Agenda packet — Hughson City Council, November 14, 2022

CITY OF HUGHSON

CITY COUNCIL MEETING

CITY COUNCIL CHAMBERS
7018 Pine Street, Hughson, CA
How to participate in, or observe the Meeting:
• In person in the City Council Chambers and submit public comment when invited during the meeting. • Remotely via WebEx by using the link below:

Meeting Link:
https://cityofhughson.my.webex.com/cityofhughson.my/j.php?MTID=mcbe6388e8c64bde13aee552c 377890c6
Meeting Number: 2550 608 1980 Meeting Password: 2P4ff3A6PQp • Observe only via YouTube live, by accessing this link:
https://www.youtube.com/channel/UC-PwkdIrKoMmOJDzBSodu6A?view_as=subscriber Should technology problems cause issues providing access to the meeting via WebEx and/or YouTube, the in-person meeting will proceed as scheduled. • In addition, recorded City Council meetings are posted on the City’s website the first business day following the meeting. Recorded videos can be accessed with the following link:
http://hughson.org/our-government/city-council/#council-agenda City Council Agenda November 14, 2022
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 2 CALL TO ORDER: Mayor George Carr
ROLL CALL: Mayor George Carr
Mayor Pro Tem Harold Hill
Councilmember Ramon Bawanan
Councilmember Samuel Rush
Councilmember Michael Buck
FLAG SALUTE: Mayor George Carr
INVOCATION: Hughson Ministerial Association

1. PUBLIC BUSINESS FROM THE FLOOR (No Action Can Be Taken):

Members of the audience may address the City Council on any item of interest to the public pertaining to the City and may step to the podium, state their name and city of residence for the record (requirement of name and city of residence is optional) and make their presentation. Please limit presentations to five minutes. Since the City Council cannot take action on matters not on the agenda, unless the action is authorized by Section 54954.2 of the Government Code, items of concern, which are not urgent in nature can be resolved more expeditiously by completing and submitting to the City Clerk a “Citizen Request Form” which may be obtained from the City Clerk.

2. PRESENTATIONS: NONE.

3. CONSENT CALENDAR:

All items listed on the Consent Calendar are to be acted upon by a single action of the City Council unless otherwise requested by an individual Councilmember for special consideration. Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.

3.1: Approve the Minutes of the Regular Meeting of October 24, 2022.

3.2: Approve the Warrants Register.

3.3: Re-appoint Chris Barth and Alina Combs to the Parks, Recreation and Entertainment Commission.

3.4: Adopt Resolution No. 2022-51, Removing Director of Finance and Administrative Services Anna Nicholas, and Adding Community Development Director Carla Jauregui as a Signatory on the City of Hughson Bank Accounts at Bank of the West, Effective November 18, 2022.

City Council Agenda November 14, 2022
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 3 3.5: Adopt Resolution No. 2022-52, Approving the Addition of a Second Customer Service Clerk to the Annually Budgeted Positions, Effective Immediately.

3.6: Approve Extending Bilingual Pay to Management and Part-time Employees, Effective November 16, 2022.

3.7: Adopt Resolution No. 2022-53, Approving the Revised Salary Schedules for Fiscal Years 2022-23 and 2023-24.

3.8: Adopt Resolution No. 2022-54, Approving the Position Title Change and Job Description Revision from Assistant to the City Manager/City Clerk to Executive Assistant/City Clerk; the Amended Salary Range for Said Position from Range 134 to Range 143; and the Reclassification of the Current Management Analyst to the Executive Assistant/City Clerk Position.

3.9: Adopt Resolution No. 2022-55, Supporting the Approval of the First Amendment to the Intergovernmental Cooperation Agreement for the Stanislaus Urban County Community Development Block Grant Program and an Update on the Stanislaus Urban County Requalification Process and the Formation of a New HOME Consortium, and Authorize the City Manager to Sign the First Amendment to Intergovernmental Cooperation Agreement for the Stanislaus Urban County Community Development Block Grant Program.

4. UNFINISHED BUSINESS: NONE.

5. PUBLIC HEARING TO CONSIDER THE FOLLOWING: NONE.

6. NEW BUSINESS:

6.1: Adopt Resolution No. 2022-56, Awarding the Driveway Improvements to Starn Park to Dirt Dynasty in the not to Exceed Amount of $42,000, and Authorizing a 10% Construction Contingency, and Authorize the City Manager to Execute the Construction Contract with the Lowest Responsible Bidder, Inclusive of any Final Edits by the City Attorney.

6.2: Adopt Resolution No. 2022-57, approving the Professional Services Agreement with JB Anderson Land Use Planning and CSG for on-call contract City Planning Services, and Authorize the City Manager to Execute the Professional Services Agreement with JB Anderson Land Use Planning and CSG Inclusive of Any Final Edits by the City Attorney.

City Council Agenda November 14, 2022
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 4 6.3: Adopt Resolution No. 2022-58, Approving the Hire of a Contract Finance Project Manager and Authorize the City Manager to Execute the Contract, Inclusive of Any Final Edits by the City Attorney.

7. CORRESPONDENCE: NONE.

8. COMMENTS:

8.1: Staff Reports and Comments: (Information Only – No Action) City Manager:

Deputy City Clerk:

Community Development Director:

Director of Finance and Administrative Services:

Police Services:

City Attorney:

Student Representative:

8.2: Council Comments: (Information Only – No Action)

8.3: Mayor’s Comments: (Information Only – No Action)

9. CLOSED SESSION TO DISCUSS THE FOLLOWING: NONE.

ADJOURNMENT:

Notice Regarding Non-English Speakers:

Pursuant to California Constitution Article III, Section IV, establishing English as the official language for the State of California, and in accordance with California Code of Civil Procedures Section 185, which requires proceedings before any State Court to be in English, notice is hereby given that all proceedings before the City of Hughson City Council shall be in English and anyone wishing to address the Council is required to have a translator present who will take an oath to make an accurate translation from any language not English into the English language.

November 15  Planning Commission Meeting, City Council Chambers, 6:00 PM November 24-25  Thanksgiving Day & Thanksgiving Friday – City Hall Closed November 28  Economic Development Committee Meeting, City Hall, 4:30 PM November 28  City Council Meeting, City Council Chambers/WebEx Videoconference/YouTube Live Stream, 6:00 PM
General Information: The Hughson City Council meets in the Council Chambers on the second and fourth Mondays of each month at 6:00 p.m., unless otherwise noticed.

Council Agendas: The City Council agenda is now available for public review at the City’s website and City Clerk's Office, 7018 Pine Street, Hughson, California on the Friday, prior to the scheduled meeting. Copies and/or subscriptions can be purchased for a nominal fee through the City Clerk’s Office.

Questions: Contact the Deputy City Clerk at (209) 883-4054.

WAIVER WARNING
If you challenge a decision/direction of the City Council in court, you may be limited to raising only those issues you or someone else raised at a public hearing(s) described in this Agenda, or in written correspondence delivered to the City of Hughson at or prior to, the public hearing(s).

City Council Agenda November 14, 2022
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 6 AFFIDAVIT OF POSTING
DATE: November 11, 2022 TIME: 10:00 AM
NAME: Ashton Gose TITLE: Deputy City Clerk
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA.

Meeting Date: November 14, 2022
Subject: Approval of the City Council Minutes
Presented By: Ashton Gose, Deputy City Clerk
Approved By: ________________________
City Manager
Staff Recommendation:

Approve the Minutes of the Regular Meeting of October 24, 2022.

Background and Overview:

The draft minutes of the meeting on October 24, 2022 are prepared for the Council’s review.

CITY COUNCIL AGENDA ITEM NO. 3.1
SECTION 3: CONSENT CALENDAR
City Council Minutes October 24, 2022
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 1 MINUTES
MONDAY, OCTOBER 24, 2022 – 6:00 P.M.

CALL TO ORDER: Mayor George Carr
ROLL CALL:

Present: Mayor George Carr
Mayor Pro Tem Harold Hill
Councilmember Ramon Bawanan
Councilmember Sam Rush
Councilmember Mike Buck
Staff Present: Merry Mayhew, City Manager
Daniel Schroeder, City Attorney
Ashton Gose, Deputy City Clerk (via teleconference)
Anna Nicholas, Director of Finance and Admin Services
Carla Jauregui, Community Development Director
Fabian Ramos, Acting Accounting Manager
Fidel Landeros, Chief of Police
Jose Vasquez, Public Works Superintendent
Jaime Velazquez, Utilities Superintendent
Brooklyn Brunetti, Student City Council Representative

1. PUBLIC BUSINESS FROM THE FLOOR (No Action Can Be Taken):

NONE.

2. PRESENTATIONS: NONE.

CITY OF HUGHSON

CITY COUNCIL MEETING

CITY COUNCIL CHAMBERS
7018 PINE STREET, HUGHSON, CA
City Council Minutes October 24, 2022
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 2 3. CONSENT CALENDAR:

3.1: Approve the Minutes of the Regular Meeting of September 26, 2022.

3.2: Approve the Warrants Register.

3.3: Authorize the closure of City Hall from December 27, 2022 through December 30, 2022.

3.4: Appoint Jeff Montgomery to the Parks, Recreation and Entertainment Commission.

3.6: Adopt Resolution No. 2022-49, Approving the Professional Services Agreement with MCR Engineering for Contract City Engineer Services and Authorize the City Manager to Execute the Professional Services Agreement with MCR Engineering Inclusive of Any Final Edits by the City Attorney.

Councilmember Bawanan requested that Consent Calendar item 3.5 be pulled for special consideration.

CARR/HILL 5-0-0-0 motion passes to approve the Consent Calendar excluding item 3.5, with the following roll call vote:

BAWANAN RUSH BUCK HILL CARR

AYE AYE AYE AYE AYE

3.5: Adopt the Revised Travel Policy for City of Hughson Officials and Employees.

Councilmember Bawanan requested that an amendment be made to the revised Travel Policy to include an increase in per diem meal amounts to breakfast $15.00, lunch $20.00, and dinner $25.00.

BAWANAN/CARR 5-0-0-1 motion passes to approve Consent Calendar item

3.5, as amended, with the following roll call vote:

BAWANAN RUSH BUCK HILL CARR

AYE AYE AYE AYE AYE
City Council Minutes October 24, 2022
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 3 4. UNFINISHED BUSINESS: NONE.

5. PUBLIC HEARING TO CONSIDER THE FOLLOWING: NONE.

6. NEW BUSINESS:

6.1: Adopt Resolution No. 2022-50, Awarding the Replacement of Existing Backstops, Dugouts, Benches, and Concrete at Lebright Fields at the Northeast Corner and at the Southeast Field to All Commercial Fence, Inc., in the Not to Exceed Amount of $268,000.00 with a 10% Contingency and Authorize the City Manager to Execute the Construction Contract Inclusive of any Final Edits by the City Attorney.

Director Jauregui presented the staff report on this item.

Mayor Carr opened public comment at 6:13PM. There was no public comment.

Mayor Carr closed public comment at 6:13PM.

HILL/BUCK 5-0-0-0 motion passes to adopt Resolution No. 2022-50, Awarding the Replacement of Existing Backstops, Dugouts, Benches, and Concrete at Lebright Fields at the Northeast Corner and at the Southeast Field to All Commercial Fence, Inc., in the Not to Exceed Amount of $268,000.00 with a 10% Contingency and Authorize the City Manager to Execute the Construction Contract Inclusive of any Final Edits by the City Attorney, with the following roll call vote:

BAWANAN RUSH BUCK HILL CARR

AYE AYE AYE AYE AYE

7. CORRESPONDENCE: NONE.

8. COMMENTS:

8.1: Staff Reports and Comments: (Information Only – No Action) City Manager:

City Manager Mayhew informed the City Council that the City has received donations for the Christmas Tree replacement. She informed the Council that the Senior Center would be closed for renovations from November 14 – December 2, 2022. She announced that the Dennis Wallace Memorial Service will be held on November 13, 2022 at Hughson City Hall.

Community Development Director:

Director Jauregui provided an update regarding the Tully Road & 2nd Street Sewer Project.

City Council Minutes October 24, 2022
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 4 Police Services:

Chief Landeros provided the City Council with the latest Crime Statistic Report.

City Attorney:

City Attorney Schroeder announced that the State of California State of Emergency will be repealed in February 2023.

8.2: Council Comments: (Information Only – No Action)
Councilmember Bawanan attended a Chamber of Commerce meeting. He also attended City staff briefings prior to the City Council meeting.

Councilmember Rush attended City staff briefings prior to the City Council meeting.

Councilmember Buck attended City staff briefings prior to the City Council meeting. He also attended an Economic Development Committee meeting on October 24, 2022.

Mayor Pro Tem Hill attended an Economic Development Committee meeting on October 24, 2022.

8.3: Mayor’s Comments: (Information Only – No Action)
Mayor Carr attended a Stanislaus Council of Governments meeting. He provided a reminder regarding Trunk, or Tent and Treat and the Dennis Wallace Memorial Service on November 13, 2022.

9. CLOSED SESSION TO DISCUSS THE FOLLOWING: NONE.

ADJOURNMENT:

HILL/BUCK 5-0-0-0 motion passes to adjourn the regular meeting of October 24, 2022, at 6:35PM with the following roll call vote:

BAWANAN RUSH BUCK HILL CARR

AYE AYE AYE AYE AYE
APPROVED:
____________________________
GEORGE CARR, Mayor
City Council Minutes October 24, 2022
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 5 ATTEST:
_____________________________
ASHTON GOSE, Deputy City Clerk
Meeting Date: November 14, 2022
Subject: Approval of Warrants Register
Enclosure: Warrants Register
Presented By: Anna Nicholas, Director of Finance
Approved By: _________________________
Staff Recommendation:

Approve the Warrants Register as presented.

Background and Overview:

The warrants register presented to the City Council is a listing of all expenditures paid from October 19, 2022 through November 9, 2022.

Fiscal Impact:

There are reductions in various funds for payment of expenses.

