City Council Agenda September 9, 2024
1 AMERICANS WITH DISABILITIES ACT/CALIFORNIA BROWN ACT
NOTIFICATION FOR THE CITY OF HUGHSON
This Agenda shall be made available upon request in alternative formats to persons with a disability as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) and the Ralph M. Brown Act (California Government Code Section 54954.2).
Disabled or Special needs Accommodation: In compliance with the Americans with Disabilities Act, persons requesting a disability related modification or accommodation in order to participate in the meeting and/or if you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (209) 883-4054. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring that reasonable accommodations are made to provide accessibility to the meeting.
City of Hughson
CITY COUNCIL MEETING
Hughson City Hall – 7018 Pine Street Hughson, California MONDAY, SEPTEMBER 9, 2024 – 6:00 P.M.
CALL TO ORDER: Mayor George Carr
ROLL CALL: Mayor George Carr
Mayor Pro Tem Randy Crooker
Councilmember Samuel Rush
Councilmember Julie Ann Strain
Councilmember Alan McFadon
FLAG SALUTE: Mayor George Carr
AGENDA
HUGHSON CITY COUNCIL
How to participate in, or observe the Meeting:
• In person in the City Council Chambers and submit public comment when invited during the meeting. • Observe only via YouTube live, by accessing this link:
https://www.youtube.com/channel/UC-PwkdIrKoMmOJDzBSodu6A?view_as=subscriber If a technical issue arises with any streaming option, the City Council meeting will continue unless the meeting is being held pursuant to the provisions of Assembly Bill 2449. • In addition, recorded City Council meetings are posted on the City’s website the second business day following the meeting. Recorded videos can be accessed with the following link:
Upcoming Meetings | Hughson CA
1 City Council Agenda September 9, 2024
2 INVOCATION: Hughson Ministerial Association
1. PUBLIC BUSINESS FROM THE FLOOR (No Action Can Be Taken):
Please limit presentations to five minutes. If you wish to speak regarding an item on the agenda, you may be asked to defer your remarks until the Council addresses the matter. Pursuant to California Government Code Section 54954.2(a)(3), no action or discussion may be undertaken on any item not appearing on the posted agenda, except that the City Council, or its staff, may briefly respond to comments or questions from members of the public, provide a reference to staff or other resources for factual information, or direct staff to place the issue on a future agenda.
2. PRESENTATIONS:
3. CONSENT CALENDAR:
All items listed on the Consent Calendar are to be acted upon by a single action of the City Council unless otherwise requested by an audience member, or individual Councilmember for special consideration. Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.
3.1: Approval of the Minutes of the Regular Meeting of August 26, 2024.
3.2: Approval of the Warrants.
3.3: Adoption of Resolution No. 2024-32, a Resolution of Concurrence with the Consolidated Annual Performance Evaluation Report (CAPER) for Fiscal Year 2023-2024.
3.4: Adoption of Resolution No. 2024-33, Approving the Second Amendment to a Professional Services Agreement with CSG Consultants for Contract Plan Review and Building Inspection Services.
3.5: Adopt Resolution No. 2024-29, Approving the Memorandum of Understanding (MOU) between the City of Hughson and Operating Engineers Local Union No. 3 on behalf of the City of Hughson Employees Association; Authorize the City Manager to Execute the MOU with Operating Engineers Local Union No. 3 on behalf of the City of Hughson Employees Association Inclusive of any Final Edits by the City Attorney; and Extending any Cost-ofLiving, Equity, and/or Base Wage Adjustments to all Unrepresented Employees and Management Staff.
3.6: Adopt Resolution No. 2024-30, Updating the Publicly Available Salary Schedule Consistent with the Requirement of California Code of Regulations, Title 2, Section 570.5.
4. UNFINISHED BUSINESS:
4.1: Discuss the updated Attorney-Client Representation Agreement with Neumiller & Beardslee.
5. PUBLIC HEARING: NONE.
2 City Council Agenda September 9, 2024
3 6. NEW BUSINESS: NONE.
7. CORRESPONDENCE: NONE.
8. COMMENTS:
A brief report on notable attendance of a meeting, or conference, or other notable topics of City business shall be made. The Brown Act does not allow for discussion or action of items by the City Council during this time.
8.1: Staff Reports and Comments:
City Manager
City Clerk
Director of Finance
Community Development Director
Police Services
City Attorney
8.2: Council Comments:
9. CLOSED SESSION: NONE.
10. ADJOURNMENT:
The next City Council meeting is scheduled for September 23, 2024, at 6:00 pm.
In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the office of the City Clerk at Hughson City Hall during normal business hours. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on the agenda.
Notice Regarding Non-English Speakers:
Pursuant to California Constitution Article III, Section IV, establishing English as the official language for the State of California, and in accordance with California Code of Civil Procedures Section 185, which requires proceedings before any State Court to be in English, notice is hereby given that all proceedings before the City of Hughson City Council shall be in English and anyone wishing to address the Council is required to have a translator present who will take an oath to make an accurate translation from any language not English into the English language.
UPCOMING EVENTS:
September 9 City/School 2+2 Committee Meeting, Hughson City Hall, 4:30PM
AFFIDAVIT OF POSTING
Date: September 6, 2024 Time: 3:30 PM
Name: Ashton Gose Title: City Clerk
3 City Council Agenda September 9, 2024
4 September 9 City Council Meeting, City Council Chambers/YouTube Live Stream, 6PM September 10 Parks, Recreation and Entertainment Commission Meeting, City Council Chambers, 6PM
September 17 Planning Commission Meeting, City Council Chambers, 6PM Tentative September 23 Economic Development Committee Meeting, City Hall, 4:30PM September 23 City Council Meeting, City Council Chambers/YouTube Live Stream, 6PM 4 Meeting Date: September 9, 2024
Subject: Approval of the City Council Minutes
Presented By: Ashton Gose, City Clerk
Approved By:
____________________________
Dominique Romo, City Manager
______________________________________________________________________ Staff Recommendation:
Approve the Minutes of the regular Meeting of August 26, 2024.
CITY COUNCIL AGENDA ITEM NO. 3.1
SECTION 3: CONSENT CALENDAR
5 City Council Minutes August 26, 2024
1 MINUTES
City of Hughson
CITY COUNCIL MEETING
Hughson City Hall – 7018 Pine Street
Hughson, California
MONDAY, AUGUST 26, 2024 – 6:01 P.M.
CALL TO ORDER: Mayor George Carr
ROLL CALL:
Present: Mayor George Carr
Mayor Pro Tem Randy Crooker
Councilmember Samuel Rush
Councilmember Alan McFadon
Councilmember Julie Ann Strain
Staff Present: Dominique Romo, City Manager
Tom Terpstra, Deputy City Attorney
Ashton Gose, City Clerk
Carla Jauregui, Community Development Director
Kim Weimer, Director of Finance and Admin Services
Jose Vasquez, Public Works Superintendent
Sarah Chavarin, Accounting Manager
________________________________________________________________
1. PUBLIC BUSINESS FROM THE FLOOR (No Action Taken): NONE.
2. PRESENTATIONS:
2.1: Human Exploitation and Trafficking (H.E.A.T.) – Stanislaus County Sheriff’s Office Special Victims Unit.
Stanislaus County Sheriff’s Office Sergeant Craig Osmonson presented on behalf of Human Exploitation and Trafficking (H.E.A.T.).
HUGHSON CITY COUNCIL
6 City Council Minutes August 26, 2024
2 3. CONSENT CALENDAR:
3.1: Approval of the Minutes of the Regular Meeting of August 12, 2024.
3.2: Approval of the Warrants.
3.3: Adopt Resolution No. 2024-28, Amending the Classification Plan with an Updated Job Description for the Management Analyst Position.
3.4: Adopt Resolution No. 2024-29, Approving the Memorandum of Understanding (MOU) between the City of Hughson and Operating Engineers Local Union No. 3 on behalf of the City of Hughson Employees Association; Authorize the City Manager to Execute the MOU with Operating Engineers Local Union No. 3 on behalf of the City of Hughson Employees Association Inclusive of any Final Edits by the City Attorney; and Extending any Cost-of-Living, Equity, and/or Base Wage Adjustments to all Unrepresented Employees and Management Staff.
3.5: Adopt Resolution No. 2024-30, Updating the Publicly Available Salary Schedule Consistent with the Requirement of California Code of Regulations, Title 2, Section 570.5.
City Manager Romo requested to pull Consent Calendar Items 3.4 and 3.5 from the Consent Calendar. These items will be rescheduled for action at a future meeting.
CARR/McFADON 5-0-0-0 motion passes to approve the Consent Calendar, excluding items 3.4 and 3.5, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
4. UNFINISHED BUSINESS: NONE.
5. PUBLIC HEARING: NONE.
6. NEW BUSINESS:
6.1: Consider Resolution No. 2024-31, A Resolution in Support of Proposition 36 – The Homelessness, Drug Addiction and Theft Reduction Act.
City Manager Romo presented the staff report on this item.
Mayor Carr opened the public comment at 6:40PM. There was no public comment. Mayor Carr closed public comment at 6:40PM.
7 City Council Minutes August 26, 2024
3 CARR/STRAIN 5-0-0-0 motion passes to adopt Resolution No. 2024-31, as presented, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
7. CORRESPONDENCE: NONE.
8. COMMENTS:
8.1: Staff Reports and/or Comments:
City Manager Romo updated the Council on her attendance at the Leadership Breakfast on August 9, 2024, and that she met with Opportunity Stanislaus.
Director of Finance Weimer provided an update regarding the upcoming financial audit.
Community Development Director Jauregui provided an update regarding the upcoming Planning Commission items the 2023 Surface Improvement Project.
8.2: Council Member/Mayor Comments:
Councilmember Strain attended a Ministerial Leadership breakfast on August 9, 2024, the Hughson Historical Society Annual Dinner on August 17, 2024, and an Economic Development Committee meeting on August 26, 2024.
Mayor Pro Tem Crooker attended a City/Fire 2+2 Committee meeting on August 13, 2024. He attended a West Turlock Subbasin GSA meeting on August 15, 2024. He attended the Hughson Historical Society Annual Dinner on August 17, 2024, and he attended an Economic Development Committee meeting on August 26, 2024.
Mayor Carr attended a City/Fire 2+2 Committee meeting on August 13, 2024, and the Hughson Historical Society Annual Dinner on August 17, 2024. He provided a reminder regarding the Hughson Homecoming Parade on September 6, 2024, and the FFA Drive Thru Dinner on October 5, 2024.
Mayor Carr then shared his concerns with Council’s recent actions to approve an updated agreement with Neumiller & Beardslee, the City’s legal firm, and inquired with Council on whether they would be open to rediscussing this item at a future meeting.
Consensus from Council was reached to add this item to the next Agenda for Council discussion and/or potential action.
9. CLOSED SESSION TO DISCUSS THE FOLLOWING: NONE.
8 City Council Minutes August 26, 2024
4 10. ADJOURNMENT:
CARR/STRAIN 5-0-0-0 motion passes to adjourn the August 26, 2024, regular meeting at 6:51PM, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
APPROVED:
_____________________
GEORGE CARR, Mayor
ATTEST:
________________________
ASHTON GOSE, City Clerk
9 Meeting Date: September 9, 2024
Subject: Approval of Warrants Register
Presented By: Kim Weimer, Director of Finance
Approved By:
Staff Recommendation:
Approve the Warrants Register as presented.
Background and Overview:
The warrants register presented to the City Council is a listing of all expenditures paid from August 22, 2024, through September 4, 2024.
Fiscal Impact:
There are reductions in various funds for payment of expenses.
CITY COUNCIL AGENDA ITEM NO. 3.2
SECTION 3: CONSENT CALENDAR
10 9/4/2024 6:27:44 PM Page 1 of 4
Check Report
Hughson By Check Number
Date Range: 08/22/2024 - 09/04/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount Bank Code: Payable Bank-Payable Bank
00016 ABS PRESORT 08/28/2024 Regular 0.00 1,114.24 58463 136623 Invoice 08/12/2024 BILL PRINTING- AUGUST 0.00 1,114.24 01603 Amazon Capital Services, Inc. 08/28/2024 Regular 0.00 97.04 58464 17CH-W93J-T4D4 Invoice 08/26/2024 sight glass PW55 0.00 16.39 1FWX-CHMC-TR19 Invoice 08/27/2024 on call charger/office supplies 0.00 72.05 1KWW-7TCR-GX… Invoice 08/10/2024 Office Supplies 0.00 8.60 01993 Arranca Web Design and Development 08/28/2024 Regular 0.00 735.00 58465 1126 Invoice 08/21/2024 ADA Web Accessibility 0.00 735.00 00878 CASH 08/28/2024 Regular 0.00 184.18 58466
INV0011841 Invoice 08/27/2024 Cash July -- August 0.00 184.18 01761 Central Valley Salinity Coalition, Inc 08/28/2024 Regular 0.00 7,608.46 58467 24-2134 Invoice 08/27/2024 2024 Annual Participation 0.00 7,608.46 00324 CODE PUBLISHING COMPANY 08/28/2024 Regular 0.00 555.50 58468 GCI0015196 Invoice 08/21/2024 Municipal Code - Web Update 0.00 555.50 01538 Colonial Life 08/28/2024 Regular 0.00 220.36 58469 54059070801492 Invoice 08/27/2024 Colonial Life 0.00 220.36 01985 DRYCO Construction, Inc. 08/28/2024 Regular 0.00 1,664.44 58470 INV0011829 Invoice 08/26/2024 Refund of Deposit 0.00 1,664.44 01991 Elizabeth Duron 08/28/2024 Regular 0.00 500.00 58471 INV0011826 Invoice 08/16/2024 Damage Deposit - Duron 0.00 500.00 00462 EWING IRRIGATION PRODUCTS 08/28/2024 Regular 0.00 1,099.32 58472 23098420 Invoice 08/09/2024 Ewing irrigation Blanket 0.00 1,099.32 00475 FGL ENVIRONMENTAL 08/28/2024 Regular 0.00 1,938.00 58473 450665A Invoice 08/15/2024 DW FGL blanket 0.00 936.00
451429A Invoice 08/16/2024 DW FGL blanket 0.00 155.00
451430A Invoice 08/15/2024 DW FGL blanket 0.00 133.00
451431A Invoice 08/15/2024 DW FGL blanket 0.00 92.00
451432A Invoice 08/16/2024 DW FGL blanket 0.00 129.00
451771A Invoice 08/19/2024 DW FGL blanket 0.00 245.00
451772A Invoice 08/19/2024 DW FGL blanket 0.00 65.00
451773A Invoice 08/21/2024 DW FGL blanket 0.00 118.00
451774A Invoice 08/19/2024 DW FGL blanket 0.00 65.00
00546 GRANITE TELECOMMUNICATION 08/28/2024 Regular 0.00 1,462.29 58474 655047210 Invoice 08/26/2024 PHONES 0.00 1,462.29
00594 HINDERLITER, dELLAMAS & 08/28/2024 Regular 0.00 755.90 58475 SIN041947 Invoice 08/26/2024 Contract Services- Sales Tax 1st Qtr 0.00 755.90 00614 HUGHSON FARM SUPPLY 08/28/2024 Regular 0.00 561.56 58476 H497532 Invoice 07/02/2024 PW hughson farm blanket 0.00 20.21 H497615 Invoice 07/03/2024 PW hughson farm blanket 0.00 1.56 H497623 Invoice 07/09/2024 Hughson farm DW/WW Blanket 0.00 86.33 H498052 Invoice 07/09/2024 Hughson farm DW/WW Blanket 0.00 16.18 H498098 Invoice 07/09/2024 Hughson farm DW/WW Blanket 0.00 7.75 H498103 Invoice 07/09/2024 Hughson farm DW/WW Blanket 0.00 28.68 H498211 Invoice 07/10/2024 PW hughson farm blanket 0.00 10.99 11 Check Report Date Range: 08/22/2024 - 09/04/2024
9/4/2024 6:27:44 PM Page 2 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount H498464 Invoice 07/12/2024 PW hughson farm blanket 0.00 21.54 H498803 Invoice 07/16/2024 PW hughson farm blanket 0.00 64.72 H499249 Invoice 07/19/2024 PW hughson farm blanket 0.00 28.02 H499253 Invoice 07/19/2024 PW hughson farm blanket 0.00 19.41 H499306 Invoice 07/22/2024 PW hughson farm blanket 0.00 47.71 H499570 Invoice 07/24/2024 Hughson farm DW/WW Blanket 0.00 23.26 H499601 Invoice 07/24/2024 PW hughson farm blanket 0.00 40.95 H499777 Invoice 07/25/2024 Hughson farm DW/WW Blanket 0.00 15.08 H499818 Invoice 07/26/2024 PW hughson farm blanket 0.00 18.09 H499909 Invoice 07/26/2024 Hughson farm DW/WW Blanket 0.00 32.34 H500190 Invoice 07/30/2024 PW hughson farm blanket 0.00 64.72 H500426 Invoice 07/31/2024 PW hughson farm blanket 0.00 14.02 01398 Jose Vasquez 08/28/2024 Regular 0.00 244.34 58477 INV0011830 Invoice 08/26/2024 Gaskets for Well 9 0.00 244.34 01895 Katherine Boggar 08/28/2024 Regular 0.00 110.00 58478 INV0011827 Invoice 08/19/2024 Damage Deposit - Boggar 0.00 110.00 01994 Manuel Ruelas 08/28/2024 Regular 0.00 465.00 58479 INV0011882 Invoice 08/26/2024 Damage Deposit - Ruelas 0.00 465.00 01992 Maria Aguirre 08/28/2024 Regular 0.00 500.00 58480 INV0011828 Invoice 08/19/2024 Damage Deposit - Aguirre 0.00 500.00 00837 NORTHSTAR CHEMICAL 08/28/2024 Regular 0.00 15,344.39 58481 286244 Invoice 07/23/2024 water chemicals blanket 0.00 4,449.79 289477 Invoice 08/16/2024 water chemicals blanket 0.00 10,894.60 00884 PITNEY BOWES 08/28/2024 Regular 0.00 416.22 58482 3106784468 Invoice 08/11/2024 LEASE 0.00 416.22
00902 PRICE FORD 08/28/2024 Regular 0.00 475.14 58483
35802 Invoice 08/26/2024 ut3 seat track 0.00 475.14
01885 RecruitGigs 08/28/2024 Regular 0.00 1,980.00 58484 69976 Invoice 08/16/2024 Extra Help - PW 0.00 990.00
70027 Invoice 08/23/2024 Extra Help - PW 0.00 990.00
00983 SAUNDERS A/C & HEATING 08/28/2024 Regular 0.00 3,858.18 58485 C3368 Invoice 08/26/2024 chambers AC units 0.00 3,858.18 01009 SHRED-IT USA LLC 08/28/2024 Regular 0.00 200.66 58486 8007703756 Invoice 08/27/2024 Shredding 0.00 200.66
01695 Smart Source LLC 08/28/2024 Regular 0.00 831.48 58487 0035120 Invoice 08/21/2024 Blue Notice 0.00 831.48
01953 Swank Motion Pictures, Inc. 08/28/2024 Regular 0.00 395.00 58488 BO 2290961 Invoice 08/23/2024 Movie Night - Nightmare Before Christmas 0.00 395.00 01149 TURLOCK IRRIGATION DIST. 08/28/2024 Regular 0.00 36,346.09 58489 INV0011842 Invoice 08/27/2024 ELECTRIC 0.00 36,346.09
01176 USA BLUE BOOK 08/28/2024 Regular 0.00 460.14 58490 INV00455993 Invoice 08/16/2024 DW USA bluebook blanket 0.00 398.81 INV00456161 Invoice 08/16/2024 WW USA bluebook blanket 0.00 61.33 01990 Valley Tool Manufacturing 08/28/2024 Regular 0.00 200.00 58491 INV0011825 Invoice 08/05/2024 Damage Deposit - Valley Tool 0.00 200.00 01192 VISION SERVICE PLAN 08/28/2024 Regular 0.00 588.30 58492 821112739 Invoice 09/01/2024 MEDICAL INSURANCE WITHHELD- Sept 0.00 588.30 01420 CALIFORNIA STATE DISBURSEMENT UNIT 08/29/2024 Regular 0.00 40.12 58493 12 Check Report Date Range: 08/22/2024 - 09/04/2024
9/4/2024 6:27:44 PM Page 3 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount INV0011869 Invoice 08/28/2024 INCOME WITHHOLDING FOR CHILD SUPP… 0.00 40.12 01603 Amazon Capital Services, Inc. 08/30/2024 Regular 0.00 12.88 58494 1JR3-3WJ3-6KCT Invoice 06/25/2024 OFFICE SUPPLIES 0.00 12.88 00105 AZEVEDO'S AUTO SERVICE 08/30/2024 Regular 0.00 199.00 58495 24825 Invoice 06/30/2024 2024 smogs 0.00 49.75
24826 Invoice 06/30/2024 2024 smogs 0.00 49.75
24827 Invoice 06/30/2024 2024 smogs 0.00 49.75
24828 Invoice 06/30/2024 2024 smogs 0.00 49.75
00474 FERGUSON ENTERPRISES,INC 08/30/2024 Regular 0.00 2,552.79 58496 0002435 Invoice 05/22/2024 water parts 0.00 179.54
1850768 Invoice 06/30/2024 well 6 compressor 0.00 2,373.25 00901 PREFERRED ALLIANCE, INC. 08/30/2024 Regular 0.00 189.40 58497 0194700-IN Invoice 03/31/2024 OFF-SITE PARTICIPANT 0.00 189.40 01176 USA BLUE BOOK 08/30/2024 Regular 0.00 497.85 58498 INV00394550 Invoice 06/17/2024 water dep. supplies 0.00 15.09 INV00394692 Invoice 06/17/2024 water dep. supplies 0.00 432.06 INV00396807 Invoice 06/17/2024 water dep. supplies 0.00 33.44 INV00396868 Invoice 06/17/2024 water dep. supplies 0.00 17.26 01603 Amazon Capital Services, Inc. 08/30/2024 Regular 0.00 24.79 58499 1RTG-QPWC-7797 Invoice 06/16/2024 Decibel Meter 0.00 24.79 00123 BAY ALARM CO 08/30/2024 Regular 0.00 7,474.70 58500 20949808 Invoice 10/13/2023 Deposit for Installation 0.00 7,172.50 21223608 Invoice 02/02/2024 Permit Charge 0.00 306.87
21231147 Credit Memo 02/23/2024 Sales Tax 0.00 -4.67
00332 CONDOR EARTH TECHNOLOGIES 08/30/2024 Regular 0.00 2,254.83 58501 90884 Invoice 06/30/2024 Professional Services 5-24-24 to 6-23-24 0.00 2,254.83 01943 Quality Service, Inc. 08/30/2024 Regular 0.00 25,582.40 58502 34910 Invoice 05/08/2024 Services Rendered 4/17/24 0.00 24,982.40 34922 Invoice 04/23/2024 2023 Electronic Annual Report 0.00 600.00 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code Payable Bank Summary
Bank Drafts
EFT's
40 0
0 0
0 0.00
0.00 0.00
0.00 0.00
40 0.00
Payment
119,739.99
0.00 0.00
0.00 0.00
119,739.99
Payable
Count
81 0
0 0
0 81
13 Check Report Date Range: 08/22/2024 - 09/04/2024
9/4/2024 6:27:44 PM Page 4 of 4
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
40 0
0 0
0 0.00
0.00 0.00
0.00 0.00
40 0.00
119,739.99
0.00 0.00
0.00 0.00
119,739.99
81 0
0 0
0 81
Fund Name Period Amount
Fund Summary
999 POOLED CASH/CONSOLIDATED CASH 8/2024 119,739.99
119,739.99
14 Meeting Date: September 9, 2024
Subject: Approval to Adopt Resolution No. 2024-32, of Concurrence with the Consolidated Annual Performance Evaluation Report (CAPER) for Fiscal Year 2023-2024
Attachment: Community Meeting Presentation
2023-2024 Draft CAPER
Presented By: Carla C. Jauregui, Community Development Director Approved By: ________________________
City Manager
Staff Recommendation:
Adopt Resolution No. 2024-32, concurring with the Consolidated Annual Performance Evaluation Report (CAPER) for Fiscal Year 2023-2024 and supporting Stanislaus County in submitting the CAPER to the Federal Department of Housing and Urban Development.
Background and Overview:
Stanislaus County is recognized as an eligible Urban County by the Federal Department of Housing and Urban Development (HUD) and thus receives Community Development Block Grant (CDBG) funds. In 2002, Stanislaus County formed the Stanislaus County CDBG Consortium, which includes the unincorporated communities of the County and the cities of Ceres, Hughson, Newman, Oakdale, Patterson and Waterford.
A requirement of the CDBG program is for the administering jurisdiction, Stanislaus County, to prepare a Consolidated Annual Performance Evaluation Report (CAPER) for submittal to the Department of Housing and Urban Development (HUD) for review.
The Fiscal Year 2023-2024 CAPER outlines the projects that were undertaken by the Consortium members, as well as various public service agencies that were funded to assist additional persons and households. A 15-day public review period of the 2023-2024 CAPER opened on August 16, 2024, and closes on September 10, 2024. A Public Hearing is set for September 17, 2023, before the Stanislaus County Board of Supervisors. Comments received during the 15-day public review and comment period will be incorporated into the final documents prior to submission to HUD.
CITY COUNCIL AGENDA ITEM NO. 3.3
SECTION 3: CONSENT CALENDAR
15 As a consortium member, the City of Hughson received a proportional share of the total funds available to the County. For Fiscal Year 2023-2024 the total amount of funding available was $2,335,030 and the City of Hughson’s share was $178,173.00.
For the fiscal year 2023-2024 CDBG project, the City of Hughson finalized the construction of the Walker Lane Improvement Project. The project is part of a multi-year effort to complete sidewalk projects to improve connectivity, mobility, and access for nonmotorized users of the City of Hughson. The overall project included sidewalks, curbs, gutters, ADA ramps, storm drainage improvements, and street overlay to repair the roadway. The total project cost including administrative work, environmental, design, engineering and construction was $455,504.23, therefore more than one year of CDBG allocations were required to complete this work. The funds received in the 2023-2024 Fiscal Year were used to fund the construction of the project, and any remaining funds in the fund balance will be used for the 2nd Street Phase II project.
Starting in Fiscal Year 2015-2016, the Consortium members have been required to report to their City Councils the CDBG accomplishments from the prior fiscal year (which is included in the CAPER) and to adopt a Resolution of Concurrence with the CAPER and support the submittal to HUD. The Resolution of Concurrence along with the draft CAPER, are attached for Council approval.
Fiscal Impact:
There is no fiscal impact to adopting this Resolution of Concurrence with the CAPER for Fiscal Year 2023-2024.
16 Consolidated Annual Performance
and Evaluation Report (CAPER)
Fiscal Year 2023-2024
STANISLAUS HOME CONSORTIUM &
STANISLAUS URBAN COUNTY
Community Meeting
September 2024
Planning & Community Development
17 Consortium & Urban County Members
• HUD Entitlement Since 2001
• Lead Entity for the Stanislaus Urban County since 2001 • City of Riverbank joined the Stanislaus Urban County- in Fiscal Year 2020-2021 • Stanislaus County became the Lead Entity in 2023 for the Stanislaus HOME Consortium 18 FY 2023-2024 CAPER
HUD Entitlement Requirements
Consolidated Plan-Con Plan
5 Years
Analysis of Impediments to Fair Housing-AI
5 Years
Annual Action Plan-AAP
Annually
Consolidated Annual Performance Evaluation Report-CAPER Annually
19 ENTITLEMENT FUNDING
Programs 2023 Allocations
Community Development Block Grant (CDBG)*: $2,335,030
Emergency Solutions Grants (ESG): $208,317
Community Development Block Grant CDBG-CV1:
Community Development Block Grant CDBG-CV3:
Emergency Solutions Grants ESG-CV1:
Emergency Solutions Grants ESG-CV2:
HOME Investment Partnership Program (HOME)**:
$1,358,994
$1,432,755
$683,103
$3,292,823
$1,708,364
*The amount for the CDBG Program is shared among 7 cities. **The amount for the HOME Program is shared among 8 cities. .
Fiscal Year 2023-2024
HUD Entitlement Funding
20 FY 2023-2024
Stanislaus Urban
County
Funding
Allocations
CDBG $2,335,030
ESG $208,317
Total $2,543,347
21 6
Community Development Block Grant
(CDBG) Program
Directly benefit low- and moderate-income people;
Prevent/eliminate slum and blight conditions; and/or
Meet a particular urgent community development need.
Community Development Block Grant Objectives
Community Development Block Grant CDBG-CV Objectives
All funded activities must be CDBG- eligible activities and for the purpose of preventing, preparing and or responding to COVID-19. 22 Summary of Changes continued)
Stanislaus Urban County- Projects
Stanislaus County: West Modesto Sewer Infrastructure Improvements Ceres: Morrow Village ADA and Infrastructure Improvements Hughson: Walker Lane-2nd Street Infrastructure Improvements Newman: Steffensen-Sunshine Area Infrastructure
Oakdale: Southwest Downtown Improvements
Patterson: Washburn Infrastructure Improvements
Riverbank: Castleberg Park ADA and Trail Improvements Waterford: Pecan, Dorsey & Western Infrastructure Improvements FY 2023-2024 Projects
23 City of Hughson
Walker Lane
Infrastructure Project
24 Summary of Changes continued)
Public Services Grants Program
Funds Allocated: $233,503
9 Public Service Programs/ $35,000 max
80% AMI or below
3,111 Unduplicated Individuals Served
802 Individuals with Disabilities
996 Homeless persons assisted
1,111 over 62 yrs. of age
669 Female Head of Households
CDBG-CV Grant Program
Funds Allocated: $2,791,749
12 Programs Funded
FY 2018-2019 Programs
City of Turlock
Stanislaus Urban County
FY 2023-2024 CDBG Public Services
25 Summary of Changes continued)
FY 2018-2019 Programs
City of Turlock
Stanislaus Urban County
CDBG-CV1 Public Services
26 Summary of Changes continued)
FY 2018-2019 Programs
City of Turlock
Stanislaus Urban County
CDBG-CV3 Public Services
27 ESG Purpose
Engage homeless individuals & families living on the street. Rapidly re-house homeless individuals & families.
