City Council Agenda November 13, 2023
1 Any documents that are not privileged, or part of a Closed Session provided to a majority of the City Council after distribution of the agenda packet, regarding any item on this agenda, will be made available for public inspection at the City Clerk’s Office 7018 Pine Street, Hughson.
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AGENDA
City of Hughson
SPECIAL CITY COUNCIL MEETING
Hughson City Hall – 7018 Pine Street
Hughson, California
MONDAY, NOVEMBER 13, 2023 – 7:00 P.M.
HUGHSON CITY COUNCIL
How to participate in, or observe the Meeting:
• In person in the City Council Chambers and submit public comment when invited during the meeting. • Observe only via YouTube live, by accessing this link:
https://www.youtube.com/channel/UC-PwkdIrKoMmOJDzBSodu6A?view_as=subscriber If a technical issue arises with any streaming option, the City Council meeting will continue unless the meeting is being held pursuant to the provisions of Assembly Bill 2449. • In addition, recorded City Council meetings are posted on the City’s website the second business day following the meeting. Recorded videos can be accessed with the following link:
Upcoming Meetings | Hughson CA
City Council Agenda November 13, 2023
2 Any documents that are not privileged, or part of a Closed Session provided to a majority of the City Council after distribution of the agenda packet, regarding any item on this agenda, will be made available for public inspection at the City Clerk’s Office 7018 Pine Street, Hughson.
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CALL TO ORDER: Mayor George Carr
ROLL CALL: Mayor George Carr
Mayor Pro Tem Randy Crooker
Councilmember Samuel Rush
Councilmember Julie Ann Strain
Councilmember Alan McFadon
FLAG SALUTE: Mayor George Carr
INVOCATION: Hughson Ministerial Association
1. PUBLIC BUSINESS FROM THE FLOOR (No Action Can Be Taken):
Please limit presentations to five minutes. If you wish to speak regarding an item on the agenda, you may be asked to defer your remarks until the Council addresses the matter. Pursuant to California Government Code Section 54954.2(a)(3), no action or discussion may be undertaken on any item not appearing on the posted agenda, except that the City Council, or its staff, may briefly respond to comments or questions from members of the public, provide a reference to staff or other resources for factual information, or direct staff to place the issue on a future agenda.
2. PRESENTATIONS: NONE.
3. CONSENT CALENDAR:
All items listed on the Consent Calendar are to be acted upon by a single action of the City Council unless otherwise requested by an audience member, or individual Councilmember for special consideration. Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.
3.1: Approve the Minutes of the Regular Meeting of October 23, 2023.
3.2: Approve the Warrants Register.
3.3: Adopt Resolution No. 2023-54, Finding There Remains a Reasonable Relationship Between Current Needs for the City’s Development Impact Fees and the Purposes for Which They Were Originally Charged.
3.4: Approval for Council Member Alan McFadon to Attend the League of California Cities New Mayors and Council Members Academy in Monterey, CA on January 24-26, 2024, and to Reimburse Costs Associated with Attending the Conference.
3.5: Appoint Abel Morin to the Planning Commission.
City Council Agenda November 13, 2023
3 Any documents that are not privileged, or part of a Closed Session provided to a majority of the City Council after distribution of the agenda packet, regarding any item on this agenda, will be made available for public inspection at the City Clerk’s Office 7018 Pine Street, Hughson.
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4. UNFINISHED BUSINESS: NONE.
5. PUBLIC HEARING TO CONSIDER THE FOLLOWING: NONE.
6. NEW BUSINESS: NONE.
7. CORRESPONDENCE: NONE.
8. COMMENTS:
A brief report on notable attendance of a meeting, or conference, or other notable topics of City business shall be made. The Brown Act does not allow for discussion or action of items by the City Council during this time.
8.1: Staff Reports and Comments:
City Manager:
City Clerk:
Director of Finance:
Community Development Director:
Police Services:
City Attorney:
8.2: Council Comments:
8.3: Mayor’s Comments:
9. CLOSED SESSION TO DISCUSS THE FOLLOWING:
9.1: CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: one case.
9.2: CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: In the Matter of the Appeal of the Membership Determination of: Margaret M. Souza, OAH Case No. 2020090931, Office of Administrative Hearings.
10. ADJOURNMENT:
City Council Agenda November 13, 2023
4 Any documents that are not privileged, or part of a Closed Session provided to a majority of the City Council after distribution of the agenda packet, regarding any item on this agenda, will be made available for public inspection at the City Clerk’s Office 7018 Pine Street, Hughson.
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The next regular City Council Meeting is scheduled for November 27, 2023, at 6:00 P.M.
General Information: The Hughson City Council meets in the Council Chambers on the second and fourth Mondays of each month at 6:00 p.m., unless otherwise noticed.
Council Agendas: The City Council agenda is now available for public review at the City’s website and City Clerk's Office, 7018 Pine Street, Hughson, California on the Friday, prior to the scheduled meeting. Copies and/or subscriptions can be purchased for a nominal fee through the City Clerk’s Office.
Questions: Contact the City Clerk at (209) 883-4054.
UPCOMING EVENTS:
November 13 Special City Council Meeting, City Council Chambers or YouTube Live Stream, 7:00 PM
November 14 Parks, Recreation and Entertainment Commission Meeting, City Council Chambers, 6:00 PM Cancelled
November 14 Special Planning Commission Meeting, City Council Chambers, 6:00 PM November 15 Hughson has Heart Planning Meeting, City Council Chambers, 6:00 PM November 17 Hughson Town Hall – Moderated by Supervisor Vito Chiesa, Samaritan Village, 5:30 PM
November 21 Planning Commission Meeting, City Council Chambers, 6:00 PM Cancelled
November
23 - 24 Thanksgiving Day & Thanksgiving Friday – City Hall Closed
AFFIDAVIT OF POSTING
Date: November 9, 2023 Time: 8:30AM
Name: Ashton Gose Title: City Clerk
City Council Agenda November 13, 2023
5 Any documents that are not privileged, or part of a Closed Session provided to a majority of the City Council after distribution of the agenda packet, regarding any item on this agenda, will be made available for public inspection at the City Clerk’s Office 7018 Pine Street, Hughson.
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November 27 City Council Meeting, City Council Chambers or YouTube Live Stream, 6:00 PM
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA.
Meeting Date: November 13, 2023
Subject: Approval of the City Council Minutes
Presented By: Ashton Gose, Executive Assistant/City Clerk Approved By: ________________________
City Manager
Staff Recommendation:
Approve the Minutes of the Regular Meeting of October 23, 2023.
Background and Overview:
The draft minutes of the October 23, 2023 meeting are prepared for the Council’s review.
CITY COUNCIL AGENDA ITEM NO. 3.1
SECTION 3: CONSENT CALENDAR
City Council Minutes October 23, 2023
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 1 MINUTES
City of Hughson
REGULAR CITY COUNCIL MEETING
Hughson City Hall – 7018 Pine Street
Hughson, California
MONDAY, OCTOBER 23, 2023 – 6:00 P.M.
CALL TO ORDER: Mayor George Carr
ROLL CALL:
Present: Mayor George Carr
Councilmember Samuel Rush
Councilmember Randy Crooker
Councilmember Julie Ann Strain
Councilmember Alan McFadon
Staff Present: Merry Mayhew, City Manager
Andy Pinasco, City Attorney
Carla Jauregui, Community Development Director
Jose Vasquez, Public Works Superintendent
Neil Raya, Interim Utilities Superintendent
Kim Weimer, Director of Finance and Admin Services
Sarah Chavarin, Accounting Manager
Sanjay Prasad, Sheriff’s Deputy
1. PUBLIC BUSINESS FROM THE FLOOR (No Action Can Be Taken):
NONE.
