City Council Agenda February 26, 2024
1 AMERICANS WITH DISABILITIES ACT/CALIFORNIA BROWN ACT
NOTIFICATION FOR THE CITY OF HUGHSON
This Agenda shall be made available upon request in alternative formats to persons with a disability; as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) and the Ralph M. Brown Act (California Government Code Section 54954.2).
Disabled or Special needs Accommodation: In compliance with the Americans with Disabilities Act, persons requesting a disability related modification or accommodation in order to participate in the meeting and/or if you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (209) 883-4054. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring that reasonable accommodations are made to provide accessibility to the meeting.
AGENDA
City of Hughson
CITY COUNCIL MEETING
Hughson City Hall – 7018 Pine Street Hughson, California MONDAY, FEBRUARY 26, 2024 – 6:00 P.M.
HUGHSON CITY COUNCIL
How to participate in, or observe the Meeting:
• In person in the City Council Chambers and submit public comment when invited during the meeting. • Observe only via YouTube live, by accessing this link:
https://www.youtube.com/channel/UC-PwkdIrKoMmOJDzBSodu6A?view_as=subscriber If a technical issue arises with any streaming option, the City Council meeting will continue unless the meeting is being held pursuant to the provisions of Assembly Bill 2449. • In addition, recorded City Council meetings are posted on the City’s website the second business day following the meeting. Recorded videos can be accessed with the following link:
Upcoming Meetings | Hughson CA
City Council Agenda February 26, 2024
2 CALL TO ORDER: Mayor George Carr
ROLL CALL: Mayor George Carr
Mayor Pro Tem Randy Crooker
Councilmember Samuel Rush
Councilmember Julie Ann Strain
Councilmember Alan McFadon
FLAG SALUTE: Mayor George Carr
INVOCATION: Hughson Ministerial Association
1. PUBLIC BUSINESS FROM THE FLOOR (No Action Can Be Taken):
Please limit presentations to five minutes. If you wish to speak regarding an item on the agenda, you may be asked to defer your remarks until the Council addresses the matter. Pursuant to California Government Code Section 54954.2(a)(3), no action or discussion may be undertaken on any item not appearing on the posted agenda, except that the City Council, or its staff, may briefly respond to comments or questions from members of the public, provide a reference to staff or other resources for factual information, or direct staff to place the issue on a future agenda.
2. PRESENTATIONS: NONE.
3. CONSENT CALENDAR:
All items listed on the Consent Calendar are to be acted upon by a single action of the City Council unless otherwise requested by an audience member, or individual Councilmember for special consideration. Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.
3.1: Approval of the Minutes of the Regular Adjourned Meeting of February 13, 2024.
3.2: Approval of the Warrants Register.
3.3: Review and Approval of the 2023-24 Mid-Year Budget Analysis.
3.4: Acceptance of the Annual Report on the Hughson City Council’s 2023-2028 Strategic Priorities.
4. UNFINISHED BUSINESS:
4.1: Accepting the Well 7 Replacement Project Phase IV Improvements.
5. PUBLIC HEARING TO CONSIDER THE FOLLOWING: NONE.
City Council Agenda February 26, 2024
3 6. NEW BUSINESS:
6.1: Approval to Contract for the Demolition of the Property Located at 2312 Charles Street, APN 018-070-039, Authorization for the City Manager to Execute the Agreement, and direct City Clerk to file the CEQA Notice of Exemption.
6.2: Utilities Department Deferred Maintenance Update and Ratification of Emergency Expenditure Relating to Pump Repairs at the Hatch.
7. CORRESPONDENCE: NONE.
8. COMMENTS:
A brief report on notable attendance of a meeting, or conference, or other notable topics of City business shall be made.
The Brown Act does not allow for discussion or action of items by the City Council during this time.
8.1: Staff Reports and Comments:
City Manager:
City Clerk:
Director of Finance:
Community Development Director:
Police Services:
City Attorney:
8.2: Council Comments:
8.3: Mayor’s Comments:
9. CLOSED SESSION TO DISCUSS THE FOLLOWING: NONE.
10. ADJOURNMENT:
The next City Council meeting is scheduled for March 11, 2024, at 6:00 pm.
General Information: The Hughson City Council meets in the Council Chambers on the second and fourth Mondays of each month at 6:00 p.m., unless otherwise noticed.
AFFIDAVIT OF POSTING
Date: February 23, 2024 Time: 3:30 PM
Name: Ashton Gose Title: City Clerk
City Council Agenda February 26, 2024
4 Council Agendas: The City Council agenda is now available for public review at the City’s website and City Clerk’s Office, 7018 Pine Street, Hughson, California by the Friday, prior to the scheduled meeting. Copies and/or subscriptions can be purchased for a nominal fee through the City Clerk’s Office.
Questions: Please contact the City Clerk at (209) 883-4054.
Notice Regarding Non-English Speakers:
Pursuant to California Constitution Article III, Section IV, establishing English as the official language for the State of California, and in accordance with California Code of Civil Procedures Section 185, which requires proceedings before any State Court to be in English, notice is hereby given that all proceedings before the City of Hughson City Council shall be in English and anyone wishing to address the Council is required to have a translator present who will take an oath to make an accurate translation from any language not English into the English language.
UPCOMING EVENTS:
March 11 School/City 2+2 Committee Meeting, City Council Chambers, 4:30PM March 11 City Council Meeting, YouTube Live Stream/City Council Chambers, 6:00PM March 12 Parks, Recreation and Entertainment Commission Meeting, City Council Chambers, 6:00PM
March 19 Planning Commission Meeting, City Council Chambers, 6:00PM March 20 Hughson has Heart Planning Meeting, City Council Chambers, 6:00PM March 25 Economic Development Committee Meeting, City Council Chambers, 4:30PM March 25 City Council Meeting, YouTube Live Stream/City Council Chambers, 6:00PM
STANISLAUS
ANIMAL
SERVICES
AGENCY
2023 ANNUAL REPORT
Vaughn Maurice
Executive Director
February 2024
$60,000 Petco Love Grant
Funds New Transport/Adoption Trailer
2023 Sheltering Intake & Release Comparison for Dogs
Sheltering Agency Total Dog Intake Live Release FTE Paid Staff SASA 4775 94% 45
Ventura County 3581 95.6% 79
Sacramento County 4565 86% 70
Contra Costa County 3215 92% 87
State of California 221,240 87.7% n/a
United States 3.2 Million 87% n/a
$50 All Dogs Spay or Neuter
$25 All Cats Spay or Neuter
Meeting Date: February 26, 2024
Subject: Approval of the City Council Minutes
Presented By: Ashton Gose, Executive Assistant/City Clerk Approved By: ________________________
City Manager
______________________________________________________________________ Staff Recommendation:
Approve the Minutes of the regular adjourned Meeting of February 13, 2024.
CITY COUNCIL AGENDA ITEM NO. 3.1
SECTION 3: CONSENT CALENDAR
City Council Minutes January 22, 2024
1 MINUTES
City of Hughson
REGULAR ADJOURNED CITY COUNCIL MEETING
Hughson City Hall – 7018 Pine Street
Hughson, California
TUESDAY, FEBRUARY 13, 2024 – 6:00 P.M.
CALL TO ORDER: Mayor George Carr
ROLL CALL:
Present: Mayor George Carr
Mayor Pro Tem Randy Crooker
Councilmember Julie Ann Strain
Councilmember Alan McFadon
Councilmember Samuel Rush
Staff Present: Merry Mayhew, City Manager
Ashton Gose, City Clerk
Tom Terpstra, Deputy City Attorney
Carla Jauregui, Community Development Director
Jose Vasquez, Public Works Superintendent
Kim Weimer, Director of Finance and Admin Services
Sarah Chavarin, Accounting Manager
________________________________________________________________
1. PUBLIC BUSINESS FROM THE FLOOR (No Action Taken): NONE.
2. PRESENTATIONS: NONE.
3. CONSENT CALENDAR:
HUGHSON CITY COUNCIL
City Council Minutes January 22, 2024
2 3.1: Approve the Minutes of the Regular Meeting of January 22, 2024.
3.2: Approve the Warrants Register.
3.3: Approve Mayor Carr’s Attendance at the United States Conference of Mayors 2024.
3.4: Adopt Resolution No. 2024-04, Accepting the Walker Lane Improvement Project Improvements.
CARR/STRAIN 5-0-0-0 motion passes to approve the Consent Calendar, as presented, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
4. UNFINISHED BUSINESS:
4.1: Approve the Purchase and Installation of a New Downtown Monument Sign.