CITY COUNCIL AGENDA ITEM NO. 3.2
SECTION 3: CONSENT CALENDAR
11/9/2022 2:22:45 PM Page 1 of 1
Refund Check Register
Hughson Refund Check Detail
UBPKT02734 - Refunds 01 UBPKT02732 Regular
Account Name Date Check # Amount Code Receipt Amount Type 13-2740-002 ROCHA, MIRIAM 10/24/2022 55882 15.81 15.81 Generated From Billing 13-2800-002 RAMOS, ADRIANA & JUAN J 10/24/2022 55883 67.29 67.29 Generated From Billing 15-4890-001 SARGENT, CHAD AND MELANIE 10/24/2022 55884 129.91 129.91 Deposit 17-0160-001 Hodge, Belinda 10/24/2022 55885 80.00 80.00 Generated From Billing Total Refunds: 4 Total Refunded Amount: 293.01
Revenue Code Summary
Revenue Code Amount
996 - UNAPPLIED CREDITS 293.01
Revenue Total: 293.01
General Ledger Distribution
Account Number Account Name Posting Amount IFT
Posting Date: 10/05/2022
Fund: 510 - WATER/SEWER DEPOSIT
510-10001 CLAIM ON CASH-WATER/SEWER DEPOSIT -293.01 Yes 510-11040 CUSTOMER CREDITS 293.01
510 Total: 0.00
Fund: 999 - POOLED CASH/CONSOLIDATED CASH
999-10010 CASH IN BANK-MONEY MARKET -293.01
999-20000 DUE TO OTHER FUNDS (POOLED CASH) 293.01 Yes
999 Total: 0.00
Distribution Total: 0.00
11/9/2022 2:24:57 PM Page 1 of 4
Check Report
Hughson By Check Number
Date Range: 10/20/2022 - 11/09/2022
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount Bank Code: Payable Bank-Payable Bank
00016 ABS PRESORT 10/24/2022 Regular 0.00 1,333.58 55886 129613 Invoice 10/13/2022 BILL PRINTING- October 0.00 1,333.58 01813 Adrian Negrete 10/24/2022 Regular 0.00 238.96 55887 INV0007972 Invoice 10/11/2022 Work Boots 0.00 238.96
00032 AFLAC 10/24/2022 Regular 0.00 461.01 55888
197988 Invoice 10/12/2022 AFLAC 0.00 461.01
01809 Alice Taylor 10/24/2022 Regular 0.00 200.00 55889 INV0007968 Invoice 10/15/2022 Starn Park Rental Deposit Taylor 0.00 200.00 01597 Anna Nicholas 10/24/2022 Regular 0.00 186.38 55890 INV0007979 Invoice 09/28/2022 Training Nicholas 0.00 186.38 00094 AT&T MOBILITY 10/24/2022 Regular 0.00 490.62 55891 287303621604X1… Invoice 10/02/2022 PHONES 0.00 490.62
00284 CHARTER COMMUNICATION 10/24/2022 Regular 0.00 97.70 55892 0054047101022 Invoice 10/10/2022 IP ADDRESS- 1ST 0.00 97.70 01812 Christina Torres 10/24/2022 Regular 0.00 560.00 55893 INV0007971 Invoice 10/17/2022 Senior Center Rental Deposit Torres 0.00 560.00 00305 CITY OF HUGHSON 10/24/2022 Regular 0.00 3,500.17 55894 INV0007974 Invoice 10/01/2022 LLDS & STARN PARK 0.00 3,500.17 00332 CONDOR EARTH TECHNOLOGIES 10/24/2022 Regular 0.00 14,967.60 55895 87293 Invoice 10/20/2022 Blanket PO 0.00 7,044.60
87379 Invoice 07/01/2022 PROFESSIONAL SERVICES FOR MS4 0.00 5,558.00 87647 Invoice 10/20/2022 PROFESSIONAL SERVICES FOR MS4 0.00 2,365.00 01815 Empower Solar 10/24/2022 Regular 0.00 50.00 55896 INV0007973 Invoice 10/06/2022 Over paid $50.00 for Permit ELER22-0999 0.00 50.00 00463 EXPRESS PERSONNEL SERVICE 10/24/2022 Regular 0.00 3,530.67 55897 27918688 Invoice 09/28/2022 Extra Help- PW, Utl & Finance 0.00 2,244.36 27962478 Invoice 10/05/2022 Extra Help- PW & Finance 0.00 1,286.31 01618 Miguel Garcia 10/24/2022 Regular 0.00 100.00 55898 INV0007967 Invoice 09/24/2022 Starn Park Rental Deposit Garcia 0.00 100.00 00775 MISSION UNIFORM SERVICE 10/24/2022 Regular 0.00 1,521.24 55899 517539044 Invoice 08/01/2022 Blanket PO uniforms 0.00 189.81 517706682 Invoice 09/05/2022 Blanket PO uniforms 0.00 105.29 517719723 Invoice 09/05/2022 Blanket PO uniforms 0.00 71.24 517719724 Invoice 09/05/2022 Blanket PO uniforms 0.00 152.75 517719725 Invoice 09/05/2022 Blanket PO uniforms 0.00 61.10 517749363 Invoice 09/05/2022 Blanket PO uniforms 0.00 114.29 517757308 Invoice 09/12/2022 Blanket PO uniforms 0.00 66.24 517757309 Invoice 09/12/2022 Blanket PO uniforms 0.00 76.10 517757311 Invoice 09/12/2022 Blanket PO uniforms 0.00 61.10 517802977 Invoice 09/19/2022 Blanket PO uniforms 0.00 66.24 517802978 Invoice 09/19/2022 Blanket PO uniforms 0.00 76.10 517802979 Invoice 09/19/2022 Blanket PO uniforms 0.00 61.10 517807967 Invoice 09/12/2022 Blanket PO uniforms 0.00 43.29 517807970 Invoice 09/12/2022 Blanket PO uniforms 0.00 129.86 Check Report Date Range: 10/20/2022 - 11/09/2022
11/9/2022 2:24:57 PM Page 2 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 517843972 Invoice 09/19/2022 Blanket PO uniforms 0.00 43.29 517847734 Invoice 09/26/2022 Blanket PO uniforms 0.00 66.24 517847735 Invoice 09/26/2022 Blanket PO uniforms 0.00 76.10 517847736 Invoice 09/26/2022 Blanket PO uniforms 0.00 61.10 00824 NEUMILLER & BEARDSLEE 10/24/2022 Regular 0.00 7,374.38 55900 332575 Invoice 09/19/2022 LEGAL SERVICES 0.00 7,374.38
01040 STANISLAUS COUNTY SHERIFF 10/24/2022 Regular 0.00 103,107.87 55901 2223-042 Invoice 09/14/2022 LAW ENFORCEMENT SERVICES- August 2022 0.00 103,107.87 01084 SUNBELT RENTALS, INC. 10/24/2022 Regular 0.00 1,069.61 55902 130565763-0001 Invoice 09/15/2022 Forklift Rental 0.00 1,069.61 01669 Tiffany Fisher 10/24/2022 Regular 0.00 200.00 55903 INV0007970 Invoice 10/01/2022 Starn Park Rental Deposit Fisher 0.00 200.00 01810 Yolanda Rodgers 10/24/2022 Regular 0.00 100.00 55904 INV0007969 Invoice 10/08/2022 Starn Park Rental Deposit Rodgers 0.00 100.00 01722 A.R.F. Fire Extinguisher Co., Inc 10/27/2022 Regular 0.00 669.64 55905 22-1004 Invoice 10/12/2022 Fire Extinguisher Training 0.00 669.64 01532 Adrian Luna 10/27/2022 Regular 0.00 363.89 55906
53933 Invoice 10/25/2022 Work Boots 0.00 258.89
INV0007980 Invoice 10/19/2022 Training Luna 0.00 105.00 01603 Amazon Capital Services, Inc. 10/27/2022 Regular 0.00 1,190.84 55907 1D77-N6NG-LF3M Invoice 10/17/2022 PW boots 0.00 522.89
1K4L-1H7X-CFTP Invoice 10/26/2022 Boots (Bobby) 0.00 129.45 1LPJ-GDKC-T3Q7 Invoice 10/26/2022 white boards and level 0.00 186.82 1R1Q-T6V3-MCTY Invoice 10/26/2022 impact socket PW 0.00 28.34 1Y4F-CWXT-DG3J Invoice 10/26/2022 boots / parts/ supply 0.00 327.29 I7YH-191M-FTJD Invoice 10/26/2022 hearing protection PW 0.00 125.50 IHXJ-XCYY-JJH1 Credit Memo 10/13/2022 Boots returned on 1D77-N6NG-LF3M 0.00 -129.45 00109 BADGER METER, INC 10/27/2022 Regular 0.00 2,259.93 55908 80107626 Invoice 10/26/2022 Monthly service 0.00 2,259.93 01773 Carport Central 10/27/2022 Regular 0.00 9,732.34 55909 23321 Invoice 09/28/2022 Carport for 2301 1st st 0.00 4,866.17 23323 Invoice 09/28/2022 Metal Structure at 7018 Pine St 0.00 4,866.17 01818 CDI Enterprises LLC 10/27/2022 Regular 0.00 2,815.54 55910 34913 Invoice 10/13/2022 Large Ornament Package 0.00 2,815.54 00462 EWING IRRIGATION PRODUCTS 10/27/2022 Regular 0.00 200.76 55911 17999123 Invoice 10/26/2022 irrigation supplies (senior Center) 0.00 200.76 00474 FERGUSON ENTERPRISES,INC 10/27/2022 Regular 0.00 192.64 55912 1749196 Invoice 10/12/2022 Blanket PO 0.00 134.50
1749220 Invoice 10/17/2022 Blanket PO 0.00 58.14
00498 FRANTZ WHOLESALE NURSERY 10/27/2022 Regular 0.00 574.97 55913 612391 Invoice 10/26/2022 lanscape (senior Center) 0.00 574.97 00513 GARTON TRACTOR 10/27/2022 Regular 0.00 491.97 55914 363901, 364001, … Invoice 10/26/2022 parts for Kubota tractor 0.00 491.97 01583 Hunt & Sons, Inc. 10/27/2022 Regular 0.00 3,850.38 55915 745624 Invoice 10/10/2022 Blanket PO Diesel (off road) 0.00 2,479.29 INV0007996 Invoice 10/26/2022 off road Diesel #2 - Remaining balance PO10… 0.00 1,371.09 01576 ICU Technologies Inc. 10/27/2022 Regular 0.00 629.72 55916 1767 Invoice 10/11/2022 camera repairs 0.00 629.72
Check Report Date Range: 10/20/2022 - 11/09/2022
11/9/2022 2:24:57 PM Page 3 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 00677 JORGENSEN & CO. 10/27/2022 Regular 0.00 196.68 55917 6030188 Invoice 10/26/2022 senior center Semi Ann Ser 0.00 196.68 00884 PITNEY BOWES 10/27/2022 Regular 0.00 465.89 55918 INV0008014 Invoice 10/26/2022 POSTAGE 0.00 465.89
00914 QUICK N SAVE 10/27/2022 Regular 0.00 158.00 55919 1015565 Invoice 10/12/2022 Blanket PO Diesel (highway) 0.00 158.00 01408 RAYA, NEIL 10/27/2022 Regular 0.00 190.09 55920
400282 Invoice 10/20/2022 Work Boots 0.00 190.09
00978 SAN JOAQUIN VALLEY 10/27/2022 Regular 0.00 42.00 55921 N152950 Invoice 10/26/2022 gas tank permit corpyard 0.00 42.00 01799 Superior Construction Services, Inc. 10/27/2022 Regular 0.00 1,200.00 55922 7157.677 Invoice 10/21/2022 ADA Evaluation Scope of Work 0.00 1,200.00 01149 TURLOCK IRRIGATION DIST. 10/27/2022 Regular 0.00 30,679.84 55923 INV0007981 Invoice 10/25/2022 ELECTRIC 0.00 30,679.84
01176 USA BLUE BOOK 10/27/2022 Regular 0.00 1,674.42 55924 131397 Invoice 10/26/2022 hydrant meter 0.00 1,595.03
141773 Invoice 10/13/2022 Blanket PO 0.00 79.39
01192 VISION SERVICE PLAN 10/27/2022 Regular 0.00 548.22 55925 816333685 Invoice 10/19/2022 MEDICAL INSURANCE WITHHELD- November 0.00 548.22 01206 WARDEN'S OFFICE 10/27/2022 Regular 0.00 166.92 55926 2086873-0 Invoice 10/21/2022 MISC OFFICE SUPPLIES 0.00 166.92 01220 WESTURF INC. 10/27/2022 Regular 0.00 94.69 55927
873875, 873876 Invoice 10/18/2022 bark for senior center 0.00 94.69 01420 CALIFORNIA STATE DISBURSEMENT UNIT 10/31/2022 Regular 0.00 224.12 55928 INV0008025 Invoice 11/01/2022 INCOME WITHHOLDING FOR CHILD SUPPORT 0.00 224.12 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code Payable Bank Summary
Bank Drafts
EFT's
43 0
0 0
0 0.00

0.00 0.00

0.00 0.00
43 0.00
Payment
197,703.28

0.00 0.00

0.00 0.00
197,703.28
Payable
Count
74 0
0 0
0 74
Check Report Date Range: 10/20/2022 - 11/09/2022
11/9/2022 2:24:57 PM Page 4 of 4
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
43 0
0 0
0 0.00

0.00 0.00

0.00 0.00
43 0.00
197,703.28

0.00 0.00

0.00 0.00
197,703.28
74 0
0 0
0 74
Fund Name Period Amount
Fund Summary
999 POOLED CASH/CONSOLIDATED CASH 10/2022 197,703.28
197,703.28
Meeting Date: November 14, 2022
Subject: Consideration to Re-appoint Chris Barth and Alina Combs to the Parks, Recreation and Entertainment Commission
Presented By: Ashton Gose, Deputy City Clerk
Approved By: __________________________
City Manager
Staff Recommendation:

Re-appoint Chris Barth and Alina Combs to the Parks, Recreation and Entertainment Commission.

Background and Overview:

The Hughson Parks, Recreation and Entertainment Commission provides recommendations to the City Council regarding policies for the acquisition, development, maintenance, and improvement of park facilities. The Commission is also responsible for formulating and recommending appropriate fee schedules, policies, rules and regulations for park sites and other recreation facilities. The Commission consists of five members appointed by the Mayor, with a majority of the City Council, to alternating two-year terms.

Currently, there are two (2) Commissioner terms set to expire on December 31, 2022, Chair Chris Barth and Commissioner Alina Combs. Typically, staff would advertise and accept applications for scheduled vacancies such as this. However, there is already one (1) unfilled vacancy, advertised since December 2021, with no applications submitted.

Both Commissioners have expressed their interest in re-appointment to the Commission. If appointed, the new terms will begin on January 1, 2023, and expire on December 31, 2024. Staff conferred with Mayor George Carr regarding the recommendation to re-appoint these applicants. Mayor Carr agreed with the recommendation and asked staff to present the item to the City Council for a majority vote.

CITY COUNCIL AGENDA ITEM NO. 3.3
SECTION 3: CONSENT CALENDAR
At this time, the City Council has the opportunity to discuss this recommendation, and ultimately re-appoint the Commissioners with a majority vote. Discussion would require the item to be pulled from the Consent Calendar by a member of the City Council.

Since there is still one unfilled vacancy on the Commission, staff will continue to advertise for applications until filled.

Fiscal Impact:

There is no fiscal impact associated with this item.

Meeting Date: November 14, 2022
Subject: Adopt Resolution No. 2022-51, Removing Director of Finance and Administrative Services Anna Nicholas, and
Adding Community Development Director Carla Jauregui
as a Signatory on the City of Hughson Bank Accounts at
Bank of the West, Effective November 18, 2022.

Presented By: Ashton Gose, Deputy City Clerk
Approved By: __________________________
City Manager
Staff Recommendation:

Adopt Resolution No. 2022-51, removing Director of Finance and Administrative Services Anna Nicholas, and adding Community Development Director Carla Jauregui as a signatory on the City of Hughson bank accounts at Bank of the West, effective November 18, 2022.

Background and Overview:

With the resignation of Director of Finance and Administrative Services Anna Nicholas, it is necessary to initiate a change on the signature card for the City of Hughson bank accounts at Bank of the West to remove Director Nicholas and add Community Development Director Carla Jauregui as a signatory for the City of Hughson. Adding Director Jauregui, who is not a member of the Finance Department, as a signatory will allow for the Finance Department to continue to utilize its internal controls and properly segregate duties within the department.

Bank of the West requires the City of Hughson to provide them with certified copies of the City Council Minutes from which action is taken to remove a designated signatory, and/or, add a new signatory to the bank signature card. Therefore, the change on the signature card will not take effect until the November 14, 2022 regular meeting minutes are approved.

Upon approval of this action, the individuals with signature authority will include George Carr (Mayor), Merry Mayhew (City Manager), Sarah Chavarin (Accounting Manager), and Carla Jauregui (Community Development CITY COUNCIL AGENDA ITEM NO. 3.4
SECTION 3: CONSENT CALENDAR
Director). The Deputy City Clerk will notify Bank of the West and the signatories for the City of Hughson will be updated.

Fiscal Impact:

There is no fiscal impact associated with the approval of this item.

CITY OF HUGHSON

CITY COUNCIL
RESOLUTION NO. 2022-51

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON REMOVING

DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES ANNA NICHOLAS AND

ADDING COMMUNITY DEVELOPMENT DIRECTOR CARLA JAUREGUI AS A

SIGNATORY ON THE CITY OF HUGHSON BANK ACCOUNTS
AT BANK OF THE WEST, EFFECTIVE NOVEMBER 18, 2022
WHEREAS, Anna Nicholas has resigned from the position of Director of Finance and Administrative Services effective December 2, 2022; and WHEREAS, it is necessary to make changes to the City of Hughson bank accounts, by removing Director of Finance and Administrative Services Anna Nicholas and adding Community Development Director Carla Jauregui as a designated signatory on the signature card for the City of Hughson Bank Account; and WHEREAS, Bank of the West requires the City of Hughson provide the bank with certified copies of the City Council Minutes from which action was taken to remove a designated signatory from, and/or, add a new signatory to the bank signature card.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Hughson hereby removed Director of Finance and Administrative Services Anna Nicholas and adds Community Development Director Carla Jauregui, as a designated signatory on the City bank accounts; effective November 18, 2022.

PASSED AND ADOPTED by the Hughson City Council at a regular meeting thereof, held on November 14, 2022, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

APPROVED:
____________________
GEORGE CARR, Mayor
ATTEST:
_____________________________
ASHTON GOSE, Deputy City Clerk
Meeting Date: November 14, 2022
Subject: Adopt Resolution No. 2022-52, Approving the Addition of a Second Customer Service Clerk to the Annually
Budgeted Positions, Effective Immediately
Enclosure: Exhibit A – Customer Service Clerk Job Description Presented By: Anna Nicholas, Director of Finance & Admin. Services Approved By: ____________________________
City Manager
Staff Recommendation:

Adopt Resolution No. 2022-52, approving the addition of a second Customer Service Clerk to the annually budgeted positions, effective immediately.

Background and Overview:

Through ongoing analyses in all municipal departments, City staff strive to improve operations, implement best practices, and identify any departmental needs, including staffing levels, which could have potential impacts on operations and customer service. City staff have identified staffing deficiencies within the organization that impacts deliverables to the community and optimal levels of internal and external customer service. To assist in mitigating these impacts, staff recommends the addition of a Customer Service Clerk that will be a shared position among the Finance and Community Development departments.

Discussion:

The customer service counter inside City Hall serves customers in-person, via phone and electronic mail, and provides internal customer service to all municipal departments. Various customer service functions include, but are not limited to:
assisting and routing all incoming calls to the City; assisting utility customers with inquiries and payments; assisting businesses with start-up paperwork, inquiries and payments; oversight of all facility rentals, which includes reservations, tours and deposit maintenance; preparation of the City newsletter and other documents; accounts receivable for all City cash intake; and provide customer service to CITY COUNCIL AGENDA ITEM NO. 3.5
SECTION 3: CONSENT CALENDAR
community members that come in to City Hall with a variety of inquiries and concerns.

As the City has experienced growth the increased demand of customer service has superseded the staff capacity. This increase demand is expected to continue with the continued development and completion of Euclid South, Euclid North, and Parkwood subdivisions. Staff propose an additional Customer Service Clerk that will help with the current staffing deficiency and help with the continued growth planned for the City. Due to existing staffing levels, City Hall has experienced intermittent closures when there is no staffing back-up to cover breaks, meal periods, and absences for the customer service counter.

The proposed Customer Service Clerk position will help to reduce the closures due to having additional customer service coverage. In addition, this position will assist the Community Development Department with customer service and clerical items, which will reduce the amount of customer service time the Community Development Specialist and Community Development Director currently has to expend. The addition of the Customer Service Clerk will assist the departments in achieving their goal of delivering superior customer service for the City.

Fiscal Impact:

The addition of a second Customer Service Clerk will have a fiscal impact of $68,811 (based on current FY 2022-23 amounts), per fiscal year and allocated as such:

Fund 100 General Fund $22,937
Fund 210 Sewer Fund $22,937
Fund 240 Water Fund $22,937
This cost is inclusive of salary and benefits.

CITY OF HUGHSON

CUSTOMER SERVICE CLERK
Class specifications are only intended to present a descriptisie swnmaiy of the range of duties and responsibilities associated with specified positions. Therefore, specfications may not inchtde a// duties peiforined by individuals within a classification. Iri addition, specifications are intended to outLine the minimum qualifications necessary for entiy into the class and do not necessarily convey the qualifications of incumbents within the position.

