CITY OF HUNTINGTON BEACH
Sole-Source Justification
(For use on all goods and services acquisitions.)
This justification document consists of two (2) pages. All information must be provided and all questions must be answered. The "Require Approvals" section must include a date for each signature, as appropriate for the transaction Requesting Department Information
Date: April 4, 2022
Requestor Name: Sgt. Jeff Goodspeed Division Manager: Capt. Haught (Type names. Do not sign.)
Department: Police Department Head: Chief Parra
(Type names. Do not sign. Must be same as signature below.) Department Contact Information
Contact Name: Sgt. Jeff Goodspeed Street Address: 18401 Gothard St., Telephone: 714-536-5997 Huntington Beach, Ca 92648
Fax: Shipping Address: Same
Cellular phone:
Required Contact Information
Contractor/Supplier Name: Aerocomputers Corp.
Contractor/Supplier Address: 2889 W. 5th St. #111
Contractor/Supplier City/State/Zip: Oxnard, CA 93030
Original Contract Amount:* Amendment Amount:* (if applicable) New Contract Amount:* $None $N/A $122,775.74
(*Includes original contract and previously (*Includes original contract and all amendments, approved amendments) (*Current amendment only) including current amendment) Provide a brief description of the acquisition, including all goods and/or services the contractor will provide:
Contract Type and Term
Contract Type: Contract Term: What account number will be used to purchase? Select One: X Goods Begin: Business Unit:
Service
Goods & Services End: Object Code:
Required Approvals
Department Head Principal Finance Analyst Chief Financial Officer Assistant City Manager • Approved • Denied • Approyed • Denied • Approved • Denied Approved • Denied Signature Signature Signature Signature
4/4/22 4/15/2022 4/15/2022 4/20/2022
Date Date Date
must be aproved by in 000)
1 GTON
CITY OF HUNTINGTON BEACH
Sole Source Justification
(For use on all goods and services acquisitions.)
Complete responses must be provided for all of the following items.
A. THE GOOD/SERVICE REQUESTED IS RESTRICTED TO ONE SUPPLIER FOR THE REASONS STATED BELOW:
1. Why is the acquisition restricted to this goods/services/supplier? (Explain why the acquisition cannot be competitively bid.) The Air Support Unit had three Aerocomputer mapping systems. Recently one was damaged beyond repair. The aircraft and peripheral systems can be only wired to one system. It would be impossible to use another vendor's system in our helicopters.
2. Provide the background of events leading to this acquisition.
Each helicopter has an Aerocomputer map system installed. A new system needs to be purchsed to replace the one that was recently damaged beyond repair.
3. Describe the uniqueness of the acquisition (why was the good/service/supplier chosen?).
The Air Support Unit chose the Aerocomputer moving map system for it being cost effective and its abilities several years ago. The same system needs to be purchased to function with the already existing systems.
4. What are the consequences of not purchasing the goods/services or contracting with the proposed supplier?
The Air Support Unit would experience significant down times if this mapsystem is not purchased.
5. What market research was conducted to substantiate no competition, including evaluation of other items considered?
(Provide a narrative of your efforts to identify other similar or appropriate goods/services, including a summary of how the department concluded that such alternatives are either inappropriate or unavailable The names and addresses of suppliers contacted and the reasons for not considering them must be included OR an explanation of why the survey or effort to identify other goods/services was not performed.)
When the original map systems were purchased, significant research was done to determine the Aerocomputer system was the best and most economical option. At this point the Aerocomputer is the only option as the aircraft are already set up for that system.
B. PRICE ANALYSIS
1 Win a map yone rein pretend a namind the arcompter system vas less expensive than their competitors and their product was superior. 2 2. Describe any cost savings realized or costs avoided by acquiring the goods/services from this supplier.
