City of Huntington Beach
INTER-DEPARTMENT COMMMUNICATION
HUNTINGTON BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Sunny Han, Acting Chief Financial Officer
DATE: June 26, 2023
SUBJECT: SUPPLEMENTAL COMMUNICATION FOR PUBLIC HEARING TO ADOPT A BUDGET FOR FISCAL YEAR 2023/2024
Attached are corrected working documents to replace the Resolution to Amend the City's Classification Plan submitted as Att #6 to the staff report for Adopting a Budget for Fiscal Year 2023/2024 and to replace the PowerPoint presentation submitted as Att #13. Att #6 was revised to replace the Mutlimedia Officer with a Multimedia Coordinator and to add a Homeless Services Manager.
CC: City Council
Executive Team
SUPPLEMENTAL
COMMUNICATION
Meeting Date: 6/26/2023
Agenda lem Ns: t3 (23-544).
RESOLUTION NO. 2023-27
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH
AMENDING THE CITY'S CLASSIFICATION PLAN
BY ADDING THE CLASSIFICATIONS OF
GRAPHIC DESIGNER, MULTIMEDIA COORDINATOR,
HOMELESS SERVICES MANAGER, AND MUNICPAL RECORDS MANAGER WHEREAS, the City Council of Huntington Beach wishes to amend the City's Classification Plan;
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve that the Classification Plan be amended as follows:
A. Add the new classification of GRAPHIC DESIGNER and establish compensation at $57,247.84 - $76,716.64 (HBMT 161) as set forth in Exhibit A, which is attached hereto and incorporated by this reference.
B. Add the new classification of MULTIMEDIA COORDINATOR and establish compensation of $85,234.24 - $114,221.12 (MEO 201) as set forth in Exhibit B, which is attached hereto and incorporated by this reference.
C. Add the new classification of HOMELESS SERVICES MANAGER and establish compensation of $113,744.80 - $152,428.64 (MEO 230) as set forth in Exhibit C, which is attached hereto and incorporated by this reference.
Add the new classification title of MUNICIPAL RECORDS MANAGER and establish compensation of $86,087.04 - $115,363.04. The classification description to be finalized at a later date.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the_ day of → 2023.
Mayor
REVIEWED AND APPROVED: APPROVED AS TO FORM:
City Manager City Attorney
INITIATED AND APPROVED:
* recrim Director of Human Resources
EXHIBIT A
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: GRAPHIC DESIGNER
CITY COUNCIL APPROVAL:
JOB CODE: TBD
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: HBMT
FLSA STATUS: NON-EXEMPT
TECHNICIANS
EEOC CODE:
JOB SUMMARY
Under general supervision, designs and provides varied camera-ready graphics materials for print, digital, and video production for a wide range of City projects, programs, and citywide initiatives using both traditional and computerized techniques. Coordinates printing, installation, and posting of communication and materials as necessary.
SUPERVISION RECEIVED AND EXERCISED
Report to: Public Affairs Manager or as designed by Department Head.
DISTINGUISHING CHARACTERISTICS
This is a journey-level classification requiring use of a wide variety of graphics design, graphics and related software with skill. Incumbents have considerable independence in working with internal customers to produce output that meets the creative, quality control and scheduling expectations of internal customers. Additionally, incumbents work with Cit staff and outside vendors to coordinate final productions. Incumbents are guided in their work by a framework of established procedures and supervisory support.
EXAMPLES OF ESSENTIAL DUTIES:
• Coordinates with department staff to gather information and materials in order to plan and deliver marketing and visual communications concepts • Confer with and assist City staff with project requests, printing and reproduction requirements, branding guidelines, and design best practices • Under general supervision, develops and designs assets for use in web, social media, print and video platforms
CITY OF HUNTINGTON BEẠCH
CLASS SPECIFICATION
TITLE: GRAPHIC DESIGNER
Produces accurate and visually interesting print and motion graphics, layouts or illustrations to convey a wide variety of information
• Produces coordinated various graphic designs for public information/community engagement campaigns and City programs, which includes brochures, posters, flyers, booklets, social media, newsletters, publications, presentations, banners, decals, signs, reports, other promotional materials, etc. • Uses a digital camera to take photographs at City events and headshots; selects, edits, manipulates, and retouches photographs for design projects and catalogs.
Maintains digital photo images
• Tracks, monitors, and maintains project status in order to deliver final products in a timely manner
• Manages timelines for multiple design projects from conception to final production, including installation of print work and implementation of digital work from approved consultants and vendors, such as printers and photographic studios • Monitors and assists with updating website content and maintaining graphic standards across the site
• Meticulously manages a large inventory of digital artwork while maintaining file structure and naming conventions
• Answers inquires on all phases of design work and makes recommendations for improvements
• Proofreads work to ensure completeness, accuracy, format integrity, and alignment with the brand, programs, and initiatives
• Performs checks to verify adherence to color and material quality standards for all print and production materials
• Reports to work as scheduled and works various hours, including nights and weekends as required
• Maintains regular and consistent attendance record
• Performs other related duties, as required
The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed.