DEFINITION:

Under general supervision, learns to perform a variety of customer services duties and associated accounting tasks involving financial transactions and record keeping such as utility billing, cashiering, collection of building permit revenue, business licensing and revenue recovery. This position will also perform a wide variety of general clerical activities and work related to both internal and external customers.

DISTINGUISHING CHARACTERISTICS:

The Customer Service Clerk is an entry level position responsible for a variety of customer services duties. Initially, under immediate supervision, incumbents perform the more routine clerical and customer services duties while learning City policies and procedures As experience is gained, there is greater independence of action within established guidelines.

SUPERVISION RECEIVED/EXERCISED:

Receives immediate supervision from a higher level supervisor; receives technical and functional supervision from a manager within the Finance/Administrative Services department. Incumbents do not routinely exercise supervision.

ESSENTIAL FUNCTIONS: (include but are not limited to the following) * Perform a variety of general clerical duties including computer data entry, typing, and maintaining files and records; order office supplies and forms; compose public information documents for the City; maintain and update the City website. * ASSiSt customers, both internal and external, by answering questions and providing information over the telephone and in person regarding customer service related programs, facility rentals, utility accounts, business licensing and other City procedures
* Collect and receipt revenues for facility rentals; provide tours of facilities; process facility rental application, review for completeness; maintain calendar of facility rentals; communicate with security firms to ensure rental compliance. 1 of 4
Exhibit A
@ Count cash drawer; balance cash, checks and credit card payments; prepare bank deposits.
* Process incoming mail; open, sort and process utility payments; verify account numbers and amount paid; process returned mail.
* Process and match payment vouchers and invoices; verify accuracy of information, research discrepancies, assign codes and verify with registers. * Run a variety of reports; research and resolve discrepancies related to transaction and customer accounts.
* Actively pursue delinquent accounts in all facets of collection process. * Process online payments including downloading files; printing reports and verifying totals.
* Prepare daily banking documents and materials; prepare and type various bills and notices.
@ Review letters included with payments to determine if a service change is required; make appropriate change.
* Receive and monitor 48 hour utility notices; monitor accounts for new customer sign-up; review, grant or deny requests for payment extension. * Sign up new residents for utility services; transfer service from one property owner to another; explain billing, policy and procedures to customers; cancel utility services.
* Coordinate with other City departments to ensure compliance with the Municipal Code.
* Review business license applications to ensure completeness; input business license information into the system and calculate license fees; print business licenses; generate listing of new business licenses; identify and contact business that have not applied for a business license.
* Post and receipt payments for building permits.
* Operate a personal computer for a variety of applications, depending on assignment.
* Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. 2 of 4
* Perform related duties as assigned.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:

Position requires prolonged use of a computer keyboard, sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard Additionally, the position requires near and far vision in reading written reports and work related documents. Frequent decision-making and concentration and frequent public and/or coworker contact. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.

Work is performed in a typical temperature controlled office environment subject to typical office noise and environment. Position may require occasional overtime or weekend work and travel is rare.

Some of these requirements may be accommodated for otlierwise qualified individuals requiring and requesting such accommodations.

QUALIFICATIONS: (Thefollowing are minima) qualifications necessaryfor entry into the classification.)
Education and/or Experience:

Any combination of education and experience that provides the knowledge, skills and abilities necessary for a Customer Service Clerk. A typical way of obtainingthe required qualifications is to possess the equivalent of:

One year of clerical experience in an office setting involving financial record keeping, including accounting, cashiering, customer services or related function. A high school diploma or equivalent.

License/Certificate:

Possession of, or ability to obtain, a valid class C California driver's license.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of theKASs necessaryto perform essential duties of theposition.) Knowledge of:

Standard office and administrative policies and procedures; specified computer applications involving word processing, data entry, database access and/or 3 of 4
standard report generation; business arithmetic; basic principles of mathematics; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modem office equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.

Ability to:

Provide general clerical support to a specialized work unit; use applicable office terminology, forms, documents and procedures in the course of the work; maintain accurate office files; compose correspondence and documents; meet critical deadlines; deal successfully with the public, in person and over the telephone; courteously respond to community issues, COnCernS and needs; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:

Operate standard office computer equipment, including a computer and a variety of word processing and software applications.
4 of 4

CITY OF HUGHSON

CITY COUNCIL
RESOLUTION NO. 2022-52

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON APPROVING

THE ADDITION OF A SECOND CUSTOMER SERVICE CLERK TO THE ANNUALLY

BUDGETED POSITIONS
WHEREAS, through ongoing analyses in all municipal departments, City staff strive to improve operations, implement best practices, and identify any departmental needs, including staffing levels, which could have potential impacts on operations and customer service; and
WHEREAS, City staff have identified staffing deficiencies within the organization that impact deliverables to the community and optimal levels of internal and external customer service; and
WHEREAS, to assist in mitigating these impacts, staff recommend the addition of a Customer Service Clerk that will be a shared position among the Finance and Community Development departments.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Hughson hereby approves the addition of a second Customer Service Clerk to the annually budgeted positions, effective immediately.

PASSED AND ADOPTED by the Hughson City Council at a regular meeting thereof, held on November 14, 2022, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

APPROVED:
____________________
GEORGE CARR, Mayor
ATTEST:
_____________________________
ASHTON GOSE, Deputy City Clerk
Meeting Date: November 14, 2022
Subject: Approval to Extend Bilingual Pay to Management and PartTime Employees, Effective November 16, 2022 Presented By: Merry Mayhew
Approval: _____________________________
City Manager
Staff Recommendation:

Approve extending bilingual pay to management and part-time employees, effective November 16, 2022.

Background Discussion:

On May 24, 2021, the City Council approved the Memorandum of Understanding (MOU) between the City of Hughson and the Operating Engineers Local Union No. 3 on Behalf of the City of Hughson, for the period July 1, 2021 to June 30, 2024.

Included in the MOU was a modification of incentive pay to include bilingual pay to city employees covered under the MOU. Management and part-time employees are not covered by the MOU and therefore the bilingual pay was not extended to them.

This was an oversight that the City now seeks to correct.

It is the City’s intention to have a workforce that is culturally representative of and responsive to our diverse community. Maintaining a bilingual pay program supports the City’s ability to meet the needs of Hughson’s residents.

The MOU currently in place offers represented employees an additional 1.5% for speaking Spanish and 2.5% for speaking and writing Spanish. Currently, six represented employees receive 1.5% bilingual pay for speaking Spanish. No represented employees receive 2.5% for the ability to speak and write Spanish.

CITY COUNCIL AGENDA ITEM NO. 3.6
SECTION 3: CONSENT CALENDAR
Staff recommends paying the City’s one unrepresented part-time employee at a rate of 1.5% bilingual pay and setting management bilingual pay at a flat amount monthly:
$125/month – spoken
$200/month – spoken and written
Currently, there are three management employees who would receive $125/month in bilingual pay for speaking Spanish and one management employee who would receive $200/month in bilingual pay for speaking and writing Spanish. In addition, the City’s one part-time Code Enforcement Officer would receive an additional 1.5% bilingual pay.

Management bilingual pay would be subject to authorization by the City Manager and managers would be subject to the same certification process as represented employees.

Approval of this recommendation provides fair and equitable compensation and benefits for certified bilingual employees and will enhance the City’s ability to effectively serve our bilingual community.

Fiscal Impact:

The annual cost of bilingual pay for a part-time employee and four management employees would be approximately $7,300. The cost would be paid for according to how staff salaries are distributed, the majority would be paid for from the Water, Sewer, and General Funds, with a small portion paid for in Landscape Lighting Districts, Benefit Assessment Districts, and Community Service Districts.

Meeting Date: November 14, 2022
Subject: Adopt Resolution No. 2022-53, Approving the Revised Salary Schedule
Enclosure: Exhibit A-Salary Schedule
Presented By: Anna Nicholas, Director of Finance & Admin. Services Approved By: ____________________________
City Manager
Staff Recommendation:

Adopt Resolution No. 2022-53, approving the revised Salary Schedules for fiscal years 2022-23 and 2023-24.

Background and Overview:

City Staff performs ongoing analyses in all municipal departments to improve operations and implement best practices. Through analysis, the Human Resources Department has identified areas of the Salary Schedule that need to be revised for clarity and accuracy. The revised Salary Schedule will replace the existing Salary Schedule, and contains “clean-up” items, as no monetary salary changes are proposed with this revision.

Discussion:

The existing City of Hughson Salary Schedule needs certain revisions made due to operational changes that have occurred with positions over the years and to “clean up” items for reasons listed below. These revisions are needed for accuracy and clarity and for the best practice of having the Salary Schedule aligned with the City’s Organizational Chart.

The items that are included in this revision are:
• Remove unbudgeted and unfilled positions for the published fiscal years:

For several years, unbudgeted and unfilled positions have remained on the published Salary Schedule, which can cause confusion as to what positions are staffed within the City. While these positions are not budgeted and filled for the two fiscal years of the revised Salary Schedule, many of the job CITY COUNCIL AGENDA ITEM NO. 3.7
SECTION 3: CONSENT CALENDAR
descriptions remain on file should the City need to budget for and fill these positions in the future. These revisions will align with the current Organizational Chart for the City, which may be revised should any staffing additions occur.
• FY 2022-23: Correct Range 185, Step A of the Director of Finance and Administrative Services from $9359.88 to $9358.88. This is a typo only on the published salary schedule, and the financial software is correct, so no employee wage impact occurred.
• Revise the Planning and Building Assistant position title to Community Development Specialist, per the job description and position title change approved per Resolution No. 2022-42.
• Revise the Assistant to the City Manager/City Clerk position title to Executive Assistant/City Clerk and update the salary range for the position from 134 to 143.

Fiscal Impact:

There is no fiscal impact with the approval of this item. The salaries presented in the City of Hughson Salary Schedule have already been accounted for in the annual operating budget process. This item does not change the salaries and only contains clean-up items that have no impact on the operating budget.

CITY COUNCIL

CITY OF HUGHSON
RESOLUTION NO. 2022-53

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON APPROVING THE REVISED SALARY SCHEDULE FOR FISCAL YEARS 2022-23 AND 2023-24 WHEREAS, the Hughson City Council has adopted a Salary Schedule for all budgeted positions each year during the formal budget process; and WHEREAS, through ongoing improvement measures, City staff analyzed the Salary Schedule and identified revisions to be made; and WHEREAS, the revisions will provide clarity and accuracy to the Salary Schedule; and
WHEREAS, the unbudgeted positions will be removed from the published Fiscal Year 2022-23 Salary Schedule, and the Range 185, Step A of the Director of Finance and Administrative Services salary corrected from $9359.88 to $9358.88, and the Planning/Building Assistant position title changed to Community Development Specialist; the Assistant to the City Manager/City Clerk position title changed to Executive Assistant/City Clerk and salary range for such said position changed from 134 to 143; and
WHEREAS, these changes are considered clean-up items, and no changes to the approved salaries will occur.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hughson approves the revisions to the City of Hughson Salary Schedule for Fiscal Year 2022-23 and 2023-24, as presented in Exhibit A.

PASSED AND ADOPTED by the City Council of the City of Hughson at its regularly scheduled meeting on this 14th day of November 2022 by the following roll call vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

APPROVED:
_________________________
GEORGE CARR, Mayor
ATTEST:
______________________________
ASHTON GOSE, Deputy City Clerk
City of Hughson
Salary Schedule
Fiscal Year 2022-2023
Position Hourly Bi-Monthly Monthly Hourly Bi-Monthly Monthly Hourly Bi-Monthly Monthly Hourly Bi-Monthly Monthly Hourly Bi-Monthly Monthly Accounting Technician I 84 $19.76 $1,712.92 $3,425.83 $20.75 $1,798.56 $3,597.12 $21.79 $1,888.49 $3,776.97 $22.88 $1,982.91 $3,965.82 $24.02 $2,082.06 $4,164.11 Accounting Technician II 102 $23.64 $2,048.90 $4,097.79 $24.82 $2,151.34 $4,302.68 $26.06 $2,258.91 $4,517.82 $27.37 $2,371.86 $4,743.71 $28.73 $2,490.45 $4,980.89 Code Enforcement Officer 105 $24.36 $2,110.98 $4,221.96 $25.57 $2,216.53 $4,433.06 $26.85 $2,327.36 $4,654.71 $28.20 $2,443.73 $4,887.45 $29.61 $2,565.91 $5,131.82 Community Development Specialist 104 $24.12 $2,090.08 $4,180.16 $25.32 $2,194.59 $4,389.17 $26.59 $2,304.31 $4,608.62 $27.92 $2,419.53 $4,839.06 $29.31 $2,540.51 $5,081.01 Customer Service Clerk 66 $16.52 $1,432.03 $2,864.05 $17.35 $1,503.63 $3,007.25 $18.22 $1,578.81 $3,157.61 $19.13 $1,657.75 $3,315.50 $20.08 $1,740.64 $3,481.27 Maintenance Worker I 78 $18.62 $1,613.64 $3,227.28 $19.55 $1,694.33 $3,388.65 $20.53 $1,779.04 $3,558.08 $21.55 $1,867.99 $3,735.98 $22.63 $1,961.39 $3,922.78 Maintenance Worker II 92 $21.40 $1,854.84 $3,709.68 $22.47 $1,947.58 $3,895.16 $23.59 $2,044.96 $4,089.92 $24.77 $2,147.21 $4,294.42 $26.01 $2,254.57 $4,509.14 Wastewater Treatment Plant Operator II 104 $24.12 $2,090.08 $4,180.16 $25.32 $2,194.59 $4,389.17 $26.59 $2,304.31 $4,608.62 $27.92 $2,419.53 $4,839.06 $29.31 $2,540.51 $5,081.01 Water Treatment/Distribution System Operator I 91 $21.19 $1,836.48 $3,672.95 $22.25 $1,928.30 $3,856.60 $23.36 $2,024.72 $4,049.43 $24.53 $2,125.95 $4,251.90 $25.76 $2,232.25 $4,464.49 Water Treatment/Distribution System Operator II 104 $24.12 $2,090.08 $4,180.16 $25.32 $2,194.59 $4,389.17 $26.59 $2,304.31 $4,608.62 $27.92 $2,419.53 $4,839.06 $29.31 $2,540.51 $5,081.01 Position Monthly Monthly Monthly Monthly Monthly
Accounting Manager 143 6,162.07 6,470.17 6,793.68 7,133.36 7,490.03 Executive Assistant/City Clerk 143 6,162.07 6,470.17 6,793.68 7,133.36 7,490.03 City Manager 204 11,306.55 11,871.87 12,465.47 13,088.74 13,743.18 Community Development Director 185 9,358.88 9,826.83 10,318.17 10,834.08 11,375.78 Director of Finance and Administrative Services 185 9,358.88 9,826.83 10,318.17 10,834.08 11,375.78 Management Analyst 122 5,000.09 5,250.09 5,512.59 5,788.22 6,077.64 Public Works Superintendent 139 5,921.62 6,217.71 6,528.59 6,855.02 7,197.77 Utilities Superintendent 139 5,921.62 6,217.71 6,528.59 6,855.02 7,197.77 In addition to the above mentioned salaries employees may be eligible for the following incentive pays (subject to City Manager approval) Mechanics Pay 5% of base salary
Special Assignment Pay up to 10% of base salary
Longevity Pay up to 15% of base salary
Bilingual Pay up to 2.5% - 1.5% Spoken + 1% Written
Elected/Appointed
Position Per Meeting Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly City Treasurer 100.00
Council Member 250.00
Mayor 300.00
Planning Commission 50.00
Non-Management Full-Time Employees Range
Salary Range