To switch mapping systems would cost approximately $500,000 dollars. This would be to retrofit the aircraft with the new system and purchase the necessary alternate brand of system. This option is not Remit completed form to: City of Huntington Beach - Purchasing Division 2000 Main Street, Huntington Beach, CA 92648-2702
City of Huntington Beach
HUNTINGTON BEACH MATERIAL REQUISITION
Sgt. Goodspeed 4-3-22
Requestor: Date of Request:
Approved by: Lt. Nesmith
Aerocomputers Corp. Huntington Beach Police Dept.
Vendor: Ship to: Heliport
2889 W. 5th #111 18401 Gothard St
Address: Address:
Oxnard, CA 93030
City/State/Zip: City/State/Zip: Huntington Beach CA 92648 Bruce Bowmar Lt. Nesmith
Attention: Ship to Attention:
Quantity Unit Description Amount
UC 6000 • $112,745.00
AK-4S Sliding KBD USB $1,200.00
Account #: Sub-Total: $113,945.00
Sales Tax: $8,830.74
N/A
Notes: Shipping:
$122,775.74
TOTAL:
03/31/2022
Estimate
AEROCOMPUTERS
AIRBORNE SYSTEMS
AeroComputers Corp. 10245
2889 W. 5th St., #111
Oxnard, CA 93030
Phone: (805) 985-3390
Email: [email protected]
Bill To: Ship To:
Huntington Beach Police Dept untington Beach Police Dep 18401 Gothard Street 8401 Gothard Stree
Huntington Beach, CA 92648 Huntington Beach, CA 92648
Contact: Michael Cavanaugh
Memos
Created: 03/31/2022 Quote valid 90 days
By: bbowmar
Seller Payment Terms FOB Point Ship Via
Bruce Bowmar 25% Deposit / Origin U.S. FedEx Ground
Bal Net 30
Item Unit Qty
# Type Item / Description Price Ordered Total Price
1 Kit UC-6000 Kit - UltiChart 6000 CPU Kit $ 0.00 1 ea $ 0.00 2 Sale UC-6000 - Ultichart Mission System; ECCN: 7A994 $ 112,745.00 1 ea $ 112,745.00 P/N 301300A
Sale HW-3 Year - 3 Year Hardware Warranty $0.00 1 ea $ 0.00 4 Sale SW-Free - Free UltiChart Software Updates for the $ 0.00 1 ea $ 0.00 Life of the System
5 Sale Support-Training - Installation Support and Remote $ 0.00 1 ea $ 0.00 Operator Training
6 Sale UltiChartSoftware - AeroComputers Proprietary $ 0.00 1 ea $ 0.00 Situational Software - ECCN: 7E994
7 Kit NAM-Selection Kit - North American Map Selection $ 0.00 1 ea $ 0.00 Kit
8 Sale Aero Maps-North America - Aero Maps for North $ 0.00 1 ea $ 0.00 America
9 Sale AeroParcels-NorthAmerica - Aero Parcels for North $ 0.00 1 ea $ 0.00 America
10 Sale Topos-NorthAmerica - 100K, 250K Topos for North $ 0.00 1 ea $0.00 America
Kit 24K-Topo Qty 01 - Topo Graphic Maps 24K, SchB $ 0.00 1 ea $ 0.00 9014.90
12 Sale CA - California, SchB: 9014.90 $ 0.00 1 ea $ 0.00 13 Sale Aeriallmagery-NorthAmerica - Aerial Imagery for $ 0.00 1 ea $ 0.00 North America
14 Sale FAASectionals-WorldCharts-NorthAmerica - FAA $ 0.00 1 ea $ 0.00 Sectionals, and World Area Charts for North America
