PSQ Productions Professional Services Agreement
February 20, 2024
Statement of Issue
PSQ Productions will manage and produce the 2024, 2025, 2026, 2027, and 2028 Independence Day Celebration events, which include the annual Surf City 5K Run, 4th of July Parade, and Fireworks over the Ocean.
History
The previous contract expired on September 30, 2023
A Request for Proposals (RFP) was released on September 7, 2023 Three (3) firms responded to the RFP by the closing process on Friday, October 20, 2023, after extending original deadline of Friday, September 29, 2023, to allow for additional submissions.
Contractor
PSQ Productions was selected and will manage and produce the 2024, 2025, 2026, 2027 and 2028 Independence Day Celebration events, which include the annual Surf City 5K Run, 4th of July Parade, and Fireworks over the Ocean.
The Contract will have a five-year term and will automatically terminate five (5) years after commencement on September 1, 2028, or may be extended up to five (5) one-year terms upon mutual consent of the parties.
Responsibilities
A summary of PSQ Productions responsibilities for the Independence Day celebration:
planning and execution of the 4th of July Parade, Run, and Fireworks Show sponsorship procurement and sponsor recognition
merchandise, overall event logistics
VIPs, entertainment and public relations; music and entertainment procurement if applicable sub-contractor agreements, management and payment
volunteer development
public / media relations
Responsibilities
implement all logistical plans
provide general event production and management
provide research and planning
marketing services
budget development, management, reconciliation, and regular reporting to the City collaborate with the Independence Day Board for community sponsorships and development of the Event theme, logo, and selection of parade participants and grand marshals
Responsibilities
City responsibilities:
Assign a staff coordinator to work directly with Contractor.
Provide a contingency allowance of no more than $10,000 to cover variations that may occur in the expected values of elements of cost or schedule.
Assist with promotion and marketing of the event.
Agreement Term
Compensation through the five-year life of the contract is set at the following:
One Hundred Fifty Thousand Dollars ($150,000) in 2024;
One Hundred Sixty Thousand, Five Hundred Dollars ($160,500) in 2025; One Hundred Seventy-One Thousand, Seven Hundred Thirty-Five Dollars ($171,735) in 2026; One Hundred Eighty-Three Thousand, Seven Hundred Fifty-Six Dollars ($183,756) in 2027; One Hundred Ninety-Six Thousand, Six Hundred Nineteen Dollars ($196,619) in 2028.