City Council Agenda December 9, 2024
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AMERICANS WITH DISABILITIES ACT/CALIFORNIA BROWN ACT
NOTIFICATION FOR THE CITY OF HUGHSON
This Agenda shall be made available upon request in alternative formats to persons with a disability as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) and the Ralph M. Brown Act (California Government Code Section 54954.2).
Disabled or Special needs Accommodation: In compliance with the Americans with Disabilities Act, persons requesting a disability related modification or accommodation in order to participate in the meeting and/or if you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (209) 883-4054. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring that reasonable accommodations are made to provide accessibility to the meeting.
City of Hughson
CITY COUNCIL MEETING
Hughson City Hall – 7018 Pine Street Hughson, California MONDAY, DECEMBER 9, 2024 – 6:00 P.M.
CALL TO ORDER: Mayor George Carr
ROLL CALL: Mayor George Carr
Mayor Pro Tem Randy Crooker
Councilmember Samuel Rush
Councilmember Julie Ann Strain
Councilmember Alan McFadon
FLAG SALUTE: Mayor George Carr
AGENDA
HUGHSON CITY COUNCIL
How to participate in, or observe the Meeting:
• In person in the City Council Chambers and submit public comment when invited during the meeting. • Observe only via YouTube live, by accessing this link:
https://www.youtube.com/channel/UC-PwkdIrKoMmOJDzBSodu6A?view_as=subscriber If a technical issue arises with any streaming option, the City Council meeting will continue unless the meeting is being held pursuant to the provisions of Assembly Bill 2449. • In addition, recorded City Council meetings are posted on the City’s website the second business day following the meeting. Recorded videos can be accessed with the following link:
Upcoming Meetings | Hughson CA
1 City Council Agenda December 9, 2024
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INVOCATION: Hughson Ministerial Association
1. PUBLIC BUSINESS FROM THE FLOOR (No Action Can Be Taken):
Please limit presentations to five minutes. If you wish to speak regarding an item on the agenda, you may be asked to defer your remarks until the Council addresses the matter. Pursuant to California Government Code Section 54954.2(a)(3), no action or discussion may be undertaken on any item not appearing on the posted agenda, except that the City Council, or its staff, may briefly respond to comments or questions from members of the public, provide a reference to staff or other resources for factual information, or direct staff to place the issue on a future agenda.
2. PRESENTATIONS:
2.1: Proclaim January 9, 2025, as National Law Enforcement Appreciation Day.
3. CONSENT CALENDAR:
All items listed on the Consent Calendar are to be acted upon by a single action of the City Council unless otherwise requested by an audience member, or individual Councilmember, for special consideration. Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.
3.1: Approval of the Minutes of the Regular Meeting of November 25, 2024.
3.2: Approval of the 2025 City Council Meeting Calendar.
3.3: Approval of Annual Report of AB1600 Fees for Fiscal Year Ending June 30, 2024, and Adoption of Resolution No. 2024-41, Finding There Remains a Reasonable Relationship Between Current Needs for the City’s Development Impact Fees and the Purposes for Which They were Originally Charged.
3.4: Approval to Award the Downtown Lighting Installation Project to CLS Landscape and Concrete for a Total Cost of $87,900.00.
3.5: Approval to Award the Hughson Avenue Sidewalk Repair Project to MHK Construction in an Amount Not to Exceed $102,746.00.
4. UNFINISHED BUSINESS: NONE.
5. PUBLIC HEARING: NONE.
6. NEW BUSINESS:
6.1: Authorize the Mayor to Execute a Deferred Improvement and Utility Connection Agreement with Forever in Stone, Inclusive of Any Edits from the City Attorney, Authorizing the Deferral of Curb, Sidewalk, and Gutter Improvements and Authorizing the Utilization of a Private Well and Septic System at 3100 Santa Fe Avenue. 2 City Council Agenda December 9, 2024
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6.2: Consider the Purchase of Real Property Located at 6712 Pine Street, Hughson California 95326.
7. CORRESPONDENCE:
7.1: Annual List of Accepted Donations.
8. ELECTION RESULTS:
8.1: Declaring the Results of the Consolidated General Municipal Election.
A: Adoption of Resolution No. 2024-42, Declaring the Results of the Consolidated General Municipal Election Held on November 5, 2024.
B: Recognition of Hughson City Council Member Samuel Rush.
C: City Clerk to Administer the Oath of Office to Newly Elected Council Members Alan McFadon and Susana Vasquez.
D: Seating and Roll Call of New Hughson City Council:
Mayor George Carr
Councilmember Randy Crooker
Councilmember Julie Ann Strain
Councilmember Alan McFadon
Councilmember Susana Vasquez
8.2: Appointment of Mayor Pro Tem of the Hughson City Council.
9. COMMENTS:
A brief report on notable attendance at a meeting, or conference, or other notable topics of City business shall be made. The Brown Act does not allow for discussion or action of items by the City Council during this time.
9.1: Staff Reports and Comments:
City Manager
City Clerk
Director of Finance
Community Development Director
Police Services
City Attorney
9.2: Mayor/Council Comments:
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10. CLOSED SESSION:
10.1: CONFERENCE WITH REAL PROEPRTY NEGOTIATORS
Property: 6712 Pine St. Hughson, CA 95326-8071
Agency Negotiator: Dominique Romo
Negotiating Party: Arrieta Rogelio
Under Negotiation: Price and Terms of Payment
11. ADJOURNMENT:
The next City Council meeting is scheduled for January 13, 2025, at 6:00 pm.
In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the office of the City Clerk at Hughson City Hall during normal business hours. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on the agenda.
Notice Regarding Non-English Speakers:
Pursuant to California Constitution Article III, Section IV, establishing English as the official language for the State of California, and in accordance with California Code of Civil Procedures Section 185, which requires proceedings before any State Court to be in English, notice is hereby given that all proceedings before the City of Hughson City Council shall be in English and anyone wishing to address the Council is required to have a translator present who will take an oath to make an accurate translation from any language not English into the English language.
UPCOMING EVENTS:
December 9 City/School 2+2 Committee Meeting, Hughson City Hall, 4:30PM December 10 City/Fire 2+2 Committee Meeting, Fire District Office, 5:30PM December 14 Operation Santa – Light Up The Town
December 15 Operation Santa – Light Up The Town
December 20 Operation Santa – Light Up The Town
December 22 Operation Santa – Light Up The Town
December 24
– January 1 Holiday Closure – City Hall Closed
AFFIDAVIT OF POSTING
Date: December 6, 2024 Time: 4:00PM
Name: Ashton Gose Title: City Clerk
4 Meeting Date: December 9, 2024
Subject: Proclaim January 9, 2025, as National Law Enforcement Appreciation Day
Presented By: George Carr, Mayor
Approved By: __________________________
City Manager
Staff Recommendation:
Proclaim January 9, 2025, as National Law Enforcement Appreciation Day.
Discussion:
National Law Enforcement Appreciation Day is a day of recognition that falls on January 9th each year. National Law Enforcement Appreciation Day provides an opportunity for community members to come together and show appreciation for their local law enforcement. It is a day in which citizens can take the time to show police officers that their work is appreciated and that they understand how difficult their job can be. National Law Enforcement Appreciation Day is a day to recognize the women and men that have dedicated their law enforcement careers to promoting safety in our communities.
Fiscal Impact:
Costs associated with the recognition of the Hughson Police Services staff will be covered with the approved budget for the City Employee Appreciation and Recognition Program.
CITY COUNCIL AGENDA ITEM NO. 2.1
SECTION 2: PRESENTATIONS
5 Proclamation CITY OF HUGHSON
National Law Enforcement Appreciation Day
January 9, 2025
WHEREAS, the health and safety of all Hughson residents is important to the happiness, prosperity and well-being of our families and communities; and
WHEREAS, the members of the law enforcement agency of the Stanislaus County Sheriff’s Department play an essential role in safeguarding the rights and freedoms of the citizens of the City of Hughson; and
WHEREAS, it is important that all citizens know and understand the duties, responsibilities, hazards, and sacrifices of their law enforcement agency, and that members of our law enforcement agency recognize their duty to serve the people by safeguarding life and property, by protecting them against violence and disorder, and by protecting the innocent against deception and the weak against oppression; and
WHEREAS, we appreciate the extraordinary efforts and sacrifices made by officers and their family members on a daily basis in order to protect our schools, workplaces, roadways, homes, and visitors; and WHEREAS, the City of Hughson, in partnership with other organizations, will now promote National Law Enforcement Appreciation Day each year to show law enforcement officers that citizens recognize the difficult career they have chosen in public service to us all.
NOW, THEREFORE, BE IT PROCLAIMED by the Mayor and City Council that we recognize and extend appreciation to our dedicated and skilled law enforcement officers and hereby proclaim January 9, 2025 as “National Law Enforcement Appreciation Day”.
______________________________
GEORGE CARR
MAYOR OF THE CITY OF HUGHSON
December 9, 2024
6 Meeting Date: December 9, 2024
Subject: Approval of the City Council Minutes
Presented By: Ashton Gose, City Clerk
Approved By:
____________________________
City Manager
______________________________________________________________________ Staff Recommendation:
Approve the Minutes of the regular Meeting of November 25, 2024.
CITY COUNCIL AGENDA ITEM NO. 3.1
SECTION 3: CONSENT CALENDAR
7 City Council Minutes November 25, 2024
1 MINUTES
City of Hughson
CITY COUNCIL MEETING
Hughson City Hall – 7018 Pine Street
Hughson, California
MONDAY, NOVEMBER 25, 2024 – 6:00 P.M.
CALL TO ORDER: Mayor George Carr
ROLL CALL:
Present: Mayor George Carr
Mayor Pro Tem Randy Crooker
Councilmember Alan McFadon
Councilmember Samuel Rush
Councilmember Julie Ann Strain
Staff Present: Dominique Romo, City Manager
Tom Terpstra, Deputy City Attorney
Ashton Gose, City Clerk
Jose Vasquez, Public Works Superintendent
Sarah Chavarin, Accounting Manager
Lloyd MacKinnon, Chief of Police
________________________________________________________________
1. PUBLIC BUSINESS FROM THE FLOOR (No Action Taken):
Scott Yerzy and one other representative from United Pavement Maintenance (UPM) expressed concern about a building project delay.