Help operate & provide essential services in emergency shelters for homeless individuals & families.
Prevent individuals & families from becoming homeless.
ESG CV Purpose
All funded activities must be ESG- eligible activities and for the purpose of preventing, preparing and or responding to COVID-19.
12 Emergency Solutions Grants Program
28 Summary of Changes continued)
ESG Program
Funds Allocated: $192,694
2 Public Service Grants
30% AMI or below
377 Unduplicated Individuals Served
318 Individuals with Disabilities
15 Seniors
9 Veterans
ESG CV Program (CV1 and CV2)
Funds Allocated: $3,975,925.96
3 Programs Funded
1 Shelter Renovation Project
FY 2018-2019 Programs
City of Turlock
Stanislaus Urban County
FY 2023-2024 ESG Program
29 Summary of Changes continued)
FY 2018-2019 Programs
City of Turlock ESG CV Program- Shelter Rehabilitation Project Partnership between Stanislaus Urban County, United Samaritans Foundation, We Care Program, and the City of Turlock 30 Summary of Changes continued)
FY 2018-2019 Programs
City of Turlock ESG CV Program- Shelter Rehabilitation Project Partnership between Stanislaus Urban County, United Samaritans Foundation, We Care Program, and the City of Turlock 31 New Stanislaus HOME Consortium
Stanislaus HOME Consortium- Focus
Funds may be used for a variety of affordable housing
activities that generally fall into four categories:
• Rehabilitation of owner-occupied housing;
• Assistance to homebuyers;
• Acquisition, rehabilitation, or construction of rental housing; and
• Tenant-based rental assistance.
HOME Investment Partnership (HOME) Program
32 FY 2023-2024 CAPER
FY 2023-2024 Outcomes and Progress of 5-Year Goals
33 Public Comment Period
Community Development Email Listserv- 8/16/2024
Planning and Community Development Website- 8/16/2024 CoC Email Listserv- 8/27/2024
Urban County Members Meetings- September 2024
Continuum of Care (CoC) Meeting- September 2024
Stanislaus County Board of Supervisors –Public HearingSeptember 17, 2024 Public Comment Period: August 16, 2024- September 10, 2024 34 Questions
Stanislaus County
Department of Planning and Community Development
209-525-6330
[email protected]
35 DRAFT CAPER 1
OMB Control No: 2506-0117
Fiscal Year 2023-2024
Stanislaus HOME Consortium and Stanislaus Urban
County Consolidated Annual Performance
and Evaluation Report (CAPER)
for U.S. Housing and Urban Development
Entitlement Programs
August 2024
Prepared by:
Stanislaus County
Planning and Community
Development Department
1010 10th Street, Suite 3400
Modesto, CA 95354
36 DRAFT CAPER 2
OMB Control No: 2506-0117
STANISLAUS HOME CONSORTIUM AND STANISLAUS URBAN COUNTY
FISCAL YEAR 2023-2024 CAPER
Stanislaus County
Chairman – Mani Grewal
Vice Chairman – Buck Condit
Supervisor Vito Chiesa
Supervisor Terry Withrow
Supervisor Channce Condit
City of Ceres
Mayor Javier Lopez
Vice Mayor Bret Silveira
Councilmember James Casey
Councilmember Rosalinda L. Vierra
Councilmember Daniel A. Martinez
City of Hughson
Mayor George Carr
Mayor Pro Tem Randy Crooker
Councilmember Samuel Rush
Councilmember Julie Ann Strain
Councilmember Alan McFadon
City of Newman
Mayor Casey Graham
Councilmember Laroy McDonald
Councilmember Scott Ball
Councilmember Shane Tomlinson
City of Oakdale
Mayor Cherilyn Bairos
Councilmember Christopher Smith
Councilmember Fred Smith
Councilmember Kayleigh Gilbert
Councilmember Bob Amaral
City of Patterson
Mayor Michael Clauzel
Councilmember Shivaugn Alves
Councilmember Jessica Romero
Councilmember Dominic Farinha
Councilmember Carlos Roque
City of Riverbank
Mayor Richard D. O’Brien
Vice Mayor Leanne Jones Cruz
Councilmember Luis Uribe
Councilmember Rachel Hernandez
Councilmember Darlene BarberMartinez
City of Waterford
Mayor Charlie Goeken
Vice Mayor Jill Kitchens
Councilmember Jamie Hilton
Councilmember Christine Harris
Councilmember Elizabeth Talbott
City of Turlock
Mayor Amy Bublak
Councilmember Kevin Bixel
Councilmember Rebecka Monez
Councilmember Cassandra Abram
Councilmember Pam Franco
37 DRAFT CAPER 3
OMB Control No: 2506-0117
TABLE OF CONTENTS
INTRODUCTION .............................................................................................................................................................5 CR-05 – GOALS AND OUTCOMES...................................................................................................................................7 Table 1 - Consolidated Plan Accomplishments - Program Year 4 and Strategic Plan to Date.........................9 CR-10 - RACIAL AND ETHNIC COMPOSITION OF FAMILIES ASSISTED..........................................................................11 Table 2 - Table of Assistance to Racial and Ethnic Populations by Source of Funds .....................................11 Table 2 A - Table of Assistance to Racial and Ethnic Populations by Source of Funds..................................12 CR-15 - RESOURCES AND INVESTMENTS 91.520(A) ....................................................................................................13 Table 3 Resources Made Available................................................................................................................13 Table 4 - Identify the Geographic Distribution and Location of Investments ...............................................14 CR-20 - AFFORDABLE HOUSING 91.520(B) ..................................................................................................................16 Table 5 - Number of Households...................................................................................................................16 Table 6 - Number of Households Supported.................................................................................................17 Table 7 - Number of Persons Served .............................................................................................................18 CR-25 - HOMELESS AND OTHER SPECIAL NEEDS 91.220(D, E); 91.320(D, E); 91.520(C) .............................................19 CR-30 - Public Housing 91.220(H); 91.320(J) ...............................................................................................................24 CR-35 - OTHER ACTIONS 91.220(J)-(K); 91.320(I)-(J) ...................................................................................................25 CR-40 - MONITORING 91.220 AND 91.230 ..................................................................................................................29 CR-45 - CDBG 91.520(C)...............................................................................................................................................31 CR-50 – HOME 24 91.520 (d).......................................................................................................................................32 CR-58 – Section 3.........................................................................................................................................................33 CR-60 - ESG 91.520(G) (ESG RECIPIENTS ONLY)...........................................................................................................35 CR-65 - PERSONS ASSISTED .........................................................................................................................................38 Table 8 - Household Information for Homeless Prevention Activities..........................................................38 Table 9 - Household Information for Rapid Re-Housing Activities................................................................38 Table 10 - Shelter Information ......................................................................................................................38 Table 11 - Household Information for Street Outreach ................................................................................39 38 DRAFT CAPER 4
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Table12 - Household Information for Persons Served with ESG...................................................................39 Table 13 - Gender Information......................................................................................................................39 Table 14 - Age Information............................................................................................................................40 Table 15 - Special Population Served ............................................................................................................40 CR-70 – ESG 91.520(G) - ASSISTANCE PROVIDED AND OUTCOMES ............................................................................41 Table 16 - Shelter Capacity............................................................................................................................41 39 DRAFT CAPER 5
OMB Control No: 2506-0117
PROGRAM YEAR – 4
CONSOLIDATED PLAN 2020-2025
2023-2024 STANISLAUS HOME CONSORTIUM & STANISLAUS URBAN COUNTY
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
INTRODUCTION
The 2023-2024 Consolidated Annual Performance and Evaluation Report (CAPER) constitutes the fourth reporting period (the Fiscal Year covering July 1, 2023 to June 30, 2024) of the Five-Year Consolidated Planning period. Stanislaus County, in partnership with the cities of: Ceres, Hughson, Newman, Oakdale, Patterson, Riverbank, and Waterford form the Stanislaus Urban County (hereafter “Urban County”) for purposes of receiving U.S. Housing and Urban Development (HUD) Community Development Block Grant (CDBG) and Emergency Solutions Grants (ESG) program funds. The Stanislaus Urban County, in partnership with the City of Turlock for the Stanislaus HOME Consortium for purposes of receiving HUD HOME Investment Partnerships (HOME) funding Stanislaus County serves as lead entity for both the Stanislaus HOME Consortium and the Urban County.
HUD requires the Stanislaus HOME Consortium and Urban County to prepare and adopt a five-year Consolidated Plan (Con Plan) and Annual Action Plans to inform HUD on how the allocated grant funds will be used. At the end of each fiscal year, HUD requires this annual CAPER to report the progress made in accomplishing the goals set forth in the Con Plan, also referred to as a Strategic Plan, and Annual Action Plan (AAP). As a recipient of Neighborhood Stabilization Program (NSP) funding in prior fiscal years, the Urban County reports on NSP program income funds still programmed for use. The projects and activities outlined within this CAPER were administered and overseen by the County’s Department of Planning and Community Development.
In Fiscal Year 2023-2024, the Stanislaus HOME Consortium and Urban County continued focusing on effectively administering and implementing CDBG, ESG, HOME, and NSP programs. HUD funded infrastructure projects continued with a mixture of preliminary design, engineering, environmental assessments, and construction activities. Non-profits were awarded CDBG and ESG funding for delivery of public services and emergency shelter operations continued to provide needed services to the communities most vulnerable populations.
The annual HUD Entitlement program funding allocated to the Stanislaus Urban County in Fiscal Year 2023-2024 were:
CDBG $2,335,030
ESG $ 208,317
Total: $2,543,347
40 DRAFT CAPER 6
OMB Control No: 2506-0117
The annual HUD Entitlement program funding allocated to the Stanislaus HOME Consortium in Fiscal Year 2023-2024 was:
HOME $1,708,364
Fiscal Year 2023-2024 was the first year of the Stanislaus HOME Consortium, the County utilized the year to establish the foundation for identifying projects and expend funding in accordance with HUD requirements. Staff’s efforts included working with the City of Turlock to coordinate the programming of unallocated City of Turlock/Stanislaus Urban County HOME Consortium funds (both the annual allocation and program income) held by the City of Turlock and bringing on a consultant to assist the County with program administration of the new Consortium.
In addition to the funding listed above, the CAPER also reports on the use of HUD CDBG and ESG Coronavirus Aid, Relief, and Economic Security (CARES) Act funding awarded to the Stanislaus Urban County in Fiscal Years 2019-2020 and 2020-2021. The CARES Act identified additional funding for the CDBG and ESG programs to prevent, prepare for, and respond to the community impacts of the COVID19 pandemic.
HUD’s distribution plan for CDBG and ESG CARES Act funding included multiple rounds: an initial round (CV1) that would allow for quick access to funding necessary to address the immediate crisis resulting from the pandemic and rounds two and three, CV2 and CV3, that would support post-pandemic community recovery. Below are the amounts that the Stanislaus Urban County was awarded for round one CDBG (CV1) and ESG (CV1), round two ESG (CV2), and round three CDBG (CV3) funding:
CDBG Round One (CV1) Allocation: $1,358,994
CDBG Round Three (CV3) Allocation: $1,432,755
Total $2,791,749
ESG Round One (CV1) Allocation: $ 683,103 (Original Award $698,717) ESG Round Two (CV2) Allocation: $3,292,823 (Original Award $3,891,785) Total $3,975,926 (Original Award $4,590,502)*
*$614,576 in ESG CV funding was recaptured by HUD on March 16, 2022 – see discussion in Board Agenda Item 6.1 on September 12, 2023. Board Resolution 2023-0469 CDBG, ESG, NSP, and HOME funds are designed to primarily serve the low-income community as defined by the Area Median Income (AMI) limits per program for Stanislaus County as determined by HUD. Funds are used by the Stanislaus HOME Consortium and Urban County to meet the following goals of the Con Plan:
1. Increase and improve supply of affordable housing
2. Work to end and prevent homelessness
3. Improve infrastructure and public facilities
4. Provide public services
5. Community emergency responses
6. Administration
41 DRAFT CAPER 7
OMB Control No: 2506-0117
In Fiscal Year 2023-2024, the Stanislaus HOME Consortium and Urban County continued to collaborate with the Stanislaus Community System of Care (CSOC), the local federally recognized Continuum of Care (CoC), on homeless services and programs. A CoC is an integrated system of care that guides and tracks homeless individuals and households through a comprehensive array of housing and services designed to prevent and end homelessness. Services supported with ESG funding are brought to the local CoC for feedback and to ensure coordination with countywide efforts to address homelessness.
The County’s Department of Planning and Community Development has also served as the Administrative Entity for the local CoC for state ESG (CA-ESG) since 2017. The department works with the CoC to identify service needs and allocates the CA-ESG funding through its annual grant application process that is later described in the CAPER. On average the local CoC area receives approximately $280,000 annually in CAESG funding.
This CAPER is presented in the template format generated by HUD which includes a series of questions and answers in relation to specific program funding received by the Stanislaus HOME Consortium and Urban County. The information provided in the CAPER is limited to the specific questions that HUD requires of Stanislaus County as the lead entity and does not address any other federal or state funding received by the members of the Stanislaus HOME Consortium and Urban County. The CAPER is submitted through HUD’s Integrated Disbursement and Information System (IDIS) which limits the length of responses to each question.
CR-05 – GOALS AND OUTCOMES
PROGRESS THE JURISDICTION HAS MADE IN CARRYING OUT ITS STRATEGIC PLAN AND ITS ACTION PLAN. 91.520(A)
This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.
The priorities identified in the Con Plan are public infrastructure, economic development, affordable housing, public services, and community emergency response to COVID-19. In many neighborhoods and communities throughout the planning area, public infrastructure (sewer, curb, gutter, sidewalk, storm drainage, etc.) is minimal or non-existent, causing this to be a high priority need. All of the Stanislaus Urban County members utilize CDBG funds for infrastructure improvement projects in an effort to improve the quality of life for residents in and around the project areas.
Through the CDBG Public Services Grant (PSG) (CDBG-PSG) program, the Urban County set aside approximately 10% of its annual CDBG allocation for programs that provide services to low to moderateincome households (families or individuals). In Fiscal Year 2023-2024, a total of $233,503 in funding was awarded to nine public service programs to carry-out a number of needed services that included assistance to the homeless and those at risk of becoming homeless. Approximately 3,111 individuals received some form of service, CDBG PSG funded programs ranging from meals and shelter for lowincome households to emergency food assistance.
Throughout Fiscal Year 2023-2024, the Urban County and the local CoC worked together on strengthening efforts to address and collaborate on homeless issues. Those efforts included working with the CoC and other entitlement jurisdictions to:
42 DRAFT CAPER 8
OMB Control No: 2506-0117
• Oversee and monitor programs for federal compliance
• Support the Coordinated Entry System (CES)
• Support the Homeless Management Information System (HMIS) • Update local CES policies and procedures
In Fiscal Year 2020 CDBG CV1 and ESG CV1 were awarded and in 2021 CDBG CV3 and ESG CV2, the second round of CARES funding, were awarded through a competitive grant application process. A total of 12 programs provided by eight service providers were funded CDBG CV funding and four activities by four service providers were funded ESG CV funds, including one shelter rehabilitation project. A total of 377 individuals were assisted with annual ESG funds and a total of 20 additional shelter beds were constructed with ESG CV funds. The outcomes for these CARES funded programs are included in the Fiscal Year 2023- 2024 CAPER.
COMPARISON OF THE PROPOSED VERSUS ACTUAL OUTCOMES FOR EACH OUTCOME MEASURE
SUBMITTED WITH THE CONSOLIDATED PLAN AND EXPLAIN, IF APPLICABLE, WHY PROGRESS WAS NOT MADE TOWARD MEETING GOALS AND OBJECTIVES. 91.520(G) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
[Space below intentionally left blank.]
43 DRAFT CAPER 9
OMB Control No: 2506-0117
Table 1 – Consolidated Plan Accomplishments – Program Year 4 and Strategic Plan to Date *The Affordable Housing goal is in the FY 2020-2025 Con Plan as a goal for the overall City of Turlock/Stanislaus Urban County HOME Consortium, which was administered by the City of Turlock until July, 1, 2023. All HOME Program funded projects, housing goals and related activities that were funded prior to June 30, 2023 are reported in the City of Turlock’s CAPER and any HOME funded projects after that are reported by the County on behalf of the Stanislaus HOME Consortium.
Consolidated Plan Accomplishments Strategic Plan to Date Program Year 4 Goal Category Source / Amount Indicator Unit of
Measure Expected Actual Percent Complete Expected Actual Percent Complete Administration OtherAdministration
CDBG: $472,339
ESG: $15,623
HOME: $170,836
CDBG CV1: $271,796
CDBG CV3: $286,551
ESG CV1: $54,257.28
ESG CV2: $343,335.32
N/A N/A N/A N/A N/A N/A N/A N/A
Community Emergency
Response Program
OtherEmergency
Assistance
CDBG CV1: $1,087,198
CDBG CV3: $1,146,204
ESG CV1: $628,846
ESG CV2: $2,838,825
Rapid Re-Housing Households
Assisted 385 35 9% 10 0 0%
Homeless Persons
Overnight Shelter
Persons
Assisted 970 1,631 129.2% 300 377 125.6%
Homeless
Prevention
Persons
Assisted 900 27 2.5 10 4 40%
Other Other 4,361 6,230 97.4% 1,000 1,979 197.9%
Improve Public
Infrastructure
Non-Housing
Community
Development
CDBG: $1,862,691 Infrastructure
Activities
Households
Assisted 7,500 1,061 14.1% 1,500 250 16.6%
Provide Public Services
Homeless NonHomeless
Special Needs
CDBG Public Services:
$233,503
Public service
activities other than
Low/ModerateIncome Housing
Benefit
Persons
Assisted 7,000 10,553 106.3% 3,000 3,111 103.7%
Work to End and
Prevent Homelessness Homeless ESG: $192,694 Other Other 2,100 1,757 65.7% 305 377 123.6% *Affordable Housing Affordable
Housing HOME: $1,537,528 N/A N/A N/A N/A N/A N/A N/A N/A 44 DRAFT CAPER 10
OMB Control No: 2506-0117
ASSESS HOW THE JURISDICTION’S USE OF FUNDS, PARTICULARLY CDBG, ADDRESSES THE
PRIORITIES AND SPECIFIC OBJECTIVES IDENTIFIED IN THE PLAN, GIVING SPECIAL ATTENTION TO THE HIGHEST PRIORITY ACTIVITIES IDENTIFIED.
The Con Plan identifies public infrastructure and facility improvements, affordable housing, community and economic development, public services, homeless services, and community emergency response as the high priority needs. Consistent with these priorities, the following activities were undertaken this past fiscal year:
• Each Urban County member continued with the design, engineering, and construction of various public infrastructure projects contributing to the improvement of neighborhoods. • Continued to fund public service programs through a competitive grant process to assist nonprofits that aid low- and moderate-income persons in need of services (i.e., food, shelter, and youth services).
• Continued to oversee awarded grants, to non-profits, that were offered through a competitive process to assist the community to prepare, prevent, and protect its residents, service providers, and businesses from the impact of COVID-19.
• A consultant contract for technical assistance in establishing program policies and procedures and development of a Request for Proposals (RFP) for housing development projects and services was executed and efforts are underway in establishing the program’s administrative foundation.
The following service provider’s expenditures and outcomes are reflected in the CAPER:
CDBG-PSG Program Funded Service Providers (Fiscal Year 2023-2024) Court Appointed Special Advocates of Stanislaus County - Direct Services Project $25,944.77 Center for Human Services - Westside Family Resource Centers Supportive Services $25,944.77 Children’s Crisis Center of Stanislaus County - Guardian House $25,944.77 Children’s Crisis Center of Stanislaus County - Marsha’s House $25,944.77 Children’s Crisis Center of Stanislaus County - Verda’s House $25,944.77 Haven Women’s Center of Stanislaus-Haven Emergency Shelter Program $25,944.77 United Samaritans Foundation - Daily Bread Mobile Lunch Program - Ceres/Keyes $25,944.77 United Samaritans Foundation - Daily Bread Mobile Lunch Program - Hughson $25,944.77 United Samaritans Foundation - Daily Bread Mobile Lunch Program - Westside $25,944.77 2022 ESG Program Funded Service Providers
Center for Human Services - Youth Low Barrier Shelter Program $79,364 Community Housing and Shelter Services - Rental Assistance Program $90,000 We Care Program -Turlock - Emergency Shelter Program $22,645 2023 ESG Program Funded Service Providers
Community Housing and Shelter Services – Rental Assistance Program $88,010.40 We Care Program – Turlock - Emergency Shelter Program $104,683.60 CDBG CV1 Program Funded Service Providers
Cambridge Academies - Enterprise Connection Program $201,731.50 Center for Human Services - Family Resource Center Concrete Support $201,731.50 Children’s Crisis Center - CDBG CARES Program $170,691.50 Family Promise of Greater Modesto - Rent/Utility Assistance Program $201,731.50 45 DRAFT CAPER 11
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Salvation Army - Red Shield - Feed the Need Program $201,731.50 United Samaritans Foundation - Employee Hazard Pay $109,578.50 CDBG CV3 Program Funded Service Providers
Cambridge Academies - HOST House Shelter Program $200,000 Cambridge Academies - Naomi’s House Shelter Program $200,000 Center for Human Services - Family Resource Center Concrete Support $200,000 Community Housing and Shelter Services - Rental Assistance Program $180,000 Haven Women’s Center of Stanislaus-Haven Emergency Shelter Program $166,204 Salvation Army - Red Shield- Feed the Need Program $200,000 ESG CV1 Program Funded Service Providers:
Community Housing and Shelter Services - Rental Assistance $244,615.34 Family Promise of Greater Modesto - Shelter to Solutions $264,615.33 We Care Program – Turlock - Emergency Shelter Program $119,615.33 ESG CV2 Program Funded Service Providers:
United Samaritans Foundation - Shelter Renovation Project $2,500,000 We Care Program - Turlock - Emergency Shelter Program $338,824.86 As the Urban County’s lead entity, county staff administratively supported all of the Urban County members on their paths towards meeting the goals identified by the community during the Con Plan process. The competitive grant review process utilized a Grant Review Panel made up of representatives from each of the Urban County’s members and the CSOC to assure progress towards meeting the Con Plan’s priorities and addressing community needs.
CR-10 – RACIAL AND ETHNIC COMPOSITION OF FAMILIES ASSISTED
DESCRIBE THE FAMILIES ASSISTED (INCLUDING THE RACIAL AND ETHNIC STATUS OF FAMILIES ASSISTED). 91.520(A)
Race/Ethnicity CDBG Percentage ESG Percentage HOME Percentage White 2,765 88.87% 233 61.80% 0 N/A
Black or African American 130 0.41 29 7.69 0 N/A
Asian 52 1.6 5 1.32 0 N/A
American Indian or American
Native 27 0.86 6
1.59 0
N/A
Native Hawaiian or Other Pacific
Islander 9 0.28 2
0.53 0
N/A
Other 128 4.11 102 27.05 0 N/A
Refused to Answer - - - - 0 N/A
Total 3,111 100 377 100 0 N/A
Hispanic 1,786 57.40 98 25.99 0 N/A
Not Hispanic 1,325 42.59 279 74 0 N/A
Table 2 – Table of Assistance to Racial and Ethnic Populations by Source of Funds 46 DRAFT CAPER 12
OMB Control No: 2506-0117
Race/Ethnicity CDBG CV Percentage ESG CV Percentage
White 1,615 81.60% 233 62.46%
Black or African American 155 7.83 29 7.77
Asian 17 0.85 5 1.34
American Indian or American Native 23 1.16 6 1.60
Native Hawaiian or Other Pacific Islander 14 0.70 2 0.53 Other 155 7.83 98 26.27
Refused to Answer - - - -
Total 1,979 100 373 100
Hispanic 1,415 71.50 94 25.20
Not Hispanic 564 28.49 279 74.79
Table 2 A – Table of Assistance to Racial and Ethnic Populations by Source of Funds
NARRATIVE
The Urban County identifies priority needs and offers services and programs to eligible individuals and households regardless of race and ethnicity. Tables 2 and 2 A above reflect the CDBG-PSG and the ESG programs for Fiscal Year 2023-2024 and is generated by the HUD CAPER template and the information reported reflects demographic information provided by participants and recorded in the HUD Integrated Disbursement and Information System (IDIS) reporting system.
Through CDBG-PSG funds there were several non-profits that addressed the needs of special populations in the Urban County. Of the total 3,111 individuals assisted, approximately 802 individuals with disabilities were assisted with emergency food, shelter, and/or utility assistance. Among the total assisted individuals, there were also 669 female head of households, 109 were veterans, 1,111 were seniors, 305 were domestic violence victims, and 996 were homeless. Of those assisted four were provided with homeless prevention services, 705 were provided case management, and 2,826 were provided emergency food assistance.
Through ESG funds there were several non-profits that assisted homeless persons and families, both the chronically homeless populations and temporarily homeless households, make a transition to permanent housing and independent living. While enrolled in these programs, case managers worked with each household to set goals and work on a housing action plan in order to identify and connect with any needed services such as: Temporary Assistance for Needy Families (TANF), food stamps, Veteran’s benefits, future employment opportunities, etc. Throughout the fiscal year, ESG homeless prevention and rapid rehousing funds placed four homeless individuals into permanent housing with all four being stably housed by the end of the fiscal year. The ESG funded programs assisted a total of 377 individuals throughout the fiscal year.
ESG funds were also used to provide emergency shelter to homeless individuals and households. Clients that showed progress and motivation toward self-sufficiency receive extended case management in conjunction with rapid re-housing assistance funds to assist in the placement of job and permanent housing.
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CR-15 – RESOURCES AND INVESTMENTS 91.520(A)
IDENTIFY THE RESOURCES MADE AVAILABLE.
Source of Funds Resources Made Available Amount Expended During Program YearProgram Year 2023 CDBG $2,370,213 $898,058.55
ESG 2023 $207,577 $118,804.50
ESG 2022 $128,213 $128,213
HOME $1,537,528 0
CDBG CV1 $1,358,994 $564,293.37
CDBG CV3 $1,432,755 $678,945.20
ESG CV1 $683,103.28 $683,103.28
ESG CV2 $3,182,160.18 $3,182,160.18
Table 3 – Resources Made Available
NARRATIVE
In Fiscal Year 2023-2024, the annual entitlement CDBG, HOME and ESG funding and CARES Act CDBG and ESG funding, in the amounts identified in Table 3 – Resources Made Available, continued to provide much needed public services in the community and helped to alleviate the impact of COVID-19. Collectively, CDBG and ESG funding assist the Urban County in addressing infrastructure needs and to provide services to the most vulnerable of our community. When other resources are available, Urban County members leverage CDBG funds with local, state, or other federal funds. In Fiscal Year 2023-2024, CDBG and ESG activities leveraged $5,539,532.21 and $1,459,484 respectively to support service delivery. There was no HOME funding expended in Fiscal Year 2023-2024 and there is no match or leveraged funding to report. [ Space below intentionally left blank. ]
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IDENTIFY THE GEOGRAPHIC DISTRIBUTION AND LOCATION OF INVESTMENTS Target Area Planned
Percentage of
Allocation
Actual Percentage
of Allocation
Narrative Description
Ceres 16 16 Infrastructure, Public Services and Economic Development Newman 9 9 Infrastructure, Public Services and Economic Development Oakdale 10 10 Infrastructure, Public Services and Economic Development Patterson 11 11 Infrastructure, Public Services and Economic Development Riverbank 9 9 Infrastructure, Public Services and Economic Development Stanislaus Urban County 20 20 Infrastructure, Public Services and Economic Development Unincorporated Stanislaus County 8 8 Infrastructure, Public Services and Economic Development Waterford 9 9 Infrastructure, Public Services and Economic Development Hughson 8 8 Infrastructure, Public Services and Economic Development Turlock N/A N/A Affordable Housing and Services
Table 4 – Identify the Geographic Distribution and Location of Investments
NARRATIVE
CDBG funding is allocated among all the Urban County’s members based on a population and poverty formula, along with an equitable amount of funding for administration. Stanislaus County, as lead entity, receives a greater percentage of funding for administration. Each member sets their own priority for public infrastructure projects. In many neighborhoods and communities within the Urban County’s planning area, public infrastructure is minimal or non-existent, causing this to be a high priority need. Infrastructure such as sewer, water, curb, gutter, sidewalk, and storm drainage are typical development standards in newer neighborhoods but are non-existent or antiquated in older neighborhoods. The Urban County members each use the majority of their annual CDBG entitlement funds for infrastructure improvement-related projects. CDBG-PSG and ESG funding, annual entitlement and CARES Act awards, are made available for use throughout the entire Urban County planning area. CDBG annual entitlement funding is also used to fund fair housing services throughout the Urban County. 49 DRAFT CAPER 15
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HOME funding is allocated among all the Stanislaus HOME Consortium members based on a population and poverty formula for activities, All members are given the opportunity to propose projects using their HOME allocation, with a requirement that funding for the project(s) must be encumbered for use within six months of the beginning of each fiscal year. Unencumbered funds will be utilized by the County, as lead entity, in delivery of eligible housing programs and projects. Programs and projects will be developed through the release of request for proposal (RFP) for housing rehabilitation services, down payment assistant services, and general affordable housing projects for the entire Stanislaus HOME Consortium.
Stanislaus County will retain an ongoing list of projects, developed from RFPs (to be released to developers, realtors, and with others interested in participating in affordable housing development) seeking funding for projects. The project list will be prioritized based on community need, project feasibility (i.e., funding, entitlements, design stage, etc.), and time frame for full implementation.
LEVERAGING
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.
LEVERAGING RESOURCES
In Fiscal Year 2023-2024, CDBG and ESG activities leveraged $5,539,532 and $1,459,484 respectively to support service delivery. The sources of leveraged funding included: private donations, other local funding, program income, and in-kind donations. Match was not required of the CARES Act CDBG and ESG funded service providers during the fiscal year, however, awarded agencies were still required to report the amounts were still provided to County staff.