Director Jauregui presented the staff report on this item.
Mayor Carr opened public comment at 6:06PM. There was no public comment. Mayor Carr closed public comment at 6:06PM.
STRAIN/CROOKER 5-0-0-0 motion passes to approve the purchase and installation of a new downtown monument sign in the amount of $48,789.82 with a 10% contingency, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
5. PUBLIC HEARING: NONE.
6. CORRESPONDENCE: NONE.
7. COMMENTS:
7.1: Staff Reports and/or Comments:
City Manager:
City Council Minutes January 22, 2024
3 City Manager Mayhew provided a reminder regarding the annual State of the City Address.
Community Development Director:
Director Jauregui provided an update regarding trees at Lebright Fields.
7.2: Council Member Comments:
Councilmember Rush attended a San Joaquin Valleywide Special City Selection Committee meeting on January 31, 2024.
Councilmember Strain attended a Hughson Ministerial Association breakfast on February 9, 2024.
Mayor Pro Tem Crooker attended a Fire/City 2+2 Committee meeting on February 7, 2024 and a West Turlock Subbasin Groundwater Sustainability Agency meeting on February 8, 2024.
7.3 Mayor’s Comments:
Mayor Carr provided a reminder regarding the annual State of the City Address on February 15, 2024.
8. CLOSED SESSION TO DISCUSS THE FOLLOWING:
8.1: PUBLIC EMPLOYMENT
Title: City Manager
8.2: CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Mayor George Carr, Thomas Terpstra, Jr., Deputy City Attorney
Unrepresented Employee: City Manager
8.3: CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 2312 Charles Ave, Hughson, CA 95326 - APN 018-070-039 Agency negotiator: City Manager
Under negotiation: Price and Terms of Payment
Report from Closed Session:
All of the Councilmembers were present, and there is no reportable action.
9. NEW BUSINESS:
City Council Minutes January 22, 2024
4 9.1: Approve a City Manager Employment Contract.
CARR/STRAIN 5-0-0-0 motion passes to approve a city manager employment contract with an annual compensation of $145,326.00, plus fringe benefits in accordance with the employee personnel manual, except a $500 a month auto allowance and a $100 a month cell phone allowance, plus 3% deferred compensation, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
9.2: Approve a Contract to Purchase Real Property at 2312 Charles Ave, Hughson, CA, 95326 – APN 018-070-039.
McFADON/CROOKER 5-0-0-0 motion passes to approve a contract to purchase real property at 2312 Charles Avenue, Hughson Ca 95326 – APN 018-070-039, and authorize the City Manager to execute all necessary documents to complete the purchase, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
10. ADJOURNMENT:
STRAIN/McFADON 5-0-0-0 motion passes to adjourn the February 13, 2024 regular adjourned meeting at 6:43PM, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
APPROVED:
___________________
GEORGE CARR, Mayor
ATTEST:
______________________
ASHTON GOSE, City Clerk
Meeting Date: February 26, 2024
Subject: Approval of Warrants Register
Enclosure: Warrants Register
Presented By: Kim Weimer, Director of Finance
Approved By: _________________________
City Manager
Staff Recommendation:
Approve the Warrants Register as presented.
Background and Overview:
The warrants register presented to the City Council is a listing of all expenditures paid from February 5, 2024, through February 22, 2024.
Fiscal Impact:
There are reductions in various funds for payment of expenses.
CITY COUNCIL AGENDA ITEM NO. 3.2
SECTION 3: CONSENT CALENDAR
2/22/2024 2:12:31 PM Page 1 of 6
Check Report
Hughson By Check Number
Date Range: 02/05/2024 - 02/22/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount Bank Code: Payable Bank-Payable Bank
00032 AFLAC 02/06/2024 Regular 0.00 644.90 57693
232780 Invoice 01/01/2024 AFLAC 0.00 322.45
584380 Invoice 02/01/2024 AFLAC 0.00 322.45
01928 Alan McFadon 02/06/2024 Regular 0.00 1,200.13 57694 INV0010628 Invoice 02/02/2024 Reimbursement for League of Cities Orien… 0.00 1,200.13 01603 Amazon Capital Services, Inc. 02/06/2024 Regular 0.00 15.42 57695 1G7R-DXNM-JCH7 Invoice 01/25/2024 Office Supplies 0.00 15.42 00234 CAROLLO ENGINEERS 02/06/2024 Regular 0.00 5,291.00 57696 FB42318 Invoice 02/02/2024 Professional Services Through 09/30/23 0.00 5,291.00 01538 Colonial Life 02/06/2024 Regular 0.00 421.08 57697 54059070101639 Invoice 02/02/2024 Colonial Life 0.00 421.08 00332 CONDOR EARTH TECHNOLOGIES 02/06/2024 Regular 0.00 5,670.76 57698 90148 Invoice 12/15/2023 COH 2023-2025 Monitoring, Reporting, & … 0.00 5,670.76 01570 CSG Consultants 02/06/2024 Regular 0.00 2,846.50 57699 54727 Invoice 01/12/2024 Professional Services 0.00 2,128.50 B232256 Invoice 01/02/2024 Building Plan Review Services 0.00 143.00 F231126 Invoice 01/02/2024 Fire Plan Review 0.00 575.00 00365 CSMFO 02/06/2024 Regular 0.00 270.00 57700
300014690 Invoice 01/30/2024 Management - Weimer 0.00 135.00 300014694 Invoice 01/30/2024 Management - Chavarin 0.00 135.00 00464 EZ NETWORK SYSTEMS, INC. 02/06/2024 Regular 0.00 1,191.95 57701 43625 Invoice 01/31/2024 IT SERVICES 0.00 1,191.95
00527 GIBBS MAINTENANCE CO 02/06/2024 Regular 0.00 700.00 57702 14313 Invoice 02/05/2024 JANITOR SERVICES 0.00 700.00
01939 James Van Diepen 02/06/2024 Regular 0.00 500.00 57703 INV0010630 Invoice 02/02/2024 Refund of Encroachment Deposit 0.00 500.00 01596 JHC LLC 02/06/2024 Regular 0.00 1,320.00 57704
23-0710-OWR-H Invoice 02/02/2024 SB 1383-Related Expenses 0.00 1,320.00 00682 KAISER FOUNDATION HEALTH 02/06/2024 Regular 0.00 7,303.51 57705 691534602627 Invoice 03/01/2024 MEDICAL SERVICES- MARCH 0.00 7,303.51 00718 LEAGUE OF CALIF. CITIES 02/06/2024 Regular 0.00 75.65 57706 8189 Invoice 01/31/2024 Membership Dues for Central Valley Divisi… 0.00 75.65 00755 MCR ENGINEERING, INC 02/06/2024 Regular 0.00 27,057.73 57707 19245 Invoice 01/23/2024 Well 7 Site Improvements 0.00 27,057.73 00775 MISSION UNIFORM SERVICE 02/06/2024 Regular 0.00 431.32 57708 520931347 Invoice 01/29/2024 uniform service (blanket PO) 0.00 76.42 520931348 Invoice 01/29/2024 uniform service (blanket PO) 0.00 272.92 520931350 Invoice 01/29/2024 uniform service (blanket PO) 0.00 81.98 00822 NESTLE WATERS 02/06/2024 Regular 0.00 366.52 57709 04A6703905050 Invoice 02/05/2024 Water for City Hall 0.00 75.95 14A0025664277 Invoice 02/05/2024 WATER FOR WWTP 0.00 290.57 Check Report Date Range: 02/05/2024 - 02/22/2024
2/22/2024 2:12:31 PM Page 2 of 6
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 00824 NEUMILLER & BEARDSLEE 02/06/2024 Regular 0.00 20,359.42 57710 346034 Invoice 12/19/2023 LEGAL SERVICES 0.00 1,600.00
346072 Invoice 12/19/2023 LEGAL SERVICES 0.00 3,175.00
