Agenda packet — Hughson City Council, February 14, 2022

SPECIAL NOTICE
Coronavirus COVID-19

MEMBERS OF THE PUBLIC MAY REMOTELY OBSERVE THE MEETING AND ADDRESS THE COUNCIL VIA VIDEOCONFERENCE.

This meeting will be held in accordance with Assembly Bill 361 and will not include in person public attendance. Members of the public may observe the meeting and provide comments to the Council as described below.

CITY OF HUGHSON

CITY COUNCIL MEETING

SENIOR COMMUNITY CENTER
2307 4th Street, Hughson, CA
How to participate in, or observe the Meeting:
• Interactively, via WebEx Videoconference, by accessing this link:
https://cityofhughson.my.webex.com/cityofhughson.my/j.php?MTID=mc2df6bc541443 18615cd286b9f768ff6
Meeting Number: 2554 554 6105 Password: Uv7pPppMj64
(88777776 from phones and video systems)
Interactive attendees may submit public comment via WebEx when invited during the meeting. • Observe only via YouTube live, by accessing this link:
https://www.youtube.com/channel/UC-PwkdIrKoMmOJDzBSodu6A?view_as=subscriber • In addition, recorded City Council meetings are posted on the City’s website the first business day following the meeting. Recorded videos can be accessed with the following link:
http://hughson.org/our-government/city-council/#council-agenda How to submit written Public Comment:
• Email will be available prior to 5:00 PM on February 14, 2022, to provide public comment for the Public Comment Period, or for a specific agenda item. Please email [email protected]. Written comment will be distributed to the City Council and kept on file as part of official record of the Council meeting.

City Council Agenda February 14, 2022
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 2 CALL TO ORDER: Mayor George Carr
ROLL CALL: Mayor George Carr
Mayor Pro Tem Harold Hill
Councilmember Ramon Bawanan
Councilmember Samuel Rush
Councilmember Michael Buck
FLAG SALUTE: Mayor George Carr
INVOCATION: Hughson Ministerial Association

1. PUBLIC BUSINESS FROM THE FLOOR (No Action Can Be Taken):

Members of the audience may address the City Council on any item of interest to the public pertaining to the City and may step to the podium, state their name and city of residence for the record (requirement of name and city of residence is optional) and make their presentation. Please limit presentations to five minutes. Since the City Council cannot take action on matters not on the agenda, unless the action is authorized by Section 54954.2 of the Government Code, items of concern, which are not urgent in nature can be resolved more expeditiously by completing and submitting to the City Clerk a “Citizen Request Form” which may be obtained from the City Clerk.

2. PRESENTATIONS: NONE.

3. CONSENT CALENDAR:

All items listed on the Consent Calendar are to be acted upon by a single action of the City Council unless otherwise requested by an individual Councilmember for special consideration. Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.

3.1: Approve the Minutes of the Regular Meeting of January 24, 2022.

3.2: Approve the Warrants Register.

3.3: Adopt Resolution No. 2022-05, Making the Required AB 361 Findings for the Continuation of Teleconference Meetings for the Period February 15, 2022 – March 17, 2022.

3.4: Adopt Resolution No. 2022-06, Approving Professional Service Agreement with Harris & Associates for Assessment District Administration Services.

3.6: Approval to Contract for the Removal of 26 Redwood Screening Trees and One Tree Stump located at the Fox Road Water Tank Site, by Luis’ Gardening, in the amount of $7,200.

3.7: Adopt Resolution No. 2022-07, Accepting Regional Early Action Planning Grant Funds.

4. UNFINISHED BUSINESS: NONE.

5. PUBLIC HEARING TO CONSIDER THE FOLLOWING: NONE.

6. NEW BUSINESS: NONE.

7. CORRESPONDENCE: NONE.

8. COMMENTS:

8.1: Staff Reports and Comments: (Information Only – No Action) City Manager:

Deputy City Clerk:

Community Development Director:

Director of Finance and Administrative Services:

Police Services:

City Attorney:

Student Representative:

8.2: Council Comments: (Information Only – No Action)

8.3: Mayor’s Comments: (Information Only – No Action)

9. CLOSED SESSION TO DISCUSS THE FOLLOWING:

ADJOURNMENT:

Pursuant to California Constitution Article III, Section IV, establishing English as the official language for the State of California, and in accordance with California Code of Civil Procedures Section 185, which requires proceedings before any State Court to be in English, notice is hereby given that all proceedings before the City of Hughson City Council shall be in English and anyone wishing to address the Council is required to have a translator present who will take an oath to make an accurate translation from any language not English into the English language

WAIVER WARNING
If you challenge a decision/direction of the City Council in court, you may be limited to raising only those issues you or someone else raised at a public hearing(s) described in this Agenda, or in written correspondence delivered to the City of Hughson at or prior to, the public hearing(s).

February 15  Planning Commission Meeting, City Council Chambers/WebEx Videoconference/YouTube Live Stream, 6:00 PM Cancelled
February 21  President Washington’s Birthday Observed – City Hall Closed February 28  Hughson Economic Development Committee Meeting, City Council Chambers, 4:30 PM
February 28  City Council Meeting, City Council Chambers/WebEx Videoconference/YouTube Live Stream, 6:00 PM Cancelled
February 28  Hughson State of the City Address, Community Senior Center, 6:00 PM
March 8
 Parks, Recreation and Entertainment Commission Meeting, City Council Chambers/WebEx Videoconference/YouTube Live Stream, 6:00 PM
March 14  Budget and Finance Subcommittee Meeting, City Council Chambers, 1:30 PM
March 14  City/School 2+2 Committee Meeting, HUSD, 4:30 PM March 14  City Council Meeting, City Council Chambers/WebEx Videoconference/YouTube Live Stream, 6:00 PM
March 15  Planning Commission Meeting, City Council Chambers/WebEx Videoconference/YouTube Live Stream, 6:00 PM
March 28  Hughson Economic Development Committee Meeting, City Council Chambers, 4:30 PM
March 28  City Council Meeting, City Council Chambers/WebEx Videoconference/YouTube Live Stream, 6:00 PM
City Council Agenda February 14, 2022
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 6 General Information: The Hughson City Council meets in the Council Chambers on the second and fourth Mondays of each month at 6:00 p.m., unless otherwise noticed.

Council Agendas: The City Council agenda is now available for public review at the City’s website at and City Clerk's Office, 7018 Pine Street, Hughson, California on the Friday, prior to the scheduled meeting. Copies and/or subscriptions can be purchased for a nominal fee through the City Clerk’s Office.

Questions: Contact the City Clerk at (209) 883-4054.

AFFIDAVIT OF POSTING
DATE: February 10, 2022 TIME:

4:00 PM
NAME: Ashton Gose TITLE: Deputy City Clerk
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA.

Meeting Date: February 14, 2022
Subject: Approval of the City Council Minutes
Presented By: Ashton Gose, Deputy City Clerk
Approved By: ____________________________
City Manager
Staff Recommendation:

Approve the Minutes of the Regular Meeting of January 24, 2022.

Background and Overview:

The draft minutes of the January 24, 2022 meeting are prepared for the Council’s review.

CITY COUNCIL AGENDA ITEM NO. 3.1
SECTION 3: CONSENT CALENDAR
City Council Minutes January 24, 2022
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 1 MINUTES
MONDAY, JANUARY 24, 2022 – 6:06 P.M.

CALL TO ORDER: Mayor George Carr
ROLL CALL:

Present: Mayor George Carr
Mayor Pro Tem Harold Hill
Councilmember Sam Rush
Councilmember Ramon Bawanan
Councilmember Michael Buck
Staff Present: Merry Mayhew, City Manager
Ashton Gose, Deputy City Clerk
Daniel Schroeder, City Attorney
Anna Nicholas, Director of Finance and Admin Services
Rachel Wyse, Community Development Director
Jose Vasquez, Public Works Superintendent
Jaime Velazquez, Utilities Superintendent
Sarah Chavarin, Accounting Manager
Fidel Landeros, Chief of Police

1. PUBLIC BUSINESS FROM THE FLOOR (No Action Can Be Taken):

NONE.

2. PRESENTATIONS:

2.1: Upcoming Voter Education Workshops – Donna Linda, Stanislaus County Clerk-Recorder and Registrar of Voters.

CITY OF HUGHSON

CITY COUNCIL MEETING

CITY COUNCIL CHAMBERS
7018 PINE STREET, HUGHSON, CA
City Council Minutes January 24, 2022
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 2 Donna Linder provided a presentation regarding upcoming voter education workshops.

3. CONSENT CALENDAR:

3.1: Approve the Minutes of the Regular Meeting of January 10, 2022.

3.2: Approve the Warrants Register.

3.4: Approve the City of Hughson Treasurer’s Report for November 2021.

3.5: Adopt the Travel Policy for City of Hughson Officials and Employees.

3.6: Adopt Resolution No. 2022-04, Making the Required AB 361 Findings for the Use of Teleconference Meetings for the Period January 24, 2022 – February 22, 2022.

Councilmember Rush requested to pull consent calendar item number 3.3 for special consideration.

HILL/BUCK 5-0-0-0 motion passes to approve the consent calendar excluding item 3.3, with the following roll call vote:

BAWANAN RUSH BUCK HILL CARR

AYE AYE AYE AYE AYE

3.3: Authorization for the City of Hughson to Apply for the Department of Resources, Recycling and Recovery SB 1383 Local Assistance Grant Program and Authorize the City Manager, or Designee, to Sign Documents Related to the Application and Receipt of the Grant.