A B C D E
E
Designated Management Employees Range
Salary Range

A B C D E
Range A B C D
Exhibit A
City of Hughson
Salary Schedule
Fiscal Year 2023-2024
Position Hourly Bi-Monthly Monthly Hourly Bi-Monthly Monthly Hourly Bi-Monthly Monthly Hourly Bi-Monthly Monthly Hourly Bi-Monthly Monthly Accounting Technician I 86 $20.16 $1,747.34 $3,494.68 $21.17 $1,834.71 $3,669.42 $22.23 $1,926.45 $3,852.89 $23.34 $2,022.77 $4,045.53 $24.51 $2,123.91 $4,247.81 Accounting Technician II 104 $24.12 $2,090.08 $4,180.16 $25.32 $2,194.59 $4,389.17 $26.59 $2,304.31 $4,608.62 $27.92 $2,419.53 $4,839.06 $29.31 $2,540.51 $5,081.01 Code Enforcement Officer 107 $24.85 $2,153.41 $4,306.82 $26.09 $2,261.08 $4,522.16 $27.39 $2,374.14 $4,748.27 $28.76 $2,492.84 $4,985.68 $30.20 $2,617.49 $5,234.97 Community Development Specialist 106 $24.60 $2,132.09 $4,264.18 $25.83 $2,238.70 $4,477.39 $27.12 $2,350.63 $4,701.26 $28.48 $2,468.16 $4,936.32 $29.90 $2,591.57 $5,183.14 Customer Service Clerk 68 $16.85 $1,460.81 $2,921.62 $17.70 $1,533.85 $3,067.70 $18.58 $1,610.54 $3,221.08 $19.51 $1,691.07 $3,382.14 $20.49 $1,775.62 $3,551.24 Maintenance Worker I 80 $18.99 $1,646.08 $3,292.15 $19.94 $1,728.38 $3,456.76 $20.94 $1,814.80 $3,629.60 $21.99 $1,905.54 $3,811.08 $23.09 $2,000.82 $4,001.63 Maintenance Worker II 94 $21.83 $1,892.12 $3,784.24 $22.92 $1,986.73 $3,973.46 $24.07 $2,086.07 $4,172.13 $25.27 $2,190.37 $4,380.73 $26.54 $2,299.89 $4,599.77 Wastewater Treatment Plant Operator II 106 $24.60 $2,132.09 $4,264.18 $25.83 $2,238.70 $4,477.39 $27.12 $2,350.63 $4,701.26 $28.48 $2,468.16 $4,936.32 $29.90 $2,591.57 $5,183.14 Water Treatment/Distribution System Operator I 93 $21.62 $1,873.39 $3,746.78 $22.70 $1,967.06 $3,934.11 $23.83 $2,065.41 $4,130.82 $25.02 $2,168.68 $4,337.36 $26.27 $2,277.12 $4,554.23 Water Treatment/Distribution System Operator II 106 $24.60 $2,132.09 $4,264.18 $25.83 $2,238.70 $4,477.39 $27.12 $2,350.63 $4,701.26 $28.48 $2,468.16 $4,936.32 $29.90 $2,591.57 $5,183.14 Position Monthly Monthly Monthly Monthly Monthly
Accounting Manager 145 6,285.92 6,600.22 6,930.23 7,276.74 7,640.58 Executive Assistant/City Clerk 145 6,285.92 6,600.22 6,930.23 7,276.74 7,640.58 City Manager 206 11,533.81 12,110.50 12,716.02 13,351.83 14,019.42 Community Development Director 187 9,547.00 10,024.35 10,525.56 11,051.84 11,604.43 Director of Finance and Administrative Services 187 9,547.00 10,024.35 10,525.56 11,051.84 11,604.43 Management Analyst 124 5,100.59 5,355.62 5,623.40 5,904.57 6,199.80 Public Works Superintendent 141 6,040.65 6,342.68 6,659.82 6,992.81 7,342.45 Utilities Superintendent 141 6,040.65 6,342.68 6,659.82 6,992.81 7,342.45 In addition to the above mentioned salaries employees may be eligible for the following incentive pays (subject to City Manager approval) Mechanics Pay 5% of base salary
Special Assignment Pay up to 10% of base salary
Longevity Pay up to 15% of base salary
Bilingual Pay up to 2.5% - 1.5% Spoken + 1% Written
Elected/Appointed
Position Per Meeting Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly City Treasurer 100.00
Council Member 250.00
Mayor 300.00
Planning Commission 50.00
Non-Management Full-Time Employees Range
Salary Range

A B C D E
E
Designated Management Employees Range
Salary Range

A B C D E
Range A B C D
Meeting Date: November 14, 2022
Subject: Adopt Resolution No. 2022-54, Approving the Position Title Change, Job Description Revision, Salary Range
Change and Position Reclassification, Effective November 16, 2022
Enclosure: Job Description
Presented By: Anna Nicholas, Director of Finance & Admin. Services Approved By: ____________________________
City Manager
Staff Recommendation:

Adopt Resolution No. 2022-54, approving the following, effective November 16, 2022:

1. The position title change and job description revision from Assistant to the City Manager/City Clerk to Executive Assistant/City Clerk;

2. The amended salary range for said position from Range 134 to Range 143;

3. The reclassification of the current Management Analyst to the Executive Assistant/City Clerk position.

Background and Overview:

City Staff performs ongoing analyses in all municipal departments to improve operations, implement best practices, and identify strategic operational changes to implement agency wide. The Administrative and Human Resources Department has identified specific changes that will provide for continued optimal City-services, better align job duties with the position, and revise corresponding items (job description/salary schedule). In addition, the proposed changes provide the City an opportunity to better position itself with employee retention in the current competitive labor market.

Discussion:

Over time, once budgeted and staffed positions within the organization become vacant for various reasons, such as resignation and retirement. Certain positions CITY COUNCIL AGENDA ITEM NO. 3.8
SECTION 3: CONSENT CALENDAR
and related job duties can evolve as City-operations evolve. The position of Assistant to the City Manager/City Clerk was staffed several years ago but has since been an unbudgeted and unfilled position. The duties of the position have primarily been accomplished through the work of the Management Analyst, who also serves as the City Clerk. After careful review of the job description for the Assistant to the City Manager/City Clerk and the Management Analyst, it became evident organizational changes were needed to revise these positions to better align with current City operations.

City staff propose the following changes:

1. Position title change and job description revision from Assistant to the City Manager/City Clerk to Executive Assistant/City Clerk:

Staff recommends the position title change from Assistant to the City Manager/City Clerk to the Executive Assistant/City Clerk to better align with the current operations of the agency and to provide clarity in the position title of the actual duties.

2. The salary range will change from Range 134 to 143 to align the compensation with the current breadth of responsibilities for the position. The position has been vacant for many years; therefore, the position was not included in salary surveys performed for equity adjustments in recent years.

3. Currently, the Management Analyst serves as the Deputy City Clerk. This position performs all the City Clerk duties, in addition to other executive assistant duties. Staff recommends reclassifying the current employee who is the Management Analyst to the Executive Assistant/City Clerk position. At a future time, and through ongoing analysis, the Management Analyst position will be reviewed to determine the functions and the need to fill the position. The Management Analyst currently serves as the Deputy City Clerk and it is prudent to have a backup to the City Clerk on an ongoing basis as the position administers essential functions in local government.

Fiscal Impact:

The proposed reclassification of the Management Analyst to the Executive Assistant/City Clerk will result in an additional $18,616 for the fiscal year. This change will be effective November 16, 2022, with an estimated cost for the remainder of the fiscal year of $10,860. The position is funded by the General Fund (Fund 100). For future budget years, or other intervals in between, a review of the positions may require the City to budget for both the Management Analyst and the Executive Assistant/City Clerk positions.

EXECUTIVE ASSISTANT/CITY CLERK

CITY OF HUGHSON

EXECUTIVE ASSISTANT/CITY CLERK
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

DEFINITION:

Under administrative direction, plans, manages, oversees, and directs the operations and services of the City Clerk's Office, which includes the performance of statutory duties and the preparation, posting and maintenance of agendas, minutes and records for the City Council as prescribed by statute; conducts/coordinates municipal elections and ensures compliance with conflict of interest laws and FPPC regulations;; provides Human Resource oversight and assistance to all municipal departments; coordinates program activities with other City officials, departments, outside agencies, organizations, and the public; performs responsible and complex administrative work; directs or conducts special studies; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Executive Assistant/City Clerk is a mid- management level classification which exercises full responsibility for all functions and operations of the City Clerk's Office, including records management and retention, production and publication of agendas and minutes for the City Council and a variety of commissions and boards, and is responsible for enforcement of laws and regulations pertaining to elections and campaign financing, public records, meeting notices and conflict of interest. The incumbent also provides administrative support to the City Manager. This classification also provides oversight of Human Resources functions in addition to a variety of administrative tasks.

SUPERVISION RECEIVED/EXERCISED:

Receives administrative direction from the City Manager and the Finance and Administrative Services Director. May exercise direct supervision over assigned office support staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following) • Accepts full responsibility for all City Clerk'sOffice activities and services, including activities associated with the production, publication and maintenance of City records, agendas, and minutes relating to City Council, and other board and commission activities; prepares and processes notices of public hearings and other public notices; attests, publishes, and posts ordinances and resolutions, coordinates activities with other City officials, departments, outside agencies, organizations and the public.
• Serves as the final review of all Council agenda items, attachments, and resolutions, including spelling, grammar, formatting, verifying dates, etc.; draft Council agenda items and resolutions as needed.
• Compiles and prepares City Council agendas; may assist with, Planning Commission Agenda, and the Parks, Recreation & Entertainment Commission agendas; prepares written reports, procedures, and policy language for the City Manager.
• Develops, implements, and maintains City Clerk goals, objectives, policies, and procedures; may supervise, train, motivate and evaluate assigned staff in the development and interpretation of City and department policies; reviews and evaluates work methods and procedures for improving

EXECUTIVE ASSISTANT/CITY CLERK
organizational performance, enhancing services and meeting goals; ensures that goals are achieved. • Keeps an accurate record of the proceedings of the City Council and related boards and commissions; follows up on Council actions to ensure timely preparation, indexing and filing of agreements, resolutions, ordinances, and vital records; provides proof of publication of agendas, minutes, and actions; updates the Municipal Code to reflect actions of theCouncil. • Prepares agendas and minutes for 2+2 School/City Committee, 2+2 Fire/City Committee, Hughson Economic Development Committee and other committees as needed, • Serves on various boards and committees, including the Risk Management Authority. • May assist in the bid opening process.
• Plans and directs the conduct of municipal elections; serves as liaison with County elections officials. • Assists in the preparation, management, and coordination of the City budget; prepares forecasts of necessary funds for staffing, materials and supplies; monitors and approves expenditures; discusses and resolves budget issues with appropriate staff; implements adjustments asnecessary.
• Serves as the filing officer for statements of economic interest for designated employees, certain appointed officials, officeholders, candidates, and committees; coordinates City Council, City Manager, City Attorney and other filings with the Fair Political Practices Commission. • Provides a variety of information gathering and records retrieval research services to the public and public officials regarding elections, local government legislative processes and actions, municipal corporate history, and Fair Political Practices Commission filings; analyzes enforces and explains laws and regulations related to public records, meeting notification, archival research; municipal elections, campaign financing and conflict of interest. Provides notification for public record requests, and research records for complete public record reviews.
• Serves as a resource for City staff, other organizations and agencies, and the public; coordinates pertinent information, resources, and work teams necessary to support a positive and productive environment; develops and coordinates communications with the community to increase citizen accessibility to City records and information; coordinates the production of reports and public record requests.
• Assists with updates of public information on the City website and City’s social media accounts; serves as a liaison to the City’s contracted Information Technology service provider and contracted web hosting provides; prepares press releases for the City Manager review and approval • Conducts special projects as assigned by the City Manager; directs the City's centralized records management system.
• Attends and participates in professional and community meetings; stays current on issues relative to the field of municipal records management, elections, and relative service delivery responsibilities; responds to and resolves sensitive and complex community and organizational inquiries, issues, and complaints; establishes and maintains a positive customer service presence within the department and working relationships with other departments.
• Assists with the development, oversight, and implementation of orientation programs, including written materials and meeting scheduling, for elected and appointed officials. • Takes the lead on planning City events, including community events, public meetings, and dedication/opening ceremonies.
• Assist with grant applications, tracking and distribution of grant funds; assure proper review

EXECUTIVE ASSISTANT/CITY CLERK
and approval of grant applications.
• Provides assistance and supervision in the absence of the Accounting Manager. • Provides oversight of Human Resource functions, including but not limited to: personnel matters; policy and procedure review and development; workplace investigations; risk management; assisting departments with staff evaluations; assisting department managers with personnel related matters; activities of recruitment, retention, training and discipline.

In addition, assists Management Analyst in a technical and supervisory capacity and ensures Management Analyst duties are completed during vacancies or other absences. • Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, reaching, twisting, taming, kneeling, bending, squatting, and stooping in the performance of daily activities, The position also requires grasping, repetitive hand movement and fine coordination In preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence and statistical data and using a computer. Acute hearing is required when providing phone and personal service, and speech sufficient to communicate in group settings without the aid of a microphone, The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

QUALIFICATIONS: (The following are minimal ·qualifications necessary for entry Into the classification)
Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Executive Assistant/City Clerk. A typical way of obtaining the required qualifications is to possess the equivalent of five years of increasingly responsible experience in a City Clerk's office including two years of administrative or supervisory experience. An associate of arts degree in public or business administration or a closely related field is highly desirable.

License/Certificate:

Possession of, or the ability to obtain, a valid class C California driver's license. Possession of, or theability to obtain, certification as a California Certified Municipal Clerk is desirable.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS's necessary to perform essential duties of the position.) · Knowledge of:

Modern principles, practices and techniques of municipal administration; principles of records management and elections; principles and practices of budget administration; methods and techniques of supervision, training and motivation; basic principles of

EXECUTIVE ASSISTANT/CITY CLERK
mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office practices, methods and equipment, including a computer and applicable software; methods and techniques for record-keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.

Ability to:

Plan, organize, direct and perform the duties as the City Clerk and Executive Assistant; develop and administer sound departmental goals, objectives, policies and methods for evaluating achievement and performance levels; plan, organize, train, evaluate and direct work of assigned staff; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; conduct research and prepare a variety of written reports; follow written and oral directions; observe safely principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skills to;
Operate an office computer and a variety of word processing and software applications; operate a variety of automated record-keeping systems, including assigned accounting and related software.

Adopted: November 28, 2022
Resolution No.

CITY OF HUGHSON

CITY COUNCIL
RESOLUTION NO. 2022-54

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON APPROVING A

POSITION TITLE CHANGE, JOB DESCRIPTION REVISION, SALARY RANGE CHANGE AND POSITION RECLASSIFICATION, EFFECTIVE NOVEMBER 16, 2022 WHEREAS, through ongoing analyses in all municipal departments, City staff strive to improve operations, implement best practices, and identify strategic operational changes to implement agency wide; and
WHEREAS, the Administrative and Human Resources Department has identified specific changes that will provide for continued optimal City-services, better align job duties with the position, and revise corresponding items (job description/salary schedule); and WHEREAS, to assist in mitigating these impacts, staff recommends the position title change and job description revision from Assistant to the City Manager/City Clerk to Executive Assistant/City Clerk; the amended salary range for said position from Range 134 to Range 143; and the reclassification of the current Management Analyst to the Executive Assistant/City Clerk position.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Hughson hereby approves the position title change and job description revision from Assistant to the City Manager/City Clerk to Executive Assistant/City Clerk; the amended salary range for said position from Range 134 to Range 143; and the reclassification of the current Management Analyst to the Executive Assistant/City Clerk position, effective November 16, 2022.

PASSED AND ADOPTED by the Hughson City Council at a regular meeting thereof, held on November 14, 2022, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

APPROVED:
____________________
GEORGE CARR, Mayor
»
»
»
2 ATTEST:
_____________________________
ASHTON GOSE, Deputy City Clerk
Meeting Date: November 14, 2022
Subject: Adopt Resolution No. 2022-55, Supporting the Approval of the First Amendment to the Intergovernmental
Cooperation Agreement for the Stanislaus Urban County
Community Development Block Grant Program and an
Update on the Stanislaus Urban County Requalification
Process and the Formation of a New HOME Consortium
Enclosure: First Amendment to Intergovernmental Cooperation Agreement Stanislaus Urban County Community
Development Block Grant Program
Presented By: Carla Jauregui, Community Development Director Approved By: _________________________
City Manager
Staff Recommendations:

1. Adopt Resolution No. 2022-55, supporting the approval of the First Amendment to the Intergovernmental Cooperation Agreement for the Stanislaus Urban County Community Development Block Grant Program and an update on the Stanislaus Urban County Requalification Process and the formation of a New HOME Consortium.

2. Authorize the City Manager to sign the First Amendment to Intergovernmental Cooperation Agreement for the Stanislaus Urban County Community Development Block Grant Program.

Background:

In 2002, Stanislaus County was designated an Urban County by the Federal Housing and Urban Development Department (HUD) and receives an annual allocation to be shared among Stanislaus County and the cities of Ceres, Hughson, Newman, Oakdale, Patterson, Riverbank and Waterford. With this designation, Stanislaus County qualifies as an “entitlement” jurisdiction which means that the County receives Community Development Block Grant (CDBG) funds and Emergency Solutions Grants (ESG) Program funding from HUD without participating in the competitive application process. The County together with these cities forms what is known as the Stanislaus County Community Development Block Grant (CDBG) Consortium (hereafter referred to as the Urban County).

CITY COUNCIL AGENDA ITEM NO. 3.9
SECTION 3: CONSENT CALENDAR
Historically, the City of Turlock has administered both the CDBG and the HOME programs; however, beginning in 2022, Stanislaus County was set to take over and administer these programs. Council approved the following Agreements on June 27, 2022 with Stanislaus County:

1. Resolution No. 2022-26, approving the One-Year Home Investment Partnership Consortium Agreement;

2. Resolution No. 2022-27, approving the Three-Year Home Investment Partnership Consortium Agreement between the County of Stanislaus and the City of Hughson for participation in the HOME Investment Partnership Program; and Authorization for the City Manager to execute the agreements and implement the program.

However, due to a misinterpretation by Housing and Urban Development (HUD) of the existing HOME Consortium Agreement between the City of Turlock and the County, the wrong end date for the City was included in the new Agreement for both the Stanislaus Urban County and the new HOME Consortium. The effective date for the withdrawal of the City of Turlock as the lead entity for the HOME Consortium is June 30, 2023 instead of June 30, 2022. HUD has made the adjustment in their processing of the Agreement and the County is scheduled to take over as the lead entity for the HOME Consortium effective July 1, 2023.

Discussion:

The City of Hughson, in partnership with Stanislaus County and the cities of Ceres, Newman, Oakdale, Patterson, Riverbank, and Waterford form the Stanislaus Urban County for purposes of receiving Federal Housing and Urban Development Community Development Block Grant Program (CDBG) and Emergency Solutions Grants (ESG) Program funding. Stanislaus County is the "lead entity" with responsibility for implementing and administering CDBG and ESG funding.

Together, the Stanislaus Urban County and the City of Turlock will form the Stanislaus HOME Consortium (hereafter referred to as “the Consortium”).

Every year HUD provides funding for community development programs to the Stanislaus Urban County, specifically Community Development Block Grant (CDBG) and Emergency Solutions Grants (ESG) funding. HOME Investment Partnerships Program (HOME) funds are also received annually from HUD by participating jurisdictions and HOME Consortiums.

