CITY OF HUNTINGTON BEACH
Public Works Department
Sean Crumby, PE
Director of Public Works
October 12, 2022
Ms. Charvalen Alacar
Senior Transportation Funding Analyst
Orange County Transportation Authority
600 S, Main Street
Orange, CA 92863
Dear Ms. Alacar:
Subject: Request for Escalation to Project P Prior Allocation Regional Traffic Signal Synchronization Program
Bolsa Chica Street/Valley View Street Corridor Project
In April 2020, the Orange County Transportation Authority (OCTA) approved funding for the Bolsa Chica Street/Valley View Street Corridor Project under the Regional Traffic Signal Synchronization Program. In June 2021, a delay request was approved by OCTA which specifies that the commencement of the project will be in fiscal year 2022/2023.
The initial application was submitted in October 2019. With the passage of time construction costs have escalated and the City is requesting additional grant funding consistent with the Engineering News Record (ENR) Construction Cost Index (CCI).
As provided by OCTA, the CCI escalation factors are as follows:
Fiscal Year 2020/2021 5.9%
Fiscal Year 2021/2022 8.2%
Fiscal Year 2022/2023 5.7%.
The construction cost, as presented in the grant application dated March 19, 2020, is $1,465,000.
The CCI was applied to the original construction cost as follows:
Original Construction Cost Estimate $1,465,000.00
Fiscal Year 2020/2021 Escalation (5.9%) $ 86,435.00
$1,551,435.00
Fiscal Year 2021/2022 Escalation (8.2%) $ 127,217.67
$1,678,652.67
Fiscal Year 2022/2023 Escalation (5.7%) $ 95,683.20
Revised Construction Cost Estimate $1,774,335.87
2000 Main Street, California 92648 • Phone 714-536-5431 • www.huntingtonbeachca.gov Ms. Charvalen Alacar
Orange County Transportation Authority
October 12, 2022
This increase in the construction cost is $309,335.87, bringing the total project cost to $2,169,935.87, with a total M2 request of $1,735,949. The revised project cost breakdown, originally submitted in Section 5 of the grant application, is included as an attachment.
A draft City Council resolution supporting this request is also attached. It is anticipated that this resolution will be brought before the Huntington Beach City Council at their November 1, 2022 meeting.
Your consideration of our Request for Escalation is appreciated. If you have any questions, please contact William Janusz, Principal Civil Engineer, at (714) 374-1628.
Sincerely,
Sean Crumby, PE
Director of Public Works
Attachments: Project Cost Breakdown (revised from Section 5 of the original grant application) Draft Huntington Beach City Council Resolution
Copy: Dai Vu, City Traffic Engineer, City of Garden Grove Bill (Hoa) Pham, Civil Engineering Associate, City of Westminster SECTION 5: FUNDING NEEDS / COSTS FOR PROPOSED PROJECT BY TASK WITH 21.12% CONSTRUCTION COST ESCALATION (FY 20/21-5.9%, FY 21/22-8.2%, FY 22/23-5.7%) Primary Implementation
The Primary Implementation will last one year and include the following elements (See Table I and Table II).
INSTRUCTIONS: Be sure to carefully review improvements that may need engineering design or develoment of specifications prior to construction. For example, the interconnect conduit installation, new service locations, or cabinet foundations. Include this cost in your estimate. Costs associated with Caltrans fees, SCE fees, and/or special inspection requirements should also be included. Even though Caltrans is not a participant, costs associated with Tasks 2, 4, 5, and 6 shall also be included for Caltrans intersections.
