City Council Agenda January 22, 2024
1 AMERICANS WITH DISABILITIES ACT/CALIFORNIA BROWN ACT
NOTIFICATION FOR THE CITY OF HUGHSON
This Agenda shall be made available upon request in alternative formats to persons with a disability; as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) and the Ralph M. Brown Act (California Government Code Section 54954.2).
Disabled or Special needs Accommodation: In compliance with the Americans with Disabilities Act, persons requesting a disability related modification or accommodation in order to participate in the meeting and/or if you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (209) 883-4054. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring that reasonable accommodations are made to provide accessibility to the meeting.
AGENDA
City of Hughson
REGULAR CITY COUNCIL MEETING
Hughson City Hall – 7018 Pine Street Hughson, California MONDAY, JANUARY 22, 2024 – 6:00 P.M.
HUGHSON CITY COUNCIL
How to participate in, or observe the Meeting:
• In person in the City Council Chambers and submit public comment when invited during the meeting. • Observe only via YouTube live, by accessing this link:
https://www.youtube.com/channel/UC-PwkdIrKoMmOJDzBSodu6A?view_as=subscriber If a technical issue arises with any streaming option, the City Council meeting will continue unless the meeting is being held pursuant to the provisions of Assembly Bill 2449. • In addition, recorded City Council meetings are posted on the City’s website the second business day following the meeting. Recorded videos can be accessed with the following link:
Upcoming Meetings | Hughson CA
City Council Agenda January 22, 2024
2 CALL TO ORDER: Mayor George Carr
ROLL CALL: Mayor George Carr
Mayor Pro Tem Randy Crooker
Councilmember Samuel Rush
Councilmember Julie Ann Strain
Councilmember Alan McFadon
FLAG SALUTE: Mayor George Carr
INVOCATION: Hughson Ministerial Association
1. PUBLIC BUSINESS FROM THE FLOOR (No Action Can Be Taken):
Please limit presentations to five minutes. If you wish to speak regarding an item on the agenda, you may be asked to defer your remarks until the Council addresses the matter. Pursuant to California Government Code Section 54954.2(a)(3), no action or discussion may be undertaken on any item not appearing on the posted agenda, except that the City Council, or its staff, may briefly respond to comments or questions from members of the public, provide a reference to staff or other resources for factual information, or direct staff to place the issue on a future agenda.
2. PRESENTATIONS: NONE.
3. CONSENT CALENDAR:
All items listed on the Consent Calendar are to be acted upon by a single action of the City Council unless otherwise requested by an audience member, or individual Councilmember for special consideration. Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.
3.1: Approve the Minutes of the Regular Meeting of January 8, 2024.
3.2: Approve the Minutes of the Special Meeting of January 16, 2024.
3.3: Approve the Warrants Register.
3.4: Adopt Resolution No. 2024-03, Amending the City of Hughson’s Legislative Program.
3.5: Government Tort Claim. Reject Claim of California Automobile Insurance Company and Send Written Rejection Notice.
4. UNFINISHED BUSINESS: NONE.
5. PUBLIC HEARING TO CONSIDER THE FOLLOWING: NONE.
City Council Agenda January 22, 2024
3 6. NEW BUSINESS:
6.1 Contract with NJA Architecture for Architectural Services Associated with Phase 1 of the Civic Center Architectural Design Project.
7. CORRESPONDENCE: NONE.
8. COMMENTS:
A brief report on notable attendance of a meeting, or conference, or other notable topics of City business shall be made.
The Brown Act does not allow for discussion or action of items by the City Council during this time.
8.1: Staff Reports and Comments:
City Manager:
City Clerk:
Director of Finance:
Community Development Director:
Police Services:
City Attorney:
8.2: Council Comments:
8.3: Mayor’s Comments:
9. CLOSED SESSION TO DISCUSS THE FOLLOWING:
9.1: PUBLIC EMPLOYMENT
Title: City Manager
9.2: CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Mayor George Carr, Thomas Terpstra, Jr., Deputy City Attorney
Unrepresented Employee: City Manager
10. ADJOURNMENT:
The next Special City Council meeting is scheduled for February 13, 2024, at 6:00 pm.
AFFIDAVIT OF POSTING
Date: January 19, 2024 Time: 3:00PM
Name: Ashton Gose Title: City Clerk
City Council Agenda January 22, 2024
4 General Information: The Hughson City Council meets in the Council Chambers on the second and fourth Mondays of each month at 6:00 p.m., unless otherwise noticed.
Council Agendas: The City Council agenda is now available for public review at the City’s website and City Clerk’s Office, 7018 Pine Street, Hughson, California by the Friday, prior to the scheduled meeting. Copies and/or subscriptions can be purchased for a nominal fee through the City Clerk’s Office.
Questions: Please contact the City Clerk at (209) 883-4054.
Notice Regarding Non-English Speakers:
Pursuant to California Constitution Article III, Section IV, establishing English as the official language for the State of California, and in accordance with California Code of Civil Procedures Section 185, which requires proceedings before any State Court to be in English, notice is hereby given that all proceedings before the City of Hughson City Council shall be in English and anyone wishing to address the Council is required to have a translator present who will take an oath to make an accurate translation from any language not English into the English language.
UPCOMING EVENTS:
January 22 Economic Development Committee Meeting, City Hall, 4:30PM January 22 City Council Meeting, City Council Chambers or YouTube Live Stream, 6:00PM February 7 City/Fire 2+2 Committee Meeting, Hughson Fire District Office, 5:30PM February 12 Lincoln’s Birthday – City Hall Closed
February 13 Special City Council Meeting, City Council Chambers or YouTube Live Stream, 6:00PM
February 14 Special Parks, Recreation and Entertainment Commission Meeting, City Council Chambers, 6:00PM
February 15 Mayor George Carr’s State of the City of Hughson Address, Samaritan Village, 6:00PM
February 20 Planning Commission Meeting, City Council Chambers, 6:00PM February 21 Hughson has Heart Planning Meeting, City Council Chambers, 6:00PM Meeting Date: January 22, 2024
Subject: Approval of the City Council Minutes
Presented By: Ashton Gose, Executive Assistant/City Clerk Approved By: ________________________
City Manager
______________________________________________________________________ Staff Recommendation:
Approve the Minutes of the regular Meeting of January 8, 2024.
