NOTICE OF ADJOURNMENT
CITY OF HUGHSON
In accordance with Government Code Section 54955, notice is hereby given that the regular City Council meeting of Monday, February 12, 2024, has been adjourned to the time and location indicated below due to a lack of quorum:
Location: City of Hughson City Hall – Council Chambers
7018 Pine Street
Hughson, California 95326
Date: Tuesday, February 13, 2024
Time: 6:00 P.M.
Ashton Gose, City Clerk
Posted on: February 9, 2024
Posted near the front entrance of City Hall, 7018 Pine Street, on the door of the City of Hughson Council Chambers, and on the City’s official Internet Website, in accordance with Government Code Section 54955.
City Council Agenda February 13, 2024
1 AMERICANS WITH DISABILITIES ACT/CALIFORNIA BROWN ACT
NOTIFICATION FOR THE CITY OF HUGHSON
This Agenda shall be made available upon request in alternative formats to persons with a disability; as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) and the Ralph M. Brown Act (California Government Code Section 54954.2).
Disabled or Special needs Accommodation: In compliance with the Americans with Disabilities Act, persons requesting a disability related modification or accommodation in order to participate in the meeting and/or if you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (209) 883-4054. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring that reasonable accommodations are made to provide accessibility to the meeting.
AGENDA
City of Hughson
REGULAR ADJOURNED CITY COUNCIL MEETING
Hughson City Hall – 7018 Pine Street Hughson, California TUESDAY, FEBRUARY 13, 2024 – 6:00 P.M.
HUGHSON CITY COUNCIL
How to participate in, or observe the Meeting:
• In person in the City Council Chambers and submit public comment when invited during the meeting. • Observe only via YouTube live, by accessing this link:
https://www.youtube.com/channel/UC-PwkdIrKoMmOJDzBSodu6A?view_as=subscriber If a technical issue arises with any streaming option, the City Council meeting will continue unless the meeting is being held pursuant to the provisions of Assembly Bill 2449. • In addition, recorded City Council meetings are posted on the City’s website the second business day following the meeting. Recorded videos can be accessed with the following link:
Upcoming Meetings | Hughson CA
City Council Agenda February 13, 2024
2 CALL TO ORDER: Mayor George Carr
ROLL CALL: Mayor George Carr
Mayor Pro Tem Randy Crooker
Councilmember Samuel Rush
Councilmember Julie Ann Strain
Councilmember Alan McFadon
FLAG SALUTE: Mayor George Carr
INVOCATION: Hughson Ministerial Association
1. PUBLIC BUSINESS FROM THE FLOOR (No Action Can Be Taken):
Please limit presentations to five minutes. If you wish to speak regarding an item on the agenda, you may be asked to defer your remarks until the Council addresses the matter. Pursuant to California Government Code Section 54954.2(a)(3), no action or discussion may be undertaken on any item not appearing on the posted agenda, except that the City Council, or its staff, may briefly respond to comments or questions from members of the public, provide a reference to staff or other resources for factual information, or direct staff to place the issue on a future agenda.
2. PRESENTATIONS: NONE.
3. CONSENT CALENDAR:
All items listed on the Consent Calendar are to be acted upon by a single action of the City Council unless otherwise requested by an audience member, or individual Councilmember for special consideration. Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.
3.1: Approve the Minutes of the Regular Meeting of January 22, 2024.
3.2: Approve the Warrants Register.
3.3: Approve Mayor Carr’s Attendance at the United States Conference of Mayors 2024.
3.4: Adopt Resolution No. 2024-04, Accepting the Walker Lane Improvement Project Improvements.
4. UNFINISHED BUSINESS:
4.1: Approve the Purchase and Installation of a New Downtown Monument Sign.
5. PUBLIC HEARING TO CONSIDER THE FOLLOWING: NONE.
City Council Agenda February 13, 2024
3 6. CORRESPONDENCE: NONE.
7. COMMENTS:
A brief report on notable attendance of a meeting, or conference, or other notable topics of City business shall be made.
The Brown Act does not allow for discussion or action of items by the City Council during this time.
7.1: Staff Reports and Comments:
City Manager:
City Clerk:
Director of Finance:
Community Development Director:
Police Services:
City Attorney:
7.2: Council Comments:
7.3: Mayor’s Comments:
8. CLOSED SESSION TO DISCUSS THE FOLLOWING:
8.1: PUBLIC EMPLOYMENT
Title: City Manager
8.2: CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Mayor George Carr, Thomas Terpstra, Jr., Deputy City Attorney
Unrepresented Employee: City Manager
8.3: CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 2312 Charles Ave, Hughson, CA 95326 - APN 018-070-039 Agency negotiator: City Manager
Under negotiation: Price and Terms of Payment
9. NEW BUSINESS
9.1: Approve a City Manager Employment Contract.
9.2: Approve a Contract to Purchase Real Property at 2312 Charles Ave, Hughson, CA, 95326 – APN 018-070-039.
10. ADJOURNMENT:
City Council Agenda February 13, 2024
4 The next City Council meeting is scheduled for February 26, 2024, at 6:00 pm.
General Information: The Hughson City Council meets in the Council Chambers on the second and fourth Mondays of each month at 6:00 p.m., unless otherwise noticed.
Council Agendas: The City Council agenda is now available for public review at the City’s website and City Clerk’s Office, 7018 Pine Street, Hughson, California by the Friday, prior to the scheduled meeting. Copies and/or subscriptions can be purchased for a nominal fee through the City Clerk’s Office.
Questions: Please contact the City Clerk at (209) 883-4054.
