MIGTON BEACH CITY OF HUNTINGTON BEACH
Sole-Source Justification
(For use on all goods and services acquisitions.)
This justification document consists of two (2) pages.
Approvals stori on must include a ate for 2) signature, as appropriate for the raded and all questions must be answered. Tho "Required Requesting Department Information
Date: October 13, 2022
Requestor Name: Rafael Suarez Division Manager: Alvin Papa (Type names. Do not sign.)
Department: Public Works Department Head: Sean Crumby
(Type names. Do not sign. Must be same as signature below.) Department Contact Information
Contact Name: Chris Cassotta Street Address: 19001 Huntington Street Telephone: 7143741512
Fax: Shipping Address: 19001 Huntington Street
Cellular phone: 7143194806
Required Contact Information
Contractor/Supplier Name: Meeder Ransome
Contractor/Supplier Address: 3495 South Maple Ave.
Contractor/Supplier City/State/Zip: Fresno, CA. 93725
Original Contract Amount:* Amendment Amount:* (if applicable) New Contract Amount:* $138,000 $ $
(*Includes original contract and previously (*Includes original contract and all amendments, including current amendment)
Provide a brief description of the acquisition, including all goods and/or services the contractor will provide:
Provide materials and labor to replace emergency back up fuel vaporizers for the city's water pressure boosting facilies.
Contract Type and Term
Contract Type: Contract Term: What account number will be used to purchase? Select One: Goods Begin: N/A Business Unit: 506858036
Service
Goods & Services End: N/A Object Code: 67715
Required Approvals
Department Head Finance Manager - Budget Chief Financial Officer Assistant City Manager & Approved • Denied M Approved • Denied • Approved • Denied •Approved • Denied Signature Signature Signature Signature
1017/22 10/20/2022 10/26/22 10/28/2022
Date
(Transactions exceeding $50,000
must be approved by City Council
1 CITY OF HUNTINGTON BEACH
Sole Source Justification
(For use on all goods and services acquisitions.)
Complete responses must be provided for all of the following items.
A. THE GOOD/SERVICE REQUESTED IS RESTRICTED TO ONE SUPPLIER FOR THE REASONS STATED BELOW:
1. Why is the acquisition restricted to this goods/services/supplier? (Explain why the acquisition cannot be competitively bid.) Our system is customized specifically to the Meeder Ransome Vaporizer units. By replacing in kind with updated models, it will save time and money.
2. Provide the background of events leading to this acquisition.
Inspection reports indicate our existing units were built in 1993 and are now 3 times beyond their normal 10-year service life; making them unsafe and unreliable.
3. Describe the uniqueness of the acquisition (why was the good/service/supplier chosen?).
The original water backup fuel supply system was built using Ransome Meeder's Vaporizer units. By replacing in kind, there is no downtime, eliminating potential risk to the City's water system.
4. What are the consequences of not purchasing the goods/services or contracting with the proposed Sy not replacing in kind with Meeder Ransome's units it will require aditing time money used for re-design, bid, award, and construction. To minimize risk, the vaporizer units require immediate replacement. Delaying installation puts our water system at risk and may significantly impact water service.
5. What market research was conducted to substantiate no competition, including evaluation of other items The names and addresses of suppliers contacted and the reasons The research of price and availability of another manufacturers such as Algas-SDI indicated comparable pricing. However, because our systems are custom fit with Meeder Ransome's units, using other manufacturers would require special modifications which would result in voided warranties. Contacts were made through Burnerparts.com 2011 Williamsburg Road, Richmond, VA 23231 and Algas-SDI 151 S.
Michigan St. Seattle, WA 98108
2 B. PRICE ANALYSIS
1. How was the price offered determined to be fair and reasonable? (Explain what the basis was for comparison and include cost analyses as applicable.) The price of Meeder Ransome's Vaporizers were determined to be fair and reasonable because it was comprable to other manufactures but also offered customized installation to fit our current system, warranty, and training not included by the others.
2. Describe any cost savings realized or costs avoided by acquiring the goods/services from this supplier.
By replacing in kind, we avoid having to pay engineering design, structure modification, and construction costs which can range from approximately $75,000 to $125,000.