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: GRAPHIC DESIGNER
MINIMUM QUALIFICATIONS
Knowledge of:
• Principles, practices, and techniques for branding, marketing, and contemporary print and motion graphic design
• Advanced knowledge of business English, spelling, punctuation and vocabulary; skill in quality control and proofreading
• Effective communication methods of branding and communication via design • Computer graphics programs including but not limited to: Adobe Creative Cloud, Acrobat, After Effects, Illustrator, InDesign, Photoshop, PowerPoint, Premier, Canva.com or other specialized computer software
• Software innovations that may improve the City's public communications • Software used in the editing and manipulation of photographs, the design and creation of electronight/print specifications and the creation of visual communications
Printing and reproduction processes and layout/design implications • Recordkeeping principles and procedures and general office practices • Effective customer service techniques
Ability to:
• Create and produce attractive print and motion graphic designs, illustrations, brochures, and other publications using established branding guide • Exercise judgment, decisiveness and creativity involved in the evaluation of information, identify/analyze potential problems, and recommend creative solutions for assigned projects
Communicate effectively, both orally and in writing
• Follow oral and written instructions
• Understand and follow the City's rules and procedures • Pay attention to details with ability to work under pressure to meet deadlines for multiple projects
• Establish and maintain effective and cooperative working relationships with City employees, vendors, and the general public.
• Provide effective customer service to internal and external customers Education: An Associate's degree in Graphic Design, Graphic Arts, or closely related field.
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: GRAPHIC DESIGNER
Experience: At least three (3) years of professional working experience in the field of graphic design. Public sector work experience is desirable.
License/Certificates: A valid California Class C driver license with an acceptable driving record required by time of appointment and throughout employment.
SPECIAL CONDITIONS
Employees who may drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program.
Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The incumbent must be able to meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.
Work is performed in a general office environment, requiring sitting for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard; and, hearing and speaking to answer the telephone or answer questions of co-workers and subordinates. Work may necessitate some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10-20 pounds).
Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.
EXHIBIT B
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: MULTIMEDIA COORDINATOR
CITY COUNCIL APPROVAL:
JOB CODE: TBD
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: MEO
FLSA STATUS: EXEMPT
EEOC CODE: PROFESSIONALS
JOB SUMMARY
Under general supervision, plans, coordinates, and administers the operations of the City's Huntington Beach Cable Television (HBTV), YouTube Channel, and online digital content.
SUPERVISION RECEIVED AND EXERCISED
Report to: Public Affairs Manager or as designed by Department Head.
Supervises: Provides lead direction and/or functional supervision to contract or part-time staff
DISTINGUISHING CHARACTERISTICS
This is a journey-level classification where incumbents are required to perform highly technical production and administration of programming and streaming for the City's HBTV program.
EXAMPLES OF ESSENTIAL DUTIES:
• Produce and direct video productions, including script writing, editing, lighting, audio design, voice-specialists, and formal design
• Produces, directs, technically operates, and broadcasts seminars and performances • Directs the production of live audio/video City productions, including, but not limited to, community events, town halls, commission meetings, and other events • Directs programming and coordinates operation of contractors, cameras, equipment, graphics, and technical setup
• Builds and schedules HBTV programming. Assists with oversight of the City's TV website, YouTube Channel, and other City video content
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: MULTIMEDIA COORDINATOR
• Oversees the development of the HBTV production facility, including equipment acquisition and replacement. Makes recommendations on equipment selection for the facility
• • Schedules the use of HBTV production facilities for live, taped, and remote productions
• Working with Public Affairs Manager, makes recommendations on the City's annual HBTV program budget including projection of future needs for new equipment, repairs, maintenance as well as programming related expenditures. Monitors expenditures • Keeps abreast of changes in cable-related technology; informs Public Affairs Manager of changes and makes adjustments accordingly
• Oversees the work of contractors performing media related functions as appropriate and address any issues to Public Affair Manager
• Provides direction to part-time and intern staff on video production and digital content development
• Monitors and reports on industry and legislative matters impacting the City's cable television policies, programs, and applications
• Reports to work as scheduled and works various hours, including nights and weekends as required
• Maintains regular and consistent attendance record
• Performs other related duties, as required
The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS
Knowledge of:
• Principles and methods of cable television technology and TV production • Principles and methods of managing a government access channel • Current federal, state and local laws and practices regulating government access channels and cable television systems
• Video and related television production equipment
• Budget and expenditure monitoring
• Contracts administration
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: MULTIMEDIA COORDINATOR
• Public Relations techniques
• Report writing and project management
• Recordkeeping principles and procedures and general office practices • English usage, spelling, grammar, and punctuation
• Effective customer service techniques
Ability to:
• Plan, administer and coordinate the operation of City's public cable channel TV station and production
• Operate a variety of complex video and digital composing programs and equipment and troubleshoot as required
• Read and interpret complex statutes, guidelines and regulations • Accommodate scheduled evening and weekend productions to provide on-site coordination, service and assistance
• Plan, organize, and schedule work independently and maintain work effectiveness with multiple deadlines and frequent changes in workload and priority of assignments
Meet deadlines and successfully manage timelines for multiple projects • Exercise judgment, decisiveness and creativity involved in the evaluation of information, identify potential problems, and recommend creative solutions for assigned projects
• Communicate effectively, both orally and in writing
•Establish and maintain effective and cooperative working relationships with City employees, public agencies, vendors, and the general public • Provide effective customer service to internal and external customers Education: Bachelor's Degree from an accredited college or university in Communications, Television/Video/Film Production, Public Relations, Public or Business Administration, or related field. An additional three (3) years (for a total of six years) of directly related experience in addition to an Associate's Degree in a related field may be substituted for the Bachelor's Degree.