Notice Regarding Non-English Speakers:
Pursuant to California Constitution Article III, Section IV, establishing English as the official language for the State of California, and in accordance with California Code of Civil Procedures Section 185, which requires proceedings before any State Court to be in English, notice is hereby given that all proceedings before the City of Hughson City Council shall be in English and anyone wishing to address the Council is required to have a translator present who will take an oath to make an accurate translation from any language not English into the English language.
UPCOMING EVENTS:
February 13 Parks, Recreation and Entertainment Commission Meeting, City Council Chambers, 6:00PM - CANCELLED
February 15 Mayor George Carr’s State of the City of Hughson Address, Samaritan Village 6:00PM
February 19 President’s Day – City Hall Closed
February 20 Planning Commission Meeting, City Council Chambers, 6:00PM February 21 Hughson has Heart Planning Meeting, City Council Chambers, 6:00PM February 26 City Council Meeting, YouTube Live Stream/City Council Chambers, 6:00PM
AFFIDAVIT OF POSTING
Date: February 9, 2024 Time: 9:00 AM
Name: Ashton Gose Title: City Clerk
Meeting Date: February 13, 2024
Subject: Approval of the City Council Minutes
Presented By: Ashton Gose, Executive Assistant/City Clerk Approved By: ________________________
City Manager
______________________________________________________________________ Staff Recommendation:
Approve the Minutes of the regular Meeting of January 22, 2024.
Background and Overview:
The draft minutes of the January 22, 2024 meeting are prepared for the Council’s review.
CITY COUNCIL AGENDA ITEM NO. 3.1
SECTION 3: CONSENT CALENDAR
City Council Minutes January 22, 2024
1 MINUTES
City of Hughson
CITY COUNCIL MEETING
Hughson City Hall – 7018 Pine Street
Hughson, California
MONDAY, JANUARY 22, 2024 – 6:00 P.M.
CALL TO ORDER: Mayor George Carr
ROLL CALL:
Present: Mayor George Carr
Mayor Pro Tem Randy Crooker
Councilmember Julie Ann Strain
Councilmember Alan McFadon
Councilmember Samuel Rush
Staff Present: Merry Mayhew, City Manager
Ashton Gose, City Clerk
Andy Pinasco, City Attorney
Tom Terpstra, Deputy City Attorney
Carla Jauregui, Community Development Director
Jose Vasquez, Public Works Superintendent
Kim Weimer, Director of Finance and Admin Services
Sarah Chavarin, Accounting Manager
Lloyd MacKinnon, Chief of Police
________________________________________________________________
1. PUBLIC BUSINESS FROM THE FLOOR (No Action Taken): NONE.
2. PRESENTATIONS: NONE.
3. CONSENT CALENDAR:
HUGHSON CITY COUNCIL
City Council Minutes January 22, 2024
2 3.1: Approve the Minutes of the Regular Meeting of January 8, 2024.
3.2: Approve the Minutes of the Special Meeting of January 16, 2024.
3.5: Government Tort Claim. Reject Claim of California Automobile Insurance Company and Send Written Rejection Notice.
Councilmember Crooker requested item 3.3 be pulled from the Consent Calendar for special consideration.
3.3: Approve the Warrants Register.
McFADON/STRAIN 5-0-0-0 motion passes to approve item 3.3, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
Councilmember Rush requested item 3.4 be pulled from the Consent Calendar for special consideration.
3.4: Adopt Resolution No. 2024-03, Amending the City of Hughson’s Legislative Program.
McFADON/STRAIN 5-0-0-0 motion passes to approve item 3.4, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
CARR/CROOKER 5-0-0-0 motion passes to approve the Consent Calendar, excluding items 3.3 and 3.4, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
4. UNFINISHED BUSINESS: NONE.
5. PUBLIC HEARING: NONE.
6. NEW BUSINESS:
6.1: Contract with NJA Architecture for Architectural Services Associated with Phase 1 of the Civic Center Architectural Design Project.
City Council Minutes January 22, 2024
3 Director Jauregui presented the staff report on this item.
Mayor Carr opened public comment at 6:15 PM. There was no public comment.
Mayor Carr closed public comment at 6:15 PM.
CARR/CROOKER 5-0-0-0 motion passes to authorize contracting with NJA Architecture for architectural services associated with Phase 1 of the Civic Center Architectural Design Project, and authorize the City Manager to execute the contract, inclusive of the City Attorney’s edits, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
7. CORRESPONDENCE: NONE.
8. COMMENTS:
8.1: Staff Reports and/or Comments:
City Manager:
City Manager Mayhew provided an update regarding approved ARPA Projects.
Community Development Director:
Director Jauregui informed the City Council of a Housing Survey, and some upcoming downtown improvement items.
Chief of Police:
Chief MacKinnon informed the City Council of a new format he will be using for his Crime Statistic Report.
8.2: Council Member Comments:
Councilmember Strain attended an Economic Development Committee on January 22, 2024.
Mayor Pro Tem Crooker attended an Economic Development Committee on January 22, 2024. He thanked staff for their continued hard work.
8.3 Mayor’s Comments:
Mayor Carr thanked staff for their continued hard work.
9. CLOSED SESSION TO DISCUSS THE FOLLOWING:
9.1: PUBLIC EMPLOYMENT
Title: City Manager
City Council Minutes January 22, 2024
4 No reportable action.
9.2: CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Mayor George Carr, Thomas Terpstra, Jr., Deputy City Attorney
Unrepresented Employee: City Manager
No reportable action.
10. ADJOURNMENT:
STRAIN/CROOKER 5-0-0-0 motion passes to adjourn the January 22, 2024 regular meeting at 7:51 PM, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
Meeting Date: February 13, 2024
Subject: Approval of Warrants Register
Enclosure: Warrants Register
Presented By: Kim Weimer, Director of Finance
Approved By: _________________________
City Manager
Staff Recommendation:
Approve the Warrants Register as presented.