Fidencio Jimenez with Jimenez Tires and Trucking expressed concern about a building project delay.
Elwyn Heinen with Advanced Design Group, Inc. expressed concern about a building project delay.
HUGHSON CITY COUNCIL
8 City Council Minutes November 25, 2024
2 Barbara Swier expressed concerns about debris and leaves in the streets and the Citywide Surface Improvements.
A representative with Roland Construction expressed concern about a building project delay.
2. PRESENTATIONS:
2.1: Recognition of Stephen Qualls – Retired Regional Affairs Manager for the League of California Cities.
Mayor Carr recognized Stephen Qualls and his years of service to the City and community.
3. CONSENT CALENDAR:
3.1: Approval of the Minutes of the Special Meeting of November 12, 2024.
3.2: Approval of the Warrants.
3.3: Approval to Award and Install Tree Lighting along Hughson Avenue to Placido’s Christmas Lights, for $16,180.00 and Approve the Purchase of six (6) new Street Light Poles for install along Hughson Avenue, for $27,438.00, for a total cost of $43,618.00.
Councilmember Rush pulled Item 3.3 from the Consent Calendar for special consideration.
CARR/McFADON 5-0-0-0 motion passes to approve the Consent Calendar, excluding Item 3.3, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
Councilmember Rush wanted to confirm the location of the installation of new street light poles.
Barbara Swier commented on the item.
STRAIN/RUSH 5-0-0-0 motion passes to approve Consent Calendar Item
3.3, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
4. UNFINISHED BUSINESS: NONE
9 City Council Minutes November 25, 2024
3 5. PUBLIC HEARING: NONE.
6. NEW BUSINESS: NONE.
7. CORRESPONDENCE: NONE.
8. COMMENTS:
8.1: Staff Reports and/or Comments:
City Manager Romo updated the Council on her attendance at the Chamber of Commerce meeting, the Arboretum Fall Festival, the Civic Center Project Community meeting, the Ministerial Association Leadership Breakfast, and the Stanislaus Animal Services Agency briefing. She then provided updates regarding the Christmas Parade, AB1600 Report, and the status of the recognition of the girls flag football team.
City Clerk Gose informed the City Council that the November 5, 2024, General Election would be certified by the Stanislaus County Clerk-Recorder & Registrar of Voter on December 3, 2024.
Chief MacKinnon provided the latest statistical report for Hughson Police Services.
8.2: Council Member/Mayor Comments:
Councilmember McFadon updated the Council on his attendance at the Dennis Wallace Memorial Balloon Release.
Councilmember Rush requested the Hughson Youth Football teams be recognized at a future meeting.
Councilmember Strain updated the Council on her attendance at the Trunk, or Tent and Treat, the Hughson Arboretum Fall Festival, Coffee with the Superintendent, a Civic Center Project Community meeting, a Hughson Ministerial Association Leadership Breakfast, and the Dennis Wallace Memorial Balloon Release since the last meeting. She thanked staff for their continued hard work.
Mayor Pro Tem Crooker thanked Public Works staff and Police Services for their continued hard work.
Mayor Carr provided a reminder regarding the Hughson FFA Breakfast and the Christmas Parade on December 7, 2024. He also provided a reminder regarding Operation Santa which starts on December 8, 2024.
9. CLOSED SESSION TO DISCUSS THE FOLLOWING: NONE.
10 City Council Minutes November 25, 2024
4 10. ADJOURNMENT:
STRAIN/RUSH 5-0-0-0 motion passes to adjourn the November 25, 2024, meeting at 6:42PM, with the following roll call vote:
CROOKER RUSH STRAIN McFADON CARR
AYE AYE AYE AYE AYE
APPROVED:
_____________________
GEORGE CARR, Mayor
ATTEST:
________________________
ASHTON GOSE, City Clerk
11 Meeting Date: December 9, 2024
Subject: Approve the 2025 City Council Meeting Calendar Presented By: Ashton Gose, Executive Assistant/City Clerk Approved By: __________________________
Dominique Romo, City Manager
Staff Recommendation:
Approve the 2025 City Council Meeting Calendar.
Discussion:
Per Hughson Municipal Code Section 2.04.010, the City Council shall meet regularly twice a month on the second and fourth Mondays, at the hour of 6:00 p.m. If a holiday falls on the second or fourth Monday, a regularly scheduled meeting would be moved to the following Tuesday. For the calendar year 2025, Memorial Day will be observed on Monday, May 26, 2025, moving the regularly scheduled meeting to Tuesday, May 27, 2025.
As in past years, the regularly scheduled meeting on the fourth Monday in December will be canceled.
Fiscal Impact:
There is no fiscal impact associated with this item.
CITY COUNCIL AGENDA ITEM NO. 3.2
SECTION 3: CONSENT CALENDAR
12 Agenda Item 3.3
Approved 12/9/2024
CITY OF HUGHSON
2025 CITY COUNCIL MEETING CALENDAR
The City Council meets in regular session the Second and Fourth Monday of each month at 6:00 p.m. in the City Council Chambers (Hughson City Hall 7018 Pine Street, Hughson).
Note: *Special City Council meetings will be posted and conducted on an as needed basis, unless a regular meeting must be rescheduled due to a holiday, as referenced below.
January 13 6:00 PM City Hall
January 27 6:00 PM City Hall
February 10 6:00 PM City Hall
February 24 6:00 PM City Hall
March 10 6:00 PM City Hall
March 24 6:00 PM City Hall
April 14 6:00 PM City Hall
April 28 6:00 PM City Hall
May 12 6:00 PM City Hall
*May 27 6:00 PM City Hall
June 9 6:00 PM City Hall
June 23 6:00 PM City Hall
July 14 6:00 PM City Hall
July 28 6:00 PM City Hall
August 11 6:00 PM City Hall
August 25 6:00 PM City Hall
September 8 6:00 PM City Hall
September 22 6:00 PM City Hall
October 13 6:00 PM City Hall
October 27 6:00 PM City Hall
November 10 6:00 PM City Hall
November 24 6:00 PM City Hall
December 8 6:00 PM City Hall
December 22 Cancelled Cancelled
Annual State of the City Address: March 5, 2025
13 Meeting Date: December 9, 2024
Subject: Approval of Annual Report of AB1600 Fees for Fiscal Year Ending June 30, 2024, and Adoption of Resolution No. 2024-41, Finding There Remains a Reasonable Relationship Between Current Needs for the City’s Development Impact Fees and the Purposes for Which They Were Originally Charged
Enclosure: Fiscal Year 2023-24 AB 1600 Report, “Exhibit A” Presented By: Kim Weimer, Director of Finance & Administrative Services Approved By: ____________________________
City Manager
Staff Recommendation:
Adopt Resolution No. 2024-41, Approving the AB1600 Annual Report for the year ending June 30, 2024, finding there remains a reasonable relationship between current needs for the City’s Development Impact Fees and the purposes for which they were originally charged.
Background and Overview:
In 1978, following the passage of Proposition 13, many cities began charging fees on new developments to fund public improvements and services such as streets, park facilities, sewers, water, and storm drains. These fees are commonly known as development impact fees. To ensure that these fees were spent in a timely manner and on projects for which they were being collected, the State Legislature passed a bill known as AB1600 (Mitigation Fee Act). This bill applies to developer fees that were increased or imposed on or after January 1, 1989. AB1600 enacts Sections 66000-66008 of the California Government Code, which generally contains four requirements:
1. A local jurisdiction must follow the process set forth in the bill and make certain determinations regarding the purpose and use of the fees and establish a “nexus” or connection between a development project or class of project and the public improvement.
CITY COUNCIL AGENDA ITEM NO. 3.3
SECTION 3: CONSENT CALENDAR
14 2. The fee revenue must be segregated from the general fund to avoid commingling of public improvement fees and the general fund.
3. If a local jurisdiction has had possession of a developer fee for five or more years and has not committed that money to a project or spent that money, then it must make findings describing the continuing need for that money. In addition, an annual report must be made of fees collected, interest earned, projects on which fees were expended, and any transfers for loans from the fee account. This report is to be reviewed by the local agency assessing the fees.
4. If a local jurisdiction cannot make the findings required under paragraph three, the City must refund the fees collected.
Discussion:
The City of Hughson scheduled fees covered by AB1600, and documented in the attached report, include the following:
• Fund 220 – Sewer Capacity Fee
• Fund 250 – Water Capacity Fee
• Fund 370 – Community Enhancement Development Impact Fee • Fund 450 – Storm Drain Development Impact Fee
• Fund 451 – Public Facility Development Impact Fee
• Fund 452 – Public Facility Streets Development Impact Fee • Fund 453 – Park Development Impact Fee
• Fund 454 – Parkland In Lieu
City staff examined each of the funds for the capacity and impact fees listed above to determine if any development fees remain unexpended five years or more after receipt.
Based on the analysis, no refunds are due. Unexpended fund balances represent fees collected for respective Council approved projects which will be financed and implemented when financially feasible or practical.
Sewer Capacity Fees Fund 220
The sewer capacity fee is assessed to recover the costs of building the infrastructure necessary to extend sewer service to new development. Extended periods are necessary to achieve sufficient resources to finance the costs of Sewer Capital Improvement projects.
Accordingly, a need exists to continue the ongoing collection of this impact fee as well as the preservation of unspent balances for expected future project needs.
Water Capacity Fees Fund 250
The water capacity fee is assessed to recover the costs of building infrastructure necessary to extend water delivery service to new development. Extended periods are necessary to achieve sufficient resources to finance the costs of Water Capital Improvement projects.
Accordingly, a need exists to continue the ongoing collection of this impact fee as well as the preservation of unspent balances for expected future project needs. 15 Community Enhancement Fund-370
The community enhancement impact fee is designed to fund improvements to the City’s visual and aesthetic appeal. With this funding the City can provide new landscaping, signs, statues, and other visible improvements that bring older areas of the City more in line with the newly developed sections. The Downtown Improvement Project will be funded by these fees. Extended periods are necessary to achieve sufficient resources to finance the costs of community enhancement projects. Accordingly, a need exists to continue the ongoing collection of this impact fee as well as the preservation of unspent balances for expected future project needs.