BAWANAN/HILL 4-1-0-0 motion passes to approve consent calendar item 3.3, with the following roll call vote:

BAWANAN RUSH BUCK HILL CARR

AYE NO AYE AYE AYE

4. UNFINISHED BUSINESS: NONE.

5. PUBLIC HEARING TO CONSIDER THE FOLLOWING: NONE.

City Council Minutes January 24, 2022
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 3 6. NEW BUSINESS:

6.1: Approval to Install a Bronze “Larger than Life” Memorial Bust of Dennis Wallace on City Property.

Luis Arroyo (Peace Officer Memorial Group of Stanislaus County) presented the staff report on this item.

Mayor Carr opened public comment at 6:25 PM.

Stanislaus County Sherrif Jeff Dirkse, and Mercedes Wallace commented on the item.

Mayor Carr closed public comment at 6:25 PM.

HILL/BUCK 5-0-0-0 motion passes to approve to install a bronze “larger than life” memorial bust of Dennis Wallace on City property, with the following roll call vote:

BAWANAN RUSH BUCK HILL CARR

AYE AYE AYE AYE AYE

7. CORRESPONDENCE: NONE.

8. COMMENTS:

8.1: Staff Reports and Comments: (Information Only – No Action) City Manager:

City Manager Mayhew informed the City Council that the City has received the California Water and Wastewater Arrearage Payment Program funds for past due utility bills.

Community Development Director:

Director Wyse provided an update regarding code enforcement within the City.

Police Services:

Chief Landeros provided the City Council with the latest Crime Statistic Report.

8.2: Council Comments: (Information Only – No Action)
Councilmember Bawanan attended the Annual Knights of Columbus Crab Feed Dinner. He attended a drive-thru dinner fundraiser at Emilie J. Ross Middle School.

He announced that he will be absent at the February 14, 2022 regular City Council City Council Minutes January 24, 2022
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 4 meeting. He thanked staff and Hughson Police Services for their continued hard work.

Councilmember Rush attended the Annual Knights of Columbus Crab Feed Dinner.

Councilmember Buck attended an Economic Development Committee meeting on January 24, 2022.

Mayor Pro Tem Hill attended an Economic Development Committee meeting on January 24, 2022. He expressed thanks for the donation of the Dennis Wallace bust.

8.3: Mayor’s Comments: (Information Only – No Action)
Mayor Carr attended the United States Conference of Mayors January 18-21, 2022. He expressed thanks for the donation of the Dennis Wallace bust.

9. CLOSED SESSION TO DISCUSS THE FOLLOWING:

9.1: CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: In the Matter of the Appeal of the Membership Determination of: Linda Abid-Cummings, OAH Case No. 2020090772, Office of Administrative Hearings.

No reportable action.

9.2: CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: In the Matter of the Appeal of the Membership Determination of: Margaret M. Souza, OAH Case No. 2020090931, Office of Administrative Hearings.

No reportable action.

ADJOURNMENT:

BAWANAN/BUCK 5-0-0-0 motion passes to adjourn the
regular meeting of January 24, 2022, at 7:16 PM with the following roll call vote:

BAWANAN RUSH BUCK HILL CARR

AYE AYE AYE AYE AYE
City Council Minutes January 24, 2022
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 5 APPROVED:
____________________________
GEORGE CARR, Mayor
ATTEST:
_____________________________
ASHTON GOSE, Deputy City Clerk
Meeting Date: February 14, 2022
Subject: Approval of Warrants Register
Enclosure: Warrants Register
Presented By: Anna Nicholas, Director of Finance
Approved By: _________________________
City Manager
Staff Recommendation:

Approve the Warrants Register as presented.

Background and Overview:

The warrants register presented to the City Council is a listing of all expenditures paid from January 19, 2022, through February 8, 2022.

Fiscal Impact:

There are reductions in various funds for payment of expenses.