CDBG funds are used by the Stanislaus Urban County primarily for public services, infrastructure improvements, planning and administrative costs. ESG funds are utilized for Homeless Prevention, Rapid Re-Housing, Shelter, and Homeless Management Information System (HMIS) activities and administrative costs. HOME funds can be used to finance a variety of affordable housing activities that generally fall into four categories: rehabilitation of owner-occupied housing; assistance to homebuyers; acquisition, rehabilitation, or construction of rental housing; and tenant-based rental assistance.

Stanislaus Urban County Requalification Process
As per HUD Notice CPD-22-07 issued on April 25, 2022, Stanislaus County is scheduled to follow the requalification process for Fiscal Years 2023-2025 for the Stanislaus Urban County. Every 3 years the lead entity for an Urban County must go through a requalification process for HUD Entitlement status. The County must enter into a cooperation agreement with the units of local government that select to remain or become part of the Urban County. These cooperation agreements legally bind a unit of local government to cooperate in the use of its power in carrying out essential activities in accordance with the Urban County’s HUD program.

On May 24, 2022 the Stanislaus Board of Supervisors authorized the Chief Executive Officer to sign the Stanislaus Urban County 3 Year Intergovernmental Cooperation Agreement for Fiscal Years 2023-2025. The Agreement was submitted to HUD on June 30, 2022 to continue the Urban County Requalification Process.

Upon review by HUD’s legal division, an ask for further clarification and edits have resulted in the need for an amendment to the Intergovernmental Agreement.

The following are the requested changes to the Intergovernmental Agreement:
• The Federal Fiscal Years must be added in addition to the Program Years that the agreement is effective.

The table below identifies the Federal Fiscal Years and the Program Years that have been added to the Intergovernmental Agreement.

Federal Fiscal Years Program Years
10/1/2022-9/30/2023 7/1/2023-6/30/2024
10/1/2023-9/30/2024 7/1/2024-6/30/2025
10/1/2024-9/30/2025 7/1/2025-6/30/2026
• The date that was included in the Recitals, regarding the City of Turlock’s end date as the lead entity for the HOME Consortium must be updated.

Due to a misinterpretation by HUD of the existing HOME Consortium Agreement between the City of Turlock and the County, the wrong end date for the City was included in the new Agreement for both the Stanislaus Urban County and the new HOME Consortium. The effective date for the withdrawal of the City of Turlock as lead entity for the HOME Consortium is June 30, 2023 instead of June 30, 2022.

HUD has made the adjustment in their processing of the Agreement and the County is scheduled to take over as lead entity for the HOME Consortium effective July 1, 2023.
• Authorize the County’s Director of Planning and Community Development to amend, revise or supplement the Agreement by Administrative Amendment with written notice to the Cities if such amendment is necessary to comply with applicable laws and regulations.

Paragraph 23 of the Agreement has been deleted in its entirety and replaced with the following:
“23. Amendments. The County’s Director of Planning and Community Development may amend, revise or supplement the Agreement by Administrative Amendment in order to maintain compliance with applicable laws and regulations upon written notice to the other Parties. The Administrative Amendment shall be effective upon execution by the County’s Director of Planning and Community Development and delivery to all Parties. Amendments which modify the substantive terms of the Agreement shall be approved by the County’s Director of Planning and Community Development and the City Manager of each of the Cities or his/her designee.” • The recitals to the Agreement state that the County and the Cities of Ceres, Hughson, Newman, Oakdale, Patterson, Riverbank, Turlock and Waterford will enter into a HOME Consortium Agreement. However, per HUD guidance, the Consortium Agreement may only be between the City of Turlock, a metropolitan city, and Stanislaus County, an Urban County. The Cities of Ceres, Hughson, Newman, Oakdale, Patterson, Riverbank, and Waterford will participate in the Consortium as members of the Stanislaus Urban County as defined in Section 102(a)(6) of the Housing and Community Development Act (HCDA) of 1974, as amended. (24 CFR 101(b)).

The County and the City of Turlock will enter into a separate Consortium Agreement relating to the HOME Program. The Cities of Ceres, Hughson, Newman, Oakdale, Patterson, Riverbank, and Waterford will participate in the Consortium as members of the Stanislaus Urban County as defined in Section 102(a)(6) of the Housing and Community Development Act (HCDA) of 1974, as amended. (24 CFR 92.101(b)).

The First Amendment to the Intergovernmental Agreement and Resolution requires Board approval and authorization before it can be submitted back to the HUD Field Office.

Update on the New HOME Consortium
On May 24, 2022 the Stanislaus Board of Supervisors authorized the Chief Executive Officer to sign the Stanislaus HOME Investment Partnerships (HOME) Consortium Agreement for Fiscal Years 2023-2025 and the Stanislaus HOME Consortium 1 Year Agreement for Fiscal Year 2022.

Forming a consortium is a way for local governments that would not otherwise qualify for funding to join with other contiguous units of local government to directly participate in the HOME program.

On June 30, 2022, as per HUD guidance the County submitted both agreements in an attempt to align the Stanislaus Urban County and the new HOME Consortium’s qualification periods. During the review process by HUD’s legal division, it was found that the City of Turlock’s current HOME Consortium Agreement was still in effect and does not expire until June 30, 2023. The City of Turlock was notified on September 22, 2022 that they would need to accept to remain as the lead entity for one more year or the FY 2022-2023 HOME funding would be forfeited. HUD has continued with the process to form a new HOME Consortium with Stanislaus County as the new lead entity as of July 1, 2023.

HUD’s legal division also directed County staff on the following changes to the Stanislaus Home Investment Partnerships Program Consortium Agreement One Year Agreement:

First Amendment:
• The Program Year for the Consortium had to be the fiscal year for the Consortium and was edited to begin July 1, 2022 and end on June 30, 2023.

HUD also requested that the following be added to the Agreement:
“The requirements of 24 CFR, Part 92, Subpart H (Other Federal Requirements) are applicable to the Agreement including the following:
§ 92.350 Other Federal requirements and nondiscrimination. § 92.351 Affirmative marketing; minority outreach program. § 92.352 Environmental review.
§ 92.353 Displacement, relocation, and acquisition.
§ 92.354 Labor.
§ 92.355 Lead-based paint.
§ 92.356 Conflict of interest.
§ 92.357 Executive Order 12372.
§ 92.358 Consultant activities.
§ 92.359 VAWA requirements.”
Second Amendment:
• The Agreement was edited to include that each member of the Consortium and its subrecipients shall abide by California State Executive Order N-6-22 (Russia Sanctions). Language was also added to authorize the County to amend the Agreement in order to add new Consortium members if an opportunity arises without the need of a majority vote of the Consortium.

Third Amendment:
• Modify the Agreement and resolutions approving the Agreement to clarify the program year as follows:

Federal Fiscal Year Program Year
10/1/2022-9/30/2023 7/1/2023-6/30/2024
• To align with the Urban County requalification period, modify the Agreement by adding two Federal fiscal years and Program years as follows:
• Modify the Agreement so that the only Parties are the City of Turlock and Stanislaus County. Per HUD guidance, the Agreement may only be between the City of Turlock, a metropolitan city, and Stanislaus County, an Urban County.

The Cities of Ceres, Hughson, Newman, Oakdale, Patterson, Riverbank, and Waterford will participate in the Consortium as members of the Stanislaus Urban County. (24 CFR 92.101(b)).
• Paragraphs 5-9 of the Original Agreement and Paragraph 1 of the First Amendment shall be deleted in their entirety and replaced with the following:
“5. Notwithstanding anything to the contrary in the Agreement or in the resolutions approved by the County and the Cities reflecting the approval of the Agreement, the Agreement is applicable to the following Federal fiscal year and the following Program year:

Federal Fiscal Year Program Year
10/1/2022-9/30/2023 7/1/2023-6/30/2024

6. Notwithstanding anything to the contrary in the Agreement or in the resolutions approved by the County and the Cities reflecting the approval of the Agreement, the Agreement is hereby extended for the following Federal fiscal years and the following Program years:

Federal Fiscal Years Program Years
10/1/2023-9/30/2024 7/1/2024-6/30/2025
10/1/2024-9/30/2025 7/1/2025-6/30/2026

7. Because of the extension of the Agreement in paragraph 2 above, the HOME Three Year Agreement is hereby terminated and is of no force and effect.

8. The effective date for the withdrawal of the City of Turlock as Lead Agency for the HOME Consortium is June 30, 2023; and the County has agreed to take over as Lead Agency for the HOME Consortium effective July 1, 2023.

9. The Parties to the Agreement shall hereinafter be the City of Turlock and Stanislaus County. The Cities of Ceres, Hughson, Newman, Oakdale, Patterson, Riverbank, and Waterford shall hereinafter participate in the Consortium as members of the Stanislaus Urban County as defined in Section 102(a)(6) of the Housing and Community Development Act (HCDA) of 1974, as amended. (24 CFR

92.101(b)).”
Federal Fiscal Years Program Years
10/1/2023-9/30/2024 7/1/2024-6/30/2025
10/1/2024-9/30/2025 7/1/2025-6/30/2026
All amendments to the Stanislaus Home Investment Partnerships Program Consortium Agreement One Year Agreement have been submitted to the HUD Field Office and approved.

The proposed Consortium Agreement is consistent with the City and County policies encouraging cooperation between agencies on issues of regional significance such as affordable housing.

The proposed Consortium Agreement will promote public health, safety, and welfare by enabling the City and County to participate in the U.S. Department of Housing and Urban Development’s HOME Program; thus, making available funds for a variety of housing, economic development, and public services programs not otherwise available.

While the City has had limited staffing to implement a HOME program, it is important to be part of the Consortium. If Hughson cannot spend the allotment, the funds will revert to other cities or county projects and the funds will stay in this region.

Fiscal Impact:

There is no impact to the City General Fund as all program delivery and administrative costs will be funded through the HOME Program allocation.

CITY COUNCIL

CITY OF HUGHSON
RESOLUTION NO. 2022-55

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON APPROVING

THE FIRST AMENDMENT TO INTERGOVERNMENTAL COOPERATION AGREEMENT WHEREAS, the County of Stanislaus ("County"), a political subdivision of the State of California, and the City of Hughson ("City") a municipal corporation, desire to participate in the Community Development Block Grant program ("CDBG Program") administered by the U.S. Department of Housing and Urban Development ("HUD"); and WHEREAS, the CDBG Program will promote the public health, safety, and welfare by providing grant funds to be used by the City and County to improve housing opportunities for low and moderate-income households, encourage economic reinvestment, improve community facilities and public services, and provide other housing-related facilities, or services; and
WHEREAS, on or about June 12, 2022, the Cities of Ceres, Hughson, Newman, Oakdale, Patterson, Riverbank and Waterford, (collectively, the "Cities”) and the County entered into that certain the Intergovernmental Cooperation Agreement for the Stanislaus Urban County Community Development Block Grant Program (“Agreement”); and WHEREAS, to comply with applicable laws and regulations, the City and the County (collectively, the “Parties”) are required to enter into the First Amendment to the Agreement (“First Amendment”) attached hereto as Exhibit “A”; and WHEREAS, the Agreement, as amended, is consistent with the General Plan and with policies of the Parties encouraging cooperation between agencies on issues of regional significance such as affordable housing; and
WHEREAS, the Agreement, as amended, will promote the public health, safety, and welfare by enabling the City and County to participate in the CDBG program under an "Urban County" entitlement; thus, making available funds for a variety of housing, economic development, and public services programs not otherwise available; and WHEREAS, subrecipient agreements will be used to establish administrative policies and procedures, performance standards, and guidelines for funding specific programs and projects; and
WHEREAS, the Agreement, as amended, is not a “project” for purposes of compliance with the provisions of the California Environmental Quality Act (“CEQA”) and the City’s CEQA Guidelines.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Hughson California, as follows:

1. The City Council hereby approves and authorizes the City Manager to execute the First Amendment attached hereto to enable participation in the CDBG Program.

2. The City Manager is hereby authorized to act on behalf of the City to execute the First Amendment and take action with regard to the ongoing activities of the CDBG program necessary to carry out the intent of the Agreement, as amended.

PASSED AND ADOPTED by the City Council of the City of Hughson at its regularly scheduled meeting on this 14th day of November, by the following roll call vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

APPROVED:
____________________
GEORGE CARR, Mayor
ATTEST:
___________________________
ASHTON GOSE, Deputy City Clerk

Meeting Date: November 14, 2022
Subject: Adopt Resolution No. 2022-56, Awarding the Driveway Improvements at Starn Park to Dirt Dynasty, in the Not to Exceed Amount of $42,000 and Authorizing a 10%
Construction Contingency; and Authorizing the City
Manager to Execute the Final Construction Contract
Enclosure: Starn Driveway Improvements Quotes
Presented By: Carla Jauregui, Community Development Director Approved By: _________________________
City Manager
Staff Recommendations:

1. Adopt Resolution No. 2022-56, awarding the driveway improvements to Starn Park to Dirt Dynasty in the not to exceed amount of $42,000, and authorizing a 10% construction contingency.

2. Authorize the City Manager to execute the construction contract with the lowest responsible bidder, inclusive of any final edits by the City Attorney.

Background and Overview:

Starn Park receives a high volume of use throughout the year as it provides two rental facilities, a playground, and recreation fields which are used year-round. The entrance to the parking lot, located on Tully Road, includes two driveways which when constructed were sloped at a grade that has been a concern for low-sitting vehicles. In order to mitigate the potential damage to property in the future, staff instructed the City Engineer to assess the driveways. After the assessment, it was determined that improvements would need to be made and the next course of action would be to proceed with a request for quotes to improve the slopes to meet the City’s Standard commercial driveway (3-C.9).

Discussion:

In September, as discussions of the Tully Road Sewer Improvement Project relating to the commencement ensued, staff determined that it would be an opportune time to include the improvements to the driveways at Starn Park. Staff requested that CITY COUNCIL AGENDA ITEM NO. 6.1
SECTION 6: NEW BUSINESS
the City Engineer obtain quotes for the driveway improvements from the contractor that was awarded that project, United Pavement Maintenance. Additionally, the City Engineer requested two additional quotes and received one from Dirt Dynasty along with V. Rivera Construction. The original intent was to complete each driveway separately to not impede the use of the parking lot. However, it became apparent that to create a more cost-effective project, the driveways would need to be completed at the same time, closing off the parking lot for a short period of time.

Staff received the following quotes:

United Pavement Maintenance: $49,400
Dirt Dynasty: $42,000
V.Rivera Concrete: $54,188
Staff has determined that the lowest responsible quote was received from Dirt Dynasty in the amount of $42,000. With the start of baseball season in the near future, staff is proposing to start these repairs as soon as weather permits.

Additionally, since the Tully Road Sewer Improvement Project has commenced work on Tully Road, staff will make sure that both contractors work together to complete both project side by side as seamlessly as possible.

Fiscal Impact:

The improvements will be funded through the General Fund. If approved, Finance will increase budget appropriations in the General Fund by $46,200.

CITY OF HUGHSON

CITY COUNCIL
RESOLUTION NO. 2022-56

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON AWARDING

THE DRIVEWAY IMPROVEMENTS TO STARN PARK TO DIRT DYNASTY, IN THE NOT TO EXCEED AMOUNT OF $42,000 AND AUTHORIZING A 10% CONSTRUCTION CONTINGENCY; AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE FINAL

CONSTRUCTION CONTRACT
WHEREAS, the Starn Park driveways are in need of improvements to mitigate potential damage to property; and
WHEREAS, three quotes were received and the lowest quote was Dirt Dynasty with a quote of $42,000; and
WHEREAS, the quote has been analyzed and determined to meet the City of Hughson’s request for the Starn Park Driveway Improvement Project; and WHEREAS, a 10% construction contingency, is needed for the project budget; and WHEREAS, funding for the project is available through the General Fund.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Hughson does hereby award the Starn Park Driveway Improvements Project to Dirt Dynasty in the amount of $42,000, authorizes a 10% construction contingency for a total project cost of $46,200.00, and authorizes the City Manager to execute the final construction project contract with Dirt Dynasty, inclusive of any final edits from the City Attorney.

PASSED AND ADOPTED, by the City Council of the City of Hughson at its regular meeting held on this 14th day of November 2022 by the following roll call votes:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

APPROVED:
___________________
GEORGE CARR, Mayor
ATTEST:
_____________________________
ASHTON GOSE, Deputy City Clerk
Dirt Dynasty, Inc.

Signatory to the Operating Engineers, Laborers and Cement Masons Unions Office (209) 623-1141 | Fax (209) 623-1142
P.O. Box 67 Farmington, CA 95230
License No. 1009473 | DBE No. 43376 | DIR No. 1000035884 [email protected] | [email protected] Agency: City of Hughson
Project: Starn Park Driveways – Revised Pricing
Bid Date: October 6, 2022
Dirt Dynasty, Inc. is pleased to offer for your review and consideration the following proposal for work at the above referenced project. Our bid is based on site visit and City of Hughson Standard Plan 3-C.9.

The Attached Bid Items Sheet provides detailed bid items included within this proposal, if there is not a bid item for certain item of work, it is excluded unless otherwise noted. Splitting of bid items is not allowed unless discussed with Dirt Dynasty Inc.

AKNOWLEDGEMENTS: None
Proposal:

Item Description Qty Unit Unit Price Total
1 Mobilization 1 LS $ 5,000.00 $ 5,000.00
2 Traffic Control 1 LS $ 4,000.00 $ 4,000.00
3 Remove & Replace Driveway 2 EA $ 16,500.00 $ 33,000.00 TOTAL $ 42,000.00
Conditions & Scope:

Furnish all labor, materials, tools, equipment, transportation, and incidentals necessary for the items listed on our proposal and further defined as follows. Proposal is based on removing and disposing of concrete sidewalk. Grade for new curb ramps. Furnish, place and finish concrete ramps.  Proposal is based on completing boyh ramps at the same time. The park parking lot would need to be closed for the duration of the project.
 Proposal is based on completing paving in 1 mobilization.  Please note that we will require adequate time for materials submittals, procurement a n d delivery prior to beginning work.
 Equipment staging area to be provided by others.
 Traffic Control
o Flagging for our work only.
 Remove Asphalt and Concrete Driveway/Sidewalk
o Sawcut and remove the driveway/sidewalk and 10’ of asphalt back behind the existing driveway.
 Install PCC Driveway per Detail 3-C.9.
o Grading and prep for new concrete
o Adjust manhole to grade.
o Replace water valve box with a Christy G5 box.