Storm Drain Fund 450
The storm drain impact fee is designed to recover the costs associated with the provision and expansion of storm drainage infrastructure. CIP project that will be funded using these fees are the trash capture systems needed to be in compliance with the State of California requirements. Extended periods are necessary to achieve sufficient resources to finance the costs of storm drainage infrastructure. Accordingly, a need exists to continue the ongoing collection of this impact fee as well as the preservation of unspent balances for expected future project needs. For 2023/24 $200,464 was spent updating storm drains, removal of trees, and a portion of the cost of the new Vac Con truck.
Public Facility Development Fund 451
The public facilities impact fee is designed to recover the costs of providing general civil facilities such as City Hall, Corporation Yard, and community centers. Extended periods are necessary to achieve sufficient resources to finance the cost of facility development.
Accordingly, a need exists to continue the ongoing collection of this impact fee as well as the preservation of unspent balances for expected future project needs. For 2023/24 $5,000 was spent towards the purchase of 2312 Charles Street.
Public Facility Streets Development Impact Fee Fund 452 The public facility streets development impact fee is assessed to recover the costs of building infrastructure necessary to extend public roadways to new development. CIP projects that will be funded from this fee include the street surface improvement project, the Whitmore pedestrian crossing, and the Whitmore reconstruction. Extended periods are necessary to achieve sufficient resources to finance the costs of development projects.
Accordingly, a need exists to continue the ongoing collection of this impact fee as well as the preservation of unspent balances for expected future project needs.
Park Development Fund 453
The park development impact fee is assessed to recover the costs of providing parks for future residents. Future projects such as lighting park development can be funded from these fees. Extended periods are necessary to achieve sufficient resources to finance the cost of park development. Accordingly, a need exists to continue the ongoing collection of this impact fee as well as the preservation of unspent balances for expected future project needs. For 2023/24 $778,808 was spent at Lebright Park including new restrooms/concession stand, ADA walkways, paving & striping of parking lot, and new cameras.
16 Park In Lieu Fund 454
The Quimby Act allows the City to require that new developments set aside some amount of land (between three and five acres per 1000 people) for the purpose of providing parkland. In Lieu Impact Fees provide funds for the City to procure parkland. The City continues to explore opportunities to expand its park acreage to meet local needs as identified in community focus group sessions. Extended periods are necessary to achieve sufficient resources to finance the costs of parkland. Accordingly, a need exists to continue the ongoing collection of this impact fee as well as the preservation of unspent balances for expected future project needs. For 2023/24 $39,998 was spent on installing new sewer lines at Lebright Park.
Summary:
To comply with AB1600, the City Council must make the findings that there is a reasonable relationship between the current need for the fees and the purposes for which they were charged. It is important these findings can be and are made to ensure continuance of funding resources for these important programs.
Although AB1600 requires fees collected from developers to be expended within five years, the law also allows exceptions. Exceptions are provided in recognition that some projects require an extended planning period. There can be several reasons for reasonable exceptions including project costs being of a magnitude necessitating a greater than fiveyear timeframe to accumulate sufficient funds or necessary matching funds not being available within the five-year timeframe. The City has referenced projects demonstrating there remains a nexus between current needs of unspent development impact fees and the purposes for which they were originally established.
Public Availability of this Report:
This report was posted on the City’s website on November 22, 2024, and available for public review at City Hall, at least 15 days prior to the Council meeting in accordance with AB 1600 requirements.
Fiscal Impact:
The beginning balance as of July 1, 2023, for the City of Hughson development impact fees totaled $5,856,180. The ending balance as of June 30, 2024, totals $6,464,340 for an increase of $608,160. The acceptance of this report, including the attached Resolution, has no direct fiscal or budgetary impact on the City of Hughson, provided the collected impact fees are retained.
17 CITY OF HUGHSON
CITY COUNCIL
RESOLUTION NO. 2024-41
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON APPROVING THE AB 1600
ANNUAL REPORT AND FINDING THERE REMAINS A REASONABLE RELATIONSHIP BETWEEN CURRENT NEEDS FOR THE CITY’S DEVELOPMENT IMPACT FEES AND THE PURPOSES FOR WHICH THEY WERE ORIGINALLY CHARGED (GOVERNMENT CODE SECTION 66000 ET. SEQ.) RELATED TO THE CITY’S ANNUAL REPORT ON DEVELOPMENT IMPACT FEES FOR THE FISCAL YEAR ENDED JUNE 30, 2024
WHEREAS, the City of Hughson has been authorized by Resolution to establish and collect development impact fees; and
WHEREAS, the City has established discrete accounts and fees to finance the construction of improvements as mitigation measures for continued development within the City; and WHEREAS, the City prioritizes improvements and allocates funds during the budget cycle to construct improvements as mitigation for continued development in the City; and WHEREAS, improvements are scheduled to be constructed over time as sufficient funds become available; and
WHEREAS, there continues to be a distinct nexus between continued development and the necessity to mitigate development impacts; and
WHEREAS, fees collected in Storm Drain, Community Enhancement, Facility Development, Park In-Lieu, Parks Development, Sewer Capacity, Public Facility Streets, and Water Capacity fund accounts have not been expended in a timeframe exceeding five years, however are still necessary pursuant to AB1600 for the purpose in which they are collected, as project costs exceed current available resources and it will thus take longer to collect the necessary funds.
NOW, THEREFORE, BE IT RESOLVED that the Hughson City Council hereby:
Find and Accepts the above Recitals as fact, approves the City’s AB1600 Report for Fiscal Year 2023- 24, as reflected in Exhibit “A”, and does find there remains a reasonable relationship between the current need for the impact fees and the purposes for which they were originally collected.
PASSED AND ADOPTED by the Hughson City Council at a regular meeting thereof held on December 9, 2024, by the following vote:
»
»
»
18 AYES:
NOES:
ABSTENTIONS:
ABSENT:
APPROVED:
__________________________
GEORGE CARR, Mayor
ATTEST:
_______________________
ASHTON GOSE, City Clerk
19 Exhibit A
City of Hughson, California
Development Impact Fees and Water Capacity Fees
Report
2023-2024
Made Pursuant to Government Code
Section 66000 et seq.
20 2
On July 24, 2006, the Hughson City Council held a public hearing and adopted Resolution No. 06- 114, a Resolution of the Hughson City Council accepting and adopting the Development Impact Fee Nexus Study prepared by the firm of Bartle Wells. The Resolution and the Nexus Study is available at: 1306 (cityofhughsonca.gov).
The Nexus Study, dated July 18, 2006, outlines the existing development impact fees, a brief description of the type of fee, growth projections, capital improvements, existing assets, a listing of insured capital assets, and each Impact Fee: Public Facilities, Storm Drainage, Sewer, Water, Street Improvement, Park Development, Park In-Lieu, and Community Enhancement Fees. In addition, on August 13, 2007, Resolution No. 07-198 updated the Wastewater Development Impact Fee
The Nexus Study recommends that all fees be updated annually to account for changes in the cost of materials and labor, indexing them to changes in the Engineering News Record-Construction Cost Index (ENR-CCI) This index measures changes in the relative cost of building public infrastructure such as roads, sewers, and water systems. The ENR-CCI for the Bay Area as of June 2006 was 8440.73. To calculate the change, the ENR-CCI for the Bay Area each June should be used to adjust the fees by the percentage change in the index from the previous June. Through the years, fees have not been adjusted by the ENR-CCI; however, in July 2023 the ENR-CCI is 15369.76, an increase of 82%.
Resolution 07-198 adopted a new Nexus Study for Wastewater Development Impact Fee; the study is available at: 1301 (cityofhughsonca.gov)
Within 180 days after the last day of each fiscal year, the local agency must make available to the public the following information:
• A brief description of the type of fee in the fund
• the Amount of the fee
• The beginning and ending balance of the fund
• The amount of the fees collected, and the interest earned • identification of each of the public improvements on which the fees were expended and the amount of fees expended on the improvement compared to the total cost • Approximate date by which construction will commence if sufficient funds have been collected
• Description of each interfund transfer or loan
• Amount of any refunds
Link to the City of Hughson’s Fee Schedule: https://www.cityofhughsonca.gov/media/886 21 3
Development Impact Fees and Capacity Fees Fund Listing
Community Enhancement Impact Fee – The purpose of this fee is to fund improvements to the City’s visual and aesthetic appeal. In particular, it would be collected to provide new landscaping, signs, statues, and other visible improvements that bring older areas of the City more in line with the newly developed sections.
Park Development Impact Fee – The fee is assessed to recover the costs of providing parks for future residents.
Park In-Lieu Impact Fee – The Quimby Act allows the City to require that new development set aside some amount of land (between 3 and 5 acres/1,000 people) for the purpose of providing park land.
Public Facilities – The public facilities impact fee is designed to recover the costs of providing general civic facilities such as City Hall and community centers, including future improvements, extensive renovations, and remodeling.
Sewer Capacity – The Sewer fee is assessed to recover the costs of infrastructure associated with necessary to extending sewer service related to increased development and the Nexus Study adopted on August 13, 2007, updated the fee to ensure that new growth is adequately mitigating its impacts on the City by providing for adequate capacity in the wastewater treatment plant.
Storm Drainage – The storm drainage impact fee is designed to recover the costs associated with the provision and expansion of storm drainage infrastructure.
Street Improvement – the street improvement impact fee is assessed to recover the costs associated with providing street and traffic improvements related to increased population and vehicle trips due to new development.
Water Capacity – The water fee is assessed to recover the costs of the infrastructure associated with extending water service related to increased development. 22 4
Community Enhancement Impact Fee – Fund 370
A brief description of the type of fee in the fund
The purpose of this fee is to fund improvements to the City’s visual and aesthetic appeal. In particular, it would be collected to provide new landscaping, signs, statues, and other visible improvements that bring older areas of the City more in line with the newly developed sections.