346081 Invoice 12/19/2023 General Admin 0.00 8,478.92
346611 Invoice 01/22/2024 LEGAL SERVICES 0.00 1,600.00
346669 Invoice 01/22/2024 General Admin 0.00 5,505.50
01884 PACIFIC STORAGE COMPANY 02/06/2024 Regular 0.00 66.48 57711 2216634 Invoice 01/31/2023 RECORDS STORAGE 0.00 66.48
00879 PG & E 02/06/2024 Regular 0.00 1,842.21 57712
INV0010631 Invoice 02/05/2024 UTILITIES 0.00 1,842.21
00906 PROVOST & PRITCHARD CONSU 02/06/2024 Regular 0.00 2,439.20 57713 106498 Invoice 01/11/2024 Professional Services December 2023 0.00 2,439.20 01493 Salonen Electrical Inc 02/06/2024 Regular 0.00 3,750.00 57714 4405 Invoice 02/05/2024 pump work WWTP 0.00 990.00
4406 Invoice 02/05/2024 pump work hatch rd 0.00 2,760.00 01607 Scott N. Kivel 02/06/2024 Regular 0.00 4,749.45 57715 INV0010632 Invoice 01/31/2024 Services Rendered Through 1/31/24 0.00 4,749.45 01599 SMILE BUSINESS PRODUCTS, INC 02/06/2024 Regular 0.00 67.73 57716 1174732 Invoice 02/02/2024 COPIES 0.00 67.73
01066 STATE WATER RESOURCES CONTROL BOARD 02/06/2024 Regular 0.00 7,067.00 57717 SW-0271121 Invoice 02/05/2024 Annual Storm Water Permit Fees 0.00 7,067.00 01605 Swan Pools 02/06/2024 Regular 0.00 500.00 57718
INV0010629 Invoice 02/02/2024 Refund of Encroachment Deposit 0.00 500.00 01110 TESCO CONTROLS, INC 02/06/2024 Regular 0.00 6,304.50 57719 0081683-IN Invoice 02/05/2024 RAS pump #1 0.00 749.50
0081758-IN Invoice 02/05/2024 scada server 0.00 5,555.00 01709 The Lincoln National Life Insurance Company 02/06/2024 Regular 0.00 446.82 57720 4653755155 Invoice 02/01/2024 Life Insurance 0.00 446.82 01176 USA BLUE BOOK 02/06/2024 Regular 0.00 441.32 57721 INV00233233 Invoice 02/05/2024 Dpt.Supplies (Blanket) 0.00 277.55 INV00233233. Invoice 02/05/2024 WW supplies 0.00 163.77 01264 VERIZON WIRELESS 02/06/2024 Regular 0.00 380.10 57722 9955062815 Invoice 02/05/2024 MIFI DEVICES/ CAMERAS 0.00 152.04 9955062816 Invoice 02/05/2024 MIFI DEVICES/ CAMERAS 0.00 228.06 01192 VISION SERVICE PLAN 02/06/2024 Regular 0.00 572.64 57723 819689875 Invoice 02/01/2024 MEDICAL INSURANCE WITHHELD- FEB 0.00 572.64 01206 WARDEN'S OFFICE 02/06/2024 Regular 0.00 117.65 57724 2109478-0 Invoice 01/24/2024 MISC OFFICE SUPPLIES 0.00 117.65 01225 WILLDAN ENGINEERING 02/06/2024 Regular 0.00 18,906.25 57725 00627019 Invoice 01/26/2024 Professional Services Through 12-31-23 0.00 18,906.25 00016 ABS PRESORT 02/14/2024 Regular 0.00 1,210.18 57726 134785 Invoice 02/13/2024 BILL PRINTING- February 0.00 1,210.18 01603 Amazon Capital Services, Inc. 02/14/2024 Regular 0.00 190.52 57727 1D71-7DPF-K66N Invoice 12/16/2023 Drains for Concession/Bathroom at LeBrig… 0.00 137.37 1Q79-9CMV-TKYY Invoice 12/06/2023 BATTERIES 0.00 34.82
1TGC-4TDC-M3Y9 Invoice 01/16/2024 Monthly Planner 0.00 18.33 00094 AT&T MOBILITY 02/14/2024 Regular 0.00 525.21 57728 Check Report Date Range: 02/05/2024 - 02/22/2024
2/22/2024 2:12:31 PM Page 3 of 6
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 02102024 Invoice 02/13/2024 PHONES 0.00 525.21
00878 CASH 02/14/2024 Regular 0.00 174.52 57729
INV0010651 Invoice 02/13/2024 PETTY CASH DEC-JAN 0.00 174.52 00284 CHARTER COMMUNICATION 02/14/2024 Regular 0.00 357.13 57730 170063901020124 Invoice 02/13/2024 IP ADDRESS- PINE ST 0.00 259.36 170064301020124 Invoice 02/13/2024 IP ADDRESS- 1ST 0.00 97.77 00293 CITIZENS BUSINESS BANK 02/14/2024 Regular 0.00 86,736.28 57731 INV0010643 Invoice 02/13/2024 #06-003-AF Installment Sale Agreement 0.00 86,736.28 00305 CITY OF HUGHSON 02/14/2024 Regular 0.00 1,990.74 57732 INV0010647 Invoice 02/13/2024 LLDS & STARN PARK 0.00 1,990.74 00368 CSU STANISLAUS 02/14/2024 Regular 0.00 50.00 57733 CMP-013280 Invoice 02/05/2024 November 2023 Live Scan 0.00 50.00 01340 DIVISION OF THE STATE ARCHITECT 02/14/2024 Regular 0.00 72.00 57734 INV0010652 Invoice 02/13/2024 Disability Access & Education Fee 4 Qtr 0.00 72.00 00464 EZ NETWORK SYSTEMS, INC. 02/14/2024 Regular 0.00 5,952.50 57735 TS43697 Invoice 02/01/2024 IT SERVICES 0.00 5,952.50
00528 GILTON SOLID WASTE MANAGE 02/14/2024 Regular 0.00 1,895.07 57736 HUGHSS-090 Invoice 02/13/2024 STREET SWEEPING 0.00 1,895.07 01612 GreatAmerica Financial Svcs. 02/14/2024 Regular 0.00 397.63 57737 35828389 Invoice 01/30/2024 LEASE 0.00 397.63
00914 Harbans Singh ET AL 02/14/2024 Regular 0.00 150.01 57738 1010927 Invoice 01/31/2024 diesel (blanket PO) 0.00 150.01 01827 Hughson High School 02/14/2024 Regular 0.00 500.00 57739 INV0010646 Invoice 02/08/2024 Damage Deposit - Hughson High 0.00 500.00 00627 HUGHSON NAPA AUTO & TRUCK 02/14/2024 Regular 0.00 179.98 57740 376519 Invoice 02/13/2024 parts and supplies (blanket PO) 0.00 35.49 376571 Invoice 01/05/2024 parts and supplies (blanket PO) 0.00 4.09 376677 Invoice 01/08/2024 parts and supplies (blanket PO) 0.00 48.51 376775 Invoice 01/09/2024 parts and supplies (blanket PO) 0.00 56.28 376992 Invoice 01/12/2024 parts and supplies (blanket PO) 0.00 12.89 377169 Invoice 01/16/2024 parts and supplies (blanket PO) 0.00 9.84 377296 Invoice 01/17/2024 parts and supplies (blanket PO) 0.00 8.59 377996 Invoice 01/30/2024 parts and supplies (blanket PO) 0.00 4.29 01867 KIM WEIMER 02/14/2024 Regular 0.00 1,212.56 57741 INV0010677 Invoice 02/13/2024 LCW 2024 Public Sector Employment Law 0.00 1,212.56 00762 MHK CONSTRUCTION 02/14/2024 Regular 0.00 111,960.45 57742 4383 Invoice 02/13/2024 Lebright Parking Lot 0.00 111,960.45 01885 RecruitGigs 02/14/2024 Regular 0.00 8,082.00 57743 68003 Invoice 12/08/2023 Extra Help - PW 0.00 2,940.00
68115 Invoice 12/22/2023 Extra Help - PW 0.00 1,212.00
68219 Invoice 01/05/2024 Extra Help - PW 0.00 792.00
68269 Invoice 01/12/2023 Extra Help - PW 0.00 814.00
68325 Invoice 01/19/2024 Extra Help - PW 0.00 990.00
68381 Invoice 01/26/2024 Extra Help - PW 0.00 792.00
68429 Invoice 02/02/2024 Extra Help - PW 0.00 792.00
68479 Invoice 02/09/2024 Extra Help - PW 0.00 990.00
CR-10 Credit Memo 02/12/2024 Extra Help - PW - Javier Ortiz Hernandez 0.00 -1,240.00 01033 STANISLAUS COUNTY 02/14/2024 Regular 0.00 11,297.25 57744 Check Report Date Range: 02/05/2024 - 02/22/2024
2/22/2024 2:12:31 PM Page 4 of 6
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount R23-566044 Invoice 02/07/2024 3RD QTR PAYMENT - PID P219159 0.00 11,297.25 01089 SUTTER GOULD MEDICAL FOUN 02/14/2024 Regular 0.00 173.00 57745 1002169571-49 Invoice 02/13/2024 Antonio Tovar 0.00 173.00 01115 THE HOME DEPOT CRC 02/14/2024 Regular 0.00 261.64 57746 7013409 Invoice 02/13/2024 air filters 0.00 252.81
INV0010650 Invoice 02/13/2024 FINANCE CHARGE 0.00 8.83