Background and Overview:
The draft minutes of the January 8, 2024 meeting are prepared for the Council’s review.
CITY COUNCIL AGENDA ITEM NO. 3.1
SECTION 3: CONSENT CALENDAR
City Council Minutes January 8, 2024
1 MINUTES
City of Hughson
CITY COUNCIL MEETING
Hughson City Hall – 7018 Pine Street
Hughson, California
MONDAY, JANUARY 8, 2024 – 6:00 P.M.
CALL TO ORDER: Mayor George Carr
ROLL CALL:
Present: Mayor George Carr
Mayor Pro Tem Randy Crooker
Councilmember Julie Ann Strain
Councilmember Alan McFadon
Councilmember Samuel Rush
Staff Present: Merry Mayhew, City Manager
Ashton Gose, City Clerk
Andy Pinasco, City Attorney
Tom Terpstra, Deputy City Attorney
Carla Jauregui, Community Development Director
Jose Vasquez, Public Works Superintendent
Kim Weimer, Director of Finance and Admin Services
Sarah Chavarin, Accounting Manager
Sanjay Prasad, Sheriff’s Deputy
________________________________________________________________
1. PUBLIC BUSINESS FROM THE FLOOR (No Action Taken):
A member of the public expressed concerns regarding the City of Hughson Use Permit process. A copy of the correspondence provided to the City
HUGHSON CITY COUNCIL
City Council Minutes January 8, 2024
2 Council is attached to be kept on file as part of the official record of this City Council meeting.
2. PRESENTATIONS: NONE.
3. CONSENT CALENDAR:
3.1: Approve the Minutes of the Regular Meeting of December 11, 2023.
3.2: Approve the Warrants Register.
3.3 Waive the Second Reading and Adopt Ordinance No. 2023-05, Authorizing the Amendment of Authorized Services and the Levy of a Special Tax Lien.
3.4: Approve the 2024 City Council Appointments to Boards and Committees.
CARR/CROOKER 5-0-0-0 motion passes to approve the Consent Calendar, as presented, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
4. UNFINISHED BUSINESS:
4.1: Approval of a Contract with MHK Construction for the Installation of a Sewer Lateral at Lebright Fields, and Authorization for the City Manager to Execute the Contract.
Superintendent Vasquez presented the staff report on this item.
Mayor Carr opened public comment at 6:10 PM. There was no public comment. Mayor Carr closed public comment at 6:10 PM.
STRAIN/CROOKER 5-0-0-0 motion passes to approve a contract with MHK Construction for the installation of a sewer lateral at Lebright Fields for $39,998 with a 10% contingency and authorize the City Manager to execute the contract inclusive of any final edits by the City Attorney, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
City Council Minutes January 8, 2024
3 5. PUBLIC HEARING: NONE.
6. NEW BUSINESS:
6.1: Adoption of Resolution No. 2024-01, Ratifying the Execution of the Professional Services Agreement with Quality Service Inc., for Water and Wastewater Consulting Services.
Director Jauregui presented the staff report on this item.
Mayor Carr opened public comment at 6:18 PM. There was no public comment. Mayor Carr closed public comment at 6:19 PM.
CARR/CROOKER 5-0-0-0 motion passes to adopt Resolution No. 2024-01, Ratifying the Execution of the Professional Services Agreement with Quality Service Inc., for Water and Wastewater Consulting Services, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
6.2: Adoption of Resolution No. 2024-02, Censuring Council Member Samuel Rush for violation of the Council Code of Conduct for Elected Officials and failure to adhere to internal relations as specified in the City of Hughson Municipal Code.
Mayor Carr presented this item.
Mayor Carr opened public comment at 6:26 PM. There was no public comment. Mayor Carr closed public comment at 6:26 PM.
CARR/McFADON 4-1-0-0 motion passes to adopt Resolution No. 2024-02, Censuring Council Member Samuel Rush for violation of the Council Code of Conduct for Elected Officials and failure to adhere to internal relations as specified in the City of Hughson Municipal Code, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE NO AYE AYE AYE
7. CORRESPONDENCE: NONE.
City Council Minutes January 8, 2024
4 8. COMMENTS:
8.1: Staff Reports and/or Comments:
City Manager:
City Manager Mayhew informed the City Council that a concession and restroom building was being delivered to Lebright Fields.
City Clerk:
City Clerk Gose informed the City Council that there is a Hughson has Heart planning meeting on January 17, 2024.
Director of Finance:
Director Weimer informed the City Council that a new Request for Proposal was posted to the city website.
Chief of Police:
Deputy Prasad provided the City Council with the latest Crime Statistic Report.
8.2: Council Member Comments:
Councilmember McFadon attended a StanCOG Policy Board meeting and a League of California Cities Executive Committee meeting.
Councilmember Strain participated in several Operation Santa Routes.
Mayor Pro Tem Crooker thanked staff for their continued hard work.
8.3 Mayor’s Comments:
Mayor Carr thanked staff for their continued hard work. He provided a reminder regarding the 2024 Ag Boosters Dinner, and Hughson has Heart event.
9. CLOSED SESSION TO DISCUSS THE FOLLOWING:
9.1: Public Employment
Title: City Manager
No reportable action.