Experience: Three (3) years of recent, full-time experience in multimedia production/broadcasting.
License/Certificates: A valid California Class C driver license with an acceptable driving
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: MULTIMEDIA COORDINATOR
record required by time of appointment and throughout employment.
SPECIAL CONDITIONS
Employees who may drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program.
Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The incumbent must be able to meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.
This position may require evening and weekend work. Must be available to attend meetings, make public presentations and travel to various work sites.
Work is performed in a general office environment and/or television production studio, requiring sitting for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work tiles or operate office equipment; finger dexterity to type on a computer keyboard; and, hearing and speaking to answer the telephone or answer questions of co-workers and subordinates. Work may necessitate some lifting, carrying, pushing and/or pulling of objects, materials, and equipment up to 50 pounds.
When work is performed outdoors or at events, there is full exposure to various weather conditions.
Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.
EXHIBIT C
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: HOMELESS SERVICES MANAGER
PERSONNEL COMMISSION APPROVAL:
COUNCIL APPROVAL: TBD
JOB CODE: XXXX
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: MEO
FLSA STATUS: EXEMPT
EEOC CODE: PROFESSIONALS
JOB SUMMARY
Under general direction, plans, organizes, oversees, and reviews internal efforts and coordinates external efforts and community partnerships related to homelessness and behavioral health services.
SUPERVISION RECEIVED AND EXERCISED:
Reports to: City Manager / Assistant City Manager
Supervises: Professional, Paraprofessional, Part Time staff and/or volunteers
DISTINGUISHING CHARACTERISTICS
This position will coordinate programs and City resources related to addressing homelessness and behavioral health programs, including overseeing the City's navigation center operations and mobile crisis response program, and managing the work of the City's homelessness case managers, Social Workers, and volunteer programs.
This position differs from the Social Services Supervisor by the broader scope of program and management responsibilities.
EXAMPLES OF ESSENTIAL DUTIES
• Plans, manages, and oversees the daily functions, operations, and activities related to assigned programs, including the operations of the homelessness initiatives and the City's mobile crisis response team; provides guidance to City leaders and staff on City-run homelessness initiatives
• Manages and participates in the development and implementation of projects, goals, objectives, policies and priorities in area of assignment, including identifying every individual in Huntington Beach that is unhoused, and categorizing each
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: HOMELESS SERVICES MANAGER
person into a specific affinity group (i.e., chronic homeless, Veteran homeless, • Develops and standardizes procedures and methods to improve and continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures via local data collection and reporting; assesses and monitors workload, administrative and support systems; identifies opportunities for improvement and makes recommendations to higher-level management • Coordinates the provisions of homelessness services and helps organize the efforts of local agency, faith-based, and non-profit groups to support the unified goal of ending homelessness in Huntington Beach
• Identifies resources needed to implement goals and objectives, including developing transitional housing program options, assisting with the development of additional permanent supportive housing units in the community, and identifying navigation / shelter options for families / children
• Participates in the development, administration, and oversight of division budgets and authorizes expenditures and approves invoices
• Develops and implements a premier homeless prevention program • Participates in the selection, training, motivating, and evaluating of assigned personnel; works with employees to correct deficiencies • Oversees the City's HB Care Volunteer Program and maintains a robust corps of volunteers to assist program efforts in various capacities • Serves as a subject area expert on homelessness matters, providing technical advice to other departments and agencies
• Prepares staff reports and makes presentations to City Council, boards, commissions the business community and other groups regarding programs and recommendations
• Oversees the related contracts with service providers • Prepares grant applications for homeless and behavioral health programs and services, monitors compliance with grant-funding requirements, and ensures all the required reports are submitted in a timely manner
• Performs various public relations activities, which may include development of promotional materials and press releases
• Attends and participates in professional group meetings; stays abreast of state and federal legislation and innovations relating to homelessness programs and funding • Use a computer, accessories, software applications and other modern office machines and equipment to perform job-related tasks
• Reports to work as scheduled and works a variety of schedules including evenings,
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: HOMELESS SERVICES MANAGER
weekends and holidays as required
• Maintains a regular and consistent attendance record