01144 TROPHY WORKS 02/14/2024 Regular 0.00 185.09 57747 INV0010678 Invoice 02/14/2024 Award for Retirement 0.00 185.09 01919 William Phelan 02/14/2024 Regular 0.00 5,955.21 57748 101425 Invoice 02/13/2024 concrete cutter 0.00 5,955.21 00485 FIRST AMERICAN TITLE CO 02/20/2024 Regular 0.00 5,000.00 57750 INV0010721 Invoice 02/20/2024 2312 Charles, Hughson CA #6805576 0.00 5,000.00 01420 CALIFORNIA STATE DISBURSEMENT UNIT 02/20/2024 Regular 0.00 40.12 57751 INV0010691 Invoice 02/14/2024 INCOME WITHHOLDING FOR CHILD SUPP… 0.00 40.12 00049 ALLIED ADMINISTRATORS 02/21/2024 Regular 0.00 2,227.72 57752 INV0010715 Invoice 03/01/2024 DELTA DENTAL 0.00 2,227.72 01603 Amazon Capital Services, Inc. 02/21/2024 Regular 0.00 203.76 57753 1QFT-PPLJ-4PFQ Invoice 02/14/2024 Projector Screens for Events 0.00 203.76 01580 Atlas Copco USA Holdings Inc 02/21/2024 Regular 0.00 768.00 57754 1123095911 Invoice 02/20/2024 well 8 compressor 0.00 768.00 00104 AYERA TECHNOLOGIES INC. 02/21/2024 Regular 0.00 84.00 57755 536091 Invoice 02/15/2024 Service (Blanket) 0.00 84.00
00123 BAY ALARM CO 02/21/2024 Regular 0.00 289.50 57756 21146018 Invoice 02/15/2024 Bay Alarm 2/1/24 4/30/24 0.00 289.50 00310 CLARK'S PEST CONTROL 02/21/2024 Regular 0.00 206.00 57757 34803489 Invoice 02/20/2024 PEST CONTROL 0.00 129.00
34804263 Invoice 02/20/2024 PEST CONTROL 0.00 77.00
00614 HUGHSON FARM SUPPLY 02/21/2024 Regular 0.00 1,165.99 57758 H479966 Invoice 01/03/2024 supplies/equip repairs (blanket PO) 0.00 36.22 H480033 Invoice 01/04/2024 supplies/equip repairs (blanket PO) 0.00 32.34 H480036 Invoice 01/04/2024 supplies/equip repairs (blanket PO) 0.00 26.97 H480086 Invoice 01/04/2024 supplies/equip repairs (blanket PO) 0.00 68.46 H480090 Invoice 01/04/2024 supplies/equip repairs (blanket PO) 0.00 29.29 H480122 Invoice 01/05/2024 supplies/equip repairs (blanket PO) 0.00 62.54 H480302 Invoice 01/09/2024 supplies/equip repairs (blanket PO) 0.00 3.21 H480322 Invoice 01/09/2024 supplies/equip repairs (blanket PO) 0.00 52.67 H480364 Invoice 01/10/2024 supplies/equip repairs (blanket PO) 0.00 4.65 H480505 Invoice 02/15/2024 Farm supply blanket PO 0.00 140.48 H480551 Invoice 01/12/2024 supplies/equip repairs (blanket PO) 0.00 19.80 H480563 Invoice 02/13/2024 Farm supply blanket PO 0.00 186.30 H480603 Invoice 01/12/2024 supplies/equip repairs (blanket PO) 0.00 17.88 H480959 Invoice 02/15/2024 Farm supply blanket PO 0.00 10.35 H481181 Invoice 02/15/2024 Farm supply blanket PO 0.00 45.27 H481207 Invoice 01/23/2024 supplies/equip repairs (blanket PO) 0.00 4.30 H481231 Invoice 02/15/2024 Farm supply blanket PO 0.00 16.16 H481234 Invoice 02/15/2024 Farm supply blanket PO 0.00 30.19 H481685 Invoice 02/15/2024 Farm supply blanket PO 0.00 27.15 OFF1H201006 Invoice 02/15/2024 Farm supply blanket PO 0.00 70.84 OFF1H201007 Invoice 01/23/2024 battery blower 0.00 177.98 OFF1H201023 Invoice 02/15/2024 Farm supply blanket PO 0.00 30.19 OFF2H201257 Invoice 02/15/2024 Farm supply blanket PO 0.00 48.83 Check Report Date Range: 02/05/2024 - 02/22/2024
2/22/2024 2:12:31 PM Page 5 of 6
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount OFF2H201307 Invoice 01/18/2024 Water Supplies (Blanket) 0.00 20.05 OFF3H100715 Invoice 01/04/2024 supplies/equip repairs (blanket PO) 0.00 3.87 01942 Ilda Barron 02/21/2024 Regular 0.00 200.00 57759
INV0010716 Invoice 02/15/2024 Damage Deposit - Barron canceled do to ra… 0.00 200.00 01875 LOZANO SMITH ATTORNEY AT LAW 02/21/2024 Regular 0.00 877.50 57760 2211001 Invoice 02/12/2024 Legal Services Through 1-31-24 0.00 877.50 00611 Mid Valley Publications 02/21/2024 Regular 0.00 576.28 57761 341449 Invoice 02/15/2024 Building Code Update Public Hearing 0.00 110.08 343257 Invoice 02/14/2024 Jimenez Trucking 0.00 194.25
343258 Invoice 02/14/2024 United Pavement Maint 0.00 194.25 343260 Invoice 02/14/2024 CDBG AAP 0.00 77.70
00799 MOSS, LEVY & HARTZHEIM, LLP 02/21/2024 Regular 0.00 2,500.00 57762 14833 Invoice 01/31/2024 Completion of City SCO Report 0.00 2,500.00 00837 NORTHSTAR CHEMICAL 02/21/2024 Regular 0.00 12,231.38 57763 273979 Invoice 02/16/2024 Blanket PO chemicals for water 0.00 8,409.14 274157 Invoice 02/16/2024 Blanket PO chemicals for water 0.00 3,822.24 00855 OPERATING ENGINEERS LOCAL 02/21/2024 Regular 0.00 385.00 57764 2/2024 - 1 Invoice 02/20/2024 LOCAL UNION DUES #3 0.00 385.00 00879 PG & E 02/21/2024 Regular 0.00 500.00 57765
INV0010714 Invoice 02/15/2024 ENCR23-1229 Refund of encroachment de… 0.00 500.00 00972 SAFE-T-LITE 02/21/2024 Regular 0.00 569.39 57766
395719 Invoice 02/15/2024 traffic cones 0.00 569.39
00978 SAN JOAQUIN VALLEY Air Pollution Control District02/21/2024 Regular 0.00 1,043.00 57767 N161147 Invoice 02/20/2024 WWTP generator permit 0.00 900.00 N161148 Invoice 02/20/2024 hatch rd Generator permit 0.00 143.00 01009 SHRED-IT USA LLC 02/21/2024 Regular 0.00 401.32 57768 8006155564 Invoice 02/03/2024 Shredding 0.00 401.32
01090 SUTTER HEALTH PLUS 02/21/2024 Regular 0.00 15,432.24 57769 2990820 Invoice 03/01/2024 MEDICAL INSURANCE- MARCH 0.00 15,432.24 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code Payable Bank Summary
Bank Drafts
EFT's
76 0
0 0
0 0.00
0.00 0.00
0.00 0.00
76 0.00
Payment
407,527.41
0.00 0.00
0.00 0.00
407,527.41
Payable
Count
140
0 0
0 0
140
Check Report Date Range: 02/05/2024 - 02/22/2024
2/22/2024 2:12:31 PM Page 6 of 6
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
76 0
0 0
0 0.00
0.00 0.00
0.00 0.00
76 0.00
407,527.41
0.00 0.00
0.00 0.00
407,527.41
140
0 0
0 0
140
Fund Name Period Amount
Fund Summary
999 POOLED CASH/CONSOLIDATED CASH 2/2024 407,527.41
407,527.41
2/22/2024 2:13:51 PM Page 1 of 1
Refund Check Register
Hughson Refund Check Detail
UBPKT03512 - Refunds 01 UBPKT03510 Regular
Account Name Date Check # Amount Code Receipt Amount Type 11-1330-004 SIGLE, GENEVIEVE 2/15/2024 57749 210.83 210.83 Generated From Billing Total Refunds: 1 Total Refunded Amount: 210.83
Revenue Code Summary
Revenue Code Amount
996 - UNAPPLIED CREDITS 210.83
Revenue Total: 210.83
General Ledger Distribution
Account Number Account Name Posting Amount IFT
Posting Date: 02/01/2024
Fund: 510 - WATER/SEWER DEPOSIT
510-10001 CLAIM ON CASH-WATER/SEWER DEPOSIT -210.83 Yes 510-11040 CUSTOMER CREDITS 210.83
510 Total: 0.00
Fund: 999 - POOLED CASH/CONSOLIDATED CASH
999-10010 CASH IN BANK-MONEY MARKET -210.83
999-20000 DUE TO OTHER FUNDS (POOLED CASH) 210.83 Yes
999 Total: 0.00
Distribution Total: 0.00
Meeting Date: February 26, 2024
Subject: Review and Approval of the 2023-24 Mid-Year Budget Analysis
Enclosure: FY 2023-24 Mid-Year Budget Analysis-Exhibit A Presented By: Kim Weimer, Director of Finance & Administrative Services Approved By: __________________________
City Manager
Staff Recommendation:
Review and approve the 2023-24 Mid-Year Budget Analysis with no adjustments to the budget.
