Board, Commission,
& Committee (BCC)
Reconfiguration
City Council Meeting
August 1, 2023
Background
• On 10/19/2021, Council approved the Ad Hoc Committee’s 10 recommendations to reform, consolidate and/or dissolve a select number of BCCs. A total number of BCCs was reduced from 41 to 35. • Additionally, an internal Staff Liaison Working Group was newly formed to provide a more consistent, uniform interface with BCC members as well as internal support network/training opportunities. • On 11/16/2021, Council introduced a series of ordinances to implement recommended changes by the Ad Hoc Committee.
• On 12/21/2021, Council adopted all the ordinances.
Background
• On 2/21/2023, City Council introduced ordinances to amend HBMC to codify that all individual appointed BCCs have up to 7 members, with no more than 1 appointee per Councilmember.
• On 2/21/2023, City Council also introduced an ordinance to modify the Finance Commission’s duties, meeting frequency, and other adjustments to include its original scope of work related to the City’s financial planning. At a subsequent City Council meeting, all the ordinances were approved. • On 5/16/2023, Councilmember Burns introduced H-item to request City Council to consider another comprehensive review of all the citizen-led BCCs and Council Committees, which was approved.
• The BCC Review Ad Hoc Committee was formed and met three times on 6/5/2023, 7/17/2023, and 7/20/2023 for deliberation.
Current BCC Structure by Number
As of today, Huntington Beach has over 34 different formal BCCs, plus a dozen of outside agency groups on which the City Council members and/or staff serve.
No. Types of BCCs
17 Boards/Commissions/Committees with 108+ Citizen Appointees 6 City Council Standing Committees
6 City Council Ad-hoc Committees
5 City/Citizen Committees & Community Stakeholder Meetings 34 TOTAL
Current BCC Structure by Type
General
Government
Neighborhood
Specific
Recreation /
Enrichment
Societal Needs
Focus
Land Use & Economic
Development
Financial
Focus
Council
Committees
(Total 12)
1. Communications
Committee
2. Intergovernmental
Relations Committee
3. Charter Review
Council Committee*
4. BCC Review
Council Committee*
1. Southeast Area
Committee
2. Sunset Beach Area
Committee
1. Economic Development
Committee (EDC)
2. Smart Cities &
Technology
Committee
3. Cannabis Regulation
Committee*
4. Downtown Urban
Design Committee*
5. Housing/RHNA
Committee*
6. Short Term Rentals*
Citizen
BCCs
(Total 17)
1. Environmental &
Sustainability Board
2. Historic Resources
Board (HRB)
3. Personnel
Commission
1. Harbor Commission
2. Jet Noise
Commission
3. Mobile Home Advisory
Board (MHAB)
4. Sunset Beach Local
Coastal Program
Review Board
1. Community &
Library Services
Commission
2. 4
th of July
Executive Board
1. Citizen
Participation
Advisory Board
2. Human
Relations
Committee
3. Youth Board
1. Citizen Infrastructure
Advisory
Board/Public Works
Commission
2. Design Review Board
3. Planning Commission
1. Finance
Commission
2. Investment
Advisory
Board
Other City &
Citizen
Committee
(Total 5)**
1. Oak View Community
Meeting
2. Huntington Central
Park Collaborative
1. Specific Events
Executive
Committee
1. School District /
City Committee
2. Homeless Task
Force
* Ad‐hoc Council Committees not subject to the Brown Act ** Community Stakeholder Roundtable Format, not subject to the Brown Act Proposed Committee Recommendations By Category
Dissolution
• 3 Ad-hoc Committees
• Short-Term Rentals Ad-hoc
Council Committee
• Housing/RHNA Ad-hoc
Council Committee
• Cannabis Regulation & Policy
Ad-hoc Council Committee
• Huntington Beach
Human Relations
Committee
• Jet Noise Commission
• Mobile Home Advisory
Board
Consolidation
• (1) Environmental &
Sustainability Board and
(2) Smart Cities and
Technology Committee
CIAB/Public Works
Commission
Reformation
• Urban Design Study Ad
Hoc Council Committee
the Downtown and
Beach Front Ad Hoc
Committee with the
broader scope of work
• Youth Board the
Youth Citizen Leaders
Committee, non-Brown
Act group
• Fourth of July Executive
Board Independence
Day Board
• Specific Events
Executive Committee
as a standing Council
Committee
1 2 3
Committee Recommendation 1
Dissolve the following Ad Hoc Council Committees as their tasks have been completed and/or are no longer necessary. • Short-Term Rentals Ad Hoc Council Committee
• Housing/RHNA Ad Hoc Council Committee
• Cannabis Regulation and Policy Ad Hoc Council Committee REQUIREMENT: Council Minute Action.