Background and Overview:
The warrants register presented to the City Council is a listing of all expenditures paid from January 16, 2024, through February 5, 2024.
Fiscal Impact:
There are reductions in various funds for payment of expenses.
CITY COUNCIL AGENDA ITEM NO. 3.2
SECTION 3: CONSENT CALENDAR
2/5/2024 12:16:41 PM Page 1 of 6
Check Report
Hughson By Check Number
Date Range: 01/16/2024 - 02/05/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount Bank Code: Payable Bank-Payable Bank
01935 Structure Cast 01/18/2024 Regular 0.00 289,100.00 57620 9671 Invoice 01/10/2024 21x26 Easi Set Precast Concrete Restroom… 0.00 289,100.00 01420 CALIFORNIA STATE DISBURSEMENT UNIT 01/18/2024 Regular 0.00 40.12 57621 INV0010496 Invoice 01/17/2024 INCOME WITHHOLDING FOR CHILD SUPP… 0.00 40.12 01257 1ST SECURITY & SOUND INC 01/22/2024 Regular 0.00 4,890.00 57622 29858 Invoice 01/16/2024 Security for Starn Park 0.00 4,890.00 00016 ABS PRESORT 01/22/2024 Regular 0.00 1,205.70 57623 134470 Invoice 01/10/2024 BILL PRINTING- January 2024 0.00 1,205.70 00049 ALLIED ADMINISTRATORS 01/22/2024 Regular 0.00 2,131.76 57624 INV0010553 Invoice 02/01/2024 DELTA DENTAL 0.00 2,131.76 00094 AT&T MOBILITY 01/22/2024 Regular 0.00 472.03 57625 X01102024 Invoice 01/18/2024 PHONES 0.00 472.03
00305 CITY OF HUGHSON 01/22/2024 Regular 0.00 2,068.09 57626 INV0010483 Invoice 01/16/2024 LLDS & STARN PARK 0.00 2,068.09 00387 DEHART PLUMBING HEATING 01/22/2024 Regular 0.00 98.75 57627 INV0010514 Invoice 01/16/2024 Permit PLMR24-1346 refund for service N… 0.00 98.75 00464 EZ NETWORK SYSTEMS, INC. 01/22/2024 Regular 0.00 7,848.69 57628 43470 Invoice 12/31/2023 SCADA System integration 0.00 1,841.00 TS43527 Invoice 01/01/2024 IT SERVICES 0.00 6,007.69
01539 Gateway Pacific Contractors, Inc. 01/22/2024 Regular 0.00 154,994.22 57629 INV0010481 Invoice 01/16/2024 Well #7 Replacement Phase IV 0.00 154,994.22 01539 Gateway Pacific Contractors, Inc. 01/22/2024 Regular 0.00 8,157.59 57630 INV0010482 Invoice 01/16/2024 Escrow No. 02-701782 0.00 8,157.59 01612 GreatAmerica Financial Svcs. 01/22/2024 Regular 0.00 397.63 57631 35626211 Invoice 01/01/2024 LEASE 0.00 397.63
00614 HUGHSON FARM SUPPLY 01/22/2024 Regular 0.00 365.33 57632 H477740 Invoice 12/01/2023 supplies/equip repairs (blanket PO) 0.00 23.50 H477919 Invoice 12/04/2023 supplies/equip repairs (blanket PO) 0.00 118.65 H478257 Invoice 12/08/2023 supplies/equip repairs (blanket PO) 0.00 15.08 H478409 Invoice 12/11/2023 supplies/equip repairs (blanket PO) 0.00 19.39 H478783 Invoice 12/15/2023 supplies/equip repairs (blanket PO) 0.00 17.25 H478788 Invoice 12/15/2023 supplies/equip repairs (blanket PO) 0.00 9.70 H479229 Invoice 12/21/2023 Water Supplies (Blanket) 0.00 80.88 H479623 Invoice 12/28/2023 supplies/equip repairs (blanket PO) 0.00 32.35 H479681 Invoice 12/28/2023 supplies/equip repairs (blanket PO) 0.00 48.53 00627 HUGHSON NAPA AUTO & TRUCK 01/22/2024 Regular 0.00 176.77 57633 374750 Invoice 12/01/2023 parts and supplies (blanket PO) 0.00 19.40 374779 Invoice 12/01/2023 parts and supplies (blanket PO) 0.00 5.06 375005 Invoice 12/06/2023 fleet maintenance (blanket PO) 0.00 14.28 375044 Invoice 12/06/2023 parts and supplies (blanket PO) 0.00 6.35 375199 Invoice 01/16/2024 parts and supplies (blanket PO) 0.00 70.77 375200 Invoice 12/08/2023 parts and supplies (blanket PO) 0.00 26.96 375408 Invoice 12/12/2023 parts and supplies (blanket PO) 0.00 5.38 Check Report Date Range: 01/16/2024 - 02/05/2024
2/5/2024 12:16:41 PM Page 2 of 6
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 375707 Invoice 12/18/2023 fleet maintenance (blanket PO) 0.00 28.57 01583 Hunt & Sons, Inc. 01/22/2024 Regular 0.00 1,084.97 57634 791683 Invoice 01/03/2024 unleaded fuel (blanket PO) 0.00 1,084.97 00659 J.B. Anderson Land Use Planning 01/22/2024 Regular 0.00 2,927.00 57635 122223HUGH Invoice 12/22/2023 General Planning Services 0.00 2,927.00 01875 LOZANO SMITH ATTORNEY AT LAW 01/22/2024 Regular 0.00 487.50 57636 2208477 Invoice 01/11/2024 Legal Service through 12-31-23 0.00 487.50 00755 MCR ENGINEERING, INC 01/22/2024 Regular 0.00 46,435.00 57637 18780 Invoice 01/16/2024 Well 7 Site Improvements 0.00 27,510.00 18784 Invoice 01/16/2024 Services through 8/31/23 0.00 18,925.00 01459 Merry Mayhew 01/22/2024 Regular 0.00 73.22 57638