2. PRESENTATIONS: NONE.
HUGHSON CITY COUNCIL
City Council Minutes October 23, 2023
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 2 3. CONSENT CALENDAR:
All items listed on the Consent Calendar are to be acted upon by a single action of the City Council unless otherwise requested by an audience member, or individual Councilmember for special consideration. Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.
3.1: Approve the Minutes of the Regular Meeting of October 9, 2023.
3.2: Approve the Warrants Register.
3.3: Authorize the Closure of City Hall from December 26, 2023 through December 29, 2023.
3.4: Appoint Susana Vasquez to the Planning Commission.
3.5: Adopt Resolution No. 2023-50, Amending the City of Hughson Personnel Manual.
Councilmember Crooker requested that item 3.6 be pulled from the Consent Calendar for special consideration.
CARR/McFADON 5-0-0-0 motion passes to approve the Consent Calendar, excluding item 3.6, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
3.6: Adopt Resolution No. 2023-53, Accepting the Public Improvements for the Euclid North Subdivision.
CROOKER/STRAIN 5-0-0-0 motion passes to approve item 3.6, as amended to change “South” to “North” throughout the Resolution, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
4. UNFINISHED BUSINESS: NONE.
5. PUBLIC HEARING TO CONSIDER THE FOLLOWING: NONE.
6. NEW BUSINESS:
City Council Minutes October 23, 2023
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 3 6.1: Approval to Ratify the Emergency Expenditure of Fixed Asset Funds for the Emergency Repairs of Water Infrastructure on Walker Lane, in Conjunction with the Walker Lane Improvement Project.
Interim Superintendent Raya presented the staff report on this item.
Mayor Carr opened public comment at 6:10 PM. There was no public comment.
Mayor Carr closed public comment at 6:10 PM.
CARR/CROOKER 5-0-0-0 motion passes to approve to Ratify the Emergency Expenditure of Fixed Asset Funds for the Emergency Repairs of Water Infrastructure on Walker Lane, in Conjunction with the Walker Lane Improvement Project, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
6.2: Approval to Ratify the Expenditures of Sewer Fixed Asset Funds for the Emergency Replacement of a Variable Frequency Drive at the Waste Water Treatment Plant in the Amount of $19,732.88; and Emergency Lighting Repairs at the Waste Water Treatment Plant in the amount of $9,290.85.
Interim Superintendent Raya presented the staff report on this item.
Mayor Carr opened public comment at 6:19 PM. There was no public comment.
Mayor Carr closed public comment at 6:19 PM.
STRAIN/CROOKER 5-0-0-0 motion passes to approve to Ratify the Expenditures of Sewer Fixed Asset Funds for the Emergency Replacement of a Variable Frequency Drive at the Waste Water Treatment Plant in the Amount of $19,732.88; and Emergency Lighting Repairs at the Waste Water Treatment Plant in the amount of $9,290.85, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
7. CORRESPONDENCE: NONE.
8. COMMENTS:
A brief report on notable attendance of a meeting, or conference, or other notable topics of City business shall be made. The Brown Act does not allow for discussion or action of items by the City Council during this time.
8.1: Staff Reports and Comments: (Information Only – No Action) City Council Minutes October 23, 2023
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this Agenda will be made available at the City Clerk’s counter at City Hall located at 7018 Pine Street, Hughson, CA. 4 City Manager:
City Manager Mayhew informed the City Council that Lieutenant Lloyd McKinnon would be meeting with each of them prior to his start date with the City of Hughson.
Community Development Director:
Director Jauregui provided an update regarding upcoming Measure L Projects.
8.2: Council Comments: (Information Only – No Action)
Councilmember McFadon attended the constituent office hours of Congressmember Tom McClintock on October 19, 2023.
Councilmember Rush
Councilmember Strain a Hughson Economic Development Committee Meeting on October 23, 2023.
Mayor Pro Tem Crooker a Hughson Economic Development Committee Meeting on October 23, 2023.
8.3: Mayor’s Comments: (Information Only – No Action)
Mayor Carr provided a reminder regarding the Hughson Arboretum Fall Festival on November 4, 2023 and the Hughson Christmas Festival on December 2, 2023.
9. CLOSED SESSION TO DISCUSS THE FOLLOWING: NONE.
10. ADJOURNMENT:
CARR/STRAIN 5-0-0-0 motion passes to adjourn the regular meeting of October 23, 2023, at 6:31 PM with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
APPROVED:
______________________
GEORGE CARR, Mayor
ATTEST:
_______________________
ASHTON GOSE, City Clerk
Meeting Date: November 13, 2023
Subject: Approval of Warrants Register
Enclosure: Warrants Register
Presented By: Kim Weimer, Director of Finance
Approved By: _________________________
City Manager
Staff Recommendation:
Approve the Warrants Register as presented.
Background and Overview:
The warrants register presented to the City Council is a listing of all expenditures paid from October 16, 2023 through November 8, 2023.
Fiscal Impact:
There are reductions in various funds for payment of expenses.
CITY COUNCIL AGENDA ITEM NO. 3.2
SECTION 3: CONSENT CALENDAR
11/8/2023 12:58:18 PM Page 1 of 5
Check Report
Hughson By Check Number
Date Range: 10/16/2023 - 11/08/2023
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount Bank Code: Payable Bank-Payable Bank
01420 CALIFORNIA STATE DISBURSEMENT UNIT 10/17/2023 Regular 0.00 40.12 57292 INV0009971 Invoice 10/11/2023 INCOME WITHHOLDING FOR CHILD SUPP… 0.00 40.12 00016 ABS PRESORT 10/19/2023 Regular 0.00 1,766.29 57293 133523 Invoice 10/17/2023 BILL PRINTING- OCTOBER 2023 0.00 1,766.29 00032 AFLAC 10/19/2023 Regular 0.00 322.45 57294
528995 Invoice 11/01/2023 AFLAC - November 0.00 322.45