• Travels to offsite locations within and outside the City • Performs related duties and responsibilities as required The preceding duties have been provided as examples of the essential types of work performed within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS
Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:
Knowledge of:
The principles and practices of homeless services and behavioral health program administration and resources
- Administrative principles and practices, including goal setting, program development, implementation and evaluation, and project management - Best practices and community approaches to prevent and end homelessness, including policy development and program management
- The principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and training - Grant writing and administration, and methods of tinancing homelessness projects - Effective communication techniques in working with the media, the public, community groups, and others associated with homelessness response - The functions and relationships between private, public, and non-profit sector groups that serve the homeless populations
- The principles, practices and techniques of research, report writing, and presentations
- State, and federal laws, regulations, and rules pertaining to homelessness; economic and social public policy on impacts of homelessness - Public administration, budgeting principles, public policy analysis Ability to:
- Listen and demonstrate effective oral and written communication that is open, honest, clear, respectful and professional
- Engage all team members to work collaboratively and reliably towards a defined mission, goal or objective
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: HOMELESS SERVICES MANAGER
: Analyze data trends and analysis related to homelessness and behavioral health Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective manner - Create and sustain positive and respectful working relationships with colleagues, stakeholders, business leaders, citizen groups and department managers - Maintain and promote individual and organizational integrity and values in the conduct of all activities
- Accurately assess local community issues in relation to homelessness and propose feasible solutions and action plans
- Analyze problems and identify alternative solutions, project consequences of proposed actions and present and implement recommendations in support of goals - Work effectively with business leaders, financial institutions, citizen groups and department managers
- Work effectively in time-sensitive situations to meet deadlines; coordinate multiple projects and complex tasks concurrently
- Communicate complex material clearly, logically, and concisely, both orally and in writing, including public presentations to large and small audiences - Drive a city vehicle during the course of job duties
Education: Bachelor's degree from an accredited college or university in social or behavioral sciences, community development, business, public administration, or a related field. A Master's degree in a related field is preferred.
Experience: Five (5) years of progressively responsible professional level experience working with homeless programs and populations, behavioral health programs, and/or closely related special needs programs.
Certifications/Licenses: Possession of a valid California Class C driver license and an acceptable driving record are required by time of appointment and during course of employment.
SPECIAL CONDITIONS
Employees who may drive a City or personal vehicle in the course and scope of work shall be required to participate in the DMV Pull Notice Program.
Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach City employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: HOMELESS SERVICES MANAGER
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.
Position requires standing, walking, reaching, kneeling, stooping, bending, and prolonged sitting in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard and picking up supplies. The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required. The position works outdoors during site visits, exposure to dust and allergens, unpleasant odors, insects, working on uneven surfaces, use of protective gloves, and interfacing with all facets of the community including those with behavioral health diagnosis including mental illness and substance abuse. Communicates with the public, co-workers and community members in a clear and concise, professional and courteous manner, travels to different sites and locations. May involve stressful situations, including dealing with erratic and sometimes antagonistic behavior.
Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.
Est. June 2023
City of Huntington Beach
FY 2023/24 Budget Adoption
City Council Public Hearing
June 26, 2023
1 Presentation Overview
• Proposed FY 2023/24 General Fund Budget Review
Proposed FY 2023/24 Capital Improvement Budget
• FY 2023/24 Budget Approval
• Budget Balancing Plan
BE HUNTINGTON INCORPORATED
BEACH
DRAISE CALIFORNIA
COU
2 Proposed FY 2023/24
General Fund Budget Review
3 FY 2023/24 General Fund Proposed Budget Review
Proposed FY 2023/24 General Fund Budget is structurally balanced, with a projected $1.7M surplus after including the impacts of the approved POA MOU and parking revenues
General Fund (Fund 100) Proposed
(in thousands) FY 23/24
* GF portion of Emerald Cove settlement, of
Revenues (recurring) $280,790 which 50% is being transferred to the Section Revenues (one-time) * 2,276 115 Trust and 50% is being transferred to the General Liabilities Fund
Planned Use of Reserves (one-time) 8,804
Total Revenues 291,870 ** Includes Debt Service, Capital Expenditures, and Transfers
Personnel Costs 186,231