The amount of the fee
Single-family residence $ 1,008
Multi-family residence $ 605
Commercial/retail, per 1000 square
feet
$ 593
Industrial/office, per 1,000 square feet $ 336
The beginning and ending balance of the fund
Beginning Balance $281,785
Ending Balance $385,850
The amount of the fees collected, and the interest earned Fees Collected $75,972
Downtown Revitalization $27,750
Interest Earned $413
Identification of each of the public improvements on which the fees were expended and the amount of fees expended on the improvement compared to the total cost Water & Wastewater Cap Fee Study $70
Approximate date by which construction will commence if sufficient funds have been collected
1. Citywide beautification project, start date 25/26 Fiscal year Description of each interfund transfer or loan
No interfund transfers or loans were from this account or fund.
Amount of any refunds
No refunds made.
23 5
Park Development Impact Fee – Fund 453
A brief description of the type of fee in the fund
This fee is assessed to recover the costs of providing parks for future residents The amount of the fee
Single-family residence $ 2,667
Multi-family residence $ 1,600
The beginning and ending balance of the fund
Beginning Balance $576,561
Ending Balance -$201,609
The amount of the fees collected, and the interest earned Fees Collected $0
Interest Earned $638
Identification of each of the public improvements on which the fees were expended and the amount of fees expended on the improvement compared to the total cost
1. Amount of Fees Expended $778,808 Total Cost of Improvement $778,738 A total of $778,738 wasspent on the Lebright Field ADA walkways, adding a new concession stand and restroom, cameras, storm drainage, paving & striping of parking lot and lighting.
Water & Wastewater Cap Fee Study $70
Description of each interfund transfer or loan
No interfund transfers or loans were made from this account Amount of any refunds
No refunds made.
24 6
Park In-Lieu Impact Fee – Fund 454
A brief description of the type of fee in the fund
The Quimby Act allows the City to require that new development set aside some amount of land (between 3 and 5 acres/1,000 people) for the purpose of providing parkland.
The amount of the fee
Single-family residence $ 1,991
Multi-family residence $ 1,194
The beginning and ending balance of the fund
Beginning Balance $682,153
Ending Balance $643,057
The amount of the fees collected, and the interest earned Fees Collected $0
Interest Earned $972
Identification of each of the public improvements on which the fees were expended and the amount of fees expended on the improvement compared to the total cost Lebright 6” sewer line installed - $39,998
Water & Wastewater Cap Fee Study $70
Approximate date by which construction will commence if sufficient funds have been collected Capital Improvements with Estimated Dates of Construction:
1. Purchase of land for parks, estimated construction will begin when enough funds have been collected.
Description of each interfund transfer or loan
No interfund transfers or loans were made from this account.
Amount of any refunds
No refunds made.
25 7
Public Facilities – Fund 451
A brief description of the type of fee in the fund
The public facilities impact fee is designed to recover the costs of providing general civic facilities such as City Hall and community centers, including future improvements, extensive renovations and remodeling.
The amount of the fee
Single-family residence $ 3,050
Multi-family residence $ 3,050
Commercial/retail, per 1000 square
feet
$ 1,794
Industrial/office, per 1,000 square
feet
$ 1,017
The beginning and ending balance of the fund
Beginning Balance $1,772,781
Ending Balance $1,950,208
The amount of the fees collected, and the interest earned Fees Collected $179,950
Interest Earned $2,547
Identification of each of the public improvements on which the fees were expended and the amount of fees expended on the improvement compared to the total cost Amount of Fees Expended: $5,070
Fees spent 23/24 - $5,000 deposit on 2312 Charles Street (land) Water & Wastewater Cap Fee Study $70
Approximate date by which construction will commence if sufficient funds have been collected Capital Improvements with Estimated Dates of Construction:
Property purchase, estimated start date of 29/30 for construction of new Civic Center/Public Safety Center.
Description of each interfund transfer or loan
No interfund transfers or loans were made from this account Amount of any refunds
No refunds made.
26 8
Sewer Capacity – Fund 220
A brief description of the type of fee in the fund
The Sewer fee is assessed to recover the costs of infrastructure associated with necessary to extending sewer service related to increased development and the Nexus Study adopted on August 13, 2007 updated the fee to ensure that new growth is adequately mitigating its impacts on the City by providing for adequate capacity in the wastewater treatment plant.
The amount of the fee
Single-family residence $ 13,755
Multi-family residence $ 9,628
Retail/services (per 1000 square feet) $ 11,967
Offices (per 1,000 square feet) $ 7,290
Service Commercial (per 1,000 square feet) $ 6,877
Industrial (per 1,000 square feet) $ 6,465
The beginning and ending balance of the fund
Beginning Balance $637,485
Adjustment1
$(114,514)
Adjusted Beginning Balance $522,971
Ending Balance $1,096,445
1 Reclassified fixed asset from Fund 220 Sewer Capacity to Fund 215 Sewer Fixed Asset Replacement The amount of the fees collected, and the interest earned Fees Collected $825,300
Interest Earned $760
Identification of each of the public improvements on which the fees were expended and the amount of fees expended on the improvement compared to the total cost Amount of fees expended:
Water & Wastewater Cap Fee Study $70
Approximate date by which construction will commence if sufficient funds have been collected Capital Improvements with Estimated Dates of Construction:
1. Debt service payment
2. Sewer upgrades to provide adequate capacity for Wells 9 & 10, estimated start date of 2025/26
Description of each interfund transfer or loan
Quarterly transfers of $63,129 were made to Fund 210 Sewer for a total of $252,516 to help cover cost of debt repayment.
Amount of any refunds No refunds made.
27 9
Storm Drainage – Fund 450
A brief description of the type of fee in the fund
The storm drainage impact fee is designed to recover the costs associated with the provision and expansion of storm drainage infrastructure.
The amount of the fee
Single-family residential, per dwelling unit $ 2,814
Multiple-family residential, per dwelling unit $ 2,189
Commercial/retail, per 1,000 square feet $ 3,272
Industrial/office, per 1,000 square feet $ 1,781
The beginning and ending balance of the fund
Beginning Balance $854,343
Adjustment2 -$489
Adjusted Beginning Balance $853,854
Ending Balance $820,651
2 Reclassified old Accounts Payable debit balance from 2017 The amount of the fees collected, and the interest earned Fees Collected $166,026
Interest Earned $1,235
Identification of each of the public improvements on which the fees were expended and the amount of fees expended on the improvement compared to the total cost Amount of Fees Expended: $200,464
Vac-Con Truck Purchase $112,778
Lebright storm drains $81,486
Lebright, remove & grind trees $6,200
Approximate date by which construction will commence if sufficient funds have been collected Capital Improvements with Estimated Dates of Construction:
1. Trash capture systems, estimated start date of 25/26 Description of each interfund transfer or loan
No interfund transfers or loans were made from this account Amount of any refunds
No refunds made.
28 10
Street Improvement – Fund 452
A brief description of the type of fee in the fund
The street improvement impact fee is assessed to recover the costs associated with providing street and traffic improvements related to increased population and vehicle trips due to new development.
The amount of the fee
Single-family residential, per unit $ 4,101
Multiple-family residential, per unit $ 2,778
Commercial/retail, per 1,000 square feet $ 6,625
Industrial/office, per 1,000 square feet $ 2,760
The beginning and ending balance of the fund
Beginning Balance $605,811
Ending Balance $726,719
The amount of the fees collected, and the interest earned Fees Collected $120,979
Interest Earned $0
Identification of each of the public improvements on which the fees were expended and the amount of fees expended on the improvement compared to the total cost Amount of fees expended:
Water & Wastewater Cap Fee Study $70
Approximate date by which construction will commence if sufficient funds have been collected Capital Improvements with Estimated Dates of Construction:
1. Whitmore pedestrian crossing, estimated start date of December 2025/2026
2. Whitmore reconstruction, estimated start date of 2025/2026 Description of each interfund transfer or loan
No interfund transfers or loans were made from this account Amount of any refunds
No refunds made.
29 11
Water Capacity – Fund 250
A brief description of the type of fee in the fund
The water fee is assessed to recover the costs of the infrastructure associated with extending water service related to increased development.
The amount of the fee
Meter Size Fee
5/8 x 3/4” $ 3,803
3/4” $ 5,705
1” $ 9,508
1-1/2” $ 19,015
2 $ 30,424
3 $ 57,045
4 $ 95,075
6 $ 190,150
8 $ 304,240
10” & 12” $ 437,345
The beginning and ending balance of the fund
Beginning Balance -$312,091
Adjustment3 872,357
Adjusted Beginning Balance $560,265
Ending Balance $1,043,019
3 Reclassified water tank loan to Fund 240 Water
The amount of the fees collected, and the interest earned Fees Collected $482,824
Interest Earned $0
Identification of each of the public improvements on which the fees were expended and the amount of fees expended on the improvement compared to the total cost Amount of fees expended:
Water & Wastewater Cap Fee Study $70
Approximate date by which construction will commence if sufficient funds have been collected Capital Improvements with Estimated Dates of Construction: Water Capacity Infrastructure Improvements 2026/2027
Description of each interfund transfer or loan
No interfund transfers or loans were made from this account Amount of any refunds
No refunds made.
30 Meeting Date: December 9, 2024
Subject: Approval to Award the Installation of 6 New Street Light Poles on Hughson Avenue to CLS Landscape and Concrete for a Total Cost of $87,900.00
Enclosure: Bids
Presented By: Carla C. Jauregui, Community Development Director Approved By: _____________________________
City Manager
Staff Recommendation :
Approve the award and installation of six (6) new street light poles along Hughson Avenue, for a total cost of $87,900.00 to CLS Landscape and Concrete.
Background and Overview:
On October 28, 2024, the Hughson City Council approved the project list for the American Rescue Plan Act (ARPA) funds that were received by the City of Hughson.
The project list includes improvements to downtown lighting, with a focus on enhancing the illumination of the downtown area. This project is critical for improving visibility and safety for pedestrians and drivers alike. Plans for the lighting include the installation of additional streetlight poles along Hughson Avenue to improve overall street illumination.
Currently, there is one existing light pole that needs to be replaced, and the addition of five (5) new light poles will help to significantly improve downtown lighting. The new poles are essential to creating a safer, more inviting downtown environment for residents and visitors.
The addition of improved street lighting will foster a warmer and more vibrant atmosphere, enhancing the downtown area's charm and appeal. It will improve walkability, increase pedestrian safety during evening hours, and help deter crime by providing better visibility.