00049 ALLIED ADMINISTRATORS 10/19/2023 Regular 0.00 2,141.69 57295 INV0009982 Invoice 11/01/2023 DELTA DENTAL 0.00 2,141.69 01603 Amazon Capital Services, Inc. 10/19/2023 Regular 0.00 61.53 57296 17PX-NKFV-QPNV Invoice 10/04/2023 Office Supplies 0.00 17.95 1CKC-FHN6-CN3R Invoice 10/07/2023 Office Supplies 0.00 7.53 1NXY-46TW-XJWN Invoice 10/04/2023 Office Supplies 0.00 36.05 01915 Carmen Madrigal 10/19/2023 Regular 0.00 460.00 57297 INV0009984 Invoice 10/10/2023 Damage Deposit - Madrigal 0.00 460.00 00284 CHARTER COMMUNICATION 10/19/2023 Regular 0.00 344.47 57298 170063901100123 Invoice 10/18/2023 IP ADDRESS- PINE ST 0.00 253.04 170064301100123 Invoice 10/18/2023 IP ADDRESS- 1ST 0.00 91.43 00305 CITY OF HUGHSON 10/19/2023 Regular 0.00 4,419.53 57299 INV0009988 Invoice 10/18/2023 LLDS & STARN PARK 0.00 4,419.53 00332 CONDOR EARTH TECHNOLOGIES 10/19/2023 Regular 0.00 945.85 57300 89864 Invoice 09/30/2023 FY22-24 MS4 Storm Water Support 0.00 945.85 01916 Cristina Rodriguez 10/19/2023 Regular 0.00 500.00 57301 INV0009985 Invoice 10/11/2023 Damage Deposit - Rodriguez 0.00 500.00 00406 Department of Conservation 10/19/2023 Regular 0.00 266.91 57302 INV0009983 Invoice 10/05/2023 3RD QTR SMIP FEES 2023 0.00 266.91 00527 GIBBS MAINTENANCE CO 10/19/2023 Regular 0.00 350.00 57303 13806 Invoice 10/12/2023 JANITOR SERVICES 0.00 350.00
01612 GreatAmerica Financial Svcs. 10/19/2023 Regular 0.00 358.92 57304 34987522 Invoice 10/18/2023 LEASE 0.00 358.92
00914 Harbans Singh ET AL 10/19/2023 Regular 0.00 297.87 57305 1010704 Invoice 10/11/2023 diesel (blanket PO) 0.00 297.87 00570 HARRIS & ASSOCIATES Inc. 10/19/2023 Regular 0.00 6,201.25 57306 58505 Invoice 10/17/2023 Annual Admin 23/24 0.00 3,701.25 59683 Invoice 10/09/2023 Public Safety CFD Amendment 0.00 2,500.00 00614 HUGHSON FARM SUPPLY 10/19/2023 Regular 0.00 2,130.34 57307 H470151 Invoice 09/05/2023 supplies/equip repairs (blanket PO) 0.00 24.10 H470188 Invoice 09/05/2023 Water Supplies (Blanket) 0.00 42.21 H470237 Invoice 09/05/2023 supplies/equip repairs (blanket PO) 0.00 40.97 H470289 Invoice 09/06/2023 supplies/equip repairs (blanket PO) 0.00 15.08 H470374 Invoice 09/06/2023 supplies/equip repairs (blanket PO) 0.00 7.54 H470794 Invoice 09/11/2023 supplies/equip repairs (blanket PO) 0.00 51.77 H470933 Invoice 09/12/2023 supplies/equip repairs (blanket PO) 0.00 38.59 H471045 Invoice 09/14/2023 supplies/equip repairs (blanket PO) 0.00 90.40 Check Report Date Range: 10/16/2023 - 11/08/2023
11/8/2023 12:58:18 PM Page 2 of 5
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount H471589 Invoice 09/19/2023 supplies/equip repairs (blanket PO) 0.00 496.99 H471772 Invoice 09/21/2023 supplies/equip repairs (blanket PO) 0.00 207.23 OFF1H200474 Invoice 09/25/2023 Water Supplies (Blanket) 0.00 29.93 OFF1H200730 Invoice 09/28/2023 supplies/equip repairs (blanket PO) 0.00 91.94 OFF1H200746 Invoice 09/28/2023 supplies/equip repairs (blanket PO) 0.00 36.64 OFF1H200748 Invoice 09/28/2023 Water Supplies (Blanket) 0.00 16.50 OFF1H200749 Invoice 09/28/2023 supplies/equip repairs (blanket PO) 0.00 8.97 S112448-01 Invoice 09/12/2023 supplies/equip repairs (blanket PO) 0.00 379.71 S112449-01 Invoice 09/12/2023 supplies/equip repairs (blanket PO) 0.00 551.77 01583 Hunt & Sons, Inc. 10/19/2023 Regular 0.00 2,818.87 57308 640025 Invoice 10/04/2023 unleaded fuel (blanket PO) 0.00 2,818.87 00659 J.B. Anderson Land Use Planning 10/19/2023 Regular 0.00 735.00 57309 090123HUGH-2 Invoice 09/01/2023 Revised - General Planning Services 0.00 735.00 01917 Lilian Martinez 10/19/2023 Regular 0.00 100.00 57310 INV0009986 Invoice 10/11/2023 Damage Deposit - Martinez 0.00 100.00 01875 LOZANO SMITH ATTORNEY AT LAW 10/19/2023 Regular 0.00 292.50 57311 2201302 Invoice 10/17/2023 Legal services through September 30, 2023 0.00 292.50 00762 MHK CONSTRUCTION 10/19/2023 Regular 0.00 35,774.00 57312 4270 Invoice 10/18/2023 Hughson Ave. ADA Improvements 0.00 35,774.00 00611 Mid Valley Publications 10/19/2023 Regular 0.00 1,961.93 57313 341714 Invoice 07/25/2023 LEGAL # 12515 0.00 148.93
341829 Invoice 08/15/2023 PLAYGROUND COVER 0.00 815.85
341830 Invoice 08/15/2023 ADA HUGHSON AVE 0.00 854.70
342103 Invoice 09/26/2023 LEGAL # 12847 0.00 142.45
00901 PREFERRED ALLIANCE, INC. 10/19/2023 Regular 0.00 96.16 57314 0189221-IN Invoice 10/18/2023 OFF-SITE PARTICIPANT 0.00 96.16 01885 RecruitGigs 10/19/2023 Regular 0.00 2,940.00 57315 67511 Invoice 10/17/2023 Extra Help - PW 0.00 2,940.00
01918 Robert Vogel 10/19/2023 Regular 0.00 600.00 57316 INV0009987 Invoice 10/18/2023 Magic Show for 2023 Trunk or Tent and Tr… 0.00 600.00 01000 SEEGER'S 10/19/2023 Regular 0.00 194.18 57317
0142092-IN Invoice 09/15/2023 Stop work order 500 0.00 194.18 01009 SHRED-IT USA LLC 10/19/2023 Regular 0.00 191.10 57318 8004928127 Invoice 10/03/2023 Shredding 0.00 191.10
01090 SUTTER HEALTH PLUS 10/19/2023 Regular 0.00 16,415.26 57319 2801037 Invoice 11/01/2023 MEDICAL INSURANCE- NOVEMBER 2023 0.00 16,415.26 01093 SYNAGRO WEST, LLC 10/19/2023 Regular 0.00 5,949.43 57320 42328 Invoice 10/05/2023 Sludge removal (Blanket) 0.00 5,949.43 01115 THE HOME DEPOT CRC 10/19/2023 Regular 0.00 713.83 57321 2023140 Invoice 09/27/2023 Tools/supplies (Blanket) 0.00 598.18 3017950 Invoice 09/26/2023 parts and supplies (blanket PO) 0.00 115.65 01709 The Lincoln National Life Insurance Company 10/19/2023 Regular 0.00 844.24 57322 4598836789 Invoice 10/01/2023 Life Insurance 0.00 422.12 4609791288 Invoice 11/01/2023 Life Insurance 0.00 422.12 01820 Thompson Woolley Builders, Inc 10/19/2023 Regular 0.00 23,892.00 57323 I-23-712 Invoice 10/10/2023 Gates for the Corp Yard 0.00 23,892.00 00323 COCO'S TAQUERIA 10/24/2023 Regular 0.00 78.77 57324 INV0010053 Invoice 10/24/2023 Food for EDC 0.00 78.77
Check Report Date Range: 10/16/2023 - 11/08/2023
11/8/2023 12:58:18 PM Page 3 of 5
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 00323 COCO'S TAQUERIA 10/25/2023 Regular 0.00 256.82 57325 INV0010057 Invoice 10/25/2023 Quarterly Staff Meeting 0.00 256.82 01920 Adrina Alvarado 10/26/2023 Regular 0.00 150.00 57326 INV0010016 Invoice 10/23/2023 Canceled by renter - Alvarado 0.00 150.00 01673 Alexander Swanton 10/26/2023 Regular 0.00 334.71 57327 INV0010015 Invoice 10/23/2023 Reimbursement for Work Boots 0.00 334.71 01603 Amazon Capital Services, Inc. 10/26/2023 Regular 0.00 147.25 57328 1677-NDDR-1W3K Invoice 10/25/2023 Anti Fatigue Mat 0.00 64.71 1CTH-L4DT-FGTJ Invoice 10/24/2023 Office Supplies 0.00 12.92 1WMC-FCXJ-71… Invoice 10/23/2023 Office Supplies 0.00 26.91 1Y1M-HPXR-1KXY Invoice 10/23/2023 Office Supplies 0.00 42.71 00094 AT&T MOBILITY 10/26/2023 Regular 0.00 382.83 57329 10102023 Invoice 10/23/2023 PHONES 0.00 382.83
