REVENUE OPPORTUNITIES
No. Revenue Generating Service Description Type Dept Amount 1 Update the Master Fee and Charges
Schedule
Prepare an updated fee study (last completed in 2016) to determine updated full cost recovery amounts and evaluate fees for increase. Ongoing All 198,000
2 Evaluate Emergency Medical Service (EMS)
Fees
Update the EMS fee study (last completed in 2021) to determine current full cost recovery amounts and evaluate fees for increase. Ongoing Fire 936,254 3 Lifeguard Tower Advertisements
Develop a process to begin selling advertisement space on the City's 24 lifeguard towers. Ongoing Fire 356,441
4 Police Fines and Fees Update various Police Department fines and fees Ongoing Police 60,000 5 LPR (License Plate Readers) Citation
Revenue
Each Scofflaw vehicle generates a minimum of $420 per vehicle.
This program is anticipated to go-live in July 2023. Ongoing Comm &
Lib Svcs 102,600
Total 1,653,295
BUDGET REDUCTIONS
No. Cost Reductions Service Level Impacts Type Dept Amount 1 Partial reprogramming of one-time revenues
from Emerald Cove loan repayment
Reallocate one-half of Emerald Cove loan repayment revenue allocated to the Section 115 trust to one-time expenditures. One-time Citywide 1,138,297 2 Employee Work Enhancements
Holiday Closure, Telework options, 4/10 schedule with Friday City Hall closure Ongoing Citywide 712,000
3 Circuit Eliminate Circuit transport program Ongoing Citywide 350,000 4 Eliminate City Clerk Remodel CIP Office space for Municipal Records Manager One-time City Clerk 100,000 5 Reclassify Director of Homeless &
Behavioral Health position to Manager.
Assistant City Manager and HBPD Homeless Task Force Lieutenant will need to provide greater oversight of the City's homeless program. Ongoing City Mgr 57,519
6 Employee Medical Exams
Update protocols for pre-employment medical exams to better align with neighboring cities. Ongoing HR 35,000
7 Eliminate funding for MySidewalk
dashboard program
Insufficient IS personnel are available to support this project based on current staffing levels. Ongoing Info Svcs 80,000
8 Eliminate IS Service Van
Replacement cost savings would be partially offset by increased maintenance expenditures. An old van could impact IS’ ability to deliver large equipment to satellite sites for special events and as needed services. One-time Info Svcs 60,000
LEVEL 1 - Effective July 1, 2023
BUDGET REDUCTIONS Continued
No. Cost Reductions Service Level Impacts Type Dept Amount 9 Reduce Equipment Replacement
Slated for camera and access control upkeep. This will hamper IS’ ability to modernize the CCTV cameras and security access system throughout the city and City facilities. One-time Info Svcs 300,000 10 Terminate Ice Rink Contract
(if single sponsor does not materialize by
date)
Terminate Year 3 of Ice America contract for rink at Pier Plaza during the 2023 holiday season. Potential impacts to both downtown off-peak season businesses and parking revenues. The ice rink attracts approximately 15,000 skaters each season. Ongoing Comm &
Lib Svcs 157,594
11 Aquatics Summer Swim Lesson Expansion
Eliminate funding for expanded summer schedule of swim lessons.
This program was last active in 2019 and served an average of 700+ participants. Includes expansion of swim lessons to Marina and Edison High School pools. Ongoing
Comm &
Lib Svcs 138,950
12 Eliminate a portion of the temporary
salaries budget in the Housing and Permit
Center Divisions and shift restricted fund
grant work to the Senior Management
Analyst
Transition CDBG/HOME grant and permit from the two retired annuitants in the Housing Division to existing staff. Shift costs for 85% of 1.0 Senior Management Analyst from the General Fund to restricted funds (CDBG and HOME). Ongoing
Comm
Dev 203,739
13 Code Enforcement Replacement Vehicles -
downgrade three vehicle replacement
upgrades from trucks to sedans
Downgrade code enforcement vehicles budgeted for replacement with trucks to sedans for both one-time and ongoing savings related to purchase and maintenance.
One-time/
Ongoing
Comm
Dev 60,000
Total 3,393,099
LEVEL 1 - Effective July 1, 2023
BUDGET REDUCTIONS
No. Cost Reductions Service Level Impacts Type Dept Amount 1 Eliminate Temporary Dept Asst II Reassignment of duties impacting minute preparation Ongoing City Clerk 23,050 2 Reclassify Multimedia Officer to Multimedia
Coordinator
This new classification will have no direct supervisory responsibilities for this new position. Public Affairs Manager will be required to provide more oversight and supervision for the HBTV operation. Ongoing City Mgr 31,091
3 Reduce Professional/Contract Services by
eliminating contingency and reducing SOW
(CMO)
Reduces capacity to plan and implement various CMO and City Council's priorities; reduces flexibility to hire additional consultants for unexpected needs throughout the year. Ongoing City Mgr 30,000 4 Principal Finance Analyst (Budget) - Defund
(1)
Loss of this position would result in decreased accuracy of revenue and expenditure projections. The budget team also provides labor costing for negotiations and oversight of the purchasing division, including final approval of 4,600 purchase orders annually.
