SUPPLEMENTAL
COMMUNICATION
Meeting Date: 5/2/2023
From: Michael Posey <[email protected]>
Sent: Tuesday, April 25, 2023 7:14 AM #14 (23-405)
To: Zelinka, Al <Al.Zelinka @surfcity-hb.org> Agenda Item No.:
Subject: Vector AB1234
Below is a summary of the Board meeting that occurred on April 20, 2023 (as compiled by GM Lora Young.
At the April Board meeting, the Board of Trustees passed the following new and revised policies (1) Policy 18: Trustee, District Manager and Employees Roles and Responsibilities. The revised policy updated the roles and responsibilities of Trustees as policy makers and defined the District Manager's role is adapting Board policy into Operations practices. (2) Policy 48: Records retention policy was updated as be compliant with current regulations. Policy 55 and Policy 56 were created to transfer the remaining Operations Code content into Board Policies. The policy updates and the dissolving of the Operations Code are in line with the District's strategic plan to update and centralize all Board Policies. (3) Policy 55: Board Organization and Procedures updated the organizational structures of the District, different Board procedures and updates rules of decorum to address the public's right to speak at Board meetings. The update ensures the District is compliant with current legal precedence and adds in language on disruptive public during Board meetings to address the change in Brown Act, that allows Boards to remove disruptive members of the public in certain situations. (4) Policy 56: Claims Procedure was a transfer on the policy from the Operations Code to Board Policy.
The Board of Trustees also heard a presentation from Kosmont Realty regarding a new facility for the District. The Board approved a one-year contract for Brokerage services with Kosmont to assist in locating a property, or a building, that would meet the District's needs for a new facility. Motion to approve made by Trustee Posey.
The District's auditors also presented the finalized audit report for FY 2021/22. The District had a clean audit report.
For departmental updates, written reports are attached for the Scientific Technical, Communications, and Operations Departments.
Important RSVP Dates:
• Board of Trustee members are encouraged to attend one of the Budget workshops being hosted to review the FY23/24 Budget. Workshops will be on Wednesday, May 10 or Thursday, May 11 from 11:30 AM - 1 PM. Lunch will be provided. Please RSVP to Tawnia ([email protected]) no later than Tuesday, May 2, 2023.
Outreach talking point:
• A wet winter means that there is more harborage, food and water available for wildlife in the community. With significant rainfall, many communities are seeing an increase in vegetation around their properties, heavy vegetation like bushes, shrubs and trees provides shelter for wildlife, including rats. Increased water also means thriving vegetable gardens and fruit plants, which means plenty of food sources for rats. Residents should be proactive in cutting back vegetation and pulling ripe fruits and vegetables to prevent rats. The District provides an educational inspection for rats on the outside or properties and has some great videos to assist property owners: https://www.ocvector.org/what-you-can-do-to-prevent-rats District Media:
As part of California mosquito awareness week, the District's communications department saw an increase in media stories. Below are some links to media coverage from last week.
ABC 7: https://abc7.com/orange-county-mosquito-season-mosquitoes-ankle-biters/13114526/ LA Times: https://www.latimes.com/socal/daily-pilot/news/story/2023-04-08/crews-get-ahead- of-rains-fueled-boom-of-mosquito-larvae-at-coastal-orange-county-wetlands CBS: https://www.cbsnews.com/losangeles/news/orange-county-health-officials-warn-of-worst- mosquito-season-in-years/
OC Register: https://www.ocregister.com/2023/04/19/mosquito-season-just-got-worse-heres-what- you-need-to-know/
KCAL: https://youtu.be/nXF3L0vFuww