10. ADJOURNMENT:
City Council Minutes January 8, 2024
5 STRAIN/CROOKER 5-0-0-0 motion passes to adjourn the January 8, 2024 regular meeting at 7:03 PM, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
Meeting Date: January 22, 2024
Subject: Approval of the City Council Minutes
Presented By: Ashton Gose, Executive Assistant/City Clerk Approved By: ________________________
City Manager
______________________________________________________________________ Staff Recommendation:
Approve the Minutes of the special Meeting of January 16, 2024.
Background and Overview:
The draft minutes of the January 16, 2024 meeting are prepared for the Council’s review.
CITY COUNCIL AGENDA ITEM NO. 3.2
SECTION 3: CONSENT CALENDAR
City Council Minutes January 16, 2024
1 MINUTES
City of Hughson
SPECIAL CITY COUNCIL MEETING
USF Community Center - 2413 3rd Street
Hughson, California
TUESDAY, JANUARY 16, 2024 – 1:17 P.M.
CALL TO ORDER: Mayor George Carr
ROLL CALL:
Present: Mayor George Carr
Mayor Pro Tem Randy Crooker
Councilmember Julie Ann Strain
Councilmember Alan McFadon
Councilmember Samuel Rush
Staff Present: Merry Mayhew, City Manager
Andy Pinasco, City Attorney
________________________________________________________________
1. PUBLIC BUSINESS FROM THE FLOOR (No Action Taken):
NONE.
2. CLOSED SESSION:
2.1: Public Employment
Title: City Manager
No reportable action.
HUGHSON CITY COUNCIL
City Council Minutes January 16, 2024
2 3. ADJOURNMENT:
McFADON/RUSH 5-0-0-0 motion passes to adjourn the January 16, 2024 special meeting at 3:48 PM, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
APPROVED:
__________________
GEORGE CARR, Mayor
ATTEST:
___________________
ASHTON GOSE, City Clerk
Meeting Date: January 22, 2024
Subject: Approval of Warrants Register
Enclosure: Warrants Register
Presented By: Kim Weimer, Director of Finance
Approved By: _________________________
City Manager
Staff Recommendation:
Approve the Warrants Register as presented.
Background and Overview:
The warrants register presented to the City Council is a listing of all expenditures paid from January 3, 2024, through January 16, 2024.
Fiscal Impact:
There are reductions in various funds for payment of expenses.
CITY COUNCIL AGENDA ITEM NO. 3.3
SECTION 3: CONSENT CALENDAR
1/16/2024 12:16:34 PM Page 1 of 5
Check Report
Hughson By Check Number
Date Range: 01/03/2024 - 01/16/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount Bank Code: Payable Bank-Payable Bank
01932 Donald A. Bigelow 01/09/2024 Regular 0.00 765.00 57565 INV0010454 Invoice 01/08/2024 CPR Training 0.00 765.00
00744 MAIN STREET DELI & BAKERY 01/09/2024 Regular 0.00 110.00 57566 INV0010453 Invoice 01/08/2024 Food for CPR Training (Lunch) 0.00 110.00 01257 1ST SECURITY & SOUND INC 01/11/2024 Regular 0.00 149.85 57568 0231763 Invoice 01/05/2024 MONITORING 0.00 149.85
00016 ABS PRESORT 01/11/2024 Regular 0.00 1,755.69 57569 134152 Invoice 01/03/2024 BILL PRINTING- December 0.00 1,755.69 01603 Amazon Capital Services, Inc. 01/11/2024 Regular 0.00 12,952.52 57570 13LJ-R9L9-J4WK Invoice 01/08/2024 water fill stations 0.00 2,807.43 16GX-YLGD-3QX1 Invoice 01/08/2024 recycle bins 0.00 1,685.86 17RL-PMFF-3YJV Invoice 01/08/2024 rain gear 0.00 460.77 19H9-937D-LGMY Invoice 01/08/2024 Office Supplies 0.00 43.10 1NLM-DL93-GFMT Invoice 01/08/2024 rain gear 0.00 137.84 1NMC-1P74-6NLV Invoice 01/03/2024 SafePace Evolution 11 Radar Feedback Sig… 0.00 7,011.88 1PR9-RHF4-16G1 Invoice 01/08/2024 concrete cutter blade 0.00 631.37 1WQ7-VR7Y-JLVM Invoice 01/08/2024 christmas tree star 0.00 43.04 1XW1-YPTJ-CG1Q Invoice 01/08/2024 sams work shoes 0.00 114.42 1YK9-CNDY-74GY Invoice 01/08/2024 switch for emr. lights 0.00 16.81 00104 AYERA TECHNOLOGIES INC. 01/11/2024 Regular 0.00 168.00 57571 518866 Invoice 01/08/2024 Service (Blanket) 0.00 84.00
527458 Invoice 01/08/2024 Service (Blanket) 0.00 84.00
00105 AZEVEDO'S AUTO SERVICE 01/11/2024 Regular 0.00 925.87 57572 24413 Invoice 01/08/2024 smog services 0.00 237.47
24483 Invoice 01/08/2024 smog services 0.00 49.75
24485 Invoice 01/08/2024 smog services 0.00 49.75
24486 Invoice 01/08/2024 smog services 0.00 49.75
24493 Invoice 01/08/2024 smog services 0.00 49.75
24523 Invoice 01/08/2024 smog services 0.00 489.40
01863 BATTERIES PLUS BULBS 01/11/2024 Regular 0.00 156.36 57573 P61606264 Invoice 01/08/2024 battery WWTP 0.00 156.36