Under the NSP program, the Urban County was provided funding to mitigate the negative effects of high foreclosure rates. The program design took foreclosed and vacant homes that were deteriorating due to neglect, and in turn rehabilitated the homes utilizing local workers and material suppliers. The homes were then resold to qualified first time homebuyers and the sales proceeds were retained by the Urban County as Program Income (PI); along with the future repayment of first-time down payment assistance provided by the NSP program. NSP PI is available for housing development activities, including the Abandoned and Dangerous Buildings program.
Collectively, the leveraging of resources assists the Urban County in addressing its affordable housing and infrastructure needs; and to provide services to the most vulnerable of our community. [ Space below intentionally left blank. ]
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FISCAL YEAR SUMMARY – HOME MATCH
Excess match from prior Federal fiscal year $0
Match contributed during current Federal fiscal year $0 Total match available for current Federal fiscal year (Line 1 plus Line 2) $0 Match Liability for current Federal fiscal year $0
Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) $0
MATCHING
Under the annual entitlement ESG program (federal and state), 50% of the costs related to the projects are reimbursed and the remainder of the costs paid by non-ESG match funding sources (i.e., local unrestricted donations). In this manner, the subrecipient in turn commits their dollar-to-dollar match by paying the remainder of the expenses from non-ESG sources. County staff reviews quarterly ESG statistical tables, narratives, HMIS activity reports, request for funds forms, and budget printouts that identify the total funds used/requested by each grantee during that reporting period. County staff verifies and cross-references the information with IDIS on the quarterly budget activity reports. Monitoring visits are also scheduled quarterly by County staff for each grantee to ensure appropriate expenditure of funds.
As part of the ESG monitoring process invoices and accompanying receipts are reviewed for reimbursement eligibility.
The HOME Program requires that a contribution or match of no less than 25 cents for each dollar of HOME funds be spent on affordable housing. HOME housing development projects selected through an RFP process will be subject to meeting the match requirement.
CR-20 – AFFORDABLE HOUSING 91.520(B)
EVALUATION OF THE JURISDICTION’S PROGRESS IN PROVIDING AFFORDABLE HOUSING, INCLUDING THE NUMBER AND TYPES OF FAMILIES SERVED, THE NUMBER OF EXTREMELY LOWINCOME, LOW-INCOME, MODERATE-INCOME, AND MIDDLE-INCOME PERSONS SERVED.
One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 0 0
Number of Non-Homeless households to be
provided affordable housing units 5 0
Number of Special-Needs households to be
provided affordable housing units 0 0
Total 5 0
Table 5 – Number of Households
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One-Year Goal Actual
Number of households supported through
Rental Assistance 0 0
Number of households supported through
The Production of New Units 0 0
Number of households supported through
Rehab of Existing Units 5 0
Number of households supported through
Acquisition of Existing Units 0 0
Total 5 0
Table 6 – Number of Households Supported
DISCUSS THE DIFFERENCE BETWEEN GOALS AND OUTCOMES AND PROBLEMS ENCOUNTERED IN MEETING THESE GOALS.
As the first year of the Stanislaus HOME Consortium, efforts were focused on establishing the program foundation which included contracting with a housing services provider to assist with preparing policies and procedures and a Request for Proposals (RFP) for housing development projects and services. Efforts included collaborating with the City of Turlock to develop a joint Request for Proposals (RFP) for housing development and services that recognizes funding from the prior HOME Consortium that are still administered by the City of Turlock. The RFP will be released in Fiscal Year 2024-2025 and will include the HOME allocations for 2023 and 2024.
DISCUSS HOW THESE OUTCOMES WILL IMPACT FUTURE ANNUAL ACTION PLANS.
The Stanislaus HOME Consortium will continue to coordinate at a regional level with the Stanislaus Regional Housing Authority (SRHA), non-profit housing developers, the CSOC (and participating agencies with housing funds), and other entitlement jurisdictions (City of Modesto) to address affordable housing issues as well as homeless prevention strategies. New sources of funding for the planning and development of affordable housing have been made available at the state level and several planning efforts are underway throughout Stanislaus County to accelerate affordable and market-rate housing in Stanislaus County; however, while the new source of funding will aid the efforts to address affordable housing needs, the high cost of developing affordable housing will remain a challenge in getting actual units developed in the volume needed.
New state funding, however, is becoming increasingly dependent on the state certification of jurisdictions (cities and counties) General Plan Housing Elements. During Fiscal Year 2023-2024, the members of the Stanislaus HOME Consortium and Urban County undertook a variety of activities associated with contracting with housing element consultants, preparing, circulating, and seeking state certification of their respective housing elements. In November 2023, Stanislaus County released the Housing Stanislaus report, an Initiative undertaken by the County in collaboration with the nine cities within Stanislaus County and held a Housing Summit focus to highlight the barriers and solutions to increasing housing development throughout Stanislaus County. The Summit included presentations by state and industry leaders in the areas of housing trusts and missing middle housing. 52 DRAFT CAPER 18
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With respect to HUD funding, there are simply not enough funds available from the yearly CDBG and HOME allocation or remaining NSP PI to make any significant impact on the Stanislaus HOME Consortium’s affordable housing need. The Urban County will continue to use its annual CDBG allocation to: improve the public infrastructure needed to preserve existing affordable housing and support new affordable housing, and to provide fair housing services to assist with tenant/landlord issues. Moving forward in Fiscal Year 2024-2025 the HOME Consortium members will combine their 2023 and 2024 HOME allocations to solicit housing development projects through the RFP process.
INCLUDE THE NUMBER OF EXTREMELY LOW-INCOME, LOW-INCOME, AND MODERATE-INCOME
PERSONS SERVED BY EACH ACTIVITY WHERE INFORMATION ON INCOME BY FAMILY SIZE IS REQUIRED TO DETERMINE THE ELIGIBILITY OF THE ACTIVITY.
Number of Persons Served CDBG Actual Percentage HOME Actual Percentage Extremely Low-income 2,559 82% 0 0%
Low-income 549 17% 0 0%
Moderate-income 3 1% 0 0%
Total 3,111 100% 0 0%
Table 7 – Number of Persons Served
NARRATIVE
The Urban County does not use CDBG funds directly for affordable housing development but does provide CDBG-PSG and ESG funding to assist the homeless and those at risk of becoming homeless with housing needs. ESG demographical information for Fiscal Year 2023-2024 is shown in CR- 65 Persons Served.
In Fiscal Year 2023-2024, 3,111 individuals received services from the five non-profit service providers awarded CDBG PSG funding and 1,979 individuals received services from the eight non-profit service providers awarded CDBG CV funding. Services received included: emergency food assistance, utility assistance, respite childcare, case management, shelter services, education classes, and resource referrals.
During Fiscal Year 2023-2024, a total of 58 clients with special needs were assisted in obtaining shelter services through ESG funded programs and a total of four individuals were assisted with ESG funds in finding affordable rental housing.
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CR-25 - HOMELESS AND OTHER SPECIAL NEEDS 91.220(D, E); 91.320(D, E);
91.520(C)
EVALUATE THE JURISDICTION’S PROGRESS IN MEETING ITS SPECIFIC OBJECTIVES FOR REDUCING AND ENDING HOMELESSNESS THROUGH:
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs.
Throughout Fiscal Year 2023-2024, the Urban County utilized CDBG PSG and ESG funding to implement outreach strategies to assist in addressing the homeless population. The Urban County awarded grants to non-profit homeless service providers to provide: homeless prevention, case management, food, shelter, and rapid re-housing. All grantees are required to actively participate in the CSOC in an effort to enhance the coordinated outreach and engagement efforts to the homeless population. The Urban County continues to be actively involved is involved in the development and planning of the local CSOC's outreach and engagement efforts to identify needs and gaps in services for the homeless. The CSOC has developed a system for coordinated intake, assessment, and referral that fully complies with federal CoC requirements.
In Fiscal Year 2023-2024, ESG funding was provided to non-profit service providers to assist with Homeless Management Information System (HMIS) data entry. During the fiscal year, a total of 373 individuals were sheltered and four individuals obtained housing through ESG funded programs. All Stanislaus Urban County ESG funded non-profits maintain client information in the HMIS system and track the progress of the clients while in the programs. Once out of the programs, progress is difficult to track due to lack of funding to pay for the cost of follow-up.
In addition to federal ESG funding, the County’s has also served as the Administrative Entity for the local Continuum of Care (CoC) for California Emergency Solutions Grants (CA-ESG) funding since 2017. CA-ESG funding administered in Fiscal Year 2023-2024 included the annual allocation and the continued expenditure of CA-ESG CARES Act funding used throughout Stanislaus County.
Activities undertaken in Fiscal Year 2023-2024 utilizing CA-ESG CARES Act funding included the final quarter (July 1, 2023 through September 30, 2023) of emergency shelter and street outreach activities, including a youth low barrier shelter with a navigation center that coordinates the needs of homeless and emancipated youth.
The following two programs were funded with CA-ESG CARES Act funding and provided services throughout Stanislaus County:
• Stanislaus County Behavioral Health and Recovery Services (BHRS) Community Program. Through a subcontract with Turning Point Community Program (TPCP), BHRS provided a comprehensive whole person approach program to assist individuals to access shelter in collaboration with the County’s Access Center and Emergency Shelter (ACES) and other community homeless outreach partners. The program provides the following services for the homeless: rehabilitation support, case management, psychiatric medication outreach support services, employment and housing assistance, substance use linkage, intervention and supports, and other services and support critical to an individual’s ability to access shelter placement. A total of 748 homeless individuals were assisted during the fiscal year.
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• Stanislaus County Probation Department’s Community Assessment Response and Engagement (CARE) Team. The CARE Team facilitates the identification, assessment, and linkage of homeless clients to housing and supportive services. In addition, case managers broker access to services and community supports and ensure that each client is tracked throughout the entire engagement process for continuity of care. The program consists of an Outreach Coordinator, three case managers and a licensed nurse.
The case manager positions are filled by three Behavioral Health Specialists. The specialists link homeless clients to community resources and provide case management services. Their duties include linking homeless clients to a primary care physician to facilitate medical appointments and transportation to COVID-19 vaccination sites. They follow up with clients to ensure they receive up to two doses and booster vaccines, if eligible. In addition, they link clients to mental health services and medical services. They also provide support and advocacy for homeless clients, while ensuring they address their level of needs.
The nurse position is filled by a Public Health Nurse. The nurse provides COVID-19 vaccines to homeless individuals in the community, assists with educating the homeless population regarding COVID-19 transmission and prevention. The nurse also conducts rapid COVID-19 tests in the community and assists with contact tracing regarding homeless individuals. A total of 2,161 homeless individuals were assisted during the fiscal year.
The members of the Stanislaus HOME Consortium and Urban County, through its participation in the CSOC, continues to be engaged in homeless discharge coordination from health care facilities through the Stanislaus County Hospital and Shelter Partners (SCHSP) meetings. Since April 2019, the Hospital Council of Northern California has coordinated SCHSP monthly meetings with representatives from local hospitals, homeless shelters, public agencies, and stakeholder groups to plan for the discharge of homeless individuals from health care facilities to comply with SB 1152. The objective has been to create a community standard of care and greater connection and cooperation between discharging and receiving providers of services for the homeless.
Addressing the emergency shelter and transitional housing needs of homeless persons.
Throughout Fiscal Year 2023-2024, the Urban County provided CDBG-PSG and ESG grant funding to various emergency shelters and housing service providers to address emergency shelter needs of homeless persons and households. A number of the emergency shelter clients subsequently received rapid re-housing assistance and became stably housed.
The Stanislaus HOME Consortium and Urban County have been working in collaboration with the local CoC, currently recognized as the CSOC, for over 23 years to improve services for the homeless and those at risk of homelessness. This collaborative is comprised of the Stanislaus Regional Housing Authority (SRHA), the City of Turlock, the City of Modesto, various County’s Departments (Behavioral Health and Recovery Services [BHRS], Community Services Agency [CSA], and Planning & Community Development), shelter providers, housing and housing counseling services providers, faith-based organizations, and over a dozen housing and supportive service providers.
The HMIS sub-committee of the CSOC, has continued to work diligently throughout the fiscal year to improve the data quality of the current HMIS system. Through ESG funding from the Urban County, Community Housing and Shelter Services(CHSS) has entered non-HUD funded homeless service providers 55 DRAFT CAPER 21
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client information into the HMIS system. This data allows the CSOC’s homeless data collection to be a much more valuable tool for tracking individuals patterns into and out of homelessness. Improving data quality will allow funding to be prioritized based on trends of homeless populations within Stanislaus County.
The County was able to provide support through ESG CV funds to two shelter facilities, three shelter programs, and the rehabilitation of a shelter facility (We Care Program, Turlock) to provide an additional 20 beds, completed in Fiscal Year 2023-2024. In addition to adding beds, the We Care Program shelter project, also included rehabilitating the dining hall to provide overflow beds during excessive heat and cold weather and to allow the shelter to expand its services as a day navigation center.
In total, CA-ESG CV funds were used during the fiscal year to support operations and services to 11 shelter facilities.
While not funded by the Urban County, the following are some of the facilities available, and efforts undertaken, during the fiscal year to address the emergency shelter and transitional housing needs of homeless persons countywide:
Access Center Emergency Shelter (ACES)
The Access Center Emergency Shelter (ACES), located in the City of Modesto, is a 182 bed, lowbarrier, shelter focused on providing shelter to the most vulnerable unsheltered population by decreasing common barriers to individuals accepting shelter service, such as, pets, partners, and possessions. ACES opened November 26, 2019 and operated by the Salvation Army through an agreement approved by the Board of Supervisors on October 1, 2019. Included in the bed count is a 22-bed dorm area available for those individuals experiencing homelessness that suffer from a significant mental illness. This dorm-style room reduces instances of victimization and increases the efficacy of therapeutic intervention. The County’s Community Assessment Response and Engagement (CARE) Team is also able to use the location to provide case management and shelter to the most vulnerable unsheltered individuals. ACES has also afforded an opportunity for the most vulnerable unsheltered population to be sheltered and connected with case management services, with a strong emphasis on assisting shelter guests to become document ready for entry into the community’s coordinated entry housing continuum. Additionally, Stanislaus County Animal Services Agency partnered with ACES to create a healthy pets program. This program provides pet food, crates, and animal health services to pets residing at ACES. A total of 641 homeless individuals were provided shelter services this fiscal year.
Empire Cold Weather Family Shelter
The Empire Cold Weather Family Shelter, located in the community of Empire, was initiated by the County’s Community Services Agency (CSA) in November 2018 as a partnership with the SRHA.
The target population served are families who are currently being case managed in CSA Housing Support Program (HSP) unit, have used all available temporary shelter nights, are still engaged in the search for permanent housing and have been unsheltered the longest based on date of referral to the HSP program.
CSA works in partnership with Community Housing and Shelter Services (CHSS) for placement of families at the Empire Cold Weather Family Shelter and has an existing contract with CHSS to 56 DRAFT CAPER 22
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administer, arrange and facilitate temporary housing services to CalWORKs and Welfare-to-Work eligible families. CHSS also provides case management services, which include assisting and educating participants on their income, household budgets, and housing options; aiding participants in completion of housing applications and landlord outreach; and providing housing search workshops.
The Empire Migrant center consists of 90 dwelling units used for farmworker housing from April to October each year. This project allows CSA to use 22 units during the months of November through March. In Fiscal Year 2023-2024 20 families and 77 individuals were served with case management services. Of the families served, 81% received permanent housing.
Family Housing Facility (FHF)
In November 2019, CSA began leasing a motel, located in Modesto area, to operate a year-round family shelter using the model implemented at the Empire Cold Weather Family Shelter. The property has 23 units and a three-room office space.
CSA works in partnership with CHSS for placement at FHF. CHSS services include primary case management oversight which include: assisting participants with household budget, understanding their income, housing options, completing housing application, landlord outreach and housing search workshops, working with families to remove barriers to self-sufficiency, and connecting families to applicable and relevant community resources.
In Fiscal Year 2023-2024, the FHF program, running at full capacity, served 42 families receiving case management services and employment services/employment connections.
Access Center
On February 3, 2020, the Access Center, a “hub location” for multiple homeless programs and the entry way into the shelter system, opened in the City of Modesto. The Access Center serves as a one-stop hub and physical entry point for individuals at-risk of or currently experiencing homelessness to access a wide range of co-located homelessness services including centralized homeless outreach and engagement; housing assessments and navigation; and homelessness support services and referrals. The Access Center also employs a “meet you where you are” strategy that has specialized homeless outreach workers meet individuals on the street and in homeless encampment areas and encourages individuals to connect to services.
The following partners are co-located at the Access Center: Center for Human Services; Community Housing and Shelter Services; Community Impact Central Valley; Disability Resource Agency for Independent Living; Downtown Streets Team Modesto; Golden Valley Health Centers; Salvation Army - Modesto; Stanislaus County (Behavioral Health and Recovery Services and Community Services Agency); Telecare Corporation; and Turning Point Community Programs.
Homeless Strategic Plan
The Stanislaus Homeless Alliance (SHA) and CSOC have collaborated to update the Plan to Address Homelessness in Stanislaus County, originally prepared in January 2019. In September 2020, the SHA and the CSOC each appointed three members to serve on a work group to spearhead the 57 DRAFT CAPER 23
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effort. The updated plan, now referred to as the Homeless Strategic Plan, was approved by the CSOC on July 14, 2021 and aims to address the needs of people experiencing homelessness by enhancing community decision-making, supporting organizational and provider capacity, and improving systems coordination. A joint committee made up of members from the CSOC and the SHA has been formed to continue the examination of the plan and begin implementation of the goals outlined in the plan.
The facilities and efforts identified above are ongoing and form a critical piece of the homeless support foundation in Stanislaus County. The Stanislaus Urban County will continue to align its funding strategy with the broader efforts of the CSOC by supporting the service and shelter providers in their efforts to address the emergency shelter and transitional needs of homeless persons.
Helping low-income individuals and families avoid becoming homeless, especially extremely lowincome individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.
Throughout Fiscal Year 2023-2024, the Stanislaus Urban County continued to actively participate in the CSOC to ensure CDBG PSG and ESG funding aligned with countywide efforts to help low-income individuals and families to avoid becoming homeless. CSOC efforts include improving the program planning for homeless funding utilization throughout Stanislaus County and working with private hospitals to encourage the incorporation of rental assistance and case management into discharge planning. CSOC representatives actively collaborate with the County Sheriff’s Office and the Probation Department to identify services available for recently discharged parolees to help prevent homelessness among that population. Non-profits awarded CDBG PSG and ESG funding are required to participate in the CSOC as part of the effort to ensure alignment with the broader community efforts to address homelessness and to allow for education opportunities on new community programs that can add value to existing programs.
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again.
The Urban County partnered with CHSS, CHS, and the We Care Program to help homeless individuals and families make a transition to permanent housing and independent living. With the use of ESG grant funds, both the chronically homeless populations and temporarily homeless households were provided the opportunity to be placed into permanent housing. While enrolled in these programs, case managers work with each household to set goals and work on a housing action plan in order to identify and connect with any needed services, such as: Temporary Assistance for Needy Families (TANF), Food Stamps, Veteran’s Benefits, future employment opportunities, etc. Throughout Fiscal Year 2023-2024, ESG shelter, homeless prevention, and rapid re-housing funds placed 37 homeless individualsinto permanent housing.
At the end of the fiscal year, four of those individuals were stably housed. 58 DRAFT CAPER 24
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Center for Human Services and the We Care Program utilized ESG funds to provide emergency shelter to homeless individuals. Clients that showed progress toward self-sufficiency received extended case management in conjunction with rapid re-housing assistance funds to assist in the placement of job and permanent housing placement.
CR-30 - PUBLIC HOUSING 91.220(H); 91.320(J)
ACTIONS TAKEN TO ADDRESS THE NEEDS OF PUBLIC HOUSING.
In California, public housing is administered directly through local Public Housing Authorities (PHAs). The Stanislaus Regional Housing Authority (SRHA) is the largest property manager of multi-family and single household public housing units for the lower income population of Stanislaus County. The SRHA also serves as the administrator of the Housing Authority of the City of Riverbank. The SRHA is committed to providing decent affordable housing to its residents and, in doing so, the SRHA keeps public housing units in favorable conditions so that its residents have a safe and healthy living environment. According to the SRHA 2023 PHA Plan, the SRHA currently operates a combined total of 5,576 units (647 public housing units and 4,929 housing choice vouchers) as the SRHA and a combined total of 90 units (all public housing units) as the Housing Authority of the City of Riverbank. The Housing Authority of the City of Riverbank operates 60 units for seniors and 30 family units for low-income households.
Of 4,929 vouchers in Stanislaus County, 212 vouchers are specifically for homeless veterans (Veterans Affairs Supportive Housing [VASH] vouchers), 270 vouchers are specifically for reunifying families that are facing homelessness or living in substandard housing with children removed from the home, 380 are project-based vouchers, and 11 are project-based vouchers for a senior complex in the City of Patterson.
The SRHA and the Stanislaus HOME Consortium have a strong relationship and continue to work together towards furthering decent, safe, and affordable housing throughout the community.
ACTIONS TAKEN TO ENCOURAGE PUBLIC HOUSING RESIDENTS TO BECOME MORE INVOLVED IN MANAGEMENT AND PARTICIPATE IN HOMEOWNERSHIP.
The Stanislaus Regional Housing Authority (SRHA) has a Resident Advisory Board (RAB) which is comprised of Public Housing Authority (PHA) and Voucher program participants. Any time there are substantial policy changes (such as prioritization of the wait list, program termination changes, or areas where there is flexibility in establishing program guidelines), this board must be notified and given an opportunity to respond by either supporting and/or rejecting policy changes. The RAB’s determination then goes to the Housing Authority Board of Commissioners (BOC) for consideration of whether to support or reject. In addition, the SRHA is required to have program participants sit on their BOC per regulations.
ACTIONS TAKEN TO PROVIDE ASSISTANCE TO TROUBLED PHAS.
There are no PHA’s operating within the Stanislaus HOME Consortium area that are troubled and/or that have requested assistance.
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CR-35 - OTHER ACTIONS 91.220(J)-(K); 91.320(I)-(J)
ACTIONS TAKEN TO REMOVE OR AMELIORATE THE NEGATIVE EFFECTS OF PUBLIC POLICIES
THAT SERVE AS BARRIERS TO AFFORDABLE HOUSING SUCH AS LAND USE CONTROLS, TAX
POLICIES AFFECTING LAND, ZONING ORDINANCES, BUILDING CODES, FEES AND CHARGES, GROWTH LIMITATIONS, AND POLICIES AFFECTING THE RETURN ON RESIDENTIAL INVESTMENT.
91.220 (J); 91.320 (I)
The Con Plan identifies the following public policies as having the potential to negatively affect affordable housing and residential investment: shortage of affordable housing funding, climate change, environmental protection, growth management, planning and development fees, and prevailing wages.
To address the potential negative effects of these policies, the members of the Stanislaus HOME Consortium strived to consistently review all potential barriers to affordable housing that are within their authority to address (local development standards and development review procedures); to continue to pursue and utilize available funding for mortgage assistance and housing rehabilitation; and to continue to work with, and partner with, housing developers, from the nonprofit and for-profit sectors, to promote the development of affordable housing and special-needs housing.
In Fiscal Year 2023-2024, the members of the Stanislaus HOME Consortium continued to take steps to program various state funding sources aimed at increasing the production of housing. Funding sources include the SB 2 Planning Grant and Permanent Local Housing Allocation (PLHA); and Local Early Action Planning (LEAP). Efforts undertaken with these funding sources included: a countywide initiative to build a shared vision and policy framework for housing in Stanislaus County (Housing Stanislaus), development of Accessory Dwelling Unit (ADU) templates, various housing related ordinance amendments (including ADU ordinances for compliance with state law), and the development and implementation of the state required 6th Cycle Housing Elements. Other HOME Consortium efforts aimed at increasing housing production include the construction of public sewer infrastructure, review of ADU development fees, and the continuation of owner-occupied housing rehabilitation programs which help to maintaining existing affordable housing stock.
PLHA is an ongoing state funding source that is based on the Stanislaus Urban County’s 2017 CDBG entitlement allocation. As such, the funding is targeted for use in the unincorporated areas of Stanislaus County along with cities of: Ceres, Hughson, Newman, Oakdale, Patterson, and Waterford. The City of Riverbank joined the Stanislaus Urban County in Fiscal Year 2020-2021 and, as such, is eligible for PLHA funding directly from the state. The City of Turlock, although a member of the HOME Consortium also receives its own PLHA allocation from the state. The Stanislaus County Board of Supervisors adopted fiveyear plan for PLHA funding provides for the: acquisition/development of permanent supportive housing, development/preservation of ADUs, fiscal incentives, and multi-family rental housing.
ACTIONS TAKEN TO ADDRESS OBSTACLES TO MEETING UNDERSERVED NEEDS. 91.220(K);
91.320(J)
The Urban County continuously tries to identify underserved needs through community and program engagement. CDBG Public Service Grant (PSG) and ESG grants are reviewed and scored based on defined criteria that emphasize: collaboration, prevention focused services, and innovative methods to providing public services. The grant review panel for both CDBG PSG and ESG funding is comprised of one representative from each for Urban County members and a representative from the CoC to ensure needs 60 DRAFT CAPER 26
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being addressed are reflective of the entire Urban County area and align with efforts being taken by other agencies throughout Stanislaus County.
For Fiscal Year 2023-2024, a total of $233,502 in CDBG-PSG funds were allocated based on a competitive grant process to which public service providers had the opportunity to apply for grants up to $25,000. A total of nine grants were awarded to non-profits to provide services such as: food assistance, emergency shelter, counseling, utility assistance, and tutoring to underserved areas and individuals. CDBG funding in the amount of $25,000 for fair housing services was awarded to Project Sentinel. Over 3,111 individuals received assistance through the CDBG-PSG funded service providers throughout Fiscal Year 2023-2024.
For Fiscal Year 2023-2024, a total of $192,694 in ESG funds were allocated based a competitive grant process. A total of 45% of the grants awarded went towards emergency shelter programs, 40% went toward homeless prevention and rapid re-housing program, 7.5% went towards funding data entry for the Homeless Management and Information System (HMIS), and the remaining 7.5% went to Stanislaus County for the administration of the ESG program. Over 377 homeless persons, or persons at-risk of becoming homeless, were assisted with overnight shelter, emergency food, and housing stability assistance throughout Fiscal Year 2023-2024.
In addition to the allocation of Fiscal Year 2023-2024 CDBG and ESG entitlement funding, the remaining Fiscal Year 2022-2023 ESG entitlement funding contracts along with CDBG CV, and ESG CV contracted funding were used to provide a variety of services aimed at meeting the needs of the underserved. Section CR-15 – Resources and Investments states the amounts expended by all funding sources.
ACTIONS TAKEN TO REDUCE LEAD-BASED PAINT HAZARDS. 91.220(K); 91.320(J) The Health Services Agency (HSA) of Stanislaus County is the lead agency for the identification, documentation, and prevention of lead poising in Stanislaus County. HSA works with referrals from schools and other agencies to test for lead-based paint hazards. During Fiscal Year 2023-2024, approximately 12 homes were tested and three (3) were found to have contamination. If a housing unit is found to have lead-based paint, the abatement process and consequences of living in a home that is contaminated, is explained to the residents. The Urban County members provide lead-based paint information to all residents that participate in the down payment assistance and/or housing rehabilitation programs. If, during a housing rehabilitation, a housing unit is found to have any lead-based paint issues, information on the dangers of lead-based paint is provided to the property owner and lead abatement is conducted as part of the rehabilitation work. Every effort is made to provide a safe and healthy housing opportunity for clients participating in Stanislaus Urban County funded housing assistance programs.
During Fiscal Year 2023-2024, no activities necessitating the need to test for lead-based paint were undertaken.
ACTIONS TAKEN TO REDUCE THE NUMBER OF POVERTY-LEVEL FAMILIES. 91.220(K); 91.320(J) To reduce the number of persons living under the poverty level, the Urban County has continued its partnership with other local entitlement jurisdictions, agencies, and the CSOC to provide services and resources to families in need. As well as providing a portion of CDBG and ESG funding, through a competitive process, to eligible non-profits that have a proven track record of assisting the homeless on their path towards employment and permanent housing.
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During Fiscal Year 2023-2024, the Urban County allocated a total of $233,502 in CDBG-PSG funds and $192,694 in ESG funds to non-profits for various programs aimed at assisting individuals and families experiencing homelessness or at risk of experiencing homelessness; and to assist low- and moderateincome individuals and families achieve self-sufficiency.
ACTIONS TAKEN TO DEVELOP INSTITUTIONAL STRUCTURE. 91.220(K); 91.320(J) The strategies identified in the Con Plan for overcoming gaps in the institutional structure and service delivery system for carrying out a strategy to address priority needs is to: 1) continue to work collaboratively with service and shelter providers to identify and address gaps in the service delivery system; and 2) continue to invest time and resources to strengthen the entire CoC system and not one particular agency or organization.
During the Stanislaus Urban County’s CDBG PSG and ESG program monitoring, agency-to-agency referrals are reviewed to verify that participants receiving services do not experience gaps in services as they strive to reach their goal of independence from the need of public services.
The CoC, locally recognized as the Stanislaus Community System of Care (CSOC), is a dedicated network of service providers, consumers, and government agencies that work collaboratively to identify where gaps exist and how they can be best addressed. The CSOC continues working to improve coordination among service providers and to further enhance the Coordinated Entry System (CES). The main goal of the CES is to assist service providers with tracking and responding to the needs of individuals that seek services. To date, only a limited number of service providers utilize the HMIS coordinated entry system component to track clients and report program accomplishments.
Building the capacity of non-profits continues to be an important issue for the Urban County and other entitlement jurisdictions (the cities of Modesto and Turlock). The Urban County has partnered with both the cities of Modesto and Turlock to provide technical assistance and trainings to local service providers in the areas of client screening, HMIS data collection, and basic case management requirements.