Committee Recommendation 2
Dissolve the Huntington Beach Human Relations Committee (HBHRC).
Many duties HBHRC issues are being addressed by Orange County (e.g. OC Human Relations Commission publishes annual hate crime reports) and/or community-based nonprofit organizations. Dissolution will remove redundancy of efforts and redirect staff resources to other City priorities. REQUIREMENT: Adopt a Resolution to officially
dissolve the HBHRC
Committee Recommendation 3
Dissolve the Jet Noise Commission
Air traffic is a federal issue and the City has no/limited authority to regulate the altitude, speed, direction or location of aircraft flying over the City. Facilitation between the FAA, major airports, commercial and elected officials could be arranged by the Intergovernmental Relations Committee (IRC) and/or City staff if the need arises.
REQUIREMENT: Adopt an Ordinance to remove/repeal
HBMC 2.104 Jet Noise Commission
Committee Recommendation 4
Dissolve the Mobile Home Advisory Board
Any conflict resolution issues between mobile home owners and park owners could be directed to the California Department of Housing and Community Development (HCD), which regulates mobilehome parks. City staff also can connect residents to appropriate City and community resources.
REQUIREMENT: Adopt an Ordinance to remove/repeal
HBMC 2.112 Mobile Home Advisory Board
Committee Recommendation 5
Dissolve the Smart Cities and Technology Council Committee (standing committee) and the Environmental and Sustainability Board and transfer their duties to the Citizen Infrastructure Advisory Board/Public Works Commission (CIAB/PWC).
The primary duties and goals of the Smart Cities and Technology Council Committee and the ESB could be carried out by the CIAB/Public Works Commission and/or City staff, remaining items would come directly to City Council. REQUIREMENT: Approve the recommendation to dissolve
the Smart Cities and Technology Council Committee via
Council Minute Action; Adopt an Ordinance to remove/repeal HBMC 2.102 Environmental and Sustainability Board and
amend HBMC 2.111 CIAB/Public Works Commission
Committee Recommendation 6
Rename the Urban Design Study Ad-hoc Council Committee
to the “Downtown and Beach Front Ad-hoc Committee” to
broaden their scope of work
There is need to address City Council’s priorities to improve the Downtown and beachfront area, which includes the hotels and the numbered streets beyond Main Street; consider PCH relinquishment and beautification; beach restrooms improvement, etc.
It is recommended that this Ad Hoc Committee be renamed to the Downtown and Beach Front Ad Hoc Committee and broaden their scope of work accordingly.
REQUIREMENT: Council Minute Action.
Committee Recommendation 7
Restructure the Huntington Beach Youth Board as a Youth Citizen Leaders Committee, with specific, focused goals • Restructure the Youth Board; in lieu of the Board, create a new non-Brown Act working youth group;
• Their primary goal shall be to plan and coordinate the Youth In Government Day and the Junior Citizens Academy and other projects requested by the City Council; and
• The meeting frequency shall be determined by the Committee and City staff to meet needs of effectively planning and executing two primary events with the Community and Library Services Department staff.
REQUIREMENT: Adopt an Ordinance to
remove/repeal the HBMC 2.108; adopt a Resolution to
create a non-Brown working group
Committee Recommendation 8
Restructure the Fourth of July Executive Board to be named as the Independence Day Board with more clarified roles
As the City Council, the Executive Board and City staff are evaluating the 2023 Fourth of July events and past festivities, the Committee will bring forth recommendations for the continued improvement of the programs and events. • Direct City staff to initiate a new RFP process for professional event operator(s) per the City’s procurement policies.
REQUIREMENT: Ordinance to amend HBMC Chapter
2.106 Fourth of July Executive Board.
Committee Recommendation 9
Restructure the Specific Events Executive Committee as a standing Council Committee to review Council’s priorities for large-scale specific events.
• It is separate from the Specific Events Committee, which is an internal meeting among staff members from various departments per HBMC
13.54.060 to discuss the permitting of and any logistical requirements for each proposed event.
• The Specific Events Executive Committee shall be reformatted as Council standing committee, comprised of three Council members to review and recommend priorities and policies for specific events in the City. REQUIREMENT: Adopt an Ordinance to amend
HBMC 13.54 Specific Events
Recommended Actions
A. Consider the Ad Hoc Committee’s nine (9) recommendations to reform, consolidate, and/or dissolve a select number of BCCs, as outlined in the staff report below;
B. Direct staff to work with the City Attorney’s Office and develop the appropriate Resolution(s), Ordinance(s), and other documents necessary to implement City Council directed adjustments and bring them back to the City Council; and/or
C. Direct staff to plan an appropriate event to recognize and thank citizen appointees who will be retiring due to this restructuring effort for their contribution.
Questions?