Background and Overview:
City staff began reviewing current expenditures and revenues in November 2023.
This review looked at the actual activity and compared it to the approved Final 2023- 24 Budget. In addition, staff looked at the projected revenues and expenditures for the remaining 2023-24 fiscal year. The City’s departments have collectively worked to produce a budget that will maintain or improve the City’s service levels while being mindful of operating with constrained resources. The Fiscal Year 2023-24 Mid-Year Budget provides the City with the authority to use resources for the benefit of the community. The Fiscal Year 2023-24 Mid-Year Budget is estimated based on available data from both forecasts and historical activity.
City staff met with the Budget and Finance Subcommittee on February 20, 2024, to present the Fiscal Year 2023-24 Mid-Year Budget analysis and to review the estimated revenues and expenditures that make up the annual operating budget for the City of Hughson. This budget is based on updated projections available currently. The preparation of the Fiscal Year 2023-24 Mid-Year Budget utilized a hybrid approach of both zero-based budgeting and traditional budgeting methods.
General Fund Revenue Projections
Overall, the General Fund Revenue Projections at Fiscal Year 2023-24 Mid-Year are 1.5% higher than the Final 2023-24 Budget.
CITY COUNCIL AGENDA ITEM NO. 3.3
SECTION 3: CONSENT CALENDAR
FY2023-24 Final Budget FY2023-24 MidYear Budget
Difference %Change
$4,052,135 $4,114,601 $62,466 1.5%
The General Fund revenue estimates for the Mid-Year Budget are higher than the Final Budget primarily due to an increase in our Vehicle License Fees & Sales Tax revenue.
General Fund Expenditure Projections
Overall, the General Fund Expenditure Projections at Fiscal Year 2023-24 are anticipated to decrease by 3% from the Final Budget.
FY2023-24 Final
Budget
FY2023-24
Mid-Year
Budget
Difference %Change
$4,025,386 $3,909,424 -$115,962 -2.9%
General Fund Mid-Year expenditures are estimated at $3,909,424 compared to Final 2023-24 Budget estimates of $4,025,386, a decrease of $115,962. Various factors contributed to the decrease in operating expenses. The primary contributor to the difference is due to open positions budgeted but not filled until halfway through this fiscal year and the associated benefits.
Salary and Benefit Projections
Temporary staffing needs were budgeted based on the creation of four new positions and being fully staffed. This has not been the case. As a result, we have been using more temporary staff than budgeted. However, the net result is our expenses overall for labor being $28,000 below our original budget even with the increased use of temporary staff.
Major Fund Review
Fund 210 includes all Sewer and Wastewater Treatment Plant operations and activities. There was no change in projected revenues between the Final 2023-24 Budget and the Mid-Year 2023-24 Budget. The Mid-Year budgeted expenditures figures are below the Final budget figures by $100,000 due to open positions not being filled and lower medical expenses than budgeted. Equipment maintenance is $20,000 higher than what had been budgeted in the Final 2023-24 budget due to deferred maintenance.
Fund 240, the Water Fund, had no change in projected revenues. The Mid-Year budgeted expenditures figures are below the Final budget figures by $165,600 due to open positions not being filled and lower medical expenses than budgeted.
Non-Major Fund Review
Funds 320-324 and Fund 326 revenues are based on State of California estimates of gas taxes. These estimates have changed since the Final Budget was adopted.
For these funds combined the overall revenue increased $2,200.
Fund 325: Measure L Sales Tax is budgeted based on the amount set forth by StanCOG at the approval of Measure L in 2016. Revenues are estimated and expense estimates will change as projects are approved. There was a $2,145 reclassification for expenses for slurry seal done in December 2022.
The following funds have received higher revenues than were budgeted in the Final 2023-24 Budget:
Fund 383 Vehicle Abatement
Fund 384 Supplemental Law Enforcement Service
Fund 420 Transportation Street Projects
Fund 451 Public Development Impact Fees
Fund 520 RDA Successor Agency
Fund 453: Park Dev Impact Fee revenue projections were reduced by $75,000 and Fund 454: Parkland in Lieu revenue projections were reduced by $100,000 due to a decrease in developments in the city.
LLD & BAD Funds reflect an increase after a true-up of payroll expenses and related benefits.
Summary of the Mid-Year Budget Analysis
For the Fiscal Year 2023-24 Mid-Year Budget, the City of Hughson is projected to spend $18,537,852, which is an approximate 1.4% decrease from the estimated amount for 2023-24 Final Budget. Revenue is projected at $18,587,779, which is an approximate increase of less than 1% of the Final 2023-24 Budget.
Staff recommends we continue the Fiscal Year 2023-24 using the Final Budget, approved and adopted September 11, 2023 as the overall change in budget from the Final Budget to Mid-Year Budget is less than a 2% difference Fiscal Impact:
There is no fiscal impact in continuing with the 2023-24 Final Budget approved and adopted on September 11, 2023.
EXHIBIT A
FUND
Revenue Increase / (Decrease) Explanation
Expenses Increase (Decrease) Explanation Net Adj
100 - GENERAL FUND 115,306 $
True up to actuals, $100k increase in tax revenue (115,962) $ $66k reduction in payroll due to unfilled positions & $52.8k reduction to the reserve $ 231,268 105 - GENERAL FUND CONTINGENCY RESERVE $ (52,840)
$116k reduction in GF expenses lowered reserve requirement $ - $ (52,840) 210 - SEWER OPERATIONS -$ $ (100,050)
$146k reduction in payroll due to unfilled postions & $46k increase in Maintenance, Professional fees, & Postage $ 100,050 240 - WATER -$ $ (165,593)
$172 reduction in payroll due to unfilled postions & $6.4k increase in postage $ 165,593 320 - GAS TAX 2103 $ Updated figures from the State (2,835) $ (2,835) 321 - GAS TAX 2105 $ (970) Updated figures from the State $ - $ (970) 322 - GAS TAX 2106 $ (489) Updated figures from the State $ (489)323 - GAS TAX 2107 6,501$ Updated figures from the State $ - $ 6,501325 - MEASURE L SALES TAX - ROADS $ - $ True up to actuals 3,000 $ (3,000)326 - SB 1-ROADS MAINTENANCE REHABILITATION $ (497) True up to actuals $ (497) 380 - CORONAVIRUS LOCAL FISCAL RECOVERY FUND $ - 42,714$ New projects approved since adoption of Final Budget & remaining funds from 22/23 $ (42,714) 383 - VEHICLE ABATEMENT $ True up to actuals 8,000 $ - $ 8,000384 - SUPPLEMENTAL LAW ENFORCEMENT SERVICE FUND $ True up to actuals 97,000 $ - $ 97,000 420 - TRANPORTATION STREET PROJECTS 1,494$ True up to actuals $ - $ 1,494 451 - PUBLIC FACIILITY DEV IMPACT FEE 20,150$ True up to actuals $ 20,150453 - PARK DEV IMPACT FEE $ (75,000) No fees expected, Parkwood not required to pay this fee $ (75,000) 454 - PARKLAND IN LIEU (100,000) $
No fees expected, Parkwood not required to pay this fee $ (100,000) 520 - RDA SUCCESSOR AGENCY 20,400 $ True up to actuals - $ $ 20,400 530-544 LLD FUNDS $ Payroll & expense true up 52,369 $ (52,369)550-556 BAD FUNDS $ Payroll & expense true up 17,572 $ (17,572) TOTALS $ (265,950) 36,220 $ $ 302,170
Meeting Date: February 26, 2024
Subject: Accept the Annual Report on the Hughson City Council’s 2023-2028 Strategic Priorities
Presented By: Merry Mayhew, City Manager
Approved By: __________________________
City Manager
Staff Recommendation:
Accept the annual report on the Hughson City Council’s 2023-2028 Strategic Priorities.