ACTIONS TAKEN TO ENHANCE COORDINATION BETWEEN PUBLIC AND PRIVATE HOUSING AND SOCIAL SERVICE AGENCIES. 91.220(K); 91.320(J)
The Stanislaus HOME Consortium recognizes it cannot work alone in achieving the goals outlined in the Con Plan. Therefore, the Stanislaus HOME Consortium participates with and coordinates with the following collaboratives and public housing agency in order to better serve and coordinate the needs of the community:
Turlock Community Collaborative
This collaborative was formed to deal with homeless issues facing the Turlock community. The group is comprised of concerned community members, faith-based groups, and government agencies working together to deal with issues concerning the homeless and the community.
Stanislaus Community System of Care (CSOC)
The CSOC, the locally recognized CoC, is a collaborative comprised of local government agencies, shelter providers, housing and housing counseling services providers, faith-based organizations, and over a dozen 62 DRAFT CAPER 28
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housing and supportive service providers. The Stanislaus County’s Community Services Agency (CSA), serving as the Collaborative Applicant (CA), assists the CSOC to coordinate with service providers, law enforcement, and community members to conduct the County’s annual Homeless Point in Time (PIT) Count. During Fiscal Year 2023-2024, the Stanislaus HOME Consortium continued to participate in efforts to improving the functionality of the CSOC’s HMIS, including the CES component, and to update the CES policies and procedures. Fiscal year efforts have also included working with the CSOC’s CA on the operations of the HMIS in order to meet HUD’s mandate that all ESG program participants are part of and actively entering pertinent universal data elements into the HMIS.
Stanislaus Regional Housing Authority (SRHA)
The SRHA and the Stanislaus HOME Consortium have a strong relationship and continue to work towards furthering decent, safe, and affordable housing throughout the County. The SRHA serves as the administrator for housing rehabilitation and Emergency Sewer Lateral Connection programs for HOME Consortium members. The SRHA also serves on several housing and community development related committees alongside HOME Consortium members.
IDENTIFY ACTIONS TAKEN TO OVERCOME THE EFFECTS OF ANY IMPEDIMENTS IDENTIFIED IN THE JURISDICTION’S ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE. 91.520(A) In Fiscal Year 2023-2024, Project Sentinel, as the Urban County’s fair housing service provider, responded to a total of 319 calls for landlord/tenant mediation and fair housing information within the Urban County area. A total 5 of fair housing cases and 17 tenant/landlord cases were handled by the agency during the fiscal year. Additionally, Project Sentinel fielded 211 fair housing information and service referral calls, benefiting 934 residents. In addition to fair housing services, HUD entitlement jurisdictions are asked to report on any fair housing investigations that may be conducted during the year in the CAPER. The U.S.
Department of Justice, through their Fair Housing Testing Program, contracts out with fair housing agencies to conduct testing separate from their service agreements with any jurisdiction. Project Sentinel conducted no fair housing tests within the Urban County in Fiscal Year 2023-2024.
Additional Actions Taken to Address Obstacles to Meeting Underserved Needs Some non-profits and community organizations may not be familiar with the HUD funding grant process and other funding resources that may be available to them. As a result, many organizations and nonprofits have not used HUD funds and other types of financial assistance. In Fiscal Year 2023-2024, the Urban County, working collaboratively with agencies familiar with HUD processes, continued to share program and funding information with service providers and grassroots organizations throughout the community to better meet the underserved needs of the community.
An annual Notice of Funding Availability (NOFA) was announced for the release of CDBG and ESG funds for the Public Service Grant cycle. The NOFA included an announcement of a mandatory Grant Technical Workshop and a timeline for the grant cycle. The NOFA was advertised in the local newspaper, The Modesto Bee, in English and Spanish. An e-mail was sent out to all past and current grantees and applicants that had applied in the last five years. County staff also announced the NOFA at the local CSOC meeting, distributed a reminder, and e-mailed the local CSOC agencies a NOFA announcement. County staff coordinated with Stanislaus Urban County members to distribute the NOFA announcement to service providers working in their respective cities. It is with funds awarded through the NOFA process that the Stanislaus Urban County is able to provide much needed services to underserved communities. 63 DRAFT CAPER 29
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The annual Grant Technical Workshop provides an opportunity for questions and answers. In addition to the workshop, County staff are available via phone, in person, and by e-mail to answer questions throughout the grant application process. Once grant awards are announced, the County also requires grantees to attend a Grantee Technical Workshop prior to receiving their agreements. In the workshop, the policies, procedures, program regulations, requirements, and obligations of the grant are explained.
All grantees receive the information covered in the workshop via email. During Fiscal Year 2023-2024, all workshops continued to be conducted online due to COVID-19 safety precautions and to allow for enhanced efficiencies in grantee attendance.
Technical assistance is ongoing to those agencies awarded funding and those agencies interested in competing for future funding. Reference, guidance, and support materials are provided upon request and staff is available to addressing inquiries in person, by phone/virtually, or via email. The Stanislaus Urban County is constantly looking for ways to expand service provider capacity and to encourage public and private partnerships and joint ventures between non-profit and for-profit housing developers.
CR-40 - MONITORING 91.220 AND 91.230
EVALUATE THE JURISDICTION’S PROGRESS IN MEETING ITS SPECIFIC OBJECTIVES FOR REDUCING AND ENDING HOMELESSNESS THROUGH:
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements.
The County regularly monitors progress on activities to ensure compliance with program requirements for all non-profits awarded CDBG-PSG and ESG funds aimed at reducing and ending homelessness.
Funding and service agreements set clear performance measures, reporting procedures, timeliness, and budgets against which goals are measured. County staff regularly monitor compliance with contracting requirements and performance goals through the implementation and review of quarterly performance reports, reimbursement requests and desk and on-site monitoring. Due to ongoing COVID-19 precautions, on-site monitoring performed during the fiscal year remained limited and alternative methods, such as video conference calls in combination with desk audits, were utilized to verify and confirm that grant funds are and were used in an eligible and appropriate manner.
For non-profits awarded CDBG-PSG and ESG funds, County staff conducts an initial technical workshop to provide a comprehensive overview of the quarterly reporting, request for funds, and monitoring processes and requirements. County staff is available to awarded agencies during regular business hours to address technical concerns and questions as they arise. Non-profits that reach a certain performance threshold become eligible for bi-annual monitoring reviews in place of the quarterly reviews.
Under the ESG program, County staff reviews quarterly ESG statistical tables, narratives, HMIS activity reports, RFF forms and budget printouts, which identify the total funds used/requested by each grantee during that reporting period. ESG funded agencies are provided with ongoing HMIS system training. As part of the ESG monitoring process, only 50% of the costs related to the project are reimbursed, as the remainder of the costs is paid by non-ESG match funding sources (i.e., local unrestricted donations). In 64 DRAFT CAPER 30
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this manner, the subrecipient in turn ensures that dollar-to-dollar matching requirements are satisfied by paying the remainder of the expenses from non-ESG sources.
CITIZEN PARTICIPATION PLAN. 91.105(D); 91.115(D)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.
The following public comment period, community meeting and public hearing information provided in italics is for public notification purposes and will not be included as part of the final CAPER submitted to HUD:
Public comment period: August 16, 2024 to September 10, 2024. Written public comments must be submitted to the Stanislaus County Planning and Community Development Department by 4:30 p.m. on Tuesday, September 10, 2024. Written public comments can be mailed to 1010 10th Street, Suite # 3400, Modesto, CA 95354 or emailed to [email protected].
As part of the CAPER process the following community meetings are being held:
LIVE MEETING OPTIONS
Meeting Date: September 5, 2024 Meeting Time: 12:00 PM
Meeting Location: 1010 10th Street, Basement Training Room, Modesto, CA 95354 Meeting Date: September 5, 2024 Meeting Time: 5:30 PM
Meeting Location: 1010 10th Street, Basement Training Room, Modesto, CA 95354
VIRTUAL MEETING OPTIONS
Meeting Date: September 4, 2024 Meeting Time: 12:00 PM
Meeting
Location:
Via Zoom
Meeting Link: https://us06web.zoom.us/j/85154170533?pwd=2wAb5XzhVaJZDFaghD9om0RbkHaY15.1 Meeting ID: Via Zoom
Join by Phone: +1 669 444 9171 US
Meeting ID: 851 5417 0533 Passcode: 7eGpQS
65 DRAFT CAPER 31
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Meeting Date: September 4, 2024 Meeting Time: 5:30 PM
Meeting Location: Via Zoom
Meeting Link: https://us06web.zoom.us/j/82876600667?pwd=NB8bxaKA5EZVb4lMgqS7MY6oyX6Zh w.1
Meeting ID: Via Zoom
Join by Phone: +1 669 444 9171 US
Meeting ID: 828 7660 0667 Passcode: nMph4y
Meeting Date: September 7, 2024 Meeting Time: 10:00 AM
Meeting Location: Via Zoom
Meeting Link: https://us06web.zoom.us/j/84359905634?pwd=LvpHp1FsCZFHcMQhpizU8EH0pUR6a b.1
Meeting ID: Via Zoom
Join by Phone: +1 669 444 9171 US
Meeting ID: 843 5990 5634 Passcode: PZzQOs
A Notice of Public Hearing and Document Availability was released in accordance with the Stanislaus HOME Consortium and Urban County’s Citizen Participation Plan advising residents of the availability of the draft CAPER for a 15-day public review period. The notice was published in both English and Spanish on August 14, 2024 in The Modesto Bee, defining the CAPER review process and how persons, agencies, and interested groups may participate; as well as instructions on how to submit written comments. As part of the public review process, notice of the Draft CAPER was also distributed electronically to the CSOC and to persons registered through the County Planning and Community Development Department’s Community Development StanAware electronic notification system. The Draft CAPER was also made available for public review via the County’s Planning and Community Development Department website and copies of the Draft CAPER were available for review at the Planning Departments of all the Stanislaus HOME Consortium members.
A public hearing will be held in accordance with the County’s Citizen Participation Plan on September 10, 2024, at 9:00 a.m., at the County Administration Building, 1010 10th Street, Board Chambers, Modesto, CA 95354. Notice of the meeting and public hearing will be sent out through the County’s StanAware electronic notification system, the CSOC list serve, and will be made available by email to community members that had expressed interest in the CAPER.
CR-45 - CDBG 91.520(C)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.
No changes in the Urban County's program objectives occurred during Fiscal Year 2023-2024. 66 DRAFT CAPER 32
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Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No.
CR-50 - HOME 24 91.520 (d)
Include the results of on-site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations. Please list those projects that should have been inspected on-site this program year based upon the schedule in 24 CFR 92.504 (d). Indicate which of these were inspected and a summary of issues that were detected during the inspection. For those that were not inspected, please indicate the reason and how you will remedy the situation.
No inspection results to report this fiscal year. The new HOME Consortium has not funded any projects yet that require inspections.
An assessment of the jurisdiction’s affirmative marketing actions for HOME units. 91.520 (e ) and 92.351 (a )
No marketing actions to assess this fiscal year. No home funds have been used for activities requiring marketing actions. The County will review the marketing plans of HOME-funded projects to be sure that the developed units marketed and if needed continue to market to all diverse populations. The County will also request that project managers annually review their marketing plan and certify when changes are made.
Data on the amount and use of program income for projects, including the number of projects and owner and tenant characteristics?
Not applicable this fiscal year. No program income has been generated by HOME funds to date.
Other actions taken to foster and maintain affordable housing. 24 CFR 91.220 (k ) During Fiscal Year 2022-2023, the County’s Department of Planning and Community Development and the Department of Behavioral Health and Recovery Services partnered with the SRHA and the City of Modesto on the development of the Central Valley Homes Development Project, an affordable housing project located in the City of Modesto. The project will be completed in Fiscal Year 2024-2025 and consists of 35 units that will be available to seniors and veterans and 15 units that will be made available to individuals in need of behavioral health supportive services. Permanent Local Housing Allocation funding allocated to Stanislaus County will be leveraged with the City’s HOME and CDBG funds, along with No Place Like Home Program, Mental Health Services Act funds, and financing from Farmers and Merchants Bank.
67 DRAFT CAPER 33
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CR-58 – Section 3
TOTAL LABOR HOURS:
CDBG HOME ESG
Total Number of Activities 4 0 0
Total Labor Hours 15,680 0 0
Total Section 3 Hours 0 0 0
Total Targeted Section 3 Worker Hours 0 0 0
QUALITATIVE EFFORTS – NUMBER OF ACTIVITIES BY PROGRAM:
CDBG HOME ESG
Outreach efforts to generate job applicants who are Public Housing.
0 0 0
Outreach efforts to generate job applicants who are Other Funding Targeted Workers.
0 0 0
Direct, on-the job training (including apprenticeships). 0 0 0 Indirect training such as arranging for, contracting for, or paying tuition for, off-site training. 0 0 0
Technical assistance to help Section 3 workers compete for jobs. 0 0 0 Outreach efforts to identify and secure bids from Section 3 business. 4 0 0
Technical assistance to help Section 3 businesses understand and bid on contracts.
4 0 0
Division of contracts into smaller jobs to facilitate participation by Section 3 businesses.
0 0 0
Provided or connected residents with assistance in seeking employment including: drafting resumes, preparing for
interviews, finding job opportunities, connecting residents to job placement services.
0 0 0
Held one or more job fairs. 0 0 0
Provided or connected residents with supportive services that can provide direct services or referrals. 0 0 0
Assisted residents with finding child care. 0 0 0
Assisted residents to apply for or attend community college or a 4 year educational institution. 0 0 0
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Provided or connected residents with supportive services that provide one or more of the following: work readiness health screenings, interview clothing, uniforms, test fees,
transportation.
0 0 0
Assisted residents to apply for or attend vocational/technical training. 0 0 0
Assisted residents to obtain financial literacy training and/or coaching. 0 0 0
Bonding assistance, guaranties or other efforts to support viable bids from Section 3 businesses.
0 0 0
Provided or connected residents with training on computer use or online technologies. 0 0 0
Promoting the use of a business registry designed to create opportunities for disadvantaged and small businesses. 0 0 0 Outreach, engagement or referrals with the state one-stop system, as designed in Section 121 (e ) (2) of the Workforce Innovation and Opportunity Act.
0 0 0
Other. 0 0 0
NARRATIVE
During the 2023-2024 the Urban County had three projects that reported hours as required by Section 3 regulations. The County’s River Trunk Realignment - Gravity System Project, the City of Hughson’s 2nd Street Infrastructure Improvement Project and the City of Waterford’s Western Ave., Pecan Ave., and Dorsey Street Improvements Project. The hours are reflected in the table above. There were no Section 3 hours to report for any HOME or ESG projects this last fiscal year. [ Space below intentionally left blank. ]
69 DRAFT CAPER 35
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CR-60 - ESG 91.520(G) (ESG RECIPIENTS ONLY)
ESG SUPPLEMENT TO THE CAPER IN E-SNAPS
FOR PAPERWORK REDUCTION ACT
1. RECIPIENT INFORMATION—ALL RECIPIENTS COMPLETE
Basic Grant Information
Recipient Name: STANISLAUS COUNTY
Organizational DUNS Number: 073136772
EIN/TIN Number: 946000540
Identify the Field Office: San Francisco
Identify CoC(s) in which the recipient or
subrecipients will provide ESG
assistance:
Turlock/Modesto/Stanislaus CoC
ESG Contact Name
Prefix: Ms. Suffix: -
First Name: Angela Middle Name: -
Last Name: Freitas Title: Planning and Community
Development Director
ESG Contact Address
Street Address
1:
1010 10th
Street Street Address 2: Suite 3400
City: Modesto State: CA Zip Code: 95354
Phone
Number: (209) 525-6330 Extension: -
Fax Number: (209) 525-5911 Email Address: [email protected] ESG Secondary Contact
Prefix: Ms. Suffix: -
First Name: Ana Middle Name: -
Last Name: San Nicolas Title: Deputy Director
Phone
Number:
(209) 525-6330 Extension: -
Email: [email protected]
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2. REPORTING PERIOD—ALL RECIPIENTS COMPLETE
Program Year Start Date 07/01/2023
Program Year End Date 06/30/2025
3. SUBRECIPIENT FORM – COMPLETE ONE FORM FOR EACH SUBRECIPIENT Fiscal Year 2023 ESG FUNDS
*Balance remaining as of June 30, 2024.
Subrecipient or Contractor Name: Stanislaus County – Administration City: Modesto State: CA
Zip Code: 95354-0859 DUNS Number: 073136772
Is subrecipient a victim services provider: No
Subrecipient Organization Type: Unit of Government
ESG Subgrant or Contract Award Amount: $15,623 (Administration) Subrecipient or Contractor Name: Community Housing and Shelter – Rapid Re-Housing Program
City: Modesto State: CA
Zip Code: 95354-3436 DUNS Number: 835658782
Is subrecipient a victim services provider: No
Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: $83,326 (Rapid Re-Housing) $4,683 (HMIS)
*$88,010.40
Subrecipient or Contractor Name: We Care Program – Turlock – Emergency Shelter Program
City: Turlock State: CA
Zip Code: 95380-5413 DUNS Number: 179569772
Is subrecipient a victim services provider: No
Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: $100,000 (Shelter) $4,683 (HMIS)
*$1,502.10
Reporting Period
Program Year Start Date: 07/01/2022
Program Year end date: 06/30/2024
Fiscal year 2022 ESG Funds – Year 2 Carry-Over
*Funds remaining.
71 DRAFT CAPER 37
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Subrecipient or Contractor Name: Stanislaus County – Administration City: Modesto State: CA
Zip Code: 95354-0859 DUNS
Number:
073136772
Is subrecipient a victim services provider: No
Subrecipient Organization Type: Unit of Government
ESG Subgrant or Contract Award Amount: $15,568 (Administration) *$0
Subrecipient or Contractor Name: Community Housing and Shelter Services – Rental Assistance Program
City: Modesto State: CA
Zip Code: 95354-3436 DUNS
Number:
835658782
Is subrecipient a victim services provider: No
Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: $90,000 (Homeless Prevention) *$0
Subrecipient or Contractor Name: Center for Human Services-Youth Low Barrier Shelter City: Modesto State: CA
Zip Code: 95358-5413 DUNS
Number:
179569772
Is subrecipient a victim services provider: No
Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: $73,078 (Shelter) $6,286 (HMIS)
*$0
Subrecipient or Contractor Name: We Care Program – Turlock – Emergency Shelter Program
City: Turlock State: CA
Zip Code: 95380-5413 DUNS
Number:
179569772
Is subrecipient a victim services provider: No
Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: $16,359 (Shelter) $6,286 (HMIS)
*$0
72 DRAFT CAPER 38
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CR-65 - PERSONS ASSISTED
4. PERSONS SERVED
4a. Complete for Homelessness Prevention activities.
Number of Persons Total Percentages
Adults 2 50%
Children 2 50%
Don't Know/Refused/Other 0 -
Missing Information 0 -
Total 4 100%
Table 8 – Household Information for Homeless Prevention Activities 4b. Complete for Rapid Re-Housing activities
Number of Persons Total Percentages
Adults 0 -
Children 0 -
Don't Know/Refused/Other 0 -
Missing Information 0 -
Total 0 -
Table 9 – Household Information for Rapid Re-Housing Activities 4c. Complete for Shelter
Number of Persons Total Percentages
Adults 373 100%
Children 0 -
Don't Know/Refused/Other 0 -
Missing Information 0 -
Total 373 100%
Table 10 – Shelter Information
[ Space below intentionally left blank. ]
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4d. Street Outreach
Number of Persons Total Percentages
Adults 0 -
Children 0 -
Don't Know/Refused/Other 0 -
Missing Information 0 -
Total 0 -
Table 11 – Household Information for Street Outreach
4e. Totals for all Persons Served with ESG
Number of Persons Total Percentages
Adults 375 99.4%
Children 2 0.6%
Don't Know/Refused/Other 0 -
Missing Information 0 -
Total 377 100
Table 12 – Household Information for Persons Served with ESG
5. GENDER—COMPLETE FOR ALL ACTIVITIES
Gender Total Percentages
Male 333 88.3%
Female 44 11.6%
Transgender 0 -
Don't Know/Refused/Other 0 -
Gender Non-Confirming 0 -
Missing Information 0 -
Total 377 100
Table 13 – Gender Information
[ Space below intentionally left blank. ]
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6. AGE—COMPLETE FOR ALL ACTIVITIES
Age Total Percentage
Under 18 2 0.5%
18-24 189 50.1%
25-61 173 45.8%
62 and Over 13 3.6%
Don't Know/Refused/Other 0 -
Missing Information 0 -
Total 377 100%
Table 14 – Age Information
7. SPECIAL POPULATIONS SERVED—COMPLETE FOR ALL ACTIVITIES Subpopulation Total Total Persons Served –
Homeless Prevention
Total Persons Served
– Rapid Re-Housing
Total Persons
Served in
Emergency Shelters
Veterans 9 0 0 9
Victims of Domestic Violence 91 1 0 92
Elderly 15 0 0 15
HIV/AIDS 2 0 0 2
Chronically Homeless 116 0 0 116
Persons with Disabilities:
Severely Mentally Ill 113 0 0 113
Chronic Substance Abuse 142 0 0 142
Other Disability 63 0 0 63
Table 15 - Special Population Served
75 DRAFT CAPER 41
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CR-70 – ESG 91.520(G) - ASSISTANCE PROVIDED AND OUTCOMES
8. SHELTER UTILIZATION
Number of New Units - Rehabbed 0
Number of New Units - Conversion 0
Total Number of bed-nights available 26,572
Total Number of bed-nights provided 25,886
Capacity Utilization 97.4%
Table 16 - Shelter Capacity
9. PROJECT OUTCOMES DATA MEASURED UNDER THE PERFORMANCE STANDARDS
DEVELOPED IN CONSULTATION WITH THE COC(S)
The County regularly updates and utilizes a CDBG and ESG program Desk Guide for subrecipients.
This guide was developed and is updated in consultation with the local CoC. The Desk Guide covers both federal and state ESG funds administered by Stanislaus County. Under the CDBG and ESG program, County staff track the progress of individual subrecipients in fulfilling goals and objectives set forth in the Con Plan in order to ensure that programs remain on task. Tracked data is reviewed and entered into the IDIS system on a semiannual basis. If tracked data falls short of the goals and objectives set forth, appropriate adjustments will be made, and notification sent to the respective subrecipients to make them aware of milestones and timeliness needing to be met in order to ensure continued receipt of funding.
The coordinated monitoring process has been established to verify and confirm that grant funds have been used in an eligible and appropriate manner for each and every program funded with CDBG and ESG funds.
County staff reviews quarterly ESG statistical tables, narratives, HMIS activity reports, Request for Funds forms, and budget printouts, which identify the total funds used/requested by each subrecipient during that reporting period. County staff also verifies and cross-references the information on the quarterly budget activity reports. Monitoring visits are also scheduled quarterly by County staff for each grantee to ensure appropriate expenditure of funds. As part of the ESG monitoring process, invoices and accompanying receipts are reviewed for reimbursement eligibility. Once eligibility is confirmed, 50% of the costs related to the project are reimbursed, as the remainder of the costs are paid by a non-ESG match funding sources (i.e., local unrestricted donations). In this manner, the subrecipient in turn commits their dollar-to-dollar match by paying the remainder of the expenses from non-Federal sources. 76 CITY OF HUGHSON
CITY COUNCIL
RESOLUTION NO. 2024-32
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON OF CONCURRENCE AND
SUPPORT OF THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) FOR FISCAL YEAR (FY) 2023-2024 PREPARED FOR THE STANISLAUS URBAN COUNTY WHEREAS, the Stanislaus Urban County which includes the Cities of Oakdale, Hughson, Newman, Patterson, Ceres, Riverbank, Waterford and the unincorporated areas of Stanislaus County have received and expended CDBG funds from the U.S. Department of Housing and Urban Development (HUD) for FY 2023-2024; and
WHEREAS, the Stanislaus County CDBG Consortium is required by HUD to prepare a Consolidated Annual Performance and Evaluation Report (CAPER) to document progress made in accomplishing goals set forth in the Consolidated Plan and Annual Action Plan; and WHEREAS, the Draft CAPER is available for a 15-day public review period from August 16, 2024 to September 10, 2024 to allow the public the opportunity to review and provide comments prior to the public hearing by the Stanislaus County Board of Supervisors on September 17, 2024.
NOW, THEREFORE, BE IT RESOLVED that the Hughson City Council does adopt a Resolution of Concurrence and Support of the Community Development Block Grant Consolidated Annual Performance and Evaluation Report (CAPER) Fiscal Year 2023-2024 prepared for the Stanislaus Urban County.
PASSED AND ADOPTED by the City Council of the City of Hughson at its regularly scheduled meeting on this 9th day of September 2024 by the following roll call vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
APPROVED:
_________________________
GEORGE CARR, Mayor
ATTEST:
___________________________
ASHTON GOSE, City Clerk
77 Meeting Date: September 9, 2024
Subject: Adopt Resolution No. 2024-33, Approving the Second Amendment to a Professional Service Agreement with CSG Consultants for Contract Plan Review and Building Inspection Services
Enclosures: Second Amendment
First Amendment
Original Professional Service Agreement
Presented By: Carla C. Jauregui, Community Development Director Approved By: _____________________________
Staff Recommendations :
1. Adopt Resolution No. 2024-33, approving the Second Amendment to Professional Service Agreement with CSG Consultants for contract plan review and building inspection services.
2. Authorize the City Manager to execute the Second Amendment to Professional Service Agreement with CSG Consultants inclusive of any final edits by the City Attorney.
Background and Overview:
In December 2019, City staff released a Request for Statement of Qualifications for plan check and building inspection services. The city received ten (10) proposals from various firms throughout the State of California and after interviewing, CSG Consultants was selected to provide plan review and building inspection services for the City of Hughson.
On April 27, 2020, the City Council approved a one-year agreement with CSG that expired on June 30, 2021. The first amendment to the agreement was approved by the Council on May 10, 2021, and expired on June 30, 2023.
Discussion:
Over the last few years, City staff have worked closely with CSG staff on plan review and building inspection services and are satisfied with the servicesthat CSG has provided. Based on the work performed over the past four years, City staff are recommending extending the term of the Agreement for an additionaltwo years. The First Amendmentto the Agreement, attached, extends the term of the Agreement for an additional three years with an CITY COUNCIL AGENDA ITEM NO. 3.4
SECTION 3: CONSENT CALENDAR
78 expiration date of June 30, 2026. The Agreement does allow for a Cost-of-Living Adjustment (COLA).
Cricket Brinkman serves as the City’s project manager and the primary point of contact for the City of Hughson. Ms. Brinkman is an experienced project manager with over 29 years serving government agencies. Ms. Brinkman will allocate the appropriate levels of plan review, inspection, and any other necessary servicesrequested by the city. CSG Consultants has eighteen plan reviewers with varying specialties, and six building inspectors available to the city. CSG Consultants currently works with the cities of Newman and Patterson.
Outside of the County, CSG Consultants works with similar sized cities such as Atwater, Gustine, and Escalon.
Fiscal Impact:
The cost of the CSG Agreement is offset by the fees that are reimbursed by building permits issued. CSG was paid $54,868.67 in Fiscal Year 2023-2024 for professionalservicesincluding building plan review and building inspections.
79 SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF HUGHSON AND CSG CONSULTANTS, INC FOR
CONTRACT PLAN REVIEW AND BUILDING INSPECTION SERVICES
This Second Amendment to the Professional Services Agreement ("Second Amendment") is made effective September 10, 2024. The parties are identified in the Recitals below.
RECITALS
WHEREAS, effective July 1, 2020, the City of Hughson, a California municipal corporation ("City'') and CSG Consultants, Inc. ("Consultant") entered into a Professional Services Agreement ("Agreement"), a true and correct copy of which is attached hereto as Attachment 1.
WHEREAS; the parties now desire to extend the term of the Agreement for an additional two years, with an expiration of June 30, 2026.
NOW, THEREFORE, the parties agree to amend the Agreement as follows:
FIRST: Section 2 of the Agreement is amended to read as follows:
"The term of this Agreement shall commence at 12:00 a.m. on September 10, 2024 and shall expire at 11 :59 p.m. on June 30, 2026 unless otherwise extended by written agreement of the parties or terminated earlier in accordance with Section 14 (''Tcrmination below.") TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below.
All SIGNATURES ON PAGE 2 FOLLOWING
THIRD: Expect as modified herein, all of the other terms and provisions of the original Agreement remian in full force and effect.
SECOND: Exhibit B of the Agreement "Approved Fee Schedule" is amended as attached with the effective date of September 01, 2024. 80 “Consultant”
CSG Consultants
By:_______________________
Cyrus Kianpour, President, CSG Consultants, Inc.
Date:___________________
"City"
City of Hughson
By: _______________________
Dominique Romo, City Manager
Date: ________________
Attest
By: _____________________
Ashton Gose, City Clerk
Date: ___________
Approved as to form:
By: _________________
Tom Terpstra, Deputy City Attorney
Date: _______________
81 Exhibit A
Fee Schedule
Effective September 01, 2024
CSG Consultants’ hourly rates for its current contract, as well as adjusted rates for the coming year are provided in the table below.