This upgrade will benefit local businesses by creating a more inviting space for shopping and dining, and it will attract visitors to the area, encouraging participation in community events. By creating a visually appealing and safe environment, this project will strengthen community pride and support local economic growth.
CITY COUNCIL AGENDA ITEM NO. 3.4
SECTION 3: CONSENT CALENDAR
31 An informal request for bids was made to 4 local companies with the following bids being received:
United Pavement
Maintenance $116,240
MHK Construction $91,430
CLS Landscape
& Concrete $87,900
CLS Landscape and Concrete is the lowest responsible bidder.
Fiscal Impact:
This project was referenced in Resolution No. 2024-40, “Exhibit A, ARPA Projects Listing”, which was approved by the City Council on October 28, 2024.
If this item is approved, $87,900.00 will be considered obligated per ARPA guidelines. 32 Estimate
Date
12/6/2024
Estimate #
19-1102
Name / Address
City of Hughson
Jose Vasquez
Project
Hughson Ave Lighting Improvements
Signature Date
Total
P.O. BOX 1017
HUGHSON, CA 95326
(209) 883-4345
[email protected]
LIC# 905503
DIR #1000878534
SB PW # 2035821
DBE #49472
Description UM Qty Rate Total
Installing approximately 475 LF of 2" conduit and wiring and pull boxes, includes removal of 1 existing pole
75,740.00 75,740.00
Pouring back 7 locations of approximately 5 X 5 squares 13,000.00 13,000.00 Patch back 475 LF of trench with 3" AC sections 12,500.00 12,500.00 Traffic Control 15,000.00 15,000.00
Exclusions: Permits, staking, SWPPP, BMP's, seals and
striping
Prices are Subject to Change, This Estimate is Good Thru the Next 30 Days, Sign If Accept $116,240.00
33 Date of Proposal: December 5, 2024
Re: Hughson Ave. Light Improvements
MHK Construction Inc. proposes to furnish all labor, material, and equipment necessary to complete the following work at the subject site.
Job to be completed as follows:
1. Demo/Trenching/Patch back
• Saw cut existing 3” asphalt for new electrical trench. • Excavate for new electrical trench approx. 800 LF x 24” wide x 30” deep for new conduits. (Backfill with Native Material.)(Includes cold mix for trench) • Place 4” base-rock and compact under pavement section. • Place 3” AC over approx. 2,400 SF. (3’ wide)
• Install 6 EA concrete light pole bases. (24’ x 30” x 30” deep with #4 rebar) • Concrete patch back sidewalk at 6 EA location. (6 EA 5’x 5’ squares) • Install two 1” PVC Sch 80 conduits from the existing control panel to each light pole. • Install 1 EA Christy box and 6EA Light Poles. (Christy boxes and Light Poles supplied by the City of Hughson)
• Install two circuits, oner per three poles. (Sized for voltage drop) Total $91,430.00
Exclusions
♦ Permits, fees or bond premiums
♦ Compaction testing
♦ Staking or layout of site
♦ Demo of existing utilities
♦ Sand or slurry
♦ Striping
♦ Bollards
♦ Responsible for any unmarked utilities
♦ On-site utility locating
♦ Pole Purchases
♦ Junction Box purchases
♦ Maintenance of erosion control
Conditions
This proposal is based upon the following move-ins = 1
Use of on-site water
34 Proposal good for 30 days
Please call if you have any questions.
Sincerely,
Kyle Kerlee
Estimator
(209) 905-8263
35 DIR #: 1000711354
BID ITEM LIST
City of Hughson - Hughson Ave Street Light Poles
*Any additional work such as but not limited to cutting curb and gutter, troubleshooting, excavation for the purpose of locating power source, underground boring, replanting any landscape, etc. are not a part of this quote and will be added as a change order if necessary.* No. Item Unit Quantity Unit Price Total Price
1 Lamp Post Footings LS 6 $3,800.00 $22,800.00
2 Cutting, backfilling and compacting
electrical trench
SF 900 $18.00 $16,200.00
3 3” AC/6” AB Paving (Remove and
Replace)
SF 800 $28.00 $22,400.00
4 Installing Christy junction boxes
(N9)
LS 6 $400.00 $2,400.00
5 Installing 1 ½” conduit and running
10 gauge color coordinated electrical
wiring
LS 1 $9,700.00 $9,700.00
6 Installing street lamps and making
electrical connections
LS 6 $2,400.00 $14,400.00
$87,900.00
36 Meeting Date: December 9, 2024
Subject: Approval to Award the Hughson Avenue Sidewalk Repair Project to MHK Construction in an Amount Not to Exceed $102,746.00 Enclosures: Sidewalk Repairs Scope
Scope Addendum
Bids
Presented By: Carla C. Jauregui, Community Development Director Approved By: ___________________________
City Manager
Staff Recommendation:
Approve the award of the Hughson Avenue Sidewalk Repair Project to MHK Construction in an amount not to exceed $102,746.00.
Background and Discussion:
On October 28, 2024, the Hughson City Council approved the project list for the remaining American Rescue Plan Act (ARPA) funds received by the City of Hughson. Among the projects was the allocation of $102,746.00 for downtown sidewalk repairs.
This project is a critical component of the City’s ongoing efforts to revitalize the downtown area, enhance accessibility, and foster economic development. Sidewalk repairs are essential for ensuring compliance with Americans with Disabilities Act (ADA) requirements and maintaining alignment with the City of Hughson Downtown Design Guidelines, which emphasize creating a safe, walkable, and inviting environment.
Improved sidewalks in the downtown area also contribute to broader economic and community goals. Well-maintained pedestrian infrastructure enhances walkability, encourages foot traffic to local businesses, and supports community engagement by creating spaces where residents and visitors can comfortably gather. These efforts align with the City’s goals of promoting a vibrant downtown, preserving its small-town character, and attracting additional commercial activity.
CITY COUNCIL AGENDA ITEM NO. 3.4
SECTION 3: CONSENT CALENDAR
37 The Hughson Municipal Code (HMC) outlines requirements for maintaining public infrastructure and highlights the City's commitment to safety, accessibility, and community enhancement. This project supports those objectives by addressing deteriorated sidewalk conditions that pose tripping hazards, inhibit mobility, and detract from the downtown experience.
By investing in these repairs, the city ensures that its downtown remains a hub of activity that supports both local businesses and community events. This improvement project further demonstrates the City’s dedication to long-term economic resilience and quality of life for its residents.
A request for bids for this project was posted on the Valley Builders Exchange and on the city website as well as requested from previous bidders for a recent sidewalk ARPA project.
Nine (9) bidders attended the mandatory bid walk, and six (6) bids were received, with MHK Construction’s bid coming in as the lowest responsible bidder for a total of $56,295.00.
Additional bids received were as follows:
RF General
Engineering $146,550.00
R. Sutton
Engineering $141,600.00
CLS Landscape
& Concrete $84,000.00
Platinum General
Engineering $78,900.00
United Pavement
Maintenance $69,000.00
Fiscal Impact:
This project was referenced in Resolution No. 2024-40, “Exhibit A, ARPA Projects Listing”, which was approved by the City Council on October 28, 2024.
If this item is approved, $102,746 will be considered obligated by the ARPA guidelines. 38 Project Description:
The City of Hughson is looking to replace damaged sidewalk sections along the entirety of Hughson Ave. The City is looking for a one-year pricing commitment from the winning contractor as the work will be completed in multiple phases, as to not disrupt the flow of business and residential traffic and daily life.
Project Scope:
1) The contractor shall give the City pricing based upon square footage pricing. The sidewalk shall meet City specifications and match the existing width.
2) The contractor may request a minimum square footage of sidewalk per purchase order written. 3) The contractor shall be responsible for removing any roots or other causes of the damage to the existing sections.
4) The contractor shall be responsible for removing the damaged section and disposing of all waste. 5) The City Public Works Department shall identify each area to be replaced by the contractor. The City shall be billed for each work order separately.
6) The contractor shall hold contract pricing for one year. After which, pricing may be renegotiated. 7) The contractor shall be required to have each location USA surveyed before work begins. 8) The contractor shall be responsible to provide all materials, labor and equipment needed to complete this scope.
9) The contractor understands that all “on-site” labor will be done at prevailing wage rates. The quote must reflect the most recent prevailing wage determination or as amended from time to time:
https://www.dir.ca.gov/oprl/dprewagedetermination.htm
10) The contractor shall be responsible for the proper disposal of any project waste. 11) The contractor shall be responsible for the protection of any materials or equipment left on site during non-working hours.
12) The contractor shall be responsible for any required building permits and inspections. Permit fees will be waived by the City.
13) The contractor is responsible for any required USA surveys. Any damage, because of not getting a survey, will be the contractor’s sole responsibility.
14) The contractor shall provide their DIR number, proof of insurance and W-9 per City requirements. 15) According to contracting law, the contractor shall provide payment and performance bonds on work totaling $25k or more.
16) There will be a mandatory bid walk on Wednesday, November 20, 2024, at the intersection of Hughson Avenue and Fourth Street at 1pm.
17) Bids will be due on Wednesday, November 27, 2024 at 2:00 p.m. Any bids received after 2:00 will be deemed non-responsive and will not be considered. Turn bids in either by email or hard copy dropped off at the lobby of City Hall. Email address: [email protected] 18) If you have any questions, please contact Jose Vasquez at 209-505-3049.
1. The winning bidder will be required to sign the City of Hughson’s standard construction contract. The standard contract form is located at the City of Hughson website. WWW.HUGHSON.ORG
2. If a traffic control plan is being asked for, the TCCP can be simple and straightforward.
3. Temporary closure to prevent public access at the end of the day is required.
4. Any permits required are to be applied for by the contractor at no cost.
5. If required, construction staking is the responsibility of the contractor to ensure that location and elevations of new items of construction satisfy the construction plans and/or site conditions.
6. See City contract form for insurance and indemnity requirements. 39 Required Contractor’s License(s): Under Public Contract Code section 3300 and Business and Professions Code section 7028.15(e), the City of Hughson requires that the contractor possess a valid contractor’s license, covering this type of work, at the time that the contract is awarded. Failure to possess the specified license will render the bid non-responsive and will bar the award of the contract to any bidder not possessing such license at the time of the award.