INV0010552 Invoice 01/16/2024 City Manager Interviews Refreshements 0.00 73.22 00762 MHK CONSTRUCTION 01/22/2024 Regular 0.00 4,840.00 57639 INV0010554 Invoice 01/18/2024 Grading for New Restroom/ Concession Bl… 0.00 4,840.00 00775 MISSION UNIFORM SERVICE 01/22/2024 Regular 0.00 1,801.88 57640 520588580 Invoice 12/04/2023 uniform service (blanket PO) 0.00 131.74 520588581 Invoice 12/04/2023 uniform service (blanket PO) 0.00 462.21 520588583 Invoice 12/04/2023 uniform service (blanket PO) 0.00 65.86 520595867 Invoice 12/04/2023 uniform service (blanket PO) 0.00 174.00 520595868 Invoice 12/04/2023 uniform service (blanket PO) 0.00 174.00 520633224 Invoice 12/11/2023 uniform service (blanket PO) 0.00 70.04 520633225 Invoice 12/11/2023 uniform service (blanket PO) 0.00 83.64 520633226 Invoice 12/11/2023 uniform service (blanket PO) 0.00 65.86 520655846 Invoice 12/11/2023 uniform service (blanket PO) 0.00 130.50 520675589 Invoice 12/18/2023 uniform service (blanket PO) 0.00 70.04 520675590 Invoice 12/18/2023 uniform service (blanket PO) 0.00 83.64 520675591 Invoice 12/18/2023 uniform service (blanket PO) 0.00 65.86 520712726 Invoice 12/25/2023 uniform service (blanket PO) 0.00 74.99 520712727 Invoice 12/25/2023 uniform service (blanket PO) 0.00 83.64 520712728 Invoice 12/25/2023 uniform service (blanket PO) 0.00 65.86 00799 MOSS, LEVY & HARTZHEIM, LLP 01/22/2024 Regular 0.00 5,000.00 57641 14737 Invoice 12/31/2023 Audit Fieldwork 0.00 5,000.00
00901 PREFERRED ALLIANCE, INC. 01/22/2024 Regular 0.00 185.20 57642 0192211-IN Invoice 12/31/2023 OFF-SITE PARTICIPANT 0.00 185.20 00906 PROVOST & PRITCHARD CONSU 01/22/2024 Regular 0.00 7,162.50 57643 105938 Invoice 12/18/2023 TCP Treatment Design Nov 2023 0.00 7,162.50 01040 STANISLAUS COUNTY SHERIFF 01/22/2024 Regular 0.00 127,697.26 57644 2023-24 Invoice 01/10/2024 December 2023 0.00 127,697.26 01089 SUTTER GOULD MEDICAL FOUN 01/22/2024 Regular 0.00 193.00 57645 1001694605-48 Invoice 01/16/2024 Thornsberry 0.00 193.00 01093 SYNAGRO WEST, LLC 01/22/2024 Regular 0.00 1,258.56 57646 44590 Invoice 01/01/2024 Sludge removal (Blanket) 0.00 1,258.56 01115 THE HOME DEPOT CRC 01/22/2024 Regular 0.00 282.15 57647 7010549 Invoice 01/16/2024 graffiti abatement supplies 0.00 282.15 01820 Thompson Woolley Builders, Inc 01/22/2024 Regular 0.00 4,260.00 57648 I-24-745 Invoice 01/11/2024 LeBright Park Precast Building 0.00 2,300.00 I-24-745. Invoice 01/11/2024 Trench for additional sewer 0.00 1,960.00 00528 GILTON SOLID WASTE MANAGE 01/22/2024 Regular 0.00 70,087.42 57649 Check Report Date Range: 01/16/2024 - 02/05/2024
2/5/2024 12:16:41 PM Page 3 of 6
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount INV0010556 Invoice 01/22/2024 GARBAGE SERVICE- DECEMBER 0.00 70,087.42 00744 MAIN STREET DELI & BAKERY 01/22/2024 Regular 0.00 88.00 57650 INV0010557 Invoice 01/19/2024 Food for EDC 1/22/24 0.00 88.00 01938 Alicia Sahagun 01/26/2024 Regular 0.00 500.00 57651 INV0010561 Invoice 01/18/2024 Damage Deposit - Sahagun 0.00 500.00 01603 Amazon Capital Services, Inc. 01/26/2024 Regular 0.00 119.23 57652 1MRL-QFK4-PQ71 Invoice 01/24/2024 Office Supplies 0.00 24.26 1PYV-P9PV-FF6K Invoice 01/26/2024 OSHA safety book 0.00 15.26 1YX9-7X3W-NGFH Invoice 01/26/2024 tailgate springs 0.00 79.71 00069 ANDREWS ELECTRIC 01/26/2024 Regular 0.00 22,600.72 57653 84779 Invoice 01/26/2024 hatch rd liftsation 0.00 10,483.44 84784 Invoice 01/26/2024 hatch rd liftsattion 0.00 3,160.90 84799 Invoice 01/26/2024 hatch rd liftsation 0.00 8,956.38 00109 BADGER METER, INC 01/26/2024 Regular 0.00 4,791.22 57654 1621436 Invoice 01/26/2024 fox rd register 0.00 123.72
80143524 Invoice 01/26/2024 fox rd register 0.00 4.62