REVIEW TYPE / ROLE
CURRENT
ALL INCLUSIVE FEE /
HOURLY RATE
09/01/2024 - 06/30/2025
ALL INCLUSIVE FEE /
HOURLY RATE
Building Official $176 $182
Building Plan Review -
Professional Engineer
$143 $148
Building Review by Percentage 75% of Jurisdiction's Fee 75% of Jurisdiction's Fee CASp Consultation $148 $153
CASp Inspector $148 $153
Certified Permit Technician $71 $73
Combo Building Inspector $99 $102
Expedited Review by Percentage 95% of Jurisdiction's Fee 95% of Jurisdiction's Fee MEP Review by Percentage (Bldg
Fee)
35% of Jurisdiction's Fee 35% of Jurisdiction's Fee
MEP Review by Percentage
(MEP Fee)
75% of Jurisdiction's Fee 75% of Jurisdiction's Fee
Plan Review Engineer $143 $148
Structural Only Review by
Percentage
50% of Jurisdiction's Fee 50% of Jurisdiction's Fee
Overtime 1.5 x Hourly Rate 1.5 x Hourly Rate
Holidays and Weekends 2 x Hourly Rate 2 x Hourly Rate
Terms
All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers Compensation Insurance, and office expenses. Should the scope of work change or circumstances develop which necessitate special handling, CSG will notify the City prior to proceeding. On each anniversary of the contract start date, CSG will initiate a rate increase based on the change in CPI for the applicable region. CSG will invoice on a monthly basis for services rendered during the prior month. Unless otherwise agreed, payment terms are 30- days from receipt of invoice. 82 83
84 Attachment 1
85 86
87 88
89 90
91 92
93 94
95 96
97 CITY COUNCIL
CITY OF HUGHSON
RESOLUTION NO. 2024-33
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON APPROVING THE SECOND AMENDMENT TO THE AGREEMENT WITH CSG CONSULTANTS, INC. FOR CONTRACT PLAN REVIEW
AND BUILDING INSPECTION SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
AMENDMENT
WHEREAS, on July 1, 2020 the City and CSG Consultants, Inc., entered into an agreement (“Agreement”) for contract plan review and building inspection services; and
WHEREAS, the parties extended the Agreement additional two years with an expiration date of June 30, 2023; and
WHEREAS, the parties to the Agreement wish to extend the Agreement for an additional two years effective September 10, 2024 at the rates identified in Exhibit A attached hereto; and WHEREAS, all provisions of the Agreement, except for those terms subject to this Amendment, are to remain enforceable.
NOW, THEREFORE, that the City Council of the City of Hughson does hereby adopt this Resolution approving the attached Second Amendment to the Agreement with CSG Consultants, Inc., extending the term for an additional two (2) years effective September 10, 2024, at the rates identified in Exhibit A for contract plan review and building inspection services and authorizing the City Manager to sign the amendment and related documents inclusive of any final edits by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Hughson at its regular meeting held on this 9th day of September 2024, by the following roll call votes:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
APPROVED:
_________________________
GEORGE CARR, Mayor
>
>
>
ATTEST:
98 ________________________
ASHTON GOSE, City Clerk
99 Meeting Date: September 9, 2024
Subject: Memorandum of Understanding (MOU) Between the City of Hughson and Operating Engineers Local Union No. 3 on Behalf of the City of Hughson Employees Association and Approval to Extend the Cost-of-Living Adjustments and Equity Increases to
Unrepresented Employees and Management Staff
Enclosure: Draft Memorandum of Understanding 7/1/2024-6/30/2027 Presented By: Dominique Romo, City Manager
Approved By: ____________________________
Staff Recommendation:
Adopt Resolution No. 2024-29, Approving the Memorandum of Understanding (MOU) between the City of Hughson and Operating Engineers Local Union No. 3 on behalf of the City of Hughson Employees Association; Authorize the City Manager to execute the MOU with Operating Engineers Local Union No. 3 on behalf of the City of Hughson Employees Association, inclusive of any final edits by the City Attorney; and Approve extending any cost-of-living, equity, and/or base wage adjustments to all unrepresented employees and management staff.
Background and Overview:
The current Memorandum of Understanding (MOU) between the City of Hughson and Operating Engineers Local Union No. 3 on behalf of the City of Hughson Employees Association expired June 30, 2024. The understanding was executed for the term of July 1, 2021, to June 30, 2024.
In preparation for the expiration of the current understanding, the City Manager began meeting with Labor’s negotiating team to initiate discussions in February, but negotiations were stalled with the retirement of the previous City Manager and the hiring of the new City Manager. Labor negotiations were picked back up in May and progressed steadily throughout the process. The MOU has been updated and is ready for Council’s review and approval effective July 1, 2024.
Details of New MOU:
CITY COUNCIL AGENDA ITEM NO. 3.5
SECTION 3: CONSENT CALENDAR
100
Many of the details of the new MOU have remained the same. Below is a summary of the revisions made:
• Term: 3 years - July 1, 2024, to June 30, 2027, unless modified, changed, or otherwise altered by force of law or by mutual agreement between the parties of this understanding.
• Longevity: Employees will be eligible for 5% longevity pay at both 15 and 20 years of employment with the City. (This was increased from 2.5% each)
• Group Medical-Dental-Vision: The City and Union agreed to increase the City’s cost for group medical coverage for the employee to $1,850 per month for 2024; $1,900 per month for 2025; and $1,950 per month for 2026. The City will continue to cover 100% for both dental and vision and shall have the sole and exclusive right to reopen this Section (12(G)) for negotiation prior to the expiration of this MOU. (This was increased from $1,650 monthly)
• Pay Rates: Annual Cost of Living Adjustments (COLA) for all positions:
Fiscal Year 2024-2025: 4% increase from prior year
Fiscal Year 2025-2026: 4% increase from prior year
Fiscal Year 2026-2027: 4% increase from prior year
For Fiscal Year 2024-2025, all employees covered in the MOU shall receive a 3% onetime base wage adjustment, for a total of 7%. • Hours of Work: Working hours for employees in the Public Works and Utility Divisions during the summer (June, July, August) are 6:00 a.m. to 2:30 p.m., Monday through Friday. (This was already being practiced throughout the summer for our employees who work outdoors to beat some of the heat)
• Sick Leave: Upon retirement, any employee having at least ten (10) years of continuous service with the City of Hughson, and having unused accumulated sick leave, shall be paid thereafter in an amount equivalent to 50% of his or her then current daily wage rate for each day of unused sick leave. Employees shall have the option of converting one hundred percent (100%) of unused sick leave to paid medical/dental/vision insurance premiums for coverage offered by the City to current employees. (The years of retirement required decreased from 20 years of service; and the unused accumulated sick leave amount increased from 25%. Both now match what all management staff receive)
The Sick Leave section of the MOU was also updated in accordance with California State law.
• Bereavement Leave: Eligible employees shall be granted bereavement leave with pay as necessary but not to exceed five (5) workdays upon the occasion of the death 101
of a family member. Additional bereavement leaves not to exceed seven (7) calendar days for travel purposes may be granted by the City Manager when circumstances warrant the same. Any additional bereavement leave granted to an eligible employee beyond five (5) workdays shall be unpaid. (This was increased from 3 days of leave, with additional leave up to 5 days with approval) The Bereavement Leave section was also updated in accordance with California State Law.
• Incentive Pay: Modification of the incentives available to employees within this bargaining group includes the addition of 5% for employees with a Class A or B CA Driver’s License and 4% for Pesticide Qualified Applicator License-Reporting. (The Class A/B Driver’s License incentive is new; the Pesticide License Reporting was increased from 2%).
Other updates made in the MOU were considered technical updates and/or minor in nature.
As in previous years, the cost-of-living, equity, and/or base wage adjustments approved for represented staff are extended to all management employees. Increases for management staff are calculated in the same manner as adjustmentsfor represented employees and will be included in the updated City Salary Schedule(s).
Fiscal Impact:
Salary and benefit information will be updated as part of the City of Hughson’s Final Budget for Fiscal Year 2024-2025. It is estimated that the fiscal impact of this MOU, will be approximately $300,787 ($161,007 from the General Fund) over the three-year contract.
Attachments:
Resolution with Draft MOU
102
CITY OF HUGHSON
CITY COUNCIL
RESOLUTION 2024-29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON APPROVING THE
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HUGHSON AND OPERATING ENGINEERS LOCAL UNION NO. 3 ON BEHALF OF THE CITY OF HUGHSON EMPLOYEES’ ASSOCIATION; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT INCLUSIVE OF ANY FINAL EDITS BY THE CITY ATTORNEY; AND EXTENDING ANY COST OF LIVING, EQUITY,
AND/OR BASE WAGE ADJUSTMENTS TO ALL UNREPRESENTED EMPLOYEES AND MANAGEMENT STAFF
WHEREAS, the Memorandum of Understanding (MOU) between the City of Hughson and Operating Engineers Local Union No. 3 on behalf of the City of Hughson Employees Association was executed for the term of July 1, 2021 through June 30, 2024; and WHEREAS, in preparation for the expiration of the current MOU, the City’s negotiating team began meeting in May of 2024 with Labor’s negotiating team to initiate discussions; and WHEREAS, labor negotiations progressed and the Union and City executed a Tentative Agreement in August 2024;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hughson does hereby approve the new MOU between the City of Hughson and Operating Engineers Local Union No. 3 on behalf of the City of Hughson Employees Association for the term July 1, 2024 to June 30, 2027, attached hereto as Exhibit “A”, authorizes the City Manager to execute the agreement inclusive of any final edits by the City Attorney, and approves extending any cost-of-living, equity, and/or base pay adjustments to all unrepresented employees and management staff.
PASSED AND ADOPTED by the City Council of the City of Hughson at its regularly scheduled meeting on this 9th day of September 2024, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
APPROVED:
________________________
GEORGE CARR, Mayor
>
>
>
103
ATTEST:
__________________________
ASHTON GOSE, City Clerk
104
EXHIBIT “A”
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF HUGHSON
AND
OPERATING ENGINEERS LOCAL UNION NO. 3 ON BEHALF OF
THE CITY OF HUGHSON EMPLOYEES ASSOCIATION
July 1, 2024 to June 30, 2027
105
City of Hughson Employees Association - Draft
2 TABLE OF CONTENTS
SECTION 1. TERM OF UNDERSTANDING ....................................................................... 4 SECTION 2. PURPOSE .......................................................................................................... 4 SECTION 3. RECOGNITION ................................................................................................ 4 SECTION 4. UNION SECURITY .......................................................................................... 5 SECTION 5. USE OF CITY FACILITIES ............................................................................. 5 SECTION 6. ADVANCE NOTICE ........................................................................................ 6 SECTION 7. ATTENDANCE AT MEETINGS BY EMPLOYEES ...................................... 6 SECTION 8. EMPLOYER-EMPLOYEE RELATIONS ........................................................ 7
8.A. Access to Personnel File .............................................................................................. 7
8.B. Contracting Out Work .................................................................................................. 7 SECTION 9. NO STRIKE ....................................................................................................... 7 SECTION 10. MANAGEMENT RIGHTS ............................................................................. 8 SECTION 11. NONDISCRIMINATION ................................................................................ 9 A. Discrimination Prohibited ............................................................................................... 9 B. Union Membership/Agency Shop ................................................................................... 9 C. Union Fair Representation ............................................................................................. 9 SECTION 12. PAY AND BENEFITS .................................................................................... 10 A. Retirement ...................................................................................................................... 10 B. Survivor's Benefit ........................................................................................................... 10 C. Deferred Compensation Plan ......................................................................................... 10 D. Overtime ........................................................................................................................ 10 E. Longevity ........................................................................................................................ 11 F. Pay for employees in an "Acting Capacity" ................................................................... 12 G. Employee Benefits ......................................................................................................... 12 SECTION 13. PAY RATES .................................................................................................... 13 SECTION 14. HOURS OF WORK ........................................................................................ 13 SECTION 15. JURY DUTY AND COURT APPEARANCES .............................................. 14 SECTION 16. SICK LEAVE .................................................................................................. 14 SECTION 17. VACATION LEAVE……………………………………………………….16
A. Vacation Leave………………………………………………………………………..16
B. Vacation Leave Accumulation ...................................................................................... 16 C. Cash Payment Option for Vacation……………………………………………………17 106
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3 SECTION 18. HOLIDAYS ................................................................................................... 17 SECTION 19. BEREAVEMENT LEAVE ........................................................................... 18 SECTION 20. GRIEVANCES .............................................................................................. 18 A Purpose of Grievance Procedure ......................................................................... 18 B. Time Limits ........................................................................................................ 18 C. Presentation of Grievance ................................................................................... 18 D. Grievance Procedure First Step .......................................................................... 18 E. Grievance Procedure Second Step ...................................................................... 18 F. Grievance Procedure Third Step ......................................................................... 19 SECTION 21. "Y" RATE ...................................................................................................... 19 SECTION 22. UNIFORM ALLOWANCE ........................................................................... 19 SECTION 23. SAFETY EQUIPMENT ................................................................................ 19 SECTION 24. STAND-BY PAY ......................................................................................... 20 SECTION 25. CALL BACK ................................................................................................. 20 SECTION 26. INCENTIVE PAY………………………………………………………….. 21
SECTION 27. ENTIRE UNDERSTANDING ...................................................................... 22 SECTION 28. SAVINGS ...................................................................................................... 22 SECTION 29. FULL UNDERSTANDING, MODIFICATION AND WAIVER ................ 22 EXHIBIT A ........................................................................................................................... 24 SIGNATURE PAGE ............................................................................................................. 27 107
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4 SECTION 1. TERM OF UNDERSTANDING
This Memorandum of Understanding shall be in full force and effect for a period commencing on July 1, 2024 to June 30, 2027 unless modified, changed, or otherwise altered by force of law or by mutual agreement between the parties to this Understanding.
SECTION 2. PURPOSE
The purpose of this Memorandum of Understanding is to promote, and provide harmonious relations, peaceful resolution of disputes, and cooperation and understanding between the City and its employees covered herein, and to set forth the full and entire understanding reached as a result of meeting and conferring on hours, wages, and working conditions in accordance with state and federal law and city ordinances, rules and regulations.
SECTION 3. RECOGNITION
Operating Engineers Local 3, AFL-CIO, hereinafter referred to, as the "Union" is the recognized employee organization for the Professional and Technical Bargaining Unit, certified pursuant to Resolution 04-36, adopted by the City Council on April 26, 2004 and the Skilled Trades and Maintenance Unit, certified pursuant to Resolution 04-36 adopted by the City Council on April 26, 2004. As of July 1, 2012 both bargaining units were merged into one group known as “The City of Hughson Employees Association” and Operating Engineers Local 3, AFL-CIO is recognized as the exclusive sole bargaining representative for all classifications in "The City of Hughson Employees Association." This Memorandum of Understanding shall cover the following Job Classifications:
Accounting Technician I/II
Building Inspector
Code Enforcement Officer
Community Development Specialist
Customer Service Clerk
Maintenance Worker I/II
Mechanic/Maintenance Worker II
Parks and Recreation Coordinator
Parks Maintenance Worker
Public Works Supervisor
Senior Accounting Technician
Senior Maintenance Worker
Senior Parks Maintenance Worker
Senior Water Treatment/Distribution System Operator
Utility Worker I/II
Senior Utility Worker
Wastewater Chief Plant Operator
Wastewater Treatment Plant Operator I/II
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5 Wastewater Treatment Plant Operator-In-Training
Water Treatment/Distribution System Operator I/II
SECTION 4. UNION SECURITY
A. Dues Deduction
The Union may have the regular dues of its members within the representation unit deducted from employees’ paychecks under procedures prescribed by the City for such deductions.
The Union has the exclusive privilege of dues deduction for its members.
Authorization, cancellation or modification of payroll deductions shall be made upon forms provided or approved by the City. The payroll deduction authorization shall remain in effect until canceled or modified by the employee by written notice to the City or until the first day of the calendar month following the transfer of the employee to a unit represented by another employee organization as the representative of the unit to which the employee is assigned, or until employment with the City is terminated.
If an employee is promoted to a position, which is represented by another employee organization, or to an unrepresented unit, membership dues for the former unit will not be deducted from the employee's paycheck by the City.
Amounts deducted and withheld by the City shall be transmitted to the officer designated in writing by the Union as the person authorized to receive such funds, at the address specified.
The employee's earnings must be sufficient, after all other required deductions are made, to cover the amount of the deductions herein authorized. When an employee is in a non-pay status for an entire pay period, no withholdings will be made to cover that pay period from future earnings nor will the employee deposit the amount with the City which would have been withheld if the employee had been in pay status during that pay period. In the case of an employee who is in a non-pay status during a part of the pay period, and the salary is not sufficient to cover the full withholding, no deduction shall be made.
All other required deductions have priority over the employee organization deduction.
B. Indemnity and Refund
The Union shall indemnify, defend and hold the City harmless against any claim made and against any suit initiated against the City on account of the deduction of Union dues or premiums for benefits. In addition, the Union shall refund to the City any amounts paid to it in error upon presentation of supporting evidence.
SECTION 5. INFORMATION AND USE OF FACILITIES
The City shall provide the Union with: (1) the name, job title, department, work location, work, home, and personal cellular telephone numbers, personal e-mail addresses on file 109
City of Hughson Employees Association - Draft
6 with the City, and home address of any newly hired employee within 30 days of the date of hire or by the first pay period of the month following hire, whichever is later; (2) provide a list of that same information for all employees in the bargaining unit upon request by the Union but no more frequently than every 120 days; (3) at least 10 days’ notice of a scheduled new employee orientation unless there is an urgent need that is critical to the City’s operations that was not reasonably foreseeable; and (4) access to the new employee during the orientation subject to agreed-upon terms as to the time and manner of the meeting. The purpose of such meeting shall be to allow the Union an opportunity to discuss the rights and obligations of the City, the Union, and the employee under this Understanding and to answer questions about membership.
The Union shall be allowed by the Department in which it represents employees use of space on available bulletin boards for communications having to do with official Union business such as times and places of meetings, provided that such use does not interfere with the needs of the Department or the City. The Union may submit to the City’s Employee Relations Officer written communications having to do with official Union business for distribution by the City to identified shop stewards which distribution may be by e-mail.
Any representative of the Union shall give notice to the Department Head or designated representative when contacting Department employees on City facilities during the duty period of the employees, provided that solicitation for membership or other internal Union business shall be conducted during the non-duty hours of all employees concerned. Prearrangement for routine contact may be made with individual Department Heads and when made shall continue until revoked by the Department Head.
City buildings and other facilities may be made available for use by City Employees of the Union or their representatives in accordance with such administrative procedures as may be established by the City Manager or department heads concerned.
SECTION 6. ADVANCE NOTICE
Except in cases of emergency, reasonable advance written notice shall be given to the Union if affected by any ordinance, resolution, rule or regulation directly relating to matters within the scope of representation proposed to be adopted by the City and shall be given the opportunity to negotiate if requested with the designated management representatives prior to adoption.
In cases of emergency when the foregoing procedure is not practical or in the best public interest, the City may adopt or put into practice immediately such measures as are required.
At the earliest practicable date thereafter the Union shall be provided with the notice described about and be given an opportunity if requested to negotiate changes to said notice with the management representatives designated by the City Manager.
SECTION 7. ATTENDANCE AT MEETINGS BY EMPLOYEES
City employees who are official representatives or unit representatives of the Union shall be given reasonable time off with pay to attend meetings with City management representatives or be present at City hearings where matters within the scope of 110
City of Hughson Employees Association - Draft
7 representation or grievances are being considered. Such employee representatives shall submit a request for excused absence to their respective department heads, in a manner satisfactory prior to the scheduled meetings whenever possible.
Time spent for this purpose during the representative’s scheduled hours of work shall count as hours worked.
Attendance at meetings during non-work hours will not be counted as hours worked except in extraordinary circumstances as determined by the City.
SECTION 8. EMPLOYER-EMPLOYEE RELATIONS
A. Access to Personnel File
Employees may inspect all their individual personnel files upon request, in writing, to the Personnel Officer, at reasonable intervals during regular-business hours of the City. Once a year, copies of personnel file contents can be requested. A copy of the file will be provided without cost to the employee.
B. Contracting Out Work
The City agrees to meet and confer with representatives of the bargaining unit prior to contracting out any work normally performed by bargaining unit employees, if such contracting out would displace a regular employee of the bargaining unit. The City further agrees that work performed by employees of the bargaining unit will not be performed by non-bargaining unit employees, if such work would displace a regular employee of the bargaining unit.
SECTION 9. NO STRIKE
A. The employees covered by this Understanding recognize and agree that the rendering of services to the community cannot under any circumstances or conditions be withheld, interrupted, or discontinued, and that to do so could endanger the health, safety, and welfare of the inhabitants thereof. Therefore, during the term of this Understanding, neither the bargaining unit nor its agents or any employee, for any reason, will authorize, institute, aid, condone, or engage in a slowdown, work stoppage, strike, or any other interference with the work stoppage, strike, or any other obligations of the City, nor will it honor picket lines or sympathy strikes of other employers.
B. The bargaining unit agrees to notify all employees of their obligation and responsibility for maintaining compliance with this section, including their responsibility to remain at work during any interruption which may be caused or initiated by others, and to encourage employees violating this section to return to work. 111
City of Hughson Employees Association - Draft
8 C. The City may impose discipline, including discharge or suspension without pay, on any, some, or all of the employees participating therein, as the City may choose.
D. Nothing contained herein shall preclude the City from obtaining judicial restraint and damages in the event of a violation of this section.
SECTION 10. MANAGEMENT RIGHTS
A. It is understood and agreed that the City possess the sole right and authority to operate and direct the employees of the City and its various departments in all aspects including, but not limited to:
1. The right to determine its mission and policies, and to set forth all standards of service offered to the public.
2. To plan, direct, control, and determine the operations or services to be conducted by employee of the City.
3. To direct the working forces.
4. To determine the number of personnel needed to carry out the departmental mission.
5. To hire, assign, schedule, and transfer employees within the department or other related functions.
6. To promote, demote, suspend, discipline, or discharge for just cause or release from probation.
7. To establish work and productivity standards subject to meeting and conferring as required by law.
8. To assign overtime.
9. To lay off or relieve employees due to lack of work or funds, or for other legitimate reasons.
10. To make, publish, and enforce rules and regulations subject to meeting and conferring as required by law.
11. To introduce new or improved methods, equipment, or facilities.
12. To determine whether goods and services shall be made or purchased.
13. To take any and all actions as may be necessary to carry out the mission of the City in situations of civil emergency as may be declared by the Mayor, the City Council, the City Manager, or the Police Chief, provided that no right 112
City of Hughson Employees Association - Draft
9 enumerated herein shall be exercised or enforced in a manner contrary to or inconsistent with the provisions of the Understanding.
B. The preceding list is not intended to be exhaustive, and this Understanding reserves the City all rights or powers not expressly limited by the terms of this Understanding.
The Mayor, City Council, and City Manager have sole authority to determine the purpose and mission of the City and the amount of budget to be adopted thereto.
C. Nothing contained in this Understanding shall be construed as a guarantee of permanent employment, and continuance of employment shall be subject to good behavior, satisfactory work performance, necessity for the performance of work, and the availability of funds.
SECTION 11. NONDISCRIMINATION
A. Discrimination Prohibited
Neither the City nor the bargaining unit shall discriminate against any employee covered by this Understanding on the basis of: race, ethnicity, or color; religion or religious creed; sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, or gender expression; sexual orientation; national origin, ancestry, or citizenship; age; physical or mental disability; legally-protected medical condition or information (including genetic information); marital or domestic partner status; family or medical leave status; military caregiver or veteran status; or any other protected class under federal, state, or local law.
B. Union Membership/Agency Shop
Neither the City nor the Union shall interfere with the right of employees covered by this Understanding to become or not to become members of a Union, and there shall be no discrimination against any such employees because of lawful Union membership or non-membership activity or status.
Accordingly, membership in the Union shall not be compulsory. A bargaining unit member has the right to choose, either; to become a member of the Union; or, to pay to the Union a fee for representation services; or, to refrain from either of the above courses of action upon the grounds of a bona fide religious objection as defined by Section 3502.5 of the Government Code to the payment of any fee in support of a Union or "employee organization" as defined in Section 3540.1(d) of the Government Code.
Such exempt bargaining unit member shall, as an alternative to payment of a representation fee to the Union, pay an amount equivalent to such representation fee to a charity to be mutually agreed to by the bargaining unit member and the Union. 113
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10 C. Union Fair Representation
The bargaining unit agrees to and acknowledges its responsibility to fairly represent all employees in the bargaining unit without regard employment status or any of the protected classes referred to above.
SECTION 12. PAY AND BENEFITS
A. Retirement
Retirement for employees covered hereunder shall be 2.7% at 55 for “classic” members and 2.0% at 62 for new members under the California Public Employee Retirement System (PERS).
The employee contribution that must be paid by “classic” members shall be 8% per year during the term of this Understanding. New members must pay the full amount of the PERS-required contribution.
“Classic” members and new members are as defined by the California Public Employees’ Pension Reform Act of 2013 (PEPRA).
B. Survivor's Benefit
The City shall provide PERS survivor benefits pursuant to California Government Code § 21574, to the extent allowed by law. City and employee will each pay their own share.
C. Deferred Compensation Plan
The City offers to all regular employees a voluntary Deferred Compensation Plan. The employee may elect to have any amount of money up to the legal limit withheld from their regular paycheck and placed in the Deferred Compensation Plan. A brochure explaining this benefit is available in the employment package.
For a represented employee participating in the Deferred Compensation Plan, the City shall pay into the deferred compensation Plan in a dollar for dollar match up to a maximum of Fifty dollars ($50.00) per month.
D. Overtime
It is the policy of the City to discourage employees from working in excess of their regularly scheduled hours. Overtime will be required of any employee only when necessary for the protection of persons or property, or in other circumstances when the public interest requires overtime as established by the supervisor. Overtime may be authorized only by designated supervisory personnel.
Time worked in excess of regularly scheduled work shift shall be compensated at one-andone-half (1 ½) times the regular rate of pay, or compensatory time-off (“comp time”) at the 114
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11 rate of one-and-one-half (1 ½) hours credit per hour worked, except that, with the prior concurrence of the employee, time worked in excess of a regularly-scheduled work shift within a workweek (defined as the period from midnight on Sunday to midnight on the following Sunday) may be offset by reducing a shift within the same workweek by the same number of hours worked in excess of the regularly-scheduled work shift, and no overtime or “comp time” shall be incurred or accrued unless the total time worked in that workweek is in excess of the total of the regularly-scheduled work shifts for that workweek.
Overtime is paid in 15-minute increments.
“Comp time” may be granted in lieu of overtime pay under specific circumstances with prior approval from the Department head or supervisor. An employee may not accumulate more than eighty (80) hours of “comp time” and any “comp time” hours accrued above eighty (80) hours will be paid as overtime wages. Cash out of accumulated “comp time” hours will be required upon an employee’s promotion out of an existing classification or separation from employment with the City.
Except as otherwise specifically provided in this Understanding, wages and hours shall be governed by the federal Fair Labor Standards Act (FLSA).
E. Longevity
The City shall establish a Longevity Pay Differential above the base rate of pay, as indicated below. A regular employee will be eligible for five percent (5%) longevity pay when they have ten (10) years of service with the City of Hughson and will receive an additional five percent (5%) when they have fifteen (15) years of service with the City of Hughson and will receive an additional five percent (5%) when they have twenty (20) years of service with the City of Hughson. Years of service shall be based on total hours of completed continuous service with the City; provided, however, that employees on the date of City Council approval of the MOU amendment who had previously separated from City service for 180 days or less, but who have completed a total of at least ten (10) or more years of combined service or who have completed a total of at least fifteen (15) or more years of combined service or who have completed a total of at least twenty (20) or more years of combined service, shall be eligible to receive the differential.
For purposes of the Longevity Pay Differential only, a year of completed City of Hughson service is defined as 2,080 service hours with the City:
20,800 hours (10 years) = 5% 31,200 hours (15 years) = additional 5% 41,600 hours (20 years) = additional 5%
The Longevity Pay Differential shall not be considered when determining the appropriate rate of pay for a promotion or demotion.
F. Pay for Employees in an "Acting" Capacity
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12 Any employee who, whether by reason of an emergency situation such as an accident, injury, or sickness, or any other reason, is formally assigned to and performs the duties of a higher level position on an "acting" basis for longer than thirty (30) continuous work days shall, commencing with the sixth (6) work day of such assignment, receive the first salary step of the assigned position to continue for so long as he/she performs the duties of the higher classification. Such assignment shall be approved by the City Manager.
Any employee serving in an acting capacity that is already receiving that pay or more shall be paid one step above his or her current salary. There shall be no additional compensation for an employee in an acting capacity occurring because of annual vacation to another employee.
G. Employee Benefits
The City provides certain benefits for its employees, depending on employee categories.
The City reserves the right to eliminate or modify any of the benefits at any time, subject to such requirements for meet-and-confer as may be established by law. (1) Workers' Compensation.
All employees are covered by Workers' Compensation, as required by law. Any onthe-job injuries or illness must be immediately reported to the employee's supervisor and to the employee performing the Risk Management function. (2) Group Medical-Dental-Life-Vision Insurance Benefits.
Regular employees and their dependents may participate in the City's group medical, dental, life, and vision insurance programs. All regular employees shall be included automatically in the programs, unless the employee waives coverage in writing.
The City pays the cost for group insurance coverage for the employee as established by City Council resolution and as follows: Up to $1,850 per month for medical and 100% for dental and vision for 2024; Up to $1,900 per month for medical and 100% for dental and vision for 2025; and up to $1,950 per month for medical and 100% for dental and vision for 2026.
If the employee waives medical coverage, the employee shall be paid $500 per month for each month that he or she waives the coverage, provided that the employee provides proof of medical coverage through another source. All payments under opt-out arrangements will count as employee contributions unless the arrangement is an “eligible opt-out arrangement” as one that meets the following criteria:
1. The employee must provide “reasonable evidence” that the employee and all members of the employee’s tax family (dependents on his/her tax return) have or are expected to have minimum essential coverage (MEC) for the relevant period (the plan year for which the opt-out payment is offered). 116
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13 2. The MEC cannot be coverage in the individual market, either on or off of the exchange; but it can be government coverage such as Medicate Part A, most Medicaid, CHIP and most TRICARE programs.
3. “Reasonable evidence” may be the employee’s attestation.
4. Reasonable evidence/attestation must be provided at least annually.
5. Reasonable evidence must be provided no earlier than a reasonable period before coverage starts (e.g., open enrollment), and the employer can allow employees to provide it after the plan year starts.
The arrangement must provide that the employer cannot make opt-out payments (and the employer in fact must not) if the employer knows or has reason to know that the employee or family member does not or will not have MEC.
Pursuant to the Consolidated omnibus Budget Reconciliation Act of 1985 (COBRA), employees and their dependents are entitled to a continuation option of group health plan benefits coverage at group rates plus costs to the City on the occurrence of certain qualifying events such as termination or retirement. These terms are applicable to those organizations consisting of twenty (20) or more employees.