Required Contractor and Subcontractor DIR Registration: The City of Hughson will accept bids only from bidders that (along with all subcontractors listed) are currently registered and qualified to perform public work pursuant to Labor Code section 1725.5; provided, however, that if a bidder is a joint venture (Business & Professions Code § 7029.1) then City of Hughson may accept a non-complying bid provided that the bidder and all listed subcontractors are registered at the time the contract is awarded. Please provide a State issued Department of Industrial 10 Relations (DIR) registration number with the bid proposal. Information on registration with the DIR is available at:
https://efiling.dir.ca.gov/PWCR. This is a separate requirement from the Contractors State License Board licensing requirement.
Substitution of Securities: In accordance with Public Contract Code section 22300, substitution of eligible and equivalent securities for any moneys withheld to ensure performance under the contract for the work to be performed will be permitted at the request and expense of the successful bidder. Such equivalent securities must be deposited with City of Hughson or with a state or federally chartered bank as the escrow agent who will then pay such moneys to the contractor. Upon satisfactory completion of the contract, the securities will be returned to the contractor. Securities eligible for investment include those listed in Government Code section 16430, bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed to by the contractor and City of Hughson. The contractor will be the beneficial owner of any securities used to secure its performance. Any escrow agreement will be substantially similar to the form set forth in Public Contract Code section 22300.
Labor Code Compliance: Any contract entered into pursuant to this Notice will incorporate the applicable provisions of the California Labor Code.
Prevailing Wage Laws: The successful bidder must comply with all prevailing wage laws applicable to the project, and related requirements contained in the contract documents. Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the contract, as determined by Director of the State of California Department of Industrial Relations, are on file at the City of Hughson, and may be obtained from the DIR website: http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Upon request, City of Hughson will make available copies to any interested party. Also, the successful bidder must post the applicable prevailing wage rates at the work site.
Payroll Records and Prevailing Wage Monitoring: This project is subject to prevailing wage compliance monitoring and enforcement by the Department of Industrial Relations. (Labor Code § 1771.4.). Each contractor and subcontractor must keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the contractor or subcontractor in connection with the public work. These records must be certified and made available for inspection at all reasonable hours at the principal place of the contractor as required by Labor Code section 1776. In the case of state-funded public works projects, certified payroll reports must be provided to City of Hughson on a weekly basis.
Reservation of Rights: The City Board reserves the right to reject any or all bids, waive any irregularities in the bids, and to make an award or any rejection in what it alone considers to be in the best interest of the City. 40 Bid Protest Procedure: Any bid protest must be in writing and received by City at 7018 Pine Street, Hughson California, before 5:00 p.m. no later than two working days following bid posting of the informal bids received by the cutoff date and must strictly comply with the requirements set forth in this Bid Protest Procedure.
1. General. Only a bidder who has actually submitted a responsive bid proposal is eligible to submit a bid protest against another bidder. Subcontractors are not eligible to submit bid protests. A bidder may not rely on the bid protest submitted by another bidder but must timely pursue its own protest.
2. Protest Contents. The bid protest must contain a complete statement of the basis for the protest and all supporting documentation. Material submitted after the Bid Protest Deadline will not be considered. The protest must refer to the specific portion or portions of the Bid Form, Contract Documents, or bidding documents upon which the protest is based. The protest must include the name, address, email address, and telephone number of the person representing the protesting bidder if different from the protesting bidder.
3. Copy to Protested Bidder. A copy of the protest and all supporting documents must be concurrently transmitted by fax or by email, by or before the Bid Protest Deadline, to the protested bidder and any other bidder who has a reasonable prospect of receiving an award depending upon the outcome of the protest.
4. Response to Protest. The protested bidder may submit a written response to the protest, provided the response is received by City before 5:00 p.m., within two working days after the Bid Protest Deadline or after actual receipt of the bid protest, whichever is sooner (the “Response Deadline”). The response must include all supporting documentation.
Material submitted after the Response Deadline will not be considered. The response must include the name, address, email address, and telephone number of the person representing the protested bidder if different from the protested bidder.
5. Copy to Protesting Bidder. A copy of the response and all supporting documents must be concurrently transmitted by fax or by email, by or before the Response Deadline, to the protesting bidder and any other bidder who has a reasonable prospect of receiving an award depending upon the outcome of the protest.
6. City’s Decision. The scope of the bid protest considered by the City shall be limited to the issues set forth in the bid protest timely filed pursuant to this Policy. The City may take any action on the bid protest that is authorized by law, including adoption of City staff’s recommended determination of the bid protest, adoption of a determination different from that recommended by City staff, or the rejection of all bids without deciding the bid protest. The decision of the City on a bid protest shall be the final administrative action on the protest and shall exhaust the protesting bidder’s administrative remedies.
Exclusive Remedy. The procedure and time limits set forth in this Bid Protest Procedure are mandatory and are the bidder’s sole and exclusive remedy in the event of bid protest. A bidder’s failure to comply with these procedures will constitute a waiver of any right to further pursue a bid protest, including filing a Government Code Claim or initiation of legal proceedings.
8. Right to Award. The City Council reserves the right to award the Contract to the bidder it has determined to be the responsible bidder submitting the lowest responsive bid, and to issue a notice to proceed with the Work notwithstanding any pending or continuing challenge to its determination.
9. Rejection of All Bids. The filing of a bid protest shall not preclude the City from rejecting all bids. Rejecting all bids shall render a protest moot and terminate all protest proceedings. 41 Addendum
The City of Hughson is requesting updated unit pricing for the Hughson Avenue Sidewalk Project based on the revised quantities and description of work outlined below:
Quantities:
• 4” Sidewalk (Remove and Replace) – 3,000 SF
• Vertical Curb & Gutter (Remove and Replace) – 300 LF
• 3” AC/6” AB Paving (Remove and Replace) – 600 SF
Description of Work:
• Timeline: Work will occur during a single project between May and September 2025 at various locations along Hughson Avenue between Santa Fe and 7th Street. • Tree Root Removal: Addressed on a case-by-case basis and DOES NOT need to be reflected in your pricing.
• Sidewalk: All installs must be 4” thick. Contractors are responsible for adjustments if existing sidewalk thickness varies (over-excavation or backfilling with Class II AB). • Curb and Gutter: Replacement must match existing surface dimensions with assumed thicknesses of 6” below the flowline and 8” below the lip. • Paving: Requires 9” of overall removal, compaction of 6” Class II AB, and a 3” AC final lift. Paving patches will be 2’ wide at curb and gutter replacement locations. • Minimizing Impact: Contractors are expected to minimize disruption to local businesses by completing each work zone (removal and replacement) within approximately 5 business days or 1 calendar week before moving to the next location.
Please provide your updated unit pricing by December 6, 2024 at Noon. If you have any questions or require further clarification, do not hesitate to contact Jose Vasquez at [email protected]
Thank you for your continued collaboration.
42 FROM:
RF General Engineering, Inc.
License: 1105701
EIN # 93-2626607
Email: [email protected]
Phone: (209) 345-5046
(209) 678-0599
ESTIMATE
# EST-000122
Estimate Date: Dec 06, 2024
Expiry Date: Jan 06, 2025
TO:
City of Hughson
Attn: Jose Vasquez
7018 Pine St.
Hughson, CA, 95326
JOB LOCATION:
Jose Vasquez
Hughson Avenue
Hughson, CA, 95326
JOB:
Hughson Avenue Sidewalk Project
# Services Qty Price Total
1 4” Sidewalk (Remove and Replace) 3000.00 $27.50 $82,500.00 2 Vertical Curb & Gutter (Remove and Replace) 300.00 $124.50 $37,350.00 3 3” AC/6” AB Paving (Remove and Replace) 600.00 $44.50 $26,700.00 Subtotal $146,550.00
Grand Total ($) $146,550.00
Accepted payment methods
Check
Message
Project Notes:
Please note that the above pricing is based on Prevailing Wage Rates Please note that items not shown/listed in the proposal above can be assumed to not be part of the proposal and is subject to a price adjustment.
Terms
By signing a contract you are signing a legally binding contract for work to be performed.
This estimate is an approximation and is not guaranteed. Actual cost may change once all project elements are finalized or negotiated. Prior to any changes of cost, the client will be notified. 43 Services. Upon acceptance, we will perform the services described in this estimate. Any additional services requested by you and not included in this estimate will incur additional charges.
Schedule. The services will be completed and will be made in accordance with the schedule agreed upon.
Changes. Changes in the specifications, quantities, schedule or other aspects of the services that are requested or approved by you do not become binding unless accepted in writing. Any such changes may result in additional or increased charges, and you agree to pay such increased charges.
Taxes. You will be responsible for payment of all applicable federal, state and local taxes.
Payment Terms. All invoices for services covered by the estimate are payable upon completion of work or date stated on the invoice.
Late Charges; Interest. Any invoices not paid by you on the date of completion may bear interest after the due date until the invoice is paid.
We abide to all of the state stated on this estimate - Service Terms and Conditions.
If applicable, client agrees to authorize us on their property for the purposes of performing the services stated on this estimate. Client understands that although we try our best to provide you with an accurate timeframe, there is no set timeframe for the completion of services and several visits to the property may be required. The time stated on your appointment is just an arrival window, we will be sure to contact you when we are on our way. We also have permission to visit the property with little or no notice to assess service needs prior to the date of service, as well as to check completion after services have been rendered.
Client agrees to allow us to utilize any photos, descriptions, reviews, quotes, texts or videos of the property for marketing purposes.
By inquiring about our services or doing business with us, you are giving your consent to receive notifications and messages (e-mail or text) regarding our promotions or services.
Again, we appreciate you agreeing to these terms and conditions as we only set them in place to ensure everyone's safety and satisfaction. If you have any questions regarding these Terms and Conditions, please reach out to us.
You can be confident, that our goal is to provide you with the highest quality of service! We look forward to working with you!