Operating Costs 55,315
Non-Operating Costs ** 48,664
Total Expenditures 290,210
Surplus / (Deficit) $1,660,
• Continued Infrastructure Investments in FY2023/24
• General Fund transfer to the Infrastructure Fund increased by 11% to $15.0M • CIP budget totals $41.2M (decrease from prior year due to $12.9M of HB Recovery projects and a $6.6M grant for Heil Pump Station in FY 2022/23) 4 FY 2023/24 General Fund Proposed Revenues - $283.1M
Other Revenue Non-Operating Revenue
Charges for Current Services 0.6%
1.0%
11.6%
Revenue from Other Agencies
1.0% Property Tax
36.8%
Use of Money & Property
7.7%
Fines & Forfeitures
1.8%
License & Permits
3.2%
Utility Users Tax
7.5%
Transient Occupancy Tax /
5.9% Sales Tax
18.9%
Franchises
4.2%
General Fund recurring revenues anticipated to increase by $7.5 million from FY 2022/23 5 FY 2023/24 General Fund Proposed Expenditures - $290.2M
BY CATEGORY BY DEPARTMENT
City Attorney City Manager
Transfers * 1.3% 1.4%
Public Works Finance
14.7% 8.3% 1.9%
Debt Service Fire
2.1% 19.5%
Human Resources
Police 0.9%
Operating 30.7%
Information
19.0% Services
Other ** 2.8%
Personnel
64.2% 1.2%
Community &
Library Services
Community 5.5%
Development
Non-Departmental
3.8%
22.6%
* Transfers include Infrastructure, Equipment, General Liability & ** Other includes City Council, City Clerk, and Section 115 Trust Transfers City Treasurer
6 Recommended FY 2023/24 Authorized Positions
• Staff is proposing 11 new General Fund positions in the FY 2023/24 Budget:
City Attorney's Office
- (1) Deputy Community Prosecutor to support increased caseload ($162K) - (2) Senior Deputy City Attorneys (Advisory and Litigation) to assist with increased caseload and demand for services ($408K)
- (1) Senior Legal Assistant to provide additional support for the City Attorney's Office ($117K) City Clerk Department
- (1) Municipal Records Manager to facilitate centralization of record keeping, including oversight of the Records Division within the City Clerk's Office ($149K)
OF HUN NIGTON BEACH
INCORPORATED
ORANCE
COl CAL
Recommended FY 2023/24 Authorized Positions
• Staff is proposing 11 new General Fund positions in the FY 2023/24 Budget:
City Manager Department
- (1) Graphic Designer to assist with citywide public information materials in the Office of Communications and the City's Cable "3" Channel ($94K) - (1) Multi-Media Officer to oversee operations of the City's Cable 3" Channel, YouTube Channel, livestreaming, and all digital content ($175K) - Adding the two positions and bringing a portion of the contracted services in-house results in a cost increase of $43,870, while allowing for a more nimble and responsive Office that is more capable of meeting the City's goals of keeping our community informed.
FY 2022/23 FY 2023/24 FY 2023/24
($100K - Expanded SOW
including the Mayor's Initiatives)
Prof Contract Services - PIO $85,000 $101,750 $201,750
Prof Contract Services - HBTV 370,000 128,250 128,250
Personnel Cost - Graphic Designer 93,805 93,805
Personnel Cost - Multi-Media Officer 175,065 175,065
Total $455,000 $498,870 $598,870,
8 Recommended FY 2023/24 Authorized Positions
• Staff is proposing 11 new General Fund positions in the FY 2023/24 Budget:
Community Development Department
- (2) Combination Inspectors ($231K) to mitigate backlog, provide more timely inspections, and bring part of contracted consulting work in-house, resulting in annual savings of $132,978
- (1) Plan Check Engineer ($158K) to meet demand for plan check services and bring part of contracted consulting work in-house, resulting in annual savings of $79,424 - Requested positions will minimize reliance on consultants to meet base level demand for services, while saving a total of $212,402 annually
- Consultants will still be utilized to meet requests for services above base levels and maintain service levels during cyclical peaks
Human Resources
- (1) Human Resources Analyst in the Risk Management Division to support increased workload, mitigate risk and ensure compliance with regulatory requirements ($118K) g
General Fund Reserve Policy
• The City desires to maintain a prudent level of reserves based on the revenue impacts described above and the City's desire to maintain strong bond ratings to minimize borrowing costs.
• The Government Finance Officers Association (GFOA) recommends a minimum of two months of operating expenditures be set aside for unforeseen events. • Staff is recommending consolidating certain General Fund Assignments into the Economic Uncertainties Reserve in order to meet the two-month reserve requirement.
Balance as of June 30, 2022 (in thousands)
Cityview Replacement $ 1,028
Triple Flip 109
Strategic Initiatives 16,536
Housing Agreement 1,657
Year-End Fair Value 1,983
Total Recommended for Consolidation 21,313
Economic Uncertainties Reserve 26,114
Economic Uncertainties Reserve (revised)
Two-Month Reserve Requirement $ 47,215
General Fund Reserve Policy (continued)
• Additional adjustments to the General Fund Reserve Policy are listed as follows:
A minimum of 25% of unrestricted one-time revenues to be transferred to the Section 115 Trust.
Additionally, staff is recommending strengthening the City's Reserve policy to ensure that funds are set aside systematically and used only when truly necessary and approved by a 6/7th vote of City Council. • If Economic Uncertainties Funds are utilized and the level falls below the two-month reserve requirement, the Chief Financial Officer will bring forward a proposed plan to City Council to replenish the fund within three fiscal years.
• Cities with robust fiscal reserve policies are more likely to receive improved bond ratings based on higher scores related to financial management policies and improved fund balance reserves.