00109 BADGER METER, INC 10/26/2023 Regular 0.00 2,307.58 57330 80138331 Invoice 10/25/2023 Service 0.00 2,307.58
00123 BAY ALARM CO 10/26/2023 Regular 0.00 289.50 57331 20887787 Invoice 10/25/2023 Security Monitoring WWTP 0.00 289.50 01817 Black Castle Construction 10/26/2023 Regular 0.00 5,820.00 57332 INV-0636 Invoice 10/26/2023 toilet rentals (christian church) 0.00 5,530.00 INV-0637 Invoice 10/26/2023 toilet rental (lebright) 0.00 290.00 00210 California Building Standards Commission 10/26/2023 Regular 0.00 94.50 57333 INV0010018 Invoice 10/24/2023 3rd QTR - Green Building Fees 0.00 94.50 00258 CENTRAL SANITARY SUPPLY 10/26/2023 Regular 0.00 2,309.71 57334 8294401 Invoice 10/26/2023 sanitary supplies 0.00 2,309.71 00462 EWING IRRIGATION PRODUCTS 10/26/2023 Regular 0.00 903.35 57335 011858906 Invoice 10/03/2023 landscape parts/supplies (blanket PO) 0.00 903.35 00474 FERGUSON ENTERPRISES,INC 10/26/2023 Regular 0.00 165.91 57336 1821847 Invoice 10/18/2023 Mnt. of equipment (Blanket) 0.00 165.91 00522 GEOANALYTICAL LABORATORIE 10/26/2023 Regular 0.00 645.00 57337 J3J0906 Invoice 10/25/2023 lab 0.00 270.00
J3J1606 Invoice 10/25/2023 Lab samples 0.00 375.00
00528 GILTON SOLID WASTE MANAGE 10/26/2023 Regular 0.00 68,374.34 57338 INV0010019 Invoice 10/24/2023 GARBAGE SERVICE- SEPTEMBER 0.00 68,374.34 01322 GOSE, ASHTON 10/26/2023 Regular 0.00 884.00 57339 INV0010017 Invoice 10/23/2023 Registration & Per Diem for LOCC City Cler… 0.00 685.00 INV0010058 Invoice 10/25/2023 City Manager Job Posting to Government … 0.00 199.00 00914 Harbans Singh ET AL 10/26/2023 Regular 0.00 170.59 57340 1016032 Invoice 07/13/2023 diesel (blanket PO) 0.00 170.59 01069 Jared Steeley Water & Wastewater Management10/26/2023 Regular 0.00 3,819.50 57341 10011. Invoice 10/24/2023 Wells 9 & 10 Sampling 0.00 310.00 10012 Invoice 09/05/2023 Professional services (Blanket) 0.00 3,509.50 00611 Mid Valley Publications 10/26/2023 Regular 0.00 777.00 57342 341827 Invoice 10/25/2023 Publications 0.00 388.50
341828 Invoice 10/18/2023 Publications 0.00 388.50
00822 NESTLE WATERS 10/26/2023 Regular 0.00 517.87 57343 03J6703905050 Invoice 10/24/2023 Water for City Hall 0.00 261.11 13I0025664277 Invoice 10/25/2023 Water service (Blanket) 0.00 236.76 Check Report Date Range: 10/16/2023 - 11/08/2023
11/8/2023 12:58:18 PM Page 4 of 5
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 13J0025664277 Invoice 10/25/2023 Water service (Blanket) 0.00 20.00 00837 NORTHSTAR CHEMICAL 10/26/2023 Regular 0.00 4,204.46 57344 265788 Invoice 10/10/2023 Chemical (Blanket) 0.00 4,204.46 01885 RecruitGigs 10/26/2023 Regular 0.00 6,300.00 57345 67568 Invoice 10/23/2023 Extra Help - PW 0.00 3,150.00
67623 Invoice 10/23/2023 Extra Help - PW 0.00 3,150.00
01093 SYNAGRO WEST, LLC 10/26/2023 Regular 0.00 6,115.19 57346 40329 Invoice 08/01/2023 Sludge removal (Blanket) 0.00 6,115.19 01820 Thompson Woolley Builders, Inc 10/26/2023 Regular 0.00 32,416.00 57347 I-23-716 Invoice 10/20/2023 Gates for the Corp Yard 0.00 28,616.00 I-23-720 Invoice 10/24/2023 Fly Screen in Kitchens 0.00 3,800.00 01149 TURLOCK IRRIGATION DIST. 10/26/2023 Regular 0.00 33,586.79 57348 INV0010021 Invoice 10/24/2023 ELECTRIC 0.00 33,586.79
01176 USA BLUE BOOK 10/26/2023 Regular 0.00 561.24 57349 INV00151304 Invoice 10/26/2023 Water Supplies 0.00 561.24 01420 CALIFORNIA STATE DISBURSEMENT UNIT 11/03/2023 Regular 0.00 40.12 57350 INV0010036 Invoice 10/25/2023 INCOME WITHHOLDING FOR CHILD SUPP… 0.00 40.12 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code Payable Bank Summary
Bank Drafts
EFT's
59 0
0 0
0 0.00
0.00 0.00
0.00 0.00
59 0.00
Payment
285,778.75
0.00 0.00
0.00 0.00
285,778.75
Payable
Count
96 0
0 0
0 96
Check Report Date Range: 10/16/2023 - 11/08/2023
11/8/2023 12:58:18 PM Page 5 of 5
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
59 0
0 0
0 0.00
0.00 0.00
0.00 0.00
59 0.00
285,778.75
0.00 0.00
0.00 0.00
285,778.75
96 0
0 0
0 96
Fund Name Period Amount
Fund Summary
999 POOLED CASH/CONSOLIDATED CASH 10/2023 285,738.63
999 POOLED CASH/CONSOLIDATED CASH 11/2023 40.12
285,778.75
11/8/2023 1:04:22 PM Page 1 of 1
Refund Check Register
Hughson Refund Check Detail
UBPKT03359 - Refunds 01 UBPKT03356 Regular
Account Name Date Check # Amount Code Receipt Amount Type 13-0260-003 GALVAN, MARIA 11/6/2023 57351 68.21 68.21 Generated From Billing 13-2280-008 Kemp, Hiram 11/6/2023 57352 28.82 28.82 Generated From Billing 14-3430-005 Trust, The Larry & Karen Prada Living 11/6/2023 57353 89.38 89.38 Generated From Billing Total Refunds: 3 Total Refunded Amount: 186.41
Revenue Code Summary
Revenue Code Amount
996 - UNAPPLIED CREDITS 186.41
Revenue Total: 186.41
General Ledger Distribution
Account Number Account Name Posting Amount IFT
Posting Date: 11/02/2023
Fund: 510 - WATER/SEWER DEPOSIT
510-10001 CLAIM ON CASH-WATER/SEWER DEPOSIT -186.41 Yes 510-11040 CUSTOMER CREDITS 186.41
510 Total: 0.00
Fund: 999 - POOLED CASH/CONSOLIDATED CASH
999-10010 CASH IN BANK-MONEY MARKET -186.41
999-20000 DUE TO OTHER FUNDS (POOLED CASH) 186.41 Yes
999 Total: 0.00
Distribution Total: 0.00
Meeting Date: November 13, 2023
Subject: Approval of Annual Report of AB1600 Fees for Fiscal Year Ending June 30, 2023, and Adoption of Resolution No. 2023- 54, Finding There Remains a Reasonable Relationship
Between Current Needs for the City’s Development Impact Fees and the Purposes for Which They Were Originally
Charged
Enclosure: Fiscal Year 2022-23 AB 1600 Report, “Attachment A” Presented By: Kim Weimer, Director of Finance & Administrative Services Approved By: ________________________
City Manager
Staff Recommendation:
Approve the AB1600 Annual Report for the year ending June 30, 2023, and adopt Resolution No. 2023-54, finding there remains a reasonable relationship between current needs for the City’s Development Impact Fees and the purposes for which they were originally charged.
