the proposed program is sustainable and will be continued after ATP funding is exhausted.
Applicants applying for a NI project are required to complete Exhibit 25-R: “ATP Non-Infrastructure Work Plan”, to document the tasks and expenditures of the proposed project.
Applicants must use the Active Transportation Program: Non-Infrastructure Program Expenditure and Cost Guidance (NI Guidance) to develop the scope for an NI project.
The NI Guidance and Exhibit 25-R can be found on the Caltrans ATP General and Technical Information website. (View under the Non-Infrastructure Information heading).
NI Guidance: A Brief Overview
The NI Guidance was developed to assist agencies in identifying eligible and ineligible NI activities and expenditures when applying to the ATP. In addition to referencing the NI Guidance to apply for a project, the NI Guidance must be used for awarded NI projects to ensure compliance as the program is being implemented. All NI projects are expected to follow the most recently published NI Guidance.
The following information can be referenced in the NI Guidance:
A. “Section I: Guidance Overview” focuses on procedures for NI projects, including sustainability expectations since all NI projects must demonstrate continuity. The overview also includes information on consultants and the bid procedures for selecting, educating, and training consultants, as well as information on the pre-approval and item-eligibility request process.
B. “Section II: Detailed Guidance” on Items and Costs includes the parameters for eligible noninfrastructure expenses. This section correlates to the Exhibit 25-R, “ATP Non-Infrastructure Work Plan”.
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C. “Section III: Ineligible Expenses” describes items that cannot be purchased with ATP funds.
Select examples of ineligible items include electronic office equipment, cameras, salaries and stipends for volunteers, among others.
D. “Appendices” provide supplemental guidance on recommended procedures, best practices, and references resources for specific components of NI projects, should these components be included in the project.
• Appendix A: Media Campaign Guidance
• Appendix B: Open Streets and Demonstration Project References • Appendix C: Helmet Distribution Criteria
• Appendix D: Program Sustainability
Scope Change Requests for NI Projects
If the implementing agency needs to update the scope of the NI project, a scope change request must be submitted in accordance with the scope modification process for NI projects. The instructions can be found on the Caltrans ATP General and Technical Information website. (View under the Scope Change and Funding Distribution Change heading). 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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APPENDIX D – GUIDANCE FOR QUICK BUILD PROJECTS IN THE MPO COMPONENT The 2027 ATP will include a Quick-Build Project Pilot Program in the MPO Component. QuickBuild Projects must be submitted directly to the metropolitan planning organization as part of their supplemental call for projects. Quick-Build projects will not be considered in the statewide competition.
A. What are Quick-Build Projects?
Quick-build projects are interim capital improvement projects that further the goals of the ATP.
These projects require minor construction activities and are typically built with durable, low-tomoderate-cost materials. They are typically designed to last from one year to five years but could last longer if the materials are maintained and the project continues to be supported by the community. These projects have moderate design flexibility to anticipate adjustments that may occur based on community feedback.
The purpose of a quick-build project is to immediately implement safety needs, allowing a community to benefit quickly from improvements made, and/or allow the people affected by the project to provide input and test the project improvements before they are permanently constructed.
Quick-build projects are distinguished from temporary demonstration projects by the types of materials used and the intended duration of the project. In addition, quick-build projects have a data collection and study period that lasts from the beginning of the project through completion. A testing period of at least six months is required. Unlike traditional capital projects, quick-build projects can be adjusted; they can be changed based on community input and further technical analysis over time. If the quick-build project is successful, it will later be made permanent. If it is not successful, it can be easily deconstructed. Quick-build projects are intended to remain in place until capital upgrades are possible. For an overview of the differences between demonstration, quick-build and traditional capital projects, refer to the Quick-Build Supplemental Guidance.
Quick-build projects considered for funding in the ATP must be supported by the jurisdiction in which they are located. Government leadership and involvement are required.
B. Project Materials
Quick-build projects should be constructed with durable, low-to-moderate cost materials.
These materials are generally semi-permanent, meaning they are adhered to the ground, but are still moderately flexible so they can be adjusted based on community feedback. In general, quick-build materials do not require excavation to install. For a list of example quick-build materials, refer to the Quick-Build Supplemental Guidance. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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C. Community Engagement and Data Collection
Ongoing community engagement and data collection are critical components of evaluating the success of a quick-build project. All quick-build projects considered for funding in the ATP are expected to collect data to inform the approach for the project. Applicants should plan to collect data before and after the quick-build project is installed, and to adjust the project based on community feedback. Data collection should last through the duration of the project, (preconstruction through completion) and the project must include a community testing period of at least six months. During the testing period, the implementer must conduct ongoing community engagement to obtain feedback on the project and inform project changes.
Methods implementers could consider when conducting ongoing community engagement include:
• Brief intercept surveys in the project area.
• Project workshops or hearings.
• Brief questionnaires for project users.
• Social media campaigns encouraging public feedback.
Examples of metrics that can be evaluated include:
• Vehicle speeds and volumes.
• Adherence to traffic laws.
• Average travel time and delay for all road users.
• Mode shift.
• User perceptions of the level of traffic stress and safety. • User perceptions of driver behavior.
• Number of collisions and injuries before and after the quick-build project.
More information on community engagement can be found in the Quick-Build Supplemental Guidance.
D. Project Delivery Methods
Quick-build projects involve an iterative community engagement and project design process and may be better delivered through the design-build method instead of the traditional designbid-build method. Applicants must indicate that they intend to use the design-build delivery method in their application. If the project is expected to be delivered using the design-build method, the applicant may include the cost of design in the construction phase. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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E. Funding Overview
ATP funding is available for the construction phase only. As noted above, if the project is expected to be delivered using the design-build method, the applicant may include the cost of design in the construction phase. Applicants must specify the delivery method that they wish to use in the application. The project must have environmental clearance or categorical exemption at the time of programming. A project that is in a plan that cleared CEQA and NEPA, where applicable, qualifies.
F. Reporting Requirements
Quick-build projects must adhere to reporting requirements set forth in the ATP guidelines.
Quick-build projects are not required to submit reports in CalSMART; however, quarterly reports are required, and more frequent reports and updates may be required if requested.
Quarterly reports must include:
• A summary of engagement activities conducted and data collected during the reporting period. The agency must include documentation of these activities, such as photographs, questionnaire responses, or sign-in sheets. • Documentation of any layout changes, including layout plans and photographs.
Implementing agencies must submit a Completion Report after the project testing and data collection period is complete. The report must include:
• A summary of engagement activities and how public engagement shaped any changes to the project. The agency must include documentation of these activities, such as photographs, questionnaire responses, or sign-in sheets. • Documentation of any layout changes, including layout plans and photographs. • A narrative on project outcomes and lessons learned.
If there are recognizable faces in the photos, the agency must include a photo release waiver with the report. Instructions on what to report on, where and when to submit reports will be provided to successful quick-build project applicants.