FY 2023/2024
Capital Improvement
BEACH Program (CIP)
FY 2023/24 CIP BUDGET
• CIP Budget Totals $41.2 M ($25M 3 years ago)
• Drainage $1.8M
• Facilities $4.0M
• Neighborhood $7.4M
• Parks and Beaches $2.9M
• Sewer $8.3M
• Streets and Transportation $11.8M
• Water $5.0M
• Residential Paving Cycle (9-year vs. 12-year)
• To achieve a balanced budget staff reviewed the cost/benefit of the two cycles • Staff recommends a 12-year cycle for the following reasons:
• 9-year cycle costs an additional $2.5 million annually, or $22.5M (current pricing) over the 9 years
• Over 7 years the Pavement Classification Index (PCI) would only increase by 1 point (83.4 to 84.4), and both scores are in the "good" condition rating CIP AES Funding Summary
Included in
FY 2023/24
Project Name Project Description Budget
Banning landscape medians, bike lanes, sidewalk ($1M)
Potential enhancement to existing bike Lanes on Newland Magnolia, and AES Complete Streets
Bushard 2,560,000
Improvements
• 4 radar feedback signs (Locations TBD)
• Landscaped medians on Magnolia and Hamilton (Locations TBD) AES Seely Park Playground 350,000
New playground equipment
Improvements
AES Eader Park Improvements Resurface pavement at Eader Park parking lot 100,000 AES Banning Branch Library Year 1 of a multi-year project to evaluate, with community input, options for 335,000
Master Plan a new 12,000 sq. ft. branch library, small park and parking on the existing site.
The project includes the reconfiguration of Edison Park to include relocation of tot lots, walkways, dual use tennis and pickle ball courts, other recreation 1,200,000 AES Edison Park Reconfiguration
amenities, as well as parking & hardscape improvements to mitigate settlement issues.
Contingency Funds 355,000
Total 4,900,000
14 AES Projects Map
tlanta Ave.
RI
each Blvd. EWLAND BROOKIET
EDISON PARK
POLYNESIA HAMILTON Mi
ILTON
CROSSWALKTE City Limit
Redevelopment
Project
Area
SEELY PARK
CHAN
BANNING LIBRARY/
LANDSCAPE MEDIANS
PCH EADER PARK Newport
Beach
Budget Balancing Plan
17, 1909,
16 Budget Balancing Plan
• At the June 6th City Council meeting, City staff were directed to provide a budget balancing plan to proactively address the FY 2024/25 General Fund projected deficit.
• Departments submitted potential revenue opportunities and expenditure reductions totaling $7,179,520 for Council review; broken into two phases:
• Level One: Effective July 1, 2023. The process to implement increased revenue options would begin at the start of Fiscal Year 2023/24. Approved budget reductions would be included in the Fiscal Year 2023/24 Adopted Budget.
Level Two: Effective January 1, 2024. Due to the level of effort and service level impacts for these budget reductions, items approved for elimination by City Council in this category may take an estimated six months to implement.
Level 1 Options - Effective July 1, 2023
• Includes revenue enhancements and expenditure reductions that can be more immediately executed
REVENUE OPPORTUNITIES
No. Revenue Generating Service Type Dept Amount
1 Update the Master Fee and Charges Schedule Ongoing All 198,000 2 Evaluate Emergency Medical Service (EMS) Fees Ongoing Fire 936,254 3 Lifeguard Tower Advertisements Ongoing Fire 356,441
4 Police Fines and Fees Ongoing Police 60,000
Comm & Lib
5 LPR (License Plate Readers) Citation Revenue Ongoing Svcs 102,600 1,653,295
18 Level 1 Options - Effective July 1, 2023
• Includes revenue enhancements and expenditure reductions that can be more immediately executed
BUDGET REDUCTIONS
No. Cost Reductions Type Dept Amount
Partial reprogramming of one-time revenues from Emerald Cove 1 loan repayment One-time Citywide 1,138,297
Employee Work Enhancements Ongoing Citywide 712,000
3 Circuit Ongoing Citywide 350,000
4 Eliminate City Clerk Remodel CIP One-time City Clerk 100,000 Reclassify Director of Homeless & Behavioral Health position to 5 Manager Ongoing City Mgr 57,519
6 Employee Medical Exams Ongoing HR
Ongoing 35,000
7 Eliminate funding for MySidewalk dashboard program Info Svcs 8 Eliminate IS Service Van One-time Info Svcs 60,000
9 Reduce Equipment Replacement One-time Info Svcs 300,000 19 Level 1 Options - Effective July 1, 2023
• Includes revenue enhancements and expenditure reductions that can be more immediately executed
BUDGET REDUCTIONS
No. Cost Reductions Type Dept Amount
Terminate Ice Rink Contract Comm & Lib
10 (if single sponsor does not materialize by date) Ongoing Svcs 157,594 Comm & Lib
11 Aquatics Summer Swim Lesson Expansion Ongoing Svcs 138,950 Eliminate a portion of the temporary salaries budget in the Housing and Permit Center Divisions and shift restricted fund 12 grant work to the Senior Management Analyst Ongoing Comm Dev 203,739 Code Enforcement Replacement Vehicles - downgrade three One-time/ 13 vehicle replacement upgrades from trucks to sedans Ongoing Comm Dev 60,000 3,393,099