01817 Black Castle Construction 01/11/2024 Regular 0.00 5,530.00 57574 INV-0740 Invoice 01/08/2024 november church toilet rental 0.00 5,530.00 00210 California Building Standards Commission 01/11/2024 Regular 0.00 174.15 57575 INV0010439 Invoice 01/02/2024 Green Building Fees 4th QTR 2023 0.00 174.15 00258 CENTRAL SANITARY SUPPLY 01/11/2024 Regular 0.00 547.03 57576 8460500 Invoice 01/08/2024 cleaning supplies (WWTP) 0.00 547.03 01538 Colonial Life 01/11/2024 Regular 0.00 484.42 57577 5405907-1201629 Invoice 12/19/2023 Colonial Life 0.00 484.42 00332 CONDOR EARTH TECHNOLOGIES 01/11/2024 Regular 0.00 2,232.99 57578 89684 Invoice 01/03/2024 FY22-24 MS4 Storm Water Support 0.00 2,232.99 01570 CSG Consultants 01/11/2024 Regular 0.00 7,882.81 57579 53655 Invoice 10/18/2023 Professional Services from Aug. 26- Sept. … 0.00 3,663.00 54330 Invoice 12/08/2023 Professional Services through Oct 28- Nov … 0.00 1,633.50 Check Report Date Range: 01/03/2024 - 01/16/2024
1/16/2024 12:16:34 PM Page 2 of 5
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount B232072 Invoice 12/01/2023 Building Plan Review Services 0.00 2,586.31 00406 Department of Conservation 01/11/2024 Regular 0.00 599.74 57580 INV0010438 Invoice 01/02/2024 SMIP Fees Collected 4th QTR 2023 0.00 599.74 01931 Elizabeth Alvarez 01/11/2024 Regular 0.00 500.00 57581 INV0010435 Invoice 01/03/2024 Damage Deposit - Alvarez 0.00 500.00 00464 EZ NETWORK SYSTEMS, INC. 01/11/2024 Regular 0.00 11,318.28 57582 43301. Invoice 11/16/2023 IT SERVICES 0.00 7,218.33
43302. Invoice 11/16/2023 IT SERVICES 0.00 2,922.00
43442 Invoice 12/29/2023 IT SERVICES 0.00 1,177.95
00522 GEOANALYTICAL LABORATORIE 01/11/2024 Regular 0.00 1,614.00 57583 J3L0508 Invoice 01/08/2024 Blanket PO geoanalytical 0.00 653.00 J3L1209 Invoice 01/08/2024 Blanket PO geoanalytical 0.00 167.00 J3L1308 Invoice 01/08/2024 Blanket PO geoanalytical 0.00 237.00 J3L1909 Invoice 01/08/2024 Blanket PO geoanalytical 0.00 212.00 J3L1910 Invoice 01/08/2024 Blanket PO geoanalytical 0.00 65.00 J3L2616 Invoice 01/08/2024 Blanket PO geoanalytical 0.00 215.00 J3L2617 Invoice 01/08/2024 Blanket PO geoanalytical 0.00 65.00 00528 GILTON SOLID WASTE MANAGE 01/11/2024 Regular 0.00 1,895.07 57584 HUGHSS-089 Invoice 01/03/2024 STREET SWEEPING - DECEMBER 0.00 1,895.07 00546 GRANITE TELECOMMUNICATION 01/11/2024 Regular 0.00 1,455.92 57585 631265739 Invoice 01/05/2024 PHONES 0.00 1,455.92
00914 Harbans Singh ET AL 01/11/2024 Regular 0.00 289.42 57586 1016132 Invoice 01/08/2024 diesel (blanket PO) 0.00 289.42 01933 HORNE LLP 01/11/2024 Regular 0.00 853.43 57587
5001 Invoice 01/09/2024 Inv 5001 - Returned LIWAP payment 0.00 853.43 01398 Jose Vasquez 01/11/2024 Regular 0.00 195.00 57588 INV0010432 Invoice 01/03/2024 Pesticide Course 0.00 195.00 00682 KAISER FOUNDATION HEALTH 01/11/2024 Regular 0.00 6,720.35 57589 691534645216 Invoice 02/01/2024 MEDICAL SERVICES- FEBRUARY 0.00 6,720.35 01930 Leeroy Garcia 01/11/2024 Regular 0.00 225.00 57590 INV0010433 Invoice 01/03/2024 Water Distribution Course 0.00 225.00 00755 MCR ENGINEERING, INC 01/11/2024 Regular 0.00 40,264.11 57591 19111 Invoice 12/18/2023 Well 7 Site Improvements 0.00 9,720.00 19115 Invoice 12/18/2023 Serivces Preformed Through 11/30/23 0.00 30,544.11 00762 MHK CONSTRUCTION 01/11/2024 Regular 0.00 3,974.00 57592 4312 Invoice 01/05/2024 Hughson Ave ADA Improvements (Final PO… 0.00 3,974.00 00824 NEUMILLER & BEARDSLEE 01/11/2024 Regular 0.00 13,579.56 57593 345649 Invoice 01/03/2024 LEGAL SERVICES 0.00 1,600.00
345650 Invoice 01/03/2024 Personnel Matters 0.00 3,475.00 345655 Invoice 11/29/2023 General Admin 0.00 8,504.56
00837 NORTHSTAR CHEMICAL 01/11/2024 Regular 0.00 10,432.55 57594 268060 Invoice 01/08/2024 Chemical (Blanket) 0.00 3,209.35 268060-2 Invoice 01/08/2024 Blanket PO chemicals for water 0.00 7,223.20 00855 OPERATING ENGINEERS LOCAL 01/11/2024 Regular 0.00 385.00 57595 1/2024-1 Invoice 01/05/2024 LOCAL UNION DUES #3 0.00 385.00 01884 PACIFIC STORAGE COMPANY 01/11/2024 Regular 0.00 66.48 57596 2215939 Invoice 12/31/2023 RECORDS STORAGE 0.00 66.48
00879 PG & E 01/11/2024 Regular 0.00 1,391.06 57597
Check Report Date Range: 01/03/2024 - 01/16/2024
1/16/2024 12:16:34 PM Page 3 of 5
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount INV0010434 Invoice 01/03/2024 UTILITIES 0.00 1,391.06
00884 PITNEY BOWES 01/11/2024 Regular 0.00 557.57 57598 INV0010442 Invoice 01/08/2024 POSTAGE 0.00 557.57
00906 PROVOST & PRITCHARD CONSU 01/11/2024 Regular 0.00 3,654.80 57599 104419 Invoice 10/17/2023 Professional Services for Sept 2023 0.00 2,757.00 105302 Invoice 11/20/2023 Professional Services for October 2023 0.00 897.80 00972 SAFE-T-LITE 01/11/2024 Regular 0.00 168.35 57600
395156 Invoice 01/08/2024 flares and rain boots 0.00 168.35 00975 SAMARITAN VILLAGE 01/11/2024 Regular 0.00 1,432.29 57601 Hughson1213 Invoice 01/03/2024 2023 State of the City 0.00 1,432.29 01000 SEEGER'S 01/11/2024 Regular 0.00 166.13 57602