CITY COUNCIL AGENDA ITEM NO. 3.2
SECTION 3: CONSENT CALENDAR
2/8/2022 12:19:04 PM Page 1 of 6
Check Report
Hughson By Check Number
Date Range: 01/19/2022 - 02/08/2022
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount Bank Code: Payable Bank-Payable Bank
01257 1ST SECURITY & SOUND INC 01/19/2022 Regular 0.00 149.85 54850 0194228 Invoice 01/20/2022 MONITORING 0.00 149.85
00005 A&A PORTABLES, INC 01/19/2022 Regular 0.00 80.78 54851 114-12729683 Invoice 12/31/2021 Well 7 Fence Rental 0.00 80.78 00032 AFLAC 01/19/2022 Regular 0.00 461.01 54852
799928 Invoice 01/12/2022 AFLAC - Jan 2022 0.00 461.01
01603 Amazon Capital Services, Inc. 01/19/2022 Regular 0.00 380.10 54853 1MT6-XPL7-9KKW Invoice 01/18/2022 dog waste bags 0.00 326.22 1TQT-7XV3-117N Invoice 01/18/2022 heater switch for corp yard 0.00 53.88 00109 BADGER METER, INC 01/19/2022 Regular 0.00 138.43 54854 80087772 Invoice 01/18/2022 HOST SERVICE 0.00 138.43
01570 CSG Consultants 01/19/2022 Regular 0.00 1,495.00 54855 F210756 Invoice 11/01/2021 Contract Services Planning/Building 0.00 1,495.00 01689 Energy Inc 01/19/2022 Regular 0.00 135.00 54856
INV0006447 Invoice 01/11/2022 Refund of Building Permit MECR21-0634 0.00 135.00 01689 Energy Inc 01/19/2022 Regular 0.00 -135.00 54856
00527 GIBBS MAINTENANCE CO 01/19/2022 Regular 0.00 760.00 54857 10207 Invoice 12/31/2021 JANITOR SERVICES - Dec 0.00 760.00 00528 GILTON SOLID WASTE MANAGE 01/19/2022 Regular 0.00 1,895.07 54858 HUGHSS-065 Invoice 12/30/2021 STREET SWEEPING Dec 2021 0.00 1,895.07 01322 GOSE, ASHTON 01/19/2022 Regular 0.00 57.10 54859
INV0006446 Invoice 11/23/2021 Reimbursements: Notary - Postage. State W… 0.00 57.10 01612 GreatAmerica Financial Svcs. 01/19/2022 Regular 0.00 397.63 54860 30769918 Invoice 12/30/2021 LEASE 0.00 397.63
00594 HINDERLITER, dELLAMAS & 01/19/2022 Regular 0.00 798.91 54861 SIN003635 Invoice 09/11/2020 Contract Services- Sales Tax Q1 2020 0.00 798.91 01254 HUGHSON AUTOMOTIVE 01/19/2022 Regular 0.00 90.00 54862 5024 Invoice 01/18/2022 pw11 wheel alignment 0.00 90.00 00614 HUGHSON FARM SUPPLY 01/19/2022 Regular 0.00 261.97 54863 H401843 Invoice 12/03/2021 Blanket PO (hughson farm supply) 0.00 7.54 H402545 Invoice 12/10/2021 Blanket PO (hughson farm supply) 0.00 106.45 H403253 Invoice 12/17/2021 Blanket PO (hughson farm supply) 0.00 61.77 H403656 Invoice 12/21/2021 Blanket PO (hughson farm supply) 0.00 53.88 H403733 Invoice 12/22/2021 Blanket PO (hughson farm supply) 0.00 32.33 01690 Janet Vierra 01/19/2022 Regular 0.00 80.00 54864
001220 Invoice 12/20/2021 Website Photo - Chavarin 0.00 80.00 01688 Joshua & Laura Merriam 01/19/2022 Regular 0.00 115.82 54865 INV0006445 Invoice 01/14/2022 Unclaimed Property 0.00 115.82 00682 KAISER FOUNDATION HEALTH 01/19/2022 Regular 0.00 8,396.05 54866 691534636430 Invoice 12/27/2021 MEDICAL SERVICES- Feb 2022 0.00 8,396.05 00738 LUNA, SAM 01/19/2022 Regular 0.00 100.00 54867
Check Report Date Range: 01/19/2022 - 02/08/2022
2/8/2022 12:19:04 PM Page 2 of 6
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount INV0006449 Invoice 01/13/2022 Refund for Tow of City Truck 0.00 100.00 00755 MCR ENGINEERING, INC 01/19/2022 Regular 0.00 23,410.00 54868 16400 Invoice 10/25/2021 Well 7 Site Improvements 0.00 5,520.00 16505 Invoice 11/29/2021 Well 7 Site Improvements 0.00 10,750.00 16590 Invoice 12/21/2021 Well 7 Site Improvements 0.00 7,140.00 01459 Merry Mayhew 01/19/2022 Regular 0.00 2,500.00 54869 INV0006448 Invoice 01/11/2022 Registration for George Carr to 0.00 2,500.00 00775 MISSION UNIFORM SERVICE 01/19/2022 Regular 0.00 793.14 54870 516038097 Invoice 12/06/2021 Uniforms (Blanket PO) 0.00 43.29 516043704 Invoice 12/06/2021 Uniforms (Blanket PO) 0.00 43.80 516043705 Invoice 12/06/2021 Uniforms (Blanket PO) 0.00 124.62 516043707 Invoice 12/06/2021 Uniforms (Blanket PO) 0.00 30.00 516083855 Invoice 12/06/2021 Uniforms (Blanket PO) 0.00 43.29 516090598 Invoice 12/13/2021 Uniforms (Blanket PO) 0.00 141.78 516090599 Invoice 12/13/2021 Uniforms (Blanket PO) 0.00 62.92 516090600 Invoice 12/13/2021 Uniforms (Blanket PO) 0.00 30.00 516135209 Invoice 12/20/2021 Uniforms (Blanket PO) 0.00 43.80 516135210 Invoice 12/20/2021 Uniforms (Blanket PO) 0.00 62.92 516135211 Invoice 12/20/2021 Uniforms (Blanket PO) 0.00 30.00 516179158 Invoice 12/27/2021 Uniforms (Blanket PO) 0.00 43.80 516179159 Invoice 12/27/2021 Uniforms (Blanket PO) 0.00 62.92 516179160 Invoice 12/27/2021 Uniforms (Blanket PO) 0.00 30.00 00854 OPER.ENGR. LOCAL UNION #3 01/19/2022 Regular 0.00 324.00 54871 1/2022-1 Invoice 01/02/2022 LOCAL UNION #3 DUES 0.00 324.00 01493 Salonen Electrical Inc dba Technical Electrical 01/19/2022 Regular 0.00 1,015.01 54872 3192 Invoice 01/18/2022 service site work 0.00 1,015.01 00978 SAN JOAQUIN VALLEY 01/19/2022 Regular 0.00 1,477.00 54873 N5079 Invoice 01/18/2022 PERMIT GENSET WWTP 0.00 900.00 N8180 Invoice 01/18/2022 PERMIT GENSET 0.00 577.00
01066 STATE WATER RESOURCES CONTROL BOARD 01/19/2022 Regular 0.00 32,821.70 54874 LW-1036460 Invoice 01/18/2022 PERMIT WATER SYSTEM 0.00 5,712.70 WD-0192217 Invoice 01/18/2022 wastewater permit 0.00 23,783.00 WD-0192343 Invoice 01/18/2022 permits 0.00 3,326.00
01090 SUTTER HEALTH PLUS 01/19/2022 Regular 0.00 15,460.39 54875 1914268 Invoice 01/03/2022 MEDICAL INSURANCE- Feb 2022 0.00 15,460.39 01115 THE HOME DEPOT CRC 01/19/2022 Regular 0.00 232.59 54876 6947 Invoice 11/29/2021 Blanket PO (Home Depot) 0.00 232.59 01176 USA BLUE BOOK 01/19/2022 Regular 0.00 232.09 54877 814251 Invoice 01/18/2022 pipe locater 0.00 184.29
818689 Invoice 01/18/2022 parts 0.00 47.80
01206 WARDEN'S OFFICE 01/19/2022 Regular 0.00 322.52 54878 2069404-0 Invoice 01/04/2022 MISC OFFICE SUPPLIES 0.00 66.86 2069408-0 Invoice 01/04/2022 MISC OFFICE SUPPLIES 0.00 69.72 2070206-0 Invoice 01/13/2022 MISC OFFICE SUPPLIES 0.00 185.94 01225 WILLDAN ENGINEERING 01/19/2022 Regular 0.00 24,050.74 54879 00335655 Invoice 12/17/2021 City Engineering Services 0.00 2,775.00 00335664 Invoice 12/17/2021 Parkwood 0.00 4,640.00
00622236 Invoice 12/21/2021 Sewer Improvements 0.00 8,068.74 00622244 Invoice 12/21/2021 Sewer Improvements 0.00 8,567.00 00016 ABS PRESORT 01/27/2022 Regular 0.00 1,593.63 54880 93401 Invoice 01/18/2022 BILL PRINTING- Dec 0.00 1,374.71 Check Report Date Range: 01/19/2022 - 02/08/2022
2/8/2022 12:19:04 PM Page 3 of 6
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 93411 Invoice 01/18/2022 BILL PRINTING- SRWA Dec 0.00 218.92 01603 Amazon Capital Services, Inc. 01/27/2022 Regular 0.00 527.51 54881 134C-KKV6-4PRT Invoice 01/21/2022 SERVICE LOCATOR 0.00 527.51 00284 CHARTER COMMUNICATION 01/27/2022 Regular 0.00 92.75 54882 0054047011022 Invoice 01/10/2022 IP ADDRESS- 1ST 0.00 92.75 00305 CITY OF HUGHSON 01/27/2022 Regular 0.00 1,943.09 54883 INV0006469 Invoice 01/05/2022 LLDS & STARN PARK 0.00 1,943.09 00310 CLARK'S PEST CONTROL 01/27/2022 Regular 0.00 180.00 54884 29807628 Invoice 01/05/2022 PEST CONTROL 0.00 113.00
29820796 Invoice 01/05/2022 PEST CONTROL 0.00 67.00
00332 CONDOR EARTH TECHNOLOGIES 01/27/2022 Regular 0.00 1,987.50 54885 86092 Invoice 01/21/2022 phase 2 ms4 support 0.00 1,987.50 00365 CSMFO 01/27/2022 Regular 0.00 75.00 54886
200012292 Invoice 01/20/2022 Training - Chavarin 0.00 75.00 01691 Elite Medical Training LLC 01/27/2022 Regular 0.00 1,445.00 54887 43587 Invoice 12/15/2021 ASHI Basic First Aid/CPR training 0.00 1,445.00 01692 Esperanza Sanchez 01/27/2022 Regular 0.00 500.00 54888 INV0006465 Invoice 01/15/2022 Senior Center Rental Deposit Sanchez 0.00 500.00 00538 GOVERNMENT FINANCE 01/27/2022 Regular 0.00 170.00 54889 2230658 Invoice 01/19/2022 Agency Membership Dues Renewal 0.00 170.00 00623 HUGHSON TIRE 01/27/2022 Regular 0.00 25.00 54890
904238 Invoice 01/21/2022 Flat repair 0.00 25.00
01473 Labor Law Compliance Center 01/27/2022 Regular 0.00 179.81 54891 1181356 Invoice 11/30/2021 Labor Law Posters 2022 0.00 179.81 01694 Martha Duran 01/27/2022 Regular 0.00 500.00 54892 INV0006466 Invoice 01/15/2022 United Samaritans Rental Deposit Duran 0.00 500.00 00611 Mid Valley Publications 01/27/2022 Regular 0.00 220.15 54893 338102 Invoice 01/18/2022 Unclaimed Property 2022 0.00 220.15 00824 NEUMILLER & BEARDSLEE 01/27/2022 Regular 0.00 4,200.44 54894 323314 Invoice 01/13/2022 LEGAL SERVICES 0.00 1,600.00
323779 Invoice 01/13/2022 LEGAL SERVICES 0.00 2,600.44
00837 NORTHSTAR CHEMICAL 01/27/2022 Regular 0.00 1,650.76 54895 214319 Invoice 01/12/2022 Chemicals supply Blanket PO 0.00 1,650.76 00879 PG & E 01/27/2022 Regular 0.00 166.11 54896
INV0006468 Invoice 01/10/2022 UTILITIES 0.00 166.11
00901 PREFERRED ALLIANCE, INC. 01/27/2022 Regular 0.00 100.98 54897 171781-IN Invoice 12/31/2021 OFF-SITE PARTICIPANT 0.00 100.98 00906 PROVOST & PRITCHARD CONSU 01/27/2022 Regular 0.00 9,979.10 54898 89466 Invoice 12/29/2021 TCP Treatment Design 0.00 9,979.10 00910 PURCHASE POWER 01/27/2022 Regular 0.00 516.14 54899 15030661 Invoice 01/13/2022 POSTAGE 0.00 516.14
01000 SEEGER'S 01/27/2022 Regular 0.00 87.86 54900
0138148-IN Invoice 01/13/2022 City Clerk Stamp 0.00 87.86 01695 Smart Source LLC 01/27/2022 Regular 0.00 617.11 54901 006791 Invoice 12/31/2021 Blue Notice Paper 0.00 617.11 Check Report Date Range: 01/19/2022 - 02/08/2022
2/8/2022 12:19:04 PM Page 4 of 6
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 01069 STEELEY, JARED WATER & WA 01/27/2022 Regular 0.00 9,425.75 54902 9227 Invoice 01/21/2022 Monthly Professional Services Blanket PO 0.00 2,642.00 9263 Invoice 01/21/2022 Water Meter Replacement Blanket PO 0.00 1,980.75 9264 Invoice 01/21/2022 Monthly Professional Services Blanket PO 0.00 2,410.50 9286 Invoice 01/21/2022 Water Meter Replacement Blanket PO 0.00 2,392.50 01093 SYNAGRO WEST, LLC 01/27/2022 Regular 0.00 4,928.30 54903 26984 Invoice 01/10/2022 Sludge Disposal Blanket PO 0.00 4,928.30 01149 TURLOCK IRRIGATION DIST. 01/27/2022 Regular 0.00 21,773.47 54904 INV0006470 Invoice 01/18/2022 ELECTRIC - Jan 0.00 21,773.47 01192 VISION SERVICE PLAN 01/27/2022 Regular 0.00 529.83 54905 814212882 Invoice 01/19/2022 MEDICAL INSURANCE WITHHELD- February 0.00 529.83 01206 WARDEN'S OFFICE 01/27/2022 Regular 0.00 84.83 54906 2070625-0 Invoice 01/20/2022 MISC OFFICE SUPPLIES 0.00 68.75 2070694-0 Invoice 01/21/2022 MISC OFFICE SUPPLIES 0.00 16.08 01420 CALIFORNIA STATE DISBURSEMENT UNIT 01/31/2022 Regular 0.00 270.12 54907 INV0006502 Invoice 02/01/2022 INCOME WITHHOLDING FOR CHILD SUPPORT 0.00 270.12 **Void** 01/31/2022 Regular 0.00 0.00 54908
01687 David E Tanner 01/31/2022 Regular 0.00 4,200.00 54909 180620 Invoice 09/24/2021 BALL TRAJECTORY STUDY 0.00 4,200.00 00094 AT&T MOBILITY 02/07/2022 Regular 0.00 398.80 54910 287303621604X0… Invoice 01/02/2022 PHONES 0.00 398.80
00123 BAY ALARM CO 02/07/2022 Regular 0.00 199.50 54911 2256342220115M Invoice 01/15/2022 alarm service 0.00 199.50 00237 CARR, GEORGE 02/07/2022 Regular 0.00 1,982.23 54912 INV0006518 Invoice 01/18/2022 Travel and Expense Report 0.00 1,982.23 00310 CLARK'S PEST CONTROL 02/07/2022 Regular 0.00 113.00 54913 29985414 Invoice 02/01/2022 PEST CONTROL 0.00 113.00
00324 CODE PUBLISHING COMPANY 02/07/2022 Regular 0.00 456.75 54914 GC0006201 Invoice 01/31/2022 Web Update 0.00 456.75
01601 Colantuono, Highsmith & Whatley, PC 02/07/2022 Regular 0.00 292.50 54915 48846 Invoice 09/08/2021 Professional Services 0.00 292.50 01698 Energuy Inc 02/07/2022 Regular 0.00 135.00 54916
INV0006519 Invoice 01/11/2022 Refund of Building Permit Fees 0.00 135.00 00528 GILTON SOLID WASTE MANAGE 02/07/2022 Regular 0.00 44,884.61 54917 December 2021 Invoice 02/02/2022 GARBAGE SERVICE- Dec 0.00 42,989.54 HUGHSS-066 Invoice 01/31/2022 STREET SWEEPING 0.00 1,895.07 00546 GRANITE TELECOMMUNICATION 02/07/2022 Regular 0.00 1,400.56 54918 03479509 Invoice 01/01/2022 PHONES 0.00 1,400.56
00718 LEAGUE OF CALIF. CITIES 02/07/2022 Regular 0.00 4,562.00 54919 641185 Invoice 01/01/2022 Membership for dues for calendar year 2022 0.00 4,562.00 00744 MAIN STREET DELI & BAKERY 02/07/2022 Regular 0.00 56.70 54920 147797 Invoice 01/24/2022 Food for EDC Meeting 1/24 0.00 56.70 01697 Makayla Brady 02/07/2022 Regular 0.00 500.00 54921 INV0006483 Invoice 01/22/2022 Senior Center Rental Deposit Brady 0.00 500.00 00822 NESTLE WATERS 02/07/2022 Regular 0.00 152.41 54922 02A6703905050 Invoice 12/19/2021 water service 0.00 152.41 Check Report Date Range: 01/19/2022 - 02/08/2022
2/8/2022 12:19:04 PM Page 5 of 6
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 00879 PG & E 02/07/2022 Regular 0.00 2,608.54 54923
INV0006517 Invoice 01/25/2022 UTILITIES 0.00 2,608.54
00972 SAFE-T-LITE 02/07/2022 Regular 0.00 91.58 54924
379963 Invoice 01/28/2022 rain jacket 0.00 91.58
00978 SAN JOAQUIN VALLEY 02/07/2022 Regular 0.00 143.00 54925 N148906 Invoice 01/28/2022 PERMIT GENSET HATCH 0.00 143.00 01599 SMILE BUSINESS PRODUCTS, INC 02/07/2022 Regular 0.00 75.77 54926 1011636 Invoice 01/21/2022 COPIES 0.00 75.77
01040 STANISLAUS COUNTY SHERIFF 02/07/2022 Regular 0.00 234,593.67 54927 2122-HPS05 Invoice 12/28/2021 LAW ENFORCEMENT SERVICES- NOV 21 0.00 115,817.45 2122-HPS06 Invoice 01/25/2022 LAW ENFORCEMENT SERVICES- DEC 21 0.00 118,776.22 01696 Tanya Nichols 02/07/2022 Regular 0.00 500.00 54928 INV0006482 Invoice 11/15/2021 Senior Center Rental Deposit Nichols 0.00 500.00 01176 USA BLUE BOOK 02/07/2022 Regular 0.00 1,072.21 54929 837691 Invoice 01/28/2022 service supllies 0.00 935.15
840865 Invoice 01/28/2022 locks 0.00 137.06
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code Payable Bank Summary
Bank Drafts
EFT's
79 0
2 0
0 0.00