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44 45
DIR #: 1000711354
BID ITEM LIST
City of Hughson - Hughson Ave Sidewalk Project
No. Item Unit Quantity Unit Price Total Price
1 4” Sidewalk (Remove and Replace) SF 3,000 $18.00 $54,000.00 2 Vertical Curb & Gutter (Remove and
Replace)
LF 300 $50.00 $15,000.00
3 3” AC/6” AB Paving (Remove and
Replace)
SF 600 $25.00 $15,000.00
$84,000.00
46 Proposal #:
Date:
Estimator:
Job-site:
Contact
Name:
Direct #:
Email:
Client
Company:
Address:
Tel #: Fax #:
Quantity
Estimator signature: Date:
This proposal is subject to the attached Terms and Conditions which are incorporated herein by reference. The terms and conditions have been read, understood and accepted by the undersigned.
Platinum Dirt Worx LLC is hereby authorized to proceed with the work as specified and client agrees to pay for said work per payment terms.
Client signature: Date:
Total:
Work Description Unit Price Cost
Justin Martinez, Estimator - Project Manager
Payment terms:
Upon receipt of invoice
Price only valid for 30 days
12/5/24
47 TERMS AND CONDITIONS
Limitation of Responsibility of Liability: Platinum Dirt Worx assumes no responsibility or liability for any of the following: A) Damage to underground utility lines not clearly identified on the jobsite or on the blueprints provided to Platinum Dirt Worx by the customer. B) Damage to the adjacent landscape or irrigation lines within or adjacent to the work area. C) Compaction or settling of any base material not prepared by Platinum Dirt Worx or that is below the specified depth in this contract. D) Drainage issues or standing water that may arise when existing site conditions do not Seal Coat: The application of seal coat to an asphalt surface is to allow for at least 2% drainage slope. protect, resurface and provide for a more aesthetically pleasing surface. It is not intended to restore failed pavement or broken base pavement. All cracks which are cleaned and filled will reopen due to natural expansion and contraction of the base. Alligator failed areas of pavement will not be crack filled.
Permits, Bonds & Engineering fees are not included in
the proposal unless specifically noted.
Change Orders: Any work not specified in this proposal
will be deemed extra work. Extra work will not be
completed without a fully executed change order signed
by both parties.
Payment Terms: Payment of full contract value is due
upon completion of work. Phased work or work being
conducted with a schedule of values will be billed as a monthly progess billing. All amounts not paid within 30 calendar days will be assessed a finance charge. Platinum Dirt Worx reserves the right to suspend all work due to nonpayment per the terms of this proposal.
Attorney Fees: In the event a dispute arises
between the client and Platinum Dirt Worx with
respect to any matter covered by this contract
which leads to legal proceedings or arbitration.
Platinum Dirt Worx will be entitled to
compensation for attorney fees, expert witness
fees and any other legal costs.
Additional Insurance: If any additional insurance is
required, above industry standard coverages,
Platinum Dirt Worx will pass on the additional cost to
the customer.
Subgrade preparation: Should subgrade within the
designated work area be
wet or unstable such that is will not stabilize after
compaction, then any additional costs for further excavation, replacement, fabric installation or lime/cement treatment will be negotiated on site between Platinum Dirt Worx and the clients representative before work continues.
Mechanics Lien Warning: Per California Civil Code, Platinum Dirt Worx 48 EXCLUSIONS
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Erosion Control
Import and export of soils to meet finish grades
All embeds furnished and set by others
All tests, fees, permits and bonds
Structural excavations and backfills
Over excavation, replacement, removal, re-compaction of soil that is unstable Removal, relocation or repair of underground obstruction and/ or utilities not shown on the plans or visible from the surface Grading, compaction or surfacing of others utility trenches Engineering, staking
Dewatering
Fencing, and landscaping
Electrical Joint Trench
Blasting
Dust control for others
Tree fencing and protection not included
Soil stabilization not included
Winterization work is not included. Erosion protection, including bailing and flushing of the down stream drainage system is not included and will be billed as extra work if required
Handling or hauling of hazardous material not included
Rock or soil that can not be excavated normally will result in a pause of work and shall be considered extra work All asbestos work not included
Work not detailed not included
Cars to be removed from site prior to start of work by other Repairs to existing A.C damaged to construction traffic Street cleaning by others
All SWPPP permits and work by others
This proposal is based on award of all items of work in the quotation General Contractors shall provide "all risk" property insurance acceptable to Platinum. Platinum shall not be responsible for flood nor earthquake damages nor property insurance detuctibles
Platinum shall follow the guidelines of its own established safety program and will conform to all OSHA requirements. Any additional safety training required, or specialized safety requirements shall be provided for by General Contractor at no additional cost to Platinum Platinum will not participate in penalties or liquidated damages which are not a direct result of Platinum's operations Upon completion of initial grading and acceptance of building pads, no further grading will be performed between buildings Soils generated by underground utilities other than Platinum shall be disposed by others All scheduling to be approved by Platinum before start of work The proposal shall become an integral part of any future contract and entered as an exhibit Price subject to review of approved plans
Price subject to review of approved soils report
Proposal is based on work shown on the civil drawings unless otherwise noted. In case of a discrepancy between civil and other drawings then the civil drawings shall govern
Our underground work shall be completed prior to the start of PG&E, Telephone, Gas, Electric and cable or other municipal authority If Platinum Dirt Worx is awarded this project the owner or General Contractor shall provide six sets of approved plans and specifications prior to commencement of work
Due to seasonal rains, inclement weather and current work loads, scheduling could be subject to delay At the time this work is scheduled, it is agreed no other contractor will be performing any work in (or adjacent to) our work area closer than twenty feet All labor and equipment costs resulting from plan errors, revision, or staking errors, which cause a job shut down will be paid on a time and material basis All concrete demolition is bid assuming it is standard 4" thick concrete with rebar spaced no closer than 16" and no greater in size than 1/2" rebar and no wire mesh installed either
49 P.O. BOX 1017 Hughson, CA 95326
Ph. NO. (209)883-4345
License NO. 905503 DBE # 49472
SB-PW# 2035821
DIR# 1000878534
HUGHSON AVENUE SIDEWALK PROJECT
• 4” Sidewalk (Remove and Replace) – 3,000 SF @ 15.00
• Vertical Curb & Gutter (Remove and Replace) – 300 LF@ 40.00 • 3” AC/6” AB Paving (Remove and Replace) – 600 SF @ 20.00 Exclusions= Staking, Compaction Testing and fees, Seals, Striping, QA or QC. 50 Date of Proposal: December 6, 2024
Re: Hughson Avenue Sidewalk Project
MHK Construction Inc. proposes to furnish all labor, material, and equipment necessary to complete the following work at the subject site. (DIR #1000043458) Job to be completed as follows:
1. Concrete
• 4” Sidewalk (Remove & Replace) 3,000 SF. (9.82 SF)
• Vertical Curb & Gutter (Remove & Replace) 300 LF (56.13 LF) • 3” AC / 6” AB Paving (Remove & Replace) 600 SF (16.66 SF) Total $ 56,295.00
Exclusions
♦ Damage to any unmarked utilities
♦ Erosion control reporting
♦ Staking and or Compaction testing
♦ Handling / removal of spoils generated by others
♦ Handling / removal of hazardous materials
♦ Import or export of structural fill materials
♦ Relocation of existing utilities
♦ Storm water pollution control, or water treatment
♦ Landscape, electrical, building or fence work.
♦ Damage to existing roadways or landscape areas
♦ Responsible for any unmarked utilities
♦ Joint sealant
♦ Striping or signage
Conditions
This proposal is based upon the following move-ins = Concrete 1 EA 51 Any phasing or additional move-ins may result in additional costs Use of on-site water
MHK to provide proof of insurance, W-9 per City requirements, payment and performance bonds if bid is accepted by the City of Hughson
No weekend work included except for our convenience
Unrestricted access for conventional trucks and equipment to be provided at all times.
In the event of any conflict between language of a contract or other document prepared as a result of this proposal and the language of this proposal, the language of this proposal including but not limited to any conditions or exclusions, shall control.
Scope letter to be incorporated into agreement; proposal is based on the signing of a mutually satisfactory contract.
Please call if you have any questions.
Sincerely,
Chip Kerlee
Estimator
(209) 648-2107
52 Meeting Date: December 9, 2024
Subject: Authorize the Mayor to Execute a Deferred Improvement and Utility Connection Agreement with Forever in Stone, Inclusive of Any Edits From the City Attorney, Authorizing the Deferral of Curb, Sidewalk, and Gutter Improvements and Authorizing the Utilization of a Private Well and Septic System at 3100 Santa Fe Avenue.
Enclosure: Deferred Improvement and Utility Connection Agreement Presented By: Carla C. Jauregui, Community Development Director Approved By:
___________________________
Dominique Romo, City Manager
Staff Recommendation:
Authorize the Mayor to execute the Deferred Improvement and Utility Connection Agreement with Forever in Stone (3100 Santa Fe Avenue), inclusive of any final edits by the City Attorney, authorizing the deferral of curb, sidewalk and gutter improvements and authorizing the utilization of a private well and septic system at 3100 Santa Fe Avenue.
Background:
On July 19, 2022, the Hughson Planning Commission approved a Conditional Use Permit for a new monument stone design shop located at 3100 Santa Fe Avenue. The approved project includes a design showroom and retail space, supplemented by outdoor storage and the sale of farm supplies, including hickory sheds. The project involves repurposing the existing building for storage and constructing a new office building. Additionally, a 1,500- square-foot metal building will be erected for finish engraving and storage of monument stones, which will be delivered to customers and installed offsite.
The stones will be manufactured at the applicant's facility in Livingston, CA, and transported to the new Hughson site for finishing and delivery. Similarly, the hickory sheds will be manufactured at a facility in Merced, CA, before being transported to the site for assembly and retail sales.
Discussion:
Well and Septic Services
CITY COUNCIL AGENDA ITEM NO. 6.1
SECTION 6: NEW BUSINESS
53 The property has historically operated using a private well and septic system. However, the existing systems are no longer functional, requiring abandonment and replacement. Under HMC Section 13.04.440, properties located more than 200 feet from city utility lines are exempt from mandatory connection to municipal services. Consequently, the applicant will install a new septic tank and drill a new well to meet operational needs, subject to approval by the City Council (HMC Section 3.08.830) and oversight by the Stanislaus County Department of Environmental Resources.
As a condition of the Conditional Use Permit, the applicant must connect to city utilities if these become available within 200 feet of the property in the future. This ensures longterm compliance with municipal and environmental standards.