March 31, 2022 11:53:40 AM PDT Page 1 of3
Estimate 03/31/2022
AEROCOMPUTERS
AIRBORNE SYSTEMS
AeroComputers Corp. 10245
2889 W. 5th St., #111
Oxnard, CA 93030
Phone: (805) 985-3390
Email: [email protected]
Item Unit Qty
# Type Item / Description Price Ordered Total Price
15 Sale NauticalCharts-NorthAmerica - Nautical Charts for $ 0.00 1 ea $ 0.00 North America
16 Kit 10M-Elevation State Qty 01 - 10M-Elevation State, $0.00 1 ea $0.00 SchB 9014.90
Sale CA - California, SchB: 9014.90 $ 0.00 1 ea $0.00
18 Sale 30M-ElevationData-NorthAmerica - 30M Elevation $0.00 1 ea $ 0.00 Data for North America
19 Kit Gimbal Selection Kit - Gimbal Selection Kit $ 0.00 1 ea $0.00 20 Kit Wescam MX-10 - Wescam MX-10 $ 0.00 1 ea $ 0.00
21 Sale GC-L3 - Gimbal Control Software Level 3 $ 0.00 1 ea $ 0.00 22 Sale GI-MM - Gimbal Interface - Moving Map $ 0.00 1 ea $ 0.00 23 Sale GP-422 - Gimbal Protocol - RS-422 Communications $ 0.00 1 ea $ 0.00 24 Sale UC3D-VideoOverlay - US3D Video Overlay System $ 0.00 1 ea $ 0.00 25 Sale HD-DVR - Dual Channel HD-DVR $ 0.00 1 ea $ 0.00 26 Kit Install Kit UC6000 - Install Kit UC6000, ECCN: $ 0.00 1 ea $ 0.00 7E994
27 Sale D38999/26WB2SA - Power Connector for 6000 - RFI $ 0.00 1 ea $0.00 Plug, 38999 SIII
28 Sale M85049/38-11W - D38999 CANNON PLUG BACK $ 0.00 1 ea $0.00 SHELL, SIZE 11 (B)
29 Sale D38999/26WE35PN - VGA/KBD Connector $ 0.00 1 ea $ 0.00 30 Sale M85049/38-17W - D38999 CANNON PLUG BACK $ 0.00 1 ea $0.00 SHELL, SIZE 17 (E)
31 Sale D38999/26WG35PN - Aux Connector $ 0.00 1 ea $ 0.00 32 Sale M85049/38-21W - D38999 CANNON PLUG BACK $0.00 1 ea $0.00 SHELL, SIZE 21 (G)
33 Sale PAU07 - Panda N600 Dual Band Wireless N USB $ 0.00 1 ea $0.00 Adapter Dongle
34 Sale 3G15A-XT-1 - Active L1 GPS Antenna $ 0.00 1 ea $ 0.00 35 Sale 301320A - UC-6000 Tray Assembly $ 0.00 1 ea $0.00 36 Sale AK-4S Sliding KBD USB NVIS PN: 100524A-3 - USB $ 1,200.00 1 ea $ 1,200.00 AK-4 Sliding Keyboard NVIS, EAR99, SchB 8471.60.20
37 Shipping Shipping - Packaging, Shipping and Handling $0.00 1 ea $ 0.00 38 Note 25% deposit due before shipment date.
Balance due 30 davs after shipment date.
March 31, 2022 11:53:41 AM PDT Page 2 of3
Estimate 03/31/2022
AEROCOMPUTERS
AIRBORNE SYSTEMS
AeroComputers Corp. 10245
2889 W. 5th St., #111
Oxnard, CA 93030
Phone: (805) 985-3390
Email: [email protected]
Item Unit Qty
# Type Item / Description Price Ordered Total Price
39 Note Please remit payment to:
AeroComputers
P.O. Box 17252
Reno, NV 89511
[email protected]
Phone# 775-298-6111 x1002
40 Note To wire funds please contact AeroComputers Corp accounting:
[email protected]
775-298-6111 x1002
Subtotal: $113,945.00
Sales Tax: $ 8,830.74
Total: $ 122,775.74
March 31, 2022 11:53:41 AM PDT Page 3 of 3