Remit completed form to: City of Huntington Beach - Purchasing Division 2000 Main Street, Huntington Beach, CA 92648-2702
3 Manufacturer / Brand
Meeder Ransome Algas-SDI
2 x Vaporizer
$88k $66k
Capcacity: 320 US Gal/h
1 x Vaporizer
$9k $11k
Capacity: 40 US Gal/h
Installation $16k not offered
Training Included not offered
Design & Construction None $75k-$125k
Total (Excluding Tax) $113k $152k to $202k
M Meeder
EC Ransome
LP-Gas Equipment and Manufacturing
3495 South Maple Avenue • Fresno, California 93725-2413 • PO. Box 12446 Fresno, California 93777-2446 Telephone 559) 485-0979 800) 342-8265. Fax (559) 485-8869 Email: [email protected] . www.meeder.com 09/27/22
City of Huntington Beach
19001 Huntington Street
Huntington Beach, CA 92648
Chris Cassotta & Rafael Suarez;
Thank you for the opportunity to bid the replacement of our equipment at your three facilities. At your site on Huntington Street, we suggest you replace the PAMW180-10 with a PAM200-10, which is what you have at the Peck water retention site. The PAM direct-fired unit is better for intermittent service such as what you expect for a back up to natural gas. There is a cost savings as well.
Peck would also receive a new PAM200-10 as well. Edwards Hill will receive another RH80E vaporizer. The first stage regulator (627-7710) also needs to be replaced at the same time and a small over-pressure relief valve should be added (P/N 1805-19P). * Ransome PAM200-10E for the Huntington Street facility $43,725.00 net. * Ransome PAM200-10E for the Peck facility $43,725.00 net. * Ransome RH80E / 627-7710 Regulator / 1805-19P Relief $ 8,650.75 net.
Subtotal $96,100.75
Taxable items above @7.75% $ 7,447.81
Subtotal $103,548.56
* Installation labor, per diem and transportation $ 15,864.10 net. $119,412.66 net total
Sincerely,
Arch Hudelson
Ransome Mfg.
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CLARI (0).
320H Direct Fired Vaporizer - Call for Pricing!
PRICE: Item Code: 320H
$32,686.00
320 GPH / 640 Kg/Hr / 29 Mmbtu/hr
Product Documents
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Product Attachments
Product Description
Algas-SDI Direct Fired 320H LP Gas
Ideal for applications that lack electricity or requires portability
SPECIFICATIONS
VAPORIZATION TYPE Direct Fired / Flow Through
ELECTRICAL DATA Anna Danilirad
INUIE NEGUIICU
MODEL NUMBER 320H
DESIGN PRESSURE 290 PSI / 20.0 Barg
RELIEF VALVE SET POINT 250 PSIG / 17.2 Barg
HYDROSTATIC PRESSURE 435 PSIG / 29.9 Barg
VAPORIZER APPROVALS: ASME, UL (US and Canada)
LIQUID INLET (FNPT)
LIQUID OUTLET (FNPT) 2"
VAPORIZATION CAPACITY 640 Kg/h
320 US Gal/h
29.1 MMBTU/h
BURNER INPUT 90.8 Kcal/h
360.0 BTU/h
BURNER IGNITION gvdc Re-ignitor standard on all units
SHIPPING WEIGHT 810 Ibs
368 kg
SHIPPING DIMENSIONS Length 43"
Width 48"
Height 72"
Operational Overview
AUTO RE-IGNITOR STANDARD
DOUBLE LIQUID CARRY-OVER
By design. DF series direct fired vaporizers apply heat directly to a pressure vessel containing liquid LPG. The heating THERMOSTAT EASILY OPERATED process induces vaporization, while consuming a small amount of the vapor generated. DF series vaporizers ensure a continuous vapor supply to your application.
LOW PROFILE (40/40 THRU 120/60) Algas-SDl vaporizers are build tough. A rugged heavy gauge metal enclosure with power coat applied over zinc plating
FOR EASE OF PORTABILITY
protects against harsh environments. The stainless-steel exhaust flue and stainless-steel tubing eliminates potential PROPRIETARY CAPACITY CONTROL clogging of the vaporizer's temperature controller and burner orifices.
VALVE PREVENTS LOCK UP
BURNER GAS ISOLATION VALVE
Access to the vaporizer internals is provided via A latch-less reliable door panel. The design allows easy removal of the THERMOWELL ALLOWS EASY burner if required. Our domed exhaust top combined with our unique flue collar design. prevents water rain infiltration to REPLACEMENT OF GAS VALVE the burner. Algas-SDI Provides an automatic 9VDC re-ignitor as standard. When service requires replacement of the re- "SNAP-IN" 40/40 PILOT ASSEMBLY ignitor, spade connectors make the field change simple. Removal of the 9VDC battery allows the end user to disable the re- ignitor.