All reports must be submitted to Commission staff and Caltrans.
G. Time Extensions
The Commission will only consider quick-build project time extensions in unforeseen and extraordinary circumstances beyond the control of the implementing agency. The agency must justify the extension request. Implementing agencies may request to extend the delivery deadline for project allocation, contract award, and project completion as described in Sections 31 and 32 of these Guidelines. However, time extension requests for Quick Build projects are limited to three (3) months per delivery deadline. 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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H. Scope Changes
Quick-build projects are expected to be flexible and to change based on community testing and feedback. Implementing agencies must submit new project layouts during each reporting period to reflect adjustments made based on community feedback. Quick-build projects that propose to make substantial changes that differ significantly from the anticipated project scope must follow the Project Amendment process outlined in Section 33 of these guidelines.
Substantial changes include but are not limited to a change in project location or the removal of the project. Implementing agencies should inform Caltrans of any potentially significant changes.
I. Application Requirements
To be considered for the 2027 ATP MPO Component Quick-Build Pilot Program, applicants must adhere to submittal requirements outlined in the metropolitan planning organization’s Regional ATP Guidelines.
J. Quick-Build Project Examples
Quick-build projects could include elements such as:
• Protected intersections using painted curb extensions, temporary refuges, and pavement markings.
• Planter, parking, or delineator protected bike lanes. • Temporary transit platforms.
• Interim shared space and slow streets using barricades.
K. Resources
• Active Transportation Resource Center: 2021 Active Transportation Symposium Panel Discussion on Quick-Build Projects
• Barr Foundation: Quick and Creative Street Projects
• California Bicycle Coalition and Alta Planning + Design: Quick-Build Guide - How to Build Safer Streets Quickly and Affordably
• Caltrans: Active Transportation Program Quick-Build Supplemental Guidance • Tactical Urbanism Guides: Tactical Urbanism Materials and Design Guide • Transportation Research Board: TRB Webinar – Pop-Up Power, Research and Practice on Quick-Build Bike Facilities
• San Francisco Municipal Transportation Agency: 2022 Safe Streets Evaluation Summary
• People for Bikes: Quick Build for Better Streets
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APPENDIX E – ANTI-DISPLACEMENT RESOURCES
Definitions
• Anti-displacement – refers to various strategies, programs, and laws that intend to counteract the displacement pressures felt by individuals. Some examples include, but are not limited to, rent assistance, subsidized housing, tenant protections, legal assistance to at-risk renters, rent stabilization, foreclosure prevention programs, and eviction prevention programs.
• Displacement – refers to a situation in which households or businesses are involuntarily forced to relocate. Displacement effects can include homelessness, loss of community, loss of access to jobs and services, and loss of economic opportunity, and disproportionately affects historically marginalized groups. o Direct displacement may occur due to economic (foreclosure, rent increases, eviction, etc.) or physical reasons (environmental catastrophe, demolition of existing housing, etc.).
o Indirect or “exclusionary” displacement prevents people or businesses from moving into a neighborhood (i.e., excluded) because of high rents or other conditions they are unable to control or prevent, such as policies that prohibit overnight parking, which may affect unhoused individuals who sleep in their vehicle.
Resources
• California Department of Housing and Community Development Final 2020 Analysis of Impediments to Fair Housing Choice – Report detailing impediments to fair housing and recommendations for anti-displacement strategies.
• California Air Resources Board White Paper on Anti-Displacement Strategy Effectiveness – Report on various strategies that can be used to mitigate displacement with an assessment of their effectiveness.
• Urban Displacement Project – Comprehensive website with reports, data mapping, and resources for California local, regional, and state entities. • Greening Without Gentrification – Ongoing University of California, Los Angeles study that identifies and classifies parks-related anti-displacement strategies. • Transit-Oriented Development Without Displacement: Strategies to Help Pacoima Businesses Thrive – Research study focused on commercial anti-displacement strategies that can support a predominantly immigrant-owned small business community.
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APPENDIX F – ACTIVE TRANSPORTATION RESOURCE CENTER: PROGRAMMING,
ALLOCATION, AND MANAGEMENT
The Active Transportation Resource Center (ATRC) provides technical assistance, training, guidance, and tools to ATP applicants, implementers, and active transportation stakeholders statewide. The ATRC is administered by the California Department of Transportation (Caltrans) in collaboration with the California Transportation Commission (Commission), the California Department of Public Health, and other partners. The purpose of Appendix F is to set expectations for the programming, allocation, and management of ATRC funds allocated in fiscal year 2025-26 or after. Funds allocated to Caltrans for the Active Transportation Resource Center prior to fiscal year 2025-26 are subject to the timely use of funds and project delivery policies outlined in Article IX of these guidelines.
A. Programming
Caltrans may request funding be programmed for the ATRC from the Statewide Component of each ATP cycle. The request must be submitted to Commission staff by the Statewide and Small Urban and Rural application deadline.
The request for funding shall include a work plan that, at a minimum, must include:
• The amount of funding requested per fiscal year.
• The purpose of the funding requested including all activities and contracts proposed under the work plan. Each activity and/or contract must include:
o A detailed scope of work.
o A detailed budget that includes the total estimated cost, who will be providing the service or the activity, and an estimated schedule.
o A summary of expected benefits.
o A list of projected outputs.
In addition to the work plan, the request shall include information on prior ATP funds programmed and allocated. The information shall include:
• Amount allocated by cycle and date.
• A summary of all existing contracts and activities that were funded by prior allocations. • A summary of the total commitments made and what remains uncommitted. • Total expenditures to date.
• Delivery dates and anticipated completion dates.
• Summary of benefits and outcomes achieved or anticipated ones.
Commission staff will review the work plan and provide a programming recommendation to the Commission as part of the Statewide Component.
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B. Annual Report
Beginning in fiscal year 2025-26, Caltrans must present an annual report on Active Transportation Resource Center activities to the Commission each fiscal year by June 30.
At a minimum, the report must include:
• A summary of all funds programmed, allocated, and expended to date. • A summary of funds programmed, allocated, and expended during the fiscal year. • A summary of milestones, outputs, and benefits from activities conducted during the fiscal year.
C. Annual Allocation Request
Caltrans may request an annual allocation each fiscal year by June 30 of the preceding fiscal year. The request must include an annual work plan of how the funds will be utilized.
At a minimum, the work plan must include:
• The requested annual allocation amount.
• The purpose for the funding requested, including all activities and contracts proposed under the work plan. Each activity and/or contract must include:
o A detailed scope of work.
o A detailed budget that includes the total estimated cost, who will be providing the service or the activity, and an estimated schedule.
o A summary of expected benefits.
o A list of projected outputs.