0.00 0.00

0.00 0.00
81 0.00
Payment
480,620.97

0.00 -135.00

0.00 0.00
480,485.97
Payable
Count
118
0 0
0 0
118
Check Report Date Range: 01/19/2022 - 02/08/2022
2/8/2022 12:19:04 PM Page 6 of 6
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
79 0
2 0
0 0.00

0.00 0.00

0.00 0.00
81 0.00
480,620.97

0.00 -135.00

0.00 0.00
480,485.97
118
0 0
0 0
118
Fund Name Period Amount
Fund Summary
999 POOLED CASH/CONSOLIDATED CASH 1/2022 186,267.14
999 POOLED CASH/CONSOLIDATED CASH 2/2022 294,218.83
480,485.97
2/7/2022 5:47:15 PM Page 1 of 1
Refund Check Register
Hughson Refund Check Detail
UBPKT02115 - Refunds 01 UBPKT02113 Regular
Account Name Date Check # Amount Code Receipt Amount Type 11-0720-003 Tenorio, Samantha 2/1/2022 54930 151.23 151.23 Generated From Billing 13-0750-006 FRIAS, NICOLAS 2/1/2022 54931 109.27 109.27 Generated From Billing 13-3850-001 GARCIA, VICTORIA & JOSE 2/1/2022 54932 16.48 16.48 Generated From Billing 14-3110-003 WHITEHEAD, RASHELL 2/1/2022 54933 64.53 64.53 Generated From Billing 15-0520-002 BORRELLI, MIKE 2/1/2022 54934 7.53 7.53 Generated From Billing 15-1090-002 Kerlee, Erin 2/1/2022 54935 71.16 71.16 Generated From Billing Total Refunds: 6 Total Refunded Amount: 420.20
Revenue Code Summary
Revenue Code Amount
996 - UNAPPLIED CREDITS 420.20
Revenue Total: 420.20
General Ledger Distribution
Account Number Account Name Posting Amount IFT
Posting Date: 02/01/2022
Fund: 510 - WATER/SEWER DEPOSIT
510-10001 CLAIM ON CASH-WATER/SEWER DEPOSIT -420.20 Yes 510-11040 CUSTOMER CREDITS 420.20
510 Total: 0.00
Fund: 999 - POOLED CASH/CONSOLIDATED CASH
999-10010 CASH IN BANK-MONEY MARKET -420.20
999-20000 DUE TO OTHER FUNDS (POOLED CASH) 420.20 Yes
999 Total: 0.00
Distribution Total: 0.00
1586164-1
Meeting Date: February 14, 2022
Subject: Approval to Adopt Resolution No. 2022-05, Making the Required AB 361 Findings for the Continuation of
Teleconference Meetings for the Period February 15, 2022 – March 17, 2022
Presented By: Dan Schroeder, City Attorney
Approved By: _________________________
City Manager
Staff Recommendation:

Adopt Resolution No. 2022-05, making the required AB 361 findings for the continuation of teleconference meetings for the period February 15, 2022 – March 17, 2022.

Background:

On March 4, 2020, Governor Gavin Newson issued a Proclamation of a State of Emergency in response to the outbreak of COVID-19, which remains in effect.

Throughout the State of Emergency, the Governor issued a series of Executive Orders to reduce the spread of COVID-19.

On March 12, 2020, the Governor issued Executive Order N-25-20 waiving certain requirements of the Ralph M. Brown Act (Brown Act) making it easier for local agencies to hold public meetings via teleconference. On March 17, 2020, the Governor issued Executive Order N-29-20 which superseded a portion of Executive Order N-25-20 and identified the ability of local agencies to continue with teleconferenced meetings provided certain requirements for public participation were met. On June 11, 2021, the Governor issued Executive Order N-08-21 which continued the waiver of the teleconference provisions in the Brown Act through September 30, 2021.

With the expiration of the Executive Orders, the Legislature introduced Assembly Bill 361 (AB 361), which allows the continued use of teleconferencing if specific requirements are met. On September 16, 2021, the Governor signed AB 361 into law. AB 361 amends section 54953 of the Brown Act and allows a local agency to use teleconferencing without complying with certain provisions of the Brown Act under certain circumstances and if certain findings are made.

CITY COUNCIL AGENDA ITEM NO. 3.3
SECTION 3: CONSENT
1586164-1
DISCUSSION:

AB 361 amends Section 54953 of the Government Code to allow a legislative body of a local agency to meet remotely without complying with the teleconference requirements imposed by the Brown Act such as agenda posting at teleconference locations, physical location access by the public, or establishing a quorum within the boundaries of the agency. The agency may do so if one of three scenarios exists, all of which requires the Governor has proclaimed a State of Emergency pursuant to Government Code section 8625:
(A) State or local officials have imposed or recommended measures to promote social distancing;
(B) The legislative body is holding a meeting for the purpose of determining, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees;
(C) The legislative body is holding a meeting and has determined, that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

Any boards and committees that are required to comply with the Brown Act that holds a meeting under any of the scenarios identified above must continue to post an agenda within the time periods required by the Brown Act and ensure the public is able to address the board or committee directly through teleconference means. If a technological disruption prevents the board or committee from broadcasting the meeting or receiving public comments in real time, the board or committee cannot take further action until the technological function is restored.

If the proclaimed State of Emergency remains in effect, and if Hughson City Council wishes to continue meeting under the modified rules, then the Council must adopt a resolution containing the following findings: (1) the State of Emergency continues to directly impact the ability of the members to meet safely in person; or (2) state or local officials continue to impose or recommend measures to promote social distancing. The Council must reconsider and reconfirm the findings no later than every thirty (30) days.