During the term of this MOU, the City and Union agree to review the health insurance marketplace for medical plans and discuss options that are fiscally sound for the City while maintaining optimal service and coverage for the covered employees and dependents. The City shall have the sole and exclusive right to reopen this Section 12(G) for negotiation prior to the expiration of this MOU.
SECTION 13. PAY RATES
Pay rates are set forth in Exhibit A attached hereto. The rate schedules set forth in Exhibit A reflect the pay rates in effect at the conclusion of the MOU immediately preceding this MOU (i.e., the Fiscal Year 2023-2024 Salary Schedule), which have been adjusted as follows:
Starting the first pay period of July 2024, all employees covered under this MOU shall receive a (4%) Cost of Living Adjustment (COLA) and a (3.0)% one-time base wage adjustment, for a total of 7%, as reflected in the Fiscal Year 2024-2025 Salary Schedule attached hereto as Exhibit A. The COLA and one-time base wage adjustment shall be retroactive to the first pay period of July 2024 if bargaining continues beyond June 30, 2024.
Commencing on the first pay period of July 2025, all employees covered under this MOU shall receive a (4%) COLA, as reflected in the Fiscal Year 2025-2026 Salary Schedule attached hereto as Exhibit A.
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14 Commencing on the first pay period of July 2026, all employees covered under this MOU shall receive a (4%) COLA, as reflected in the Fiscal Year 2026-2027 Salary Schedule attached hereto as Exhibit A.
SECTION 14. HOURS OF WORK
City Administration hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
Administration includes the Office of the City Manager, Community Development Department, and the Finance/Administrative Services Department. Public Works/Utilities Divisions hours are 7:00 a.m. to 3:30 p.m., Monday through Friday. Working hours for employees in the Public Works and Utility Divisions during the summer (June, July, August) are 6:00 a.m. to 2:30 p.m., Monday through Friday. Where deviations to this schedule are required, for the benefit of the City or the employees, the City agrees to meet and confer over the impacts and appropriateness of such a schedule change.
Employees in Administration take an unpaid one-hour lunch break as scheduled by the supervisor or Department head. Public Works/Utilities employees take an unpaid halfhour lunch break from 12:00 p.m. to 12:30 p.m. All employees are allowed two fifteen (15) minute paid break periods, one in the morning and one in the afternoon.
SECTION 15. JURY DUTY AND COURT APPEARANCES
This section shall not apply to any employee who is named party to an action unrelated to the City and its activities or is serving as a paid expert witness. In such cases, employees may request vacation or personal leave.
When an employee is required to serve on inquest or jury trial duty or is subpoenaed as a witness to appear before a court, administrative agency, public body or commission, the employee must promptly notify his or her supervisor. While on jury duty, a regular employee will receive full pay, but shall pay to the City all fees received from the court, administrative agency, public body or commission, excluding reimbursement for mileage.
SECTION 16. SICK LEAVE
Sick leave with pay shall be granted to a regular employee who is unable to perform his or her regular duties because of a personal illness, off-duty injury, or because of confinement for medical treatment. For specific reasons that employees may use paid sick leave, refer to the “usage” section of the Hughson Personnel Manual’s Paid Sick Leave Policy. 118
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15 The Department head or supervisor may require a physician's certificate explaining the reason for any employee's absence. At the discretion of the City Manager, an employee may be required to sign an affidavit stating he or she was ill.
Sick leave shall be accumulated at the rate of eight hours per month, to a maximum of not to exceed 125 working days (1,000 hours). At the end of the payroll period in which the leave accumulation reaches or exceeds the stated maximum, the employee's sick leave will stop accruing, and no further sick leave will accrue until the balance is reduced below the stated limit. The City will, as a courtesy only without liability, endeavor to give thirty (30) days’ notice that the employee will cease to accrue sick leave unless the time is taken.
An employee having at least four (4) years of continuous employment with the City may, at the option of the employee, be paid up to 50% of his or her unused sick leave earned during the previous 12-month period or convert that or any portion of that amount to vacation time. The remaining percentage of unused sick leave shall be retained in the employee's accumulated total of unused sick leave.
Upon retirement, any employee having at least ten (10) years of continuous service with the City of Hughson, having unused accumulated sick leave, shall be paid thereafter in an amount equivalent to 50% of his or her then current daily wage rate for each day of unused sick leave. The employee shall have the option of converting one hundred percent (100%) of unused sick leave to paid medical/dental/vision insurance premiums for coverage offered by the City to current employees. To be eligible for insurance premium payment, the employee must also be eligible for the insurance coverage as provided in the policy between the City and the carrier selected.
The employee shall report sick leave prior to the start of his or her work shift whenever possible and at least one-half hour after the start of the shift.
If an employee becomes ill while on vacation, his or her period of illness may be charged to sick leave upon presentation of a doctor's certificate stating the nature and extent of the illness. In the case of frequent use of sick leave, an employee may be requested to file a physician's statement for each illness. An employee may also be required to take an examination by a physician designated by the City and to authorize consultation with his or her own physician concerning his or her illness.
Employees shall, whenever possible, make dental, medical and similar appointments on Saturday, or other non-work days. If this is not possible, sick leave shall be used for these purposes for a minimum period of (1) hour and should not exceed four (4) hours except in unusual circumstances.
In addition to the employee’s accrued paid sick leave, with the approval of the City Manager, any eligible employee may be granted up to five (5) days leave with pay in the event of a catastrophic illness on the part of a family member living in the employee's house.
Use of leave with pay for this purpose is intended to apply in serious and unforeseen conditions where the presence of the employee in the home is required. For the purpose of 119
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16 this section only, immediate family shall be defined as mother, father, sister, brother, spouse, child, grandchild, grandparent, mother-in-law, father-in-law of the employee.
For employee injury or disability falling with the provisions of the State Workman's Compensation Disability Act, disability compensation at the rate allowed under said Act shall be the basic remuneration during the employee's regular pay and his or her disability compensation allowance shall be granted for, but not to exceed, one (1) year, for any period of incapacity. In the case of the miscellaneous employee, the first seven (7) days of his or her absence shall be deemed to be sick leave and shall be paid by the City. Thereafter, the only compensation payable to the miscellaneous employee shall be such as shall be payable by the insurance carrier under the Workman's Compensation Act. However, sick leave may be used by the employee, in which case the compensation shall be paid over to the City.
During the time the City is required to pay and actually pays a miscellaneous employee for sick leave while disabled, the City shall be entitled to receive all payments which otherwise would be payable to such employees for temporary disability or retirement.
SECTION 17. VACATION LEAVE
A. Vacation Leave
The City provides benefits to eligible employees to enable them to take paid time off for rest and recreation. The City believes this time is valuable for employees in order to enhance their productivity and to make their work experience with the City personally satisfying.
The City also provides long-service employees with additional vacation benefits as years of service are accumulated.
Vacation leave is a right; however, the use of same shall be approved by the Department Head, taking into account the desires and seniority of employees and more particularly, the workload requirements of the department. Employees shall take vacation leave regularly each year and shall be encouraged to take vacation at least a full week at a time. Vacation may be scheduled at the request of the employee by the Department Head but must consider all needs of the City.
All regular employees are eligible to accrue and take vacation benefits based on their continuous length of service, measured from the date of hire. "Continuous length of service" is defined as service that is uninterrupted by termination of employment.
The City shall respond to all annual leave requests within five (5) working days after the employee has submitted his or her request to the department head/supervisor.
Regular employees, except as provided in any applicable memorandum of understanding, shall earn annual leave at the following rates (subject to Section 17.B of this MOU):
1) Less than five years' service = 8 hours per month (12 days per year). 2) After five years' service = 11.32 hours per month (17 days per year). 3) After ten years' service = 14 hours per month (21 days per year). 120
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17 4) After fifteen years’ service = 16 hours per month (24 days per year).
B. Vacation Leave Accumulation
In order to give effect to this Understanding and to realize the greatest benefit from vacation leave for both employees and the City, limitations shall be placed upon the amount of unused vacation leave an employee is allowed to accumulate. The Maximum accumulation shall be 320 hours.
At the end of the payroll period in which the leave accumulation reaches or exceeds the stated limit, the employee's vacation leave shall cease accruing, and no further vacation shall accrue until the balance is reduced below the stated limit. It is the employee's responsibility to seek the use of the vacation leave in a timely manner.
The City will, as a courtesy only without liability, endeavor to give thirty (30) days’ notice that the employee will cease to accrue vacation leave unless the time is taken. If the employee is unable to use the time because of departmental staffing needs, he or she shall be paid for the amount of time in excess of the limit at the end of the month, and accrual may thereafter recur. Upon termination, an employee shall be paid for accrued and unused vacation time.
C. Cash Payment Option for Vacation
An employee may elect to receive a cash payment for up to a maximum of 40 hours of his/her accumulated vacation balance prior to commencement of a scheduled vacation of forty (40) consecutive hours or more. To exercise the cash payment option an employee must have forty (40) hours of accumulated vacation time remaining after the cash option and scheduled vacation have occurred. This option may be exercised once within a fiscal year.
SECTION 18. HOLIDAYS
Regular employees shall be entitled to the following holidays with pay:
Two Floating Holidays
New Year's Day
Martin Luther King’s Birthday
Lincoln's Birthday
Washington's Birthday
Memorial Day
Independence Day (4th of July)
Labor Day
Veterans Day
Thanksgiving Day (4th Thursday in November)
Day after Thanksgiving Day (4th Friday in November)
Christmas Day - December 25
Any day or part of day declared by the City Manager to be a holiday.
When an employee gives adequate notice, the City will make reasonable accommodations for the employee to observe the Sabbath or other religious observance if it will not unduly 121
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18 interfere with City operations. Such release time may be charged to administrative leave, compensatory time off, vacation, or leave without pay at the discretion of the employee.
When a holiday falls on a Sunday, the following Monday shall be observed as a holiday.
When a holiday falls on a Saturday, the preceding Friday shall be observed as a holiday.
To be paid for a holiday the employee must have been in paid status on the workdays for his or her classification, which immediately precedes and succeeds the holiday.
Any employee who might be required to work on any of the above holidays shall be compensated at overtime rates in accordance with Section 12.C of the Memorandum of Understanding. If a holiday falls on an employee's regular day off, he/she shall be entitled to equivalent time off at a later date.
The "Floating Holiday" is to be used during the calendar year and cannot be carried over to the next year.
SECTION 19. BEREAVEMENT LEAVE
Any eligible employee shall be granted bereavement leave with pay as necessary but not to exceed five (5) workdays upon the occasion of the death of a family member. For purposes of the section, “family member” shall have the same meaning as the same is defined within state Bereavement Leave law. Additional bereavement leave not to exceed seven (7) calendar days for travel purposes may be granted by the City Manager when circumstances warrant the same. Any additional bereavement leave granted to an eligible employee beyond five (5) workdays shall be unpaid.
SECTION 20. GRIEVANCES
A. Purpose of Grievance Procedure
The grievance procedures set forth herein are designed to resolve grievances informally and to provide an orderly procedure for such resolution. The grievance procedure is available only to regular employees.
B. Time Limits
Each person involved in a grievance shall act quickly so that the grievance may be solved promptly. Each person shall make every effort possible to complete action within the time limits contained within these grievance procedures, but with the written consent of the other parties involved or in the case of extenuating circumstances, the time limits of any step may be extended.
C. Presentation of Grievance
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19 An employee may present a grievance while on duty, provided such use of on-duty time is kept to a reasonable minimum as determined by the City Manager. Employees should present grievances as soon as possible after the events that gave rise to the employee's concerns.
D. Grievance Procedure/First Step (Informal Discussions) Initially, a grievance shall be personally discussed between the employee and his or her immediate supervisor. The employee shall have a decision or response from the immediate supervisor within five (5) working days.
E. Grievance Procedure/Second Step (Formal Grievance)
If an informal grievance is not resolved to the satisfaction of the grievant, the grievant may initiate a formal grievance in writing to the Department head (unless the Department Head is his or her immediate supervisor, in which event the grievance shall be to the City Manager). The formal grievance should set forth the factual and other bases for the employee's complaint and must identify the rule or issue allegedly being violated by the City. The formal grievance shall be initiated within fifteen (15) working days of the decision rendered in the informal grievance procedure.
Within fifteen (15) working days after the filing of the formal grievance, the Department head shall give his or her decision in writing to the grievant.
F. Grievance Procedure/Third Step (Appeal)
If the grievant is not satisfied with the decision rendered by the Department head, the grievant may appeal the decision in writing within five (5) working days to the City Manager. If the grievant does not appeal the decision to the City Manager in writing within five (5) working days, the issue will be considered settled. The appeal shall state the date and nature of the grievance, and shall state all specific facts or omissions upon which the appeal is based.
Within ten (10) working days of the filing of an appeal, the City Manager shall have a meeting with the aggrieved and/or his or her representative, and other persons as the City Manager shall direct.
Within ten (10) working days after the meeting on the appeal, the City Manager shall issue a written decision concerning the employee's appeal. The decision of the City Manager shall be final.
SECTION 21. "Y" RATE
When an employee's classification is changed to a lower paid classification as the result of a classification study or other action, the employee may be placed on a "Y" rate. A "Y" rate means that the monthly compensation for the employee shall remain in effect until such time as further changes in the pay range of the new classification exceeds the "Y" rate. 123
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20 SECTION 22. UNIFORM ALLOWANCE
The City will provide uniforms and laundering thereof for each Public Works Department/Utilities employee and said employees shall wear the uniforms on the job.
Additionally, the City will provide a winter weight safety coat in safety orange or yellow as part of the City's uniform. Any special uniform requirements will be determined with Department Head approval and as to appropriateness.
SECTION 23. SAFETY EQUIPMENT
The City shall provide or reimburse the employee for the cost of safety shoes where required and the cost shall be established by the City.
SECTION 24. STANDBY DUTY
When necessary and in the interest of City operations, a department head may assign employees to "standby" status.
Application of "standby" shall be as follows:
(1) Each employee so assigned to "standby" shall be provided with a City issued cell phone while on standby duty and shall be able to report to the work site within thirty (30) minutes.
(2) Employees on standby shall have the option to trade days and/or weeks of standby status with another qualified employee in the same unit or division with department head approval.
(3) Standby shall be assigned in a minimum of eight (8) hours blocks, i.e., Monday-Friday workweek standby may be 8, 16 or 24-hour blocks.
Standby for weekends. i.e. Saturday, Sunday or extended holiday weekends (FridaySunday or Saturday-Monday) will be assigned in 8 to 48 hour blocks.
Compensation for "standby duty" shall be as follows:
(1) Employees assigned to standby duty shall be paid or may accrue compensatory timeoff of two (2) hours at the straight-time rate for every eight (8) hours of standby and shall be paid or may accrue compensatory time-off at a one and one-half (1 ½) rate for reporting to work while on standby duty status.
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21 (2) Employees assigned to standby duty on holidays observed by the City shall be paid or may accrue compensatory time-off of two (2) hours at the straight-time rate for every eight (8) hours of standby, and shall be paid or may accrue compensatory time-off at a two and one-half (2 ½) rate for reporting to work while on standby duty status. (3) Standby duty pay at the straight-time rate is intended to compensate for all time spent taking or responding to calls that do not require reporting to the worksite (including on holidays). Employees on standby duty will not be entitled to any additional pay for those calls.
SECTION 25. CALL BACK
When an employee returns to work duty at the request of the department head or his designee for an emergency or for some other need of the City after said employee has been released from work duty, said employee shall be entitled to call-back compensation.
Call back compensation shall be paid at time and one-half (1 ½) for all time actually worked with a minimum of two (2) hours pay. For the purposes of computing time for this provision, time will commence when the employee leaves their home to respond to the call back and will end when they return home.
SECTION 26. INCENTIVE PAY
The following incentives are available to employees within this bargaining unit. The maximum incentive pay an employee can receive for the combination of qualified licenses and certificates, bilingual certification, and/or educational degrees is five percent (5%). All percentages refer to percent of base pay.
Proof establishing eligibility for incentive pay must be presented to the City Manager for approval. The incentive pay will be included on the next payroll following approval by the City Manager. It is the responsibility of the employee to provide adequate proof.
A. Licenses and Certificates (Public Works/Utilities employees only) Backflow Device–Reporting* 2%
Backflow Device 1%
Class A or B CA Driver’s License 5%
Pesticide Qualified Applicator License–Reporting * 4%
Pesticide Qualified Applicator License 1%
Water Distribution Operator I 1%
Water Distribution Operator II 1%
Water Treatment Operator I 1%
Water Treatment Operator II 1%
*Management will identify and select one member responsible for reporting. 125
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22 The maximum incentive pay an employee can receive for qualified licenses or certificates is five percent (5%) of base pay. Those employees who are required through their job description to maintain a listed license or certificate are not eligible for the incentive.
B. Bilingual Certification
All employees who are certified as bilingual in English-Spanish in the spoken word shall receive additional compensation known as Bilingual Pay in the amount of one and onehalf percent (1.5%) of the employees’ base pay. Employees who are certified as bilingual in English-Spanish in both the spoken and written form shall receive an additional compensation of two and one-half percent (2.5%) of the employees’ base pay.
For the terms of this MOU, the positions designated as eligible to receive additional compensation for both written and spoken Bilingual Pay are: Accounting Technician I/II, Customer Service Representative, and Planning and Building Assistant.
Other represented positions are eligible, upon certification approval by the City, to receive 1.5% additional compensation for spoken English-Spanish bilingual skills.
Said certifications shall be determined by the City subject to review and input by the Union. Employees shall be fluent to a level so as to easily communicate with Spanish speaking customers and the public on City business matters.
The maximum incentive pay for bilingual certification that an employee can receive is two and one-half percent (2.5%).
C. Educational Degrees (All City of Hughson Employees Association members) Employees who have obtained a job-related Associates of Science or Arts degree from an accredited college shall receive additional compensation in the amount of one and one-half percent (1.5%) of base pay.
An employee who has obtained a Bachelor of Science or Arts Degree shall receive additional compensation of three percent (3%) of base pay.
The maximum incentive pay an employee can receive for a qualified educational degree is three percent (3%). Those employees who are required through their job description to maintain the degree are not eligible for the incentive.
SECTION 27. ENTIRE UNDERSTANDING
This Understanding supersedes and cancels all prior practices and agreements, whether written or oral, unless expressly stated to the contrary herein. The parties acknowledged that during the negotiations, which resulted in this Understanding, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter not removed by law from the area of collective bargaining, and that the understandings and agreements arrived at by the parties after the exercise of that right and opportunity are set forth in this Understanding. The bargaining unit recognizes that the City has the freedom to 126
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23 make changes in all operations or terms and conditions of employment without further negotiations with the bargaining unit except as such may violate any expressed terms of this Understanding. This constitutes the complete and entire agreement between the parties and may only be amended during its term by the parties' mutual agreement in writing and, if required, approved by the City Council, except that for any matters not covered herein, but covered in the City's Personnel Rules or Regulations, the latter shall control.
SECTION 28. SAVINGS
If any provision of this Understanding is subsequently declared by legislative or judicial authority to be invalid, unlawful, unenforceable, or not in accordance with applicable statutes, all other provisions of this Understanding shall remain in full force and effect.
If any provisions of this Understanding are found to be in conflict with the statutory powers of the City, said statutory powers shall take precedence.
The provisions of this Understanding shall be subordinate and subject to any present or subsequent federal law, state law, or City Charter provision.
The terms of this Understanding supersedes any inconsistent provision in an ordinance, rule or other governing document with the City has power to amend.
SECTION 29. FULL UNDERSTANDING, MODIFICATION AND WAIVER This Understanding sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any and all prior or existing Memoranda of Understanding, Understandings, and Agreements, regarding the matters set forth herein, whether formal or informal are hereby superseded and terminated in their entirety.
Existing practices and/or benefits, which have a direct effect on employee wages, hours, and other terms and conditions of employment, which are not referenced in this Understanding shall continue without change unless modified or abolished by mutual agreement of the parties.
It is the intent of the parties that Ordinances, Board resolutions, rules and regulations enacted pursuant to this Understanding be administered and observed in good faith.
Nothing in this Understanding shall preclude the parties' from mutually agreeing to meet and confer on any subject within the scope of representation during the term of this Understanding.
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24 EXHIBIT "A"
City of Hughson
Salary Schedule
Fiscal Year 2024-2025
Position Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Accounting Technician I 93 $21.62 $3,746.77 $22.70 $3,934.11 $23.83 $4,130.83 $25.02 $4,337.35 $26.27 $4,554.23 Accounting Technician II 111 $25.86 $4,481.69 $27.15 $4,705.77 $28.51 $4,941.07 $29.93 $5,188.13 $31.43 $5,447.54 Building Inspector 123 $29.14 $5,050.08 $30.59 $5,302.60 $32.12 $5,567.73 $33.73 $5,846.10 $35.41 $6,138.41 Code Enforcement Officer 114 $26.64 $4,617.50 $27.97 $4,848.38 $29.37 $5,090.78 $30.84 $5,345.32 $32.38 $5,612.60 Community Development Specialist 113 $26.38 $4,571.77 $27.69 $4,800.36 $29.08 $5,040.38 $30.53 $5,292.40 $32.06 $5,557.03 Customer Service Clerk 75 $18.07 $3,132.38 $18.97 $3,288.98 $19.92 $3,453.44 $20.92 $3,626.12 $21.97 $3,807.42 Maintenance Worker I 87 $20.36 $3,529.64 $21.38 $3,706.11 $22.45 $3,891.42 $23.57 $4,085.99 $24.75 $4,290.29 Maintenance Worker II 101 $23.41 $4,057.21 $24.58 $4,260.08 $25.81 $4,473.09 $27.10 $4,696.74 $28.45 $4,931.58 Park and Recreation Coordinator 75 $18.07 $3,132.38 $18.97 $3,288.98 $19.92 $3,453.44 $20.92 $3,626.12 $21.97 $3,807.42 Park Maintenance Worker 93 $21.62 $3,746.77 $22.70 $3,934.11 $23.83 $4,130.83 $25.02 $4,337.35 $26.27 $4,554.23 Public Works Supervisor 118 $27.72 $4,804.99 $29.11 $5,045.23 $30.56 $5,297.50 $32.09 $5,562.37 $33.70 $5,840.48 Senior Accounting Technician 123 $29.14 $5,050.08 $30.59 $5,302.60 $32.12 $5,567.73 $33.73 $5,846.10 $35.41 $6,138.41 Senior Maintenance Worker 111 $25.86 $4,481.69 $27.15 $4,705.77 $28.51 $4,941.07 $29.93 $5,188.13 $31.43 $5,447.54 Senior Parks Maintenance Worker 111 $25.86 $4,481.69 $27.15 $4,705.77 $28.51 $4,941.07 $29.93 $5,188.13 $31.43 $5,447.54 Senior Utility Worker 127 $30.32 $5,255.14 $31.83 $5,517.89 $33.43 $5,793.79 $35.10 $6,083.48 $36.85 $6,387.66 Senior Water Distribution/Treatment System
Operator 121 $28.56 $4,950.57 $29.99 $5,198.11 $31.49 $5,458.01 $33.06 $5,730.92 $34.72 $6,017.46 Utility Worker I 103 $23.88 $4,138.77 $25.07 $4,345.71 $26.33 $4,563.00 $27.64 $4,791.14 $29.02 $5,030.71 Utility Worker II 117 $27.45 $4,757.41 $28.82 $4,995.28 $30.26 $5,245.05 $31.77 $5,507.30 $33.36 $5,782.66 Wastewater Chief Plant Operator 121 $28.56 $4,950.57 $29.99 $5,198.11 $31.49 $5,458.01 $33.06 $5,730.92 $34.72 $6,017.46 Wastewater Treatment Plant Operator I 105 $24.36 $4,221.97 $25.58 $4,433.05 $26.85 $4,654.71 $28.20 $4,887.45 $29.61 $5,131.81 Wastewater Treatment Plant Operator II 113 $26.38 $4,571.77 $27.69 $4,800.36 $29.08 $5,040.38 $30.53 $5,292.40 $32.06 $5,557.03 Wastewater Treatment Plant Operator-InTraining 84 $19.76 $3,425.83 $20.75 $3,597.12 $21.79 $3,776.97 $22.88 $3,965.81 $24.02 $4,164.11 Water Treatment/Distribution System
Operator I 100 $23.18 $4,017.05 $24.33 $4,217.91 $25.55 $4,428.81 $26.83 $4,650.24 $28.17 $4,882.75 Water Treatment/Distribution System
Operator II 113 $26.38 $4,571.77 $27.69 $4,800.36 $29.08 $5,040.38 $30.53 $5,292.40 $32.06 $5,557.03 Non-Management Full-Time Employees Range
Salary Range
A B C D E
128
City of Hughson Employees Association - Draft
25 City of Hughson
Salary Schedule
Fiscal Year 2025-2026
Position Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Accounting Technician I 97 $22.49 $3,898.91 $23.62 $4,093.86 $24.80 $4,298.55 $26.04 $4,513.48 $27.34 $4,739.14 Accounting Technician II 115 $26.91 $4,663.67 $28.25 $4,896.86 $29.66 $5,141.69 $31.15 $5,398.78 $32.70 $5,668.73 Building Inspector 127 $30.32 $5,255.14 $31.83 $5,517.89 $33.43 $5,793.79 $35.10 $6,083.48 $36.85 $6,387.66 Code Enforcement Officer 118 $27.72 $4,804.99 $29.11 $5,045.23 $30.56 $5,297.50 $32.09 $5,562.37 $33.70 $5,840.48 Community Development Specialist 117 $27.45 $4,757.41 $28.82 $4,995.28 $30.26 $5,245.05 $31.77 $5,507.30 $33.36 $5,782.66 Customer Service Clerk 79 $18.81 $3,259.55 $19.75 $3,422.54 $20.73 $3,593.67 $21.77 $3,773.35 $22.86 $3,962.02 Maintenance Worker I 91 $21.19 $3,672.95 $22.25 $3,856.60 $23.36 $4,049.43 $24.53 $4,251.90 $25.76 $4,464.49 Maintenance Worker II 105 $24.36 $4,221.97 $25.58 $4,433.05 $26.85 $4,654.71 $28.20 $4,887.45 $29.61 $5,131.81 Park and Recreation Coordinator 79 $18.81 $3,259.55 $19.75 $3,422.54 $20.73 $3,593.67 $21.77 $3,773.35 $22.86 $3,962.02 Park Maintenance Worker 97 $22.49 $3,898.91 $23.62 $4,093.86 $24.80 $4,298.55 $26.04 $4,513.48 $27.34 $4,739.14 Public Works Supervisor 122 $28.85 $5,000.09 $30.29 $5,250.09 $31.80 $5,512.59 $33.39 $5,788.22 $35.06 $6,077.64 Senior Accounting Technician 127 $30.32 $5,255.14 $31.83 $5,517.89 $33.43 $5,793.79 $35.10 $6,083.48 $36.85 $6,387.66 Senior Maintenance Worker 115 $26.91 $4,663.67 $28.25 $4,896.86 $29.66 $5,141.69 $31.15 $5,398.78 $32.70 $5,668.73 Senior Parks Maintenance Worker 115 $26.91 $4,663.67 $28.25 $4,896.86 $29.66 $5,141.69 $31.15 $5,398.78 $32.70 $5,668.73 Senior Utility Worker 131 $31.55 $5,468.53 $33.13 $5,741.94 $34.78 $6,029.04 $36.52 $6,330.50 $38.35 $6,647.02 Senior Water Distribution/Treatment System
Operator 125 $29.72 $5,151.59 $31.21 $5,409.18 $32.77 $5,679.63 $34.41 $5,963.62 $36.13 $6,261.79 Utility Worker I 107 $24.85 $4,306.81 $26.09 $4,522.16 $27.39 $4,748.28 $28.76 $4,985.69 $30.20 $5,234.96 Utility Worker II 121 $28.56 $4,950.57 $29.99 $5,198.11 $31.49 $5,458.01 $33.06 $5,730.92 $34.72 $6,017.46 Wastewater Chief Plant Operator 125 $29.72 $5,151.59 $31.21 $5,409.18 $32.77 $5,679.63 $34.41 $5,963.62 $36.13 $6,261.79 Wastewater Treatment Plant Operator I 109 $25.35 $4,393.39 $26.61 $4,613.06 $27.94 $4,843.71 $29.34 $5,085.89 $30.81 $5,340.19 Wastewater Treatment Plant Operator II 117 $27.45 $4,757.41 $28.82 $4,995.28 $30.26 $5,245.05 $31.77 $5,507.30 $33.36 $5,782.66 Wastewater Treatment Plant Operator-InTraining 88 $20.57 $3,564.93 $21.60 $3,743.17 $22.68 $3,930.33 $23.81 $4,126.84 $25.00 $4,333.19 Water Treatment/Distribution System
Operator I 104 $24.12 $4,180.16 $25.32 $4,389.16 $26.59 $4,608.62 $27.92 $4,839.05 $29.31 $5,081.01 Water Treatment/Distribution System
Operator II 117 $27.45 $4,757.41 $28.82 $4,995.28 $30.26 $5,245.05 $31.77 $5,507.30 $33.36 $5,782.66 Non-Management Full-Time Employees Range
Salary Range
A B C D E
129
City of Hughson Employees Association - Draft
26 City of Hughson
Salary Schedule
Fiscal Year 2026-2027
Position Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Accounting Technician I 101 $23.41 $4,057.21 $24.58 $4,260.08 $25.81 $4,473.09 $27.10 $4,696.74 $28.45 $4,931.58 Accounting Technician II 119 $28.00 $4,853.04 $29.40 $5,095.69 $30.87 $5,350.47 $32.41 $5,617.99 $34.03 $5,898.90 Building Inspector 131 $31.55 $5,468.53 $33.13 $5,741.94 $34.78 $6,029.04 $36.52 $6,330.50 $38.35 $6,647.02 Code Enforcement Officer 122 $28.85 $5,000.09 $30.29 $5,250.09 $31.80 $5,512.59 $33.39 $5,788.22 $35.06 $6,077.64 Community Development Specialist 121 $28.56 $4,950.57 $29.99 $5,198.11 $31.49 $5,458.01 $33.06 $5,730.92 $34.72 $6,017.46 Customer Service Clerk 83 $19.57 $3,391.91 $20.55 $3,561.50 $21.57 $3,739.58 $22.65 $3,926.55 $23.79 $4,122.89 Maintenance Worker I 95 $22.05 $3,822.09 $23.15 $4,013.19 $24.31 $4,213.85 $25.53 $4,424.54 $26.80 $4,645.77 Maintenance Worker II 109 $25.35 $4,393.39 $26.61 $4,613.06 $27.94 $4,843.71 $29.34 $5,085.89 $30.81 $5,340.19 Park and Recreation Coordinator 83 $19.57 $3,391.91 $20.55 $3,561.50 $21.57 $3,739.58 $22.65 $3,926.55 $23.79 $4,122.89 Park Maintenance Worker 101 $23.41 $4,057.21 $24.58 $4,260.08 $25.81 $4,473.09 $27.10 $4,696.74 $28.45 $4,931.58 Public Works Supervisor 126 $30.02 $5,203.10 $31.52 $5,463.26 $33.09 $5,736.43 $34.75 $6,023.25 $36.49 $6,324.41 Senior Accounting Technician 131 $31.55 $5,468.53 $33.13 $5,741.94 $34.78 $6,029.04 $36.52 $6,330.50 $38.35 $6,647.02 Senior Maintenance Worker 119 $28.00 $4,853.04 $29.40 $5,095.69 $30.87 $5,350.47 $32.41 $5,617.99 $34.03 $5,898.90 Senior Parks Maintenance Worker 119 $28.00 $4,853.04 $29.40 $5,095.69 $30.87 $5,350.47 $32.41 $5,617.99 $34.03 $5,898.90 Senior Utility Worker 135 $32.83 $5,690.57 $34.47 $5,975.09 $36.20 $6,273.85 $38.01 $6,587.53 $39.91 $6,916.92 Senior Water Distribution/Treatment System
Operator 129 $30.93 $5,360.77 $32.47 $5,628.81 $34.10 $5,910.25 $35.80 $6,205.77 $37.59 $6,516.05 Utility Worker I 111 $25.86 $4,481.69 $27.15 $4,705.77 $28.51 $4,941.07 $29.93 $5,188.13 $31.43 $5,447.54 Utility Worker II 125 $29.72 $5,151.59 $31.21 $5,409.18 $32.77 $5,679.63 $34.41 $5,963.62 $36.13 $6,261.79 Wastewater Chief Plant Operator 129 $30.93 $5,360.77 $32.47 $5,628.81 $34.10 $5,910.25 $35.80 $6,205.77 $37.59 $6,516.05 Wastewater Treatment Plant Operator I 113 $26.38 $4,571.77 $27.69 $4,800.36 $29.08 $5,040.38 $30.53 $5,292.40 $32.06 $5,557.03 Wastewater Treatment Plant Operator II 121 $28.56 $4,950.57 $29.99 $5,198.11 $31.49 $5,458.01 $33.06 $5,730.92 $34.72 $6,017.46 Wastewater Treatment Plant Operator-InTraining 92 $21.40 $3,709.68 $22.47 $3,895.16 $23.60 $4,089.92 $24.78 $4,294.42 $26.01 $4,509.15 Water Treatment/Distribution System
Operator I 108 $25.10 $4,349.89 $26.35 $4,567.39 $27.67 $4,795.75 $29.05 $5,035.54 $30.50 $5,287.33 Water Treatment/Distribution System
Operator II 121 $28.56 $4,950.57 $29.99 $5,198.11 $31.49 $5,458.01 $33.06 $5,730.92 $34.72 $6,017.46 Non-Management Full-Time Employees Range
Salary Range
A B C D E
130
City of Hughson Employees Association - Draft
27 For Operating Engineers Local Union No. 3
of the International Union of Operating Engineers, AFL-CIO ___________________________________________ ________________________ Russ Burns Date
Business Manager
___________________________________________ ________________________ Carl Goff Date
President
___________________________________________ ________________________ Dan Reding Date
Vice-President
___________________________________________ ________________________ James K. Sullivan Date
Recording-Corresponding Secretary
___________________________________________ ________________________ Jim Neep Date
Director, Public Employee Division
___________________________________________ ________________________ Mike DeAnda Date
Business Representative
For City of Hughson
_____________________________________________ __________________________ Dominique Romo Date
City Manager
131
Meeting Date: September 9, 2024
Subject: Adopt Resolution No. 2024-30, Updating the Publicly Available Salary Schedule Consistent with the Requirement of California Code of Regulations Title 2 Section 570.5
Enclosures: Salary Schedules – FY 24/25, 25/26, and 26/27 Presented By: Dominique Romo, City Manager
Approved By: _______________________________
Staff Recommendation:
Adopt Resolution No. 2024-30, updating the Publicly Available Salary Schedule consistent with the requirement of California Code of Regulations, Title 2, Section 570.5.