80146146 Invoice 01/26/2024 badger meter Nov&Dec 0.00 4,662.88 01585 Bay City Equipment Industries Inc 01/26/2024 Regular 0.00 3,441.18 57655 W287113 Invoice 01/26/2024 batterys for fox tank 0.00 3,441.18 01817 Black Castle Construction 01/26/2024 Regular 0.00 5,530.00 57656 INV-0782 Invoice 01/26/2024 christian church december toilets 0.00 5,530.00 00156 BONANDER TRUCK & TRAILER INC. 01/26/2024 Regular 0.00 12,827.00 57657 INV0010569 Invoice 01/25/2024 trailer 0.00 12,827.00
00284 CHARTER COMMUNICATION 01/26/2024 Regular 0.00 357.13 57658 010124 Invoice 01/01/2024 IP ADDRESS- PINE ST 0.00 259.36 170064301010124 Invoice 01/01/2024 IP ADDRESS- 1ST 0.00 97.77 00288 CHOICE LIGHTING SUPPLY 01/26/2024 Regular 0.00 2,257.91 57659 350180 Invoice 01/10/2024 supplies - building (blanket PO) 0.00 508.83 350412 Invoice 01/18/2024 supplies - streets (blanket PO) 0.00 1,749.08 00310 CLARK'S PEST CONTROL 01/26/2024 Regular 0.00 206.00 57660 34653573 Invoice 01/24/2024 PEST CONTROL 0.00 129.00
34654371 Invoice 01/24/2024 PEST CONTROL 0.00 77.00
01908 CLS/Cervantes Landscape Services, Inc. 01/26/2024 Regular 0.00 31,460.00 57661 2322 Invoice 01/18/2024 Residential Sidewalk Repairs 0.00 31,460.00 00464 EZ NETWORK SYSTEMS, INC. 01/26/2024 Regular 0.00 370.85 57662 43608 Invoice 01/24/2024 IT SERVICES 0.00 370.85
01934 Freedom Forever LLC 01/26/2024 Regular 0.00 644.95 57663 INV0010559 Invoice 01/22/2024 Permit refund ELER23-1158 permit cancell… 0.00 644.95 00522 GEOANALYTICAL LABORATORIE 01/26/2024 Regular 0.00 232.00 57664 K4A0909 Invoice 01/09/2024 Blanket PO geoanalytical 0.00 167.00 K4A1606 Invoice 01/16/2024 Blanket PO geoanalytical 0.00 65.00 01794 HdL Coren & Cone 01/26/2024 Regular 0.00 1,488.78 57665 SIN035316 Invoice 01/25/2024 Contract Services Property Tax Jan - Mar 2… 0.00 1,488.78 01921 Herc Rentals Inc. 01/26/2024 Regular 0.00 6,001.47 57666 34146032-001 Invoice 01/26/2024 emergency pump hatch 0.00 6,001.47 01823 Iconix Waterworks (US) Inc. 01/26/2024 Regular 0.00 87.38 57667 U2312037893 Invoice 01/25/2024 Mnt. of equipment (Blanket) 0.00 87.38 Check Report Date Range: 01/16/2024 - 02/05/2024
2/5/2024 12:16:41 PM Page 4 of 6
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 00718 LEAGUE OF CALIF. CITIES 01/26/2024 Regular 0.00 5,585.00 57668 INV-12096-V1Y7… Invoice 01/24/2024 Membership dues for calendar year 2024 0.00 5,585.00 01748 Martin Marietta Materials, Inc 01/26/2024 Regular 0.00 380.09 57669 41314148 Invoice 01/08/2024 sand 0.00 92.17
41325521 Invoice 01/26/2024 asphalt for hughson ave 0.00 287.92 00753 MCFADDEN CONSTRUCTION, IN 01/26/2024 Regular 0.00 16,530.00 57670 INV0010560 Invoice 01/24/2024 Lebright new precast restoom/concessions… 0.00 16,530.00 01886 Mercedes Wallace 01/26/2024 Regular 0.00 500.00 57671 INV0010572 Invoice 01/25/2024 Damage Deposit - Wallace 0.00 500.00 00775 MISSION UNIFORM SERVICE 01/26/2024 Regular 0.00 960.93 57672 520751444 Invoice 01/01/2024 uniform service (blanket PO) 0.00 131.74 520751445 Invoice 01/01/2024 uniform service (blanket PO) 0.00 83.64 520751447 Invoice 01/01/2024 uniform service (blanket PO) 0.00 65.86 520796412 Invoice 01/08/2024 uniform service (blanket PO) 0.00 76.42 520796413 Invoice 01/26/2024 uniform service (blanket PO) 0.00 77.26 520796414 Invoice 01/08/2024 uniform service (blanket PO) 0.00 65.86 520844058 Invoice 01/15/2024 uniform service (blanket PO) 0.00 76.42 520844059 Invoice 01/15/2024 uniform service (blanket PO) 0.00 77.26 520844060 Invoice 01/15/2024 uniform service (blanket PO) 0.00 65.86 520887669 Invoice 01/22/2024 uniform service (blanket PO) 0.00 81.37 520887670 Invoice 01/22/2024 uniform service (blanket PO) 0.00 77.26 520887671 Invoice 01/22/2024 uniform service (blanket PO) 0.00 81.98 00807 Municipal Maintenance Equipment, Inc 01/26/2024 Regular 0.00 3,735.06 57673 018011 Invoice 01/26/2024 Vacon nozzle 0.00 3,735.06
00884 PITNEY BOWES 01/26/2024 Regular 0.00 518.80 57674 INV0010573 Invoice 01/25/2024 POSTAGE 0.00 518.80
00918 R & S ERECTION TRI-COUNTY 01/26/2024 Regular 0.00 375.00 57675 129813 Invoice 01/26/2024 WWTP gate recode 0.00 375.00