Background:
On May 22, 2023, the Hughson City Council adopted Resolution No. 2023-28, approving the Hughson City Council 2023-2028 Strategic Priorities, listing its goals, strategies and actions to set forth the priority programs and projects the City expects to accomplish and how it will focus its resources. In addition, the Vision, Mission and Values were reviewed and updated. This annual review outlines specific actions taken over the past eight months. In addition to the specific actions taken and projects that have been completed, there are additional on-going efforts in many of the areas not noted.
Discussion:
The City of Hughson’s current Vision, Mission and Values are listed below:
Vision: To preserve Hughson’s unique spirit, heritage, and character, while creating an undeniably great place to be.
Mission: Improving Hughson every day through fiscal responsibility, customer focused service and an emphasis on creating and strengthening partnerships.
Values: Fiscal Responsibility
Customer Focused
Partnership Building
CITY COUNCIL AGENDA ITEM NO. 3.4
SECTION 3: CONSENT CALENDAR
Results Oriented
Open and Accessible
Public Safety
Innovative
Below each Goal, Strategy, and Actions, projects completed will be noted and progress noted.
Goal #1: Good Governance
Strategy #1: Model good governance and transparency (continuous) Actions include modeling good governance and transparency at:
1. In all public meetings.
2. Continue to provide new Councilmember orientations.
3. Continue to maintain proper Fair Political Practices Commission (FPPC) reporting and AB1234 Ethics training and AB1825 Sexual Harassment training.
4. Increase public awareness around City projects and other civic matters.
5. Increase public awareness around City Council meetings and agenda items.
Progress toward this goal is continuous and over the last year has included councilmember orientations, trainings, and increased public awareness of city projects and business through social media and Hughson Chronicle coverage.
Strategy #2: Provide Adequate Resources for Efficient Government Services Actions: (short-term 2023-2025 and continuous)
1. Conduct a staffing assessment.
2. Review opportunities to outsource services.
3. Provide employee development opportunities.
Staffing was reviewed, four positions were approved, recruitments held and hirings have been completed. Two positions are Senior positions providing a career ladder. In addition, a new utility classification was created that gives employees the ability to cross train between water and wastewater.
Opportunities have opened up for staff to train and certify as wastewater operators, water distribution operators, and Class B drivers. Additionally, staff are looking at opportunities to join an association that provides additional training opportunities and certifications in multiple areas that would develop their skills.
This is an area for continuous improvement and areas within administration are currently under review.
Goal #2: Economic Development
Strategy #1: Support resources for businesses (continuous) Actions include continuing to provide support for businesses through:
1. Supporting the Hughson Chamber of Commerce;
In 2023, staff began looking for opportunities to partner with the Chamber and businesses to promote mixers and events, and to enhance downtown (such as lighting and downtown signage).
2. Supporting Opportunity Stanislaus;
In 2023, $25,000 in funding was provided for scholarships for Hughson youth to attend the VOLT Institute and receive vocational training.
3. Supporting Small Business Development Center.
Strategy #2: Complete the General Plan Update and Housing Element Project (short-term 2023-2025)
Strategy #3: Revitalize downtown Hughson (short-term 2023-2025) Actions to create a nicer downtown environment. examples include shadow art, murals, and pedestrian crosswalks.
A new downtown sign has been approved by the EDC and the City Council.
Strategy #4: Annexation of industrial-zoned land and provide infrastructure to promote industrial business – as part of the General Plan Update. (short-term 2023 – 2025)
Strategy #5: Review business leases at the Incubation Center/Annex. (Continuous)
Actions:
1. Review current leases to see if businesses can realistically move out of the Incubation Center to permanent downtown locations.
2. Advertise the Incubation Center opportunity.
3. Incentivize business opportunities within the City.
This opportunity was advertised through the Hughson Chronicle, several potential businesses reached out but have not yet completed the process. One office remains vacant and available.
Goal #3: Maintain Infrastructure and leverage funds where opportunities exist Strategy #1: Maintain streets and city-owned sidewalk infrastructure.
Actions:
1. Complete Measure L Annual Plan. (short-term 2023 – 2025 and continuous)
Pavement Management Plan was completed, Annual plan went out to bid and the contract has been approved. The contractor requested to wait until early spring 2024 when the weather would be more conducive to a better job.
2. Maintenance of streets – potholes and annual street striping. (continuous)
3. Continue work on the Whitmore Pedestrian Crossing (BNSF) Project. (short-term 2023 – 2025)
4. Review traffic calming measures in priority areas. (continuous) In 2023 pucks were glued to the road in an effort to slow traffic and a radar speed sign was placed on 7th to raise awareness of vehicle speeds.
5. Walker Lane CDBG Project. (short-term 2023 – 2025) delete Project Completed
6. Tully Road CDBG Project. (long-term)
7. 7th Street CDBG Project. (long-term)
8. Replace ADA parking Project on 3rd Street. (short-term 2023 – 2025) delete
Project Completed
9. Create ADA parking on Hughson Avenue. (long-term) delete Project Completed
Strategy #2: Maintain Stormwater Infrastructure
Actions
1. Finalize a Stormwater Trash Capture system. (long-term)
2. Tie in 2-3 dry wells to the stormwater system. (long-term) Strategy #3: Maintain Wastewater Treatment Facility and sewer infrastructure Actions:
1. Ensure that the technical backing and a Salt Ordinance are approved for wastewater. (short-term 2023-2025)
Consultant is actively working on the report needed for this Ordinance.
2. Proactively maintain WWTP facilities and sewer infrastructure and replace aging sewer infrastructure. (continuous)
Staff are working diligently on issues that were deferred for many years.
Additional information on deferred maintenance items was provided to the City Council in a staff report on 2/26/2024.
Strategy #4: Maintain Water Infrastructure
Actions
1. TCP Treatment Project at Well 8 (backup well). (short-term 2023 – 2025)
Design for this project is complete and staff is working on bid documents to bring to Council in the near future.
2. State-required Drought Contingency Plan. (long-term)
3. Riverview Consolidation Project. (long-term)
State approved a Disadvantaged Community Survey to be managed by SelfHelp Enterprises. The survey is in the process.
4. Whitmore Water Consolidation Project. (long-term)
5. Proactively maintain water facilities and infrastructure and replace aging water infrastructure. (continuous)
Staff are working diligently on issues that were deferred for many years.
Additional information was provided to the City Council in a staff report on 2/26/2024.
6. Coordinate with Duarte Nursery for water connection. (long-term) Strategy #5: Maintain Parks Infrastructure
Actions:
1. Complete installation of a restroom/concession stand and ADA Pathways. (2023-2025 short-term) delete
Completed
2. Pave Lebright parking lot, including tie-in to stormwater system (2023-2025 short-term) delete
Completed
3. Replace Lebright lighting with LED lights. (long-term) Goal #4: Ensure Fiscal Health
Strategy #1: Continue to maintain a structurally sound budget ensuring spending is prioritized and resources are allocated in a way that ensures the delivery of essential services and programs. (continuous)
Actions:
1. Develop a city-wide Capital Improvement Plan. (long-term)
2. Develop Water, WWTF, Sewer, and Stormwater maintenance plan. (long-term)
3. Conduct a comprehensive review of the City’s current fees for service for Council consideration. (short-term 2023-2025)
4. Deferred Maintenance Plan for capital assets and Vehicle Replacement Plan. (short-term 2023-2025)
5. Review Development Impact Fees. (long-term, dependent on CIP)
6. Continue to maintain a 33% Contingency Reserve Fund. (continuous)
Strategy #2: Provide adequate staffing resources for efficient government operations. Delete (This strategy was a duplicate and is included in the Good Governance Goal.)