If consecutive regular meetings fall outside the 30-day window, the Council should hold a special meeting to re-authorize the AB 361 findings. If the Council does not adopt a resolution making the findings required under AB 361, or if the authorization lapses, it will be required to comply with the traditional teleconference rules contained in the Brown Act for future meetings or until the Council utilizes AB 361 at a future date. In that scenario, the Council will be required to post an agenda at each teleconference location, teleconference locations will need to be identified on the agenda and accessible to the public, and a quorum of the Council will need to be established within the boundaries of the agency.
1586164-1
On January 24, 2022, the City Council held its regular meeting via teleconference under AB 361. In accordance with Government Code Section 54953(e)(1), the City Council made the AB 361 finding allowing teleconference meetings for 30 days thereafter. The resolution accompanying this staff report makes those findings to continue to hold teleconference meetings for the next 30 days. As a result, any City Council meetings occurring February 15, 2022, through March 17, 2022, use the teleconferencing option under AB 361.

For upcoming teleconference meetings, the City Council can continue to follow the AB 361 requirements by declaring every 30 days that it has reconsidered the circumstances of the state of emergency and either (1) the state of emergency continues to directly impact the ability of the members to meet safely in person, or (2) state or local officials continue to impose or recommend measures to promote social distancing. Resolutions making those findings will be presented at future meetings for consideration.

Fiscal Impact:

There is no direct fiscal impact in making the required AB 361 findings. 1586157-1

CITY OF HUGHSON

CITY COUNCIL
RESOLUTION NO. 2022-05

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON DETERMINING

TO CONDUCT MEETINGS USING TELECONFERENCING PURSUANT TO
GOVERNMENT CODE 54953 AS AMENDED BY AB 361 FOR THE PERIOD FEBRUARY 15, 2022 TO MARCH 17, 2022.

WHEREAS, the City of Hughson (“City”) is committed to preserving and nurturing public access and participation in its meetings; and
WHEREAS, all meetings of the City legislative bodies are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code 54950 – 54963), so that any member of the public may attend, participate, and watch the City legislative bodies conduct their business; and
WHEREAS, the Brown Act, Government Code section 54953(e), as amended by AB 361 (2021), makes provisions for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and WHEREAS, a required condition is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code section 8558; and WHEREAS, it is further required that state or local officials have imposed or recommended measures to promote social distancing, or, the legislative body meeting in person would present imminent risks to the health and safety of attendees; and WHEREAS, on March 4, 2020, the Governor proclaimed a State of Emergency to exist in California as a result of the threat of COVID-19; and WHEREAS, Cal-OSHA adopted emergency regulations (Section 3205) imposing requirements on California employers, including measures to promote social distancing; and
WHEREAS, one or more of the counties within the City’s boundaries remain under a Local Health Emergency due to the COVID-19 pandemic, acknowledging that close contact to other persons increases the risk of transmission; and WHEREAS, currently the dominant strain of COVID-19 in the country is more transmissible than prior variants of the virus, may cause more severe illness, and that even fully vaccinated individuals can spread the virus to others resulting in rapid and alarming rates of COVID-19 cases and hospitalizations, therefore, meeting in person would present imminent risks to the health or safety of attendees.
2 1586157-1
WHEREAS, on January 24, 2022, the City held its regular meeting remotely by teleconference/video conference for the first time in accordance with Government Code Section 54953(e) and adopted a resolution within 30 days of that meeting as required by said section in order to continue to use remote teleconference/videoconference for the 30 days thereafter.

WHEREAS, the City Council desires to continue to have the ability to hold meetings remotely for 30 days from the date of this resolution in accordance with Government Code 54953.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Hughson resolves as follows:

Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

Section 2. Finding of Imminent Risk to Health or Safety of Attendees. The City Council does hereby find that the current dominant strain of COVID-19 in the country is more transmissible than prior variants of the virus, may cause more severe illness, and that even fully vaccinated individuals can spread the virus to others resulting in rapid and alarming rates of COVID-19 cases and hospitalizations has caused, and will continue to cause, conditions of peril to the safety of persons, thereby presenting an imminent risk to health and/or safety to City employees and other representatives, and attendees of City public meetings; and
Section 3. Teleconference Meetings. The City Council do hereby determine as a result of the State of Emergency proclaimed by the Governor, and the recommended measures to promote social distancing made by State and local officials that the City may conduct their meetings without compliance with paragraph (3) of subdivision (b) of Government Code section 54953, as authorized by subdivision (e)(1)(A) and (B) of section 54953, and shall comply with the requirements to provide the public with access to the meetings as prescribed in paragraph (2) of subdivision (e) of section 54953; and Section 4. Direction to Staff. The City Manager and City staff are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act.

Section 5. Effective Date of Resolution. This Resolution shall take effect February 15, 2022 and cover the period through March 17, 2022. 3 1586157-1
PASSED AND ADOPTED by the Hughson City Council at a regular meeting thereof, held on February 14, 2022, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

APPROVED:
______________________
GEORGE CARR, Mayor
ATTEST:
_____________________________
ASHTON GOSE, Deputy City Clerk
Meeting Date: February 14, 2022
Subject: Adopt Resolution No. 2022-06, Approving Professional Service Agreement with Harris & Associates for
Assessment District Administration Services
Enclosures: Harris Scope of Work and Fees
Harris Fee Schedule for Annual District Administration
Presented By: Merry Mayhew, City Manager
Approved By: ______________________________
City Manager
Staff Recommendations:

1. Approve a Professional Service Agreement with Harris & Associates for Assessment District Administration Services.

2. Authorize the City Manager to execute the Professional Service Agreement with Harris & Associates inclusive of any final edits by the City Attorney.

Background and Overview:

On March 28, 2016, the City Council approved a Professional Services Agreement with Harris & Associates for assessment district administration services. This agreement identified an expiration date of February 28, 2017. Since the signing of the original contract, the City exercised its right to extend the contract for additional years and the Agreement now expires February 28, 2022.

Prior to contracting with Harris & Associates, the City had worked with NBS Local Government Solutions and with the City of Turlock to oversee the administration of the City’s assessment districts each year. When the City was notified that the City of Turlock would no longer be able to assist with the assessment districts, City staff sought bids from qualified firms to perform this important function. After review of the proposals received, Harris & Associates was determined to be more in-tune with the City’s needs and was the lower cost option.

CITY COUNCIL AGENDA ITEM NO. 3.4
SECTION 3: CONSENT CALENDAR
Discussion:

This item is to seek City Council approval of the negotiated Professional Service Agreement with Harris & Associates for Assessment District Administration services from March 1, 2022, through June 30, 2025.
- Rick Clark would continue to be the Project Manager and the City’s primary point-of-contact. Mr. Clark has over many years of professional experience in public finance and assessment administration and is very familiar with the City’s Assessment Districts.
- The proposed fee is $13,605 per year and can increase by the northern California Consumer Price Index annually. The fee is based on $550 per district and $1.00 per parcel (22 districts and 1,505 parcels). - The term is for three (3) years with the ability to renew by mutual consent.

Mr. Clark worked closely with the Community Development Director and the Finance and Administrative Services Director during the last filing season to review all the existing assessment district budgets. Continuing to work with Mr. Clark will provide the ease of consistency for both departments to ensure that funds are being used appropriately and that budgets accurately reflect the work done in each assessment district. Additionally, City staff and Harris & Associates have spent time reviewing what is needed to run a Council-approved Proposition 218 process. The Proposition 218 process will add an annual escalator to seven districts and a new rate assessment for two districts. This process was currently headed by Harris and Associates and was intended to be complete prior to the 2020-2021 fiscal year.

However, City staff determined that it would be best to hold off on the Proposition 218 measure when the pandemic began, as there were many unknowns at the time.

Continuing the Agreement with Harris and Associates will ensure that this process continues smoothly and that the work already completed and paid for is still usable.

The Draft Professional Services Agreement has not been attached as the attorneys are updating terms and conditions. The Agreement is in final review and, upon Council’s approval, will be executed inclusive of any final edits by the City Attorney.

City staff looks forward to working with Mr. Clark and the Harris & Associates team on the administration the City’s assessment districts and to further understanding all aspects of the districts and the assessment levels.

Fiscal Impact:

The cost of $13,605 annually provided by Harris & Associates for the administration of the 22 Assessment Districts shall be covered by the assessment in each district.

The fee was determined by $550 per district and $1.00 per parcel. With this multiyear agreement, the annual lump sum fee will be subject to an annual increase based on the northern California Consumer Price Index. City staff will include this expense in the City of Hughson Fiscal Year 2022-2023 Final Budget.

CITY COUNCIL

CITY OF HUGHSON
RESOLUTION NO. 2022-06

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON APPROVING

A PROFESSIONAL SERVICES AGREEMENT WITH HARRIS & ASSOCIATES FOR

ASSESSMENT DISTRICT ADMINISTRATION SERVICES
WHEREAS, on March 28, 2016 the City approved a Professional Services Agreement with Harris and Associates for assessment district administration services; and
WHEREAS, the City has exercised its right to extend the contract for the maximum additional years and the Agreement now expires February 28, 2022; and WHEREAS, due to the familiarity, and professional experience with the City’s Assessment Districts, the City wishes to continue to contract with Harris and Associates for assessment district administration services; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hughson does hereby approve the Professional Service Agreement with Harris & Associates for Assessment District Administration Services attached hereto as Attachment “A” and authorize the City Manager to sign the agreement.

PASSED AND ADOPTED by the City Council of the City of Hughson at its regularly scheduled meeting on this 24th day of January 2022 by the following roll call vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

APPROVED:
_______________________
GEORGE CARR Mayor
ATTEST:
_____________________________
ASHTON GOSE, Deputy City Clerk
Shaping the Future, One Project at a Time SM
December 7, 2021
Merry Mayhew
City Manager
City of Hughson
7018 Pine Street
Hughson, CA 95326
Subject: Proposal for Professional Services for Annual Administration of the City’s Special Districts
Dear Merry,
The following is a proposal to continue the annual administration contract of the City of Hughson’s (the “City”) Landscape and Lighting Maintenance Districts, Benefit Assessment Districts and Community Facilities District, collectively (the Districts”). The existing contract is set to expire in February, 2022.

