City Treasurer’s Department – Restore Charter Duties
City Council Meeting
March 21, 2023
Background
City Charter Section 311:
City Treasurer Powers and Duties
Requires the City Treasurer to receive and keep custody of all funds of the City and disburse these funds properly.
Background
February 2011: Ordinance 3907– Purported to transfer certain Charter-mandated powers and duties from City Treasurer to Finance Department City Charter is the fundamental law of the City thus any Ordinance in conflict with the City Charter is void January 17, 2023: City Council approved H-Item request - Repeal Ordinance 3907 related to the City Treasurer’s Charter powers and duties
Recommendation
Restore Charter-mandated responsibilities of City Treasurer by:
Restore reporting of cashiering and collections to City Treasurer’s Department Two additional FTE :
- Deputy City Treasurer (cost offset by deleting .5 PT Position) - 1 Accounting Technician (replace 2 part-time) City Treasurer: Part-time to Three-quarter time
Appropriate: $75,000 for fiscal year 2022 – 2023 $300,000 annually Costs shown are partially offset by deletion of part-time Office Specialist position
Rationale
Comply with City Charter
Enhance Internal Controls / Checks and Balances
Improve Efficiency / Decrease City Expenses
Merchant Card Fee Recapture
Increase Electronic Payments
Improve Collection of delinquent items
Potential Revenue Increases
Audit Existing Short-term Rental Program
Improve Cash Flow Reporting = Enhanced Investing
Questions?
COMMENTS/QUESTIONS