D. Timely Use of Funds
Funds allocated to Caltrans for the Active Transportation Resource Center prior to fiscal year 2025-26 are subject to the Timely Use of Funds policies outlined in Section 31 of these guidelines. Funds allocated to Caltrans in fiscal year 2025-26 or after are not subject to the Timely Use of Funds policies outlined in Sections 31 and 32 of these guidelines and are subject to the policies outlined below:
• Caltrans may request an allocation for an amount that is less than the programmed amount. Caltrans must explain why they could not request the allocation of these funds as outlined in the original work plan. The remaining funds not allocated in the annual allocation may be rolled over to a future fiscal year.
• Allocated funds not expended within the delivery schedule provided in the work plan may be rolled into another fiscal year for expenditure. These will be reported in the annual report with an explanation of the delay.
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If the Commission determines that Caltrans is not expending funds in a timely manner, the Commission may take corrective action, including but not limited to the actions listed below:
• Deny a request to roll over unallocated funds into a future fiscal year and deprogram these funds.
• Deny a request to roll over unexpended funds into the following fiscal year and deallocate these funds.
• Deny any future programming or allocation actions.
E. Work Plan Amendments
Caltrans must inform Commission staff in writing of any changes to the work plan. Changes that provide no change or increase the expected benefits may be outlined at the time the annual allocation is requested. Changes that reduce expected benefits, such as the elimination of a proposed contract or activity, require scope change amendment and may result in the following:
• An appearance by Caltrans before the Commission.
• The deprogramming or deallocation of funds.
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APPENDIX G – LINKS THROUGHOUT GUIDELINES
II. Funding Overview
• Active Transportation Resource Center: https://caatpresources.org/ • Project Study Report (PSR) Guidelines: https://catc.ca.gov/programs/statetransportation-improvement-program • Caltrans Project Development Procedures Manual:
https://dot.ca.gov/programs/design/manual-project-development-procedures-manualpdpm III. Eligibility
• Recreational Trails Program: http://www.fhwa.dot.gov/environment/recreational_trails/ • Caltrans Cycle 8 Active Transportation Program Website:
https://dot.ca.gov/programs/local-assistance/fed-and-state-programs/activetransportation-program/cycle8 • United States Census Bureau:
https://data.census.gov/cedsci/?intcmp=aff_cedsci_banner • CalEnivroScreen Mapping Tool:
https://oehha.ca.gov/calenviroscreen/report/calenviroscreen-40 • SB 535 List of Disadvantaged Communities:
http://www.calepa.ca.gov/EnvJustice/GHGInvest/
• California Department of Education Student Poverty Data:
http://www.cde.ca.gov/ds/sd/sd/filessp.asp
• Health Places Index Live Map: https://map.healthyplacesindex.org IV. Project Application
• ATP Online Application Portal: https://catc.submittable.com/submit • Federal Aid Project Funding Guidelines: https://catc.ca.gov/-/media/dotmedia/programs/local-assistance/documents/stip/federal-aid-project-fundingguidelines20190128-a11p.pdf • Caltrans Active Transportation Program website: https://dot.ca.gov/programs/localassistance/fed-and-state-programs/active-transportation-program V. Project Selection Process
• Prohousing Designation Program: https://www.hcd.ca.gov/planning-and-communitydevelopment/prohousing-designation-program • California Conservation Corps website: https://ccc.ca.gov/what-we-do/fundingopportunities/active-transportation-program/ 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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• California Association of Local Conservation Corps website:
https://mylocalcorps.org/active-transportation-program/ • Conservation Corps and Local Conservation Corps online form:
https://form.jotform.com/251134654682155
• California Conservation Corps email address: [email protected] • Local Conservation Corps email address: [email protected] VII. Programming
• Caltrans Local Assistance Active Transportation Program Website:
https://dot.ca.gov/programs/local-assistance/fed-and-state-programs/activetransportation-program • SB 1 Accountability and Transparency Guidelines: https://catc.ca.gov/-/media/ctcmedia/documents/programs/senate-bill-1/final-accountability-guidelines-adoptedmarch-2023-a11y.pdf VIII. Project Delivery
• Caltrans Active Transportation Program website: https://dot.ca.gov/programs/localassistance/fed-and-state-programs/active-transportation-program • Commission’s Environmental Program website:
https://catc.ca.gov/programs/environmental
• Letter of No Prejudice Guidelines: https://catc.ca.gov/-/media/ctcmedia/documents/ctc-reports/other-reports/adopted-lonp-guidelines-101817-a11y.pdf • Federal funds encumberment: https://www.ecfr.gov/current/title-23/chapterI/subchapter-G/part-630/subpart-A/section-630.106 • Caltrans’ inactive obligation policy: https://dot.ca.gov/programs/localassistance/about-local-assistance/project-management-oversight/inactive-projects IX. Reporting
• Count Methodology Guide: https://dot.ca.gov/-/media/dot-media/programs/localassistance/documents/atp/2026/atp-count-methodology-guide-final-20260319.pdf • California Active Transportation Benefit-Cost Tool:
https://activetravelbenefits.ucdavis.edu/
• Caltrans Local Assistance reporting: https://dot.ca.gov/programs/local-assistance/fedand-state-programs/active-transportation-program/report • Investing In America Signage Guidelines: https://www.whitehouse.gov/wpcontent/uploads/2023/02/Investing-in-America-Brand-Guide.pdf • California Manual on Uniform Traffic Control Devices:
https://dot.ca.gov/programs/safety-programs/camutcd
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• Construction Project Funding Identification Signs: https://dot.ca.gov/programs/safetyprograms/pfi Appendix C
• ATP NI Guidance (updated March 2026): https://dot.ca.gov/-/media/dotmedia/programs/local-assistance/documents/atp/cy8/atp-ni-guidance-cycle-8-finalchanges-accepted.pdf • ATP NI Work Plan – Exhibit 25-R: https://dot.ca.gov/-/media/dotmedia/programs/local-assistance/documents/atp/cy6/attachment-g-exhibit-25-r-niwork-plan.xlsx • NI Program Expenditure and Cost Guidance: https://dot.ca.gov/-/media/dotmedia/programs/local-assistance/documents/atp/cy8/atp-ni-guidance-cycle-8-finalchanges-accepted.pdf • Caltrans ATP General and Technical Information website:
https://dot.ca.gov/programs/local-assistance/fed-and-state-programs/activetransportation-program/general-and-technical-information • NI Scope modification process: https://dot.ca.gov/-/media/dot-media/programs/localassistance/documents/atp/cy5/atp-ni-guidance/scope-modification-process-for-ni-andplans.pdf Appendix D
• Quick-Build Supplemental Guidance: https://dot.ca.gov/-/media/dotmedia/programs/local-assistance/documents/atp/cy6/cy-6-finalquickbuildsupplementalguidance-v2.pdf • 2021 Active Transportation Symposium Panel Discussion on Quick-Build Projects:
https://caatpresources.org/wp-content/uploads/2021-AT-Symp-Frieson-StrategicImprovements.pdf • Barr Foundation: https://www.barrfoundation.org/climate/quick-creative-streetprojects-measuring-the-impact-in-mass • California Bicycle Coalition and Alta Planning + Design: https://altago.com/wpcontent/uploads/Quick-Build-Guide-White-Paper-2020-1.pdf • Tactical Urbanism Guides: http://tacticalurbanismguide.com/guides/ • Transportation Research Board: https://webinar.mytrb.org/Webinars/Details/1711 • San Francisco Municipal Transportation Agency:
https://storymaps.arcgis.com/stories/bb81a196850341e48eda68d0fff5be39 • People for Bikes: https://www.peopleforbikes.org/reports/quick-builds-for-betterstreets-a-new-project-delivery 2027 ACTIVE TRANSPORTATION PROGRAM GUIDELINES
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Appendix E
• HCD Final 2020 Analysis of Impediments to Fair Housing Choice:
https://www.hcd.ca.gov/policy-research/plans-reports/docs/final2020ai.pdf • California Air Resources Board White Paper on Anti-Displacement Strategy Effectiveness: https://www.urbandisplacement.org/wpcontent/uploads/2021/08/19RD018-Anti-Displacement-Strategy-Effectiveness.pdf • Urban Displacement Project: https://www.urbandisplacement.org/ • Greening Without Gentrification: https://www.ioes.ucla.edu/project/prads/ • Transit-Oriented Development Without Displacement: Strategies to Help Pacoima Businesses Thrive: https://escholarship.org/uc/item/3gr006rd Appendix F
• Active Transportation Resource Center (ATRC): https://caatpresources.org/ [email protected]
Attachment C – ATP Presentation
City of Holtville
Cycle 8 Active Transportation
Program Presentation
Active Transportation Program
• Signed into State legislation in 2013 to increase walking and biking by funding infrastructure projects and non-infrastructure programs. • Consolidates existing federal and state transportation programs into a single program with a focus to make California a national leader in active transportation
• Jointly administered by the California Transportation Commission (CTC) and the State Department of Transportation (Caltrans).