Removing this position would significantly hinder the ability to provide these services on a timely basis. Ongoing Finance 143,253 5 Call Center Part-time Staff
The Call Center handles approximately 200 calls weekly, directing callers to the correct department and providing information about City services and events. Elimination of this program would decrease customer service levels to the public. Ongoing Finance 35,000 6 Reduce various Public Works contract and
maintenance budgets.
Delayed CIP project delivery, higher long-term costs and increased liability exposure and unbudgeted, emergency
replacement/repairs. Ongoing
Public
Works 46,700
7 Revise tree trimming from 6-year to 7-year
cycle
Increased potential liability due to fallen tree branches. 3-5 year cycle is recommended as a best practice. Ongoing
Public
Works 100,000
8 Reduce contract and weekly landscape
service for Facilities to 2x per month.
Reduced aesthetic to City Facilities, potential increase in weed and vectors Ongoing
Public
Works 123,882
9 Gate Arm Efficiency Savings - Temp Salaries
Partial savings due to efficiencies received from automatic exit gate installed at the Main Promenade Parking Structure. Potential longer lines for users with a parking pass or paying with cash. Ongoing Comm &
Lib Svcs 42,000
LEVEL 2 - Effective January 1, 2024
BUDGET REDUCTIONS Continued
No. Cost Reductions Service Level Impacts Type Dept Amount 10 Eliminate Citywide Security Services
Patrol covers 14-16 locations per shift throughout the city seeking compliance on loitering, graffiti, abandoned property, suspicious activities, homeless issues, vandalism, smoking/drinking in public facilities, providing on-call security to staff during working hours, and locking restrooms. Ongoing
Comm &
Lib Svcs 147,692
11 Eliminate Park Ranger Services
Patrol seeks compliance on issues such as dogs off leash, illegal camping, feeding wildlife, climbing trees, drinking/smoking, homeless issues, motorized vehicles/toys in park. The contracted citywide and Central Park patrol reduces the need for HB Police to respond to low-level crimes. During the 1st year of the contract, 3,250 public encounters were reported (off-leash dogs - 1,452, graffiti/vandalism - 752, and other incidents - 1,046) Ongoing Comm &
Lib Svcs 78,075
12 Senior Center - Saturday Closure
Close the Sr Center on Saturdays (8 am - 12 noon) impacting our community's older adults. Closure will significantly impact the Fitness Center membership with approximately 65 check-ins per Saturday. Monday-Friday daily attendance is 500/day for the Fitness Center and all other Center activities. Hours are 8am - 7pm Monday-Thursday, and 8am - 5pm Friday. Ongoing
Comm &
Lib Svcs 14,450
13 Edison/Murdy -5 hr less/week
Close one hour earlier Monday - Friday. This will result in the restrooms being closed one hour earlier and staff not being present to reserve fields and/or courts, or answer public inquiries for services. Ongoing
Comm &
Lib Svcs 17,000
14 Closure - Central Library (Sundays)
A Sunday closure would impact the 47,939 Central Library patrons as reported in FY 22/23. Ongoing
Comm &
Lib Svcs 150,000
LEVEL 2 - Effective January 1, 2024
BUDGET REDUCTIONS Continued
No. Cost Reductions Service Level Impacts Type Dept Amount 15 Reduction in Open Hours - Central Library
(reduce Monday by 2 hrs; Tuesday-Thursday
by 3 hrs = 11 hrs/week)
Evening hours are often used by community members studying or looking for a quiet place to read or work. The number of visits in the 7-9 pm range average 25,000 for the year. However, the number of people exiting the building at closing, is nearly 2x as many (45,000) indicating many more people entered prior to 7 pm and stayed until 9 pm.
Reduced morning hours would impact the Story Time program.