00978 SAN JOAQUIN VALLEY Air Pollution Control District01/26/2024 Regular 0.00 577.00 57676 N160879 Invoice 01/26/2024 well 8 permit 0.00 577.00
01009 SHRED-IT USA LLC 01/26/2024 Regular 0.00 200.66 57677 8005841750 Invoice 01/03/2024 Shredding 0.00 200.66
01033 STANISLAUS COUNTY 01/26/2024 Regular 0.00 11,297.25 57678 INV0010558 Invoice 01/24/2024 2ND QTR PAYMENT - PID P219159 0.00 11,297.25 01090 SUTTER HEALTH PLUS 01/26/2024 Regular 0.00 17,934.07 57679 2940903 Invoice 02/01/2024 MEDICAL INSURANCE- FEB 0.00 17,934.07 01149 TURLOCK IRRIGATION DIST. 01/26/2024 Regular 0.00 26,022.71 57680 INV0010571 Invoice 01/25/2024 ELECTRIC 0.00 26,022.71
01161 UNITED RENTALS 01/26/2024 Regular 0.00 1,901.28 57681 226463430-001 Invoice 01/26/2024 barricade (trunk or treat) 0.00 1,710.60 228657292-001 Invoice 01/26/2024 gas detector 0.00 190.68 01176 USA BLUE BOOK 01/26/2024 Regular 0.00 150.92 57682 INV00233279 Invoice 12/29/2023 Dpt.Supplies (Blanket) 0.00 150.92 01220 WESTURF INC. 01/26/2024 Regular 0.00 501.78 57683 00010000092 Invoice 01/26/2024 xmark rollers 0.00 501.78 01420 CALIFORNIA STATE DISBURSEMENT UNIT 01/30/2024 Regular 0.00 40.12 57690 INV0010614 Invoice 01/31/2024 INCOME WITHHOLDING FOR CHILD SUPP… 0.00 40.12 01520 SWRCB-DWOCP 02/02/2024 Regular 0.00 100.00 57691
Check Report Date Range: 01/16/2024 - 02/05/2024
2/5/2024 12:16:41 PM Page 5 of 6
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount INV0010627 Invoice 02/02/2024 Swanton- water distribution grade 3 exam 0.00 100.00 01520 SWRCB-DWOCP 02/02/2024 Regular 0.00 100.00 57692
INV0010626 Invoice 02/01/2024 Swanton - Water Treatment grade 3 exam 0.00 100.00 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code Payable Bank Summary
Bank Drafts
EFT's
67 0
0 0
0 0.00
0.00 0.00
0.00 0.00
67 0.00
Payment
926,136.83
0.00 0.00
0.00 0.00
926,136.83
Payable
Count
122
0 0
0 0
122
Check Report Date Range: 01/16/2024 - 02/05/2024
2/5/2024 12:16:41 PM Page 6 of 6
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
67 0
0 0
0 0.00
0.00 0.00
0.00 0.00
67 0.00
926,136.83
0.00 0.00
0.00 0.00
926,136.83
122
0 0
0 0
122
Fund Name Period Amount
Fund Summary
999 POOLED CASH/CONSOLIDATED CASH 1/2024 925,936.83
999 POOLED CASH/CONSOLIDATED CASH 2/2024 200.00
926,136.83
2/5/2024 12:19:19 PM Page 1 of 1
Refund Check Register
Hughson Refund Check Detail
UBPKT03423 - Refunds 01 UBPKT03421 Regular
Account Name Date Check # Amount Code Receipt Amount Type 13-0150-001 VALLEY OAK PROPERTY MGT 1/30/2024 57684 16.20 16.20 Deposit 13-0155-001 VALLEY OAK PROPERTY MGT 1/30/2024 57685 85.15 85.15 Generated From Billing 13-0165-001 VALLEY OAK PROPERTY MGT 1/30/2024 57686 9.57 9.57 Deposit 15-4710-001 FLORES, CRUZ &KAYLA HEARD 1/30/2024 57687 58.58 58.58 Deposit 16-1100-001 ANDERSON, ELAINE 1/30/2024 57688 92.50 92.50 Deposit 16-3000-003 Adams, Chad Lewis & Madeline 1/30/2024 57689 225.37 225.37 Generated From Billing Total Refunds: 6 Total Refunded Amount: 487.37
Revenue Code Summary
Revenue Code Amount
996 - UNAPPLIED CREDITS 487.37
Revenue Total: 487.37
General Ledger Distribution
Account Number Account Name Posting Amount IFT
Posting Date: 01/05/2024
Fund: 510 - WATER/SEWER DEPOSIT
510-10001 CLAIM ON CASH-WATER/SEWER DEPOSIT -487.37 Yes 510-11040 CUSTOMER CREDITS 487.37
510 Total: 0.00
Fund: 999 - POOLED CASH/CONSOLIDATED CASH
999-10010 CASH IN BANK-MONEY MARKET -487.37
999-20000 DUE TO OTHER FUNDS (POOLED CASH) 487.37 Yes
999 Total: 0.00
Distribution Total: 0.00
Meeting Date: February 13, 2024
Subject: Approval for Mayor Carr to Attend the United States Conference of Mayors 2024 in Kansas City, Missouri,
June 19-23, 2024, and to Reimburse Costs Associated with Attending the Conference
Presented By: Merry Mayhew, City Manager
Approved By: ______________________________
City Manager
Staff Recommendation:
Approve Mayor Carr’s attendance at the Mayor’s Conference in Kansas City, Missouri, June 19-23, 2024, and reimburse costs associated with attending the Conference.
