City of Huntington Beach
INTER-DEPARTMENT COMMMUNICATION
HUNTINGTON BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Robin Estanislau, City Clerk
DATE: July 31, 2023
SUBJECT: SUPPLEMENTAL COMMUNICATION FOR AGENDA ITEM NO. 28 - CHARTER AD HOC COMMITTEE PROPOSED CHARTER
AMENDMENT NO. 7 - LOCAL CONTROL OVER ELECTIONS
Attached for your reference and the official record for Agenda Item No. 28 is a Press Release issued February 10, 2022 by the Orange County Registrar of Voters alerting the public of the County's receipt of ISO 9001 Certification, an internally recognized standard. The County received this same distinguished certification in 2023.
In addition, I've attached audit reports from the 2022 Primary and General Elections provided to me by current County Registrar of Voters Bob Page.
C: File
SUPPLEMENTAL
COMMUNICATION
Meeting Date: 8/1/2023
Agendaltem No.: 28 (23 - (070)_
Moore, Tania
From: Aguilar, Steven
Sent: Monday, July 31, 2023 12:21 PM
To: Moore, Tania; Switzer, Donna
Subject: FW: Media Release: OC Registrar of Voters
Steven D. Aguilar, CMC
Assistant City Clerk
City of Huntington Beach, City Clerk's Office
Work (714) 536-5260
From: Estanislau, Robin <[email protected]> Sent: Monday, July 31, 2023 12:21 PM
To: Aguilar, Steven <[email protected]>
Subject: FW: Media Release: OC Registrar of Voters
Please print and include with the Bob Page reports. ©
From: OC Registrar of Voters <[email protected]>
Sent: Thursday, February 10, 2022 3:41 PM
To: Estanislau, Robin < [email protected]> Subject: Media Release: OC Registrar of Voters
ORANGE COUNTY REGISTRAR OF VOTERS
PRESS RELEASE
Orange County, CA Elections Receives ISO 9001
Certification
The Registrar of Voters underwent a rigorous evaluation and audit process to be granted ISO 9001:2015 certification.
SANTA ANA, CA - February 10, 2022 - Following a year long process, the Orange County Registrar of Voters has been granted ISO 9001:2015 certification, an internationally recognized standard that ensures its services meet the needs of stakeholders through the use of an effective quality management system.
It is rare for government institutions to receive ISO 9001:2015 certification, which is typically applied in leading private industries.
To become ISO 9001:2015 certified, the Registrar of Voters underwent a demanding evaluation process that included the development of a quality management system, a review of management system documentation and 1 several audits. The audits were conducted by a third-party ISO 9001 specialist and verified that all areas of the operation comply with a meticulous set of quality management standards.
Quote by Registrar of Voters Neal Kelley:
"Being awarded ISO 9001 certification helps to build confidence among voters with the assurance that we are holding ourselves to the highest level of quality management standards." said Neal Kelley, Registrar of Voters. "The certification process was rigorous and ensures that we are hyper focused on detail, accuracy and integrity." ###
About the Registrar of Voters:
The Registrar of Voters is responsible for conducting elections in the County of Orange, the fifth largest voting jurisdiction in the United States with 1.8 million registered voters. We are a County agency, which receives funding from the County's General Fund and periodic reimbursement from the federal government, the State of California and local jurisdictions. Read more >>
Media Contacts:
Neal Kelley
Registrar of Voters
714-567-5139
[email protected]
For Background Information Only:
714-567-5197
Source:
Orange County Registrar of Voters
NOTE TO EDITORS: For additional information visit the About Us page or call the Registrar of Voters media help line at 714-567-5197.
This email was sent to [email protected] using GovDelivery Communications Cloud on behalf of: County of Orange, gOVDELIVERY* California • 333 West Santa Ana Blvd • Santa Ana, CA 92701 • 855-886-5400 2 OF
ORAN
Risk-Limiting Audit Results
2022 General Election
CALIFORATTE
Summary
Orange County conducted a ballot comparison risk-limiting audit for the November 8, 2022 General Election. In accordance with California regulations, the risk limit was set to 5%.
The random seed selection was conducted on November 11, 2022 at 11:30 a.m. The 20-digit random seed was generated using multiple ten-sided dice, individually rolled by various members of the Registrar of Voters staff and members of the public. The random seed, contest results, ballot sheet manifest, and cast vote record file were entered into Arlo, the risk-limiting audit tool provided by the California Secretary of State, which generated a sequence of ballots to audit.