Strategy #3: Provide efficient government operations using technology. (longterm) Actions
1. Public-facing permit system inclusive of state-mandated solar permitting system.
2. Review and update Code Enforcement regulations and Nuisance procedures.
Goal #5: Promote Quality of Life
Strategy #1: Strengthen Community Safety through crime prevention reduction activities. (continuous)
Actions:
1. Implement and enhance the use of technology (such as social media, cameras, and crime analytics to generate evidence-based intelligence) to enhance enforcement efforts.
2. Continue to work with Hughson Police Services to ensure they have the tools necessary for the provision of law enforcement services.
Strategy #2: Support the Hughson Volunteer Fire Protection District with its efforts to generate additional revenue to support the current and increasing level of service. (continuous)
Action:
1. Continue 2+2 City/Fire bi-monthly meetings.
In addition to continuing the City Fire Committee meetings, the City worked to assist with fire impact fees, Community Facilities District fire fees, and are working to partner with Fire on the new Civic Center Project.
Strategy #3: Strengthen Emergency Operations Preparedness. (continuous) Actions:
1. Ensure all employees are trained in the appropriate and required FEMA National Incident Management System (NIMS) level for their position.
2. Continue to partner with Stanislaus County and other cities on the Multi-Jurisdictional Hazard Mitigation Plan (every five years).
Strategy #4: Research and development for potential recreational activities. (long-term)
Actions:
1. Survey of community to determine interest in recreational activities.
2. Research how other cities hold recreational activities and funding.
3. Develop programs, funding, and instructors.
4. Support family-friendly events in Hughson: (continuous) a. Assist with the Hughson Chamber of Commerce’s Fruit and Nut Festival and Christmas Parade.
b. Provide access for families to use City Low-speed vehicles to participate in the Fire District’s Operation Santa and Light up the Town.
c. Assist a community facilitator with Hughson has Heart clean up. d. Hold annual Trunk or Treat and National Night Out events for the community.
In addition to the strategic priorities that the City Council approves, the City staff has designated strategies as “short-term”, which include actions that we anticipate will be accomplished over the next 12 to 24 months, “long-term”, which we anticipate completion over a multi-year period and “continuous” as strategies that are either in motion currently or will be put in motion and continued over the long-term. As discussed in the Strategic Planning sessions, there are always more priorities to be accomplished than there are time and resources (funding and staffing) to accomplish them. Therefore, prioritization selection criteria will be determined from the following guidelines:
The work is mandated by the State (or other agency); the City could be fined or face similar consequences if the work is not completed. The City is significantly committed financially to the project. The work protects the public health or safety of residents. The work will assist the City in achieving fiscal sustainability. The work will generate revenue, grants or other funding. The work will promote job creation or investment in the community. The work will prevent higher costs from deferred maintenance.
New projects will continue to be considered along with funding at City Council meetings.
Fiscal Impact:
There is no fiscal impact associated with the review of the Strategic Plan Annual Report.
Meeting Date: February 26, 2024
Subject: Adopt Resolution No. 2024-05, Accepting the Well 7 Replacement Project Phase IV Improvements and
Authorizing the City Clerk to File a Notice of Completion Enclosure: Notice of Completion
Presented By: Carla C. Jauregui, Community Development Director Approved: ________________________
City Manager
Staff Recommendation:
Adopt Resolution No. 2024-05, accepting the Well 7 Replacement Project Phase IV Improvements and authorizing the City Clerk to file a Notice of Completion (NOC).
Background:
On November 9, 2020, the Hughson City Council awarded a contract for the Well 7 Replacement Project Phase IV Improvements to low bidder Gateway Pacific Construction for $7,895,716. The City Council authorized a 10% construction contingency and a 10% set-aside for construction management. Funding for this project was provided by the State of California Water Resources Control Board, Division of Financial Assistance.
The purpose of the Well 7 Replacement Project (Project) was to address concerns with the community’s drinking water. The source of water for the City’s water supply system is local groundwater, and arsenic is commonly present at concentrations that exceed state and federal regulatory limits. The Project included construction of two (2) new wells, a 1.0-million-gallon water storage tank, and a water treatment system to remove arsenic. The wells and storage tank were constructed under separate contracts (Phase I, II, and III). The Phase IV Improvement contract included the final improvements associated with the Project.
Discussion:
The Project’s Phase IV improvements included installation of the water treatment system, control building, automated control systems, chemical storage, filter CITY COUNCIL AGENDA ITEM NO. 4.1
SECTION 4: UNFINISHED BUISNESS
backwash system, booster and well pumps, site improvements, emergency power systems, on and off-site piping, and demolition of Well 5.
An operating permit was issued to the City of Hughson by the State Waterboard to allow use as a drinking water source for the service area, and a permit was issued by the San Joaquin Valley Air Pollution Control District to operate the facility’s emergency power system.
A Notice to Proceed was issued on December 8, 2020, and the project was substantially completed on December 5, 2023. Delays in completion of the project were primarily due to supply chain shortages of equipment associated with the control systems manufactured abroad.
If approved by the Hughson City Council, the City Clerk will file a Notice of Completion with the Stanislaus County Clerk-Recorder.
Fiscal Impact:
The Phase IV improvements construction cost was $7,999,396, representing a contract increase of approximately 1.3% due to changes in work during construction.
For all phases of the Project, the total cost increase was 1.7% over bid prices. In totality, the entire project, including all phases, came in under budget even through the pandemic and its delays.
CITY OF HUGHSON
CITY COUNCIL
RESOLUTION NO. 2024-05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON ACCEPTING THE WELL 7 REPLACEMENT PROJECT PHASE IV IMPROVEMENTS AND
AUTHORIZING THE CITY CLERK TO FILE A NOTICE OF COMPLETION WHEREAS, on November 9, 2020, the Hughson City Council awarded a contract for the Well 7 Replacement Project Phase IV Improvements to low bidder Gateway Pacific Construction for $7,895,716. The City Council authorized a 10% construction contingency and a 10% set-aside for construction management. Funding for this project was provided by the State of California Water Resources Control Board, Division of Financial Assistance; and WHEREAS, the Well 7 Replacement Project, Phase IV Improvements consisted of installation of the water treatment system, control building, automated control systems, chemical storage, filter backwash system, booster and well pumps, site improvements, emergency power systems, on and off site piping, and demolition of Well 5; and WHEREAS, the work performed by Gateway Pacific Construction has been inspected and found to be complete and in compliance with the scope and specifications of the project.
NOW THEREFORE BE IT RESOLVED that the Hughson City Council hereby accepts the Well 7 Replacement Project, Phase IV Improvements and authorizes the City Clerk to File a Notice of Completion with the Stanislaus County Clerk-Recorder.
PASSED AND ADOPTED by the City Council of the City of Hughson at its regular meeting held on this 26th day of February 2024, by the following roll call votes:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
APPROVED:
__________________
GEORGE CARR, Mayor
ATTEST:
____________________
ASHTON GOSE, City Clerk
ECORDED AT THE REQUEST OF:
_____CITY OF HUGHSON_____________ _______
WHEN RECORDED, MAIL TO:
NAME: _Ashton Gose, Hughson City Clerk________
ADDRESS: _7018 Pine Street/P.O. Box 9__________
TOWN & STATE: _Hughson, CA _______ _ ___ Public En�ty, Filing Fee Waived ZIP CODE: ___95326_________________________ Government Code §§ 6103, 27383 ________________________________________________________________________________
NOTICE OF COMPLETION
________________________________________________________________________________ NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is the agent of the owner of the Project described below.
2. Owner’s full name is City of Hughson (“City”)
3. City’s address is 7018 Pine Street, Hughson Ca 95326
4. The nature of the City’s interest in the Project is: Fee Ownership
5. Construc�on work on the Project performed on City’s behalf is generally described as follows:
Well 7 Replacement Project, Phase IV Improvements
6. The name of the Contractor for the Project is: Gateway Pacific Construc�on
7. The Project was accepted as complete on: February 26, 2024
8. The Project is located at: 3260 Tully Road, Hughson Ca Verifica�on: In signing this document, I, the undersigned, declare under penalty of perjury under the laws of the State of California that I have read this no�ce, and I know and understand the contents of this no�ce, and that the facts stated in this no�ce are true and correct. ________________________ ___________________________
Date and Place Signature
___________________________
Name and Title
ATTEST:
_______________________
Ashton Gose, City Clerk
Meeting Date: February 26, 2024
Subject: Approval to Contract for the Demolition of the Property Located at 2312 Charles Street, APN 018-070-039;
Authorization for the City Manager to Execute the
Agreement; and Direct City Clerk to File the CEQA Notice of Exemption
Enclosure: MHK Proposal
Presented By: Merry Mayhew
Approved By: _________________________
City Manager
Staff Recommendations:
1. Approval to contract for the demolition of the property located at 2312 Charles Street, in the amount of $23,207 with a 10% contingency.