• Program funds are divided into three sections. (Statewide, Metropolitan Planning Organizations (MPO), and Small Urban and Rural regions(SUR)). 2 Call for Projects
• A notice of funding availability for the Cycle 8 ATP was posted by the CTC on March 19, 2026.
• Approximately $619 million in total funding will be
available and divided between a Statewide competitive
program, MPO, and SUR regions.
3 Statewide
Metropolitan Planning
Organizations
Small Urban and Rural
Regions
50%
40%
10%
Estimated Program Application Timeline
4 Milestone Date
CTC Call for Projects Posted March 19, 2026
Project Applications Due June 22, 2026
Staff Recommendations November 2, 2026
Program Adoption December 3-4, 2026
Scoring Criteria
5 Scoring Topic Points
Benefit to Disadvantaged Communities 10
Need 52
Safety 25
Public Participation and Planning 10
Scope and Plan Layout Consistency 3
Conservation Corps Use 0 or -5
Past Performance 0 to -10
Total 100
Eligible Project Types
6 1. Infrastructure Projects.
• Applicants may apply for the following project phases:
o Project approval and environmental documentation (PAED) o Plans, specifications, and estimate (PSE)
o Right-of-way (RW)
o Construction (CON)
• Applicants applying for pre-construction funding must also apply for construction funding.
2. Planning Projects.
• Eligible plan types include bicycle, pedestrian, safe routes to school, or a comprehensive active transportation plan.
• All plans must encompass or be predominantly located in a disadvantaged community.
3. Non-infrastructure (NI) Projects.
• All NI projects must be new programs or components and demonstrate how the program is sustainable and will be continued after ATP funds are exhausted.
4. Combination Infrastructure and Non-infrastructure Projects. • The NI project should be related to and enhance the infrastructure project. • Applicants must ensure that the application and the project programming request (PPR) clearly reflect the cost and schedule for both the capital and the NI project.
Project Need
• The Imperial County Transportation Commission’s Active Transportation Plan found that the City of Holtville has approximately 2.1 miles of missing sidewalks.
• Most of the missing sidewalks are gaps within the existing sidewalk networks of main corridors such as Ninth and Fourth Street.
• These gaps in the sidewalk network lack marked crosswalks necessary for pedestrian safety and proper curb ramps limiting Americans with Disabilities Act (ADA) accessibility.
• There are few existing bicycle lanes within the city even though adopted plans indicate up to 10.6 miles of planned bikeways within the city. 7 Project Eligibility Criteria
• The City is proposing to apply for grant funds and is requesting Public Participation.
• The sites need to meet the following criteria:
o Listing in an adopted city and county plan - (ICTC ATP Plan) o Amount of existing pedestrian infrastructure
o Proximity to schools, transit, and recreational sites o Proximity to other ongoing and future infrastructure projects • Feedback on the sites will be collected between the 12th of May and the 29th of May.
8 Eligible Sites
9 Conditions at Eligible Sites
10 Trestle Bridge Trail
11 Fourth Street
Between Walnut and Grape
12 Cedar Avenue
(Between 9th Avenue to City Limits)
13 Ninth Street
(Between Holt and Maple)
14 Public Comments and Suggestions
• Residents are encouraged to participate by providing comments and suggestions for eligible project sites.
• The comment period will begin on the 12th of May and end on the 29nd of May. • The results will be presented during the June 8
th City Council meeting.
• All comments will be noted and included as part of the public participation for the ATP application.
• Comments and suggestions may be submitted via email, phone call, or a letter.
15 Thank
you
Cynthia Mancha, City Planner
760.337.3883 Ext. 4
[email protected]
or
Francisco Barba, Associate Planner
442.236.1480
[email protected]
For additional questions or
comments, please contact:
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: May 6, 2026
FROM: Nick Wells, City Manager
SUBJECT: City Manager Update
INFORMATION ONLY – NO ACTION REQUIRED AT THIS TIME
ADMINISTRATION
Public Safety Lot/New Construction – Rubio Medina of Irvine, California was engaged in April, 2023, to perform Architecture services to design Phase I (Fire Apparatus Bay) and Phase II (PS Administration & Fire Dormitories) of this project. Staff met with Mr. Medina multiple times in early May, wherein iterative documents were discussed and revised. Pursuant to discussions between Council, Chief Silva, the CM, and Mr. Medina regarding configuration, direction solidified for constructing a 3-bay apparatus section and a 2- story administration/residence area. Further discussion also clarified the placement of the building on the site and the external motif design. Due to an increase in the size of the project over that which was called out in the RFP, the architect approached the City about augmented funding. More solid delineation of cost estimates for the phasing of the project were presented in August, 2024, and approved by Council.
A status update meeting with Mr. Medina, Chief Silva, and the CM was held via Zoom in late January, 2025, wherein Medina estimated submission of plans for first plan check to be middle to late February. Chief Silva continued to meet virtually with the architect and subconsultants on various issues over the spring months.