Dirt Dynasty, Inc.

Signatory to the Operating Engineers, Laborers and Cement Masons Unions Office (209) 623-1141 | Fax (209) 623-1142
P.O. Box 67 Farmington, CA 95230
License No. 1009473 | DBE No. 43376 | DIR No. 1000035884 [email protected] | [email protected] o Furnish, place and finish concrete.
o Repair Landscape as needed behind new walk/driveway.
 Asphalt Concrete
o Patch Pave 5 Foot transition behind new driveway into the parking lot. If the transition is not long enough to provide required slope, then there will be an additional charge for the added asphalt concrete work.
o Patch pave in front of the curb and gutter in the street.

Exclusions:
 Making any changes to the existing ramp on the North side of the Southern Driveway.  Removal and replacement of any concrete and asphalt other than the driveways.  Permits/Fees.
 Flagging and Traffic Control for others.
 Pedestrian Traffic Control when not on site.
 Traffic control plans.
 Construction Staking.
 Compaction Testing.
 Electrical.
 Striping.
 Landscaping.
 SWPPP; Installation or Maintenance of BMP’s.
 Street Sweeping is excluded.
 Erosion Control.
 Dust Control.
 Construction Water; To Be Provided by City of Hughson within the Project Limits, at no charge to Dirt Dynasty.
 General Notes:
o All work after June 30, 2023 will be subject to rate increases of $5/hour for all associated labor per year.
o Exclude any insurance requirements more than Caltrans Standard Specifications (exclude railroad requirements). Any additional insurance would be an additional cost.
o Dirt Dynasty, Inc. reserves the right to withdraw proposal if written acceptance is not received within 30 days of bid date.
o Schedule shall be mutually agreeable.
o Call prior to splitting bid
o Bond costs excluded. (2% Bond Rate)
Thank You for the opportunity to quote this project.

Dirt Dynasty, Inc.

Leo Vasconcelos
Change Order
Contractor's License No. 905503 DIR Registration No. 1000878534

To: City of Hughson Date: 9/2/2022
Concrete Driveways at Starn Park
Project: Third Avenue Improvements
BID
ITEM NO. Description Unit Quantity UNIT PRICE AMOUNT
Removal of concrete & asphalt LS 1 $8,700.00 $8,700.00
Adjust utilities, grade, & compact subgrade LS 1 $8,800.00 $8,800.00 Form & set rebar on both driveways LS 1 $13,000.00 $13,000.00 Pour concrete driveway w/ domes - Approx. 880 SF
driveway/20 LF curb LS 1 $14,800.00 $14,800.00
Asphalt patching & backfill LS 1 $4,100.00 $4,100.00
Additional Calendar Days DAY 5
$49,400.00
**Pricing is based on completing both driveways at the same time.

ACCEPTED BY:

TITLE:

PO Box 1017 Hughson, Ca. 95326 Phone No. 209 883-4345 Fax 209 883-2238

TOTAL BASE BID
QUOTE PREPARED BY-Rudy Ruvalcaba
[email protected]
V. Rivera Concrete, Inc.

P.O. BOX 1362
Hughson, CA 95326 US
(209)883-2636
[email protected]
www.vriveraconcrete.com
Estimate

ADDRESS
City of Hughson
7018 Pine Street
Hughson, CA 95326
ESTIMATE # 1573
DATE 09/20/2022

ACTIVITY QTY RATE AMOUNT
I hereby submit estimate and specification for the
following address
Rolland Starn Park
1924 Tully Rd
Hughson CA 95326
Labor and Material
Driveway Entry to Starn Park
-remove concrete and cut black top
-concrete to be 6" thick
-Grade, compact, level with base rock or dirt, set forms, pour and finish
-regular concrete broom finish no color
**Concrete to be per city standards**
First Driveway entry 937 Sq Ft
Second Driveway entry 811 Sq Ft
***All Labor and Material Included***
**All labor based on Prevailing wages ***
1 54,188.00 54,188.00
Thank you for your Business TOTAL $54,188.00
Accepted By Accepted Date
Meeting Date: November 14, 2022
Subject: Adopt Resolution No. 2022-57, Approving the
Professional Services Agreement with JB Anderson Land
Use Planning and CSG for On-Call Contracted City
Planning Services
Enclosures: Professional Service Agreements
Presented By: Carla C. Jauregui, Community Development Director Approved By: ____________________________
City Manager
Staff Recommendations:

1. Adopt Resolution No. 2022-57, approving the Professional Services Agreement with JB Anderson Land Use Planning and CSG for on-call contract City Planning Services.

2. Authorize the City Manager to execute the Professional Services Agreement with JB Anderson Land Use Planning and CSG inclusive of any final edits by the City Attorney.

Background and Overview:

The Community Development Department has received an increase in development interest, particularly within the industrial, commercial, and high-density residential zoned parcels. Currently, staff has 3 applications seeking entitlement as well as an additional three in the queue for pre-development. With the current vacancy in the department, as well as multiple public works, building and economic development projects in various stages, along with daily departmental management including reporting, meetings with agencies, developers, and the public, staff has reached out to several firms to request statements of qualifications to provide contract services on an “on call” basis to aid in assisting with project entitlement and Planning specialties.

The City received two qualified proposals, and City Staff interviewed both firms. Staff has decided to contract with both firms to provide for a more streamed line entitlement process for applicants. Should one firm have a long lead time, the other CITY COUNCIL AGENDA ITEM NO. 6.2
SECTION 6: NEW BUSINESS
can supplement, providing a positive and efficient application process. The specific agreements with detailed terms are attached for reference and have been reviewed to form by the City Attorney.

Discussion:

In order to provide a streamlined and positive development process for prospective developers as well as current applicants, staff has determined that there is a need to create a list of qualified planning firms to assist with planning projects on an “oncall” basis. These firms will have the ability to devote their full attention and staff to facilitate the entitlement process for development within the City. Staff is confident that the two proposed firms will provide the quality of service that development applicants expect from the City and will complement the customer forward focused service that the City prides itself on providing.

J.B. Anderson provides a highly educated staff with experience in Urban Planning, Design, Public Policy Development and Land Use Entitlements. They have provided contract planning services for Hughson in the past and currently provide services for numerous local cities including Waterford, Oakdale and Riverbank, to name a few.

Additionally, CSG brings specialized Planning & Environmental expertise, a depth and breadth of highly experienced staff, an office in Newman in proximity to the City, and the ability to adapt to the City’s changing needs. In addition, CSG has an existing successful relationship with the City, providing building plan review and inspection services
Fiscal Impact:

Staff is contracting with both firms to provide project-specific services on an “on-call” basis, most of which will be billed directly to project proponents. However, should the City need assistance with City implemented projects in the future, staff may look to the firms for assistance. City project-specific costs will come before Council prior to implementation as needed.

CITY COUNCIL

CITY OF HUGHSON
RESOLUTION NO. 2022-57

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON APPROVING THE PROFESSIONAL SERVICES AGREEMENT WITH J.B. ANDERSON LAND USE

PLANNING AND CSG CONSULTANTS FOR CONTRACT CITY PLANNING

SERVICES
WHEREAS, in October 2022, the City of Hughson requested a Statement of Qualifications for contract “on-call” City Planning Services; and WHEREAS, the City received two proposals from various firms throughout the State; and
WHEREAS, City staff interviewed two firms that met the City’s minimum requested qualifications; and
WHEREAS, the City determined that a list of qualified firms would best fit the need for the City; and
WHEREAS the City has selected two qualified candidates, chosen by staff to provide “on call” contract City Planning Services for five years with the option to terminate by either party; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hughson does hereby approve the Professional Services Agreements with J.B. Anderson Land Use Planning attached hereto as Exhibit “A” and CSG Consultants attached hereto as Exhibit “B” authorize the City Manager or his/her designee to sign the agreement subject to the City Attorney’s approval of the agreement as to form.

PASSED AND ADOPTED by the City Council of the City of Hughson at its regularly scheduled meeting on this 14th day of November 2022 by the following roll call vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

APPROVED:
___________________
GEORGE CARR, Mayor
»
»
»
_____________________
ASHTON GOSE, Deputy City Clerk
ATTEST:
930 Fresno Street
Newman, CA 95360
Phone: 209.862.9511
Fax: 209.862.1079
www.csgengr.com
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | PASO ROBLES | FRESNO | ORANGE October 31, 2022
Carla Jauregui
Community Development Director
City of Hughson
7018 Pine Street
Hughson, CA 95326
Re: Statement of Qualifications for Planning & Environmental Services Dear Ms. Jauregui,
Thank you for the opportunity for CSG Consultants (CSG) to present an overview of our Planning & Environmental services qualifications to the City of Hughson. We understand the City has an immediate need for assistance with intermediate and complex level development projects and may have a future need for assistance with environmental projects. To meet the City’s needs, CSG brings specialized Planning & Environmental expertise, a depth and breadth of highly experienced staff, an office in Newman in proximity to the City, and the ability to adapt to the City’s changing needs. In addition, CSG has an existing successful relationship with the City, providing building plan review and inspection services; we look forward to further assisting the City with our Planning services.

Through our many years of service to our public agency clients, we have learned that key attributes a consultant can offer a client are expertise, experience, responsiveness, flexibility and a solid understanding of community concerns. In addition to acting on these service principles, CSG has as a main objective, to focus on ensuring integrity and excellence in our analyses and processes, culminating in win-win solutions and the successful review of projects.

CSG is an employee-owned company and works solely for public agencies, serving as a seamless extension of municipal staff. We currently furnish planning, environmental, sustainability, building and safety, fire prevention, code enforcement, public works and a host of additional services to over 250 municipal clients throughout California. From our broad bench of licensed and certified professionals, we can select and readily commit team members ideally suited to deliver the exact services required and customize results to meet our clients unique and challenging needs.

Mr. Ethan Edwards, AICP, CSG’s Vice President of Planning Services will serve as the client manager and QA/QC provider for this contract. His contact information is provided below.

Ethan Edwards, AICP, Vice President of Planning Services (714) 699-4297 Mobile | [email protected]
We look forward to an opportunity to assist the City of Hughson with on-call planning and environmental services. Please do not hesitate to contact Mr. Edwards should you have any questions or require additional information regarding our qualifications.

Sincerely,
Cyrus Kianpour, PE, PLS
President, CSG Consultants

CSG PROPOSAL TO TH E CITY O F HUGHSO N

FOR PLANNI NG & ENVIRO NMENTAL SERVI CES
2 Overview of Services

C U R R E N T & A D V A N C E P L A N N I N G
At CSG we believe that changing environmental conditions, increased need for housing, diminishing raw land supply, complex mobility issues, urban infill opportunities, and affordability are all becoming pivotal factors driving projects and the future of development. Our team is capable of fusing thoughtful creativity with function, practicality with aesthetics, and connecting places with people. Our staff have the expertise to work on various current and advance planning projects.

Current Planning
CSG’s Planning team provides contract staff support, entitlement services and project management for a variety of types of projects. We excel at interfacing with public agencies and elected officials, tackling a wide range of current planning issues, and serving as case planners, applicant liaisons, or even assisting the public at the counter. Our staff planners perform daily planning activities, such as (but not limited to): zoning review and compliance, project entitlement services, Subdivision Map Act compliance, site plan review and design review. Our planning staff also serve as extension of city or City staff in a number of jurisdictions, preparing staff reports, and making presentations to Planning Commissions, City Councils or Boards of Supervisors.

Advance Planning
CSG’s planners are well versed in the creation and management of long-range policy documents, and assist communities with visioning, goal setting and implementation, as well as project coordination for applicants and their consultant teams. Our team has prepared General Plans, Specific Plans as well as Community and Area Plans, Design Guidelines, Zoning Code updates, and Economic Development Plans.

E N V I R O N M E N T A L P L A N N I N G
CSG has the environmental staff resources to manage and prepare clear, concise, and legally defensible environmental documents under the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA) for projects of all types, including development, infrastructure improvements, ecological enhancements, and policy adoption documents, such as General Plans and Specific Plans. CSG will serve as an extension of City staff to ensure that the entire environmental review process is conducted in a comprehensive manner. CSG will consider recent legislation, court decisions pertaining to CEQA and NEPA and agency requirements. Our objective is to provide premium services to our clients, along with highly accurate technical documentation and impact determinations. Our approach entails an efficient process to ensure that studies are comprehensive, objective, technically accurate, and complete, while maintaining a focus on the schedule established for the review. Our approach includes consistent and regular interaction and communications between staff, our team and other interested/responsible governmental agencies and parties, as appropriate, allowing for frequent exchange of information without loss of time or resources.

Our range of types of CEQA studies includes Categorical Exemptions, Initial Studies, Negative Declarations, Mitigated Negative Declarations, Project/Program/Focused/Supplemental/Subsequent and Addendum Environmental Impact reports (EIR’s), consistency checklists, as well as mitigation monitoring programs. We can assist the City with recommendations and scoping for the appropriate CEQA and NEPA documentation and, should an EIR be the determined clearance, CSG can lead the preparation of response to comments and any required findings of facts/statement of overriding considerations. We are also ready to assist the City with project stakeholder coordination, filing of public notices, participation in public hearings and complete project management services throughout the environmental review process.

CSG PROPOSAL TO TH E CITY O F HUGHSO N

FOR PLANNI NG & ENVIRO NMENTAL SERVI CES
3 Methods and Approach
CSG views every assignment and project as a way to build long-lasting, meaningful working relationships with our clients. We always seek to excel in maintaining a clear line of communication with every client, stakeholder, agency, decisionmaker and project team members to ensure assignments and projects are achieving and exceeding expectations. We work with positive attitudes, focused on teamwork and have a shared determination in exhibiting professionalism in everything we do. Our mission is to consistently meet or exceed our client’s expectations in a responsible and efficient manner.

At CSG, we act as project managers in most of our efforts, but we are first and foremost planners. Our goal is to always perform as a “partner planner” for our clients, providing additional support and services to existing agency staff members. CSG’s project managers bring decades of project management experience, implementing best practices, while delivering work products on time and within budget while.

We believe that a comprehensive approach to project management includes attention to land planning, economic feasibility, urban design, and the environment. Our project management philosophy is built upon the anticipation of, and preparation for, all issues that may arise throughout the project process. By constantly considering and developing the appropriate process and plan to address political, environmental, social, and design challenges/opportunities, we can better serve the City while delivering the highest quality product. Our management team of senior professionals will work in close partnership with City staff to ensure continuous coordination of our proposed services. They will assist the City in determining planning and environmental review requirements with support from additional CSG planners and technical staff that allow our team to provide a wide range of services in a cost-effective manner.

P L A N N I N G
CSG's approach to current and long-range planning is to “dig in” and become familiar with the City’s General Plan, Zoning Code, ongoing projects, and development trends so that we may best assist the City. Our approach includes:
 Analyzing a project’s compliance with the City’s
plans, policies and regulations. Our staff is familiar
with conducting plan checks and design review;
evaluating Tentative Maps, development permits,
conditional use permits, and other permits; and
conducting General Plan and zoning amendments;
 Reviewing and processing both ministerial and
discretionary applications;
 Researching, compiling and analyzing social, economic, environmental and associated data;  Preparing the necessary long-range planning documents and amendments;  Meeting with developers, their consultants and other project proponents, such as property owners and other interested groups, for any project. We recognize that these are important groups and individuals to any project; and
 Providing public counter services, including but not limited to, answering general questions and processing Zoning Clearances, Accessory Dwelling Unit Zone Clearances, Temporary Use Permits, Home Occupation Permits, and/or Short-Term Rentals permits.

City of Santa Ana—On-Call Planning Services

CSG PROPOSAL TO TH E CITY O F HUGHSO N

FOR PLANNI NG & ENVIRO NMENTAL SERVI CES
4 Members of our staff are currently actively working in agency offices, holding regular office hours, and answering public inquiries by email, mail, or telephone. However, given COVID-19 restrictions, we also provide services remotely for several jurisdictions. Our staff are available to attend community meetings and present at public hearings; prepare staff reports, resolutions, ordinances; and prepare oral and/or electronic presentations.

CSG staff also has knowledge and experience in providing affordable housing support, preparing and administering grants, preparing parking studies, performing fiscal and economic analyses, as well as providing Geographic Information System (GIS) assistance.

E N V I R O N M E N T A L P L A N N I N G
CSG planners are environmental stewards for our natural and built environments. CSG’s approach to any environmental documentation (whether for CEQA or NEPA) is to understand and analyze each project based on the environmental issues that are pertinent to a project. CSG’s approach to environmental documentation emphasizes technically solid, impartial analysis, and active management to keep projects on schedule and within budget. We pride ourselves on our ability to turn products around quickly and effectively without sacrificing quality and accuracy.

CSG recognizes that future City projects, depending on their type, size and issues of concern, may require several different types of CEQA and NEPA processes. For NEPA, the evaluation and associated environmental assessment will be prepared in accordance with the format and content specified by the NEPA lead agency.

For CEQA, the work program will be initiated following the completion and confirmation of the Project Description. As directed by the City, CSG can then proceed with the preparation of an Initial Study pursuant to Appendix G of the CEQA Guidelines. The Initial Study will provide a screening and threshold review for each topical area in order to confirm and proceed with the appropriate CEQA clearance review.