Background and Overview:
In 1978, following the passage of Proposition 13, many cities began charging fees on new development to fund public improvements and services such as streets, park facilities, sewers, water, and storm drains. These fees are commonly known as development impact fees. To ensure that these fees were spent in a timely manner and on projects for which they were being collected, the State Legislature passed a bill known as AB1600 (Mitigation Fee Act). This bill applies to developer fees that were increased or imposed on or after January 1, 1989. AB1600 enacts Sections 66000-66008 of the California Government Code, which generally contain four requirements:
1. A local jurisdiction must follow the process set forth in the bill and make certain determinations regarding the purpose and use of the fees and establish a “nexus” or connection between a development project or class of project and the public improvement.
CITY COUNCIL AGENDA ITEM NO. 3.3
SECTION 3: CONSENT CALENDAR
2. The fee revenue must be segregated from the general fund to avoid commingling of public improvement fees and the general fund.
3. If a local jurisdiction has had possession of a developer fee for five or more years and has not committed that money to a project or spent that money, then it must make findings describing the continuing need for that money. In addition, an annual report must be made of fees collected, interest earned, projects on which fees were expended, and any transfers for loans from the fee account. This report is to be reviewed by the local agency assessing the fees.
4. If a local jurisdiction cannot make the findings required under paragraph three, the City must refund the fees collected.
Discussion:
The City of Hughson scheduled fees covered by AB1600, and documented in the attached report, include the following:
• Fund 220 – Sewer Capacity Fee
• Fund 250 – Water Capacity Fee
• Fund 370 – Community Enhancement Development Impact Fee • Fund 450 – Storm Drain Development Impact Fee
• Fund 451 – Public Facility Development Impact Fee
• Fund 452 – Public Facility Streets Development Impact Fee • Fund 453 – Park Development Impact Fee
• Fund 454 – Parkland In Lieu
City staff examined each of the funds for the capacity and impact fees listed above to determine if any development fees remain unexpended five years or more after receipt. Based on the analysis, no refunds are due. Unexpended fund balances represent fees collected for respective Council approved projects which will be financed and implemented when financially feasible or practical.
Sewer Capacity Fees Fund 220
The sewer capacity fee is assessed to recover the costs of building the infrastructure necessary to extend sewer service to new development. Extended periods are necessary to achieve sufficient resources to finance the costs of Sewer Capital Improvement projects. Accordingly, a need exists to continue the ongoing collection of this impact fee as well as the preservation of unspent balances for expected future project needs.
Water Capacity Fees Fund 250
The water capacity fee is assessed to recover the costs of building infrastructure necessary to extend water delivery service to new development. Extended periods are necessary to achieve sufficient resources to finance the costs of Water Capital Improvement projects. Accordingly, a need exists to continue the ongoing collection of this impact fee as well as the preservation of unspent balances for expected future project needs.
Community Enhancement Fund-370
The community enhancement impact fee is designed to fund improvements to the City’s visual and aesthetic appeal. With this funding the City can provide new landscaping, signs, statues, and other visible improvements that bring older areas of the City more in line with the newly developed sections. The Downtown Improvement Project will be funded by these fees. Extended periods are necessary to achieve sufficient resources to finance the costs of community enhancement projects. Accordingly, a need exists to continue the ongoing collection of this impact fee as well as the preservation of unspent balances for expected future project needs.
Storm Drain Fund 450
The storm drain impact fee is designed to recover the costs associated with the provision and expansion of storm drainage infrastructure. CIP project that will be funded using these fees are the trash capture systems needed to be in compliance with the State of California requirements. Extended periods are necessary to achieve sufficient resources to finance the costs of storm drainage infrastructure.
Accordingly, a need exists to continue the ongoing collection of this impact fee as well as the preservation of unspent balances for expected future project needs.
Public Facility Development Fund 451
The public facilities impact fee is designed to recover the costs of providing general civil facilities such as City Hall, Corporation Yard, and community centers. Extended periods are necessary to achieve sufficient resources to finance the cost of facility development. Accordingly, a need exists to continue the ongoing collection of this impact fee as well as the preservation of unspent balances for expected future project needs.
Public Facility Streets Development Impact Fee Fund 452 The public facility streets development impact fee is assessed to recover the costs of building infrastructure necessary to extend public roadways to new development.
CIP projects that will be funded from this fee include the street surface improvement project, the Whitmore pedestrian crossing, and the Whitmore reconstruction.
Extended periods are necessary to achieve sufficient resources to finance the costs of development projects. Accordingly, a need exists to continue the ongoing collection of this impact fee as well as the preservation of unspent balances for expected future project needs.
Park Development Fund 453
The park development impact fee is assessed to recover the costs of providing parks for future residents. It is anticipated that development costs can be paid for through this funding for Lebright Field projects. For 2022/23 these monies were used to build the backstops at Lebright. Future projects such as parking, restrooms, ADA walkways, and lighting can be funded from these fees. Extended periods are necessary to achieve sufficient resources to finance the cost of park development.
Accordingly, a need exists to continue the ongoing collection of this impact fee as well as the preservation of unspent balances for expected future project needs.
Park In Lieu Fund 454
The Quimby Act allows the City to require that new development set aside some amount of land (between three and five acres per 1000 people) for the purpose of providing parkland. In Lieu Impact Fees provide funds for the City to procure parkland. The City continues to explore opportunities to expand its park acreage to meet local needs as identified in community focus group sessions. Extended periods are necessary to achieve sufficient resources to finance the costs of parkland. Accordingly, a need exists to continue the ongoing collection of this impact fee as well as the preservation of unspent balances for expected future project needs.
Summary:
To comply with AB1600, the City Council must make the findings that there is a reasonable relationship between the current need for the fees and the purposes for which they were charged. It is important these findings can be and are made to ensure continuance of funding resources for these important programs.
Although AB1600 requires fees collected from developers be expended within five years, the law also allows exceptions. Exceptions are provided in recognition that some projects require an extended planning period. There can be several reasons for reasonable exceptions including project costs being of a magnitude necessitating a greater than five-year timeframe to accumulate sufficient funds or necessary matching funds not being available within the five-year timeframe. The City has referenced projects demonstrating there remains a nexus between current needs of unspent development impact fees and the purposes for which they were originally established.