0142774-IN Invoice 01/05/2024 OFFICE SUPPLIES 0.00 166.13 01360 SHORELINE ENVIRONMENTAL ENGINEERING 01/11/2024 Regular 0.00 2,475.00 57603 969 Invoice 01/05/2024 GAC plan and specification review 0.00 2,475.00 01599 SMILE BUSINESS PRODUCTS, INC 01/11/2024 Regular 0.00 92.20 57604 1167550 Invoice 01/03/2024 COPIES 0.00 92.20
01033 STANISLAUS COUNTY 01/11/2024 Regular 0.00 11,297.25 57605 R23-566032 Invoice 01/08/2024 1ST QTR PAYMENT - PID P219159 0.00 11,297.25 01040 STANISLAUS COUNTY SHERIFF 01/11/2024 Regular 0.00 145,532.65 57606 2324-20 Invoice 01/09/2024 Law Enforcement Services - November 20… 0.00 145,532.65 01434 State of California Department of Justice 01/11/2024 Regular 0.00 64.00 57607 700579 Invoice 01/03/2024 FINGERPRINT APPS 0.00 64.00
01066 STATE WATER RESOURCES CONTROL BOARD 01/11/2024 Regular 0.00 2,000.27 57608 INV0010441 Invoice 01/08/2024 Project Number 5010008-011C 0.00 2,000.27 01093 SYNAGRO WEST, LLC 01/11/2024 Regular 0.00 9,338.48 57609 43919 Invoice 01/08/2024 sludge removal 12/1/23 0.00 9,338.48 01709 The Lincoln National Life Insurance Company 01/11/2024 Regular 0.00 844.24 57610 4628677833 Invoice 12/01/2023 Life Insurance 0.00 422.12 4640505452 Invoice 01/01/2024 Life Insurance 0.00 422.12 01820 Thompson Woolley Builders, Inc 01/11/2024 Regular 0.00 11,094.99 57611 CM0000160 Credit Memo 04/12/2023 roof replacement for sewer pump at hatch… 0.00 -0.01 I-23-737 Invoice 01/05/2024 Playground cover at Euclid subdivision 0.00 11,095.00 01149 TURLOCK IRRIGATION DIST. 01/11/2024 Regular 0.00 24,737.09 57612 INV0010479 Invoice 01/09/2024 ELECTRIC 0.00 24,737.09
00005 United Site Services of California, Inc. 01/11/2024 Regular 0.00 80.78 57613 114-13751101 Invoice 01/03/2024 Fence Rental 0.00 80.78 01264 VERIZON WIRELESS 01/11/2024 Regular 0.00 380.10 57614 9952591035 Invoice 01/03/2024 MIFI DEVICES/ CAMERAS 0.00 152.04 9952591036 Invoice 01/03/2024 MIFI DEVICES/ CAMERAS 0.00 228.06 01192 VISION SERVICE PLAN 01/11/2024 Regular 0.00 505.12 57615 819476507 Invoice 01/01/2024 MEDICAL INSURANCE WITHHELD- January 0.00 505.12 01206 WARDEN'S OFFICE 01/11/2024 Regular 0.00 1,056.63 57616 2107577-0 Invoice 01/05/2024 MISC OFFICE SUPPLIES 0.00 586.43 2107579-0 Invoice 12/15/2023 MISC OFFICE SUPPLIES 0.00 361.06 2107730-0 Invoice 01/05/2024 MISC OFFICE SUPPLIES 0.00 38.36 2108397-0 Invoice 01/04/2024 MISC OFFICE SUPPLIES 0.00 159.19 Check Report Date Range: 01/03/2024 - 01/16/2024
1/16/2024 12:16:34 PM Page 4 of 5
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount C2107579 Credit Memo 01/05/2024 MISC OFFICE SUPPLIES 0.00 -88.41 01220 WESTURF INC. 01/11/2024 Regular 0.00 309.66 57617 00010000092307 Invoice 01/08/2024 xmark spacers 0.00 102.34 00010000092402 Invoice 01/08/2024 xmark parts 0.00 207.32 01249 WORLD OIL ENVIRONMENTAL SERVICES 01/11/2024 Regular 0.00 100.00 57618 I500-01004478 Invoice 01/08/2024 oil recycling 0.00 100.00 01420 CALIFORNIA STATE DISBURSEMENT UNIT 01/11/2024 Regular 0.00 40.12 57619 INV0010419 Invoice 01/03/2024 INCOME WITHHOLDING FOR CHILD SUPP… 0.00 40.12 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code Payable Bank Summary
Bank Drafts
EFT's
54 0
0 0
0 0.00
0.00 0.00
0.00 0.00
54 0.00
Payment
345,521.38
0.00 0.00
0.00 0.00
345,521.38
Payable
Count
92 0
0 0
0 92
Check Report Date Range: 01/03/2024 - 01/16/2024
1/16/2024 12:16:34 PM Page 5 of 5
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
54 0
0 0
0 0.00
0.00 0.00
0.00 0.00
54 0.00
345,521.38
0.00 0.00
0.00 0.00
345,521.38
92 0
0 0
0 92
Fund Name Period Amount
Fund Summary
999 POOLED CASH/CONSOLIDATED CASH 1/2024 345,521.38
345,521.38
1/16/2024 12:18:00 PM Page 1 of 1
Refund Check Register
Hughson Refund Check Detail
UBPKT03453 - 11-1060-001
Account Name Date Check # Amount Code Receipt Amount Type 11-1060-001 FERNANDEZ, AUDELIA 1/10/2024 57567 1,400.00 1400.00 Deposit Total Refunds: 1 Total Refunded Amount: 1,400.00
Revenue Code Summary
Revenue Code Amount
996 - UNAPPLIED CREDITS 1400.00
Revenue Total: 1400.00
General Ledger Distribution
Account Number Account Name Posting Amount IFT
Posting Date: 01/10/2024
Fund: 510 - WATER/SEWER DEPOSIT
510-10001 CLAIM ON CASH-WATER/SEWER DEPOSIT -1,400.00 Yes 510-11040 CUSTOMER CREDITS 1,400.00
510 Total: 0.00
Fund: 999 - POOLED CASH/CONSOLIDATED CASH
999-10010 CASH IN BANK-MONEY MARKET -1,400.00
999-20000 DUE TO OTHER FUNDS (POOLED CASH) 1,400.00 Yes 999 Total: 0.00
Distribution Total: 0.00
Meeting Date: January 22, 2024
Subject: Approval to Adopt Resolution No. 2024-03, Amending the City of Hughson’s Legislative Program
Enclosure: Proposed City of Hughson Legislative Program-2024 Presented By: Merry Mayhew, City Manager
Approved By: ______________________________
City Manager
Staff Recommendation:
Adopt Resolution No. 2024-03, amending the City of Hughson’s Legislative Program.
Background:
On January 10, 2022, the Hughson City Council adopted the latest version of the Hughson Legislative Program. The City Council discussed the Program that contained General Principles (Home Rule, Annexation, Rights of Way and Unfunded Mandates) and focused on the following policy areas: Environmental/Utilities and Public Works/Transportation/Telecommunications.
A legislative program is a tool that the City Council and staff can utilize to support the City of Hughson’s adopted Goals and Objectives. Through its development, the City can identify issues and priorities that may be addressed through legislative advocacy while doing it in a way that is cost-effective and efficiently utilizes City resources. To ensure its alignment with the Goals and Objectives and other City Council priorities, the legislative program can be re-evaluated throughout the year and adjusted, as necessary. City staff intends to bring the Legislative Program back to the City Council annually near the beginning of the calendar year specifically to coincide with the approval of the League of California Cities annual action agenda.
Adoption of a legislative program enables the City Council and staff to react to most legislative issues as they arise throughout the year promptly. The document can also be provided to State and Federal representatives so they are made aware of the issues that are important to Hughson and can advocate for those issues on the City’s behalf.
CITY COUNCIL AGENDA ITEM NO. 3.4
SECTION 3: CONSENT CALENDAR
Discussion:
Historically, the City of Hughson has conducted legislative advocacy through its work by designated members of the City Council with the League of California Cities (LOCC). Due to limited staffing resources, this model has served the City of Hughson well. Occasionally, the City of Hughson is asked to consider taking positions of support or opposition on Federal and State Legislation, and such requests are handled on a case-by-case basis by the Hughson City Council through its regular or special meetings; however, at times letters of support or opposition are requested urgently through LOCC. With an approved Legislative Program, the City Manager or the Mayor could handle these emergency items immediately without causing the delay of taking the position to the City Council. Matters not brought forward will be shared with the City Council in a regular meeting. This approach will ensure that staffing resources are utilized wisely to only conduct related work and analysis on those legislative matters consistent with the adopted Hughson Legislative Program.
The proposed 2024 City of Hughson’s Legislative Program (attached) is consistent with that considered by the City Council in January 2022 and includes the 2024 League of California Cities positions on current legislation.
Fiscal Impact:
Implementation of the City of Hughson’s Legislative Program will occur through existing staff and budgeted allocations. Fiscal impacts that may arise will be incorporated into the City’s annual budget process.
CITY OF HUGHSON
CITY COUNCIL
RESOLUTION NO. 2024-03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON APPROVING
THE HUGHSON AMENDED LEGISLATIVE PROGRAM
WHEREAS, a Legislative Program is a tool that the City Council and staff can utilize to support the goals and objectives of the City; and
WHEREAS, the development of a Legislative Program provides the opportunity to identify issues and priorities that may be addressed through legislative advocacy; and WHEREAS, adoption of a Legislative Program enables the City Council and staff to react quickly to most legislative issues as they arise, and the document can be provided to State and Federal representatives, so they are made aware of the issues that are important to Hughson; and
WHEREAS, legislative issues received by the City of Hughson will be discussed by the Mayor and City Manager and determined whether appropriate for formal City Council consideration and action; and
WHEREAS, the City Council authorizes the Mayor, or designee, to sign letters on behalf of the City Council on proposed legislation based on the adopted Hughson Legislative Program and analysis provided by City staff; and
WHEREAS, the Mayor has the authority on behalf of the City Council to respond to legislative items consistent with the adopted Hughson Legislative Program and considered urgent which is defined as requiring a response prior to the next available City Council meeting; and
WHEREAS, the City Manager will be directed to report on such legislative activity on an as-needed basis.