Background and Overview:
On August 19, 2011, the California Public Employees’ Retirement System (CalPERS) distributed Circular Letter 200-056-11 to inform all CalPERS Employers of the newly enacted California Code of Regulations (CCR) Title 2, Section 570.5. The addition of Section 570.5 would ensure consistency between CalPERS employers and enhance the disclosure and transparency of public employee compensation by requiring that the pay rate be listed on a pay schedule or in a document, meeting criteria set forth in the regulations. This regulation applies to all employers reporting compensation to CalPERS.
CCR Section 570.5 requires that a salary schedule, among other things, must:
1. Be duly approved and adopted by the employer’s governing body in accordance with requirements of applicable public meetings laws.
2. Identify the position title for every employee position.
3. Show the pay rate as a single amount or multiple amounts within a range for each identified position.
4. Indicate the time base such as hourly, daily, bi-weekly, monthly, bi-monthly, or annually.
5. Be posted at the office of the employer or immediately accessible and available for public review from the employer during normal business hours or posted on the employer’s internet website.
6. Indicate an effective date and date of any revisions.
CITY COUNCIL AGENDA ITEM NO. 3.6
SECTION 3: CONSENT CALENDAR
132
7. Be retained by the employer and available for public inspection for not less than five years.
8. Not reference another document in lieu of disclosing the pay rate.
Beginning in 2015, the City of Hughson began adopting a stand-alone salary schedule. The Publicly Available Salary Schedule has a central role in determining compensation earnable and pension benefits. It is important that the City of Hughson continues this process to ensure that the requirements of CCR 570.5 are met.
CalPERS has indicated that each time a salary increase is approved, the salary schedule must be updated and approved by Council. To meet the requirements, the attached Resolution has been prepared to formally approve the Publicly Available Salary Schedule for Fiscal Year 2024-25, 2025-26, and 2026-27.
Discussion:
The City of Hughson has determined that the Salary Schedule for Designated Management Employees, the Memorandum of Understanding between the City of Hughson and Operating Engineers Local Union No. 3 on behalf of the City of Hughson Employees Association Salary Schedule, and the Part-Time Salary Schedule, should be updated as needed to meet all the requirements for CCR, Title 2, Section 570.5. New salary schedules need to be formally adopted when changes to salaries occur. Furthermore, the cost of living, equity, and/or base wage adjustments negotiated in the Memorandum of Understanding, dated July 1, 2024, to June 30, 2027, are reflected in the Publicly Available Salary Schedule.
Fiscal Impact:
The Fiscal Year 2024-2025 Budget reflects the salary schedule as proposed in this item. 133
City of Hughson
Salary ScheduleFiscal Year 2024‐2025
Position Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Accounting Technician I 93 $21.62 $1,729.28 $3,746.77 $22.70 $1,815.74 $3,934.11 $23.83 $1,906.54 $4,130.83 $25.02 $2,001.86 $4,337.35 $26.27 $2,101.95 $4,554.23 Accounting Technician II 111 $25.86 $2,068.47 $4,481.69 $27.15 $2,171.90 $4,705.77 $28.51 $2,280.50 $4,941.07 $29.93 $2,394.52 $5,188.13 $31.43 $2,514.25 $5,447.54 Building Inspector 123 $29.14 $2,330.81 $5,050.08 $30.59 $2,447.35 $5,302.60 $32.12 $2,569.72 $5,567.73 $33.73 $2,698.20 $5,846.10 $35.41 $2,833.11 $6,138.41 Code Enforcement Officer 114 $26.64 $2,131.15 $4,617.50 $27.97 $2,237.71 $4,848.38 $29.37 $2,349.59 $5,090.78 $30.84 $2,467.07 $5,345.32 $32.38 $2,590.43 $5,612.60 Community Development Specialist 113 $26.38 $2,110.05 $4,571.77 $27.69 $2,215.55 $4,800.36 $29.08 $2,326.33 $5,040.38 $30.53 $2,442.65 $5,292.40 $32.06 $2,564.78 $5,557.03 Customer Service Clerk 75 $18.07 $1,445.71 $3,132.38 $18.97 $1,517.99 $3,288.98 $19.92 $1,593.90 $3,453.44 $20.92 $1,673.59 $3,626.12 $21.97 $1,757.27 $3,807.42Maintenance Worker I 87 $20.36 $1,629.06 $3,529.64 $21.38 $1,710.51 $3,706.11 $22.45 $1,796.04 $3,891.42 $23.57 $1,885.84 $4,085.99 $24.75 $1,980.14 $4,290.29Maintenance Worker II 101 $23.41 $1,872.56 $4,057.21 $24.58 $1,966.19 $4,260.08 $25.81 $2,064.50 $4,473.09 $27.10 $2,167.73 $4,696.74 $28.45 $2,276.11 $4,931.58 Park and Recreation Coordinator 75 $18.07 $1,445.71 $3,132.38 $18.97 $1,517.99 $3,288.98 $19.92 $1,593.90 $3,453.44 $20.92 $1,673.59 $3,626.12 $21.97 $1,757.27 $3,807.42 Park Maintenance Worker 93 $21.62 $1,729.28 $3,746.77 $22.70 $1,815.74 $3,934.11 $23.83 $1,906.54 $4,130.83 $25.02 $2,001.86 $4,337.35 $26.27 $2,101.95 $4,554.23 Public Works Supervisor 118 $27.72 $2,217.69 $4,804.99 $29.11 $2,328.57 $5,045.23 $30.56 $2,445.00 $5,297.50 $32.09 $2,567.25 $5,562.37 $33.70 $2,695.61 $5,840.48 Senior Accounting Technician 123 $29.14 $2,330.81 $5,050.08 $30.59 $2,447.35 $5,302.60 $32.12 $2,569.72 $5,567.73 $33.73 $2,698.20 $5,846.10 $35.41 $2,833.11 $6,138.41 Senior Maintenance Worker 111 $25.86 $2,068.47 $4,481.69 $27.15 $2,171.90 $4,705.77 $28.51 $2,280.50 $4,941.07 $29.93 $2,394.52 $5,188.13 $31.43 $2,514.25 $5,447.54 Senior Parks Maintenance Worker 111 $25.86 $2,068.47 $4,481.69 $27.15 $2,171.90 $4,705.77 $28.51 $2,280.50 $4,941.07 $29.93 $2,394.52 $5,188.13 $31.43 $2,514.25 $5,447.54Senior Utility Worker 127 $30.32 $2,425.45 $5,255.14 $31.83 $2,546.72 $5,517.89 $33.43 $2,674.06 $5,793.79 $35.10 $2,807.76 $6,083.48 $36.85 $2,948.15 $6,387.66Senior Water Distribution/Treatment System Operator 121 $28.56 $2,284.88 $4,950.57 $29.99 $2,399.13 $5,198.11 $31.49 $2,519.08 $5,458.01 $33.06 $2,645.04 $5,730.92 $34.72 $2,777.29 $6,017.46Utility Worker I 103 $23.88 $1,910.20 $4,138.77 $25.07 $2,005.71 $4,345.71 $26.33 $2,106.00 $4,563.00 $27.64 $2,211.30 $4,791.14 $29.02 $2,321.86 $5,030.71 Utility Worker II 117 $27.45 $2,195.73 $4,757.41 $28.82 $2,305.51 $4,995.28 $30.26 $2,420.79 $5,245.05 $31.77 $2,541.83 $5,507.30 $33.36 $2,668.92 $5,782.66 Wastewater Chief Plant Operator 121 $28.56 $2,284.88 $4,950.57 $29.99 $2,399.13 $5,198.11 $31.49 $2,519.08 $5,458.01 $33.06 $2,645.04 $5,730.92 $34.72 $2,777.29 $6,017.46Wastewater Treatment Plant Operator I 105 $24.36 $1,948.60 $4,221.97 $25.58 $2,046.02 $4,433.05 $26.85 $2,148.33 $4,654.71 $28.20 $2,255.74 $4,887.45 $29.61 $2,368.53 $5,131.81 Wastewater Treatment Plant Operator II 113 $26.38 $2,110.05 $4,571.77 $27.69 $2,215.55 $4,800.36 $29.08 $2,326.33 $5,040.38 $30.53 $2,442.65 $5,292.40 $32.06 $2,564.78 $5,557.03 Wastewater Treatment Plant Operator‐In‐Training 84 $19.76 $1,581.15 $3,425.83 $20.75 $1,660.21 $3,597.12 $21.79 $1,743.22 $3,776.97 $22.88 $1,830.38 $3,965.81 $24.02 $1,921.90 $4,164.11Water Treatment/Distribution System Operator I 100 $23.18 $1,854.02 $4,017.05 $24.33 $1,946.73 $4,217.91 $25.55 $2,044.06 $4,428.81 $26.83 $2,146.26 $4,650.24 $28.17 $2,253.58 $4,882.75Water Treatment/Distribution System Operator II 113 $26.38 $2,110.05 $4,571.77 $27.69 $2,215.55 $4,800.36 $29.08 $2,326.33 $5,040.38 $30.53 $2,442.65 $5,292.40 $32.06 $2,564.78 $5,557.03 Position Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Accounting Manager 152 $38.88 $3,110.47 $6,739.36 $40.83 $3,266.00 $7,076.33 $42.87 $3,429.30 $7,430.14 $45.01 $3,600.76 $7,801.65 $47.26 $3,780.80 $8,191.73City Clerk/Assistant to the City Manager 143 $35.55 $2,844.03 $6,162.07 $37.33 $2,986.23 $6,470.17 $39.19 $3,135.54 $6,793.68 $41.15 $3,292.32 $7,133.36 $43.21 $3,456.94 $7,490.03City Manager 210 $69.24 $5,539.44 $12,002.12 $72.71 $5,816.42 $12,602.24 $76.34 $6,107.23 $13,232.34 $80.16 $6,412.60 $13,893.96 $84.17 $6,733.23 $14,588.66 Community Development Director 194 $59.05 $4,724.16 $10,235.68 $62.00 $4,960.37 $10,747.46 $65.10 $5,208.38 $11,284.83 $68.36 $5,468.80 $11,849.07 $71.78 $5,742.24 $12,441.52Director of Finance and Administrative Services 194 $59.05 $4,724.16 $10,235.68 $62.00 $4,960.37 $10,747.46 $65.10 $5,208.38 $11,284.83 $68.36 $5,468.80 $11,849.07 $71.78 $5,742.24 $12,441.52Executive Assistant/City Clerk 152 $38.88 $3,110.47 $6,739.36 $40.83 $3,266.00 $7,076.33 $42.87 $3,429.30 $7,430.14 $45.01 $3,600.76 $7,801.65 $47.26 $3,780.80 $8,191.73 Management Analyst 131 $31.55 $2,523.94 $5,468.53 $33.13 $2,650.13 $5,741.94 $34.78 $2,782.63 $6,029.04 $36.52 $2,921.77 $6,330.50 $38.35 $3,067.86 $6,647.02Parks and Recreation Manager 128 $30.62 $2,449.70 $5,307.69 $32.15 $2,572.19 $5,573.08 $33.76 $2,700.80 $5,851.73 $35.45 $2,835.84 $6,144.32 $37.22 $2,977.63 $6,451.54 Public Works Superintendent 148 $37.36 $2,989.10 $6,476.39 $39.23 $3,138.56 $6,800.21 $41.19 $3,295.49 $7,140.22 $43.25 $3,460.26 $7,497.24 $45.42 $3,633.27 $7,872.09 Utilities Superintendent 148 $37.36 $2,989.10 $6,476.39 $39.23 $3,138.56 $6,800.21 $41.19 $3,295.49 $7,140.22 $43.25 $3,460.26 $7,497.24 $45.42 $3,633.27 $7,872.09In addition to the above mentioned salaries employees may be eligible for the following incentive pays (subject to City Manager approval) Mechanics Pay 5% of base salary
Special Assignment Pay up to 10% of base salary
Longevity Pay up to 20% of base salary
Bilingual Pay up to 2.5% ‐ 1.5% Spoken + 1% Written
Elected/Appointed A
Position Per Meeting Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly City Treasurer 100.00
Council Member 250.00Mayor 300.00Planning Commission 50.00Non‐Management Full‐Time Employees Range Salary Range
A B CD E
Designated Management Employees Range
Salary Range
A B CD E
Range B CD E
134
City of Hughson
Salary ScheduleFiscal Year 2025‐2026
Position Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Accounting Technician I 97 $22.49 $1,799.50 $3,898.91 $23.62 $1,889.47 $4,093.86 $24.80 $1,983.94 $4,298.55 $26.04 $2,083.14 $4,513.48 $27.34 $2,187.30 $4,739.14 Accounting Technician II 115 $26.91 $2,152.46 $4,663.67 $28.25 $2,260.09 $4,896.86 $29.66 $2,373.09 $5,141.69 $31.15 $2,491.74 $5,398.78 $32.70 $2,616.34 $5,668.73 Building Inspector 127 $30.32 $2,425.45 $5,255.14 $31.83 $2,546.72 $5,517.89 $33.43 $2,674.06 $5,793.79 $35.10 $2,807.76 $6,083.48 $36.85 $2,948.15 $6,387.66 Code Enforcement Officer 118 $27.72 $2,217.69 $4,804.99 $29.11 $2,328.57 $5,045.23 $30.56 $2,445.00 $5,297.50 $32.09 $2,567.25 $5,562.37 $33.70 $2,695.61 $5,840.48Community Development Specialist 117 $27.45 $2,195.73 $4,757.41 $28.82 $2,305.51 $4,995.28 $30.26 $2,420.79 $5,245.05 $31.77 $2,541.83 $5,507.30 $33.36 $2,668.92 $5,782.66 Customer Service Clerk 79 $18.81 $1,504.41 $3,259.55 $19.75 $1,579.63 $3,422.54 $20.73 $1,658.62 $3,593.67 $21.77 $1,741.54 $3,773.35 $22.86 $1,828.62 $3,962.02Maintenance Worker I 91 $21.19 $1,695.21 $3,672.95 $22.25 $1,779.97 $3,856.60 $23.36 $1,868.97 $4,049.43 $24.53 $1,962.42 $4,251.90 $25.76 $2,060.54 $4,464.49 Maintenance Worker II 105 $24.36 $1,948.60 $4,221.97 $25.58 $2,046.02 $4,433.05 $26.85 $2,148.33 $4,654.71 $28.20 $2,255.74 $4,887.45 $29.61 $2,368.53 $5,131.81 Park and Recreation Coordinator 79 $18.81 $1,504.41 $3,259.55 $19.75 $1,579.63 $3,422.54 $20.73 $1,658.62 $3,593.67 $21.77 $1,741.54 $3,773.35 $22.86 $1,828.62 $3,962.02Park Maintenance Worker 97 $22.49 $1,799.50 $3,898.91 $23.62 $1,889.47 $4,093.86 $24.80 $1,983.94 $4,298.55 $26.04 $2,083.14 $4,513.48 $27.34 $2,187.30 $4,739.14 Public Works Supervisor 122 $28.85 $2,307.74 $5,000.09 $30.29 $2,423.12 $5,250.09 $31.80 $2,544.27 $5,512.59 $33.39 $2,671.49 $5,788.22 $35.06 $2,805.06 $6,077.64 Senior Accounting Technician 127 $30.32 $2,425.45 $5,255.14 $31.83 $2,546.72 $5,517.89 $33.43 $2,674.06 $5,793.79 $35.10 $2,807.76 $6,083.48 $36.85 $2,948.15 $6,387.66 Senior Maintenance Worker 115 $26.91 $2,152.46 $4,663.67 $28.25 $2,260.09 $4,896.86 $29.66 $2,373.09 $5,141.69 $31.15 $2,491.74 $5,398.78 $32.70 $2,616.34 $5,668.73 Senior Parks Maintenance Worker 115 $26.91 $2,152.46 $4,663.67 $28.25 $2,260.09 $4,896.86 $29.66 $2,373.09 $5,141.69 $31.15 $2,491.74 $5,398.78 $32.70 $2,616.34 $5,668.73 Senior Utility Worker 131 $31.55 $2,523.94 $5,468.53 $33.13 $2,650.13 $5,741.94 $34.78 $2,782.63 $6,029.04 $36.52 $2,921.77 $6,330.50 $38.35 $3,067.86 $6,647.02 Senior Water Distribution/Treatment System Operator 125 $29.72 $2,377.66 $5,151.59 $31.21 $2,496.54 $5,409.18 $32.77 $2,621.37 $5,679.63 $34.41 $2,752.44 $5,963.62 $36.13 $2,890.06 $6,261.79Utility Worker I 107 $24.85 $1,987.76 $4,306.81 $26.09 $2,087.15 $4,522.16 $27.39 $2,191.51 $4,748.28 $28.76 $2,301.09 $4,985.69 $30.20 $2,416.14 $5,234.96 Utility Worker II 121 $28.56 $2,284.88 $4,950.57 $29.99 $2,399.13 $5,198.11 $31.49 $2,519.08 $5,458.01 $33.06 $2,645.04 $5,730.92 $34.72 $2,777.29 $6,017.46 Wastewater Chief Plant Operator 125 $29.72 $2,377.66 $5,151.59 $31.21 $2,496.54 $5,409.18 $32.77 $2,621.37 $5,679.63 $34.41 $2,752.44 $5,963.62 $36.13 $2,890.06 $6,261.79Wastewater Treatment Plant Operator I 109 $25.35 $2,027.72 $4,393.39 $26.61 $2,129.10 $4,613.06 $27.94 $2,235.56 $4,843.71 $29.34 $2,347.34 $5,085.89 $30.81 $2,464.70 $5,340.19 Wastewater Treatment Plant Operator II 117 $27.45 $2,195.73 $4,757.41 $28.82 $2,305.51 $4,995.28 $30.26 $2,420.79 $5,245.05 $31.77 $2,541.83 $5,507.30 $33.36 $2,668.92 $5,782.66 Wastewater Treatment Plant Operator‐In‐Training 88 $20.57 $1,645.35 $3,564.93 $21.60 $1,727.62 $3,743.17 $22.68 $1,814.00 $3,930.33 $23.81 $1,904.70 $4,126.84 $25.00 $1,999.94 $4,333.19 Water Treatment/Distribution System Operator I 104 $24.12 $1,929.30 $4,180.16 $25.32 $2,025.77 $4,389.16 $26.59 $2,127.06 $4,608.62 $27.92 $2,233.41 $4,839.05 $29.31 $2,345.08 $5,081.01Water Treatment/Distribution System Operator II 117 $27.45 $2,195.73 $4,757.41 $28.82 $2,305.51 $4,995.28 $30.26 $2,420.79 $5,245.05 $31.77 $2,541.83 $5,507.30 $33.36 $2,668.92 $5,782.66 Position Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Accounting Manager 156 $40.46 $3,236.77 $7,013.00 $42.48 $3,398.61 $7,363.65 $44.61 $3,568.54 $7,731.85 $46.84 $3,746.97 $8,118.43 $49.18 $3,934.32 $8,524.36City Clerk/Assistant to the City Manager 147 $36.99 $2,959.51 $6,412.28 $38.84 $3,107.49 $6,732.89 $40.79 $3,262.86 $7,069.52 $42.83 $3,426.00 $7,423.00 $44.97 $3,597.30 $7,794.16 City Manager 214 $72.05 $5,764.36 $12,489.46 $75.66 $6,052.59 $13,113.94 $79.44 $6,355.21 $13,769.63 $83.41 $6,672.97 $14,458.11 $87.58 $7,006.62 $15,181.02Community Development Director 198 $61.45 $4,915.98 $10,651.28 $64.52 $5,161.78 $11,183.85 $67.75 $5,419.86 $11,743.04 $71.14 $5,690.86 $12,330.19 $74.69 $5,975.40 $12,946.70Director of Finance and Administrative Services 198 $61.45 $4,915.98 $10,651.28 $64.52 $5,161.78 $11,183.85 $67.75 $5,419.86 $11,743.04 $71.14 $5,690.86 $12,330.19 $74.69 $5,975.40 $12,946.70 Executive Assistant/City Clerk 156 $40.46 $3,236.77 $7,013.00 $42.48 $3,398.61 $7,363.65 $44.61 $3,568.54 $7,731.85 $46.84 $3,746.97 $8,118.43 $49.18 $3,934.32 $8,524.36Management Analyst 135 $32.83 $2,626.42 $5,690.57 $34.47 $2,757.74 $5,975.09 $36.20 $2,895.62 $6,273.85 $38.01 $3,040.40 $6,587.53 $39.91 $3,192.42 $6,916.92 Parks and Recreation Manager 132 $31.86 $2,549.17 $5,523.20 $33.46 $2,676.63 $5,799.37 $35.13 $2,810.46 $6,089.34 $36.89 $2,950.98 $6,393.80 $38.73 $3,098.54 $6,713.49 Public Works Superintendent 152 $38.88 $3,110.47 $6,739.36 $40.83 $3,266.00 $7,076.33 $42.87 $3,429.30 $7,430.14 $45.01 $3,600.76 $7,801.65 $47.26 $3,780.80 $8,191.73 Utilities Superintendent 152 $38.88 $3,110.47 $6,739.36 $40.83 $3,266.00 $7,076.33 $42.87 $3,429.30 $7,430.14 $45.01 $3,600.76 $7,801.65 $47.26 $3,780.80 $8,191.73In addition to the above mentioned salaries employees may be eligible for the following incentive pays (subject to City Manager approval) Mechanics Pay 5% of base salary
Special Assignment Pay up to 10% of base salaryLongevity Pay up to 20% of base salaryBilingual Pay up to 2.5% ‐ 1.5% Spoken + 1% Written Elected/Appointed A
Position Per Meeting Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly City Treasurer 100.00Council Member 250.00
Mayor 300.00Planning Commission 50.00Non‐Management Full‐Time Employees Range Salary Range
A B CDE
Designated Management Employees Range
Salary Range
AB CDE
Range
B CDE
135
City of Hughson
Salary ScheduleFiscal Year 2026‐2027
Position Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Accounting Technician I 101 $23.41 $1,872.56 $4,057.21 $24.58 $1,966.19 $4,260.08 $25.81 $2,064.50 $4,473.09 $27.10 $2,167.73 $4,696.74 $28.45 $2,276.11 $4,931.58 Accounting Technician II 119 $28.00 $2,239.86 $4,853.04 $29.40 $2,351.86 $5,095.69 $30.87 $2,469.45 $5,350.47 $32.41 $2,592.92 $5,617.99 $34.03 $2,722.57 $5,898.90 Building Inspector 131 $31.55 $2,523.94 $5,468.53 $33.13 $2,650.13 $5,741.94 $34.78 $2,782.63 $6,029.04 $36.52 $2,921.77 $6,330.50 $38.35 $3,067.86 $6,647.02 Code Enforcement Officer 122 $28.85 $2,307.74 $5,000.09 $30.29 $2,423.12 $5,250.09 $31.80 $2,544.27 $5,512.59 $33.39 $2,671.49 $5,788.22 $35.06 $2,805.06 $6,077.64Community Development Specialist 121 $28.56 $2,284.88 $4,950.57 $29.99 $2,399.13 $5,198.11 $31.49 $2,519.08 $5,458.01 $33.06 $2,645.04 $5,730.92 $34.72 $2,777.29 $6,017.46 Customer Service Clerk 83 $19.57 $1,565.50 $3,391.91 $20.55 $1,643.77 $3,561.50 $21.57 $1,725.96 $3,739.58 $22.65 $1,812.26 $3,926.55 $23.79 $1,902.87 $4,122.89Maintenance Worker I 95 $22.05 $1,764.04 $3,822.09 $23.15 $1,852.24 $4,013.19 $24.31 $1,944.86 $4,213.85 $25.53 $2,042.10 $4,424.54 $26.80 $2,144.20 $4,645.77 Maintenance Worker II 109 $25.35 $2,027.72 $4,393.39 $26.61 $2,129.10 $4,613.06 $27.94 $2,235.56 $4,843.71 $29.34 $2,347.34 $5,085.89 $30.81 $2,464.70 $5,340.19 Park and Recreation Coordinator 83 $19.57 $1,565.50 $3,391.91 $20.55 $1,643.77 $3,561.50 $21.57 $1,725.96 $3,739.58 $22.65 $1,812.26 $3,926.55 $23.79 $1,902.87 $4,122.89Park Maintenance Worker 101 $23.41 $1,872.56 $4,057.21 $24.58 $1,966.19 $4,260.08 $25.81 $2,064.50 $4,473.09 $27.10 $2,167.73 $4,696.74 $28.45 $2,276.11 $4,931.58 Public Works Supervisor 126 $30.02 $2,401.43 $5,203.10 $31.52 $2,521.50 $5,463.26 $33.09 $2,647.58 $5,736.43 $34.75 $2,779.96 $6,023.25 $36.49 $2,918.96 $6,324.41 Senior Accounting Technician 131 $31.55 $2,523.94 $5,468.53 $33.13 $2,650.13 $5,741.94 $34.78 $2,782.63 $6,029.04 $36.52 $2,921.77 $6,330.50 $38.35 $3,067.86 $6,647.02 Senior Maintenance Worker 119 $28.00 $2,239.86 $4,853.04 $29.40 $2,351.86 $5,095.69 $30.87 $2,469.45 $5,350.47 $32.41 $2,592.92 $5,617.99 $34.03 $2,722.57 $5,898.90 Senior Parks Maintenance Worker 119 $28.00 $2,239.86 $4,853.04 $29.40 $2,351.86 $5,095.69 $30.87 $2,469.45 $5,350.47 $32.41 $2,592.92 $5,617.99 $34.03 $2,722.57 $5,898.90 Senior Utility Worker 135 $32.83 $2,626.42 $5,690.57 $34.47 $2,757.74 $5,975.09 $36.20 $2,895.62 $6,273.85 $38.01 $3,040.40 $6,587.53 $39.91 $3,192.42 $6,916.92 Senior Water Distribution/Treatment System Operator 129 $30.93 $2,474.20 $5,360.77 $32.47 $2,597.91 $5,628.81 $34.10 $2,727.81 $5,910.25 $35.80 $2,864.20 $6,205.77 $37.59 $3,007.41 $6,516.05Utility Worker I 111 $25.86 $2,068.47 $4,481.69 $27.15 $2,171.90 $4,705.77 $28.51 $2,280.50 $4,941.07 $29.93 $2,394.52 $5,188.13 $31.43 $2,514.25 $5,447.54 Utility Worker II 125 $29.72 $2,377.66 $5,151.59 $31.21 $2,496.54 $5,409.18 $32.77 $2,621.37 $5,679.63 $34.41 $2,752.44 $5,963.62 $36.13 $2,890.06 $6,261.79 Wastewater Chief Plant Operator 129 $30.93 $2,474.20 $5,360.77 $32.47 $2,597.91 $5,628.81 $34.10 $2,727.81 $5,910.25 $35.80 $2,864.20 $6,205.77 $37.59 $3,007.41 $6,516.05Wastewater Treatment Plant Operator I 113 $26.38 $2,110.05 $4,571.77 $27.69 $2,215.55 $4,800.36 $29.08 $2,326.33 $5,040.38 $30.53 $2,442.65 $5,292.40 $32.06 $2,564.78 $5,557.03 Wastewater Treatment Plant Operator II 121 $28.56 $2,284.88 $4,950.57 $29.99 $2,399.13 $5,198.11 $31.49 $2,519.08 $5,458.01 $33.06 $2,645.04 $5,730.92 $34.72 $2,777.29 $6,017.46 Wastewater Treatment Plant Operator‐In‐Training 92 $21.40 $1,712.16 $3,709.68 $22.47 $1,797.77 $3,895.16 $23.60 $1,887.66 $4,089.92 $24.78 $1,982.04 $4,294.42 $26.01 $2,081.14 $4,509.15 Water Treatment/Distribution System Operator I 108 $25.10 $2,007.64 $4,349.89 $26.35 $2,108.02 $4,567.39 $27.67 $2,213.42 $4,795.75 $29.05 $2,324.10 $5,035.54 $30.50 $2,440.30 $5,287.33Water Treatment/Distribution System Operator II 121 $28.56 $2,284.88 $4,950.57 $29.99 $2,399.13 $5,198.11 $31.49 $2,519.08 $5,458.01 $33.06 $2,645.04 $5,730.92 $34.72 $2,777.29 $6,017.46 Position Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Hourly Bi‐Weekly Monthly Accounting Manager 160 $42.10 $3,368.20 $7,297.77 $44.21 $3,536.61 $7,662.65 $46.42 $3,713.44 $8,045.79 $48.74 $3,899.11 $8,448.08 $51.18 $4,094.06 $8,870.47 City Clerk/Assistant to the City Manager 151 $38.50 $3,079.68 $6,672.64 $40.42 $3,233.66 $7,006.27 $42.44 $3,395.34 $7,356.58 $44.56 $3,565.11 $7,724.41 $46.79 $3,743.37 $8,110.63 City Manager 218 $74.98 $5,998.42 $13,390.39 $78.73 $6,298.35 $14,059.91 $82.67 $6,613.26 $14,762.91 $86.80 $6,943.92 $15,501.06 $91.14 $7,291.12 $16,276.11Community Development Director 202 $63.94 $5,115.58 $11,083.76 $67.14 $5,371.37 $11,637.95 $70.50 $5,639.93 $12,219.85 $74.02 $5,921.93 $12,830.84 $77.73 $6,218.02 $13,472.38Director of Finance and Administrative Services 202 $63.94 $5,115.58 $11,083.76 $67.14 $5,371.37 $11,637.95 $70.50 $5,639.93 $12,219.85 $74.02 $5,921.93 $12,830.84 $77.73 $6,218.02 $13,472.38 Executive Assistant/City Clerk 160 $42.10 $3,368.20 $7,297.77 $44.21 $3,536.61 $7,662.65 $46.42 $3,713.44 $8,045.79 $48.74 $3,899.11 $8,448.08 $51.18 $4,094.06 $8,870.47Management Analyst 139 $34.16 $2,733.06 $5,921.62 $35.87 $2,869.71 $6,217.71 $37.66 $3,013.19 $6,528.58 $39.55 $3,163.86 $6,855.02 $41.53 $3,322.05 $7,197.77 Parks and Recreation Manager 136 $33.16 $2,652.68 $5,747.47 $34.82 $2,785.31 $6,034.84 $36.56 $2,924.58 $6,336.58 $38.39 $3,070.81 $6,653.42 $40.30 $3,224.34 $6,986.08 Public Works Superintendent 156 $40.46 $3,236.77 $7,013.00 $42.48 $3,398.61 $7,363.65 $44.61 $3,568.54 $7,731.85 $46.84 $3,746.97 $8,118.43 $49.18 $3,934.32 $8,524.36 Utilities Superintendent 156 $40.46 $3,236.77 $7,013.00 $42.48 $3,398.61 $7,363.65 $44.61 $3,568.54 $7,731.85 $46.84 $3,746.97 $8,118.43 $49.18 $3,934.32 $8,524.36In addition to the above mentioned salaries employees may be eligible for the following incentive pays (subject to City Manager approval) Mechanics Pay 5% of base salary
Special Assignment Pay up to 10% of base salaryLongevity Pay up to 20% of base salaryBilingual Pay up to 2.5% ‐ 1.5% Spoken + 1% Written Elected/Appointed A
Position Per Meeting Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly City Treasurer 100.00Council Member 250.00
Mayor 300.00Planning Commission 50.00Non‐Management Full‐Time Employees Range Salary Range
A B CD E
Designated Management Employees Range
Salary Range
AB CD E
Range
B CD E
136
Meeting Date: September 9, 2024
Subject: Updated Attorney-Client Representation Agreement with Neumiller & Beardslee
Presented By: Dominique Romo, City Manager
Approved By:
_____________________________
Dominique Romo, City Manager
STAFF RECOMMENDATION:
Discuss the updated Attorney-Client Representation Agreement with Neumiller & Beardslee.