Story Times are hosted Tuesday – Friday, and are always at capacity. Tuesday/Thursday 140 people attend baby story time on Wednesday hosts 50 people. Ongoing
Comm &
Lib Svcs 83,071
16 Community Café Community Forum
(costs for consultants, food and supplies
only; continuation of event with sponsors,
donations, and in-kind)
Eliminate all events for this community dialogue on a variety of issues (8 annually) affecting an average of 60 attendees per event. $22,500 is for professional services contracts for meetings and live graphic services. The balance of $12,500 is for supplies ($2,000)/food ($4,500)/materials ($6,000). Ongoing
Comm &
Lib Svcs 35,000
17 Reduce Temporary Salaries, Overtime,
Equipment budget in Inspection Services
and Administration
Reduce temporary salaries and overtime budget to align with historical expenditure levels. May reduce response time to the public depending on demand. Ongoing
Comm
Dev 123,295
18 Accounting Technician (Accounts Payable) -
Defund (1)
Currently, two-person Accounts Payable team processes
approximately 41,369 invoices annually. Elimination of this position would result in a reduced number of invoices paid on a weekly basis due to loss of personnel. The City may also be subject to late fees if invoices are not able to be processed timely. Ongoing Finance 94,998 19 Reduce beach restroom cleaning intervals
during non-peak season months
Reducing services will result in compounding cleaning needs long- term. Poorly maintained restrooms attract graffiti and may encourage poor behavior. May prompt unbudgeted requests for major cleaning, graffiti removal, and/or repairs. Ongoing Public
Works 100,000
20 Reduce contract sign & lighting maintenance
services and related equipment funding
Higher long-term costs and increased liability exposure and unbudgeted, emergency replacement/repairs. Ongoing
Public
Works 62,000
LEVEL 2 - Effective January 1, 2024
BUDGET REDUCTIONS Continued
No. Cost Reductions Service Level Impacts Type Dept Amount 21 Eliminate City funded downtown power
washing and porter service and transfer
costs to the Downtown BID
Downtown BID to pay for power washing and porter service, potential impacts to HB desirability as tourist destination.
Reduction of service levels may impact bottom line of Downtown businesses. Ongoing
Public
Works 154,000
22 Reduce contract and weekly landscape
service to Pier Plaza, Bluff Top, & Sunset
landscape 2x per month
Reduced aesthetic and desirability as tourist destination, potential increase in weed and vectors. Reduction of service levels at these key locations may impact Special Events and their desire to bring business to HB in the future. Ongoing
Public
Works 69,000
23 Defund 1 Care Manager
25% reduction in Care Management Services; 18% reduction in Home Delivered Meals Services Ongoing
Comm &
Lib Svcs 24,550
24 Closure - Banning Branch
In FY 22-23 YTD, the Banning Branch Library saw 11,830 visitors and approximately 26,000 items checked out. Ongoing
Comm &
Lib Svcs 63,543
25 Closure - Main Street Branch
Does not include elimination of full-time Librarian I. That employee would be transferred to Central Library. In FY 22-23 YTD, the Main St Branch Library saw 17,869 visitors. Ongoing
Comm &
Lib Svcs 66,883
26 Closure - Helen Murphy Branch
In FY 22-23 YTD, the Helen Murphy Branch Library saw 4,845 visitors. Ongoing
Comm &
Lib Svcs 36,140
27 Code Enforcement Technician - Defund (1)
Loss of this position would result in decreased code enforcement services and loss of revenues from code enforcement activities. By not filling this position, typical response times for Priority Level 3 category complaints will move from up to 15 days to up to 20 days.
Further, if after inspection a violation is confirmed, it will take longer to get the issue resolved since code enforcement’s ability to communicate and follow up will diminish. Ongoing
Comm
Dev 85,933
LEVEL 2 - Effective January 1, 2024
BUDGET REDUCTIONS Continued
No. Cost Reductions Service Level Impacts Type Dept Amount 28 Economic Development Project Manager -
Defund (1)
Loss of this position would result in fewer staff available to attract and retain businesses into the City. The ED Project Manager was responsible for preparing and posting agendas for the EDC, attending BID meetings, assisting with real estate accounts receivable, contract management (auto electronic reader board agreement, various sales tax sharing agreements, the auto parking incentive agreement, etc.). By not filling the ED Project Manager position, the ED Manager will have to absorb this workload which will leave no capacity for business visits or to undertake new economic development initiatives. Ongoing
Comm
Dev 152,520
Total 2,133,126
LEVEL 2 - Effective January 1, 2024
Summary Proposed
Revenue Opportunities 1,653,295
Expenditure Reductions (One-Time) 1,643,297
Expenditure Reductions (Ongoing) 3,882,928
7,179,520
Department Reductions and Revenue Opportunities Proposed City Manager 118,610
City Attorney -
City Clerk 123,050
Community & Library Services 1,157,548
Finance 273,251
Fire 1,292,695
Human Resources 35,000
Information Services 440,000
Community Development 625,487
Police 60,000
Public Works 655,582
City Treasurer -
Citywide 2,398,297
7,179,520
SUMMARY OF BUDGET BALANCING PLAN