Public Improvements: Sidewalks, Curbs, and Gutters
The construction of the new office and metal storage building has triggered the Hughson Municipal Code (HMC) requirements for public improvements, including sidewalks, curbs, and gutters (HMC Chapter 17.03.076). These requirements are essential to ensuring pedestrian safety, accessibility, and proper drainage in newly developed areas.
The applicant has requested a deferral of these improvements, citing both financial burden and practical challenges. Installing these improvements now, before adjacent properties are developed, would lead to disconnected pedestrian pathways and potential drainage complications. The deferral would allow the improvements to be constructed in conjunction with future development, ensuring continuity in pedestrian access and drainage systems. Additionally, the agreement includes the requirement of the applicant to provide a bond for these improvements for the total cost of the engineer’s estimate at the time of the execution of the agreement.
The deferral of public improvements offers significant benefits for both the applicant and the city. For the applicant, it reduces upfront development costs, enabling the business to allocate resources toward establishing operations. It also prevents redundant or temporary installations that might require modification when neighboring properties develop. For the City, the deferral encourages economic development by supporting new businesses while balancing infrastructure needs. It avoids piecemeal infrastructure improvements, ensuring cohesive and cost-effective public works in the future, and supports orderly growth aligned with the City's General Plan goals.
The deferral agreement allows the city to retain control over the timing and standards of improvements while providing flexibility for the applicant. Since the site is not expected to generate significant pedestrian traffic or serve as a neighborhood destination, staff supports the deferral as it aligns with the city's growth strategy.
Fiscal Impact:
Approval of this deferral agreement will not result in any immediate fiscal impact to the city.
54 55
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60 61
62 Meeting Date: December 9, 2024
Subject: Consideration of the Purchase of Real Property Presented By: Dominique Romo, City Manager
Approved By: _____________________________
Staff Recommendation:
Consider the Purchase of Real Property Located at 6712 Pine Street, APN 018-036-074-000, Hughson, California, 95326.
Background and Overview:
This property is a 3,049 square foot lot (0.070 lot acres), located at the corner of Pine Street and Santa Fe Avenue, next door to the Public Works Corporation Yard. Public Works could use the extra space for corporation yard activity and/or storage and parking.
The property’s sale history includes a sale in 1997 to the current owner. According to the parcel records, the land was last valued at $15,158 in 1997, at the time of the sale, by the county assessor. The parcel is currently zoned High Density Residential (R-3). If purchased, the parcel would need to be rezoned to Public Facility (P-F).
Fiscal Impact:
If Council agreed to move forward with this action, funds from the Public Facilities Fund (451) would most likely be utilized to fund the purchase. An appraisal is required prior to purchase. This funds current balance is $1,950,208.
CITY COUNCIL AGENDA ITEM NO. 6.2
SECTION 6: CONSENT CALENDAR
63 64
Per Donation Policy - Resolution No. 2022-17 Approved by the Hughson City Council on June 13, 2022 2024 Accepted Donations List
Date: Donor: Amount/Item: Purpose: __________________
3/26/2024 A&D Mendez Trucking $300.00 Hughson has Heart 4/18/2024 Randall Trujillo $10.00 Hughson has Heart
4/23/2024 Hughson Youth Football and Cheer $100.00 Hughson has Heart 5/10/2024 Ciara’s Circle of Hope $2,000.00 Hughson has Heart 6/13/2024 Hughson Automotive $50.00 National Night Out
6/20/2024 Bella Viva Distribution $50.00 National Night Out 9/11/2024 Wilbur Ellis $100.00 Hughson has Heart
10/22/2024 Friends of the Hughson Library $100.00 Trunk, or Tent and Treat
7.1 65
Meeting Date: December 9, 2024
Subject: Declaring the Results of the Consolidated General Municipal Election Held on November 5, 2024
Enclosure: Statement of the Vote for Stanislaus County (Hyperlink) Presented By: Ashton Gose, Executive Assistant/City Clerk Approved By: ___________________________
City Manager
Staff Recommendation:
Adopt Resolution No. 2024-42, Declaring the Results of the Consolidated General Municipal Election Held on November 5, 2024.
Discussion:
A consolidated General Municipal Election was held on Tuesday, November 5, 2024, as required by law, for the purpose of electing two (2) persons to the City Council. Stanislaus County Registrar of Voters has canvassed the returns of the election and has certified the results to this City Council. The results, which were received by the City Clerk on December 3, 2024, are attached as a hyperlink “Exhibit A”, Certificate of Facts and Certified Statement of the Vote for Stanislaus County.
The results for this City Council are as follows:
COUNCIL MEMBER CANDIDATES VOTES
Alan McFadon 1260
Susana Vasquez 1032
Sam Rush 1015
Billy Gonzales 668
Abel Morin 504
CITY COUNCIL AGENDA ITEM NO. 8.1
SECTION 8: ELECTION RESULTS
66 Following the declaration of the election results, the City Clerk will administer the Oaths of Office to newly elected Councilmembers Alan McFadon and Susana Vasquez.
The City Clerk will then conduct a Roll Call for the new Hughson City Council:
Mayor George Carr
Mayor Pro Tem Randy Crooker
Councilmember Julie Ann Strain
Councilmember Alan McFadon
Councilmember Susana Vasquez
Fiscal Impact:
Per the Hughson Municipal Code, City Council members are compensated $250.00 per month and are reimbursed for actual and necessary expenses incurred in the performance of official duties.
67 STATEMENT OF THE VOTE FOR STANISLAUS COUNTY
HYPERLINK
https://www.cityofhughsonca.gov/media/5636
68 CITY OF HUGHSON
CITY COUNCIL
RESOLUTION NO. 2024-42
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGHSON DECLARING THE RESULTS OF THE CONSOLIDATED GENERAL MUNICIPAL ELECTION HELD ON TUESDAY, NOVEMBER 5, 2024 WHEREAS, the Consolidated General Municipal Election was held and conducted on November 5, 2024 as required by law, for the purpose of electing two (2) persons to the City Council for a four (4) year term; and
WHEREAS, the Notice of Election was given in time, form, and a manner as provided by law; that the voting precincts were properly established; that election officers were appointed and that in all respects, the election was held and conducted and the votes were cast, received, and canvassed, and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and
WHEREAS, the Stanislaus County Elections Office canvassed the returns of the election and has certified the results to this City Council; the results are received, attached, and made a part hereof as a hyperlink “Exhibit A – Certified Statement of the Vote for Stanislaus County.” NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Hughson does hereby declare, determine, and order as follows:
Section 1: That the names and number of votes cast in favor of persons voted for at the election for Member of the City Council are as follows:
COUNCIL MEMBER CANDIDATES VOTES
Alan McFadon 1260
Susana Vasquez 1032
Sam T. Rush 1015
Billy Gonzales 668
Abel Morin 504
Section 2: That the City Council of the City of Hughson does declare and determinesthat:
Alan McFadon and Susana Vasquez were elected as Council Members for a four-year term, commencing on December 9, 2024; and
Section 4: That the City Clerk, as the elections official, shall immediately sign and deliver to each person elected a Certificate of Election and administer to each person elected the Oath of Office prescribed in the California Constitution; and
69 Section 5: That the City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original Resolutions.
PASSED AND ADOPTED by the City Council of the City of Hughson at a regular meeting held on this 9th day of December 2024, by the following roll call vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
APPROVED:
___________________
GEORGE CARR, Mayor
ATTEST:
______________________
ASHTON GOSE, City Clerk
70 Exhibit A
https://www.cityofhughsonca.gov/media/5636
71 Certificate of Election and Oath of Office
STATE OF CALIFORNIA
County of Stanislaus
I, Ashton Gose, City Clerk of the City of Hughson, State of California, certify that at a Regular Meeting of the City Council, held on this 9th day of December 2024, Alan McFadon
was officially declared elected to the office of
City Council Member
I affix my hand and official seal this 9th day of December 2024
By ____________________________
Ashton Gose, City Clerk
OATH OF OFFICE
STATE OF CALIFORNIA
County of Stanislaus
I, Alan McFadon, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.
Council Member__________
(Name of Office)
_________________________________
Alan McFadon
Subscribed and sworn to before me on this 9th day of December 2024.
By ____________________________
Ashton Gose, City Clerk
}ss.
}ss.
72 Certificate of Election and Oath of Office
STATE OF CALIFORNIA
County of Stanislaus
I, Ashton Gose, City Clerk of the City of Hughson, State of California, certify that at a Regular Meeting of the City Council, held on this 9th day of December 2024, Susana Vasquez
was officially declared elected to the office of
City Council Member
I affix my hand and official seal this 9th day of December 2024
By ____________________________
Ashton Gose, City Clerk
OATH OF OFFICE
STATE OF CALIFORNIA
County of Stanislaus
I, Susana Vasquez, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.
Council Member__________
(Name of Office)
_________________________________
Susana Vasquez
Subscribed and sworn to before me on this 9th day of December 2024.
By ____________________________
Ashton Gose, City Clerk
}ss.
}ss.
73 Meeting Date: December 9, 2024
Subject: Appointment of Mayor Pro Tempore of the Hughson City Council Presented By: Ashton Gose, Executive Assistant/City Clerk Approved By: __________________________
City Manager
Staff Recommendation:
Conduct nominations and Appoint a Mayor Pro Tem.
Background and Discussion:
Government Code Section 36801 states, “The city council shall meet at the meeting at which the declaration of the election results for a general municipal election is made pursuant to Sections 10262 and 10263 of the Elections Code and, following the declaration of the election results and the installation of elected officials, choose one of its number as mayor, and one of its number as mayor pro tempore”. A mayor pro tempore shall be appointed by the City Council to serve in the mayor’s absence.
To make the appointment, Mayor Carr will open the nominations by nominating one member. Each Council member shall then have the opportunity to make a nomination.
Mayor Carr will then close the nominations.
The City Clerk will then conduct a roll call vote on each of the nominated members. The member with the highest number of votes in support of becoming Mayor Pro Tem, will be appointed as the Mayor Pro Tem. This member will then be seated on the left of Mayor Carr.
Fiscal Impact:
There is no direct fiscal impact associated with this item.
CITY COUNCIL AGENDA ITEM NO. 8.2
SECTION 8: ELECTION RESULTS
74