Background and Discussion:
The United States Conference of Mayors is held twice a year, once in January, in Washington D.C. and in June in Kansas City, Missouri. The United States Conference of Mayors is an official non-partisan organization of cities. While the cities represented are often 30,000 or more in population, smaller cities may also be represented. Conference members speak with a united voice on organizational policies and goals. Mayors can contribute to policy development by serving on one or more of the conference’s standing committees. Conference policies and programs are developed and guided by an Executive Committee and Advisory Board, as well as the standing committees and task forces that are formed to meet changing needs.
At the Conference’s annual meeting held in June, standing committees recommend policy positions the organization should adopt. Every member attending the annual meeting is allowed to discuss and then vote on each policy resolution. Each city, represented by its mayor, casts one vote. The policy positions adopted at the annual meeting collectively represent the views of the nation’s mayors and are distributed to the President of the United States and Congress. In addition to the ongoing work of the Conference’s standing committees, mayors are organized into task forces to examine and act on issues that demand special attention.
The primary roles of the two conferences are advocacy on issues that demand special attention, best practices on how cities tackle challenges in a variety of areas, business connections by working together with the nation’s business leaders to CITY COUNCIL AGENDA ITEM NO. 3.3
SECTION 3: CONSENT CALENDAR
provide opportunities for cities and local businesses, promoting your city by sharing examples and stories and connecting, sharing, and networking with other mayors.
Mayor Carr is requesting approval to attend the Mayor’s Conference that is being held June 20-23, 2024, and to be reimbursed for costs per the City’s Travel Policy.
The Mayor has attended this Conference over the past several years, both in Washington D.C. and in Reno, Nevada. The agenda for this conference has not yet been developed; however, the Mayor has found the previous conferences to be excellent networking opportunities and opportunities to learn more in sessions concerning subjects such as economics; water; electrification of the transportation system; climate protection; promoting equity, criminal and social justice; energy; jobs, education and workforce; effective communication strategies; tourism; arts, parks, entertainment and sports; cities and electric vehicles; children, health and human services; community development and housing; environment; best cybersecurity practices; and homelessness.
An estimated cost to attend the Mayor’s Conference is approximately $5,600 and includes the following:
Airfare - $1,250
Registration for the Conference - $2,000 (estimate)
Hotel - $1,250 (5@approximately $250.00)
Taxis/Uber/Lyft/Bus or Shuttles within the City – $750 (5@$150/day) Food - $300 (5@$60/per diem)
Private car mileage to airport - $50.92
The Hughson Municipal Code 2.24.020 states that council members shall be reimbursed for actual and necessary expenses incurred in the performance of official duties. The costs associated with attending the conference will be reimbursed to Mayor Carr.
Fiscal Impact:
The cost of attending the Mayor’s Conference in Kansas City, Missouri is supported by the City Council General Fund Budget. Should additional appropriations be necessary, an adjustment will be made at year-end.
Meeting Date: February 13, 2024
Subject: Adopt Resolution No. 2024-04, Accepting the Walker Lane Improvement Project Improvements and Authorizing the
City Clerk to File a Notice of Completion
Enclosure: Notice of Completion
Presented By: Carla C. Jauregui, Community Development Director Approved: _____________________________
City Manager
Staff Recommendation:
Adopt Resolution No. 2024-04, accepting the Walker Lane Improvement Project improvements and authorizing the City Clerk to file a Notice of Completion (NOC).
Background:
At its regularly scheduled meeting of August 14, 2023, the Hughson City Council awarded a contract for the Walker Lane Improvement Project to low bidder Hensley Paving & General Engineering, Inc., for $327,497.73. The City Council authorized a 10% construction contingency and a 10% set-aside for construction testing and inspection. Funding for this project was provided through CDBG grant funding.
The CDBG projects address housing and community development needs each year.
Complete streets with accessible and walkable sidewalks are an important component of community development. Walker Lane is one of the last streets in the City that does not have sidewalks. The remaining streets without sidewalks will continue to be the focus of CDBG funds so that in the future all streets in Hughson will have adequate sidewalks and if possible, bike lanes, for all modes of pedestrian movement.
Discussion:
The Walker Lane Improvement Project consisted of adding curbs, gutters, and sidewalks to both sides of the street. The sidewalk on the north side of Walker Lane was dead ended as it approached Tully Road to facilitate future connections to a CITY COUNCIL AGENDA ITEM NO. 3.4
SECTION 3: CONSENT CALENDAR
sidewalk along Tully Road. New storm drain drop inlets were constructed and a connecting pipe was installed to the existing storm drain system.
A Notice to Proceed was issued on September 12, 2023, and the project was substantially completed on October 18, 2023. Staff delayed the Notice of Completion while a few punch list items were completed.
If approved by the Hughson City Council, the City staff will file a Notice of Completion with the Stanislaus County Clerk-Recorder.
Fiscal Impact:
The project construction cost was $389,253.45. Funds of $392,997.27 were budgeted in the City of Hughson Final Fiscal Year 2023-2024 Budget.
A significant issue was identified during construction, and emergency repairs were constructed. Additionally, four new water laterals were installed for lots on the north side of Walker Lane, previously fed by an inadequate 2” steel main branching at First Avenue. Furthermore, after testing water valves, it was found that some were malfunctioning, leading to installing a new valve at the First Avenue intersection to enhance future leak or emergency response capabilities, considering the aged condition of existing valves. This effort cost $44,437.37 and was approved by Council on October 23, 2023. Repairs were paid from the Water Fixed Asset Replacement Fund (Fund 255).