Additionally, and more specifically, we embrace the following steps in the review process:
 Establish a communications protocol and technical leads, including subconsultants and other key team members to ensure project critical information is efficiently and accurately conveyed across the team.
 Ensure roles/responsibilities are clear for efficient management of assignments and quality control of services and deliverables.
 Utilize experienced staff with extensive relevant experience who will do the job right the first time.
 Agree on initial project schedule and budget and a protocol for updating status on both during all project phases.
 Determine key project description details with the City early to facilitate accurate and consistent reviews and analysis.
 Verify that the technical approach/scope of services, as conveyed in the proposal, meet City expectations following completion of the Project Description.  Collaborate up front with the City on standard templates for project deliverables, including peer review technical memoranda and CEQA document components.

CSG PROPOSAL TO TH E CITY O F HUGHSO N

FOR PLANNI NG & ENVIRO NMENTAL SERVI CES
5 Personnel
CSG’s business model is based on serving as an extension of municipal staff— working solely for public agencies and not for private developers. Our team members excel at customer service and strive to maintain CSG’s high standards of integrity, responsiveness, and work quality. We do this seamlessly, minimizing disruption to the City’s existing workflows and processes.

We take pride in providing team members who have a variety of project experience, who are motivated to excel in the Planning field, and who have technical and customer service skills that are crucial to on-the-job success. CSG’s Vice President of Planning Services, Ethan Edwards, AICP, will serve as the client manager, primary point of contact and provider of QA/QC for this contract. Mr. Edwards will be supported by Tom Navarro, Principal Planner, who will manage the workflow associated with assigned projects. Resumes for Mr. Edwards and Mr. Navarro are provided on the following pages along with resumes for a selection of team members who are available to assist on this type of contract. These team members include, but are not limited to:
 Glenn Lajoie, AICP, Director of Environmental Planning  Edith Robles, Associate Planner
 Derek Sylvester, Associate Planner
 Claire Smith, Assistant Planner
6 Ethan

EDUCATION
Bachelor of Science, Urban and
Regional Planning
California State Polytechnic University
| Pomona, CA

PROFESSIONAL AFFILIATIONS
American Planning Association |
Orange County Chapter
Los Angeles Chapter
Northern Chapter
Central Chapter
American Institute of Certified
Planners
International City/County
Management Association
Association of Environmental
Professionals
Edwards AICP
Vice President of Planning Services
Mr. Edwards serves as the Vice President of Planning Services for CSG Consultants. To this role, he brings expertise in current and advanced planning, design review, coastal development review and CEQA, project and planning staff management, and professional practice building – from over 24 years of increasingly complex land use planning and management experience in Orange and Los Angeles Counties, northern California, and the State of Oregon. Prior to joining CSG, Mr. Edwardsserved as a planner for several public and private sector organizations and has served in various management roles including Community Development Director, Planning Manager and Principal Planner.

R E L E V A N T E X P E R I E N C E
Acting Community Development Director/Planning Manager | City of Carson, CA Mr. Edwards served as the Acting Planning Manager and Community Development Director for the City of Carson where his duties included oversight of the Planning Department (including CSG staff), project management, scheduling, budgeting, agenda review and participation in public hearings. He also managed the City’s on-call environmental and design consultants and provided direction on the comprehensive General Plan Update.

Principal Planner | City of El Segundo, CA
As a contract Principal Planner, Mr. Edwards manages complex discretionary and administrative permits including Development Agreement negotiation, environmental impact report management; prepares agendas, reviews and prepares reports; conducts presentations to elected officials, commissions, and citizen groups.

Planner | City of Huntington Beach, CA
While working with the City of Huntington Beach, Mr. Edwards managed discretionary and administrative permits; mentored staff; prepared agendas, reviewed and prepared reports, and interpreted zoning regulations as the Zoning Administrator Liaison; oversaw environmental consultants; and provided City management solutions for permit processing streamlining and customer service strategies.

Planning Manager | Baysinger Partners Architecture, Portland, OR Mr. Edwards’ duties as Planning Manager included: supervising the planning and entitlement division; managing staff priorities and department budget; preparing and processing applications for public and private development projects; providing consultant coordination and project management; and professional practice building.

Planner | City of Beaverton, OR
Mr. Edwards provided project management for current planning projects; assisted in design review code revisions; gave presentations to elected officials, commissions, and citizen groups; and served as the City staff liaison for an inter-jurisdictional commuter rail project and committee.

Associate Planner | City of Santa Monica, CA
Mr. Edwards gave presentations to zoning administrator, planning commission, and architectural review board and prepared reports for a variety of entitlement projects while working for the City of Santa Monica.

Associate Planner | Civic Solutions, San Juan Capistrano, CA Mr. Edwards provided contract planning, grant writing/management services for the cities of Rancho Santa Margarita, San Gabriel, and Santa Monica.

Community Planner | RBF Consulting (Michael Baker Int.), Irvine, CA Mr. Edwards worked as part of the Urban Design Studio group, preparing development code updates and design guidelines, assisted with urban design community outreach and revitalization implementation plans and recommendations, and provided contract planning services.
7 Tom

EDUCATION
Bachelor of Arts, Social Science
(Geography/Urban Planning)
California State University, Fresno| Fresno,
CA
Navarro
Principal Planner
Mr. Navarro offers principal planner services to CSG’s public agency clients. His 24 years of experience includes: zoning and land use planning, permitting, and entitlement applications.

He has held positions such as Community Development Director for the City of Sanger, Senior Planner for the Counties of Fresno and Madera, and Facilities Planner for the County of Tulare.

RELEVANT EXPERIENCE
CSG Principal Planner | City of Millbrae, CA
As a Principal Planner for the City of Millbrae, Mr. Navarro provides the following services: project management for current planning projects; SB-35 plan review, high density housing projects; project presentation for Planning Commission and City Council meetings.

CSG Principal Planner | City of Gustine, CA
As a Principal Planner for the City of Gustine, Mr. Navarro provides the following services: project management for current and advanced planning projects; assisting in design review code revisions; ordinance amendments; City Council and Planning Commission meetings.

CSG Associate Planner | City of Sonora, CA
As an Associate Planner for the City of Sonora, Mr. Navarro provides the following services: project management for current planning projects; assisting in design review code revisions; ordinance amendments; land development acquisitions, and annexation projects.

Development Director | City of Sanger, CA
Mr. Navarro served as the City’s Community Development Director for the City of Sanger. He was responsible for residential and commercial projects throughout the City, which included projects under review, design, and construction. His duties also included managing the Building, Code Enforcement, and Planning Departments.

Senior Planner | Public Works and Planning Department, County of Fresno, CA As a Senior Planner, Mr. Navarro oversaw the Zoning and Permitting Units for the County’s Public Works and Planning Department. This included overseeing the permitting and land use process, reviewing and assessing incoming land use projects prior to Planning Commission action. He also coordinated with State, Local, and Federal jurisdictions on active construction projects.

Facilities Planner | Resource Management Agency, Tulare County, CA Mr. Navarro served as a project manager for agricultural related land use projects including mitigation monitoring, compliance, and conditions of approval. He coordinated projects with State, local, and Federal jurisdictions, reported
Project Manager | CEI Engineering, Fresno, CA
As Project Manager, Mr. Navarro performed preparation and management of all planning entitlements including subdivisions, parcel maps, conditional use permits, rezoning and general plan amendments. He also reviewed and developed environmental documents (environmental impact reports, traffic impact studies, mitigation measures, project monitoring and economic studies) and coordinated with private firms, county/city staff and state and federal agencies such as Caltrans and FEMA.

Planning Consultant | Jones Halsley PC, Attorneys at Law, Fresno, CA As a Planning Consultant, Mr. Navarro coordinated with commercial developers, city staff, real estate agents, and consultants to oversee the completion of commercial development projects. He prepared and managed various entitlement applications including conditional use permits, rezoning and general plan amendments. He also coordinated with private firms, county and city staff, and state and federal agencies including Caltrans and FEMA.

Senior Planner | County of Madera, CA
Mr. Navarro reviewed site plans for commercial developments, analyzed and reviewed subdivisions and parcel maps for residential developments, development and managed the county-wide dairy standards, oversaw and managing the state funding for development of Count standards, and managed the permitting process and program development. 8 Glenn

EDUCATION
Master’s Degree in Public Policy and
Administration
California State University
Long Beach, CA
Bachelor of Arts, Geography
/ Urban Studies
California State University
Long Beach, CA

PROFESSIONAL AFFILIATIONS
American Planning Association (APA)
Association of Environmental
Professionals (AEP)
Lajoie AICP
Director of Environmental Services
Mr. Lajoie has over 35 years of experience in the practice of CEQA/NEPA environmental review and Community Planning for clients and agencies throughout California. His range of environmental review studies has included policy, land development and infrastructure projects. Along with an extensive background in CEQA/NEPA, his practices have also encompassed policy planning programs, such as General Plans, Specific Plans, neighborhood studies and due diligence analysis. Mr.

Lajoie’s skill set includes project and budget management, quality assurance, meeting facilitation, agency staff service assistance, and third party/peer review verification of analysis and findings. His primary objective as a professional planner has always focused on assuring integrity, quality and legal defensibility of analysis and processes, culminating in win-win solutions for clients and communities.

Mr. Lajoie has an extensive background with local and regional agencies throughout California. The geographic context is wide ranging including: resort and destination projects in the Town of Mammoth Lakes; numerous infrastructure and water availability/desalination project reviews in the Community of Cambria; city center and neighborhood revitalization opportunities in Lancaster: over two million square feet of expansion for the Raytheon Corporate facility in El Segundo; Long Point (Terranea Resort) in Rancho Palos Verdes; downtown high rise and mixed-use proposals in Long Beach; The 2035 General Plan Update for Buena Park; buildout of the Cypress Business Park Master Plan in Cypress; campus modernization and enhancement projects at the University of California, Riverside and the master plan for beautification and growth at the Hotel Del Coronado.

Additional project references include:
 Amazon Delivery Station IS/MND, West Covina
 Beverly Hills Gardens and Montage Hotel Mixed Use Project EIR  Brookhurst/Adams Intersection Improvements EIR, Huntington Beach  Dana Point Town Center IS/MND, Dana Point
 Department of Water and Power Specific Plan Amendment EIR, Seal Beach  Downtown Fairfield Justice Center Campus IS/MND, Solano County  Historic Downtown Upland Specific Plan/EIR, Upland
 Hyundai North American Corporate Campus EIR, Fountain Valley  Lincoln (Nelles) Specific Plan EIR, Whittier
 Mammoth Yosemite Airport Regional Air Service IS/MND, Mammoth Lakes  Manteca Marketplace Section 15183 CEQA Consistency Checklist, Manteca  Mission Viejo Medical Center Office Building EIR
 North Third Street Mixed Use IS/MND, Burbank
 Oasis Road Specific Plan Master EIR, Redding
 Palmdale Transit Village Specific Plan/EIR, Palmdale
 Piercy Road Industrial Warehouse IS/MND, San Jose
 Robinson Ranch North EIR, Yucaipa
 South Pasadena Downtown Revitalization Project EIR, South Pasadena  South San Francisco 2040 General Plan Update EIR
 Southeast Development Area Specific Plan Program EIR, Fresno  The Colonies at San Antonio Specific Plan EIR, Upland 9 Edith

EDUCATION
Bachelor of Arts, Sociology
Focus on Criminology
California State University, Stanislaus
| Turlock, CA
Associate of Arts; Social and Behavioral
Science
Modesto Junior College
| Modesto, CA

PROFESSIONAL AFFILIATIONS
American Planning Association (APA) |
California Chapter
Women in Transportation Seminar
(WTS) |
Central Valley Chapter
Robles
Associate Planner
Ms. Robles serves as an Associate Planner for CSG consultants and brings over 4 years of community development and municipal planning experience. To this role she brings experience in project management as well as customer service and communication skills.

RELEVANT EXPERIENCE
Associate Planner | CSG Consultants, Inc.

Ms. Robles performed the following task:
• Assisted with the City of Fullerton with review of its Jurisdiction Review of 2022 Orange County Projections Dataset and 2020 Census Disaggregation • Assisted with the City of Oxnard’s Update to the Airport Hazard and Land Use Risk Assessment
Associate Planner | Stanislaus Council of Governments (StanCOG), City of Modesto, CA • Developed transportation planning documents in conjunction with Community, City, County, State, and Federal partners, including but not limited to, the Unmet Transit Needs Analysis, Title VI, Coordination Plan, and Language Assistance Plan. • Oversaw transit programs and activities, including the review of proposals to federal and state grant programs.
• Prepared a variety of technical reports, staff reports, graphic displays, resolutions, agreements, and agendas for presentation to the Board, standing committees, stakeholders, and the general public.
• Analyzed legislation and proposed policies (internally and from other regulatory agencies) to develop guidance and implementation of State and Federal mandates. • Represented the COG on technical advisory, planning and public committees, and associations.
• Transit Project Management
Program Coordinator | El Concilio, City of Stockton, CA • Directed, coordinated, and administered family wellness programs such as; First Five California, Healthy Families, Patient Advocates, Volunteer Driver Program, Covered California, and Home Educators.
• Oversaw station personnel needs, including hiring, performance assessments, and disciplinary actions.
• Designed and implemented program policies, frameworks, and toolkits for family wellness programs.
• Partnered with community organizations and advocated to meet greater needs, preventing duplication of services, and optimizing resource utilization. • Monitored and created reports showcasing program outcomes to communicate results with the Board, management, stakeholders, and public.
10 Derek

EDUCATION
Bachelor of Arts, Geography - City and
Regional Planning;
Minor - Urban Studies
California State University, Fresno
| Fresno, CA
Sylvester
Associate Planner
Mr. Sylvester serves as an Associate Planner for CSG consultants and brings over 4 years of community development and municipal planning experience. He has served as the Program Technician for the City of Sanger and as an Associate Planner for the City of Madera. To this role he brings experience in project management as well as customer service and communication skills.

RELEVANT EXPERIENCE
CSG Associate Planner | City of Sonora, CA
Mr. Sylvester served as the contract Associate Planner for the City of Sonora on behalf of CSG.

He provided on-site planning services weekly to assist the staff and public with tasks of varying caliber. Tasks included project management for current planning projects, assisting in design review, discretionary and administrative permits, preparing development code updates and interpreting zoning regulations, reviewing and preparing reports, and providing City management solutions for streamlining permit processing and customer service strategies.

Associate Planner | City of Madera, CA
As an Associate Planner, Mr. Sylvester was the project manager on entitlement applications. He also coordinated project meetings with applicants to discuss viability of certain developments and prepared entitlement reports and presentations for the Planning Commission. Mr.

Sylvester assisted the public at the planning counter with general and complex questions.

Community Development Department Program Technician | City of Sanger, CA Mr. Sylvester served as a liaison between the public and the department by operating the development counter to issue permits, accept entitlement applications, and address interdepartmental questions. He also collaborated with colleagues to establish and implement procedures to increase efficiency in routing, processing, and approving projects.

Fresno Local Agency Formation Commission | Fresno, CA
Mr. Sylvester prepared a GIS work plan to produce maps for the Commission website and monthly hearings. He also reviewed city annexation application documents and produced maps for annexations.

California Cotton Ginners & Growers Association and the Western Agricultural Processors Association | Fresno, CA
Mr. Sylvester assisted with OSHA Lock-Out/Tag-Out compliance for agricultural operations. 11 Claire

EDUCATION
Bachelor of Science, City and Regional Planning
California State Polytechnic University | San Luis
Obispo, CA
Smith
Assistant Planner
Claire serves as an Assistant Planner for CSG Consultants and is currently providing staff support to CSG clients. Ms. Smith provides planning assistance to public agencies using her knowledge of administering municipal codes and her communication skills in providing information to the public and other City departments.

RELEVANT CSG EXPERIENCE
CSG Assistant Planner | Town of Colma, CA
Ms. Smith provides staff augmentation services to the Town of Colma and functions as an extension of Town staff. Her daily tasks include processing administrative applications, assisting customers with current Planning inquiries, reviewing plans and zoning code regulations, and coordinating with various Town and external departments. In addition to current Planning tasks, Ms. Smith has also assisted the Town in implementing recent Sustainability regulations including SB 1383 and the Town’s Sustainable Foodware Ordinance. Ms. Smith’s efforts on sustainability projects have included implementing recordkeeping and recording systems, community outreach and education, and website content development and design. Most recently, Ms. Smith has been working within a project team to prepare the Town’s most recent Housing Element Update, and has added processing discretionary entitlements to her workload.

CSG Assistant Planner | City of Jackson, CA
Ms. Smith supports staff with current Planning tasks including processing administrative applications, assisting customers with current Planning inquiries, and performing plan checks on behalf of planning staff.

Planning Intern | County of San Luis Obispo, CA
Ms. Smith assisted the Planning Department in processing discretionary land use permits including Minor, Conditional Use, and Coastal permits. She prepared for preapplication meetings by conducting preliminary resource and zoning surveying using GIS. Her responsibilities also included synthesizing information to prepare staff reports and working alongside the Coastal Teal to review development per the County general plan and land use plan.

Natural Resource Intern | Green Diamond Resource Company, Ms. Smith assisted with research and provided administrative support for real property records, deeds, easements, access permits, land use agreements, and leases.

She collected data and organized written reports and coordinated with contractors to develop solutions to problems and discuss scope of work. She also prepared plot maps and edits road layouts using GIS, aerial photographs, and GPS data and assisted with forest management practices.

Ms. Smith also participated in the 2021 Carbon Reinventory project to update availability of carbon credits.

Student Research Assistant | California State Polytechnic University, San Luis Obispo in collaboration with Cal Fire, CA
Ms. Smith collaborated with Cal Fire personnel and Cal Poly students to conduct an assessment of wildfire fuel treatments and greenhouse gasses. She utilized methodology given by Cal Fire coupled with GIS and Forest Vegetation Simulator software to collect and analyze project data.