20 Level 2 Options - Effective January 1, 2024
• Includes expenditure reductions that can be executed beginning January 1, 2024
BUDGET REDUCTIONS
Cost Reductions Type Dept Amount
1 Eliminate Temporary Dept Asst I| Ongoing City Clerk 23,050 2 Reclassify Multimedia Officer to Multimedia Coordinator Ongoing City Mgr 31,091 Reduce Professional/Contract Services by eliminating contingency 3 and reducing SOW (CMO) Ongoing City Mgr 30,000
4 Principal Finance Analyst (Budget) - Defund (1) Ongoing Finance 143,253 Call Center Part-time Staff Ongoing Finance 35,000
6 Reduce various Public Works contract and maintenance budgets. Ongoing Public Works 46,700 7 Revise tree trimming from 6-year to 7-year cycle Ongoing Public Works 100,000 Reduce contract and weekly landscape service for Facilities to 2x 8 per month. Ongoing Public Works 123,882
Comm & Lib
9 Gate Arm Efficiency Savings - Temp Salaries Ongoing Svcs 42,000 Comm & Lib
10 Eliminate Citywide Security Services Ongoing Svcs 147,692 Level 2 Options - Effective January 1, 2024
• Includes expenditure reductions that can be executed beginning January 1, 2024
BUDGET REDUCTIONS
No. Cost Reductions Type Dept Amount
Comm & Lib
11 Eliminate Park Ranger Services Ongoing Svcs 78,075
Comm & Lib
12 Senior Center - Saturday Closure Ongoing Svcs 14,450 Comm & Lib
13 Edison/Murdy - 5 hr less/week Ongoing Svcs 17,000
Comm & Lib
14 Closure - Central Library (Sundays) Ongoing Svcs 150,000 Reduction in Open Hours - Central Library Comm & Lib
15 (reduce Monday by 2 hrs; Tuesday-Thursday by 3 hrs = 11 hrs/week) Ongoing Svcs 83,071 Community Café Community Forum
(costs for consultants, food and supplies only; continuation of event Comm & Lib 16 with sponsors, donations, and in-kind) Ongoing Svcs 35,000 Reduce Temporary Salaries, Overtime, Equipment budget in 17 Inspection Services and Administration Ongoing Comm Dev 123,295 Level 2 Options - Effective January 1, 2024
• Includes expenditure reductions that can be executed beginning January 1, 2024
BUDGET REDUCTIONS
Cost Reductions Type Dept Amount
Accounting Technician (Accounts Payable) - Defund (1) Ongoing Finance 94,998 Reduce beach restroom cleaning intervals during non-peak 19 season months Ongoing Public Works 100,000
Reduce contract sign & lighting maintenance services and related 20 equipment funding Ongoing Public Works 62,000
Eliminate City funded downtown power washing and porter 21 service and transfer costs to the Downtown BID Ongoing Public Works 154,000 Reduce contract and weekly landscape service to Pier Plaza, Bluff 22 Top, & Sunset landscape 2x per month Ongoing Public Works 69,000 Comm & Lib
23 Defund 1 Care Manager Ongoing Svcs 24,550
Comm & Lib
24 Closure - Banning Branch Ongoing Svcs 63,543
Comm & Lib
25 Closure - Main Street Branch Ongoing Svcs 66,883
Level 2 Options - Effective January 1, 2024
• Includes expenditure reductions that can be executed beginning January 1, 2024
BUDGET REDUCTIONS
No. Cost Reductions Type Dept Amount
Comm & Lib
26 Closure - Helen Murphy Branch Ongoing Svcs 36,140
27 Code Enforcement Technician - Defund (1) Ongoing Comm Dev 85,933 28 Economic Development Project Manager - Defund (1) Ongoing Comm Dev 152,520 2,133,126
24 Summary of Budget Balancing Plan
Summary Proposed
Revenue Opportunities 1,653,295
Expenditure Reductions (One-Time) 1,643,297
Expenditure Reductions (Ongoing) 3,882,928
7,179,520
Reductions and Revenue Opportunities by Dept Proposed
City Manager 118,610
City Attorney -
City Clerk 123,050
Community & Library Services 1,157,548
Finance 273,251
Fire 1,292,695
Human Resources 35,000
Information Services 440,000
Community Development 625,487
Police 60,000
Public Works 655,582
City Treasurer -
Citywide 2,398,297
7,179,520 25
General Fund Long-Term Financial Plan
5.5% CalPERS Return FY22/23
Actual Projected Projected Projected Projected Projected (in thousands) FY25/26* FY26/27*
FY21/22 FY22/23 FY23/24 FY24/25*
Revenue (Recurring) $256,246 $273,293 $280,790 $285,527 $291,724 $298,818 Revenue (One-Time) / Use of Reserves - 29,607 11,080 - - - Total Sources of Funds 256,246 302,900 291,870 285,527 291,724 298,818 Expenditures less UAL 234,277 251,031 265,012 265,363 269,122 272,018 CalPERS UAL 4,891 4,891 5,000 5,000 8,540 12,990
POB Payment 13688 13,556 13,276 13,010 12,750 12,537
One-Time Expenditures 18,721 2,276 - -
POA MOU - 4,646 7,593 10,559 11,979
Unidentified Expenditures - 1,500 2,000 2,500 3,000
Total Expenditures 252,856 288,199 291,710 292,966 303,471 312,524 HB Recovery Reserves - (10,886) - - - -
Surplus/(Deficit) $3,390 $3,815 $160 ($7,439) ($11,747) ($13,706) • Requires use of Section 115 Trust reserves starting in FY 2024/25. Projected future revenue amounts exclude one-time revenues totaling approximately $25M expected to be received from the Department of Finance. 26 General Fund Long-Term Financial Plan