2. Authorize the City Manager to execute the agreement, inclusive of the City Attorney’s edits.
3. Authorize City to file the CEQA Notice of Exemption with the applicable authorities.
Background and Discussion:
In early 2022, the City Council approved the City Manager to begin discussions with the owner of 2312 Charles Street, Hughson, (Property) to purchase the parcel. Over the next twelve months, City staff scheduled environmental assessments including a Phase 1 assessment that revealed various automotive repair businesses from the 1930s through the 1990s. Based on this information a pre-demolition asbestos and lead-based paint survey showed no asbestos or lead-based paint.
A Phase II environmental assessment included soil borings that showed no soil contamination over State levels, and the summary states that the property is safe for continued use and no further investigation is warranted.
Shon Kelly, MAI, a certified commercial appraiser, appraised the property value at $200,000 and the owner of the property has agreed to the purchase price of $200,000. On February 12, 2024, the Hughson City Council approved the purchase of the property. The property is currently in escrow and the building will be CITY COUNCIL AGENDA ITEM NO. 6.1
SECTION 6: NEW BUSINESS
demolished, and the cleanup will occur once the purchase of the property has been completed.
Three bids were requested for the demolition and cleanup of the property from the following:
MHK Construction $23,207
Modesto Sand and Gravel $24,450
Central Valley Demolition did not respond
MHK Construction is the lowest responsible bidder with a cost of $23,207.
According to the Hughson Municipal Code 3.28.030, this project can be contracted for through a purchase order.
The City recently contracted with NJA Architecture to develop the first phase of the Hughson Civic Center Project and this Property, is an essential parcel located adjacent to City Hall, the Annex building, and the Sr. Community Center, which provides space needed for the Civic Center Project.
Environmental Review:
The proposed project involving the purchase and subsequent demolition of the property at 2312 Charles Street, Hughson, qualifies for a categorical exemption under CEQA Section 15332 – Infill, due to its minimal environmental impact and alignment with existing zoning code. Comprehensive environmental assessments have revealed no significant concerns such as asbestos, lead-based paint, or soil contamination, and the property's planned use for the Hughson Civic Center Project is consistent with surrounding developments. Additionally, the property is zoned for public facility use, facilitating its intended purpose. The project's routine demolition and cleanup activities do not introduce significant environmental impacts. Therefore, based on its minor nature, compliance with zoning regulations, and existing land use plans, the project warrants a CEQA exemption.
Fiscal Impact:
If approved, the purchase of this parcel and the demolition would be funded through Public Facilities Fees, Fund 451, Land Acquisition. Fund 451 currently has a balance of approximately $1,856,000. Additionally, due to the Parkwood Development currently in process, an additional $900,000 in public facility funds will be received in this fund.
If this item is approved, Finance will increase Fiscal Year 2023-24 budget appropriations in Fund 451 (Public Facility Fund) in the amount of $23,207 with a 10% contingency for a total budget of $25,527.70, for the demolition and cleanup of the property.
Re: 2312 Charles St Building Demo / Hughson, CA.
MHK Construction Inc. proposes to furnish all labor, material, and equipment necessary to complete the following work at the subject site.
Job to be completed as follows:
1. Demo
• Remove existing building, concrete, and debris and haul off-site. (Existing chain link fence to remain)(Wood fence at back of property to be removed)
Total $23,207.00
Exclusions
♦ Permits, fees, or bond premiums
♦ Staking or layout of site
♦ Removal or capping of gas, water, phone, or electrical lines ♦ Erosion control maintenance or any reporting to agencies ♦ Responsible for any unmarked utilities
♦ Private locator for on-site utilities
♦ Damage to existing concrete, roadways or landscape areas. ♦ Demolition of asphalt or concrete thicker than 6” depth ♦ Hydrant meter cost
♦ Hazardous material removal or handling
♦ Demo of any underground utilities
Conditions
This proposal is based upon the following move-ins = 1 EA Any phasing or additional move-ins may result in additional costs Use of on-site water
City to furnish water meter for construction water
No weekend work included except for our convenience
Please call if you have any questions.
Sincerely,
Chip Kerlee
Estimator
(209) 648-2107
Meeting Date: February 26, 2024
Subject: Utilities Department Deferred Maintenance Update and Ratification of Emergency Expenditure Relating to Pump
Repairs at the Hatch Road Sewer Lift Station in the Amount of $31,730.16
Presented By: Carla C. Jauregui, Community Development Director Staff Recommandation:
Ratify the emergency expenditure relating to pump repairs at the Hatch Road Sewer Lift Station in the amount of $31,730.16.
Background and Discussion:
As part of the 2023-2028 Strategic Priorities adopted on May 22, 2023, the City Council adopted Goal #3 to Maintain Infrastructure. As part of this goal, strategies were set to proactively maintain WWTP facilities and sewer/water infrastructure as it was evident that there has been a considerable amount of deferred maintenance over numerous years, that needed to be addressed. Some of the items that have been addressed to date include the following:
1. Fox Road Storage Tank Painting
2. Fox Road Storage Tank Motors/Pump Repairs
3. Fire Alarm System Repairs at WWTP
4. WWTP Anoxic Mixer Motor Repairs
5. Fire Hydrant Flushing
6. Batteries for Fox Rd. Tank
Emergency expenditures due to deferred maintenance that have been addressed include the following:
1. Hatch Road Lift Station Roof Replacement $51,600.00
2. WWTP Lighting Repairs $9,290.85
3. VFD repairs at the WWTP $19,732.88
4. WWTP SCADA System repairs $5,555.00
In addition, on October 16, 2023, the Hatch Road lift station had issues with the pumps not working properly. Long term deferred maintenance had left three of the CITY COUNCIL AGENDA ITEM NO. 6.2
SECTION 6: NEW BUSINESS
four pumps non-operable, leaving one pump to operate the entire system without a backup, which could be a catastrophic issue should the sole pump fail. Staff quickly called in for a backup pump from a rental company while the existing pumps were pulled, diagnosed, and ultimately repaired. It was determined that deferred maintenance to the pit created an environment where the pumps could not efficiently perform, as long term collected debris was causing the pumps to clog and ultimately fail. Staff have worked on a plan of action that includes properly scheduled preventative maintenance to prevent this from occurring in the future. The total cost of the repairs and the rental pump while the repairs were being made were as follows:
1. Herc Rentals $3,601.47 (rental pump)
2. Andrews Electric $22,600.72
3. Salonen Electric $5,527.97
Tom McCoy of Quality Service, Inc., the City’s contracted Water and Wastewater Consultant, and his team are actively involved in offering crucial support to the City's Water and Wastewater facilities and operations. This support has included conducting an overview of the City’s facilities and operations and providing feedback on items that urgently need to be addressed, including processes, procedures, record keeping, maintenance, and repairs. One of the critical items that will be coming to the Council in the coming weeks will be SCADA System repairs, and ultimate replacement as the system has been running on outdated software and equipment for many years. Staff has worked countless hours including overtime, and around the clock on several occasions over the past several months, dealing with issues related to the outdated and poorly maintained equipment failing. In addition, numerous WWTP deferred maintenance issues are being identified and will be brought forward to the Council, with a plan of action.
Preventative maintenance is vital to the efficient and reliable operation of a wastewater treatment facility as well as water and sewer utility systems. By performing regular inspections, repairs, and replacements of equipment and infrastructure, preventative maintenance can reduce the risk of failures, breakdowns, leaks, overflows, and environmental hazards that can compromise public health and safety, as well as regulatory compliance. Additionally, preventative maintenance can save costs in the long run by extending the lifespan of assets, avoiding emergency repairs, and minimizing service disruptions and customer complaints. Therefore, it is important to allocate sufficient funds and resources for preventative maintenance and to implement a systematic and proactive plan for managing the operations and assets of the Utilities Department moving forward.
Fiscal Impact:
Funds for the repairs are available in the Sewer Fund (210) which has a balance of over $3 million. If approved, staff will make a budget adjustment of $31,730.16 in the Fiscal Year 2023-2024 Budget to cover the cost of repairs from the Sewer Fund balance.