CSG PROPOSAL TO TH E CITY O F HUGHSO N

FOR PLANNI NG & ENVIRO NMENTAL SERVI CES
12 Fee Schedule
CSG’s fee schedule is provided in the table below.

PERSONNEL / ROLE HOURLY RATE
Planning Technician $115
Assistant Environmental Planner $125
Assistant Planner $135
Associate Environmental Planner $145
Associate Planner $150
Senior Environmental Planner $165
Senior Planner $165
Principal Planner $180
Principal Environmental Planner $185
Planning Manager $195
Planning/Environmental Director $210
Principal in Charge $230
Sustainability Program Analyst $145
Sustainability Program Senior Analyst $170
Sustainability Program Manager $200
All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers Compensation Insurance, travel and office expenses. Overtime work will be billed at 1.5x the hourly rates indicated in the table above. On July 1 of each year following the contract start year, CSG will initiate a rate increase based on a change in CPI for the applicable region. CSG will mail an invoice every month for services rendered during the previous month.

WWW.CSGENGR.COM
888.794.2016

CENTRAL COAST
• Paso Robles •

SOUTHERN CALIFORNIA
• Orange •

OFFICES

THROUGHOUT

CALIFORNIA

SAN FRANCISCO BAY AREA
• Foster City • San Jose • Pleasanton •

SACRAMENTO REGION
• Sacramento •

CENTRAL VALLEY
• Newman • Fresno •
MASTER

PROFESSIONAL SERVICES AGREEMENT
(City of Hughson/CSG Consultants, )

THIS AMENDED AND RESTATED PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Hughson, a California municipal corporation (“City”) and CSG Consultants (“Consultant”).

RECITALS
WHEREAS, the City has determined that it requires the professional services of a consultant to provide City Planning Services on an “On Call” basis and to act as an extension of the City of Hughson staff, to assist with the delivery of municipal services for residents, businesses, governmental agencies and other uses within and around the City of Hughson.

WHEREAS, in October 2022, the City requested Statement of Qualifications from numerous planning firms.

WHEREAS, the City and the Consultant desire to enter into the “Master Professional Service Agreement,” which commences on November 15, 2022, for the Consultant to provide the above-described planning services.

WHEREAS, the Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees.

WHEREAS, the Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

1. DEFINITIONS

1.1. “Scope of Services” means the professional services as are generally set forth in Scope, dated November 7, 2022, attached hereto as Exhibit A and incorporated herein by this reference. Assignment specific task orders will be issued.

1.2. “Approved Fee Schedule” means the compensation rates as are set forth in Consultant’s “Exhibit A Scope of Work and Cost Proposal”, dated November 7, 2022, document attached hereto as Exhibit A.

1.3. “Commencement Date” means November 15, 2022.

1.4. “Expiration Date” means the date the contract is expired.

2. TERM

2.1 The term of this Agreement shall commence at 12:00 a.m. on November 15, 2022 and shall expire at 11:59 p.m. on October 31, 2027 unless extended by written agreement of the parties or terminated earlier in accordance with Section 14 (“Termination”) below.

3. CONSULTANT’S SERVICES

3.1. Consultant shall perform the services identified in the Scope of Services attached as Exhibit A. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement. In no event shall the total compensation and costs payable to Consultant under this Agreement exceed the sums specified by each Task Order unless specifically approved in advance and in writing by City.

3.2. Services performed by Consultant under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. Consultant shall comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.).

3.3. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. The Community Development Director, or his/her designee shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.

4. COMPENSATION

4.1. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept in full satisfaction for such services, payment in accordance with the Approved Fee Schedule, attached as Exhibit A. This Agreement also establishes a not-toexceed billing amount of $125,000 per year. City also agrees to reimburse consultant for any City approved extraordinary costs incurred by J.B. Anderson in the performance of their duties as Consultant.

4.2 Consultant shall submit to City an invoice for the services performed pursuant to this Agreement. Each invoice shall include a detailed itemization of the services rendered during the billing period and the amount due. Within ten business days of receipt of each invoice, City shall notify Consultant in writing of any disputed amounts included on the invoice. Within thirty days (30) calendar days of receipt of each invoice, City shall pay all undisputed amounts included on the invoice. City shall not withhold applicable taxes or other authorized deductions from payments made to Consultant.

4.3. Payments for any services requested by City and not included in the Scope of Services shall be made to Consultant by City on a time-and-materials basis using Consultant’s standard fee schedule.

5. OWNERSHIP OF WRITTEN PRODUCTS

5.1. All reports, documents or other written material (“written products”) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

6. RELATIONSHIP OF PARTIES

6.1. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

7. CONFIDENTIALITY

7.1. To the fullest extent permitted by law, all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written consent by City. City shall grant such consent if disclosure is legally required. Upon request, all City data shall be returned to City upon the termination or expiration of this Agreement.

8. INDEMNIFICATION

8.1. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless and defend City, its officers, agents, employees and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged acts that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant or any of its officers, employees, servants, agents, or subcontractors in the performance of this Agreement, except those matters arising from City’s sole negligence or willful misconduct. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice. To the extent applicable, Consultant’s duty to defend professional liability claims is subject to the provisions of California Civil Code Section 2782.2.

8.2. City shall have the right to offset against the amount of any compensation due Consultant under this Agreement any amount due City from Consultant as a result of Consultant’s failure to pay City promptly any indemnification arising under this Section 8.

8.3. The obligations of Consultant under this Section 8 will not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives any statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

8.4. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 8 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible and indemnify, hold harmless and defend City, its officers, agents, employees and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subcontractors or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice.

8.5. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

9. INSURANCE

9.1. During the term of this Agreement, Consultant shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with Consultant’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:

9.1.1. Comprehensive General Liability Insurance with coverage limits of not less than One Million Dollars ($1,000,000), per occurrence and in the aggregate, including products and operations hazard, contractual insurance, broad form property damage, independent consultants, personal injury, underground hazard, and explosion and collapse hazard where applicable.

9.1.2. Automobile Liability Insurance for vehicles used in connection with the performance of this Agreement with minimum limits of One Million Dollars ($1,000,000) per claimant and One Million dollars ($1,000,000) per incident.

9.1.3. Worker’s Compensation insurance as required by the laws of the State of California.

9.1.4. Professional Errors and Omissions Insurance with coverage limits of not less than One Million Dollars ($1,000,000).

9.2. Consultant shall require each of its subcontractors to maintain insurance coverage that meets all of the requirements of this Agreement.

9.3. The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide.

9.4. Consultant agrees that if it does not keep the aforesaid insurance in full force and effect, City may either (i) immediately terminate this Agreement; or (ii) take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

9.5. At all times during the term of this Agreement, Consultant shall maintain on file with City a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and naming the City and its officers, employees, agents and volunteers as additional insureds. Consultant shall, prior to commencement of work under this Agreement, file with City such certificate(s).

9.6. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

9.7. The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming City and its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to City. Consultant agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

9.8. The insurance provided by Consultant shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

9.9. All insurance coverage provided pursuant to this Agreement shall not prohibit Consultant, and Consultant’s employees, agents or subcontractors, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against the City.

9.10. Any deductibles or self-insured retentions must be declared to and approved by the City.

9.11. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duties to indemnify, hold harmless and defend under Section 8 of this Agreement.

10. MUTUAL COOPERATION

10.1. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.

10.2. In the event any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require.

11. RECORDS AND INSPECTIONS

11.1. Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three years after the expiration or termination of this Agreement. City shall have the right to access and examine such records, without charge, during normal business hours. City shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

12. NOTICES

12.1. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to City:

City of Hughson
Community Development Director
P.O. Box 9
Hughson, CA 95326
Telephone: (209) 883-4054
Facsimile: (209) 883-2638
With courtesy copy to:

Daniel J. Schroeder, City Attorney
Neumiller & Beardslee
P.O. Box 20
3121 W. March Lane, Suite 100
Stockton, CA 95219
Telephone: (209) 948-8200
Facsimile: (209-) 948-4910
Consultant:

CSG Consultants
930 Fresno Street
Newman, CA 95360
Telephone: (209)862-9511

13. SURVIVING COVENANTS

13.1. The parties agree that the covenants contained in Section 7, Section 8, Paragraph

10.2 and Section 11 of this Agreement shall survive the expiration or termination of this Agreement.

14. TERMINATION

14.1. City shall have the right to terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant shall have the right to terminate this Agreement for any reason on thirty calendar days’ written notice to City. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

14.2. If City terminates this Agreement due to no fault or failure of performance by Consultant, then Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.

15. GENERAL PROVISIONS

15.1. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.

15.2. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, sexual orientation, national origin, ancestry, age, physical or mental disability or medical condition.

15.3. Consultant agrees to comply with the regulations of City’s “Conflict of Interest Code.” Said Code is in accordance with the requirements of the Political Reform Act of 1974.

Consultant covenants that it presently has no interest, and shall not have any interest, direct or interest, which would conflict in any manner with the performance of service required hereunder.

The term “conflict” shall include, as a minimum, the definition of a “conflict of interest” under the California Fair Political Practices Act and the City of Hughson Conflict of Interest Code, as that term is applied to consultants.

15.4. In accomplishing the scope of services of this Agreement, Consultant(s) may be performing a specialized or general service for the City, and there is a substantial likelihood that the consultant’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision. As a result, employees of the Consultant or the Consultant itself may be subject to a Category “1” disclosure of the City’s Conflict of Interest Code. If in fact this applies to the Consultant a form 700 must be filed.

15.5. The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement.

Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the section or paragraph thereof, as the case may be, and not such heading, shall control and govern in the construction of this Agreement. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

15.6. The waiver by City or Consultant of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing.

15.7. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

15.8. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance of the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any of all of such other rights, powers or remedies.

In the event legal action shall be necessary to enforce any term, covenant or condition herein contained, the party prevailing in such action, whether reduced to judgment or not, shall be entitled to its reasonable court costs, including accountants’ fees, if any, and attorneys’ fees expended in such action.

15.9. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to, the extent necessary to cure such invalidity or unenforceability, and in its amended form shall be enforceable. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

15.10. This Agreement shall be governed and construed in accordance with the laws of the State of California.

15.11. If either party initiates an action to enforce the terms hereof or declare rights hereunder, the parties agree that the venue thereof shall be the County of Stanislaus, State of California. Consultant hereby waives any rights it might have to remove any such action pursuant to California Code of Civil Procedure Section 394.

15.12. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations here from shall be effective and binding only if made in writing and executed by City and Consultant.

15.13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which taken together shall constitute one and the same instrument. Each party agrees that this Agreement and any other documents to be delivered in connection herewith may be electronically signed, and that any electronic signatures appearing on this Agreement or such other documents are the same as handwritten signatures for purposes of validity, enforceability, and admissibility.

TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “City” “Consultant”
City of Hughson CSG Consultants
By: ______________________________ By:____________________________ Merry Mayhew, City Manager CSG Consultants
Date: Date:

Attest:

By _________________________
Ashton Gose, Deputy City Clerk
Date: _______________________
Approved as to form:

By: _________________________
Daniel J. Schroeder, City Attorney
Date:
10 MASTER

PROFESSIONAL SERVICES AGREEMENT
(City of Hughson/J.B. Anderson Land Use Planning, )

THIS AMENDED AND RESTATED PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Hughson, a California municipal corporation (“City”) and J.B. Anderson Land Use Planning (“Consultant”).

WHEREAS, in October 2022, the City requested Statement of Qualifications from numerous planning firms.

WHEREAS, the Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

1. DEFINITIONS

1.3. “Commencement Date” means November 15, 2022.

1.4. “Expiration Date” means the date the contract is expired.

2. TERM

3. CONSULTANT’S SERVICES

4. COMPENSATION

5. OWNERSHIP OF WRITTEN PRODUCTS

6. RELATIONSHIP OF PARTIES

7. CONFIDENTIALITY

8. INDEMNIFICATION

9. INSURANCE

9.1.3. Worker’s Compensation insurance as required by the laws of the State of California.

9.1.4. Professional Errors and Omissions Insurance with coverage limits of not less than One Million Dollars ($1,000,000).

9.2. Consultant shall require each of its subcontractors to maintain insurance coverage that meets all of the requirements of this Agreement.

9.10. Any deductibles or self-insured retentions must be declared to and approved by the City.

10. MUTUAL COOPERATION

11. RECORDS AND INSPECTIONS

12. NOTICES

If to City:

City of Hughson
Community Development Director
P.O. Box 9
Hughson, CA 95326
Telephone: (209) 883-4054
Facsimile: (209) 883-2638
With courtesy copy to:

Daniel J. Schroeder, City Attorney
Neumiller & Beardslee
P.O. Box 20
3121 W. March Lane, Suite 100
Stockton, CA 95219
Telephone: (209) 948-8200
Facsimile: (209-) 948-4910
Consultant:

J. B. Anderson Land Use Planning
139 S. Stockton Ave.

Ripon, CA 95366
Telephone: (209)599-8377

13. SURVIVING COVENANTS

13.1. The parties agree that the covenants contained in Section 7, Section 8, Paragraph

10.2 and Section 11 of this Agreement shall survive the expiration or termination of this Agreement.

14. TERMINATION

15. GENERAL PROVISIONS

15.3. Consultant agrees to comply with the regulations of City’s “Conflict of Interest Code.” Said Code is in accordance with the requirements of the Political Reform Act of 1974.

Consultant covenants that it presently has no interest, and shall not have any interest, direct or interest, which would conflict in any manner with the performance of service required hereunder.

15.5. The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement.

15.10. This Agreement shall be governed and construed in accordance with the laws of the State of California.

TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “City” “Consultant”
City of Hughson J.B. Anderson Land Use Planning
By: ______________________________ By:____________________________ Merry Mayhew, City Manager J. B. Anderson Land Use Planning Date: Date:

Attest:

By _________________________
Ashton Gose, Deputy City Clerk
Date: _______________________
Approved as to form:

By: _________________________
Daniel J. Schroeder, City Attorney
Date:
10 Meeting Date: November 14, 2022
Subject: Adopt Resolution No. 2022-58, Approving the hire of a Contract Finance Project Manager and Authorizing the City Manager to Execute the Contract
Presented By: Merry Mayhew
Approved By: _________________________
City Manager
Staff Recommendations:

1. Adopt Resolution No. 2022-58, approving the hire of a contract Finance Project Manager.

2. Authorize the City Manager to execute the contract, inclusive of any final edits by the City Attorney.

Background and Discussion:

The City of Hughson Director of Finance and Administrative Services has submitted her resignation and has accepted a position as the City Manager in Gustine. Ms.

Nicolas’ last working day at the City is scheduled for November 18, 2022. In addition, the Accounting Manager is not scheduled to return to work until mid to late December.

A recruitment flyer has been posted for the Director position and staff are actively working to find the right fit for the City; however, additional staffing resources are necessary to focus on specific finance projects that are due December – March, which are Director level work.

Christina (Tina) Envia works part-time as the Finance Manager in Waterford. She currently works approximately 16 hours per week in Waterford and is willing to work in Hughson 16 hours per week or as needed. Christina comes with many years of accounting experience and has been working as the Finance Manager in Waterford since August 2011.

Should the City Council approve this item, her contract would specify her hourly rate as $68.38. Ms. Envia is an active participant in CalPERS and her contract would CITY COUNCIL AGENDA ITEM NO. 6.3
SECTION 6: NEW BUSINESS
specify that the City would pay the same percentage of the employer’s costs of participation in the California Public Employee’s Retirement System that the employer pays for the employees of its organized bargaining unit.

The term of the contract is set for November 15, 2022, through June 30, 2022.

Should the Director recruitment be successful, and the position is filled prior to June, Ms. Envia could potentially spend a couple of weeks with the new Director prior to ending her contract. Specific duties would include, but not be limited to:
• Work with the City’s audit firm to complete the 2021/2022 annual audit. • Work with StanCOG’s audit firm as needed to complete the Measure L audit. • Complete and submit Measure L reports.
• Work with management to complete the City’s 2022/2023 Mid-Year Budget. • Attend Budget and Finance Committee meetings and City Council meetings as needed.
• Review and approve Accounts Payables packets and Payroll packets. • Complete a Request for Proposal for a City-wide fee schedule and cost allocation plan and assist in interview panel and selection. • Complete and submit AB1600 and AB2788 reports.
• Stay current on issues related to city finance.
• Assist with other projects as identified and agreed upon between the City Manager and the Contract Employee.

Fiscal Impact:

The cost of Ms. Envia’s contract will be paid through savings due to the Director of Finance and Administrative Services vacancy.

CITY COUNCIL

CITY OF HUGHSON
RESOLUTION NO. 2022-58

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON APPROVING

THE HIRE OF A CONTRACT FINANCE PROJECT MANAGER AND AUTHORIZING

THE CITY MANAGER TO EXECUTE THE CONTRACT
WHEREAS, on November 18, 2022, the Director of Finance and Administrative Services position will be vacated; and
WHEREAS, the City has the need for additional staffing resources; and WHEREAS, Ms. Christina Envia has many years of experience, knowledge, and the ability to handle several finance projects of immediate need.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hughson does hereby approve the hire of a Contract Finance Project Manager and authorizes the City Manager to sign the agreement subject to the City Attorney’s approval of the agreement.

PASSED AND ADOPTED by the City Council of the City of Hughson at its regularly scheduled meeting on this 14th day of November 2022 by the following roll call vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

APPROVED:
___________________
GEORGE CARR, Mayor
ATTEST:
_____________________
ASHTON GOSE, Deputy City Clerk

Hughson City CouncilNovember 14, 2022

Hughson City Council
November 14, 2022