RECORDED AT THE REQUEST OF:
_____CITY OF HUGHSON_____________ _______
WHEN RECORDED, MAIL TO:
NAME: _Ashton Gose, Hughson City Clerk________
ADDRESS: _7018 Pine Street/P.O. Box 9__________
TOWN & STATE: _Hughson, CA _______ _ ___ Public En�ty, Filing Fee Waived ZIP CODE: ___95326_________________________ Government Code §§ 6103, 27383 ________________________________________________________________________________
NOTICE OF COMPLETION
________________________________________________________________________________ NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is the agent of the owner of the Project described below.
2. Owner’s full name is City of Hughson (“City”)
3. City’s address is 7018 Pine Street, Hughson Ca 95326
4. The nature of the City’s interest in the Project is: Fee Ownership
5. Construc�on work on the Project performed on City’s behalf is generally described as follows:
Walker Lane Improvement Project
6. The name of the Contractor for the Project is: Hensley Paving & General Engineering, Inc.
7. The Project was accepted as complete on: February 13, 2024
8. The Project is located at: Walker Lane, Hughson Ca
Verifica�on: In signing this document, I, the undersigned, declare under penalty of perjury under the laws of the State of California that I have read this no�ce, and I know and understand the contents of this no�ce, and that the facts stated in this no�ce are true and correct. ________________________ ___________________________
Date and Place Signature
___________________________
Name and Title
ATTEST:
_______________________
Ashton Gose, City Clerk
CITY OF HUGHSON
CITY COUNCIL
RESOLUTION NO. 2024-04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON ACCEPTING
THE WALKER LANE IMPROVEMENT PROJECT AND AUTHORIZING THE CITY
CLERK TO FILE A NOTICE OF COMPLETION
WHEREAS, at its regularly scheduled meeting of August 14, 2023, the Hughson City Council awarded a contract for the Walker Lane Improvement Project to low bidder Hensley Paving & General Engineering, Inc., in the amount of $327,497.73. The City Council authorized a 10% construction contingency and a 10% set-aside for construction testing and inspection; and
WHEREAS, the Walker Lane Improvement Project consisted of the installation of curb, gutter and sidewalks on Walker Lane including new storm drain drop inlets and connection was made to the existing storm drain system; and WHEREAS, the work performed by Hensley Paving & General Engineering, Inc. has been inspected and found to be complete and in compliance with the scope and specifications of the project.
NOW THEREFORE BE IT RESOLVED that the Hughson City Council hereby accepts the Walker Lane Improvement Project and authorizes the City Clerk to File a Notice of Completion with the Stanislaus County Clerk-Recorder.
PASSED AND ADOPTED by the City Council of the City of Hughson at its regular meeting held on this 13th day of February 2024 by the following roll call votes:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
APPROVED:
__________________
GEORGE CARR, Mayor
ATTEST:
____________________
ASHTON GOSE, City Clerk
Meeting Date: February 13, 2024
Subject: Approval for the Purchase and Installation of a New Downtown Monument Sign
Enclosures: Monument Sign
Bids
Presented By: Carla C. Jauregui, Community Development Director Approved By: _________________________
City Manager
Staff Recommendation:
Approve the purchase and installation of a new Downtown Monument Sign in the amount of $48,789.82 with a 10% contingency.
Background and Discussion:
On August 14, 2023, the Hughson City Council adopted Resolution No. 2023-43, “Exhibit A, 2023 ARPA Projects Listing” which added additional American Rescue Plan Act (ARPA) Projects to the original ARPA Project Listing that was approved on June 27, 2022. The 2023 ARPA Projects Listing included Downtown Improvement Projects.
Currently, there is an existing sign at the intersection of Hughson Avenue and Santa Fe which staff, in coordination with the Economic Development Committee, determined would be an ideal location for a new, larger sign that would highlight the amenities that downtown has to offer. While not wanting to diminish the efforts that were made for the erection of the existing sign, it was determined that it would be best to relocate the existing sign to a new location. The existing sign was erected as part of an Eagle Scout project. Staff reached out to try to locate the Eagle Scout to obtain their comments and blessing for the relocation of the sign but was unsuccessful. Staff have a couple of locations in mind for relocation, however, a final location has not been determined at this time. The sign will be temporarily relocated to the Corporation Yard for storage until a more permanent location has been established.
CITY COUNCIL AGENDA ITEM NO. 4.1
SECTION 4: UNFINISHED BUSINESS
Staff made a request for bids in late November, which included a scope of work, to four sign companies, and four proposals were received:
• City Signs $31,174.06
• United Signs $40,536.88
• Tracy Signs $43,625.26
• Sign Designs $48,789.82
Staff recommended the design provided by Sign Designs as it has the look and feel that best encompasses the aesthetic of downtown Hughson to the Economic Development Committee (EDC) at the January 22, 2024 meeting and the EDC members concurred. A rendering of the sign, which includes the proposed language has been included as an attachment. The proposals that were not selected have also been included for reference and comparison.
Purchasing guidelines provide that for public projects $60,000 or less (Public Contracting Code Section 22032a), the City may perform the public project by city employees, by negotiated contract, or by purchase order. This project will be performed by purchase order.
Environmental:
The project is exempt under the California Environmental Quality Act (CEQA) Guidelines (§ 15301(c), repair or minor alteration of existing streets, sidewalks, gutters, etc., with no expansion in capacity.
Fiscal Impact:
If this item is approved, Finance will increase Fiscal Year 2023/24 budget appropriations in Fund 380 (ARPA Fund) in the amount of $48,789.82 including any contingency funds that may be needed for this project.