The proposal outlines our Scope of Work for the annual administration services as detailed below.

SCOPE OF WORK
Provisions of the Landscaping and Lighting Act of 1972, the Benefit Assessment Act of 1982, the Community Facilities District Act of 1982 and Article XIIID of the California Constitution (Prop. 218) and the Prop 218 Omnibus Implementation Act (inclusively “Assessment Law”) will be used in completing the work.

1. Initiation. Review last year’s assessments and create project timeline.

2. Review District Budgets. Review City Budgets for the upcoming fiscal year to verify that all appropriate components have been included in the annual budgets.

3. Preliminary Assessment Calculations. Determine assessment rates for each District based on the new budgets and any changes to the Districts.

4. Prepare Engineer’s Report. Prepare the Engineer’s Report setting the annual assessment rates for the next fiscal year based on budget estimates from City. Furnish the draft Report for review and comment. (The Engineer’s Report will be prepared and signed by a Registered Civil Engineer.)

5. Resolution of Intention and Public Hearing. Attend (if requested) to provide technical support and answer questions.

6. County Submittal and Report. After confirmation of assessments and special taxes, prepare an Assessment Roll in electronic format, as required by the Stanislaus County Auditor-Controller for inclusion of assessments on the ensuing year’s property tax bills.

Submit the roll to the County and, after receipt of the County’s exception report, make any required corrections.

FEES
Based on our knowledge and understanding of the City’s District and the services outlined herein, Harris & Associates will provide the services for the following lump sum fee:
2022/23 District Administration ........................................................................ $13,605 A breakdown of the fees per District are shown on the following page. Fees will be revised as new Districts are formed or come “on-line”, as will be the case when the Euclid North Districts are developed and begin to be assessed.

If the City chooses to agree to a multi-year agreement with Harris for these services, the annual lump sum fee shall be subject to an annual increase based on the northern California Consumer Price Index.

Payments by the City may be made by electronic funds transfer (EFT). If payment is made by EFT, Harris will provide the City with its bank ABA number, account number and designation of the account to which such EFT shall be made. Harris will be responsible for notifying the City when or if Harris’ EFT information changes.

District Name
Parcel
Count
District
Fee
Parcel
Fee
Brittany Woods LLD 65 $550.00 $65.00
Central Hughson LLD 47 $550.00 $47.00
Euclid North LLD 0 $550.00 $0.00
Euclid South LLD 69 $550.00 $69.00
Feathers Glen LLD 42 $550.00 $42.00
Fontana Ranch North LLD 91 $550.00 $91.00
Fontana Ranch South LLD 56 $550.00 $56.00
Rhapsody Unit No. 1 LLD 79 $550.00 $79.00
Rhapsody Unit No. 2 LLD 59 $550.00 $59.00
Santa Fe Estates Phase 1 LLD 55 $550.00 $55.00
Santa Fe Estates Phase 2 LLD 51 $550.00 $51.00
Starn Estates LLD 77 $550.00 $77.00
Sterling Glen III LLD (Includes the 5 Annex parcels) 78 $550.00 $78.00 Sun Glow Estates LLD 91 $550.00 $91.00
Walnut Haven III LLD 55 $550.00 $55.00
915 $8,250.00 $915.00 $9,165.00
Central Hughson LLD 215 $550.00 $215.00
Euclid South LLD 69 $550.00 $69.00
Feathers Glen LLD 42 $550.00 $42.00
Fontana Ranch North LLD 91 $550.00 $91.00
Fontana Ranch South LLD 56 $550.00 $56.00
Sterling Glen III LLD (Includes the 5 Annex parcels) 78 $550.00 $78.00 551 $3,300.00 $551.00 $3,851.00
Province Place CFD 39 $550.00 $39.00 $589.00
Total District Administration Fee: $13,605.00
$265/hr $205/hr $190/hr $140/hr
Principal-in-Charge
Assessment Engineer
Project
Supervisor
Project
Manager
Admin
Assistant
HOURLY RATES AS OF 1/1/2022
fee - 1/11/2022

EXHIBIT B
Meeting Date: February 14, 2022
Subject: Approval of the Treasurer’s Report for December 2021 Presented By: Ashton Gose, Management Analyst

Approved By: _________________________
City Manager
Staff Recommendation:

Review and approve the City of Hughson Treasurer’s Report for December 2021.

Background and Discussion:

The City Treasurer reviews the City’s cash and investment practices and approves the monthly Treasury Reports and a quarterly Investment Portfolio Report. As of December 2021, the City of Hughson has a cash and investment balance total of $26,739,679 with $2,844,940 invested. All investment actions executed since the last report have been made in full compliance of the City of Hughson’s Investment Policy. The City of Hughson will meet its expenditure obligations for the next six months as required by California Government Code Section 53646 (b) (2) and (3) respectively.

The Treasurer report for December 2021 reflects the most current representation of the City’s funds and investments and provides a necessary outlook for both past, and present investment and spending habits. While investments and funds differ from time to time, it is the goal of the City to maintain safety and stability with its funds, while additionally promoting prudence and growth.

Attached is the City of Hughson Treasurer’s Report for December 2021, along with supplementary graphs depicting the percentage of the City’s total funds, a breakdown of the Developer Impact Fees, and an additional line plot graph further demonstrating the Developer Impact Fees. This graph depicts the Developer Impact Fees’ actual balance for the past five years. After review and evaluation of the report, City staff has researched funds with a significant deficit balance and submit the following detailed explanation for December 2021:

Transportation Capital and CDBG Street Project Fund:

CITY COUNCIL AGENDA ITEM NO. 3.5
SECTION 3: CONSENT CALENDAR
The Transportation Capital Project Fund currently reflects a negative balance of ($241,860), which is a negative difference of $6,255 from the previous year. The CDBG Street Project Fund currently reflects a negative balance of ($55,330) reflecting a negative difference of $25,294 from the previous year. As the City continues to produce transportation projects, the transportation fund will likely continue to show a negative balance. City staff will continue to monitor and report the status of these reimbursements as the funds become available.

Fiscal Impact:

As of December 2021, the City’s cash, and investments total $26,739,679. This compares to a December 2020 balance of $20,377,952 and represents an increase of $6,361,727.