The full set of drawings were finally submitted to the plan check firm in late April. This process was expected to be iterative with the architect, with multiple redlines and resubmissions, with staff expecting the entire process to be less than 60 days. However, the architect was once again very slow to turn the documents back around to the plan checkers, subsequently saying that he was “waiting on” some information from the City to move forward. That was then sent to him. Chief Silva spoke with Mr. Medina in early November and although he continued to want to hold the project up for minor issue like landscaping and color schemes, he resubmitted the process for a second plan review. Chief Silva checked in with Mr. Medina in early January and he admitted not much work had been done of late, but would be getting back on it. At one point in early 2026, although the plans were resubmitted for plan check, the submission was incomplete, so review had not begun. Chief Silva continues to check in with Mr. Medina to resolve any issues. Medina currently has multiple plan check items that need response. Some work on offsite issues need to be finalized. A web conference with staff and consultants to discuss grading issues is slated for next week.
Multiple conversations regarding augmented funding have taken place with staff, Council, and various entities. In late April, 2025, the CM and Mayor Goodsell flew to Sacramento in association with a League of Cities event and had an opportunity to meet with our state legislators regarding directed funding for the project. We were also able to dovetail into ongoing conversations between ICSO and these representatives for funding their own Imperial County project. Budget funding will be tight, due to state shortfalls, but this work, along with assistance from CrisCom, put the City in a very favorable position to capture any potential windfalls. Chuck Jilloian, the President and CEO of CrisCom, addressed the Council at a June meeting, reiterating that our project stands a good chance of getting directed funding. The CM met with a CrisCom Meeting Date 05/11/26
Item Number 5 a
City Manager
Finance
City Attorney
representative in August to get an update on the legislative process and discuss additional grant opportunities. The CM compiled information from various sources and submitted an application for directed Congressional funding to Raul Ruiz’s office in early May. It was revealed to our group at the League of Cities Conference that the City’s $2 million request to Congress made it out of committee and was still on track to be funded if/when a federal budget was passed. The City received word that the project was selected by the Congressman and recommended to the Congressional budget committee. Although we were notified in March that the Congressman’s projects were not funded, his office subsequently resubmitted in the next round of funding. City officials hosted both Congressman Ruiz and Assemblyman Jeff Gonzalez at the Veteran’s Day Parade in November, 2025. We took the opportunity to escort both to the site of the upcoming construction to provide a visualization of the building concept. Recently, the City received word that the $2 million Congressional allocation had been approved. Officially, President Trump signed the Continuing Resolution that funds the project in early February! Congressman Ruiz was in town in early April to make an official presentation of the award of funds. In late April, Mr. Goodsell and the CM travelled to Sacramento to once again meet with State legislators to solicit additional assistance.
Staff continues to pursue additional funding sources. At the 2024 League of Cities Annual Conference, Councilmen Anderson and Goodsell joined the CM in multiple conversations with firms and organizations that show promise as potential funding sources. One salient proposal was received on which Council requested further research. The contact led to a two-year agreement in February, 2025, with the CrisCom Company to represent the City in pursuing funding. The CM is working with CrisCom on the upcoming budget “asks” for all of our elected representatives. A CrisCom rep was on hand for the Carrot Festival Parade in early February. The CM and a few Council members had a dinner meeting the night of the parade to further discuss ongoing work with CrisCom and potential additional funding.
Staff is working to procure additional funding through HCD via a CDBG Block Grant. Although these grants are very competitive, it is hoped that the utility of our project will reflect well on fundability. The application was officially submitted in early April. Awards are expected to be announced in the Fall.
Employee MOU Negotiations – the CM has been working with both the City Council and employee representatives to negotiate a framework for compensation and benefits for the City’s full-time employees.
Multiple items were proposed and accepted by both sides throughout the process. Classified employees accepted a final Council offer and an agreement was finalized. Action still must be taken with respect to Fire employees.
Events – Staff has begun planning for a large event in Holt Park to mark the 250th anniversary of the founding of our country. The event will include the much-anticipated opening of a time capsule placed in a tetrahedron near the southwest corner of City Hall in 1976. Everyone make plans to attend this once (maybe twice) in a lifetime event!
Training – A City Council goal setting training workshop is scheduled for Friday, May 22, 2026, with representatives from the Institute for Local Government at City Hall. ILG will be contacting Council members individually in the next few weeks to lay some foundation and seek input into necessary discussion topics. Mr. Goodsell and Mr. Wells discussed the training further with ILG staff at the City Leaders Summit in Sacramento this week.
22 PUBLIC WORKS
PUBLIC WORKS
TRANSPORTATION PROJECTS
Pine Avenue Sidewalks – Subsequent to the awards of funding for streets projects utilizing Federal Highways dollars through ICTC in early 2022, another year of projects was quickly requested to be added.
Holtville submitted a project to capture CMAQ dollars to add sidewalks to either side of Pine Avenue between Fourth and Fifth Streets. Action to approve was taken in October, 2023. A Task Order for The Holt Group to prepare Design plans was approved in September. Staff met with the City Engineer on some issues for this project in late October. THG met with adjacent property owners to discuss issues and preferences in early February. The CM discussed issues with the THG staffer prior to these meetings and will be circling back when they are complete for more design input. Design is now complete. Staff has been working with Caltrans to get authorization for construction soon.
2025 Call for Projects – two projects suggested by staff late April, 2025, were approved by Council for application. Pursuant to conversations at the SCAG Conference, the CM requested that planning staff work up and submit two additional projects by the due date. The 4 projects (Cedar Avenue from Fourth to Fifth, as well as Melon Avenue from Eighth to Ninth, Seventh to Eighth, and Sixth to Seventh) were submitted.
ICTC went through the scoring process and the Holtville projects all scored toward the middle of the pack, however, especially given the palatable funding levels, all were proposed to be funded. All were subsequently approved by the SCAG Transportation Committee and General Assembly. For the Melon Road projects, funding will require ownership, so the process has begun to annex all of that section of Melon Road from the County. Staff met with County Public Works last week to discuss this and potential other street/RoW annexations. The City’s proposals were met with positive feedback from County staff.
Capital Improvements Project Listing – a meeting was held in November, 2023, with staff, including the City Manager, City Engineer, City Planner and Water/Wastewater Lead Operator to discuss long term capital improvements needed in the City. Water system improvements, sewer system upgrades, streets projects and other issues were discussed and expected to be further explored. A more complete detailing of the discussion will be presented to the Council in the near future. Council has requested that this issue be moved up in the queue and this be addressed shortly. Staff reinitialized discussions and had some preliminary information on the late-April agenda. Discussion will continue on subsequent agendas. The folks from the Institute for Local Government have developed a training on goal setting relevant to this process. ILG has scheduled a 5/22 training session with Council to present.
