CITY OF HUNTINGTON BEACH
RECEIVED
Sole-Source Justification
(For use on all goods and services acquisitions.) MAY 81 2023 Approvals" section must include a date for each signature, as appropriate for the transaction.
Requesting Department Information
Date: May 22, 2023
Requestor Name: Rafael Suarez Division Manager: Andrew Ferrigno (Type names. Do not sign.)
Department: Public Works Department Head: Chau Vu
(Type names. Do not sign. Must be same as signature below.) Department Contact Information
Contact Name: Rafael Suarez Street Address: 19001 Huntington St., Huntington Beach, Telephone: 714-374-1794 CA 92648
Fax: N/A Shipping Address: 19001 Huntington St., Huntington Cellular phone: 714-833-3681 Beach, CA 92648
Required Contact Information
Contractor/Supplier Name: Cascade Pump Company
Contractor/Supplier Address: 10107 Norwalk Blvd
Contractor/Supplier City/State/Zip: Santa Fe Springs Ca 90670 Original Contract Amount:* New Contract Amount:*
$ $ $100,000 Anually
(*Includes original contract and previously (*Includes original contract and all amendments, approved amendments) (*Current amendment only) including current amendment) Provide a brief description of the acquisition, including all goods and/or services the contractor will provide:
Servicing or replacement of Cascade mixed or axial flow pumps used in the 15 Flood Control Pump Stations located throughout the city.
Contract Type and Term
Contract Type: Contract Term: What account number will be used to purchase? Select One: Goods Begin: 06/21/2023 Business Unit: 10085502 Service
Goods & Services End: 06/21/2026 Object Code: 67715
Required Approvals
Department Head Fiscal Services Manager Director of Finance Assistant City Manager I Approved Denied 1 Approved • Denied N Approved • Denied I Approved • Denied sOw 2-
Signature Signature Signature Signature
5•30.23 5/31/2023 5/31/2023 415/2020
Date Date Date Date
Transactions exceeding $50,00
ust be approved by City Counci
1 CITY OF HUNTINGTON BEACH
Sole Source Justification
(For use on all goods and services acquisitions.)
Complete responses must be provided for all of the following items.
A. THE GOOD/SERVICE REQUESTED IS RESTRICTED TO ONE SUPPLIER FOR THE REASONS STATED BELOW:
1. Why is the acquisition restricted to this goods/services/supplier? (Explain why the acquisition cannot be competitively bid.) cascade Pump Company, as the sole distributor of their products offers direct purchasing without contractor mark-ups. Since the City handles pump installation with its own employees, there is no need for an intermediary, reducing costs. Cascade, a family-owned company, manufactures, builds and services pumps in Santa Fe Springs. They hold a significant portion of the City's flood control pump inventory, ensuring quick emergency repairs and service.
2. Provide the background of events leading to this acquisition.
The City's flood control pumps are operating without a dedicated service and repair team since its Sole Source procurement with Cascade to service our pumps has expired. Currently, 45 of the 48 pumps in inventory are made by Cascade.
3. Describe the uniqueness of the acquisition (why was the good/service/supplier chosen?).
Cascade's 24-year involvement with the City's flood control facilities gave Cascade the institutional knowledge needed to successfully service and repair our pumps. Using Cascade as our repair team saves money, and minimizes downtime and risk. Having local facilities makes them highly viable for repairs and service, especially during storm season and emergency situations. As the manufacturer of the pumps they also have all the repair parts needed to service the City's pumps.
4. What are the consequences of not purchasing the goods/services or contracting with the proposed supplier?
If the City chooses another repair team, it will cost the City additional time and money needed for servicing and repair. Because Cascade does not have distributors or other vendors, the City would be subject to markup fees charged by other repair teams that would purchase directly from Cascade.
By relying on Cascade's proven repair team, we reduce the likelihood of improper repairs, which could potentially lead to damage to our flood control facilities. Cascade's knowledge of their pumps allows them to identify and address any underlying issues that might go unnoticed by other repair teams.
5. What market research was conducted to substantiate no competition, including evaluation of other items considered?
(Provide a narrative of your efforts to identify other similar or appropriate goods/services, including a summary of how the department concluded that such alternatives are either inappropriate or unavailable. The names and addresses of suppliers contacted and the reasons for not considering them must be included OR an explanation of why the survey or effort to identify other goods/services was not performed.)
Recently, the City released a request for qualifications that included servicing of pumps. The results was comparable hourly rates, however all were charging 15 to 30 percent mark-ups on materials and additional administrative fees.
By selecting Cascade's repair and service team, the City would avoid spending the additional mark-ups and administrative fees.
2 B. PRICE ANALYSIS
* Roses i song senio sind and real a halito aton rods or par. AlL pump service providers are charging an additional 15 to 30 percent mark-up on materials and additional
2. Describe any cost savings realized or costs avoided by acquiring the goods/services from this supplier.
Selecting Cascade to service and repair our Cascade pumps avoids unnecessary mark-up and administrative costs that other service and repair vendors would be charge.
Additionally, Cascade's inherent and comprehensive knowledge of their pumps allows them to identify and address any underlying issues that other repair vendors might overlook, further reducing the risk to other costly breakdowns.
Remit completed form to: City of Huntington Beach - Purchasing Division 2000 Main Street, Huntington Beach, CA 92648-2702