The physical examination of ballots began on November 29, 2022 at 3:30 p.m. The RLA tool determined that 1,197 ballots were needed to meet the risk limit. Thirteen ballots selected were in a placeholder batch and a second random seed was created on Friday, December 2, 2022. The risk- limiting audit was completed on December 2, 2022 at 2:30 p.m. after auditing a total of 1,197 ballots.
All parts of the audit process were open to public observation and live streamed on the Registrar of Voters website. Video recording of the random seed generating process along with the ballot manifest can be found online at ocvote.goy/rla.
Risk-Limiting Audit Report
Random Seed: • 71314311996088492407
Placeholder Batch Random Seed: / 31309036658351876436
Ballot Cards Audited: 1,197
Rounds of Sampling: 1
Ballots Cast: 994,227
Discrepancies:
Person-hours to prepare RLA: 220 person-hours
People involved in preparing RLA: 9 people
Person-hours to conduct RLA: 340 person-hours
People involved in conducting RLA: 18 people
Number of Observers: 4
TYNA NGUYEN
Z-City of Yorba Linda YES
30,696 923
NO
ORANGE COUNTY WATER DISTRICT Director, DINA NGUYEN
Division 1 47,035 1007
RAY HIEMSTRA
County Supervisor 4th District DOUG CHAFFEE
152,116 1037
SUNNY PARK
L-City of Huntington Beach YES
82,916 1197
NO
Audited Ballots:
List of audited ballots attached.
Affirmation
I hereby affirm that the results presented in this report are accurate to the best of my knowledge.
OF
ORL
Risk-Limiting Audit Results
2022 Statewide Direct Primary Election
ALIEORITY
Summary
Orange County conducted a ballot comparison risk-limiting audit for the June 7, 2022, Statewide Direct Primary Election. The risk limit was set to 5%.
The random seed selection was conducted on June 10, 2022 at 10 a.m. The 20-digit random seed was generated using multiple ten-sided dice, individually rolled by various members of the Registrar of Voters staff and members of the public. The random seed, contest results, ballot sheet manifest, and cast vote record file were entered into Arlo, the risk-limiting audit tool supplied by the California Secretary of State, which generated a sequence of ballots to audit.
The risk-limiting audit began on June 22, 2022 at 2 p.m. The RLA tool determined that 257 ballots were needed to meet the risk limit. Two ballots selected were in a placeholder batch. A second random seed was created on Friday, June 24, 2022. The risk-limiting audit was completed on June 24, 2022 at 1:30 p.m. after auditing a total of 257 ballots.
All parts of the audit process were open to public observation and live streamed on the Registrar of Voters website. Information and downloadable files, such as the ballot manifest, can be found online at ocvote.gov/rla.
Risk-Limiting Audit Report
Random Seed: 68270197084894748983
Random Seed: 36361975611546857310
Ballot Cards Audited: 257
Rounds of Sampling: 1
Ballots Cast: 636,497
Discrepancies: 0
Person-hours to prepare RLA: 190 person-hours
People involved in preparing RLA: 9 people
Person-hours to conduct RLA: 201 person-hours
People involved in conducting RLA: 11 people
Number of Observers: 11
MEMBER, COUNTY BOARD OF EDUCATION MARI BARKE 74,868 257 TRUSTEE AREA 2
MARTHA FLUOR 40,776
CHRISPHER R. GANIERE 11,850
MEMBER, COUNTY BOARD OF EDUCATION LISA SPARKS 98,682 195 TRUSTEE AREA 5
SHERINE SMITH 53,641
ASSESSOR CLAUDE PARRISH 387,926 35
RICHARD "RICK" FOSTER 137,321
LARRY BALES 22,516