PARKS
Railroad Trestle Repair – A grant was secured from the California Natural Resources Agency (CNRA) to repair the railroad trestle burned in a river bottom fire several years ago. This is necessary to connect the Trail to east side of the river and eventually the future Wetlands area. After over a decade and a half of being somewhat unsightly and unusable, the trestle will soon be fixed cosmetically and usable for pedestrian and non-motorized traffic. Documentation was finally signed for this grant in late October, 2021. Kleinfelder, Inc., was selected for Design services in April, 2024. A meeting with the design team was held in early May wherein various facets of the project were discussed. Multiple ideas to control costs and stretch the project dollars were decided upon. The decision was made to proceed with the general direction of keeping the original character of the structure, while making concessions to keep costs under control.
A January update meeting between the Design team, the City Planner and the CM revealed that the project had stalled due to a needed topographical study that the consultant thought the City would provide. After discussion, Kleinfelder engaged a local consultant to produce the document and the project is back in motion.
Pursuant to a periodic plan check, reprioritization of the elements to be completed vis a vis available funding was amended in May. Kleinfelder provided 90% plans in late September, which included construction estimates. THG reviewed the plans and sent them back to Kleinfelder for clarification and/or correction. The revised plans were resubmitted and further comments were sent back by THG. 95% plans were received on Monday, 2/10, with some minor adjustments still needed. Staff worked to procure the final environmental and cultural clearances so that the project can go to bid. A site visit with the design engineer, staff and The Holt Group was held in early January to iron out some issues. Bids were opened in February, with the low bid significantly over the amount of funding available for the project. Staff met with representatives of CNRA to discuss options. Requested additional funding is not available, so staff is working to truncate the project to fit within the available funds. This will require approval from CRNA, but they seemed receptive to most discussed options. Staff has been working on a reduction in scope submission to CRNA for approval.
The CM met with THG staff to push the project along this week.
Holtville East Trail Link - The City Manager had multiple discussions in recent years about a Trail extension from the Trestle to the Country Club area, then to the UC Research station and eventually to Hwy 111 for easier access to IVC with active transportation funding options. The idea has been well received by SCAG staff and the head of County Public Works. An application for Active Transportation funding was developed in mid-2024 and a grant application was submitted in June to fund design of the project.
Mellinger Alamo River Trail - A grant was awarded in early 2024 to River Partners, a non-profit that deals in habitat restoration, for a project that would include a Wetlands trail spur. RP met with the City Manager and toured the site, then engaged Nicklaus Engineering to design the project. Staff has worked with NEI and River Partners extensively since March of that year to discuss design elements. River Partners performed multiple physical “scouting” trips to decide the best path for the trail extension. They performed some preliminary exploration and soil sampling to move the project forward. A tentative map was forwarded to the City in early 2024. The original template was aggressive (i.e. “Expensive”), so it was assumed that discussions and concessions would continue. River Partners presented a slightly revised plan to the Council in early October to get feedback on the direction of the project. Staff met virtually with River Partners in mid-December, with some minor adjustments to the plans discussed. A regrouping meeting was held in February with a few outstanding studies to proceed with the next steps in finalizing design and procuring funding. A site visit was held in late October with River Partners and IID to discuss issues. The meeting mainly centered on foliage issues, but next steps were discussed and a side discussion with IID regarding upkeep of the Wetlands was fruitful. A pre-submittal meeting with the County was held recently to start working toward commencing the project.
SitelogiQ Energy Savings Project – this project was proposed to add mandated energy efficiency modifications to City facilities and has been examined for the past several months. In order to take advantage of expiring federal incentives, the project was somewhat fast tracked and approved by Council in October.
Financing was secured in late November/early December. A project kickoff meeting was held with SitelogiQ representatives and City staff in late December. Earlier this week, staff began meeting with the implementation team for what will become semi-weekly progress meeting. Finance staff worked through the process of making construction payments through the bond funding and the first payment was drawn from the bonds in late March. LED lighting has now been installed at the Samaha Park basketball courts and work on the solar panels at the plants will begin soon. As an offshoot to this project, the City has applied for the IID GLOW grant to replace additional field lighting at both Samaha and Mack Parks. IID staff gave the application a good chance of a positive outcome.
BUILDING DEPT - The City has issued 52 building permits thus far in 2026. A list of permits issued by month is available on the City’s website at https://www.holtville.ca.gov/building-planning/buildingandplanning/building-department/ Melon, LLC Housing Project (± 50) – A project has been in the works for some time at the northeast corner of Ninth and Melon, just outside the City limits. After years of confusion regarding the process, the project’s ownership group, led by John Hawk, engaged Development Design & Engineering in 2016 to assist in moving the project along. DD&E completed CEQA compliance, and a Mitigated Negative Declaration was adopted by the Planning Commission and City Council in late 2020.
The project was presented at the Planning Commission in October 2020 and drew a good deal of public opposition. PC action pushed the project forward with a designation of allowing R-1 or R-2 development, with Council accepting the PC recommendation in November, 2020. The denser R-2 zoning designation would allow up to 8 units per acre or approximately 65 units. The annexation was approved by LAFCo in February, 2021. We await further submission from the project proponent.
Staff spoke with Mr. Hawk multiple times to remind him that there are still several requirements to move his project forward, which he could be doing concurrently with the preparation and construction of the IID and City improvements. He said he will be speaking to his partners. As the undergrounding and street work are imminent, he still needs to produce a site plan, building plans, pull permits, etc. The City’s project should now have no bearing on his timeline. This was reiterated to Mr. Hawk again in January and again in July.
The CM has spoken with Mr. Hawk periodically in the past few months and he conveyed a desire to sell the project, which is now listed for sale, however, the most recent conversation he intimated that he is once again working with a builder to construct the project himself. Stay tuned. The CM spoke with Mr. Hawk again today at length about this and various other issues. He stated that he was planning to come in to meet regarding proposed footprints.
AMG Pine Crossing Apartments (± 64) – This is a proposed mirror image project across from Fern Crossing complex. Building plans were approved in early October, 2024, and site work began shortly thereafter. Several issues with the underground work (primarily sewer and stormwater) were addressed in the Spring of 2025. Visually, the project is taking shape and they continue to work through staff on issues.
A recent issue with the design of their sewer conveyance to the City system arose. They worked with the City Engineer to rectify an elevation miscalculation from their design staff and rectified the issue in the last few weeks by taking a longer run to a different manhole for connection. They are currently working to be ready for opening in July or August. Staff met this week to discuss proposed changes to the handling of the stormwater by the developer. A consensus was reached which will be beneficial to the City.
Peri & Sons Ag Labor Housing (66) – this project was introduced to Planning Commission earlier this week. It proposes to construct USDA-approved dormitory style housing for up to 660 H2A Visa Program agriculture laborers working for the applicant firm. PC approved the site plan and density waiver contingent on City Council approval of the land use designation and Conditional Use Permit. A Public Hearing was held at a subsequent City Council meeting and the project was approved. The contractor met with staff in July to inform the City of upcoming submission and to discuss the potential timeline for approval to move forward with building permits. Plans have been submitted for review and the site is currently being cleared.