NOW, THEREFORE BE IT RESOLVED that the following items are approved and adopted by the City Council of the City of Hughson:
1. The City Council approves and adopts the Hughson Legislative Program.
2. The City Council authorizes the Mayor and the City Manager to review legislative matters received by the City and to determine whether such items should be considered by the City Council.
3. The City Council authorizes the Mayor, or the City Manager, to sign letters on behalf of the City Council on proposed legislation consistent with the adopted Hughson Legislative Program.
4. The City Council authorizes the Mayor, or the City Manager, to respond to urgent legislative items on behalf of the City Council provided the legislative items are consistent with the adopted Hughson Legislative Program.
5. The City Manager is directed to report to the City Council on such legislative activity on an as-needed basis.
PASSED AND ADOPTED by the City Council of the City of Hughson at a regular meeting held on the 22nd day of January 2024 by the following roll call vote:
AYES:
NOES:
ABSTENTION:
ABSENT:
APPROVED:
________________________
GEORGE CARR, Mayor
ATTEST:
_________________________
ASHTON GOSE, City Clerk
City of Hughson
Legislative Program
2024 DRAFT
General Principles
Home Rule
We support self-governance by locally elected officials as provided for in the State's Constitution. Specifically, we feel local governments should control their rights of way, have condemnation authority, be immune from tort liability, and be free to voluntarily cooperate with other public and private entities, as well as the State government, to ensure the best level of service for our citizens. We do not support actions at the state level that erode representative democracy or local selfdetermination.
Annexation
The ability of the City of Hughson to promote and plan for growth is inherent to the ultimate success of our community and Stanislaus County. We support the ability of cities to use their annexation powers as they are currently established in state statute. We oppose any change that limits the authority of cities to grow through annexation.
Rights-of-Way
We oppose any legislation that would restrict the ability of cities to control public property and rights-of-way or the ability of cities to franchise those entities that use the rights-of-way including the implementation of statewide franchises.
Unfunded Mandates
We oppose unfunded mandates. If the state or federal governments seek to promote policy objectives, an appropriate level of funding should accompany such mandates.
Environmental/Utilities
Strategy: Infrastructure
• Support federal and state funding targeted towards regional and interregional water resource planning efforts and related land use planning. • Support measures, which increase water supply through recharging and strengthen the City's rights for use of surface water.
• Support a fiscally and environmentally responsible reauthorization of the Safe Drinking Water Act.
• Support measures that will fund water management improvements.
Strategy: Livable Community
• Support legislation that provides direct funding for conservation and demand reduction projects in city facilities; seek grant or loan funding for essential services (i.e. police/fire, water/wastewater) to purchase new or replace existing backup generators that are more energy efficient and less polluting. • Support legislation that provides funding to increase the supply and affordability of housing and reform of state housing laws to retain local authority.
• Support legislation that provides increased funding and resources to prevent homelessness and assist individuals experiencing homelessness. • Support legislation that will fund a state-local partnership to enhance economic development.
Strategy: Government Operations
• Support measures that improve water quality within the city/region without lowering MCLs or requiring more monitoring.
• Oppose mandatory groundwater management unless it is reasonable, and the management reflects the representative views of all agencies which will be regulated particularly local government.
• Support legislation that provides local government and agency flexibility in meeting air quality requirements for existing backup generators for sewer, water and storm-pumping facilities.
• Support legislation and increased funding for juvenile crime prevention and abatement programs.
• Support legislation that will reimburse agencies responsible for identifying, tagging and removing waste from illegal drug labs.
• Support legislation making Bureau of Narcotics Enforcement Task Force labs available to our jurisdiction for evidence process and drug lab clean-up. • Support legislation that facilitates local law enforcement's ability to acquire the needed Federal Homeland Security funds.
• Support legislation enhancing sentencing and eliminating sentencing consolidation or reductions for those convicted of auto theft. • Support legislation strengthening disaster preparedness, resiliency, and recovery from climate change impacts through improved collaboration and resources.
• Support legislation that protects all current and future City revenue.
Public Works/Transportation/Telecommunications
Strategy: Infrastructure
• Support the development of state programs that would provide funding for the construction of new transportation infrastructure and upgrades within communities experiencing explosive residential growth.
• Support legislation that provides additional funds for infrastructure or which provides options for financing developer requirements.
• Support legislation that enhances resources for local jurisdiction to strengthen, sustain, maintain and operate critical infrastructure, including local streets, highways, bridges, public transit, and broadband, to improve workforce and economic development.
• Support legislation to fund telecommunication planning and implementation. • Support legislation to fund GIS to better manage regional resources, respond to emergencies and plan for growth.
Strategy: Planning for the Future
• Support State and Federal legislation to reaffirm home rule in oversight and revaluation of telecommunication entities, using public rights-of-way and affecting conditions addressed by local planning and land use policies.
Strategy: Government Operations
• Support legislation that provides increased local control over spending on streets and highways.
• Support legislation that provides additional funding to assist public transit systems in meeting air quality standards.
• Support State legislation that protects current and future City revenues:
o SLESF (Supplemental Law Enforcement Services Fund)
o Vehicle License Fees, Property Taxes, Sales Taxes
• Oppose the California Business Roundtable 2024 ballot measure that would put at risk billions of dollars for essential local services.
Meeting Date: January 22, 2024
Subject: Reject Claim for Damages
Enclosure: Initial Claim Form
Presented By: Ashton Gose, Executive Assistant/City Clerk Approved By: _________________________
City Manager
Staff Recommendation:
Reject Claim for Damages – California Automobile Insurance Company Insured: Tyler Snodgrass (Date of Loss: 9/21/2023) in the amount of $8,369.87 and send written rejection notice.