CLERK-RECORDER HUGH NGUYEN 453,783 22
SANDY KIMBLE 43,435
STEVE ROCCO 39,227
DISTRICT ATTORNEY-PUBLIC ADMINISTRATOR TODD SPITZER 352,415 PETE HARDEN 119,886
BRYAN CHEHOCK 46,425
MICHAEL A. JACOBS 45,190
Audited Ballots:
Ballot Card Selected
(Container-Tabulator-Batch-Ballot Audited Discrepancy
Position)
In-Person - In Person - 2-34-11 Yes No
In-Person - In Person - 2-39-150 Yes No
In-Person - In Person - 2-70-37 Yes No
In-Person - In Person - 2-161-11 Yes No
In-Person - In Person - 2-196-192 Yes No
In-Person - In Person - 2-203-1 Yes No
In-Person - In Person - 2-456-214 Yes No
In-Person - In Person - 2-521-267 Yes No
In-Person - In Person - 2-526-168 Yes No
In-Person - In Person - 5-92-86 Yes No
In-Person - In Person - 5-99-248 Yes No
In-Person - In Person - 5-108-14 Yes No
In-Person - In Person - 5-185-213 Yes No
In-Person - In Person - 5-188-20 Yes No
In-Person - In Person - 5-211-125 Yes No
In-Person - In Person - 5-224-267 Yes No
In-Person - In Person - 5-263-289 Yes No
In-Person - In Person - 5-289-262 Yes No
In-Person - In Person - 5-325-41 Yes No
In-Person - In Person - 5-351-241 Yes No
In-Person - In Person - 5-366-211 Yes No
Mail-1-842-227
Mail-1-893-103
Mail-1-917-221 No
Mail-1-929-245 No
Mail-1-957-148 No
Mail-1-974-12 No
Mail-1-981-17 No
Mail-1-1000-312 No
Mail-1-1010-322 No
Mail-1-1011-309 No
Mail-1-1016-253 No
Mail-1-1019-171 No
Mail-1-1021-154 No
Mail-1-1052-259 No
Mail-1-1060-170 No
Mail-1-1068-291 No
Mail-1-1073-239 No
Mail-1-1081-274 No
Mail-1-1083-31 No
Mail-1-1092-158 No
Mail-1-1098-1 No
Mail-1-1126-335 No
Mail-1-1132-404 No
Mail-1-1180-326 No
Mail-1-1209-190 No
Mail-3-33-205 No
Mail-3-53-142 No
Mail-3-89-39 No
Mail-3-92-241 No
Mail-3-119-6 No
Mail-3-175-59 No
Mail-3-187-66 No
Mail-3-220-85 No
Mail-3-232-220 No
Mail-3-242-275 No
Mail-3-245-46 No
Mail-3-261-373 No
Mail-3-265-195 No
Mail-3-272-216 No
Mail-3-350-288 No
Mail-3-363-44 No
Mail-3-386-3 No
Mail-3-390-142 No
Mail-3-402-197 No
Mail-3-1222-73 No
Mail-3-1244-35 No
Mail-3-1274-101 No
Mail-3-1293-98 No
Mail-3-1318-89 No
Mail-3-1341-179 No
Mail-3-1346-166 No
Mail-3-1384-219 No
Mail-3-1411-154 No
Mail-3-1420-179 No
Mail-3-1429-181 No
Mail-3-1446-417 No
Mail-3-1462-46 No
Mail-3-1468-231 No
Mail-3-1477-388 No
Mail-3-1478-118 No
Mail-3-1517-341 No
Mail-3-1522-285 No
Mail-3-1528-302 No
Mail-3-1543-201 No
Mail-3-1554-50 No
Mail-3-1560-73 No
Mail-3-1578-105 No
Mail-3-1581-10 No
Mail-3-1596-270 No
Mail-3-1609-382 No
Mail-3-1617-221 No
Mail-3-1619-158 No
Mail-3-1620-75 No
Mail-3-1628-15 No
Mail-3-1635-57 No
Mail-3-1659-142 No
Mail-3-1663-273 No
Mail-3-1670-176 No
Mail-3-1689-300 No
Mail-3-1689-311 No
Mail-3-1692-280 No
Mail-3-1722-302 No
Mail-3-1736-412 No
Mail-3-1745-339 No
Mail-3-1747-231 No
Mail-3-1751-25 No
Mail-3-1761-223 No
Mail-3-1770-90 No
Mail-6-125-138
Mail-6-127-4
Mail-6-136-104
Mail-6-143-34
Mail-6-168-37
Mail-6-199-62
Mail-6-209-67
Mail-6-215-237
Mail-6-218-107
Mail-6-219-185
Mail-6-232-96
Mail-6-236-36
Mail-6-270-169
Mail-6-275-386
Mail-4-310-114
Mail-4-320-332
Affirmation
I hereby affirm that the results presented in this report are accurate to the best of my knowledge.
Precinct Type Contest Issue Notes
14036 VBM City of Garden Grove, Member City Council, Voter did not follow instructions in marking ballot and Audit board tallied vote for Trung District 4 used a blue highlighter to complete ballot for multiple contests. Scanner only picked up 11 contests. Voter
marked Trung; scanner did not pick up.