MONEY MARKET GENERAL REDEVELOPMENT** TOTAL
Bank Statement Totals $ 23,680,190.14 $ 170,534.44 $ - $ 23,850,724.58 Adjustment $ (47.49) $ 219.82
Outstanding Deposits + $ 123,494.49 $ - $ - $ 123,494.49 Outstanding Checks/transfers - $ (349.82) $ (79,130.77) $ - $ (79,480.59) ADJUSTED TOTAL $ 23,803,287.32 $ 91,623.49 $ - $ 23,894,738.48 Investments: Various $ 1,142,664.73
Multi-Bank WWTP $ 1,617,225.61
Investments: L.A.I.F. $ 42,592.81 $ 42,457.34 $ 85,050.15 General Ledger Adjustments
Wages Payable 0.00
TOTAL CASH & INVESTMENTS $ 26,739,678.97
Books - All Funds December 2020 December 2021 Difference % of Variance 100 GENERAL FUND 2873459.2 3572395.98 698,936.78 24.32% 105 GENERAL FUND CONTINGENCY RESERVE 976756.94 1040042.6 63,285.66 6.48% 110 FIXED ASSESTS 0 0 0.00 n/a
210 SEWER 2524713.9 3253434.22 728,720.32 28.86%
215 SEWER FIXED ASSET REPLACEMENT 4830577.11 5077401.16 246,824.05 5.11% 220 SEWER DEV IMPACT FEE -1334061.67 2915166.45 4,249,228.12 318.52% 225 WWTP Expansion 2008 828630.23 -2896903.31 -3,725,533.54 -449.60% 240 WATER 243062.53 534816.66 291,754.13 120.03%
245 Water TCP123 -5464.47 2746483.67 2,751,948.14 50360.75% 250 WATER DEV IMPACT FEE 13188.1 316066.32 302,878.22 2296.60% 255 Water Fixed Asset Replacement 3597532.13 1294812.88 -2,302,719.25 -64.01% 270 COMMUNITY/SENIOR CENTER 10028.68 17807.96 7,779.28 77.57% 280 U.S.F. Resource Com. Center -942.09 518.72 1,460.81 155.06% 310 Garbage/Refuse 90293.69 107161.45 16,867.76 18.68%
320 GAS TAX 2103 166193.86 206868.6 40,674.74 24.47%
321 GAS TAX 2105 67806.6 81886.71 14,080.11 20.77%
322 GAS TAX 2106 13682.59 -8063.23 -21,745.82 -158.93%
323 GAS TAX 2107 47739.91 46367.8 -1,372.11 -2.87%
324 GAS TAX 2107.5 3172.14 4172.14 1,000.00 31.52%
325 Measure L SALES TAX-ROADS 517637.77 951952.34 434,314.57 83.90% 326 SB-1 ROADS MAINTENANCE REHABILITATION 240982.28 380927.09 139,944.81 58.07% 340 LANDSCAPE LIGHTING DISTRICT -8.59 -1399.52 -1,390.93 -16192.43% 350 BENEFIT ASSESMENT DISTRICT -2.67 -380.67 -378.00 -14157.30% 360 COMMUNITY FACILITIES DISTRICT 7255.15 7255.15 0.00 0.00% 370 COMMUNITY ENHANCEMENT DEV IMPACT FEE 154984.09 227243.76 72,259.67 46.62% 371 TRENCH CUT FUND 3093.6 3093.6 0.00 0.00%
372 IT RESERVE 101423.03 113984.33 12,561.30 12.39%
373 SELF-INSURANCE 73303.49 73303.49 0.00 0.00%
374 DIABILITY ACCESS AND EDUCATION 2382.88 3509.88 1,127.00 47.30% 380 CLAIM ON CASH-CLFRF/ARPA 0 904854 904,854.00 #DIV/0! 381 AB109 PUBLIC SAFETY 35722.29 35722.29 0.00 0.00%
382 ASSET FORFEITURE 1660.43 1660.43 0.00 0.00%
383 VEHICLE ABATEMENT 30118.48 35557.68 5,439.20 18.06% 384 SUPPLEMENTAL LAW ENFORCEMENT SERVICE F 346771.97 504708.47 157,936.50 45.54% 385 FEDERAL FUNDED OFFICER FUND 6620 6620 0.00 0.00%
390 98-EDBG-605 BUSINESS ASSISTANCE 93595.6 93595.6 0.00 0.00% 391 96-EDBG-438 Grant 403.43 403.43 0.00 0.00%
392 94-STBG-799 HOUSING REHAB 227552.59 228999.04 1,446.45 0.64% 393 HOME Program Grant (FTHB) 35043.29 35043.29 0.00 0.00% 394 96-STBG-1013 Grant 211101.78 211303.04 201.26 0.10% 395 CALHOME REHAB 40000 40000 0.00 0.00%
410 LOCAL TRANSPORTATION 51671.34 51671.34 0.00 0.00%
415 LOCAL TRANSPORTATION NON MOTORIZED 13219 13219 0.00 0.00% 420 TRANSPORTATION STREET PROJECTS -235605.14 -241860.15 -6,255.01 -2.65% 425 PUBLIC WORKS STREET PROJECTS-CDBG -30035.98 -55330.1 -25,294.12 -84.21% 450 STORM DRAIN DEV IMPACT FEE 500631.53 728572 227,940.47 45.53% 451 PUBLIC FACILITY DEV IMPACT FEE 1374765.66 1635871.1 261,105.44 18.99% 452 PUBLIC FACILITY STREET DEV IMPACT FEE 66530.76 393129.94 326,599.18 490.90% 453 PARK DEV IMPACT FEE 537035.67 740625.41 203,589.74 37.91% 454 PARKLAND IN LIEU 419677.22 578089.92 158,412.70 37.75% City of Hughson
Treasurer's Report
December 2021
510 WATER/SEWER DEPOSIT 75813.01 99081.73 23,268.72 30.69% 520 RDA SUCCESSOR AGENCY 195121.07 224177.36 29,056.29 14.89% 521 RDA FIXED ASSETS - - 0.00 n/a
530 LANDSCAPE LIGHTING DISTRICT 5935.04 3902.75 -2,032.29 n/a 531 LANDSCAPE LIGHTING DISTRICT 46759.49 52266.1 5,506.61 n/a 532 LANDSCAPE LIGHTING DISTRICT 21814.63 23327.93 1,513.30 n/a 533 LANDSCAPE LIGHTING DISTRICT 30295.18 36787.43 6,492.25 n/a 534 LANDSCAPE LIGHTING DISTRICT -39117.15 -34693.16 4,423.99 n/a 535 LANDSCAPE LIGHTING DISTRICT 7364.62 7849.92 485.30 n/a 536 LANDSCAPE LIGHTING DISTRICT 16382.28 23592.85 7,210.57 n/a 537 LANDSCAPE LIGHTING DISTRICT -52011.08 -63261.24 -11,250.16 n/a 538 LANDSCAPE LIGHTING DISTRICT -29271.29 -37883.49 -8,612.20 n/a 539 LANDSCAPE LIGHTING DISTRICT 24571.91 26199.17 1,627.26 n/a 540 LANDSCAPE LIGHTING DISTRICT 40209.56 46006.56 5,797.00 n/a 541 LANDSCAPE LIGHTING DISTRICT 27653.6 27687.27 33.67 n/a 542 LANDSCAPE LIGHTING DISTRICT 2631.18 1067.43 -1,563.75 n/a 543 LANDSCAPE LIGHTING DISTRICT -1071.79 15173.48 16,245.27 550 BENEFIT ASSESMENT DISTRICT 64917.82 68642.24 3,724.42 n/a 551 BENEFIT ASSESMENT DISTRICT 8478.1 9398.65 920.55 n/a 552 BENEFIT ASSESMENT DISTRICT 111782.87 128582.9 16,800.03 n/a 553 BENEFIT ASSESMENT DISTRICT -3110.58 -6542.48 -3,431.90 n/a 554 BENEFIT ASSESMENT DISTRICT 43284.9 50558.76 7,273.86 n/a 555 BENEFIT ASSESMENT DISTRICT -1806.5 13064.7 14,871.20 n/a 560 COMMUNITY FACILITIES DISTRICT 7424.35 12310.15 4,885.80 n/a Developer Impact Fees *** 1,313,074.14 6,956,674.98 5,643,600.84 TOTAL ALL FUNDS: 20,377,951.55 26,739,678.97 6,361,727.42 Break Down of Impact Fees ***
220 SEWER DEV IMPACT FEE -1,334,061.67 $2,915,166.45 4,249,228.12 318.52% 250 WATER DEV IMPACT FEE 13,188.10 $316,066.32 302,878.22 2296.60% 370 COMMUNITY ENHANCEMENT DEV IMPACT FEE 154,984.09 $227,243.76 72,259.67 46.62% 450 STORM DRAIN DEV IMPACT FEE 500,631.53 $728,572.00 227,940.47 45.53% 451 PUBLIC FACILITY DEV IMPACT FEE 1,374,765.66 $1,635,871.10 261,105.44 18.99% 452 PUBLIC FACILITY STREET DEV IMPACT FEE 66,530.76 $393,129.94 326,599.18 490.90% 453 PARK DEV IMPACT FEE 537,035.67 $740,625.41 203,589.74 37.91% Break Down of Impact Fees *** 1,313,074.14 6,956,674.98 5,643,600.84 429.80%

Date
Reviewed By: Anna Nicholas February 9, 2022
I hereby certify that the investment
activity for this reporting period
conforms with the Investment
Policy adopted by the Hughson
City Council, and the California
Government Code Section 53601.

I also certify that there are
adequate funds available to meet
the City of Hughson's budgeted
and actual expenditures for the
next six months.

Treasurer's Report - Charts and Graphs
December 2021
$2,915,166.45
$316,066.32 $227,243.76
$728,572.00
$1,635,871.10
$393,129.94
$0.00
$500,000.00
$1,000,000.00
$1,500,000.00
$2,000,000.00
$2,500,000.00
$3,000,000.00
$3,500,000.00
December 2021 Breakdown of Developer Impact Fees
220 SEWER DEV IMPACT FEE
250 WATER DEV IMPACT FEE
370 COMMUNITY ENHANCEMENT DEV IMPACT FEE
450 STORM DRAIN DEV IMPACT FEE
451 PUBLIC FACILITY DEV IMPACT FEE
452 PUBLIC FACILITY STREET DEV IMPACT FEE
2017 2018 2019 2020 2021
Storm Drain 372,009.50 406,231.20 472,606.76 500,631.53 728,572.00 Community Enhancement 113,343.02 124,610.16 144,215.84 154,984.09 227,243.76 Public Facilities Development 1,383,427.29 1,277,000.72 1,363,795.33 1,374,765.66 1,635,871.10 Public Facilities Development-Streets -145,287.49 -89,440.36 23,609.90 66,530.76 393,129.94 Parks Development Impact Fees 428,929.77 458,925.62 513,363.11 537,035.67 740,625.41 Sewer Developer Impact Fees 1,392,478.86 1,518,526.50 1,748,393.03 (1,334,061.67) 2,915,166.45 Water Developer Impact Fees -163,929.41 -119,412.37 (32,675.38) 13,188.10 316,066.32 -2,000,000.00
-1,500,000.00
-1,000,000.00
-500,000.00

0.00 500,000.00
1,000,000.00
1,500,000.00
2,000,000.00
2,500,000.00
3,000,000.00
3,500,000.00
5 Year Trend for Developer Impact Fees for the Month of December GENERAL FUND, 17.25%
SEWER, 12.17%
SEWER FIXED ASSET REPLACEMENT, 18.99%
SEWER DEV IMPACT FEE, 10.90%
WATER FIXED ASSET REPLACEMENT, 4.84%
WATER TCP123, 10.27%
CLAIM ON CASH-CLFRF/ARPA, 3.38%
PUBLIC FACILITY DEV IMPACT FEE, 6.12%
Measure L SALES TAX-ROADS, 3.56%
Percentage of Fund - December 2021

GENERAL FUND
SEWER

SEWER FIXED ASSET REPLACEMENT

SEWER DEV IMPACT FEE

WATER FIXED ASSET REPLACEMENT
WATER TCP123

CLAIM ON CASH-CLFRF/ARPA

PUBLIC FACILITY DEV IMPACT FEE
Measure L SALES TAX-ROADS
Note:

Data displayed represents
largest percentage of City funds.

All other funds represent less
than 20% of the City's total Cash
and Investments.

Meeting Date: February 14, 2022
Subject: Approval to Contract for the Removal of 26 Redwood Screening Trees and One Tree Stump located at the Fox
Road Water Tank Site, by Luis’ Gardening, in the amount of $7,200
Presented By: Rachel Wyse, Community Development Director Approved By: _________________________
City Manager
Staff Recommendations:

Approve awarding a contract to Luis’ Gardening for the removal of 26 redwood trees, one stump, and the removal of tree waste from the Fox Road Water Tank site in the amount of $7,200.