Discussion:
For discussion to take place on this item, a member of the City Council would need to pull the item from the consent calendar for special consideration, and discussion must take place in a closed session.
Fiscal Impact:
There are no fiscal impacts associated with the denial of this claim.
CITY COUNCIL AGENDA ITEM NO. 3.5
SECTION 3: CONSENT CALENDAR
City of Hughson
7018 Pine Street • PO Box 9
Hughson, CA 95326
209.883.4054 • Fax: 209.883.2638
CLAIM FORM
Form B
CLAIM AGAINST ______________________________________________________________________________________________ Claimant’s Name: _____________________________________________________________________________________________ SSN: ____________________________ DOB: _____________________ Gender: Male Female Claimant’s Address: ___________________________________________________________________________________________ Date of Incident/Accident: ______________________________________________________________________________________ Date injuries, damages, or losses were discovered: __________________________________________________________________ Location of incident/accident: ___________________________________________________________________________________ What did entity or employee do to cause this loss, damage, or injury: ___________________________________________________ ___________________________________________________________________________________________________________ What are the names of the entity’s employees who caused this injury, damage, or loss (if known)? ___________________________ ___________________________________________________________________________________________________________ What specific injuries, damages, or losses did claimant receive? _______________________________________________________ ___________________________________________________________________________________________________________ What amount of money is claimant seeking or, if the amount is more than $10,000 which is the appropriate court of jurisdiction.
Note: If Superior and Municipal Courts are consolidated, you must represent whether it is a “limited civil case” [see Government Code 910(f)] ______________________________________________________ ____________________________________________________________________________________________________________ How was this amount calculated (please itemize)? ___________________________________________________________________ ____________________________________________________________________________________________________________ Date Signed: _____________________________ Signature: _________________________________________________ If signed by representative:
Representative’s Name: __________________________________________ Telephone No.: _________________________ Address: _____________________________________________________________________________________________ Relationship to Claimant: _______________________________________________________________________________________ for additional details use another piece of paper or the back part of this form. for additional details use another piece of paper or the back part of this form. for additional details use another piece of paper or the back part of this form. [email protected]
Meeting Date: January 22, 2024
Subject: Authorization to Contract with NJA Architecture for Architectural Services Associated with Phase 1 of the Civic Center Architectural Design Project and for the City
Manager to Execute the Contract
Enclosures: NJA Architecture Proposal
Fee Breakdown
Professional Services Agreement
Presented By: Carla C. Jauregui, Community Development Director Approved By: _________________________
City Manager
Staff Recommendations:
1. Authorize contracting with NJA Architecture for architectural services associated with Phase 1 of the Civic Center Architectural Design Project.
2. Authorize the City Manager to execute the contract, inclusive of the City Attorney’s edits.
Background and Overview:
On August 14, 2023, the Hughson City Council adopted Resolution No. 2023-43, approving the 2023 American Rescue Plan Act Funds Spending Plan. Signed into law on March 11, 2021, the American Rescue Plan Act of 2021 (“ARPA”) provides $1.9 trillion worth of federal COVID-19 relief. The relief package includes $350 billion in additional funding for state and local governments more commonly designated as the Coronavirus State and Local Fiscal Recovery Funds (“SLFRF”). The local funding portion is approximately $130 billion, allocated to cities and counties.
The spending plan included authorization for staff to seek proposals from experienced architectural firms to provide architectural services for Phase 1 of the development of a new Civic Center, located in the current space as the current City Hall and Fire Department, with the potential of using adjacent roadways (Civic Center Project). The Hughson branch of the Stanislaus County Library is also interested in being included in the Project as their current site does not have adequate space for the programming they would like to offer in Hughson.
CITY COUNCIL AGENDA ITEM NO. 6.1
SECTION 6: NEW BUSINESS
Discussion:
The Civic Center Project aims to create a modern and efficient facility that accommodates the needs of the community while incorporating sustainable and innovative design principles. Phase I of the Civic Center Project includes square footage analysis, two design solutions, up to three quality architectural renderings of the proposed Civic Center, a detailed cost estimate for design services, and a California Environmental Quality Act (CEQA) review.
On September 14, 2023, staff released a Request for Proposal, with a deadline of October 13, 2023, at 5 PM.
Four proposals were received:
• BRW Architects
• NJA Architects
• Shepphird Associates
• Indigo
Interviews were scheduled and completed on November 23, 2023, including all four firms. Each firm had the opportunity to present their proposal to a three-member panel consisting of City staff and the City’s contracted engineer, scores were based on the following criteria:
• Scope of Work 30%
• Design Approach 20%
• Project Personnel 10%
• Comparable Project Experience 20%
• Cost Proposal 20%
The following is a list of tabulated scores:
• NJA Architecture 24.375
• BRW Architects 22.875
• Shepphird Associates 13.775
• Indigo Architects 15.650
Staff recommends NJA Architecture based on the tabulation of scores, including the previously listed criteria. NJA Architecture submitted a cost of $103,600 for Phase 1 of this project.
NJA Architecture is based in Lodi, California, and has completed multiple municipal projects including for the cities of Lodi, Elk Grove, Manteca, McKinleyville, Milpitas, Stockton, Grass Valley, Manteca, and Redding, as well as the counties of Stanislaus and San Joaquin. References sources indicate that NJA is well-regarded for maintaining effective communication, professionalism, responsiveness, and being pleasant to work with.
Fiscal Impact:
The Project was referenced in Resolution No. 2023-43, “2023 ARPA Projects Listing”, approved by the City Council on August 14, 2023.
If this item is approved, Finance will increase Fiscal Year 2023/24 budget appropriations in Fund 380 (ARPA Fund) for $103,600 with a 10% contingency ($10,360) totaling $113,960. Any remaining funds will be budgeted in Fiscal Year 2024/25.