BACKGROUND & DISCUSSION:
At the City Council meeting on August 12, 2024, the Council unanimously approved the updated Attorney-Client Representation Agreement with Neumiller & Beardslee and Authorized the City Manager to Execute the Agreement. At the meeting on August 26, Mayor Carr asked the Council to consider adding this item back onto a future Agenda to be discussed further.
As explained at the August 12 meeting, the City’s current Agreement for legal services with Neumiller & Beardslee dates back to September 14, 2015. The City of Hughson has contracted with Neumiller and Beardslee for professional legal services since 1981. These services include the normal and usual duties of a City Attorney, including without limitation, those specified in the California Government Code. Neumiller and Beardslee has also served as the Chief Legal Advisor to the City of Hughson, except when it would be more appropriate to hire an outside specialist counsel, when counsel for the City is otherwise provided or when a conflict exists such that the Attorney is prohibited by laws or rules of professional conflict.
In the last nine years, there have been developments in the law, industry practices, and economic circumstances that have necessitated a change in the terms of the Agreement to make it current with said developments.
The most significant changes to the Agreement are as follows:
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Amended Sections 2, 13, and 17, and added a new Section 10 to the proposed Agreement: These sections have been updated to reflect recent changes in California law. The amendments ensure that the Agreement remains compliant with current legal standards and practices.
• Section 2 – Scope and Nature of Services - has been updated to identify Andy Pinasco as the assigned City Attorney, who may delegate duties under the Agreement to other attorneys within the firm as needed and designate a Deputy City Attorney.
• Section 13 - Conflicts of Interest (Previously Section 12) - has been standardized in accordance with State Law.
• Section 17 – Integration Clause (previously Section 16) – has been updated by removing language addressing Advance Deposit Agreement, Joint Representation Agreement or Grant of Lien Agreement; and refers to this agreement as the sole Agreement between Neumiller and Beardslee and the City.
• Section 10 – Independent Contractor – this section was added to identify Neumiller & Beardslee as an independent contractor.
Billing Structure for Meeting Attendance. The Agreement no longer includes flat rates for meeting attendance. Previously, the City was paying $1,600 per month for Attorney’s attendance of up to 3 meetings per month. This fee was/is paid whether or not such meetings are held, or attendance is waived. Instead, meeting attendance will now be billed at the hourly rate applicable for general legal services. This change aims to provide more accurate billing based on the actual time spent on meeting participation.
Adjustment in Hourly Rates. The hourly rates for legal services have been increased as follows:
a. Shareholders: The rate will increase from $250 per hour to $325 per hour b. Associates: The rate will increase from $215 per hour to $260 per hour c. Paralegals: The rate will increase from $130 per hour to $160 per hour Additionally, mileage and travel time will be billed at standard rates. This adjustment is made to align with current market rates and to ensure fair compensation for the legal services provided.
Inflator. The new Agreement includes an annual inflator and may adjust by the greater of either the relevant local Consumer Price Index (“CPI”) increase or the prior twelve (12) months period, rounded to the nearest dollar, or ten ($10.00) dollars per hour (“Cost of Living Adjustment”). Further, the relevant local CPI shall be set by the CPI for all urban consumers in the San Francisco-Oakland-Hayward areas as published by the United States Government Bureau of Labor Statistics. This will provide certainty to the City in budgeting 138
for legal services in the future and provide Neumiller the opportunity to adjust to evolving costs and market conditions.
ANALYSIS:
Staff conducted a very brief comparison of fees with other cities of similar size, including Ripon, Waterford, Escalon, and Newman.
RIPON - $325 hourly. No monthly retainer or annual CPI adjustment. Last updated June 2024.
WATERFORD - $225 hourly for services regarding all litigation proceedings, financing, and foreclosures, including eminent domain actions. $3,000 retainer for 15 hours of general legal services and attendance at 2 city council meetings per month; after 15 hours, the rate reduces to $175 hourly. Reimbursement for firm’s costs. Last updated June 2016 – Mason, Robbins, Browning & Godwin.
NEWMAN - $196 hourly for general counsel, including Partners, Associates and Paralegals. $326 hourly for specialized counsel including Partners, Associates and Paralegals. No monthly retainer. Rates adjust annually per CPI. Last updated February 1, 2024; White Brenner.
ESCALON - $354 hourly – all attorneys. Non-Attorneys $212.00 hourly. Monthly fee retainer of $12,597. Rates adjust annually for CPI. These rates are dated July 2024; Best, Best & Krieger (BBK).
FISCAL IMPACT:
The revised rates will result in increased costs for legal services. The impact on the City’s budget for legal services should be reviewed and adjusted accordingly to accommodate these changes.
The cost of legal services through a professional contract continues to be a very costeffective option for the City of Hughson. During the prior five-year period (Fiscal Year 2019- 2020 to Fiscal Year 2023-2024) the average annual cost was $123,477—with costs as high as $156,365. The FY 2024-25 budget for legal services is currently $115,000, which does not include costs incurred that are charged project specific.
Attachment(s):
Updated Attorney-Client Representation Agreement
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ATTORNEY-CLIENT REPRESENTATION AGREEMENT
THIS AGREEMENT (“Agreement”) is entered into by and between Neumiller & Beardslee, A Professional Corporation (“Firm”) and City of Hughson (“Client”).
SECTION 1
CONDITION
If this Agreement accurately describes the services the Firm is to perform for you and the terms for payment of the resulting legal fees and expenses that you will incur, please countersign one of the duplicate originals of this letter and return it to us. THIS AGREEMENT WILL TAKE EFFECT AS PROVIDED BY SECTION 18.
SECTION 2
SCOPE AND NATURE OF SERVICES
Client hires the Firm to provide legal services and to perform all normal and usual duties of a City Attorney including, without limitation, those specified in the California Government Code, and shall serve as chief legal advisor to client. Andy Pinasco is assigned as the City Attorney. He may delegate any duties under this Agreement such as research and administrative duties to other attorneys employed by Firm and may designate a Deputy City Attorney. All attorneys assigned to perform approved Client business shall, at all times while this Agreement is in effect, be fully qualified and licensed to practice law in the State of California. This Agreement also covers other legal matters which Client may refer to the Firm from time to time and which the Firm agrees to represent Client. Firm will provide those legal services reasonably required to represent Client. The Firm will take reasonable steps to keep Client informed of progress and to respond to Client’s inquiries. Services in any matter not described above will require a separate written agreement.
SECTION 3
ATTORNEY-CLIENT CONFIDENTIALITY
This Agreement contains attorney work product prepared only for the confidential use of the Client and is subject to the attorney-client privilege. 140
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SECTION 4
CLIENT’S DUTIES
Client agrees to be truthful with the Firm, to cooperate, to keep the Firm informed of any information or developments which may come to Client’s attention that impact the services provided by the Firm. Client agrees to abide by this Agreement, pay the Firm’s invoices on time, and to keep the Firm advised of Client’s address, telephone number and whereabouts. Client will assist the Firm in providing necessary information and documents and will appear when necessary at legal proceedings.
SECTION 5
BILLING PRACTICES, INVOICES, PAYMENTS, AND LATE CHARGES A. Separate Files for Matters. The Firm will typically set up separate files for each matter for which it provides service and will invoice those files to Client under the assigned matter names. When the Firm’s services are completed for a matter, the Firm will separately close and then store the closed files. The Firm may classify small matters that do not warrant setting up separate files as part of a “general” category and will invoice those matters under the “general” matter (although separate files will be opened for minor work if Client requests).
B. Billing Factors. The Firm takes into account a number of factors in billing for services rendered, and all invoices are reviewed before they are issued to ensure that the amount charged is appropriate. The principal factor is usually the Firm’s schedule of hourly rates. Most invoices for services are simply the product of the hours worked, multiplied by the hourly rates for the attorneys and legal assistants who performed the work.
C. Activities Billed. The Firm will charge for all activities undertaken in providing legal services to Client under this Agreement, including but not limited to the following: (i) conferences (including preparation and participation); (ii) review and preparation of correspondence and legal documents; (iii) legal research and case analysis; and (iv) telephone and e-mail communications. The Firm will charge for the performance of work by individual matter on an hourly basis in accordance with the fee schedule attached hereto as “Exhibit A”.
D. Use of Multiple Attorneys. Depth and diversity of experience and skill is a major asset of the Firm. From time to time, it will be reasonable and necessary for two or more attorneys to meet or confer regarding the facts, law, strategy or tactics of a situation, in order to provide services to Client in the most efficient, prudent, and cost-effective manner. When two or more of the Firm’s personnel are engaged in working on a matter at the same time, such as in conferences between them, or with Client, the Firm will review and consider the subject of the work and the reasonable necessity of having multiple personnel involved in determining whether the total amount billed for such conferences, consultations or meetings should be invoiced.
E. Monthly Statements. The Firm will send Client monthly statements reflecting attorney fees and costs incurred and their basis, any amounts applied from Client’s trust account deposits, and any current balance owed. Client will pay any balance in full upon receipt. Any balance remaining unpaid after thirty (30) days will incur late charges at the rate of eighty-three one hundredths of one percent (0.83%) per month, simple interest, but in no event higher than the maximum interest rate permitted by law.
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SECTION 6
LEGAL FEES
Firm shall be compensated for services rendered to Client in accordance with the fee schedule attached hereto as “Exhibit A,” which is incorporated herein by this reference. Client agrees to pay by the hour, at the rates stated in “Exhibit A,” for all time spent on Client’s matter by legal personnel. Firm’s time is billed in increments of not less than one-tenth of an hour for each task performed at a time and rounding up for each partial increment. In addition, Firm will generally bill a minimum of two-tenths of an hour for each task given administrative costs and lost productivity associated with shifting attention from task to task. All time recorded on a given day may be recorded in one entry and in certain situations may be recorded in one entry for all days spent on a matter. The rates on the schedule set out below are subject to change in accordance with the procedure described in “Exhibit A”. If Client declines to approve or pay increased rates, the Firm will have the right to withdraw as attorney for Client.
SECTION 7
COSTS AND OTHER CHARGES
A. General. The Firm will incur various costs and expenses in performing legal services under this Agreement. Client agrees to pay for all costs, disbursements and expenses in addition to the hourly fees. The costs and expenses commonly include postage, photocopying and other reproduction costs, travel costs, including parking, mileage, and transportation, service of process charges, filing fees, court and deposition reporters’ fees, jury fees, notary fees, deposition costs, messenger and other delivery fees, investigation expenses, consultants’ fees, expert witness, professional, mediator, arbitrator and/or special master fees and other similar items. Except for the items listed below, all costs and expenses will be charged at the Firm’s cost.
In-office photocopying (black/white copies) $0.25 per page In-office photocopying (color copies) $1.00 per page
Facsimile charges $1.00 per page
Mileage IRS Allowable Rate
B. Travel. Client agrees to pay transportation, meals, lodging and all other costs of any necessary out-of-town travel to the Firm’s personnel. Client will also be charged the hourly rates for the time the Firm’s personnel spend traveling.
C. Experts, Consultants and Investigators. To aid in the preparation or presentation of Client’s case, it may become necessary to hire expert witness, consultants or investigators. Client agrees to pay such fees and charges. The Firm will select any expert witnesses, consultants or investigators to be hired, and Client will be informed of persons chosen and their charges.
D. Court Action or Arbitration. If the matter involves a court action or arbitration, Client understands that Client may be required to pay fees or costs, or both, to other parties in the action. Any such payment will be entirely the responsibility of Client. 142
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SECTION 8
ESTIMATED FEES AND COSTS
From time to time, estimates of fees and costs likely to be incurred in a given matter or if a given course of action is pursued may be provided by the Firm. Any estimate provided to Client at any time is only an estimate and is not a flat fee or a not-to-exceed amount. Actual legal fees can vary widely depending upon the circumstances of the matter, including the number of meetings, the number of changes required to documents, and how much coordination with third parties is required to obtain information or for other purposes. The estimate also excludes any costs or amounts necessary to be paid to third (3rd) parties to complete the work, unless such fees or amount are specifically noted in the estimate. The Firm does not guarantee that actual fees and costs will fall within any estimate provided.
SECTION 9
NO GUARANTY OF OUTCOME
Nothing in this Agreement and nothing in the Firm’s statements to Client will be construed as a promise or guarantee about the outcome of the matter. While the Firm will make every effort to achieve favorable results for Client, the Firm makes no promise or guarantee of any result. The Firm’s comments about the outcome of the matter are expressions of opinion only.
SECTION 10
INDEPENDENT CONTRACTOR
Firm is an independent contractor. This Agreement does not create the relationship of employer and employee, a partnership, or a joint venture. Client shall not control or direct the details, means, methods, or processes by which Firm performs any services under this Agreement. Firm shall possess no authority with respect to any Client decision beyond rendition of such information, advice, or recommendations unless authorized by the Client or Client’s designated official(s). Firm shall be solely liable for and obligated to pay directly all applicable taxes, including federal and state income taxes and social security, arising out of Firm’s performance of services under this Agreement.
SECTION 11
LITIGATION REPRESENTATION
If the Firm represents Client in any litigation, the Firm will represent Client through trial and post-trial motions. This Agreement does not cover representation on appeal or in execution proceedings after judgment unless specifically included in the scope of representation above. Separate arrangements must be agreed to between the Firm and Client for appeals or for execution proceedings after judgment.
SECTION 12
TAX ADVICE AND REPRESENTATION
The Firm will not provide tax advice or representation with or before taxing agencies or authorities, however, we will be happy to work with your tax professional or CPA to coordinate results intended to implement their advice or strategies, but not in any way that could be construed to violate matters specified in the IRS Circular 230 Disclosure, which provides that any U.S. tax advice contained in a communication shall not be used for and cannot be used for: (i) purposes of avoiding any tax related penalties that may be imposed under Federal tax laws, or (ii) the promotion, marketing or recommending to another party of any transaction or matter for such purposes. 143
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SECTION 13
CONFLICTS OF INTEREST
Firm shall comply with all applicable laws and professional rules and standards relating to any known ethical conflict of interest involving Client and the matters upon which Firm is providing legal services under this Agreement. Firm shall not reveal Client’s confidential information except with the consent of the Client. Firm shall notify Client of any conflict of interest related to matters upon which it is providing legal services under this Agreement upon discovery of any such conflict. In the event that such conflict is not or cannot be waived or resolved, Client shall retain alternate counsel. IF CLIENT IS AWARE
OF ANY ACTUAL OR POTENTIAL CONFLICT, CLIENT MUST NOTIFY THE FIRM BEFORE SIGNING THIS AGREEMENT.
SECTION 14
ELECTRONIC RESOURCES AND CLOUD STORAGE
To increase the Firm’s efficiency for the Client, the Firm regularly makes use of email and cellular telephone communications. These technologies are not encrypted and although the Firm believes the risk is slight, there is some possibility that confidential communications with the Client could become compromised. The Firm also makes use of off-site computer storage facilities which, although such facilities are encrypted and password protected, does expose communications and material kept at the computer storage facility or “in the cloud” to possible compromise. By agreeing to the Firm’s representation, Client consents to the Firm’s use of these technologies.
SECTION 15
CLIENT FILES
At the termination of services under this Agreement, or as the Firm completes individual matters for Client and closes the active files for those matters, the Firm will release promptly to Client, upon Client’s request, all of Client’s papers and property as to the closed matters, subject to any protective order or nondisclosure agreement. After five (5) years have passed, since the termination of services under this Agreement or from the closing date of particular client matters under this Agreement, the Firm may dispose of Client’s papers and property. It may do so earlier upon notice to Client. If Client desires to have the Firm retain Client’s papers and property beyond five (5) years, after the termination of such services, Client must make separate arrangements with the Firm. “Client’s papers and property” include correspondence, deposition transcripts, exhibits, experts’ reports, legal documents, physical evidence, and other items reasonably necessary to Client’s representation, whether Client paid for them or not, to the extent necessary to avoid prejudicing Client’s interest, and including electronic versions of those documents as available. Client shall reimburse Firm for any reasonable expenses, including but not limited to staff time and third-party storage costs, incurred by Firm in storing Client’s files or in transferring files at the conclusion of the representation.
SECTION 16
WITHDRAWAL AND TERMINATION OF REPRESENTATION
The Client has the right to terminate the Firm as Client’s attorney at any time, in which case the Client will advise the Firm of that decision, in writing. The Firm reserves the right to withdraw from representing the Client, if the Client fails to follow the terms of this Agreement, if the Client has misrepresented or failed to disclose material facts to the Firm, or if the Client has not followed the Firm’s advice. If the Firm is required to file a motion to withdraw as attorney, the Client agrees that any of the above will constitute good cause for withdrawal. Good cause for withdrawal will also be any circumstance that would render the Firm’s continuing representation unlawful or unethical. On 144
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termination of the Firm, the Client will be responsible for obtaining new counsel and for paying the balance due to the Firm for costs and services rendered to the time of termination.
SECTION 17
INTEGRATION CLAUSE
This Agreement, when signed by Client, is the sole Agreement between the Firm and the Client .
No prior agreement, arrangement, or understandings pertaining to those matters is effective for any purpose. This Agreement may only be changed by a writing signed by both parties or an oral agreement but only to the extent that the parties perform the oral agreement.
SECTION 18
SEVERABILITY IN EVENT OF PARTIAL INVALIDITY
If any provision of this Agreement is held in whole or in part to be unenforceable for any reason, the remainder of that provision and of the entire Agreement will be severable and remain in effect.
SECTION 19
EFFECTIVE DATE
The effective date of this Agreement will be the date on which the Firm is in receipt of a copy of this Agreement, fully signed by Client, along with any advance deposit if one was requested. The attorney-client relationship will commence on the effective date of this Agreement, except that the terms of this Agreement and the attorney-client relationship will apply to any work that the Firm may have done for Client’s benefit before the date of this Agreement. THE FIRM HAS NO OBLIGATION TO PROVIDE LEGAL SERVICES, UNTIL YOU RETURN AN EXECUTED COPY OF THIS AGREEMENT TO THE FIRM. IF YOU
FAIL TO RETURN AN EXECUTED COPY OF THIS AGREEMENT TO THE FIRM, YOU ARE STILL OBLIGATED TO PAY FOR SERVICES PERFORMED AT YOUR REQUEST.
SECTION 20
MEDIATION
If a dispute arises out of or relating to any aspect of this Agreement between Client and Firm, or the breach thereof, and if the dispute cannot be settled through negotiation, Firm and Client agree to discuss in good faith the use of mediation before resorting to arbitration, litigation, or any other dispute resolution procedure.
SECTION 21
ARBITRATION
A. Arbitration of all Disputes Including Claims of Malpractice. Any controversy between the parties regarding the construction, application or performance of any services under this Agreement, and any claim arising out of or relating to this Agreement or its breach, shall be submitted to binding arbitration upon the written request of either party after the service of that request on the other party. The parties shall appoint one person to hear and determine the dispute. If the parties cannot agree, then the arbitration service Judicial Arbitration and Mediation Service (“JAMS”) shall be asked to choose an impartial arbitrator pursuant to their rules whose decision shall be final and conclusive on all parties. The Firm and Client shall each have the right of discovery in connection with any arbitration proceeding in accordance with Code of Civil Procedure Section 1283.05. The parties shall bear their own legal fees and costs for all claims. The sole and exclusive venue for the arbitration and or any legal dispute shall be San Joaquin County, California.
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B. Binding Arbitration. If there is any disagreement between the parties concerning fees, this Agreement or any other claim, including a claim of attorney malpractice, relating to the legal matter that arises out of the Firm’s legal representation, the Client agrees to submit that dispute to binding arbitration, under the rules of JAMS.
C. Alternative State Bar Arbitration of Fees. In any dispute subject to the jurisdiction of the State of California over attorney’s fees, charges, costs or expenses, Client has the right to elect arbitration pursuant to the fee arbitration procedures of the State Bar of California, as set forth in California Business and Professions Code Section 6200, et seq. rather than using the procedures set out in Subsection B of this Section. The State Bar of California procedures permit a trial after arbitration, unless the parties agree in writing, after the dispute has arisen, to be bound by the arbitration award. If, after receiving a notice of Client’s right to arbitrate, Client does not elect to proceed under the State Bar fee arbitration procedures, and file a request for fee arbitration within thirty (30) days, any dispute over fees, charges, costs or expenses, will be resolved by binding arbitration as provided in Subsection B of this Section.
D. Disclosures and Confirmation Regarding Arbitration. Because each party is giving up a right, Client is encouraged to have independent counsel of Client’s choice review these arbitration provisions and this entire Agreement before signing this Agreement. Client and the Firm confirm that they have read and understand Subsections A through D of this Section, and voluntarily agree to binding arbitration. In doing so, Client and the Firm voluntarily give up important constitutional rights to trial by judge or jury, as well as rights to an appeal.
Client _______/_______ The Firm ____________
SECTION 22
USE OF SCANNED AND ELECTRONIC SIGNATURES
By agreeing to the Firm’s representation, Client agrees that scanned counterparts of this Agreement that have been signed by and exchanged between Client and the Firm will be deemed binding and effective in the same manner as signed original documents.
AGREED AND ACCEPTED this day of , 2024.
_________________________________________________
Dominique Romo
City of Hughson
_______________________________________________ _______________________ Andrew J. Pinasco Date
Attorney at Law
ENCLOSED ARE TWO (2) ORIGINALS OF THIS AGREEMENT. IF THE TERMS OF THIS AGREEMENT MEET WITH YOUR APPROVAL, PLEASE SIGN ONE (1) ORIGINAL AGREEMENT AND RETURN TO ME IN THE ENCLOSED RETURN ENVELOPE. YOU MAY RETAIN THE OTHER ORIGINAL FOR YOUR FILE. IF PREFERRED, YOU MAY SEND THE SIGNED AGREEMENT TO THE FIRM BY FACSIMILE OR BY EMAIL IN PDF FORMAT.
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EXHIBIT“A”
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SCHEDULE OF FEES & CHARGES
A. Attorney Travel Charges. The Firm its applicable rate for General Legal Services, as described in Section B, below, for travel time to and from Client meetings (whether regular or special) and meetings with, or on behalf of, Client for which the Attorney is requested to attend in person relating to items not categorized as litigation matters.
Firm’s Litigation and Employment Legal Services rate shall apply to litigation services, including travel time, provided to Client.
B. General Legal Services. For performance of legal services contemplated by the Agreement, excepting performance of legal services set described in Section C of this Exhibit “A”, Client agrees to pay at the Firm in pursuant to the terms of the Agreement and in accordance with the Schedule of Fees listed below, which may be adjusted in as set forth in Section D below.
a. Shareholders and Of Counsel $325 per hour
b. Associates $260 per hour
c. Paralegals, Legal Interns, and Legal Assistants $160 per hour C. Litigation and Employment Legal Services. For legal services involving representation of the Client in employment matters or civil litigation to which Client is a party, Client agrees to pay $375 per hour, as may be adjusted in accordance with Section D below.
D. Compensation Adjustments. Commencing July 1, 2025, and every fiscal year thereafter, Firm may adjust by the greater of either the relevant local Consumer Price Index (“CPI”) increase or the prior twelve (12) months period, rounded to the nearest dollar, or ten ($10.00) dollars per hour (“Cost of Living Adjustment”). Further, the relevant local CPI shall be set by the CPI for all urban consumers in the San Francisco-Oakland-Hayward areas as published by the United States Government Bureau of Labor Statistics. Any increase to Firm’s billing rates in excess of the foregoing shall require approval by Client. Firm reserves the right to waive and/or delay implementation of any rate adjustment established pursuant to the terms of this Agreement.
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