Fiscal Impact:
The July 1, 2022 beginning balance for the City of Hughson development impact fees totaled $4,326,496. The ending balance as of June 30, 2023, totals $5,098,826 for an increase of $772,330. The acceptance of this report, including the attached Resolution, has no direct fiscal or budgetary impact on the City of Hughson, provided the collected impact fees are retained.
CITY OF HUGHSON
CITY COUNCIL
RESOLUTION NO. 2023-54
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON FINDING
THERE REMAINS A REASONABLE RELATIONSHIP BETWEEN CURRENT NEEDS FOR THE CITY’S DEVELOPMENT IMPACT FEES AND THE PURPOSES FOR WHICH THEY WERE ORIGINALLY CHARGED (GOVERNMENT CODE SECTION 66000 ET.
SEQ.) RELATED TO THE CITY’S ANNUAL REPORT ON DEVELOPMENT IMPACT FEES FOR THE FISCAL YEAR ENDED JUNE 30, 2023
WHEREAS, the City of Hughson has been authorized by Resolution to establish and collect development impact fees; and
WHEREAS, the City has established discrete accounts and fees to finance the construction of improvements as mitigation measures for continued development within the City; and
WHEREAS, the City prioritizes improvements and allocates funds during the budget cycle to construct improvements as mitigation for continued development in the City; and WHEREAS, improvements are scheduled to be constructed over time as sufficient funds become available; and
WHEREAS, there continues to be a distinct nexus between continued development and the necessity to mitigate development impacts; and
WHEREAS, fees collected in Storm Drain, Community Enhancement, Facility Development, Park In-Lieu, Parks Development, Sewer Capacity, Public Facility Streets, and Water Capacity fund accounts have not been expended in a timeframe exceeding five years, however are still necessary pursuant to AB1600 for the purpose in which they are collected, as project costs exceed current available resources and it will thus take longer to collect the necessary funds.
NOW, THEREFORE, BE IT RESOLVED that the Hughson City Council hereby:
Find and accepts the above Recitals as fact, approves the City’s AB1600 Report for Fiscal Year 2022-23, as reflected in Exhibit “A”, and does find there remains a reasonable relationship between the current need for the impact fees and the purposes for which they were originally collected.
PASSED AND ADOPTED by the Hughson City Council at a regular meeting thereof held on November 13, 2023 by the following vote:
»
»
»
AYES:
NOES:
ABSTENTIONS:
ABSENT:
APPROVED:
____
GEORGE CARR, Mayor
ATTEST:
______
ASHTON GOSE, City Clerk
Exhibit A
City of Hughson, California
Development Impact Fees and Water Capacity Fees
Report
2022-2023
Made Pursuant to Government Code
Sec�on 66000 et seq.
2 On July 24, 2006, the Hughson City Council held a public hearing and adopted Resolu�on No. 06-114, a Resolu�on of the Hughson City Council accep�ng and adop�ng the Development Impact Fee Nexus Study prepared by the firm of Bartle Wells. The Resolu�on and the Nexus Study is available at: 1306 (cityo�ughsonca.gov).
The Nexus Study, dated July 18, 2006, outlines the exis�ng development impact fees, a brief descrip�on of the type of fee, growth projec�ons, capital improvements, exis�ng assets, a lis�ng of insured capital assets, and each Impact Fee: Public Facili�es, Storm Drainage, Sewer, Water, Street Improvement, Park Development, Park In-Lieu, and Community Enhancement Fees. In addi�on, on August 13, 2007, Resolu�on No. 07-198 updated the Wastewater Development Impact Fee The Nexus Study recommends that all fees be updated annually to account for changes in the cost of materials and labor, indexing them to changes in the Engineering News Record-Construc�on Cost Index (ENR-CCI) This index measures changes in the rela�ve cost of building public infrastructure such as roads, sewers, and water systems. The ENR-CCI for the Bay Area as of June 2006 was 8440.73. To calculate the change, the ENR-CCI for the Bay Area each June should be used to adjust the fees by the percent change in the index from the previous June. Through the years, fees have not been adjusted by the ENR-CCI; however, in July 2023 the ENR-CCI is 15369.76, an increase of 82%.
Resolu�on 07-198 adopted a new Nexus Study for Wastewater Development Impact Fee, the study is available at: 1301 (cityo�ughsonca.gov)
Within 180 days a�er the last day of each fiscal year, the local agency must make available to the public the following informa�on:
• A brief descrip�on of the type of fee in the fund
• the Amount of the fee
• The beginning and ending balance of the fund
• The amount of the fees collected, and the interest earned • iden�fica�on of each of the public improvements on which the fees were expended and the amount of fees expended on the improvement compared to the total cost • Approximate date by which construc�on will commence if sufficient funds have been collected • Descrip�on of each interfund transfer or loan
• Amount of any refunds
Link to the City of Hughson’s Fee Schedule: htps://www.cityo�ughsonca.gov/media/886 3 Development Impact Fees and Capacity Fees Fund Lis�ng Community Enhancement Impact Fee – The purpose of this fee is to fund improvements to the City’s visual and aesthe�c appeal. In par�cular, it would be collected to provide new landscaping, signs, statues, and other visible improvements that bring older areas of the City more in line with the newly developed sec�ons.
Park Development Impact Fee – The fee is assessed to recover the costs of providing parks for future residents.
Park In-Lieu Impact Fee – The Quimby Act allows the City to require that new development set aside some amount of land (between 3 and 5 acres/1,000 people) for the purpose of providing park land.
Public Facili�es – The public facili�es impact fee is designed to recover the costs of providing general civic facili�es such as City Hall and community centers, including future improvements, extensive renova�ons, and remodeling.
Sewer Capacity – The Sewer fee is assessed to recover the costs of infrastructure associated with necessary to extending sewer service related to increased development and the Nexus Study adopted on August 13, 2007 updated the fee to ensure that new growth is adequately mi�ga�ng its impacts on the City by providing for adequate capacity in the wastewater treatment plant.
Storm Drainage – The storm drainage impact fee is designed to recover the costs associated with the provision and expansion of storm drainage infrastructure.
Street Improvement – the street improvement impact fee is assessed to recover the costs associated with providing street and traffic improvements related to increased popula�on and vehicle trips due to new development.
Water Capacity – The water fee is assessed to recover the costs of the infrastructure associated with extending water service related to increased development. 4 Community Enhancement Impact Fee
A brief descrip�on of the type of fee in the fund
The purpose of this fee is to fund improvements to the City’s visual and aesthe�c appeal. In par�cular, it would be collected to provide new landscaping, signs, statues, and other visible improvements that bring older areas of the City more in line with the newly developed sec�ons.
The amount of the fee
Single-family residence $ 1,008
Mul�-family residence $ 605
Commercial/retail, per 1000 square feet $ 593
Industrial/office, per 1,000 square feet $ 336
The beginning and ending balance of the fund
Beginning Balance $251,351
Ending Balance $281,785
The amount of the fees collected, and the interest earned Fees Collected $30,240
Interest Earned $194
Iden�fica�on of each of the public improvements on which the fees were expended and the amount of fees expended on the improvement compared to the total cost No fees were expended in 2022/23
Approximate date by which construc�on will commence if sufficient funds have been collected
1. Downtown Improvement Project es�mated start date 2024/25 Fiscal Year.
Descrip�on of each interfund transfer or loan
No interfund transfers or loans were from this account or fund.
Amount of any refunds
No refunds made.