31002 VBM City of Fountain Valley, Member City Council Voter did not follow instructions in marking ballot and Audit board tallied vote for Nancy Dugay used a light blue pen and marked whole ballot in light
blue ink. Voter marked Nancy Duguy; scanner did not
pick up
32196 VBM Huntington Beach City School District, Governing Voter did not follow instructions in marking ballot, Audit team tallied for Julie Norton.
Board Member, Trustee Area 5 failing to fill in the box completely and used 'x' to select choices. The 'x' was out of target area and did not
mark the target clearly. Scanner did not pick up. Voter marked Julie Norton; scanner did not pick up.
17251 VBM City of La Habra, Member City Council, Full Term Voter made a mark in the corner of the box for Jose Hesitation mark for Jose Medrano. Scanner Medrano. Scanner picked up the mark. picked up. Audit team tallied as a vote for James Gomez, and an under vote.
14282 VBM For Associate Justice Court of Appeals, Fourth Voter did not follow instructions in marking ballot, Scanner didn't pick up on checkmark outside District, Divison One, TrucT. Do failing to fill in the box completely and used a of target zone. Audit team tallied as a vote checkmark to select choices. Checkmarks are outside of for 'yes! the target zone.
Voter intended to vote 'yes; - Scanner did not pick up
on vote.
71827 VBM For Chief Justice of California Patricia Guerrero Voter did not follow instructions in marking ballot, Audit team tallied vote as 'no' failing to fill in the box completely and used a
checkmark to select choices. The checkmarks are
checked outside of the target zone.
71827 VBM For Associate Justice, Court of Appeal, Fourth Voter did not follow instructions in marking ballot, Audit team tallied vote as 'no' District, Division One, TrucT. Do failing to fill in the box completely and used a checkmark to select choices. Voter used a checkmark to
Frone. Ver hend novate yes same is not pick.
up on 'vote.
45104 VBM United States Senator, Partial/Unexpired Term Voter did not follow instructions in marking ballot and Audit board tallied vote for Alex Padilla. used a light blue pen and marked whole ballot in light
blue ink. Voter used a light blue pen; scanner did not
pick up.
Voter intended to vote Alex Padilla.
44113 VBM City of Laguna Beach, Member, City Council Voter did not follow instructions in marking ballot, Audit board tallied vote for Jerome Pudwill. failing to fill in the box completely and used a
checkmark to select choices. Voter used checkmark to
indicate choice for 'Jerome Pudwill, and checked
outside of the target area.
48141 VBM Member of the State Assembly, 74th District [Voter did not follow instructions in marking ballot, Board tallied as a vote for Laurie Davies. failing to fill in the box completely and used anx' to
select choices. Voter made an 'x' outside of the target area. Scanner did not pick up.
45104 VBM For Associate Justice, Court of Appeal, Fourth Voter crossed out contests they did not want to vote Audit Board tallied vote as an undervote.
District, Division One, Martin N Buchanan for, and a stray mark made it into the target area.
Scanner counted as a vote for 'yes!
31002 VBM City of Fountain Valley, Member City Council Voter put a line in the box for Kim Constantine. Scanner Audit Board tallied vote as an undervote. read it as a selection for Kim Constantine. The box was marked enough for the scanner to pick up the vote, but
the voter intent was determined to be an undervote.
31002 VBM CITY OF FOUNTAIN VALLEY, MEMBER, CITY Voter put a small dot in the box for Jim Cunneen. Audit Board tallied vote as an undervote.
COUNCIL (Vote for no more than Three) Scanner read dot as a vote for Jim Cunneen. 32100 VBM N - City of Huntington Beach Voter did not follow instructions in marking ballot, Board tallied as a vote for NO. failing to fill in the box completely. Voter made a
diagonal line accross "NO" slightly off target. Scanner counted voter as an undervote.
63036 VBM Voter did not follow instructions in marking ballot, Board tallied as a vote for Rick Ledesma.
Member ruse Area isrit overning Board
failing to fill in the box completely. Voter marked an "X" outside the target area. Scanner did not count the vote. 63036 VBM City of Orange Mayor Dan Slater was marked but scanner did not pick up the Audit Board tallied as a vote for Dan Slater. mark, because it was a light mark.
17251 Vote Center United States Representative 38th District Voter marked outside the target area and scanner did Audit Board tallied it as a vote for Linda T. not count vote for Linda T. Sanchez Sanchez.