Background and Overview:

The Fox Road Water Tank was installed in 2007. There was some opposition by the neighboring residents and the City agreed to screen the tank with trees and maintain a chain link fence with slats. Currently, one original neighbor resides adjacent to the well site. All other properties have been sold with a disclosure added to the property documents revealing the presence of the tank.

The 27 redwood trees were installed and for a time were healthy; however, nematodes in the soil have destroyed the trees. The City attempted to get rid of the nematodes two years ago; however, treatment did not work and it was determined that the subject trees would continue to wither and should be removed before hotter weather and fireworks sales. City staff obtained three estimates listed as follows:

1. Luis’ Gardening $7,200.00

2. Arborn Tree Care $7,670.00

3. Rumble Tree & Turf $14,000.00
These costs fall within the parameters of maintenance of the water storage facility as would any upgrades, repairs, and improvements to the site. Staff is not proposing to install replacement trees for three reasons:

CITY COUNCIL AGENDA ITEM NO. 3.6
SECTION 3: CONSENT CALENDAR

1. The redwoods are the best option for physically screening the tank; however, the nematodes in the soil could not be eradicated despite the efforts of City staff and a pest control consultant.

2. Screening trees are limited to evergreens that do not provide fruit or nuts, or raptor habitat as evergreens do not shed their leaves seasonally and screen year around. Deciduous trees would increase staff costs due to the need to regularly maintain the site to prevent fire or vermin issues from occurring.

3. The nematodes could not be eradicated. As such, anything planted for screening will eventually die.

Staff sent a letter to the neighbors the week of January 24th to let them know of the City’s intention to remove trees and that they would be notified 72 hours in advance of the work taking place. Two phone calls requesting clarification were received.

Fiscal Impact:

The cost to remove the trees will be paid for from the Water Fund (240). A mid-year budget adjustment will be made in the amount of $7,200 for this project.

Meeting Date: February 14, 2022
Subject: Adopt Resolution No. 2022-07, Accepting Regional Early Action Planning Grant Funds
Enclosure: REAP Suballocation
Presented By: Rachel Wyse, Community Development Director Approved By: ________________________
City Manager
Staff Recommendations:

1. Adopt Resolution 2022-07, accepting Regional Early Action Planning Grant funds.

2. Authorize the City Manager to sign documents associated with the Regional Early Action Planning Grant funds inclusive of any final edits by the City Attorney.

Background:

The Regional Early Action Planning (REAP) program is a State of California funded grant program to help regions and jurisdictions with planning activities to meet the sixth cycle of the regional housing needs assessment, and to spur affordable housing production. The 2019 Regional Early Action Planning grant program (REAP

1.0) provided an initial round of $125 million in flexible planning funds to regional governments to accelerate housing production and facilitate compliance with the 6th cycle of the housing element, including the Regional Housing Need Assessment (RHNA) cycle.

REAP is similar to the LEAP (Local Early Action Planning) and SB2 planning grant programs. LEAP and SB2 were direct grant programs to jurisdictions from the State of California (HCD). The funding application period for LEAP and SB2 is now closed; however, the City of Hughson was awarded $160,000 from those grant programs and are currently using the award to fund the current Comprehensive General Plan Update, including an update to the Housing Element which is required every five years.

The REAP funding is a one-time grant program that guarantees applicants a specific amount of money based on jurisdiction size. As a population of less than 20,000, CITY COUNCIL AGENDA ITEM NO. 3.7
SECTION 3: CONSENT CALENDAR
Hughson falls into the “very small” category and would be awarded up to $35,000 in three installments.

Discussion:

Each regional planning agency is responsible, through their respective boards, to determine funding amounts and policies for RHNA planning, jurisdictional grants, and other related activities. Stanislaus Council of Governments (StanCOG) is the regional planning agency for Stanislaus County. The RHNA policies were approved by the Valley Visioning Steering Committee on February 7, 2022, and will be heard by the StanCOG Policy Board at a later date.

Funds can be used for technical assistance, establishing housing trust funds, RHNA/Housing Element planning, infrastructure planning, feasibility studies, staffing and consulting needs, and other uses. REAP funds cannot be used for housing construction activities.

City staff proposes to use the award of up to $35,000 to assist in funding the comprehensive update of the 2005 Hughson General Plan. Experts advise local governments to examine their General Plan at least every 10 years.

City Council approval of City staff’s recommendation will allow for an application to be submitted deadline and will allow the City Manager to enter into the agreement with StanCOG to accept the funds.

Fiscal Impact:

There will be no negative fiscal impact, should the grant be awarded. If the award is granted, the City will apply the award directly to the costs associated with a comprehensive update to the General Plan with a housing policy focus. [Type here]

CITY OF HUGHSON

CITY COUNCIL
RESOLUTION NO. 2022-07

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON ACCEPTING

REGIONAL EARLY ACTION PLANNING GRANT FUNDS
A. WHEREAS, the Stanislaus Council of Governments (StanCOG) is the Regional Transportation Planning Agency (RTPA) and Metropolitan Planning Organization (MPO) for theStanislaus region, pursuant to State and Federal designation; and
B. WHEREAS, pursuant to California Health and Safety Code section 50515.02, theState of California Department of Housing and Community Development (“HCD”) made available $125,000,000 in local government planning support grants to regional entities and working groups as outlined by the statute; and C. WHEREAS, HCD released a Notice of Funding Availability (“NOFA”) for $118,750,000 for the Regional Early Action Planning Grant Program (REAP) to councils ofgovernments and other regional entities with said funds to be released in three packages of funding; and
D. WHEREAS, pursuant to section 50515.02 of the Health and Safety Code, a San Joaquin Valley Multi Agency Working Group was formed in accordance with subdivision (c), consisting of the Fresno Council of Governments, the Kern Council of Governments, the KingsCounty Association of Governments, the Madera County Transportation Commission, the Merced County Association of Governments, the San Joaquin Council of Governments, the Stanislaus Council of Governments, and the Tulare County Association of Governments, representing the Counties of Fresno, Kern, Kings, Madera, Merced, San Joaquin, Stanislaus, and Tulare (the “SJV Working Group”); and
E. WHEREAS, HCD is authorized to provide up to $18,975,000 of REAP grantfunds to the members of the SJV Working Group; and F. WHEREAS, on August 14, 2020, HCD approved an allocation of $10,218,830.75in grant funds (the “Initial Grant”) to the members of the SJV Working Group; and
G. WHEREAS, a portion of the Initial Grant is available to the members of the SJV Working Group and the majority of the REAP Funds will be allocated to the local jurisdictions for compliance with Regional Housing Needs Allocation (“RHNA”) numbers that are developedto update the housing element of the local jurisdictions as well as other planning activities that would increase housing production; and H. WHEREAS, the Initial Grant will be distributed in three separate funding packages and StanCOG is expected to receive approximately $415,000 and $1,065,000, as part of the first and third funding packages respectively, for a total of approximately $1,480,000 to bedistributed to the local agencies; and [Type here]
I. WHEREAS, on March 17, 2021, the StanCOG Policy Board approved by Resolution 20-27 the Regional Early Action Planning (REAP) Suballocation Methodology offunding by percent of population adjusted for a minimum funding floor of $35,000 dollars, effectively suballocating approximately $1,480,097.57 of the REAP grant funds (“Grant Funds”) to StanCOG’s local member agencies for funding their planning activities that will accelerate housing production and facilitate compliance in implementing the sixth cycle of RHNA; and J. WHEREAS, City of Hughson’s is to be suballocated an award of up to $35,000 through the REAP Grant Funds as part of the first and third funding packages; and
K. WHEREAS, HCD will release the third funding package to the SJV Working Group when it has been demonstrated to HCD’s satisfaction, with proper invoicing and trackingresults, that the local agencies have conducted activities to advance housing-related planning activities and have properly spent funds of the first funding package; and
L. WHEREAS, the Parties will amend this MOU or enter into a subsequent MOU toaddress the third funding package released by HCD; and M. WHEREAS, StanCOG and its participating local member agencies (sub- recipients) will only conduct activities that advance their housing element update in compliance with the sixth cycle of RHNA and any other housing-related planning activities that accelerate housing production and are eligible according to HCD’s requirements; and
N. WHEREAS, technical assistance will be provided by StanCOG, or other members of the SJV Working Group; and
O. WHEREAS, the Sub-Recipient’s selected project manager, in coordination with StanCOG’s selected project manager, will ensure the Scope of Work is performed by the Sub-Recipient; and
P. WHEREAS, the conditions described in this MOU will begin on the Effective Date and shall be completed by June 30, 2023.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HUGHSON RESOLVES AS FOLLOWS:

SECTION 1. The City Manager is hereby authorized and directed to apply for and submit to the Department the Application package;
SECTION 2. In connection with the REAP grant, if the Application is approved by the Department, the City Manager of the City of Hughson is authorized to submit the Application, enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for an amount of up to $35,000, and any and all other documents [Type here]
required or deemed necessary or appropriate to evidence and secure the REAP grant, the Applicant’s obligations related thereto, and all amendments thereto; and SECTION 3. The Applicant shall be subject to the terms and conditions as specified in the NOFA, and the Standard Agreement provided by the Department after approval. The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard Agreement. Pursuant to the NOFA and in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application.

PASSED AND ADOPTED by the City Council of the City of Hughson at its regularly scheduled meeting on this 14th day of February 2022 by the following roll call vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

APPROVED:
____________________________
GEORGE CARR, Mayor Pro Tem
ATTEST:
_____________________________
ASHTON GOSE Deputy City Clerk

Hughson City CouncilFebruary 14, 2022

Hughson City Council
February 14, 2022