The first plan check produced several points that Duggins worked to correct. In early March, they resubmitted for second plan check. Issues arose that required staff work, but most have been resolved.
WATER ENTERPRISE
Rate Study – The profitability of the Water Enterprise has been problematic in recent years. Coupled with the debt covenant to budget a net revenue of 120% of the annual debt service, a rate adjustment has been explored. A formal Water Rate Study must be completed, which will be brought back for discussion at some point in the future.
MEETINGS & EVENTS RECENTLY ATTENDED :
∙ 04/27/26 Department Head Meeting City Hall
∙ 04/27/26 Holtville City Council Meeting City Hall
∙ 04/27/26 Meeting w/ County Public Works Director re: RoW Annexations Teams Conference ∙ 04/29/26 Meeting w/ IID Records re: Microfilm Reading IID Headquarters ∙ 04/30/26 Progress Meeting w/ SitelogiQ Staff City Hall ∙ 05/01/26 Holtville Rotary Club Luncheon Web Conference ∙ 05/04/26 Pine Crossing Stormwater Plan Review THG Offices (EC) ∙ 05/04/26 Department Head Meeting City Hall
∙ 05/05/26 Meeting w/ IID Records re: Microfilm Reading IID Headquarters ∙ 05/05/26 BOOST Assistance Check-in Web Conference
∙ 05/06/26 Conference w/ City Attorney re: Various Issues Offices of Walker & Driskill ∙ 05/07 - 05/08/26 SCAG Annual Conference & General Assembly Palm Desert, CA UPCOMING EVENTS :
∙ 05/11/26 Calexico Intermodal Transit Center Ribbon Cutting Calexico, CA ∙ 05/11/26 Department Head Meeting City Hall
∙ 05/11/26 Holtville City Council Meeting Web Conference ∙ 05/13/26 ICTC Management/CCMA Meetings ICTC Offices (EC) ∙ 05/14/26 Progress Meeting w/ SitelogiQ Staff City Hall ∙ 05/14/26 IV Foreign Trade Zone Meeting IC Workforce Development (EC) ∙ 05/15/26 Holtville Rotary Club Luncheon Web Conference ∙ 05/18/26 Department Head Meeting City Hall
∙ 05/18/26 Holtville Rotary Club Luncheon St. Paul's Lutheran Church ∙ 05/19/26 Holtville Planning Commission Meeting
∙ 05/19/26 BOOST Assistance Check-in City Hall
∙ 05/22/26 City Council Goal Setting Workshop City Hall ∙ 05/25/26 Memorial Day Observed (City Hall Closed)
∙ 05/25/26 Annual Memorial Day Ceremony Holt Park
∙ 05/26/26 Department Head Meeting City Hall
∙ 05/26/26 Holtville City Council Meeting City Hall
∙ 05/27/26 ICTC Budget Workshop ICTC Offices (EC)
∙ 05/27/26 Team CA Monthly Meeting Webinar
∙ 05/28/26 Progress Meeting w/ SitelogiQ Staff City Hall ∙ 06/02/26 BOOST Assistance Check-in Web Conference
∙ 07/27 - 08/03/26 Potential NW Vacation Days (Out of Office) ∙ 08/13 - 08/14/26 NW Vacation Days (Out of Office)
If you have any questions about any of the items presented, please feel free to contact me directly.
Respectfully submitted,
Nicholas D. Wells, City Manager
6 City Council/CM Reports (2026'05-11)
City of Holtville
REPORT TO COUNCIL
DATE ISSUED: May 08, 2026
FROM: Chandler Sinclair, Finance Supervisor
SUBJECT: Finance Department Update
INFORMATION ONLY – NO ACTION REQUIRED AT THIS TIME
Finance staff worked alongside the Personnel Technician on the Government Compensation in California (GCC) reporting submission and successfully finalized all required materials.
The Finance Supervisor is conducting a comprehensive General Fund and Enterprise Funds budget analysis, with an update to be presented to Council in the near future.
The Finance Department is continuing to evaluate Enterprise Resource Planning (ERP) system options to support long-term operational efficiency. All vendor demonstrations have been completed, and the department is currently analyzing budget considerations to determine the most appropriate path forward.
The City’s Finance Department and City Manager, Nick Wells, are actively performing bank reconciliations for FY 2024-2025 to ensure accurate financial records, timely audit preparation, and reliable reporting to Council.
Further details on any items above may be available upon request of the Finance Supervisor.
Respectfully submitted,
Chandler Sinclair
Finance Supervisor of Holtville
City of Holtville
Report to Council
Date Issued: May 6, 2026
From: Sergeant Damian Martinez, Chief of Police
Subject: Holtville Sheriff’s Monthly Report – April 2026 THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The following is a summary of statistics for the Holtville Sheriff’s Deputies for the month of April 2026
Calls for Service:
310 total incident reports, which were entered into Pro Phoenix Computer Database by the Imperial County Sheriff’s Dispatch Center. These calls consisted of requests for Sheriff’s services.
36 11 4
1 Traffic
Traffic Stops
Citations Issued
Traffic Collisions
DUI's
2 3
2 5
0 Criminal Activity
Burglary/Theft
Domestic Violence
Vandalism
Disturbance Calls
Narcotics
Sexual Assault
2 0
Arrests
Criminal
Warrants
The following is a brief summary of incidnets and events that the Holtville Police Department has been involved in during the month of April 2026.
CR#26-10018 – Traffic Stop – 9th St and Olive Avenue
Driver was stopped because the front windshield was defective. During the traffic stop, he admitted to being in possession of Crystal Methamphetamine. Driver handed over the substance, and he was arrested for being in possession of methamphetamine. Driver was booked into ICJ for the violation, and his vehicle was towed away.
CR# 26-10325 Stolen Vehicle
West Port of Entry advised of a possible stolen vehicle out of Holtville and requested for a Deputy to conduct a welfare check on the registered owner to see if they knew the whereabouts of their white four door 2024 Honda Civic. Deputy contacted the registered owner who confirmed her vehicle was stolen. Deputy advised CBP officer over the phone and requested for the driver be detained for ICSO to take him into custody. Deputy arrived at the West Port and gathered statements from suspect and CBP Officer. After further investigation the vehicle recovered and turned over to registered owner.
Suspect was transported and booked into ICJ for stolen vehicle. Follow ups were conducted with the property manager of the apartment complex to gather video surveillance of the incident.
CR# 26-10507 - Traffic Collision (5th Street / Holt Avenue): Two vehicle TC with negative injuries and moderate damage to vehicles.
CR# 26-10710 - Overdose
RP contacted ICSO in regarding her boyfriend taking unknown type of pills after a verbal argument.
RP stated her boyfriend said he would rather die than to be without her. AMR, Holtville Fire and 12 6
7 11
Miscellaneous
Animal Problem
Alarm Calls
Deputy Requests
Suspicious Calls
Holtville Deputies conducted CPR on the male for approximately 40 minutes, and he was later pronounced deceased.