45104 Vote Center United States Representative 40th District Voter made small mark inside of target area for Asif Audit Board tallied vote as an undervote.
Mahmood and the scanner counted the vote for Asif
Mahmood. It appears to be a hesitation mark.
71262 Vote Center Tustin Unified School District Governing Board Voter did not follow instructions in marking ballot, Audit Board tallied it as a vote for Kelly Member Trustee Area 3 failing to fill in the box completely. Voter circled the Felton. target but did not mark in the target area. Scanner read it as an undervote.
63036 Vote Center United States Senator Full Term Voter did not follow instructions in marking ballot, Audit Board tallied as a vote for Alex Padilla. failing to fill in the box completely. Voter checked Alex Padilla outside of the target area. Scanner did not pick it up.
63036 Vote Center For Presiding Justice, Court of Appeal, Fourth Voter did not follow instructions in marking ballot, Audit Board tallied as a vote for Yes.
District, Division One, Judith McConnell failing to fill in the box completely. Voter used check mart and checked Yes outside of the target area.
Scanner did not pick it up.
63036 Vote Center Municipal Water District, Director, Division 2 Voter did not follow instructions in marking ballot, Audit Board tallied as a vote for Larry D. Dick. failing to fill in the box completely. Voter marked a
check outside of the target area for Larry D. Dick.
It is likely the in-person scanner was unable to read the light mark.
REPORT OF 1% MANUAL TALLY
[Elections Code section 15360]
County: Orange
Election: 2022 General Election
Manual tally method used: V One Part [section 15360(a)(1)] _Two Part [section 15360(a)(2)]
Date and time notice provided (attach copy of the notice):
September 30, 2022 -
hitneillants anulnence rancanublic nation of aboarintion cabadula for tha navambar a 2022 an Internet website where additional information about the manual tally is posted, if applicable:
https://ocvote.gov/rla
Date and time the manual tally commenced, beginning with the random selection of precincts and batches (must be after the close of the polls on Election Day:
Thursday, November 10, 2022 at 11:00 am
Date and time the manual tally finished:
Friday, December 2, 2022 at 5:00 pm
Estimated number of members of the public who observed the process:
3 Total number of ballots counted in this election (official canvass numbers):
164,065
Polling place / vote center ballots (including provisionals) 830,162
Vote-by-mail ballots
Total number of ballots manually tallied:
Polling place / vote center ballots (including provisionals) 8,628 42,718
Vote-by-mail ballots
Precincts in the county for this election (attach list describing all precincts with the number of ballots in each, indicating whether ballots are polling place / vote center, vote-by-mail, or provisional):
2169
Total number of precincts in the election
90 Total number of precincts selected for the manual tally Batches of vote-by-mail or provisional ballots (attach list describing each batch with the number of ballots in each, indicating whether ballots are polling place / vote center, vote-by-mail, or provisional):
Not applicable, since we tallied by precinct.
Total number of batches in the election
Not applicable, since we tallied by precinct.
Total number of batches selected for the manual tally
Method used to choose precincts and batch of ballots to manually tally (include description of random selection method):
We used DFM's One Percent Random Sample generator within EIMS. attach additional pages if necessary
Description of any discrepancies noted (include details about each discrepancy and how each was resolved; also include anything unusual observed during the manual tally process or anything that may improve the manual tally process):
See attached
attach additional pages if necessary
This report is submitted pursuant to Elections Code section 15360(f). 12/7/2022
Submitted on this date: by:
Bob Page
Elections Official Name: Signature:
Precinct Type Contest Issue Notes
The voter lightly checked the voting target for Gavin Newsom, not Board tallied 7137 VBM Governor following the voting instructions. The ballot scanner did not pick up the vote, but the board called the vote for Gavin Newsom undervote.
The voter marked the voting targets for Rob Bonta and Nathan Board tallied 58800 VBM Attorney Hochman, and also wrote in the name of Rob Bonta in the write-in General space. The manual resolution of the potential overvote gave the vote to Rob Bonta, but the board called the selection an overvote overvote.
The voter marked multiple voting targets using marks inconsistent with other contests. Although the voting targets were partially Board tallied 32102 VBM Multiple narked, other contests' voting targets were completely filled in The ballot scanner picked up these partially marked voting targets contests as undervotes
as votes, but the board determined they were inconsistent stray marks and called the selections as undervotes.