Match
Project Tasks Cost / Int Total Cost
Cash In-Kind
Task 1: Project Administration (a) $2,340.91 $ 51,500.00 $ 7,154 $ 3,146 Task 2: Data Collection $ 850.00 $ 18,700.00 $ 3,740 $ - Task 3: Field Review and Plans Specifications, and Estimates $ 137,300.00 $ 27,460 $ 500.00 11,000.00 $ 2,200
Task 4: Corridor "Before" Study $ $
Task 5: Signal Timing Optimization and Implementation $ 4,650.00 $ 102,300.00 $ 20,460 Task 6: Corridor "After" Study $ 500.00 $ 11,000.00 $ 2,200 8 83.160
Task 7: Synchronization System Construction (See Table /I) $ 1,774,335.87 $ 271,707 500.00 11,000.00 $ 2,200
Task 8: Primary Implementation Project Report $ $
Task 9: Ongoing Operations & Maintenance (See Task 9 Det $2,400.00 52,800.00 $ 10,560 :
Total Project Cost: $ 2,169,935.87 $ 347,681 $ 86,306
(a) Project Administration is $2,000 per local agency intersection and $4,500 per Caltrans intersection.
Ongoing Operations & Maintenance
Ongoing Operations and Maintenance will last two years and include the following elements. (See Task 9 Details):
Task 9 Details:
Unit Price / # of
Description of Work Intersection signals Cost
Project Administration Day to day administrative duties during O&M included Drive monthly and improve timing parameters
Monitoring and
improving optimized along 22 signals for 24 months after signal $1,680.00 22 timing and implemented along Valley View / $36,960
signal timing
Bolsa Chica from Chapman to Warner
Monitor, maintain, and repair communication
and detection along for 22 signals for 24 months
Communications and
detection support after signal timing is implemented along Valley $720.00 $15,840 View / Bolsa Chica from Chapman to Warner (@
$30/signal/month)
A memorandum to summarize the O&M phase,
including details on when travel runs were
OMM Memorandum conducted; issues and solutions throughout the included phase; and recommendations for future
improvements.
Proposed Onging Operations & Maintenance: $52,800
Total Project Cost (Including Pl and O&M for a total of 3 years):
Total
Total M2 Request: $1,735,948.70
Total Agency Match: $433,987.17
Total Project Cost: $2,169,935.87
12 RESOLUTION NO. 2022-65
A RESOLUTION OE TIR CIY COUNCIL OF TIR CHIY OF HUNIINGTON RaCH
AUTHORIZING A REQUEST FOR ESCALATION TO PROJECT P PRIOR ALLOCATION
FROM THE ORANGE COUNTY TRANSPORTATION AUTHORITY (OCTA) FOR THE
BOLSA CHICA STREET / VALLEY VIEW STREET CORRIDOR PROJECT - PROJECT P
REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM - COMPREHENSIVE
TRANSPORTATION FUNDING PROGRAM
WHEREAS, the Orange County Transportation Authority (OCTA) conducted a Call for Projects under the Measure M2 Regional Traffic Signal Synchronization Program; and WHEREAS, the City of Huntington Beach applied for and received an allocation from OCTA to fund the Bolsa Chica Street / Valley View Street Corridor Project; and WHEREAS, the City of Huntington Beach originally established Fiscal Year 2020/2021 as the program year to commence the design phase for the Bolsa Chica Street / Valley View Street Corridor Project; and
WHEREAS, the City of Huntington Beach requested and subsequently received a delay in the project implementation to Fiscal Year 2022/2023 as the program year to commence the design phase for the Bolsa Chica Street / Valley View Street Corridor Project; and WHEREAS, construction cost have experienced increases since the originally programmed project implementation date; and
WHEREAS, the OCTA Comprehensive Transportation Funding Program (CTFP) Guidelines requires agencies to request authorization from their governing boards if an escalation in grant funding is requested.
NOW, THEREFORE, BE IT RESOLVED that the City of Huntington Beach, does hereby resolve as follows:
That the Director of Public Works is hereby authorized to request an escalation adjustment to the original grant allocation for construction activities from OCTA for the Bolsa Chica Street / Valley View Street Corridor, Project P Traffic Signal Synchronization Program.
2. The City of Huntington Beach will continue to provide matching funds at the rate specified in the project's application to the Orange County Transportation Authority.
RESOLUTION NO. 2022-65
regular meeting thereof held on the
Mayor
ATTEST:
City Clerk APPROVED AS TO FORM:
REVIEWED AND APPROVED: City Attorney Aw
INITIATED AND APPROVED:
City Manager
Director of Public Works
2