CR#26-10773 Deputy Request
RP said she left her vehicle keys in the passenger seat while she went into the Dollar General store to purchase items. When she came back to the vehicle, she noticed the key fob and her sunglasses were gone. RP admitted she left her car unlocked and later called a tow truck to have their vehicle towed to her residence
CR# 26-11083 - Shots Fired (6th Street/Palm Ave)
RP contacted ICSO in reference to a gray Toyota truck, with a rear taillight out started shooting at them with a BB gun. Prior to making contact with RP a patrol check was conducted, and vehicle was gone before arrival. Holtville Deputy later made contact with RP and RP clarified that the gun used was an orby ball gel toy gun and was not requesting any action just wanted to let law enforcement know of the incident.
CR#: 26-11392 Vandalism
RP reported that someone had shattered the rear window of her Toyota Camry. Deputy responded to the location and contacted RP who stated that while he was inside the bathroom, he heard a loud noise coming from outside. When he went to check, he observed that the rear window of the Camry had been shattered. RP provided video surveillance footage showing an unknown subject running away from the vehicle. The subject was last seen wearing a grey hoodie and black pants. The subject fled westbound into the alleyway and then southbound through the alley toward 6th Street. Deputies contacted several juveniles however; none matched the description of the subject seen in the surveillance footage. The surrounding area was canvased for additional witnesses and video surveillance, but no further information was obtained regarding the suspect 26-11531- Suspicious
RP requested a male subject be trespassed for 24 hours due to male knocking on the windows and looking into vehicles on the property. The male subject was contacted and admonished. 26-11591 - (5th Street/ Pine Avenue)
RP stated a subject by the name of "Teddy" approached him in an aggressive manner. RP stated the subject then spat on him twice and departed from the area wearing dark colored pajamas. RP did not desire prosecution and signed an ICSO Non-Prosecution form.
CR#: 26-11736 COUNTER TRAFFIC
A male subject arrived at the Holtville Substation and advised he was Captain America as well as The Punisher and wanted to provide LE with a letter that stated he was robbed of 40 million dollars from his bank account. Deputy took possession of the letter and Captain America/The Punisher stated he had to go and left without providing any further information.
CR# 26-11781 - Vandalism
RP contacted ICSO in reference to her ex-boyfriend breaking her rear window of her 2013 Scion with unknown object. Prior to Deputies’ arrival, suspect had left the scene on foot heading east bound on 5th Street wearing gray short sleeve shirt and gray basketball shorts. Holtville Deputy attempted to make contact with the suspect and at his address and negative contact was made.
CR# 26-11948 - Welfare Check
RP requested a unit in reference to a welfare check on his brother-in-law, who he possibly believes hung himself. Holtville Deputy and Holtville Fire responded and made entry to the residence later locating the subject deceased from hanging inside the residence what appeared to be the office room.
ICSO Coroner was notified along with Scientific Investigations Unit.
CR#26-12136 – Non-Injury Accident – 7th Street/Brentwood Avenue Driver was turning westbound onto 7th Street from Brentwood Ave, and another car traveled westbound on 7th Street approaching the intersection when they collided with each other. Parties exchanged information and were advised to contact their insurance and report it. Negative medical aid was needed from either party.
CR# 26-12350 - Suspicious Circumstances (Babe Ruth Park) RP advised of a group of 4 male subjects sitting at the benches by the pool and possibly smoking drugs. Contact was made with the juveniles and Deputy later obtained consent from one to search his backpack. Holtville Deputies located 0.8 grams of Marijuana within the backpack. Juvenile was cited for being in possession of Marijuana. Juvenile was later turned over to his father. The Marijuana was confiscated for evidence.
CR# 26-12519 Welfare check
RP advised she found her boyfriend on the back patio and he was deceased. Once the deputy and fire arrived it was determined the subject was deceased and was turned over to the coroner.
Respectfully submitted,
Sergeant Damian Martinez
City of Holtville
REPORT TO CITY COUNCIL
DATE ISSUED: May 6th, 2026
FROM: Joshua Osuna
Water Treatment Plant Chief Operator/Supervisor
SUBJECT: Water Treatment Plant Bi-weekly Operations & Maintenance Summary THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED AT THIS TIME FROM THE CITY COUNCIL.
The purpose of this report is to inform council of all operations and maintenance activities carried out at the Water Treatment facilities during the period 4/23/26 through 5/06/26.
WATER TREATMENT PLANT:
• Daily operations which include daily log numbers, backwashing filters, UV system check, calibration of chemicals, daily ponds inspection, & daily pool inspection. • Both tanks are back in service.
• Monthly Clarifier maintenance.
• Preparing for Quarterly TTHM samples.
Respectfully Submitted,
Joshua Osuna
Water Treatment Plant Chief Operator/Supervisor
City of Holtville
121 W. 5th Street, Holtville, CA 92250
Cell (760) 756-8086 / City Hall (760) 356-2912
[email protected]
City of Holtville
REPORT TO CITY COUNCIL
DATE ISSUED: May 8, 2026
FROM: Gustavo Rodriguez
Water/Wastewater Operations Supervisor
SUBJECT: Water / Wastewater Plant Operations & Maintenance Summary THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform council of all operations and maintenance activities carried out at the Wastewater treatment facilities during the period between April 24th – May8, 2026.
WASTEWATER PLANT:
An inspection of the wastewater treatment plant and its equipment was carried out on a weekly basis, from April 24th through May8, 2026. No deficiencies were found. Plant operations and equipment conditions are normal. The plant operators continue to operate and maintain the plant according to plant NPDS Permit parameters.
Monthly and Quarterly reports were submitted to the Water Board on time, no violations reported. Submitted the city’s quarterly Pre- Treatment Report to EPA Region 9 San Diego Ca.
We continue to receive wastewater from portable toilets and septic tanks and no noticeable plant upsets have been observed.
Respectfully Submitted,
Gustavo Rodriguez.
Wastewater Chief Plant Operator/Consultant
May 8, 2026
City of Holtville
REPORT TO COUNCIL
DATE ISSUED
FROM:
SUBJECT:
Public Works Supervisor
Bimonthly Report.
THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIRED OF THE CITY COUNCIL.
The purpose of this report is to inform the Council of Public Works activities since the last council meeting.
Public Works has been actively working on or completed the following:
• Cleared sewer plugs at various locations in town.
• Repaired water service line leaks.
• Worked with the Sheriffs Department to clean up graffiti at the park and around town. • Cleaning up all burnt salt cedars south of the skate park. • Fertilized parks and recreational fields.
• Cau'ght 3 dogs.
• Pumped water out of Apple Court retention basin.
• Repaired water break at 2017 Anderholt Rd.
• Repaired water break at 844 Oak Ave.
• Replaced 6 ¾- inch meters
• Replaced 5 one-inch meters
Respectfully Submitted,
Alejandro Chavez
Public Works Supervisor
City of Holtville