5 Park Development Impact Fee
A brief descrip�on of the type of fee in the fund
This fee is assessed to recover the costs of providing parks for future residents The amount of the fee
Single-family residence $ 2,667
Mul�-family residence $ 1,600
The beginning and ending balance of the fund
Beginning Balance $794,011
Ending Balance $576,561
The amount of the fees collected, and the interest earned Fees Collected $80,010
Interest Earned $452
Iden�fica�on of each of the public improvements on which the fees were expended and the amount of fees expended on the improvement compared to the total cost
1. Amount of Fees Expended $297,913 Total Cost of Improvement $297,913 Monies were spent on the Lebright Field backstops
Approximate date by which construc�on will commence if sufficient funds have been collected Capital Improvements with Es�mated Dates of Construc�on:
1. Lebright parking, storm drainage, paving and striping, es�mated start date of October 2023
2. Lebright restroom and concession stand project, es�mated start date of October 2023
3. Lebright ADA walkways, start date of July 2023
4. Ligh�ng for Lebright, es�mated start date of December 2024 Descrip�on of each interfund transfer or loan
No interfund transfers or loans were made from this account Amount of any refunds
No refunds made.
6 Park In-Lieu Impact Fee
A brief descrip�on of the type of fee in the fund
The Quimby Act allows the City to require that new development set aside some amount of land (between 3 and 5 acres/1,000 people) for the purpose of providing parkland.
The amount of the fee
Single-family residence $ 1,991
Mul�-family residence $ 1,194
The beginning and ending balance of the fund
Beginning Balance $621,953
Ending Balance $682,153
The amount of the fees collected, and the interest earned Fees Collected $59,730
Interest Earned $470
Iden�fica�on of each of the public improvements on which the fees were expended and the amount of fees expended on the improvement compared to the total cost No fees were expended in 2022/23
Approximate date by which construc�on will commence if sufficient funds have been collected Capital Improvements with Es�mated Dates of Construc�on:
1. Purchase of land for parks, es�mated construc�on will begin when enough funds have been collected.
Descrip�on of each interfund transfer or loan
No interfund transfers or loans were made from this account.
Amount of any refunds
No refunds made.
7 Public Facili�es
A brief descrip�on of the type of fee in the fund
The public facili�es impact fee is designed to recover the costs of providing general civic facili�es such as City Hall and community centers, including future improvements, extensive renova�ons and remodeling.
The amount of the fee
Single-family residence $ 3,050
Mul�-family residence $ 3,050
Commercial/retail, per 1000 square feet $ 1,794
Industrial/office, per 1,000 square feet $ 1,017
The beginning and ending balance of the fund
Beginning Balance $1,675,454
Ending Balance $1,772,781
The amount of the fees collected, and the interest earned Fees Collected $97,252
Interest Earned $1,225
Iden�fica�on of each of the public improvements on which the fees were expended and the amount of fees expended on the improvement compared to the total cost
1. Amount of Fees Expended $1,150.00 Total Cost of Improvement $0.00 - Purchase not yet completed
Fees spent in 2022/23 were for legal expenses surrounding the purchase of property.
Approximate date by which construc�on will commence if sufficient funds have been collected Capital Improvements with Es�mated Dates of Construc�on:
1. Property purchase, es�mated start date of January 2024 Descrip�on of each interfund transfer or loan
No interfund transfers or loans were made from this account Amount of any refunds
No refunds made.
8 Sewer Capacity
A brief descrip�on of the type of fee in the fund
The Sewer fee is assessed to recover the costs of infrastructure associated with necessary to extending sewer service related to increased development and the Nexus Study adopted on August 13, 2007 updated the fee to ensure that new growth is adequately mi�ga�ng its impacts on the City by providing for adequate capacity in the wastewater treatment plant.
The amount of the fee
Single-family residence $ 13,755
Mul�-family residence $ 9,628
Retail/services (per 1000 square feet) $ 11,967
Offices (per 1,000 square feet) $ 7,290
Service Commercial (per 1,000 square feet) $ 6,877
Industrial (per 1,000 square feet) $ 6,465
The beginning and ending balance of the fund
Beginning Balance $177,345
Ending Balance $637,485
The amount of the fees collected, and the interest earned Fees Collected $459,943
Interest Earned $359
Iden�fica�on of each of the public improvements on which the fees were expended and the amount of fees expended on the improvement compared to the total cost Legal fees of $163 were paid in 2022/23.
1. Amount of Fees Expended $163 Total Cost of Improvement $___________
2. Amount of Fees Expended $0.00 Total Cost of Improvement $___________ Approximate date by which construc�on will commence if sufficient funds have been collected Capital Improvements with Es�mated Dates of Construc�on:
1. Debt service payment
2. Sewer upgrades to provide adequate capacity for Wells 9 & 10, es�mated start date of 2025 Descrip�on of each interfund transfer or loan
No interfund transfers or loans were made from this account Amount of any refunds
No refunds made.
9 Storm Drainage
A brief descrip�on of the type of fee in the fund
The storm drainage impact fee is designed to recover the costs associated with the provision and expansion of storm drainage infrastructure.
The amount of the fee
Single-family residen�al, per dwelling unit $ 2,814
Mul�ple-family residen�al, per dwelling unit $ 2,189
Commercial/retail, per 1,000 square feet $ 3,272
Industrial/office, per 1,000 square feet $ 1,781
The beginning and ending balance of the fund
Beginning Balance $789,749
Ending Balance $854,343
The amount of the fees collected, and the interest earned Fees Collected $95,126
Interest Earned $600
Iden�fica�on of each of the public improvements on which the fees were expended and the amount of fees expended on the improvement compared to the total cost
1. Amount of Fees Expended $31,132 Total Cost of Improvement $___________ Fees paid in 2022/23 were to assess what trash capture systems will be needed. These On Land Visual Trash Assessments (OVTA) will be used to determine the trash capture systems needed to comply with the State of California requirements.
Approximate date by which construc�on will commence if sufficient funds have been collected Capital Improvements with Es�mated Dates of Construc�on:
1. Trash capture systems, es�mated start date of June 2025 Descrip�on of each interfund transfer or loan
No interfund transfers or loans were made from this account Amount of any refunds
No refunds made.
10 Street Improvement
A brief descrip�on of the type of fee in the fund
The street improvement impact fee is assessed to recover the costs associated with providing street and traffic improvements related to increased popula�on and vehicle trips due to new development.
The amount of the fee
Single-family residen�al, per unit $ 4,101
Mul�ple-family residen�al, per unit $ 2,778
Commercial/retail, per 1,000 square feet $ 6,625
Industrial/office, per 1,000 square feet $ 2,760
The beginning and ending balance of the fund
Beginning Balance $482,781
Ending Balance $605,811
The amount of the fees collected, and the interest earned Fees Collected $123,030
Interest Earned $0
Iden�fica�on of each of the public improvements on which the fees were expended and the amount of fees expended on the improvement compared to the total cost No fees were expended in 2022/23.
Approximate date by which construc�on will commence if sufficient funds have been collected Capital Improvements with Es�mated Dates of Construc�on:
1. Street surface improvement project, es�mated start date of December 2023
2. Whitmore pedestrian crossing, es�mated start date of December 2024
3. Whitmore reconstruc�on, es�mated start date of June 2025 Descrip�on of each interfund transfer or loan
No interfund transfers or loans were made from this account Amount of any refunds
No refunds made.
11 Water Capacity
A brief descrip�on of the type of fee in the fund
The water fee is assessed to recover the costs of the infrastructure associated with extending water service related to increased development.