5.5% CalPERS Return FY22/23 - w/ Budget Balancing Plan
Actual Projected Projected Projected Projected Projected (in thousands)
FY21/22 FY22/23 FY23/24 FY24/25* FY25/26* FY26/27*
Revenue (Recurring) $256,246 $273,293 $280,790 $285,527 $291,724 $298,818 Revenue (One-Time) / Use of Reserves 29,607 11,080 - - - Total Sources of Funds 256,246 302,900 291,870 285,527 291,724 298,818 Expenditures less UAL 234,277 251,031 265,012 265,363 269,122 272,018 CaPERS UAL 4,891 4,891 5,000 5,000 8,540 12,990
POB Payment 13688 13,556 13,276 13,010 12,750 12,537
One-Time Expenditures - 18,721 2,276 - - -
POA MOU - 4,646 7,593 10,559 11,979
Unidentified Expenditures - 1,500 2,000 2,500 3,000
Total Expenditures 252,856 288,199 291,710 292,966 303,471 312,524 HB Recovery Reserves - (10,886) - - - -
Surplus/(Deficit) $3,390 $3,815 $160 ($7,439) ($11,747) ($13,706) Proposed Budget Balancing Plan - 5,286 7,180 7,180 7,180 Surplus/ (Deficit), Revised $3,390 $3,815 $5,446 ($259) ($4,567) ($6,526) • Requires use of Section 115 Trust reserves starting in FY 2024/25. Projected future revenue amounts exclude one-time revenues totaling approximately $25M expected to be received from the Department of Finance. 27 Boards and Commissions
• Implementation of the proposed budget balancing plan will increase the workload on City staff and reduce the time available to complete core work duties. • To ensure that core City functions are maintained, staff is requesting policy direction from Council to reduce the frequency of meetings to every other month for a period of one year for the following Boards and Commissions:
• Harbour Commission
• Finance Commission
• Jet Noise Commission
• Historic Resources Board
• Central Park Collaborative
• Additionally, any Boards and Commissions request for staff efforts beyond four (4) hours, as determined by the primary staff liaison, with concurrence by the department head and City Manager, will require City Council approval.
Boards and Commissions
• Approved requests will be completed based on staff capacity and in the following priority order: (1) Day-to-day responsibilities and (2) Strategic Plan priorities. • Formalizing this process will require review and updates to Municipal Code Section
2.100, Operating Policy for Boards and Commissions.
• The regular report to the City Council on the Strategic Plan will note changes to implementation of priorities due to work related to City Council-approved assignments beyond core Boards and Commissions duties.
29 LUNTING TON BA
INCORPORATED
FY 2023/24 Budget
Approval Requested
30 City Council Approval Requested
1) Adopt a budget for Fiscal Year 2023/2024
2) Authorize the Professional Services Listing included in the FY 2023/24 Budget 3) Authorize the appropriation and transfer of the full balance ($4.9 million) of the AES Reserve from the General Fund to the AES Mitigation Fund 1284 4) Authorize the appropriation and transfer of $3,903,803 from the General Fund Equipment Replacement Reserve to the Equipment Replacement Fund 324 5) Revert back to a 12-year paving cycle to achieve a balanced budget 6) Adopt Resolution No. 2023-25 Establishing the Gann Appropriation Limit for Fiscal Year 2023/2024 in the amount of $1,171,687,773
7) Adopt Resolution No. 2023-23 Levying a Retirement Property Tax for Fiscal Year 2023/2024 to Pay for Pre-1978 Employee Retirement Benefits 31 City Council Approval Requested
8) Adopt Resolution No. 2023-27 Amending the City's Classification Plan by Adding the Classifications of Graphic Designer, Multimedia Coordinator, Homeless Services Manager, and Municipal Records Manager 9) Approve the recommended update to the General Fund Reserve Policy and consolidation of certain General Fund assignments to the Economic Uncertainties Reserve
10) Adopt Resolution No. 2023-26 Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections 11) Approve Amendment No. 2 to the professional services contract with Mind OC for the Be Well HB mobile crisis response program
12)Approve the professional services contract with National Council for Community Development (NDC) for technical assistance services 32 City Council Approval Requested
13)Approve the professional services contract with Hinderliter, De Llamas and Associates for sales and use tax auditing services
14)Approve the Budget Balancing Plan to proactively address the Fiscal Year 2024/25 Projected General Fund Deficit
15)Approve modifications to the frequency of select Boards and Commissions ("BCCs") and direct staff to update Municipal Code Section 2.100, "Operating Policy for Boards and Commissions,' " to formalize a process for BCC-directed assignments exceeding four (4) hours of staff time 33 Questions?