& PHONE CONTACT ME-MAIL CONTACT O OFFICE LOCATION © OFFICE HOURS (804) 236-3881 [email protected] 2011 Williamsburg Road Mon - Fri BAM - 5PM EST Richmond, VA 2323I, USA
YOU CAN'T BE COOL UNLESS YOU'RE RUNNIN' HOT
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Trumn a Candline Contentia
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CE CART (L).
DAlgas SDI
80/40H Direct Fired Vaporizer
Item Code: 80/40H
PRICE: $10,262.00
80 GPH / 160 Kg/Hr / 7.2 Mmbtu/hr
Product Documents
Quantity - + add to cart
There are no file attachments for this product.
Product Attachments
Product Description
Algas-SDI Direct Fired 80/40H LP Gas
Ideal for applications that lack electricity or requires portability
SPECIFICATIONS
VAPORIZATION TYPE Direct Fired / Flow Through
ELECTRICAL DATA Anna Dannirad
I VUI IE NEGUIICU
MODEL NUMBER 80/40H
DESIGN PRESSURE 290 PSI / 20.0 Barg
RELIEF VALVE SET POINT 250 PSIG / 17.2 Barg
HYDROSTATIC PRESSURE 435 PSIG / 29.9 Barg
VAPORIZER APPROVALS: ASME, UL (US and Canada)
CE, PED (DNV)
LIQUID INLET (FNPT) 3/4"
LIQUID OUTLET (FPT)
VAPORIZATION CAPACITY 80 Kg/h
40 US Gal/h
3.6 MMBTU/h
BURNER INPUT 13.0 Kcal/h
51.3 BTU/h
BURNER IGNITION gvdc Re-ignitor standard on all units
SHIPPING WEIGHT 155 Ibs
71 kg
SHIPPING DIMENSIONS Length 21"
Width 22"
Height 42"
KEY POINTS
Operational Overview
NO ELECTRICITY REQUIRED
AUTO RE-IGNITOR STANDARD
DOUBLE LIQUID CARRY-OVER
PROTECTION By design, OF series direct fired vaporizers apply heat directly to a pressure vessel containing liquid LPG. The heating THERMOSTAT EASILY OPERATED process induces vaporization, while consuming a small amount of the vapor generated. DF series vaporizers ensure a WITH GLOVES continuous vapor supply to your application.
EASY ACCESS INLET VALVE
LOW PROFILE (40/40 THRU 120/60) Algas-SDI vaporizers are build tough. A rugged heavy gauge metal enclosure with power coat applied over zine plating FOR EASE OF PORTABILITY protects against harsh environments. The stainless-steel exhaust flue and stainless-steel tubing eliminates potential PROPRIETARY CAPACITY CONTROL clogging of the vaporizer's temperature controller and burner orifices.
VALVE PREVENTS LOCK UP
BURNER GAS ISOLATION VALVE
PROVIDED Access to the vaporizer internals is provided via A latch-less reliable door panel. The design allows easy removal of the THERMOWELL ALLOWS EASY burner if required. Our domed exhaust top combined with our unique flue collar design, prevents water rain infiltration to REPLACEMENT OF GAS VALVE the burner. Algas-SDi Provides an automatic VOC re-ignitor as standard. When service requires replacement of the re "SNAP-IN' 40/40 PILOT ASSEMBLY ignitor, spade connectors make the field change simple. Remaval of the 9VDC bettery allows the end user to disable the re- ignitor.
& PHONE CONTACT ME-MAIL CONTACT O OFFICE LOCATION © OFFICE HOURS (804) 236-3881 [email protected] 2011 Williamsburg Road Man - Fri BAN - 5PM EST Richmond. VA 23231. USA
YOU CAN'T BE COOL UNLESS YOU'RE RUNNIN' HOT
BURNERPARTS CoM PRODUCTS INFORMATION SERVICE
YOU CAN'T BE COL UNLESS YOU'RE RUNKIN' HOT Regulators About Us Account Email: [email protected] Meters Delivery Information My Orders Phone: (804) 236-3881 Pressure Switches FAQ Shopping Cart Innitors Privacy Policy Return Polic