The amount of the fee
Meter Size Fee
5/8 x 3/4” $ 3,803
3/4” $ 5,705
1” $ 9,508
1-1/2” $ 19,015
2 $ 30,424
3 $ 57,045
4 $ 95,075
6 $ 190,150
8 $ 304,240
10” & 12” $ 437,345
The beginning and ending balance of the fund
Beginning Balance -$477,359
Ending Balance -$312,091
Debt Service – Water Tank1 $872,237
Cash Balance of Water Capacity $560,265
1 Debt Service for the Water Tank Loan which will be paid in full in March 2026 The amount of the fees collected, and the interest earned Fees Collected $165,431
Interest Earned $0
Iden�fica�on of each of the public improvements on which the fees were expended and the amount of fees expended on the improvement compared to the total cost
1. Amount of Fees Expended $163 Total Cost of Improvement $___________ In 2022/23 $163 were spent in legal fees for assessing capacity.
Approximate date by which construc�on will commence if sufficient funds have been collected Capital Improvements with Es�mated Dates of Construc�on:
1. Debt service payment annually
Descrip�on of each interfund transfer or loan
No interfund transfers or loans were made from this account Amount of any refunds
No refunds made.
Meeting Date: November 13, 2023
Subject: Approval for Council Member Alan McFadon to Attend the League of California Cities New Mayors and Council
Members Academy in Monterey, CA on January 24-26,
2024, and to Reimburse Costs Associated with Attending
the Conference
Enclosure: Agenda for the League of California Cities Academy Presented By: Merry Mayhew, City Manager
Approved By: ___________________________
City Manager
Staff Recommendation:
Approve Council Member Alan McFadon to attend the League of California Cities New Mayors and Council Members Academy in Monterey, CA from January 24 through January 26, 2023, and reimburse costs associated with attending the Academy.
Background and Discussion:
The League of California Cities (LOCC) provides training for new mayors and council members after each election. The LOCC New Mayors and Council Members Academy (Academy) includes Harassment Prevention Training, required by Assembly Bill 1661, and Understanding Public Service Ethics Laws and Principles, required by Assembly Bill 1234.
In addition, the Academy provides workshops with information on the LOCC, the Cal Cities leadership team, and the tools provided by Cal Cities, as well as other workshops. Examples include Developing an Effective City Council and City Manager Team, Legal Powers and Obligations, Policy Role in Land Use Planning, Effective Advocacy and Key City Issues, The Do’s and Don’ts of Conducting a Public Meeting, Social Media/Digital Communications, and Civic Engagement, and Financial Responsibilities.
Along with the required training and the workshops, attending the LOCC Academy provides an excellent opportunity to network and build relationships with other mayors and council members as well as meet the LOCC Regional Public Affairs Manager for the Central Valley Division of the League of California Cities, Stephen CITY COUNCIL AGENDA ITEM NO. 3.4
SECTION 3: CONSENT CALENDAR
Qualls. Mr. Stephen Qualls represents the City of Hughson along with other cities in the Central Valley.
Council Member Alan McFadon is requesting approval to attend the LOCC Academy that is being held on January 24, 25, and 26, 2024.
An estimated cost to attend the LOCC Academy is approximately $2,100 and includes registration, hotel, mileage, parking costs, and per diem.
Pre-paid Registration and per-diem can be advanced to the council member by the City. Other costs such as lodging, mileage, parking fees, etc., will be reimbursed after they return and submit receipts.
The Hughson Municipal Code 2.24.020 states that council members shall be reimbursed for actual and necessary expenses incurred in the performance of official duties.
Fiscal Impact:
The cost of attending the LOCC Academy is supported by the City Council General Fund Budget. Should additional appropriations be necessary, an adjustment will be made at the mid-year or the year-end budget cycle.
Contact Person
I. TRAVEL INFORMATION
Name(s) Dept.
Conf./Event City/State
Dates (Incl. Travel time): From: To:
Mode of Transportation (city or private car, air, etc.) Additional passengers in city vehicle
If private car, need proof of insurance
II. EXPENSE AUTHORIZATION Travel Time Sheet attached (Initial) Fund/Account #: 1005 / Brochure/backup & Expense Worksheet attached (Initial) Per Diem: Lodging: Air: Comm'l Trans:
Registration: Misc.
For:
TOTAL REQUESTED:
EMPLOYEE: APPROVED:
Date Signed by Employee: Date Approved by Director:
AUTHORIZATION FOR TRAVEL POLICY EXCEPTIONS (See Worksheet):
III. ACTUAL EXPENSE REPORT Date/Time of Departure: Date/Time of Return:
Dates
Per Diem
Lodging
Auto
Air
Comm'l Trans
Registration
Misc
Misc
Misc
IV. ACTUAL ADVANCES (Including pre-paid expenses): Check box for pre-paid expenses.
ACTUAL EXP TOTALS $
LESS ACTUAL ADVANCES $
NET RETURNED $
NET REIMBURSABLE $
TO FINANCE FOR AUDIT (Date)
APPROVED:
Employee Signature Date
Finance Signature Date
Service Director Signature Date
ACTUAL EXP
TOTALS 700.00
110.00
Alan McFadan
Per Diem Alan McFadan
mileage
675.00
-
1/24/24
110.00
-
-
-
1/26@noon
Parking@$50 Day
1/26/24
Council Member Alan McFadan
N/A
(City Manager/Designee)
-
60050
$110.00 $950 estimate
$675.00 Pre-Pd $163.75
40.00 20.00
RT mileage-250
N/A
1/25/24 TOTALS
25.00 675.00
-
-
40.00 25.00 20.00 - - - 785.00
Date
675.00
Purpose Payee
Registration
Amount
TOTAL ACTUAL ADVANCES 785.00
Private Car
N/A
$2,098.75
City Council -
1/23/24
$25.00
Merry Mayhew
Council Member Alan McFadan
League of CA Cities Council Member Orientation Monterey, CA 100-1005-60050
CITY OF HUGHSON TRAVEL REQUEST AND EXPENSE REPORT
1/23@
Council Member Alan McFadon
1/23/2024 1/26/2024
$200.00
City Council approval
Meeting Date: November 13, 2023
Subject: Consideration to Appoint One Candidate to the Planning Commission
Enclosure: Commission Application:
Abel Morin
Presented By: Ashton Gose, City Clerk
Approval: ________________________
City Manager
Staff Recommendation:
Appoint Abel Morin to the Planning Commission.
Background and Overview:
The Hughson Planning Commission consists of five members appointed by the Mayor, with a majority of the City Council, to alternating two-year terms. Currently, there is one (1) vacancy for the Planning Commission, with another scheduled for December 31, 2023. City staff has advertised for these vacancies and one (1) application has been received.
Abel Morin has expressed interest in serving on the Planning Commission by means of the application process. If appointed, his term will begin immediately.
City staff conferred with Mayor George Carr regarding the recommendation to appoint the new applicant. Mayor Carr agreed with the recommendation and asked staff to present the item to the City Council for a majority vote.
At this time, the City Council has the opportunity to interview the applicant (to do so, the item would need to be pulled from the Consent Calendar by a member of the City Council), discuss the application, and ultimately appoint the applicant with a majority vote.
CITY COUNCIL AGENDA ITEM NO. 3.5
SECTION 3: CONSENT CALENDAR
Fiscal Impact:
Per the Hughson Municipal Code, Hughson Planning Commissioners are compensated $50 per meeting attended and reimbursement of necessary travel and other expenses incurred by the performance of their official duties. The City’s annual budget includes funding for this commitment.